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HomeMy WebLinkAboutGEOSYNTEC CONSULTANTS, INC. - 2004-12-20Council/Agency Meeting Held: D Deferred/Continued to: AApproved ❑ Conditionally Approved ❑ Denied y ler Sig a re Council Meeting Date: December 20, 2004 Department ID Number: PW 04-079 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION N C_ a 0 SUBMITTED TO: HONORABLE MAYOR AND qlTY COU I MEMBER M SUBMITTED BY: PENELOP L R TH- ITY WTRATO, PREPARED BY*4ROBERT F. BEARDSLEY, CTOR PU LI; SUBJECT: Approve As -Needed Environmental Professional Set icp.� Agreements o y� Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: The Public Works Department requires general environmental engineering services on an as -needed basis. Four qualified firms have been selected to provide these expert services. Funding Source: Funds would be made available from currently budgeted programs. Additional Council authorization will be requested for unbudgeted projects, as necessary. Recommended Action: Motion to: Approve and authorize the Mayor and City Clerk to execute Professional Services Contracts with Stearns, Conrad, and Schmidt dba SCS Engineers, GeoSyntec Consultants Inc., KOMEX H2O Science and GC Environmental, Inc. Alternative Action(s): Do not authorize agreements and direct staff on how to proceed. This action could delay the procurement of necessary services. owe/6,1,IJ,g.e 40i9.3d�o %"'s� • REQUEST FOR ACTION • MEETING DATE: December 20, 2004 DEPARTMENT ID NUMBER: PW 04-079 Analysis: On occasion, it is necessary to employ consultants to address environmental issues in the City. Often these matters require immediate attention. To provide this service, four environmental consultant firms will be available on an on -call basis. Project assignments will be rotated among the consultants, based upon their expertise. Typical assignments may range from investigation of subsurface gas anomalies and monitoring of the City's methane gas collection systems to urban runoff water quality monitoring and services. The proposed contracts allow for a five-year contract term with a total budget not to exceed $1,000,000 per contract. No new projects will be authorized in the fourth and fifth years of the contract. This will allow assignments to be completed during the term of the contract. Public Works Commission Action: Not required Environmental Status: Not applicable Attachment(s): -61/93A 1 1. 1 Professional Services Contract with SCS Engineers, Inc. =t/9='1?/ 1 2. 1 Professional Services Contract with GeoSyntec Consultants, Inc. 3. 1 Professional Services Contract with KOMEX H2O Science 'W..&3 1 4. 1 Professional Services Contract with GC Environmental, Inc. RCA Author: T. Broussard G:\R C A\2004\04-079 Dec 20 Broussard (On Call Environmental).doc -2- 11/16/2004 9:15 AM • • �Y`'- PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND GEOSYNTEC CONSULTANTS, INC. FOR AS -NEEDED ENVIRONMENTAL ENGINEERING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY, and GEOSYNTEC CONSULTANTS, INC., a Florida corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide as -needed engineering services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide engineering services (non -design) for individual engineering projects on an as -needed basis as directed by CITY. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT will perform all engineering functions as set forth in a written Scope of Work to be provided in advance of each individual assignment. CONSULTANT hereby designates Eric Smalstig, Senior Project Engineer, who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. aeree/2004/GeoSyntec Consultants/4/7/2004 I 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence as soon as practicable after the execution of this Agreement by CITY (the "Commencement Date"). This Agreement shall expire on February 1, 2009, unless sooner terminated as provided herein. All tasks shall be completed no later than five (5) years from the Commencement Date of this Agreement. These times may be extended with the written permission of CITY. The time for performance of the tasks are generally to be shown in individual proposals on an as -needed basis. This schedule may be amended tobenefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in the original proposal for as -needed services. In no event shall the total compensation paid to CONSULTANT pursuant to this Agreement, including all costs and expenses, exceed One Million Dollars ($1,000,000.00). 