HomeMy WebLinkAboutGRC ASSOCIATES, INC. - 2000-02-22611- o K to
FOR
TRANSMITTING $20,000 & UNDER AGREEMENTS
TO THE CITY CLERK FOR OFFICIAL FILING
Resubmitted 3/29/2000
,1�)6e
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No
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Are all blanks filled in on agreement?
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Has contractor signed agreement?
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Are all other signatures (e.g., City Attorney Approval As To Form) on
agreement?
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Does agreement have Exhibits and/or Attachments?
If Yes,
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Are Exhibits/Attachments marked?
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Are Exhibits/Attachments attached?
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No
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Is Insurance required?
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Is Insurance attached?
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Is Insurance Approved As To Form by City Attorney
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If waived, is Settlement Committee approval attached? Not Required
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If waived, has agreement been initialed by contractor or revised to remove
insurance requirement from text of agreement?
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If this agreement requires documentation to be on file regarding Requests
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for RFPs, have you attached this documentation (see Page 1 of agreement
to determine if this requirement applies)?
Please complete the section below so the City Clerk's Office can enter your agreement on the
computer so that it is retrievable by keyword search (termination date is required for Cleric's
computer program to flag for microfilmingldestruction purposes).
Description of Agreement (Purpose) (such as Perform Soil Analysis Waterfront
Hilton/PCH/Atlanta):
Redevelopment Agency of the City of Huntington Beach and GRC and Associates
Professional Services Agreement for Consutlitn Services for Housing Development Cost
Analysis
Termination Date: March 25, 2000
Nofe: Two additional consultants were contacted for proposals. Both declined to submit. the
consultants were: Keyser Marston Assoc., Kathe Head, 213-62208095 and Sedway Group,
Terry Margerum, 415-781-8900 3 U3 -N-F0 _ORA P 4.j o+
gAbobbielagrmt chk 1st gre.doe
i PROFESSIONAL SERVICES CONTRACT BETWEEN THE
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
AND GRC ASSOCIATES, INC.
FOR CONSULTNG SERVICES FOR
HOUSING DEVELOPMENT COST ANALYSIS
Table of Contents
IWork
Statement.......................................................................................................1
2
City Staff Assistance................................................................................................1
3
Time of Performance...............................................................................................2
4
Compensation ................................................. ....................................................
.....2
5
Extra Work...............................................................................................................2
6
Method of Payment..................................................................................................2
7
Disposition of Plans, Estimates and Other Documents...........................................4
8
Indemnification and Hold Harmless........................................................................4
9
Workers' Compensation...........................................................................................4
10
Insurance..................................................................................................................5
11
Certificates of Insurance..........................................................................................6
12
Independent Contractor............................................................................................6
13
Termination of Agreement.......................................................................................7
14
Assignment and Subcontracting...............................................................................7
15
Copyrights/Patents ...................................................................................................7
16
City Employees and Officials ..................................................................................7
17
Notices...................................................................................................... ....7
18
Immigration..............................................................................................................8
19
Legal Services Subcontracting Prohibited...............................................................8
20
Attorney's Fees.........................................................................................................8
21
Entirety...................................•.................................................................................9
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PROFESSIONAL SERVICES CONTRACT BETWEEN THE
REDEVELOPMENT AGENCY OF THE CITY OF HUT-TINGTON BEACH
AND GRC ASSOCIATES, INC.
FOR CONSULTING SERVICES FOR
HOUSING DEVELOPMENT COST ANALYSIS
THIS AGREEMENT, made and entered into this a7), day of \ 2000,
by and between the REDEVELOPMENT AGENCY OF THE CITY OF HUTITINGTON BEACH, a
municipal corporation of the State of California, hereinafter referred to as "AGENCY," and GRC
ASSOCIATES, INC, a California corporation, hereinafter referred to as "CONSULTANT."
WHEREAS, AGENCY desires to engage the services of a consultant for consulting
services for housing development cost analysis in the city of Huntington Beach; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC
Chapter 3.03 relating to procurement of professional service contracts has been complied with;
and
CONSULTANT has been selected to perform said services,
NOW, THEREFORE, it is agreed by AGENCY and CONSULTANT as follows:
WORK STATEMENT
CONSULTANT shall provide all services as described in the Request for
Proposal, and CONSULTANT's proposal dated January 25, 2000 (hereinafter referred to as
EXHIBIT "A"), which is attached hereto and incorporated into this Agreement by this
reference. Said services shall sometimes hereinafter be referred to as "PROJECT."
CONSULTANT hereby designates Stephen A. Copenhaver, who shall represent it and be
its sole contact and agent in all consultations with AGENCY during the performance of this
Agreement.
2. AGENCY STAFF ASSISTANCE
AGENCY shall assign a staff coordinator to work directly with CONSULTANT
in the performance of this Agreement.
