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HomeMy WebLinkAboutThe Ferguson Company - Burke, Williams & Sorensen - Consultants - 1989-08-15 STATEMENT OF SERVICES The Ferguson Company and Burke, Williams & Sorensen will provide the following professional services to the City of Huntington Beach: Services 1 . Contact or meet with FEMA officials as appropriate to determine the status and unresolved concerns regarding the application for financial assistance for the Huntington Beach Pier . 2 . Develop and coordinate strategy for engaging Congressional support from the California delegation and other offices as necessary. 3 . Investigate other potential means of federal financial assistance for reconstructing the Huntington Beach Pier . Develop and coordinate strategy for securing those funding sources as appropriate . 4 . Report all activities and confer with the City Manager or other City personnel designated by the City Manager . 5 . Perform other tasks as required to assist the City of Huntington Beach in securing federal financial assistance for the pier . Compensation: The hourly rate for these services shall be $150 .00 per hour for Burke, Williams & Sorensen and $120 .00 per hour for The Ferguson Company, payable monthly. Total compensation for the period of this agreement shall not exceed $10 ,000 .00 . Term: The term of this agreement shall be from August 15 , 1989 to February 15 , 1990 . THE FERGUOMPANY H7NGT7AC William Fer son, MAYOR BURKE, WILLIAMS & SORENSEN APPROVED AS TO FORM:I GAIL HUTTON CITY ATTOPv r Me Patterson 11y;S\ bapu y City Attorney iglathri? City Clerk . • , -en CITY OF HUNTINGTON BEACH 101 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK September 7, 1989 Burke, William & Sorenson One Wilshire Blvd. 624 South Grand Ave. - 11th Floor Los Angeles, CA 90017 Attn: Jerry Patterson Dear Mr. Patterson The City Council of the City of Huntington Beach at the regular meeting held September 5, 1989, approved an agreement between The Ferguson Company, Burke William & Sorenson and the City of Huntington Beach for consultant to contact FEMA to secure an increased level of financial assistance for pier reconstruction. • Enclosed is an executed copy of the agreement for your records. Sincerely, Connie Brockway, CMC City Clerk CB:me Enclosure (Telephone:714536-5227) • , CITY OF HUNTINGTON BEACH c0? 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK September 7, 1989 The Ferguson Company 1730 Rhode Island Ave. N W Washington D.C. 20036 Attn: Thane A. Young Dear Mr. Young: The City Council of the City of Huntington Beach at the regular meeting held September 5, 1989, approved an agreement between The Ferguson Company, Burke William & Sorenson and the City of Huntington Beach for consultant to contact FEMA to secure an increased level of financial assistance for pier reconstruction. Enclosed is an executed copy of the agreement for your records. Sincerely, Connie Brockway, CMC City Clerk CB:me Enclosure (Telephone: 714-536-5227) / p REQUEST 1 OR CITY COUNCIL CTI • N 9/7 nn Date August 2 , 1989 b 4,6 kg if.,Submitted to: Honorable Mayor and City Council Members Y (P1 c7 Submitted by: —''� - —m y Paul E. Cook, City Administrator � � =, CO cn-e t-m Prepared by: ' Eri rn James W. Palin, Deputy City Administrator z 230 Subject: HIRE A CONSULTANT TO ASSIST ON FIN CIAL JUUK(. D COUNCIL FOR THE PIER 1/3— GI, " 19 Consistent with Council Policy? ] Yes [ ] New Policy or Exception C- CITY CLERK Statement of Issue, Recommendation,Analysis, Funding Source, Alternative Actions,Attachments: STATEMENT OF ISSUE: Hire a consultant firm to contact FEMA Officials to secure an increase level of financial assistance for pier reconstruction. RECOMMENDATION: Authorize Mayor and City Clerk to execute the attached service agreement with the Ferguson Company and Burke, Williams and Sorensen. ANALYSIS: The City has been informed by telephone that FEMA will be authorizing approximately $750,000 for the Pier damaged from the 1988 storm. There is no indication at this time whether FEMA is considering our supplemental information for 15 percent disaster prevention costs included in the Pier project by the increased height to 38 feet MLLW approximately $1,603,303. Also, no mention was made of our request for financial assistance to help rebuild the pier for the protection of the public space (beach area to the south) which has been protected to a significant degree by the existing pier length and design. Staff feels that the City needs some assistance in increasing our level of financial help on these issues as well as contacting other potential Federal financial assistance. Thane Young of the Ferguson Company has assisted two other local cities with their FEMA applications, both of which have cafes