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HomeMy WebLinkAboutGeoSyntec Consultants, Inc. - 2011-04-13Name of Contractor: GeoSyntec Consultants Inc. Purpose of Contract: For Example: Audit Services or Water Quality Testing Huntington Lake —Huntington Central Park Environmental Consulting Services Amount of Contract: $15,000.00 Copy of contract distributed to: The original insurance certificate/waiver distributed ❑ Initiating Dept. ❑ to Risk Management Finance Dept. ❑ ORIGINAL bonds sent to Treasurer ❑ Date: j r Is A City Attorney's Office G:AttyMisc/Contract Forms/City Clerk Transmittal PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND GEOSYNTEC CONSULTANTS, INC FOR ENVIRONMENTAL CONSULTING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY, and GEOSYNTEC, INC, a California corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide environmental consulting services related to CITY's oversight of soil remediation activities at the Pacific City development area; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Bertrand Palmer, Ph.D., P.E. who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. Page 1 of 11 10-2699/55064.doc 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on '� 3 , 201�_ (the "Commencement Date"). This Agreement shall automatically terminate one (1) year from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than one (1) year from the Commencement Date. The time for perfonuance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. The Term of this Agreement may be extended for two (2) additional one (1) year terms with the mutual consent of CONSULTANT and CITY. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit " 13," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Fifteen Thousand Dollars ($15,000). Page 2 of I 1 10-2699155064 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole Page 3 of 11 ] 0-2699/55064 negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance shall not contain a self -insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision I f at least two (2) years to report claims arising from work performed in connection with this Agreement. Page 4 of 11 10-2699/55064 If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the Page 5of11 10-2699/55064 original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is Page 6of11 10-2699/55064 approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO CITY: City of Huntington Beach ATTN: Fire Department 2000 Main Street Huntington Beach, CA 92648 10-2699155064 TO CONSULTANT: GeoSyntec Consultants, Inc. 2100 Main Street, Suite 150 Huntington Beach, CA 92648 Page 7 of 11 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as Page 8 of 11 10-2699/55064 to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. ' DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. Page 9 of 11 10-2699/55064 24. ATTORNEYS FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory oriswithdrawn. C®NSULTANT's initials = 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's Page 10 of 11 10-2699/55064 behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. GEOSYNTEC CONSULTANTS, INC. By: print name ITS: (circle one) Chairman/Presiden ice President AND IM print name I . (circle one) Secretary Chief Financial Officer sst. Secretary — Treasurer CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Fire Chief (Pursuant To HBMC §3.03.100) Finance Director APPROV$D AS TO FORM: City Attorney Mtl /t-�6-GU � 111k Date iLIL 1b, 2-,(l Page 11 of 11 I0-2699/55064 EXHIBIT A SUBJECT: PACIFIC CITY DEVELOPMENT - SOIL REMEDIATION THIRD PARTY ENVIRONMENTAL CONSULTANT - SCOPE OF WORK 1.1 INTRODUCTION The Pacific City project is proposed for mixed -use development consisting of commercial development and multi -family residential housing. The future development area consists of approximately 34.16 acres of land bounded to the south by Pacific Coast Highway, to the north by Atlanta Avenue, to the west by First Street, and to the east by Huntington Street. It is recognized that the former uses of the property to be developed included an oil production area; a trailer park; a railroad spur; a lumberyard; a hotel constructed in 1960; and possibly some utility transformers. There is an 18" waterline that traverses the property that has been abandoned and removed, and there is a possibility of contamination surrounding the property perimeter utility corridors. There are also some archeological areas within the site. In 1999, a volume of approximately 226,000 cubic yards of soil have been exported from the site to another project site. Since that time, much of the site investigation and remediation work has been completed by the project proponents. Chevron Corporation and the site developer have responsibility for remaining clean up of the site and/or environmental issues that may arise. The City of Huntington Beach is the Authority Having Jurisdiction (AHJ) for closure of the remediation of the site. 1.2 REMEDIATION OBJECTIVE The current objective of the remediation for this site