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HomeMy WebLinkAboutHALL & FOREMAN, INC - 1981-05-18e E A G R E E MEN T into day of,. THIS t1CREErtEAl'i', made and entered this`' lqU, by and between the CITY OFHUiiTINGTCh1 REACH, CALIFOLAIA, a municipal corporation of the .State of California, as hereinafter referred to ab CITY, and Hall & Foreman, Inc;. as 3aTiforna Corporation, herea er refe�'red to JONSULTANT. F C I T A L S r* T The City Council of CITY is aut.ioriaed to engage the ser- vices of a p^ofessional engineer for the performance of necessary engineering services for and on behalf of CITY; and It is necessary and desirable that professional engineerin service: be performed for CITY as more specifically dessr bed in the Request for Proposal for 13th Street Storm grain hereinafter referred to as PROJECT. Said propo al is attached hereto, marked Exhibit "A", an,i by 9 this reference incorporated herein and mado a part hereof. CONSULTANT shall have a high degree -+e specialized traLnl: sj and e7.perienco and Shall have all .necessary lycenses therefor to 4 practice and perform, the V%_-vices herein conterlolated; and a, CONSULTANT agrers to periorr: the engineering ser .1.1,es note$- ary for this PROJECT; and 'j 1 CM hereby employs CONSULTANT to �pei,Porm the following Ser- vl es as rewired hyPROJE'CT and CO.11SULTADT agrees to provide those services in accordance �Nith recognized standards of the _�ngineer- iv5 profession; and ,_ ell No official or employee of CITY has a financial :interest � s In the subject natter of t�ii.s agreement contemplated within the � provisions of California Governme: ° f oee Section 1090-1092 and �^ CONSULTANT warrants that it shall perform the services herein contemplated in compliance with the California laws related to minimum hours rod wages (California Labor Ccde Sect -on 1171, et sec}. , Uc,;upatSonl-�.,. Heal .h and. Safety (29 U.3. C. 651 et seq. , and the California Labor Cade Section 6300 et seq. ), and fair employment practices (29 U.S.G. 201 et secl,, ;and Cali- forni;a Labor Code Section 11110 et scq.) to the extent smote, are 4pplicable herein; ^nd The parties hereto desire to set forth their r� ghts, dut%es and liabilities in connection with the services tc be performed under this PROJECT, Fif's }�R.. , ity.Ls� CITY and Cry:ONS.ULxANT as follows: idyp/45J(�,y (�'*EiT �agrreedyyb�yt t7 StOTION I i l3:r�P�L tiL 1.+i"uV 4iL.+, P�j tiAtV Ctt' Y`t�tjK Y V RL�• l.i'O3vE. (a) CONSFIi,wAJIx shall Provide all engil acrin scrvi.ces as described In Exhibit "Fill incl.u4i.nS but not llmwi-,�d to sur-veys, investigationtt, 4onsulta:t ins and advice, and any other miscellaneous engineering services regaired to complete the a 7siGnnent as out- lined in Ex,li.bi.t "A". (b) COV" TAN' shall otter cr and assist in all coordination Mee tin s. c) CONSULTANT sha' l designate- a reg;' 8tered -_Lvil engineer whc, shall .represent it and be its solve co ntaot and agent in all consultations with GXTY dui -in fulfi.il.mont of the terms of thin agreement. 2 N-7, SECTION 2. DISPOSIT -111 OF PLANS, ESTIMATES AND OTITIER DOCU-- t i CONSULTANT agrees that all original drawings, repor :r>, both field and office notes, calculations, maps and other documents is prepared pursuant to this agreement sha".l became the sole property �� * �` ,. of ClTY and shall, be turned over to CITY upon completion of PROJECT,, SECTION 3< DIS RIt*1IITATIQN: y CONSULTANT agrees that in the performance of the terns of ,r this a:~ •eement, it will not engage in, nor permit its agents to engage In, discrimination in employment of persons treca�tse of race, religious creed, color, national origin, ancestry, physical bandi- cap, Piedical, condition, marital status, or sex of such pt;rsons, except as provided ir. Section 1420 of the California Lax Code.. Violation of this provision may rvsi,lu in the imposition of penal- ties oeferred to in Division 2, Past Z, Cnapr r l of the California Labor node. S:�}CTIIWT 