HomeMy WebLinkAboutHarris & Associates - 2014-06-167-• Ile) IPI<l 3'
0. "I
Dept. ID PW 14-033 Page 1 of 2
Meeting Date: 6/16/2014
CITY OF .HUNTINGTON BEACH
REQUEST FOR. CITY COUNCIL ACTION
MEETING DATE: 6/16/2014
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
SUBJECT: Approve and authorize execution of Professional Services Contract with Harris &
Associates to provide engineering services to complete the design of the
intersection widening of Brookhurst Street and Adams Avenue
Statement of Issue:
A proposal was received from Harris & Associates to provide professional engineering services for
the final engineering design of the widening of the Brookhurst Street and Adams Avenue
intersection. Staff is seeking City Council approval to contract with Harris & Associates for these
services.
Financial Impact:
Funds totaling $355,350 are appropriated in the current budget year for the engineering design
efforts at this intersection. Funding is $266,512 from a grant from the Orange County
Transportation Authority's (OCTA) Intersection Capacity Enhancement (ICE) program
(87390002.82700) with matching local Traffic Impact Fee (TIF) funds (20690012.82700) in the
amount of $88,838.
Recommended Action:
Approve and authorize the Mayor and City Clerk to execute a professional services agreement with
Harris & Associates to provide engineering services for an amount not to exceed $350,000.
Alternative Action(s):
Direct staff to request proposals from other engineering firms. The time involved may jeopardize
the availability of the OCTA grant funds.
Analysis:
Analysis completed for the City's recently updated General Plan Circulation Element documents the
need for the proposed intersection improvements to maintain traffic operational standards based on
forecasted traffic as growth occurs. The proposed project would add travel lanes on both
roadways. Two additional northbound right turn lanes and one additional southbound right turn
lane would be added on Brookhurst Street. One additional through lane for each direction of traffic
would be added on Adams Avenue.
Initial engineering efforts have been completed and the City prepared and certified an
Environmental Impact Report (EIR) in January 2014. The scope of the initial engineering design
contract was to design plans to approximately a 50% completion level. A grant was subsequently
applied for and obtained from OCTA to fund the completion of the engineering efforts.
HB _15;_ Item 14. - I
Dept. ID PW 14-033 Page 2 of 2
Meeting Date: 6/16/2014
Harris & Associates was under contract with the City and completed the 50% design efforts. With
their familiarity with the project, it is most efficient both from a cost and quality assurance standpoint
to have this firm continue with the engineering design to completion. Terms of the City's grant with
OCTA also specify that the engineering funds must be encumbered by June 30, 2014, thus making
an outside proposal solicitation infeasible.
In order to facilitate contracting with Harris & Associates, it is proposed to utilize an Interagency
Agreement Procedure as allowed by the City's Municipal Code (MC 3.03.08(b)). This allows the
City to utilize another agency's competitive engineering consultants selection procedure, in this
case the City of Torrance. Harris & Associates was selected by the City of Torrance for a relatively
similar project to widen the intersection of two major arterial streets. This enables the City of
Huntington Beach to benefit from the City of Torrance's efforts in the competitive consultant
selection process.
Public Works Commission Action:
Not required for this action.
Environmental Status:
Not applicable for this action.
Strategic Plan Goal:
Improve the City's infrastructure
Attachment(s):
1. Project Location Map
2. Professional Service Approval Form
3. Professional Services Contract
Item 14. - 2 HB -154-
ATTACHMENT
HB -1 ss- Item 14. - 3
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CITY OF HUNTINGTON BEACH * PUBLIC WORKS * TRAFFIC ENGINEERING
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ATTACHMENT
1
Item 14. - 4
HB -156-
ATTACHMENT #2
HB -1 5 7-
CITY OF HUNTINGTON BEACH
Professional Service Approval Form RECEIVED
t, PART I MAY 2 9 2014
Date: 5/27/2014 Project Manager Name: William Janusz Finance Department
Requested by Name if different from Project Manager:
Department: Public Works
PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED
BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY -MANAGER, FOR APPROVAL,
BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I MUST BE FILED
WITH ALL APPROVED CONTRACTS.
1) Briefly provide the purpose for the agreement:
Harris and associates has completed an initial contract to provide 50% design services for the
intersection of Brookhurst Street and Adams Avenue. The proposed agreement will enable Harris and
associates to complete the design efforts.
2) Estimated cost of the services being sought: $ 350,000
3) Are sufficient funds available to fund this contract? ® Yes ❑ No
If no, please explain:
4) Check below how the services will be obtained:
❑ A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted.
® MC 3.03.08(b) - Other Interagency Agreement procedure will be utilized. ok
❑ MC 3.03.08 - Contract Limits of $30,000 or less exempt procedure will be utilized.
5) Is this contract generally cribed o the list of professional service contracts approved by the City
Council? If the answer to t is questi is "No," the contract will require approval from the City Council.)
,❑ Yes f ® No
Fiscal Services Ma
(Purchasing Approval)
6) Amount, Business Uriit (8 digits) and Object Code (5 digits) where funds are budgeted
(Please note that a budget check will occur at the object code level):
Date
Account number
Contractual Dollar Amount
Business unit. object #
Year 1(estimate)
Year 2 (estimate)
Year 3(estimate)
87390002.82700
$26Z500
$
$
20690012.82700
$87,500
$
$
1
iyndWlt:
APPROVE DENI
Ci Manager's Signature
Item -14. -rvice approval form - part i 05 27 14
6 er /2013 HB -1 �8-
(-ok _
? Date
l t Date
Date
Date
Date
,��NttNsro, BEACHCITY too �� ✓��� OF�;
Professional ,
�t 2 Service Approval
Z��rCOUNTY'�S'ti�cA - -
�.
Date: 5/28/2014 Project Manager: William Janusz
Requested by Name if different from Project Manager:
Department: Public Works
PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I & H MUST
BE FILED WITH ALL APPROVED CONTRACTS.
1) Name of consultant: Harris & Associates
2) Contract Number: PWK
(Contract numbers are obtained through Finance Administration x 5630)
3) Amount of this contract: $315,706
Account number
Contractual Dollar Amount
Business unit. object #
Year 1 (estimate)
Year 2 estimate
Year 3(estimate)
87390002.82700
$236,779
$
$
20690012.82700
$78,927
$
$
$
$
$
4) Is this contract less than $50,000? ❑ Yes ® No
5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No
6) Is this contract over $100,000? ® Yes ❑ No
(Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make
sure the appropriate signature page is attached to the contract.)
7) Were formal written proposals requested from at least three available qualified consultants?
❑ Yes ® No
8) Attach a list of consultants from whom proposals were requested (including a contact telephone
number.)
9). Attach Exhibit A, which describes the proposed scope of work.
10) Attach Exhibit B,,,4hich describes1he payment terms of the contract.
Fiscal Sentiger (Purc g) Date
Budget Ko*t
pproval Signature
111�
Director of Finance (or designee) Signature
Loo!
Date
0/5-//Y
Date
professional service approval form - part ii 05 27 14 HB - l 59- Item 14. — 7
REV: December /2013
City of Huntington Beach
FY 13/14 Funds Available by Business Unit Report
Tuesday, June 03, 2014
Object FY 13/14 FY 13/14 FY 13/14 FY 13/14
Account Revised Actual Encumbrance Available
20690012";BrookhurstAdaMs ttP �I, _. ,
82700 - Traffic Improvement 88,838.00 88,838.00
82000 - Improvements 88,838.00 88,838.00
80000 -CAPITAL EXPENDITURES 88,838.00 88,838.00
50000 - EXPENDITURES 88,838.00 88,838.00
Item 14. - 8 HB -160-
City of Huntington Beach
FY 13114 Funds Available by Business Unit Report
Tuesday, June 03,2014
Object
FY 13/14
FY 13/14
FY 13/14
FY 13114
Account
Revised
Actual
Encumbrance
Available
87390002 Brookhurst/Adams intersection
-... .. w ..._..._. ... ., emu,. l ...
._ ..
_.....
.. _.:.
51110 - Base Salaries
0.00
914.46
-914.46
51100 - Salaries - Permanent
0.00
914.46
-914.46
55110 - CalPERS Employer Cost
196.07
-196.07
55120 - CalPERS Employee Cost
10.37
-10.37
55100 - CalPERS Payable
206.44
-206.44
55175 - Workers' Compensation
29.81
-29.81
55260 - Blue Shield - Consolidated
38.74
-38.74
55200 - Health Insurance
38.74
-38.74
55350 -Vision Care
1.73
-1.73
55375 - Disability
4.35
-4.35
55400 - Dental Insurance
4.13
-4.13
55450 - Life Insurance
0.53
-0.53
55300 - Other Insurances
10.74
-10.74
56020 - FICA Medicare
12.86
-12.86
55000 - Benefits
298.59
-298.59
51000 - PERSONAL SERVICES
0.00
1,213.05
-1,213.05
69365 - Other Professional Services
58,328.98
35,954.99
22,373.99
0.00
69300 - Professional Services
58,328.98
35,954.99
22,373.99
0.00
60000 - OPERATING EXPENSES
58,328.98
35,954.99
22,373.99
0.00
82700 - Traffic Improvement
307,688.24
50.25
7,062.99
300,575.00
82000 - Improvements
307,688.24
50.25
7,062.99
300,575.00
80000 - CAPITAL EXPENDITURES
307,688.24
50.25
7,062.99
300,575.00
50000 - EXPENDITURES
366,017.22
37,218.29
29,436.98
299,361.95
HB -161- Item 14. - 9
City of Huntington Beach
FY 13114 Fund Balance Report
Tuesday, June 03, 2014
Object FY 13/14 FY 13/14 FY 13/14 FY 13/14
Account Adopted Revised Encumbrance Actual
00873 - OCTA/Cip Grant
10100 - Checking Account 148,029
10010i POOLED GA$H 148 029
_. .- . �._w....u....._. _
13000 - Receivables 1,565
20101 - Accounts Payable - Trade 0
23000 - Deferred Revenue 0
20100=.CURR:ACC,RUED. LIABILITIES
�'20600 =LIABILITIES 0
31100 - Unres Undes Fund Balance (32,624)
31.000 - BUDGETA RY(EUND,EQUITY
35200 RESTRICFED,FUND.BALANCE
x
30000 TOTAL 'FUND!EQUITY
46300 - Federal Agencies 0 (199,588) (188,481)
46460 - County Agencies 0 (63,000)
51100 - Salaries - Permanent
0
0
2,433
55000 - Benefits
784
51000.: PERSONAL SERVICES
v
69300 - Professional Services
0
99,522
31,279 68,243
60000 OPERATING EXPENSES
0
; 99"5, 2
31279 68 243
82000 - Improvements
0
680,562
348A41 50
83000 - Equipment
0
0
50000:-EXPENDITURES. T =:: ':::. 0 780;084 ...`..>{ 379;719, 71;510
Available 328,854
Item 14. - 10 HB -162-
City of Huntington Beach
FY 13114 Fund Balance Report
Tuesday, June 03, 2014
Object FY 13/14 FY 13/14 FY 13114 FY 13114
Account Adopted Revised Encumbrance Actual
00206 - Traffic Impact
10100 - Checking Account .2,104,849
10010 POOLED GASH 2 104!849
13000 - Receivables 4,438
20101 -Accounts Payable -Trade 0
23000 - Deferred Revenue 0
20100-CURR!ACGRUED<:LIABILITIES; L a
20000 - LIkBILITIES, .'i` =__ 0
31100 - Unres Undes Fund Balance (1,5 5,123)
31'006-'BUDGETARY'FUND EQUITY „a .. (1,505,123)
,, I It
35600 7,ASSIGNED FUND BALANCE 0i
'r- 40f1[ln :Tt)TQ't'Ft3Nl] EOUITY'
42960 - Interest Income (2,000) (2,000) (7,891)
„OF MOP
0)�42955USE
00
7$091)
46300 - Federal Agencies
(15,120)
46000„'REVEN UE FROM OTHER AGENCIES::::o
,
47100 - Public Works
(90,000)
(90,000)
(586,272)
-:47000 CHARGES ,FOR CURRENT SERVICES°_
_(90 000)
30 0a0)
{58fi 272);I
48110 - Sates
0
51100 - Salaries - Permanent
0
0
3,433
55000 - Benefits
1,686
51000-PERSONAL:SERVICES
"'' 0
0
arr
5,,119:
69300 - Professional Services
180,000
220,412
40,412
0
78000 - Expense Allowances
0
60000.ES OPERA MG EXPENS
1sa and
_
U 412
z? ,
_.,., 40 412
81000 - Land Purchase
0
0
0
82000 - Improvements
0
88,838
Available 263,719
xB -163- Item 14. - 11
CD
tv
CITY OF HUNTINGTON BEACH
Capital Improvement Program FY 2013/2014 through 2017/2018
By Fiscal Year
Fiscal Year
:2013/14,
Fiscal Year,3'
2014%15,...
Flsc I Year r `
,201:5(6
F�sc ear
i�,201�O .;Fr
Fi§cal Year
'2017/18
Total 5 Year•CIP
STREETS & TRANSPORTATION
Adams Signal Synchronization
$907,473
$907,473
Arterial Rehab Construction
$2,743,000
$2,200,000
$2,200,000
$2,200,000
--
$2,200,000
$11,543,000
_.............
_......._......._................. -
Arterial Rehab Design
-.............-._................._._....................._._._.._.._.
$200,000
$200,000
_
$200,000
..._.-..............................
$200,000
_...__..........._............._............__._
$200,000
$1,000,000
..................g-.............._ -p g
Beach at Edinger Striping
-..._................_........................_.._...................._.
$177,862
$177,862
Bolsa Chica-Bolsa Signal
$200,000
-.....
_...........................
$200,000
Bridge Rehabilitation;
.......... ..
Bridge Prevent. Maintenance
$1,270,000
$2,000,000
........
$1„200,000
....... ...._._._
$1,,270,000
$3,200,000
_............................_....... _
Ellis and Main Chann'elization
_..._...._........................................._....................:........_
Goldenwest Synchronization
......................_......._._..........-.._.
- $230,000
$334,630
._..................._.........
_.......................__._............_.....
_.....................................................................-
--
-.._........,.........................................................._.
$230,000
----......................_..._............_.........
$334,630
Main and Florida Signals Equip. Replacement
$300,000
$300,000
Warner Synchcronization
$363,884
$363,884
Traff Sig Mod Mag/York & Ada_ ms/Bushard
Traff Sig Mod Got/Talb/Heil & Spring/McF
$847,000
$748,300
$8.........................
$748,300
Atlanta Widening
$27902,420
1,300,000
....__.
_.............................__............_.._
$4,202,420
- - - ........_._..._
Beach & Warner IPP
-- ..
Brookhurst Adams IO.P
.._........
_ $149,300
$398,468
-......................._.....
_._................_......................._
_....__
$149,300
.._....._.........__._....-
$398,468
Edinger Synchronization
$220,625
$220,625
SR28 Stacey -Clegg
$473,246
$473,246
Talbert Synchronization
$29,320
$29,320
Yorktown-Huntin ton Modification
$50,000
$50,000
TOTAL
i $14,545,5281
$4,900,000
$2,400,000
$2,400,000
$2,400,000
$26,645,528
Distribution Improvements
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
__............ .......... ........ .......... ....._............._
$5,000,000
- ._._............ -
Corrosion Control
- -
$150,000
$100,000
$100,000
$100,000
-
$100,000
$550,000
_................ _............... _.......
Production Improvements
$1,250,000
_............................................................._
$1,000,000
-._.._.........._.._....................................._.._....-
$1,900,000
$200,000
.................
$200,000
._.........._......_.....
$4,550,000
_._...
-................................................... .........._.._...- -
Peck Reservoir Dual brive
$1,500,000
-............_................._....._........_
_............_..................................._.
$1,500,000
................................................................. --
Water En ineerin Studies
g...............................1......_.._..__
Water Facilities Security
. _..__.. ........._.__
Water Main Replacements
..........
... $100,000
$686,000
$4 500,000
$100,000
__
-
$3,000,000
...._
$100,000
- .....
-._. ..... ......_
$1,000,000
... $100,000
$1,000,000
__.
$100,000
......
$1,000,000
$500,000
......... ..._..
$686,000
_.
$10,500,000
-.__. .........._........_. _
---
Well 8 Irrigation
$165,000
$600,000
_..............._......._..-............_.
_..
$765,000
Well 9 Treatment
$200,000
$600,000
$800,000
TOTAL
$9,551,0001
$6 400 000
$4100,000
$2,400 000
$2,400,000
$24,851 000
TOTAL $56 086 728 $22 228 250 $11,950,0001 $10,290,0001 $10,250,0001110 764 978
317
5 yrCIP by year
TfITLE Brookh �rsfEStree and`
Adams Au�Oue u
Interse tlon,,lrppr�u,et
Rrolec F„µ' t i$
FUNDING DEPARTMENT::
Public Works
DEPT. PROJECT MGR:
William Janusz
SCHEDULE:
Design Complete: FY 2013/14
Construction Complete: N/A
�-r
CD
Streets and Transportation.xlsm
FxnanflarllFnr.
PROJECT COSTS
Prior
FY 12113
FY 13114
FY 14115
Design/Environmental
$ 530,000
$ 355,350
$ 486,882
Construction
Project Management
Supplementals
%{
Continuing
$ 398,46
Other
--- ---
TOTAL
$ 530,000
$ 355,350
$ 486,882
$ 398,46Ir
:::�
FUNDING SOURCES
Prior
FY 12113
FY 13114
FY 14115
GMA (OCTA) Grant
$ 530,000
ICE (OCTA) Grant
$ 266,512
Traffic Impact Fee
$ 88,838
TOTAL
$ 530,000
$ 355,350
MAINTENANCE COST IMPACT:
Additional annual cost:
COMMENTS:
Final Design is awaiting completion of EIR
379
TOTAL PROJECT COST: $ 885,350
PROJECT TYPE: New
CATEGORY: Transportation
Brookhurst & Adams IIP
W
Dniision/Fund;:.
Descrr tion
P._....__
"' mount
-..
Development processing, inspection, special services, parcel review,
Engineering/Development-100 ...................E
IR
review, infrastructure funding study...................................................................................
$155 to
General Services-100
........... ---_.
Ins ection/Testing Services
_ ..... ...
. $20,000:
Consulting arborist, tree surveys, litigation reports, streets surveys,
Maintenance Operatons-100
...
special reports, afety/scial training
$15 000 '
Transportation Management-100
Traffic studies, minor design, plan check, special studies .............. ......
$10 000:
Traffic Impact (206)
Traffic studies, minor design, plan check, special studies
...............-
$1:80 000 .
Gas Tax (207)
Construction management, inspection, testing, project design
$200'000
- --!Project
Nater Service Fund (506) _j
CC1
_.._._ ---..__.._.
Project design, construction management, inspection, testing
-=---- .._.
$899 200 `
.....
Sewer Service Fund (511)
_ _..........................................................................._................ _.........
Project design., construction management, inspection, testing
...................
$125 000
_
Grants & Restricted Funds
i Project design, construction management, inspection, testing
$408i000
---
..-...... ....
i
_—
——....... ...._..................
............................................................................................ .__
......... ................_
--
Total Professional Services
:=$2012900:
Avail Balance
968,305
Requested :Vendor . Requester> Date'
10,000.00 Moffatt & Nichol Ken Dills 12/11/2013
87,500.00.
Harris ;& Associa, William Janu:
5/29/2014
75,000.00
City of Irvine Todd Brousse
11/19/2013
50,000.00
CM for Sr Center Todd BroussE
5/12/2014
120,000.00
Associated Lab Derek Smith
7/24/2013
200,000.00
Pacific Advanced Civil Enginee
12/11/2013
5,400.00
Go Live Technolc Ken Dills
3/11/2014
9,195,00
Geoscience Jay Kleinhein,
4/12/2014
200,000.00
Water Sampling Derek Smith
5/21/2014
25,000.00
Hall & Foreman Brian Raglanc
5/15/2014
262,500.00
Harris & Associa William Janu;
5/29/2014
rttanf, ff , 'ti noaa
H ARRIS
ACORD. CERTIFICATE OF LIABILITY' INSURANCE NJDA2912DDlYYYY)
TE
7/29/2013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOTCONSTITUTE A CONTRACT BETWEEN THE ISSUING 1NSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement(s).
PRODUCER
Hub International
NAhIE: _
PHonE 925 609.6500 925 609 6550
A,C tla Ex1 : (ABC, No):
HUB Int`I Insurance Serv. Inc.
P.O. Box 4047
Concord CA 94524-4047
_ _ —
EMAIL
ADDRESS:
IIISURER(S)AFFORDIHGCOVERAGE
..__... NAICB
INSURER a: Hanover American Insurance Co
36064
INSURED
Harris & Associates Inc.
INSURER a: Lexington Insurance Company
19437
INSURERC: Travelers Prop Cas Co of Amer
25674
Attn: Susan Mandilag
INSURER D. Catlin Specialty Insurance Co-_ _
15989
1401 Willow Pass Rd., Ste. 500
INSURER E : Liberty Mutual Fire Ins Co
23035
Concord, CA 94520
INSURER F
envenacca CFRTIFIr]ATIP tJIIKARFR• REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
+ CC cc -- ---
0RR TYPE OF INSURANCE ADDLSU6pT..__..._.-----POLICY NUMBER tSO61DrYEFF h710A!OIDnYY LIMITS
HISRA
GENERAL LIABILITY
ZZF920172203
8/01/2013
08/01/2014
EACH OCCURRENCE
s2 000 000
PREIAIS S{Ea onto}
$1,000,0 9-- --
X COtittERCIALGENERALLIAeIUfY
MED EXP (Any one rson) '
$10p000 _-
CLAIIA&MADE N OCCUR
PERSOAWL & ADV INJURY -_
$2,000,000 _
X
Ded:0
GFNERALAGGREGATE—
$4000000
GENLAGGREGATE WSrTAPPLIES PER;
PRODUCTS -COl.IP/OPAGG
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DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORO 101, Additional Remarks Schedule, it mote space is required) rp romm,
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Workers Compensation policy excludes monopolistics states NO, OH, WA, WY. l -•-
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General Liability & Auto Liability Additional Insured status granted, if required by written
contract/agreement, per attached forms 421-0778 09D9 & CA2048 0299. No deductible applies to each and every /
(See Attached Descriptions)
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648-2702
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
01988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010/05) 1 of 2
Item 14. — 48 9IM2353575
The ACORD name and logo are registered marks of ACORD
V841
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ATTACHMENT #3
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
HARRIS & ASSOCIATES
FOR
ENGINEERING DESIGN, SURVEY AND TRAFFIC ENGINEERING
SERVICES FOR BROOKHURST STREET AND ADAMS AVENUE
INTERSECTION WIDENING IMPROVEMENTS
THIS AGREEMENT ("Agreement") is made and entered into by and between the
City of Huntington Beach, a municipal corporation of the State of California, hereinafter
referred to as "CITY, and HARRIS & ASSOCIATES, hereinafter referred to as
"CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to provide
engineering design, survey and traffic engineering services for Brookhurst Street and
Adams Avenue intersection widening improvements; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of
professional service contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
The scope of services and main project elements are set forth in Exhibit
A, attached hereto and incorporated herein by reference into this Agreement.
CONSULTANT hereby designates Randall Berry, P.E., who shall
represent it and be its sole contact and agent in all consultations with CITY during the
performance of this Agreement.
14-4254/110141 1
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with
CONSULTANT in the performance of this Agreement.
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of
CONSULTANT are to commence on IZ004-516 , A0 (the
"Commencement Date"). This Agreement shall automatically terminate three (3) years
from the Commencement Date, unless extended or sooner terminated as provided herein.
All tasks specified in Exhibit A shall be completed no later than twelve (12) months
from the Commencement Date. The time for performance of the tasks identified in
Exhibit A are generally to be shown in Exhibit A. This schedule may be amended to
benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT.
In the event the Commencement Date precedes the date of final execution,
CONSULTANT shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein,
CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified
in Exhibit B, which is attached hereto and incorporated by reference into this Agreement,
a fee, including all costs and expenses, not to exceed Three Hundred Thousand
Seven Hundred Six Dollars ($315,706.00.).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit A
or changes in the scope of services described in Exhibit A, CONSULTANT will
14-4254/110141 2
undertake such work only after receiving written authorization from CITY. Additional
compensation for such extra work shall be allowed only if the prior written approval of
CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the payment schedule set forth
in Exhibit B, attached hereto and incorporated herein by reference into this Agreement.
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder,
including, without limitation, all original drawings, designs, reports, both field and office
notices, calculations, computer code, language, data or programs, maps, memoranda,
letters and other documents, shall belong to CITY, and CONSULTANT shall turn these
materials over to CITY upon expiration or termination of this Agreement or upon
PROJECT completion, whichever shall occur first. These materials may be used by
CITY as it sees fit.
8. HOLD HARMLESS
To the fullest extent possible by law (including, without limitation,
F
California Civil Code Sections 2782 and 2782.�O, CONSULTANT hereby agrees to
protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed
officials, employees, agents and volunteers from and against any and all claims, damages,
losses, expenses, demands and defense costs (including, without limitation, costs and fees
of litigation of every nature or liability of any kind or nature) arising out of or in
connection with CONSULTANT's (or CONSULTANT's subcontractors, if any)
negligence, recklessness or willful misconduct related to performance of this Agreement
144254/110141 3
or its failure to comply with any of its obligations contained in this Agreement by
CONSULTANT, its officers, agents or employees. CITY shall be reimbursed by
CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this
obligation. CONSULTANT will conduct all defense at its sole cost and expense and
CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply
to all claims and liability regardless of whether any insurance policies are applicable.
The policy limits do not act as limitation upon the amount of indemnification to be
provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One
Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -
mentioned insurance shall not contain a self -insured retention without the express written
consent of CITY; however, an insurance policy "deductible" of Ten Thousand Dollars
($10,000.00) or less is permitted. A claims -made policy shall be acceptable if the policy
further provides that:
A. The policy retroactive date coincides with or precedes the initiation
of the scope of work (including subsequent policies purchased as
renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents
that might give rise to future claims.
14-4254/110141 4
CONSULTANT will make every effort to maintain similar insurance
during the required extended period of coverage following PROJECT completion. If
insurance is terminated for any reason, CONSULTANT agrees to purchase an extended
reporting provision of at least two (2) years to report claims arising from work performed
in connection with this Agreement.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder,
CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of
the City Attorney evidencing the foregoing insurance coverage as required by this
Agreement; the certificate shall:
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. promise that such policy shall not be suspended, voided or
canceled by either party, reduced in coverage or in limits except.
after thirty (30) days' prior written notice; however, ten (10) days'
prior written notice in the event of cancellation for nonpayment of
premium.
CONSULTANT shall maintain the foregoing insurance coverage in force
until the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from the provisions for indemnification of CITY by CONSULTANT under this
Agreement. CITY or its representative shall at all times have the right to demand the
14-4254/110141 5
original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and
timely manner, the premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of
this Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and
all payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for CONSULTANT and its
officers, agents and employees and all business licenses, if any, in connection with the
PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and
workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any
time with or without cause, and whether or not the PROJECT is fully complete. Any
termination of this Agreement by CITY shall be made in writing, notice of which shall be
delivered to CONSULTANT as provided herein. In the event of termination, all finished
and unfinished documents, exhibits, reports and evidence shall, at the option of CITY,
become its property and, shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder
shall not be assigned, delegated or subcontracted by CONSULTANT to any other person
or entity without the prior express written consent of CITY. If an assignment, delegation
14-4254/110141 6
or subcontract is approved, all approved assignees, delegates and subconsultants must
satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
employee in the work performed pursuant to this Agreement. No officer or employee of
CITY shall have any financial interest in this Agreement in violation of the applicable
provisions of the California Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be
given either by personal delivery to CONSULTANT's agent (as designated in Section 1
hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a
sealed envelope, postage prepaid, and depositing the same in the United States Postal
Service, to the addresses specified below; provided that CITY and CONSULTANT, by
notice given hereunder, may designate different addresses to which subsequent notices,
certificates or other communications will be sent:
TO CITY:
City of Huntington Beach
ATTN: Travis Hopkins
2000 Main Street
Huntington Beach, CA 92648
(714) 374-1628
TO CONSULTANT:
Harris & Associates
Attn: Randall Berry, P.E.
22 Executive Park, Suite 299
Irvine, CA 92614-3705
(949) 655-3900
14-4254/110141 7
17. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a
consent/approval to any subsequent occurrence of the same or any other transaction or
event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be
valid unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and
descriptive phrases at the beginning of the various sections in this Agreement are merely
descriptive and are included solely for convenience of reference only and are not
representative of matters included or excluded from such provisions, and do not interpret,
define, limit or describe, or construe the intent of the parties or affect the construction or
interpretation of any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed
as a whole, according to its fair meaning, and not strictly for or against any of the parties.
If any provision of this Agreement is held by an arbitrator or court of competent
jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate
or affect the remaining covenants and provisions of this Agreement. No covenant or
provision shall be deemed dependent upon any other unless so expressly provided here.
As used in this Agreement, the masculine or neuter gender and singular or plural number
14-4254/110141 8
shall be deemed to include the other whenever the context so indicates or requires.
Nothing contained herein shall be construed so as to require the commission of any act
contrary to law, and wherever there is any conflict between any provision contained
herein and any present or future statute, law, ordinance or regulation contrary to which
the parties have no right to contract, then the latter shall prevail, and the provision of this
Agreement which is hereby affected shall be curtailed and limited only to the extent
necessary to bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed
shall, irrespective of the date of its execution and delivery, be deemed an original. Each
duplicate original shall be deemed an original instrument as against any party who has
signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the
immigration and naturalization laws of the United States and shall, in particular, comply
with the provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of
any subcontractor work involving legal services, and that such legal services are
expressly outside the scope of services contemplated hereunder. CONSULTANT
understands that pursuant to Huntington Beach City Charter Section 309, the City
144254/ 110141 9
Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for
payment of any legal services expenses incurred by CONSULTANT.
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or
enforce the terms and/or provisions of this Agreement or to secure the performance
hereof, each party shall bear its own attorney's fees, such that the prevailing party shall
not be entitled to recover its attorney's fees from the non -prevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the
laws of the State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow
has the power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in
the event that such authority or power is not, in fact, held by the signatory or is
withdrawn.
28. ENTIRETY
The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm's length negotiation, and that
each has had the opportunity to consult with legal counsel prior to executing this
144254/110141 10
Agreement. The parties also acknowledge and agree that no representations,
inducements, promises, agreements or warranties, oral or otherwise, have been made by
that parry or anyone acting on that party's behalf, which are not embodied in this
Agreement, and that that party has not executed this Agreement in reliance on any
representation, inducement, promise, agreement, warranty, fact or circumstance not
expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain
the entire agreement between the parties respecting the subject matter of this Agreement,
and supersede all prior understandings and agreements whether oral or in writing between
the parties respecting the subject matter hereof
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized officers on _ (�(,�L ZA , 2014.
14-4254/110141 11
OCIATES
print n
ITS: (circle one) Chairman/President/Vice President
AN
By: k, �
rSecreentary/
ITS: (circle onehief Financial
Officer/Asst. Secretary - Treasurer
CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of
California
Mayer
C' Clerk
f�19�
INITIATED AND APP O ED:
Director of Public o
REV ND APPROVED:
Manager
APPROVED AS TO FORM:
�City�Akttorney
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14A254/110141 12
E3
May 28, 2014
Mr. William "Bill" Janusz, PE
Associate Traffic Engineer
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
Harrissoc'iates
Shaping the Future, One Project at a Time sM
Subject: Proposal 100% Design — Brookhurst St / Adams Ave Intersection Widening
Dear Bill,
Harris & Associates appreciates this opportunity to provide professional engineering design,
survey and traffic engineering services for the preparation of a 100% Plans, Specifications and
Estimates (PS&E) for the subject Brookhurst Street & Adams Avenue Intersection Widening
Improvements. The following will present the main project elements, scope of services,
schedule and fees, all of which are based on our recent scoping meeting with and subsequent
input from City staff.
Harris Team
The Harris & Associates' Design Team (Harris Team) assigned to this project has completed
many similar projects and will be led by Randall Berry, PE who will serve as the overall Project
Manager. Gary Solsona, PE, QSD will serve as the Assistant Project Manager and will be
involved on most every aspect of the project during the 100% PS&E design process. Albert
Grover & Associates (AGA), led by Mark Miller, PE will serve as Harris' traffic engineering
sub -consultant. California Watershed Engineering (CWE), led by Vik Bapna, PE, CPSWQ
will serve as Harris' water quality sub -consultant. LOR Geotechnical (LOR), led by John
Leuer, GE will serve as Harris' geotechnical sub -consultant. KDM Meridian (KDMM), led by
Rich Maher, PLS will serve as Harris' topographic survey sub -consultant. Finally, C-Below,
led by Nick Loera will serve as Harris' utility detection survey and utility potholing sub -
consultant.
Background
The City of Huntington Beach proposes to widen all four legs of the intersection of Brookhurst
Street and Adams Avenue to comply with the City's responsibilities for roadway capacity
improvements. The Harris Team was previously contracted to provide a project study report
and 50% plans and estimates, which has been completed and culminated in the
recommendation of a 10' lane option.
Currently the intersection consists of three through lanes and dual left turn lanes in each
direction. There are existing right turn lanes in the east and westbound directions. Existing
right-of-way widths are 120 feet on the north leg, 120 feet on the south leg, 120 to .123 feet on
the west leg and 100 to 111 feet on the east leg.
In short the project at the Brookhurst Street/Adams Avenue intersection will add a fourth
through lane along the north, south, east and westbound approaches, add dedicated right turn
lanes in the north and southbound approaches and add bus turn outs at key locations. The
22 Executive Park, Suite 200 Irvine, CA 92614-4705 949.655.3900 f.949.655.3995 irAne@harris-assoc.com
Mr. William "Bill" Janusz, PE Page 2 of 10
Brookhurst / Adams Intersection 100% PS&E Proposal May 28, 2014
previously established WB right turn lane will be shortened slightly to avoid impacting the
existing bank building.
The City has recently certified the Environmental Impact Report (EIR) for the project, which will
now allow for the project design to proceed to the PS&E phase, including the determination of
partial right of way (RNV) acquisition needs and utility relocations in anticipation of the project.
Because all of the required property acquisitions might not be immediately obtainable the
project will be required to be constructed in phases. Since the details regarding the phasing of
the construction are still pending, it has been decided that two (2) phases will be required. This
will provide flexibility during the coming design phase.
Project Scope
The following will present an outline of our proposed scope of services. It is our intent that this
outline provides enough detail so our approach is clearly. defined. It should be noted that the
scope is based on discussions with City staff, our familiarity with the project site and our
understanding of the project goals. We would welcome the opportunity to discuss additions,
deletions and revisions with City staff.
Phase l: Preliminary Phase
Task A Kick-off Meeting, Analysis and Review
1. Meet with City staff and hold "kick-off' meeting. Our approach as well as design
criteria, requirements and procedures would be discussed. Direction from the City
staff would be obtained and the project schedule would be reviewed and confirmed.
2. Obtain any available additional information from City records pertaining to the project
including recently constructed bank site improvements at the SW corner.
3. Contact the utility companies to notify them of the anticipated impacts and to start the
utility coordination/relocation efforts, such as the power pole relocations and other
utility relocations and determining "prior rights" of utility companies as to who will be
responsible for the costs associated with all major utility relocations.
4. Prepare a firm project schedule and kick-off meeting minutes.
Task B Supplemental Topographic Survey (KDMM)
Since Harris already utilized KDMM to obtain a topographic survey of the project limits during
the previous study phase only a limited amount of supplemental topographic survey will be
required. The supplemental topographic survey will primarily be required at the southwest
corner where recent development has occurred, which changed the topography, and as a
contingency to pick up specific data/details where additional survey is determined to be needed
throughout the project limits.
SW Corner: KDMM will collect supplemental topographic information of existing conditions at
the southwest corner (9800 block) of Adams/Brookhurst. This location was the site of a former
Shell gas station that has since been demolished and a bank building has been constructed
within this property. The proposed survey limits will extend thirty (30) feet into the property from
existing street RAN, and will include collecting the locations of the current (major) building
corners.
Harris & Associates
Mr. William "Bill" Janusz, PE Page 3 of 10
Brookhurst / Adams Intersection 100% PS&E Proposal May 28, 2014
General Supplemental Survey: KDMM will all make available two (2) days of additional field
survey augmentation to collect specific data, as needed / directed by Harris and City staff.
Task C Utility Detection Survey & Utility Potholing (C-Below)
Harris will utilize C-Below to perform a Utility Detection Survey with a focus on the parkway
frontage areas where the widening will occur and just beyond (in the street and private lots).
The Utility Detection Survey deliverable will be a horizontal and vertical utility location plan to
verify and supplement the utility location record information already collected and plotted on the
50% plans. This survey will reduce the amount of potholes needed and allow better advanced
planning as to where best relocate the catch basins, traffic signal poles and SCE poles.
Harris will also utilize C-Below to provide up to fifteen (15) utility potholes at key locations
related to the proposed storm drain catch basins, traffic signal pole locations and SCE pole
locations, as required.
Task D Geotechnical / Pavement Investigation (LOR)
Harris will utilize LOR to perform a pavement investigation to determine the current subsurface
conditions along the subject roadway. This will include measuring the current asphalt concrete
and aggregate base thickness and collecting subsurface soil samples at select intervals for
determination of soil engineering properties to assist the design and construction of the street,
storm drain and minor retaining wall improvements. Note: The Harris Team also considered
including a separate soils investigation (percolation testing) to determine the feasibility of
infiltrating stormwater runoff into the ground as part of the permanent water quality
enhancement features. However, due to the presence of high ground water, which known to be
is less than 10-feet deep, infiltration was deemed not to be a feasible water quality measure
and thus the related soil testing would not be required. Also note that City staff did not
anticipate rehabilitating the existing AC pavement as part of the project, since it was recently
repaved, and thus this will not be the focus of LOR's pavement investigation, nor Harris' design
improvements.
LOR's scope includes the following:
1. Review of available data for the project and any additional reports/plans prepared
as available.
2. Obtain a no -fee permit from the City of Huntington Beach for work in the street
and coordinate the boring locations with the Harris & Associates.
3. Mark the core/boring locations and contacting Underground Service Alert of
southern California.
4. Traffic control will be provided in general accordance with the Manual for Uniform
Traffic Control Devices (MUTCD). (The preparation of detailed traffic control
plans is not anticipated.)
5. A total of six (6) borings to depths of approximately 5 feet below the current
asphalt concrete surface and/or storm drain invert, whichever is deeper based on
the proposed storm drain alignment are currently proposed. All borings will be
repaired with cold patch asphalt concrete.
6. Test selected samples of the subsurface soils to verify the soil classification and
determine their various soil engineering properties. Laboratory testing on
samples obtained from each core/boring will include: moisture content and in
place density of the relatively undisturbed samples obtained from various depths;
Harris &Associates
Mr. William "Bill' Janusz, PE
Brookhurst / Adams Intersection 100% PS&E Proposal
Page 4 of 10
May 28, 2014
and laboratory compaction characteristics, direct shear, soluble sulfate content,
sand equivalent, and sieve analysis testing on bulk samples obtained. Based on
the results of the indicator testing (sieve analysis and sand equivalent), each soil
sample will be evaluated and R-value tests will be performed on choice samples.
Additional testing will be provided to develop the required soil parameters for the
anticipated retaining wall design. All tests will be conducted at LOR's
geotechnical laboratory, which is Caltrans Certified.
7. Evaluate all data developed and formulate recommendations for new pavement
structural design and construction of the storm drain including groundwater
mitigation, if any, trench wall stability, and trench backfill.
8. Prepare a detailed report presenting the findings, conclusions, and
recommendations. The scope includes the preparation of a draft report and the
issuance of a final report that incorporates comments from the design team and
City staff.
Task E Update Topographic Base Sheets
Since Harris already prepared project base sheets as part of the previous study and 50% plan
preparation phase the primary anticipated updates to the project base sheets will be related to
the supplemental topographic survey (southwest corner where recent development has
occurred and any specific supplemental survey locations) and due to the utility detection survey
information and finally per any subsequent field walks by the project team.
