HomeMy WebLinkAboutGENERAL TELEPHONE COMPANY - GTC - 1979-05-07FORM GC2224 (9/76)
G mEll ALTELEEl HOPIE 0011711PPMV OF CAUFORmA
An Equal Opportunity Employer
Contract No. _0_123
COMMUNICATIONS SYSTEM
CANCELLATION CONTRACT
It is hereby agreed 'between GENERAL TELEPHONE COMPANY OF CALIFOR.\TIA,
heroinafter referred to as the "Utility;" and City of Huntington Beach, 2000 Ma.ilt,
Hunt.l.ngton Beach, CA , hereinafter referred to as the "Customer," that:
I The Custumer hereby places an order with the Utility for an expandable Rolm
CBX wired fir 80 trunks and 464 stations, equipped for 80 tr.Lmks and 448 stations,
with. 73 trunks and 444 stations working communications
system. The U ility hereby agrees to begin the engineering, place the necessary orders and commence
installation and construction necessary to provide for the use of the Customer the equipment and
facilities to furnish said communications system. The i:xm of this contract is from the date of
execution until the date of installation. The date of installation shall be deemed to be the date on
which the equipment hereb ordered is available and accepted for use by the Customer.
2. Upon establishment of service on the date of installation the Customer will ply to the
Utility the tariff rates effective on said date for the communications service ltF reby ordered and will be
governed by the rules and regulations on file with the Public Utilities Commission of the State of
California. The tariff rates include, but are not limited to, service connection charges, nonrecurring
service charges and any applicable basic termination charge(s).
3. If during the term of this contract the Customer cancels al or any part of the
communicaAions system hereby ordered, the Customer will pay to the Utility an amount of money as
provided herein below in (a) or (b), whichever is less:
(a) Any and all ci. sts expent_'ed or committed for the installation and removal of said
equipment and facilities, includi)g but not limited to labor costs, engineering and
supp;y expenses, and costs of equipment and facilities less salvage valuo, or
(b) The cliargFs which would Have been applicable a,,ider the Utility's tariffs if the date
of installation had coincided with the date of cancellation, as shown on the Exhibit
"A attached hereto and made a part hereof,
4, The Utility may mquire the Customer to deposit with the Utility upon execution of this
contract an amount of money equal to the cancellat on charges under Subparagraph 3(b), calculated as
if the date of cancellation. and date of execution coincided, The Utility will pay io the Customer
simple interest at the rate of ?% per annum upon an/ said deposit for the duration of the contract.
* All services for which Basic Tertnination Charges are filed in the Utility's tariffs
5. Ownership of all equipment furnished by the Utility stall remain with the Utility. The
Customer shall be responsible for loss or damage to the equipment furnished under this contract unless
such loss or damage is due to causes beyond his control.
E. The Utility shall have the right of ingress to and egress from the Customer's premises at
all reasonable hours for any purpose reasonably connected with the performance of its duties or the
exercise of its rights under this Agreement, including but not limited to the rernoval of any and all of
its property upc_, cancellation of this contr?rt by the Customer.
7. This contract shall at all times be subject to such change or modification as the Public
Utilities Commission of the State of California may from time to trine direct in the exercise of its
jurisidiction.
8. The terms of this contract ane each of them cannot be waived, altered or amended by
any representatirn or promises of any person unless the same be consented to in writing by trc
Utility,
9. The rights and duties under this contract cannot be assigned by the Customer without the
writtert consent of the Utility,
10. Notice of cancellation of all or guy part of the communications system hereby ordered
must be in writing and the customer may send said written notice to the Utility by placing said notice
in the United States mail, postage paid and addressed ra follows General Telephone Company,
_ 6430 Westminster Avenue, Westminster, CA
it deliver the said notice in person to said address by customer or representative of customer.