constructed at their ends. In our telephone conversation from FEMA we were told that the $750,000 would have strings attached which is no restaurant at the end of the pier. FUNDING SOURCE: Pier Capital Account — Account No. E CP CS 345 637 00 f 1 RCA — HB Pier Page 2 ALTERNATIVE ACTION: Do not hire the consultant and send a contingency of City Council and staff periodically to Washington D.C. to make contact with the agencies. ATTACHMENTS: 1. Letter from Thane Young, Ferguson Company with State of Service dated August 3, 1989 2. April 20, 1989 Pier Disaster Summary Report Letter to Jose del Carpio JWP:lp 5050h T H E FERGUSON COMPANY 1730 Rhode Island Avenue,N.W. Suite 400 Washington,D.C. 20036 `�` (202)331-8500 FAX: (202)331-1598 'August 3 , 1989 RECEiVED Mr . James W. Palin AUG 81989 City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Office of Zoning Administrator Dear Jim: Thank you for your recent telephone call. The Ferguson Company would be happy to work with the City to secure funding for the pier . In response to your request for a proposal, I am enclosing a statement of services which is, of course, negotiable to meet the City's needs . I appreciated the opportunity to work with the City this past spring in meetings with the Congressional delegation and officials at FEMA. I understand that the state has not provided the desired level of financial assistance and that the FEMA request is still pending. In the coming months, we will renew contact with FEMA to determine the status and the agency' s remaining concerns about the Huntington Beach application. After consultation with City staff, we will work with the Congressional delegation to expedite consideration of the application. We will also investigate other potential sources of federal financial assistance for the pier . As you know, I was introduced to you and other officials in the City by Jerry Patterson who originally proposed that his firm and The Ferguson Company provide comprehensive legislative advocacy services to the City in Washington and Sacramento. While that proposal is beyond the immediate concerns for the pier , our offices could still be utilized to provide the best possible representation within the parameters you establish. Working with FEMA requires contact with headquarters in Washington and the regional office in California. The enclosed proposal is based on the terms we briefly discussed. If you have questions or wish to make changes, we will be -happy to discuss them with you. Thank you again for contacting us. Si ely, Thane A. Y un cc: Paul Cook Rich Barnard L, i.':' • t,t�• , l'' JA • ygA. ' City of Huntington Beach "a°: �►or^ :'.,,,' -...s.,• -:' 2000 MAIN STREET CALIFORNIA 92648 ' ' fE r‘... OFFICE OF THE CITY ADMINISTRATOR April 20, 1989 Jose del Carpio Office of Emergency Services 2800 Meadowview Road Sacramento, CA 95823 RE: Pier Damage Survey Report DSR No. 45956 and 45957 Disaster No. 812 Dear Mr. del Carpio: I would like to take this opportunity to thank you for taking the time to meet with the Huntington Beach City Council members and staff earlier this week and to solicit fast review of the following information. Pursuant to your prior request, please find attached the additional information on our preliminary sources of funding for reconstruction as well as a tentative construction 0 schedule for the replacement concrete pier. This replacement concrete pier is estimated to cost $10,688,690.00 at this time. In addition to this basic information, we would like to supplement our request for additional funding by providing some relevant information which to our knowledge has not been included in our funding applications until now. The City has obtained two estimates on the cost of replacing the end section destroyed in the January 1988 storm, both of which differed from FEMAs estimate. Therefore, we would like to have this information included in our file for review and evaluation. We also understand that there may be a potential of 15 percent Federal funding for Disaster Prevention cost that are included in projects. As you may not know, the City is proposing to raise the height of the pier to an elevation of 38 feet MLLW at approximately 1,500 feet from the shore to the end (1,800 feet) with a slight increase in grade from the bluff line to achieve this over all height at an estimated construction cost of $10,688,690.00. This 15 percent would be equivalent to $1,603,303.00. In a prior letter, a statement was made that the restaurant at the end of the pier was a privately owned and operated commercial facility. The prior restaurant was a public owned and constructed building at a construction cost of $633,000.00. The operation of which was leased to a private party as was all other buildings on the pier other than the Lifeguard Tower. Prior to the closure of the pier in July of 1988, we were seeking advice and guidance on how to clarify the misunderstanding on the replacement of a small eating establishment on the end of the pier to serve the convenience of fisherman and the many individuals utilizing this public space at 1,800 feet from the shoreline. Your assistance in this area would be greatly appreciated. Telephone (714) 536-5202 • DSR — Pier Page 2 We have recently requested that our engineering consultant, Moffatt and Nichol provide us with information on the wave battering that the pier sustained during the 1988 storm. Attached herewith is their preliminary report which we have submitted to our Public Works Department for review and evaluation. However, because of the over stressing of the structure by this storm, we believe that a percentage of replacement value may warrant consideration for funding because of the tremendous force sustained by the pier at that time. In addition to this basic information there is another extremely important issue which needs to be evaluated. In the recent past, because of the construction of the Anaheim Naval Weapons Station Facility and break waters, a substantial amount of public dollars have been expended to maintain the public spaces (shoreline) within the cell from the Anaheim jetties to Newport Harbor jetties. In a recent preliminary shoreline response computer simulation for Bolsa Bay by the U.S. Army Engineer Waterways Experiment Station (WES), it has been stated that the Huntington Beach Pier was simulated as a groin with a permeability of 13 percent. The City feels strongly that this Huntington Beach Pier with its bent spacing and this permeability factor playing a significant role in protecting the public space (beach areas) both to the north and more significantly to the south by stabilizing these areas to reduce loss of this $18,000,000.00 public investment in sand replenishment from 1964 stage one through to stage 8 in 1983 from rapidly disappearing into the Newport canyon (sink within the cell) offshore Newport Beach. This $18,000,000.00 multiplied by the 67 percent federal unit share equates to an investment of $12,060,000.00 in federal dollars for sand replenishment which is a major federal investment that has been significantly protected from accelerated loss by the existence of the Huntington Beach Pier. There is also a Least Tern site within the area between the Huntington Beach Pier and the jetty on the Santa Ana River mouth which may be protected from substantial erosion by the existence of the Pier. It should be pointed out that the Wes Team has provided information within the report that there has been substantial accretion of sand (approximately 350 feet) in the vicinity of the pier as well as the beach to the south from the time of original construction to present. We acknowledge the fact that this additional as well as supplemental information may be overwhelming to you at this time, however, we are hoping that there is sufficient information attached to this letter to remove our applications from suspension so that we may meet to discuss our replacement pier. We understand that there would be no possible way to realize the $9,045,000.00 for protecting 75 percent of the federal investment and sand replenishment efforts in addition to the 15 percent disaster prevention of $1,603,303.00 plus the replacement value of 75 percent federal share on that portion of the pier destroyed by the 1988 storm including the convenient eating establishment. However, we do feel strongly that because of the replacement of this magnificent concrete pier constructed in 1914, the first of its kind in the nation, warrants the utmost consideration because of the factors stated herein. Therefore, even though we realize there is significant tightening of the federal budget, the City is requesting that the Federal Government fund 75 percent of the replacement cost of $10,600,000.00 for a concrete pier or a bottom dollar total of $7,950,000.00. • F - DSR— Pier Page 3 Let us thank you for your due consideration of the materials contained here and if we can provide addition information on any of these issues, do not hesitate to contact Jim Palin at (714) 536-5275. Sincerely yours, Pau E. Cook City Administrator PC:JWP:lp 4664h Attachments: 1. Projected Construction Schedule 2. Preliminary Sources of Funds 3. Flour—Daniel July, 1988 Replacement Cost 4. Moffatt & Nichol April of 1989 Replacement Cost Estimate 5. Pier Estimated Construction Cost Replacement 6. Preliminary Schematic Alternative One Reconstruction Study 7. Structural Calculation January 1988 Storm Wave Force 8. Publication— Rebuild the Huntington Beach Municipal Pier Landmark Report