Although the study phase plans were prepared at a scale of V = 20' it is anticipated that the
PS&E phase base sheets would be prepared at a scale of 1 "= 40' in order to make room for
profiles to be included on the plans. The number of plans required will be as follows (includes
up to two phases requiring two different PS&E packages):
Sheet Description
Sheets Required
Title Sheet
Up to
2 Sheets
Typical Section & Details Sheets
Up to
2 Sheets
Street Widening Plan and Profile Sheets
Up to
12 Sheets
Storm Drain & Water Quality Plan and Profile Sheets
Up to
4 Sheets
Retaining Wall Plan and Profile Sheets
Up to
4 Sheets
Traffic Striping & Signing Plan Sheets
Up to
2 Sheets
Traffic Signal Modification/Interconnect Plan Sheets
Up to
2 Sheets
Street Light Plan Sheets
Up to
2 Sheets
Cross Section Plan Sheets (at 50' intervals)
Up to
10 Sheets
Total Number of Sheets = Up to 40 Sheets
NOTE: Traffic Control & Phasing details will be clearly established in the project
specifications such that the contract will be responsible for developing the related Traffic
Control & Phasing plans.
The Street Widening improvement sheets will be subject to approval by City staff and will
include at a minimum the following information:
• Centerlines and Stationing
• North arrow, graphical scale, bearings, distances and key dimensions
• Existing / proposed roadway right-of-way locations
Harris & Associates
Mr. William "Bill" Janusz, PE Page 5 of 10
Brookhurst / Adams Intersection 100% PS&E Proposal May 28, 2014
• Pertinent Topographic features within the project limits
• Surface and Sub -surface utilities
• Disposition of existing features and utilities, construction notes and callouts
Roadway cross -sections at 50' intervals and at key locations will be refined to show existing
and proposed improvements. They will be prepared in 'working drawing" format that is
presentable for inclusion in the plan set. The existing cross sections would be prepared utilizing
a Digital Terrain Model (DTM), which has already been developed in the study phase and is
based on the survey point cross sections. The DTM also facilitate the generation and
refinement of the existing / proposed profiles.
Additional comprehensive field reviews of the street and adjacent areas would also be
performed to photograph the project, check the base sheets, confirm the accuracy of the
survey and review all existing conditions that may affect the design.
Phase II: Construction Documents (PS&E)
Based on the City -approved 10' lane alternative the following tasks would be performed to
prepare the 100% complete PS&E construction documents.
Task A Construction Phasing Study
As previously mentioned, because all of the required property acquisitions might not be
immediately obtainable the project will be required to be constructed in phases. A study of the
possible construction phasing alternatives will be the first priority once the updated base sheets
are prepared. Constructability, LOS benefits, utility impacts, interim striping, private property
impacts and repercussions and various other elements will be taken into consideration and
detailed in a matrix. Since the details regarding the phasing of the construction are still
pending, it has been decided that two (2) phases would be required. This would provide
flexibility during the coming design phase.
Conceptual layout exhibits will be prepared by AGA showing with resulting interim striping and
widening proposed with each phase. Once a clear understanding of the proposed construction
that is to be included in each phase is established then the Harris Team will proceed with the
preparation of PS&E documents.
Task B Construction Plans
All construction plans as listed in the previous section would be prepared in AutoCAD in
accordance with the appropriate City design criteria and standards and submitted at the 75%,
90%, and 100% completion levels.
Task C Engineer's Opinion of Probable Construction Costs
Refine the construction quantities and prepare an itemized Engineer's Opinion of Probable
Construction Costs with each submittal in a computerized excel spreadsheet format (template
provided by City).
f�
NWHarris & Rssodates
Mr. William "Bill" Janusz, PE Page 6 of 10
Brookhurst / Adams Intersection 100% PS&E Proposal May 28, 2014
Task D Project Specifications
The Harris Team will prepare the project specifications using the City's standard "boiler plate"
specifications and prepare the Special Provisions / Bid Schedule portion of the Construction
Specifications and Contract Documents suitable for bidding and awarding of the Contract.
These special provisions will be incorporated into the City's standard construction document
package. NOTE: Traffic Control & Phasing details will be clearly established in the project
specifications such that the contract will be responsible for developing the related Traffic
Control & Phasing plans.
Task E Water Quality Enhancements (CWE)
CWE previously prepared a Preliminary Water Quality Management Plan (P-WQMP) for the
project during the study phase. CWE's proposed scope of services during this PS&E phase is
as follows:
Task D1 — F-WQMP Preparation
CWE previously completed the preparation of a P-WQMP for this project and under this task
will complete a Master F-WQMP. This will eliminate preparation of separate F-WQMP for each
of the possible two phases of construction. The purpose of preparing the Master F-WQMP is to
meet the City of Huntington Beach's stormwater discharge requirements under the 2009
Orange County Municipal Stormwater National Pollutant Discharge Elimination System
(NPDES) Permit, issued by the California Regional Water Quality Control Board under Order
No. R8-2009-0030, NPDES No. CAS618030. Streets, roads, highways and freeways of 5,000
square feet or more of paved surface shall incorporate United States Environmental Protection
Agency (USEPA) guidance, "Managing Wet Weather with Green Infrastructure: Green Streets'
in a manner consistent with the maximum extent practicable (MEP) standard.
CWE will use the previously prepared P-WQMP and provide further details and complete the
remaining sections that were not part of the P-WQMP. CWE has assumed there the Best
Management Practices (BMPs) proposed in the previously prepared P-WQMP would stay
essentially unchanged or only require minor refinements. The Master F-WQMP will be wet -
signed and stamped by a California Registered Civil Engineer. The scope provides for
incorporation of corrections from plan reviews with the City staff and resubmittal of the Master
F-WQMP for review and final approval. The scope includes up to two (2) reviews with the City.
The scope also provides for up to one (1) meeting with the City. Harris will work with CWE and
City staff to incorporate the resulting BMP's into the PS&E documents.
Task D2 — SWPPP Preparation
CWE will prepare a Draft SWPPP in accordance with the requirements in the Construction
General Permit (CGP) 2009-0009-DWQ, National Pollutant Discharge Elimination System
(NPDES) Permit, and special provisions of the project. Upon timely receipt of requested
information, a project specific SWPPP (2 copies) will be completed for submittal within 14 days.
Task F R/W Acquisition & Temporary Construction Easement LD and Maps
Once the project layouts are approved and the designs are far enough along the preparation of
the legal descriptions (LD) and maps for the anticipated partial property takes and temporary
construction easements can begin and would include the following:
WKNarris-& Associates
Mr. William "Bill" Janusz, PE Page 7 of 10
Brookhurst / Adams Intersection 100% PS&E Proposal May 28, 2014
1. Prepare sixteen (16) partial RM/ acquisition legal descriptions and maps
based on the proposed improvements. The City already provided preliminary title
reports and/or will provide updated preliminary title reports, as needed, for all
affected parcels.
2. Prepare sixteen (16) temporary construction easement legal descriptions
and maps based on the proposed improvements.
Task G QA / QC Reviews
Prior to the submittal of the 90% plans, specifications and estimate submittal for City review, a
thorough review of the said documents will be performed, by an independent experienced
project manager, to confirm their quality, clarity, constructability and that all of the projects
intents are being met. The review process will include a second thorough "back check" review
of all recommended corrections. Harris & Associates will also use internal QA/QC Manual
(copy available upon request) that includes plan check lists.
It will also be very important that an internal review is performed by Harris & Associates staff of
all sub -consultant submittals (reports, plans & estimates) so that they are confirmed to be
complete, match the intended project scope and latest civil plan layouts, avoid conflicts
between plans and conform to City provided direction and requirements.
Task H Construction Document Processing (City Reviews)
1. Submit five (5) sets of plans (as previously detailed), specifications and estimates
at the 75%, 90% and 100% completion levels to the City for review and
comment.
2. Review results of the City's plan check review (a coordinated multi -department
response) and discuss as necessary.
3. Make agreed upon revisions and corrections to the plans, specifications and cost
estimate after the City's detailed review and resubmit to City.
4. Upon final completion, acceptance and approval of the 100% plans,
specifications and estimate by the City, provide the City with a project file
including the following information:
• Utility coordination logs, field notes, data, calculations and correspondence
• Photos (labeled/indexed)
• Original signed reproducible plans on Mylar
• Camera ready original specifications
• Electronic files of PS&E
Task I Utility Coordination
Identify and coordinate with all utility companies affected by the project. Prepare and issue
appropriate utility notifications and perform related follow-up coordination. Notifications shall
consist of the following:
1. Prepare preliminary utility notices and send preliminary plans to utilities.
Request all horizontal and vertical (depth) record information. Request that utility
companies pothole all facilities in the widening areas where depth information is not
known. Initiate the anticipated relocations process.
M
K Harris & Associates
Mr. William "Bill' Janusz, PE Page 8 of 10
Brookhurst / Adams Intersection 100% PS&E Proposal May 28, 2014
2. Monitor responses from utility companies.
3. Establish "prior rights" for impacted utilities that must be relocated to determine who
will be responsible for paying for unavoidable utility relocations.
4. Coordinate with utility companies regarding relocations, adjustments and/or other
coordination efforts of their facilities and City owned facilities (including streetlights,
fire hydrants, sewer, water, storm drains and traffic signal improvements).
Coordination will also include subsequent revisions to the PS&E documents, as
applicable.
5. Coordinate with utility companies regarding relocation coordination efforts of their
facilities.
6. It is anticipated that the City will issue the third and final utility notice for the first
phase of construction since the plans typically will need to be signed by the City and
include critical information regarding the bidding and construction schedule, and
when the pre -construction meeting will occur. However, Harris will provide the City
with a summary list of utility impacts/contacts/etc. so as to facilitate the issuance of
this final utility notice by City staff.
Task J Feedback / Progress Meetings
In addition to the Kick-off meeting we anticipate holding three (3) feedback/progress
meetings as the work progresses.
PHASE III: Bidding & Construction Assistance
During the bidding and construction phases Harris will:
• Remain "on -call" to provide interpretation of the drawings and specifications as
requested by City staff.
• Attend the pre -construction meeting.
• Provide consultation during construction, including construction document
interpretation, clarifications, and review of material submittals, shop drawings and
Change Orders, as required.
• Prepare electronic "As -Built" record drawings of plans using City provided construction
plans that document any revisions made during construction.
Exclusions:
Specifically excluded from the project are:
• Study and/or improvement of the mainline storm drain.
• Street rehabilitation of the existing pavement.
• On -site parking lot circulation studies, designs and construction details.
• Utility relocation designs.
• Percolation soils testing and related infiltration designs related to runoff water quality.
• Traffic Index (TI) calculations (City to provide)
• Phase I or II soils testing/study related to potentially hazardous soils in the area, if any.
• Environmental clearances / processing.
• Landscaping and irrigation design.
• Landscape setback variance processing.
• Outside agency permits.
• Obtaining updated Preliminary Title Reports, if needed.
on
Harris & Associates
Mr. William "Bill" Janusz, PE Page 9 of 10
Brookhurst / Adams Intersection 100% PS&E Proposal May 28, 2014
• Right of Way acquisition exhibits, appraisals and negotiations.
• Public outreach meetings or other meetings not listed herein.
• Prepare and execute all utility and outside agency agreements.
• Provide advertising, print bid documents, review the construction bids and award
construction contract.
• Provide construction staking, construction management, administration, inspection, and
materials testing as required during the construction contract.
Gr_harlulrk
Harris proposes to provide the services outlined in accordance with the following project
schedule. The schedule would commence upon receipt of a Notice to Proceed (NTP) and is
approximately a thirty two (32) weeks (Approx 8 months) schedule. Harris is prepared to
begin immediately and would be happy to revisit (and potentially accelerate) the schedule to
accommodate the City's needs, as required.
CALENDAR WEEKS
NTP 3 Fi 9 17 15 is 71 24 27 .1n 33 3R 39
HA CRY,. P1-1A5E 5
.. ..i .. <.. .. ,,, ... .,r..,. ire . Yo-
., i
..
.. ... ...
..,...
• KICK OFF MEETING
• GATHER INFORMATION
• SUPPLEMENTAL SURVEY
• UTILITY DETECTION SURVEY'+"^
• UTILITY POTHOLING
• GEOTECH STUDY
PROJECT BASE SHEETS
un: 1
'iP�HA`SE��1. •P &E'DOC ME
'.,'
�
'ay 1 •
. r. i
h ;
f' '
-
• CONST. PHASING STUDY
• CITY FEEDBACK MEETINGS
I
X
• REFINE PHASING STUDY
• CONFIRM 2 CONST. PHASES
LIMITS
X
• PREPARE PS&E TO 75%
• WATER QUALITY DESIGN
• QA / QC REVIEWS
• CITY REVIEW OF 75% PS&E
• R/W & TCE LEGAL DESC/MAPS
• R/W ACQUISITIONS
X
• PREPARE PS&E TO 90%
• CITY REVIEW OF 90% PS&E
• UTILITY COORDINATION
• UTILITY RELOCATIONS
X
• 100% PS&E AT CITY FOR BID
_ .,nE::..
,�-.
PHASEiI :$ID:'COIiIST- �515�r;K-
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• BIDDING & CONST ASSISTANCE
IX
MW
Hanis &'Associates
Mr. William "Bill" Janusz, PE Page 10 of 10
Brookhurst / Adams Intersection 100% PS&E Proposal May 28, 2014
FEES
Harris proposes to provide the services for the total hourly "not -to -exceed" fee presented
below. Also see the detailed fee breakdown spread sheet that is the source for this number.
These fees should be considered as a negotiable offer and we would be happy to discuss them
in association to our proposed scope of work and make revisions where mutually agreeable.
Note: the hourly rate schedules for Harris & Associates and all sub -consultants shall remain
affective and unchanged for the duration of the project.
TASK FEE
PHASES I —111: 100% Plans, Specifications & Estimates: ................... $315,706
The fees above include all printing costs and would be invoiced monthly, based on the actual
hours spent. Outside Agency fees are not included.
We welcome the opportunity to discuss additions, deletions and alternatives, as required, with
City staff. We appreciate the opportunity to be of continued service to the City of Huntington
Beach and look forward to a successful project.
Sincerely,
Harris & Associates
/ �=,� ��X77
Randall G. Berry, PE
Design Manager / Associate
WN
Hams & Associates
EXHIBIT B
EXHIBIT "B"
Payment Schedule (Fixed Fee Payment)
1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee
set forth herein in accordance with the following progress and payment schedules.
2. Delivery of work product: A copy of every memorandum, letter, report, calculation
and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate
progress toward completion of tasks. In the event CITY rejects or has comments on any such
product, CITY shall identify specific requirements for satisfactory completion.
3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment
due. Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making
satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall
approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the
invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an
invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the
schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the
parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or
until this Agreement has expired or is terminated as provided herein.
4. Any billings for extra work or additional services authorized in advance and in
writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly rate charged for
such time. Such invoices shall be approved by CITY if the work performed is in accordance with the
extra work or additional services requested, and if CITY is satisfied that the statement of hours
worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice shall be treated as separate and
apart from the ongoing performance of the remainder of this Agreement.
Surfnet Exhibit B
EXHIBIT B
Fixed Fee Payment
City of Huntington Beach
Brookhurst / Adam Intersection Widening PS&E Improvements
M ay 28, 2014
Tahla of TaskslParsnnnairrima nar Task
M
M Harris & Associates
R. Berry
TASKS
PD /
Q/UQC
MGR
SR. PROJ
MGR
SR. PROJ
ENGR
PROJ
ENGR
EITICADD
TECH
AGAfTraRlc
KDMM/
Survey
LOR!
Geotech
C•Below /Utility
Detection •
Pothole
CVJEI
Water Quality
10%MARKUP
ON COSTS
TOTAL COST
$ PER HOUR
$210
$195
$165
$130
$85
PHASE I - PRELIMINARY PHASE
A. Kick Off Meeting
3
6
1
$ 1.575
Data Collection & Initial Utility Coordination
1
1 8
16
1
$
$ 2.875
B. Supplemental Topo Survey
$ 6,480
$ 648
$ 7,128
C. Utility Detection Survey
$ 5,870
$ 587
$ 6,457
Utility Potholing 16 each) at $7921each + markup
2
8
$ 11,880
$ 1,188
$ 14.078
D. Geotech I Pavement Investigation 6 cores)
$ 9,980
$ 998
$ 10,978
E. Update Base Sheetsy�({
2
4
12
12
S -
$ 3,630
m�IP'A iry.cl;rY2C1Ytl�i, ' «TTi+'ay ''
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team".�
PHASE11-PS&E110C MENTS
A. Construction Phasing Study (set limits for 2 Phases
12
16
r,7..
$ 14,500
$ 1,450
$ 22,2W
B. Construction Plans to 76%
Civil Plans (up to 34 sheets, 2 Phases)
8
24
90
90
$
$ 48,210
Traffic Plans (up to 6 sheets, 2 Phases
$ 20,000
$ 2,000
$ 22,0D0
Construction Plans to 90% and 100%
Civil Plans (up to 34 sheets, 2 Phases)
8
24
90
90
140
$
$ 44.810
Traffic Plans (up to 6 sheets, 2 Phases)
$ 10,000
$ 1,000
$ 11,000
C. Engineer's Opinion Construction Costs - 90% & 100%
4
8
16
$ -
$ 3,460
D. Project Specifications - 90% & 100%
7
32
$ -
$ 6,645
E. Water Quality Enhancements (F-WQMP & SWPPP)
4
16
8
24
$ 7,500
$ 750
$ 14,750
F. WIN Acquisition Descriptions and Maps (16 each) at $2,0001each
1
6
$ 32,000
$ 3,200
$ 36,3a5
Temp Const Esmts Legal Descriptions and Maps (16 each) at
$1,6001each
1
6
$ 25,600
$ 2,560
$ 29,345
G. QA I QC Reviews
24
2
6
6
6
$ -
$ 7,710
H. Construction Document Processing Coordinating City Reviews
2
12
$ -
$ 2.370
I. Utility Coordination
2
a
16
16
$ -
$ 5,150
J. Feedback I Progress Meetings 3 each
8
12
$
$ 3,540
$li#t�' .�5. ...',. " �;c: iL"vF�._ '"?'c�.'4�Su�'`.i�`:n•'3`wa. �Ka. •
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PHASE III - BIDDIN &CONSTRUCTIOKIACCICTAKIrP
Bidding Assistance
8
8
$ -
$ 2,880
Construction Assistance I As -Built Plans
16
24
16
$
$ 8,440
Total Hours =
40
121
354
222
450
1
1,187
DESIGN ND TOTAL COSTS 1
$8,400 1
$23.595 1
$58,410 1
$28,860 1
$38,250
$44,500
$64,080
$9,980
$17,7501
$7,5001 $14,381
$315,706
Approkmate Percent of Budget $
3%
7%
19%
9%
12%
14%
20%
3%
6% 1
2% 1
5%
100%
E
ry;KDM MERIDIAN
Fee Schedule
VaEEd Through October 1, 2014
PROFESSIONAL SERVICES:. HOURLY RATE:
Project/Survey Manager
$175.00
Project Surveyor
$160.00
Survey Technidan/D.raf er
$120.00
Clerical/Administrabon/Technical Aide
$ 75..00
Expert 1lUitness ( hour minimum)
$350.00
Survey Crew (1 person)
$170.00
Survey Crew (2 persons)
$250.00
Survey Crew GPS (3 persons)
$330.00
REIMBURSABLE&
RATE:
Supplies, Reproduction, Rental of Special Equipment
Cost } 1Q%o
Subconsultants
Cost + 10%
Lodging, Airfare (Remote Site)
Lost + 10%
Meal Expense (Remote Site)
$ 50/daylperson
Mileage (Remote Site)
$ 0.60/mile
Mote: Government Agencies and/or private landowner fees, map flings, research
materials, etc. are extra to contract costs.
Remote Sites -are one hundred or more miles distant from our office..
A minimum of 4 survey hours per day Will be charged for field crews..
Overtime shall be charged at 1.35 times the regular rate as shown above, with the
exception of Sundays and holidays..Rates for Sunday time shall be 2.0 times the regular
rate and Holidays .shall .be 2-5 times the regular rate as shown above Double time pay
will :be .charged .at a rate of 2:0 times the regular rate as- shown above.
The above rates shall be charged portal to portal (time spent on .projeof site plus travel
time) excluding lunch .breaks.
Daily -overtime billing for field survey work during the work week (Monday through
Friday). does not commence until S .hours of on -site work has been .completed (does not
include travel time to and from site). Travel Time Is charged at regular rates as shown
above, and will not be charged at overtime rates.
221AI Aspn :Street, Suite C, Lake Forest Gardomia.9Z630
Telephone: .949 768-0731 Facsimile: 948 768-3731
KDMMerichan,com
EN
E-arris & Assaciates
CITY OF HUNTINGTON BEACH
HOURLY RATES
EFFECTIVE JULY 2014 — JUNE 2015
ENGINEERING DESIGN HOURLY RATE
Project Directors
$210-250
Senior Project Managers
$190-220
Project Managers
$180-195
Senior Project Engineers
$160A75
Project Engineers
$130-45
Technical Support
$80-110
Administration
$70 85
Notes: Hourly rates include most direct costs such .as travel, equipment, computers, communications and
reproduction (except large quantifies such as construction documents •for bidding purposes).
CWE
2014 Rate edule',2,3
Engineer] Scientist Rai`_ Hour
Senior Project Manager
$195
Project Manager
$170
Senior 'Engineer
$148
Project Engineer
$130
StaffJDesign Engineer
$108
Assistant Engineer
$81
Senior Environmentat ScieritistyPlahner
$110
Environmental Scientist/Planner
$81
Construction Services
Resident Engineer
$129
Senior Construction Inspector
$113
Construction Inspector
$99
Field Survey
licensed Surveyor $138
3-Person Survey Crew $188
2-Person Survey Crew $157
SuRRort Services
GIS Specialist
$lilt
Senior Engineering Technician
$84
CADD Drafter
$81
Engineering Technician
$75
Administrative Assistant
$71
General
Direct Expenses
Cost plus IGOA
:Submntract Services
C,ostplus 10%
Spepblized Goiriputer Applications (per hour)
$15
Mileage
Cuirent IRS Rabe
Field Vehicle — Hourly
$12/hour
Field Vehicle— Daily
$80/day
Field Vehicle — Monthly
M5001morrth
B&W Photocapies (per page)
$0109
Color Photocopies (per page)
$0.49
Rates will be adjusted annually based on the uS Department of -Labor, Bureau of Labor Statistics, Consumer Price
Index'for All Urban Consumers.
Rates for field equipment health and safety equipment, and grapllical supplies presented upon request.
Based on CWE maintaining tGenml Liability Insurance for bodily :injury and property damage with an aggregate
limit of $2,000,000 per occurrence. In the event `the .Client desires additional coverage; CWE 4011, upon the
ciientfs written request, obtain additional insurance and adjust the above billing rates accordingly.
Harris & Associates Reference No. 4378.P
April 7, 2014
It will take approximately two working weeks to schedule and conduct the field
investigation services. The actual field work will be conducted in one day. Upon
completion at the field investigation approximately two to three working weeks will
be necessary to conduct laboratory testing., evaluation, and preparation of the report.
Infiltration Testing
Description
Estimated
Quantity
per Unit
Extended Cog
FIELD
Staff Engineer: Hark Borings/Obtain Permits
4
$110/hour
$440.40
Project Engineer/Geologist
6
$1301h►our
$780.00
Mobile B61 Drill Rig and Crew
6
$340/hour
$1,800.00
Traffic Control Services
2
$1,700/day
$3,400A0
Infiltration Testing
1.2
$88/hour
41,056.00
Sub -Total: $7,476.0
OFFICE
Clerical
3
$60/hour
$160:00
Drafting
2
$70ftur
$140.00
Project Engineer
4
$130/hour
$520.00
Sub -Total: $M.00
NOT TO EXCEED GOST ESTIMATE: $8,316.00
It will take approximately two working weeks to schedule and condu at the field
investigation services. The actual field work will be conducted in two days. Upon
completion at the field investigation approximately two to three working weeks will
be necessary to conduct laboratory testing., evaluation, and preparation of the report.
INSURANCE CAPABILITIES
LOR Geotechnical Group, 'Inc. carries general liability, auto insurance on all of our
vehicles, professional liability, and worker's compensation. Our insurance capabilities
are as follows:
General Liability: 41,000, 000 per occurrence, $2,000,000 aggregate
4
ALBERT
ROVER &
SOCIATES
SCf{EwiFoFHouRLY RATES
EFFECTIVE SEPTEMBER 1, 2011
Nricipal/Pres{dent
Vice President
Director of Project Development
Senor Transportation Erigineer
Senior Design Engineer
System Integrator
Senior Associate
Transportation Engineer
Design EngineerfSen for Signal Systems Speciaiist(Consiruction Inspector
Associate Transportation EngineedGivil Engineering.Associate
Transportation Engineering Associate
Signal Systems Specialist
Signal Systems Technician
Senior CADD Operator
Project CoordinatortErigineer
CADD Operator
Assistanl Transportation E-ngineedAssisLuit Engineer
Trafiic,Enumerator, Engineering Aide
Engineering Aide ll
Council/Commission Meetings, Hearings, etc, (Billing Rate + $50 Surcharge)
Expert Witness (Billing Rate + $5D Surcharge)
Expert Witness - Deposi#ionfCourt (Bilfing Rate + $100 Surcharge)
SubconsAhts will be billed. -at --cost plus .20%
$ 275
$ 250
$ 250
$ 20D
$ 185
$ 180
$ 170
$ 165
$ 150
$ 140
$ 135
$ 135
$ 12.5
$ 125
$ 110
$ 110
$ 90
$ 75
$ 5.0
$ 1 ,0D0
Minimum
$ 1,000
Minimum
$ 1,000
Minimum
Condsons ofVAaoe- lire above rates are typically effective for a ZP-month period bt9AGA maintains Vie right lo.change Me biUmg rates at
any brae for wrveniewe ofrecordkeeprng. 7herefore,.a11bOfmgs mill alvW be at the then cogent brlfrng fatas, This t47i1 not 8lfec7 any agleed
upaoAvff orrntt-to-exceed fees.
INVOICES WILL BE SUBMITTED MONTHLY AND SHALL BE DUE AND'PAYABLE WITHIN 30 DAYS. FINANCE CHARGES MAY BE
ACCRUED.I)AILY ON UNPAID BALANCES BASEDQN A 10%ANN[1AL PERCENTAGE RATE.
TRANSPORTATION CONSULTING ENGUCERS
211 E. ?mperiai Hwy., Suite 208,Ramton, CA :M2 .
(714) 992=299D PAX (714) 992-2M F-Rga: ap@a1bertgrwerc=
Ow
SUBSURFACE IMAGING
Code Service
Ground Renetrating Radar
351
Concrete / Masonry - Location affeinforcing steel, conduit. Thickness determination....... $
353
Utility Locating- used in conjunction with electromagneticlocator ........
_..... ....... ....... _.._. $
355
Assistant Technician - See terms and conditions for requirements ... ._....._
..... _..._._ .,... $
Travel Time -per technician .......... ........ _. _ ... ......,....... _.__...__..___..___.__...... $
Utility Loci ing - E€actrcn-nagnatic Locator
371
Locate Water, Power, Communication, Gas & Waste Lines .... ...__
375
Assistant Technician - See terms and conditions for requirements _._..__.._.__........_.__..
$
Travel. Time- per man ...... ___ ......... ____ ._........� ._._......._..
_.............._.. $
radkog,-?Fhp
361
tonerete /Masonry up to 4' thick- location & s'n-Ie of
362
Concrete /Masonry4% 14" thick- location &size of
363
Film - Up to 14` x 17"...... ___...,,_ ....... ___ .............
._............... $
366
Travel Time - Equal to hourty rate of service provided-.... ...... ._.. _._
................ _.... _.
$67
Mileage .................... _._....................................................._...................—.........._..,...
$
368
Vehicle Fee ._ _,.......... _......... ._ . _...... _.... ..... � _....._...._...._ _-__..._.... _.._... $
Mapping
14280 Euclid Ave
China, CA 81710
1-888-90-BELOW
Certified SBE
Cost
M-00 per hour
225.00 ,per hour
85,00 perhour
85.00 per hour
15D_00 per hour
85.DO ,per hour
85.00 per hour
135-DO per hour
170.00 per hour
40.DO per.hour
See Service Rate
D_ S per mile
195 DO per day
3B1
GPR 3D imaging - Concrete/Masonry 2' x Z' area....__..._...._......_...:......_._...._
........ _ 3
5100
per image
38Z
GP.R 3D Imaging -Underground Utilities __... . ............... _...__.-.
..... _...--.�_......_,. _ $
quote
384
Mapping Party...,..__....__._.. ......... _
_------------_- _..,.. $
180-00
per hour
383
AutaGAD-drawings -- Utilities ............ ....._.. .. .,.... _................ .,. $
85.80
per hour
384
TraveiTime - per man.--... ............_..__.........._..—..._.....__._........
..:.._.. �....,_........-_. $
85.00
per hour
{-Cry' Pipe- Inspection
601 'Video Pipe Inspection and Locating ..... :.............. ..—_------_---._._.260.00 perhour
387 High Pressure H no- ttrn ..... _....,_.._ $ 250.00 per hour
Travel Timer crew ................. _.... _.._........... 170..00 per hoar
Pafhoting
600
Standard Pothole 1' x Tx 5' - Report Included _ .__ .......... _ _.. .---_.. $
600:00
per hole
SD1
Pothole 1':x 1' x 5'A 0 •deep ... ._._... _ ,....----..__
__---...-'$
650.00
per hole
6o4
Traffic Cnrflrol - price subject to change without notice ..... -._—•-----........
_..___......_....._... $
600.00
per dqy
`traffic Control Plans __........ .......... ........._............-..._........
.......... _..... ....,..--. ____. $
350.0D
per page
605
Flagman ...............
.... ........ _..... _...... ....... ......... $
45:00
per hour
606
Potholing Out of Scope Charges .._-------...-----._...__...__—...................... ............. .._ $
500.01)
per hour
Travel Time ,-.__.. __.._..,.„_................_...__ ___ __,..__._..__..._ Y.--... _.__. $
200.00
per hour
Addrlioaal Fees
389 Administration_......_ ......... ....._.,................................ _.......... ..__.. _._...__......____ $ 45.01) per hour
390 Per Diem-.Pertechnician...— _ _.-............___:._ _.....__.__._ _.. ...__-----•-........_.. $ 150.4)0 per day
C Below terms & Conditions apply to all services.-.;
1leibal requests made by project represerdatives are considered authorization to perform'biliable work ti=
Page 99
Wilmington Ave UtiRy investigation & Potholing 11-1252 www.cbeloHcnet
iFt`wz- -
C I T Y
�A
TORRANCE'.
Irvine I -A Y21014
d,
Atta:': RandallBerly
Re: :C1012-160 CoxrRACT FOR DESIGN SERVICES -FOR PCHAi HAWTHORNE:
BLVD. ]INTERSECTION
file
Enclosed is the duplicate original of tl�e'above referenced docuffiefit, executed.:by the City for Your 's.
Insurance policies should be up to date while the contract is in effect. Please forward revised
certificates of insurance to the C4 Clerk's Office, 3031 Torrance Boulevar4 Torrance C4 90503,
prior to the expiration dates.
Please call (310) 618-287/0 for any otlier questions.
Sin'cerely,
Sue Herbers
City Clerk
3031 Torrance Boulevard a Torrance, CA 90509-2970 • Phone 310/618-2970 • Far 310/ 618-2931 • CityC[P,,rk@Tor-ranceCA.gov
Visit Torrance's home page: http://",w.Torran=CA-gov
HB -201 - Item 14. - 49
CONSULTING SERVICES AGREEMENT
This CONSULTING SERVICES AGREEMENT ("Agreement") is made and entered into as of August
28, 2012 (the "Effective Date"), by and between the CITY OF TORRANCE, a municipal corporation
("CITY"), and Harris and Associates, Inc., a California corporation ("CONSULTANT").
RECITALS:
A. The CITY wishes to retain the services of an experienced and qualified CONSULTANT to
perform design services, right of way assessments and acquisitions, project development including
obtaining Caltrans permits for the Measure R project F-51 — Pacific Coast Highway at Hawthorne
Boulevard Intersection Improvements Project T-131.
B. In order to obtain the desired services, the CITY has circulated its Request for Proposal for Pacific
Coast Highway at Hawthorne Boulevard Intersection Improvements, RFP No. B2012-09. (the
"RFP").
C. CONSULTANT has submitted a Proposal (the "Proposal") in response to the RFP. In its Proposal
CONSULTANT represents that it is qualified to perform those services requested in the RFP.
Based upon its review of all proposals submitted in response to the RFP, the CITY is willing to
award the contract to CONSULTANT.
AGREEMENT:
1. SERVICES TO BE PERFORMED BY CONSULTANT —�
CONSULTANT will provide the sen-ices and install those materials listed in CONSULTANT's red
Proposal submitted in response to the RFP. A copy of the RFP is attached as Exhibit A. A copy o
of the Proposal is attached as Exhibit B.
Cy-
2. TERM co
Unless earlier terminated in accordance with Paragraph 4 below, this Agreement will continue in
full force and effect from the Effective Date through August 28, 2014.
3. COMPENSATION
A. CONSULTANT's Fee.
For services rendered pursuant to this Agreement, CONSULTANT will be paid in
accordance with the compensation schedule set forth in the Proposal; provided, however,
that in no event will the total amount of money paid the CONSULTANT, for services
initially contemplated by this Agreement, exceed the suns of 3956,995.00 ("Agreement
Sunx"), unless otherwise first approved in writing by the CITY.
B. Schedule of Payment.
Provided that the CONSULTANT is not in default under the terms of this Agreement,
upon presentation of an invoice, CONSULTANT will be paid monthly, within 30 days
after the date of the monthly invoice.
[70894_1.DOCJ
a
Item 14. - 50 1113 -202-
4. TERMINATION OF AGREEMENT
A. Termination by CITY for Convenience.
CITY may, at any time, terminate the Agreement for CITY's convenience and
without cause.
2. Upon receipt of written notice from CITY of such termination for CITY's
convenience, CONSULTANT will:
a. cease operations as directed by CITY in the notice;
b. take actions necessary, or that CITY may direct for the protection and
preservation of the work; and
G. except for work directed to be performed prior to the effective date of
termination stated in the notice, terminate all existing, subcontracts and
purchase orders and enter into no further subcontracts and purchase orders.
In case of such termination for CITY's convenience, CONSULTANT will be
entitled to receive payment for work executed; and costs incurred by reason of such
termination, along with reasonable overhead and profit on the work not executed.
B. Termination for Cause.
t70894_1.axt
If either party fails to perform any term, covenant or condition in this Agreement
and that failure continues for 15 calendar days after the nondefaulting party gives
the defaulting party notice of the failure to perform, this Agreement may be
terminated for cause; provided; however, that if during the notice period the
defaulting party has promptly commenced and continues diligent efforts to remedy
the default, the defaulting party will. have such additional time as is reasonably
necessary to remedy the default.
2. In the event this Agreement is terminated for cause by the default of the
CONSULTANT, the CITY may, at the expense of the CONSULTANT and its
surety, complete this Agreement or cause it to be completed. Any check or bond
delivered to the CITY in connection with this Agreement, and the money payable
thereon, will be forfeited to and remain the property of the CITY. All moneys due
the CONSULTANT under the terms of this Agreement wW ll be retained by the
CITY, but the retention will not release the CONSULTANT and its surety from
liability for the default. Under these circumstances, h owever, the CONSULTANT
and its surety will be credited with the amount of money retained, toward any
amount by which the cost of completion exceeds the Agreement Sum and any
amount authorized for extra services.
3. Termination for cause will not affect or terminate any of the rights of the CITY as
against the CONSULTANT or its surety then existing, or which. may thereafter
accrue because of the default; this provision is in addition to all other rights and
remedies available to the CITY under law,
2
xB -203- Item 14. - 51
C. Termination for Breach of Law.
In the event the CONSULTANT or any of its officers, directors, shareholders, employees,
agents, subsidiaries or affiliates is convicted (i) of a criminal offense as an incident to
obtaining or attempting to obtain a public or private contract or subcontract, or in the
performance of a contract or subcontract; (ii) under state or federal statutes of
embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving
stolen property, or any other offense indicating a lack of business integrity or business
honesty which currently, seriously, and directly affects responsibility as a public consultant
or contractor; (iii) under state or federal antitrust statutes arising out of the submission of
bids or proposals; or (iv) of violation of Paragraph 19 of this Agreement; or for any other
cause the City determines to be so serious and compelling as to affect CONSULTANT's
responsibility as a public consultant or contractor, including but not limited to, debarment
by another governmental agency, then the CITY reserves the unilateral right to terminate
this Agreement or to impose such other sanctions (which may include financial sanctions,
temporary suspensions or any other condition deem ed appropriate short of termination) as
it deems proper.. The CITY will not take action tuntil CONSULTANT has been given
notice and an opportunity to present evidence in mitigation.
5. FORCE MAJEURE
If any party fails to perform its obligations because of strikes, lockouts, labor disputes, embargoes,
acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials,
governmental restrictions, governmental regulations, governmental controls, judicial orders,
enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes
beyond the reasonable control of the party obligated to perform, then that party's performance
shall be excused for a period equal to the period of such cause for failure to perform.
5. RETENTION OF FUNDS
CONSULTANT authorizes the CITY to deduct from any amount payable to CONSULTANT
(whether or not arising out of this Agreement) any amounts the payment of which may be in
dispute or that are necessary to compensate the CITY for any losses, costs, liabilities, or damages
suffered by the CITY, and all amounts for which the CITY may be liable to third parties, by
reason of CONSULTANT's acts or omissions in performing or failing to perform
CONSULTANT's obligations under this Agreement. In the event that any claim is made by a
third party, the amount or validity of which is disputed by CONSULTANT,. or any indebtedness
exists that appears to be the basis for a claimm of lien, the CITY may withhold from any payment
due, without liability for interest because of the withholding, an amount sufficient to cover the
claim. The failure of the CITY to exercise the right to deduct or to withhold will not, however,
affect the obligations of CONSULTANT to insure, indemnify, and protect the CITY as elsewhere
provided in this Agreement.
7. THE CITY'S REPRESENTATIVE
Robert J. Beste, Public Works Director, is designated as the "City Representative," authorized to
act in its behalf with respect to the work and services specified in this Agreement and to make all
decisions in connection. with this Agreement. Whenever approval., directions, or other actions are
required by the CITY under this Agreement, those actions will be taken by the City
Representative, unless otherwise stated. The City Manager has the right to designate another City
Representative at any time, by providing notice to CONSULTANT.
[70894_l .60Cj
3
Item 14. - 52 HB -204-
8. CONSULTANT REPRESENTATIVES)
The following principal(s) of CONSULTANT are designated as being the principal(s) and
representative(s) of CONSULTANT authorized to act in its behalf with respect to the work
specified in this Agreement and make all decisions in connection with this Agreement:
Ehab S. Gerges, P.E
Vice President
Engineering Services Manager
9. INDEPENDENT CONTRACTOR
The CONSULTANT is, and at all times will remain as to the CITY, a wholly independent
contractor. Neither the CITY nor any of its agents will have control over the conduct of the
CONSULTANT or any of the CONSULTANT's employees, except as otherwise set forth in this
Agreement. The CONSULTANT may not, at any time or in any manner, represent that it or any
of its agents or employees are in any manner agents or employees of the CITY.
10. BUSINESS LICENSE
The CONSULTANT must obtain a City business license prior to the start of work under this
Agreement, unless CONSULTANT is qualified for an exemption.
11. OTHER LICENSES AND PERMITS
CONSULTANT warrants that it has all professional, contracting and other permits and licenses
required to undertake the work contemplated by this Agreement.
12. FAMILLARITY WITH WORK
By executing this Agreement, CONSULTANT warrants that CONSULTANT (a) has thoroughly
investigated and considered the scope of services to be performed, (b) has carefully considered
how the services should be performed, and (c) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, CONSULTANT warrants that CONSULTANT has or will investigate the site
and is or will be fully acquainted with the conditions there existing, prior to commencement of
services set forth in this Agreement. Should CONSULTANT discover any latent or unknown
conditions that will materially affect the performance of the services set forth in tills Agreement,
CONSULTANT must immediately inform the CITY of that .fact and may not proceed except at
CONSULTANT's risk until written instructions are received from the CITY.