4. NDSM111FICATID11',:, DEFSNSE', EOLD 14: 'ifi4t ES^., CONSULTANT hereby arrees to defend,, indemnify and hold CITY, its rft#tr~rs, agents anti employee& harmless from ,and against an. ' and all li,a'o l.ity, damages,, costs, claim,,-, and expentcs proximately-cau;-e4 or ;x.n connectl,on with CONSULTANT'S negligent or wrcngful acts .in the performance of this. a„reoment (including, but not limited to such :! labi.l:ity, cost, damage, loss, alain or expense arlaing from, the death or injury to an arent or employer of CON- SULTANT, his otiboont;raotor, or of PITY or damage to the property t, of CONSULTANT, his subcontractor or CITY) , except whcre such 4 liahility, damages, costs, losses, claims or expenses are caused R. sol,el.y=, by the negligent or wrongful :acts of CITY or any o its agents or empaoyees including negligent omissions or commissions of CITY, its agents or employees, in c(nnection with the general supervision or direction of the work to be performed hereunder. SECTIOil 5, WORKERS' Ct?MPE14SATION: a CONSULTANT shall comply with all of the provisions of the e Workers' Compensation Insurance and Safety Acts of" tie State of V'c California, the applicable provisions of Division 4 and a of the California Labor Code and all amendments thereto; nd all si.-Jlar state or federal acts or laws applicable, ind Uhall indemnify and hold harmless CITY from and against all claim,-, demands, }payments, suits, acii;i ns, proceedings and Judgments of every nature and description, including attorney's "ees and costs presented, brought or, recovered against CITYfor or on account of any liability Poo ' faaliwe to obtain Workers' Compensatlon inc,urance ror employees employed under this a ree ant SECTION 6. INSIIRANCIP CONG1Jfa1rA:.1'1 agrees tofurnish t4 01T. , in a form Acceptable to vhe City rittorne-y, ano maintain in force until the completion of ?RO,gCT a general liability insurance policy in which CITY is named as an additional insured. The policy shall. insure CITY, Its f officers and employee's while atti.ng nfi#:hin the ar ,)pe or their duties for the acts or omi asions of CONSULTANT in connection uitb PROJECT, The pollay shall provide for lot less than the following :. k z amounts; Combi::ed single limit bodily injury and/or property w ` damage of $300,000 per cccurrence. Such*policy of insurance shall.specifically provide that any other insurance carried by CITY which may be applicable shall be deemed excess and 0ON-- ; SULTA N'S insurance 'primary despite any conflicting provisions s, in CONSULTANT'S policy to the contrary. SECTION 7. INDEPENDENTC014TRACTOR: It is further understood and aSreed that CONSULTANT is, and shall be acting at all times as an Independent contractor hereir and not as an employee of CITY. Co1iSULT,ANT shall secure at its expense, and be responsible :for any and all payment of Income tax, social security, state disability insurance compensation, u'nem- p?oyment compensation and other payroll deductions for COUSULTANT and its officers, agents and employees, and all business license:,, if any, in connection with the services to be performed hereunder. SECTION 8. CITY STAFF ASSISTANCE: CITY shall assign a staff coordinator to work directly with C';1sSCLTAd1I.' in connection: with the Work of this a�I`i't'sIlwnt SECTION 9 PROVISI0N VORPAYMENT: In consideration of the performance of the ahove described engineering services,, CITY agrees to pay CO:4S bLTANT an amount based upoR the fee schedule breakdown as set fortl-s below 4 `F;tt tIrD1L.s iRliKIC:Jt1 Payment for engineering services shall be as set Forth in this agreement and outl1ned in the Request for Proposal a.n shall, ` be based upon the following hourly rates, but shall not exceed 16, 000. 00 Principal do.%io per hour Project Manager -- $44.00 per hour Office Design $ 36. Jt3 per hcu. ' Design Drahting II � 3d.(�D per hour Design Drafting l Zq.OQ - per hour'i 3-Man Survey Party $112 . QO �s per hour 2- Man Survey Party $ 94. 