in order to meet compliance with City Specification # 431-92 and related environmental impact mitigation assurances is as follows: a. Perform any additional remediation required as a result of the previously scoped actions at the site, in accordance with existing Remediation plans. b. Perform site investigation or remediation work requested by involved agencies (e.g., Regional Water Quality Control Board) per plans to be submitted by the project proponents and approved by the City. c. Perform engineering or assessment work to provide adequate environmental protections to the future tenants/occupants/visitors and surrounding environment per plans to be submitted by the project proponents and approved by the City. 1.3 THIRD PARTY SCOPE A third party environmental consultant will be identified and agreed to by the City, will provide input regarding remaining remediation and/or protective mitigation at the Pacific City site described above. They will work under direction of the City to evaluate the quality of the remediation process being performed in accordance with the standards required by City Specification # 431-92. Funding for the third party environmental consultants will be the responsibility of the project proponents. a. The Environmental Consultant (hereafter "consultant") will work at the direction of the City of Huntington Beach (hereafter "the City"), and in cooperation with the City, involved regulatory agencies, project proponents and their designated consultants on environmental items including the planning, sampling, remediation, and closure for the remaining contaminated areas located on the Pacific City site. b. The Consultant will review all plans prepared for the remaining environmental work. c. Review the requirements of the City of Huntington Beach Specification 431- 92, "Soil Clean-up Standard". This document continues to be the basis of determination for compliance with cleanup requirements. d. Review as needed any other applicable standards deemed necessary for soil remediation clean-up compliance. This includes interfacing with other outside agencies, including but not limited to South Coast Air Quality Management District (SCAQMD), Santa Ana Regional Water Quality Control Board (SARWQCB), and Orange County Heath Care Agency (OCHCA). e. Provide written comments to the City regarding the information reviewed in items 1.3.a above, and related documents, if appropriate. f. Assess the scope of the remaining approved environmental work, and future environmental work to be performed on the site. Provide written responses to indicate concurrence, and any additional considerations or actions they recommend along with substantiation for their requests. g. Provide field and laboratory oversight, as necessary, to evaluate the sampling and remedial actions are in compliance with all applicable City, State, and Federal standards. h. Submit written reports of findings and recommendations on any future reports and testing results, remediation plans, and closure reports. i. Provide representation, when requested, at meetings and presentations regarding the soil remediation plans and activities for the site. Document1 CONFIDENTIAL GE®S'i NTEC CONSULTANTS 2010 RATE SCHEDULE Engineer/Scientist Rate/Hour Staff Professional $105 Senior Staff Professional $121 Professional $139 Project Professional $158 Senior Professional $180 Associate $211 Principal $230 Construction Services Engineering Technician 1 $ 70 Engineering Technician I1 $ 75 Senior Engineering Technician I $ 81 Senior Engineering Technician II $ 85 Site Manager I $ 90 Site Manager II $101 Construction Manager $110 Design, Graphical, and Administrative Services Designer $114 Senior Drafter/Senior CADD Operator $103 Drafter/CADD Operator/Artist $ 89 Admin Assistant/Tech Word Processor $ 63 Clerical $ 53 General Direct Expenses Cost plus 12% Subcontract Services Cost plus 15% Communications Fee 3% of Professional Fees Specialized Computer Applications (per hour) $ 24 Personal Automobile (per mile) Current IRS Rate Photocopies (per page) $ .10 Rates are valid for a period of three (3) years (2009 — 2011). When necessary, Geosyntec will provide a modified rate schedule to address project -specific prevailing wage requirements. Rates for field equipment, health and safety equipment, and graphical supplies presented upon request. Rate _ HB mYY) ACORD IFICATE OF !LIABILITY INSURANCE � OB/31/2U,O PRODUCER THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION Marsh USA Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 1560 Sawgrass Corporate Pkwy, Suite 300 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Sunrise, FL 33323-2858 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Attn: Fax:212-948-0512 F1Lauderdale.certs@marsh.com S81127-ALL-CAS2-10 11 OAKLA ALL4 INSURERS AFFORDING COVERAGE NAIC # INSURED GEOSYNTEC CONSULTANTS, INC. 475 14TH STREET SUITE 400 OAKLAND, CA 94612 CAVF"f%FS INSURER A: Commerce And Industry Ins CO INSURER B: American International Specialty Lines Ins Cc INSURER c: New Hampshire Insurance Company INSURER D; Insurance Company Of The State Of PA INSURER E: 19410 26883 23841 19429 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS.AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS LTR ADD' INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MWODIYYYY) _ POLICY EXPIRATION DATE (MWDDIYYYY) LIMITS A GENERAL J X LIABILITY COMMERCIAL GENERAL LIABILITY GL4178618 09/01/2010 09/01l2011 EACH OCCURRENCE 1.000,QQQ DAMAGE TO RENTED PREMISES Ea occurrence $ 1,000,000 CLAIMS MADE OCCUR MED EXP (Any one person) $ 25,000 PERSONAL 8 AOV INJURY $ 1,000,000 Contr Llab/Per Pro! Aggregate X DEDUCTIBLE: 100,000 GENERAL AGGREGATE $ 2,000,000 GENERAL AGGREGATFPROIMiT APPLIES PER POLICY JECT LOC PRODUCTS - COMP/OP AG $ 2,000,000 A A AUTOMOBILE X LIABILITY ANY AUTO CA5053937 AOS ( ) CA1955451 (MA) 09/01/2010 09/01/2010 09/01/2011 09/01/2011 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY $ ALL OWNED AUTOS SCHEDULED AUTOS (Per person) BODILY INJURY $ X HIRED AUTOS pp VED A TO F X NON -OWNED AUTOS (Per accident) GRATH, it f Cy 1 1 p } U{ (Per accident) DAMAGEPROPERTY $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC AUTO ONLY: AGG $ $ B EXCESS I UMBRELLA LIABILITY X l OCCUR f I CLAIMS MADE UMB8085625 09/01/2010 09/01/2011 EACH OCCURRENCE $ AGGREGATE _10,000,000 $ 10,000,000 $ DEDUCTIBLE _ . __ .._ ._., .. $ __ RETENTION $ 10,000 C D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNERIEXECUTIVE Y / N WC6987876 (AOS) WC6987877(CA) 09/01/2010 09/01/2010 09/01/2011 09/01/2011 X WCSTI2'r OTH- L4L_ E.L. EACH ACCIDENT 1,000,000 i, OFFICER/MEMBER EXCLUDED? N E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 (Mandatoryy in NH If yes, describe under SPECIAL PROVISIONS below OTHER Each Claim 8,000,000 B I Prof. Liability & COPS1951904 09/01/2010 09/01/2011 Aggregate 10,000,000 Contr. Poll. Liab. Ded: Each Claim 10,000 Claims Made Form I Incl. Prod. & Completed Ops DESCRIPTION OF OPERATIONS/LOCATIONSIVEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS RE: MSA - AS NEEDED GENERAL ENVIRONMENTAL ENGINEERING CONTRACT 11-09 CERTIFICATE HOLDER ATL-002082801-58 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLEDBEFORE THE CITY OF HUNTINGTON BEACH EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DIRECTOR OF PUBLIC WORKS 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 2000 MAIN STREET HUNTINGTON BEACH, CA 92648 BUT FAILURE TO DO 30 SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. roRol HORIZED REPRESENTATIVE Marsh USA Inc. salia A. Croes ACORD 25 (2009/01) ©1998-2009 ACORD CORPORATION. All Rights Reserved The ACORD name and logo are registered marks of ACORD Y OF ON - - - BEACH Professional Service Approval Fornr A RT I Date: 12/9/2010 Project Manager Name: Bill Reardon Requested by Name if different from Project Manager: N/A Department: Fire PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY ADMINISTRATOR, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Briefly provide the purpose for the agreement: Environmental consulting services for the Pacific City Project 2) Estimated cost of the services being sought: $ 15,000 3) Are sufficient funds available to fund this contract? ® Yes ❑ No 4) Is this contract generally described on the list of professional service contracts approved by the City Council? If the answer to this question is "No," the contract will require approval from the City Council.) ® Yes❑ No 5) Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted: 10065201.69365 Amount $ 15,000 ✓ Amount $ Amount $ Amount $ Amount $ 6) Check below how the services will be obtained: ❑ A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted. ❑ MC 3.03.08(b) — Other Interagency Agreement procedure will be utilized. ® MC 3.03.08 — Contrail# Limits of $30,000 or less exempt procedure will be utilized. — mature 00—"�c,G( Administrator's Signature /,Z--( 6 --e- o Date �-3—/I Date h j,) Date Date CIT - OF - BEACProfessional Service Approval Form H � 1 \�C�ppUN,TY,�•iy%�� PAR T 11 Date: 12/9/2010 Project Manager: Bill Reardon Requested by Name if different from Project Manager: N/A Department: Fire PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I & I/ MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Name of consultant: GeoSyntec Consultants, Inc. 2) Contract Number: FIR 010 068 00 (Contract numbers are obtained through Finance Administration) 3) Amount of the contract: $ 15,000 4) Is this contract less than $50,000? ® Yes ❑ No 5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No 6) Is this contract over $100,000? ❑ Yes ® No (Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to the contract.) 7) Were formal written proposals requested from at least three available qualified consultants? ❑ Yes ® No 8) Attach a list of consultants from whom proposals were requested (including a contact telephone number.) 9). Attach Exhibit A, which describes the proposed scope of work. 10) Attach Exhibit B, which describes the payment terms of the contract. G�' Dire or of Finance (or designee) Signature Date