13. CARE OF WORK
CONSULTANT must adopt reasonable methods during the term of the Agreement to furnish
continuous protection to the work; and the equipment, materials, papers, documents; plans, studies
and other components to prevent losses or damages; and will be responsible for all damages, to
persons or property, until acceptance of the work by the CITY, except those losses or damages as
may be caused by the CITY's own negligence.
14. CONSULTANT'S ACCOUNTING RE, CORDS• OTHER PROJECT RECORDS
Records of the CONSULTANT's time pertaining to the project, and records of accounts between
the CITY and the CONSULTANT, will be kept on a generally recognized accounting basis.
CONSULTANT will also maintain all other records, including without linutation specifications,
drawings, progress reports and the like, relating to the project. All records will be available to the
CITY during normal working hours. CONSULTANT will maintain these records for three years
after final payment.
(70894_1.DOCl 4
HB -205- Item 14. - 53
15. INDEMNIFICATION
CONSULTANT will indemnify, defend, and hold harmless CITY, the Redevelopment Agency of
the City of Torrance, the City Council, each member thereof, present and future, members of
boards and commissions, its officers, agents, employees and volunteers from and against any and
all liability, expenses, including defense costs and legal fees, and claims for damages whatsoever,
arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of
the CONSULTANT, including, without limitation those arising from the breach of contract,
bodily injury, death, personal injury, property damage, loss of use, or property loss. The
obligation to indemnify, defend and hold harmless includes, but is not limited to, any liability or
expense, including defense costs and legal fees, arising from the negligent acts or omissions, or
willful misconduct of CONSULTANT, its officers, employees, agents, subcontractors or vendors.
It is further agreed, CONSULTANT's obligations to indemnify, defend and hold harmless will
apply to the extent of CONSULTANT's contributing negligence, recklessness, or willful
misconduct even in the event of concurrent negligence on the part of CITY, the City council, each
member thereof, present and future, or its officers, agents and employees. Payment by CITY is
not a condition precedent to enforcement of this indemnity. In the event of any dispute between
CONSULTANT and CITY, as to whether liability arises from the concurrent negligence of the
CITY or its officers, employees, agents, subcontractors or vendors, CONSULTANT will be
obligated to pay for City's defense until such time as a final judgment has been entered
adjudicating the CITY's share of responsibility. CONSULTANT will be entitled in the event of a
determination of CITY's responsibility to reimbursement of defense cots including but not limited
to attorney's fees, expert fees and costs of litigation reflecting the CITY's proportionate share of
such expenses.
16. NON -LIABILITY OF THE CITY'S OFFICERS AND EMPLOYEES
No officer or employee of the CITY will be personally liable to CONSULTANT, in the event of
any default or breach by the CITY or for any amount that may become due to CONSULTANT.
17. INSURANCE
A. CONSULTANT must maintain at its sole expense the following insurance, which will be
full coverage not subject to self insurance provisions:
(1) Automobile Liability, including owned, non -owned and hired vehicles, with at
least the following limits of liability:
(a) Primary Bodily Injury with limits of at least $500,000 per person,
$1,000,000 per occurrence; and
(b) Primary Property Damage of at least $250,000 per occurrence; or
- - - --- -------- - --
__ 91119 " Combined-siziglelimits of $1;000;00 per occurrence: - - --
(2) General Liability including coverage for premises, products and completed
operations, independent contractors/vendors, personal injury and contractual
obligations with combined single limits of coverage of at least $1,000,000 per
occurrence.
(3) Professional liability insurance with limits of at least $1,000,000 per occurrence.
(70894_1.DOC]
A
Item 14. - 54 HB -206-
(4) Workers' Compensation with limits as required by the State of California and
Employers Liability with limits of at least $1,000,000.
B. The insurance provided by CONSULTAI T will be primary and non-contributory.
C. CITY ("City of Torrance"), the Redevelopment Agency of the City of Torrance, the City
Council and each member thereof, members of boards and commissions, every officer,
agent, official, employee and volunteer must be named as additional insured under the
automobile and general liability policies.
D. CONSULTANT must provide certificates of insurance and/or endorsements to the City
Clerk of the City of Torrance before the commencement of work.
E. Each. insurance policy required by this Paragraph must contain a provision that no
termination, cancellation or change of coverage can be made without thirty days notice
to CITY.
18. SUFFICIENCY OF INSURERS
Insurance required by this Agreement will be satisfactory only if issued by companies admitted to
do business in California, rated `B+" or better in the most recent edition of Best's Key Rating
Guide, and only if they are of a financial category Class VII or better, unless these requirements
are waived by the Risk Manager of the CITY ("Risk Manager") due to unique circumstances. In
the event the Risk Manager determines that the work or services to be performed under this
Agreement creates an increased or decreased risk of loss to the CITY, the CONSULTANT agrees
that the minimum limits of any insurance policies and/or performance bond required by this
Agreement may be changed accordingly upon receipt of written notice from the Risk Manager;
provided that CONSULTANT will have the right to appeal a determination of increased coverage
by the Risk Manager to the City Council of the CITY within 10 days of receipt of notice from the
Risk Manager.
19. CONI= JCT OF INTEREST
A. No officer or employee of the CITY may have any financial interest, direct or indirect, in
this Agreement, nor may any officer or employee participate in any decision relating to
the Agreement that effects the officer or employee's financial interest or the financial
interest of any corporation, partnership or association in which the officer or employee is,
directly or indirectly interested, in violation of any law, rule or regulation.
B. No person may offer, give, or agree to give any officer or employee or former officer or
employee, nor may any officer or employee solicit, demand, accept, or agree to accept
from another person, a gratuity or an offer of employment in connection with any
decision, approvandisapproval-recommendation,-preparation-or-any -part-of-a-program -
requirement or a purchase request, influencing the contest of any specification or
procurement standard, rendering of advice, investigation, auditing, or in any other
advisory capacity in any way pertaining to any program requirement, contract or
subcontract, or to any solicitation or proposal.
[70894_1.DOC1
n.
xB -207- Item 14. - 55
20. NOTICE
A. All notices, requests, demands, or other communications under this Agreement will be in
writing. Notice will be sufficiently given for all purposes as follows:
(1) Personal delivery. When personally delivered to the recipient: notice .is effective
on delivery.
(2) First Class mail. When mailed first.class to the last address of the recipient
known to the party giving notice: notice is effective three mail delivery days
after deposit in an United States Postal Service office or mailbox.
(3) Certified mail. When mailed certified mail, return receipt requested: notice is
effective on receipt, if delivery is confirmed by areturn receipt.
(4) Overnight delivery. When delivered by an overnight delivery service, charges
prepaid or charged to the sender's account: notice is effective on delivery, if
delivery is confirmed by the delivery service.
(5) Facsimile transmission. When sent by fax to the last fax number of the recipient
known to the party giving notice: notice is effective on receipt. Any notice given
by fax will be deemed received on the next business day if it is received after
5:00 p.m. (recipient's time) or on a non -business day.
Addresses for purpose of giving notice are as follows:
CONSULTANT: Harris and Associates, Inc.
34 Executive Park, Suite 150,
Irvine, Ca 92614-4705
949-655-3900, ext.2352
Fax: 949-655-3995
CITY: City Clerk
City of Torrance
3031 Torrance Boulevard
Torrance, CA 90509-2970
Fax: (310) 618-2931
B. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an
act or omission of the party to be notified, will be deemed effective as of the first date the
notice was refused, unclaimed or deemed undeliverable by the postal authorities,
- -. -- -messenger-or-over-aight-deliveryservice.-
-
C. Either party may change its address or fax number by giving the other party notice of the
change in any manner permitted by this Agreement.
(70894_1. DOC]
7
Item 14. - 56 HB -208-
21. PROHIBITION AGAINST ASSIGNMENT AND SUBCONTRACTING
This Agreement and all exhibits are binding on the heirs, successors, and assigns of the parties.
The Agreement may not be assigned or subcontracted by either the CITY or CONSULTANT
without the prior written consent of the other.
22. INTEGRATION; AMENDMENT
This Agreement represents the entire understanding of the CITY and CONSULTANT as to those
matters contained in it. No prior oral or written understanding will be of any force or effect with
respect to the terms of this Agreement. The Agreement may not be modified or altered except in
writing signed by both parties.
23. INTERPRETATION
The terms of this Agreement should be construed in accordance with the meaning of the language
used and should not be construed for or against either party by reason of the authorship of this
Agreement or any other rule of construction that aught otherwise apply.
24. SEVERABILII`Y
If any part of this Agreement is found to be in conflict with applicable laws, that part will be
inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of
the Agreement will remain in full force and effect.
25. TIME OF ESSENCE
Time is of the essence in the performance of this Agreement.
26. GOVERNING LAW; JURISDICTION
This Agreement will be administered and interpreted under the laws of the State of California.
Jurisdiction of any litigation arising from the Agreement will be in Los Angeles County,
California.
27. COMPLL4NNTCE WITH STATUTES AND REGULATIONS
CONSULTANT will be knowledgeable of and will comply with all applicable federal, state,
county and city statutes, rules, regulations, ordinances and orders.
23. WAIVER OF BREACH
No delay or omission in the exercise of any right or remedy by a nondefaulting party on any
default will impair the right or remedy or be construed as a waiver. A party's consent or approval
of any act by the other party requiring the party's consent or approval will not be deemed to waive
or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver
by either party of any default must be in writing and will not be a waiver of any other default
concerning the same or any other provision of this Agreement.
- --29-.__-_ ATTORNEY'S- FEES -
Except as set forth in Paragraph 15, in any dispute, litigation, arbitration, or other proceeding by
which one party either seeks to enforce its rights under this Agreement (whether in contract, tort or
both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party
will be awarded reasonable attorney's fees; together with any costs and expenses, to resolve the
dispute and to enforce any judgment.
rroasa_1.00c;
M.
1113 -209- Item 14. - 57
30. EXHIBITS
All exhibits identified in this Agreement are incorporated into the Agreement by this reference.
31. CONSULTANT'S AUTHORITY TO EXECUTE
The person(s) executing this Agreement on behalf of the CONSULTANT warrant that. (i) the
CONSULTANT is duly organized and existing; (ii) they are duly authorized to execute this
Agreement on behalf of the CONSULTANT; (iii) by so executing this Agreement, the
CONSULTANT is .formally bound to the provisions of this Agreement; and (iv) the entering into
this Agreement does not violate any provision of any other Agreement to which the
CONSULTANT is bound. ,
CITY OF TORRANCE,
a municipal corpo ati.on
7
rank Scotto, Mayor
ATTEST:
Sue erbers, City Clerk
APPROVED AS TO FORM:
JOHN L. FELLOWS III
City Attorney
Attachments: Exhibit A: RFP
Exhibit B: Proposal
Revised
[70894_ i.DOCI
10/29/2008
Hartha
ffGerges,
c.
a Ca
By:
e President
9
Item 14. - 5 8HB -210-
[70894_tDOC)
EXHIBIT A
REQUEST FOR PROPOSALS
1Q
HB -21 l -
Item 14. - 59
fi City of Torrance 13031 Torrance Blvd, Torrance CA 90503 { www.To
Request for Proposals (RFP) rranceCA.Gov
RFP No. 2012-09 Request For Proposals for
Pacific Coast Highway at Hawthorne Boulevard Intersection Improvements
.1
,'I'l.-equest For Proposals •;
Pacific coast Highway at Hawthorne Boulevard
Intersection Improvements
Submittal Information
Proposals may be mailed or hand delivered. No faxed proposals will be accepted.
Late proposals will not be accepted.
Location: Office of the City Clerk
3031 Torrance Blvd.
Torrance, CA 90503
Date: Thursday, May 10, 2012
Time Deadline: 2:00 P.M.
Proposals will be publicly opened and read aloud at 2:15 PM in the Council Chambers,
Submittal Requirements
The following items must be submitted in a sealed envelope, which shall be clearly marked:
"RFP for Pacirrc Coast Highway at Hawthorne Boulevard Intersection Improvements, RFP No. 2012-09"
• Five (5) separately bound copies of proposal
• Original and four (4) copies of Proposal Submittal Form (Section III of this document)
• Original and four (4) copies of Proposer's Affidavit (Attachment 1 of this document)
I Notice of Mandatory Pre -Proposal Conference
The City will conduct a mandatory pre -proposal conference for prospective Consultants.
It will start promptly at the time and location listed below.
Location: West Annex Commission Room
Date: Thursday, April 26, 2012
Time: 2:00 P.M.
Questions Regarding this RFP Should be Directed to:
Ted Semaan P.E., Engineering Manager
Phone: (310) 781-6900 or Email. TSemaan(")TorranceCA.4ov
Item 14. - 60 HB -212-
Request For Proposals for
RFP No. 2012-09) Pacific Coast Highway at Hawthorne Boulevard Intersection Improvements s
i SECTION I — RFP INSTRUCTIONS AND INFORMATION
NOTICE OF REQUEST FOR PROPOSALS:
Notice is hereby given that seated proposals for the following described project will be received in the Office of
the City Clerk, of the City of Torrance, California, until 2:00 p.m. on Thursday, May 10, 2012, after which time
they will publicly opened and read aloud at 2:15 p.m. on the same date in the Council Chambers of said City.
MANDATORY PRE -PROPOSAL CONFERENCE:
Consultants intending to submit a proposal for this project must ensure that a representative from their firm is
in attendance at the mandatory pre -proposal conference. Consultants submitting proposals without attending
this conference will be disqualified. No exceptions will be allowed. The mandatory pre -proposal conference
will start promptly at the time and location listed on page 1 of this RFP. No make-up conference will be
scheduled. Individuals attending this conference should be prepared to take adequate notes to assist in
preparation of their proposal submittal.
PROPOSAL FORMAT:
Interested Consultants must submit five (5) separately bound copies of their proposal. Proposals shall include
the following information in the ordered format outlined below:
® Cover Letter
- Proposal Submittal Form
- Proposer`s Affidavit
- Addenda
* Table of Contents
6 1 — Project Understanding & Approach
« 2 — Firm Profile (information of prime and financial ability of firm)
a 3 — Project Team (organization chart and brief biographies & experience of key personnel)
• 4 — Relevant Projects & References
* 5 — Project Schedule
PROPOSAL SUBMITTAL FORM:
Interested Consultants must complete and submit an original and four (4) copies of "Proposal Submittal Form"
in Section Ill of this RFP.
RESERVATIONS:
The City reserves the right to revise or amend these specifications prior to the date set for opening proposals.
Revisions and amendments, if any, will be announced by an addendum to this RFP. If the revisions require
additional time to enable Consultants to respond, the City may postpone the opening date accordingly. In such
case, the addendum will include an announcement of the new opening date.
All addenda must be=attached to the proposal. - Failure to attach .any -addendum .may render the proposal non-,,-,.,,-..... . ..... . ...... . ........
responsive and cause it to be rejected.
The City Council reserves the right to reject any and all proposals received, to take all proposals under
advisement for a period not to exceed ninety (90) days after the date of the opening, to waive any informality
on any proposal, and to be the sole judge of the relative merits of the material and or service mentioned in the
respective proposals received. The City reserves the right to reject any proposal not accompanied with all data
or information required.
HB -2 t Item 14. - 61
This RFP does not commit the City to award a contract or to pay any cost incurred in the preparation of a
proposal. All responses to this RFP document will become the property of the City of Torrance.
AFFIDAVIT:
An affidavit form is included with this RFP as Attachment 1. It must be completed and submitted as required,
signifying that the proposal is genuine and not collusive or made in the interest or on behalf of any person not
named in the proposal, that the'proposer has not directly or indirectly induced or solicited any other proposer to
put in a sham proposal or any other person, firm, or corporation to refrain from proposing, and that the
proposer has not in any manner sought by collusion to secure for itself an advantage over any other proposer.
Any proposal submitted without an affidavit or in violation of this requirement will be rejected.
STANDARDS OF EVALUATION:
The City will be the sole determiner of suitability to the City's needs. Proposals will be rated according to their
completeness and understanding of the City's needs, conformance to the requirements of the technical
specifications, prior experience with similar scope of work, financial capabilities, delivery, and cost.
ERRORS AND OMISSIONS:
The Proposer will not be allowed to take advantage of any errors and/or omissions in these specifications or in
the Proposer's specifications submitted with its proposal. Full instruction will always be given when errors or
omissions are discovered.
CONSULTING SERVICE AGREEMENT:
The Consultant to whom the award is made will be required to enter into a written contract with the City of
Torrance. A copy of this RFP and the accepted proposal will be attached to and become a part of the
Contract.
A sample of the City's Pro Forma Consulting Services Agreement is included with this RFP as Attachment 2.
Although the City's Consulting Services Agreement complies with CA law for contracting with Architectural and
Engineering firms and modifications are not encouraged, we request that your RFP identify any language, if at
all, you may object to. Should an objection be Identified, we request that you propose alternate language in
the RFP. Any objection(s) will not affect your rating, it will, however, provide the City with information to assist
with quickly completing any negotiations subsequent to rating all Consultants.
Item 14. - 62 HB -214-
Request For Proposals for
F I RFP No. 2012-09 1
i Pacific Coast Highway at Hawthorne Boulevard Intersection Improvements
SECTION II TECHNICAL REQUIREMENTS
OBJECTIVE:
The City of Torrance is requesting proposals from qualified Consultants for the design of the Pacific Coast
Highway and Hawthorne Boulevard Intersection Improvements,
This RFP is intended to be as descriptive as possible. However, Proposers may not take advantage of
omissions or oversights in this document. Proposers must supply products and services that meet or exceed
the requirements of this RPF. In the event of a dispute over installation or performance, the needs of the City
of Torrance will govern.
PROJECT BACKGROUND & DESCRIPTION:
The City of Torrance is situated on the western side of Los Angeles County. it is boarded by the Palos Verdes
Peninsula on the south, the City of Gardena on the north, the City of Redondo Beach on the north and west
boundaries, the City of Lomita on the east and the Pacific Ocean on the west. The City encompasses an area
of approximately 21 square miles and has an estimated population of approximately 149,111, which makes it
the sixth largest city in Los Angeles County.
Pacific Coast Highway and Hawthorne Boulevard, State Routes SR-1 and SR-107 respectively, are important
highways in the City of Torrance linking numerous South Bay communities. They serve both commuters and
local residents. At their intersection, each is a 6-lane roadway with raised center medians; all three (3) lanes in
each direction are used as travel lanes at all times. Hawthorne northbound at the intersection also includes
two (2) left turn lanes; southbound consists of two (2) left turn lanes and a right turn lane separated by a traffic
signal Island. Pacific Coast Highway both eastbound and westbound includes one (1) left turn lane in addition
to their three (3) through lanes. The immediate vicinity of this intersection consists mostly of commercial
development, and within less than a square mile of this intersection are eight (8) schools and the Torrance
Municipal Airport.
The purpose of this project is to enhance the intersection of Pacific Coast Highway and Hawthorne Boulevard,
which will also provide operational relief along these routes and to the 1-405 Freeway.
The project is intended to widen and upgrade the intersection via the acquisition of right of way, construction of
dedicated right and left hand turn pockets, restriping, and resignalization. Utility relocation will be required.
Limits of this project are 500 feet on all directions from the intersection of Pacific Coast Highway and
Hawthorne Boulevard.
SCOPE OF WORK:
See attached `Scope of Work for Pacific Coast Highway at Hawthorne Boulevard Intersection Improvements"
CONSULTANT QUALIFICATIONS:
Desired Consultants for this project shall be California Register Professional-Engineers.(Civil) with"a"minimum"
of 10 year experience in design and management of public work projects. Consultants shall be experienced in
roadway and traffic design; right-of-way acquisition; and shall be able to coordinate this project and secure
necessary permits, on behalf of the City, with other agencies, including but not limited to the State (Caltrans),
Los Angeles County, surrounding Cities, and utility companies.
4
HB -21 s- Item 14. - 63
SELECTION CRITERIA:
The City will conduct a two-part selection process.
PART 1 — EVALUATION OF PROPOSALS: After the public opening of submitted proposals for this
project, the City will form a committee to evaluate proposals and develop a short list of qualified Firms.
The Firms on this short list will then be invited to interview with the City.
PART 2 — INTERVIEW: At the time of the interview, invited Firms shall submit a detailed fee estimate.
The fee estimate shall be submitted in a sealed envelope, and should provide a schedule of the Firm's
fees, and a cost for each task of the project using the format shown in Exhibit B. Firms may list any
additional services and associated costs that are not covered in the City's scope of work These items
should be listed separately from those specifically requested so they may be considered. Only after
the selection of Firm has been made will the fee proposal from the selected Firm be opened.
The City will select a Consultant in accordance with criteria listed below.
CRITERIA
MAXIMUM
POINTS
Understanding of project, scope of work and completeness of RFP
20
Firm's qualifications and experience with similar work, and financial
responsibility
10
Firm's qualifications and experience with right-of-way needs,
10
acquisition, and sale of surplus property
Firm's qualifications and experience in successful dealings with
10
Caltrans' Permit Office
Qualifications of proposed project team members (meets minimum
requirements and amount of desired qualifications)
20
Relevant projects of firm and proposed project team members
10
References
10
Time schedule (will provide final plans and specifications within the
scheduled time frame)
10
Maximum Total Score =
100
Item 14. - 64 xB -216-
RFP No. 2U12-tJ9 j Request For Proposals for
I Pacific Coast Highway at Hawthorne Boulevard Intersection Improvements j
SECTION III — PROPOSAL SUBMITTAL FORM
,i
FAILURE TO COMPLETE ALL ITEMS IN THIS SECTION MAYINVALIDATE PROPOSAL
In accordance with your "Invitation to RFP", the following proposal is submitted to the City of Torrance.
RFP Submitted By:
Name of Company
Address
City/State/Zip Code
Telephone Number]Fax Number
Printed NamelTitle
Signature Date
Contact for Additional Information:
Please provide the name of the individual at your company to contact for any additional information
Name
Title
Telephone Number/Fax Number
Form of Business Organization: Please indicate the following (check one);
Corporation
G -
_ _
Partners rp: -- o e ropn., ors rp er.
uB -21 7- Item 14. - 65
Consultant Name:
Business Hist":
How long have you been in business under your current name and form of business organization?
Years
If less than three (3) years and your company was in business under a different name, what was that name?
Addenda Received:
Please indicate addenda information you have received regarding this RFP:
Addendum No.
Date Received:
Addendum No.
Date Received:
Addendum No.
Date Received:
Addendum No.
Date Received:
No Addenda received regarding this RFP.
References:
Please supply the names of companieslagencies for which you recently supplied comparable services as
requested in this RFP.
Name of Company/Agency Address Person to contaoVTelephone No.
Name of Company/Agency Address Person to contact/Telephone No.
Name of Company/Agency Address Person to contact/telephone No.
7
Item 14. - 66 HB -218-
Consultant Name:
RFP Submittal Requirement and Acknowledgement
Consultants are required to place a check mark in Column A' indicating that your proposal is as per the
specifications of this Request for Proposals.
Consultants are required to place a check mark in Column B indicating that your proposal deviates from the
specifications of this Request for Proposal. If you are proposing anything other than what is specified, you
must explain in detail how your proposal differs by attaching additional pages to your RFP submittal and
indicating the page number in Column C.
You may attach additional sheets to your RFP submittal describing in detail the service you are proposing:
You must indicate the page number reference in Column C.
Description 1 Column A I Column BJ___ Column C I
RFP Specification/Requirement
Submittal includes five (5) separately bound
copies of proposal
Submittal includes original and four (4) copies
of the following required documents: Proposal
Submittal Form and Proposer's Affidavit
TASK l — Project Commencement
TASK Il — Preliminary Design
TASK I I I —Contract Deliverables
TASK IV — Right -of -Way
TASK V — Project Coordination
Place a check
mark in this
column indicating
that your proposal
is as_ per the
specifications in
this RFP
Place a mark in
this column if you
are proposing
something different
then what is
specified in this
RFP
You may attach
additional sheets
to your proposal
submittal
describing in detail
the service you are
proposing. Please
reference the page
number of your
attachment in the
space below.
HB -219-
Item 14. - 67
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
being first duly swam deposes and says:
1. That he/she is the of
(Title of Office) (Name of Company)
ATTACHMENT 1
PROPOSER'S AFFIDAVIT
Hereinafter called "proposer", who has submitted to the City of Torrance a proposal for
(Title of RFP)
2. That the proposal is genuine; that all statements of fact in the proposal are true;
3. That the proposal was not made in the interest or behalf of any person, partnership, company, association,
organization or corporation not named or disclosed;
4. That the Proposer did not, directly or indirectly, induce solicit or agree with anyone else to submit a false or
sham proposal, to refrain from proposing, or to withdraw his proposal, to raise or fix the proposal price of the
Proposer or of anyone else, or to raise or fix any overhead, profit or cost element of the Proposers price or the
price of anyone else; and did not attempt to induce action prejudicial to the interest of the City of Torrance, or
of any other Proposer, or anyone else interested in the proposed contract;
5_ That the Proposer has not in any other manner sought by collusion to secure for itself an advantage over
the other Proposer or to induce action prejudicial to the interests of the City of Torrance, or of any other
Proposer or of anyone else interested in the proposed contract;
6. That the Proposer has not accepted any proposal from any subcontractor or materialman through any
proposal depository, the bylaws, rules or regulations of which prohibit or prevent the Proposer from considering
any proposal from any subcontractor or material man, which is not processed through that proposal depository,
or which prevent any subcontractor or materialman from proposing to ary contractor who does not use the
facilities of or accept proposals from or through such proposal depository;
7. That the Proposer did not, directly or indirectly, submit the Proposers proposal price or any breakdown
thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership,
company, association, organization, proposal depository, or to any member or agent thereof, or to any
individual or group of individuals, except to the City of Torrance, or to any person or persons who have a
partnership or other financial interest with said Proposer in its business,
8. That the Proposer has not been debarred from participation in any State or Federal works project.
Dated this day of , 20
(Proposer Signature)
(Title)
M
Item 14. - 68 HB -220-
ATTACHMENT 2
CONSULTING SERVICES AGREEMENT
This CONSULTING SERVICES AGREEMENT ("Agreement") is made and entered into as of
(the "Effective Date', by and between the CITY OF TORRANCE, a municipal corporation ("CITY"),
and Insert name and business entity description, i.e. XYZ Corporation, a California Corporation
("CONSULTANT").
RECITALS:
A. The CITY wishes to retain the services of an experienced and qualified CONSULTANT to Insert
brief description of services.
B. In order to obtain the desired services, the CITY has circulated its Request for Proposal for Insert
brief title of RFP, RFP No. Insert RFP No. (the "RFP").
C. CONSULTANT has submitted a Proposal (the "Proposal") in response to the RFP. In its Proposal
CONSULTANT represents that it is qualified to perform those services requested in the RFP.
Based upon its review of all proposals submitted in response to the RFP, the CITY is willing to
award the contract to CONSULTANT.
AGREEMENT:
1. SERVICES TO BE PERFORMED BY CONSULTANT
CONSULTANT will provide the services and install those materials listed in CONSULTANT's
Proposal submitted in response to the RFP. A copy of the RFP is attached as Exhibit A. A copy
of the Proposal is attached as Exhibit B.
2: TERM
Unless earlier terminated in accordance with Paragraph 4 below, this Agreement will continue in
full force and effect from the Effective Date through
3. COMPENSATION
A. CONSULTANT's Fee.
[28648_11
For services rendered pursuant to this Agreement, CONSULTANT will be paid in
accordance with the compensation schedule set forth in the Proposal; provided, however,
that in no event will the total amount of money paid the CONSULTANT, for services
initially contemplated by this Agreement, exceed the sutra of $Insert dollar amount
("Agreement Sum'), unless otherwise first approved in writing by the. CITY.
B. Schedule of Payment.
Provided that the CONSULTANT is not in default under the terms of this Agreement,
upon presentation of an invoice, CONSULTANT will be paid monthly, within 30 days
after the date of the monthly invoice.
HB -221- Item 14. - 69
4. TERMINATION OF AGREEMENT
A. Termination by CITY for Convenience.
CITY may, at any time, terminate the Agreement for CITY's convenience and
without cause.
2. Upon receipt of written notice from CITY of such termination for CTTY's
convenience, CONSULTANT will:
a. cease operations as directed by CITY in the notice;,
b. take actions necessary, or that CITY may direct for the protection and
preservation of the work; and
C. except for work directed to be performed prior to the effective date of
termination stated in the notice, terminate all existing subcontracts and
purchase orders and enter into no further subcontracts and purchase orders.
3. In case of such termination for CITY's convenience, CONSULTANT will be
entitled to receive payment for work executed, and costs incurred by reason of such
termination, along with reasonable overhead and profit on the work not executed.
B. Termination for Cause.
} _ if either party fails to perform any term, covenant or condition in this Agreement
and that failure continues for 15 calendar days after the nondefaulting party gives
the defaulting party notice of the failure to perform, this Agreement may be
terminated for cause; provided, however, that if during the notice period the
defaulting party has promptly commenced and continues diligent efforts to remedy
the default, the defaulting party will have such additional time as is reasonably
necessary to remedy the default.
In the event this Agreement is terminated for cause by the default of the
CONSULTANT, the CITY may, at the expense of the CONSULTANT and its
surety, complete this Agreement or cause it to be completed_ Any check or bond
delivered to the CITY in connection with this Agreement, and the money payable
thereon, will be forfeited to and remain the property of the CT'I'Y. All moneys due
the CONSULTANT under the terms of this Agreement will be retained by the
CITY, but the retention will not release the CONSULTANT and its surety from
liability for the default. Under these circumstances, however, the CONSULTANT
and its surety will be credited with the amount of money retained, toward any
amount by which the cost of completion exceeds the Agreement Surn and any
amount authorized for extra services.
_—__— 3. T-ermir)atiOn for cause will not affect or_terminate any of the rights of the CITY as
against the CONSULTANT or its surety then existing, or which may thereafter
accrue because of the default; this provision is in addition to all other rights and
remedies available to the CITY under law.
(28648_11
N
Item 14. - 70 HB -222-
C. Termination for Breach of Law.
In the event the CONSULTANT or any of its officers, directors, shareholders, employees,
agents, subsidiaries or affiliates is convicted (i) of a criminal offense as an incident to
obtaining or attempting to obtain a public or private contract or subcontract, or in the
performance of a contract or subcontract; (ii) under state or federal statutes of
ernbezzlcment, theft, forgery, bribery, falsification or destruction of records, receiving
stolen property, or any other offense indicating a lack of business integrity or business
honesty which currently, seriously, and directly affects responsibility as a public consultant
or contractor; (iii) under state or federal antitrust statutes arising out of the submission of
bids or proposals; or (iv) of violation of Paragraph 19 of this Agreement; or for any other
cause the City determines to be so serious and compelling as to affect CONSULTANT's
responsibility as a public consultant or contractor, including but not limited to, debannent
by another governmental agency, then the CITY reserves the unilateral right to terminate
this Agreement or to impose such other sanctions (which may include financial sanctions,
temporary suspensions or any other condition deemed appropriate short of termination) as
it deems proper. The CITY will not take action until CONSULTANT has been given
notice and an opportunity to present evidence in mitigation.
5. FORCE R [AAJEURE
If any party fails to perform its obligations because of strikes, lockouts, labor disputes, embargoes,
acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials,
governmental restrictions, governmental regulations, governmental controls, judicial orders,
enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes
beyond the reasonable control of the party obligated to perform, then that parry's performance
shall be excused for a period equal to the period of such cause for failure to perform.
6. RETENTION OF FUNDS
CONSULTANT authorizes the CITY to deduct from any amount payable to CONSULTANT
(whether or not arising out of this Agreement) any amounts the payment of which may be in
dispute or that are necessary to compensate the CITY for any losses, costs, liabilities, or damages
suffered by the CITY, and all amounts for which the CITY may be liable to third parties, by
reason of CONSULTANT's acts or omissions in performing or failing to perform
CONSULTANT's obligations under this Agreement. In the event that any claim is made by a
third party, the amount or validity of which is disputed by CONSULTANT, or any indebtedness
exists that appears to be the basis for a claim of lien., the CITY may withhold from any payment
due, without liability for interest because of the withholding, an amount sufficient to cover the
claim. The failure of the CITY to exercise the right to deduct or to withhold will not, however,
affect the obligations of CONSULTANT to insure, indemnify, and protect the CITY as elsewhere
provided in this Agreement.
7. THE CITY'S REPRESE.NTATWE
-- ---- --- Insert-a-specific-person_is_desigiiated-as_the"City Representative," authorized_to act in its behalf
with respect to the work and services specified in this Agreement and to make all decisions in
connection with this Agreement. Whenever approval, directions, or other actions are required by
the CITY under this Agreement, those actions will be taken by the City Representative, unless
otherwise stated. The City Manager has the right to designate another City Representative at any
time, by providing notice to CONSULTANT.
128648_11
43
xB -223- Item 14. - 71
8. CONSULTANT REPRESENTATWE(S}
The following principal(s) of CONSULTANT are designated as being the principal(s) and
representative(s) of CONSULTANT authorized to act in its behalf with respect to the work
specified in this Agreement and make all decisions in connection with this Agreement:
9. INDEPENDENT CONTRACTOR
The CONSULTANT is, and at all times will remain as to the CITY, a wholly independent
contractor. Neither the CITY nor any of its agents will have control over the conduct of the
CONSULTANT or any of the CONSULTANT's employees, except as otherwise set forth in this
Agreement. The CONSULTANT may not, at any time or in any manner, represent that it or any
of its agents or employees are in any manner agents or employees of the CITY.
10. BUSINESS LICENSE
The CONSULTANT must obtain a City business license prior to the start of work under this
Agreement, unless CONSULTANT is qualified for an exemption.
11. OTHER LICENSES AND PERMITS
CONSULTANT warrants.that it has all professional, contracting and other permits and licenses
required to undertake the work contemplated by this Agreement.
12. FAMILIARITY WITH WORK
By executing this Agreement, CONSULTANT warrants that CONSULTANT (a) has thoroughly
investigated and considered the scope of services to be performed, (b) has carefully considered
how the services should be performed, and (c) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, CONSULTANT warrants that CONSULTANT has or will investigate the site
and is or will be fully acquainted with the conditions there existing, prior to commencement of
services set forth in this Agreement. Should CONSULTANT discover any latent or unknown
conditions that will materially affect the performance of the services set forth in this Agreement,
CONSULTANT must immediately inform the CITY of that fact and may not proceed except at
CONSULTANT's risk until written instructions are received from the CITY.
13. CARE OF WORK
CONSULTANT must adopt reasonable methods during the term of the Agreement to furnish
continuous protection to the work, and the equipment, materials, papers, documents, plans, studies
and other components to prevent losses or damages, and will be responsible for all damages, to
persons or property, until acceptance of the work by the CITY, except those losses or damages as
may be caused by the CITY's own negligence.
14. CONSULTANT'S ACCOUNTING REC.O"N; l fULK.t�KVJEk-,I i4_Z1-V.mu0
- ---- ----------- -- ---
Records of the CONSULTANT's time pertaining to the project, and records of aceounfs liefween -- --------
the CITY and the CONSULTANT, will be kept on a generally recognized accounting basis.
CONSULTANT will also maintain all other records, including without Iimitation specifications,
drawings, progress reports and the like, relating to the project. All records will be available to the
CITY during normal working hours. CONSULTANT will maintain these records for three years
after final payment.
[28848_11
4
Item 14. - 72 HB -224-
15. INDEMNIFICATION
CONSULTANT wril indemnify, defend, and hold harmless CITY, the Redevelopment Agency of
the City of Torrance, the City Council, each member thereof, present and future, members of
boards and commissions, its officers, agents, employees and volunteers from and against any and
all liability, expenses, including defense costs and legal fees, and claims for damages whatsoever,
arising out of; pertaining to, or relating to the negligence, recklessness, or willful misconduct of
the CONSULTANT, including, without limitation those arising from the breach of contract,
bodily injury, death, personal injury, property damage, loss of use, or property loss. The
obligation to indemnify, defend and hold harmless includes, but is not limited to, any liability or
expense, including defense costs and legal fees, arising from the negligent acts or omissions, or
willful misconduct of CONSULTANT, its officers, employees, agents, subcontractors or vendors.
It is farther agreed, CONSULTANT's obligations to indemnify, defend and hold harmless will
apply to the extent of CONSULTANT's contributing negligence, recklessness, or willful
misconduct even in the event of concurrent negligence on the part of CITY, the City council, each
member thereof, present and future, or its officers, agents and employees. Payment by CITY is
not a condition precedent to enforcement of this indemnity. In the event of any dispute between
CONSULTANT and CITY, as to whether liability arises from the concurrent negligence of the
CITY or its officers, employees, agents, subcontractors or vendors, CONSULTANT will be
obligated to pay for City's defense until such time as a final judgment has been entered
adjudicating the CITY's share of responsibility. CONSULTANT will be entitled in the event of a
determination of CITY's responsibility to reimbursement of defense cots including but not limited
to attorney's fees, expert fees and costs of litigation reflecting the CITY's proportionate share of
such expenses.
lb. NON -LIABILITY OF THE CITY'S OFFICERS AND EMPLOYEES
No officer or employee of the CITY will be personally liable to CONSULTANT, in the event of
any default or breach by the CITY or for any amount that may become due to CONSULTANT.
17, INSURANCE
A. CONSULTANT must maintain at its sole expense the following insurance, which will be
full coverage not subject to self insurance provisions:
[/8648_'1l
(1) Automobile Liability, including owned, non -owned and hired vehicles, with at
least the following limits of liability
(a) Primary Bodily Injury with limits of at least $500,000 per person,
$1,000,000 per occurrence; and
(b) Primary Property Damage of at least $250,000 per occurrence; or
(c) Combined single limits of $1,000,000 per occurrence.
(2) General Liability including coverage for premises, products and completed
operations, independent contractors/vendors, personal injury and contractual
obligations with combined single limits of coverage of at least $1,000,000 per
occurrence.
(3) Professional liability insurance with limits of at least $1,000,000 per occurrence.
5
HB -225- Item 14. - 73
(4) Workers' Compensation with limits as required by the State of California and
Employers Liability with limits of at least $1,000,000.
B. The insurance provided by CONSULTANT will be primary and non-contributory.
C. CITY ("City of Torrance"), the Redevelopment Agency of the City of Torrance, the City
Council and each member thereof, members of boards and commissions, every officer,
agent, official, employee and volunteer must be named as additional insured under the
automobile and general liability policies.
D. CONSULTANT must provide certificates of insurance and/or endorsements to the City
Clerk of the City of Torrance before the commencement of work.
E. Each insw•ance policy required by this Paragraph must contain a provision that no
termination, cancellation or change of coverage can be made without thirty days notice
to CITY.
18. SUFFICIENCY OF INSURERS
Insurance required by this Agreement will be satisfactory only if issued by companies admitted to
do business in California, rated "B-V' or better in the most recent edition of Best's Key Rating
Guide, and only if they are of a financial category Class VII or better, unless these requirements
are waived by the Risk Manager of the CITY ("Risk Manager") due to unique circumstances. In
the event the Risk Manager determines that the work or services to be performed under this
Agreement creates an increased or decreased risk of loss to the CITY, the CONSULTANT agrees
that the minimum limits of any insurance policies and/or performance bond required by this
Agreement may be changed accordingly upon receipt of written notice from the Risk Manager;
provided that CONSULTANT will have the right to appeal a determination of increased coverage
by the Risk Manager to the City Council of the CITY within 10 days of receipt of notice from the
Risk Manager.
19. CONFLICT OF INTEREST
A. No officer or employee of the CITY may have any financial interest, direct or indirect, in
this Agreement, nor may any officer or employee participate in any decision relating to
the Agreement that effects the officer or employee's financial interest or the financial
interest of any corporation, partnership or association in which the officer or employee is,
directly or indirectly interested, in violation of any law, rule or regulation.
B. No person may offer, give, or agree to give any officer or employee or former officer or
employee, nor may any officer or employee solicit, demand, accept, or agree to accept
from another person, a gratuity or an offer of employment in connection with any
decision, approval, disapproval, recommendation., preparation or any part of aprogram
requirement or a phase request, influencing the content of any specification or
procurement standard, rendering of advice, investigation, auditing, or in any other
advisory capacity in any way pertaining to any program requirement, contract or
subcontract, or to any solicitation or proposal.