5. EXTRA WORK In the event CITY requires additional services or changes in the scope of services, CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. agree/2004/GeoSyntec Consultants/4/7/2004 2 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "A." 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. agree/2004/GeoSyntec Consul tants/4/7/2004 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance shall not contain a self -insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of CITY. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; agree/2004/GeoSyntec Consultants/4/7/2004 4 B. shall state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without agree/2004/GeoSyntec Consultants/4/7/2004 5 • 0 cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work. item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY "as the situation shall warrant, or by enclosing the same in a sealed envelope, postage agree/2004/GeoSyntec Consultants/4/7/2004 6 prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO CITY: City of Huntington Beach ATTN: Director of Public Works 2000 Main Street Huntington Beach, CA 92648 17. CONSENT TO CONSULTANT: GeoSyntec Consultants, Inc. Attn: Eric Smalstig 2100 Main Street, Suite 150 Huntington Beach, CA 92648 When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. agree/2004/GeoSyntec Consul tants/4/7/2 004 7 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. agree/2004/GeoSyntec Consultants/4/7/2004 8 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non -prevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no 'representations, inducements, promises, agreements or agree/2004/GeoSyntec Consultants/4/7/2004 9 warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supercede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on 200_�—. GEOSYNTEC CONSULTANTS, INC. CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California By: RRY SASbLEFAT Vice Preside t yor By: JO C ON = fief Financial Officer ity Clerk 3/�S REVIEWED AND APPROVED: APPROVED AS TO FORM: 1�1"4'n 1, a'te" AA A -A L,, -2 M Ci Administrator rt Attorney I �klt ITIA D APPROVED: Director of Public orks agree/2004/GeoSyntec Consultants/4/7/2004 10 • 0 EXHIBIT "A" Payment Schedule (Fixed Fee Payment) l . CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules. 2. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be. made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in the written Scope of Work may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. ® City of Huntington Beach GEOSYNTEC CONSULTANTS TABLE 3 RATE SCHEDULE GEOSXNTEC CONSULTANTS (October 2003) Engineer/Scientist Rate/Hour Staff Professional $ 88 Senior Staff Professional $ 102 Professional $118 Project Professional $132 Senior Professional $152 Associate $178 Principal $198 Field Services Engineering Technician $ 56 Senior Engineering Technician $ 62 Field Manager $ 69 Site Manager $ 79 Field Superintendent $ 89 . Design, Graphical, and Administrative Services Designer $ 92 Senior Drafter/Senior CADD Operator $ 85 Drafter/CADD Operator/Artist $ 75 Administrative Assistant $ 58 Technical Word Processor $ 52 Clerical $ 46 General Direct Expenses Cost plus 6% Subcontract Services Cost plus 9% Communications Fee 3% of Professional Fees Specialized Computer Applications (per hour) $ 15 Personal Automobile (per mile) GVT Rate Photocopies (per page) $ 0.05 Rates for field equipment, health and safety equipment, and graphical supplies presented upon request. 34090-S1.DOC As -Needed General Environinenlnl Engineering Services 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND GEOSYNTEC CONSULTANTS, INC. FOR AS -NEEDED ENVIRONMENTAL ENGINEERING SERVICES Table of Contents Scopeof Services ..................................................................................................... I CityStaff Assistance ................................................................................................ 2 Term; Time of Performance ..................................................................................... 2 Compensation.......................................................................................................... 2 ExtraWork ............................................................................................................... 2 Methodof Payment .................................................................................................. 3 Disposition of Plans, Estimates and Other Documents ...........................................3 HoldHarmless ......................................................................................................... 