HomeMy WebLinkAboutGalvin Preservation Associates - 2013-09-20Name of Contractor: Galvin Preservation Associates
Purpose of Contract: For Example: Audit Services or Water Quality Testing Huntington Lake —Huntington Central Park
Prepare final survey report, update historic context, and complete DPR 523A and B forms for
select Mid -Century Buildings — requested by Council and Historic Resources Board
Amount of Contract: $45,000
Copy of contract distributed to: The original insurance certificate/waiver distributed
Initiating Dept. to Risk Management ❑
Finance Dept. ORIGINAL bonds sent to Treasurer ❑
Date: \
Name/Extension
City Attorney's Office
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
GALVINT PRESERVATION ASSOCIATES, INC.
FOR
REVISIONS TO THE DRAFT HISTORIC SURVEY
°>tGREEMENT ("Agreement") is made and entered into by and between the
7aTntington Beach, a municipal corporation of the State of California, hereinafter
referred to as "CITY," and Galvin Preservation Associates, Inc., a California
Corporation hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to make revisions
to the draft historic survey; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of
professional service contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A,"
which is attached hereto and incorporated into this Agreement by this reference, These
services shall sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Andrea Galvin who shall represent it
and be its sole contact and agent in all consultations with CITY during the performance of
this Agreement.
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2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT
in the performance of this Agreement.
3. TERM: TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT
xa �o �; ; n,�;���;�,;cc on 6, EQ � 0 , 2013 (the "Commencement Date"). This Agreement
shall automatically terminate three (3) years from the Commencement Date, unless
extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall
be completed no later than 36 months from the Commencement Date. The time for
performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit
"A." This schedule may be amended to benefit the PROJECT if mutually agreed to in
writing by CITY and CONSULTANT.
In the event the Commencement Date precedes the Effective Date,
CONSULTANT shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein; CITY
agrees to pay CONSULTANT on a time and materials basis at the rates specified in
Exhibit "B," which is attached hereto and incorporated by reference into this Agreement,
a fee, including all costs and expenses, not to exceed fourty five thousand Dollars
($45,000).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A"
or changes in the scope of services described in Exhibit "A," CONSULTANT will
undertake such work only after receiving written authorization from CITY. Additional
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compensation for such extra work shall be allowed only if the prior written approval of
CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder,
including, without limitation, all original drawings, designs, reports, both field and office
notices, calculations, computer code, language, data or programs, maps, memoranda,
letters and other documents, shall belong to CITY, and CONSULTANT shall turn these
materials over to CITY upon expiration or termination of this Agreement or upon
PROJECT completion, whichever shall occur first. These materials may be used by CITY
as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold
1-'1.1-1-IJ's-. CITY, its officers, elected or appointed officials, employees, agents and
volunteers from and against any and all claims, damages, losses, expenses, judgments,
demands and defense costs (including, without limitation, costs and fees of litigation of
every nature or liability of any kind or nature) arising out of or in connection with
CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged
negligent) performance of this Agreement or its failure to comply with any of its
obligations contained in this Agreement by CONSULTANT, its officers, agents or
employees except such loss or damage which was caused by the sole negligence or willful
misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense
and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall
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apply to all claims and liability regardless of whether any insurance policies are applicable.
The policy limits do not act as limitation upon the amount of indemnification to be
provided by CONSULTANT.
S. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
fjlicy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One
Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -
mentioned insurance shall not contain a self -insured retention without the express written
consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars
($10,000.00) or less is permitted. A claims -made policy shall be acceptable if the policy
further provides that:
A. The policy retroactive date coincides with or precedes the initiation
of the scope of work (including subsequent policies purchased as
renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents
that nught give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during
the required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting
provision of at least two (2) years to report claims arising from work performed in
connection with this Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance
required by this section or fails or refuses to furnish the CITY with required proof that
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insurance has been procured and is in force and paid for, the CITY shall have the right, at
the CITY's election, to forthwith terminate this Agreement. Such termination shall not
effect Consultant's right to be paid for its time and materials expended prior to notification
of termination. CONSULTANT waives the right to receive compensation and agrees to
d ify the CITY for any work performed prior to approval of insurance by the CITY.
CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT
shall furnish to CITY a certificate of insurance subject to approval of the City Attorney
evidencing the foregoing insurance coverage as required by this Agreement; the certificate
shall:
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or
canceled by either party, reduced in coverage or in limits except
after thirty (30) days' prior written notice; however, ten (10) days'
prior written notice in the event of cancellation for nonpayment of
premium.