[28648_11.
0
Item 14. - 74 xB -226-
20. NOTICE
A. All notices, requests, demands, or other communications under this Agreement will be in
writing. Notice will be sufficiently given for all purposes as follows:
128648-11
(1) Personal delivery. When personally delivered to the recipient: notice is effective
on delivery.
(2) First Class mail. When mailed first class to the last address of the recipient
known to the party giving notice: notice is effective three mail delivery days
after deposit in an United States Postal Service office or mailbox.
(3) Certified mail. When mailed certified mail, return receipt requested: notice is
effective on receipt, if delivery is confirmed by a return receipt.
(4) Overnight delivery. When delivered by an overnight delivery service, charges
prepaid or charged to the sender's account: notice is effective on delivery, if
delivery is confirmed by the delivery service.
(5) Facsimile transmission. When sent by fax to the last fax number of the recipient
known to the party giving notice: notice is effective on receipt. Any notice given
by fax will be deemed received on the next business day if it is received after
5:00 p.m. (recipient's time) or on a non -business day.
Addresses for purpose of giving notice are as follows:
CONSULTANT:
Fax:
CITY: City Clerk
City of Torrance
303I Torrance Boulevard
Torrance, CA 90509-2970
Fax: (3I0) 618-2931
B. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an
act or omission of the party to be notified, will be deemed effective as of the first date the
notice was refused, unclaimed or deemed undeliverable by the postal authorities,
messenger or overnight delivery service.
C. Either party may change its address or fax number by giving the other party notice of the
change in any manner permitted by this Agreement.
7
HB -227- Item 14. - 75
'21. PROHIBITION AGAINST ASSIGNMENT AND SUBCONTRACTING
This Agreement and all exhibits are binding on the heirs, successors, and assigns of the parties.
The Agreement may not be assigned or subcontracted by either the CITY or CONSULTANT
without the prior written consent of the other.
22. INTEGRATION; AMENDMENT
This Agreement represents the entire understanding of the CITY and CONSULTANT as to those
matters contained in it. No prior oral or written understanding will be of any force or effect with
respect to the terms of this Agreement. The Agreement may not be modified or altered except in
writing signed by both parties.
23. INTERPRETATION
The terms of this Agreement should be construed in accordance with the meaning of the language
used and should not be construed for or against either party by reason of the authorship of this
Agreement or any other rule of construction that might otherwise apply.
24. SEVERABILITY
If any part of this Agreement is found to be in conflict with applicable laws, that part will be
inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of
the Agreement will remain in full force and effect.
25. TIMF. OF ESSENCE
Time is of the essence in the performance of this Agreement.
26. GOVERNING LAW; JURISDICTION
This Agreement will be administered and interpreted under the laws of the State of California.
Jurisdiction of any litigation arising from the Agreement will be in Los Angeles County,
California.
27. COMPLIANCE WITH STATUTES AND REGULATIONS
CONSULTANT will be knowledgeable of and will comply with all applicable federal, state,
county and city statutes, rules, regulations, ordinances and orders.
28. WAIVER OF BREACH
No delay or omission in the exercise of any right or remedy by a nondefaulting party on any
default will impair the right or remedy or be construed as a waiver. A party's consent or approval
of any act by the other party requiring the party's consent or approval will not be deemed to waive
or render unnecessary the other party's consent to or approval of any subsequent act Any waiver
by either party of any default must be in writing and will not be a waiver of any other default
concerning the same or any other provision of this Agreement.
29. ATT'ORI\'F.Y'S FEES
_::Exceptas.set: forth in Paragraph -l5,-in: any. dispute,--[itigation,:arbiiration,_or_other-pr_oceeding-by-------------.-::-:.-:_------- - ------
---
which one party either seeks to enforce its rights under this Agreement (whether in contract, tort or
both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party
will be awarded reasonable attorney's fees, together with any costs and expenses, to resolve the
dispute and to enforce any judgment.
[28649 11
0
Item 14. - 76 HB -228-
30. E3MBTT'S
All exhibits identified in this Agreement are incorporated into the Agreement by this reference.
31. CONSULTANT'S AUTHORITY TO EXECUTE
The person(s) executing this Agreement on behalf of the CONSULTANT warrant that (i) the
CONSULTANT is duly organized and existing; (ii) they are duly authorized to execute this
Agreement on behalf of the CONSULTANT; (iii) by so executing this Agreement, the
CONSULTANT is formally bound to the provisions of this Agreement; and (iv) the entering into
this Agreement does not violate any provision of any other Agreement to which the
CONSULTANT is bound.
CITY OF TORRANCE, Insert name of business
a Municipal Corporation Insect type of entity
By:
Frank Scotto, Mayor Insert Name and Title
ATTEST:
Sue Herbers, City Clerk
APPROVED AS TO FORM:
JOHN L. FELLOWS III
City Attorney
Attachments: Exhibit A: RFP
Exhibit B: Proposal
Revised..: 10/29/2008
[28648_11
HB -229- Item 14. - 77
EXHIBIT B
PROPOSAL
170994_1.DOC)
W
Item 14. - 78 xB -230-
Harris & Associates,.
Shoping the Future, One Project at o Time:"
May 24, 2012
Office of City Clerk
Attn: Mr. Ted Semaan, PE, Engineering Manager
City of Torrance
3031 Torrance Boulevard
Torrance, California 9,0503
Subject: Harris Paves the Way to Success on PCH / Hawthorne Blvd.
Intersection Project
Dear Mr. Semaan:
The City ofTorrance's plan to improve the busy intersection of pacific Coast Highway and Hawthorne
Blvd presents a great opportunity to improve the pedestrian experience, enhance aesthetics, rehabilitate
failing pavement and significantly improve the flour of traffic via practical well thought-out widening
improvements. The roadmap for success on this long contemplated project starts on a solid foundation
of a sound widening layout plan, which the Harris Team has prepared as a starting, point for discussions
with City and Caltrans staff (see Exhibit A). But the innovation does not stop there because the
project also has the potential help transform the area ro be more attractive, environmentally green and a
pedestrian -friendly place where people want to socialize., shop, and dine. The Harris Team is well poised
to partner with the City to make this vision a reality. To demonstrate our teams understanding of this
vision, we identified the following protect elements that arc critical to the success of your projea:
Sound Conceptual Plan Layout — The Harris Team has prepared a. preliminary Conceptual Plan
layout (see Exhibit A) to start the dialog with City staff and gain Caltrans approval that will significantly
improve the flow traffic at the intersection and expedite the project schedule. The proposed 11-foot
lane widths were carefully selected to create a balance between Caltrans' ideal 12-foot lanes, which were
found to be too impactful to the fronting properties (especially Starbucks) and previous study layouts
that showed 10-foot wide lanes, which Caltrans no Ionger allows, not even through the design exception
process. At the same time we increased _
the width of the two proposed right
turn pockets to 14--6eet because that is
Caltrans' ideal minimum and is highly
recommended {{rTm
.\
iven the high volue
Z.1 C�i
of big rig truck traffic that regularly �' `.;`,'�''
navigate these turns. The proposed
transitions and minor widening on _ a+c , ";:7 "' a"'="• `•° °'� `' _
the opposite sides of the street were
,
also strategically planned to reduce
the amount shifting required on each , ," '?�`} `r" _
approach, improve the Iane alignments
across the intersection, reduce the
amount of impacts at the hardest hit
right turn pocket corners and still
523 W_ Sixth Street Suite 644 Los An eles. California 90017 213.62M565 Fax 213.213.0594 wwmharris-assoc.com
HB -231- Item 14. - 79
Mr. Ted Semaan, PE, Engineering Manager
May 24, 2412
Page 2 of 3
result in pedestrian -friendly parkway widths that meet Caltrans' minimum widths required. Further, per
our preliminary signal timing analysis, we determined that it will be best to keep the existing "pork -chop'
pedestrian island at the northwest corner of the intersection, which is also reflected in our layout. Our
sincere enthusiasm should be evident in this exhibit!
City of Torrance Experience — Harris Team members have successfully completed several projects for the
City of"Torrance in the past, thus we know the agency preferences and formats. Our team will serve as an
extension of City staff, which will reduce the time required and help to deliver a timely project.
s Custom grading and re -landscaping the
Starbucks frontage and entrance path so that it
looks like an original design installation, not a
-----foiced-piecerned-afterthought. --------------__--
> Minimizing impacts to the Best Buy's parking
lot through the use of retaining walls adjacent
to the proposed back of sidewalk that also
leaves room for tree wells and vine planters (see
Exhibit to the right).
BE1 Harris & Associates_
Item 14. - 80 HB -232-
Mr. Ted Semaan, PE, Engineering Manager
May 24, 2012
Page 2 of 3
> Maximizing stor_mwater r -noff quality through
the innovative use of bio swales in the parkway
landscaping and by introducing new drainage
enhancements such as Eilterra catch basins.
Experienced Project Team — Randall Berry, PE,
will serve as Project Manager and has specialized
in roadway widening and street design during
his 27-year career. Mr. Berry will be supported
by several in-house civil engineering staff that are
adept in computer aided design and 3D modeling techniques. Albert Grover & Associates (AGA), led by
Marls Miller, PE will provide traffic engineer services, ranging from traffic studies and big -picture conceptual
layout design to the preparation of detailed traffic signal modification plans, streetlight plans and signing
and striping plans. AGA has successfully prepared many similar widening designs for Caltrans in the past
including completely new freeway/highway interchanges_ EDM Meridian, led by Rich Mahcr, PLS/Owner
will provide topographic surveying services and right-of-way mapping/engineering and has consistently
provided excellent duality service to Harris Team members for over 19-years. Cardno TBE, led by Vincc
Roger will provide innovative state-of-the-art utility detection surveying and utility porholing services, which
will streamline the determination and resolution of any unavoidable utility conflicts. Nin3m & Moore, led
by Sam Guha, PhD, GE will provide the geotcchnical investigation and hazardous materials testing, which
will be required by Caltrans, especially due to the full take right-of-way acquisitions and retired building
demolitions required. BonTerra, led by Jennifer Marks, Sr PM will provide environmental clearance services
that will be required by Caltrans. Overland Pacific & Cutler, led by Stephen Bray, Sr PM will provide
right-of-way acquisition and relocation services that will be required for the full and partial. right-of-vvay
takes. Traffic Control Engineering, led by David Kuan, PE, will prepare the traffic control plans and has
a proven track record of first submittal approvals from Caltrans, including District 7. $orthwick, Guy &
Bettenhausen, led by Art Guy, ASLA will provide landscape architect services and has successfully worked
with Harris on many similar projects such as the award winning Esplanade Street improvements in Redondo
Beach.
Committed to Your Project's Success — The Harris Team intends to maintain the same energetic level
of care that is evident in this proposal until the project is successfully constructed. We are ready to start
immediately and look forward to a successful award winning project!
Sincerely,
Harris &Associates, Inc.
-- ----_Randall-Bcrry,. PE--- -
Design Manager / Associate
I Harris & Associates.
HB -233- Item 14. - 81
RFP No. 2012-09 Request For Proposals for
Pacific Coast Highway at Hawthorne Boulevard Intersection Improvements
SECTION II — PROPOSAL SUBMITTAL FORM
FAILURE TO COMPLETE ALL ITEMS IN THIS SECTION MAY INVALIDATE PROPOSAL
In accordance with your "Invitation to RFP", the following proposal is submitted to the City of Torrance.
RFP Submitted By:
Harris & Associates
Name of Company
523 W. Sixth Street, Suite 644
Address
Los Angeles, CA 90017
City/State/Zip Code
(215) 629-9565 / (213) 213-0594
Telephone Number/Fax Number
Randall. Berry, PE Design Manager / Associate
Printed Name/Title
Signature
Contact for Additional Information:
24, 2012
Date
Please provide the name of the individual at your company to contact for any additional information
- .Randall Berry PE - -
Name
Design Manager / Associate
Title
(213) 629-9565 / (2.13) 213-0594
Telephone Number/Fax Number
Form of Business Organization: Please indicate the following (check one),
Corporation V Partnership Sole Proprietorship Other:
Item 14. - 82 HB -234-
Consultant Name: Harris & Associates
Business History:
How long have you been in business under your current name and form of business organization?
38
Years
If less than three (3) years and your company was in business under a different name, what was that name?
NIA
Addenda Received:
Please indicate addenda information you have received regarding this RFP:
Addendum No. 1 Date Received: May 7, 2012
Addendum No. Date Received:
Addendum No. Date Received:
Addendum No. Date Received:
No Addenda received regarding this RFP.
References:
Please supply the names of companies/agencies for which you recently supplied comparable services as
requested in this RFP.
Brad Lindalil, Capital Projects Program Manager
City of Redondo Beach 415 Diamond St, Redondo Beach, CA 90277 (310) 372-1171 x2286
Name of Company/Agency Address Person to contactlTelephone No.
Souri Amirani, Deputy City Engineer
City of Santa Ana 20 Civic Center Plaza, 3rd Floor, Santa A-na, CA 92710 (714) 647-5640
Name of Company/Agency Address Person to contactffelephone No.
Donn Uveno, Assistant Civil Engineer
City of West Hollywood 8300 Santa Monica Btvd, West Hollywood, CA 90069 (323) 848-6457
Name of Company/Agency Address Person to contact/Telephone No.
Bill Janusz, Associate Traffic Engineer
City of Huntington Beach 2000 Main St., Huntington Beach, CA 92648 (714) 374-1628
Name of CompanylAgency Address Person to contact/Telephone No.
Duncan Lee, PE, Principal Civil Engineer
_ , _City. of Huntington_$eath_ 20017_Main Sz,-Huntin on Beach,_CA 92648 (714)_375-5118
i -
Name of Company/Agency Address Person to contact/Telephone No.
HB -235- Item 14. - 83
Consultant Name: Harris &.Associates
RE:P. Submittaf Ft : uiremerit ;aria Ackrioviile erhent
t ,4_ r i o `osal i ` as : `er` the*.
Cinsultanfe'are required to: p`face. a ch:eCk :mark in :Go[iarrin A iniiisati.rig;:tha , y _.u, p .p s p
speeifi6t ons:bf this Request for Proposals.
Consuttarits: aim required ,to place a check maek in Cot 6mb B indicating that -yacir:..proposal'deviates .from the.
p { Y. specs€catioi'is :oi.:tt is.Hag.uest for Proposal: If y u. are protposing anythitig othee`:f hap_ what.is s ecifed you
rriu5t explain in :detail floe Iour _proposal :differs. by'attac ing additional pages to your RFP. subtriittal and
indicating the page.nuft in_C.olu mn C.
You may attach atlditiotjaf sheets #o jrour RAP. submittal dear"riding ic. yri detatheservising.
You must `i :,. fa the. page;number reference in Column C.
Description Column A Column B Column C
RFP Specification/Requirement
Place a check
mark in this
column indicating
that your proposal
is as per the
specifications in
this RFP
Place a mark in
this column if you
are proposing
something different
then what is
specified in this
RFP
You may attach
additional sheets
to your proposal
submittal
describing in detail
the service you are
proposing. Please
reference the page
number of your
attachment in the
space below.
Submittal includes five (5) separately bound
copies of proposal
Submittal includes original and four (4) copies
of the following required documents: Proposal
Submittal Form and Proposer's Affidavit
e/
TASK I — Project Commencement
TASK It — Preliminary Design
TASK III — Contract Deliverables
I TASK V — Project Coordination
- - - ✓ - - - .1_- - -. ---
V
Item 14. - 84 HB -236-
ATTACHMENT 1
STATE OF CALIFORNIA
PROPOSER'S AFFIDAVIT
COUNTY OF LOS ANGELES
Randall Berry; PE being first duly sworn deposes and says,
1. That he/she is the Design Manager / Associate of Harris & Associates
(Title of Office) (fume of Company)
Hereinafter called "proposer", who has submitted to the City of Torrance a proposal for
Pacific Coast Highway at Hawthorne Boulevard Intersection Improvements (RFP No. 2012-09
(Title of RFP)
2. That the proposal is genuine; that all statements of fact in the proposal are true;
3. That the proposal was not made in the interest or behalf of any person, partnership, company, association,
organization or corporation not named or disclosed;
4. That the Proposer did not, directly or indirectly, induce solicit or agree with anyone else to submit a false or
sham proposal, to refrain from proposing, or to withdraw his proposal, to raise or fix the proposal price of the
Proposer or of anyone else, or to raise or fix any overhead, profit or cost element of the Proposer's price or the
price of anyone else; and did not attempt to induce action prejudicial to the interest of the City of Torrance, or
of any other Proposer, or anyone else interested in the proposed contract;
5. That the Proposer has not in any other manner sought by collusion to secure for itself an advantage over
the other Proposer or to induce action prejudicial to the interests of the City of Torrance, or of any other
Proposer or of anyone else interested in the proposed contract;
6. That the Proposer has not accepted any proposal from any subcontractor or materialman through any
proposal depository, the bylaws, rules or regulations of which prohibit or prevent the Proposer from considering
any proposal from any subcontractor or material man, which is not processed through that proposal depository,
or which prevent any subcontractor or materialman from proposing to any contractor who does not use the
facilities of or accept proposals from or through such proposal depository;
7. That the Proposer did not, directly or indirectly, submit the Proposer's proposal price or any breakdown
thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership,
company, association, organization, proposal depository, or to any member or agent thereof, or to any
individual or group of individuals, except to the City of Torrance, or to any person or persons who have a
partnership or other financial interest with said Proposer in its business.
8. That the Proposer has not been debarred from participation in any State or Federal works project.
- Dated -this 22nd day of May 20 12
(Proposer Signature)
Design� Manager / Associate
(Title)
HB -237- Item 14. - 85
CITY OF TORRANCE, CALIFORNIA
ADDENDUM NO. 1
Issued: May 7, 2012
WE
REQUEST FOR PROPOSALS (RFP)
FOR
PACIFIC COAST HIGHWAY AT HAWTHORN BOULEVARD
INTERSECTION IMPROVEMENTS
RFP No. 2012-09
Note the following changes and/or additions to the Request for Proposals and
associated Scope of Work for the project indicated above. The proposer shall execute
the Certification at the end of this addendum, and shall attach all pages of this
addendum to the Contract Documents submitted with the Proposal.
1. Refer to RFP, NOTICE OF REQUEST FOR PROPOSALS:
The City has postponed by two (2) weeks the date to open proposals.
Consequently, the paragraph is hereby revised as follows:
"Notice is hereby given that sealed proposals for the following described project
will be received in the Office of the City Clerk, of the City of Torrance, California,
until 2:00 p.m. on Thursday, May 10, 2042 May 24, 2012, after which time they
will be publicly opened and read aloud., at. 2:15 p.m. on the same date in the
Council Chambers, City Hall.
By Order of the Engineering Manager
/S/ Ted Semaan
TED SEMAAN
Engineering Manager
Item 14. - 86 HB -238-
PACIFIC COAST HIGHWAY AT HAWTHORN BOULEVARD INTERSECTION IMPROVEMENTS
RFP No. 2012-09, ADDENDUM NO. 1, Issued: May 7, 2012
PROPOSER'S CERTIFICATION
I acknowledge receipt of the foregoing Addendum No. 1 and accept all conditions
contained therein.
Harris & Associates
Proposer
By
May 24, 2012
Date
***** Submit this executed form with the proposal *****
HB -239-
Item 14. - 87
YX
Harris & Associates - Scope of Services
PCH at Hawthorne Blvd Intersection Improvements
The Harris Team's project scope matches the scope format as outlined in the City's
Request for Proposal (RFP), "Project Scope section. For completeness the RFP scope
has been repeated herein, with any required additions and clarifications following
thereafter_ Note the proposed construction cost is anticipated to be approximately $3
million.
1. Preliminary Design
A. Project Kick -Off Meeting
RFP Scope: A pre -design meeting shall be scheduled with the Harris Team and the
City at the commencement of the project. Harris Team shall prepare the meeting
agenda to discuss the project requirements, scope of work, schedule, and lines of
communication between the City, Harris Team, and other agencies involved in the
project. Harris Team shall prepare and distribute meeting minutes, including all action
items.
Exceptions to RFP Scope: None
Clarifications to RFP Some: Note that an early kick-off meeting is also planned with
Caltrans staff and with the utility owners that will be most affected by facility relocations
including SCE (transmission pole, guy pole and service pole relocations), City of
Torrance water (two potential water line relocations depending on depth, 8" water at
SW comer and unknown water line size at NE corner), So Cal Gas (two potential high
pressure gas line relocation depending on depth, 4" and 6" HP gas at NE comer) and
Caltrans (potential 57" storm drain depending on depth, CAN and communication
line, streetlights, traffic systems).
B. Research/Review of Available Data
RFP Scope: The Harris Team shall research, obtain and review all available data as a
reference to prepare the preliminary and final PS&E. Data shall include, but is not
limited to: State, County, City, utility and other records/documents; existing street,
signal, storm drain, gas, sewer and water main improvement plans; topographic data
maps; record drawings; wet and dry utility plans (to determine size and location);
geotechnical reports; survey centerline and private property monument data; and other
pertinent information. Harris Team shall prepare a table summarizing the obtained
data and submit a copy to the City and utility agencies. Harris Team shall review this
information with the City prior to beginning any surveys and preliminary design.
Exceptions to RFP Scope: None
Clarifications to RFP Scope: The Harris Team will discuss with City staff the potential
benefits of initiating the topographic survey in advance of receipt of all of the utility
plans so as to expedite the base sheet preparation process. Note Ninyo & Moore will
provide geotechnical and hazardous material investigation services on the Harris
Team and is already very familiar with the project having assisted Caltrans in their site
investigation portion of the project report preparation for this project (see page 10 of
Caltrans Project Report dated 12/31/02).
Item 14. - 88 HB -240-
Also the Harris Team has already began collecting an extensive amount of record
plans from city and Caltrans files and has pulled the USA utility contact list that
confirms the following active utilities in the project area: City of Torrance water, SCE
transmission/dishibution, So Cal Gas, AT&T Distribution, Verizon, Time Warner CAN,
Golden State utilities. Also present will be Caltrans storm drain, CATV, communication
street lights, traffic signals, etc.
C. Site Evaluation
RFP Scope: The Harris Team shall perform a field inspection of the Pack Coast
Highway and Hawthorne Boulevard intersection, all approach legs to this location, and
all intersecting streets that may be impacted by this project. Harris Team shall verify all
record drawings and other data related this project; identify constraints that may
influence proposed design and/or impact construction; and identify all necessary
improvements (i.e. road pavement needing either localized repair/reconstruction or
overlay; curb and gutter, cross -gutters, sidewalk/curb ramps and driveways needing
either to be replaced or constructed). Harris Team shall create a photo log and map of
key project areas. Harris Team may schedule a City representative to be present
during the site evaluation(s) and/or inspection(s).
Excerptions to RFP Scope: None
Clarifications to RFP Scone: The Harris Team will discuss with City staff the potential
benefits of doing an advanced detailed field pre -review without the City'representative
in order to make the inspection with City staff more streamlined and productive. This
will allow the Harris Team to come more prepared with some possible alternative
solutions as well as minimizing City staff time required in the field on a subsequent
visit.
11. Preliminary Design
A. Topographic / Design Survey
RFP Scope: The Harris Team or its Sub -consultant shall perform a topographic survey
to include all features that will influence the project design. The survey shall be in
conformance with the State Land Surveyors Act and be performed under the direct
supervision of a CA Registered Land Surveyor. Harris Team shall use California State
Plane Coordinate System, NAD83, Zone V, US Survey Feet.
Tasks shall include the following:
1. Establish horizontal and vertical survey and construction control for the complete
length of the project.
2. Perform topographic survey, as required, and may include, but not be limited to:
Cross section elevations taken at 25-ft intervals. The sections will follow
this format all property lines (including private properties affect by this
project and right-of-way, back of walk, top of curb, flow line, edge of
gutter/pavement, grade breaks and/or quarter points, pavement
- delineation and legends (striping, STOP bars, etc.), and finish surface at
the centerline.
e Locate all existing improvements within the street right-of-way (i.e. above
ground utilities, manholes, valve covers, utility vaults and covers, signs,
trees, utility poles, traffic signal poles, cross gutters, local depressions,
2
HB -241- Item 14. - 89
bus pads, catch basins, drtveway openings, sidewalks, comer access
ramps, parkway drains, etc.).
• Reduce data to a form showing centerline stationing, offset from
centerline, and elevation,
• Provide 0.5 ft contours.
• Approximately 3 centerline monuments are within the construction area.
Harris Team shall be out alt centerline monuments prior to construction
and identify them in the design survey.
• Identify in the survey any other monuments, including those on tops of
curbs, sidewalk or in the parkway.
3. Harris Team shall sign, date and submit all original survey notes to the Clty within
15 working days after the completion of the survey.
4. Harris Team shall provide traffic control, as required, during all survey
operations. Lane closures shall be in accordance with the City of Torrance
Standards, available on the City's website at
httpJAvww.tofanceca.gov113023.htm, and the Califomia MUTCD 2012 Edition.
Exceptions to REP Scope: None
Clarifications to REP Scope:
A. Topographic Survey: The Harris Team will be assisted on this task by KDM
Meridian who has performed surveys in the past for the City of Torrance and within
Caltrans RAN and thus is knowledgeable about the City's/Caltrans' procedures,
preferences and formats.
In addition to what the RFP scope details the following is also anticipated regarding the
topography survey scope:
Aerial mapping limits: From the C/L intersection of Pacific Coast Highway and
Hawthorne Boulevard - 675' north, 575' south, 750' southeast and 700' northwest.
Limits to extend to 25' beyond right-of-way, and 100' beyond right-of-way along
eastbound Pacific Coast Highway before Hawthorne, and 100' beyond right-of-way
along westbound Pacific Coast Highway before Hawthorne. To extend to the P/L of the
parking lot of the building to be demolished within the southwest corner,
Ground survey limits (including the curb side lane and outwardly) are as follows:
A_ Neece Avenue — starting 50' below BCR to 50' past ECR of southbound
Hawthorne (365' +/-)
B. Southbound Pacific Coast Highway — starting 50' south of ECR on Hawthorne to
242"d St. (length of block 340' +1+
C. Best Buy Parking Lot — starting 40' from the P/L on north bound of Pacific Coast
Highway to 50' past ECR on north bound Hawthorne (535' +/-)
D. Existing Pork Chop Island comer —from 10' beyond BCR/ECR to CIL of adjacent
street (southbound Hawthorne and northbound Pacific Coast Highway) 85'
E. BCR of northbound Pacific Coast Highway to ECR of Neece (220' +/-).
F. Driveway 200' north of southbound Pacific Coast Highway to 10' past ECR of
Neece (250' +/-).
NOTE: Limits for A & C are 25' beyond right-of-way, or to limiting physical features such
as buildings, etc. Limits for B, D, E, & F are to 10' beyond right-of-way.
3
Item 14. - 90 HB -242-
Additional Survey Scope of Services:
1) Meetings
a) Meet with H&A staff, to review and discuss project objectives, project schedule,
scope of work, method of approach and coordination.
2) Research of Record I nformation
a) Obtain data information and record mapping for record centerline information
from Los Angeles County Surveyor's office, Caltrans District 7, and City of
Torrance. This will include record subdivision maps, records of survey, and
related notes and corner records.
b) KDM will require cooies of preliminary title reports (5). supporting documents and
vesting deeds to accurately determine and show the exisVnq right-of-way for al!
parcels affected by the proposed impMvements (provided by QPC}.
3) Control Data
a) Project Datum to be used
i) Horizontal: CCS83, Zone V
ii) Vertical: NAVO88
4) Aerial Mapping
a) Locate and survey existing surface centerline monumentation.
b) Set six (6) aerial targets
c) GPS field survey for targets, control points and monuments.
d) Create aerial strip mapping of project area.
5) Topographic Survey:
a) Collect standard topographic detail (hardscape, driveways, surface utilities, .
striping, traffic signal appurtenances, building corners and other significant
surface culture, etc.) of all features within project limits described above.
b) Collect 25 foot intervat cross -sections from nearest lane line to aforementioned
distance beyond existing right-of-way within limits as described above.
6) Mapping
a) Topographic
i) Prepare standard mapping of all survey detail collected.
b) Centerline & Right -of -Way
Create record centerline and right-of-way based on retrieved record
information and existing centerline monumentation.
ii) Create right-of-way plan showing parcels, APN numbers and addresses
utilizing the legal descriptions (from PTR's supplied by others) and record
maps. Easements affecting proposed Rlvl1 acquisition will be shown within
this RAW plan, as available from the PTR's.
7) Deliverables
a) AutoCAD drawing files at i" = 20' of survey information collected, with 0.5'
contours from aerial.
b) Record centerline and right-of-way lines from best available sources.
c) RAN plan as described.
B1. utility Detection Survey: The Harris Team will also be assisted on this task by
Cardno TBE who will be performing a utility detection survey along the affected
portions of PCH and Hawthorne Blvd which will provide both horizontal and
approximate vertical locations of the existing utilities. Also see following utility pothole
task, which Cardno TBE will be performing, which allows for the unique efficiency of
one crew being responsible for the accurate determination of the location of the
existing utilities.
xB -2433- Item 14. - 91
The fdlowing is also anticipated utility detection survey or Subsurface Utility
Engineering (SUE) scope:
The process is in essence, a two-phase process which consists of Quality Levels "D, C
& B" Designating and Quality Level `A" Locating (utility potholes — see separate scope
item that follows). The first phase, designating, provides a close approximation of the
horizontal (x, y) information necessary to overlay existing utilities on plan sheets, and
is completed by means of electronic geophysical prospecting. The second phase,
locating, upon a specific request, provides exact horizontal (x, y) and vertical (z)
information by means of non-destructive vacuum excavation methods.
Cardno TBE will provide:
SUE Quality Levels "D, C & B" designating of existing underground and
overhead utilities within the described project limits. Cardno TBE will also,
provide electronic depth detection readings at various locations per the clients
request.
Cardno TBE will coordinate the surveyor efforts with KDM Meridian to collect
the SUE field data in accordance with the ASCE 38-02 SUE Standard.
Cardno TBE will provide an electronic (CD-ROM) AutoCad utility overlay file
that can be referenced into the project design file. All line styles and levels will
comply with Harris & Associates and The City of Torrance's CAD standards. .
B2. Utility Research and Notification
RFP Scope: The Harris Team shall research and obtain available existing utility
records within the project limits; notify all utility agencies impacted by this project; and
compile a Utility Notification and Response Log in a table format to include utility
agency's name, dates of notification, persons notified, and responses received from
utility agency. Copies of this information shall be provided to the City.
Notifications shall include:
• Initial Utility Information Request, and all follow-up notifications for
subsequent plan submittals
• Prepare to Relocate Notice (if applicable)
• Notice to Relocate (if applicable)
Utilities to be notified will include, but are not limited to: Southern California Edison,
AT&T, Verizon, GTE, Southern California Gas, Time Warner Cable, petroleum
companies, Water, Sewer and Storm Drain agencies.
Exceptions to RFP Scope: None
Clarifications to RFP Scope: Harris & Associates, as a paid subscriber, has already
generated a "USA" utility owners list to confirm that the utility contact list is complete
C. Utility Potholing
RFP Scope. The Harris Team shall provide an allowance, not to exceed $25,000, for
utility potholing. Locations shall be based on information received from utility
investigations. Harris Team shall arrange for utilities to be marked prior to the
topographical survey. Pothole locations and depths shall be marked on the pavement
surface and shall show both horizontal location and depth from surface to the utility.
5
Item 14. - 92 HB -244-
Compensafion will be based on actual cost plus 7% markup, but may not exceed
$25,000. From the utility research and utility potholing, Harris Team shall compile and
incorporate utility information on the roadway base sheets. Conflicts with existing
utilities shall be identified for resolution with the conflicting utility. (Note: This item may
be deleted by the City if it is determined not needed for construction).
Exceptions to RFP Scope: !None
Clarifications to RFP Scope: The Harris Team will be assisted on this task by Cardno
TBE and will discuss with City staff the potential benefits of initiating the topographic
survey in advance of any utility potholing so as to expedite the base sheet preparation
process. Per this approach we would have more time and better feel for where the
utility pothole needs are and then our surveyors KDMM would simply make a second
mobilization to collect the pothole information, which will consist of taking accurate
elevation readings of the control "nails' set by Cardno TBE that are tied to the utility
pothole data.
Cardno TBE has included an estimate of twenty (20) SUE Quality Level "A" Locations
(utility test holes) for this project. Cardno TBE will provide a Test Hole Data Sheet for
each Locate completed. The Test Hole Data Sheet will include coordinates, elevation,
material and size of utility-
D. Utility Coordination
RFP Scope: The Harris Team shall coordinate with the utility agencies throughout the
design phase and obtain utility "sign -offs". if the proposed improvements interfere with
existing utilities, Harris Team shall arrange for potholing by the utility. Otherwise, any
needed potholing will be performed under the potholing allowance provided in this
scope. If required, Harris Team shall obtain necessary permits that are required for
construction of the project, from any agency or, utility company.
Except ons to RFP Scope: None
Clarifications to RFP Scope: The Harris Team will be very proactive in the coordination
of all of the anticipated utility relocations.
E. Base Sheets
RFP Scope: The Harris Team shall prepare base sheets utilizing the
topographic/design survey, utility research data, and existing street, storm drain, sewer
and water main improvement plans. The base sheets will be utilized for the design of
the intersection improvements including roadway widening, pavement rehabilitation,
signing and striping, traffic signals, and traffic control and phasing. The base plans
shall be prepared at a 1 "=4V scale.
Harris Team shall data process ail topography in AutoCAD Version 2011 or latest
edition. Line styles will be conventional. Text annotation will be stored in layers
separate from the graphic elements. An AutoCAD file containing layering, line styles
and color specification will be provided by the Harris Team to the Client, if requested.
Locations of any property lines, centerlines or rights of ways shown on the topography
shall be shown graphically from specked Datum.
0
HB -245- Item 14. - 93
The topographic file, shall include the basis of horizontal and vertical control, north
arrow, date of survey, Survey Crew Chief and supervising Licensed Land Surveyor
review and sign off, notes and details.
Exceptions to RFP Scone: None
Clarifications to RFP Scope: Harris & Associates estimates that approximately two (2)
plan and profile sheets at 1° = 40' scale will be required for the street widening
improvement plans and approximately one (1) plan view only sheet at 1" = 40' scale
will be required for the signing and striping plans, with two "strips" per sheet. See
detailed breakdown in the subsequent task of all of the various sheets that will
required.
F. Traffic Index Calculations
RFP Scone: The Harris Team (led by AGA) will be directed to perform 48-hour
classification traffic counts for two (2) locations: (1) on Hawthorne Blvd and (1) on
Pacific Coast Hwy, Only TuesdayMlednesday or Wednesday/Thursday counts are
permitted. Harris Team shall calculate two (2) traffic indexes (TI) for each location,
each based on a 20-year growth. Harris Team shall use both the to County and State
of California methods to calculate a TI.
Exceptions / Clarifications to RFP Scope: The Harris Team, supported by Ninyo &
Moore (who will utilize the TI) and Albert Grover & Associates (who will prepare the
TI). Further, several supporting studies during the Preliminary Design Phase will also
be prepared, Please see the additional Studies section that follows after Task G.
G. Pavement Evaluation Review / Design
RFP Scope: -The Harris Team (led by N&M) shall provide a pavement
evaluation/analysis report. Harris Team shall review the report and discuss the
recommended pavement rehabilitation alternatives with the City.
Tasks shall include the following:
Obtain pavement analysis through geotechnical boring and testing.
• Assess data and evaluating methods for rehabilitation.
Prepare value engineering spreadsheets with cost breakdowns for 3
alternatives, including comparisons based on projected life of AC
pavement and for PCC.
• Present and discuss recommendations with City.
• After concurrence by the City, the final limits of removal will be shown on
the plans.
Exceptions to RFP Scope: A true "Value Engineering" process, which includes up to
fire workshop meetings, is not envisioned to be needed. Instead the Harris Team will
list and evaluate the "pros" and "cons" of each pavement rehabilitation alternative
along with costs, benefits, design life, constraints, impacts to traffic, etc.
Clarifications to RFP Scope: The Harris Team will be assisted on this task by Ninyo &
Moore (N&M), among their tasks will log, sample, and backfil eight (8) borings within
the Caltrans right-of-way. As " art of the evaluation of alternative pavement
rehabilitation methods we will compare the costs and benefits of traditional Removal &
7
Item 14. - 94 HB -246-
Replacement (R&R, both AC and PCC cases) versus Full Depth Reclamation (FDR)
with and without cement treatment versus Cold -in -Place Recycling (CIPR). It is also
possible that we may utilize a combination these methods, such as FDR on the outside
/ curbside lanes (where there is more truck traffic and gutter line controls are more
restrictive to grades) and CIPR on the inside lanes (where a net rise in the pavement
surface elevation is more feasible and underlying existing PCC may exist below the
AC surface course). The new pavement section required for the widened highway
width will also be calculated.
G1. Aerial Deposited Lead (ADL) survey
In addition to the geotechnical investigation Ninyo & Moore will perform the
following Caltrans required testing:
Pre -Field Project Coordination
Ninyo & Moore (N&M) will prepare a work plan discussing the sampling activities
within the Caltrans rights -of -way. A site -specific Health & Safety Plan (HSP) will be
included in the work plan to address worker safety for each field activity. The HSP
will be reviewed and signed by a Certified Industrial Hygienist.
After Caltrans approves the work plan and prior to initiation of field sampling, N&M
will obtain an encroachment permit from Caltrans, conduct a site reconnaissance,
mark proposed boring locations, and contact USA to request that they delineate
locations of utilities in the proposed sampling areas.
Field Sampling and Laboratory Testing
Eight (8) borings will be advanced within the Caltrans right-of-way. Four borings
will be on the northeast shoulder of the subject intersection, and four borings on
the southwest intersection shoulder. Prior to sampling on the southwest
intersection shoulder, sampling locations within concrete pavement will be cored
with an approximate 8-inch diameter bit. The borings will be advanced by hand
auger and sampled to a depth of up to 5 feet to collect- samples for lead impact
assessment. Samples will be collected at the surface, and at approximate depths
of 1, 2, 3, and 5 feet below the surface (five samples per boring).
Up to 40 soil samples will be' analyzed for total lead by United States
Environmental Protection Agency (EPA) Method 60108.
Soil samples that have total lead concentrations greater than or equal to 50
milligrams per kilogram (mg/kg) will be analyzed for soluble lead by the California
Waste Extraction Test (WET) method. Approximately 20 soil samples (estimated)
Will be analyzed for soluble lead concentrations by the WET method.
Soil samples that have total lead concentrations greater than or equal to 100 mg/kg
will be analyzed for soluble Lead by the Federal Toxicity Characteristic Leaching
Procedure (TCLP). Approximately 15 soil samples (estimated) will be analyzed for
soluble lead by the TCLP.
Approximately four soil samples (or 10 percent, whichever is greater) will be
analyzed for pH by EPA Method 9045 and Title 22 Metals by EPA Method
HB -247- Item 14. - 95
6000/7000 series. The sample to be analyzed for pH will be selected randomly.
The sample with the highest total lead concentration will be analyzed for Title 22
Metals.
Sampling equipment will be decontaminated with a soap and water wash, followed
by two water rinses. After sampling the boring will be backflled with hydrated
bentonite and surfaced with concrete.
Waste cuttings and decontamination water with be containerized in a Department
of Transportation -approved drum and left in a secure on site location provided by
the client pending waste characterization and disposal.
ADL Report Preparation
Following receipt of the laboratory data, an ADL survey report will be prepared,
which will describe our field methodologies and findings. The report will include
analytical results in narrative and tabular form, sample location diagrams, and
recommendations for additional assessment, if needed. The report will be signed
by a California Professional Geologist or Engineer.
G2. Hazardous Building Materials Survey (HBMS)
N&M will perform an HBMS of each of the two buildings scheduled for demolition.