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3. TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of the CONSULTANT are
to commence as soon as practicable after the execution of this Agreement and all tasks specified
Mwa Z
in Exhibit "A" shall be completed no later than Ftbrtm+ry �2000, from the date of this
Agreement. These times may be extended with the written permission of the AGENCY. The
time for performance of the tasks identified in EXHIBIT "A" are generally to be shown in the
Scope of Services on the Work Program/Project Schedule. This schedule may be amended to
benefit the PROJECT if mutually agreed by the AGENCY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, AGENCY
agrees to pay CONSULTANT a fee not to exceed Nine Thousand Dollars (S9,000.00).
5. EXTRA WORK
In the event AGENCY requires additional services not included in EXHIBIT
"A," or changes in the scope of services described in EXHIBIT "A," CONSULTANT will
undertake such work after receiving written authorization from AGENCY. Additional
compensation for such extra work shall be allowed only if the prior written approval of
AGENCY is obtained.
6. METHOD OF PAYMENT
A. CONSULTANT shall be entitled to progress payments toward the fixed
fee set forth herein in accordance with the progress and payment schedules set forth in
EXHIBIT "A."
B. Delivery of work product: A copy of every technical memo and report
prepared by CONSULTANT shall be submitted to the AGENCY to demonstrate progress toward
completion of tasks. In the event AGENCY rejects or has comments on any such product.
AGENCY shall identify specific requirements for satisfactory completion. Any such product
which has not been formally accepted or rejected by AGENCY shall be deemed accepted.
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C. The CONSULTANT shall submit to the AGENCY an invoice for each
progress payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member of the
CONSULTANT's firm that the work has been performed in accordance with the
provisions of this Agreement; and
completed.
5) For all payments include an estimate of the percentage of work
Upon submission of any such invoice, if AGENCY is satisfied that
CONSULTANT is making satisfactory progress toward completion of tasks in accordance with
this Agreement. AGENCY shall promptly approve the invoice, in which event payment shall be
made within thirty (30) days of receipt of the invoice by AGENCY. Such approval shall not be
unreasonably withheld. If the AGENCY does not approve an invoice, AGENCY shall notify
CONSULTANT in writing of the reasons for non -approval, within seven (7) calendar days of
receipt of the invoice, and the schedule of performance set forth in EXHIBIT "A" shall be
suspended until the parties agree that past performance by CONSULTANT is in, or has been
brought into compliance, or until this Agreement is terminated as provided herein.
D. Any billings for extra work or additional services authorized by AGENCY
shall be invoiced separately to the AGENCY. Such invoice shall contain all of the information
required above, and in addition shall list the hours expended and hourly rate charged for such
time. Such invoices shall be approved by AGENCY if the work performed is in accordance with
the extra work or additional services requested, and if AGENCY is satisfied that the statement of
hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld.
Any dispute between the parties concerning payment of such an invoice shall be treated as
separate and apart from the ongoing performance of the remainder of this Agreement.
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7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that all materials prepared hereunder, including all
original drawings, designs, reports, both field and office notices, calculations, maps and other
documents, shall be turned over to AGENCY upon termination of this Agreement or upon
PROJECT completion, whichever shall occur first. In the event this Agreement is terminated,
said materials may be used by AGENCY in the completion of PROJECT or as it otherwise sees
fit. Title to said materials shall pass to the AGENCY upon payment of fees determined to be
earned by CONSULTANT to the point of termination or completion of the PROJECT,
whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared
hereunder.
INDEMNIFICATION AND HOLD HARMLESS
CONSULTANT hereby agrees to indemnify, defend, and hold and save harmless
AGENCY, its officers and employees from any and all liability, including any claim of liability
and any and all losses or costs arising out of the negligent performance of this Agreement by
CONSULTANT, its officers or employees.
9. WORKERS' COMPENSATION
CONSULTANT shall comply with all of the provisions of the Workers'
Compensation Insurance and Safety Acts of the State of California, the applicable provisions of
the California Labor Code and all amendments thereto; and all similar state or federal acts or
laws applicable; and shall indemnify, defend and hold harmless AGENCY from and against all
claims, demands, payments, suits, actions, proceedings and judgments of every nature and
description, including attorney fees and costs presented, brought or recovered against AGENCY,
for or on account of any liability under any of said acts which may be incurred by reason of any
work to be performed by CONSULTANT under this Agreement.
CONSULTANT shall obtain and furnish evidence to AGENCY of maintenance of
statutory workers compensation insurance and employers liability in an amount of not less than
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$100,000 bodily injury by accident, each occurrence, S100,000 bodily injury by disease, each
employee, and $250,000 bodily injury by disease, policy limit.
10. INSURANCE
In addition to the workers compensation insurance and CONSULTANT's
covenant to indemnify AGENCY, CONSULTANT shall obtain and furnish to AGENCY the
following insurance policies covering the PROJECT:
A. General Liability Insurance
A policy of general public liability insurance, including motor vehicle coverage.
Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting
within the scope of their duties, against any and all claims of arising out of or in connection with
the PROJECT, and shall provide coverage in not less than the following amount: combined
single limit bodily injury and property damage, including products/completed operations liability
and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a
form which includes a designated general aggregate limit, the aggregate limit must be no less
than S1,000,000. Said policy shall name AGENCY, its officers, and employees as Additional
Insureds, and shall specifically provide that any other insurance coverage which may be
applicable to the PROJECT shall be deemed excess coverage and that CONSULTANT's
insurance shall be primary.
Under no circumstances shall said above -mentioned insurance contain a self -
insured retention, or a "deductible" or any other similar form of limitation on the required
coverage.
B. Professional Liability Insurance.
Unless waived by AGENCY in writing, CONSULTANT shall acquire a
professional liability insurance policy covering the work performed by it hereunder. Said policy
shall provide coverage for CONSULTANT's professional liability in an amount not less than
S500,000 per claim. A claims made policy shall be acceptable.
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11. CERTIFICATES OF INSURANCE; ADDITIONAL NSURED
ENDORSEMENTS
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to AGENCY certificates of insurance subject to approval of the City Attorney evidencing
the foregoing insurance coverages as required by this Agreement; said certificates shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force;
C. shall promise to provide that such policies will not be canceled or
modified without thirty (30) days' prior vwitten notice of AGENCY;
D. and shall state as follows: "The above -detailed coverage is not subject to
any deductible or self -insured retention, or any other form of similar type
limitation."
CONSULTANT shall maintain the foregoing insurance coverages in force until
the work under this Agreement is fully completed and accepted by AGENCY.
The requirement for carrying the foregoing insurance coverages shall not derogate
from the provisions for indemnification of AGENCY by CONSULTANT under the Agreement.
AGENCY or its representative shall at all times have the right to demand the original or a copy
of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on all insurance hereinabove required.
12. I DEPE\rDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor. CONSULTANT shall secure at its expense, and be
responsible for any and all payment of all taxes, social security, state disability insurance
compensation, unemployment compensation and other payroll deductions for CONSULTANT
and its officers, agents and employees and all business licenses, if any, in connection with the
services to be performed hereunder.
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13. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. AGENCY may terminate CONSULTANT's services hereunder at any time with or
without cause, and whether or not PROJECT is fully complete. Any termination of this
Agreement by AGENCY shall be made in writing, notice of which shall be delivered to
CONSULTANT as provided herein.
14. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the supervisory work hereunder
shall not be delegated by CONSULTANT to any other person or entity without the consent of
AGENCY.
15. COPYRIGHTS/PATENTS
AGENCY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
16. AGENCY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no AGENCY official nor any regular AGENCY
employee in the work performed pursuant to this Agreement. No officer or employee of
AGENCY shall have any financial interest in this Agreement in violation of the applicable
provisions of the California Government Code.
17. NOTICES
Any notice or special instructions required to be given in writing under
this Agreement shall be given either by personal delivery to CONSULTANT's agent (as
designated in Section I hereinabove) or to AGENCY's Director of Public Works as the situation
shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the
same in the united States Postal Service, addressed as follows.
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TO AGENCY:
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
18. IMMIGRATION
TO CONSULTANT:
Stephen A. Copenhaver
1340 Valley Vista rive, Suite 120
Diamond Bar, CA 91765
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
19. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and AGENCY agree that AGENCY is not liable for payment of
any subcontractor work involving legal services, and that such legal services are expressly
outside the scope of services contemplated hereunder. CONSULTANT understands that
pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal
counsel for AGENCY; and AGENCY shall not be liable for payment of any legal services
expenses incurred by CONSULTANT.
20. ATTORNEY'S FEES
In the event suit is brought by either party to enforce the terms and provisions of
this agreement or to secure the performance hereof, each party shall bear its own attorney's fees.
REST OF PAGE NOT USED
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21. ENTIRETY
The foregoing, and EXHIBIT "A" attached hereto, set forth the entire Agreement
between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized offices the day, month and year first above written.
GRC ASSOCIATES, INC., a California
corporation
sy:
Steph A. Copen aver, President
AND
$y._ T)"-tom.;
Vicki Copenhaver, Secretary
INITIATED AND APPROVED:
&I
Director of Economic 15jvelopment
REVIEWED AND APPROVED:
Execu -e Director
RE EVELOPMENT AGENC OF
THE CITY OF HUNTINGT 'BEACH,
a pub -c body, corporate a _ politic of the
State o California
£har>rnan ' �i�fcfo� D �cona�•c ?�EUI/�i�,7
APPROVED AS TO FORM:
enc • ounsel
5- 8-06
I:7
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'JP��-2o-00 WEB i i : 45 GRC-WNHAVER, INC. FAX N0, 909#913 P. 02.
Exhibit "A"
January 25, 2000
ECONC.MIc DEVELOPMENT Mr. Gus Duran
Housing and Redevelopment Manager
City of Huntington Beach
REDEVELOPMENT 2000 Main Street
Huntington Beach, CA 92648 .
