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HomeMy WebLinkAboutGriffin Structures, Inc - 2014-08-047`-: 1-1v,PK1 J 1 Dept. ID PW 14-045 Page 1 of 1 Meeting Date: 8/4/2014 vu� d6 / �-�� CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 8/4/2014 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve and authorize execution of a Professional Services Contract with Griffin Structures, Inc. for Construction Management of the new Senior Center project Statement of Issue: The new Senior Center project will require Construction Management services, given its scope and magnitude. Staff requests that the City award a contract to Griffin Structures, Inc. to provide these professional services. Financial Impact: Funds in the amount of $626,690 are available in the Infrastructure Fund, Account number 31487003.82200 Recommended Action: Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract between the City of Huntington Beach and Griffin Structures, Inc. for Professional Construction Management Services." Alternative Action(s): Do not approve the contract and provide staff with an alternative direction. Analysis: The complexity, duration, and magnitude of the new Senior Center project requires the services of a Construction Management firm to oversee construction activities as the City does not have the available resources in-house. Therefore, proposals were requested and submitted in compliance with Chapter 3.03 of the Huntington Beach Municipal Code. Twelve (12) proposals were received and ranked by staff, based on qualifications listed in the Request for Proposals. Two firms were found to exceed the requirements for qualifications of key personnel, ability to perform the work, and record of success, and were additionally evaluated through an interview process. Through the process, it was determined that Griffin Structures, Inc., best meets the needs of the City. Griffin Structures, Inc. has previously provided constructability review services for the project and has a working knowledge that will provide a seamless transition moving forward. The proposed contract is for a three-year term with a total not -to -exceed amount of $626,690. The recommended action will increase the Public Works Department's professional services listing authority by a commensurate amount to ensure compliance with Administrative Regulation No. 228. Environmental Status: Not Applicable. Strategic Plan Goal: Improve the City's infrastructure Attachment(s): 1. Professional Services Contract between the City of Huntington Beach and Griffin Structures, Inc. for Construction Management Services IIB -253- Item 10. - I PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND GRIFFIN STRUCTURES INC. FOR PROFESSIONAL CONSTRUCTION MANAGEMENT SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Griffin Structures, Inc., a California Corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide professional construction management services for the Senior Center project; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Gary Chubb who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. agree/ surfnet/professional Svcs mayor I of 11 10/12 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on , 20 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than 3 years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed six hundred and twenty six thousand, six hundred and ninety Dollars ($626,690). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." agree/ surfnet/professional svcs mayor 2 of 11 10/12 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars agree/ surfnet/professional Svcs mayor 3 of 11 10/ 12 ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance shall not contain a self -insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or , replacements). B. CONSULTANT shall notify CITY of circumstances or incidents, that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: agree/ surfnet/professional svcs mayor 4 of 11 10/12 A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall.maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, iri a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall agree/ surfnet/professional sves mayor 5 of 11 10/12 be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and.shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS . CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or agree/ surfnet/professional svcs mayor 6 of 11 10/12 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO CITY: City of Huntington Beach ATTN: Tom Herbel 2000 Main Street Huntington Beach, CA 92648 17. CONSENT When CITY's consent/approval TO CONSULTANT: Griffin Structures, Inc. ATTN: Gary Chubb 385 Second Street Laguna Beach, CA 92651 is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining agree/ surfnet/professional sves mayor 7 of 11 10/12 covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for agree/ surfnet/professional Svcs mayor 8 of 11 10/ 12 CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24, ATTORNEY' S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this agree/ surfnet/professional svcs mayor 9 of 11 10/12 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. agree/ swffiet/professional sves mayor 10 of 11 10/ 12 CONSULTANT, Griffin Structures, Inc. COMPANY NAME C ) �,- )/? � G-4,2 Ta 60-16AP print name ITS: (circle one) Chairrnresiden ice President - AND ( � By: A /1'1>?,Ll- h(,) G L v Al r) i print name ITS: (circle one) Secreta Chief Financial Officer sst. Secretary - Treasurer CITY OF HUNTINGTON BEACH, a municipal corporation of the State of INITIATED AND APPROVED: r of Public W f ks APPROVED: Cffmanager APPROVED AS TO FORM: City Att rney QV . agree/ surfnet/professional Svcs mayor 11 of 11 10/12 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) This scope of services is to provide the typical construction management and administration services for a new 38,000 square foot Senior Center building including a parking lot, driveway and associated anciallary facilities and utilities.. The following are the typical services and deliverables anticipated for this project. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: 1.0 Pre -Construction Services 1.1 Perform a thorough review of project design 90- 100% design documents to become familiar with the project. 1.2 Prepare the Construction Management Procedures Manual.and provide an overview presentation to the project team for final review/acceptance. 1.3 Establish project filing and other record keeping systems. 1.4 Pre -Construction Meeting. Schedule, notify appropriate parties, and conduct an initial pre - construction meeting with the Contractor. Prepare and distribute pre -construction minutes to attendees and other parties. The pre -construction meeting shall cover, as a minimum, the overall project objectives, responsibilities of key personnel and agencies, schedules, schedule of values (bid breakdown), procedures for handling submittals, correspondence, utility relocations, local agency permit requirements, requests for clarification, progress payments, change orders, safety issues, EXHIBIT A emergency response requirements, and other pertinent topics. Provide opportunities to have the Contractor's questions answered. Collect from the Contractor the submittal items required to be submitted at the pre -construction meeting. 1.5 Project Baseline Schedule Conduct project schedule workshop for the Contractor's development of the baseline schedule adhering to the contract schedule specifications. Ensure the timely preparation, analysis and review with the City for acceptance prior to 1 st payment. 2.0 Correspondence, Reports, and Other Forms of Communication 2.1 Document Standards. Prepare project correspondence and other forms of communication in accordance with industry standard document control and management procedures. 2.2 Document/Tracking Control. Manage the receipt, logging, control, tracking, and timely processing of project documents, including correspondence and other forms of communication, technical documents, shop drawings, calculations, data, submittals, manuals, and samples received as part of the construction process, non-compliance, work to be completed, and other tracking logs as requested. 2.3 Records. Maintain records of inspections, reports, and test results received from the Contractor, Design Engineer, manufacturers, and others. 3.0 Site Conditions and Progress Visual Documentation EXHIBIT A 3.1 Pre -Construction Video and Photos. Coordinate and review the Contractor's videotape and photos of pre -construction site conditions prior to beginning any construction operation. Confirm existing conditions within the limits of the work in adjacent areas and along access and haul roads. The Contractor's documentation shall clearly depict the pre-existing conditions of public and private improvements, including, but not limited to, street, drainage, utilities, landscaping, and irrigation improvements. Compare Contractor's pre -construction site surveys to the site surveys performed under this scope of work. Note any discrepancies and resolve issues. Describe in memorandum, submitted prior to the beginning of any construction operation, pre-existing damage identified within the limits of work and along access and haul roads. Meet with owners of pre- existing damage to document and confirm existing conditions. Document any damage to public and private improvements incurred during construction operations and meet with owners immediately following discovery of damage to resolve repair requirements and responsibilities. 3.2 Progress and Other Photos. Maintain a digital photographic library of significant critical construction scheduled activities. Include grading, relocated / added utilities, foundation and building structure. Take additional photographs to document differing site conditions, change order and claim items, and any special or unique conditions as they arise. Incorporate photographs taken by others into the overall photo documentation record of the project. 4.0 Meetings 4.1 Weekly and Monthly Construction Meetings. Schedule and conduct construction project meetings with the Contractor and the City. Provide meeting agendas and discuss the schedule, near - term activities, clarifications and problems which need resolution, coordination with other EXHIBIT A Contractors, status of change orders, submittals and RFIs, safety issues, OSHA visits and citations, and other topics. Identify action items and assign responsibility for the action and date action is to be completed. Prepare minutes of the meetings and include identified action items. Review the meeting minutes with the Contractor and obtain the Contractor's concurrence with the content. Distribute the minutes to the attendees within five calendar days of the meeting. 