The HBMS will include sampling and testing for asbestos containing materials
(ACM), lead -containing surfaces (LCS), and preparing an inventory of other
hazardous building materials including, but not limited to wastes subject to the
Universal Waste Rule (UWR). An ACM survey is required by the South Coast Air
Quality Management District for a building prior to demolition. The LCS surveys
can be used to evaluate the applicability of the lead in construction standard Title 8
California Code of Regulations Section 1532.1 to the project This Section applies
to all construction work including demolition where an employee may be
occupationally exposed to lead. The inventory of other hazardous building
materials that may be present in the structure including UWR wastes and other
miscellaneous hazardous building materials will be performed to identify materials
that would normally be categorized and disposed as universal wastes. Ninyo &
Moore's proposed scope of services to perform a HBMS of the structure will
include the following -
A California Certified Asbestos Hams Team or Site Surveillance Technician will
survey and 'inspect the site in order to assess homogeneous areas, and suspected
ACM. Up to 200 bulk samples (including layers) of suspected asbestos -containing
building materials will be collected in the structure to be demolished. Analysis by the
EPA recommended method of polarized light microscopy will be performed on the
samples by an independent, sub -contracted laboratory certified by the National
Voluntary Laboratories Accreditation Program.
Accessible' painted surfaces will be screened for lead content with an X-Ray
Florescence (XRF) analyzer by a California Department of Public Health Certified
Lead Inspector/Assessor or a Lead Sampling Technician. The XRF will be operated
in accordance with the Performance Characteristic Sheet associated with the
instrument. Painted and varnished surfaces in every "room equivalent," including
the exterior of the building, will be screened for the presence of LCS. The surrey of
0
Item 14. - 96 HB -248-
the painted surfaces will be patterned after the United States Department of
Housing and Urban Development guidelines inspection protocol. In every "room
equivalent' within the tested area, one representative surface of each "testing
combination" will be sampled. Other non -painted surfaces which often contain lead
(e.g., ceramic tile, porcelain fixtures) will also be tested.
Visual assessment and quantification of UWR wastes and other miscellaneous
hazardous building materials will be performed, including, but not limited to,
potential mercury -containing thermostats, switches, and fluorescent light tubes,
items potentially containing polychlorinated biphenyls, potential tritium or battery -
containing exit signs, and potential FreonT"-containing refrigeration systems.
Ninyo & Moore will prepare a HBMS report to document survey field procedures,
survey data, including locations, condition and quantities of hazardous building
materials, laboratory reports, conclusions, and recommendations. ACM and LCS
will be quantified in square or linear feet of material for use in the bid specifications
for developing abatement costs by prospective abatement contractors.
G3. Initial Site Assessment (ISA)
The objective of the ISA will be to evaluate whether hazardous materials or other
adverse environmental conditions are present due to past or present use of the site
and/or properties in the site vicinity. The proposed services for the ISA will be
consistent with applicable sections of the ASTM International (ASTM) 2005
guidance (Designation Number E1527-05) and the United States Environmental
Protection Agency (EPA) Standards and Practices for All Appropriate Inquiries
(AAI), and with Chapter 18 of the State of California Department of Transportation
Project Development Procedures Manual. However, because the ASTM and AAI
standards were established to provide innocent landowner liability protection under
Comprehensive Environmental Response, Compensation, and Liability Act
(CERCLA) for the purchaser of a property, the applicability of the ASTM/AAI
standards will be limited.
The ISA will include the following tasks:
A site visit to visually evaluate site characteristics for possible contaminated
surface soil or surface water, improperly stored hazardous materials, possible
sources of polychlorinated biphenyis (PCBs), and possible risks of site
contamination from activities at the site. Properties within and adjoining the
project site will be visually evaluated from public rights -of -way, only.
A site vicinity reconnaissance to evaluate characteristics of adjacent
properties for possible environmental influences on the site.
A review of a computerized database search of readily available government
and regulatory agency environmental lists for the site and for properties
located within approximately 1/8 mile of the project site. The objective of the
database search will be to evaluate locations where hazardous materials may
have been used or stored and their possible effects on the site. On -site
properties of possible concern will be further evaluated by requesting and
reviewing readily available environmental documents for these properties
from regulatory agencies, or by interviewing regulatory agency personnel.
Our scope of work includes review of up to three agency files for site
properties. Our scope of work does not include review of files for off -site
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Hs -249- Item 14. - 97
properties. Locations of properties of concern will be shown on maps of the
site vicinity.
Review State of California, Department of Conservation, Division of Oil, Gas,
and Geothermal Resources (DQGGR) oil field maps and review of
information provided by the California State Fire Marshal regarding oil and
natural gas pipelines.
Review of site and adjacent historical land use to provide an overview of past
uses that likely involved the use or storage of hazardous materials.
Information that will be used to review the site history will include readily
available historical aerial photographs, Sanbom Maps, and historic USGS
Topographic Maps. Ninyo & Moore will attempt to note historical site uses
involving the use or storage of hazardous materials from the time when the
site was undeveloped.
Prepare an ISA report The report will document work scope findings and
provide a discussion of findings, conclusions, and recommendations
regarding the current environmental condition of the site and
recommendations for additional assessment, as appropriate. The report will
be presented in an appropriate format consistent with reports prepared by
Ninyo & Moore for similar projects in California.
H. Traffic Studies & Conceptual Plans
H1. Traffic Studies Required during the Preliminary Design Phase:
Perform Traffic Studies / Memos (AGA)
• Counts (in excess of those required by the RFP)
+ Field Review
• Analysis
• Report
• Meetings with City
Fit. Conceptual Layout Plans Required during the Preliminary Design Phase:
Prepare Concept Plan & Alternatives (AGA and Harris)
• Concept Plans Drawings
• Report
• Meetings/Presentations to City
• Refine Concept Plan per City Input
• Refine Concept Plan per Caltrans Input Meetings (Includes RIVV)
1. Drainage Studies & Water Quality
11. Hydrology & Hydraulics Studies Required during Prelim. Design Phase:
Prepare a detailed H&H study utilizing a computerized version of the Los
Angeles County Modified Rational Method to model the tributary areas. The
11
Item 14. - 98 HB -250-
impacts of meeting Los Angeles County's (LAC) 50-Year drainage criteria will be
investigated and compared to the original design criteria for the existing storm
drain at which we will be connecting.
Harris & Associates will use WSPG to model the hydraulics of the proposed
storm drain lateral and portions of the existing 57' RCP system and the existing
"squash box" RCB system in conformance with City, Caltrans and County
design criteria.
The LAC required water quality requirements would also be developed for the
City's consideration to reduce sediment, hydrocarbons and heavy metals from
"dry weather" flows and "first flush" storm flows from going to the ocean. The
solution will likely include a passive filtration system such as a "Filtera" system
upstream of one or more of the catch basin inlets and/or the addition of catch
basin filter inserts, as required by City, Caltrans and LAC.
Harris & Associates will present these findings . at in a "draft" Hydrology &
Hydraulics Report at the feedback meeting. The final straightforward report will
summarize the results of the hydrology refinements and the mainline / lateral
hydraulics, including catch basin I grate inlet sizing, along with all supporting
calculations and a detailed hydrology drainage area map.
LAC typically requires that the hydrology study be approved first at which time
they issue a "Green Sheet' denoting their approval. Then the hydraulic study
and storm drain plans can be submitted, reviewed and approved. Since LAC
owns the existing storm drain system they will have more input and control than
Caltrans during the storm drain connection review and approval process.
12. Storm Water Data Report (SWDR) t Standard Urban Stornawater Mitigation
Plan (SUSMP):
Harris will be assisted by California Watershed Engineering (CWE) to provide the
required SWDR and SUSMP documentation. Streamlined Oversight Caltrans
Permits require preparation of Storm Water Data Report (SWDR) and potential
implementation of post construction Best Management Practices (BMPs).
We are prepared to perform any one of the following depending how the project
proceeds:
SWDR (Short Form) Preparation (less than $3 million):
CWE will prepare the SWDR for the proposed project during the PI.D, PALED, and
PS&E phases. Based on the assumption that the project construction costs are
Wow $3 Million, the SWDR short form will be prepared for each of the phases.
SWDR (Long Form) Preparation (greater than $3 million):,
Again, OWE will preparethe SWDR for the proposed project daring the PID, PANED,
and PS&E phases. Based on the assumption that the project construction costs are
above $3 Million, the SVVDR long form will be prepared for each of the phases.
SUSMP Compliance:
Caltrans is undergoing renewal of its current NPDES permit. For projects impacting
less than one acre, the revised draft permit requires implementation of Design
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Hs -251- Item 14. - 99
Pollution Prevention Hest Management Practices. Additionally, the County of Los
Angeles and its co-permittees are also undergoing renewal of the NPDES permit,
for which the draft permit will have additional requirements for implementation of
post construction BMPs. The Caltrans permit requires compliance with the more
stringent requirements between the local ordinances or the Caltrans permit. We
have included this as an optional in case it is required.
Note: It is assumed that all plan check review fees and other outside agency fees
will be paid by the City.
J. Environmental Documents ! Clearances
J1. Environmental Revalidation Report for Caltrans (BonTerra):
It is anticipated that an Environmental Revalidation Report will be required by
Caltrans due to the time that has lapsed since Caltrans first prepared their FONSI
(NEPA) and MND (CEQA). This effort will be led by BonTerra Consultants
(BonTerra). As part of the Revalidation Report process several studies will need to
be revisited, appropriate forms must be filled out and some studies revisited.
The "base" scope for environmental Revalidation Report will include the following
tasks:
Task f Background Research
Cultural Resources: This scope includes completing / updating an Archaeological
Survey Report (ASR) and Historic Property Survey Report (HPSR).
Area of Potential Effects (APE) Determination: BonTerra will work with Caltrans
District 7 and the City of Torrance (lead agency) to produce an APE map for the
project_
Cultural Resources Literature Review: BonTerra will conduct a records search of
the road segment including a 1-mile radius buffer at the California Historical
Resources Information System (CHRIS) and at the South Central Coastal
Information Center (SCCIC). In addition to the archaeological inventory records,
reports and historic maps, an examination will be made of the Historic Resource
Inventory (HRI) maintained by the California Office of Historic Preservation (CHP)
for Orange County_ The results of this research will be used to help guide the
subsequent field survey and will then be compiled and summarized in the ASR_
Native American Research: BonTerra will contact the California Native American
Heritage Commission (NAHC) for a review of their Sacred Lands File. The NAHC
will provide a list of Native American contacts for the project area vicinity.
Public Research: BonTerra will contact the Torrance Historical Society to request
any information regarding significant cultural resources known to be within the
13
Item 14. - 100 HB -252-
APE. These organizations will be given an opportunity to comment on the
proposed project.
Note: The scope does not include any meetings or consultation with Native
American entities, local historical interest groups, or other groups or agencies.
Task 2 Cultural Resources Field Survey
BonTerra will conduct an intensive cultural resources field survey of the linear
project area. The ground surface will be visually examined for evidence of
prehistoric (Native American), historic (non -Native American) archaeological
resources, and/or historic built environment resources. The survey will be
conducted under the direction of Principal Investigator Patrick Maxon, RPA.
No testing, excavation or formal evaluations of resource eligibility for inclusion on
the NRHP will be conducted, nor will any artifacts, samples, or specimens be
collected during the survey.
Task 3 ASR/HRER/HPSR
BonTerra will prepare a California Environmental Quality Act (CEQA) and Section
106-compliant ASR, HRER, and HPSR in accordance with Caltrans specifications
in compliance with State and Federal regulations. The ASR will include the results
of the background research, scoping efforts, and field survey. The HRER will
document the identification and evaluation of buildings: structures, objects,
districts, cultural landscapes, and all other built -environment resources; sites of
historic events; and historical archaeological sites within the APE exceeding 50
years of age. The HPSR will summarize the ASR and HRER and include them as
attachments. The fees assume one round of comments by Caltrans staff.
J2. Noise Study:
BonTerra will visit the project site to identify the sensitive noise receptors and noise
walls adjacent to PCH and Hawthorne Boulevard in the project vicinity. Up to ten
short term (15-minute) and two long term (48-hour) noise level measurements will
be taken to characterize the existing ambient noise level conditions. BonTerra will
review the project design and traffic analysis, and model existing and future Build
and No -Build traffic noise levels with the Federal Highway Administration's (FHVVA)
Traffic Noise Model (TNM).
BonTerra will analyze traffic noise impacts according to Caltrans 2011 Traffic Noise
Analysis Protocol and 2009 Technical Noise Supplement requirements. BonTerra
will also evaluate potential temporary noise and vibration impacts during
construction. A Noise Study Report will be prepared in Caltrans format.
It will also be required that Harris prepare a Noise Abatement Decision Report
(NADR) for the project and that BonTerra Consulting will provide noise -related
input to the NADR. No sound wail design is anticipated or included in the scope of
work.
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HB -25;- Item 14. - 101
J3. Air Quality Study:
BonTerra will prepare an air quality impact analysis in accordance with Caltrans
and South Coast Air Quality Management District (SCAQMD) requirements. For
Caltrans and Federal Highway Administration (FHWA) approval, it is assumed that
the project is or will be included in the currently approved Regional Transportation
Plan (RTP) and Federal Transportation Improvement Program (FTIP). In addition
to verification of regional conformity, the air quality analysis will Include project -
level conformity analysis of particulates and carbon monoxide. BonTerra
Consulting will prepare an Air Quality Conformity Analysis, the Transportation Air
Quality Conformity Checklist, and the Transportation Air Quality Conformity
Findings Checklist as required by Caltrans procedures.
Based on experience on similar projects with Caltrans involvement, up to three (3)
reviews of the noise and air quality documentation by Caltrans or FHWA have
been allotted, in addition to the reviews by Harris and the City.
A. 30%, 60% & 90% Plan Submittals
RFP Scone: The Harris Team shall prepare and submit plans to the City and utility
agencies at the completion of 30%, 60% and 90% design stage, Plans shall be on 24"
x 36" black lined bond paper sheets, unless otherwise required for utility agencies.
Harris Team shall submit two (2) printed sets of plans and a PDF copy to the City for
each submittal_
All plan types shall conform to the City of Torrance format, the latest applicable
design/drafting standards, and shall incorporate the City of Torrance Public Works Title
block on each plan sheet.
The following is a listing of plan sheets with corresponding scale to be used, as
determined by the City.
PEAN
SCALE
Title Sheet
Varies
Construction Notes and Details
1" = 10% Varies
Typical Cross Sections
Varies
Roadway Rehabilitation Plan and Profile
1" = 40' H; V = 4' V
Intersection Grid Details
1° = 10' H Grids at Lane Lines
Sign and Pavement Delineation Plans
1" = 40' H
Traffic Signal Modification Plans
Varies
Traffic Control & Staging Plans
1" = 40' H
Title Sheet shall include project title, vicinity map, general notes, benchmark with
basis of coordinates, dig alert information, list of utility companies with contact name
and telephone number, list of standard plans grouped by agency (i.e. APWA, City of
Torrance, etc_), and legend of symbols.
15
Item 14. - 102 xB -254-
Construction Motes and Details shall include a construction note index, and
construction details. Multiple sheets may be required.
Typical Cross Sections shall show right-of-way lines, adjacent private properties
(including all structures) affected by proposed design, dimensions between curbs,
existing pavement surface and curb/gutter, existing roadbed, proposed Improvements
and grading/cross-fall slope. Pavement cross falls should be kept at 2% optimal;
however, cross falls may vary from 1% to 5% as needed for grade and to minimize
reconstruction. Construction notes related to proposed improvements shall be included
on this sheet. Cross sections will be discussed with the City at the 30% and 60%
submittal to identify potential problems.
Roadway Widening and Rehabilitation Plan & Profile shall show all existing
conditions, as shown on the base sheets and all existing underground utilities (sewer;
water; power; communication; gas mains and associated laterals; storm drains; catch
basins and laterals, manhole and valve covers, meter boxes, etc.). Proposed
improvement work shall indicate limits of roadway widening, including removals and
replacements; limits of AC pavement cold planing, overlay and/or rehabilitation areas;
adjustment of manholes, vaults and valves to grade. Plans also shall indicate
removal/replacement of curbs, gutters, sidewalks, access ramps, driveways, bus pads,
cross gutters, parkwayfcurb drains and protection of existing facilities. Harris Team
shall consider and determine the need and location for the preservation of existing
control monumentation and the placement of new control monumentation. At a
minimum, each sheet shall contain a north arrow, scale, match lines with station and
sheet reference, plan and profile construction notes for all improvements on the sheet.
Profile shall show existing and proposed tops of curb elevations with corresponding
station and slope of curb between each grade break. For corner access ramps,
provide station and elevation at BCR and ECR and label as join existing." Elevations
also should be provided at quarter points. Dimension the distance between each
quarter point and the length of the curve.
Intersection Grid Details shall be prepared for the Pacific Coast Hwy and Hawthorne
Blvd intersection. Gods shall be shown at 10-foot spacing and show existing and
proposed elevations. These plans are primarily for control during paving operations
and should, show all existing improvements, underground utilities and surface culture
on a larger scale. In order to avoid erroneous data, curblgutter, sidewalk and
improvements from other plan sheets should not be duplicated on these sheets.
Sign and Pavement Delineation Plans shall be prepared for PCH, Hawthorne Blvd,
and all intersecting street within the project limits. The plans shall be prepared in
accordance to the City standards and design criteria, the California MUTCD 2012
Edition, and the Caltrans Standard Plans and Specifications (latest edition). Plans shall
provide for at least 200 feet of transition for each leg of the intersecting streets. The
plan layout shall be segmented to minimize the number of plan sheets.
Plans shall show: all existing signs within the project limits, including those mounted on
traffic signals, street light and utility poles; proposed signs; and proposed pavement
delineation and pavement legends/arrows within the project limits. Centerline
stationing shall be shown on the plans.
Traffic Control & Staging Plans for Pacific Coast Hwy, Hawthorne Blvd and
intersecting side streets should be designed in accordance with California MUTCD
16
HB -255- Item 14. - 103
2012 Edition and the City's Traffic Control Standard Plans available on the City's
website at htt Ylwwwtorranceca.gov113023.htm.
Note; Prior to beginning work on these plans, Harris Team shall meet with the City
to discuss and determine construction staging, minimum lane requirements, side
street and driveway access, and plan notes and legends. It is anticipated that the
project will be constructed fn stages and each stage will require traffic control plans.
Construction of this project will require traffic control on Pacific Coast Highway, an east
west state highway. Separate traffic control plans sheet(s) will be required for the
Caltrans Standard Encroachment permit application. Plans shall show the closure of
each westbound left -turn lane and east bound right turn lane, and any traffic control to
safety delineate eastbound and westbound traffic through the turn lanes into the
construction zone. These plan sheet(s) shall be prepared in the format required by
Caltrans and shall include a signature line for Caltrans District 7 and the project permit
number.
Private Properties & Building Plans shall show demolition and construction work
related to the complete redesign of private properties acquired for project right-of-way.
Plans shall be prepared in accordance with the latest State and City building codes
and requirements.
Exceptions to RFP Scone: None
Clarifications to RFP Scope: The basis of the ultimate widening plans will be
established through a detailed traffic study process, which includes the preparation of
a Design Exception Fact Sheet and a PEER as detailed in the project approach
section of this proposal. Both Harris & Associates and Albert Grover & Associates
(AGA) will oversee this process in close collaboration with City and Caltrans staff.
The Harris Team members who will assist on these deliverables are as follows:
Albert Grover & Associates (AGA) — Traffic Signal Modification Plans, Street
Lighting Plans, Sign and Pavement Delineation Plans and related Detail Sheets
Borthwick, Guy & Betlenhausen (BGB) — Parkway Landscape & Irrigation Plans and
related Detail Sheets
Traffic Control Engineering, Inc. (TCE) — Traffic Control and Staging Plans and
related Detail Sheets.
Ninyo & Moore (N&M) — Off-street building demolition specifications based on their
hazardous materials investigation findings.
Harris & Associates anticipates the following number of plan sheets will be required:
Plan
Approximate Number of Sheets
Title Sheet
1 sheet
Construction Notes and Details
Up to 4 sheets
Typical Cross Sections
1 sheet
Off -Street Demolition Plans (& Specs)
2 sheets
17
Item 14. - 104 HB -256-
Roadway Widening Plan and Profile
2 sheets
Roadway Rehabilitation Plans
1 sheet
Retaining Wall Plan & Profile
1 sheet
Storm Drain Plan & Profile
2 sheets
Optional City Water Line Relocation Plans
(Not included in base sheet count)
Intersection Grid Details
1 sheet
Sign and Pavement Delineation Plans
1 sheet
Traffic Signal Modification Plans
Up to 2 sheets
Streetlight Plan
1 sheet
Parkway Irrigation Plans
2 sheets
Parkway Landscaping Plans
2 sheets
Parkway irrigation & Landscaping Details
2 sheets
Traffic Control & Staging Plans
Up to 10 sheets (assuming more
im actful PCC Ravement case
Total =I
Up to 35 sheets +I-
13. Traffic Signal Modifications
RFP Scope: The Harris Team shall provide design services for the modification of
traffic signals at the Pacific Coast Highway and Hawthorne Boulevard intersection.
This is a separate, stand-alone item. Consequently, in addition to design services, fees
associated with this task shall also include the preparation of traffic signal plans,
separate from the aforementioned plan submittals.
Traffic signal modification plans shall reference City record drawings (Harris Team
shall obtain from Community Development Department and Caltrans). Harris Team
shall be responsible for verifying in the field all existing conditions (i.e. traffic signal
poles, hardware, mast arm and pole -mounted signage, interconnect cable and control
equipment). Harris Team shall prepare traffic signal modification plans to include the
conversion from loop detection to video detection (either Econolife or Iteris);
replacement of illuminated street name signs; upgrade of signal poles; upgrade of
traffic signal equipment; and changes to pedestrian countdown displays. These plans
shall show a conductor schedule, interconnect details, pole schedule, phase diagram
with detection speed, legend and notes and pole placement details for new poles.
Exceptions: None
Clarifications to RFP Scope: Albert Grover & Associates will prepare the Traffic signal
modification plans and all related field work, specifications and opinions of probably
construction costs (also see previous scope item A).
C. Parkway Landscape Design
RFP Scope: As an option, the City may decide to upgrade the parkway landscape and
irrigation. Consequently, the Harris Team shall include an allowance, not to exceed
18
HB -257- Item 14. - 105
$35,000, for these services. The exact scope of work and fee will be determined at
such time sevices are deemed a necessary addition to the contract.
Exceptions: None
Clarifications to RFP Scope: Borthwick, Guy & Bettenhausen (BGB) will prepare the
landscape and irrigation plans and detail sheets and all related field work,
specifications and opinions of probably construction costs (also see previous scope
Rem A).
D. Quantity Calculations and Cost Estimate
RFP Scope: The Harris Team shall submit preliminary quantities and construction cost
estimate at the 60% and 90% submittals. Unit prices will be based upon the most
current cost information for a recent, similar project. The final quantity/cost estimate
will be based on the final construction plans and submitted with the 100% submittal.
Cost estimates shall include a 5% contingency.
The Harris Team shall compare its estimated construction costs for the 60% and 90%
submittal to the total project budget for design and construction. If the Harris Team's
estimated costs exceed the budget, the Harris Team shall inform the City and provide
recommendations for costs reduction.
Exceptions: None
Clarifications to RFP Scope: The Harris Team will work closely as a team with City
staff to deliver an opinion of probable construction costs at the required percent
complete levels.
E. project Specifications
RFP Scope: The Harris Team shall prepare the project specification using the City's
standard "boiler plate" specifications (Word 2007) and prepare the Special Provisions
portion of the Construction Specifications and Contract Documents suitable for bidding
and awarding of the Contract. These special provisions will be incorporated into the
City's standard construction document package. Harris Team shall prepare the Bid
schedule.
Exceptions / Clarifications to RFP Scope: None
F. 100% Submittal
RFP Scope: The 100% submittal shall include an electronic and two (2) complete
hardeopy sets of. all plans, specifications/special provisions and quantities/cost
estimate for final review. Minimal corrections may not be needed, but should be
expected. Plans shall be on 24" x 36' black lined bond paper sheets.
Exceptions / Clarifications to RFP Scope: None
im
Item 14. - 106 HB -258-
G. Final Submittal
RFP Scope: Upon City approval of the 100% planslspecification submittal, Harris
Team shall submit a complete set of stamped/signed (CA Registered Civil Engineer)
original plans on Myiar, an unbound set of stamped/signed specifications/special
provisions, and a quantities/cost estimate. The Harris Team shall also submit an
electronic copy of all final AutoCAD drawings (with x-refs and plot configuration files),
specifications/special provisions, and quantities/cost estimate on a CD-ROM.
Exceptions / Clarifications to RFP Scope: None
IV. Right -of -Way (R/W)
RFP Scope: The Harris Team shall provide for all right-of-way services necessary to
complete the construction of this project, including but not limited to, property
acquisitions and dispositions, business relocations, and legal advisement and
representation. The Harris Team shall identify proposed right-of-way impacts to all
properties affected by this project, and provide to the City a scope of work and
schedule for all right-of-way acquisitions. Tasks shall also include appraisal of
property, survey and recording, environmental assessment, sale of surplus property,
and identifying all financial impacts to existing business, including valuation and
relocation expenses.
Exceptions to RFP Scope: None
Clarifications to RFP Scope: The exact R/W acquisition requirements will be
established once the ultimate widening plans, are agreed upon. The Harris Team
members who will assist on these RAN deliverables are as follows:
Harris & Associates — Prepare up to seven (7) legal descriptions and maps for two
partial R/W takes, up to three roadway R/W deeds to Caltrans from the three full R/W
takes and up to three surplus properties to distribute to adjoining properties from the
three full RNV takes.
Overland, Pacific & Cutler (OPC) — Prepare RNV appraisal / negotiation / relocation /
sale of surplus property processing as follows:
It is assumed that a maximum of (5) parcels would be affected by the RNV acquisition,
process as previously detailed (two partial RNV takes and up to three full RNV takes).
A general outline of OPC's scope is as follows:
Obtain five (5) Preliminary Title Reports
« Perform five (5) land valuation appraisals I reviews
• Perform five (5) land acquisitions
« Obtain five (5) Escrow / title clearances
• Perform three (3) property relocations
• Obtain Caltrans Right of Way Certification
• Provide Project Management oversight
• Sell three (3) surplus strips of land
20
HB -259- Item 14. - 107
Optional Eminent Domain 1 Condemnation Acquisition: If City staff give advanced
approval then OPC, with the assistance of Best Best & Krieger LLP would provide
Legal Counsel for the eminent domain acquisition for up to three (3) properties via the
condemnation process with regards to the three full RNV take properties in the event
that an agreeable settlement cannot be reached with said property owners. The effort,
if any, would be made on a "per property" basis, also depends on when, in the
acquisition process, the matter is settled.
This effort could include the following services:
• Assist, as needed, with pre -condemnation project design, appraisal review,
negotiations and transactional work.
• Assist with all steps necessary to adopt resolutions of necessity to allow the
client to initiate eminent domain proceedings as needed.
• Assist the City in obtaining timely orders for possession so that the City can
obtain any required certifications and meet all project deadlines.
• Represent the City in all eminent domain litigation, including the discovery,
expert witness exchange and deposition process.
• Represent the client in any right to take or just compensation trials, as well as
any appeals.
V. Project Coordination
RFP Scope: The Harris Team shall perform all project management services during
the course of the project, as required, to complete its contract work (i.e. General
Project Coordination, Preparation of Schedule, Quality Control, Progress Reporting,
and Sub -consultant Management).
Exceptions: None
Clarifications to RFP Scope: As detailed after each item that follows:
A. Meetings
RFP Scope: To maximize the understanding of the contract objectives and facilitate
coordination within the team, meetings between the City and Harris Team shall be held
as follows: for the 60% and 90% submittals; one (1) meeting prior to commencing the
preparation of traffic control and staging; and one (1) additional meeting, as requested,
for a total of four (4) meetings. Harris Team shall have no more than 2 attendees per
meeting. Project objectives, schedules and any other issues will be discussed and
resolved and/or assigned for follow up.
At the 60% and 90% meetings, Harris Team shall bring one (1) copy of any completed
plans, specifications, estimate and an updated project schedule for submittal.
Exceptions 1 Clarifications to RFP Scope: A grand total of thirty four (34) meetings
are included in the scope, which is considered to override the number listed in the
RFP. The anticipated meeting breakdown is as follows:
• One (1) City kick-off I Caltrans strategy meeting
21
Item 14. - 108 HB -260-
• One (1) City/Caltrans kick-off meeting
• Twelve (12) monthly City progress meetings (overlaps with 60%v and 90%
meetings and meeting required prior to beginning traffic control plans)
• Up to six (6) monthly Caltrans/City progress/feedback meetings
• Up to three (3) utility coordination meetings — to give an overview, obtain
feedback and explain resulting impacts/adjustments/relocations
• Up to four (4) City quarterly utility coordination meetings
• Up to two (2) LACDPWICity progress/feedback meetings for SD connection
• Up to five (5) RAN acquisition progressffeedback meetings
No community outreach meetings are expected because they were already performed
during Caltrans' last project study and environmental clearance efforts, they would not
technically be allowed until our new environmental Revalidation process is approved
and because one-on-one property owner meetings and negotiations would be the
methodology utilized going forward as part of the RAW acquisition process.
Note: More than two attendees may be required at some meetings, for example if a
single meeting with Caltrans and City staff should require design team representatives
from civil design, traffic design, environmental clearance and/or right-of-way
acquisition services all at the same meeting.
B. Permits
RFP Scope:
Caltrans Permit: Following the City's meeting on Traffic Control & Staging Plans,
Harris Team shall prepare, on behalf of the City, a Standard Encroachment permit
application with applicable plans for submittal to Caltrans District 7, 100 South Main
St., Suite 100, Los Angeles, CA for review and approval. The City should be exempt
from a permit application fee. The Harris Team should include fees to prepare a PEER
report, fact sheet andtor any other documentation necessary for approval of the
encroachment permit(s) for work on this project.
Exceptions / Clarifications to RFP Scope: A Standard Encroachment permit application
is not anticipated to apply because the construction cost is estimated to be well over
the $1 million limit required for this process. The Harris Team's base fee includes
processing a "Streamlined Oversight" permit with Caltrans, which applies to
construction costs within the $1 to 3 million range. it is also our understanding that
Caltrans has the authority to waive the $3 million limit for the "Streamlined Oversight"
permit process and thus still allow the City to continue under the "Streamlined
Oversighf permit process_ It is our opinion that this will be the case and that only a
PEER process will be required, even if said PEER does include an extensive process
of revisiting many elements in Caltrans' originally prepared Project Report and a Re-
validation of the Caltrans' originally prepared environmental CEQA documents. Thus a
"Full Oversight' permit with Caltrans is not anticipated to be required, however, as
previously noted the anticipated PEER will still be an extensive process that could
include readdressing many of the project report elements in and an expanded PEER
submittal, which has been reflected in the project scope and fees.
Further, Project Study Report (PSR) will not be required by Caltrans because Caltrans
previously waived the requirement for a PSR when they did their original PR (thus
22
Hs -261- Item 14. - 109
would have no grounds to require it now) and due to the fact that PSR's are typically
prepared prior to obtaining project funding (which again is not applicable to our case
since the City already has obtained funding).
The project coordination efforts will be led by Harris & Associates with the support of
key team members as listed below. The Harris Team members whowill assist on the
Caltrans permit coordination efforts are as follows:
Albert Grover & Associates (AGA) — Traffic study and design related elements
for all Caltrans submittals. (See previous scope items in Section If Preliminary
Design.)
Traffic Control Engineering, Inc. (TCE) — Traffic Control and Staging Plans and
related Detail Sheets as required for Caltrans permits. Up to ten (10) plans are
included and will be processed with City and Caltrans staff until approved.
BonTerra — "Revalidation Report" for environmental clearances per Caltrans
permit process. (See previous scope items in Section It Preliminary Design.)
System Metrics Group — Caltrans' meeting and correspondence facilitator
Building Permit: Contractor shall obtain all necessary permits for the demolition and
construction of all structures associated with this project.
Exceptions to RFP Scope: None
Clarifications to RFP Scope: The project specifications, demolition plans and related
construction plans will be prepared to address these requirements, with primarily
Harris & Associates and Ninyo & Moore leading these efforts.
Hams Team members who will assist on the Building permit coordination efforts are as
follows:
Ninyo & Moore (N&M) — Off-street building demolition specifications based on
their hazardous materials investigation findings, as required for Caltrans permits
related to the R/VJ full take process. (See previous scope items in Section II
Preliminary Design.)
Add to scope:
Los Angeles County Department of Public Works (LACDPW) Permit: Connection
to LACDPW's 57" RCP storm drain in Hawthorne Blvd will require a connection permit
from this agency. The will require a supporting hydrology and hydraulics (H&H) study
to confirm that the relocated catch basin and lateral pipe are adequately sized and that
appropriate water quality enhancement measures are incorporated. into the design.
Harris & Associates and Califomia Watershed Engineering will lead these efforts.
C. Final Survey
23
Item 14. - 110 HB -262-
RFP Scope: This task is intended to budget for reimbursable expenses that are
associated with final survey prior to construction.
Tasks shall including the following:
• Tie out all property lines before recording
• Tie out centerline monuments and any impacted centerline ties; and
prepare and file Corner Records with the County of Los Angeles and City
of Torrance. There are approximately 3 centerline monuments are within
the construction area.
Exceptions I Clarifications to RFP Scope: KDM Meridian (KDMM) who is Hams &
Associates survey sub -consultant will perform the final survey services, including the
tie out of property lines / monuments / etc. (Note: A total of nine (9) CL Intersection 1
property line tie i CL tie monuments has been assumed.)
D. Reimbursable Expense
RFP Scone: This task is intended to budget for reimbursable expenses that are
associated only with reprographics of plans and paper documents, and postage when
making submittals to the City and other agencies or utility companies. Costs to print
documents, produce reprographics, and postage for Harris Team's internal review
and/or coordination with satellite offices or sub -consultants should be included in the
fees for the various tasks.
Exceptions / Clarifications to RFP Scope: The Harris Team intends to absorb said
reproduction costs into the project fees and thus does not intend to bill them separately
as reimbursable expenses.
E. Bid & Construction Support
RFP Scope As an option, the City may decide to retain the Harris Team at the end of
the project design for bid and construction support. Consequently, the Harris Team
shall include a proposed scope of work and associated fees for this optional task.
Exceptions to RFP Scope: None
Clarifications to RFP Scope: The design assistance during bidding and construction is
considered to be limited to the number of hours shown in the fee schedule, has not
been separated out as an optional item and is anticipated to be as follows:
A. Attend pre -bid meeting, if any.
B. During the bidding process remain `on -call` to provide analysis and interpretation
of the drawings and specifications, when requested by City staff.
C. Attend pre -construction meeting.
D, Review and approve shop drawings and submittals, when requested by City
staff.
E. Provide consultation during construction including construction document
interpretation and clarifications.
F. Prepare electronic "As -Built" drawings from City -provided redlines drawings.
24
xB -263- Item 14. - 111
CITY OF TORRANCE, CALIFORNIA
PUBLIC WORKS DEPARTMENT
SCOPE i. WORN
FOR I
MEASURE R PROJECT F-51
RFP No. 2012-09
April 4, 2012
Item 14. - 112 HB -264-
SCOPE OF WORK— Pacific Coast Highway at Hawthome Boulevard Intersecton Improvements
MEASURE R PROJECT F-51 I RFP No. 2012-09
TABLE OF CONTENTS
1. INTRODUCTION
2. PROJECT BACKGROUND
3. PROJECT DESCRIPTION
4. PROJECT BUDGET
5. IMPORTANT DATES
S. CONSULTANT QUALIFICATIONS
7. SELECTION CRITERIA
8. SCOPE OF WORK
TASK I - PROJECT COMMENCEMENT
TASK II - PRELIMINARY DESIGN
TASK III -CONTRACT DELIVERABLES
TASK IV - RIGHT-OF-WAY
TASK V -PROJECT COORDINATION
ATTACHMENTS:
EXHIBIT A - PROJECT SITE PLAN
EXHIBIT B - SCHEDULE OF FEE ESTIMATE (SAMPLE)
CITY OF TORRANCE, CALIFORNIA I PUBLIC WORKS DEPARTMENT Page 2
HB -265- Item 14. - 113
SCOPE OF WORK — Pacific Coast Highway at Hawthorne Boulevard Intersection Improvements
MEASURER PROJECT F-51 I RFP No. 2012-09
1. INTRODUCTION
The City has prepared a Scope of Work, included herein, for the design of the Pacific Coast
Highway at Hawthorne Boulevard Intersection Improvements.
2. PROJECT BACKGROUND
The City of Torrance is situated on the westem side of Los Angeles County. It Is boarded by
the Palos Verdes Peninsula on the south, the City of Gardena on the north, the City of
Redondo Beach on the north and west boundaries, the City of Lomita on the east and the
Pacific Ocean on the west. The City encompasses an area of approximately 21 square miles
and has an estimated population of approximately 149,111, which makes it the sixth largest
city in Los Angeles County.
Pacific Coast Highway and Hawthorne Boulevard, State Routes SR-1 and SR-107
respectively, are important highways in the City of Torrance linking numerous South Bay
communities. They serve both commuters and local residents. At their intersection, each is a
6-lane roadway with raised center medians; all three (3) lanes in each direction are used as
travel lanes at all times. Hawthorne northbound at the intersection also includes two (2) left
turn lanes; southbound consists of two (2) left turn lanes and a right turn lane separated by a
traffic signal island. Pacific Coast Highway both eastbound and westbound includes one (1)
left turn lane in addition to their three (3) through lanes. The immediate vicinity of this
intersection consists mostly of commercial development, and within less than a square mile of
this intersection are eight (8) schools and the Torrance Municipal Airport
3. PROJECT DESCRIPTION
The purpose of this project is to enhance the intersection of Pacific Coast Highway and
Hawthorne Boulevard, which will also provide operational relief along these routes and to the I-
405 Freeway.
The project is intended to widen and upgrade the intersection via the acquisition of right-of-
way, construction of dedicated right and left-hand turn pockets, restriping, and resignalization.
Utility relocation will be required. Limits of this project are 500 feet on all directions from the
intersection of Pacific Coast Highway and Hawthorne Boulevard.
4. PROJECT BUDGET
This project is an eligible Measure R Highway Program signals/intersection and street
widening project on an arterial with a nexus and benefit to the I-405 freeway. The total project
budget for design, right-of-way acquisition, construction and inspection is $19 million.
S. IMPORTANT DATES
Selection of Consultant .July 2012
CITY OFTORRANCE, CALIFORNIA I PUBLIC WORKS DEPARTMENT Page 3
Item 14. - 114 HB -266-
SCOPE OF WORK — Pacific Coast Highway at Hawthorne Boulevard Intersection Improvements
MEASURE R PROJECT F-51 I RFP No. 2012-09
6. CONSULTANT QUALIFICATIONS
Desired Consultants for this project shall be California Register Professional Engineers (Civil)
with a minimum of 10 year experience in designand management of public work projects.
Consultants shall be experienced in roadway and traffic design; right-of-way acquisition; and
shall be able to coordinate this project and secure necessary permits, on behalf of the City,
with other agencies, including but not limited to the State (Caltrans), Los Angeles County,
surrounding Cities, and utility companies.
7. SELECTION CRITERIA
The City will conduct a two-part selection process.
PART I - EVALUATION OF PROPOSALS: After the public opening of submitted proposals
for this project, the City will form a committee to evaluate proposals and develop a short list of
qualified Firms. The Firms on this short list will then be invited to interview with the City.
PART 2 - INTERVIEW: At the time of the interview, invited Firms shall submit a detailed fee
estimate. The fee estimate shall be submitted in a sealed envelope, and should provide a
schedule of the Firm's fees, and a cost for each task, of the project using the format shown in
Exhibit B. Firms may list any additional services and associated costs that are not covered in
the City's scope of work. These items should be listed separately from those specifically
requested so they may be considered. Only after the selection of Firm has been made will
the fee proposal from the selected Firm be opened.
The City will select a Consultant in accordance with criteria listed below.
CRITERIA
MAXIMUMPOINTS
.