REAL ESTATE CONSULTING -
AFFCRDABLE i Gu5ING
Re: Request for Proposals - Housing Development Cost
Analysis
Dear Mr. Duran:
GRC is pleased to submit this proposal in response to the Request for
Proposal dated January 13, 2000. The RFP outlines a very interesting
problem where housing costs for market rate single-family homes is
being compared to low- and moderate -income multi -family
development. Frequently, housing development costs are
misunderstood on small scale multi -family projects, particularly when
the costs are compared with those of a production scale single-family
housing tract. We would suggest that three categories of costs be
considered. The three categories would be single-family housing tracts
with homes generally of the size found in the Huntington Classics
project, custom single-family home cost and the senior multi -family
costs. These three categories would help differentiate the discussion of
housing costs into meaningful categories.
Proposed Scope of Work
Analysis of these housing costs is difficult to discuss in public, because
multi -family developers speak in terms of development costs, custom
builders address just those categories of cost they are responsible for,
which frequently does not include site preparation, utilities and most
indirects, and production tract homes can obtain an efficiency level
which cannot be approached by small scale developments. We believe
that sufficient data can be gatheied to breakdown the costs into
1340 VALI-EY VISTA DRIVE fundamental elements where an accurate comparison of costs can be
made and explained in a meaningful manner.
SurrE 120
To accomplish this breakdown, GRC proposes to select two or three
DA..mOND OAR, CA 91765 senior housing projects of different scales to compare with the costs
r: i909y 39s-7714
and quality of the Bowen Court proposal.. We would utilize data from
the projects we have worked on, interview the Huntington Beach
F: (909] 396-7913
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rnkl__ir__Oann 1 P. CZ1
nrao70cr701 -2 nn.,
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jAN=26-00 WED 11:47 GRC-COPENHAVER, INC. FAX NO. 909, 7913
.t s
' Request for Proposals - Housing Development Cost Analysis
January 25, 2000
Page 2
P. 03
developers and at least one other significant senior housing developer.
Costs of single-family production costs will be secured from existing
data, through approaching a few quality production developers and
reviewing home prices in the area and backing into the construction
costs. The third category will need to be determined through
interviewing custom builders and small scale developers located in the
general market area.
The above data will be summarized in a Power Point presentaion
suitable for review by the City Council. The goal will be to educate
and demistify housing prices and to explain the principal variations
between the three sets of building costs. The Power Point presentaion
will include representative photos to communicate the types of projects
and the categories of cost.
The second category of tasks to be undertaken will be an analysis of
the proposed Bowen Court senior housing project from the
perspectives of project design, proforma analysis and the proposed
financing structure of the project. This task will include a detailed
analysis of the impact of tax credits on rent controlled projects by
illustrating the sensitivity to rents and developer returns with and
without tax credits.
GRC's Background
GRC has provided redevelopment housing and economic development
consulting services to more than 50 municipalities and redevelopment
agencies in California. We are very experienced in all facets of
municipal finance, economic feasibility analysis and very familiar with
redevelopment issues. GRC has prepared numerous redevelopment
plans, market analyses and proformas, developed financial plans, and
negotiated development agreements. GRC has also served as
redevelopment advisor/economist for such cities as Brea, Corona,
Orange, Lakewood, Rosemead, and Yorba Linda.
Stephen Copenhaver will be the primary contact and will be
responsible for assisting the City of Huntington Beach on all facets of
the project. Mr. Copenhaver has over 30-years experience in real
estatelredevelopment analysis.
Proposed Budget
With respect to the proposed budget, costs have been estimated on the
basis of meeting time, analysis time and preparation of the
.TAN-2b-2000 10:52 9093967913 97i P-03
jON-.•26-00 WED I1:4$
GRC-COPENHAVER, INC. FAX NO, 90939 7913
Request for Proposals - Housing Development Cost Analysis
January 25, 2000
Page 3
P. 04
pesentation. It is difficult to estimate accurately the number of
meetings, therefore, the prepared project budget illustrated below
addresses the professional time required for analysis and meeting
preparation. All meeting time with the City and developers will be
billed in addition to the budget at our hourly rate of $135.00 per hour.
The following table presents our proposed budget for the project.
Proposed Budget
Work Task
Analysis of buildings costs
Analysis of proposed senior project
Power Point presentation
Total*
"Plus Meeting Time
Hours. Total
30.00
$4,050.00
16.00
2,160.00
24.00
2,400.00
70.00
$8,610.00
We appreciate the opportunity to propose on this most interesting
project, and we look forward to working with the City of Huntington
Beach.
Sincerely,
Stephen A. Copenhaver
President
JAN-26-200e 10-53� 9093967913 9?% P.04
; Nt-26-00 WED 11:45
GRC-Cl#NHAVER, INC.