4i er hour per 1U '.uFsso "'" UU hour In House Clamp°iterr $30.00 per hour In House Plotte" 2.00 per aainute SECTION 10. EXTRA yss,fF K , (al In the events of a Uthori,zati.on, in w rit n by the City Ens ,ineer, of changes fron tine work as ln'Ucated in Fxhibit "A" or for rather writterx per•min.,,lan aut hor°izir`, ^ adiitional wer.1k not co, -- tompltited herein, additional. );or;pen vitl'In s�lrl l , 0 "ilIcn."Od for -,uc.a .so long az the prjor iiX''itt,en approval roidal vf* CITV Is oLfiitit'ie . (b) GONSUUZANT shall. ;submit montF-¢I r t' L' ? L:.E„. :;"ct� C i ;5 1eo h yy (� f{ yY y work }gyp where the t/he area whe e wo was comp C{ py (� y� y p ry } 4:�fed and I,i�A..o associated �� y� time fo, cQ{',h- pletiOn tO the C >t; Engineer for apprlo Al . tror°k peg fovmeu, I_It tho request of CITY, OtItZi.de thu- limit spec fleet In 1*10z agreement ,15 to be de,a3F;nateL ac "EXTRA WORK" on mont bl.t" i.n o c#Ys I Work pert .formed .in connactJon with an authorizvd , 1rt,tPn krhan, e order syrill be so d031rnat-od ort wild invoice. SEC` IOAN 11. TE'AMINA' IOM OF f0i TRAC` All work shah, be Mono in a good and workmanlike manner and .t CITY reserves the ri,g,.at to terminate services hereunder b- written notice at any time with oz, without cause, and whether or nolt PRO- jECT has been fully completed. Any termi nation hereof, and any r special instructions inns hereunder shall bn made by and through the City Engineer, and :irig, uhich may be delivered In person; to CONSU..:'P�;1T or mailed tbro. h the narmal course of fa mail., to its now --established business addres•• . in the event this „..� : 4,x., agreement is cancelled, all drawings, deslCns, tapecif'ications and: ' appurtenant data may be used by CITY without additional cast to CITY, Should CITY decide to terminate this a ree ent for ,,ny r.,eason, COIISUVPA14T zhal.i be entitle;J to payment, on an hourly basis in accordance 'r7.7. Lh the rate schedule he veln, for vor:i C'•�.ix - pleted prior to Writte:l notification. This, �;,-reemesnt; i .i per.�onal service and the super- I visory work her,..�under shall. not De del.ejate,< to 'Inn person or entity without the consent or CITY, C'',tio uTf' NT agrees that no regular rumployet, tiAj` C°IV111Y shall be emplcy�d by its firm during, the time ;.hat this agr—e ement is i1 effect. ..4Ltr, n R1 W1TMESS WIJEREOP, the parties hereto have caused this ar gree- -ment to be executed by and through their authorized officers ar. the �4y� day, month and year first above written. CONSULTANT: Hail & Foreman, Inc. a, a`l fa:rnia oration, T`it C'�a��s`• sx .. X /Va municipal corporation A�z t i 1> iy o r ATIP Om y kd City fl t to rn�'," .itEr�Ii'xWL:D AND .APi'1<.OVL IUXTIA°i'VD hIM APPPOIVEL`., Exhibit: A April 17, 1981 Subject: Request for Proposals for Professional Services; 13th Street Storm Droin; CC-5o2 Ti,e City of Huntington Beach Is -cepling proposals for the furnishing of professional engineering services required to design and award a drainage facility project in the 13th Street area as shown on 'he attached map. Your firm is invited to submit a proposal. P The purpose of the storm drain is to eiiminte a flooding condition that occurs whenever a medium to heavy rain falls on the area. Public and private property damage has cost the City and the properly owners large surns of monr for repairs and maintenance. In order to alleviate the flooding at the low point of the d, `irage area the first pha3e of the proposed master planned storm drain must be constructed from the ocean outlet to Orange Avenu 5 The selection of the consultant for this project will be based on the following; b 1. Familiarity and prior experience with this type of project. 2. Ability of the consultant to complete the work and have plans and specifications heady to adverilsa for bids by aeptember 1, 1981. the s ope of the work to be p<,rformed by the consultant will include,' ut is not limited to, the following; I. A hydrology study of the ent ire tributary area kind a review of the existing drainage system to determine: the extent of the existing deficiency. 2. Prepare a storm drain olignment study to determine the best routing and alignment of the facility from the ocean outlet to Orange Avenue and a ti Request for Proposals -2- Aprii 17, 1981 3. All required preliminary and design surveying including, b+it not limited to, complete topography, 25 feet cross sections and rim and flow line elevations of • existing manholes and catch basins within the final aligriment light -of -way, r 'from the storm drain cutlet to 100 feet north of Orange Avenue (Phase 1). Construction surveying will be arranged for by the City and will not be a part of I. thpw>rk to be provided by the �^onsultant. p' 4. Condi cat a deto;led utility search including coordinating relocations and `` 0' taotholinq done ! y the utility owners where necessary. Provide survey for pothole..i utilities. Prepare and send all prellminary and final utility notices required. $, Prepare hydraulic calculations for the approved alignment of the Phase 1 storm drain,. Attached is the City's storm drain design criteria. #. ' 6. A review of the Various alternative design possibil'ties including costs for eacti. s: 7. Preparation of plans, specifications and co,,' estimate accessory to advertise the project for bids. Plans shall be on City furnished lincns with standard City title block:. Specifications shall be based on "Standards Specifications for Publ',a Works Construction" (Green Book), the City's Standard Special Provisions and Cal -Trans Specifications for the work in the State of California right-of-way. Provide two , oil borings (one near pacific Coast Highway and the other near Grange Avenue) to ri depth of five feet below the flow line of the proposed storm drain. 9. Process and obtain all necessary permits and erlsfements for the construction of the Phase I construction. This includes the Coastal Commission and State of California. 10. Prepare plans and specifl=r;ations to replace existir n grated inlet catch basins with City standard side openhng catch basins on l "nth Street fr am Pacific Coast Highway to Palm Avenue. Also include necessary structures and baffled catch basins to trap debris and sillper Water Quatity regjl;rernents for discharge into the ocean. If. Attend all meetings and hearings, regardiog this project including the pre -construction conference. 12. Correct all errors and omissions found in fhe contract documents that enayy occur during construction, Make ai! revisions to reflect the "as built" <:ondli ons of the project. 1`1 Answer -.,. 4stions and provide information pertaining to tit, project during construction. Request for Proposals April 17, 1981 r: The City Wiff be responsible for the followings '.7; 8 1. Provic'Ing all ova>'able existing information, such as ties, bench marks,- existing f improvement plans, etc. 2. Process environmentcl documents. 3. Printing, of contract documents for bidding. 4 Advertising for bids and awarding of the construction contract. `4W' S. Construction con tact administration and inspection. Furnishing construction Surveying. K In your proposal for this project, please include the following: 1 A list of similar projects which you have previously co, ,pleted, giving locsatlon, cost .and agency. 2. A proposed schedule For implernentaton and completion of they project. 3. A KFt Of Dersonnd who would be assigned to the project with a brief resume of each inca'3ding recent projects they have been associated with and in what capacity. 'indicaite who would be the project Engineer. 4. Any suggestions to help expedite the project or special concerns that the City shouldbe made aware of. The City's standard form agreement for professional services is attached to inform you of insurance and other miscellaneous requirements. .af#haa,agfa competitive bidding AvIll riot be used as a basin for awarding this professional services agreement, please Include your fee in the proposal. Express the fee in a schedule: s1vwIng yaur hourl;r rates with a fixed maximum amount (not to exceed) for the project. = , r"-ollowing receipt and review of all proposals submi tte% the consultants tl.avght to be ; most qualified may be interv:eued prior to flr:`" se eclion. If you are interested insui,nitting a proposal 'or these services, it should be sub-,nitti d to the City's Public Worltis Cie-..+artment lay May 1, 1981. Identify the proposal with the notation " 13th Street Storrs Drain, Attention: George Tindall", 5houW yt a require irdditiotaal information, . ontact Mr. George Tindall or Mr.8i11 P atapoff of the Department of POlic Works Gt (7: `'` '"'6-S431 Very trufy yoursx Maui �', Co�c t, l�ii it for of, P�1{ik Works El imures b M2.02 RA-0 r ti, R2 MR'02-fY. R7 ttscey Ht °1 P2 ' RQS-q C2.0- Re t .rY$ Ri c, i .k ROS'0 �T R, ^2' 0-Ct3 R t�' U fil 'c C Rc � .•; # C A; J c s♦.4 al t«RI rir N .4 ro p4_1••r Rar•CL•af .y T: +� ` .. ,� ''t.'4 q .p. �lH7i �1 C F - t ^0 I 1 ( 4 >*. t . fir, Q r� ✓n ;� � i1 RIO 41 i 7 t e LEGEND ' r APPROX. VRAj tiA +i gOU65AggREA pL '� � '� •Y J V.4a" iv i•�:r�'1 i �( LY x jjjj ,. °;. 'y4' •.,A rye i?i'if` � ���,* x �� n , ♦ �,tt• i�T �.yy� �' 4k:(` �,x r�•� f �'�I +�'`., .. . r ,t`,:. >.S ��,M1�i�7 `J���r1i {� 7 p'� ! 4x Y � ,t t r J•e t• 1 L Z•(�r! bP • Jy�;`n �f��Y ,t ex ° p �..q ���, 7 '� . D, 4`y� �/'• it ''�'�p�+�,�kxP� f^'R � ♦�� � ; OI,F};�:Tarpy� •±{irj � �{AVY P4 �r +{� t h P t, f x j b AITv AIREA fy axr+aa�r«a�zi�w�za'�c.K�rti�z - r '�+'1t�;:i `:�t�!Ltd"?P.`'Ae'"k:�$�1't6ARi��iiW,�;��.t"n4°^+i'i�Y�::bCe• STOR-M DRUAIN A 1f-,r1i'o1oqy & hydrw] ir- iw! c'-.ibm1tted por Oran County L.113.A. DesicIn Manual.,;. B, AIJ. bviDdinqs shall be proLecLed frpm f lnodintj dori,nq 100-year frequency storm. C . 1. Onsite design storm is 10 yoars froquoncy. Iv e strop condit'ons for catch basins and the connectinq storm drains, use 25 year frequency. 2, t,)Msito dosi,4n st,)L-ra frequency subject to -Ln6ividual review by the City, D . 1, Velocity should note exceed 20 FPS in standard wall R.C.P. 2. Where velocity exceeds 20 F11S, spocial wall It, CJ1. with 41 minimum of I 1/2-inch stool cloaranct, on both Lho insilc and outside surfacos shall b(-- tvwd. 3- Maximum Velocity in special cov--'r R.C.11. shall bo 45 ITS, B . on artorial hiqh,,,fayn, rino (1) 12' lane each direction should bo clear of water, with '� 10 year storm. F. On local. streets, floss should not c-,xceed of curb, for a 10 Y0'4r storm, G. maxii-mim in C13's 0,5' bi-,Iow jnleC 01-) olQvatio-i- H. once wat,-:r is pickod up in a storm drain, it r-hould remain in Lhe system. 1. Pipo size may riot he decreased downstroxii without the Ciziy's approval. J. Dranching of rlow i.criot allowod, X Submit r-alcuratiow-, lhasv-d on orwrqy qrndo I i!lk- Mid JAOL hydraulic grade, line and prov-JOL, hydraulic data ort plan. L. The ratio of norinal velocity to nrit:ical vclociLy uhould bo less than 0.5 or, cheater than 1.2. M. cast-in-plact- pipe call bo usoa 'withil, the rowl'way section (wr howovor a qv('A(;y reporL will lit, rCqkti�°ed- T1 caSt-ill- plact, pipe it, 1.v be used os an illt-orn'.1jo, <r for Hw cast -in -place pipe sbal i Int, of projeot, entlineer is requirt-d to revise cons4truction plan to in4icate tbo ac-tual Pipe iised, ct QEPARTMENT OF: PUSLIC WORKS, GOF HUNTINGTON BEACHAPPRom' -�;-; r6r�A;9e-- CALIFORNIA -.7 M ATE-' REVISIO T suS.kDARD St.orm. Drain Ens(�mmiL wi(lth be detorminod in the following 1110 n. rl C. r (1 36" stwill Dist.,jnco fiun; 11op of pipo to cirotind level t i lilt, S 1 5 + dig- rooter C) f 1) + 2.01 21 When cover oxcoed.s 10' use 2 be low 2. 1) = 39' or qrcaLer a. Di tance (%-jlth 10' Or ).Css Of COWvr) fr()aj I -)(,)ti.om of pip(., to ground to el times 1.5 1 r1irlynoter of pipe + 2.0' b j)isttjnre 1,.jort- i-Ijan 101 of cover) boLtar.i of pipo to (ji:omid Invol tmes 2.0 + diameter of pipe + 2.0' - ' j J IT, any case tj)c width Of casement, shall riot .)c, less Umn 10' in Wl-kith. -I 0. Storm drain shall be located at tho center I in(, of tho 0, setnctrt - Sasumcnt shall, be exclusively for storm drain ourpose-i. 'KEAPTMENT OF PUSLtt fiORKS JG TY OF HUNTINGTON BEACH APPROVED:—, 01RE ell 'CALIFORNIA D REV WO N DATE— Ret,.rn original and three c+ pies of ccrrlplateetcertificate tot City of Huntington Beach crept. P.9.Box 190 Hunt-Ington Beach, California 92648 CERTIFiCATE OF iNSURANCC TO CITY OF HUNTiNGTON BEACH, CALIFORNIA A MUNICIPAL CORPORATION .rib�Jnnre. CNaga ml — Originating Pain Aftet 1pwovall By C1ty Altrtr Yellow _ Risk Manager pink , CnV Clerk Gold — City Attorney This is to cartify that the paiicies of insurance as described below have been issued to the insurad by the under- %igned and are In force at this time. If these policies are ;:ancelled or changed in such a manner that will affect this cartif Cato, the insurance torn party agrees to ghee '-V stays prior written nallo, by mail, to City of Huntington Beach, P. O, Box 20.0. Huntington Beach, c atifooia 92648. Ni.me of Insured FIALL & FOREMAN INC-. Address of insured,; 2530 NORTH GLASSELL ST. SAN A Location of !nvtrod Operations ALL OPERATIONS OF INS(`L�.i.O �.....,�._.�, Description of Open-ations SURVEY ENGINEER POLICIM';I I FORCE POLICY NUMBER LIMITS OF LIABILITY EFFECTIVE EXPIRATiON A, Workers Compensation Statutory Employers' tiebllity1)DKUB2 5A340 3/23/8 3?`23/$ S -- 8. Public liability; ` $300,000 combined single limit per occurrence. �odity 1nZury, Manufacturiers and Contractors XX (1) 6502 8379 3/25/8 3/2 5r82 $1 L100 .000Each Person Cornprehensive Genera( [ (2) 20.1— 02484 4/25/8 4/25/$2 S]ry-(fig-j=Each Accident llncluding products completed Operations?.: . Property Damage $3 r fib@ t n 1L0£ach Accident O. Automobile Liability: Bodily injury' fix) s5i2 $A� 3/�/$ 3/25/a2 $ 0 0 @ + l3 0 O Each Person $ 00 Each Accident (2) 203.-1,000,00 Property C?arrga 02484 4/25/F 4i2a/S2 0 S (Eatit Atxident Does policy cover. (Please cheat at least ones All awned automobiles lx j Yes f ) No Non-ownedautLmoblia lX 1 yes i j No Hired automobiles (X 1 Yes l i No 0. Additional lntured Endortementt The insurer agree; that the, City of Huntington Beach and its City Council, and/or all 0ty :Council appointed: groups, committees, cot mixs=4, boards and any other City Council appointed body, And/or elective and appointive officers, "rvarrtt or employees of the City of Huntington Beach, when acting as puch are additional insureds hereunder, for the acts of the insured, and such'sn#u2am shall b mary to any ins rant bf the City $#Hun ington 8apcit j E. Hold 14armG o Agreement: By Insured: _} iSiflna trei' 'A45v'f, . The insured agrees to prole-ot, defend, indemnify and save harmless the -City of Huntington Beach against loss, damage or o` expense by reason of arty suits, elaitst`, dptnands, judgments and causes of action caused by insured, his emftloYees,agents or any wbcbntractbr or by any third party arising out of or In consequence of the parfocmance of all or any operations coveted by thataertificate of, insurance. :._..ram----�;;.__..._.�-�..,-..._......�... :.-:�M..�--�- ._........�...�....._. ...-_,...._ F. Remarks. APPROVED AS TO FORM, GAIL HUT 'ON City Attorney B Deputy City Attorna Fate It, Ir (I,i�8� AUTttCilfr�£ r sENr� RANCE eOMPANY INSURANCE COfc PAN! By Anta'(,�. � slatircn�yfAuthorizat#.ReproSFtnrntlyai!€#�tt .0, BOA. 1162 Atfirl't.#�ti ,'1dt9ress , :�' BOX 1254 t SAx+TTA Ar CA 927L).1 OTIME r Aty Twophone (714) 547-4155 Mi C0M$T0C T11S. CO.: w Lod CA Date June 10, 1982 t Ai'PRC1-VE'Y) BY Submitted to: Honorable Mayor and City Council ; Submitted by: Charles W. Thompson, City Adminzstrato -RK - ^ Prepared by.- Paul E. Cook, Director Public _ CITY E� 4 subject: CONSTRUCTiCNT OF 13th STREET STOJ;M DRAIN; CONSULTANT FEE !+ivD MMIA WORK P.. Statement of Issue, Recommendation, AnaSysis, Funding Source, Alternative Actions, Attachments: x STATMENT OP'ISSUE- Phase I1 of the 13th Street Storm Drain Project can be designed and. constructed with Phase I, but requires City Council approval of extra costs, and approval of phase I extra costs. RECaNVENDATIONc Approve additional fee, not to exceed $11,000.00, for the eesign of Phase II of the project by Hall and Foreman, and authorize and approve payment of $3,294.00 for extra design and drafting 'work on Phase I. ANALYSIS: We have nou received the necessary rigbt-of-way from the State of California Idecreation and Pa--)-- Department, and Phase I is now ready for hid. Considering current construc- tion.ate ,,,terial prices, the Phase I1 portion of the work could be included at very low cost, resulting in a substantial net savings compared to doing two separate projects. The inconvenience and discomfort of local residents 'would also be reduced by one-half (only one construction activity period in the neighborhood), the consulting firm. of Hall and Foreman, engineers, for Phase I, were requested to submit time and cost estimates foz extending their efforts to include phase 11. They have re- sponded with a cost -estimate not to exceed $11,000.00 to complete ,both the preliminary and final design. The design time required would still allow the project to be adver- tised in time to complete construction prior to the normal rainy season. The consultant was required to perform design and drafting, work not originally Considered in the Phase I proposal.. A special desiltation structure design was done, as well as extra work pertaining to a special sewer siphon design necessary to accomodate the new section of the OCSD Coast Trunk S%cer. Vle will be reimbursed for the work on the sewer siphon by the Sanitation District. The net extra cost -will be in the amount of $2,353.00, or. 14,7Sn ALTERNATIVE ARSON': 1� Require a new .7*uest for Proposals issued for Phase II design. This delay would increase the costs of construction and requiri, construction to be delayed until next spring; z E w ,e RCA/13th Street Storm Drain 12- June 101 1982 2 Postpone design of Phase II indefinitely; 3. Avithorize design and construction of additional sections of the stonn drain system. FUNDLNG SOURCE: The funding for this project is provided frc2m the Housing and Community Developitent Block, Grant program (HCD). ATTAC 4WrS Map of Project Area 1 Billing for extra work "` r Project consulting fee schedule¢'= PEC:BG•k r { ,�ATeVIViNr��� MANSION + 4 r t =H It UNIO Fa0 tiJ P i N ! $: `• J "10 WlCHiT # H/GH S TICA ZL FFJ 000 4 1 v 1\ S�aGi ` Q _ ' Ci O i E` SPRIN F , q w 59 w ROCK S �i C y� l COU 7 s✓ r A•'!tM <p Oar ' NASHV , YER 1 TH \CN. MEMP t TH i Now NZ i t z Phase d i ;. Phase t a x 14 . �w OETRr SALT! izi ., A Ni tit Stts ors Dram . i 13t1i STREET (CB\q 2AZ OLD 'TGIV) STORM T3?'c JN ; ODINSULTING FEE Sri; . PROPOSED PHASE 11 DESI v 'rt PHASE I Original. Agreement , . Y . • , a. $ 16,000.00 �f�V E,x~tra (Sewer Siphon) < < . .. 941.00 Extra (Disil.tation. Rasing .. .. 2, 353.0015 OCSD Reimbursement ( 941.00) ' j Net $ 18,353.00 �$ r PHASE 11 PROPOSAL .,. .;. ... $ 11,000.00 Total $ 29,353;00 CONSTRUCTION COST EST1-MATE PHASE T .. ... $56,000,00 PPMSE 11 ' ... ,,. ... $404,000.00 Total $03,000.00 U '.4 31W4 AIRWAY AVENU5 MSTA ME$A. CAU �OHNIA99626 J714) 641-8717 soft x. oil- IM W4 0., P /v / r + CIVIL E14GINEESING . D ENVIRONMENTAL PLANNING LAND SURVEYING c City of Huntington Beach Date 05/11/82 Invoice 0002x° CUst 3129 Job 3129 f FOR PROFESSIONAL SERVICES RENDERED 13th Street Starts Drain CC562 3 P, O. �C 1452 Work Performed outs-70s scope of agreement 4 Des; tation Structure Re -Design $2,353,00 1 , ,.. ` �isb-I. AIMNAY AVENue . CVSTA MESA. CAt.tPOANtA 92626 1714)6AI,071 7. Mr^Mfi �t RE UES i FOR CITY COUNCIL ACTS J,- t Date May 6, 1981 Submitted to: HGnor:able Mayor and City Council &abroitte4by: Charles Thompson,, City Administrator . x 4t3 CM14 r Prepared by: PaT-il B. Cook, Director of public F orks Subiect: 13th Street Storm Drain; CC-S62 F - » Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions, Attachments: Statement of Issue: ;.. k . Proposals