HomeMy WebLinkAboutHARRIS & ASSOCIATES - 1991-03-04 �I a CITY OF HUNTINGTON BEACH
\,_;; 2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
March 5, 1991
Harris & Associates
4281 Katella Avenue
Suite 100
Los Alamitos, CA 90720
Attn: Robert Mimiaga
The City Council of the City of Huntington Beach at the regular meeting
held Monday, March 4, 1991 approved Agreement between the City and
Harris & Associates for all Construction Management Services necessary
for expansion of the Huntington Beach Central Library.
Enclosed is an executed copy of the agreement for your records.
Connie Brockway
City Clerk
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Enc.
(Telephone: /14-536-5227)
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REQUEST FOR CITY COUNCIL ACTION,
Date March 4, 1991
Submitted to: Honorable Mayor and City Council
Submitted by: Michael T. Uberuaga, City Administrator
Prepared by: '" Louis F. Sandoval, Director of Public Works
APPROVED BY CITY COUNCIL
Subject: EXPANSION OF CENTRAL LIBRARY; CC-740 -
19_
11
TY LERK
Consistent with Council Policy? ] Yes [ ] New Policy or Excep
Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments:
STATEMENT OF ISSUE:
The complexity of the expansion to the City's Central Library requires the services of a
construction management firm.
RECOMMENDATION:
1. Approve the attached Consultant Agreement; with the understanding that the current
scope of services will be limited to Design Project Management.
2. Authorize the Director of Public Works to expend $46,600 to cover contract costs of
$42,364 for Design Project Management Services and contract contingencies of $4,236.
ANALYSIS:
On July 5, 1988, City Council approved the selection of Anthony and Langford to prepare plans,
specifications and a cost estimate for the expansion of the Central Library. Due, to the size
and complexity of this project coupled with the need to keep the library safe and accessible to
the public during construction, the use of a construction management firm is a must.
Therefore, a request for proposals for Construction Management Services was prepared for
consultant response. The proposal includes the following Consultant tasks: reviewing the
architectural plans and specifications for cost effective construction prior to bidding, assisting
in the evaluation of bids and assessing the qualifications of the low bidder, providing full-time
on-site inspection during construction, arranging for all geotechnical and material testing
services, reviewing/approving all requests for payments prior to staff action, monitoring the
construction schedule to insure that the project is completed within allotted time, and securing
all required guarantees, affidavits, keys, maintenance manuals and drawings of record.
On November 8, 1990 requests for proposals were mailed to ten construction management
firms. Each firm was asked to submit a written response by December 5, 1990. Staff received
proposals from the following six firms:
1. BSI Consultants, Inc. Santa Ana, CA
2. CMA Marina Del Ray, CA
3. D.L. Douglas & Associates Anaheim, CA
4. Harris & Associates Los Alamitos, CA
5. Kitchell CEM Costa Mesa, CA
6. TMSI Los Angeles, CA
PIO 5/85
. 11.
RCA- Expansion of Central Library
February 19, 1991
Page 2
On December 21, 1990, a committee comprised of Dr. Peter Green, Mayor; Mr. Hal Mac
Donald, Library Board Chairman, Mr. Ron Hayden, Library Director; Mr. Bob Eichblatt,
City Engineer; and Mr. Don Noble, Public Works Contract Administrator met and
evaluated each proposal on the basis of: Project Understanding, Qualifications, and
Responsiveness. Based on the committees evaluation, Harris & Associates and Kitchell,
CEM were invited for an oral interview/evaluation.
On January 16, 1991, the same committee interviewed Harris & Associates and Kitchell
CEM. The committee was unanimous in their selection of Harris & Associates because
this firm: has an excellent understanding of the project's political significance, recognizes
the financial constraints of this addition, knows the importance of a timely completion,
and has regional facilities and project personnel in Orange County.
Subsequent to the selection of Harris & Associates, it became apparent that the actual
construction of library addition may be delayed because of insufficient funding.
Therefore, the current construction management services should be limited to a review of
the plans and specifications for cost effective construction. Fortunately, the Harris &
Associates proposal includes separate fee schedules for Design Project Management and
Construction.
FUNDING SOURCE:
Contract Costs
Contract Costs for Design Project Management: $42,364
Contract Contingencies: 4.236 *
TOTAL $46,600
* The Director of Public Works is requesting the authorization to spend up to 10% of
the contract amount for any unforeseen costs beyond the scope of this agreement.
Revenue Sources
An unemcumbered fund balance of $4,920,000.00 is available in fiscal account
E-CP-CS-391-6-31-00 to cover the cost of these services.
ALTERNATIVE ACTION:
Deny approval of Consultant Agreement and forego the services of a construction
management firm.
ATTACHMENTS:
Harris & Associates Agreement
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REQUEST FOR CITY COUNCIL ACTION
Date February :IL, 1992
Submitted to: Honorable Mayor and City Council
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Submitted by: Michael T. Uberuaga, City Administrator
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Prepared by: " Louis F. Sandoval, Director of Public Works APPROVED BY CITY COUNCIL
Subject: CENTRAL LIBRARY EXPANSION PROJECT: CC-740 cil. — 3 19_212.
CI CL' K
Consistent with Council Policy? [X] Yes [ ] New Policy or Exception
Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions, Attachments:
STATEMENT OF ISSUE:
Harris and Associates has requested an amendment to its contract, raising its fee to
$649,975, for performing construction management on the Central Library Expansion, due
to the phasing of the project.
RECOMMENDATION:
Reject this request and authorize staff to proceed with the selection of a consultant from
new proposals received January 17, 1992.
ANALYSIS:
The size and complexity of the Central Library Expansion Project necessitates the
services of a construction management firm. Therefore, on November 8, 1990, staff
solicited proposals from qualified firms to: review the architectural plans and
specifications for cost effective construction prior to bidding, assist in the evaluation of
bids, provide full—time on—site inspection during construction, arrange for all geotechical
and material testing services, review/approve all requests for payments prior to staff
action, monitor the construction schedule to insure that the project is completed within
allotted time, and secure all required guarantees, affidavits, keys, maintenance manuals
and drawings of record.
On March 4, 1991, the City Council approved the selection of Harris & Associates, but
limited the scope of their services to a review of the library plans and specifications for
cost effective construction. Their services were completed in October of 1991.
On January 21, 1992, Council awarded a contract to Gentosi Brothers for the construction
of the library expansion project. This project, as previously acknowledged, will require the
services of a qualified construction management firm. The original proposal submitted by
Harris & Associates included a $231,376 budget for these services. Therefore, their
agreement could be amended; however, their budget was based on the assumption that
construction would be completed within 12 months and not 18 as now estimated by our
architect. The project now also has two phases. Harris & Associates has now requested a
revised compensation package of $649,975. Staff cannot recommend an amendment to
their agreement for such a large amount; therefore, on December 20, 1991, new requests
for construction management proposals were mailed to qualified firms. Proposals,
received January 17, 1992, and are currently being reviewed by personnel from the Library
Board, Library Services and Public Works. Staff recommends that the Harris &
Associates' request be rejected and that a consultant be selected from the proposals now /
under review. yi
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♦ D
Ce n ral Library Exp.; CC-740
February 3, 1992
Page 2
FUNDING SOURCE:
N/A
ALTERNATIVE ACTION:
Direct staff to amend the Harris & Associates agreement to include construction
management services at a cost not to exceed $649,975.
ATTACHMENTS:
None
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3150g/8&9
AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH
AND HARRIS & ASSOCIATES
FOR ALL CONSTRUCTION MANAGEMENT SERVICES
NECESSARY FOR EXPANSION OF THE
HUNTINGTON BEACH CENTRAL LIBRARY
TABLE OF CONTENTS
PAGE
1. WORK STATEMENT 1
2 . CITY STAFF ASSISTANCE 2
3 . TIME OF PERFORMANCE 2
4 . COMPENSATION 2
5 . EXTRA WORK 2
6 . METHOD OF PAYMENT 3
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS 4
8 . INDEMNIFICATION AND HOLD HARMLESS 5
9 . WORKERS ' COMPENSATION 5
10 . INSURANCE 6
11. CERTIFICATES OF INSURANCE; ADDITIONAL INSURED
ENDORSEMENTS 7
12 . INDEPENDENT CONTRACTOR 8
13 . TERMINATION OF AGREEMENT 8
14 . ASSIGNMENT AND SUBCONTRACTING 8
15. COPYRIGHTS/PATENTS 8
16 . CITY EMPLOYEES AND OFFICIALS 9
17 . NOTICES 9
18 . IMMIGRATION 9
19 . ENTIRETY 10
t d
AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH
AND HARRIS & ASSOCIATES
FOR ALL CONSTRUCTION MANAGEMENT SERVICES
NECESSARY FOR EXPANSION OF THE
HUNTINGTON BEACH CENTRAL LIBRARY
THIS AGREEMENT, made and entered into this 4th day
of March , 1991,, by and between the CITY OF
HUNTINGTON BEACH, a municipal corporation of the State of
California, hereinafter referred to as "CITY, " and HARRIS &
ASSOCIATES, a California corporation, hereinafter referred to as
"CONTRACTOR. "
WHEREAS, CITY desires to engage the services of an engineering
firm for the purpose of providing CITY with construction
management services during the construction of the expansion of
the Huntington Beach Central Library in the City of Huntington
Beach; and
Pursuant to documentation on file in the office of the City
Clerk, the provisions of HBMC Chapter 3 .03 , relating to
procurement of professional service contracts, has been complied
with; and
CONTRACTOR has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONTRACTOR as follows :
1. WORK STATEMENT
CONTRACTOR shall provide all services as described in
City' s Request for Proposal, and CONTRACTOR' S Proposal dated
December 5, 1990, (hereinafter collectively referred to as Exhibit
"A") , which are attached hereto and incorporated into this
Agreement by this reference. Said services shall sometimes
hereinafter be referred to as "PROJECT. "
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CONTRACTOR hereby designates Robert J. Mimiaga, who shall
represent it and be its sole contact and agent in all
consultations with CITY during the performance of. this Agreement.
2 . CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly
with CONTRACTOR in the performance of this Agreement.