4.2 Other Meetings. Attend other construction -related meetings as requested by the City. 5.0 Shop Drawing and Submittal Reviews 5.1 Submittal Reviews. Review each submittal received from the Contractor for conformance with the requirements of the drawings and specifications. Check each submittal against the Contractor's schedule for potential resubmittals that may cause schedule impacts. Coordinate required reviews of submittals with the Design Engineer and the City. Submittals of a general nature are to be reviewed and processed by the Design Engineer. Distribute submittals to appropriate reviewers with dated transmittal letters. 5.2 Submittal Log and Status of Submittals. Log, track, and monitor shop drawings, calculations, data samples, submittals, and manuals from the Contractor. Update the submittal log as items are received and responses given. Prepare weekly exception reports identifying outstanding submittals and reviews. Review with the Contractor the status of submittals at the weekly construction meeting using the submittal log and the master submittal list. 6.0 Plan and Specification Interpretation and Control EXHIBIT A 6.1 Requests for Information (RFI). Coordinate the RFI log. Review and respond to Contractor RFI. Make every effort to review and provide appropriate response to RFI prior to involving the Design Engineer. Distribute RFI to appropriate staff and coordinate timely response. Review answers and prepare formal response to Contractor within five calendar days of receipt of response, or as needed to meet schedule requirements. Respond in writing to Contractor questions from a reasonable review of the drawings and specifications for clarification items. Record changes in the record specifications and plans. 6.2 Requests for Changes in Design. Review and respond to requests for design revisions by the Contractor. Responses to requests for design revisions require prior written approval from the City and/or Design Engineer. Revisions in design .may take the form of value engineering (VE) and shall require extensive research, evaluation, and recommendation from the Design Engineer. Provide written recommendations, as required. 6.3 Field Orders. Initiate and review field orders and schedule requirements when a change in the work is needed to maintain the design intent. Issue the field order to the Contractor and monitor the work for compliance. Track the issued field orders in a log. Record the changes in the record specifications and plans. If required, follow-up with a change order within 14 calendar days of mutual agreement with Contractor on pricing and conditions. 6.4 Substitution Requests. Coordinate evaluation of "or -equal" or product substitution requests with the Design Engineer, the City, vendors, manufacturers, and others. Prepare evaluation and recommendation for "or -equal" or product substitution request. EXHIBIT A 6.5 Record Drawings and Specifications. Update continually the plans and specifications as the work progresses. Incorporate modifications and changes from all sources, such as submittals, RFI, VE, field orders, extra work, and change orders. Compare the record drawings and specifications with the Contractor record drawings and specifications monthly. 7.0 Construction Management Administration and Special Staffing 7.1 Management. Oversee, perform, and coordinate construction management services including a process for on -going risk analysis as required to verify and assure the timely completion of the work. Prepare reports, letters, and memoranda; conduct meetings; monitor and track the expiration of insurance requirements and obtain updated certificates from the Contractor (City to process through Risk Management); coordinate subconsultants, testing, and specialty services; review daily inspection notes and identify and resolve nonconforming items; notify the City of significant problems and discrepancies; interpret drawings, specifications, and reference standards; monitor construction activities and schedules; resolve constructability problems; coordinate connections and operations; prepare change orders; review and notify the Contractor of test results; investigate claims; perform inspections; review the Contractor's project record drawings periodically and concurrently with Contractor progress payments; prepare project punch lists; and all other duties related to construction management as requested by the City. 7.2 Resolution of Day -to -Day Construction Issues. Lead resolution of day-to-day construction issues raised. Coordinate with the City, Design Engineer, and Contractor on technical issues and concerns, as well as interpretation of the design documents. Interface with the Design Engineer for EXHIBIT A resolution of technical issues, processing of change order requests or design changes to suit actual conditions encountered in the field. 8.0 Project Schedule Updates and Progress Payment Applications 8.1 Monthly Review. Conduct monthly schedule and progress payment meetings with the Contractor and coordinate and update the record drawings at this meeting. The construction progress shall be based on an agreement between the Construction Manager and the Contractor of the physically installed bid item quantities. The result of these meetings shall be the update of the construction schedule and the progress payment estimate . Coordinate the review of the Contractor's monthly progress payment request with City staff and prepare a recommendation stating the proper amount of payment. Use the Schedule of Values and actual quantities installed as a basis for the recommendation. 