for professional engineering services were submitted to the City tin May 1 1981 for the design of thla 13th Street storm drain. Recommended Action: (1) Accept the proposal from Hall & Foreman, Incorporated for a fee not to exceed $16,000 and authorize the execution of a professional service agreement. (2) Appropriate $17,000 f-om the Drainage District 8I) account for the design and other miscellaneous engineering costs (utility explora- tions,, permits, etc.) for this project. Anal sis. On February 17, 1981, the City Council allocated $500,000 of 7th year ,HCD funds for the construction of the 13th 4'treet storm dram in tf�e downtown area. This area has a history of flooding of private and f public property costing the property owners and the City large sums of money for repairs and maintenance. In order to construct the first Phase of the storm drain, a drainage study and storm drain, design zs needed. The following engineering firms submitted propr=sa.ls for the design of the project on a time and material basis not to exceed the amounts shown t,alow Hall & Foremaii, Inc„ $16,000 ;PS 19,000 Arian & Will:'ess Inc. 19,800 Wil dan Associates 397500 RGf Dnoineerina Inc 47 O00 , Berryman Stephenson, Inc. 42,900 Our estimate for the, engineering services was $2S.,000r Based on a revieur of the proposals, it is recommended. that Hall & Foreman, Inc. bo: Awarded the design project; unding Source Drainag-. District 8D $17,000 reject tAq count Nutber> $25620 z�ttnrr��mezats r 1. rM 5. Rrofe.ssi,oftal Service Agreement Location 4 r r taF y • Ma\,.eriY1 R4•Qt�• ,.,x �" a.y _ � �° t i e a i i p wW J v"v^L''•�" k f. r '`'�F°I 'm k y .y,. ,ids'• ` "�k +'q° �A IFi2 } R2 r l RQ$ v)r,`'`rJ` q RI aR1 pi,,,, raAg •''t �nii. Y - Rf Ft t21 C'c.G• 1S',t .. - -..•J �., �a�ax }; . . 5: tS Rt r�'{1 r � .'`. R•i a -fix R7 !` i� FYc'Q• # k �� � H .t �4t �7F{�D t C2 i • ��AF y,N• 1. 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Arguello City Administrator Chief of Administrative Services Subject Proposal for Financing Professional bate May 8, 1981' Engineering Services Relative To``s - 9 lath Street Storm Drain Project FlR 1 81-51 1 In response to the request of the Public Works Department, a Financial Impact Report is heeeby being submitted relative i.o the proposed funding for professional engineering p, services pertaining to the 13th Street storm drain project, previously approved by r the City Council on. February 17, 1981, An appropriation in the amount of $17,000 will be required to fund the contract for these services* Sufficient funding is available in Drainage District 8D for this purpose. Should ' tht. City Council Choose to approve the consultant services agreement, rather than utilizing City forces, the balance in the. Drainage District 8D fund account will be reduced to-$1,687.80, a„Srl. 4 Lam_ ell F. 8, Arguello Chief of Administrative Services FBAIAR/cg r ; 4p WH4 hem... CITY OF HUNTINGTON BEACH FINANCIAi. IMPACT REPORT Project Name 13th Street Storm Drain, CC 562 rt Description Proposal for financier professional engineering services relative' to the 13th Street storm drain project 1. DIRECT PROJECT COSTS 1.1 One -Time Costs Land ----urn., Acquisition Construction ac ties, E ui ment Other Total Cost 17 OOD 17,000 1.2 Recurring Annual Costs Pa tall lAdditl nal Personnel Materials E Supplies Outside Services Revenues Total Gosh ?done Page NON-OOLLAR COSTS None C, 4. BENEFITS TO DEr DERIVED FROM THE PROJECT Will expedite first phase of construction work on storm drain Pro ect with minimum of e3sruption to staff, avoidance .of delay, will lessen potential for storm related �z damages in the future. _... . 5. P90JECT USAGE _;tia,i ly 6, EXPENDITUIIE TIMING Subsequent to City CountiI approval. 7x C-OST 0, 'NOT IMPLErlENTINk THE PROJECT Other tterr a Ives would have to lac considered, which 'could be a time consuming proce:sNr, and necoss'itat-m rearrmiging or setting back other priorities of the Pub-1 io War s epa>+I nt