HomeMy WebLinkAboutGEOSYNTEC, INC - 2004-06-07sG,
Council/Agency Meeting Held: ()
Deferred/Continued to:
Approved ❑ Conditionally Approved ❑ Denied
City rk' ignatu
Council Meeting Date: 7/16/2007
Department ID Number: FD07-007
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honor ble Mayor aund City Council tubers
SUBMITTED BY: Pe elope C breth-Graft, DPA City dministrator
PREPARED BY: Duane Olson, Fire Chi
SUBJECT: Renewal of Amendment to Agreement with Geosyntec Consultants, Inc.
for Environmental Consulting for the Pacific City Project
H
ment of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: At the June 7, 2004, City Council meeting, an agreement for
environmental consulting for the Pacific City Project was approved. On October 3, 2005, the
original agreement was amended to provide additional funding. The original agreement and
the 2005 amendment were established to reimburse the City for third -party costs related to
oversight of the soil remediation activities at the Pacific City site. The conditional use permit
number 02-20 required the developer of Pacific City (Makallon Atlantic HB LLC) to reimburse
the City for all costs associated with the oversight of remedial action activities. The attached
amendment provides additional funding for third party oversight activities at the site.
Funding Source: Funding for this work is available in the Fire Prevention business unit
professional services account (10065201.69365). As a condition of approval for the Pacific
City Project, the developer, Makallon Atlantic HB LLC, is required to reimburse the City for all
costs submitted by the third -party consultant for the soil remediation activities at the site.
Recommended Action: Motion to:
Approve and authorize the Mayor and City Clerk to execute the attached amended
agreement with Geosyntec Consultants, Inc.; and, authorize an expenditure of $25,000.
Alternative Action(s): Do not approve the amendment to the third -party agreement with
Geosyntec Consultants, Inc. and instruct staff on how to proceed regarding the condition of
approval.
L -�
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 7/16/2007 DEPARTMENT ID NUMBER: FD07-007
Analysis: The Pacific City project is a mixed -use development consisting of commercial
development and multi -family residential housing. The future development areas consist of
approximately 34 acres of land bounded to the south by Pacific Coast Highway, to the north
by Atlanta Avenue, to the west by First Street, and to the east by Huntington Street.
The former uses of the property have included an oil production area, a trailer park, a
railroad spur, a lumberyard, a hotel constructed in 1960, and possibly some utility
transformers.
The city of Huntington Beach is the agency responsible for ensuring the appropriate
remediation of the site. Chevron Corporation is primarily responsible for clean up and
Makallon Atlantic HB LLC is the developer. Currently, Chevron Corporation has contracted
with Terra Solutions Consultants Group, Inc. (TSC) and Hazard Management Consulting,
Inc. (HMC) to perform the site assessment and remediation activities. In addition, Makallon
Atlantic HB LLC has employed other subcontractors to assist in the remediation process.
At the April 27, 2004, Planning Commission meeting, a third -party environmental consultant,
Geosyntec Consultants, Inc., was selected by City staff to provide soil remediation oversight
as a condition of approval for the project. On June 7, 2004, the City entered into an
agreement with Geosyntec Consultants, Inc. to perform the required third -party
environmental oversight activities. The original agreement appropriated $70,000 for these
activities. On October 3, 2005, an amended agreement was approved by the City Council to
increase the authorized amount by $50,000. At this time, the funding appropriated by both
previous agreements has been utilized and there are still ongoing remediation activities and
data reviews to be completed. The scope of the remaining work is minimal.
The soil remediation activities on the Pacific City Project site are nearing completion. The
costs for remediation oversight have exceeded the initial estimates due to unanticipated
lead -impacted soil removal that was required at the site. Geosyntec Consultants, Inc.
estimates its costs for the remaining environmental oversight activities will not exceed
$25,000.
The consultant will ensure that the quality of the remediation process being performed by
Chevron and other environmental contractors meets all City specifications and standards.
Funding for the third -party environmental consultant is available in the Fire Department Fire
Prevention business unit professional services account (10065201.69365). A separate
agreement with Makallon Atlantic HB LLC the developer for the project, provides for
reimbursement of all costs associated with soil remediation site activities. The agreement is
contained in the language of the approved conditional use permit 02-20. Ultimately, there
will be no cost to the City.
-2- 7/5/2007 9:15 AM
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 7/16/2007 DEPARTMENT ID NUMBER: FD07-007
Analysis (Con't): Geosyntec Consultants, Inc., submitted a Certificate of Insurance to the
City (Attachment 2).
Strategic Plan Goal: L-4 Land Use and Economic Development: Create an environment
that promotes tourism to increase revenues to support community services and transform the
city's economy into a destination economy.
Environmental Status: The scope of work referenced above resulted from federal, state,
and local requirements to remediate contaminated soils prior to the development of the
Pacific City Project. Site closure depends on proper remediation in compliance with these
specifications.
Attachment(s):
-3- 7/5/2007 9:15 AM
ATTACHMENT #1
AMENDMENT NO. 2 TO AGREEMENT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
GEOSYNTEC CONSULTANTS, INC. FOR
ENVIRONMENTAL CONSULTING SERVICES
THIS AMENDMENT is made and entered into by and between the CITY OF
HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as
"City", and GEOSYNTEC CONSULTANTS, INC., a Florida corporation, hereinafter
referred to as "Consultant".
WHEREAS, City and Consultant are parties to that certain agreement, dated June
7, 2004, entitled "Professional Services Contract Between the City of Huntington Beach
and Geosyntec Consultants, Inc. for Environmental Consulting Services" which agreement
shall hereinafter be referred to as the "Original Agreement," and
City and Consultant wish to amend the Original Agreement to extend the Term and
set forth additional work and the additional compensation to be paid in consideration
thereof,
NOW, THEREFORE, it is agreed by City and Consultant as follows:
1. EXTENSION OF TERM
The Term of the Original Agreement is hereby extended for an additional
one-year period. The Original Agreement shall now expire on December 31, 2007.
2. STATEMENT OF ADDITIONAL WORK;
ADDITIONAL COMPENSATION
The purpose of this extension is to allow Consultant to perform all duties,
tasks and obligations, as set forth in the Original Agreement. Since execution of the
Original Agreement, remediation activities are exceeding the initial estimate because of
unanticipated lead -impacted soil. In consideration of the performance of these additional
services, City agrees to pay Consultant an additional fee not to exceed Twenty -Five
Thousand Dollars ($25,000.00).
3. REAFFIRMATION
Except as specifically modified herein, all other terms and conditions of the
Original Agreement shall remain in full force and effect.
07-959/9459
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized officers on
GEOSYNTEC CONSULTANTS, INC, a
California corporation
print name
ITS: (circle one) =Presidenf
CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of
California
AN APPROVED AS TO FORM:
47
By:
City AttorneyO�
-r7 � �V
print name INITIATED AND APPROVED
ITS: (circle one) SecretarChief Financia%
OfficeMsst. Secretary -Treasurer
ire Chief
REVIEWED AND APPROVED:
Ci4 Administrator
07-959/9459 2
A A
F.M! I
Su INSURANCE AND INDEMNIFICATION WAIVER
Hu„h„ Beub MODIFICATION REQUEST i
JUN 0 4 2001
1. Requested by: Fire
2. Date: May 24, 2007 City of Huntington Beach
City Attorney's office
3. Name of contractor/permittee: Geosyntech Consultants, Inc.
4. Description of work to be performed: Environmental Consulting for Pacific City Project
5. Value and length of contract: $25,000
6. Waiver/modification request: Professional Liability Deductible of $100,000
7. Reason for request and why it should be granted: Company is able to absorb any risk, per
the attached financial statement
8. Identify the risks to the City in approving this waiver/modification: Slightly increased risk.
0J& ; C�t, 05/23/07
Dep)artroent Head Signature Date:
Template Insurance Waiver 5/24/2007 4:05:00 PM
Accountants and Business Advlsors
REPORT OF INDEPENDENT CERTIFIED
PUBLIC ACCOUNTANTS
Board of Directors
GeoSyntec Consultants, Inc.
Grant Thornton
We have audited the accompanying consolidated balance sheets of GeoSyntec Consultants, Inc. (a
Florida Corporation) and Subsidiaries (the "Company") as of December 31, 2006 and 2005, and the
related consolidated statements of income, shareholders' equity and comprehensive income and cash
flows for the years then ended. These consolidated financial statements are the responsibility of the
Company's management. Our responsibility is to express an opinion on these financial statements
based on our audits. The consolidated financial statements of GeoSyntec Consultants, Inc. and
Subsidiaries for the year ended December 31, 2004 was audited by other auditors. Those auditors
expressed an unqualified opinion on those statements in their report dated March 23, 2005.
We conducted our audits in accordance with auditing standards generally accepted in the United
States of America as established by the American Institute of Certified Public Accountants. Those
standards require that we plan and perform the audit to obtain reasonable assurance about whether
the financial statements are free of material misstatement. An audit includes consideration of internal
control over financial reporting as a basis for designing audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the
Company's internal control over financial reporting. Accordingly, we express no such opinion. An
audit also includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements, assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation. We believe that our
audits provide a reasonable basis for our opinion.
In our opinion, the consolidated financial statements referred to above present fairly, in all material
respects, the financial position of GeoSyntec Consultants, Inc. and Subsidiaries as of December 31,
2006 and 2005, and the results of their operations and their cash flows for the years then ended, in
conformity with accounting principles generally accepted in the United States of America.
As discussed in Notes I and 13 to the consolidated financial statements, the Company adopted
Statement of Financial Accounting Standards 123 (R) "Share -Based Payment" on a prospective basis
on January i, 2006.
,V,i-7ta4�- 1, L, P
Weston, Florida
April 18, 2007
2700 South Commerce Parkway
801 Brickell Avenue
11300 US Higtavay One
Suite 300
Suite 2450
Suite 303
Weston, FL 33331.3630
Miami, FL 33131-2867
West Palm Beach, FL 33408.3229
T 954368.9900
T 305.341.8040
T 561.684.9496
F 954.768.9908
F 305.341.80%
F 561.684.9476
W www,grannhornton.com
W vnrw.grantthornlon.com
W www.granfthornton.com
Grant Thornton U.P
US member of Grant Thornton International
GEOSYNTEC CONSULTANTS, INC. AND SUBSIDIARIES
CONSOLIDATED BALANCE SHEETS
DECEMBER 31, 2006 AND 2005
ASSETS
Current Assets
Cash and Cash Equivalents
Securities Available for Sale
Contracts Receivable, Net of Allowance for Doubtful
Accounts of $1,619,749 and $1,126,319, Respectively
Costs and Estimated Earnings in Excess of Billings
on Contracts in Process
Income Tax Refunds Receivable
Prepaid Insurance
Other
Total Current Assets
Property and Equipment
Leasehold Improvements
Machinery and Equipment
Vehicles
Office Equipment
Computers
Furniture and Fixtures
Less. Accumulated Depreciation and Amortization
Net Property and Equipment
Other Assets
Cash Surrender Value of Life Insurance
Investments
Deferred Income Taxes
Other Assets
Total Other Assets
TOTAL ASSETS
2006 2005
$9,973,190
4,837,313
21,048,677
11,026,878
4,517,628
813,953
499.081
52,716,720
$8,523,375
7,205,380
19,650,518
8,256,283
5,029,309
845,737
237,006
49,747,608
937,989
805,824
1,077,814
1,026,327
1,014,030
930,902
2,620,442
2,606,067
7,071,788
6,379,604
796,070
715,523
13,518,133
12,464,247
(9,958,595
(9,677,866)
3,559,538
2,786,381
The Accompanying Notes Are An Integral
Part of These Consolidated Financial Statements.
2
945,782
609,072
437,577
1,992,431
478,646
387,172
865,818
$ 58,268,689 $ 53,399,807
GEOSYNTEC CONSULTANTS, INC. AND SUBSIDIARIES
CONSOLIDATED BALANCE SHEETS
DECEMBER 31, 2006 AND 2005
(CONTINUED)
LIABILITIES AND SHAREHOLDERS' EQUITY
Current Liabilities
Accounts Payable
Accrued Expenses
Deferred Income Taxes
Accrued Income Taxes
Notes Payable to Related Parties, Current Maturities
Current Maturities of Other Installment Notes and
Obligations Under Capital Leases
Billings in Excess of Costs and Estimated Earnings on
Contracts in Process
Total Current Liabilities
Long -Term Liabilities
Notes Payable to Related Parties, Less Current
Maturities
Other Installment Notes and Obligations Under Capital
Leases, Less Current Maturities
Deferred Compensation
Deferred Income Taxes
Accrued Expense for Scheduled Rent Increases
Total Long -Term Liabilities
Total Liabilities
Commitments and Contingencies
Shareholders' Equity
Common Stock, $0.01 par value, 2,000,000 Shares
Authorized: 1,128,589 and 1,133,814 Shares Issued
and Outstanding in 2006 and 2005, respectively,
at Par Value
Additional Paid -In Capital
Stock Subscriptions Receivable
Total Paid -In Capital
Retained Earnings
Accumulated Other Comprehensive Income (Loss)
Total Shareholders' Equity
TOTAL LIABILITIES AND SHAREHOLDERS' EQUITY
2006 2005
$ 7,535,128
8,173,253
7,150,119
141,434
656,375
$ 6,502,606
5,230,557
7,686,880
298,825
288,759
480,550
2,924,190 3,823,433
26,580,499 24,311,610
414,252
839,068
978,484
580,410
2,812,214
29,392,713
833,716
556,833
589,271
32,149
483.196
2,495,165
26,806,775
11,286
11,338
13,367,416
12,198,123
(1,553,435)
1,851,077)
11,825,267
10,358,384
17,195,419
16,228,137
(144,710)
6,511
28,875,976
26,593,032
$ 58.268.689 $ 53,399.807
The Accompanying Notes Are An Integral
Part of These Consolidated Financial Statements.