8.2 Prepare detailed monthly progress reports to the satisfaction of the City. 9.0 Change Control Management 9.1 Identify and Track Changes. Identify and track potential changes to the work and schedule. Prepare, log, and monitor Contractor or City initiated changes to the work, extra work, and change orders. 9.2 Request for Quote (RFQ) . Request cost proposals from the Contractor for extra work and negotiate final cost. EXHIBIT A 9.3 Justification of Extra Work or Change. Prepare written justification and cost estimates for each extra work or change item. Justification shall include a statement of the extra work or change; background leading to issue; resolution alternatives and resolution recommendation for action by the City. 9.4 Prepare Change Orders. Prepare and submit change orders in the City's format to the City for written approval within seven calendar days of the finalization of negotiations. 10.0 Quality Assurance 10.1 Inspection of the Work. Provide inspections as necessary to ensure that materials and workmanship are in compliance with the contract documents. Coordinate delivery, inspect for defects or missing parts, and oversee recording the receipt and storage of equipment. Inspect construction activities, which are identified in the contract documents to be performed at night, weekends, and/or holidays. 10.2 Reports. Prepare reports of the construction activities including weather conditions, Contractor's equipment and manpower, work performed, materials used, site visitors, noting delays in work and reasons for the delays, and deficiencies, which may impact the schedule. Prepare reports of deviations and non-conformance to specifications and provide responses in accordance with the specification requirements. EXHIBIT A 10.3 Revisions to Contractor's Methods. Discuss appropriate revisions to the methods and procedures used in performing the work. Inspectors may not authorize extra work or approve of work that deviates from the contract documents. Any deviations must be authorized through the RFI process. 10.4 Deviations in the Work. Advise the City's Project Manager and the Contractor of deviations in the work and document any deviations. Record deviations that are not corrected and immediately deliver a Notice of Non -Compliance to the Contractor. Perform necessary follow-up to resolve Notices of Non -Compliance. Include unresolved Notices of Non -Compliance on substantial completion punch lists. 10.5 Pipeline Shutdowns. Coordinate necessary pipeline shutdowns, with City staff, to complete connections to existing facilities. 11.0 Geotechnical Engineering and Material Testing Services (by the City) 11.1 General Requirements. Schedule sampling, material testing, and laboratory services in accordance with the methods prescribed in current standards of the American Society for Testing and Materials (ASTM). The standards shall be applicable to the class and nature of the articles or materials under review unless otherwise stipulated in the project specifications, or authorized in writing by the City. The City will hire the Geotechnical Engineer for the project 12.0 Landscape and Revegetation Inspection (by the City) EXHIBIT A 12.1 General Requirements. Verify that inspection, sampling, and testing of landscape, irrigation, and revegetation systems to ensure contract compliance of all work and the establishment of all planting to the standards, quality, and density required of the contract documents. 12.2 Landscape Inspection and Testing. Verify that inspections and testing of irrigation systems for proper placement, installation, bedding and backfill, leakage, and coverage. System components to be inspected will include mainline and lateral irrigation pipe, valve manifold assemblies, backflow devices, quick couplers, and irrigation equipment. Receive and review all soil report data and soil amendment and fertilizer slips for conformance with contract documents. 13.0 Startup, Closeout, and Acceptance Services 13.1 Operation Testing Plan. The operational testing plan shall be developed in consultation with the City, Design Engineer, Contractor, and all appropriate vendors. Review and recommend the operational testing plan. Coordinate the testing of the equipment and facilities with the City, and assist Contractor's personnel as required during the startup phase. 13.2 Punch List. Prepare detailed project punchlists at substantial completion of the project. Upon correction of deficiencies, schedule, coordinate, and conduct a final walk-through prior to the acceptance of work with the City and other parties. Provide certification of Contractor's compliance on work items specifically requested by the City. Verify that work, testing, cleanup, and Contractor demobilization are complete. EXHIBIT A 13.3 Final Walk -Through. Schedule, coordinate, and conduct a final walk-through and project review prior to the acceptance of work with the City. 13.4 Recommended Acceptance. Recommend acceptance of the work in writing in preparation for issuance of the Certificate of Substantial Completion and/or Notice of Completion. 14.0 Post Construction 14.1 Operations and Maintenance Materials. Deliver the Operations and Maintenance Manuals and any spare parts and equipment upon acceptance of the project by the City. 14.2 Record Drawings Certification. Review and certify that the Contractor's project record drawings are complete and accurate. Provide the drawings to the Design Engineer. 