3 Professional Liability Insurance ............................................................................. 4 Certificate of Insurance ............................................................................................ 5 Independent Contractor ............................................................................................ 5 Termination of Agreement ....................................................................................... 6 Assignment and Delegation ...................................................................................... 6 Copyrights/Patents ................................................................................................... 6 City Employees and Officials .................................................................................. 7 Notices......................................................................................... 7 Consent.................................................................................................................... 7 Modification............................................................................................................. 8 SectionHeadings ..................................................................................................... 8 Interpretation of this Agreement .............................................................................. 8 DuplicateOriginal .................................................................................................... 9 Immigration............................................................................................................... 9 Legal Services Subcontracting Prohibited ................................................................ 9 Attorney's Fees .......................................................................................................... 9 Survival..................................................................................................................... 10 GoverningLaw ......................................................................................................... 10 Entirety...................................................................................................................... 10 w _ s ity INSURANCE AND INDEMNIFICATION WAIVER MODIFICATION REQUEST RECEIVED 1. Requested by: Todd Broussard, Public Works DEC 0 1 2004 2. Date: November 29, 2004 City of HuntRigton Beach 3. Name of contractor/permittee: GeoSyntec Consultants, Inc City Attorneys office 4. Description of work to be performed: Consultant for related studies (49TjeS j� 5. Value and length of contract: $100K-$200K: On -call on an as -needed basis 6. Waiver/modification request: $300K PL and $100K GL SIRs and 90-day cancellation 7. Reason for request and why it should be granted: Unable to comply with the city's zero deductible and cancellation clause notification requirements 8. Identify the risks to the City in approving this waiver/modification: None. Head Signature 1\Iz-i Eo -1 Date: APPROVALS Approvals must be obtained in the order listed on this form. Two approvals are required for a request to be granted. Approval from the City Administrator's Office is only required if Risk Management and the City Attorney's Office disagree. 1. Management Approved ElDenied /' 7 Signature Date 2. City Attorneys Office p oved ❑ De ' y ignatur Date 3. City Administrator's Office ❑ Approved ❑ Denied Signature Date If approved, the completed waiver/modification request is to be submitted to the City Attorney's Office along with the contract for approval. Once the contract has been approved, this form is to be filed with the Risk Management Division of Administrative. Services .t Marsh, Inc, 11/29/2004 4:39 PM PAGE 2/002 Fax Server II& In .......... CERTIFICATE NUMBER - - ATL-000950748-16 - PRODUCER TH18 CERTFICATE 0 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS Marsh USA Inc. NO RpHTB UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED N THE 1560 SAWGRASS CORPORATE PKWY. SUITE 300 ./ FICATE DOES NOT MEMO, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICES DESCRIBED HEREIN. SUNRISE, FL 33345-WO Attn: WILLIAM BARROWS, FtLauderdele.certa@marsh.com COMPANIES AFFORDING COVERAGE COMPANY 81127-ALL-CAS1-04-05 �'//! A COMMERCE AND INDUSTRY INSURANCE COMPANY INSURED COMPANY GEOSYNTEC CONSULTANTS, INC. B AMERICAN INTERNATIONAL SPECIALTY LINES 5901 BROKEN SOUND PARKWAY NW, SUIT 300 BOCA RATON, FL 33487-2775 SPAN C NIA �ytop-� COMPANY D THIS IS TO CERTIFY THAT POLICES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED. NOrMNTHSI•ANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WATH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICES DESCRIBED HEREIN ISSUBJECT TO ALL THE TERM$ CONDITIONS AND EXCLUSIONS OF SU04 POLICES AGGREGATE - LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAD CLAIMS. 00 LTR TYPE OF INSURANCE POLICY NUMBER POUCV EFFECTIVE DATE(MMIDD/YY) POLICY EXPIRATION DATE(MMIDO/YY) LIMITS A GENERAL _ LIABaITY GL4178618 09/01/04 09/01105 GENERAL AGGREGATE $ 2,000,000 PRODUCTS-COMP/OPAGG $ 2,000,000 X OOMMERCAL GENERAL LIABILITY CLAMSMADE OCCUR _ PER80NAL6ADVINJURY $ 1,OooAOo EACH OCCURRENCE $ 1,000,000 OWMEWS B CONTRACTOR'S PROT FIRE DAMAGE (Any meAr $ 100,000 %(Contr L*ahlPer Prq* Aoragate X IR = $100.000 MED EXP (Any one wn $ 25,000 A AUTOMOBLE LIABaITY CA5053937 (AOS) 09/01104 =01105 COMBINED SINGLE LIMIT $ 1,000,000 A X ANY AUTO CA1955450 (TX) 09/01/04 09/01/05 BODILY INJURY (Per W—) $ A ALL OWNED AUTOS SCHEDULED AUTOS CA1955451 (MA) 09/01/04 09/01/05 BOOILYINJURY (Per wd�) $ X X HIRED AUTOS NON-OIMNED AUTOS A 0 l) AS'H'®fl�D PROPERTY DAMAGE $ GARAGE LIABILITY A t1 RNEY / 112, AUTO ONLY -EAACCDE NT $ OTHER THAN AUTO ONLY: ANY AUTO EACH ACCIDENT $ - AGGREGATE $ B EXCESS LIABILITY BE8085625 09/01/04 09/01/05 EACH OCCURRENCE $ 10,000,000 AGGREGATE . $ 10,00(),()00 UMSIiELLAFCRM N OTHER THAN UMBRELLA FORM SIR $ 10,000 A A WORKERS COUP EMBATION AND EMPLOYE RV LIABILITY 9=850(AOS) 9MB57 (CA) 09/01/04 09/01/04 =01/05 09/01/05 WC SrATU X I TORYLIMITS ER :_ = - - µ1,000,000 EL EACH ACCIDENT $ A THE PROPRIETOR/ X INCL PARTNERSEXECJTIVE OFFICERSARE: EXCL WC9682858 (NJ) 09/01/04 09/01/05 EL DISEASEpOLICY LIMIT $ 1,000,000 - EL DISEASE -EACH EMPLOYEE $ 1,000,000 B OTHER Professional Liability 195-10-04 09/01/04 09/01/05 Each Claim/Aggregate 5,000,000 SIR: 300,000 DESCRIPTION OF OPERATIOMSILOCATIOMSNEHICLESISPECUL ITEMS CITY OF HUNTINGTON BEACH, ITS AGENTS, OFFICERS AND EMPLOYEES ARE INCLUDED AS ADDITIONAL INSURED WHERE REQUIRED BY WRITTEN CONTRACT, EXCEPT FOR WORKERS COMPENSATION. N SHOULD ANY OF THE POLICES DESCASED HEREIN BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE INSURER AFFORDING COVERAW WILL FIB@WJWW UNIL JIG DAYS YYRIMN NOTICE TO TIE CITY OF HUNTINGTON BEACH ATTN: CHRIS MENDOZA, RISKMANAGEMENT CERTIFICATE HOLDER NAWD HERON 2000 MAIN STREET HUNTINGTON BEACH, CA 92648 /1RSH USA INC. pp y: FranoeaSigurani a.Ot +s.•L -- _ - VALID AS OF. 11/29104= Marsh, Inc., 11/29/2004 4:44 PM PAGE 3/003 Fax Server 11-23 1004 10:18 Fr"RSH USA INC 0548863700 T-Z83 P-008/003 HZi MOCIFUMMOff The andnree,ned. effective 1201 A.M. Co/01 /ZW4 forms a Part of poR ay No.GL 4174&IB bound fm 210BYWIM CM ULTAIIT'A, INC byCDHNMCE AND YNDUB W INBURARM COMPANY TNS CHANM TW POLICY. 'Pll6A8E RSAD IT OARMULLY. AWMO11iAL @TOUR® - WON MMUMD UNDER CONTRACT OR AUNT Mle endonwmnr mmNee Awmmco provided under the fb/MwhW- COMMERCIAL OENET4A1. UABILIITY COVERAGE FORM RaoBon II - Who le an Insured. 1.. Is omwtded to add: f s TIZ CITY OF flIIDI'1'7B6"1'Oli MIZ. ITS AGSM o 0771Ci313S AIM EIIPI MS AS A=T=AL D UDIA�Wy)'�- 1 , , I " , I 61712111001) qr*jlft agpr a • Sli, ity PROFESSIONAL SERVICE CONTRACTS Hun& ��h PURCHASING CERTIFICATION 1. Requested by: Todd Broussard 2. Date: November 18, 2004 3. Name of consultant: Geosyntec Consultants 4. Description of work to be performed: As -Needed services Envir. Engr. Services 5. Amount of the contract: $1,000,000.00 6. Are sufficient funds available to fund this contract?' ® Yes, ❑ No 7. Company number and object code where funds are budgeted: 8. Is this contract generally described on. the list of professional service contracts approved by the City Council? ❑ Yes, ® No 9. Is this contract within $25,000 or 25% (whichever is less) of the amount stated on the list of professional service contracts approved by the City Council?' ❑ Yes, ❑ No 10. Were (at least) informal written proppsals requested of three consultants? ® Yes, ❑ No Explanation: 11. Attach list of consultants from whom proposals were requested (including a contact telephone number). 12. Attach proposed scope of work. 13. Attach proposed payment schedule. RI AR MADRIL, M-a-Hpger Purchasing/Central Services ' If the answer to any these questions is "No," the contract will require approval from the City Council. PurchCert Geosyntec.doc l 1/18/2004 4:06 PM Broussard, Todd • • From: Broussard, Todd Sent: Tuesday, September 09, 2003 9:41 AM To: Webb, David Subject: FW: RFP for As -Needed Environmental Engineering Service Dave, FYI. Please forward to Mr. Beardsley. Todd, x5247 -----Original Message ----- From: Lee, Duncan Sent: Tuesday, September 09, 2003 9:14 AM To: Broussard, Todd cc: Lucas, Geraldine Subject: RFP for As -Needed Environmental Engineering Service Hello Todd: Below are the names of the different consultants for the Environmental RFP. The objective is to have approved professional environmental service contract(s) on -hand so that staff is able to promptly respond to environmental issues in the City. Staff currently have needs for closed-landfill/methane related projects, and also storm water quality projects. The list of consultants came from Geraldine, County of Orange Local Health Agency, and various city staff from construction and design group. Camp Dresser/McKee Tait Engineering Cameron -Cole SCS Engineers EMCON/OWT Geosyntec Consultants HartCrowser GC Environmental Eng/Consulting CH2M Hill Komex H2O RBF Consulting Curbside TetraTech If you have other consultant(s) in mind, please let me know, so that I can sent it to them. Duncan Lee 375-5118 Tracking: Recipient Read Webb, David Read: 9/9/2003 6:42 PM A CITY OF HUNTINGTON BEACH 0' 2000 MAIN STREET CALIFORNIA 92648 LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: TO: (a Name City, State, Zip G� ATTENTION: 5?/C,,,,-�,4Z-.S77C6 DEPARTMENT: See Attached Action Agenda Item _ Date of Approval /wQZO/ Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. City Clerk Attachments: Action Agenda Page CC; Remarks: Agreement RCA y Bonds Insurance Deed Other -T-- artment RCA Agreement Insurance Other Nfi�te g' t- RCA Agreerwnt Insurance__ Other Name Dipartment RCA Agreement Insurance Other Department RCA Agreement Insurance Other Name Name Department RCA Insurance gAollowupAetters/coverltr_doc (10) • December 20, 2004 - Council/AgeAgenda — Page 10 .(Staff to Return to Council at a Date Uncertain to Request Approval of a Grant Application for Matching Funds.) Approved 7 - 0 E-12. (City Council) Approve Four As -Needed Environmental Professional Services Agreements on an On -Call Basis for Public Works Department from 1) Stearns, Conrad, and Schmidt Consulting Engineers Inc. dba SCS Engineers; 2) Geosyntec Consultants Inc.; 3) KOMEX H2O Science; and 4) GC Environmental, Inc. (600.10) — Approve and authorize the Mayor and City Clerk to execute the following: 1) Professional Services Contract Between the City of Huntington Beach and Stearns, Conrad and Schmidt Consulting Engineers, Inc. dba SCS Engineers for As Needed Environmental Engineering Services; and 2) Professional Services Contract Between the City of Huntington Beach and Geosyntec Consultants, Inc. for As Needed Environmental Engineering Services; and 3) Professional Services Contract Between the City of Huntington Beach and KOMEX H2O Science for As Needed Environmental Engineering Services; and 4) Professional Services Contract Between the City of Huntington Beach and GC Environmental, Inc. for As Needed Environmental Engineering Services. Submitted by the Public Works Director. Funding Source: Funds would be made available from currently budgeted programs. Additional Council authorization will be requested for unbudgeted projects, as necessary. Approved 7 - 0 E-13. (City Council) Approve the Addition of a Contract Event Coordinator for the Fourth of July Celebration and Authorize Additional Budget Allocation (960.30) 1) Approve utilizing a contract event coordinator to help address the increasing complexity of the city's Fourth of July celebration, said contract not to exceed $16,000; and 2) Authorize an additional allocation of $16,000 from the Fourth of July Fund reserves into Contractual Services Account 20445803.69450 to cover hiring a contract event coordinator. Submitted by the Community Services Director. Funding Source: Fourth of July fund reserves. Approved 7 - 0 E-14 (City Council) Approve Amendment to the City's Enrollment in a Microsoft Enterprise Agreement for External Funding (600.10) Approve and authorize the Acting Information Services Director to execute the attached Amendment No. 001 to the Microsoft State and Local Government Enterprise Enrollment. Submitted by the Interim Information Services Director. Funding Source. Microsoft will provide $30,000 in product support services or a like amount for the city toward services provided by one of the Microsoft partners for the implementation of the next generation Microsoft networks (Active Directory). $25,000 per the attached agreement (Attachment 1) plus an additional $5,000 from a second Microsoft funding source authorized in the attached email from Microsoft (Attachment 2). Approved 7 - 0 F. Administrative Items - None