FAX NO, 9093�13
P. 01-
GQC
ASS4CIATr=S,1NC,
Economic Development
Redevelopment
Real Estate Consulting
Affordable Housing
1340 S. Valley Vista Drive
Suite 120
Diamond Bar, CA 91765
Telephone: (909) 396-7714
Fax: (90A) 396-7013
�c--
axiMerrco
DATE:
TO:
FROM
CC: ((�J
TIME:
PHONE:
FAX: 71YI JZ�r -sod 7
PHONE: (sag) 396-7714
FAX: (909) 396-7913
Number of pages Including cover sheet:
hard Copy to Follow? Yes a No
VeMaye:
EXHIBIT H
CITY OF HUNTINGTON BEACH
APPLICATION FOR INSURANCE REQUIREMENTS WAIVER OR MODIFICATION
1. Name/Title/Department of Requesting Staff Member. Economic Develo p ment/Gre g Brown
2. Date of Request: February 2, 2000
3. Name of ContractodPermittee: GRC Incorporated
4. Description of work to be performed: Written analysis of construction costs.
Costs not to exceed S9000 (mine thousand) dollars.
5. Lenc, oContract. Minimum six months.
6. Type of Insurance Waiver or Modification Requested: Waiver of professional liability.
No coverage for professional liability.
(a) Limits: (b) Coverage:
7. Reason for Request for Waiver or Reduction of Limits: Consultant will be hired to analyze
construction cost data and market conditions of single family and
multifamily housing in the local market area.
S. Identify the risks to the City if this request for waiver or modifications granted
Department Head Signature:
No risks seem probable.
(This section to be completed by the Risk Manager)
Recommendation:
Approve Reny Risk Manager's ig+ature to
(This section to be completed by the City Attorney)
Recommendation:
Approvey Deny City Attornev's Signature/Date I l
Settlement Committee approvah{�skr
s not equired for this waiver. If Settlement Committee approval is required, submit
form to City Attorney's Office to be placed on the agenda. Recommendation: Approve Deny
City Council approva ' [Dnot]uired for this waiver. If City Council approval is required, attach this form to the
RCA after consideration bynient Committee. This insurance waiver [is] [is not] on City Council agenda.
impWresoutionlinsreq/2/ 19/98
7
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-,aar�a CERTLFICAT QF"ILIABILITY
- - - - -`- DATE (MVAX>YY) .
iNS:UR C P IDDIf .
_ .
RDAs i . ..: - 02f02/Ofl
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Johns Insurance Agency, Inc.
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
License #0589663
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P . 0. Sax 660339
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW
krcadia CA 91066
COMPANIES AFFORDING COVERAGE
COMPANY
A Travelers Indemnity Co of IL
2hone No. 626-445-7030 Fa�No.
NSURED
COMPANY
B
COMPANY
GRC Associates, Inc.
C
1340 Valley Vista Dr., Ste. 120
COMPANY
Diamond Bar CA 91765
D
OVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR
CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
R :
TYPE CF INSURANCE i POLICY NUMBER
1
POLICY EFFECTIVE
DATE (MM/DDJYY)
POLICY EXPIRATION
DATE (MMIDO" I
I
LIMBS
GENERAL LIABILITY
GENERAL AGGREGATE I $ 2 , 0 0 0 , O00
PRODUCTS - COMPIGPAGG152,000,000
A
X CON.MERCIALGENERAL LIABILITY I-660-456L6360-TIL-99
F
12/01/99
I
12/01/00
CLA:raS MADE I� OCCUR .
I
PERSONAL & ADV INJURY 5 EXCLUDED
OCCU RRE^ICc 131,000,000
Imo—•!
OWNER-S & CONTRACTOR'S PROT
[EACH
FIRE DAMAGE {Any cre I-:ej IS
100,000 i
4
y
I}
I MED EXP (Anyone Person)
5 5,000
AUTOMOBILE
LABILITY
I
COMBINED SINGLE LIMIT
S 1,000,000
A
ANY AUTO
1-660-456L6360-TIL-99
12101/99
12/01/00
I BODILY INJURY
5
ALL OWNED AUTOS
SCHEDULED AUTOS I
-''�
(Per person)
}�
BODILY INJURY
S
HIRED AUTOS
;- ��"-.
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'
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NON-OW4EDAUTOS
accident)
L
PROPERTY DAMAGE
5
GARAGE LIABILTY
- •,r psi
AUTO ONLY - E4 ACCIDENT
$
OTHER THAN AUTO ONLY:
ANY AUTO
_
EACH ACCIDENT
5
1
I AGGREGATE
�S
EXCESS LIABILITY I
I EACH OCCURRENCE 5 _
UMBRELLA FORM
AGGREGATE TS
OTHER THAN UMBRELLA FORM I
I 15
WORKERS COMPENSATION AND
WC I ORY LIMITS I ER
EMPLOYERS EMPLLOYERS LIABILITY
EL EACH ACCIDENT Is
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'' EL DISEASE • POLICY LIMITOFFICERS
PARPROPRE
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ARE:
EL DISEASE - EA EMPLOYEE 5
t OTHER
1
ESCRIPTION OF OPERATIONSILOCATIONS VEHICLES!SPECIAL ITEMS
r10 day notice of cancellation in the
event of nonpayment of premium.