14.3 Final Payment. Recommend final payment in the form of release of retention to the Contractor in accordance with contract requirements. Verify that the Contractor has made all payments to the subcontractors and vendors and that any stop notices or liens have been released. Obtain a Conditional Waiver of Lien from the Contractor prior to recommending final payment. Certify final payrolls as needed. 14.4 As-builts Provide Contractor's red -lines to the City for as-builts EXHIBIT A 14.5 Closing Out Contract. Take the lead in negotiating and closing out the construction contract. Prepare the memorandum to the City recommending acceptance of the project and the Notice of Completion 14.6 Final Project Records and Documents. These records must be turned over to the City upon completion of the project 15.0 Extended Services (by separate fee request) 16.1 Extended Services. Provide other miscellaneous specialty services as required during construction. Miscellaneous specialty services, which may be required, include, but are not limited to: mechanical, electrical, structural, and civil supplemental engineering design; witness testing; factory inspections; and noise and air quality monitoring services. Consultant to work with the City's On -Call consultant who perform these services or they may be perform by your sub - consultant. 16.2 Other Services. If you believe there are other services that are directly related to project management administrative support services and that are not specifically listed above please indicated these services in your proposal. C. CITY'S DUTIES AND RESPONSIBILITIES: Provide CONSULTANT with all necessary data and documents for the project. Communicate in a timely manner, attend all meetings as requested by CONSULTANT, review and approve, all necessary reports and schedules. D. WORK PROGRAM/PROJECT SCHEDULE: TBD EXHIBIT A EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: Title Rate per hour Project Executive $190 Program & Design Manager $175 Construction Manager $135 Cost Estimating $100 Administration $75 B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance,. the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to . CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be 1 Exhibit B unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY: Such invoice _shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B EXHIBIT "B" Payment Schedule (Fixed Fee Payment) See attached Exhibit 13-1 1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules. 2. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Exhibit B EXHIBIT B-1 FEE PROPOSAL - CITY OF HUNTINGTON BEACH SENIOR CENTER Griffin Structures' Fee Proposal is based on all reasonable costs necessary to provide the scope of services de- scribed in our Proposal and as identified in the City's RFP. The Fee Proposal is integral with the Work Proposal submitted and represents our interpretation of the services required by tasks outlined in the City's RFP Appendix A, and all Addendums issued. For these requisite services, Griffin Structures proposes a Fee of $598,690.00 (Five Hundred Ninety -Eight Thousand, Six Hundred Ninety Dollars) and reimbursable expenses of $28,000.00 (Twenty -Eight Thousand Dollars). Note: See attached matrix identifying the estimated hours and billing rates for all team members associated with the tasks indentified in Appendix "A" of the RFP. All proposed hourly rates are fully burdened and include overhead, profit, insurance, taxes, and benefits. Rates are not subject to change during the anticipated period of services (August, 2014 through May, 2016). The hours identi- fied for each individual employee and task are estimates only and are not to be construed as not to exceed hours for any individual task or phase. We reserve the right to reallocate hours between staff members and tasks in order to accomplish the overall objectives and requirements for the project within the overall Fee. QUALIFICATIONS AND ASSUMPTIONS Our Fee Proposal is based on providing continuous Project and Construction Management services for forty (22) months (August, 2014 through May of 2016). The project schedule milestones are interpreted as the following: • Award of Contract by City Council August 4, 2014 • Final PSA, Insurance, and NTP August 11, 2014 • Public Bid Opening September, 2014 • Award of Construction Contract by City Council October 6, 2014 • Start of Construction November 19, 2014 • Substantial Completion February 17, 2016 • FF&E and Staff Move -in March 9, 2016 • Program Commencement March 10, 2016 • Contract Close -Out May, 2016 .Note: The above anticipated schedule is subject to a mutually agreed upon timeline between the City of Huntington Beach and Griffin Structures, Inc. Adjustments to final agreed upon schedule, task durations, hours, and fees can be made as part of the final negotiations prior to award of contract. The following items are not included in the Fee Proposal: 1. On -site trailer rental, furniture, utilities, and sanitary facilities for our field staff (Construction Manager). We assume that offices will be provided as part of the construction site trailer(s) being provided by the City's contractor. 2. Cost for all permits required for the project. It is assumed that the City will pay for all permitting fees, as- sessments, easements, school fees, and other agency or governmental fees or costs to support the design and construction the project. We have not included any permit related fees within our fee proposal. 