GEOSYNTEC CONSULTANTS, INC. AND SUBSIDIARIES
CONSOLIDATED STATEMENTS OF INCOME
FOR THE YEARS ENDED DECEMBER 31, 2006, 2005 AND 2004
Operating Revenues
Professional Service Fees
Subcontractors and Other Direct
Costs, at Reimbursable Value
Gross Revenue
Subcontractors and Other Direct
Expenses, at Cost
Net Revenues
Operating Costs and Expenses
Direct Labor
Indirect Overhead and General and
Administrative Expenses
Total Operating Costs and Expenses
Income From Operations
Other Income (Expense)
Investment Income
Interest Expense
Other Income (Expense)
Total Other Income (Expense)
Income Before Income Taxes
Provision for Income Taxes
NET INCOME
2006 2005 2004
$79,672,299 $70,644,665 $62,196,620
36,125,749 31,266,100 26,927,606
115,798,048 101,910,765 89,124,226
(33,062,187) (29,890,122) (26,087,815)
82,735,861 72,020,643 63,036,411
23,260,004 20,696,312 18,500,989
56,502,633 44,748,107 38,954,316
79,762,637 65,444,419 57,455,305
2,973,224 6,576,224 5,581,106
942,749
391,877
182,446
(127,111)
(146,528)
(196,098)
161,008
(99,663)
376,444
976,646
145,686
362,792
3,949,870
6,721,910
5,943,898
1,684,992
2,197,770
2,958,058
$ 2,264,878 S 4,524,140 $ 2,985.840
The Accompanying Notes Are An Integral
Part of These Consolidated Financial Statements.
0
RCA ROUTING SHEET
INITIATING DEPARTMENT:
Fire
SUBJECT:
Renewal of Amendment to Agreement with Geosyntec
Consultants, Inc. for Environmental Consulting for the
Pacific City Project
COUNCIL MEETING DATE:
July 16, 2007
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Attached
❑
Not Applicable
❑
Resolution (w/exhibits & legislative draft if applicable)
Attached
❑
Not Applicable
❑
Tract Map, Location Map and/or other Exhibits
Attached
❑
Not Applicable
❑
Contract/Agreement (w/exhibits if applicable)
Attached
(Signed in full by the City Attorney)
Not Applicable
❑
Subleases, Third Party Agreements, etc.
Attached
❑
(Approved as to form by City Attorney)
Not Applicable
❑
Certificates of Insurance (Approved by the City Attorney)
Attached
Not Applicable
❑
Fiscal Impact Statement (Unbudgeted, over $5,000)
Attached
❑
Not Applicable
❑
Bonds (If applicable)
Attached
❑
t applicable No
❑
Staff Report (If applicable)
Attached
Not Applicable
❑
Commission, Board or Committee Report (If applicable)
Attached
❑
Not Applicable
❑
Findings/Conditions for Approval and/or Denial
Attached
❑
Not Applicable
❑
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED
RETURNED
FORWARDED
Administrative Staff
Deputy City Administrator Initial
City Administrator (Initial)
( )
City Clerk
( )
I EXPLANATION FOR RETURN OF ITEM: I
RCA Author: Olson/Engberg/Justen
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
OFFICE OF THE CITY CLERK
JOAN L. FLYNN
CITY CLERK
July 18, 2007
GeoSyntec Consultants, Inc.
2100 Main Street, Suite 150
Huntington Beach, CA 92648
To Whom It May Concern:
CALIFORNIA 92648
Enclosed for your records is a copy of Amendment No. 2 to the Agreement Between
the City of Huntington Beach and Geosyntec Consultants, Inc. for Environmental
Consulting for the Pacific City project.
Sincerely,
JF:pe
Enclosure: agreement
G:followup:agrmtltr
( Telephone: 714-536-5227 )
CITY OF HUNTINGTON BEAH�''``�
MEETING DATE: October 3, 2005 DEPARTMENT ID NUMBER: FD 05 012
Council/Agency Meeting Held: Q 3 —
Deferred/Continued to:
Approved ❑ Conditionally Approved ❑ Denied
WY
City Irk' igna
Council Meeting Date: October3,20057
Department Number: FD 05 012
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COU IL MEMBERS
SUBMITTED BY: PENELOPE CULBRETH- RAFT, it Ad nistrator
i
PREPARED BY: DUANE S. OLSON, Fire Ch. f
SUBJECT: RENEWAL OF AMENDMENT TO AGREEMENT FOR ENVIRONMENTAL
CONSULTING FOR THE PACIFIC CITY PROJECT
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachments)
Statement of Issue: At the June 7, 2004, City Council meeting, an agreement for
environmental consulting for the Pacific City Project was approved. It established
reimbursement to the City for third -party costs related to oversight of the soil remediation site
activities. This condition of approval is contained in conditional use permit number 02-20.
Attached is amendment to the agreement between the City and GeoSyntec, Inc., to provide
oversight services. This amendment provides additional funding for third -party oversight
activities at the Pacific City Project site.
Funding Source: Funding for this work is available in the Fire Prevention business unit
professional services account (10065201.69365). As a condition of approval for the Pacific
City Project, the developer, Makallon Atlanta Huntington Beach, LLC, is required to
reimburse the City for all costs submitted by the third -party consultant for the soil remediation
activities at the site.
Recommended Action: MOTION TO:
Approve and authorize the Mayor and City Clerk to execute the attached amendment to the
agreement with GeoSyntec, Inc.; and, authorize an expenditure of $50,000.
Alternative Action(s): Do not approve the amendment to the third -party agreement with
GeoSyntec, Inc., and instruct staff on how to proceed regarding the condition of approval.
S:\PM-R2005 RCA\FD05 012 Renewal of Agreement for Environmental Consulting for Pacific City Development.doc -2-
9/22/2005 8:7 6 AM
REQUEST FOR COUNCIL ACTION
MEETING DATE: October 3, 2005 DEPARTMENT ID NUMBER: FD 05 012
Analysis: The Pacific City project is a mixed -use development consisting of commercial
development and multi -family residential housing. The future development areas consist of
approximately 34 acres of land bounded to the south by Pacific Coast Highway, to the north
by Atlanta Avenue, to the west by First Street, and to the east by Huntington Street.
The former uses of the property have included an oil production area, a trailer park, a
railroad spur, a lumberyard, a hotel constructed in 1960, and possibly some utility
transformers. There is an 18" waterline that traverses the property that has been abandoned
and removed. There remains contaminated soil on the site that does not meet City
specifications.
The city of Huntington Beach is the agency responsible for insuring the appropriate
remediation of the site. Chevron Corporation is primarily responsible for clean up and
Makallon Atlanta HB, LLC, is the proposed developer. Currently, Chevron Corporation has
contracted with Blasland, Bouck and Lee, Inc., (BBL) to perform the site assessment and
remediation activities. In addition, Makallon Atlanta HB, LLC has employed other
subcontractors to assist in the remediation process.
At the April 27, 2004, Planning Commission meeting, a third -party environmental consultant,
GeoSyntec, Inc., was selected by City staff to provide soil remediation oversight as a
condition of approval for the project. On June 7, 2004, the City entered into an agreement
with GeoSyntec to perform the required third -party environmental oversight activities. The
original agreement appropriated $70,000 for these activities. At this time, an amendment to
the agreement is being presented to increase the authorized amount by $50,000.
The soil remediation activities on the Pacific City Project site continue and are scheduled to
be completed within the next few months. The costs for remediation oversight are exceeding
the initial estimates due to unanticipated lead -impacted soil removal that was required at the
site. GeoSyntec, Inc. estimates its costs for the remaining environmental oversight activities
will not exceed $50,000.
The consultant will ensure that the quality of the remediation process being performed by
Chevron and other environmental contractors meets all City specifications and standards.
Funding for the third -party environmental consultant is available in the Fire Department Fire
Prevention business unit professional services account (10065201.69365). A separate
agreement with Makallon Atlanta Huntington Beach, LLC, the developer for the project,
provides for reimbursement of all costs associated with soil remediation site activities. The
agreement is contained in the language of the approved conditional use permit 02-20.
Ultimately, there will be no cost to the City.
GeoSyntec, Inc., submitted a Certificate of Insurance to the City. They requested, and the
City waived the liability deductible and cancellation clause language in the certificate. They
are not able to meet the City's insurance requirements for these two areas (Attachment 2).
S:\PM-R2005 RCATD05 012 Renewal of Agreement for Environmental Consulting for Pacific City Development.doc -3-
9/22/2005 8:16 AM
REQUEST FOR COUNCIL ACTION
MEETING DATE: October 3, 2005 DEPARTMENT ID NUMBER: FD 05 012
Environmental Status: The scope of work referenced above resulted from federal, state,
and local requirements to remediate contaminated soils prior to the development of the
Pacific City Project. Site closure depends on proper remediation in compliance with these
specifications.
Attachment(s):
Amendment No. 1 to Agreement between the City of Huntington Beach
and Geosyntec Consultants, Inc. for Environmental Consulting
2 Services
Insurance Waiver and Certificate of Insurance
RCA Author: Engberg/Justen/Olson
S:\PMT\2005 RCATD05 012 Renewal of Agreement for Environmental Consulting for Pacific City Development.doc -4-
9/22/2005 8:16 AM
ATTACHMENT #1
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
OFFICE OF THE CITY CLERK
JOAN L. FLYNN
CITY CLERK
CALIFORNIA 92648
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
October 5, 2005
Geo Syntec Corporation Attention:
2100 Main St., Suite 150 Department:
Huntington Beach, CA 92648
Regarding: Agreement for Environmental Consulting for Pacific City Project
See Attached Action Agenda Item EI Date of Approval 10/3/05
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
J Flynn o L.
Ci Clerk
Attachments: Action Agenda Page F-] Agreement o Bonds F--] Insurance a
e: D.Olson Fire
RCAF—] Deed F-] Other a
X X X
Name Department RCA Agreement Insurance Other
K. Justen Fire X X X
Name Department RCA Agreement Insurance Other
E. Engberg Fire X X X
Name Department RCA Agreement Insurance Other
C. Mendoza Risk Mgmt. X
Name Department RCA Agreement Insurance Other
i Telephone: 714-536-5227 )
AMENDMENT NO. 1 TO AGREEMENT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
GEOSYNTEC CONSULTANTS, INC. FOR
ENVIRONMENTAL CONSULTING SERVICES
THIS AMENDMENT is made and entered into by and between the CITY OF
HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as
"City", and GEOSYNTEC CONSULTANTS, INC., a California corporation, hereinafter
referred to as "Consultant".
WHEREAS, City and Consultant are parties to that certain agreement, dated June
7, 2004, entitled "Professional Services Contract Between the City of Huntington Beach
and Geosyntec Consultants, Inc. for Environmental Consulting Services" which agreement
shall hereinafter be referred to as the "Original Agreement," and
City and Consultant wish to amend the Original Agreement to extend the Term and
set forth additional work and the additional compensation to be paid in consideration
thereof,
NOW, THEREFORE, it is agreed by City and Consultant as follows:
1. EXTENSION OF TERM
The Term of the Original Agreement is hereby extended for an additional
one-year period. The Original Agreement shall now expire on September 1, 2006.
2. STATEMENT OF ADDITIONAL WORK;
ADDITIONAL COMPENSATION
The purpose of this extension is to allow Consultant to perform all duties,
tasks and obligations, as set forth in the Original Agreement. Since execution of the
Original Agreement, remediation activities are exceeding the initial estimate because of
unanticipated lead -impacted soil. In consideration of the performance of these additional
services, City agrees to pay Consultant an additional fee not to exceed Fifty Thousand
Dollars ($50,000.00).
3. REAFFIRMATION
Except as specifically modified herein, all other terms and conditions of the
Original Agreement shall remain in full force and effect.
05agree/amend geosyntec FD
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized officers on 07V6&_* J , QpS .