The Cit of Huntington Beach, its aents officers and employees are named
ks additional insured per the attac9ed
C&T491 additional insured
Indorsement.
-ERTIFICATE HOLDER
CANCELLATION .
HUNT003 SHOULD ANY CF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY MAIL
30 * DAYS WRR¢EN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT
City of Huntington Beach
Attn: Greg BrownM.
2000 Main Street
Huntington Beach CA 92648
IZEOR ATIY�
CORD 25-S (1/95) _i _�/ j _ - ACORD CORPORATION 19a��
COMMERCIAL GENERAL LIABILITY
POLICY NUMBER: I-660-456L6360-TIL-99 ISSUE DATE: 1 2/01 /99
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED- DESIGNATED PERSON
OR ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of person or organization:
city of Huntington Beach
its agents, officers and employees
Attn: Greg Brown
2000 Main Street
Huntington Beach, CA 92648
WHO IS AN INSURED (Section 11) is amended to include as an insured the person or organization shown in the
Schedule as an insured but only with respect to liability arising out of your acts or omissions.
CG T4 91 .11 83 Copyright, Insurance Services Office, Inc., 1984 Page 1 of 1
001139
FED I�00 TUE 16 : 35
f�
GRC-COPENHAVER,
•
INC. FAX N0, 9093967913
•
P. 05
6. Subject to 5. above, the Fire Damage Limit is the
most we will pay under Coverage A for damages
because of "property damage" to premises, while
rented to you or temporarily occupied by you with
permission of the owner, arising out of any one
fire.
7. Subject to 5. above, the Medical Expense Limit is
the most we will pay under Coverage C for all
medical expenses because of "bodily injury" sus-
tained by any one person.
The Limits of insurance of this Coverage Pan apply
separately to each consecutive annual period and to
any remaining period of less than 12 months, starting
with the beginning of the policy period shown in the
Declarations, unless the policy period is extended af-
ter issuance for an additional period of less than 12
months. In that case, the additional period will be
deemed part of the last preceding period for purposes
of determining the Limits of Insurance.
SECTION IV — COMMERCIAL GENERAL LIABILITY
CONDITIONS
1. Bankruptcy.
Bankruptcy or insolvency of the insured or of the
insured's estate will not relieve us of our obliga-
tions under this Coverage Part.
2. Duties In The Event Of Occurrence, Offense,
Claim Or Suit.
a. You must see to it that we are notified as
soon as practicable of an "occurrence" or an
offense which may result in a claim. To the
extent possible, notice should include:
(1) How, when and where the "occurrence" or
offense took place;
(2) The names and addresses of any injured
persons and witnesses; and
(3) The nature and location of any injury or
damage arising out of the "occurrence" or
offense.
b. If a claim is made or "suit" is brought against
any insured, you must:
(1) Immediately record the specifics of the
claim or "suit" and the date received; and
(2) Notify us as soon as practicable.
You must see to it that we receive written no-
tice of the claim or "suit" as soon as practica-
ble.
c. You and any other involved insured must:
(1) immediately send us copies of any de-
mands, notices, summonses or legal pa-
CC. ERCIAL GENERAL_ LIABILITY
pers received in connection with the claim
or "suit";
(2) Authorize us to obtain records and other
information;
(3) Cooperate with us in the investigation,
settlement or defense of the claim or
"suit'; and
(4) Assist us, upon our request, in the en-
forcement of any right against any person
or organization which may be liable to the
insured because of injury or damage to
which this insurance may also apply.
d. No insureds will, except at their own cost, vol-
untarily make a payment, assume any obiiga-
tion, or incur any expense, other than for first
aid, without our consent.
3. Legal Action Against Us.
No person or organization has aright under this
Coverage Part:
a. To join us as a party or otherwise bring us into
a "suit" asking for damages from an insured;
or
b. To sue us on this Coverage Part unless all of
its terms have been fully complied with.
A person or organization may sue us to recover
on an agreed settlement or on a final judgment
against an insured obtained after an actual trial;
but we will not be liable for damages that are not
payable under the terms of this Coverage Part or
that are in excess of the applicable limit of insur-
ance. An agreed settlement means a settlement
and release of liability signed by us, the insured
and the claimant or the claimant's legal repre-
sentative.
4. Other Insurance.
If other valid and collectible insurance is available
to the insured for a loss we cover under Cover-
ages A or B of this Coverage Part, our obligations
i
zi
asry Insurance
surance is primary except when b. be-
low applies. If this insurance is primary, our
obligations are not affected unless any of the
other insurance is also primary_ Then, we will
share with all that other insurance by the
method described in c. below.
CG 00 01 10 93 Copyright, Insurance Services Office, Inc., 1992 Paae 7 of 11
fU4 --00 'SUE 16:37 ORC-COPENHAVER, INC. FAX NO. 9093967913 P. 06
r •
COMMERCIAL GENERAL LI, JTY
b. Excess Insurance
This insurance is excess over any of the other
insurance, whether primary, excess, contin-
gent or on any other basis:
(1) That is Fire, Extended Coverage,
Builder's Risk, Installation Risk or similar
coverage for "your work";
(2) That is Fire insurance for premises rented
to you; or
(3) If the loss arises out of the maintenance
or use of aircraft, "autos" or watercraft to
the extent not subject to Exclusion g. of
Coverage A (Section 1).