3. Costs for City Building and Public Works inspections, surveying, construction staking, soils compaction test- ing and material testing & inspections, environmental and hazardous materials surveys, and all remediation costs. Services to be performed by the City or their selected consultant(s). 4. Software licenses or user fees for specific project management software being required by either the City or their contractor. It is assumed that Griffin Structures will purchase the Submittal Exchange program for this project with the required amount of user license for the City, design team, Construction Manager, and con- tractor. 5. Cost of bulk blueprinting for plans and specifications for use by the City, design team, and contractor. We assume all plans and specification reproduction costs will be paid by the City directly. M.K.H.112 mil 6. Independent or third party testing companies such as Roofing, Commissioning, Peer Reviews, LEED, or other specialized third party oversight services. 7. Labor Compliance Monitoring or Compliance Programs. 8. Claims Management consulting services. The following items are qualifications to the Fee Proposal: 1. Insurance premiums pertaining to this specific project will be invoiced based on a calculation of $8/1,000 of total amount invoiced each month. We have included an allowance for misc. reimbursables in the amount of $2,000. This allowance is intend- ed to cover expenses that were unforeseen during the preparation of the RFP response or to cover overag- es in other reimbursable line items. EXHIBIT B-1 M."bqw B..b S6n1 , U, F. P.p .. I C�C�., D.C=m U-=, L 21 __0 24 2 10 27 0 16 0 0 31 -3 Ift. 'AL.— 0 R 0- 1 51 Im 0 52 4 16 j6 7.1 1 7.2 R-- 11­9ri .-d It-- J� 010 - 0 --o-, 0 11 1.1- d 0 16 1 40 6 75 0 0- Q fo 41 U2 83 0 Z__ - - - - - - - - �92 _24 I- _KO 0 5" To 102 Repad WQ�(RFQ) 103 ­­OwwP Fh 112 00 = 2 22 R,-�—�— 4 0 0 -!-,23 124 0 'N -.--M T4,2 9 0, _16_ 8., o 153 -0 4 --v 0 i 4 .162 16.__._ 4 4 165 4 8 ....... N.. T.k. 16 2 - Ill 1 ITI _17 . .. ....... . `ioTACWIJFM_PP!Z*URliC­CdI . .... .. .. _M F-T ­UMABLEEXPEM­ot­­ftkUP), $2.- c__ s_Pe _,VTAL_MRW—__LEl'NSES PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND GRIFFIN STRUCTURES INC. FOR PROFESSIONAL CONSTRUCTION MANAGEMENT SERVICES Table of Contents IScope of Services.....................................................................................................1 2 City Staff Assistance ..................... ........................................................................... 2 3 Term; Time of Performance..................................................................................:..2 4 Compensation..........................................................................................................2 5 Extra Work...............................................................................................................2 6 Method of Payment..................................................................................................3 7 Disposition of Plans, Estimates and Other Documents...........................................3 8 Hold Harmless.........................................................................................................3 9 Professional Liability Insurance.............................................................................4 10 Certificate of Insurance............................................................................................5 11 Independent Contractor...........................................................:................................6 12 Termination of Agreement.......................................................................................6 13 Assignment and Delegation..................................................................................I....6 14 Copyrights/Patents...................................................................................................7 15 City Employees and Officials..................................................................................7 16 Notices ........ :...................................................... .......................... 17 Consent....................................................................................................................8 18 Modification.............................................................................................................8 19 Section Headings.....................................................................................................8 20 Interpretation of this Agreement..............................................................................8 21 Duplicate Original....................................................................................................9 22 Immigration............................................................................................................... 