EfECUTr✓�n at Westminster �� Cal'farnia, �_� ✓ -% 19
GENERAL Tli,EPHONE COMPANY CUSTOMER,
OF CALIFORNIA,
CITY OF HbNTI'NGTON BEACH
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CITY OF HUNTINGTON BEACH
ROLM CBX
EXHIBIT "A"
ITEM
INSTALLATION
MONTHLY
Basic System Arranged for Touch -
Calling; Includes 2 Attendant's
Positions
$37,770.00
19726.lo
444 Stations
3,552.00
999.00
Oktional Services:
Advanced .Features
1,500,00
70.00
Forward Busy/Do Not Answer
500.00
24.00
Route Optimization
1,500.00
70.00
Cell Queuing -Callback
2,000.00
94.0o
Toll Restriction
500.00
24.0o
Message Detail Record, Including
Print -Out Capability
2,125.00
154-00
Direct Inward Dialing
5,25OX0
668.50
$54,697-00
$3,829.60
Total BTC'`- $6o,8co.Oo
Not Included in the Above:
Pushbutton and 5u;aplemental Station Equipmen,;, Local Trunks,
Foreign
Exchange Trunks, WATS, and Tie -Lines.
i�EQUE FOR CITY COUNCIL ACTION/ RCA #79-30
/— b'ea.,y�eti
Communications Proiect Team Administration I-s C
Submitted by Department
Date Prepared Apr i 1 17 _ , 19 79 Backup Material Attached fq. Yes No
Subject CITY HALh TELEPHONE SYSTEM
City Administrator's Comments
Approve as recommended
Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions:
Statement of Issue - There is a need to improve the existing City Hall telephone system for the
purpose of enhancing employee produc,';vity, providing better phone coverage, improve management
controls and to lower costs.
Recommendation - Approve an installation contract for 1,54,697 with the General Telephone Company
for the i nstall ation of a new ROLM telephone system.
Analysis - T : C,ity's existing Centrex •Telephone system was installed in the old Civic Center in 1972.
This s system was later transferred to the new Civic Center in 1974. The current hardware is outdated
by comparison to present industry standards. Also, the state of the art is such that electronic
switching; equipment is available at a much l ower cost.
luring the last six months a City-wide project team has been studying our telephone system and
analyzing the need for o change., The purpose of a study was to determine potential cast savings aid if
employee productivity could be increased. Many existing system audits have been mcae and new
telephone systems evaluated for the purpose of determining the best course of action. Comparisons
have been made between private versus public system4. Field trips were made to other cities and
Industrial sites to inspect and inquire about user satisfaction. Both management and employees were
contacted to determine the positive as well as 4he negative aspects.
There is no question on fhe part of the project team that a change should be made at the earliest
possible date and the best decision is to acquire a ROLM system from the General Telephone
Company. An installation charge of approximately $55,000 can be made from the first year savings.
When tha- ROLM system is blender) into the total City-wide system, i.e. Police, Fire, Lifeguard, Library
and Public Works, the monthly cost savings is approximately $4,.000. An additional savings, of $0500 per "
month will automatically take place through the ROLff system feature of route optimisation. The
total package represents a yearly cost savings of over $50,000.
Employee productivity will be significantly increased by 'providing better management controls of calls
for City business, Improved coverage, flexibility, i.e. automatic redials, call forwarding, speed dialing,
conference calls, private cal Is, group pickup, etc.
Fvndi - The installation cost of $55,000 can be fully funded' if the 1979-80 budget authorization is
tTie same as budgeted for the existing Centreg telephone system and the charges for the new system
start by August, Each morith of delay will epcumber the 1. 80-81budget by $4,600.
Alternatives - 1) Maintain the present Centrex .system; 2? Hire a corisultant to develop new system
specs ications and submit them for bid by loth public and private telephone companies.