CONSULTANT shall maintain the foregoing insurance coverage in force
until the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from CONSULTANT's defense, hold harmless and indemnification obligations as
set forth in this Agreement. CITY or its representative shall at all times have the right to
demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a
prompt and timely manner, the premiums on the insurance hereinabove required,
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11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of
this Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and
all payment of all taxes, social security, state disability insurance compensation,
r� ploy rant compensation and other payroll deductions for CONSULTANT and its
officers, agents and employees and all business licenses, if any, in connection with the
PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or
without cause, and whether or not the PROJECT is fully complete. Any termination of this
Agreement by CITY shall be made in writing, notice of which shall be delivered to
CONSULTANT as provided herein. In the event of termination, all finished and
unfinished docuinems, exhibits, report, and evidence shall, at the option of CITY, become
its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall
not be assigned, delegated or subcontracted by CONSULTANT to any other person or
entity without the prior express written consent of CITY. If an assignment, delegation or
subcontract is approved, all approved assignees, delegates and subconsultants must satisfy
the insurance requirements as set forth in Sections 9 and. 10 hereinabove.
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t4. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
;;mp,,j gee in the work performed pursuant to this Agreement. No officer or employee of
01 V shall have any financial interest in this Agreement in violation of the applicable
provisions of the California Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given
either by personal delivery to CONSULTANT's agent (as designated in Section 1
hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed
envelope, postage prepaid, and depositing the same in the United States Postal Service, to
the addresses specified below. CITY and CONSULTANT may designate different
.c L,,sses to which subsequent notices, certificates or other communications will be sent by
notifying the other party via personal delivery, a reputable overnight carrier or U. S.
certified mail -return receipt requested:
TO CITY:
City of Huntington Beach
ATTN: Ricky Ramos
2000 Main Street
Huntington Beach, CA 92648
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TO CONSULTANT:
Galvin. Preservation Associates, Inc
Attn: Andrea Galvin
231 California Street
El Segundo, CA 90245
17. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval
to any subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive
and are included solely for convenience of reference only and are not representative of
matters included or excluded from such provisions, and do not interpret, define, limit or
describe, or construe the intent of the parties or affect the construction or interpretation of
any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed
as a whole, according to its fair meaning, and not strictly for or against any of the parties.
If any provision of this Agreement is held by an arbitrator or court of competent
jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate
or affect the remaining covenants and provisions of this Agreement. No covenant or
provision shall be deemed dependent upon any other unless so expressly provided here.
As used in this Agreement, the masculine or neuter gender and singular or plural number
shall be deemed to include the other whenever the context so indicates or requires.
Nothing contained herein shall be construed so as to require the commission of any act
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contrary to law, and wherever there is any conflict between any provision contained herein
and any present or future statute, law, ordinance or regulation contrary to which the parties
have no right to contract, then the latter shall prevail, and the provision of this Agreement
=1 ? 1 s bereby affected shall be curtailed and limited only to the extent necessary to bring
", y i thin the requirements of the law.
DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be deemed an original. Each
duplicate original shall be deemed an original instrument as against any party who has
signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the
immigration and naturalization laws of the United States and shall, in particular, comply
,: J jth the provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CI"fY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly
outside the scope of services contemplated hereunder. CONSULTANT understands that
pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive
legal counsel for CITY; and CITY shall not be liable for payment of any legal services
expenses incurred by CONSULTANT.
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24. ATTORNEY' S FEES
In the event suit is brought by either party to construe, interpret and/or
enforce the terms and/or provisions of this Agreement or to secure the performance hereof,
each party shall bear its own attorney's fees, such that the prevailing party shall not be
entitled to recover its attorney's fees from the nonprevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the
laws of the State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has
the power, authority and right to bind their respective parties to each of the terms of this
Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the
event that such authority or power is not, in fact, held by the signatory or is withdrawn.
28. ENTIRETY
The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm's length negotiation, and that
each has had the opportunity to consult with legal counsel prior to executing this
Agreement. The parties also acknowledge and agree that no representations, inducements,
promises, agreements or warranties, oral or otherwise, have been made by that party or
anyone acting on that party's behalf, which are not embodied in this Agreement, and that
that party has not executed this Agreement in reliance on any representation, inducement,
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promise, agreement, warranty, fact or circumstance not expressly set forth in this
Agreement. This Agreement, and the attached exhibits, contain the entire agreement
between the parties respecting the subject matter of this Agreement, and supersede all prior
1PT.tandings and agreements whether oral or in writing between the parties respecting
:j.'Pliect matter hereof.
,�). EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City
Attorney. This Agreement shall expire when terminated as provided herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized officers.
CONSULTANT,
[COMPANY NAME)
Galvin Preservation Associates, Inc
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print name
ITS: (circle one) Chairmani�retsidenice President
AND
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print name
ITS: (circle one) Secret hiefFinancial Office sst.
Secretary — Treasurer
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CITY OF HUNTINGTON BEACH,
a municipal corporation of the State of
Scott Hess, Director of Planning and Building
APPROVED AS TO FORM:
City A' ey
Date ` f
EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed)
revisions to the draft Historic Survey. Revisions shall be prepared pusuant
�4saltarit's proposals dated June 3, 2013 Revision (1), HTB Survey Updates June 4, 2013 and
HTB Address Content Update June 4, 2013.
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
1. Respond to Public and HRB Factual Comments and Prepare Final Survey Report.
2. Address Public and HRB Contextual Comments and Update Historic Context.
3. Complet DPR 523A and B Forms for Select Mid -Century Buildings.
C. CITY'S DUTIES AND RESPONSIBILITIES:
1. City will provide requested documents in a timely manner.
D. WORK PROGRAM/PROJECT SCHEDULE:
To begin upon notification by City. Schedule to be determined.
EXHIBIT A
EXHIBIT "B"
Payment Schedule (Hourly Payment)
A. Hourly Rate
CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost
Principal Architectural Historian: $I80/hr.
Architectural Historian $90/hr.
ib. i ra'yei. Charges for time during travel are not reimbursable
C. Billing
All billing shall be done monthly in fifteen (15) minute increments and matched to an
appropriate breakdown of the time that was taken to perform that work and who
performed it.
2. Each month's bill should include a total to date. That total should provide, at a glance,
the total fees and costs incurred to date for the project.
3. A copy of memoranda, letters, reports, calculations and other documentation prepared
by CONSULTANT may be required to be submitted to CITY to demonstrate progress
toward completion of tasks. In the event CITY rejects or has comments on any such
product, CITY shall identify specific requirements for satisfactory completion.
4. CONSULTANT shall submit to CITY an invoice for each monthly payment due.
Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this
Agreement, CITY shall approve the invoice, in which event payment shall be made
within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be
unreasonably withheld. If CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non -approval and the schedule of
performance set forth in Exhibit "A" may at the option of CITY be suspended until
the parties agree that past performance by CONSULTANT is in, or has been brought
into compliance, or until this Agreement has expired or is terminated as provided
herein.
1
Exhibit B
5. Any billings for extra work or additional services authorized in advance and in writing
by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly
rate charged for such time. Such invoices shall be approved by CITY if the work
performed is in accordance with the extra work or additional services requested, and if
CITY is satisfied that the statement of hours worked and costs incurred is accurate.
Such approval shall not be unreasonably withheld. Any dispute between the parties
payment of such an invoice shall be treated as separate and apart from the
ongoing performance of the remainder of this Agreement.
2
Exhibit B
EXHIBIT "B"
Payment Schedule (Fixed Fee Payment)
CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set
A= cordance with the following progress and payment schedules.
Delivery of work product: A copy of every memorandum, letter, report, calculation and
station prepared by CONSULTANT shall be submitted to CITY to demonstrate progress
toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY
shall identify specific requirements for satisfactory completion.
3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment
due. Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that the
work has been performed in accordance with the provisions of this Agreement;
and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making
satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall
approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the
invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an
1TY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule
I :; rnarice set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree
that past performance by CONSULTANT is in, or has been brought into compliance, or until this
Agreement has expired or is terminated as provided herein.
4. Any billings for extra work or additional services authorized in advance and in writing
by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information
required above, and in addition shall list the hours expended and hourly rate charged for such time.
Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or
additional services requested, and if CITY is satisfied that the statement of hours worked and costs
incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the
parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing
performance of the remainder of this Agreement.
Exhibit B
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY [F HUNTINGTON BEACH AND
G/\LJINyBII3ERVATlON ASSOCIATES, INC.
FOR
REVISIONS TOTHE DRAFT HISTORIC SURVEY
Table nfContents
Scopeo[Services ..................................................................................................... l
City Staff Asostooco------------.--.-----------------2
Tero;Time nfPerformance .....................................................................................
Compensation __________________,--.--------------2
ExtraWork .................... ......................... --.......... —............. ................
.........
Methodof Payment ................... ..............................................................................
3
Disposition of Plans, Estimates and Other Documents ...........................................
S
HoldHarmless ........................................ ................................................................
3
Professional Liability Insurance .............................................................................
4
Certificate ofInsurance ............................................................................................
5
Independent Cortruotoc----------.-------------------./h
Termination of Agreement ....... ............................. .................................................
h
Assignment and Delegation --.---------.--.--.-----------.0
_______________,_---------.------.J
City Employees and Officials .................................................................................. 7
Noticom....'.—.—.—..'...—..--.—.....—....—...'--.—.,..--.J
Consent....................................................................................................................
g
Modification.............................................................................................................
8
Section Headings ---.-------.-----.--------------.--O
Interpretation of this Agreement —.'.--..—.----.--------.-----8
Duplicate Original---------------.-----------------'y
Immigration_--_--------...........................................................................
Legal Services Subcontracting Prohibited ................................................................
9
Fees..........................................................................................................
l0
Snnival-------.--.----------------------------l0
GoverningLaw .........................................................................................................
l0
S_________--________~~,-------.--------.lO
Entirety ______~______________,_..---------------}0
Consultant Distribution List
Historic Context and Survey Report
Cynthia Ward, (President Anaheim Historical Society),
P.O. Box 927
Anaheim, CA 92815
714-292-0042
Jim Wilson,
Thirtieth Street Architects, Inc.
2821 Newport Blvd., Newport Beach, CA 92663,
949-673-2643
Andrea Galvin
Galvin Preservation Associates, Inc.
231 California Street
El Segundo, CA 90245
310-792-2690
Professional Service Approval Form
Date: 8/26/2013 Project Manager Name: Ricky Ramos
Requested by Name if different from Project Manager: Debra Gilbert
Department: Planning and Building
1
PARTS 1 OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER,
PPIr'OVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT
°R,-.atr=ESS. PART I MUST BE FILED WITH ALL APPROVED CONTRACTS.
side the purpose for the agreement:
i�iu. tiui�al work to requested by Council and Historic Resources Board to include: Prepare Final
Survey Report, Update Historic Context, and complete DPR 523A and B forms fo Selct Mid -
Century Buildings
2) Estimated cost of the services being sought: $ 45,000
3) Are sufficient funds available to fund this contract? ® Yes ❑ No
If no, please explain:
4) Check below how the services will be obtained:
0 A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted.
❑ MC 3.03.08(b) — Other Interagency Agreement procedure will be utilized.
❑ MC 3.03.08 — Contract Limits of $30,000 or less exempt procedure will be utilized.
5) Is this contract generally described on the list of professional service contracts approved by the
City Council? if the answer to this question is "No," the contract will require approval from the
City Council. Yes ❑ No
_-.� scat` a ces Manager Signature Date
6) Amount, Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted
(Please note that a budget check will occur at the object code level):
10060201,69365 $ 45,000
Budget Approval
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Departure, Head Signa ure(s)
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Director o inance's` ignature
Dep -Ci ila,nager_',s^St@-nalur,-/
APPROVED �� �IIED ❑
T
/"1 GfifyI'Manager's Signature
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Date
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ate
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Date
Date
Date
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Tong, Philip
From: Ramos, Ricky
Sent: Tuesday, September 03, 2013 8:23 AM
To: Tong, Philip
Cc: Gilbert, Debra
Subject: FW: Historic Survey Follow -Up
Hi Philip - I can answer one of the questions you asked. There is no RCA. See below. We
sent ,an email to Council about what we plan on doing and there has been no direction to the
corn., ary. rla�; r [Boardman indicated her concurrence below.
-----Original Message -----
From: Hess, Scott
Sent: Wednesday, August 21, 2013 6:24 PM
To: Ramos, Ricky; Broeren, Mary Beth
Subject: FW: Historic Survey Follow -Up
-----Original Message -----
From: Boardman, Connie
Sent: Wednesday, August 21, 2013 6:23 PM
To: Hess, Scott
Subject: RE: Historic Survey Follow -Up
Hi Scott,
Thanks. I agree. Let's get moving on this and then enact a Preservation Ordinance and local
adoption of the Mills Act.
Connie
From: Hess, Scott
Sent: Wednesday, August 21, 2013 4:56 PM
To: CITY COUNCIL
Cc: Wilson, Fred; Ramos, Ricky; Broeren, Mary Beth
Subject: Historic Survey Follow -Up
Mayor and Council Members,
In response to the May 20th City Council study session and discussion, Galvin Preservation
provided staff with an updated scope of work identifying the steps needed to address the
comments received from the Historic Resources Board (HRB) and others on the historic survey.
It includes the following separate components at a total cost of about $61,000 beyond the
original contract:
1. Respond to Public and HRB Factual Comments and Prepare Final Survey Report - cost
$13,387.80
2. Address Public and HRB Contextual Comments and Update Historic Context - cost
$20,587.50
3. Prepare a Survey of Mid -Century Properties South of City Hall - cost $26,866
4. In Lieu of item 3 above, the City can have the consultant complete DPR 523A and B
Forms for Select Mid -Century Buildings - cost $5,460
1
City of Huntington Beach
Funds Available - Detail Report
8127113
Object Revised Actual Encumbrance Available
Account FY 2012/13 FY 2012/13 FY 2012/13 FY 2012/13
10060201 - Planning
51000 - PERSONAL SERVICES
1,578,998.57
1,307,569.63
271,428.94
63125 - Office Supplies
2,500.00
810.99
0.00
1,689.01
64230 - Awards and Presentations
250.00
250.00
'" 5 - Books/ Subscriptions
2,000.00
2,000.00
G, 4U5 - Books/ Subscriptions
2,000-00
0.00
2,000.00
"1Cnn - Fquipment and Supplies
4,750.00
810.99
0.00
3,939.01
;5^0 - Training - Other
0.00
434.00
-434.00
68550 - Training
9.000.00
9,000.00
68550 - Training
9,000.00
434.00
8,566.00
68620 - Conferences - Other
0.00
1,082.85
0.00
-1,082.85
68610 - Conferences
4,000.00
4,000.00
68610 - Conferences
4,000.00
1,082.85
0.00
2,917.15
68500 - Conferences and Training
13,000.00
1,516.85
0.00
11,483.1
693651- Other Profession ervices
471',999 73
178,116 85
198,940.00
94, 42.88
-
69300 -Professional Services
471,999.73
178,116,85
198,940.00
94,942.88
69455 - Cont SvcsPrinting Reproduction
6.000.00
0.00
5,000.00
1,000.00
69485- Cont Svcs -Microfilm/Doc Image
10,000.00
6,566.07
1,433,93
2,000.00
69530 - Cont Svcs - Other Advertising
10.000.00
9,260.00
4,052.00
-3,312.00
69520 - Cont Svcs - Advertising
10,000.00
9,260.00
4,052.00
-3,312.00
69450 - Other Contract Services
26,000.00
15,826.07
10,485.93
-312.00
60000 - OPERATING EXPENSES
515,749.73
196,270.76
209,425.93
110,053.04
50000 - EXPENDITURES
2,094,748.30
1,503,840.39
209,425.93
381,481.98
City of Huntington Beach
Funds Available Report
FY 12/13
Cumulative 14
Cumulative 14
Cumulative 14
Cumulative 14
Object
Subsidiary
Budget
Actual
Encumbrance
Funds Availlable
Account
FY 12113
FY 12113
FY 12113
FY 12/13
100602t31 - Marta€ing
63125 - Office Supplies
2,500.00
810.99
0.00
1,689.01
64230 -Awards and Presentations
250.00
250.00
64405 - Books/ Subscriptions
2,000.00
2,000.00
64405 - Books/ Subscriptions
2,000.00
0.00
2,000.00
63000 - Equipment and Supplies
4,750.00
810.99
0.00
3,939.01
C�,36O - Trainino - Other
0.00
434.00
(434.00)
68550 - Training
9,000.00
9,000.00
68550 - Training
9,000.00
434.00
8,566.00
68620 - Conferences - Other
0.00
1,082.85
0.00
(1,082.85)
68610 - Conferences
4,000.00
4,000.00
68610 - Conferences
4,000.00
1,082.85
0.00
2,917.15
68500 - Conferences and Training
13,000.00
1,516.85
0.00
11,483.15
69365 - Other Professional Services
471,999.73
178,116.85
198,940.00
94,942.88
69300 - Professional Services
471,999.73
178,116.85
198,940.00
94,942,88
69455- Cent SvcsPrintingReproduction
6,000.00
0.00
5,000.00
1,000.00
69485 - Cent Svcs -Microfilm/Doc Image
10,000.00
6,566.07
1,433.93
2,000.00
69530 - Cont Svcs - Other Advertising
10,000.00
9,260.00
4,052.00
(3,312.00)
69520 - Cont Svcs - Advertising
10,000.00
9,260.00
4,052.00
(3312.00)
69450 - Other Contract Services
26,000.00
15,826.07
10,485.93
(312.00)
60000 - OPERATING EXPENSES
515,749.73
196,270.76
209,425.93
110,053.04
50000 - EXPENDITURES
515,749.73
`1961270-.76
209,425.93
110,053.04
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