When this insurance is excess, we will have
no duty under Coverage A or B to defend any
claim or "suit" that any other insurer has a
duty to defend. If no other insurer defends, we
will undertake to do so, but we will be entitled
to the insured's rights against all those other
insurers.
When this insurance is excess over other in-
surance, we will pay only our share of the
amount of the loss, if any, that exceeds the
sum of:
(1) The total amount that all such other insur-
ance would pay for the loss in the ab-
sence of this insurance; and
(2) The total of all deductible and self -insured
amounts under all that other insurance.
We will share the remaining loss, if any, with
any other insurance that is not described in
this Excess Insurance provision and was not
bought specifically to apply in excess of the
Limits of insurance shown in the Declarations
of "this Cdi&dge PdrT"-
c. Method of Sharing
If all of the other insurance permits contribu-
tion by equal shares, we will follow this
method also. Under this approach each in-
surer contributes equal amounts until it has
paid its applicable limit of insurance or none
of the loss remains, whichever comes first.
If any of the other insurance does not permit
contribution by equal shares, we will contrib-
ute by limits. Under this method, each in-
surer's share is based on the ratio of its
applicable limit of insurance to the total appli-
cable limits of insurance of all insurers.
5. Premium Audit.
a. We will compute all premiums for this Cover-
age Part in accordance with our rules and
rates.
b. Premium shown in this Coverage Part as ad-
vance premium is a deposit premium only. At
the close of each audit period we will compute
the earned premium for that period. Audit pre-
miums are due and payable on notice to the
first Named Insured. If the sum of the advance
and audit premiums paid for the policy period
is greater than the earned premium, we will
return the excess to the first Named Insured.
c. The first Named Insured must keep records of
the information we need for premium compu-
tation, and send us copies at such times as
we may request.
6. Representations.
By accepting this policy, you agree.
a. The statements in the Declarations are accu-
rate and complete;
b. Those statements are based upon repre-
sentations you made to us; and
c. We have issued this policy in reliance upon
S.
7. Separation Of Insureds.
ect to the Limits of Insurance,
and any rights or duties specifically assigned in
this Coverage Part to the first Named Insured, this
insurance applies.
a. As if each Named Insured were the only
Named Insured; and
b. Separately to each insured against whom
claim es made o'r` uit' is brought. -
8. Transfer Of Rights Of Recovery Against Oth-
ers To Us.
If the insured has rights to recover all or pars of
any payment we have made under this Coverage
Part, those rights are transferred to us. The in-
sured must do nothing after loss to impair them.
At our request, the insured will bring "suit" or
transfer those rights to us and help us enforce
them.
9. When We Do Not Renew.
If we decide not to renew this Coverage Part, we
will mail or deliver to the first Named Insured
shown in the Declarations written notice of the
nonrenewal not less than 30 days before the expi-
ration date.
Page 8 of 11 Copyriqht, Insurance Services Office. Inc 19g7 rr_ nn ni ,n of
INC
FAX NO
KB; 7-00 MON 10 12 GRC-COPENNAVER
1
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9093967913 P 02
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CITY OF HUMIIiiebw Ak'
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RISK MAH4B00& P14 AJt\l '-tiRtlim,
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2C\ O MAIM STRE& t
HUNTINGTON 8i ACH CA- `9-6A
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This is to Certify that we have issued g yaho 1�V�r( rs Uri peosaji;Z lbsylr t a pbli - 1�i ' V rrV of Qvod by thg Callfbroia„
Insurance Commisstonerto tfie empldLerQamed e(4,to tAe-Oof� peRricc m'diceie��" J�'4'x
:✓ -t, .t y7 t~ y i" v. .F. ^ \.+s .y tt�v " w J f l 7.r ✓ ..,.�;
This policy is not subject to cancellation by e'1 un21 �cCe t ppo�i day qco Wrl fen tptice to the employer
30
We will also give you ip daysfadva'r1cP, notiU' should thispQJrgy be c�npeife pn�r to'fts rrBtmal exgtratPoll
This certificate of insurance is riot an tMsuranee Pondg acid does rldt AMegc$ edertcttrait tfti'�o+alj `a[ o(deo by the
Policies listed herein Notwithstanciin j 8nV r�egwire7r�rl4 "#eTn1� or of�dltioti a �iract ix 01 6'r c�$Qument with
respect to which this certificate of rnsur05�r may be"gS64 e, (pay RertirK'lt i i71'�n��af�bt€��d by th8 policies
described herein is subJect to all the t rtns xr;Ju tons"aL,d dKltis� s 9f suet po"Tr&i�A "_ � �� » ; P
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GRC ASSOCIATES INC, y _ �
13+I0 VALLEY VIST�I ;E 2� x . H � - ~� f;%, : � �
DIAMOND 9AR CA 91765 A.'` rY
POLIMHOLDLiP1 S
•
0
I.
CITY OF HUNTINGTON BEACH
Inter Department Communication
TO: CONNIE BROCKWAY, City Clerk
FROM: ARTHUR DE LA LOZA, Deputy City Attorney
DATE: March 21, 2000
SUBJECT: GRC-AGENCY CONTRACT; RLS—00-253
David Biggs has requested that we provide a memo to the City Clerk confirming that the
Ordinance Code allows a Department Head to enter into an under $20,000 Agency
Agreement. (Emphasis in original RLS)
Redevelopment Agency resolution No. 1 provides that "Except as otherwise provided by
Community Redevelopment Law ... the rules of procedure for the City Council as set
forth in the Charter of said City shall also apply to the City Council acting as the
Redevelopment Agency insofar as such rules can be made applicable." Therefore
since the City Council has authorized Department Heads to enter into contracts for City
contracts, the same rules, "can be made applicable" to the contract procedure as well.
Accordingly, if the contract under City Council procedures is permitted then it should
likewise be permitted as an Agency contract.
If you have any questions please let me know at extension 5620.
ARTHUR DE LA LOZA
Deputy City Attorney
ladl
c: Gail Hutton, City Attorney
David Biggs, Director, Economic Development
0 .
DEPARTMENTAL CHECKLIST
3 FOR
TRANSMITTING $20,000 & UNDER AGREEMENTS
TO THE CITY CLERK FOR OFFICIAL FILING 441
-�
Yes
No
NIA
Are all blanks filled in on agreement?
0
El
Has contractor signed agreement?
Are ail other signatures (e.g., City Attorney Approval As To Form) on
agreement?
Does agreement have Exhibits and/or Attachments?
If Yes,
Are Exhibits/Attachments marked?
Are Exhibits/Attachments attached?
Yes
No
N/A
X
I
El
El
Is Insurance required?
If Yes,
0
Is Insurance attached?
Is Insurance Approved As To Form by City Attorney
If waived, is Settlement Committee approval attached?
El
If waived, has agreement been initialed by contractor or revised to remove
insurance requirement from text of agreement?
Yes
I No
N/A
If this agreement requires documentation to be on file regarding Requests
for RFPs, have you attached this documentation (see Page 1 of agreement
to determine if this requirement applies)?
Please complete the section below so the City Clerk's Office can enter your agreement on the
computer so that it is retrievable by keyword search (termination date is required for Clerk's
computer program to flag for microfilming/destruction purposes).
Description of Agreement (Purpose) (such as Perform Soil Analysis Waterfront
Hilton/PC H/Atlanta):
Redevelopment A enc V of the City of Huntington Beach and GRC and Associates
Professional Services Agreement for Consulting Services for Housing Development Cost
Analysis
Termination Date: 3/25/2000
Note: Two additional consultants were contacted for proposals. Both declined to submit. The
consultants were: Keyser Marston Assoc., Kathe Head, 213/622-8095 and Sedway Group,
Terry Margerum, 415/ 781-8900
g:Mformslagrmts
S
0
a DEPARTMENTAL CEfECKLIs
- -'FOR
w T'RAMWT— ING.$20,.000 t SUN_ DER AG
'TO THE OTY'CLERK FOR OFFICIA,
r S r
-
►LING - - -
Yes
No , N/A
❑
❑
Are all blanks filled in on agreement?
11 1
❑
Has contractor signed agreement?
[]
[]
Are all other signatures (e.g., City Attorney Approval As To Form) on
a regiment?
[]
Does agreement have Exhibits and/or Attachments?
If Yes,
El
Are Exhibits/Attachments marked?
�]
Are Exhibits/Attachments attached?
TJ-P_G5�L Or--0 +- 4-1;4 5.7z,�clule 00ck.
Yes
No ! N/A
❑
❑ []
is Insurance required?
If Yes,
[]
Is Insurance attached?
11
Is Insurance Approved As To Form by City Attorney
11
If waived, is Settlement Committee approval attached?
0
If waived, has agreement been initialed by contractor or revised to remove
insurance requirement from text of agreement?
Yes
No
N/A
(]
if this agreement requires documentation to be on file regarding Requests
for RFPs, have you attached this documentation (see Page 1 of agreement
to determine if this requirement applies)?
Please complete the section below so the City Clerk's Office can enter your agreement on the
computer so that it is retrievable by keyword search (termination date is required for Clerk's
/ computer program to flag for microfilmingidestruct/ion purposes). �- L
?1 eA-T t U BSc r � �� CC r< g tn� �i •� 5 U c:.J Q 1'n � y+ ,, Ic-a c+- Gf' $.S c r .,,A u�— Ga►.,%�"G ,_,
Description o1reement (Purpose) (such as Perform Soil Analysis Waterfront
Hilton]PCHiAtlanta):
a�
Termination Date:
At't� /n4,,0 /,C�
j -)G.,DDO a