GEOSYNTEC CONSULTANTS, INC, a
California corporation
print name'
ITS: (circle one) Chairman/Presidei%e Presi
CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of
Califnrnia
AND D AS TO FORM:
By: �` — .S�Ca.c� r A�!�
l F
City ttorney V �' Oct
print name INITIA ED AND APr ED
ITS: (circle one) Secretary/Chief Financial
Officer/Asst. Secretary Treasurer �/
Fire Chief
REVIEWED AND APPROVED:
119
C y Administrator
05agree/amend geosyntec FD 2
SEP-19-2005 14:29 714 969 0820 714 969 0820
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized officers on
GEOSYNTEC CONSULTANTS, INC, a
California corporation
CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of
California
Mayor
print name
ITS: (circle one) Chairman/President/Vice President City Clerk
AND
By:
print name
ITS: (circle one) Secreta /Chief Financial
Officer/Asst. Secretary - Treasure
REVIEWED AND APPROVED:
City Administrator
APPROVED AS TO FORM:
City Attorney
'Ze�-
f5 li-oul INITIATED AND APP ED
Fire Chief
0 1777-� AeY-6&)
05agree/amend geosyntec FD 2
TOTAL P.03
ATTACHMENT #2
sq ' INSURANCE AND INDEMNIFICATION WAIVER
Hunnn� MODIFICATION REQUEST
1. Requested by: Fire Department
2. Date: August 24, 2005
3. Name of contractor/permittee: GeoSyntech
4. Description of work to be performed: Environmental Consulting for Pacific City Project
5. Value and length of contract: $30,000
6. Waiver/modification request: Professional Liability Deductible of $100,000
7. Reason for request and why it should be granted: Company is able to absorb any risk, per
the attached financial statement
8. Identify the risks to the City in approving this waiver/modification: Slightly increased risk
08/24/05
Departm
Head Signature
Date:
APPROVALS
Approvals must be obtained in the order listed on this form. Two approvals are required
for a request to be granted. Approval from the City Administrator's Office is only required if
Risk Management a thi City Attorneys Office disagree.
1. ppRiisk Management
GPI Approved ❑ Denied
Signature b ate
2. City Attorney's Office
Approved ❑ Deni ,0 --
SignatureP Date
3. City Administrator's Office
Approved ❑ Denied , C.0-4,a�
Signature Date
If approved, the completed waiver/modification request is to be submitted to the
City Attorney's Office along with the contract for approval. Once the contract has been approved,
this form is to be filed with the Risk Management Division of Administrative Services:
Marsh, Inc. 9/1/2005 7:32 PM PAGE 2/003 Fax Server
TFK:A R TE NUMBER
--'"- - - - - •- - -�z-<=:`-_: -- :.. ,.":_ _. _--_ =--:r.'-:,, - - -=-.asp.
mill., ' ATL-000950746-23
PRODUCER THIS CERTIFICATE IS ISSUED AS AMATTER OF INFORMATION ONLY AND CONFERS
Marsh USA Inc. NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED N THE
1560 SaWgaSsCorporate Pkwy. POLICY. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE
Suite S00 AFFORDED BY THE POLICES DESCRIBED HEREIN.
Sunrise, FL 33345-9010 COMPANIES AFFORDING COVERAGE
Attn: Fax: 212-948-0512 FtLauderdale.certs@marsh.com
COMPANY
81127-ALL-CAS3-W-06 HUNTI A COMMERCE AND INDUSTRY INSURANCE COMPANY
INSURED
COMPANY
GEOSYNTEC CONSULTANTS, INC.
B AMERICAN INTERNATIONAL SPECIALTY LINES
5901 BROKEN SOUND PARKWAY NW, SUITE 300
BOCA RATON, FL 33487-2775
COMPANY
C
COMPANY
D
THIS IS TO CERTIFY THAT POLICES OF INSURANCE DESCRIBED HERBN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE PCLICY PERIOD INDICATED.
NaMTHSrANDING ANY REQUIREMENT, TERM OR COND17ICN OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY
PERTAN, THE INSURANCE AFFORDED SY THE POLICIES DESCRIBED HERBN ISSUBJECr TO ALL THE TERMS CONDITIONS AND EXCLUSIONS OF SUCH POLICES AGGREGATE
OMITS SHOWN MAY HAVE BEEN REDUCED BY PAD CLAIMS.
Co
LTR
TYPE OF INSURANCE
POUCYEFFECTIVE
POLICY NUMBER
DATE (MMIDDIYY)
POLICY EXPIRATION
DATE (BMIDDIYY)
LIMBS
A
GENERAL
LIABILITY
GL4178618 09/01/05
09/01/06
GENERAL AGGREGATE_
$ 2,000,000
PRODUCTS-COMPIOPAGG
$ 2,000,000
X
COMMERCIAL GENERAL LIABILITY
GLAIMSMAOE �OCCJR
=<"
PERSONAL & ADVINJURY
$ 1,000,000
EACH OCCURRENCE
$ 1,000,000
OIMVER'S&CCJTRACTOYSPROT
FIRED AMAGE(An anefre)
$ 100,E
X
a
MED EXP (My me per"
$ 25,000
X
IR: 100,000
A
AUTOMOBILE
LIABILITY
CA5053937 (ADS) 09/01/05
09/01/06
COMBINED SINGLE LIMIT
$ 1,000,000
A
X
ANY AUTO
CA1955450 (TX) 09/01/05
09/01/06
BODILYIN.URY
(Per peram)
$
A
ALL ONNED AUTOS
SCHEDULED AUTOS
CA1955451 (MA) 09/01/05
09/01/06
BODILYINJURY
(Per asade"
$
X
X
HIRED AUTOS
NON-ONMED AUTOS
AS4 O F
c(:; ATM
EY
PROPERTY DAMAGE
AUTO ONLY -EA ACCIDENT
$
$
GARAGELIIBIUTY
MY AUTO
OTHER THAN AUTO ONLY' :
EACH ACCIDENT
$
AGGREGATE
$
B
EXCESSUABILITY
BE8085625 09101105
09/01f06
EACH OCCURRENCE
$ 10,000,000
AGGREGATE
$ 10,000,0w
X UMBRELLAFORM
SIR_
$ 10,000
OTHER THAN UMBRELLA FORM
A
WORKERS COMPENSATION AND
EMPLOYERS'LI iBILRY
9i62 (ADS} 09101105
09l01106
VJCSTATU-
X I TOR' LIMITS ER
z� t� A ' x>
EL EACH ACCIDENT
$ 1,000,000
A
9682857 (CA) 09101/05
09/01/06
A
THE PROPRIETOR/ X INC-
PARTNERSEXECUTIVE
CFFICERSARE: EXC_
V�C9682858 (NJ) 09/01/0
09101/06
EL DISEASE -POLICY LIMIT
$ 1,000,000
EL DISEASE -EACH EMPLOYEE
$ 1,000,000
OTHER
B
Prof. Liability
195-19-04 09/01/05
09101/06
Each Claim / Aggegate 5,000,000
SIR: Each Claim 300,000
DESCRIPTION OF OPERATIONSILOCATIONS/VEHK:LESISPECML ITEMS
CITY OF HUNTINGTON BEACH, ITS AGENTS, OFFICERS AND EMPLOYEES ARE INCLUDED AS ADDITIONAL INSURED WHERE REQUIRED BY
WRITTEN CONTRACT, EXCEPT FOR WORKERS COMPENSATION.
....... ' -,,,,.:. :_ ,
s.::-..'&"1�1. nx�::.:2.:so:�»�:.::::.�3:=':.e%a:�:?wv.>f:�---:_'-;3cz^:::
- -
-�>ti'mo_f`_f:. s e
SHOULD ANY OF THE POLICES DESCRIBED HEREIN BE CANMLED BEFORE THE ENPIRATION DATE THEREOF,
THE INSURER AFFORDING COVERAGE %MLL EMPRV49VW M4L 20 DAYS WRITTEN NOTICE TO THE
CITY OF HUNTINGTON BEACH
ATTN: ERIC ENGBERGIKEVIN JUSTIN
CERTIFICATE HOLDER WhED HEREIN.
2000MAIN STREET
HUNTINGTON BEACH, CA 92648
MARSH USA NC.
aY: FrancesSigurani LY'If1►Qt4.t
VALID AS OF 9/011/05
r
s
Marsh, Inc.
9/l/2005 7:32 PM PAGE
3/003
Fax Server
11-23 PO4 10:18
From -HARSH USA INC
0548883700
T-205 P-003/003 P-627
Evil DDRSE NMT
This eedor wnwrO, effect" 12:01 A.M. 09/0112004 fonas a pore of
poky NIo.C+L 417-B&IB Issued to AEOSfum CmwLTANTS, INC
by CONKME MID YiMUSTW INSURANIX COMPANY
TM 1 11DO111r), REN+Tf' CHANNBB THE POUCY. 'K ASE FEW FT CAF"ULLY.
ADMO*AL I NSURM - WHERE MMUMD iitllM CONTRACT OR AORM3 NT
7hk aWon m "oxmiiRes bmurmce provlraled under the fohwkW.
COMMERCtAL 08903AL LIABILRY COVERAGE FORM .
fe Secom 0 - Who Is an F mmW, I., i$ amended to add:
t
[ TEM CM OR BUNTD6"M BUM. ITS AGENTS, 017XC3E RS AND EMFL MS AS A'D TIDAAI<. 33
61712 tMl) qric*iw Copy
McGladrey& Pullen
Certified Public Accountants
Independent Auditor's Report
To the Hoard of Directors
Geosyntec Consultants, Inc.
.Boca Raton, Florida
We have audited the accompanying consolidated balance sheets of GeoSyntec Consultants, Inc. and subsidiaries as
of December 31, 2004 and 2003, and the related consolidated statements of income, shareholders' equity and
comprehensive income, and cash flows for the years ended December 31, 2004, 2003 and 2002. These financial
statements are the responsibility of the Company's management, Our responsibility is to express an opinion on
these consolidated financial statements based on our audits.
We conducted our audits in accordance with auditing standards generally accepted in the United States of America.
Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audits provide a reasonable basis for our opinion.
In our opinion, the consolidated financial statements referred to above present fairly, in all material respects, the
financial position of GeoSyntec Consultants, Inc. and subsidiaries as of December 31, 2004 and 2003, and the
results of their operations and their cash flows for the years ended December 31, 2004, 2003 and 2002 in conformity
with accounting principles generally accepted in the United States of America.
Fort Lauderdale, Florida
March 23, 2005
McGladrey & Pulen, LLP is a member ram of RSM International,
an afflllation of separate and independent legal entities.
GEOSYNTEC CONSULTANTS, INC. AND SUBSIDIARIES
CONSOLIDATED BALANCE SHEETS
DECEMBER 31, 2004 AND 2003
ASSETS
2004
2003
Current Assets
Cash and Cash Equivalents
$11,901,871
$10,873,290
Securities Available for Sale
1,959,384
1,757,643
Contracts Receivable
16,322,269
13,087,619
Costs and Estimated Earnings in Excess of Billings
on Contracts in Process
9,869,354
8,221,354
Income Tax Refunds Receivable
1,124,784
1,508,645
Prepaid Insurance
886,308
804,552
Other
778,292
252,525
Total Current Assets
42,842,262
36,505,628
Property and Eauinment
Leasehold Improvements
717,794
492,697
Machinery and Equipment
1,004,131
945,109
Vehicles
835,029
768,820
Office Equipment
2,208,941
2,010,470
Computers
6,014,762
5,457,142
Furniture and Fixtures
671,529
425,353
11,452,186
10,099,5 91
Less Accumulated Depreciation and Amortization
(8,130,504)
(6,584,485)
Net Property and Equipment
3,321,682
3,515,106
Other Assets
Deposits 260,708 258,823
Deferred Income Taxes 510,036 -
Long Term Receivables 33,262 51,378
Other Assets 67,192 80,383
Total Other Assets 871,198 390,584
TOTAL ASSETS $ 47.01%M $ 40.411.318
The Accompanying Notes Are An Integral
Part of These Consolidated Financial Statements.
2
GEOSYNTEC CONSULTANTS, INC. AND SUBSIDIARIES
CONSOLIDATED BALANCE SHEETS
DECEMBER 31, 2004 AND 2003
LIABILITIES AND SHAREHOLDERS' EQUITY 2004 2003
Current Liabilities
Accounts Payable
Accrued Expenses
Deferred Income Taxes
Notes Payable to Related Parties, Current Maturities
Current Maturities of Other Installment Notes and
Obligations Under Capital Leases
Billings in Excess of Costs and Estimated Earnings on
Contracts in Process
Total Current Liabilities
Long -Term Liabilities
Notes Payable to Related Parties, Less Current
Maturities
Other Installment Notes and Obligations Under Capital
Leases, Less Current Maturities
Deferred Income Taxes
Accrued Expense for Scheduled Rent Increases
Total Long -Term Liabilities
Total Liabilities
Commitments and Contingencies (Notes 5, 7,11,12 and 16)
SharehoIders' Equity
Common Stock, $0.01 par value, 2,000,000 Shares
Authorized: 1,155,334 and 1,166,555 Shares Issued
and Outstanding in 2004 and 2003, respectively,
at Par Value
Additional Paid -In Capital
Stock Subscriptions Receivable
Total Paid -In Capital
Retained Earnings
Accumulated Other Comprehensive Income
Total Shareholders' Equity
TOTAL LIABILITIES AND SHAREHOLDERS' EQUITY
$ 6,111,915
4,905,906
7,192,846
409,674
1,231,489
$ 5,405,177
6,944,115
3,322,708
502,053
1,265,544
2,778,525 1,587,142
22,630,355 19,026,739
1,544,309
550,254
365,797
2,460,360
25,090,715
1,582,355
874,535
266,432
149.598
2,872,920
21,899,659
11,553
11,666
10,739,638
9,215,378
(1,864,922)
(1,922,455)
8,886,269
7,304,589
13,047,866
11,156,484
10,292
50,586
21, 944,427
18,511,659
$ 47.03 5. i 42 $ 40,411.318
The Accompanying Notes Are An Integral
Part of These Consolidated Financial Statements.
3
GEOSYNTEC CONSULTANTS, INC. AND SUBSIDIARIES
CONSOLIDATED STATEMENTS OF INCOME
FOR THE YEARS ENDED DECEMBER 31, 2004, 2003 AND 2002
Operatine Revenues
Professional Service Fees
Subcontractors and Other Direct
Costs, at Reimbursable Value
Gross Revenue
Subcontractors and Other Direct
Expenses, at Cost
Net Revenues
Operatine Costs and Expenses
Direct Labor
Indirect Overhead and General and
Administrative Expenses
Total Operating Costs and Expenses
Income From Operations
Other Income (Expense)
Investment Income
Interest Expense
Other Income (Expense)
Total Other income (Expense)
Income Before Income Taxes
Provision for Income Taxes
NET INCOME
2004 2003 2002
$62,196,620 $53,576,391 $42,309,620
26,927,606 29,913,075 19,789,590
89,124,226 83,489,456 62,099,210
�26,087,810 (28,275,512) _ (16,895,766)
63,036,411 55,213 944 45,203,444
18,500,989 15,702,374 12,886,384
38,954,316 _34,026,156 29,282,988
57,455,305 49,728,530 42,169,372
5,581,106 5,485,414 3,034,072
182,446
104,766
124,418
(196,098)
(211,621)
(185,949)
376,444
(63,439)
67,223
361792
+ (170,294)
5,692
5,943,898
5,315,120
3,039,764
2,958,058
1,639,596
1,090344
$ 2.985.840
$ 3,675,524
$ 1.949.420
The Accompanying Notes Are An Integral
Part of These Consolidated Financial Statements.
4
RCA ROUTING SHEET
INITIATING DEPARTMENT:
Fire Department
SUBJECT:
RENEWAL OF AMENDMENT TO AGREEMENT FOR
ENVIRONMENTAL CONSULTING FOR THE PACIFIC
CITY PROJECT
COUNCIL MEETING DATE:
October 3, 2005
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attomeyj
Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney)
Not Applicable
Certificates of Insurance (Approved by the City Attorney)
Not Attached (Explain)
Financial Impact Statement (Unbudget, over $5,000)
Not Applicable
Bonds (If applicable)
Not Applicable
Staff Report (If applicable)
Not Applicable
Commission, Board or Committee Report (If applicable)
Not Applicable
Find in s/Conditions for Approval and/or Denial
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED
RETURNED
FORWARDED
Administrative Staff
Assistant City Administrator Initial
( )PF
City Administrator Initial
City Clerk
( )
EXPLAN• •- RETURN OF
M—
.,..a►.r i. � .,nit%.il�
RCA Author: Engberg/Justen/Olson
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
OFFICE OF THE CITY CLERK
CALIFORNIA 92648
DATE:
TO: ATTENTION:
Name
ZL,--J/-9
o?/dU �% -i� 5T_11tS7 � �5�` DEPARTMENT:��,�� 677)�=�9-C�J l'o4 92-0e 2EGARDING: �t! 1111ed10M0-J729-c_
City, State, Zip (lJc1�l3GC L77/tJ(o T7�/f'-;461
See Attached Action Agenda Item �E/ D Date of Approval % 0
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
,?&Ci 0Clerk
'Attachments: Action Agenda Page Agreement _ Bonds Insurance `
RCA Deed Other
CC:
N�m% —7 ) Department RCA Agreement Insurance Other
Name
e _ Departm �t RCA Agreement Insurance Other
_
N artment RCA Agreement Insurance Other
,Y
Name b4artment RCA Agreement Insurance Other
gAollowup/letters/coverltndoc (Telephone: 714536-5227)
*,-ITY OF HUNTINGTON'BiA �'
lL
MEETING DATE: June 7, 2004 DEPARTMENT ID NUMBER: FD 04 018
Council/Agency Meeting Held:
Deferred/Continued to:
Approved ❑ Conditionally Approved ❑ Denied
tit
t lerk Signatu
Council Meeting Date: June 7, 2004
Department ID Number: FD 04 018
CITY OF HUNTINGTON BEACH=
REQUEST FOR COUNCIL ACTION
�-
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: PENELOPE CULBRETH-GRAFT, Cit Administrator
�J
PREPARED BY: DUANE S. OLSON, Fire Chi U ch.
SUBJECT: AGREEMENT FOR ENVIRONMENTAL CONSULTING FOR THE PACIFIC
CITY PROJECT
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: At the April 27, 2004, Planning Commission meeting, a condition of
approval for the Pacific City Project was established requiring third -party oversight for the soil
remediation site activities. This condition of approval is contained in conditional use permit
number 02-20. Attached is an agreement between the City and GeoSyntec to provide
oversight services.
Fundinq Source: Funding for this work is available in the Fire Prevention business unit
professional services account (10065201.69365). As a condition of approval for the Pacific
City Project, the developer, Makallon Atlanta Huntington Beach, LLC, is required to
reimburse the City for all costs submitted by the third -party consultant for the soil remediation
activities at the site.
Recommended Action: MOTION TO:
Approve and authorize the Mayor and City Clerk to execute the attached Agreement with
GeoSyntec, Inc.; and, authorize an appropriation of $70,000.
Alternative Action(s): Do not approve the third -party Agreement with GeoSyntec, Inc., and
instruct staff on how to proceed regarding the condition of approval.
E—
S:\PMT\2004 RCATD04 018 Agreement for Environmental Consulting for Pacific City Development.doc
6/1/2004 2:12 PM
REQUEST FOR COUNCIL ACTION
MEETING DATE: June 7, 2004 DEPARTMENT ID NUMBER: FD 04 018
Analysis: The Pacific City project is a mixed -use development consisting of commercial
development and multi -family residential housing. The future development areas consist of
approximately 34 acres of land bounded to the south by Pacific Coast Highway, to the north
by Atlanta Avenue, to the west by First Street, and to the east by Huntington Street.
The former uses of the property have included an oil production area, a trailer park, a
railroad spur, a lumberyard, a hotel constructed in 1960, and possibly some utility
transformers. There is an 18" waterline that traverses the property that will be abandoned
and removed. There are also some archeological areas within the site. There is
contaminated soil on the site that does not meet City specifications.
The city of Huntington Beach is responsible for the remediation of the site. Chevron
Corporation is responsible for clean up and Makallon Atlanta HB, LLC, is the proposed
developer. Currently, Chevron has contracted with Blasland, Bouck and Lee, Inc., (BBL) to
perform the site assessment and remediation activities.
At the April 27, 2004, Planning Commission meeting, a third -party environmental consultant,
GeoSyntec, Inc., was selected by City staff to provide soil remediation oversight as a
condition of approval for the project; the GeoSyntec Agreement is Attachment 1. The Pacific
City Action Coalition was given information and an opportunity for input regarding the
selection of the consultant, and was also provided a copy of the City's required scope of
work.
The consultant will perform the scope of work shown in Exhibit A in the attached Agreement,
and will ensure that the quality of the remediation process being performed by Chevron and
its representatives meets all City specifications and standards.
Funding for the third -party environmental consultant is available in the Fire Department Fire
Prevention business unit professional services account (10065201.69365). A separate
agreement with Makallon Atlanta Huntington Beach, LLC, the developer for the project,
provides for reimbursement of all costs associated with soil remediation site activities. The
agreement is contained in the language of the approved conditional use permit 02-20.
Ultimately, there will be no cost to the City, as shown in the attached Fiscal Impact
Statement (Attachment 2).
GeoSyntec, Inc., submitted the a Certificate of Insurance to the City. They requested and
the City waived the liability deductable and cancellation clause language in the certificate.
They are not able to meet the City's insurance requirements for these two areas (Attachment
3).
Environmental Status: The scope of work referenced above resulted from federal, state,
and local requirements to remediate contaminated soils prior to the development of the
Pacific City Project. Site closure depends on proper remediation in compliance with these
specifications.
S:\PMT\2004 RCAWD04 018 Agreement for Environmental Consulting for Pacific City Development.doc
6/1/2004 2:12 PM a
REQUEST FOR COUNCIL ACTION
MEETING DATE: June 7, 2004 DEPARTMENT ID NUMBER: FD 04 018
Attachment(s):
1. Professional Services Contract with GeoSyntec Consultants, Inc., for
Environmental Consulting Services
2. Fiscal Impact Statement
3. Certificate of Insurance and Insurance Waiver
RCA Author: Engberg/Justen/Olson
S:\PMTk2004 RCATD04 018 Agreement for Environmental Consulting for Pacific City Development.doc
6/1/2004 2:12 PM
ATTACHMENT #1
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
GEOSYNTEC CONSULTANTS, INC. FOR
ENVIRONMENTAL CONSULTING SERVICES
THIS AGREEMENT ("Agreement") is made and entered into by and between the City of
Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as
"CITY, and GEOSYNTEC CONSULTANTS, INC., a California corporation, hereinafter
referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to provide
environmental consulting services related to the City's oversight of soil remediation activities at
the Pacific City development area which consists of 34.16 acres of real property bounded to the
south by Pacific Coast Highway, to the north by Atlanta Avenue, to the west by First Street and
to the east by Huntington Street; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services described in: (1) "Pacific City
Development -Soil Remediation-Third Party Environmental Consultant Scope of Work" dated
April 6, 2004 which is included as Exhibit "A" attached hereto and incorporated into this
Agreement by this reference and (2) CONSULTANT's "Third -Party Review and Oversight
Pacific City Development Site Soil Remediation Huntington Beach, California (21 April 2004)"
04agree/GeoSyntec soiU5/21/04 I
attached hereto as Exhibit "B" and included herein by this reference. The services described in
Exhibit "A" and Exhibit "B" shall sometimes hereinafter be collectively referred to as the
"PROJECT."
CONSULTANT hereby designates Bertrand PALMER, Ph.D., P.E. who shall
represent it and be its sole contact and agent in all consultations with CITY during the
performance of this Agreement.
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence as soon as practicable after the execution of this Agreement by CITY (the
"Commencement Date"). This Agreement shall expire one year from the date entered into,
unless sooner terminated as provided herein. All tasks specified in Exhibits "A" and `B" shall
be completed no later than six (6) months from the Commencement Date of this Agreement.
These times may be extended with the written permission of CITY. The time for performance of
the Project shall be as set forth in Exhibit "A". This schedule may be amended to benefit the
PROJECT if mutually agreed to in writing by CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT, on a time and materials basis at the rates specified in Exhibit "C," a
fee, including all costs and expenses, not to exceed Seventy Thousand Dollars ($70,000.00).
04agree/GeoSyntec soil/5/21/04 2
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibits "A" or
"B" or changes in the scope of services described in Exhibits "A" and `B", CONSULTANT
will undertake such work only after receiving written authorization from CITY. Additional
compensation for such extra work shall be allowed only if the prior written approval of CITY is
obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be entitled to monthly progress payments toward the fixed fee
set forth herein in accordance with the following progress and payment schedules.
CONSULTANT shall submit to CITY an invoice for each monthly progress payment
due. Such invoice shall:
(a) Reference this Agreement;
(b) Describe the services performed;
(c) Show the total amount of the payment due;
(d) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY
shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of
the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve
an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the
schedule of performance set forth in Exhibits "A" and "B" may, at the option of CITY, be
04agree/GeoSyntec soiV5/21/04 3
•
suspended until the parties agree that past performance by CONSULTANT is in, or has been brought
into compliance, or until this Agreement has expired or is terminated as provided herein.
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
Provided that CONSULTANT has been fully paid for the Project, CITY shall
have the right to use the documents, maps, photographs, drawings and specifications resulting
from CONSULTANT's efforts on the project. Reuse of any such materials by CITY on any
extension of this Project or any other project without CONSULTANT's written authorization
shall be at CITY's sole risk. CONSULTANT shall have the right to retain copies of all such
materials. CONSULTANT retains the right of ownership with respect to any patenable concepts
or copyrightable materials arising from its Project.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless
CITY, its officers, elected or appointed officials, employees, agents and volunteers from and
against any and all claims, damages, losses, expenses, judgments, demands and defense costs
(including, without limitation, costs and fees of litigation of every nature or liability of any kind
or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's
subcontractors, if any) negligent performance of this Agreement or its failure to comply with any
of its obligations contained in this Agreement by CONSULTANT, its officers, agents or
employees except such loss or damage which was caused by the sole negligence or willful
misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and
CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all
claims and liability regardless of whether any insurance policies are applicable. The policy
limits do not act as limitation upon the amount of indemnification to be provided by
CONSULTANT.
04agree/GeoSyntec soiV5/21/04 4
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One Million
Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance
shall not contain a self -insured retention, "deductible" or any other similar form of limitation on
the required coverage except with the express written consent of CITY. A claims -made policy
shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that
might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision
of at least two (2) years to report claims arising from work performed in connection with this
Agreement.
10. INSURANCE
CONSULTANT shall maintain during the term of this Agreement the following
minimum insurance coverages:
Workers Compensation
Employer's Liability
Commercial General Liability
Comprehensive Automobile Liability
04agree/GeoSyntec soiU5/21/04 5
Statutory
$1,000,000 per occurrence
$1,000,000 combined single limit
$1,000,000 combined single limit
11. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY a certificates of insurance subject to approval of the City Attorney evidencing
the foregoing insurance coverage as required by this Agreement; the certificates shall:
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. promise that such policy shall not be suspended, voided or canceled by
either party, reduced in coverage or in limits except after thirty (30) days'
prior written notice; however, ten (10) days' prior written notice in the
event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the
work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate
from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in
this Agreement. CITY or its representative shall at all times have the right to demand the
original or a copy of the policies of insurance. CONSULTANT shall pay, in a prompt and
timely manner, the premiums on the insurance hereinabove required.
12. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and all
payment of all taxes, social security, state disability insurance compensation, unemployment
compensation and other payroll deductions for CONSULTANT and its officers, agents and
04agree/GeoSyntec soiU5/21/04 6
•
employees and all business licenses, if any, in connection with the PROJECT and/or the services
to be performed hereunder.
13. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement
by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as
provided herein. In the event of termination, all finished and unfinished documents, exhibits,
report, and evidence shall, at the option of CITY, become its property and shall be promptly
delivered to it by CONSULTANT.
14. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned, delegated or subcontracted by CONSULTANT to any other person or entity without
the prior express written consent of CITY. If an assignment, delegation or subcontract is
approved, all approved assignees, delegates and subconsultants must satisfy the insurance
requirements as set forth in Sections 9 and 10 hereinabove.
15. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
16. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee
in the work performed pursuant to this Agreement. No officer or employee of CITY shall have
04agree/GeoSyntec soiU5/21/04 7
any financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
17. NOTICES
Any notices, certificates, or other communications hereunder shall be given either
by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to
CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage
prepaid, and depositing the same in the United States Postal Service, to the addresses specified
below. CITY and CONSULTANT may designate different addresses to which subsequent
notices, certificates or other communications will be sent by notifying the other party via
personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested:
TO CITY:
City of Huntington Beach
ATTN: Fire Chief
2000 Main Street
Huntington Beach, CA 92648
18. CONSENT
TO CONSULTANT:
GeoSyntec Consultants, Inc.
2100 Main Street, Suite 150
Huntington Beach, CA 92648
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to
any subsequent occurrence of the same or any other transaction or event.
19. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
04agree/GeoSyntec soiV5/21/04 8
20. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive and are
included solely for convenience of reference only and are not representative of matters included
or excluded from such provisions, and do not interpret, define, limit or describe, or construe the
intent of the parties or affect the construction or interpretation of any provision of this
Agreement.
21. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
covenants and provisions of this Agreement. No covenant or provision shall be deemed
dependent upon any other unless so expressly provided here. As used in this Agreement, the
masculine or neuter gender and singular or plural number shall be deemed to include the other
whenever the context so indicates or requires. Nothing contained herein shall be construed so as
to require the commission of any act contrary to law, and wherever there is any conflict between
any provision contained herein and any present or future statute, law, ordinance or regulation
contrary to which the parties have no right to contract, then the latter shall prevail, and the
provision of this Agreement which is hereby affected shall be curtailed and limited only to the
extent necessary to bring it within the requirements of the law.
04agree/GeoSymtec soiU5/21/04 9
22. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
the date of its execution and delivery, be deemed an original. Each duplicate original shall be
deemed an original instrument as against any party who has signed it.
23. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
24. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
25. ATTORNEY' S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party shall
bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its
attorney's fees from the non -prevailing party.
04agree/GeoSyntec soiU5/21/04 10
•
0
26. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement, shall so survive.
27. DELAYS AND FORCE MAJEURE
In the event that CONSULTANT's field or technical work is interrupted due to
causes outside of its control, CONSULTANT shall be equitably compensated (in accordance
with Exhibit C) for the additional labor, equipment, and other charges associated with
maintaining its work force and equipment available during the interruption, and for such similar
charges that are incurred by CONSULTANT for demobilization and subsequent remobilization.
Except for the foregoing provisions, neither party shall hold the other responsible
for damages or delays in performance caused by force majeure, acts of God, or other events
beyond the reasonable control of the other party. Delays within the scope of this section which
cumulatively exceed forty-five (45) days shall, at the option of either party, make this Agreement
subject to termination for convenience or to renegotiation.
28. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of
the State of California.
29. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement
freely and voluntarily following extensive arm's length negotiation, and that each has had the
opportunity to consult with legal counsel prior to executing this Agreement. The parties also
acknowledge and agree that no representations, inducements, promises, agreements or
warranties, oral or otherwise, have been made by that party or anyone acting on that party's
04agree/GeoSyntec soiF5/21/04 I I
0 0
behalf, which are not embodied in this Agreement, and that that party has not executed this
Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or
circumstance not expressly set forth in this Agreement. This Agreement, and the attached
exhibits, contain the entire agreement between the parties respecting the subject matter of this
Agreement, and supersede all prior understandings and agreements whether oral or in writing
between the parties respecting the subject matter hereof.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized offices this ---� day of \J u '%)E 20 0 ,
GEOSYNTEC CONSULTANTS, INC
By:
print name
ITS: (circle one) Chairman/Presid t/Vice President
AND
By.
l
print name
ITS: (circle one) Secret a hief Financial Officer sst.
CITY OF HUNTINGTON BEACH, a municipal
corporation of the State of California
/?a err
— ZZ;
May*
r.
APPROVED AS TO FORM:
- ���
it �ttorney 1
Secretary —Treasurer TED AND APPROVED:
REVIEWED AND APPROVED:
Fire Chief
1 C y Administrator
04agree/GeoSyntec soiV5/21/04 12
CA OF HUNTINGTON BESH
INTER -DEPARTMENT COMMUNICATION
To: Duane s. Olson, Fire Chief
From: Eric G. Engberg, Fire Marshal
Date: April 6, 2004
SUBJECT: PACIFIC CITY DEVELOPMENT - SOIL REMEDIATION
THIRD PARTY ENVIRONMENTAL CONSULTANT - SCOPE OF WORK -
REVISED
1.1 INTRODUCTION
The Pacific City project is a mixed -use development consisting of commercial
development and multi -family residential housing. The future development area
consists of approximately 34.16 acres of land bounded to the south by Pacific Coast
Highway, to the north by Atlanta Avenue, to the west by First Street, and to the east by
Huntington Street.
It is recognized that the former uses of the property to be developed included a oil
production area; a trailer park; a railroad spur; a lumberyard; a hotel constructed in
1960; and possibly some utility transformers. There is an 18" waterline that traverses
the property that will be abandon and removed, and there is a possibility of
contamination surrounding the pipe. There are also some archeological areas within
the site.
To date 226,000 cubic yards of soil have been exported from the site to another
project in 1999. Chevron Corporation is responsible for clean up of the site and
Makallon Atlanta Huntington Beach, LLC is the proposed developer. The City of
Huntington Beach is the AHJ for closure of the remediation of the site.
1.2 REMEDIATION OBJECTIVE
The current objective of the soil remediation for this site in order to meet compliance
with City Specification # 431-92 is:
a. Continue with the remediation of the previously approved Remediation Plan for
"Area B".
b. Perform the trenching and soil sampling for "Area D".
c. Perform the soil sampling around 9 former oil wells not fully addressed in
previous investigations.
d. Confirmatory soil sampling in the previous excavation areas and former booster
plant location ("Area A").
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EXHIBIT A - Page 1 of 3
Pacific City Third Party Slope of Work — REVISED
Page 2 of 3
e. Perform the sampling in the archeological areas in "Area C" and surrounding
the existing waterline on site.
f. Perform any remediation required as a result of the actions in items b, c, d and
e, in accordance with a Remediation plan to be submitted by Chevron and
approved by the City.
1.3 THIRD PARTY SCOPE
A third party environmental consultant will be identified and agreed to by the City. The
City has requested input regarding the selection of the consultant from the Pacific City
Action Coalition. The consultant will perform the following scope of work in the
capacity of a third party overseeing the remediation of the soils at the Pacific City site
described above. They will work under direction of the City to ensure that the quality
of the remediation process being performed (by Chevron and their representatives)
meets the standards required by City Specification # 431-92. Funding for the third
party environmental consultants will be the responsibility of Chevron -Texaco and
Makallon Atlanta Huntington Beach, LLC.
a. The Environmental Consultant (hereafter "consultant") will work at the direction
of the City of Huntington Beach (hereafter "the City"), and in cooperation with
the City, Chevron, Blasland, Bouck & Lee and Makallon Atlanta Huntington
Beach, LLC on the planning, sampling, remediation, and closure for the
contaminated soils located on the Pacific City site. The consultant's tasks will
include:
1. Review all soil remediation plans previously written for the project site and
results of work performed to date (any and all phases). This includes, but is not
limited to all Phase I reports, Phase II reports, Remediation Plans and EIR and City
records of communications between the City and Chevron and/or their
representatives. This shall be complete after award of contract for this work or
receipt of all documents, whichever is the latter.
2. Familiarize with and review the requirements of the City of Huntington Beach
Specification 431-92, "Soil Clean-up Standard". This document will be the basis of
determination for compliance with cleanup requirements.
3. Review as needed any other applicable standards deemed necessary for soil
remediation clean-up compliance. This includes interfacing with other outside
agencies, including but not limited to SCAQMD, SARWQCB, and OCHCA.
4. Provide written comments to the City regarding the information reviewed in the
above items.
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EXHIBIT A - Page 2 of 3
Pacific City Third Party Scope of Work - REVISED
Page 3 of 3
5. Assess the scope of the future soil remediation work to be performed on the
site. Provide written responses to indicate concurrence, and any additional
considerations or actions they recommend along with substantiation for their
requests.
b. Timeline for the above items shall be 20 business days.
c. Provide field and laboratory oversight, as necessary, to confirm that the site is
being sampled and remedial actions are in compliance with all applicable City,
State, and Federal standards.
Cl. Submit written reports of finding and recommendations on any future reports
and testing results, remediation plans, and closure reports.
e. Provide representation, when requested, at meetings and presentations
regarding the soil remediation plans and activities for the site.
f. Notify the City 48 hours prior to any actual field-testing and provide testing
results within ten business days of the actual sampling for review by the City.
EGE/sm
S:\FMT\Engberg\Pacific City\Pacific City Scope Memo.doc
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EXHIBIT A - Page 3 of 3
PROPOSAL
THIRD -PARTY REVIEW AND OVERSIGHT
PACIFIC CITY DEVELOPMENT SITE SOIL REMEDIATION
HUNTINGTON BEACH, CALIFORNIA
(21 May 2004)
1. INTRODUCTION
This document contains the proposed scope of work, cost estimate, and
schedule for GeoSyntec Consultants (GeoSyntec) to provide technical assistance to the
City of Huntington Beach Fire Department (HBFD) with third -party review and
oversight of remediation activities at the Pacific City development site in Huntington
Beach, California. The proposed scope of work, cost estimate, and schedule are
presented below in Sections 2, 3, and 4, respectively.
2. SCOPE OF WORK
2.1 General
The site where the future Pacific City development will be constructed
consists of approximately 34 acres located north of Pacific Coast Highway, south of
Atlanta Avenue, east of First Street, and west of Huntington Street. Based on historical
information, an oil production field, a trailer park, a railroad spur, a lumber yard, and a
hotel were operated at the site. The site is currently owned by Makallon Atlanta
Huntington Beach, LLC. Makallon Atlanta Huntington Beach, LLC intends to
redevelop the site for commercial and multi -family residential housing uses.
A number of environmental site investigations have been conducted at the
site by Chevron Environmental Management Company (Chevron) since 1995. These
site investigations revealed the presence of impacted soil. As a result, Chevron
performed additional site investigations and initiated a remediation program. This site
investigation/remediation program is ongoing.
The objectives of the proposed work are to perform third -party review and
oversight of the previous, current, and future site investigation and remediation work
performed by Chevron and to confirm that the work is compliant with City of
APPENDIX B
HR0583-F6134090-PRO Page 1 of 7 04 05 25/07:19
i
Huntington Beach Specification #431-92. This work will be performed by GeoSyntec at
the direction of the HBFD in cooperation with Chevron and its consultant (currently,
Blasland, Bouck, & Lee), and Makallon Atlanta Huntington Beach, LLC.
The proposed scope of work is organized into the following tasks:
• Task 1: Existing Document Review and Analysis;
• Task 2: On -going Technical Assistance;
• Task 3: Field Activity Monitoring;
• Task 4: Project Coordination, Meetings, and Presentations
A description of each of these tasks is presented hereinafter.
2.2 Task l: Existing Document Review and Analysis
GeoSyntec will review available documents and data regarding the site. The
documents and data reviewed by GeoSyntec will include:
• documents provided by the HBFD, including Phase I environmental
site assessment, Phase II site investigation, remedial investigation,
and feasibility study reports, remedial action plans, and remedial
action monitoring reports, generated by Chevron and its consultants
since the beginning of environmental site investigation and
remediation activities;
• correspondence and technical documents generated by the HBFD and
other parties relevant to environmental site investigation and
remediation at the Site;
• planning documents and conceptual redevelopment plans generated
by Makallon Atlanta Huntington Beach, LLC and its consultants,
including land use plans, Environmental Impact Reports (EIR),
California Environmental Quality Act (CEQA) documents, and
conceptual design; and
APPENDIX B
HR0583-F6134090-PRO Page 2 of 7 04 05 25/07:19
U
• regulatory requirements for the site from agencies including the Santa
Ana Regional water Quality Control Board (SARWQCB), the
Orange County Health Care Agency (OCHCA); the Environmental
Protection Agency (EPA); the Department of Toxic Substance
Control (DTSC); the Division of Oil and Gas (DOG); and the South
Coast Air Quality Management District (SCAQMD).
GeoSyntec will visit the site to evaluate field conditions. GeoSyntec will
analyze the environmental site data and summarize relevant regulatory information to
develop a report describing the status of the site investigation and remediation to date.
The report will include the following elements:
• site history;
• site uses;
• current site setting;
• geology/hydrology/hydrogeology;
• previous investigations;
• results of previous investigations;
• list of chemicals of concern (COCs);
• previous remediation work;
• status of previous remediation and site facilities abandonment work;
• summary of on -going activities;
• regulatory requirements;
• data gap identification;
• recommendations for future work; and
• summary and conclusions.
The report will be submitted in draft format to the HBFD for review and
comments. Following receipt of comments, the report will be finalized by GeoSyntec
and submitted to the HBFD.
2.3 Task 2: On -going Technical Assistance
The report prepared as part of Task 1 will provide an up-to-date status of
investigation and remediation work at the site. It will also provide recommendations for
APPENDIX B
HR0583-F6134090-PRO Page 3 of 7 04 05 25/07:19
further work by Chevron or other parties, as needed. As additional environmental work
is performed at the site, GeoSyntec will review documents and reports, including site
investigation reports and remedial action plans submitted by Chevron to the HBFD. If
needed, GeoSyntec will also review the redevelopment plan to evaluate the
compatibility of the reuse plan with previous site use and the remedial action plan.
GeoSyntec will also review proposed designs for building protection systems, if
necessary. Upon document review and analysis, GeoSyntec will advise the HBFD on a
suggested course of action and document its analysis and recommendations in technical
memoranda or reports, as requested by the HBFD.
The reports or memoranda will be submitted in draft format to the HBFD for
review and comments. Following receipt of comments, the report will be finalized by
GeoSyntec and submitted to the HBFD.
2.4 Task 3: Field Activity Monitoring
As part of the redevelopment project, Chevron is and will perform site
investigations and remediation in accordance with work plans approved by the HBFD.
When requested by the HBFB, GeoSyntec will monitor the field activities performed by
Chevron and its consultant, Blasland, Bouck, & Lee (BBL), to observe that the field
work is performed in accordance with the work plans approved by the HBFD. In
addition and if required, GeoSyntec will maintain photographic documentation of field
activities and will document investigation and remediation locations using global
positioning system (GPS). GeoSyntec will document its monitoring activities in field
logs and will produce progress reports on a regular basis for review by the HBFD. If
requested by the HBFD, GeoSyntec will duplicate some of the field activities performed
by Chevron. This may include chemical analysis of duplicate soil and water samples
and confirmation soil sampling and chemical analysis. GeoSyntec will perform field
activities using a site specific health and safety plan developed for the site.
APPENDIX B
HR0583-F6134090-PRO Page 4 of 7 04 05 25/07:19
i
i
2.5 Task 4: Proiect Coordination, Meetings, and Presentations
This task will include coordination of project tasks, field activities, and
meetings with HBFD personnel as needed to discuss and address project issues. In
addition, GeoSyntec will participate in meetings with Makallon Atlanta Huntington
Beach, LLC, Chevron and its consultant, and the regulatory agencies, as required by the
HBFD. GeoSyntec will also be available to prepare presentation material and to
participate at public meetings to discuss the project, if required.
3. COST ESTIMATE
GeoSyntec proposes to perform the scope of work described above on a time
and materials basis. The estimated budget to perform each task is presented in Table 1.
This budget will not be exceeded without prior approval from the HBFD. Because the
scope of work for Tasks 2, 3, and 4 is not defined with sufficient detail to provide a cost
estimate, GeoSyntec suggests allocating a preliminary budget for Tasks 2, 3, and 4 as
shown in Table 1. GeoSyntec will keep a log of each activity performed for Tasks 2, 3,
and 4 along with the associated cost for review by the HBFD.
The cost estimate shown in Table 1 is based on the following assumptions:
• The HBFD will provide GeoSyntec with copies of the project
documents which have to be reviewed as part of Task 1 (submittal of
data in electronic format is preferred to reduce data input effort).
• Approximately three banker boxes of documents will have to be
reviewed and analyzed by GeoSyntec as part of Task 1.
• GeoSyntec will be provided with electronic maps of the site in
AutoCAD or Arc View GIS format.
• Three copies of the draft report and three copies of the final report
will be submitted as part of Task 1.
• A budget to visit regulatory agencies to review their project files has
not been included in this proposal.
APPENDIX B
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• GeoSyntec will not be responsible for storage, transport, or disposal
of investigation -derived wastes.
• Because of the nature of this project, the level of effort estimated by
GeoSyntec is preliminary. Additional budget may be required
depending on the actual scope of work performed by GeoSyntec and
the project duration.
4. SCHEDULE
GeoSyntec will start implementing the scope of work immediately upon
receipt of the notice -to -proceed (NTP) from the HBFD. Based on the estimated
schedule described below, GeoSyntec anticipates that a draft report for Task 1 will be
available within 20 business days of receipt of the NTP or receipt of the documents to
be reviewed by GeoSyntec, whichever is the latter. The estimated duration of each task
is shown in Table 2.
As the scope of Tasks 2, 3, and 4 has not yet been defined in details and the
level of effort required for this on -call task is not known, the duration of these tasks
cannot be estimated at this time. However, it is estimated that these tasks will be
ongoing until remediation activities are complete.
APPENDIX B
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TABLE 1
BUDGET ESTIMATE
THIRD -PARTY REVIEW AND OVERSIGHT
PACIFIC CITY DEVELOPMENT SITE SOIL REMEDIATION
HUNTINGTON BEACH, CALIFORNIA
(21 May 2004)
TASK
BUDGET ESTIMATE
1
$20,000
2
$20,000
3
$20,000
4
$10,000
TABLE 2
APPROXIMATE SCHEDULE
THIRD -PARTY REVIEW AND OVERSIGHT
PACIFIC CITY DEVELOPMENT SITE SOIL REMEDIATION
HUNTINGTON BEACH, CALIFORNIA
(21 May 2004)
TASK
APPROXIMATE
DURATION
Document Review and Analysis
15 business days �1
1
Draft Report Preparation (2)
15 business days (1)
Final Report Preparation (2)
As Needed (2)
(based on HB comments)
2
On -going Technical Assistance
N/A
3
Field Activity Monitoring
N/A
4
Project Coordination, Meetings, and Presentations
N/A
Notes: (1) There will be overlap between the subtasks of Task 1. A draft report will be
completed 20 business days after receipt of an NTP or receipt of documents to be
reviewed, whichever is the latter.
(2) Final Report will be submitted 10 business days after receipt of HBFD review
comments on the Draft Report.
N/A: Not Available
APPENDIX B
HR0583-F6134090-PRO Page 7 of 7 04 05 25/07:19
ACML • 0 City of Huntington Beach
GEOSYNTEC CONSULTANTS r+^ /6 / F C
RATE SCHEDULE
GEOSYNTEC CONSULTANTS
(October 2003)
Engineer/Scientist Rate/Hour
Staff Professional
$ 88
Senior Staff Professional
$102
Professional
$118
Project Professional
$132
Senior Professional
$152
Associate
$178
Principal
$198
Field Services
Engineering Technician
$ 56
Senior Engineering Technician
$ 62
Field Manager
$ 69
Site Manager
$ 79
Field Superintendent
$ 89
Design, Graphical, and Administrative Services
Designer
$ 92
Senior Drafter/Senior CADD Operator
$ 85
Drafter/CARD Operator/Artist
$ 75
Administrative Assistant
$ 58
Technical Word Processor
$ 52
Clerical
$ 46
General
Direct Expenses Cost plus 6%
Subcontract Services Cost plus 9%
Communications Fee 3% of Professional Fees
Specialized Computer Applications (per hour) $ 15
Personal Automobile (per mile) GVT Rate
Photocopies (per page) $ 0.05
Rates for field equipment, health and safety equipment, and graphical supplies presented upon request.
This rate schedule will be adjusted on an annual basis based on the Consumer Price Index for the
Los Angeles/Riverside/Orange County area from the United States Department of Labor,
Bureau of Labor Statistics.
EXHIBIT C
34090-S t A.DOC As -Needed General Environmental
Engineering Services
0
a
ATTACHMENT #2
C1
0
FB
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Ray Silver, City Administrator
From: Clay Martin, Director of Administrative Services
Subject: FIS 2004-21 Agreement for Environmental Consulting for the
Pacific City Project
Date: May 24, 2004
As required by Resolution 4832, this Fiscal Impact Statement has
been prepared for "21 Agreement for Environmental Consulting for
the Pacific City Project."
If the City Council approves this action (total appropriation $70,000),
there will be no effect on the General Fund balance since the new
appropriations are offset by new revenue not anticipated in the
original budget. r
Clay MarJX
DirectoKof Administrative Services
9
—. u.... —vv- .. wV ia")yi "f E. 1\16ji V1Q/`••
CER'FICATE Nuy13ER
ATLOoa950746-02
PRODUCER Mann USA, Inc. THIS CERTIFICATE IS ISSUED AS AIIATTER OF INFORMATIOd OKY AN;; CONFERS
NO RIONTS UPON THE CERTI+:ICATE HOLDER OTHER THAN THOSE PROVIDED N THE
1580 Sawgrass Corporate Pkwy, POLICY. THIS CERTIFICATE DO£a NOT AMEND, EXTEND OR ALTER THE COVERAGE
SSu1te 300 �--� AFFORDED Elf THE POLICES OESORME0 HEREIN.
Sunrlse, FI. 33345-0010 a COMPANIES AFFORDING COVERAGE
Attri: (954) 838-3400
COMPANY
81127-ALL-0AS1-03-04 A COMMERCE AND INDUSTRY INSURANCE COMPANY
IN3URED COMPANY
GeoSyntecConsumants, Im List 11 AMER. INTL S PECIALTY LINES IC
621 NW 53rd Sheet
Sulte 650 b i.►/Q COMPANY
80m Refon, FL 33487 C THE INSURANCE COMPANY OF THE STATE OF
COMPANY
D
ffm
THIS 13 TO CERTIFY THAT POLICIES OF INSURANCE DESCRIBED HEREIN HAVP BEEN ISSUED TO THE INWAF0 NAMED HEREIN FOR THE POILICY PERIOD INDICATFfj
N'QTWITHSTANDING ANY REQUIREMENT, TERM OR CONOIIA v OF ANY CONTRACT OR OTHER DOCUMENT 1MTH RE FECT TO NMICH THE CERTIFICATE MAY BE ISSUED OR MAY
PERTAIN, THE INyJRANCE AFFORD20 BY THE POLICIES DESC RAM NERSN 1B SUEWECT TO ALL THE TERMS, CONDITIONS AND EAGLU&ONS OF SUCH POLIbc$ AWREQATE
LIKT6 3-10M MAY HAVE BEEN REDUCED BY PAID C4AJM3
KCO TYPE OF INSURANCE POLICY NUM®ER POLICY EFFECTIVE POLIW EXPIRATION LIMITS
LTR DATE (IIMIDO YY) DATE (MNIDDMY)
A
OENERAL
LUIBILITY
'GL4176618
09101/03
=01104
GENERAL AGGREGATE
'1, Q00 ,000
PRODUCrs-CCMPJ0PAGG
S 2,000,000
X
C O N!MERak GENERAL LIABILITY
QAMSMADE �OCCIIR
117
PER90NALLAOVINvURY
$ 1,000,(100
EACH 0=11RENC E
$ 1,000,000
CMNNER S S CONTRACTOR'S PROT
FIRE DAMAGE_Ojy To N±
S 100,000
x
i ADO-
X
SIR= $100 DWo
$ 25,466
A
L176114121BILE
LIABILITY
CA5053937 (AOS) 09101/03
OW01104
COMBINED SINGLE LIMIT
1 000 000
5 1,000,000
X
A
ANY AUTO
CA1955450 (TX) 09/01/03
OW01104
BODILYIN.URY
Pw paun)
$
A
ALL CN/NEDAJTOH
SCHEDULED 1WT05
CA1955451 (MA) 09/01/003
09/01/04
X
BODILYINJURY
(Per sauleng
HIRED AUTOS
NON-0YV7JED AUTOS
X
ED'. 51000 CUMPICOLL.0m
X
PROPERTY DAMAGEVA
S
OAR AGE LIABILITY
AITOONLY•EAACCIDENT
S
''
ANY AUTO
OTHER THAN AUTOONLY
?
EACH ACCIDENT
$
AGGREGATE
g
B
FXCE33LLOIL17Y
13i 6085625 09/01/03
NO1104
EACH O=RRENCE
S 6,000,000
AGGREGATE
$ 5,000.000
X UMMELLA FORM
CTrHERTHAN UMBRELLA FORM
SIRS 10000
A
A
3 COMPENSAno
EMALOYERS'LIAOILITT
969 73 34 (AOS) 09/01/03
969 73 35 (CA) 09/01/03
M01/04
09/01104
x STAtU
TCRYL!M17S ER
rim
1,000,000
EL EAai ACODIaT
C
THE PROPRIETOR/ X INCL
PARTNERVE)CcuTIVE
OFFIGERSARE DCCL
969 73 36 (NJ) 09101l03
09101IM4
3 1,000,000
1,000,000
EL DISEASE-POLfy LIMIT
ELDII£AsE.EACH EMPLOYEES
B
UTHER
195-19-04 09/01/03
09101/04
$5,000,000 Each Clalm /Aggregate
Professional
Dertudlble: $100,000 ee Claim
Liability
DESCRIPTION OF OPERATIOMSILO CATIONSI'VEHICLESISPECIALITEM3
CITY OF HUNT NGTON BEACH IS INCLUDED AS ADDITIONAL INSURED WHERE REQUIRED BY WRITTEN CONTRACT, EXCEPT FOR WORKERS
COMPENSATION.
SHOULD ANY OF THE PaIpIS 01!=1eEn HEREIN DE CANCQLID WORE THE EXPIRATION DATE THlAW,
•IMIV INSURER AFFORDING CO14AGE HILL ENDEAVOR TO MAIL AD DAYS WRITTEN NOTICE TO TH!
CITY OF HUNTINGTON BEACH
ATTN: CHRIS MENDOZA, RISK MANAGEMENT
C84TPIGPITE HOAEa NAMED HEREIN OUT FAILURE TO MAIL WCH NWICB AY,LL IMPOSE NO IMKIG,T104 04
2MO MAIN STREET
HUNTING70N BEACH, CA 92848
LIADILTTY OF AWKIPO UPON THE INSDREN APFCADIMO awERAOE. ITS AGENTSOR RFDR9m NTATIkffi4 OR THE
IRuERCPTMSCIE RnIFICATE,
MAA9H uSA INC-
r. Fran cesSlguran! ;V.".
a. VALID AS OF 05/28/04
'x
Z0'd OE80 696 btL
OE80 696 btiZ Za:VT t700E-8E—AbW
20'd -1d101 4j VU,i/VU�
POLICY NUMBER; GL 4178618
COMMERCIAL GENERAL UABILrT'Y
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ rr CAREFULLY.
ADDITIONAL INSURED -- OWNERS, LESSEES OR
CONTRACTORS (FORM 13)
This endorsement Mod&ss insurance provided under the followirig:
COMMERCIAL GENERAL LIABILITY COVERAGE PART.
y
SC• PMULE
Name of Person cr Organlz t :
THE CITY OF HUNTINGTON BEACH, ITS AGENTS, OFFICERS
AND EMPLOYEES
(If no entry appears above, Information required to complete this endorsement will be
Shawn in the Declarations as applicable to this endomement)
WHO IS AN INSURED (SecWn In is amended to include as en.Insured the person or
organization shown in the Schedule, but only with respect to liability arising out of "your
work' for that insured by or for you.
SUCH INSURANCE AS IS AFFORDED BY THIS POLICY FOR THE BENEFIT
OF THE PERSON(S) OR ORGANIZATION($) NAMED IN THE SCHEDULE
SHALL BE PRIMARY ON A NON-CONTRIBUTORY BASIS TO THIS POLICY
WITH RESPECTS TO ANY LIA13ILYTY OF ADDITIONAL. INSUREDS ARISING
OUT OF OR RESULTING FROM "YOUR" OPERATIONS PERFORMED FOR
THE ADDITIONAL INSURED($) INCLUDING BUT NOT LIMITED TO
LIABILITY OF THE ADDITIONAL INSUREDS FOR THE GENERAL
SUPERVISION OF GH OPERATIONS.
r
SIGNED
AUTHORI M INSURANCE AGENT
CG 210 10 1185 Copyright, Insurance Services Office, Inc.,19114
20'd BE80 696 VTL OE80 696 VTZ 80:VT V00E-8E-AUW
SO
INSURANCE AND INDEMNIFICATION WAIVER
Huwffin aw6h
MODIFICATION REQUEST
1. Requested by: Fire Department
2. Date: June 1, 2004
3. Name of contractor/permittee: GeoSyntech
4. Description of work to be performed: Environmental Consulting for Pacific City Proiect
5. Value and length of contract: $70,000
6. Waiver/modification request: Professional Liability Deductible of $100,000
7. Reason for request and why it should be granted: Company is able to absorb any risk, per
the attached financial statement
8. Identify the risks to the City in approving this waiver/modification: Slightly increased risk
I
-
Depa-ftment Head Signature
06/01/04
Date:
APPROVALS
Approvals must be obtained in the order listed on this form. Two approvals are required
for a request to be granted. Approval from the City Administrator's Office is only required if
Risk Management and the City Attorney's Office disagree.
1 � isk Management
J�Approved El Denied b(I
Signature' Date
2. City Attorney's Office
�pproved El Denie ci � k
*Siy
USignaturd U
3. City Administrator's Office
4A;
Approved El Denied
Signature' Da e
If approved, the completed waiver/modification request is to be submitted to the
City Attorney's Office along with the contract for approval. Once the contract has been approved,
this form is to be filed with the Risk Management Division of Administrabve Services
u':iI INSURANCE AND INDEMNIFICATION WAIVER
MODIFICATION REQUEST
1. Requested by: Fire Department
2. Date: June 1, 2004
3. Name of contractor/permittee: GeoSyntech
4. Description of work to be performed: Environmental Consulting for Pacific City Project
5. Value and length of contract: $70,000
6. Waiver/modification request: Cancellation Clause Language
7. Reason for request and why it should be granted: Company is unable to meet City
requirements
8. Identify the risks to the City in approving this waiver/modification: Possible delay in
notification
Department -Head Signature
06/01 /04
Date:
APPROVALS
Approvals must be obtained in the order listed on this form. Two approvals are required
for a request to be granted. Approval from the City Administrators Office is only required if
Risk Management and the City Attorney's Office disagree.
1. Risk Management
XApproved ❑ Denied
ignature Date
2. City Attorneys Office
proved ❑ Deni " yo _ -i� /W
Signatur Date
3. City Administrator's Office
Approved ❑ Denied G
Signature Date(
If approved, the completed waiver/modification request is to be submitted to the
City Attorney's Office along with the contract for approval. Once the contract has been approved,
this form is to be filed with the Risk .=.=.Management `Division of Administrative Services
JUN-01-2004 15:11 714 969 0620 714 969 0820 P.02
GEOSI0C CONSULTANTS, INC. AND SUBRIES
CONSOLIDATED BALANCE SHEET
DECEMBER 31,_2002 AND 2001
ASSETS
Current Assets
Cash and Cash Equivalents
Securities Available for Sale
Contracts Receivable
Costs and Estimated Earnings in Excess of Billings
on Contracts in Process
Income Tax Refunds Receivable
Prepaid Insurance
Other
Total Current Assets
D and ESW ment
Leasehold Improvements
Machinery and Equipment
Vehicles
Office Equipment
Computers
Furniture and Fixtures
Less Accumulated Depreciation and Amortization
Net Property and Equipment
Other Assets
Deferred Income Taxes
Deposits
Long Term Receivables
Other Assets
Total Other Assets
TOTAL ASSETS
2002 2001
$7,556,834
1,270,960
9,945,835
6,440,221
402,148
640,314
383.410
26,639.722
$5,970,769
1,310,191
8,223,224
6,879,454
478,032
219,404
23,081,074
333,475
299,212
535,235
361,901
592,543
443,128
1,669,796
1,385,740
4,642,483
3,919,986
391,111
333,232
8,154,643
6,743,099
The Accompanying Notes Are An Imaged
Part of These Consolidated Financial Sta*menas.
2
(5,427.496) (4,296,503)
2,727,141 2.446.596
164,761
37,631
90,018
292A10
47,270
194,705
45,994
99,721
377,690
JUN-01-2004 15:14 714 969 0820 98i P.02
JUN-01-2004 15:12 714 969 0820 714 969 0620 P.03
GE09MC CONSULTANTS, INC. AND RMSORIES
CONSOLIDATED BALANCE SHEETS
DECEh=R 31, 2002 AND 2001
(CON'TSNtJE_D�
LIABILITIES AND SHAREHOLDERS' EQUITY 2002 2001
Current Liabilities
Accounts Payable
Accrued Expenses
Accrued Income Taxes
Deferred Income Takes
Notes Payable to Related Parties, Current Maturities
Current Maturities of Other Installment Notes and
Obligations Under Capital Leases
Billings in Excess of Costs and Estimated Earnings on
Contracts in Process
Total Current Liabilities
Lon . Term Liabilities
Notes Payable to Related Parties, Less Current
Maturities
Other Installment Notes and Obligations Under Capital
Leases, Less Curmt Maturities
$ 4,247,573
3,534,472
667,364
3,119,916
507,153
821,217
$ 3,136,978
3,100,022
1,236,960
3,387,359
272,481
494,290
1.036,159
855,096
13,933A
12A83.187
1,660,501
705,127
486,821
362,924
Deferred Income Taxes
29,884
-
Accrued Expense for Scheduled Rent Increases
229,225
294,532
Total Long -Tenn Liabilities
2,406,431
1,352,583
Total Liabilities
16,340,285
13,835,170
Comwitments and Contin Mft (Notes 5, 7,11,12 and 16)
Shareholders' F,yuity
Common Stock, $0.01 par value, 2,000,000 Shares
Authorized:
New Common Stock, 1,050,257 Shares Issued and
Outstanding in 2002, at Par Value
10,503
-
Class A Common Stock Scheduled for Redemption,
21,108 Shares in 2001, at Redemption Value
-
315,397
Class A, 319,880 Shares Issued and Outstanding
in 2001, at Par Value
-
3,199
Class B, 589,182 Shares Issued and Outstanding
in 2001, at Par Value
-
5,892
Additional Paid -In Capital
6,502,W
5,283,950
Stock Subscriptions Receivable
(1,160,385)
(815,869)
Total Paid -In Capital
5,352,758
4,792,569
Retained Earnings
8,053,179
7,311,184
Accumulated Other Comprehensive Income (Loss)
(86,943)
(34,163)
Total Shareholders' Equity
13,318,294
12a%590
TOTAL LIABILITIES AND SHAREHOLDERS' EQUITY
S 29,659,272
$ 25905,360
The Aeeompanryin Notes Are An Integral
Part of These ConsoiWated Financial Statements.
3
JUN-01-2004 15:15 714 969 0820 99% P.03
JUN-01-2004 15:12 714 969 0620 714 969 0620 P.04
(;EOdbTMC CONSULTANTS, INC. AND SUBS ES
NSOLIDATED STATEMENTS OF INCO
° FOR THE FENDED DECIDER 31, 2002,_2001 AND 2D00
Qoeratlne Revenues
Professional Service Fees
Direct Expenses Reimbursable
Gross Revenue
Subcontractors and Other Direct
Expenses, at Cost
Net Revenues
Operative Costs and Expenses
Direct Labor
Indirect Overhead and General and
Administrative Expenses
Total Operating Costs and Expenses
Income From Operations
-: � -f, 1.
Investment Income
Interest Expense
Other Income (Expense)
Total Other Income (Expense)
Income Before IncoEMTaxes
Provision for Income Texas
NET INCOME
2002 2001 2000
$42,309,620 $38,995,788 $32,143,308
19,789,590 17,207.513 10,093 405
62,099,210 56,203,301 42,236,713
(16,895.766) (14,379,402) (8.795,734)
45.203,444 41823,899 33.440979
12,886,394 12,129,250 9,823.411
29.282,988 25 011,595 21,921788
42,169 372 37,140A45 31,751,199
3,034,072 4,683,054 1,689,780
124,418 222,815 302,463
(185.949) (146,378) (92,941)
67,223 (�59) (59498)
5,692 35,478 150,024
3,039,764 4,718,532 1,839,804
1.090.344 2,174,949 100.214
The Accompanying Notes Are An Integral
Part of These Consolidated Fna=ial Stat marls.
4
TOTAL P.04
JUN-01-2004 15:15 714 969 0920 97% P.04
0
RCA0 ROUTING SHEET
INITIATING DEPARTMENT:
Fire Department
SUBJECT:
AGREEMENT FOR ENVIRONMENTAL CONSULTING FOR
THE PACIFIC CITY PROJECT
COUNCIL MEETING DATE:
June 7, 2004
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney)
Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney)
Not Applicable
Certificates of Insurance (Approved by the City Attorney)
Not Attached (Explain)
Financial Impact Statement (Unbudget, over $5,000)
Attached
Bonds (If applicable)
Not Applicable
Staff Report (If applicable)
Not Applicable
Commission, Board or Committee Report (If applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
Not Applicable
RCA Author: Engberg/Justen/Olson
REQUEST FOR LATE SUBMITTAL
(To accompany RCA's submitted after Deadline
1 Department: Fire Subject Environmental Consulting for the Pacific City
Project
Council Meeting Date: 6/7/04 Date of This Request: May 26, 2004
REASON (Why is this RCA being submitted late?):
Inability by GeoSyntec to meet City's insurance requirements by Agenda
deadline
EXPLANATION (Why
is this RCA necessary
to this agenda?):
Necessary to the progress
of the Pacific City
development project
CONSEQUENCES Hhll
ow sadelay of this RCA adversely impact the City?):
The Pacific City project will be delayed
Signature:
Department Head
Ap roe 0 Denied
William Workman, —A-cVng
Cit Administrator
Itsubmti
07/14/94
Signature:
Department Head
Ap roe 0 Denied
William Workman, —A-cVng
Cit Administrator
Itsubmti
07/14/94
PACIFIC CITY, HUNTINGTON BEACH, CA
Pacific City is a 31-acre community located along a quarter mile of oceanfront in the City of
Huntington Beach. The goal of the project is to design and construct an under -used former
oil field into a new, vibrant mixed -use urban village for the project residences,
the City of Huntington Beach and surrounding communities.
Because the site has remained one large single parcel that the City of Huntington Beach has
developed around, it has been a void and physical barrier in the urban fabric. Residences of the
existing neighborhoods and guests of the Hilton Hotel to the south and east of the site have
been forced around this large parcel to access Main Street, the Pier and the Beach. Pacific City
mends this void in the urban fabric by connecting Pacific View, the Resort Hotel Boulevard
through the site to Walnut Street and downtown. The curvilinear alignment will create drama and
interest while embracing the heart of the project, the Village Center, the projects shopping and
resort center. In addition, the residential village within Pacific City creates a network of drives,
sidewalks and parks that connect the surrounding residential neighborhoods to the Village
Center. The most predominate of these residential linkages are formed by three pedestrian
paseos that are open to the public and occur at Olive, Alabama and with the existing mobile
home park. These paseos lead to the Village Green, a two -Acre Community Recreation Area,
the feature open space within the residential village. The Village Green is formed by the crescent
shaped Village Drive that provides pedestrian and vehicular connections to the Village Center.
By taking advantage of the site topography, parking for both the Residential Village and the
Village Center is kept below the level of the pedestrian and street network. This creates a
smaller scale building fabric and also provides for a dramatic elevated promenade and terraces
within the Village Center.
The architectural character of Pacific City is California Coastal, and more specifically Southern
California Coastal defined by an eclectic mix of Mediterranean Influences. The character is
inspired by the verity of architectural styles that define the region. These styles are predominately
rooted in the Spanish and Mediterranean derived from California's early history.
Additionally incorporated are the California Craftsman style, and a Contemporary Coastal style
many interpretations of which are found in the local beach cottages and newer residences.
Pacific City consists of two major components: The Village Center 10,6 acres of visitor -serving
commercial along Pacific Coast Highway, and The residential village, 17.2 acres of high -density
residential neighborhoods transitioning into the surrounding community.
The residential village contains 516 residences composed in three neighborhoods each
clustered around open space amenities to serve the residents. Each of the neighborhoods will
be comprised of unique dwelling types. The unit types will include townhomes, two, three and
four story -stacked flats, and luxury condominiums. The neighborhoods are organized around
Crescent Drive, with gated vehicular entries, which forms the pedestrian spine to the village and
connects directly to entries at the Village Center. The buildings fronting the drive as well as
surrounding streets will be animated with front porches, stoops and patios creating an active
streetscape.
The residential buildings within the village are designed in four styles defining the Mediterranean,
California Coastal character. The styles share common materials, especially at the building bases,
and similar landscape treatments to define the overall character. These styles are the
0
"Beach Cottage", inspired by the traditional craftsman bungalow, "Southern California Spanish",
inspired by the architecture of Irving Gill, "Italian Mediterranean", reflecting California's romantic
history and a "Contemporary Coastal", inspired by the architecture of Rudolph Schindler.
The residential buildings are designed such that no two adjacent buildings around the perimeter
are of the same architectural style. This creates the "Village Look" to the surrounding
community. Within the interior of the village surrounding the Village Green a singular style is
used reinforcing the feeling of being within the Village.
The Village Center is the heart of Pacific City. It consists of 240,000 S. F. of retail, restaurants,
entertainment and office and a 400-room hotel. The Village Center is organized along a
crescent shaped retail promenade connecting a series of formal and informal plazas, terraces,
patios and gathering places. The promenade will be animated with landscaping, kiosks, and
interactive fountains. It will have unobstructed views to the Beach, Pier and Pacific Ocean.
To the south is an 8-story 400-room resort hotel. The Hotel addresses the grand motor court
arrival plaza. This plaza is the terminus of one end of the Residential Village Crescent Drive and
is the interactive arrival point for visitors from both inside and outside the immediate community,
A large central fountain, sidewalk dining and valet stands animate the plaza. Restaurants and
dining terraces frame dramatic ocean and sunset views. To the north is the Village Center
pedestrian plaza, the primary activity center of the project. The plaza is the terminus of the
other end of the Residential Village Crescent Drive, and the primary pedestrian arrival point from
the surrounding community, A large fountain, kiosks and cafe dining animate the plaza.
Restaurants, cafes a large two story landscaped trellis frame the plaza. The central feature of
the plaza is the Event Lawn which is a gathering place for the community. Again, restaurants and
dining terraces frame dramatic ocean and sunset views.
The architectural character of the Village Center is collage of the residential village styles that
make up the Mediterranean influenced California Coastal theme. The Hotel is designed as a
blend of the Southern California Spanish and Italian Mediterranean. The style has been further
embellished with domed roofs adding a more civic and less residential scale to the buildings.
The domes also further enhance the romantic quality of the resort. The motor court plaza at the
hotel has been designed in the form of a large Italian Piazza reinforcing the design theme.
The larger scale buildings of the retail promenade have been broken down into multiple building
expressions incorporating interruptions of each of the styles of the Mediterranean influenced
California Coastal design theme. By creating multiple architectural expressions we are able to
achieve a more intimate village expression. The more varied building expression also adds to
more opportunity for individual tenant expression for the various shops. To further embellish the
retail village, domed roofs and tower features have been added to enhance the charm and
romantic character of the village and visually relate it to the hotel resort. The central plaza of
the retail promenade is a public courtyard surrounded by its landscaped trellis and central lawn
characteristic of the Spanish and Mediterranean styles. The entire Village Center will be unified
with lush landscape and hardscape design.
Through the development of meaningful and authentic public spaces, a rich mix of shops,
restaurants and galleries supported by the residential neighborhoods and hotel guests, this
project will truly fulfill the goal of the City of Huntington Beach Downtown Specific Plan and
further strengthen the City's downtown district as a traditional center of the community,
VISITOR SERVING COMMERCIAL PROGRAM
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90%
203
.9%rmlucl cn for walkin pa1r10n c
T
_-:..
... i. 003 )00
RBplacemeM P-g
qRg M
PCN Flnt St„ 6 AU-
SJ
_`-
--
_-.._
•_..
___-F_
Tengem l Va Tspacei
SurpWe Pakin available for Pu0lic Par4lnp
8
ALTERNATIVE VISITOR SERVING COMMERCIAL PROGRAM
Pro r a
Program Araee
Clry Parking Requlretl
!Sbaratl Parkin Analysis
USC
Mes
Flows
PIDrkkg
PMkng
Parkl
Percentd
PMki
slm�_
__
Lave I
Leve 2 .Total
Dirt
Requrretl
Peak DO-
Requketl
_
Resort
OJ R111 R_ W
3 W
1 1 /Rl.
12
442
75%
3W
_
_i
Rn.lawant
-
--
f_ 5W0
1
111W SF
5J
13
70%
925%Mn4uecl
TUF
ommarc
el Nlla aPa
3'J 300
492
089
_455
- F
Retail
R Cubs
__
--
2 9V0
21.OJO.i4_I12, 200
200WI 48900
_
2
2
1I2W SF
1003E
561
189
4]l
39 ti
95%
IO%
d5315%reduction
2
for walkin perm
20%reduW V 1A- pa rc _
V Ido D r%
W
1I1W 3F
6
9'
l0%
_
e4knl _
0U00
f2_03F
-3
ppabm
%reus
530-OOr ckonM wa
Sub coral
Total
t911J0
6K400
_
1,231
1 ]23
10Jt
060
1, 310
_
RaplacamaM Parting
PCN. Flnt BL,
8 AnaMa
T
9T
Su 1 P kin av 11 la or Pu0lk ParFln
17,
9
RESIDENTIAL PROGRAM
pm4ncl Typ.,
Common
Open
Common Cnnrnrnn
Open Oparr
UnU a
Units Av.SF %Mil Lavalc
To1sl SF
Parking
Ratip
Req.
Parkin
Provltletl
Partin
Space
tluirerl ded
ProW
S IVIA
IBO/t Bl..
`A 09M.
32S
5 F a1 LI
20DRBA
12 I)3F B°b
^61: J6
2A
34
3a
025
5$19
�
3-flar C
STmrr.BO-
2BD/_FlA
3B0130A
I 2&9 21%
6 1Z. 3%
53,9]U
O'200
25
90
105
I6
16
0.
493 -
I75
TENANT
GUEST
IS
0.5
2%
102
295
0
0
TO AL
20) 990 2 3
21M 965
l91
406
0.25
,2d1
c mm
Open a
mm
OPen o '
T a
Av .SF M{n Lev.h
038
T.1a1 SF
P-imo
Rniio
Re
P rlu
Provld.d
rnMln
Space
Rallo
Space
Raquirptl
3TOwnA
280l3B4
1)50 :#]%
%,•AO
2.0
]G
]6
025
6625
3-:8
S�TmmC
2BD.Oen/3eA
2BOHtnn/1PA
3d I.%i0 21%
28 ,7m Y.i%
633411
64 j81
20
25
6B
)3
68
0.25
02E
15810
I6 p95
S T=6'
3PMM
TENANt
GUEST
24 2<2S 19%
�:b0
iU
2.1
a5
71
289
63
22
;89
63
t.25
025
]24]5p
0
TOTAL
125 2,019 2,181
232 20
351
]51
025
6]A&1
Pr-, TYp. ).
common
Common
T a
41 .SF %Mik Lw.M
U22M
Total SF
Palling
Req,
parkn
YroWtl.tl
Parkin
OP.n
Space
qao
Open
Spau
Pe .Irad
p 11s1A
2BMFIA
12 840 60%
I.A.I-
2.
2A
152
0.25
33,120
0.f1M8
0.YlalC
)BOWeN]FtA
2BWtlF1A
5 3A50 :2%
4 21W 3%
63,]00
0,)20
2.0
20
82,1®
62
52
0.26
15,915
0-FIa10-
]BD�OanABA
TENPNi
IB 2;]`•A 15%
A2A
2.0-
2.0
%
2A0
38
2d0
OM
O M
t0,515
0
TOTAL
120 2 00 2,111
M].200
300
318
8,
Pro9.c1 T9Pe d
Common
Cemrnad
1
.SF %Mix wM
1'o1al SF
PaMiny
R.I.
Parkin
Pr d.d
Parkin
Spaca
Span
Re u
OFbtA
2BWBBA
52 t,840 ]6°b
93.651
2.5
130
130
0.25
23,920
DFIeID
0.FIa1 D
28DlJBA
zao- JBA
8 21BJ t2%
8 2,J50 12%
1]<d0
18,800
2.5
] 0
30
24
20
2d
O25
0.25
2360
1 ]fD
TENMT
GUEST
2.6
os
Ili
34
114
42
a x
0
TOTAL
68 2 3 8 d
1311.
ZOB
116
0.25
J2 980
TOTAL Rf SIDERTIAI
1,61)
632,405
L,i56
1]91
0.25
2110.101 JOS,.U)
-
Common McADe<ks 30%
249,122
-
TOTAL BNLAOIG AREA
108212T.
:off istrative Situ
PACIFIC CITY
P A C I F : C V; E Y! A V F, N U E _ f. ,. V A -," 10 N'
AC i F 10 -- 0 A S T n ! (:, H w 6� y F L, 9 V f, -. i a i,,
PACIFIC CITY
J< A-R
all
N. ul!.P11 _; l 3 L :i 3 u . 8 11 G 6 ;
'1 0 1 -; V !' 3 1 --1 I '-' 3 2l .1 S N 0 L :' N I-;. N n H
N I -, v Ai 1A :1 r, N 3 AN A' 21 l, ,)! �l � 2 V 6
NO! L V Af I -,J - Il N 2A V 4114 , I.t V
PACIFIC CITY
N't
---- --------------
i
PACIFIC CITY
PACIFIC CITY
K. t' N I ; 1 1; C 11 1 5 : A 1. ' A K A
'PACIFIC C,,`