Understanding of project scope of work and completeness of RFP
20
Firm's qualifications and experience with similar work, and financial
responsibility
10
Firm's qualifications and experience with right-of-way needs,
10
acquisition, and sate of surplus property
Firm's qualifications and experience in successful dealings with
10
Caltrans' Permit Office
Qualifications of proposed project team members (meets minimum
requirements and amount of desired qualifications)
20
Relevant projects of firm and proposed project team members V�
J 10J
References
10
Time schedule (will provide final plans and specifications within the
scheduled time frame)
10
Maximum Total Score =
100
CITY OF TORRANCE, CALIFORNIA I PUBLIC WORKS DEPARTMENT Page 4
xB -267- Item 14. - 115
SCOPE OF WORK— Pacific Coast Highway at Hawthome Boulevard intersection Improvements
MEASURE R PROJECT F-51 i RFP No. 2012-09
8. SCOPE OF WORK
The following scope of work is organized into the following tasks:
TASK i
— Project Commencement
TASK I
— Preliminary Design
TASK III
— Contract Deliverabies
TASK IV — Right -of -Way
TASK V — Project Coordination
TASK I — PROJECT COMMENCEMENT
A. Project Kick -Off Meeting
A pre -design meeting shall be scheduled with the Consultant and the City at the
commencement of the project. Consultant shall prepare the meeting agenda to discuss
the project requirements, scope of work, schedule, and lines of communication between
the City, Consultant, and other agencies involved in the project. Consultant shall prepare
and distribute meeting minutes, including all action items.
B. Research & Review Available data
The Consultant shall research, obtain and review all available data as a reference to
prepare the preliminary and final PS&E. Data shall includes, but is not limited to: State,
County, City, utility and other records/documents; existing street, signal, storm drain, gas,
sewer and water main improvement plans; topographic data maps; record drawings, wet
and dry utility plans (to determine size and location); geotechnical reports; survey
centerline and private property monument data; and other pertinent information.
Consultant shall prepare a table summarizing the obtained data and submit a copy to the
City and utility agencies_ Consultant shall review this information with the City prior to
beginning any surveys and preliminary design.
C. Site Evaluation
The Consultant shall perform a field inspection of the Pacific Coast Highway and
Hawthorne Boulevard intersection, all approach legs to this location, and all intersecting
streets that may be impacted by this project. Consultant shall verify all record drawings
and other data related this project; identify constraints that may influence proposed design
and/or impact construction; and identify all necessary improvements (i.e. road pavement
needing either localized repair/reconstruction or overlay; curb and gutter, cross -gutters,
sidewalk/curb ramps and driveways needing either to be replaced or constructed).
Consultant shall create a photo log and map of key project areas.
Consultant may schedule a City representative to be present during the site evaluation(s)
and/or inspection(s).
CITY OF TORRANCE, CALIFORNIA I PUBLIC WORKS DEPARTMENT Page 5
Item 14. - 116 xB -268-
SCOPE OF WORK - Pacific Coast Highway at HaMhorne Boulevard Intersection Improvements
MEASURE R PROJECT F-51 I RFP No. 2012-09
TASK 11- PRELIMINARY DESIGN
A. TopographictDesign Survey
The Consultant or its Subcontractor shall perform a topographic survey to include all
features that will influence the project design. The survey shall be in conformance with
the State Land Surveyors Act and be performed under the direct supervision of a CA
Registered Land Surveyor. Consultant shall use California State Plane Coordinate
System, NAD83, Zone V, US Survey Feet.
Tasks shall include the following:
1) Establish horizontal and vertical survey and construction control for the complete
length of the project.
2) Perform topographic survey, as required, and may include, but not be limited to:
• Cross section elevations taken at 25-ft intervals. The sections will follow this
format: all property lines (including private properties affect by this project and
right-of-way, back of walk, top of curb, flow line, edge of gutter/pavement, grade
breaks and/or quarter points, pavement delineation and legends (striping,
STOP bars, etc.), and finish surface at the centerline.
• Locate all existing improvements within the street right-of-way (i.e. above
ground utilities, manholes, valve covers, utility vaults and covers, signs, trees,
utility poles, traffic signal poles, cross gutters, local depressions, bus pads,
catch basins, driveway openings, sidewalks, corner access ramps, parkway
drains, etc).
• Reduce data to a form showing centerline stationing, offset from centerline, and
elevation.
• Provide 0.5 ft contours.
• Approximately 3 centerline monuments are within the construction area.
Consultant shall tie out all centerline monuments prior to construction and
identify them in the design survey.
• Identify in the survey any other monuments, including those on tops of curbs,
sidewalk or in the parkway.
3) Consultant shall sign, date and submit all original survey notes to the City within 15
working days after the completion of the survey.
4) Consultant shall provide traffic control, as required, during all survey operations.
Lane closures shall be in accordance with the City of Torrance Standards,
available on the City's website at hfto:i/www.torranceca.gov/13023.htm, and the
California MUTCD 2012 Edition.
B. Utility Research & Notification
The Consultant shall research and obtain available existing utility records within the
project limits; notify all utility agencies impacted by this project; and compile a Utility
Notification and Response Log in a table format to Include utility agency's name, dates of
CITY OF TORRANCE, CAUFORNIA I PUBLIC WORKS DEPARTMENT Page 6
xB -269- Item 14. - 117
SCOPE OF WORK— Pacific Coast Highway at Hawthome Boulevard Intersection Improvements
MEASURE R PROJECT F-51 I RFP No. 2012-09
notification, persons notified, and responses received from utility agency. Copies of this
information shall be provided to the City.
Notifications shall Include'.
• initial Utility information Request, and all follow-up notifications for subsequent plan
submittals
• Prepare to Relocate Notice (if applicable)
• Notice to Relocate (if applicable)
Utilities to be notified will include, but are not limited to: Southern California Edison,
AT&T, Vernon, GTE, Southern California Gas, Time Warner Cable, petroleum
companies, Water, Sewer and Storm Drain agencies.
C. Utility Potholing
The Consultant shall provide an allowance, not to exceed $25,000, for utility potholing.
Locations shall be based on information received from utility investigations. Consultant
shall arrange for utilities to be marked prior to the topographical survey. Pothole locations
and depths shall be marked on the pavement surface and shall show both horizontal
location and depth from surface to the utility. Compensation will be based on actual cost
plus 7% markup, but may not exceed $25,000. From the utility research and utility
potholing, Consultant shall compile and incorporate utility information on the roadway
base sheets. Conflicts with existing utilities shall be identified for resolution with the
conflicting utility. (Note; This item may be deleted by the City if it is determined not needed
for construction).
D. Utility Coordination
The Consultant shall coordinate with the utility agencies throughout the design phase and
obtain utility "sign -offs". If the proposed improvements interfere with existing utilities,
Consultant shall arrange for potholing by the utility. Otherwise, any needed potholing will
be performed under the potholing allowance provided in this scope. If required,
Consultant shall obtain necessary permits that are required for construction of the project,
from any agency or utility company.
E. Base Sheets
The Consultant shall prepare base sheets utilizing the topographic/design survey, utility
research data, and existing street, storm drain, sewer and water main improvement plans.
The base sheets will be utilized for the design of the intersection improvements including
roadway widening, pavement rehabilitation, signing and strlping, traffic signals, and traffic
control and phasing. The base plans shall be prepared at a 1 "=40' scale.
Consultant shall data process all topography in AutoCAD Version 2011 or latest edition.
Linestyles will be conventional. Text annotation will be stored in layers separate from the
graphic elements. An AutoCAD file containing layering, linestyies and color specification
will be provided by the Consultant to the Client, if requested. Locations of any property
lines, centerlines or rights of ways shown on the topography shall be shown graphically
from specified Datum.
CiTY OF TORf2ANCE, CAUFORNIA I PUBLIC WORKS DEPARTMENT Page 7
Item 14. - 118 xB -270-
SCOPE OF WORK— Pacific Coast Highway at Hawthorne Boutevard Intersection Improvements
MEASURE R PROJECT F-51 I RFP No. 2012-09
The topographic file shaft include the basis of horizontal and vertical control, north arrow,
date of surrey, Survey Crew Chief and supervising Licensed Land Surveyor review and
sign off, notes and details.
F. Traffic index Calculations
If the City determines a need, the Consultant will be directed to perform 48-hour
classification traffic counts for two (2) locations: (1) on Hawthorne Blvd and (1) on Pacific
Coast Hwy. Only Tuesday/Wednesday or Wednesdayfrhursday counts are permitted.
Consultant shall calculate two (2) traffic indexes (Tl) for each location, each based on a
20-year growth. Consultant shall use both the LA County and State of California methods
to calculate a Tl.
G. Pavement Evaluation Review/design
The Consultant shall provide a pavement evaluation/analysis report. Consultant shall
review the report and discuss the recommended pavement rehabilitation alternatives with
the City.
Tasks shall include the following:
• Obtain pavement analysis through geotechnical boring and testing.
• Assess data and evaluating methods for rehabilitation.
• Prepare value engineering spreadsheets with cost breakdowns for 3 alternatives,
.including comparisons based on projected life of AC pavement and for PCC.
• Present and discuss recommendations with City.
• After concurrence by the City, the final limits of removal will be shown on the plans.
TASK ill — CONTRACT DELIVERABLES
A. 30%, 60% & 90% Plan Submittals
The Consultant shall prepare and submit plans to the City and utility agencies at the
completion of 30%, 60% and 90% design stage. Plans shall be on 24" x 36' black lined
bond paper sheets, unless otherwise required for utility agencies. Consultant shall submit
two (2) printed sets of plans and a PDF copy to the City for each submittal.
Ali plan types shall conform to the City of Torrance format, the latest applicable
design/draf#ing standards, and shall incorporate the City of Torrance Public Works Title
block on each plan sheet.
The following is a listing of plan sheets with corresponding scale to be used, as
determined by the City.
PLAN
SCALE
Title Sheet
Varies
Construction Notes and Details
17 = 10', Varies
CITY OF TORRANCE, CALIFORNIA I PUBLIC WORKS DEPARTMENT Page B
HB -2 7 1 - Item 14. - 119
SCOPE OF WORK— Pacific Coast Highway at Hawthorne Boulevard Intersection Improvements
MEASURE R PROJECT F-51 I RFP No. 2012-09
Typical Cross Sections
Varies
Roadway Rehabilitation Plan and Profile
1° = 40' H; 1" = 4' V
Intersection Grid Details
1° = 10' H Grids at Lane Lines
Sign and Pavement Delineation Plans
1° = 40' H
Traffic Signal Modification Plans
Varies
Traffic Control & Staging Plans
1" = 40' H
Title Sheet shall include project title, vicinity map, general notes, benchmark with basis of
coordinates, dig alert information, . list of utility companies with contact name and
telephone number, list of standard plans grouped by agency (i.e. APWA, City of Torrance,
etc), and legend of symbols.
Construction Notes and Details shall include a construction note index, and
construction details. Multiple sheets may be required.
Typical Cross Sections shall show right-of-way lines, adjacent private properties
(including all structures) affected by proposed design, dimensions between curbs, existing
pavement surface and curb/gutter, existing roadbed, proposed improvements .and
grading/crossfall slope. Pavement cross falls should be kept at 2% optimal; however,
cross falls may vary from 1% to 5% as needed for grade and to minimize reconstruction.
Construction notes related to proposed improvements shall be included on this sheet -
Cross sections will be discussed with the City at the 30% and 6O% submittal to identify
potential problems.
Roadway Widening and Rehabilitation Plan & Profile shall show all existing conditions,
as shown on the base sheets and all existing underground utilities (sewer; water; power;
communication; gas mains and associated laterals; storm drains; catch basins and
laterals, manhole and valve covers, meter boxes etc). Proposed improvement work shall
indicate limits of roadway widening, including removals and replacements; limits of AC
pavement cold planing, overlay and/or rehabilitation areas; adjustment of manholes,
vaults and valves to grade. Plans also shall indicate removal/replacemer-4 of curbs,
gutters, sidewalks, access ramps, driveways, bus pads, cross gutters, parkway/curb
drains and protection of existing facilities_ Consultant shall consider and determine the
need and location for the preservation of existing control monumentation and the
placement of new control monumentation. At a minimum, each sheet shall contain a north
arrow, scale, match lines with station and sheet reference, plan and profile construction
notes for all improvements on the sheet Profile shall show existing and proposed tops of
curb elevations with corresponding station and slope of curb between each grade break.
For corner access ramps, provide station and elevation at BCR and ECR and label as
"join existing! Elevations also should be provided at quarter points. Dimension the
distance between each quarter point and the length of the curve.
Intersection Grid Details shall be prepared for the Pacific Coast Hwy and Hawthorne
Blvd intersection. Grids shall be shown at 10-foot spacing and show existing and
proposed elevations. These plans are primarily for control during paving operations and
should show all existing improvements, underground utilities and surface culture on a
CITY OF TORRANCE, CALIFORNIA I PUBLIC WORKS DEPARTMENT Page 9
Item 14. - 120 HB -272-
SCOPE OF WORK— Pacific Coast Highway at Hawthorne Boulevard Intersection Improvements
MEASURE R PROJECT F-51 I RFP No. 2012-09
larger scale. In order to avoid erroneous data, curb/gutter, sidewalk and improvements
from other plan sheets should not be duplicated on these sheets.
Sign and Pavement Delineation Plans shall be prepared for PCH, Hawthorne Blvd, and
all intersecting street within the project limits. The plans shall be prepared in accordance
to the City standards and design criteria, the California MUTCD 2012 Edition, and the
Caltrans Standard Plans and Specifications (latest edition). Plans shall provide for at
least 200 feet of transition for each leg of the intersecting streets. The plan layout shall be
segmented to minimize the number of plan sheets.
Plans shall show: all existing signs within the project limits, including those mounted on
traffic signals, street light and utility poles; proposed signs; and proposed pavement
delineation and pavement legends/arrows within the project limits. Centerline stationing
shall be shown on the plans.
Traffic Control & Staging Plans for Pacific Coast Hwy, Hawthorne Blvd and intersecting
side streets should be designed in accordance with California MUTCD 2012 Edition and
the City's Traffic Control Standard Plans available on the City's website at
httpJAvww.torrancer,a.qov/13023.htm.
Note: Prior to beginning work on these plans, Consultant shall meet with the City
to discuss and determine construction staging minimum lane requirements, side -
street and driveway access, and plan notes and legends. it is anticipated that the
project will be constructed in stages and each stage will requite traffic control
plans.
Construction of this project will require traffic control on Pacific Coast Highway, an east -
west state highway. Separate traffic control plans sheet(s) will be required for the
Caltrans Standard Encroachment permit application. Plans shall show the closure of each
westbound left -turn lane and east bound right turn lane, and any traffic control to safely
delineate eastbound and westbound traffic through the turn lanes into the construction
zone. These plan sheet(s) shall be prepared in the format required by Caltrans and shall
include a signature line for Caltrans District 7 and the project permit number.
Private Properties & Building Plans shall show demolition and construction work related
to the complete redesign of private properties acquired for project right-af-way. Plans
shall be prepared in accordance with the latest State and City building codes and
requirements.
B. Traffic Signal Modifications
The Consultant shall provide design services for the modification of traffic signals at the
Pacific Coast Highway and Hawthorne Boulevard intersection. This is a separate, stand
alone item. Consequently, in addition to design services, fees associated with this task
shall also include the preparation of traffic signal plans, separate from the aforementioned
plan submittals.
Traffic signal modification plans shall reference City record drawings (Consultant shall
obtain from Community Development Department and Caltrans). Consultant shall be
responsible for verifying in the field all existing conditions (i.e. traffic signal poles,
CITY OF TORRANCE, CALIFORNIA I PUBLIC WORKS DEPARTMENT Page 10
HB -273- Item 14. - 121
SCOPE OF WORK— Pacific Coast Highway at Hawthorne Boulevard Intersection improvements
MEASURER PROJECT F-51 I RFP No. 2012-09
hardware, mast arm and pole -mounted signage, interconnect cable and control
equipment).
Consultant shall prepare traffic signal modification plans to included the conversion from
loop detection to video detection (either Econolite or Iteris); replacement of illuminated
street name signs; upgrade of signal poles; upgrade of traffic signal equipment; and
changes to pedestrian countdown displays. These plans shall show a conductor
schedule, interconnect details, pole schedule, phase diagram with detection speed,
legend and notes and pole placement details for new poles.
C. Parkway Landscape Design
As an option, the City may decide to upgrade the parkway landscape and irrigation.
Consequently, the Consultant shall include an allowance, not to exceed $35,000, for these
services. The exact scope of work and fee will be determined at such time services are
deemed a necessary addition to the contract.
D. Quantity Calculations & Cost Estimate
The Consultant shall submit preliminary quantities and construction cost estimate at the
60% and 90% submittals. Unit prices will be based upon the most current cost
information for a recent similar project. The final quantity/cost estimate will be based on
the final construction plans and submitted with the 100% submittal. Cost estimates shall
include a 5% contingency.
The Consultant shall compare its estimated construction costs for the 60% and 90%
submittal to the total project budget for design and construction. If the Consultant's
estimated costs exceed the budget, the Consultant shall inform the City and provide
recommendations for costs reduction.
E. Project Specifications
The Consultant shall prepare the project specification using the City's standard "boiler
plate° specifications (Word 2007) and prepare the Special Provisions portion of the
Construction Specifications and Contract Documents suitable for bidding and awarding of
the Contract. These special provisions will be incorporated into the City's standard
construction document package. Consultant shall prepare the Bid schedule.
F. 100% PS&E Submittal
The 100% submittal shall include an electronic and two (2) complete hardeopy sets of., all
plans, specifications/special provisions and quantities/cost estimate for final review.
Minimal corrections may not be needed, but should be expected. Plans shall be on 24" x
36" black lined bond paper sheets.
G. Final Submittal
Upon City approval of the 100% plans/specification submittal, Consultant shall submit a
complete set of stamped/signed (CA Registered Civil Engineer) original plans on mylar,
an unbound set of stamped(signed specifications/special provisions, and a quantfties/cost
estimate. The Consultant shall also submit an electronic copy of all final AutoCAD
drawings (with x-refs and plot configuration files), specifications/special provisions, and
quantities/cost estimate on a CD-ROM.
CITY OF TORRANCE, CALIFORNIA I PUBLIC WORKS DEPARTMENT Page 11
Item 14. - 122 xB -274-
SCOPE OF WORK — Pacific Coast Highway at Hawthorne Boulevard Intersection Improvements
MEASURE R PROJECT F-51 I RFP No. 2012-09
TASK IV — RIGHT-OF-WAY
The Consultant shall provide for all right-of-way services necessary to complete the
construction of this project, including but not limited to, property acquisitions and dispositions,
business relocations, and legal advisement and representation. The Consultant shall identify
proposed right-of-way impacts to all properties affected by this project, and provide to the City
a scope of work and schedule for all right-of-way acquisitions. Tasks shall also include
appraisal of property, survey and recording, environmental assessment, sale of surplus
property, and identifying all financial impacts to existing business, including valuation and
relocation expenses.
TASK V — PROJECT COORDINATION
The Consultant shall perform all project management services during the course of the project,
as required, to complete its contract work (i.e. General Project Coordination, Preparation of.
Schedule, Quality Control, Progress Reporting, and Subconsultant Management).
A. Meetings
To ensure understanding of the contract objectives and facilitate coordination within the
team, meetings between the City and Consultant shall be held as Follows: for the 60%
and 90% submittals; one (1) meeting prior to commencing the preparation of traffic control
and staging; and one (1) additional meeting, as requested, for a total of four (4) meetings.
Consultant shall have no more than 2 attendees per meeting. Project objectives,
schedules and any other issues will be discussed and resolved and/or assigned for follow-
up.
At the 60% and 90% meetings, Consultant shall bring one (1) copy of any completed
plans, specifications, estimate and an updated project schedule for submittal.
B. Permits
Caltrans: Following the City's meeting on Traffic Control & Staging Plans, Consultant
shall prepare, on behalf of the City, a Standard Encroachment permit application with
applicable plans for submittal to Caltrans District 7, 100 South Main St., Suite 100, Los
Angeles, CA for review and approval. The City should be exempt from a permit
application fee. The Consultant should include fees to prepare a PEER report, fact sheet
and/or any other documentation necessary for approval of the encroachment permit(s) for
work on this project.
Building Permits: Contractor shall obtain all necessary permits for the demolition and
construction of all structures associated with this project.
C. Final Survey
This task is intended to budget for reimbursable expenses that are associated with final
survey prior to construction.
Tasks shall including the following:
• Tie out all property lines before recording
CITY OF TORRANCE, CALIFORNIA I PUBLIC WORKS DEPARTMENT Page 12
HB -275- Item 14. - 123
SCOPE OF WORK — Pacific Coast Highway at Hawthorne Boulevard Intersection Improvements
MEASURE R PROJECT F-51 I RFP No. 2012-09
• Tie out centerline monuments and any impacted centerline ties; and prepare and
file Corner Records with the County of Los Angeles and City of Torrance. There
are approximately 3 centerline monuments are within the construction area.
D. Reimbursable Expense
This task is intended to budget for reimbursable expenses that are associated only with
reprographics of plans and paper documents, and postage when making submittals to the
City and other agencies or utility companies. Costs to print documents, produce
reprographics, and postage for consultant's internal review andlor coordination with
satellite offices or sub -consultants should be included in the fees for the various tasks.
E_ Bid & Construction Support
As an option, the City may decide to retain the Consultant at the end of the project design
for bid and construction support. Consequently, the Consultant shall include a proposed
scope of work and associated fees for this optional task.
CITY OF TORRANCE, CALIFORNIA I PUBLIC WORKS DEPARTMENT Page 13
Item 14. - 124 xs -276-
SCOPE OF WORK - Pacific Coast Highway at Hawthorne Boulevard Intersection Improvements
MEASURE R PROJECT F-51 #. RFP No, 2012-09
EXHIBIT B
SCHEDULE OF FEE ESTIMATE
(SAMPLE)
TO BE SUBMITTED AT THE TIME OF FIRM'S INTERVIEW WITH THE SELECTION COMMITTEE
CONSULTANT'S SERVICES
Pr°ject
Manager
Engineer
Admin
,
Consultant
Total
PROJECT COMMENCEMENT
Project IGck-Off Meet
Research & Review Available Data
Site Evaluation
_
SUBTOTAL - Project Commencement
l PRELIMINARY DESIGN
Topographic/Design Survey
I Utility Research & Notfficadon
Utility Potthotin --
_
$26,000
UW4 Coordination
Base Sheets
Traffic Index Calculations
Pavement Evaluation ReviewfD n
Subtotal - PreCuninary Design
j
CONTRACT DELIVERABLES
30%, 60°% & 90% Plan Submittals
Traffic Signal Modifications
Parkway Landscape Design
{
$35,000
Quantity Calculations & Cost Estimate
Project SpecAcations
100% PS&E Submittal
Final Submittal
Subtotal - Contract Deliverables
RIGHT-OF-WAY
PROJECT COORDINATION
Meetings
Permits
Final Survey
Reimbursable Expenses
Bid & Construction Support
Subtotal - Project Coordination
TOTAL FEE
CITY OF TORRANCE, CALIFORNIA I PUBLIC WORKS DEPARTMENT Page 15
Item 14. - 126 HB -278-
Harris & Associates..
Shaping the Future, One Project at a Time,
August 9, 2012
Mr. Ted Semaan, PE, Engineering Manager
City of Torrance
3031 Torrance Boulevard
Torrance, California 90503
Subject: Fee Proposal for PCH! Hawthorne Blvd Intersection Improvements (RIP No. 2012-09)
Dear MT. Semaan,
This will present Harris Team's fee proposal to provide the services presented in our Proposal for the
subject PCH / Hawthorne Blvd intersection Improvements. Harris proposes to provide these services for
the total hourly not -to -exceed fee presented below. A detailed breakdown of the proposed fees, with
applicable hourly rates is also attached for your information and use in evaluating this proposal. These
fees should be considered as a negotiable offer. We would also be happy to discuss the fees and their
association to our proposed scope of work and make revisions where mutually agreeable.
TASK FEE
TASKI: Project Commencement..................................................................... $ 16,390
TASK f3: Preliminary Design .... _..................................................... ................. $ 297,710
TASK III: Contract Deliverables (to 30%)..................................................... $ I07,552
Contract Deliverables (to 100%)................................................... $ 161,415
TASKIV. Right -of -Way ....................................._-........................................... $ 229,910
TASKV; Project Coordination........................................................................ 144 018
GRAND TOTAL NOT TO EXCEED FEE = $ "6,995
The fees above include all printing costs (except for printing of multiple sets for bidding) and would be
invoiced monthly, based on the actual hours worked. Outside Agency fees are not included.
We welcome the opportunity to discuss additions, deletions and alternatives, as required, with City staff.
We appreciate the opportunity to be of service to the City of Torrance and look forward to a successful
project.
Sincerely,
HARRIS & ASSOCIATES
Ehab S. Gerges, P.E.
Vice President
Randall G. Berry, PE
Design Manager 1 Associate
523 W. Sixth Street, Suite 644 . Los Angeles, CaHomia 90017 213.629.9565 Fax 213.213.D594 www.hanis-a.3soc.com
HB -279- Item 14. - 127
,r i - - U I H2Ri5 &
C COAST HIGHWAY AT HAWTHORNE BLVO INTERSECTION IMPROV.
S & ASSOCIATES=
N FEE ESTIMATE _
3 Am=.
aaw a
P".9 d1
TOTALS
Item 14. - 128 HB -280-
CIT OF TON,
i
Section 2. Firm Profile
Harris & Associates
Harris & associates (Harris), founded in 1974, specializes
in serving the professional service needs of public agencies,
institutions, and private clients in the Western states.
We provide expertise from project conception through
occupancy in the following four service areas:
> Engineering services
> Project and construction management
> Program management
> Municipal services
Established as a California corporation in 1977, Harris
has a staff of 246 employee -owners, including licensed
engineers and architects, certified construction managers,
LEED-accredited professionals, qualified SWPPP
developers/practitioners, and a broad range of inspectors.
We understand that successful project delivery means more
than being on time and under budget. Successful projects
have to address the concerns of neighbors and usexs, be
sensitive to the envirorunent, and conform to local political
realities. By focusing on our clients' needs as our top
priority, we have earned an excellent reputation within the
industry. Our depth and breadth of skills will assist you in
charting the course of your projects.
Harris & Associates.
Engineering Services
Harris' civil engineers specialize in public infrastructure.
We are a leader in the use of innovative design technologies
including no -dig pipeline rehabilitation, storm water
quality solutions, and new pavement technologies. We are
currently ranked 30`h in Trenchless Technology magazine's
Top 50 Design Firms. Our design services include:
> Streets and highways
> Traffic signals and lighting
> Water, sewer, and. storm system master planning
> Water distribution, sanitary sewer, and storm facilities
> Joint trench design
> Trenchless technology solutions
> Building site and park infrastructure
> Storm water nianage.menr plans, programs, and
practices
Financial Ability
Harris has provided quality design and engineering services
for over 38 years and has offices in three western states.
Our grovvth and expansion has been financed internally by
reinvested earnings made possible by a strong cash position
and balance sheet. No conditions such as pending litigation,
bankruptcy, office closures, or mergers exist that would .
impede our ability to complete your project.
Furthermore, Harris is a California corporation with a
seven -member Board of Directors. Ownership is comprised
of approximately 46% owned by an Employee Stock
Ownership Plan and, the remaining _54% is privately held
and distributed among 37 employee -shareholders within
the corporation. A Board Member owns 7% and no other
individual shareholder owns more than 5% of the company
stock.
Harris also currently has 14 Vice Presidents and 54
Associates. Harris' average employment period of personnel
is five years. Our Board of Directors, on average, have been
with the company over 16 years.
PAGE 23
HB -281- Item 14. - 129
MY
AVCE
0•Paci! •• 1 i� 1• :� 1 t • 1
Section 3. Project %am
Our Project Manager, Mr. Randall Berry, PE, has carefully selected a team of highly qualified design professionals to
assist the City of Torrance with the Pacific Coast Highway at Hawthorne Boulevard Intersection Improvements. Our
team members have provided similar services to public agencies in the Southern California area and are committed to the
successful completion of your project and will strive to keep your project on -rime and within budget. The organization
chart represents the relationship between the Harris team and the City of Torrance. Resumes of our team members can be
found on the Eollowing pages. Our proposed project team is committed throughout the duration of your project.
Ehab Gerges, PE
Randall Berry, PE
Randall Bliss, PE
Albert Grover & Associates
Overland, Pacific & Cutler
Gary Solsona, PE
Traffic Engineering
P W Acquisition & Relocation
Brandon Loughrin, PE, LEED AP
Ninyo & Moore
Borthwick Guy Bettenhausen
Geotechnirat/NAZMAT
Landscape Am&edure
KDM Meridian
Traffic Control Engineering
Aerial and Ground Top Survey/
Caltrans Traffic Control Plans
Right -of -Way Engineering
BonTerra Consulting
Gardno TBE
Environmental
Utrrty Detection Survey and Pothaft
Harris & Associates.
PAGE ap
Item 14. - 130 1 HB -282-
CITYOF TORRANC _paCL1flC_CQa.St Highway gf Hawthorne Boulev�rd Intersection Improvements
Randall Berry, PE ----- -
Project Manager
Education: BS, Civil Engineering
Registration: Professional Civil Engineer, CA i
Mr. Berry has 27 years of professional engineering
experience in public works design with an emphasis in
street design, street widening and rehabilitation, storm
drains, and grading. Mr. Berry has been responsible for
the development of the scope and fee for award -winning
roadway widening and drainage projects, starting in the
proposal stage, through the PS&E preparation phase, to the
construction bidding, inspection, and administration stage.
His representative projects include the following:
City of Redondv Beach, Esplanade Streetseape Improvements.
Mr. Berry served as Project Manager to improve a 5,000-
foot reach along Esplanade, which is a coastal roadway that
serves one of Cagomias most beautiful beaches as well as
million dollar adjacent beach homes. The project consisted
of installing streetlight conduits and pull boxes for a future
streetliglir upgrade in later phase, re -striping the roadway,
adding "bulb -out" sidewalk landings and improving curb
ramps at all pedestrian crossings, adding landscaped raised
medians, rehabilitating the AC pavement, adding enhanced
ocean overlook platforms with artistic "seat walls", adding
enhanced bluff landscaping along the top of die coastal
bluff andwidening sidewalk along the coastal bluff and
enhancing the paving surface. The project also included
a full topographic survey, geotechnical investigation, and
environmental clearances, water quality enhancements
as well as the preparation of plans, specifications and
estimates.
City of Santa Ana, Bristol Street Widening, Phase I . .
(McFadden to Pine). Mr. Berry served as Project Manager
for the design of just under one mile of Bristol Street in the
City of Santa Ana to bring it to its ultimate condition as a
major arterial highway. The work added one lane of travel
in each direction, both decorative pedestrian level lighting
and street lighting systems, raised landscaped medians,
continuous sound walls, eight cul-de-sacs to limit side
street intersections, two traffic signal modifications, wide
landscaped parkways with wide sidewalks and curb ramps
and a master planned storin drain system. The project also
included a full topographic survey, up to seventy (70) full -
take right-of-way acquisitions, approximately thirty (.30)
no I Harris & Associates.
101
partial -take right-of-way acquisitions and a geotechnical
investigation. The project was ahighprofile, top priority
improvement for the City of Santa Ana that helped Bristol
Street to function properly as a critical central corridor for
Orange County, connecting the "Orange Crush" (1-5 /
SR-22 / SR 57) interchange with the South Coast Plaza and
Performing Arts Center.
City of West Holljwood, Sunset Strip Beautification. Mr. Berry
served as Project Manager for the $6 million 6eautification
project which included the preparation of PSME of
1.63-miles of Sunset Boulevard (west city limit to east city
limit). This project improved/rehabilitated PCC pavement,
sidewalks, extensive custom curb ramps, medians,
striping, traffic signals, landscaping, and development
of comprehensive plans to address needs, alternatives,
and costs to allow for the grouping/phasing of the work.
Harris also performed a profilograph investigation,
traffic counts, traffic signal modifications, and landscape
architecture plans. The PSME, phase was built upon Harris'
rehabilitation and enhancement study of Sunset Boulevard
(west city limit to east city limit). Harris developed a
comprehensive report of needs, alternatives, and costs to
allow for the grouping/phasing of the work over several
years. 'lice study also included a full survey, pavement
investigation, traffic counts, and landscape architecture
concepts.
City of Huntington Beach, Beach Boulevard Widening.
Mr. Berry was the Project Manager for the design of
widening improvements to add a northbound lane on
Beach Boulevard at Edinger Avenue, which is a State
Highway 39 and under the jurisdiction of Ctltrans. The
project required design surveys, alignment studies, roadway
widening plan and profiles, updating all curb ramps to
the latest ADA standards, R/W acquisitions, storm drain
system modifications, traffic signal modifications, striping
and signing plans, streetlight relocations, various utility
relocations, parkway landscaping and the preparation of
PS&.E construction documents.
City of Huntington Beach, Brookhurst Street and Adams
Avenue Intersection lY;' ing. Projecr Manager for the
widening of all four legs of the intersection of Brookhurst
Street anclA.da.msAvenue. "Iheimprovements included
installing a bus turnout at the existing bus stop at
northbound Brookhurst Street at Adams Avenue; installing
a bus turnout at. the existing bus stop at southbound
Brookhurst Street at Adams Avenue; consolidating
PAGE 25 .
HB -283- Item 14. - 131
CITYOF 1 i 11 Pacific Coast Highway at Hawthorne Boulevard intersection lmnrovern S.
Randall Berry, PE (continued)
driveways on die northbound and southbound sides of
Brookhurst Street at Adams Avenue; adding a fourth
through lane in the north, south, east and westbound
approaches at Brookhurst Street/Adams Avenue; and adding
dedicated right turn lanes in the north and southbound
approaches. The I-lartis Team was responsible for the
preparation of traffic studies, project report and 50% plans
and estimates.
City of San Clemente, Camino de Estrella Off -Ramp Widening
on BSI-5. Mr. Berry was the Project Engineer for the City -
funded Camino de Estrella on -ramp widening on south
bound I-5 freeway. The project included surveying, the
addition of one 12' wide lane and modifying the existing
landscape and irrigation. Special attention was required to
accommodate the dual left turns onto Camino de Estrella
by STAA serni trailer trucks which are the largest trucks
Caltrans required the design to address.
City of Powa1s Ponerado Road improvements-, Mr. Berry
was the Project Manager for this two-mile long street
widening and rehabilitation design project, which upgraded
Pomerado Road to its ultimate condition, from Poway
Road to Ted Williams Parkway, in the City of Poway. The
$4. 1 .million project consisted of community outreach
meetings, design surveys, alignment studies, tw-o miles of
roadway widening and pavement rehab, required 32 RJW
acquisitions for widening and sound wall construction,
14 separate storm drain system upgrades including three
major 100 year perpendicular systems, retainingwalLs
and sound walls built on a hillside with innovative CIDH
piling foundations, traffic signal modifications, striping
and signing plans, a new street lighting system, waterline
relocations, various utility relocations and parkway
landscaping. 'Ihis project bid to within 0.390/c, of the
engineer's estimate, with change orders totaling to less than
3%, and was recognized as San Diego County APWA's
2002 Transportation Project of the Year.
City' of Buena Park, Stanton Avenue Improvements. Mr. Berry
was the Project Manager for the roadway widening and
rehabilitation of approximately 2 miles of arterial highway
(4 lanes). The project also included a drainage studp at 7th
Street, the design of a 3,000LF storm drain, obtaining a
t✓altrans encroachment permit, design survey, design of
pavertient rehabilitation, preparation of PS&E including
signing and striping plans, traffic signal modifications, and
no
Ks I Harris & Associates.
intersection grid modifications, to eliminate cross gutters
and reprofile the intersection at 7th Street.
City of Costa Mesa, Victoria Avenue Widening d- Realignment
from Harbor Boulrdard to Canyon Drive. Project Engineer
for the development of a major arterial street widening
project (7,700LF) within primarily residential area
including realignment of the center. 2,500LE Roadway
was widened from two to four lanes with off-street (Class
I) bike lanes in a strip park developed in access right-of-
way. Studies were performed on methods of closure of
several side streets. A separated service road and an eight -
foot soundwall was designed along approximately 50%
of the project length. Six cul-de-sacs were. designed, four
traffic signals were modified, and one new signal installed.
Existing catch basins were relocated and a new storm drain
designed for a portion of the project. The project also
included survey, base sheets, preparation of designs and
PS&.E for street widening and rehabilitation, signing and
striping, landscaping, and preparation of legal descriptions.
City of V1lla Park, Cannon Street Widening and
Rehabilitation. Mr. Berry was the Project Manager for
the design of 2,700LF of street widening and pavement
rehabilitation. Various alternatives including vertical CMU
retaining walls, crib walls and slope scenarios were studied
to mitigate the hillside impacts of the widening. Bight -
of -way acquisition, slope easements and extensive on -site
mitigation were also required. The project included survey,
base sheets, right-of-way acquisition coordination, designs,
and preparation of PS&E.
City of Costa .Mesa; Sunflower Avenue WEdening cr .Soutbern
California Edison Transmission Line Undergroundirg. PS&E
preparation of $800,000 of street widening, street lights,
traffic signal and drainage improvements (2 lanes increased
from to 4 lanes, plus raised median), and $2 million of
electrical transmission, distribution and undergrounding.
P ight-of-way transfer was conditioned upon developer.
City oflrvine, Jamboree Road /Alton Parkway Mdening
,Main Street to Barranca Parkway6Jarnboree to San Diego
Cirek. Mr. Berry was the Project Manager for this $3.8
million project included widening of arterial highway
from six lanes to eight lanes and adjacent highway (Alton
Parkway) from 4 lanes to 6 lanes within industrial area.
New landscape medians and significant on -site (parkway)
landscape modifications. Significant right of way acquisition
required. Existing catch basins were relocated. Alternative
parkway and median treatment concepts were developed
and presented to City staff.
PAGE ,_6
Item 14. - 132 HB -284-
Cn1 A Pacific Coast Highway at Hawthorne BQuleyard fntersectj_o. !3 lrrlprovements
Ehab Gerges, PE
Project Director
Edtication: BS, Civil Engineering
Registration: Professional Civil Engineer, CA
Mr. Gerges has over 23 years of professional experience in
public works design. He has managed and designed a wide
variety of public works projects including street widening,
site development, pavement rehabilitation, storm drain,
sewer and water improvements. Mr. Gerges' experience
also encompasses municipal engineering where he served
on assignments helping public agencies in the preparation
of request for proposals, consultant selection, contract
negotiations, NPDES and other permits' processing,
infrastructure studies and bidding, inspection, and
construction management for several capital improvements
projects. Mr. Gerges' representative projects include:
City of Coronado, Rotary Pk a. Mr. Gerges served as
Project Manager for this project which expanded the
existing open space of the plaza for pedestrians, shoppers
and visitors to relax and congregate. The intent was to
make Rotary Plaza a focal point and to complement and
add balance to the Hotel Del Coronado. This new plaza
provides visitors, beach goers and shoppers a significant
destination and visual linkage to downtown restaurants and
businesses. The project included update of existing sewer
system within the project limits. These enhancements are
a crucial element to the Village atmosphere and, provide
better traffic circulation and maximize safety of both
vehicular and pedestrian traffic. Our services included field
surveying, geotechnical investigation, traffic engineering,
conducting extensive community meetings, City council
meetings, and preparation of PS&E.
City of Cathedral City, Da V.&J-IO Interchange Project
Study Report (PSR) jsubconrultant to TYLin Internationap.
.Assistant Project Manager for this backbone infrastructure
project identified in the Coachella Valley Association of
Governments' (CVAG) Transportation Project Prioritization
Study. The proposed interchange will improve overall
circulation within the City of Cathedral City and overall
Coachella Vallev area. Most significantly, the proposed
interchange will address the long-range traffic impacts
resulting from the implementation of the North City
Specific Plan. Harris is playing a key role on this project
in preparing alternative studies and final geometric plates
for all roadway approaches connecting to the proposed
Harris & Associates.
interchange, addressing utility coordination, preparing
required drainage studies, and identifying right-of-way
acquisition requirements. The project team is working very
closely with Caltrans District 8 to coordinate approval of
project related studies/reports in conjunction with PSR
approval.
City of National City, 8th Street Corridor Smart Growth
Reuiralizarion. Project Manager. The City of National City
has successfully received funding to transform the 8th Street
Corridor, and the Harris team is preparing a plan for the
revitalization of the corridor. The revitalization area begins
at the 8th Street Trolley Station and extends east along 8th
Street until D Avenue. The Smart Growth Revitalization
project will provide a pedestrian- and bieycle4riendly
eavironinent as well as a visual linkage to draw people to
the "heart of the city," National City downtown, from
the Trolley Station. The proposed project will implement
the downtown vision as it is presented in the City's
approved National City Downtown Specific Plan adopted
in February 2005. The proposed improvements will
coordinate the urban design treatments including lighting
fixtures,, banners, furnishings, paving patterns, paving
materials, carry gateways, public art, and Lighting at the
freeway underpass to create one cohesive design theme. An
encroachment permit from Caltrans is required since the
project involves signage at both the suthbound off tamp
and the northbound on -ramp, curb modifications to the
on -ramp, and a reduction in standard lane width beneath
the overcrossing.