9 23 Legal Services Subcontracting Prohibited........................................................:.......9 24 Attorneys Fees..........................................................................................................10 25 Survival.....................................................................................................................10 26 Governing Law.........................................................................................................10 27 Signatories.......................................................................:.........................................10 28 Entirety......................................................................................................................10 29 Effective Date................................................................................. I I Client#: 21580 GRIFFSTRU pad ACOR M CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDIYYYY) 7/17/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Dealey, Renton & Associates P. O. Box 10550 Santa Ana, CA 92711-0550 - CONTACT Robin Lee PHONE 714 427-6810 FAx 714 427-6818 A/C, No, Ext : AIC, No EMAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # 714 427-6810 an American Assurance Com an INSURER A, GreatmeComp INSURED Griffin Structures Inc 385 2nd Street INSURER B : Lexington Ins. Co. INSURER CSentinel Insurance Co. LTD 11000 Laguna Beach, CA 92651 INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF MMIDD/YYYY POLICY EXP MM/DD/YYYY LIMITS A GENERAL LIABILITY GLP1862375 03/01/2014 03/01/2015 EACH OCCURRENCE $1 000 000 X COMMERCIAL GENERAL LIABILITY PREMISESE a occTu ante $ 50,000 MED EXP (Any one person) $ Excluded CLAIMS -MADE a OCCUR PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,000 POLICY X PROECT F7 LOC J C AUTOMOBILE LIABILITY 7 KR8091 03/01/2014 03/01/201 COMBINED$ (Ea accciden1SINGLE LIMIT 1,000,000 BODILY INJURY (Per person) $ X ANY AUTO Q AS TO r OPM BODILY INJURY (Per accident) $ ALL OWNED SCHEDULED AUTOS AUTOS X X NON -OWNED HIRED AUTOS AUTOS M GRATH PROPERTY DAMAGE Per accident $ UMBRELLALIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ _ EXCESS LIAR CLAIMS -MADE - DIED I I RETENTION $ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY N ANY PROPRIETOR/PARTNER/EXECUTIVE YIN OFFICER/MEMBER EXCLUDED? ❑ N / A E.L. EACH ACCIDENT $ (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ If yes, describe under DESCRIPTION OF OPERATIONS below B Professional 042456343 03/01/2014 0310112015 ,000,000 per claim Liability $4,000,000 annl aggr. Claims Made Retro Date 3/1/2000 $10,000 Deductible DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) General Liability policy excludes claims arising out of the performance of professional services. 10 Days for Non-Payment/30 day notice for cancellation RE: Huntington Beach Senior Center, 18000 Goldenwest St., Huntington Beach, CA 92647 City of Huntington Beach SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE tY g THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 2000 Main St ACCORDANCE WITH THE POLICY PROVISIONS. Huntington Beach, CA 92648 AUTHORIZED REPRESENTATIVE i'(ct a:c. J�'h&)P © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S1048402/M1048290 STMP2 ACCO OF CERTIFICATE OF LIABILITY INSURANCE ATE D05/28/2014 ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Doug Jones c/o Artex Risk Solutions, Inc. 8800 E. Chaparral Rd, Suite 230 Scottsdale, AZ 85250 CONTACT NAME: AHo E Ext : (480) 951-4177 FAX No : (480) 951-4266 E-MAIL ADDRESS: INSURERS) AFFORDING COVERAGE NAIC # INSURER A: American Zurich Insurance Company 40142 INSURED INSURER B : INSURER C Oasis Acquisition, Inc Labor Contractor, for leased workers to: GRIFFIN STRUCTURESINC 2054 Vista Parkway Suite 300 INSURER D : I NSURERE: West Palm Beach, FL 33411 rINSURER F : COVERAGES CERTIFICATE NUMBER: 14FLO75809704 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSIR SUBR WVD POLICY NUMBER POLICY EFF MMIDD POLICY EXP MMIDD/YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY DAMAGE T RENTED PREMISES Ea occurrence $ MED EXP (Any one person) $ CLAIMS -MADE OCCUR PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ AS TO r h GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG $ $ POLICY PRO- LOC c ,F., J -_ ;i 7 Mc, AUTOMOBILE LIABILITY tom"' I-..,� = -1.�i .,.11�`ti COMBINED SINGLE LIMIT Ea accident BODILY INJURY (Per person) $ ANY AUTD BODILY INJURY (Per accident) $ ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE Per accident $ $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ WORKERS COMPENSATION X WC OR STATU- O R A AND EMPLOYERS' LIABILITY ANY PROP RIETOR/PARTNER/EXECUTIVE YIN OFFICER/MEMBEREXCLUDED7 (Mandatory in NH) NIA X - WC90-00-741-04 06/01/2014 06/01/2015 ' E.L. EACH ACCIDENT $ 1,000,000 - E.L. DISEASE - EA EMPLOYE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below Location Coverage Period: 06/01/2014 06/01/2015 Client# 7918-1 DESCRIPTION OF OPERATIONS I LOCATIONS f VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) GRIFFIN STRUCTURES INC Project: HB Senior Center Coverage is provided for 385 SECOND STREET only those employees leased to but not LACUNA BEACH, CA 92651 subcontractors of: Endorsements: Waiver of Subrogation CERTIFICATE HOLDER GANGtLLAIIUN City of Huntington Beach 2000 Main St. Huntington Beach, CA 92648 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserveu. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD PUBLIC WORKS SENIOR CENTER CM SERVICES Weight Factor Todd B. Tom H. have D. Mark C. Total Total Rank Scores Weighted Scores . . . . ...... .......... 10 Introduction and Understanding Caltrop 1 1 4.00 4.00 j 2.00 4.0:0= 14,00 140,00 6; CivilSource 5.00 4.00 5.00 5.00 19.00 190.00 1 1 Dudek 5,00 3.00 j 4.00 5.00 j 17.00 170.00 3 Griffin 4.50 4,00 4.00 5,00 17�50 ........ . . ....... ... 175.00 2 Harris 4.50 3.00 .. .............. 