RCP scw
e ACIL
FORM 603215 (2.68)
GEu[RAL
COMMUNICATIONS SYSTEM CANCELLATION
AND TERMINATION CONTRACT
It is hereby agreed between GENERAL TELEPHONE COMPANY OF CALIFORNIA,
hereinafter referred to as the "Company," and CITY OF HUNTINGTON BEACH
hereinafter referred to as .:ie "Customer," that:
j` 1. The Customer hereby places an order with the Company for a 200 Line
CENTREX communications system. The Company will
rrovide, install and maintain for the use of the Customer the necessary mechanical equipment
and facilities as detailed in Exhibit "A" attached hereto needed in connection with the furnishing
of the system. The entire service to be furnished by the Company is to be in accordance with its
established rates, rules and regulations.
2. Ownership of all equipment furnished by the Company shall remaii: in the Company.
Tho Customer shall be responsible for loss or damage to the equipment furnished under this
Contract unless such loss or damage is due to causes beyond his control.
3. If the Customer cancels all or any part of the initial order, including subsequent
additions, between the date this Contract is executed 4nd the date installation of the equipment
is completed, the Customer will pay to the Company an amount of money equal to the cost incurred
by the Company for that portion of the system which has been cancelled. These costs will include,
where applicable, labor costs for the installation and removal of the equipment and engineering
and supply expense. The amount shall not exceed charges set forth in Exhibit "A" attached, hereto.
The date of in; tallation shall be deemed to be the date on which the equipment provided herein
is available for use of the Customer.
4. In the event, the equipment to provide the operational features of the system provided
hereunder is not retained by the Customer for the period specified in the Company's tariffs, or
as, set forth on Exhibit "A" in lieu thereof, the Customer will pay to the Company an amount of
money equal to the cost of the equipment and installation, less do ^ost of recoverable equipment,
plus the estimated cost of removal. Theso costs shall be deemed to beiy as itemized on
Exhr, dt "A' attached hereto. T ild amount to decrease b 367.00 for each full inonth the Customer
retains service.
5. At the Company's option the Customer may be required to make an initial payment to
the Company at the time of executing thi-s Contract equal to the costs specified in Section 4 above.
For each full month the Customer retains service under this Contract the Company will refund
to the Customer an amount of money equal to --I /gQ- except that the refunds will be accumulated
for a twelve-month period, at which time payment will be made to the Customer. These Rnr.ual
refunds will include interest on the refunded amoutt and on the unreiunded balance at the ra}.e of
6 percent per annum. In the event the Customer does not retain service for a full twelve-month
period the Company will refund to the Customer, without interest, the accumulated credit for
each full month. the Customer retained service In that portion of the twelve-month period in
which service was discontinued.
6, In the event a portion of the equipment established tinder this Contract or any Supple-
ment thereto is removed or discontinued at the request of the Customer., it shall be deemed, for
purposes of determining the termination charges applicable, that such equipment shall have been
removed or discontinued in inverse order to its Installation.
7. The Company will provide and install such additions to the initial installation of equip-
ment as may be requested by the Customer from time to time, provided, however, that each such
additional installation of equipment amounting to five hundred dollars ($ 500.00) or more shall be
covered by a contract supplement made pursuant to the terms and conditions of the schedule of
rates then in effect and on file with the 1hablic Utilities Comp tission of the State of California.
8. This Contract is not transferable without the writ -ten consent of the Comp uiy.
9. This Contract shah, �.t all times be subject to such changes or modifications as the
Public Utilffies Commission of the State of California may �'iom time to time direct in the exercise
of its jurisdicti,,P, Upon establishment of service, the Customer will pall to the Canipany the
established taxiff rates for such service and will be ;tov.erned by the rules and regulations on
file rdth said Commission.
10. The terms of this Contract and each of them cannot be waived, altered or amended
by any representations or promises of any persons unless the same be consented to in writing
by the Company.
EXECUTED at Huntington Beath �, California,_ Y j p , 18
GENERAL TELEPHONE COMPANY CUSTOMER
OF CALIFORNIA
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