3 . TIME OF PERFORMANCE
Time is of the essence of this Agreement . The services
of the CONTRACTOR are to commence as soon as practicable after the
execution of this Agreement and all tasks specified in Exhibit "A"
shall be completed no later than twenty-four (24) months from the '
date of this Agreement . These times may be extended with the
written permission of the CITY. The time for performance of the
tasks identified in Exhibit "A" are generally to be as shown in
the Scope of Services on the Work Program/Project Schedule. This
schedule may be amended to benefit the PROJECT if mutually agreed
by the CITY and CONTRACTOR.
4 . COMPENSATION
In consideration of the performance of the construction
management services described in Section 1 above, CITY agrees to
pay CONTRACTOR, on an hourly basis, a fee not to exceed Two
Hundred Seventy-seven Thousand Three Hundred Eighty and no/100
Dollars ($277,380 . 00) as outlined in Exhibit A.
5 . EXTRA WORK
In the event CITY requires additional services not
included in Exhibit "A, " or changes in the scope of services
described in Exhibit "A, " CONTRACTOR will undertake such work
after receiving written authorization from CITY. Additional
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compensation for such extra work shall be allowed only if the
prior written approval of CITY is obtained. The Director of the
Public Works Department may authorize such additional compensation
in a total amount not to exceed ten percent (10%) of the amount
described in Section 4 herein.
6 . METHOD OF PAYMENT
A. CONTRACTOR shall be entitl'ed to progress payments
toward the fixed fee set forth in Section 4 herein in accordance
with the progress and payment schedules set forth in Exhibit A" .
B. Delivery of work product: A copy of every technical
memo and report prepared by CONTRACTOR shall be submitted to the
CITY to demonstrate progress toward completion of tasks . In the
event CITY rejects or has comments on any such product, CITY shall
identify specific requirements for satisfactory completion. Any
such product which has not been formally accepted or rejected by
CITY shall be deemed accepted.
C., The CONTRACTOR shall submit to the CITY an invoice
for each progress payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member
of the CONTRACTOR' S firm that the work has been
performed in accordance with the provisions of
this Agreement; and
5) For all payments include an estimate of the
percentage of work completed.
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Upon submission of any such invoice, if CITY is
satisfied that CONTRACTOR is making satisfactory progress toward
completion of tasks in accordance with this Agreement, CITY shall
promptly approve the invoice, in which event payment shall be made
within thirty (30) days ' of receipt of the invoice by CITY. Such
approval shall not be unreasonably withheld. If the CITY does not
approve an invoice, CITY shall notify CONTRACTOR in writing of the
reasons for non-approval, within seven (7) calendar days of
receipt of the invoice, and the schedule of performance set forth
in Exhibit "A" shall be suspended until the parties agree that
past performance by CONTRACTOR is in, or has been brought into
compliance, or until this Agreement is terminated pursuant to
Section 12 hereof .
D. Any billings for extra work or additional services
authorized by the CITY shall be invoiced separately to the CITY.
Such invoice shall contain all of the information required under
paragraph 6C, and in addition shall list the hours expended and
hourly rate charged for such time. Such invoices shall be
approved by CITY if the work performed is in accordance with the
extra work or additional services requested, and if CITY is
satisfied that the statement of hours worked and costs incurred tis
accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice
shall be treated as separate and apart from the ongoing
performance of the remainder of this Agreement.
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONTRACTOR agrees that all materials prepared hereunder,
including all original drawings, designs, reports, both field and
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office notes, calculations, maps and other documents, shall be
turned over to CITY upon termination of this Agreement or upon
PROJECT completion, whichever shall occur first. In the event
this Agreement is terminated, said materials may be used by CITY
in the completion of PROJECT or as it otherwise sees fit . Title
to said materials shall pass to the CITY upon payment of fees
determined to be earned by CONTRACTOR to the point of termination
or completion of the PROJECT, whichever is applicable. CONTRACTOR
shall be entitled to retain copies of all data prepared hereunder.
8 . INDEMNIFICATION AND HOLD HARMLESS
CONTRACTOR hereby agrees to indemnify and hold and save
harmless CITY, its officers and employees from any and all
liability, including any claim of liability and ,any and all losses
or costs arising out of the negligent performance of this
agreement by CONTRACTOR, its officers or employees .
9 . WORKERS' COMPENSATION
CONTRACTOR shall comply with all of the provisions of the
Workers ' Compensation Insurance and Safety Acts of the State of
California, the applicable provisions of Division 4 and 5 of the
California Labor Code and all amendments thereto; and all similar
state or federal acts or laws applicable; and shall indemnify,
defend and hold harmless CITY from and against all claims,
demands, payments, suits, actions, proceedings and judgments of
every nature and description, including attorney' s fees and costs
presented, brought or recovered against CITY, for or on account of
any liability under any of said acts which may be incurred by
reason of any work to be performed by CONTRACTOR under this
Agreement .
-5-
CONTRACTOR shall obtain and furnish evidence to CITY of
maintenance of statutory workers ' compensation insurance and
employers ' liability in an amount of not less than $100, 000 bodily
injury by accident, each occurrence, $100,000 bodily injury by
disease, each employee, and $250, 000 bodily injury by disease,
policy limit .
10 . INSURANCE
In addition to the workers ' compensation insurance and
CONTRACTOR' S covenant to indemnify CITY, CONTRACTOR shall obtain
and furnish to CITY the following insurance policies covering the
PROJECT:
A. General Liability Insurance.
A policy of general public liability insurance, including
motor vehicle coverage. Said policy shall indemnify CONTRACTOR,
its officers, agents and employees, while acting within the scope
of their duties, against any and all claims of arising out of or
in connection with the PROJECT, and shall provide coverage in not
less than the following amount :, combined single limit bodily
injury and property damage, including products/completed
operations liability and blanket contractual liability, of
$1, 000, 000 per occurrence.. If coverage is provided under a form
which includes a designated general aggregate limit, the aggregate
limit must be no less than $1, 000, 000 . Said policy shall name
CITY, its officers, and employees as Additional Insureds, and
shall specifically provide that any other insurance
coverage which may be applicable to the PROJECT shall be deemed
excess coverage and that CONTRACTOR' S insurance shall be primary.
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I
B. Professional Liability Insurance.
CONTRACTOR shall acquire a professional liability
insurance policy covering the work performed by it hereunder.
Said policy shall provide coverage for CONTRACTOR' S professional
liability in an amount not less than $500, 000 per claim. A claims
made policy shall be acceptable.
11. CERTIFICATES OF INSURANCE; ADDITIONAL INSURED ENDORSEMENTS
Prior to commencing performance of the work hereunder,
CONTRACTOR shall furnish to CITY certificates of insurance subject
to approval of the City Attorney evidencing the foregoing
insurance coverages as required by Sections 9 and 10 herein; said
certificates shall provide the name and policy number of each
carrier and policy, and shall state that the policy is currently
in force and shall promise to provide that such policies will not
be cancelled or modified without thirty (30) days prior written
notice to CITY. CONTRACTOR shall maintain the foregoing insurance
coverages in force until the work under this Agreement is fully
completed and accepted by CITY.
The requirement for carrying the foregoing insurance
coverages shall not derogate from the provisions for
indemnification of CITY by CONTRACTOR under Section 8 of this
Agreement . CITY or its representative shall at all times have the
right to demand the original or a copy of all said policies of
insurance. CONTRACTOR shall pay, in a prompt and timely manner,
the premiums on all insurance hereinabove required.
A separate copy of the additional insured endorsement to
each of CONTRACTOR' S insurance policies, naming the CITY, its
-7-
officers and employees as Additional Insureds shall be provided to
the City Attorney for approval prior to any payment hereunder.
12 . INDEPENDENT CONTRACTOR
CONTRACTOR is, and shall be, acting at all times in the
performance of this Agreement as an independent contractor.
CONTRACTOR shall secure at its expense, and be responsible for any
and all payments of all taxes, social security, state disability
insurance compensation, unemployment compensation and other
payroll deductions for CONTRACTOR and its officers, agents and
employees and all business licenses, if any, in connection with
the services to be performed hereunder.
13 . TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good
and workmanlike manner. CITY may terminate CONTRACTOR' S services
hereunder at any time with or without cause, and whether or not
PROJECT is fully complete.. Any termination of this Agreement by
CITY shall be made in writing through the City Engineer, notice of
which shall be delivered to CONTRACTOR as provided in Section 16
herein.
14 . ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the
supervisory work hereunder shall not be delegated by CONTRACTOR to
any other person or entity without the consent of CITY.
15 . COPYRIGHTS/PATENTS
CONTRACTOR shall not apply for a patent or copyright on
any, item or material produced as a result of this Agreement, as
set forth in 41 CFR 1-9 . 1.
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16 . CITY EMPLOYEES AND OFFICIALS
CONTRACTOR shall employ no CITY official nor any regular
CITY employee in the work performed pursuant to this Agreement.
No officer or employee of CITY shall have any financial interest
in this Agreement in violation of California Government Code
Sections 1090 et seq.
17. NOTICES
Any notices or special instructions required to be given
in writing under this Agreement shall be given either by personal
delivery to CONTRACTOR' S agent (as designated in Section 1
hereinabove) or to CITY' S Director of Public Works, as the
situation shall warrant, or by enclosing the same in a sealed
envelope, postage prepaid, and depositing the same in the United
States Postal Services, addressed as follows :
TO CITY: TO CONTRACTOR:
Mr. Louis Sandoval Mr . Robert Mimiaga
Director of Public Works Harris & Associates
City of Huntington Beach 4281 Katella Avenue, Suite 100
2000 Main Street Los Alamitos, CA 90720
Huntington Beach, CA 92648
18 . IMMIGRATION
CONTRACTOR shall be responsible for full compliance with
the immigration and naturalization laws of the United States and
shall, in particular, comply with the provisions of 8 U.S.C.
§ 1324a regarding employment verification.
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19 . ENTIRETY
The foregoing, and Exhibit "A" attached hereto, set forth
the entire Agreement between the parties .
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed by and through their authorized officers
the day, month and year first above written.
CONTRACTOR: CITY OF HUNTINGTON BEACH,
HARRIS & ASSOCIATES A ' cipal corporation
A California corporation f the tate of alifornia
L. Carl Harris, President -j tAyor
Dan L. Masdeo, Secretary
ATTEST: APPROVED AS TO FORM:
•
City Clerk Ci y Atto ney p 2
/-2 S-yl
REVIEWED AND APPROVED: INITIATED AND PROVED:
cdCity Administrator Director f ibrar Services
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. 1
• in CITY OF HUNTINGTON BEACH
o 2000 MAIN STREET P. O. BOX 190 CALIFORNIA 92648
Louis F. Sandoval Public Works Department
Director (714) 536-5431
November 8, 1990 ` � :
n'.
To: Attached List:
Subject: Request for Proposals - All Construction Management Services
Necessary for Expansion of the Huntington Beach Central
Library
Dear:
The City of Huntington Beach is soliciting proposals for construction
management services during the expansion of the Central Library located at
7111 Talbert Avenue, Huntington Beach, California 92648 . Preliminary
estimates indicate a construction cost of approximately $5 million with an
anticipated construction period of 9 to 12 months .
Anticipated tasks are as follows:
1. Review construction plans and specifications for constructability.
2. Review special provisions for construction contract administration items.
3. Arrange for geotechnical services
4. Arrange for materials testing
S . Assistance in evaluating bids and assessing the qualifications of bidders.
6. Full-time on-site inspection during the construction period.
7 . Processing of submittals.
8. Negotiation and approval of contract change orders.
9. Review and approval of request for progress payments .
10. Monitoring of contract and construction schedule.
11. Developing a "punch list" at conclusion of construction.
L.28
/ l
RFP-Construction Mgmt.Ser.
H.B. Central Library Expansion
November 8, 1990
Page 2
12. Perform final inspections, secure required guarantees, affidavits,
releases, bonds and waivers. Deliver all keys, manuals, records drawing
and maintenance stocks to the agency.
13. Provide any and all additional construction management functions which may
arise.
Proposals for this service are to be submitted to this office by Wednesday,
December 5, 1990, labeled "Construction Management" on the envelope. Each
proposal should include the following information:
1. EXPERIENCE OF YOUR FIRM
a. List and describe the projects for which you have provided
construction management services which are similar in scope to the
Central Library Expansion. Is the team you propose to employ on. the
Central Library Expansion the same one used on identified past
projects?
b. Brief history of firm, including length of time in •business. Include
information on any sub-consultants which should be involved in the
project.
c. Identify all projects within the last five years that have entered
into litigation. Explain the circumstances for each project listed.
d. Provide a list of references showing:
project name
address
telephone number
contact person
2. PROJECT TEAM
a. Who will be in charge of the project; what staff will be assigned to
the project, and what will be the team structure and responsibilities?
b. How long has the person in charge been with your firm?
c. List specific projects that this team has• worked on together, as well
as individually.
d. What percentage of each individuals' time will be devoted to this
project?
e. From what location will this office operate?
•
L.28
RFP-Construction Mgmt.Ser.
H.B. Central Library Expansion
November 8, 1990
Page 3
f. Describe how the team will interact. and interface with the architects,
agency, contractor, etc.
3. ABILITY TO PERFORM THE PROJECT
a. Show evidence of financial qualifications and fiscal stability,
b. Describe the fee range you anticipate to perform these services (may
be estimated as a percentage of the contract amount or as a monthly
fee if desired) .
c. Describe the organizational structure of your firm and how support is
provided to the project team.
d. Outline your approach for providing the requested services .
e. Outline items that will be included in periodic project status report.
f. Describe any unique problems perceived concerning this project and
what solutions you would propose.
g. Describe what motivational programs you have used to maintain
performance on projects.
h. Furnish proof of the following minimum insurance requirements with
proposals:
-- General Liability - coverage $1,000,000 CSL per occurrence (Note:
If provided coverage is under a form which includes a designated
general aggregate, the limit must be no less than $1,000,000. )
-- Professional Liability coverage - $500,000 per occurrence (Note:
A claims made policy is acceptable.)
-- Workers' Compensation coverage in the amount of not less than
$100,000 bodily injury by accident, each accident, $100,000
bodily injury by disease, each employee, $250,000 bodily injury
by disease,• policy limit.
After the receipt of proposals, proposals will be screened and ranked relevant
- 1. Expertise and experience of firm and personnel.
2. The approach to be used as outlined in the proposal.
3. Ability to provide services in a manner consistent with agency needs•
4. Fees.
L28
(/2/T RFP-Construction Mgmt.Ser.
H.B. Central Library Expansion
November 8,1990
•
Page 4
City will be hosting a meeting on Monday, November 26, 1990 - 10:00 am, at the
Central Library, 7111 Talbert Avenue, Huntington Beach, CA. 92648, telephone
(714) 960-8836, clarifying the scope of the project in greater detail.
Proposals are due in my office prior to 5:00 pm,Wednesday, December 5, 1990.
Consultant may be interviewed prior to the final selection. Enclosed for your
information is a copy of the city's standard consultant contract outlining
minimum required insurance coverages, etc. Should you have any questions or
concerns regarding the project or this proposal, please contact Don-Noble of
this office at (714) 536-5630.
Very truly yours,
Louis F. Sandoval
Public Works Director
LFS:RH:gc
Enclosure
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L.28
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1 ,
',. e) CITY OF !-IUNTINGTON. BEACH
19
•
2000 MAIN STREET P. O. BOX 190 CALIFORNIA 92648
Louis F. Sandoval Public Works Department
Director November 29 , 1990 (714) 536-5431
REQUEST FOR PROPOSALS
CONSTRUCTION MANAGEMENT SERVICES
CENTRAL LIBRARY EXPANSION
Addendum Number 1
Notice To All Consultants:
The Request for Proposals, dated November 8 , 1990, shall be amended to
include the following changes and/or additions:
1 . Re: Consultants Tasks and Responsibilities
The consultants project management responsibilities shall include the
design and construction tasks as listed on the attached exhibit.
2 . Re: Fees
A fee schedule, with a not to exceed cost shall be submitted in a
separate, sealed envelope.
3 . Re: Number of Proposal Copies
Consultant shall submit one original and six copies of proposal.
4 . Re: Retrofitting
The construction management fiLm will be obligated to arrange for a
certified testing laboratory to provide a urvey report regarding
asbestos.
5 . Re: -Liability Insurance
The construction management firm shall provide their own liability
insurance.
6 . Re: Office Space
The city will require building contractor to provide office space and
telephone lines .
(more) 1
13xpansion.2
o •
; All consultants are requested to acknowledge the receipt of this addendum
with your bid proposal.
Please contact Don Noble at (714) 536-5441 if you have any questions.
Sincerely,
•
(10;0.,
Louis F. Sandoval, Director
Publi Works Department
This is to acknowledge receipt and review of Addendum Number 1 dated
November 28, 1990. It is understood that the revision of the new document
shall be included in the bid documents.
•
Company Name By
Date ce1 .
LFS : DN:gc
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Expansion 2
REQUEST FOR CITY COUNCIL ACTION
Date February 19, 1991
Submitted to:
Honorable Mayor and City Council
Submitted by: Michael T. Uberuaga, City Administratorrr -�i9�5� -
Prepared by: aQ�ti, ale -'
w"-.ouis F. Sandoval, Director of Public Works
Subject: EXPANSION OF CENTRAL LIBRARY; CC-740
Consistent with Council Policy? f ] Yes [ ] New Policy or Exception
Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments:( 0
STATEMENT OF ISSUE:
The complexity of the expansion to the City's Central Library requires the services of a
construction management firm.
RECOMMENDATION:
1. Approve the attached Consultant Agreement; thereby authorizing Harris and Associates to
assume the construction management responsibilities for the Central Library Expansion
Project.
2. Authorize the Director of Public Works to expend $305,118 to cover contract costs of
$277,380 and contract contingencies of $27,738.
ANALYSIS:
On July 5, 1988, City Council approved the selection of Anthony and Langford to prepare plans,
specifications and a cost estimate for the expansion of the Central Library. Due, to the size
and complexity of this project coupled with the need to keep the library safe and accessible to
the public during construction, the use of a construction management firm is a must.
Therefore, a request for proposals for Construction Management Services was prepared for
consultant response. The proposal includes the following Consultant tasks: reviewing the
architectural plans and specifications for cost effective construction prior to bidding, assisting
in the evaluation of bids and assessing the qualifications of the low bidder, providing full-time
on-site inspection during construction, arranging for all geotechnical and material testing
services, reviewing/approving all requests for payments prior to staff action, monitoring the
construction schedule to insure that the project is completed within allotted time, and securing
all required guarantees, affidavits, keys, maintenance manuals and drawings of record.
On November 8, 1990 requests for proposals were mailed to ten construction management
firms. Each firm was asked to submit a written response by December 5, 1990. Staff received
proposals from the following six firms:
1. BSI Consultants, Inc. Santa Ana, CA
2. CMA Marina Del Ray, CA
3. D.L. Douglas & Associates Anaheim, CA
4. Harris & Associates Los Alamitos, CA
5. Kitchell CEM Costa Mesa, CA
6. TMSI Los Angeles, CA
V
PI 5/85
RCA- Expansion of Central Library
February 19, 1991
Page 2
•
On December 21, 1990, a committee comprised of Dr. Peter Green, Mayor; Mr. Hal Mac
Donald, Library Board Chairman. Mr. Ron Hayden, Library Director; Mr. Bob Eichblatt,
City Engineer; and Mr. Don Noble, Public Works Contract Administrator met and
evaluated each proposal on the basis of: Project Understanding, Qualifications, and
Responsiveness. Based on the committees evaluation, Harris & Associates and Kitchell,
CEM were invited for an oral interview/evaluation.
On January 16, 1991 the same committee interviewed Harris & Associates and Kitchell
CEM. The committee was unanimous in their selection of Harris & Associates because
this firm: has an excellent understanding of the project's political significance, recognizes
the financial constraints of this addition, knows the importance of an timely completion,
and has regional facilities and project personnel in Orange County. Therefore, the
Director of Public Works recommends that a construction management contract be
awarded to Harris & Associates and that Council approve a budget of $305,118 to cover
contract costs of $277,380 (5.5% of the estimated cost of construction) and contract
contingencies of $27,738.
FUNDING SOURCE:
Contract Costs
Consultant Contract Cost: $277,380
Contract Contingencies: 27,738 *
TOTAL $305,118
* The Director of Public Works is requesting the authorization to spend up to 10% of
the contract amount for any unforeseen costs beyond the scope of this agreement.
Revenue Sources
An unemcumbered fund balance of $4,920,000.00 is available in fiscal account
E-CP-CS-391-6-31-00 to cover the cost of these services.
ALTERNATIVE ACTION:
Deny approval of Consultant Agreement and forego the services of a construction
management firm.
ATTACHMENTS:
Harris & Associates Agreement
MTU:LFS:DRN:dw
2776g/2&3
A4;Ol:l,x CERTIFICATE OF INSURANCE ISSUE DATE(MM/DD/YY)
1/31/91
PRODUCER THIS CERTIFICATE-lg.-ISSUED AS A MATTER OF INFORMATION ONLY AND
HARING KNAPP CO. CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
1776 Ygnacio Valley Road, Suite 212 POLICIES BELOW.
Walnut Creek, CA 94598 COMPANIES AFFORDING COVERAGE
COMPALETTER A ER COMMERCIAL UNION
` COMPANY
INSURED
LETTER B AMERICAN STATES
HARRIS $ ASSOCIATES COMPANY
LETTER C
220 Mason Circle
Concord, CA 94520 COMPANY
LETTERCOMPA
D
LETTER E VICTOR 0. SCHINNERER/CNA
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
LTR DATE(MM/DD/YY) DATE(MM/DD/YY)
A GENERAL LIABILITY GENERAL AGGREGATE $2,000,000
X COMMERCIAL GENERAL LIABILITY CAR156932 10/17/90 10/17/91 PRODUCTS-COMP/OP AGG. $2,000,000
CLAIMS MADE X OCCUR. PERSONAL&ADV.INJURY $ 1,000,000
OWNER'S&CONTRACTOR'S PROT. EACH OCCURRENCE $1,000,000
FIRE DAMAGE(Any one fire) $ 50,000
MED.EXPENSE(Any one person) $ 5,000
AUTOMOBILE LIABILITY COMBINED SINGLE
B X ANY AUTO 01CC78803610 9/14/90 9/14/91 LIMIT 1,000,000
ALL OWNED AUTOS BODILY INJURY
SCHEDULED AUTOS (Per person) $
X HIRED AUTOS BODILY INJURY $
X NON-OWNED AUTOS (Per accident)
GARAGE LIABILITY APPROVED AS TO FORDf.7 PROPERTY DAMAGE $
GAIL HUTTON
EXCESS LIABILITY C ' TTO E EACH OCCURRENCE $
UMBRELLA FORM By:G AGGREGATE $
OTHER THAN UMBRELLA FORM D 11
WORKER'S COMPENSATION p L'y g��09� STATUTORY LIMITS
EACH ACCIDENT $
AND
DISEASE—POLICY LIMIT $
EMPLOYERS'LIABILITY
DISEASE—EACH EMPLOYEE $
OTHER
E Professional AAE4313366 8/7/90 8/7/91 LI $2,000,000
Liability
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS The City, its officers and employees are named as
additional insured with respect to General Liability insurance. This insurance is primary
Any other insurance maintained by the additional insured will be considered excess over and
non-contributory with the insurance provided by this policy with respect General Liability.
CERTIFICATE HOLDER CANCELLATION
Mr. Louis Sandoval SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
DIRECTOR OF PUBLIC WORKS EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ? XXVOM
CITY OF HUNTINGTON BEACH MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
2000 Main Street LEFT, X(I XaXIOCIUMMUCent-MODMIEXCOONDORIVXM
Huntington Beach, CA 92648 )(IXMINK1sSKXDMMEMM? NI ldrOMK X KOfDMIXW( XME► NK%
AUTHORIZED REP SENT TIVE
J J Knapp
ACORD 25-S(7/90) ( CACORD CORPORATION 1990
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This endorsement, effective 10-17-90 , forms part off Policy No. CA R15 69 32
issued by the insurance company indicated below by an"X".
0
PT INSURANCE COMPANY 0INSURANCE COMPANYS 1=1 INSURANCE COMPANY 0 COMPANY OF AMERSCAANCE
issued to
P
HARRIS & ASSOCIATES, INC. , ET AL
L
ADDITIONAL INSURED — OWNERS, LESSEES OR CONTRACTORS (FORM B)
NAME OF PERSON OR ORGANIZATION :
Mr. Louis Sandoval
DIRECTOR OF PUBLIC WORKS
CITY OF HUNTINGTON BEACH
20001:Main Street
Huntington Beach, CA 92648
The City, its officers and employees are named as additional insured
with respect to General Liability insurance. This insurance is primary.
Any other insurance maintained by the additional insured will be co
considered excess over and non-contributory with the insurance provided
by this policy with respect to General Liability.
•
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RECEIVED
iiI„ it.. . .: ISSUE DATE(MM DD )
A/./11.11® •:.�'° : .. ::: >. •�•ATE iCIF: I RA : � :
. ..:::: 1/31/91
"FiiCDUCEii'
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS
DEALEY,RENTON & ASSOC. NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND,
EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW
P.O. Box 12675
Oakland, CA 94604-2675 COMPANIES AFFORDING COVERAGE
DAVID ECKMAN
415—46 5—30 9 0 COMPANY
CODE SUB•CODE LETTER A
National Surety Corp.
COMPANY
INSURED LETTER B
Harris & Associates , Inc . COMPANYLETTER Ci
220 Mason Circle
Concord, CA 94520 LETTER Y D
COMPANY
LETTER E
:::::::::: : :::::: ::: : :::::: : : ::::::.::................................
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY
PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO
WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL
THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION ALL LIMITS IN THOUSANDS
LTA DATE(MM/DD/YY) DATE(MM/DD/YY)
GENERAL LIABILITY GENERAL AGGREGATE $
COMMERCIAL GENERAL LIABILITY PRODUCTS•COMP/OPS AGGREGATE $
CLAIMS MADE OCCUR. PERSONAL 8. ADVERTISING INJURY $
OWNER'S 8. CONTRACTOR'S PROT. EACH OCCURRENCE $
APph, FIRE DAMAGE (Any one fire) $
GA 0VED AAg MEDICAL EXPENSE(Any one person) $
AUTOMOBILE LIABILITY C1•ZL +iUTTO T ,PQ COMBINED
°LE $
ANY AUTO ATT�j��N � LIMIT
ALL OWNED AUTOS �'�� "r BODILY
INJURY $
SCHEDULED AUTOS DeAtl� (Per person)
HIRED AUTOS .7 al BODILY
INJURY $
NON•OWNED AUTOS �o2,h (Per accident)
GARAGE LIABILITY e.� PROPERTY
DAMAGE $
EACH AG61:EGAIE
EXCESS LIABILITY
ii OCCURRENCE
: $ $
OTHER THAN UMBRELLA FORM
STATUTORY ••• •
WORKER'S COMPENSATION .'''''
$ 2000 (EACH ACCIDENT)
AND
A WP80498019 1/01/91 1/01/92 $ 2000 (DISEASE•POLICYLIMIT)
EMPLOYERS'LIABILITY $ 2000 (DISEASE•EACH EMPLOYEE)
OTHER
I
1
i
DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESIRESTRICTIONSISPECIAL ITEMS
Ref: Construction Management Services ; expansion of Huntington Beach
Central liabrary; City of Huntington Beach, its officers and employees are
named as additional insureds.
" F CI IGA €H+ I t t3:: '°CANCELL ATION`:::::::::::::::::::..:.......................
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL EflB�iiiiGill�Tr 1
MAIL 80 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
City of Huntington Beach 2 LEFT.91ii 1...�10C Wit --elisP
Director of Public Works .
2000 Main Street •
AUTHORIZED REPRESENTATIVE
Huntington Beach, CA 92648 = ULALLT, KLIT4ph & A5� a 188962000
Att : Mr . Louis Sandoval .}.y: ;..` 1
g:: .:. :;: :z ' :: .:. .......::::.:..�.:; ::....:::: :.:.: :::....... r. ACORD COMR4TlO;N;1'.B.BE:;...`:
PROPOSAL
TO THE
CITY OF HUNTINGTON BEACH
TO PROVIDE
CONSTRUCTION MANAGEMENT SERVICES
FOR THE
CENTRAL LIBRARY EXPANSION
•
rumuHam,
S .
cz ASSOCIATES
t
EKH !FU'ircia
PROPOSAL
TO THE
CITY OF HUNTINGTON BEACH
TO PROVIDE
CONSTRUCTION MANAGEMENT SERVICES
FOR THE
CENTRAL LIBRARY EXPANSION
R
HARRIS & ASSOCIATES
DECEMBER 5, 1990
K
_I ' y
Harris & Associates
JI 4281 Katella Avenue, Suite 100
'� Los Alamitos, California 90720
(714) 229-0900
Corporate Officers
Board of Directors Vice Presidents
L. Carl Harris Joseph Covello
Dan L. Masdeo Bonneau H.Dickson
Robert J. Mimiaga Guy A. Erickson
James L. Parmley Larry G. Timmer
Associates
Brian A. Danley
Robert S. Guletz
Steven E. Roberts
Edgar E. Edwards
1,
CONFIDENTIAL
Copyright (c) Harris & Associates 1990
All Rights Reserved
This proposal is submitted in confidence.It contains information which is proprietary
to Harris & Associates and is disclosed to you in confidence.
This proposal is protected by both United States Copyright Law and International
Treaty provisions. Harris & Associates authorizes you to copy the proposal as
necessary for your review and use. You may not distribute copies outside your agency
without the express written consent of Harris & Associates.
For further information contact L. Carl Harris, (415) 827-4900
3 Harris & Associates is an equal opportunity employer
HA
HARRIS
&ASSOCIATES
CONSULTING ENGINEERS CONSTRUCTION MANAGERS
December 5, 1990
Mr. Louis F. Sandoval
Public Works Director
City of Huntington Beach
2000 Main Street
P.O. Box 190
Huntington Beach, California 90255
Dear Mr. Sandoval:
Re: Proposal To Provide Construction Management Services for the Proposed
Central Library Expansion
Harris & Associates is pleased to submit the attached proposal for the City's review
and consideration.
Harris & Associates' proposal indicates our basic philosophy of how we would assist
in managing the City of Huntington Beach Library expansion project. We will
�► provide a proactive team of professionals from our Los Alamitos office to augment
the City's staff to complete the program within the City's established parameters of
budget, time, and quality.
Our list of representative projects demonstrates our ability to deliver prompt,capable,
and courteous service. Our references will give an honest evaluation of our overall
company abilities.
Harris & Associates has the experience, staff, systems, and desire to be an effective
member of the team involved in the successful completion of your library project.
Thank you for giving us the opportunity to propose on this project.
Very truly yours,
HA S & ASS•CIATES
•
Ke Jon; , AI
Project ana;er
KJ:arb
4281 KATELLA AVENUE, SUITE 100 • LOS ALAMITOS, CALIFORNIA 90720
(714) 229-0900 • (213) 402-2600 • FAX(714) 229-0995
r-
viett.tritONTENTS:
•
,•
.
.........
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▪ BACKGROUND AND EXPERIENCE 1
• SCOPE OF SERVICES 6
Sn
• PROJECT TEAM 19
ii
• RESUMES 22
1-1)
BACKGROUND AND EXPERIENCE
Harris & Associates, Inc., established in 1974, is a consulting engineering firm with
a staff of 185 professional and support personnel. We specialize in providing design
and management services exclusively to cities, counties, and other public agencies.
F—; We operate three full service offices; our corporate headquarters in Concord and
regional offices in the Los Angeles and San Jose. We also operate numerous project
offices throughout California.
`c DESIGN SERVICES
Our firm offers design services for the following types of public improvements:
l
• Streets and Highways
■ Bridges and Other Structures
• Storm Drainage Facilities
• Water and Wastewater Facilities
• Traffic Signals and Systems
• Parks
• Urban Design and Architecture
PUBLIC WORKS MANAGEMENT SERVICES
Our public works management assignments include:
• Public Works Director/City Engineer services on an on-going or interim basis
• Development of Capital Improvement Programs
■ Managing the Implementation of Capital Improvement Programs
• Policy and Procedure Manuals
• Pavement Management Systems
■ Infrastructure Master Planning
• Grant Program Administration
• Assessment District Engineering
• Right-of-Way Engineering
PROGRAM/CONSTRUCTION MANAGEMENT SERVICES
Our services include a strong commitment to program/construction management in
the public sector including project development, scheduling, estimating, value
engineering, biddability and constructability reviews, resident engineering,
construction contract administration,and inspection services. Public facility projects
include:
• Public Works Infrastructure (Highway, Sewer, Water, Drainage)
■ Civic Centers/City Halls
• Community Centers/Libraries
Y 1
}
I .
• Corporation Yards
• Parking Structures
■ Hospitals
• Wastewater Treatment Facilities
GENERAL APPROACH
For all projects, there is personal involvement of our principals and key project
-; managers. Design is a hands-on function of our project managers and engineers
! ' with preparation of the plans and contract documents as their complete and personal
responsibility.
Oil
CLIENT PROFILE
Over the past 15 years, Harris & Associates has provided municipal public works
J ; services similar to those required by the, including:
Azusa Cypress Long Beach
Camarillo Emeryville Martinez
Carson Foster City Monrovia
Cerritos Huntington Beach Norwalk
Costa Mesa Huntington Park San Ramon
Concord La Habra South Pasadena
Cudahy Lafayette Tracy
?—� Culver City Lawndale West Hollywood
Our complete client list includes over 100 California cities,counties,and other public
agencies.
The following projects are representative of the type and magnitude of projects we
are typically involved with. An extensive and detailed listing of projects can be
prepared upon request.
Harris & Associates is currently providing, or has recently completed,
program/construction management services on the follow public building projects:
San Ramon Community Center and Library -- Harris & Associates provided
construction management and contract administration services for the City of San
Ramon's $4 million community center and Phase III Central Park Project. The
project, completed in June 1989, include a 25,000 S.F. community center building,
a four-acre park addition which included a large lake, smaller fountain, a large
passive meadow area,and parking facilities.The building's architecture is highlighted
by two domes housing a 400-seat multi-purpose room with a stage, community
meeting rooms, studios, and classrooms.
Harris & Associates also provided comprehensive construction management services
, for the new $2,000,000 Contra Costa County Branch Library being jointly
constructed by the City and County. The library is an 18,000 S.F. facility which will
contain 30,000 volumes and feature an imposing atrium at its center.
•
2
Harris&Associates'services included preconstruction bidding services,coordination
of the construction management plan, and miscellaneous other services. During
construction our services included contract administration, coordination of
construction inspection and design services during construction.
`u
Sunnyvale Community Center Renovation -- Harris & Associates is providing full
construction management and inspection services for the City of Sunnyvale's $4
million community center renovation. The project includes asbestos removal,
including landscaping, metal roofing replacement, seismic upgrades, additions,
HVAC, and plumbing.
' Dublin City Hall Complex -- Harris & Associates provided construction program
management and inspection services on the City of Dublin's new $9 million Civic
Center. The project provides a 53,000 S.F. city complex complete with city offices,
• council chamber and police facilities.
Harris & Associates' services included planning review and preliminary project cost
development, project scheduling including the design effort and equipment
procurement, plus the preliminary construction schedule, submittals and shop
drawings, and coordination between the owner, architect and contractor.
Carson Veterans Park and Snorts Complex -- Harris & Associates provided field
inspection and construction related experience to the City of Carson for the $6
million Veteran's Park project. The project, on 12 acres, included two baseball
I ` diamonds, a football field, and tennis courts. Buildings on the site include a
gymnasium, a community sports complex with indoor courts, public meeting rooms
with kitchens and serving areas for preparation of meals for senior citizens,snack bar
and office facilities. Harris & Associates worked with the City staff in reviewing
contractor claims and coordinating contract clarification requests with the architect.
f Huntington Beach Main Street Parkin¢ Structure -- Harris & Associates is
currently providing program and construction management services (including
services during design and construction, and inspection) for the City's $9 million
Main Street Parking Structure project. This facility will accommodate 850 cars and
will house 32,000 square feet of retail and office space. The parking structure is part
of the overall downtown redevelopment plan and will provide much needed parking.
The facility has been carefully coordinated with the City's design review board to
preserve the City's heritage and ensure an architectural harmony with the remaining
facets of the downtown redevelopment. The project will be completed by January
1991.
Monterey Municipal Parking Garage Facility -- Harris & Associates recently
provided comprehensive construction management services and inspection services
on the City's new$11.1 million combined Parking Structure and Retail Facility. This
project provides for the construction of a new four-story parking structure and retail
I
areas including new shop and tourist facilities. The project architect is Hall,
Goodhue, Haisley and Barker of Monterey.
;., 3
California Department of Transportation -- Harris & Associates is currently
providing construction inspection services for Districts 1, 2, 4, 6, and on the Harbor
Freeway in District 7. Over twenty of these construction projects will include
freeway and bridge widening, AC overlays, ramp reconstruction, soundwalls,
guardrailing, lighting, signing,and striping. Responsibilities include quality control,
material sampling and testing, incidental surveying, asphalt and Portland cement
concrete plant inspection, quality calculations, and recordkeeping.
� I
4
I �
� 1
•
REFERENCES
Huntington Beach
Robert Eichblatt
City Engineer
(714) 536-5431
Carson
George Schultz
City Engineer
(213) 830-7600
Santa Clarita
Ken Pulskamp
Assistant City Manager
(805) 259-2489
__1
L'
5
' 1
{
SCOPE OF SERVICES
UNDERSTANDING OF THE PROJECT
Members of Harris&Associates project team attended the pre-proposal meeting held
r- on November 26, 1990 and from that meeting and the subsequent meeting minutes
_ and addendum No. 1. conclude the following:
Project Description
The City is in the process of obtaining working drawings from the architectural firm
of Anthony and Langford for an expansion to the Central Library. This expansion
will be approximately 28,000 square feet with an estimated construction cost of $5
million dollars. This work will represent the first phase of the total expansion.
The City projects the working drawings to be completed sometime in March, 1991
with construction to start in October, 1991. The City is anticipating that the
construction will take one year to complete. During this time it will be desired to
keep the library in operation, hence phasing of the work will be important.
It is also understood that the City has limited staff to assign to this project and seeks
an outside firm to assist in administration of the facility's design and construction.
PROJECT APPROACH
Construction Management and Administration System
Harris & Associates will provide sufficient experience, procedures, proven methods,
systems, and qualified personnel to ensure the successful execution of the project
work. From inception and planning to placing the improvement in service, we will
meet the City's objectives of cost, schedule, quality, and performance.
The essence of our systematic approach to managing this project is represented by the
following three elements:
■ Team Concept - Harris & Associates utilizes a strong team
philosophy to manage the assigned projects. With the concept
being an extension to the City's staff, we will establish the
interrelationships and responsibilities of all project participants:
the City management staff; design engineer; general contractor;
other interested agencies;and ourselves as construction manager.
The early development of a team approach will promote a
professional business atmosphere where problems can be
identified early and solved with minimal impact to the project.
6
r • Project Team -The Harris&Associates Team is an organization
comprised of highly qualified individuals each with a clear
understanding of the project requirements.Using their extensive
backgrounds and our proven management systems, the team will
perform the required services in a proactive manner, to
successfully control the City's project.
■ Manaaement Systems - The Harris & Associates team will
exercise overall project control using a complete Project
Information Management System (PIMS) that has been refined
on earlier projects.Our systems are designed to provide complete
control of all project-related information as well as provide a
complete historical record that will be turned over to the City
upon completion of the project.
The following detailed description of our approach to this project is provided to
demonstrate our abilities and methods to properly manage and inspect this project.
? it
Project Manaaement Procedures and Systems
Harris&Associates'computerized Project Information Management System has been
developed exclusively for use on public projects.The special needs of public agencies
in dealing with a construction program have been incorporated into our system.
Project control will be exercised utilizing these proven management procedures and
systems. These systems consist of four major categories:
• Information Management
a l • Records Management
• Management Control Systems
I ! ■ Progress Monitoring and Quality Control
Ij
7
The following table lists the established systems utilized within each of these four
areas.
Information Management Management Control Systems
1. Correspondence Log 1. Project Scheduling
a. Incoming 2. Project Payment Request
b. Outgoing 3. Project Cash Flow
2. Field Memo 4. Shop Drawing Processing
3. Field Directive 5. Clarifications
4. Conversation Record 6. Contract Change Orders
5. Telephone Record 7. Claims
Records Management Progress Monitoring and
Quality Control
1. Data Management Files 1. Daily Reports
2. Weekly Quality Review Reports
3. Contractor's Safety Program
4. Concrete Pour Inspection Report
5. Notice of Non-Compliance
Deficiencies
6. Acceptance Reports
7. Piping Test Reports and Log
8. Compaction Testing Reports and
Log
9. Concrete Testing Reports and
Log
10. Equipment Testing Reports and
Log
11. Drawing Revision Log
12. Accident Report Form
The construction manager will use personal computers to increase the operational
effectiveness of our management systems. The computer will allow rapid access to
all critical information within such areas as project schedule, actual progress, status
of submittals, change orders, and requests for clarifications. A status system will be
utilized for all areas that affect the contractor's completion of construction. Weekly
} i status reports will be produced showing the week's progress and status of all critical
areas.
The control of the procedures and systems lies with the Construction Manager. The
systems utilized by Harris& Associates have been proven to be effective through use
on complex construction projects and will meet the specific needs of this project.
Project Communications
The central element of program control is effective communication. The major areas
of communication on the City's projects include:
• Construction Manager with City Management Staff
• Construction Manager with Architect
• Construction Manager and City with Public
8
,
■ Construction Manager with Contractor
• Construction Manager with Developers
The construction manager will be the focal point for all project communication, no
activity associated with the project will take place without the construction manager's
r knowledge and input. Harris & Associates' systems require logging and recording
every form of communication. This ensures the proper flow of communication and
helps prevent possible claims.
- The following represents examples of methods used by Harris & Associates, in
addition to the reports presented in the section covering procedures and systems, to
ti 1 effectively control communications:
1. Construction Manager with City's Management Staff- To assist in the rapid
interchange of information regular scheduled meetings between the
construction manager and the City's management staff will be held during
both design and construction phases. The City will have access to all forms
of communications; formal monthly progress reports will be submitted to the
City for their review. If desired by the City, monthly or other periodic
reports will be delivered on a formal basis to the City Council. These formal
reports will be given by our construction manager at regularly scheduled
meetings. Informal briefings to the City's staff and committees will be
conducted whenever requested.
2. Construction Manager with Architect - Weekly status reports will be •
exchanged indicating the required needs of the construction manager in
regards to services performed by the architect. All requests for information
from the design consultants will be in written form. The design consultants
keeptheir staff current duringboth
will be encouraged to visit the site and to
the design and construction periods.
3. Construction Manager and City with Public - The construction manager will
work with the City's staff to provide proper communications with the public.
The construction manager will strive to maintain a positive public image of
_ the projects through prompt and complete responses to questions from the
public and a willingness to cooperate with the City in meetings with the
public. All public and press communications will only be through the City's
designated project director.
4. Construction Manager with Contractor - Weekly construction meetings shall
take place between the contractor, his major subcontractors, and the
construction manager. The meetings will deal with actual progress during the
last week and the anticipated progress for the upcoming week. Any areas that
may be cause for delay and areas that require close coordination will be
r- I
discussed.Clarification memos document areas of concern and their solutions.
9
DESIGN PHASE ACTIVITIES
Harris & Associates is prepared to complete all services needed to successfully
complete projects assigned to us. The following descriptions highlight a few of the
proposed services to indicate to the City our ability to accomplish the proposed scope
of services.
Harris & Associates will oversee the design process for the City. This work will
include coordinating meetings with the project designer and the various applicable
City departments. We will ensure that the scope of the work is maintained
throughout the design process by monitoring the various design submissions. We will
administer the schedule for the design work to oversee that this work is completed
within the time frames required. Harris & Associates will review the drawings and
make recommendations on feasibility of construction. We will monitor the project
budget through the architect's estimates and cost data provided by the City. We will
assist the City/architect in identifying long lead items. By being initially involved
with work that presupposes the actual construction, we can provide the continuity
that is often lost in conventional design-the-build scenarios.
1. Consultant Selection - Harris&Associates will prepare,the requirements for
the selection of a materials testing firm. We will assist in the preparation of
request for proposals, proposal reviews, selection, and negotiations.
2. Validate Construction Budgets and Estimates - We will prepare a detailed
construction cost estimate based on the plans and specifications provided by
the design consultants. We will review with the City the estimate and the
overall program budget to ensure that the project cost is still within the
established budget.
Harris & Associates has the in-house capabilities to compile the detailed
estimates. If, after preparation of the detailed cost estimates, it is found that
a project appears over budget, we will meet with the City and designers to
review which areas and items within the estimate have the greatest potential
for cost savings.
Harris & Associates, through our computerized management system, has the
ability to instantly update the cost estimate based on any change in a project
budget. A project cash flow requirement will be produced and can be
modified and updated as the project progresses towards construction. A
detailed cash flow forecast will be provided, if requested, and a report will
be generated from the updated cost-weighted construction schedule.
3. Value Engineering - Harris & Associates can perform a concentrated value
engineering review of the project design. The analysis of the project design
will concentrate on areas that provide the greatest potential of cost reduction
while causing minimal impact to the design effort and project schedule. We
can assemble a team comprised of construction specialists within the areas of
architectural, landscape architecture, electrical, mechanical, civil, highway,
structural, urban design, and park facilities design.
10
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4. Biddabilitv/Constructabilitv Review - Harris & Associates will conduct an
intensive review of the project plans and specifications. This review process
will strive to ensure the completeness of the plans and specifications, with
special emphasis on items that have historically proven to be problem areas.
Example of areas within the plans that present conflicts are differing site
conditions; conflicts between the various disciplines such as structural,
architectural,mechanical,and utilities; incompleteness of details; and lack of
continuity from one set of drawings to the next.
The specifications will be reviewed to ensure that the general and special
conditions will provide the required language to adequately control the
construction process.The technical specification will be reviewed to eliminate
the potential of ambiguity, conflicts, and omissions. The biddability/
constructability review is an excellent opportunity to eliminate areas that, if
discovered during construction, cause project delays and cost escalation.
5. Community Relations - The success of any construction program depends on
the cooperation of the community, and the public at large. Nothing can
prevent the inconvenience and disruption to the commercial community
caused by the construction. There are, however, measures that can be taken
to mitigate some of the problems.
Our experience with these types of projects in a number of communities
reinforces the importance of establishing and maintaining communications
with those affected by the construction.
During the design phase,the construction manager will be in contact with the
community through the management staff to receive their input. This is an
important element in the planning of traffic detours, parking, noise, dust,
etc., for inclusion in the contract documents. During the construction phase
this will be extended to include notification of citizens and staff of the
construction schedule, posting of the construction manager's name and phone
number, and an awareness of the sensitivity required to minimize impact on
the community.
6. Claims Avoidance/Dispute Resolution - The documents as a whole will be
reviewed with the intent of reducing possible areas of construction claims.
The specifications and the general conditions, in particular, will be reviewed
to ensure that the required language to adequately control the construction
process and enforce the contract provisions is clearly established. Further,
recommendations will be made to incorporate language providing a clear and
workable mechanism as to who will interpret and rule on the contract
documents, negotiate and resolve disputes, and also for who the contractor
is to appeal decisions not agreed to.
7. Review Construction Schedule - Review the design engineer's construction
a schedule, including all the appropriate milestones, constraints, and activity
durations in order to assist in establishing realistic project completion dates.
11
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8. Establish Liquidated Damages Amount - Prepare suitable documentation
relative to determining a viable calculation of liquidated damages for
inclusion into the contract.
PRE-CONSTRUCTION SERVICES
In general, Harris & Associates offers the following services for projects that will
be competitively bid. We also assist the City in selection and negotiations with
contractors, if requested.
1. Pre-Bid Conference - Pre-bid conferences will be conducted to familiarize
the potential bidders with the site, the proposed work, and the people
involved with the regulatory aspects, management, inspection, engineering,
and the safety requirements of each project. Topics covered shall include
questions on the bidding documents and a review of the contractor's
responsibility for equal employment opportunity and labor compliance.
Documentation of the conference by tape recording shall be made to help
resolve conflicts concerning verbal responses provided during the meeting.
Complete minutes of the conference will be distributed to plan holders and
involved parties. Any amendments resulting from the conference shall be
communicated to all planholders via written addenda.
2. Bidding Interest - Harris & Associates will work with the local, state, and
national contractors' organizations to develop early interest and to maintain
active bidding on both contracts.
3. Analysis of Bid Documents - After opening of the bids for construction, we
will prepare a detailed bid tabulation. The bids shall be closely reviewed to
ensure complete compliance with all requirements of the contract documents.
Upon completion of the bid review, we will recommend to the City which
actions should be followed in awarding the contract to the lowest responsible
and responsive bidder. If, during the bidding procedure, a protest is filed,
Harris & Associates shall work with the City to successfully resolve the
problem.
4. Contract Award - We will review all proposals, contracts, insurances, and
bonds to verify complete compliance with all contract requirements. Upon
completion of review, we will advise the City if an award should be made
or, if any deficiencies exists, and the methods of resolution.
Construction Activities
In general, Harris & Associates is proposing to offer all of the services required to
successfully complete the construction of the project. More detail on how we will
execute the key services follows:
12
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1. ?reconstruction Conference - The preconstruction conference will serve as
a tool in establishing an early agreement between all parties involved, thus
allowing the construction activities to progress in a timely manner to
successful completion.
After the City has awarded a construction contract, a preconstruction
conference will be held prior to the actual start of construction. Attendees
of the conference will include the construction manager, who will chair the
meeting; representatives of the construction manager, including the design
engineer; City staff; general contractors, and major subcontractors; and any
other agency having direct input into the project.
During the meeting,each member of the project team will have his individual
role clearly defined with the following items discussed in depth:
• Project Communications
• Construction Schedule
• Contract Cost Breakdown
• Project Safety
• Monthly Progress Payments
• Cash Flow Breakdown and Projections
• Contract Change Order
• Shop Drawings and Submittals
• 0 & M Manuals
• Guarantees
• Storage of Materials
• Safety
• Cooperation
• Inspection
• Testing
• Construction Management Team Office
• Construction Photos and Film
• Surveying
• Hours of Work
• Use of Facilities
• Project Sign
ti • Affirmative Action
• Labor Compliance
13
4
2. Construction Documentation - Construction documentation is a daily
recording of the contractor's progress. The field construction inspection staff
will be required to prepare a daily report indicating the contractor's
activities, all testing accomplished, directions given to the contractor and
problems discussed with the field staff. The daily reports will be filed in the
jobsite filing system. The construction manager will then utilize the daily
reports to track job scheduling,job progress,manpower,and equipment used
on the projects.
Construction photographs and videotapes show pre-construction site
conditions, assist in maintaining a history of the construction progress, and
provide a record of problem areas.Photographs will be taken prior to the start
of construction and on a daily basis by the field inspectors. The photographs
will be labeled and cataloged by the field office staff and shall become part
of the pro ject's records system.
r A complete records system will be maintained by the construction manager
and all records shall be turned over to the City upon completion of the
project. Our filing systems provide quick, logical retrieval of information.
These systems have been designed to provide the City with a complete record
of the project that can be used successfully for audit and future reference.
In addition to the hard copies, most records will be stored in our on-site
computer system utilizing appropriate records processing software. All
records will be turned over to the City at the completion of the project.
3. Scheduling- The contractor's construction schedule is a very significant tool
in controlling the project's progress. In accordance with the specifications,
the contractor will be required to submit a project schedule.The schedule will
be of the Critical Path Method (CPM) with dollar weighted activities. The
schedule will be updated on a regular basis;whenever there is a change order,
or when the work falls behind schedule. The actual schedule will be run
utilizing the construction manager's computer, so as to allow integration into
the project management system.
The construction manager will take a very active role in reviewing all
schedules and in recording the contractor's actual activity in relation to the
planned schedule. The construction manager will work with the contractor
to identify areas where the activities are behind schedule and to assist the
contractor in bringing his work back on schedule.
Each area inspector will have a weekly breakdown of his schedule prepared
by the construction manager from the contractor's CPM. The inspectors will
report actual activity levels and areas where the contractor has fallen behind
schedule. The CPM schedules will be formally reviewed with the contractor
and his sub-contractors at the weekly construction meeting. The contractor
will be required to submit plans for bringing the project back on schedule and
the date when the schedule will be re-established.
Through proactive monitoring of the construction schedule, the project can
be completed within the time established in the contract documents.
14
4. Submittals - The construction manager will be responsible for the processing
and control of all submittals and shop drawings. We will work in conjunction
with the architect to efficiently manage and monitor submittals, avoiding the
possibility of construction delays. Our system of management includes early
warning techniques for timely handling of these submittals.
All submittals shall be sent directly to the construction manager. Upon
receipt of the submittals,it shall be logged in the computerized master project
log indicating its disposition.The log provides a control device indicating the
status of all submittals including, when received, the name of the reviewer,
duration of time the submittal is in the review process, and its final
disposition. All submittals will be reviewed by the architect and construction
manager. The construction manager will be responsible for all processing.
5. Progress Payments-The contractor will be paid on a monthly basis for actual
work completed. Where the contract calls for a lump-sum cost for project
construction, a cost breakdown will be used to determine the actual value
work performed. The construction manager uses a computer-oriented
payment format that allows for cash flow revision as progress payments are
processed.
6. Chancre Orders - For minor changes that will not result in a cost or time
increase, the construction manager will issue a field directive with the prior
approval of the City's representative. The contractor will proceed with the
ordered change.
If there is an anticipated increase in cost and time due to a change order, the
construction manager will prepare a change order request and present it to
the contractor.The request will describe the change and secure a detailed cost
estimate from the contractor.
The construction manager will prepare an independent estimate of the
increase or decrease in cost and time for the change order proposal. This
estimate and the change order proposal will be utilized by the construction
manager while negotiating the proposed contract change. If a negotiated
change of cost and time is agreed upon by the construction manager and the
contractor, a change order will be prepared and presented to the City for
their review and approval.
l4
If a negotiated change in cost and time cannot be agreed upon, the
construction manager will issue a directive which authorizes the contractor
to proceed with certain limitations. The directive will specify the work to be
performed, the limit of the resulting increase in cost and time and how the
ultimate change order will be developed.
The change order, once prepared, will explicitly state the revised contract
price and/or contract time. The change order will be signed by the City, the
construction manager, architect, and the contractor.
15
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The architect will prepare all contract change order information,if requested,
and will review final change orders. The construction manager will prepare,
negotiate, and process all change orders.
7. Claims Management - During the course of any construction-project, it is
necessary to accommodate variations in the contract schedule, to order
changes in the work, and/or to otherwise revise the plans and specifications.
The adequacy and quality of the contract documents, the quality of the
construction contractor and his subconsultants,and the capabilities and actions
of the construction manager and owner contribute to the successful
management of construction claims. As construction projects have become
more complex, the number and size of contractual disputes and claims has
increased. The need for competent claims administration has become
significant in total project management.
Many potential claims can be avoided by a system of early identification and
quick resolution of potential problems. Harris&Associates, being comprised
of individuals with strong backgrounds in complex construction projects, can
avoid potential conflicts through early identification of areas requiring
change. One method we use is to plot on a daily basis an as-built schedule
of construction progress in order to not only monitor the contractor's progress
but to record that progress in such a way as to be able to document the
resources used and compare the actual events to the monthly schedules
submitted by the contractor. Working in conjunction with the architect and
the City,the construction manager can resolve conflicts and execute necessary
changes in a timely manner with minimal impact to the contract.
Claims avoidance requires a strong knowledge of complex facility construction
methods, estimating techniques, scheduling procedures, a proficiency in
construction law, and the application of proven management
procedures. Harris & Associates has the specialized background and the
systems to successfully mitigate the impact of claims on the City's project.
8. Construction Inspection Services - Harris & Associates, as construction
manager, will provide the City with full-time detailed field inspection of the
contract work. The following is a brief listing of the typical duties of our
inspection staff:
• Observe the structural excavation
• Observe all backfill operations
• Arrange compaction testing
• Inspect all concrete placements
■ Inspect all formwork, rebar placement and embeds
• Take all concrete slump tests
• Take all concrete test cylinders
• Inspect concrete placement and vibration
• Observe all excavations for pipelines
16
■ Inspect pipe bedding
■ Observe pipe installation
■ Observe all pipe testing and pipe backfilling
■ Observe all structural steel erection
■ Inspect street excavation, subbase, and base construction
■ Inspect all asphalt concrete construction
_ ■ Inspect all traffic signals and street lighting
■ Inspect wire and cable installation
■ Inspect all electrical equipment for compliance with the contract and
all codes
■ Observe installation of all electrical and control equipment
■ Observe all systems testing and startup
■ Schedule all testing requirements
■ Schedule all surveying needs
■ Review contractor's schedule and progress
■ Prepare all required reports
■ Maintain daily log of activities
■ Maintain daily update of project as-builts record drawings
■ Coordinate all materials testing
■ Review and document all materials testing results
■ Coordinate all required inspections of the City Building Official and
Fire Marshall
The field staff will keep advised of the project's progress through daily
meetings. By keeping all staff members advised of the project's progress, the
construction manager has the flexibility to meeting special staffing
requirements as they arise.
9. Desien Clarifications - Rapid response to design clarification requests is
critical in controlling claims. Harris & Associates will work closely with the
architect to provide timely responses, so as not to delay the contractor's work
force. Documentation by the inspection staff is critical in resolution and
mitigation of problems and claims. Reports are completed daily for
construction activities, manpower problems and test results. These are
reviewed by the construction administrator and manager for completeness
and detection of potential problems.
10. As-Built Record Drawines - Harris & Associates will document changes to
the contract drawings. These changes will be reviewed against the set of as-
built drawings,maintained by the contractor,upon completion of the projects.
11. Final Inspection. Start-Up. and Acceptance - Harris & Associates will
coordinate the final inspection of the project with the architect, City staff,
operations staff and the contractor. The result of the inspection will be the
final punch list. The resident construction inspector will work with the
17
facility operations staff, architect, and contractor to facilitate the check-out
and start-up of each component of the project. Specifically, we will be
involved in final approval of all construction including the following specific
tasks:
■ Coordination, review, and approval of partial acceptance for work
completed and turned over to the City prior to project completion.
■ Coordination and development of final punch list items.
■ Coordination of construction approval and final payment.
12. Audit - The construction manager will turn over to the City the complete set
of construction records maintained at the field office. These records, along
with the financial records of the City, will constitute the basic information
to be supplied to the auditors if needed. Harris & Associates will make
available the staff members, who worked on the project, to assist the City
during the audit and in preparation of all audit responses.
18
PROJECT TEAM:.
Our project team includes both Ken Jones and Jim Guerrero who are working
together on the Main Street Parking Structure for the City of Huntington Beach.
Also included on the team, to assist in the review process, are Craig Johnson and
Charles Bryant. Mr. Johnson and Mr. Bryant both worked with Mr. Guerrero on the
Parking Structure.
Proiect Manager
Ken Jones, AIA, will provide the general supervision for the entire project. He will
be the principal point of contact during the preconstruction phase of the project.
After the construction contract has been awarded, Mr. Jones will provide general
control and direction to the Harris & Associates staff.
Mr. Jones is currently the project manager on the Main Street Parking Structure for
,the City of Huntington Beach. In the past he has administered both the design and
construction of numerous projects. Specifically related to this project, Mr.Jones was
the project/construction manager on the Los Alamitos/Rossmore Branch Library in
Los Alamitos and construction manager on the expansion to the main library for the
City of Monterey Park.
Construction Manager
Jim Guerrero will be the construction manager during the building phase and will
provide continuous monitoring of the contractor's progress. Mr.Guerrero will assure
that the plans and specifications are adhered to and coordinate all necessary
inspections for the project.
Mr. Guerrero has over 20 years of experience in the construction industry. He is
currently assigned as the on-site construction manager on the Main Street Parking
Structure. He is responsible for all field construction management/field
administration functions. Previously, Mr. Guerrero served as construction manager
for the City of Carson's $12 million Veterans Community Park and Sports Facility.
Additional staff will be used during the biddability/constructability reviews and
during verification of the architect's estimate. This staff includes:
Charles Bryant, AIA
Mr.Bryant will assist with the biddability/constructability and value engineering type
reviews.
Craig Johnson, P.E.
Mr. Johnson will also assist with the biddability/constructability and value
engineering reviews.
19
Issac Dee
Mr. Dee will provide all the necessary estimating support. His involvement will start
with the review of the architect's estimate and continue throughout construction to
review possible change order work. During construction, Mr. Dee's services will be
used on the as-needed basis.
20
•
}
CITY OF HUNTINGTON BEACH
CENTRAL LIBRARY EXPANSION
ORGANIZATION CHART
City of
Huntington Beach
Louis Sandoval
Public Works Director
Bob Eichblatt
City Engineer
} i
Don Nobel
—:I Project Manager
r ,
Principal-In-Charge
James Parmley
ti
{ Project Manager Construction Manager
Ken Jones Jim Guerrero
Design Architect
21
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RESUMES
KENNETH JONES
JAMES GUERRERO
CHARLES BRYANT
CRAIG JOHNSON
ISAAC DEE
,
;
;
22
i
KENNETH JONES
{ EXPERIENCE Mr. Jones,who joined Harris&Associates in 1989, has 20 years
of experience in the design and construction industry. He is
currently the construction manager for a major parking
structure/retail complex for the City of Huntington Beach. He has
overall project control and directs the Harris &Associates' staff
in management of the project.
Prior to joining Harris & Associates, Mr. Jones served as a
construction manager/consulting architect for eight years. During
this time he was responsible for the preparation of construction
CPM schedules, negotiation of change orders, analysis of
construction claims, cost estimating, specification writing,
administration, and quality assurance and code compliance
{ ! inspections. Projects included a city hall, parking structure, fire
stations,libraries,three recreation centers,and a major university
student housing facility.
Mr. Jones has been responsible for all phases of municipal
projects:
• Preparation of preliminary budgets
• Preparation of scopes of work
• Design contract negotiation
• Contract administration
• Plan review
• Coordination of design with field functions
• Certification of pay requests
• Negotiating change orders
• Accepting completed facility for the county
EDUCATION BS, Architecture, 1972
REGISTRATION California State
Architectural License C-10302 NCARB #24961
JAMES GUERRERO
EXPERIENCE Mr. Guerrero has 20 years of experience In the construction
Industry. He is currently assigned as our on-site project manager
on the City of Huntington Beach's Main Street Parking Structure.
He is responsible for all field construction management and
administration functions.
Previously, Mr. Guerrero served as construction manager for the
City of Carson's$12 million Veterans Community Park and Sports
Facility.
Prior to joining Harris&Associates.Mr.Guerrero had considerable
experience in construction. He has served as project inspector for:
• Romie Lane Care Facility, Salinas
• Soledad School Metz Road Expansion, Soledad
• Soledad School Main School Expansion, Soledad
• Gabilan School for Exceptional Children, King City
Mr. Guerrero has provided construction inspection services with
another firm for several hospital facilities. These projects include:
• Nativadad Medical Center, Salinas
- Mental Health Wing
- Procurement Facility
• Salinas Valley Memorial Hospital, Salinas
- Cardiac Surgery Center
- Level II Intensive Care Facility
- Outpatient Surgery Facility
• Soledad Health Facility, Soledad
•
- New Clinic
EDUCATION Mechanical Engineering, 1973
Mechanical Engineering, 1971
{
James Guerrero
Page 2
REGISTRATIONS Registered Inspector #A10247
CERTIFICATIONS ICBO, Reinforced Concrete, 1990
ICBO, Prestressed Concrete, 1990
CHARLES BRYANT
EXPERIENCE Mr.Bryant,who recently joined Harris&Associates, has 14 years
of extensive experience In design development, contact
documents,project administration,and construction management
for a wide range of projects including, office, commercial,
industrial, and residential buildings. He currently assists the
project manager on our Naval Facilities Project for the San
Nicholas Islands. He is also responsible for conducting a portion
of the biddability/ constructability reviews for a Los Angeles
Southwest College project.
Mr. Bryant served as construction administrator for ARCHI PLAN.
He was responsible for a$7 million physical fitness and recreation
facility for the City of Carson. He also held the same position for
the Genesis Hotel which involved the renovation of a 100-year-
old victorian hotel in downtown Los Angeles.
Prior to joining ARCHIPLAN, Mr. Bryant served in the same
capacity for similar projects. These included:
■ Union Bank Operation Center
• Marina Beach Hotel
• Marina Plaza Hotel
EDUCATION BS, Architecture
REGISTRATION California
AFFILIATIONS American Institute of Architects
Construction Specifications Institute
CRAIG JOHNSON
EXPERIENCE Mr. Johnson has 12 years of experience in project
management, construction coordination, and structural
engineering.
Prior to Harris & Associates, Mr. Johnson served as a
facilities project engineer for Rockwell International
Corporation where he was responsible for managing
multiple facilitymodification projects from budget estimate
through construction completion:
• Ensured technical, budget, and schedule
objectives were met.
■ Coordinated design efforts with outside A & E
firms.
• Monitored construction activities,initiated change
orders, and approved progress payments.
As a structural engineer for Wheeler & Gray Consulting
Engineers,Mr.Johnson performed structural engineering
and consulting for commercial and industrial buildings
consisting of preparing structural calculations,performed
field inspections,and preparing alignment calculations and
material take-off for Weir Canyon Bridge over the Santa
Ana River.
Mr. Johnson served as a structural design engineer for
Holmes & Narver where he performed structural
calculations and oversaw preparation of structural
drawings for government facilities.
EDUCATION & Registered Civil Engineer, California, 1981
CREDENTIALS
B.S. Civil Engineering, 1978
Certificate in Commercial and Industrial Development
Management
- s
ISAAC DEE
EXPERIENCE Mr. Dee has had over ten years of progressive responsibilities
in the management of complex construction programs. He has
developed special emphasis on project administration,
scheduling,value engineering,and cost estimating on projects
ranging from $100,000 to $90 million.
Mr. Dee is currently the construction manager for the Central
Marin Sanitation Agency's $1.5 million Force Main project,
and $2.5 million pump station project. He has also served as
the construction manager for a$1 million pump station project
for the City of Larkspur, the assistant construction manager
on the $7 million Kaweah Delta District Hospital in Visalia,
and the office project engineer on the $85 million Central
Marin Sanitation Agency Wastewater Treatment Plant in San
Rafael.
As a project engineer with Harris & Associates, Mr. Dee is
responsible for project scheduling, cost estimating, value
engineering, and biddability/constructability reviews on
numerous projects. He provides interfacing between
construction resident engineers/inspectors and in-house project
managers on resolution of conflicts and contract change orders.
He also provides in-house support and monitoring of project
progress through Harris & Associates' computer systems.
Prior to joining Harris & Associates, Mr. Dee worked as a
distribution engineer with the Liberian Water and Sewer
Corporation on a potable water treatment plant project. He
designed and supervised the construction of distribution lines
and instituted valve evaluation programs in order to achieve
maximum efficiency.
As deputy project manager with the same firm, he was
responsible for reviewing bid documents prepared by
consultants and was liaison to the World Bank and the
consultants. He coordinated contractors and consultants and
was responsible for technical and financial reports to the World
Bank. He also performed various construction inspections
including two elevated water storage towers and transmission
lines.
•
Isaac Dee
Page 2
EDUCATION MBA, Project/Construction Management, 1984
BS, Civil Engineering, 1978
BS, Mechanical Engineering, 1978
CERTIFICATIONS Value Engineering, 1988
Construction Claims, 1987
Construction Estimating, 1985
PROFESSIONAL
AFFILIATIONS American Society of Civil Engineers
Society of American Value Engineers
American Water Works Association
FECITY OF HUNTINGTON BEACH
2000 MAIN STREET P.O.BOX 190 -- CALIFORNIA 92648
Louis P. Sandoval Public Wdrks Department
Director Ncvembar 29, 1990 (714) 538-5431
REQUEST FOR PROPOSALS
.CONSTRUCTION H74 iO$ZZNT SERVICES
CENTRAL LIBRARY EXPANSION
Addendum Number 1
Notice To All Consultants:
The Request for Proposals, dated November 8, 1990, shall be amended to
include the following changes and/or additions:
1. Re: Consultants Teske and_Responeibilities
The consultants project management responsibilities shall include the
design and construction tasks as listed on the attached exhibit.
2. Re: Pees
A fee schedule, with a not to exceed cost shall be submitted in a
separate, sealed envelope.
3. Re: Number of Proposal Copies
Consultant shall submit one original and six copies of proposal.
4. Re: ,Retrofitting
The construction management firm will be obligated to arrange for a
certified testing laboratory to provide a survey report regarding
asbestos.
5. Re: Liability Insurance
The construction management firm shall provide their own liability
insurance.
6. Re: Office Space
The city will require building contractor to provide office space and
telephone lines.
(more)
All consultants are requested to acknowledge the receipt of this addendum
with your bid proposal.
Please contact Don Noble at (714)536-5441 if you have any questions.
Binoerely, -
Louis F. Sandoval, Director
Public Works Department
This is to acknowledge receipt and review or Addendum Number l dated
November 2s, 1990. It is understood that the reviai of the new document
shall be included in the bid documents.
/40C✓6 .1 .47ASC24.QT s
Comm ame By
Date
LFS;DNsgc
ExpentIOn.Z
` w e
Huntington Beach Central Library Expansion
ESTIMATE
Assumptions:
1. Hourly billing rates are inclusive. of all direct and indirect
costs. i.e. , travel, supplies, etc.
2 . All special inspection and testing will be contracted directly
with the City. The Construction Manager will coordinate and
administer this function.
3 . Construction duration shall be 12 months.
4 . Billing rates will be increased by 6% in September 1991.
Design Phase
Project Manager (includes meetings, bid package, addendum process,
overseeing other project construction manager team members. )
Design Project Management
16 hrs per week x 10 = 160 hrs @ $100 = $16, 000
50% Design Submittal
Value Engineering Review
Engineer Grade 5 = 16 hrs @ $89 = $ 1,424
Engineer Grade 4 = 40 hrs @ $85 = $ 3,400
Architect Grade 5 = 90 hrs @ $72 = $ 6,480
Review Architects Estimate
Engineer Grade 4 = 20 hrs @ $85 = $ 1,700
Clerical Support
Admin. Grade 4 = 20 hrs @ $44 = $ 880
99% Design Submittal
Biddability/Constructability Review
Engineer Grade 5 = 40 hrs @ $89 = $ 3,560
Engineer Grade 4 = 60 hrs @ $85 = $ 5, 100
Architect Grade 5 = 80 hrs @ $72 = $ 5,760
Final Review Architects Estimate
Engineer Grade 4 = 20 hrs @ $85 = $ 1,700
Construction
Construction PM = 96 hrs @ $106 = $ 10, 176
Construction CM = 2000 hrs @ $ 94 = $188, 000
Construction Eng = 160 hrs @ $ 90 = $ 14,400
Construction Clk = 400 hrs @ $ 47 = $ 18, 800
TOTAL = $277,380