3.00 ... 5.00 15.50 155.00 4 Kitchell 4,50 4.00 2.00 2.00 12.50 125,00 8 MCK 3.00 3.00 2.00 4,00 12.00 120,00 10 O'Conner 3,00 2,00 3,00 3.00 11,00 .. . ........ 110,00 11 Project Dimension 4.00 3,00 ---------- 3.00 100 13.001 130,00 7 Simplus 3.00 2,00 3.00 100 11,00. 110.00 11 Totum/Psomas '1 4.50 3,00 2,00 3.00 12,50 125,00 8 Transysterns 5,00 100 100 . . . .. ......... 4.00 150.00 6 ...... .... .. .............. . ... . ... . ..... 40 Staffing & Project Organization Caltrop 100 2.00 2.00 3.00 9.001 360.00 12 CivilSource Dudek 4.50 . 4,50 4,00 .. . ...................... .. - - 3.00 4,00 4.00 -- 1 � �0, 1 4,00 15�50 =17.Z700�00 r 620,00 1 4 Griffin 4.50 4.00 4.00 4.50 1 17,00 680.00. 2 Harris 4,50 4,00 3.00 4.50 16.00 640.00 3 .... ....... Kitchell 3.50 3.00 2.00 W 3.00 11,50 460.00 8 MCK 2.50 2.00 ^ 2.00 100 9.50. 380.00 11 O'Conner 100 2.00 2�00 3,00 lao0l 400.00 10 ......... . .. . ..... - - - - - - - --------- Project Dimension .. ........ ........ ... . . 3.00 ......... . .... . .. 2,00 3,00 4,00 12.00 480.00 7 Simplus 3,00 100 100 3,00 11.00 440.00 9 Totum/Psomas Transystems 3.50 4.00 4.00 1. 3.00 3.00 1 4,00 2.00 12.50 4,00 15.00 500,00 600.00 6 5 30 Qualification of the Firm Caltrop 2.00 1.00 2.00 3,00 &M 240,00 12 CivilSource 5.00 4.00 4.00 4.00 17.001 510,00 3 Dudek 4.50 4,00 5,00 4.00 17'501 525.00 2 Griffin 4.50 5,00 5,00 5.00 19.50 585.00 1 Harris 4.00 ....... . ..... 3,00 4.50 15.50; 465.00 4 Kitchell 3.20 2.00 1 2.00 4,00 11.00 330.00 8 MCK Z50 3.00 3.00 2,00 10.50 315,00 11 O'Conner 3,00 3.00 3.00 2,00 11.00 330.00 Project Dimension j 3.00 1 2.00 . ... ......... 3,00 4,00 12,00 360.00 6 Simplus 3.00 100 3,00 2,00 11,00 330,00 8 Totum/Psomas 3.50 2,00 3 3,00 11.50 345,00 7 Transystems 4,00 3.00 4.00 3.00 1 14.00 420.00 5 1 of 3 Item 10. - 34 11B -2S6- SENIOR CENTER CM SERVICES Weight Factor.:: � Todd B. Tom H. Dave D. Mark C. Total Total Rank Scores Weighted Scores 15 Work Approach & Methodology Caltrop 3.00 3.00 3.00 100 12.001 180,00 i 8 CivilSource 4.00 100 5.00 4.00 16,00 240.00 2 Dudek 5.00 100 5�00 3.00 16.001 240.00 2 .... . ..... Griffin 5,00 1 5.00 5.00 5.00 20.001 300,00 1 Harris 5.00 3,00 3,00 5.00 16,0 0, 240,001 2 Kitchell 1 4.00 4.00 2.00 3.00 13.00: 195.00 7 MCK 3.00 4,00 2.00 1 2.00 11.001 165.00 9 . ........... O'Conner .............. 3.00 3.00 2.00 2,00 10.00 150.00 12 Project Dimension 4.00 3.00 100 4,50 1 14.50 217,50 6 ......... . Simplus 4,00 2.00 3.001 2.00 11.00 165.00 9 Totum/Psomas 4.00 3.00 .. ..... ... I 2.00 2.00 11.001 165.00 9 Transystems 5,00 3.00 5.00 3.00 00 16.00! 240.00 2 _4 Local Knowledge Caltrop i 2.00 1.00 3.00 3.00 9,001 45.00 8 CivilSource 5.00 400 5.00 5.00 19�00! 95.00 1 Dudek 5.00 3,00 4.00 4.00 16.001 80.00 5 Griffin 3�00 4,00 5.00 5.00 17.001 85.00 3 Harris 5,00 . . 400 ...................... 4.00 4.00 17.00 85.00 3 Kitchell 1.00 1.00 100 1 2.00 7.00 35,00 1 11 ......... . . MCK 1.00 1,00 . . ... . 2,00 3.00 7.00 35,00 11 O'Conner 3.00 -------- ---- - 1.00 2.00 3.00 9.00i 45.00 8 Project Dimension 3.00 1.00 3.00 4.00 11.00! 55.00 6 Simplus 3,00 1,00 i 3.00 3.00 10.001 50.00 7 Totum/Psomas 3.00 2.00 2.00 1 2.00 9,001 45.00 8- Transystems i j 5.00 4,00 5.00 5,00 . . ........ ... 19.00 95.00 1 100 . . ............ ...... .... - Griffin 450.00 446.001 450.001 480.00 18251 1 CivilSource 465.00 385-001 430.001 465.00 17351 2 Dudek 466.00 330.001 446.001 395.00. 16351: 3 Harris 446.00. 376.00` 305.00 460.00 16851 4 Transystems 430,001 305.001 410.00 360.00; ....... ... 15051 5 Project Dimension 325.00 220.005 300.00 397.50 1242.5 6 Totum/Psomas 1 365.00 305.001 270.00 240.00 1 1180 71 Kitchell 340.00 285.00 205.00 315.00 j 1145 8 Simplus 315.00 265-00 260.00 266.00 1095 9 O'Conner 300�00 240.00 240.00 265.00: 1035 10 MCK ...... ...... 256,001 265.007 230.003 265.00 1015 11 Caltrop 236.00i 200.00. 220.00I 310.00 966 12 2 of 3 HB -287- Item 10. - 35 SENIOR CENTER CM SERVICES � ........... Weight Factor Todd B. Tom H. Dave D. Mark C.. Total Total - :. Rank Scores Weighted Scores -_.- :Todd B. Tom H. Dave D. Mark G. Total i2ank Weighted Scores Caltrop 235.00 200.00 220.00 310.00 1 965.00 12 CivilSource 465.00 385.00 430.00 455.00 1,736.00 2 -- ....._._._ _ Dudek 465.00 330.00 445.00 396.00 1,635.00 3 Griffin 450.00 445.00 450.00 480.00 :. 1,825.00 1 Harris - 445.00 -------- 375.00 -- - 305.00 --..__..._........._................ 460.00 1,585.00 4 ---....._....._........__............ Kitchell .............__.._._....__. 340.00 285.00 ! 205.00 315.00 1,145.00 8 MGK O'Gonner 255.00 300.00 1 265.00 240.00 230.00 240.00 265.00 255.00 1,015.00 1,035.00 _.._.__ ._._......_......_...-- 4 11 i 10 Project Dimension 325,00 220.00 300.00 397.50 .__.___ 1,242.50 6 Simplus - ---_.._.._._.._......._--. 315.00 __....__. 266.00 __._.__.-......_......_.__.__.._._ 260.00 255.00 1,095.00 9 -- ---..__._._._............ .... Totum/Psomas 365.00 305.00 270.00 240.00 1,180.00 7 Transystems 430.00 305.00 ' 410.00 360.00 1,506m 5 I j 3of3 Item 10. - 36 HB -288- City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov Office of the City Clerk Joan L. Flynn, City Clerk August 6, 2014 Griffin Structures, Inc. Attn: Gary Chubb 385 Second Street Laguna Beach, CA 92651 Dear Mr. Chubb: Enclosed for your records is a copy of "Professional Services Contract Between the City of Huntington Beach and Griffin Structures Inc. for Professional Construction Management Services." JF:pe Enclosure Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand