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HARTGE ENGINEERING CO. - 1980-12-15
_ nflrf i t tiu Ie,a.f, faralfrsrdtnt,f)rYti. ?'fi,fil.;r ll.#t (tt GP]it)r1Lf;t.1. plit� tif ,rs.rt } tt fftfT l tiul#i I I f uar Rn4 ri�af.a . I,tin+ t,nrprff lG•.�h #{) _ Y t.ltr lira xrsary ,'arlk t'ty t_,wril t'f i t G,,W Lily Attorney sCiTIt OF IIUN I INti f, 4N PF A C1I,CA f tlxlatt tiu,.miton tst3crr.C'+d#tut.., �?{i,tn -a a�iUF•t1C<Pl:L(,f')tfS''ufiA"fff)"N- 'Tim, fs Itr v� tifyr 01,11 1h,, potirIf-, (If mATI Wir.tf ,,•.t!i•sr.i,liett`,uitlw tiave heels iutwd lit fhn inured by f sc kinder, imt,-rto ue ltalcf• If thli Ittilo If th„s#•pobf;ws.,,-:t,Is•.r11111 or champttt fly sisrft,t matmer that Y.j(l affw t this tiorttficate,alte f, ut uit d tinl,r,nv m�la,•,fo�svr 411)il,sy. pu:it:�*rtr,.rf ufittc,k,by fllall,to City of Hwtthtyinn f 001,R•0,but 100 hipntntnto !x".•ar If C Jrfr, of r e)`?f;f#t3_ ,'`} ply, .� I,isurt'tl 11ART61: f ;i,)ie) f'f 1( I 1 (fO!"Aa'1014 r : ai Y t" r ` T f:!" lT ryry�'�` 1T �1i ��f n5C a1e:s'fr,fs<r,f !trwtrfitt 11s �? ) } t yet "if j ,a 1:i111T,fftiTON u.. A I fl.;,riuu:,ff a�rutr r,� t)ti••nftiun5 ttf'fay�i.�r hJrtfag[th f t f�"f-( t�1 /�y1 t, r)/�A!•r- AGENCY #)ltl,.t l!)titltt-trt tY�,rrk tfr(�lit`r:l ll Uifi � Min k�f it,x`C+i.Il:i FOP f f..tit.?f 5t, l �ii�Fl� �l�l�LtlP31�l..t- /lU L`,f itrr� Pt f ICILN rev FoncE K Iyr _. LIM#TS OF L{AFa tLITV NkiP.)ti_'1 E Fi7i it EXPIRATiON �l It VIif l.o ttt lie if la 10tI ,StatL.flry _ Eualtfus r`r, I t+hihty ,._. �. y /J � / I ` rtivr, ff .ffrliin,ial # - aJ.i. �.7 lA 3. truffht:Lf.rl)llily, r $500,000i `SL Iothfy injury R4,fttttfacunf.r,are! Coot iai.uirs XXJ hM;3:3 A 2/?W81 { ?/25/P2 4 _ _ Each Pi,,-,On 1 1 (;tunptt hrnstvic 1 t Ciersl:rr;I n;1 i S " Each Accident i IIsivifrrttrkill prutlut tk f t:,cft,if't,vf.. u,ilrratitaiiK) � 1 ;'i,7µf'rtft'Cfanr,;t �. 1 Eachgcc,dGn: C. jr,tt rtfohrh r!ff:+j,t : i t,.t, r rlftif i ht a t f:,f t#iu:{nifsty ; S fnch Pmon t f S Each Accicff,nt frreft•ct t�•f)a!n I,�r �, '�T, Each Accidr)nf f t•!rs liuln:y t,_r.. Plef:a check at toast one) All f1wiftvf autiitilufuh'5 ( ) Yes- 1 X No Nifoo 4ninf^4.ttit,ariutfdns, [ )Yes t X )No i ltie•ff tr,Itc m(11,t)+a f )Yes j X 3 No a'•�t 1 .isl.rsru�',rr#k rv.fir rilGxlc ta,Y.i if x xrfnfrh,lo a.