City of Palm Desert, Cook Street Widening-Restiping Study
and PSd E Documents. Project Manager. The first phase
of the project included the preparaioa of a project study
report to evaluate different alternatives to widen and
restripc Cook Street from the northern to sourhern city
limit, approx. 4.5 miles. The study evaluated intersection
widening, roadway widening at the White River crossing,
existing and proposed raised medians, and right-of-way
consideration. The findings and recommendation of
the project were included in a study report along with
roadway alignment alternatives and probable construction
cost estimate of $7 million. The design included roadway
widening, signing and striping, traffic signal modification,
traffic signal interconnect, raised medians, and storm
drain design. Harris was also responsible for preparing
the environmental (CEQA) documents for the project
addressing traffic and sound mitigation.
PAGE 27
Hs -285- Item 14. - 133
Randall Bliss, PE
Project Engineer
" ? a critical central corridor for Orange County.
Education: BS, Civil Engineering j
i
Registration: Professional Civil Engineer, CA
Mr. Bliss has 23 years of experience le civil engineering as
a roadway designer and is adept at using the latest state-
of-the-art computerized CARD design and modeling
tools_ He has extensive construction inspection and
field engineering experience, which translates well to his
practical and constructible designs. He served as Project
Engineer on the award winning Pomcrado Road Widening
and Rehabilitation project in the City of Poway and has
recently completed roadway rehabilitation designs for the
cities of Lake Elsinore, Lake Forest, Yorba Linda, Irvine,
San Marino, Tustin, Garden Grove, and Glendale, as well
as the Los Angeles County Department of Public Works.
His pipeline expertise includes sanitary sewers, force mains,
storm drains, and domestic and reclaimed Rater lines. Mr.
Bliss' representative projects include the following-
0 , Df Pedondo .Beath, Esplanade Streetscape Improvements.
Mr. Bliss served as Senior Project Engineer for this project
to improve a 5,000-foot reach along Esplanade, which
is a coastal roadway, The project consisted of re -striping
the roadway, adding "bulb -out" sidewalk landings and
improved curb ramps at all pedestrian crossings, adding
landscaped raised medians, rehabilitating the AC pavement,
adding enhanced ocean overlook platforms with artistic
"wall scats', adding enhanced bluff landscaping along the
top of the coastal bluff and adding decorative sidewalk
paving surfaces along the coastal bluff.
City of Santa Ana, Bristol Corridor Widening Phase I
(McFadden so 1 ine), Mr. Bliss was the Senior Project
Engineer for the design of just under one mile of roadway
to bring it to its ultimate condition as.a major arterial
highway. The work added one lane of travel in each
direction, raised landscaped medians, continuous sound
walls, eight cul-de-sacs to limit side street intersecrions,
two traffic signal modifications, wide landscaped park -ways
and a master planned storm drain system. die project
also includes a full topographic survey, up to seventy (70)
full -take right-of-way acquisitions, approximately thirty
(30) partial -take righr-of way acquisitions, a geot(�thnicad
investigation and the preparation of traffic control plans.
Tlie project was a high profile, top priority improvement for
the City that will help Bristol Street to function properly as
me
EN I Harris & Associates.
City of best Hol�uood, Sunset Strip Beautification. Senior
Project Engineer responsible for the design of this $5
million beautification project which includes the preparation
ofPS&E of 1.63-miles of Sunset Boulevard. (west city
limit to east city limit). This project includes improving/
rehabbing PCC pavement, sidewalks, extensive custom.
curb ramps, medians, striping, traffic signals, landscaping,
and development of comprehensive plans to address needs,
alternatives, and costs to allow for the grouping/phasing of
the work. Harris also performed a profilograph investigation,
traffic counts, traffic signal modifications, and landscape
architecture plans. The PS&E phase was built upon Harris'
rehabilitation and enhancement study of Sunset Boulevard
(west city limit to east citylimit). Harris developed a
comprehensive report of needs, alternatives, and costs to
allow for the grouping/phasing of the work over several years.
The study also included a fuli survey; pavement investigation,
traffic counts, and landscape architecture concepts.
City of Huntington Beach, Beach Boulevard Widening.
Project Engineer for the design of -widening improvements
to add a northbound lane on Beach Boulevard at Edinger
Avenue, which is a State Highway 39 and under the
jurisdiction of Caltrans. The project required design surveys,
alignment studies, roadway widening plan and profiles,
RIW acquisitions, storm drain system modificadors, traffic
signal modifications, striping and signing plans, srreerlight
relocations, various utility relocations, parkway landscaping
and the preparation of PS&E construction documents.
City of Del Mar, Camino Del Mar Street and Drainage
Improvements (11th Street to 15th Street). Mr. Bliss was the
Project Manager for this project that provided a "face lift"
for the downtown area from 12th Street to 15th Street.
These blocks were refreshed and improved with curb and
gutter replacements, sidewalk repair and replacements, tree
grate installations, street surface reconditioning, center
median enhancements from 14th to 15th Streets, new street
furniture and trash/recycling containers. These improvements
and others were designed to improve not only the appearance
of the area but also enhance its wallcability and pedestrian
orientation in these heavily used blocks of the downtown
area. Me project also included other needed improvements
to City streets with several "patch and repair" projects
designed to repair potholes and other deteriorated surfaces.
PAGEz6
Item 14. - 134 Hs -286-
CIVGFT
11ii'. .. Bouleyard lnteLsechDn Improvements
Gary Solsona, PE
Project Engineer
,
Education: BS, CiviI Engineering
Registration Professional Civil Engineer, CA
Mr. Solsona has 10 years of professional engineering
experience in public works design, consisting of award -
winning roadway improvements, storm drain, sewer, ADA
design, sound wall and retaining -%,all design projects and
preparation of project study reports. Mr. Solsona is adept
to the latest design standards for various Cities, Counties
and Caltrans and is proficient with. the following design
programs: AutoCAD, Land Development Desktop,
Microstarion, RMH (Hydrology), WSPG & Street
Capacity (Hydrattlics). Mr. Solsona.'s representative projects
iridude:
City of Redondo Beach, Esplanade Streetscape Irnprovements.
Mr. Solsona served as Project Engineer during Construction
Assistance for this project to improve a. 5,000-foot
reach along Esplanade, which is a coastal roadway. The
project included re -striping the roadway, adding "bulb -
out" sidewalk landings and improved curb ramps at all
pedestrian crossings, adding landscaped raised medians,
rehabilitating the AC pavement, adding enhanced ocean
overlook platforms with artistic "wall seats", adding
enhanced bluff landscaping along the top of Ube coastal
bluff and widening sidewalk along the coastal bluff and
enhancing the paving surface,
City of West Flolly000d, Sunset Strip Beautification, Mr.
Solsona served as Project Engineer for the design of this
$6 million beautification project which included the
preparation of PS&E of 1.63-miles of Sunset Boulevard
(west city limit to east city limit). This project improved/
rehabilitated PCC pavement, sidewalks, extensive,custom
curb ramps, medians, striping, traffic signals, landscaping,
and development of comprehensive plans to address
needs, alternatives, and costs to allow for the grouping/
phasing of the work. Harris also performed a profilograph
investigation, traffic counts, traffic signal modifications, and
landscape architecture plans.
City of Santa Ana, Brawl Street Widening, Phase 1
(McFadden to Pine). Mr. Solsona served as Project.Engineer
for the design of just under one mile of Bristol Street. The
work added one lane of travel in each direction, raised
En
Harris & Associates.
landscaped medians, continuous sound walls, eight cul-
de-sacs to limit side street intersections, two traffic signal
modifications, wide landscaped parkways and a master
planned storm drain system. The project was a high
profile, top priority improvement for the City of Santa
Ana that helped Bristol Street to function properly as a
critical central corridor for Orange County, connecting the
`Orange Crush' (I-5 / SR-22 / SR-57) interchange with the
South Coast Plaza and Performing Arts Center.
City of Ruena Park, Knott Avenue Rehabilfrarson. Mr.
Solsona served as Project Engineer and was responsible
for preparing plans, specifications and estimates for
Knott Avenue Rehabilitation from Orangethorpe Avenue
to La Paima Avenue. The approximately $2.0 million
project included AC pavement and PCC rehabilitation
improvements consisting of a fcasible/economical
pavement rehabilitation strategy, special roadway re -
profiling to mitigate excessive cross falls in travel lanes,
design of 27 ADA-compliant curb ramps, PCC curb
and gutter, sidewalk, and cross gutter repair. Additional
services provided by Harris include preparation of gridded
intersection plan, striping and signing plans, traffic signal
interconnect plans, and traffic control staging and phasing
plans, processing the Caltrans .Encroachment Permit
(including preparation of a Water Pollution Control Plan),
preparation of Caltrans Preliminary Environmental Study
forms from the Local, Procedures Manual, and utility
coordination. The work also included obtaining a full
topographic survey and a geotechnical investigation by the
Harris project team.
City of Corona, 6th Street Widening and Improvrmenrs.
Project Engineer responsible for preparing final PS&E
documents for the widening of the existing 4 h tie roadway
to 6 lanes. Dcsign strategies induded widening of 6th
Street, constructing new curb, gutter, sidewalk, and
driveways conforming to City of Corona standard plants,
roadway rehabilitation and reconstruction, drainage design,
and coordination with BNSF Railway and CPTC. Project
estimated at approximately $3.5 million in construction
costs.
PAGE 29
HB -287- Item 14. - 135
CITYOF TORRANCENcific Coast Highway at Hawthorn?3glileva d Intersecdanimpmy m-en s
Brandon Loughrin, PE, LEER AP --
Project Engineer
Education: BS, Civil Engineering
Registration: Professional Civil Engineer, CA
Certifications: LEED Accredited Professional, US Green
Building Council
Mr. Loughrin has more than six years of experience on a
variety of public works design projects including water,
storm drain, and roadway improvements. Some of the
agencies he has perform design work for include the cities
of Garden Grove, West Hollywood, Pomona, Redondo
Beach, Rancho Palos Verdes, Brea, Irvine, Yorba Linda,
Santa Ana, Tustin, Moreno Valley; Huntington Beach, and
La Palma. He has also provided grading and improvement
plan check services for the cities of Irvine and Lake
Elsinore. As Project Engineer, his experience includes
waterline layouts, roadway and streetscape design, drainage
design including preparation hydrology and hydraulic
studies, ADA accessifrility and conformance expertise,
and CAD design including computer modeling and plan
development_ Mr. Loughrin's representative projects
include the following:
City of Wert Holljwoo4 Sunset Strip Beaurifuatiox Mr
Loughrin served as Cost Estimator for the design of this
$6 million beautification project which included the
preparation of PS&E of 1.63-miles of Sunset Boulevard
(west city limit to east city limit). This project improved/
rehabilitated PCC pavement, sidewalks, extensive custom
curb ramps, medians, striping, traffic signals, landscaping,
and devclopmcnt of comprehensive plans to address
needs, alternatives, and costs to allow for the grouping/
phasing of the work. Harris also performed a profilograph
investigation, traffic counts, traffic signal modiEcations, and
landscape architecture plans.
City of Santa Ana, Brutal Corridor Widening -Phase I
(McFadden to Pine). Mr. Loughrin was the Cost Estimator
for this project which involved the design of just under one
mile of Bristol Street in the City of Santa Ana to bring it
to its ultimate condition as a major arterial highway. The
work added one lane of travel in each directi oa, raised
EMI I Harris & Associates.
landscaped medians, continuous soundwalls, eight cul-
de-sacs to limit side street intersecrions, two traffic signal
rnodifieations, wide landscaped parkways and a roaster
planned storm drain system. The project also included a
full topographic survey, up to seventy (70) full -take right-
of -way acquisitions, approximately thirty (30) partial -cake
right-of-way acquisitions and a geotechmical investigation.
The project was a high profile, top priority improvement for
the City of Santa Ana that helped Bristol Street to function
properly as a critical central corridor for Orange County,
connecting the "Orange Crush (I-5 J SR-22 / SR 57)
interchange with the South Coast Plaza and Performing
Arts Center.
City of Palm Desert; Cook Street Drainage and Intersection
Improvements. Mr. Loughrin was the Design Engineer for
this project in which the scope included widening Cook
Street and improving drainage conditions at several key
intersections to enhance traffic flow and improve vehicular
safety. Project elements included pavement widening and
restriping, intersection grading, introducing new raised
medians, and extending existing storm drain systems to
eliminate existing cross gutters.
City of Garden Grove, Design Seruicts far Nine Arterial
High",", y Rehabilitation Projects (No. 72,37). Mr. Loughrin
is serving as the Design Engineer for this project in
which Harris is providing civil design services for nine
arterial highway rehabilitation projects over 4.5 miles.
.Each of the nine projects are approximately a half -mile
long and generally entail resurfacing of the asphalt travel
way including roadway reconstruction; surface grinding;
asphalt concrete overlay; concrete bus pads; removal and
replacement of concrete curb, gutter, sidewalk, ADA
access ramps, drive approaches and grooved cross gutters;
replacement of detector loops; installation of new traffic
striping and signing.
PAGE 30
Item 14. - 136 HB -288-
CU
F MRRANCERcific Coast Highway at Hawthorne Boulevard Intersection ImprDv_em_enis
Subconsultant Information
_....._._._............_ .............................. ..............
Albert Grover & Associates
Traffic Engineering
Albert Grover & Associates (AGA) is a multidiscipline
engineering firm specializing in municipal and
transportation engineering. AGA has conducted many
projects for the City of Torrance since 1996, as their on -
call traffic engineering consultant, including traffic signal
designs, warrant analyses, speed surveys, neighborhood
traffic studies, median beautification projects, construction
inspection and street light designs. AGA personnel have
designed hundreds of new and modified traffic signals and
signal interconnect projects (including fiberopric, twisted
pair, and wireless technologies) using AutoCAD for a large
number of cities and counties throughout California. AG -Ns
designers have both public and private experience and have
been part of the AGA team for over 15 years.
Mark Miller, PE, provides the firm extensive experience
in aL phases of ITS design, signal interconnect and
coordination plans, CCTV installations, traffic signal/
signal system design, and street lighting evaluation and
design_ He is a registered Civil Engineer, Traffic Engineer,
and Professional Traffic Operations Engineer with over 35
years experience. This includes more than 15 years serving
as a City Traffic Engineer. Mr. Miller has managed many
ITS, traffic signal and street light system projects. He has
developed and 'implemented design standards, specifications
and cost estimates for traffic signals, interconnect projects,
CCTV projects, and street light projects. He also has
experience in preparing traffic signal coordination and
timing plans.
Ninyo & Moore
Geotechnical/HAZMAT
Ninyo & Moore, a California Corporation, is a minority -
owned, multidisciplinary consulting firm that provides
high -quality geotechnical and environmental consulting
services. The firm was incorporated in 1986 to provide
high -quality consulting services in geomclinical engineering,
construction inspection and testing, engineering
geology, hydrogeology, hazardous waste remediation and
environmental. assessment.
Harris & Associates.
on
The quality of Ninyo & Moore's personnel base of over 413
employees is widely recognized. Their staff of professionals
includes experienced and registered geotechnical engineers,
civil engineers, environmental engineers, engineering
geologists, hydrogeologists, environmental scientists,
certified technicians and field inspectors, and hazardous
waste and regulatory compliance specialists. Thew
environmental staff has diverse experience in environmental
assessment and audits, hazardous material assessment,
surface and subsurface sampling, asbestos, lead -based
paint, sampling and analysis, cost estimates, contamination
studies, soil and groundwater contamination studies, site
remediation, emergency response to hazardous spills,
abatement, and redevelopment activities and projects.
In addition, Ninyo & Moore has six fully -equipped,
certified geotechnical laboratory facilities supervised by
registered engineers. Their laboratories are certified by
AASHTO, Caltrans, the Division of the State Architect, the
City of Los Angeles, and the City of San Diego.
As Principal Environmental Geologist, Walter Crone, PG,
REA, plans, directs, and performs surface and subsurface
geologic mapping and geochemical characterization;
provides senior technical guidance to staff performing
environmental projects; and plans and directs Phase I and
II ESAs through remediation of soil and groundwater.
Mc Crone also develops regulatory compliance stracegies
and negotiates on client's behalf with regulatory agencies;
performs third -party review of contamination investigation
reports and remediation cost estimates; provides litigation
support and expert opinions regarding environmental issues
during various legal proceedings; and performs risk -based
corrective action (RBCA) following ASTM Standard
E-1739.
Mr. Crone was the Project Manager for the Site
Investigation and Environmental Site History Assessment,
Pacific Coast Highway at Hawthorne Boulevard Project,
He provided oversight during the preparation of Ninyo
& Moore's detailed work plan and site -specific health and
safety plan (HSP) and conducted an SI in accordance Airh
the work plan and HSP,
PAGE?.i
HB -289- Item 14. - 137
QTY
_R Pacific Coast Highway at Hawthorne Boulevard Intersection ImnroveLneOfs
— _.... - ... ....
� .__ . _...... - - _ ..._.._.. — ..._._... _..
KDM Meridian i
Aerial and Ground Topo Survey/ r
Right -of -Way Engineering
KDM Meridian is a professional consulting firm
specializing in GPS (Global Positioning System) and.
terrestrial land surveying. KDM Meridian is built on the
heritage and legacy of GPS Survey Consttlting founded
by E. Keith Klagge, PLS, in 1986. KDM Meridian also
provides underground utility designating to provide clients
with design -level utility information to accurately design
underground facilities such as storm drains and sewers.
They primarily employ the technique of radio -detection
(electromagnetic radiation) to designate sub surface
utilities of all types. The effective depth will depend on the
conditions at the site. In general, under ideal conditions,
the radio -detection technique will detect utilities up to nine
feet below the ground surface.
Richard Maher, PLS, has 20 years experience in land
surveying and civil engineering. He is responsible
for project development, right-of-way engineering,
annexations, heavy and light construction, design
topographic surveys, aerial control networks, legal
descriptions, boundary surveys, records of survey, and parcel
and tract map preparation. His project experience includes
street, sewer, water, and storm drain improvements, park,
municipal and building improvements.
Cardno TBE
Utility Detection Survey and Potholing
Since 1993, Cardno TBE has provided Subsurface Utility
Engineering and professional Potholing services For state
departments of transportation (DOT), municipalities,
schools and private companies through multi -year contracts
and hundreds of individual consultant managerni nt
projects. Cardno TBE is currently ranked ninth on
Trenchless Technology's Top 50 Design Firms (2009) and
Cardno USA is ranked #34 on Engineering News-Record's
(ENR) List of Top 500.Design Firms (2011). Cardno TBE
is a recognized leader in Subsurface Utility Engineering and
professional Utility Coordination because of the passion
of their professional and technical staff. They are trained,
experienced, and licensed civil engineers with a unique
emphasis on utilities.
Harris & Associates.
ME
Rohert Hedrick, PE, has over 18 years of experience in
designing, coordinating and managing complex subsurface
utility and infrastructure projects. Mr. Hedrick works
closely with owners a-nd agencies to verify goals and
deadlines are being met and that sufficient and accurate
utility infrastructure data is being collected and -mapped in
an effort to streamline the design, utility coordination and
construction process. He has played a key role in facilitating
the implementation of project approval with an crnphasis
on value engineering from the initial design development
phase to permitting and into construction administration.
He has played a key role in facilitating the implementation
of project approval with an emphasis on value enguieering
from the initial design development phase to permitting
and into construction administration.
Overland, Pacific & Cutler
R/W Acquisition & Relocation
Overland, Pacific & Cutler, Inc (OPQ is the most
respected Right of Way Services firm in Orange County and
demonstrates its success by continually performing services
for nearly all of Orange County's local public agencies. For
over 30 years, OPC has provided R/W services to public
agencies in California. OPC's core competencies include
complete real estate services for public projects including
R/WAcquisition, Relocation Assistance, Appraisals, Utility
Coordination and Property Management. OPC's in-house
staff consists of more than 90 real estate professionals.
As a Project Manager for Overland, Pacific & Cutler, Inc.
(OPC), Chris LaBonte is .responsible for overseeing project
goals and objectives. Mr. LaBon.re is the manager of OPC's
cosr estimating division and has extensive experience in
the preparation of Right of Way cost estimates and data
sheets for all types of projects and clients. He also oversees
the preparation of all Non -Complex Valuation appraisals
and has prepared nurnerous fee appraisals. In addition to
valuation, he has expertise in understanding design plans
and serves in the capacity ofcoordinating the flow of
information between design, right of way engineering, and
right of way implementation on projects ofall sizes.
PAGE 3?
Item 14. - 138 HB -290-
Pacific Coast Highway at Hawthorne Boulevard intersecfion improve �rents
Borthwick Guy Bettenhausen 'V V
Landscape Architecture
Borthwick Guy Bettenhausen (BGB), an Orange County
based California S Corporation, has been in business
for 13 years as currently structured. BGB has recently
been involved in a variety of projects within the City of
Anaheim, notably Anaheim Tennis Center, E:a L. Haskett
Library and Maxwell Park Expansion. Additionally, projects
of similar scope and requiring identical skills and aptitudes
as the Brookhurst Street Widening Project include the El
Toro Road Streetscape Master Plan for the City of Laguna
Woods and the recently completed Esplanade Avenue
Streetscape project for the City of Redondo Beach in
association with Harris & Associates. As evidence of its
capabilities, BGB was awarded the American Society of
Landscape Architects Centennial Medallion Award in 1999
for Avalon's Waterfront Redevelopment Design and Plan;
the extent of which stretched. the length of the Crescent
from the Catalina ferry docks to the Casino.
Arthur Guy, ASLA, has over 33 years of landscape
architecture and planning experience, the past 11 as
principal with BGB, Inc. Mr. Guy directs a comprehensive
approach to irrigation design for BGB, Inc. and serves
as the technical liaison pertaining to water management
issues which arise during the planning, design and
implementation phases of projects. Mr. Guy's knowledge
of horticulture extends from high desert to tropical
bioregions, enabling him to effectively design planting and
irrigation systems appropriate to individual environmental
requirements.
Traffic Control Engineering
Caltrans Traffic Control Plans
Traffic Control Engineering, Inc specializes in preparing
traffic control plans and detour plans for construction work
in or about public streets; conducting traffic impact studies
and alternative alignment evaluation for construction of
various underground utility lines; and preparing traffic
control plans for special events. Their goal is to provide
plans to safely and expeditiously guide traffic through or
around construction activities or special events. `
Traffic Control Engineering, Inc. is a certified MBE with
Caltrans and City of Los Angeles. They have prepared
taffic control plans for Caltrans as well as various cities,
No I Harris & Associates_
on
counties, water districts, and private contractors throughout
Southern California.
David Kuan, PE, is President of the firmTraffic: c: Control
Engineering, Inc. which was organized in 1989. During
the years with Traffic Control Engineering, Inc., Mr. Kuan
has conducted traffic engineering designs for numerous
major construction projects such as the SR 243 - Strawberry
Creek Bridge Improvement; SR 55 - HOV Lane Widening
Project; and SR 39 - Beach Blvd. Super Street Project.
Prior to organizing his own consulting firm, he served
the City of Orange as the City Transportation Engineer
from 1984 to 1989. During his tenure with the City, he
conducted a wide variety of traffic and transportation
projects, both at local and regional levels. He was
directly in charge of developing the Ciry's General Plan
Circulation Element as well as a new circulation master
plan for a 7100 acre planning area. He later gained
new responsibility of serving the City's Transportation
Planning Committee, responsible for a broad range of
traffic and transportation projects. Mr. Kuan was also the
City of Orange's Transportation Demand Management
Coordinator, responsible for formulating and implementing
traffic reduction measures for the City and major employers
in the City. Mr. Kuan has worked on numerous state and
federal giants and funding programs, including OTS, HES,
OCUTT, FETSIM, A 4EP, and FAU. While with the City
of Orange, Mr. Kuan had a close working relationship with
Caltrans and other governmental transportation agencies
including OCT'A, OCTD, Transportation Corridor Agency,
etc. He represented The City working with Caltrans in
developing 1-5 widening/interchange alternatives and
has also served on the Rt. 55 Car -Pool Lane Technical
Advisory Committee. Mr. Kuan's experience and familiarity
with various governmental agencies is a valuable asset in
providing expedient project approval process.
BonTerra Consulting
Environmental
Founded in 1996, BonTerra Consulting is a certified
woman -owned small business enterprise (%BE/SBE)
that provides and conducts a variety of environmental
and project management consulting services, including
California Environmental Quality Act (CEQA)
and National Environmental Policy Act (NEPA)
documentation; biological resources surveys and
PAGE 33
HB -? 91- Item 14. - 13 9
10, 11i01M a � 1 r ..1 ■ I.r. ., to 1. :• . , .1 u�
assessments; habitat restoration planning; regulatory
services and permitting; cultural resources assessments
and monitoring; Geographic Information Systems (GIS)
mapping and spatial analyses; and air quality, greenhouse
gas, and noise analyses to public- and private -sector clients
throughout Southern and into Central California. Each
of the firm's eight principals has more than 20 years of
hands-on experience in environmental planning, impact
assessment, natural resources management, biological
surveys, and city and regional planning studies.
The companys team includes Environmental Analysts;
Project Managers; Botanists; Certified Arborists;
Ornithologists; Wildlife Biologists; Restoration Ecologists;
Regulatory Specialists; Archaeologists; Paleontologists;
and Air Quality and Noise Specialists. This group works
together as a highly effective team to meet the requirements
of our clients' projects and is recognized as one of the most
experienced teams of environmental professionals in the
Southern and Central California consulting community.
MEf Harris & Associates.
ffis
Joan Patronite Kelly, AICP, is an Urban and
Environmental Planner with a geographically diverse
background and more than 25 years of experience. Nis.
Kelly specializes in National Environmental Policy Act
(NEPA) and California Environmental Quality Act
(CEQA) compliance, and has direct experience in the
preparation of Environmental Impact Statements (EISs);
Environmental Impact Reports (EIRs); Environmental
Assessments (EAs); land use studies; socioeconomic
analyses; and transportation and land use development
planning (including permit processing). She also has
experience with multi -disciplinary; complex, and
controversial projects such as the U.S. Army Corps of
Engineers (USACE) Indefinite Delivery Type Contract
for Miscellaneous Environmental Studies and the EIRs for
the Disneyland Resort Specific Plan, the Anaheim Resort
Specific Plan, and Anaheim GardenWalk (formerly Pointe
Anaheim).
PAGE 34
Item 14. - 140 xB -292-
City of Redondo Beach
Esplanade Streescape Improvements
Reference: Brad Lindahl, Capital Projects Program
Manager, City of Redondo Beach, 415 Diamond Street,
Redondo Beach, CA 90277, (310) 372-1171 ext. 2286
Harris led an
1 Harris & Associates.
The project included re -striping the roadway, adding
"bulb -out" sidewalk landings and improving curb ramps
at all pedestrian crossings, adding landscaped bulb out
areas, rehabilitating the AC pavement, adding enhanced
ocean overlook platforms Kith artistic "wall seats", and
adding decorative sidewalk paving surfaces along the coastal
bluff. The project also included a full topographic survey,
geotechnical investigation, and environmental clearances
as well as the preparation of plans, specifications and
estimates.
City of Santa Ana
Bristol Corridor Widening, Phase
(McFadden to Pine)
Reference: Souri Arnirani, PE, Deputy City Engineer, City
of Santa Ana, 20 Civic Center Plaza, 3rd Floor, Santa Ana,
CA 92710, (714) 647-5640
The $13 million project includes the addition of one lane
of travel in each direction, raised landscaped medians,
continuous sound. walls, and eight cul-de-sacs to limit
PAGE 35
HB -293- Item 14. - 141
1 '[ lJ C- Pacifie �_Qasi g_bmv at aggL, me Boulevard Intersection Improvements
side street intersections. The project also includes
the modification of two traffic signal modifications,
construction of wide landscaped parkways, and a master
planned storm drain system. The Harris team provided a
full topographic survey, seventy (70) full -take right-of-way
acquisitions, 25 partial -take right-of-way acquisitions, a
geotechnical investigation and the preparation of traffic
control plans. Furthermore, the project was designed. to
incorporate bus shelters for rapid transit in a future phase.
This high profile, top priority improvement project for the
City of Santa Ana helped Bristol Street to function properly
as a critical central corridor for Orange County, connecting
the "Orange Crush' (1-5 / SR-22 / SR-57) interchange with
South Coast Plaza and the Performing Arts Center.
City of West Hollywood
Sunset Strip Beautification
Reference: Donn Uyeao, Assistant Civil Engineer, City
of West Hollywood, 8300 Santa Monica Blvd_, West
Hollywood, CA 90069, (323) 848-6457
Sunset Boulevard,
also known as "The
Sunset Strip" had
not been repaved
since the County
of T os Angeles
replaced the
original dirt road
with concrete in
the 1930s. After
more than 75
years of use and as
part of the City of
West Hollywood's
continued
commitment
D Roadway resurfacing
D Traffic signal upgrades
D Replacement of broken and damaged sidewalks
`Harris & Associates.
D Newly landscaped medians
A Pedestrian enhancements
D Creation of flowering tree districts
> Sidewalk widening at Sunset Plaza
Harris prepared PS&E documents for this beautification
project of 1.63 miles of Sunset Blvd. (west city limit to
east city limit), which serves thousands of commuters daily
and is a major arterial boulevard for Hollywood The team
also performed a profilograph investigation, traffic counts,
traffic signal modifications and landscape architecture plans.
Two community feedback meetings were also held for this
project. Harris successfully worked with the County of Los
Angeles Public Works Department to obtain a permit for
this project.
The Sunset Strip Beautification project received the 2010
B.E.S.T. APWA Southern California Chapter Project
of the Year Award, the 2011 ASCE Metropolitan Los
Angeles Branch (Iv A ), Outstanding Private Sector Civil
Engineering Project Award, the 2011 ASCE California
Level (Region 9), Outstanding Community Improvement
Project Award and 2011 Construction Managemenr
Association America - Southern California Chapter
(CMAA), "Infrastructure, Under $10 Million" category
award. The City of West Hollywood was also recently
named the "Most Walkahle City in California."
City of Huntington Beach
Beach Blvd. Widening at Edinger Ave.
Reference: Duncan Lee, PE, Principal Civil Engineer,
City of Huntington Beach, 2000 Maim Street, Ste_ 190,
Huntington Beach, CA 92648, (714) 375-5118
PAGE 36
Item 14. - 142 HB -294-
_ 1Mifi aast�tghl�cay at Hawthorne BmIgvard In er ctian impro- e-m-pn
system modifications, traffic signal modifications, striping
and signing plans, streetlight relocations, various utility
relocations, parkway, landscaping and the preparation of
PS&E construction documents.
City of Coronado
Rotary Plaza
Reference: Ngyra Stebbins, City Engineer, City of
Coronado, 1825 Strand Way, Coronado, CA 92118,
(619)522-2423
The plaza creates a gathering -spot for visitors, beach goers,
and shoppers, and visually links the downtown restaurants
and businesses_ The project enhancements are a crucial
element to the village atmosphere, provides better traffic
circulation, and maximizes safety of both vehicular and
pedestrian traffic.
The project includes roadway, streetscape, landscape and
lighting improvements, and upgrading of existing water,
sewer, and storm drain infrastructures within the project
footprint.
'The expansion of the existing plaza and enhancement of
the traffic circulation impacted Orange Avenue (Hwy
75). Since Caltrans owns the public right-of-way in this
area, an encroachment permit was obtained before start of
construction. Harris worked with Calcrans staff to prepare
all necessary documents, including preparation of traffic
control plans, phasing of construction activities impacting
Caltrans right-of-way, and relocation of a bus stop.on
Orange Avenue_
Harris & Associates,
In addition to preparing construction documents,
conducting extensive community meetings, attending
City council meetings, the Harris team also provided
field surveying, geoteehniad investigation, and traffic:
engineering services.
City of National City
8+11 Street Corridor Smart Growth Revitalization
Reference: Stephen iManganiello, CityTraffic Engineer,
City of National City, 1243 National City Blvd., National
City, CA 91950, (619) 336-4382
Harris is responsible for developing conceptual design
including providing project dreming and branding. We
are also preparing construction documents for roadway,
drainage, traffic, and utility undergroundirig improvements
within the project corridor.
PAGE 37
Hs -295- Item 14. - 143
OFT-ORRANCE Pacific Coast Highway attlawthorne Bq&yard_lnte,-cacCion Improvements
As a segment of the project underpasses the I-5 Freeway
and is urirhin Caltrans right-of-way, Harris is working with
Caltrans District 11 to obtain the required encroachment
Permit.
City and overall Coachella Valley area. Most significantly,
the proposed interchange will address the long-range traffic
impacts resulting from the implementation of the North
City Specific Plan.
__................._........._...._..__...
City
.. Harris is playing a key role on this project in preparing
of San Marcos alternative studies and final geometric plans for all roadway
San Marcos Blvd. Widening'
._____ approaches connecting to the proposed interchange,
addressing utility coordination, prepared required
Reference: Mike Edwards, City of Sant Marcos, 1 Civic drainage studies, and identifying right -of --way acquisition
Center Drive, Suite 100, San Marcos, CA 92069,
(760) 744-1050 ext. 3235 requirements.
San Marcos Boulevard (SMB) is a two -phased project. ,.In
Phase 1, the improvements consist of widening SMB from
I,as Posa_c Road to Rancho Santa Fe Road (RSFR) including
transition lanes at either end of the project limit. The
proposed improvements will widen San Marcos Boulevard,
a major arterial road, with average daily uxffic (ADT) of
morr_ than 50,000 from existing four (4) lanes to uldmare
six (6) lanes including bike lanes and sidewalk. Phase 1
design will address utilities, wetland impacts, grading,
box culverts, landscaping, traffic signals, right-of-way and
roadway realignment. In Phase 2, Harris will prepare
conceptual design plans (30% level) for westbound traffic
on San Marcos Blvd, from Las Posas to Bent Avenue. The
conceptual plans will provide the impact on the existing
private properties, existing utilities and will address the
right-of-way take required for the widening on the north
side of SMB.
....... .... ._.__._._._......._.._._......_................_......._.................._
City of Cathedra[ City
Da Vall/1-10 Interchange Project Study Report
Reference: Bill. Simons, Interim City Engineer, City of
Cathedral City, 68-700 Avenida Lalo Guerrero Ave.,
Cathedral City, CA 92234, (760) 770-0360
I
Harris & Associates.
The project teach is working very closely with Caltrans
District 8 to coordinate approval of project related studies/
reports in conjunction with PSR approval.
Right -of -Way Needs, Acquisition, and
Sale of Surplus Property Experience
Our subconsultant, Overland, Pacific & Cutler (OPC),
has the following right-of-way acquisition and relocation
experience.
City of Carson
Wilmington Exit
Reference: Massoud Ghiam, City of Carson, 701 E. Carson
Street, Carson, CA 90745, (310) 952-1703 ext. 1812
OPC, in conjunction with Parsons Transportation Group,
is working on behalf of the California Department of
Transportation (Caltrans) and the City of Carson to widen
existing on- and off -ramps of Interstate 405 at Wilmington
Avenue. Upon completion, the project wiL include a new
northbound on -ramp and widen Wilmington Avenue and
223rd Street in the City of Carson.
The project required the acquisition of right of way from
two gas stations, the I -A. County Flood Control District
(for a portion of an open channel), the L.A.. County
Sanitation District, and two major land holders in the Los
Angeles basin. OPC also provided appraisal services and
right of way data sheets for the project.
PAGE ,8
Item 14. - 144 HB -296-
CHI
City of Huntington Beach i Experience in Successful Dealings
Atlanta Avenue Widening Project _ ` with Caltrans Permit Office
Reference: Tina Krause, City of Huntington Beach, 2000
Main Street, Huntington Beach, CA 92648,
(714) 374-1529
OPC performed turnkey right of way services consisting
of real estate appraisal, acquisition, title clearance and
escrow coordination. OPC also prepared and ascertained
Caltrans Right of Way Certification- The project involved
the acquisition of two complex partial takings from retail
properties at the major intersection of Newport Boulevard.
and 17th Street.
Long Beach Redevelopment Agency/City j
of Signal Hill !
Cherry Widening Project i
Reference: Mary Torres, City of Long Beach, 333 W.
Ocean Blvd., 3rd Floor, Long Beach, CA 90802,
(562) 570-6846
OPC was responsible for 13 part take acquisitions and
two dedications on this road widening project from 19th
Street to south of Pacific Coast Highway. The project
included both commercial and residential properties. The
commercial properties included a gas station that went to
condemnation. OPC also managed the escrow including
subordination agreements and tenant quit claims. This
project was done with Caltrans oversight and followed
Federal Guidelines.
Harris & Associates.
Im
Harris has successfully worked with the Caltrans Permit
once on the following projects:
> City of Huntington Beach, Beach Blvd. Widening
> City of Buena Park, Knott Avenue Rehab.
> City of Irvine, jamboree Rehab.
City of Brea, Birch Street Medians
> City of Fullerton, Brookhurst Rehabilitation
> City of Fullerton, Euclid Street Rehabilitation
> City of Garden Grove, 4 Street rehab
> City of Garden Grove, 6 Street rehab
> City of La Palma, Orangethorpe Ave Street Rehab
> City of Laguna Beach, FY 08-09 Street Rehab
> City of Lake Elsinore, Railroad Canyon Road
Widening
> City of Stanton, FY 09110 Sewer Rehabilitation Project
Our traffic engineering subconsultant, Albert Grover &
Associates, has the following relevant experience
Streamlined Oversight Process/Encroachment Permit
($1-$3 million construction cost)
> I-lO/jackson Street Interchange Improvements
> I-I0/Monroe Sneer Interchange Improvements
Encroachment Permit (< $1 million construction cost)
> Gene Autry Trail (SR-111)IRamon Road intersection
Improvements
> Palmdale Market PlacelSR 138 improvements
> Beach Boulevard (SR-39) Improvements
> Yucca Valley (SR-62) Improvements
> Multiple San Bernardino/Riverside/Orange County
locations for Controller Hardware (GPS) and Software
(Signal Timing) Modifications
PSR/PR Process
> I-15ICentral Averttte interchange Improvements
PAGE 39
HB -297- Item 14. - 145
�cific Ca�s�Hirl�r�y at Hatvthome Boutevard Intersection Irn.��men�s
Section 5. Project Schedule
Harris proposes to provide the services outlined in accordance with the project schedule on the following page. The
schedule would commence upon receipt of a written Notice to Proceed (NTP) anticipated for July or August 2012 and
results in a fifty six (56) week schedule, which would place a 100% complete PS8r-E package in the City's hands for
bidding by October 2013 in time to begin construction in June 2013. We would be happy to revisit the schedule to
better meet the City's needs and make revisions based on mutual agreement. The entire Harris Team is ready to begin
immediately, has a comfortable present workload, and is committed to keeping this project on schedule,
Harris & Associates.
PAGE 4a
Item 14. - 146 HB -298-
EXEiIt3IT "A"
HB -299- Item 14. - 147
Harris & Associates..
Shaping the Future, One Project at a Time say
May 28, 2014
Mr. William "Bill" Janusz, PE
Associate Traffic Engineer
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
Subject: Proposal 100% Design — Brookhurst St I Adams Ave Intersection Widening
Dear Bill,
Harris & Associates appreciates this opportunity to provide professional engineering design,
survey and traffic engineering services for the preparation of a 100% Plans, Specifications and
Estimates (PS&E) for the subject Brookhurst Street & Adams Avenue Intersection Widening
Improvements. The following will present the main project elements, scope of services,
schedule and fees, all of which are based on our recent scoping meeting with and subsequent
input from City staff.
The Harris & Associates' Design Team (Harris Team) assigned to this project has completed
many similar projects and will be led by Randall Berry, PE who will serve as the overall Project
Manager. Gary Solsona, PE, QSD will serve as the Assistant Project Manager and will be
involved on most every aspect of the project during the 100% PS&E design process. Albert
Grover & Associates (AGA), led by Mark Miller, PE will serve as Harris' traffic engineering
sub -consultant. California Watershed Engineering (CWE), led by Vik Bapna, PE, CPSWQ
will serve as Harris' water quality sub -consultant. LOR Geotechnicai (LOR), led by John
Leuer, GE will serve as Harris' geotechnical sub -consultant. KDM Meridian (KDMM), led by
Rich Maher, PLS will serve as Harris' topographic survey sub -consultant. Finally, C-Below,
led by Nick Loera will serve as Harris' utility detection survey and utility potholing sub -
consultant.
The City of Huntington Beach proposes to widen all four legs of the intersection of Brookhurst
Street and Adams Avenue to comply with the City's responsibilities for roadway capacity
improvements. The Harris Team was previously contracted to provide a project study report
and 50% plans and estimates, which has been completed and culminated in the
recommendation of a 10' lane option.
Currently the intersection consists of three through lanes and dual left turn lanes in each
direction. There are existing right turn lanes in the east and westbound directions. Existing
right-of-way widths are 120 feet on the north leg, 120 feet on the south leg, 120 to 123 feet on
the west leg and 100 to 111 feet on the east leg.
In short the project at the Brookhurst Street/Adams Avenue intersection will add a fourth
through lane along the north, south, east and westbound approaches, add dedicated right turn
lanes in the north and southbound approaches and add bus turn outs at key locations. The
I VIM E EA
..»y�'*.''g .tea �'„£s-�-. '� "`� u' a'k�' '*�`a •'s;,5.�
...a�„��^��a.`'-�..,as>3v^rvs,�"-��..c°"` -rr.- _ �"�,:'•"y.�n,'..<`�s....> ";��'.na
Mr. William "Bill' Janusz, PE Page 2 of 10
Brookhurst / Adams Intersection 100% PS&E Proposal May 28, 2014
previously established WB right turn lane will be shortened slightly to avoid impacting the
existing bank building.
The City has recently certified the Environmental Impact Report (EIR) for the project, which will
now allow for the project design to proceed to the PS&E phase, including the determination of
partial right of way (R/W) acquisition needs and utility relocations in anticipation of the project.
Because all of the required property acquisitions might not be immediately obtainable the
project will be required to be constructed in phases. Since the details regarding the phasing of
the construction are still pending, it has been decided that two (2) phases will be required. This
will provide flexibility during the coming design phase.
The following will present an outline of our proposed scope of services. It is our intent that this
outline provides enough detail so our approach is clearly defined. It should be noted that the
scope is based on discussions with City staff, our familiarity with the project site and our
understanding of the project goals. We would welcome the opportunity to discuss additions,
deletions and revisions with City staff.
Task A Kick-off Meeting, Analysis and Review
1. Meet with City staff and hold "kick-off' meeting. Our approach as well as design
criteria, requirements and procedures would be discussed. Direction from the City
staff would be obtained and the project schedule would be reviewed and confirmed.
2. Obtain any available additional information from City records pertaining to the project
including recently constructed bank site improvements at the SW corner.
3. Contact the utility companies to notify them of the anticipated impacts and to start the
utility coordination/relocation efforts, such as the power pole relocations and other
utility relocations and determining "prior rights" of utility companies as to who will be
responsible for the costs associated with all major utility relocations.
4. Prepare a firm project schedule and kick-off meeting minutes.
Task B Supplemental Topographic Survey (KDMM)
Since Harris already utilized KDMM to obtain a topographic survey of the project limits during
the previous study phase only a limited amount of supplemental topographic survey will be
required. The supplemental topographic survey will primarily be required at the southwest
corner where recent development has occurred, which changed the topography, and as a
contingency to pick up specific data/details where additional survey is determined to be needed
throughout the project limits.
SW Corner: KDMM will collect supplemental topographic information of existing conditions at
the southwest corner (9800 block) of Adams/Brookhurst. This location was the site of a former
Shell gas station that has since been demolished and a bank building has been constructed
within this property. The proposed survey limits will extend thirty (30) feet into the property from
existing street RAN, and will include collecting the locations of the current (major) building
corners.
HB -301- MHarris&,Item 14. - 149
Mr. William "Bill' Janusz, PE Page 3 of 10
Brookhurst / Adams Intersection 100% PS&E Proposal May 28, 2014
General Supplemental Survey: KDMM will all make available two (2) days of additional field
survey augmentation to collect specific data, as needed / directed by Harris and City staff.
Task C Utility Detection Survey & Utility Potholing (C-Below)
Harris will utilize C-Below to perform a Utility Detection Survey with a focus on the parkway
frontage areas where the widening will occur and just beyond (in the street and private lots).
The Utility Detection Survey deliverable will be a horizontal and vertical utility location plan to
verify and supplement the utility location record information already collected and plotted on the
50% plans. This survey will reduce the amount of potholes needed and allow better advanced
planning as to where best relocate the catch basins, traffic signal poles and SCE poles.
Harris will also utilize C-Below to provide up to fifteen (15) utility potholes at key locations
related to the proposed storm drain catch basins, traffic signal pole locations and SCE pole
locations, as required.
Task D Geotechnical / Pavement Investigation (LOR)
Harris will utilize LOR to perform a pavement investigation to determine the current subsurface
conditions along the subject roadway. This will include measuring the current asphalt concrete
and aggregate base thickness and collecting subsurface soil samples at select intervals for
determination of soil engineering properties to assist the design and construction of the street,
storm drain and minor retaining wall improvements. Note: The Harris Team also considered
including a separate soils investigation (percolation testing) to determine the feasibility of
infiltrating stormwater runoff into the ground as part of the permanent water quality
enhancement features. However, due to the presence of high ground water, which known to be
is less than 10-feet deep, infiltration was deemed not to be a feasible water quality measure
and thus the related soil testing would not be required. Also note that City staff did not
anticipate rehabilitating the existing AC pavement as part of the project, since it was recently
repaved, and thus this will not be the focus of LOR's pavement investigation, nor Harris' design
improvements.
LOR's scope includes the following:
1. Review of available data for the project and any additional reports/plans prepared
as available.
2. Obtain a no -fee permit from the City of Huntington Beach for work in the street
and coordinate the boring locations with the Harris & Associates.
3. Mark the core/boring locations and contacting Underground Service Alert of
southern California.
4. Traffic control will be provided in general accordance with the Manual for Uniform
Traffic Control Devices (MUTCD). (The preparation of detailed traffic control
plans is not anticipated.)
5. A total of six (6) borings to depths of approximately 5 feet below the current
asphalt concrete surface and/or storm drain invert, whichever is deeper based on
the proposed storm drain alignment are currently proposed. All borings will be
repaired with cold patch asphalt concrete.
6. Test selected samples of the subsurface soils to verify the soil classification and
determine their various soil engineering properties. Laboratory testing on
samples obtained from each core/boring will include: moisture content and in
place density of the relatively undisturbed samples obtained from various depths;
Item 14. - 150 HB -302-ME
MHarris & Associates
Mr. William "Bill" Janusz, PE
Brookhurst / Adams Intersection 100% PS&E Proposal
Page 4 of 10
May 28, 2014
and laboratory compaction characteristics, direct shear, soluble sulfate content,
sand equivalent, and sieve analysis testing on bulk samples obtained. Based on
the results of the indicator testing (sieve analysis and sand equivalent), each soil
sample will be evaluated and R-value tests will be performed on choice samples.
Additional testing will be provided to develop the required soil parameters for the
anticipated retaining wall design. All tests will be conducted at LOR's
geotechnical laboratory, which is Caltrans Certified.
7. Evaluate all data developed and formulate recommendations for new pavement
structural design and construction of the storm drain including groundwater
mitigation, if any, trench wall stability, and trench backfill.
8. Prepare a detailed report presenting the findings, conclusions, and
recommendations. The scope includes the preparation of a draft report and the
issuance of a final report that incorporates comments from the design team and
City staff.
Task E Update Topographic Base Sheets
Since Harris already prepared project base sheets as part of the previous study and 50% plan
preparation phase the primary anticipated updates to the project base sheets will be related to
the supplemental topographic survey (southwest corner where recent development has
occurred and any specific supplemental survey locations) and due to the utility detection survey
information and finally per any subsequent field walks by the project team.
Although the study phase plans were prepared at a scale of 1" = 20' it is anticipated that the
PS&E phase base sheets would be prepared at a scale of V= 40' in order to make room for
profiles to be included on the plans. The number of plans required will be as follows (includes
up to two phases requiring two different PS&E packages):
Sheet Description
Sheets Required
Title Sheet
Up to
2 Sheets
Typical Section & Details Sheets
Up to
2 Sheets
Street Widening Plan and Profile Sheets
Up to
12 Sheets
Storm Drain & Water Quality Plan and Profile Sheets
Up to
4 Sheets
Retaining Wall Plan and Profile Sheets
Up to
4 Sheets
Traffic Striping & Signing Plan Sheets
Up to
2 Sheets
Traffic Signal Modification/Interconnect Plan Sheets
Up to
2 Sheets
Street Light Plan Sheets
Up to
2 Sheets
Cross Section Plan Sheets (at 50' intervals)
Up to
10 Sheets
Total Number of Sheets = Up to 40 Sheets
NOTE: Traffic Control & Phasing details will be clearly established in the project
specifications such that the contract will be responsible for developing the related Traffic
Control & Phasing plans.
The Street Widening improvement sheets will be subject to approval by City staff and will
include at a minimum the following information:
® Centerlines and Stationing
• North arrow, graphical scale, bearings, distances and key dimensions
• Existing / proposed roadway right-of-way locations
MR
HB -303- MHarris0tem 14. - 151
Mr. William "Bill" Janusz, PE
Brookhurst / Adams Intersection 100% PS&E Proposal
Page 5 of 10
May 28, 2014
Pertinent Topographic features within the project limits
Surface and Sub -surface utilities
Disposition of existing features and utilities, construction notes and callouts
Roadway cross -sections at 50' intervals and at key locations will be refined to show existing
and proposed improvements. They will be prepared in "working drawing" format that is
presentable for inclusion in the plan set. The existing cross sections would be prepared utilizing
a Digital Terrain Model (DTM), which has already been developed in the study phase and is
based on the survey point cross sections. The DTM also facilitate the generation and
refinement of the existing / proposed profiles.
Additional comprehensive field reviews of the street and adjacent areas would also be
performed to photograph the project, check the base sheets, confirm the accuracy of the
survey and review all existing conditions that may affect the design.
Mom
Based on the City -approved 10' lane alternative the following tasks would be performed to
prepare the 100% complete PS&E construction documents.
Task A Construction Phasing Study
As previously mentioned, because all of the required property acquisitions might not be
immediately obtainable the project will be required to be constructed in phases. A study of the
possible construction phasing alternatives will be the first priority once the updated base sheets
are prepared. Constructability, LOS benefits, utility impacts, interim striping, private property
impacts and repercussions and various other elements will be taken into consideration and
detailed in a matrix. Since the details regarding the phasing of the construction are still
pending, it has been decided that two (2) phases would be required. This would provide
flexibility during the coming design phase.
Conceptual layout exhibits will be prepared by AGA showing with resulting interim striping and
widening proposed with each phase. Once a clear understanding of the proposed construction
that is to be included in each phase is established then the Harris Team will proceed with the
preparation of PS&E documents.
Task B Construction Plans
All construction plans as listed in the previous section would be prepared in AutoCAD in
accordance with the appropriate City design criteria and standards and submitted at the 75%,
90%, and 100% completion levels.
Task C Engineer's Opinion of Probable Construction Costs
Refine the construction quantities and prepare an itemized Engineer's Opinion of Probable
Construction Costs with each submittal in a computerized excel spreadsheet format (template
provided by City).
Item 14. - 152 HB -304-ME
MMHarris & Associates
Mr. William "Bill" Janusz, PE Page 6 of 10
Brookhurst / Adams Intersection 100% PS&E Proposal May 28, 2014
Task D Project Specifications
The Harris Team will prepare the project specifications using the City's standard "boiler plate"
specifications and prepare the Special Provisions / Bid Schedule portion of the Construction
Specifications and Contract Documents suitable for bidding and awarding of the Contract.
These special provisions will be incorporated into the City's standard construction document
package. NOTE: Traffic Control & Phasing details will be clearly established in the project
specifications such that the contract will be responsible for developing the related Traffic
Control & Phasing plans.
Task E Water Quality Enhancements (CWE)
CWE previously prepared a Preliminary Water Quality Management Plan (P-WQMP) for the
project during the study phase. CWE's proposed scope of services during this PS&E phase is
as follows:
Task D1 — F-WQMP Preparation
CWE previously completed the preparation of a P-WQMP for this project and under this task
will complete a Master F-WQMP. This will eliminate preparation of separate F-WQMP for each
of the possible two phases of construction. The purpose of preparing the Master F-WQMP is to
meet the City of Huntington Beach's stormwater discharge requirements under the 2009
Orange County Municipal Stormwater National Pollutant Discharge Elimination System
(NPDES) Permit, issued by the California Regional Water Quality Control Board under Order
No. R8-2009-0030, NPDES No. CAS618030. Streets, roads, highways and freeways of 5,000
square feet or more of paved surface shall incorporate United States Environmental Protection
Agency (USEPA) guidance, "Managing Wet Weather with Green Infrastructure: Green Streets"
in a manner consistent with the maximum extent practicable (MEP) standard.
CWE will use the previously prepared P-WQMP and provide further details and complete the
remaining sections that were not part of the P-WQMP. CWE has assumed there the Best
Management Practices (BMPs) proposed in the previously prepared P-WQMP would stay
essentially unchanged or only require minor refinements. The Master F-WQMP will be wet -
signed and stamped by a California Registered Civil Engineer. The scope provides for
incorporation of corrections from plan reviews with the City staff and resubmittal of the Master
F-WQMP for review and final approval. The scope includes up to two (2) reviews with the City.
The scope also provides for up to one (1) meeting with the City. Harris will work with CWE and
City staff to incorporate the resulting BMP's into the PS&E documents.
Task D2 — SWPPP Preparation
CWE will prepare a Draft SWPPP in accordance with the requirements in the Construction
General Permit (CGP) 2009-0009-DWQ, National Pollutant Discharge Elimination System
(NPDES) Permit, and special provisions of the project. Upon timely receipt of requested
information, a project specific SWPPP (2 copies) will be completed for submittal within 14 days.
Task F R/W Acquisition & Temporary Construction Easement LD and Maps
Once the project layouts are approved and the designs are far enough along the preparation of
the legal descriptions (LD) and maps for the anticipated partial property takes and temporary
construction easements can begin and would include the following:
ME
HB -305- Harris & Jtem 14. - 153
Mr. William "Bill" Janusz, PE
Brookhurst / Adams Intersection 100% PS&E Proposal
Page 7 of 10
May 28, 2014
1. Prepare sixteen (16) partial R/W acquisition legal descriptions and maps
based on the proposed improvements. The City already provided preliminary title
reports and/or will provide updated preliminary title reports, as needed, for all
affected parcels.
2. Prepare sixteen (16) temporary construction easement legal descriptions
and maps based on the proposed improvements.
Task G QA / QC Reviews
Prior to the submittal of the 90% plans, specifications and estimate submittal for City review, a
thorough review of the said documents will be performed, by an independent experienced
project manager, to confirm their quality, clarity, constructability and that all of the projects
intents are being met. The review process will include a second thorough "back check" review
of all recommended corrections. Harris & Associates will also use internal QA/QC Manual
(copy available upon request) that includes plan check lists.
It will also be very important that an internal review is performed by Harris & Associates staff of
all sub -consultant submittals (reports, plans & estimates) so that they are confirmed to be
complete, match the intended project scope and latest civil plan layouts, avoid conflicts
between plans and conform to City provided direction and requirements.
Task H Construction Document Processing (City Reviews)
1. Submit five (5) sets of plans (as previously detailed), specifications and estimates
at the 75%, 90% and 100% completion levels to the City for review and
comment.
2. Review results of the City's plan check review (a coordinated multi -department
response) and discuss as necessary.
3. Make agreed upon revisions and corrections to the plans, specifications and cost
estimate after the City's detailed review and resubmit to City.
4. Upon final completion, acceptance and approval of the 100% plans,
specifications and estimate by the City, provide the City with a project file
including the following information:
• Utility coordination logs, field notes, data, calculations and correspondence
• Photos (labeled/indexed)
• Original signed reproducible plans on Mylar
• Camera ready original specifications
• Electronic files of PS&E
Task I Utility Coordination
Identify and coordinate with all utility companies affected by the project. Prepare and issue
appropriate utility notifications and perform related follow-up coordination. Notifications shall
consist of the following:
1. Prepare preliminary utility notices and send preliminary plans to utilities.
Request all horizontal and vertical (depth) record information. Request that utility
companies pothole all facilities in the widening areas where depth information is not
known. Initiate the anticipated relocations process.
Item 14. - 154 HB -306- MM Harris & Associates
Mr. William "Bill' Janusz, PE
Brookhurst / Adams Intersection 100% PS&E Proposal
2
3
4
5
C
Task J
Page 8 of 10
May 28, 2014
Monitor responses from utility companies.
Establish "prior rights" for impacted utilities that must be relocated to determine who
will be responsible for paying for unavoidable utility relocations.
Coordinate with utility companies regarding relocations, adjustments and/or other
coordination efforts of their facilities and City owned facilities (including streetlights,
fire hydrants, sewer, water, storm drains and traffic signal improvements).
Coordination will also include subsequent revisions to the PS&E documents, as
applicable.
Coordinate with utility companies regarding relocation coordination efforts of their
facilities.
It is anticipated that the City will issue the third and final utility notice for the first
phase of construction since the plans typically will need to be signed by the City and
include critical information regarding the bidding and construction schedule, and
when the pre -construction meeting will occur. However, Harris will provide the City
with a summary list of utility impacts/contacts/etc. so as to facilitate the issuance of
this final utility notice by City staff.
Feedback / Progress Meetings
In addition to the Kick-off meeting we anticipate holding three (3) feedback/progress
meetings as the work progresses.
During the bidding and construction phases Harris will:
® Remain "on -call" to provide interpretation of the drawings and specifications as
requested by City staff.
® Attend the pre -construction meeting.
® Provide consultation during construction, including construction document
interpretation, clarifications, and review of material submittals, shop drawings and
Change Orders, as required.
® Prepare electronic "As -Built' record drawings of plans using City provided construction
plans that document any revisions made during construction.
Specifically excluded from the project are:
® Study and/or improvement of the mainline storm drain.
® Street rehabilitation of the existing pavement.
® On -site parking lot circulation studies, designs and construction details.
® Utility relocation designs.
® Percolation soils testing and related infiltration designs related to runoff water quality.
• Traffic Index (TI) calculations (City to provide)
® Phase I or II soils testing/study related to potentially hazardous soils in the area, if any.
® Environmental clearances / processing.
® Landscaping and irrigation design.
® Landscape setback variance processing.
® Outside agency permits.
® Obtaining updated Preliminary Title Reports, if needed.
ME
HB -307- =Harris & i Item 14. - 155
Mr. William "Bill" Janusz, PE
Brookhurst / Adams Intersection 100% PS&E Proposal
Page 9 of 10
May 28, 2014
• Right of Way acquisition exhibits, appraisals and negotiations.
• Public outreach meetings or other meetings not listed herein.
• Prepare and execute all utility and outside agency agreements.
• Provide advertising, print bid documents, review the construction bids and award
construction contract.
• Provide construction staking, construction management, administration, inspection, and
materials testing as required during the construction contract.
Harris proposes to provide the services outlined in accordance with the following project
schedule. The schedule would commence upon receipt of a Notice to Proceed (NTP) and is
approximately a thirty two (32) weeks (Approx 8 months) schedule. Harris is prepared to
begin immediately and would be happy to revisit (and potentially accelerate) the schedule to
accommodate the City's needs, as required.
CALENDAR WEEKS
NTP 'A F a 19 15 1R 21 24 27 36 33 36 39
PHASECONST.
PHASING STUDYWATER
i��-----------
CITY FEEDBACK MEETINGS
REFINE PHASING STUDY
LIMITS
PREPARE PS&E TO 75%
QUALITY DESIGN
• •
----®--�----=
CITY REVIEW OF 75% PS&E
PS
R/W ACQUISITIONS
.PREPARE TO • 1 ' .100%
-------
�----
CITY REVIEW OF 90% PS&E
-UTILITY COORDINA7?#N
UTILITY RELOCATI1*NS
PS&EAT CITY FORBID
PHASE 111: 131111 C#NST.--------_-----
Item 14. - 156 HB -308-En
ME Harris & Associates
Mr. William "Bill' Janusz, PE Page 10 of 10
Brookhurst / Adams Intersection 100% PS&E Proposal May 28, 2014
Harris proposes to provide the services for the total hourly "not -to -exceed" fee presented
below. Also see the detailed fee breakdown spread sheet that is the source for this number.
These fees should be considered as a negotiable offer and we would be happy to discuss them
in association to our proposed scope of work and make revisions where mutually agreeable.
Note: the hourly rate schedules for Harris & Associates and all sub -consultants shall remain
affective and unchanged for the duration of the project.
TASK FEE
PHASES I —111: 100% Plans, Specifications & Estimates: ................... $315,706
The fees above include all printing costs and would be invoiced monthly, based on the actual
hours spent. Outside Agency fees are not included.
We welcome the opportunity to discuss additions, deletions and alternatives, as required, with
City staff. We appreciate the opportunity to be of continued service to the City of Huntington
Beach and look forward to a successful project.
Sincerely,
Harris & Associates
Randall G. Berry, PE
Design Manager / Associate
HB -309- =Harris &.Item 14. - 157
i�
to
00
City of Huntington Beach
Brookhurst / Adam Intersection Widening PS&E Improvements
May 28, 2014
ME
BE Harris & Associates
R. Berry
f av$e yr �aanarraravancu 5 nne pat
TASKS
PD1
QwQC
MGR
SR. PROD
MGR
SR. PROJ
ENGR
PROD
ENGR
EITICADD
TECH
AGA/TraHic
KDMM/
Survey
LOR)
Geotech
C-Below/Utility
Detection-
Pothole
CWE7
Water Quality
10'/.MARK-UP
ON COSTS
TOTAL COST
$ PER HOUR
$210
$196
$165
$130
$85
P E I - PR EUMINARY PHASE
A. Kick Off Meeting
3
8
$ 1,5T5
Data Collection & Initial Utility Coordination
1
8
16
S
$ 2,875
B. Supplemental To Survey$
6,480
$ 648
$ 7,128
C, Utility Detection Survey
$ 5,870
S 587
$ 8.457
Utility Potholing 15 each at $7921each + markup
2
8
$ 11,880
$ 1,188
$ 14.078
D. Geotech / Pavement Investigation 6 cores)
E 9,480
$ 448
$ 10,978
E. Update Base Sheets
'
- - -
2 1
V
S a
.f , tY+,
` C'./S
.viN �' '�.
Nr
,+�3.. lPHASE
4t9o
12
'•d3. •`:c]+-;'i
..ii
:£ss,'z„7%.:s.,;atxs,rt�,F...t
s: •x ,^n..
.MnFf
�Nk!...�a �:�x.. ,
I;.,.„,,
..:�,Y-7�,�:,.,
y v.- �':
-"
a�'"ikr.
.:' ,[,r..8.a .r>..fi...x::,....;d1�.,,.�'t.eai#.L
S
.,t 'i(k
$ 3.630
,qqt''.r ,nNi .
! •t
.
vf�ei,'+,."+:cf'..
II - PS&E DOCUMENA.
Construction Phasing Study set limits for 2 Phases)
12
1616
$ 14,500
$ 1,450
$ 22,290
B. Construction Plans to 75%
Civil Plans (u to 34 sheets, 2 Phases
a
24
90
180
$ -
$ 48,210
Traffic Plans (up to 6 sheets, 2 Phases)
S 20,000
$ 2,000
$ 22,000
Construction Plans to 90% and 100%
Civil Plans (up,to 34 sheets, 2 Phases
Traffic Plans u to 6 sheets, 2 Phases
8
24
90
40
140
$ 10,000
$
$ 1,000
$ ,810
11
$ ,000
C. Engineer's Opinion Construction Costs - 90% & 100%
4
8
16
$
S 3,460
D. Project Specifications - 90% & 100%
E. Water Quality Enhancements (F-WQMP & SWPPP)
F. R/W Acquisition Descriptions and Maps (16 each) at $2,0001each
7
4
1
32
16
6
8
24
$ 32,000
$ 7,500
$
$ 760
$ 3,200
$ 8,845
$ 14,750
$ 38,385
Temp Const Esmts Legal Descriptions and Maps (16 each) at
$1,6001each
1
6
$ 25,600
$ 2,560
$ 29,345
G. QA 1 QC Reviews
24
2
6
8
6
$
$ 7,710
H. Construction Document Processing Coordinating City Reviews)
2
12
$
$ 2,370
I. Utility Coordination
J. Feedback I Progress Meetings 3 each)
:.[.. "J Y'*'ii'"• . 1
, �., wY '�i i"�„'! vPi;...,�..^r: i..,}%z: i'. r,:'•`is:'u;Y-`=:ya-x;� v. .. `Y" { i•i F ��,?
'.'��i+�kfrY'�+'^j�'i��r "t''pn�'':' b.=>w:u;'is��<di;,z�'z4':`y!`>r:ndx:°J�fiar���;�'f�.+.YS',e<,:wv`:'st)7�. �rra'
.� 1n' 1lD3FFa .
:a. '.
.+. $ ,.d'
S?:r'��,`, w. �v
2
8
` F'l�v �. .. .f
.-.?Y�itz'.-".'t'
8
12
! _ .,�.t i.b.
._ttr.r.•.�i.., •�
16
�� i-�
'�4 �t i
.. �:3:�#k .r: ,�C
16
1. f..`
F,t
#.,-f.-a,�t sx:,-.
'�,.L'}:, "`Yt
�
5y�
..i.} � �:' fi
x+i,. ,•r .
J' ,i:nGB�,4 i'
.Y.,9..c '"�. .'...shf
�°•`.T `�M8 4. � "
f*- X'`Jl
2� at.. T .�fi=
S
S
- �n,r,
Y�:?>r.. .e Ti.
$ 5,150
�'S�NC .
PHASE ill - BIDDING & CONSTRUCTION ASSISTANCE
Bidding Assistance
8
8
$
$ 2,880
Construction Assistance J As -Built Plans
16
24
16
$
$ 8,440
Total Hours =
40
121
354
222
450
1,187
�4,1.D
DESIGN RAND TOTAL COSTS
$8,400
$23,595
1 $58,410
$28,860
1 $38,2.90
$64,080
$9,980
$17,750
$7'sool S14,381
$315,706
Approximate Percent of Budget $
3%
7%
1 19%
9%
12-A
1 14%
20%
3%
1 8%
1 2%
1 5%
100%
Es
Hards & Associates
HOURLY RATES
EFFECTIVE JULY 2014 — JUNE 2015
ENGINEERING DESIGN HOURLY RATE
Project Directors
$210-250
Senior Project Managers
$190-220
Project Managers
$180-195
Senior Project Engineers
$160-175
Project Engineers
$130-45
Technical Support
$80-110
Administration
$70-85
Notes: Hourly rates include most direct costs such as travel, equipment, computers, communications and
reproduction (except large quantities such as construction documents for bidding purposes).
xB -311- Item 14. - 159
KDM MERIDIAN
Fee Schedule
Valid Through October 1, 2014
PROFESSIONAL SERVICES:
Project/Survey Manager
Project Surveyor
Survey Technician/Drafter
Clerical/Administration/Technical Aide
Expert Witness (4 hour minimum)
Survey Crew (1 person)
Survey Crew (2 persons)
Survey Crew GPS (3 persons)
REIMBURSABLE&
Supplies, Reproduction, Rental of Special Equipment
Subconsultants
Lodging, Airfare (Remote Site)
Meal Expense (Remote Site)
Mileage (Remote Site)
HOURLY RATE:
$175.00
$160.00
$120.00
$ 75.00
$350.00
$170.00
$250.00
$330.00
RATE:
Cost + 10%
Cost + 10%
Cost + 10%
$ 50/day/person
$ 0.60/mile
{Vote: Government Agencies and/or private landowner fees, map filings, research
materials, etc. are extra to contract costs.
Remote Sites are one hundred or more miles distant from our office.
A minimum of 4 survey hours per day will be charged for field crews.
Overtime shall be charged at 1.35 times the regular rate as shown above, with the
exception of Sundays and holidays. Rates for Sunday time shall be 2.0 times the regular
rate and Holidays shall be 2.5 times the regular rate as shown above Double time pay
will be charged at a rate of 2.0 times the regular rate as shown above.
The above rates shall be charged portal to portal (time spent on project site plus travel
time) excluding lunch breaks.
Daily overtime billing for field survey work during the work week (Monday through
Friday) does not commence until 8 hours of on -site work has been completed (does not
include travel time to and from site). Travel time is charged at regular rates as shown
above, and will not be charged at overtime rates.
22541 Aspan Street, Suite C, Lake Forest, California 92630
Telephone:949-768-0731 Facsimile:949-768-3731
KDMMeridian.com
Item 14. - 160 xB 12-
Harris & Associates Reference No. 4378Y
April 7, 2014
It will take approximately two working weeks to schedule and conduct the field
investigation services. The actual field work will be conducted in one day. Upon
completion at the field investigation approximately two to three working weeks will
be necessary to conduct laboratory testing, evaluation, and preparation of the report.
Infiltration Testing
Description
Estimated
Quantity
Per Unit
Extended Cost
FIELD
Staff Engineer: Mark Borings/Obtain Permits
4
$110/hour
$440.00
Project Engineer/Geologist
6
$130/hour
$780.00
Mobile B61 Drill Rig and Crew
6
$300/hour
$1,800.00
Traffic Control Services
2
$1,700/day
$3,400.00
Infiltration Testing
12
$88/hour
$1,056.00
Sub -Total: $7,476.00
OFFICE
Clerical
3
$60/hour
$180.00
Drafting
2
$70/hour
$140.00
Project Engineer
4
$130/hour
$520.00
Sub -Total: $840.00
NOT TO EXCEED COST ESTIMATE: $8,316.00
it will take approximately two working weeks to schedule and conduct the field
investigation services. The actual field work will be conducted in two days. Upon
completion at the field investigation approximately two to three working weeks will
be necessary to conduct laboratory testing, evaluation, and preparation of the report.
INSURANCE CAPABILITIES
LOR Geotechnical Group, Inc. carries general liability, auto insurance on all of our
vehicles, professional liability, and worker's compensation. Our insurance capabilities
are as follows:
General Liability: $1,000, 000 per occurrence, $2,000,000 aggregate
4
xB -313- Item 14. - 161
CWE
2014 Rate Schedule',2,3
Engineer/Scientist Rate/Flour
Senior Project Manager
$195
Project Manager
$170
Senior Engineer
$148
Project Engineer
$130
Staff/Design Engineer
$108
Assistant Engineer
$81
Senior Environmental Scientist/Planner
$110
Environmental Scientist/Planner
$81
Construction Services
Resident Engineer $129
Senior Construction Inspector $113
Construction Inspector $99
Field Survey
Licensed Surveyor $138
3-Person Survey Crew $188
2-Person Survey Crew $157
SuQoort Services
GIS Specialist
$106
Senior Engineering Technician
$84
CADD Drafter
$81
Engineering Technician
$75
Administrative Assistant
$71
General
Direct Expenses
Cost plus 10%
Subcontract Services
Cost plus 10%
Specialized Computer Applications (per hour)
$15
Mileage
Current IRS Rate
Field Vehicle — Hourly
$12/hour
Field Vehicle — Daily
$80/day
Field Vehicle — Monthly
$1,500/month
B&W Photocopies (per page)
$0.09
Color Photocopies (per page)
$0.49
Rates will be adjusted annually based on the US Department of Labor, Bureau of Labor Statistics, Consumer Price
Index for All Urban Consumers.
Rates for field equipment, health and safety equipment, and graphical supplies presented upon request.
Based on CWE maintaining General Liability Insurance for bodily injury and property damage with an aggregate
limit of $2,000,000 per occurrence. In the event the client desires additional coverage, CWE will, upon the
client's written request, obtain additional insurance and adjust the above billing rates accordingly.
Item 14. - 162 HB -314-
ALBERT
ROVER &
SSOCIATES
SCHEDULE OF HOURLY RATES
EFFECTIVE SEPTEMBER 1, 2011
Principal/President
Vice President
Director of Project Development
Senior Transportation Engineer
Senior Design Engineer
System Integrator
Senior Associate
Transportation Engineer
Design Engineer/Senior Signal Systems Specialist/ Construction Inspector
Associate Transportation Engineer/Civil Engineering Associate
Transportation Engineering Associate
Signal Systems Specialist
Signal Systems Technician
Senior CADD Operator
Project Coordinator/Engineer
CADD Operator
Assistant Transportation Engineer/Assistant Engineer
Traffic Enumerator, Engineering Aide
Engineering Aide II
Council/Commission Meetings, Hearings, etc. (Billing Rate + $50 Surcharge)
Expert Witness (Billing Rate + $50 Surcharge)
Expert Witness - Deposition/Court (Billing Rate + $100 Surcharge)
Subconsultants will be billed at cost plus 20%
$ 275
$ 250
$ 250
$ 200
$ 185
$ 180
$ 170
$ 165
$ 150
$ 140
$ 135
$ 135
$ 125
$ 125
$ 110
$ 110
$ 90
$ 75
$ 50
$ 1,000
Minimum
$ 1,000
Minimum
$ 1,000
Minimum
Conditions of Usaoe: The above rates are opically effective for a 12-month period, but AGA maintains the right to change the billing rates at
anytime for convenience of record keeping. Therefore, all billings will always beat the then current billing rates This will not affect any agreed
upon total or not -to -exceed fees.
INVOICES WILL BE SUBMITTED MONTHLY AND SHALL BE DUE AND PAYABLE WITHIN 30 DAYS. FINANCE CHARGES MAY BE
ACCRUED DAILY ON UNPAID BALANCES BASED ON A 10% ANNUAL PERCENTAGE RATE.
TRANSPORTATION CONSULTING E,NGINFFRS
211 E. Imperial Hwy., Suite 208, Fullerton, CA 92835
(714) 992-2990 FAX (714) 992-2883 E-Mail: aga@albertgrover.com
xs 1 s- Item 14. - 163
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Certified SBE
Code Service Cost
Ground Penetrating Radar
351
Concrete / Masonry - Location of reinforcing steel, conduit. Thickness determination....... $
225.00
per hour
353
Utility Locating - used in conjunction with electromagnetic locator .....................................
$
225.00
per hour
355
Assistant Technician - See terms and conditions for requirements ....................................
$
85.00
per hour
Travel Time - per technician ......... ............................................................................ -.........
$
85.00
per hour
Utility Locating - Electromagnetic Locator
371
Locate Water, Power, Communication, Gas & Waste Lines ...............................................
$
150.00
per hour
375
Assistant Technician - See terms and conditions for requirements ....................................
$
85.00
per hour
Travel Time - per man.........................................................................................................
$
85.00
per hour
Radiography
361
Concrete !Masonry up to 4" thick - location & size of rebar/cond uit....................................
$
135.00
per hour
362
Concrete /Masonry 4"- 14" thick - location & size of rebar/conduit...... -- ..........................
$
170.00
per hour
363
Film - Up to 14" x 17'............ ....................................... .................. ............ .... - ... ................
$
40.00
per hour
366
Travel Time - Equal to hourly rate of service provided ........................................................
See Service Rate
367
Mileage ..... ........ ..... .............. .............. ........................ ....... ................... ..... -- ..............
- $
0.75
per mile
368
Vehicle Fee.........................................................................................................................
$
195.00
per day
Mapping
381
GPR 3D Imaging - Concrete/Masonry 2' x 2' area .......................
-..................................... $
50.00
per image
382
GPR 3D Imaging - Underground Utilities ....... ...............
-..... ,...,..... ..................................... $
quote
384
Mapping Party....................................................................................................................
$
180.00
per hour
383
AutoCAD drawings - Utilities. .................. ..............................
......... .......... ............ ... $
85.00
per hour
384
Travel Time - per man........................................................................
.............................. $
85.00
per hour
CCTV Pipe Inspection
601
Video Pipe Inspection and Locating .............. -..........................................................
.......... $
260.00
per hour
387
High Pressure Hydro -jetting ......... -.....................................................................................
$
250.00
per hour
TravelTime - crew..............................................................................................................
$
170.00
per hour
Potholing
600
Standard Pothole 1' x 1' x 5' - Report Included .............................
......... -_......... ........... .... $
600.00
per hole
601
Pothole 1' x V x 5'-10' deep.............................................................................................
$
650.00
per hole
604
Traffic Control - price subject to change without notice ................
....... -- ... - ... ................... $
600.00
per day
Traffic Control Plans .......... ..... -.......................... ............................................
................. ... $
350.00
per page
605
Flagman.........................................................................................................................
$
45.00
per hour
606
Potholing Out of Scope Charges ................................. ......................................
-............... $
500.00
per hour
TravelTime.........................................................................................................................
$
200.00
per hour
Additional Fees
389 Administration..................................................................................................................... $ 45.00 per hour
390 Per Diem - Per technician................................................................................................... $ 150.00 per day
C Below terms & Conditions apply to all services.
Verbal requests made by project representatives are considered authorization to perform billable work
Wilmington Ave Utility Investigation & Potholing 11-1252 www.ebelow.net Page 19
Item 14. - 164 xB 16-
xB -3117- Item 14. - 165
Payment Schedule (Hourly Payment)
A. Hourly Rate
CONSULTANT'S fees for such services shall be based upon the hourly rate and cost
schedule as set forth in Exhibit "A."
B. Travel Charges for time during travel are not reimbursable.
C. Billin
All billing shall be done month.y in fifteen (15) minute increments and matched
to an appropriate breakdown of the time that was taken to perform that work
and who performed it.
2. Each month's bill should include a total to date. That total should provide, at a
glance, the total fees and costs incurred to date for the case or matter.
3. A copy of memoranda; letters, reports, calculations and other documentation
prepared by CONSULTANT may be required to be submitted to CITY to
demonstrate progress toward completion of tasks. In the event CITY rejects or
has comments on any such product, CITY shall identify specific requirements
for satisfactory completion.
4. CONSULTANT shall submit to CITY an invoice for each monthly payment
due. Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's
firm that the work has been performed in accordance with the
provisions of this Agreement; and
E) For all payments include an estimate of the percentage of work
completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT
is making satisfactory progress toward completion of tasks in accordance writh
this Agreement, CITY shall approve the invoice, in which event payment shall
be made within thirty (30) days of receipt of the invoice by CITY. Such
approval shall not be unreasonably withheld. If CITY does not approve an
invoice, CITY shall notify CONSULTANT in writing of the reasons for non -
approval and the schedule of performance set forth in Exhibit "A" may at the
option of CITY be suspended until the parties agree that past performance by
CONSULTANT is in, or has been brought into compliance, or until this
Agreement has expired or is terminated as provided herein.
13-3782/99654
Item 14. - 166 HB -31 s-
Any billings for extra work or additional services authorized in advance and in writing
by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly
rate charged for such time. Such invoices shall be approved by CITY if the work
performed is in accordance with the extra work or additional services requested, and if
CITY is satisfied that the statement of hours worked and costs incurred is accurate.
Such approval shall not be unreasonably withheld. Any dispute between the parties
concerning payment of such an invoice shall be treated as separate and apart from the
ongoing performance of the remainder of this Agreement.
2
Exhibit B
HB -319- Item 14. - 167
- City of Huntington Beach
2000 Main Street • Huntington Beach, CA 92648
OFFICE OF THE CITY CLERK
JOAN L. FLYNN
CITY CLERK
June 19, 2014
Harris & Associates
Attn: Randall Berry, P. E.
22 Executive Park, Suite 299
Irvine, CA 92614-3705
Dear Mr. Berry:
Enclosed.for your records is a copy of "Professional Services Contract Between the City of
Huntington Beach and Harris & Associates for Engineering Design, Survey and Traffic
Engineering Services for Brookhurst Street and Adams Avenue Intersection Widening
Improvements."
Sincerely,
Ian L. Flynn
City Clerk
J F: pe
Enclosure "
Sister Cities: Anjo, Japan • Waitakere, New Zealand
1 Telephone: 714-536.5227 )