HomeMy WebLinkAboutFlorian Martinez Associates - 1989-01-05 (2) AMENDMENT NO. 1 TO ENGINEERING SERVICES AGREEMENT
BETWEEN THE CITY OF HUNTINGTON BEACH AND
FLORIAN MARTINEZ ASSOCIATES
FOR DEVELOPMENT OF THE OCEAN VIEW ESTATES
MOBILE HOME PARK - PHASE II
THIS AGREEMENT is made and entered into this /(/1i day
of De-f be-v' , 1989, by and between the CITY OF HUNTINGTON
BEACH, a municipal corporation of the State of California,
hereinafter referred to as "CITY" , and FLORIAN MARTINEZ
ASSOCIATES, a California corporation, hereinafter referred to as
"CONTRACTOR" .
WHEREAS, CITY and CONTRACTOR are parties to that certain
contract, dated February 21, 1989, entitled "Agreement Between
the City of Huntington Beach and Florian Martinez Associates for
Site Planning, Engineering and Landscape Architectural Services
for development of the Ocean View Estates Mobile Home Park -
Phase II; " and
Since the execution of the original contract, CITY has
requested additional work from CONTRACTOR and CONTRACTOR is
willing to perform such work; and
CITY and CONTRACTOR wish to amend the original contract to
reflect the extra work to be performed by CONTRACTOR and the
additional compensation to be paid in consideration thereof by
CITY to CONTRACTOR,
NOW, THEREFORE, it is agreed by and between CITY and
CONTRACTOR as follows :
1. ADDITIONAL WORK
CONTRACTOR shall provide to CITY such additional services as
described in the letter from CONTRACTOR to CITY, dated May 16,
-1-
0
1989 ; the letter from CONTRACTOR to CITY, dated July 26, 1989; the
letter from CONTRACTOR to CITY dated August 18, 1989 ; and the
document entitled "Scope of Work for the Amendment, " undated,
hereinafter collectively referred to as Exhibit "A" and
incorporated herein by this reference.
2 . ADDITIONAL COMPENSATION
In consideration of the additional engineering services
described in Section 1 above, CITY agrees to pay CONTRACTOR an
additional fee not to exceed Twenty-four Thousand Nine Hundred and
no/100 Dollars ($24, 900 . 00) . The additional fee shall be added to
the original fee of Seventy-six Thousand Four Hundred Sixty and
no/100 Dollars ($76,460 . 00) for a new total contract amount not to
exceed One Hundred One Thousand Three Hundred Sixty and no/100
Dollars ($101, 360 . 00) .
REST OF PAGE NOT USED
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3 . REAFFIRMATION
Except as specifically modified herein, all other terms and
conditions of the Agreement shall remain in full force and effect .
IN WITNESS WHEREOF, the parties hereto have executed this
amendment as of the date first above written.
CONTRACTOR: CITY:
FLORIAN MARTINEZ ASSOCIATES CITY OF HUNTINGTON BEACH
a California corporation a California municipal
corporation
..ems,. -c t 122 . 4/
Pres ' dent Mayor
Mice President
ATTEST: APPROVED AS TO FORM:
el/lIgiegAR•0640707
2L,49
City Clerk A44 City Attorney fW,
9-/y- -2 �i131'
R VIEWED AND APP VED: NITIATED A D APPROVED:
•
City Administrator Director of Public Works
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OCEAN VIEW ESTATES MOBILE HOME PARK EXPANSION
SCOPE OF WORK FOR THE AMENDMENT :
1 . Revisions to space layout , size
and landscaping . $ 1 , 600
2 . Preparation of the electrical plan for the
recreation/laundry building . $ 3 , 800
3 . Revisions to the design of the masonry
block wall . $ 4 , 700 _
4 . Modifications to the design to soulve
construction problems . $ 400
6 . Reimbursement of printing costs and the
soils planting report per the original
consultant contract . $ 7 , 600
7 . Design and plan preparation of a car wash
structure per the relocation agrement .
total $ 24 , 900
L
AGREEMENT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
FLORIAN MARTINEZ ASSOCIATES
FOR SITE PLANNING, ENGINEERING AND LANDSCAPE ARCHITECTURAL
SERVICES FOR DEVELOPMENT OF THE OCEAN VIEW ESTATES
MOBILE HOME PARK - PHASE II
THIS AGREEMENT, made and entered into this �' day
of - &G., , 19 P/ , by and between the CITY OF
HUNTINGTON BEACH , a municipal corporation of the State of
California, hereinafter referred to as "CITY, " and FLORIAN
MARTINEZ ASSOCIATES, a California corporation, hereinafter
referred to as "CONTRACTOR. "
WHEREAS, CITY desires to engage the services of an engineering
design contractor to provide site planning, engineering and
landscape architectural services in connection with the
development of the Ocean View Estates Mobile Home Park - Phase II ,
in the City of Huntington Beach; and
CONTRACTOR has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONTRACTOR as follows :
1 . WORK STATEMENT
CONTRACTOR shall provide all services as described in the
Request for Proposal, dated /V6i 26 , 1912 , and CONTRACTOR' S
revised proposal, dated November 11, 1988, (hereinafter
collectively referred to as Exhibit "A" ) , which is attached hereto
and incorporated into this Agreement by this reference . Said
services shall sometimes hereinafter be referred to as "PROJECT. "
CONTRACTOR hereby designates Keith Fichtner, Project
Manager, who shall represent it and be its sole contact and agent
in all consultations with CITY during the performance of this
Agreement . •,'E;,'
•
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2 . CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly
with CONTRACTOR in the performance of this Agreement .
3 . TIME OF PERFORMANCE
Time is of the essence of this Agreement . The services
of the CONTRACTOR are to- commence as soon as practicable after the
execution of this Agreement and all tasks specified in Exhibit "A"
shall be completed no later than one ( 1) year from the date of
this Agreement, with an additional 30 dais for all
revisions . These times may be - extended with the written
permission of the CITY. The time for performance of the tasks
identified in Exhibit "A" are generally to be as shown in the
Scope of Services on the Work Program/Project Schedule. This
schedule may be amended to benefit the PROJECT if mutually agreed
by the CITY and CONTRACTOR.
4 . COMPENSATION
In consideration of the performance of the engineering
services described in Section 1 above, CITY agrees to pay
CONTRACTOR a fee of Seventy-six thousand, four hundred sixty
Dollars (476 ,460 .00 ) .
5. EXTRA WORK
In the event of authorization, in writing by the CITY, of
changes from the work described in Exhibit "A" , or for other
written permission authorizing additional work not contemplated
herein, additional compensation shall be allowed for such Extra
Work, so long as the prior written approval of CITY is obtained.
6 . METHOD OF PAYMENT
A. CONTRACTOR shall be entitled to progress payments
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toward the fixed fee set forth in Section 4 herein in accordance
with the progress and payment schedules set forth in Exhibit A" .
B. Delivery of work product: A copy of every technical
memo and report prepared by CONTRACTOR shall be submitted to the
CITY to demonstrate progress toward completion of tasks . In the
event CITY rejects or has comments on any such product, CITY shall
identify specific requirements for satisfactory completion. Any
such product which has not been formally accepted or rejected by
CITY shall be deemed accepted.
C . The CONTRACTOR shall submit to the CITY an invoice
for each progress payment due . Such invoice shall :
1) Reference this Agreement;
2 ) Describe the services performed;
3 ) Show the total amount of the payment due;
4 ) Include a certification by a principal member
of the CONTRACTOR'S firm that the work has been
performed in accordance with the provisions of
this Agreement; and
5 ) For all payments include an estimate of the
percentage of work completed.
Upon submission of any such invoice, if CITY is
satisfied that CONTRACTOR is making satisfactory progress toward
completion of tasks in accordance with this Agreement, CITY shall
promptly approve the invoice, in which event payment shall be made
within thirty (30 ) days ' of receipt of the invoice by CITY. Such
approval shall not be unreasonably withheld. If the CITY does not
approve an invoice, CITY shall notify CONTRACTOR in writing of the
reasons for ' non-approval , within seven (7 ) calendar days of
- 3 -
1,
receipt of the invoice, and the schedule of performance set forth
in Exhibit "A" shall be suspended until the parties agree that
past performance by CONTRACTOR is in, or has been brought into
compliance, or until this Agreement is terminated pursuant to
Section 12 hereof .
D. Any billings for extra work or additional services
authorized by the CITY shall be invoiced separately to the CITY.
Such invoice shall contain all of the information required under
paragraph 6C, and in addition shall list the hours expended and
hourly rate charged for such time. Such invoices shall be
approved by CITY if the work performed is in accordance with the
extra work or additional services requested, and if CITY -is
satisfied that the statement of hours worked and costs incurred is
accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice
shall be treated as separate and apart from the ongoing
performance of the remainder of this Agreement .
7 . DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONTRACTOR agrees that all materials prepared hereunder,
including all original drawings, designs, reports, both field and
office notes, calculations, maps and other documents, shall be
turned over to CITY upon termination of this Agreement or upon
PROJECT completion, whichever shall occur first . In the event
this Agreement is terminated, said materials may be used by CITY
in the completion of PROJECT or as it otherwise sees fit . Title
to said materials shall pass to the CITY upon payment of fees
determined to be earned by CONTRACTOR to the point of termination
or completion of the PROJECT, whichever is applicable . CONTRACTOR
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shall be entitled to retain copies of all data prepared hereunder .
8 . INDEMNIFICATION, DEFENSE, HOLD HARMLESS
CONTRACTOR hereby agrees to indemnify and save and hold
harmless CITY, its officers and employees, from any and all
liability, including any claim of liability and any and all losses
or costs arising out of the negligent performance of this
agreement by CONTRACTOR, its officers or employees or from any
willful misconduct of CONTRACTOR, its officers or employees or
from any willful misconduct of CONTRACTOR, its officers or
employees or from any willful misconduct of CONTRACTOR, its
officers or employees while engaged in the performance of this
agreement .
9 . WORKERS ' COMPENSATION
CONTRACTOR shall comply with all of the provisions of the
Workers ' Compensation Insurance and Safety Acts of the State of
California, the applicable provisions of Division 4 and 5 of the
California Labor Code and all amendments thereto; and all similar
state or federal acts or laws applicable; and shall indemnify,
defend and hold harmless CITY from and against all claims,
demands, payments, suits, actions, proceedings and judgments of
every nature and description, including attorney's fees and costs
presented, brought or recovered against CITY, for or on account of
any liability under any of said acts which may be incurred by
reason of any work to be performed by CONTRACTOR under this
Agreement .
CONTRACTOR shall obtain and furnish evidence to CITY of
maintenance of statutory workers ' compensation insurance and
employers ' liability in an amount of not less than $500 ,000 bodily
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injury by accident, each accident, $500 ,000 bodily injury by
disease, each employee, and $1 ,000 ,000 bodily injury by disease,
policy limit .
10 . INSURANCE
In addition to the workers ' compensation insurance and
CONTRACTOR'S covenant to indemnify CITY, CONTRACTOR shall obtain
and furnish to CITY the following insurance policies covering the
PROJECT:
A. General Liability Insurance.
A policy of general public liability insurance, including
motor vehicle coverage. Said policy shall indemnify
CONTRACTOR, its officers , agents and employees, while
acting within the scope of their duties, against any and
all claims of arising out of or in connection with the
PROJECT, and shall provide coverage in not less than the
following amount : combined single limit bodily injury
and property damage, and blanket contractual liability,
of $1,000 ,000 per occurrence . If coverage is provided
under - a form which includes a designated general
aggregate limit, the aggregate limit must be no less than
$1,000,000 . Said policy shall name CITY, its officers,
and employees as Additional Insureds, and shall specifically
provide that any other insurance coverage which may be
applicable to the PROJECT shall be deemed excess coverage and
that CONTRACTOR'S insurance shall be primary.
B. Professional Liability Insurance .
CONTRACTOR shall acquire a professional liability
- 6 -
insurance policy covering the work performed by it hereunder .
Said policy shall provide coverage for CONTRACTOR'S professional
ICf /
liability in an amount not less than Or5e9Tett per claim. A claims
made policy shall be acceptable.
Certificates of Insurance for said policies shall be approved
in writing by the City Attorney prior to the commencement of any
work hereunder . All Certificates of Insurance (and the policies
of insurance or endorsements thereof) shall provide that any such
Certificates and policies shall not be cancelled or modified
without thirty (30 ) days ' prior written notice to CITY.
CONTRACTOR shall notify CITY immediately if and when any of said
policies is reduced in coverage or limits due to payment of a
claim by its insurance carrier .
11 . INDEPENDENT CONTRACTOR
CONTRACTOR is, and shall be, acting at all times in the
performance of this Agreement as an independent contractor .
CONTRACTOR shall secure at its expense, and be responsible for any
and all payments of all taxes, social security, state disability
insurance compensation, unemployment compensation and other
payroll deductions for CONTRACTOR and its officers, agents and
employees and all business licenses, if any, in connection with
the services to be performed hereunder .
12 . TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good
and workmanlike manner . CITY may terminate CONTRACTOR'S services
hereunder at any time with or without cause, and whether or not
PROJECT is fully complete . Any termination of this Agreement by
CITY shall be made in writing through the City Engineer, notice of
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which shall be delivered to CONTRACTOR as provided in Section 16
herein.
13 . ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the
supervisory work hereunder shall not be delegated by CONTRACTOR to
any other person or entity without the consent of CITY.
14 . COPYRIGHTS/PATENTS
CONTRACTOR shall not apply for a patent or copyright on
any item or material produced as a result of this Agreement, as
set forth in 41 CFR 1-9 .1.
15 . CITY EMPLOYEES AND OFFICIALS
CONTRACTOR shall employ no CITY official nor any regular
CITY employee in the work performed pursuant to this Agreement .
No officer or employee of CITY shall have any financial interest
in this Agreement in violation of California Government Code
Sections 1090 et seq.
16 . NOTICES
Any notices or special instructions required to be given
in writing under this Agreement shall be given either by personal
delivery to CONTRACTOR'S agent (as designated in Section 1
hereinabove ) or to CITY ' S Director of Public Works, as the
situation shall warrant, or by enclosing the same in a sealed
envelope, postage prepaid, and depositing the same in the United
States Postal Services, addressed as follows:
REST OF PAGE NOT USED
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TO CITY: TO CONTRACTOR:
Mr . Louis Sandoval Mr . Keith Fichtner
Director of Public Works Project Manager
City of Huntington Beach Florian Martinez Associates
2000 Main Street 15641 Red Hill Ave. , Suite 205
Huntington Beach, CA 92648 Tustin, CA 92680-7383
17 . ENTIRETY The foregoing, and Exhibit "A" attached hereto,
set forth the entire Agreement between the parties .
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed by and through their authorized officers
the day, month and year first above written.
CONTRACTOR: CITY OF HUNTINGTON BEACH,
FLORIAN MARTINEZ ASSOCIATES A mu icipal corporation
of t e State o li rnia
— 7- Cam— -,C-?.... c2-C..e... r r._-i)
Keith Fichtner, Senior Assoc. Mayor
.rt%. ✓t
Gilbe t ar inez, Vice President
ATT T: APPROVED AS TO FORM:
alair•Aa'aff
City Clerk City Attorne
REV !TM+D APPRO I ITIATE AN ROV D
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City Administrator irecto of Public Works
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November 28, 1988
RE: Ocean View Estates Mobile Home Park - Phase II
Dear :
The City of Huntington Beach is accepting proposals for the addition of approximately 30
spaces to an existing 20 space mobilehome park located at the Northeast corner of
Goldenwest Street and Ellis Avenue.
The project design must be consistent with the design of the existing mobilehome park, as
well as with Article 914, Mobilehomes of Division 9 of the Huntington Beach Ordinance
Code. Article 914 and construction plans for the existing mobilehome park are attached.
In addition, a 1500 square foot recreation center and a 300 square foot laundry facility
will be included in the project. A proposed site plan of the proposed project is also
attached.
Time is of the essence on this project and it is anticipated that grading, utilities, pads and
roads will be under construction prior to the completion of landscape and building design.
Therefore, a requirement for two separate bid packages is part of the project scope.
The following describes the scope of service:
Task I:
Preparation of site plan and presentation package for approval by the Planning
Commission and City Council. A colored site plan showing conceptual layout of
mobilehome pads, building roads, sidewalks and landscaping will be required.
Task II:
Preparation of grading plans, improvement plans and specifications including utility plans,
street plans, and mobilehome pad plans.
Xh, b I-f
Task III:
Preparation of building plans and specifications for the community room and laundry room.
Task 'IV:
Preparation of landscape plans, including block walls along Goldenwest Street and Ellis
Avenue.
The city has strict insurance requirements which are attached. Consultants unable to
meet these requirements should not submit proposals.
The consultant will be selected based on:
1. Experience of firm on similiar projects.
2. Experience of personnel to be assigned to the project.,
3. Ability to perform the required services within a short time frame.
a. Grading and improvement plans complete and ready to bid 30 days after notice
to proceed.
b. Building and landscape plans complete and ready to bid within 90 days after
notice to proceed.
4. Fee.
Please furnish 3 copies of your proposal, including estimated fees, to me prior to 5:00
P.M., Wednesday, November 23, 1988.
Very truly yours,
Les Evans
City Engineer
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:I1r. CERTIFICATE OF INSURANCE• ISSUE DATE(MM/DD/YY)
10-23-89
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS
dine Emett & Chandler NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND,
97 Lewis St. , Suite 101 EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW
arden Grove, CA 92640 COMPANIES AFFORDING COVERAGE
(714) 740-1127 COMPANY A
LETTER PI HIGHLANDS INSURANCE CO.
CODE SUB-CODE
47-p/✓ COMPANY B
INSURED LETTER KEMPER
Florian Martinez Associates COMPANY
15641 Redhill Ave. , Suite 205 LETTER C CNA
Tustin, CA 92680-7383 COMPANY
LETTER D
COMPANY E
LETTER
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION ALL LIMITS IN THOUSANDS
LTR DATE(MM/DD/YY) DATE(MM/DD/YY)
GENERAL LIABILITY GENERAL AGGREGATE $2,000
A X COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OPS AGGREGATE $ 1,000
CLAIMS MADE X OCCUR. CPO 72 34 38 8-20-89 8-20-90 PERSONAL&ADVERTISING INJURY $ 1,000
OWNER'S&CONTRACTOR'S PROT. EACH OCCURRENCE $1,000
FIRE DAMAGE(Any one fire) $ 50
MEDICAL EXPENSE(Any one person) $ 5
AUTOMOBILE LIABILITY COMBINED
A ANY AUTO SINGLE $
LIMIT 1,000
ALL OWNED AUTOS BODILY
SCHEDULED AUTOS INJURY $
(Per person)
X HIRED AUTOS BODILY
INJUX NON-OWNED AUTOS CPO 72 34 38 8-20-89 8-20-90 (Per accident) $
GARAGE LIABILITY
PROPERTY $
DAMAGE
EXCESS LIABILITY EACH AGGREGATE
OCCURRENCE
$ $
OTHER THAN UMBRELLA FORM
WORKER'S COMPENSATION STATUTORY
B AND 3CW 235088-00 1-89 9-1-90 $ 1,000 (EACH ACCIDENT)
11 PF. VLD AS TO FOFM:I
EMPLOYERS'LIABILITY $ 1,000 (DISEASE—POLICY LIMIT)
GAIL $ 1,000 (DISEASE—EACHEMPLOYEE)
,
OTHER CITE AT'=
C PROFESSIONAL ;S .
Liability LAC 431-68-25 ,. . 3- -89 3-20-90 250,000 Limi of Liability.
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/REST ICTIONS/SPECIAL ITEMS
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CERTIFICATE HOLDER CANCELLATION
City of Huntington Beach SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
2000 Main Street EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL XXXIYETIO )
Huntington Beach, CA 92648 MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
LEFT,
Attn: Don Nobel MONUVOQUECOMOOMEDN=0000100UOMUMPOOOMMUDINEKK
AUTHORIZED REPRESENTATIVE .
Ed Gottlieb -0�- /. ..
ACORD 25-S(3/88) CACORD.CORPORATION 1988
k7 HIGHLANDS INSIJRANcE COMPANY
0 HIGHLANDS UNDERWRITERS INSURANCE COMPANY ENDORSEMENT
Liability No.
GREED THAT EFFECTIVE October 23, 1989 12 01 A.M., POLICY No.CPO 72 34 38 ISSUED
'Florian Martinez Associates IS AMENDED AS HEREIN SPECIFICALLY STATED BUT NOT OTHERWISE
ADDITIONAL PREMIUM Nil RETURN PREMIUM Nil
It is hereby understood and agreed that the following is named as Additional Insured
as respects Florian Martinez Associates job at Ocean View Estates Mobil Home Park;
CITY OF HUNTINGTON BEACH
2000 Main Street
Huntington Beach, CA 92648
This endorsement countersigned by an authorized representative of the company forms a part of the above policy as
indicated.
COUNTERSIGNED BY
Jardine AtigiE£EO&RE E fi'
20007 4/82
A III1i1. CERTIFICA1 OF INSURANCE ISSUE DATE(MM/DD/YY)
1-05-89"
•PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS
NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND,
J AR D I N E EMETT & CHANDLER EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW
12397 Lewis Street, Suite 101 COMPANIES AFFORDING COVERAGE
Garden Grove, CA 92640
COMPANY A
CODE SUB-CODE LETTER HIGHLANDS INSURANCE C O.
COMPANY B
INSURED LETTER K EM PE R ;E , V e.
2`t COMPANY C
LETTER J'1 N 1 2 i989
FLORIAN MARTINEZ ASSOCIATES COMPANY
LETTER D
15641 Redhill Avenue, Suite 205
Tustin, CA 92680 COMPANY
LETTER E
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPE OF INSURANCE
GENERAL LIABILITY
POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION qLL LIMITS IN THOUSANDS ��
LTR DATE(MM/DD/YY) DATE(MM/DD/YY)
GENERAL AGGREGATE $ 1 000
COMMERCIAL GENERAL LIABILITY SI'N P 98 01 74 8—2 0—88 $_2 0—$9 PRODUCTS-COMP/OPS AGGREGATE $
CLAIMS MADE X OCCUR. PERSONAL&ADVERTISING INJURY $
OWNER'S&CONTRACTOR'S PROT. EACH OCCURRENCE $ _-._-_�_
FIRE DAMAGE(Any one tire) $ _- ��
MEDICAL EXPENSE(Any one person) $
AUTOMOBILE LIABILITY COMBINED
SINGLE
$
ANY AUTO SNIP 98 01 74 8-20-88 8-20-89 LIMIT 1, 000
ALL OWNED AUTOS BODILY
INJURY $
SCHEDULED AUTOS (Per person)
x HIRED AUTOS BODILY
INJURY $
NON-OWNED AUTOS
X (Per accident)
GARAGE LIABILITY PROPERTY
DAMAGE $
EXCESS LIABILITY EACH AGGREGATE
OCCURRENCE
$ $
OTHER THAN UMBRELLA FORM
STATUTORY
WORKER'S COMPENSATION
B AND 3ClJ 143095-06 9-01-88 9-01-89 $ 1, 000 (EACH ACCIDENT)
$ 1, 000 (DISEASE—POLICY LIMIT)
EMPLOYERS'LIABILITY
$ 1 000 (DISEASE—EACH EMPLOYEE)
OTHER
2 °VITT) AS " FOR Attorney
GALL HUTlti , At to ey. �/
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS By
D uty City ,�
7—e-
fr,4. tro hig • It444 d'
CERTIFICATE HOLDER & ADDITIONAL INSURED : CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
City of Huntington Beach EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL &6FU(co( m
2000 Main Street MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
Huntington Beach, CA 92648 LEFT,gI FSQ,ik¢lEXIV 6X>5 ROMNICPA71Z15(4g(4(I.)(1'Q6M it$R IMOMNIR9cRI5k
ic11 TRVR$490MIRR1300AMONIIX,XT 78S 3i INNS€N3t1 x
Attn: M r. Les Evans AUTH Z EPRESENTATIVE
City Engineer , e-44-6.4,
ACORD 25-S (3/88) CACORD CORPORATION 1988
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X HIGHLANDS INSURANCE COMPANY
0 HIGHLANDS UNDERWRITERS INSURANCE COMPANY ENDORSEMENT
Liability No. 2
IT IS AGREED THAT EFFECTIVE January 5. 1989 , 12:01 A.M., POLICY No. SMP 98 01 74 ISSUED
TO Florian Martinez Associates IS AMENDED AS HEREIN SPECIFICALLY STATED BUT NOT OTHERWISE
ADDITIONAL PREMIUM nil RETURN PREMIUM nil
It is hereby understood and agreed that the following is named as
Additional Insured as respects Florian Martinez Associates Job #88142,
Ocen View Estates:
CITY OF HUNTINGTON BEACH
2000 Main Street
Huntington Beach, CA 92648
This endorsement countersigned by an authorized representative of the company forms a part of the above policy as
indicated
COUNTERSIGNED BY A TTRfriREGU-AtLDLER #1106
20007 4/82
AC: UI .. CERTIFICA1 OF INSURANCE ISSUE DATE(MM/DD/YY)
1-05-89
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS
NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND,
JARDINE EMETT & CHANDLER EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW
12397 Lewis Street, Suite 101
Garden Grove, CA 92640 COMPANIES AFFORDING COVERAGE
COMPANY A
LETTER Pi C N A
CODE SUB-CODE
COMPANY B
INSURED LETTER
COMPANY `.
Florian Martinez Associates LETTER •
15641 Redhill Avenue, Suite 205 COMPANY
Tustin, CA 92680 LETTER D
COMPANY E
LETTER
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION ALL LIMITS IN THOUSANDS
LTR DATE(MM/DD/YY) DATE(MM/DD/YY)
GENERAL LIABILITY GENERAL AGGREGATE $
COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OPS AGGREGATE $
CLAIMS MADE OCCUR. PERSONAL&ADVERTISING INJURY $
OWNER'S&CONTRACTOR'S PROT. EACH OCCURRENCE $
FIRE DAMAGE(Any one fire) $
MEDICAL EXPENSE(Any one person) $
AUTOMOBILE LIABILITY COMBINED
SINGLE $
ANY AUTO LIMIT
ALL OWNED AUTOS BODILY
INJURY $
SCHEDULED AUTOS (Per person)
HIRED AUTOS BODILY
INJURY $
NON-OWNED AUTOS (Per accident)
GARAGE LIABILITY PROPERTY
DAMAGE $
EXCESS LIABILITY EACH AGGREGATE
OCCURRENCE
$ $
OTHER THAN UMBRELLA FORM
STATUTORY
WORKER'S COMPENSATION
$ (EACH ACCIDENT)
AND
$ (DISEASE—POLICY LIMIT)
EMPLOYERS'LIABILITY
$ (DISEASE—EACH EMPLOYEE]
OTHER
A PROFESSIONAL LAC 431-68-25 3-20-88 3-20-89 $250, 000 limit of liability
LIABILITY
APPROVED AS TO FOR Attorney
GAIL HUTTC?1, City
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS Atto Iley -
By uty�
3 (— �/—
CERTIFICATE HOLDER CANCELLATION Lv1 rt'I/� '/ 4-
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
City of Huntington Beach EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
2000 Main Street MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
Huntington Beach, CA 92648 LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
LIABILITY OF ANY KIND UPON THE COMPANY,ITS AGENTS OR REPRESENTATIVES.
Attn : Mr. Les Evans
AUT O ED SENTATIVE
City Engineer
ACORD 25-S(3/88) CACORD CORPORATION 1988
r-
•
11111111K:Nalseir
tin
• i
‘,1;111
• • , t CITY OF HUNTINGTON BEACH
0,'' 2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
February 20, 1990
Florian Martinez Associates
15641 Red Hill Ave. , Suite 205
Tustin, CA 92680-7383
Enclosed is an executed copy of an Amendment #1 to Engineering
Services Agreement between the City and Florian Martinez Associates
for Development of the Ocean View Estates Mobile Home Park - Phase II
which was approved by the City Council of the City of Huntington
Beach on October 16, 1989.
Connie Brockway
City Clerk
CB:bt
Enc.
(Telephone:714-536-5227)
PIP" :r
•
• REQUEST FOR CITY COUNCIL ACTION
Date p,-, r 16,1989
Submitted to: Honorable Mayor and City Council APPROVED gY CITY COUNCIL
Submitted by: Paul E. Cook, City Administrator 0-I6 7 �
Prepared by:8 Louis F. Sandoval, Director of Public Works / ' EA =-a' Wig;
Subject: OCEAN VIEW ESTATES MOBILE HOME PARK EXPAN • v NDMENt
TO THE DESIGN CONSULTANT AGREEMENT 7,,o
zY
Consistent with Council Policy? k ] Yes [ ] New Policy or Exception
Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments: 21-S
STATEMENT OF ISSUE:
Additional work was required of the design consultant for project modifications found to
be needed to comply with the relocation agreement and/or due to construction
complications.
RECOMMENDATION:
Approve the amendment to the existing contract with Florian Martinez Associates for
additional work at a cost of $24,900 and authorize the Mayor and City Clerk to execute
the amendment.
ANALYSIS:
Florian Martinez Associates (FMA) were retained by the city for the design of the mobile
home park expansion for the relocation of the tenants affected by the first phase of the
Waterfront Project. Design work was required for additions or modifications to the plans
and specifications for items not covered in the original consultant contract scope of
work. The following is a description of the additional work and the cost:
1. Revisions to space layout, size and landscaping as a result of
negotiations with the Driftwood Mobile Home Owners Associations. $ 1,600.00
2. Preparation of the electrical plan for the recreation/laundry building.
Not included in the original scope as this work was planned for a
separate consultant. To reduce design time this task was accomplished
by FMA. 3,800.00
3. Revisions to the design of the masonry block wall to comply with
the City's requirement for sound attenuation. 4,700.00
4. Modifications to solve construction problems. 400.00
5. Reimbursement of printing costs and the soils report per the conditions
of the original consultant contract. 7,600.00
6. Design and plan preparation of a car wash. Per conditions of the
relocation agreement. 6,800.00
e/(2\
TOTAL $24,900.00
DIA CMG
I
Ocean View Estates - RCA
October 16, 1989
Page 2
FUNDING SOURCE:
Account E-TM-ED-810-6-39-00, advance from Robert Mayer Corporation.
ALTERNATIVE ACTION:
Do not approve the amendment and the payment of FMA; give direction as to an alternate
action.
ATTACHMENTS:
Consultant agreement amendment.
PEC:LFS:JM:dw
2195g/1&2
_ _
, CITY OF HUNTINGTON BEACH
L10,1 2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
March 29, 1989
Florian Martinez Associates
15641 Red Hill Ave. , Suite 205
Tustin, CA 92680-7383
Attn: Keith Fichtner, Project Manager
Enclosed is an executed copy of an agreement between your firm and
the City of Huntington Beach for site planning, engineering and
landscape architectural services for development of the Oceanview
Estates Mobile Home Park, Phase II , which was approved by the City
Council of the City of Huntington Beach on February 21 , 1989.
Connie Brockway, CMC
City Clerk
CB:bt
Enc.
(Telephone: 714-536-5227)
,46/21/89 09:54 U714 2591 307 FMA j002
"7 15 V
Vi
FLORIAN iv1ARTINEZ ASSOCIATES PLAN''JING LANDSCAPE „R;;H°TEC_,TURE ' REGULATORY SERVICES
August 18, 1989 JNW050
Mr. Jack Miller
City of Huntington Beach
Engineering Department
2000 Main Street
Huntington Beach, California 92f348
Reference: Ocean View Estates, Car Wash
Dear Jack;
Per your request we we proceeding on revisions to the car Wash based on the Planning
Department's request for adding a tile roof on the car wash.
it Is our understanding that the following tasks would be considered a part of our scope of
services.
1. Preliminary design of the car wash for approval by the City.
2, Structural Calculation.
3. Constriction plan and details and specification Including sections and elevations,
as required.
4. submittal to the City's building and safety and planning department for review and
approval.
We feel the above tasks should be considered an addendum to our contract, to be billed on a
lump sum basis. We have provided a summary of hours necessary to implement the above changes.
1, RrujRl Mdiiagur 12 hours L $65.08 780.00
2. Draftsperson 24 hours Ca). $45.00 1,080.00
3. Consultants (Structural Eng.) Allow 800.00
$ 2,660.00
The budget does not include reproduction costs. AU reproduction costs will be invoiced
separately, either by a local print company as designated by the city. All other reimbursable
expenditures (i.e., postage, special delivery expenses, etc.) will be invoiced with our
normal fifteen percent (15%) handling fee. Mileage will be billed pivent e cent
($0.25) per mile. l
(Ctt
(1189P2) to 09//10))
)1)
, '�:` c.i• .�v _.., ., i y , ia __pis 11If1 LE;J 1WAD
S .
Mr. Jack Miller
City of Huntington Beach
August 18, 1989
Page Two
If the above items are acceptable please sign a copy of this letter and return it to me at your
earliest convenience. Please call if you have any questions regarding the scope or fees.
Sincerely,
FMA CITY OF HUNTINGTON BEACH
By: .::'- ^-" By:
erry Ohta - flame
Protect Manager/Associate
Calif. License #2154
'title
Date ate
GO:IIk
(H$9P2)
FLORIAN MARTINEZ ASSOCIATES PLANNING • LANDSCAPE ARCHITECTURE • REGULATORY SERVICES
July 26, 1989
Mr. Jack Miller
Public Works Department
City of Huntington Beach
2000 Main Street
Huntington Beach, California 92648
Reference: Ocean View Estates Contractual Agreement
•
Dear Mr. Miller:
Pursuant to our recent meeting in your offices, FMA has developed for your review a list of additional work
items along with a concise description of each time and subsequent fee. Please note we have listed only
those items the City has discussed as either a'firm' or'possible'extra. Many items have been removed form
the list due to our recent meeting.
Item Description Fee
Professional Services
1. Meeting with November 10 meeting with Driftwood Mobile Home Park $ 337.50
DMHPA-Relotting Association to discuss a relotting revision to that in
agreement between DMHPA and City
2. Meeting with November 14 meeting with DMHPA to review the revised $ 375.00.
DMHPA-Relotting relotting and seek approval
3. Structure Electrical Preparation of an Electrical Plan for the Recreational $ 3,800.00
Plan Building
4 Concrete Mow Strip Revise construction documents to include concrete mow $ 130.00 '
strip @ all turf/planter areas
5. Sound Attenuation Revise construction documents. Provide structural $ 4680.00
wall at Golden West calculations, details sections, &elevation for city preview
&Ellis Avenue.
6. Landscaping Strip @ Revise construction documents, delete planting &irrigation $ 780.00
Trailer Front Yard Front of trailer units
7. Walls/Gate @ oil Revise construction documents to revise gate location $ 130.00
well site
8. Cost Estimate Revise and submit revised cost estimate $ 65.00
15641 Red Hill Avenue,Suite 205,Tustin,California 92680-7383,(714)259-9300
,
Mr. Jack Miller
July 26, 1989
Page Two
Item Description Fee
Professional Services
9. Soil Report Provide Soils Report $ 603.75
10. Pilasters for Block Revise Construction documents to include pilasters @ Ellis $ 130.00
Wall Avenue &Golden West perimeter walls
$11,031.25
Total Professional
Services
11. Printing/ All printing and reproduction costs
Reproduction
•
Reimbursable Expenses $ 6,915.44
Grand Total $17,946.69
As we discussed in our earlier meeting, once you review this information, we are to meet and finalize an
agreed upon revision/extra to the original contract. At this time, I suggest a 1:00 meeting either Thursday,
August 3, or Friday, August 4. Please call me at your earliest convenience to solidify this meeting.
Sincerely,
FMA
- Lam,
Keith Fichtner
KF:cle
(G89P1)
Enclosure: 06/14/89 FAX Memo
cc:Wayne Florian
Gil Martinez
Cathy Baker
Gerry Ohta
•, rY,f
'
FLORIAN MARTINEZ ASSOCIATES PLANNING • LANDSCAPE ARCHITECTURE • REGULATORY SERVICES
LETTER OF AUTHORIZATION TO PROCEED
FMA FAX #(714) 259-1307
May 16, 1989 JN89050.00
Mr. Les Evans
Engineering Department
City of Huntington Beach
2000 Main Street
Huntington Beach, California 92648
Reference: Ocean View Estates Car Wash
Dear Les:
Per our meeting with Susan Hunt we have been asked to provide additional services for the
above referenced project.
SCOPE OF SERVICES
1. Sewer Plan revise the sewer plan_ to incorporate drainage and waste interceptor devices
per codes and standards for the car wash.
2. Electrical Plans revise electrical plans to incorporate lighting and electrical service
(3) waterproof plugs for the car wash.
3. Structural Calculations for (1) car wash structure.
4. Construction Plans and Details revise construction plans and to incorporate a (3) car
wash and structure.
5. Irrigation Plan revise plan to incorporate 3 hose bibb and (1) laundry tray.
6. Cost Estimate.
7. Planting Plan revise planting plan to incorporate car wash.
8. Coordination meet with the city representative and Homeowner's Association for approvals
of all revisions.
We consider the above tasks an addendum to our contract to be billed on a lump sum basis of
$4,060.00. The fee is to be allocated as:
A. Project Manager 16 Hrs. @ $65.00/Hr. $1,040.00
B. Designer 4 Hrs. @ $75.00/Hr. 300.00
C. Draftsperson 16 Hrs. @$45.00/Hr. 720.00
D. Consultants (Civil Engineer, Electrical
Engineer, Structural Engineer) 2.000.00 -
b/H1‘.
TOTAL $4,060.00 j1�
U
15641 Red Hill Avenue,Suite 205, Tustin,California 92680-7383,(714)259-9 00
Les Evans -
May 16, 1989
Page Two
We will proceed with the above tasks upon receipt of a signed copy of this letter.
The fee does not include reprographic costs. All reprographic costs will be invoiced
separately, either by the local print company of your choice directly to you, or by FMA at
cost plus a 15 percent (15%) handling fee. All other reimbursable expenditures (i.e.,
postage, special delivery expenses, etc.) will be invoiced with our normal fifteen percent
(15%) handling fee. Mileage will be billed at twenty-five cents ($0.25) per mile.
If you have any questions about the scope or fee, please notify me immediately.
Sincerely,
FMA CITY OF HUNTINGTON BEACH
By: , : By:
Gerry Ohta, ASLA Les Evans
Project Manager/Associate
Ca. License #2154
Title
Date Date
GO:mdd
REQUEO u' FOR CITY COUNC._ ACTT
Date February 21, 1989
Submitted to: Honorable Mayor and City Council COVN1C
Y Cl �
Submitted by: Paul E. Cook, City Administratote9-- A V�ZS1 B
Prepared by: Louis F. Sandoval, Director of Public Works 0
Douglas La Belle, Director of Economic Develop"-"� r C�
Subject: OCEAN VIEW ESTATES MOBILE HOME PARK (i C WO7
Consistent with Council Policy? [X] Yes [ ] New Policy or Exception
Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments:
ly
STATEMENT OF ISSUE:
The City is constructing a 24 space expansion to the mobile home park in Central Park for
the relocation of residents impacted by the Waterfront Project.
RECOMMENDATION:
1. Approve a contract with Florian Martinez Associates for design of the mobile home
park expansion.
2. Approve a reduction in the Professional Liability Insurance from $500,000 to $250,000.
3. Authorize the Mayor and City Clerk to execute the attached consultant for a fee not to
exceed $76,460.00.
ANALYSIS:
The City Council and the Robert Mayer Corporation previously entered into an agreement
for construction of the Waterfront Project. The agreement provided that the City would
provide a relocation site for displaced residents of the Pacific Mobile Home Park and
Driftwood Mobile Home Park. The costs of design and construction of the additional 24
spaces in the Ocean View Estates park will be borne by the Robert Mayer Corporation.
Considerable design work has already been accomplished by Florian Martinez Corporation
with Robert Mayer Corporation guaranteeing their fees. The City has been asked by Robert
Mayer Corporation to assume the consultant contract with Florian Martinez.
FUNDING SOURCE:
Robert Mayer Corporation
ALTERNATIVE ACTION:
Do not take over the Florian Martinez contract and leave the mobile home park design to
Robert Mayer Corporation.
ATTACHMENTS:
1\
Consultant Agreement
PEC:LFS:LGE:dw
DIl1 C/QG
REQUE,d , FOR CITY COUNC., ACTION
Date .lane iary 5, 1 9RR
Submitted to: Honorable Mayor and City Council APPROVED BY CITY COUNC�._,
Submitted by: Paul E. Cook, City Administrator /— I
Prepared by: Louis F. Sandoval, Director of Public Works . j - ���"- �r C , 7�
CITY CLLILI
Subject: INSURANCE REQUIREMENTS FOR CONSULTANT AGREEMENT
Consistent with Council Policy? [X] Yes
[ ] New Policy or Exception
Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions, Attachments:
STATEMENT OF ISSUE:
The City Attorney has interpreted Resolution 5836 (Establishing Design and Engineering
Consultants Insurance and Indemnification Requirements) to apply only to engineering
consultants providing design services.
RECOMMENDATION:
1. The City Council request the City Attorney to revise the Insurance Resolutions to
allow all consultants providing services to the City to fall under the provisions of
Resolution Number 5836.
2. Authorize the City Attorney to delete references to product liability coverage in the
following contract:
a. Mofatt & Nichol
b. Kleinfelder
c. Thirtieth Street Architects
d. Florian Martinez Associates
ANALYSIS:
The attached memorandum from Mayor Bannister is a good analysis of the problem.
FUNDING SOURCE:
N/A
ALTERNATIVE ACTION:
Deny the recommendation and notify the consultants that their services are not required.
ATTACHMENTS:
I. Memorandum from Mayor Bannister to the City Council.
2. Resolutions 5836 and 5835
3. Consultant Contracts
a. Mofatt & Nichol
b. Kleinfelder •
c. Thirtieth Street Architects
d. Florian Martinez Associates
Pi
FLORIAN MARTINEZ ASSOCIATES PLANNING • LANDSCAPE ARCHITECTURE • REGULATORY SERVICES
February 3, 1989
Mr. Les Evans
Director of Public Works
The City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
SUBJECT: Proposal for the Ocean View Estates Site Planning, Engineering, Landscape
Architecture, Architecture, and Processing.
Dear Mr. Evans:
FMA is pleased to submit the following proposal in a "Team" approach, to provide interim planning,
engineering, landscape architecture, architectural services for the City of Huntington Beach, Ocean View
Estates. As you are aware, FMA has been extensively involved in the Ocean View Estates over the past
year. We believe FMA's knowledge of the project and our experience in the area will allow us to provide
you interim consultant services necessary to The City of Huntington Beach.
The following is offered to provide you with confidence in FMA's ability to perform in a professional and
sensitive manner, when considering our firm for selection.
Based on field reconnaissance and file research, the work program should be constructed as follows:
Scope of Services
TASK I. Site Planning
A. Preparation of Site Plans and Grading Plans
1. Prepare Site Plan
a. Based upon the illustrative site plan of the Ocean View Estates dated 7/5/88, Site
Plan for the 2nd phase of the property to include an additional 24 lots for the mobile
homes, Recreation Area and Picnic Area.
b. Meet with project engineer,City of Huntington Beach,and members of the Driftwood
Mobile Home Park to review plan.
c. Prepare final site plan to be incorporated in the Grading Plan and Improvement
Plans.
15641 Red Hill Avenue,Suite 205,Tustin,California 92680-7383,(714)259-9300
•
Mr. Les Evans
February 3, 1989
Page Two
d. Review Engineering Improvement Plans for consistencies/inconsistencies with Site
Plan.
TASK I. Subtotal $ 3,800.00
TASK II. Engineering Services:
1. Preparation of an Grading Plan for the Oceanview Estates, Phase 2.
2. Review Improvement Plans for existing Ocean View Estates Phase I.
3. Review City Specifications and Special Conditions of Phase I for the applicability to Phase
2 construction.
4. Preparation of Improvement Plans to include the following components:
a. Paving (included on grading plan) for Phase 2, Ocean View Estates
b. Sewer and Water for Phase 2
c. Hydrology Study for Phase 2
d. Underground Utility Improvements
e. Soils and Geologic Report for overall site with emphasis in Phase 2 area.
TASK II. Subtotal $ 40,460.00
TASK III. Landscape Architectural Services
A. Provide Landscape Architectural services and products as follows:
1. Preparation of the following landscape components:
a. Project Monumentation Design at primary entry off Ellis Road.
b. "Hardscape"design within project recreation areas to include walkways design and
picnic shelters.
c. Landscape design for interior project walls and fences.
d. Landscape Planting Design for the recreation areas.
e. Automatic Irrigation Design for all common area planted areas.
f. Electrical Design as follows:
o Project Walks
o Service Lines and design to within five(5)feet of recreation/laundry building
o Connection points at each mobile home pad
Mr. Les Evans
February 3, 1989
Page Three
g. Coordination only with project civil engineer regarding landscape grading
considerations. Project civil engineer to prepare final grading plans.
h. Estimate of probable construction cost for all items included under scope of work.
B. Submitted Instruments of Service
1. Preliminary Design Phase
a. Drawings at 1" = 20' for production areas, and 1/4"=1'-0" plan with elevation for
entry monumentation proving the following information:
o Location and configuration of all paved areas, fences, walls, sun trellises,
and other hardscape items that may be applicable.
o Planting concept identifying areas of lawn, shrubs, and trees.
b. Preliminary opinion of probable construction cost.
The above information is to be reviewed between FMA and the Project Team for approval
to proceed to the Construction Document Phase.
TASK III. Subtotal $ 18,200.00
TASK IV. Architectural Services
1. Preparation of Design Drawings consisting of the floor plan, elevations and sections, for the
recreation and laundry buildings in Phase 2 Ocean View Estates.
2. The preparation of Working Drawings for Phase 2 Ocean View Estates which shall be
documents consisting of foundation plan, floor plan, elevation, details, sections, roof plans,
outline specifications, and all structural engineering drawings. Structural engineering
services provided for the basic fee are based on standard spread footings.
3. Revise Working Drawings based on City input, to obtain building permits.
4. Preparation of Exterior Color Schemes and Schedules.
TASK IV. Subtotal $ 8,700.00
TASK V. Processing
A. Review/Processing with Project Team
Provide a step-by-step processing of all work (site plans, engineering, landscape architecture, and
architecture) with the project team made up of:
o Project Planner
o Project Engineer
o Project Landscape Architect
o Project Architect
o City Planning, Department Representative
o City Public Works Representative
o City Redevelopment Representative
o Driftwood Mobile Home Park Representative
o Project Proponent
Mr. Les Evans
February 3, 1989
Page Four
B. Prepare Presentation Graphic Package
Prepare a Presentation Graphics Package suitable for presentation during the public hearing
process. This package will include, but not limited to:
1. Illustrative Site Plan of the Phase Two
2. Illustrative of Recreation/Picnic area for Phase Two
3. Perspective of Entry on Ellis
4. Perspective and Elevations of Conference Room/Laundry Room
5. Perspective of Streetscene
C Public Hearing
1. Attendance and Presentation at up to Two (2) Planning Commission Hearings and two (2)
City Council Hearings.
TASK V. Subtotal $ 3,300.00
TASK VI. Project Management
The project management for all planning, engineering, landscape architecture, architecture
and processing will be invoiced on a time and material basis.
Assumptions
1. The City intends to construct a minor recreation building approximately 1,500 s.f. and a
laundry facility of approximately 200 s.f. in Phase 2, Ocean View Estates.
2. No off-site storm drainage design (Hydrology Study).
3. Field observations during the construction phase of the project will be billed as additional
services. It will be billed on an hourly basis.
TASK VI. Subtotal $ 2,000.00