•,n,anu•.,t..la4u�. t1_ . Additlfllf.al (s,sl,tlfd f ntli�rwtn+•rt- Tha if,`tm i .rlrt,•, that thr City of diuntIii1;1 ii Beach and its City Councif, nodhu;tl! City Council appointed grouhaa; •.It�tutttffz, ,;tt,iumsxnir)i, E,urlyds rtftl any other City t;out;rur;tpafnteii body,antf/or elective and-appointive officers, i1olv,1nt's or ;',ilrit llw.; ail rha t.,ry t,r 11.1.11tintit0l'. ffeadi,vA..a action its '`.,;b -re additionil insurat}s hereunder, fof the ,trh of{ii.•frf uirr�tl,,uirl st,Ch t1wif.flrr1,SlIall br primary it)any insuranc"of tlr;,City(if Huntiiitpoll !3e„clt; r t. f'futd Harrt,4rss t +s-f;u.t�f',•,•flf.rtrfrrt_ tto ...tur rl .1f,•r hi ])lstet t ,3 #f n t ttftb,uufly 'n f tart!f hf•roy t)f I ItImington I>t:[!t#t agair"st loss,damaue or !..p,a7,ts jar, t,aaritt of ru1} ants•r:L,,,rf�,cfi .uft}-jut rin:Nfits and rut rarer Ct� ion cnusct!fly inst,rr d,)sis employees,<tyen4a: t ,Illy a,ttt•ntlit.tc'iu or by I, attrrtiltari imptisl #tint nl oI it) ctrt,sLtlw:, 1ct'. ti rit1 cf nnanCe of ell or any operations 411Viff,"if by Ilr.=. ,f a-yil mitttaIwf* - ! l.r risr,'+i {tu•.a+,t. f tl ,4 tP t1 r ..� f< t-ri,cy+'t srf rtrlf•5,ttd qh @@ !fw' a fi�•Ivr,ft a,I.lit Iltr es,.,e,i•tr•ffit,r 11Itl hif Iht,I-I,r,V. jNPI)f7UVED AS TO F( RM- 3 GAIL HUT70N J. City Attorney Not of 1ny th'w4 t or otbor i ",.: t t f 7r 1 t i, t r u* ,r •.f34fa t,r tt t i,Gii„;t• t t, Cftf�r d,...... .Ci<y•3nsartn[t#* srrsrt�frst^.— iiy: E.7Cpu*y f.,l'!Attnrnf y { )),art E 1 t t= rkt , a .1tT}iOlidLh U}iE d{Tc of!tfTA71VE(Q `IEVSUf7¢:dVEC� Gf1hMPkNY +fly Rrrot)ti,ltitt 1,t St tt 4ri5 �'" .� -.: F p, , _:kf >gg i x, to ,tr ,�x#ewt:�T!'pis.!4r�furrRr,tf itrpf=tfrt,rptrvofAftant k}dti>sy t fy ;pM, :1#?stir x " } (,t94ifr t r x`:i, )#1'.' t'a31, t t S t Ol W ACHI CA '.fnffyov � ` .i4 A 4.• t }*.'t,'ii}tt,t,e' i.. °t ir`. k�' ��a.',� e .B. 5 +. 4 i q;+. : f .. �f }r r„t .-4 :. �. -� 1 - �""&_'}3•+,�id'r[�t� l -�iys �-R,� �.,,,M1�t,,�4,�r9•`4'�o� � Tt - ,�1�, q..x'�y. ±{`�' a. �+ 1 r+a � t�'r r, a+' cY '� '�"yY .�, '`�`,A�`r'�r�+ 5r�` .Ji`;d � �a.t' ti '�\N._Sx i ; {� « Siff! A,� ♦�C ^•-i �.'yjt� a a '4 �, ;._ r�� �:, Y,� rti�,'-. d y t' ..4�r 4: +.�,�,,.i.��r�'$`� _g 1� � � S .+P..,��Fl�� �� y� 'q A .,�� � `71 ti s "•` �r s � fir+! ..7: r �2 K 4��,��p 1 CO 1 i c' COMPENSATION, P.O.BOX 807,SAN FRANCISC),CALIFORNIA 94101 iNSQRA"CE FUND January 22, 1981 CERTIFICATE OF WORKERS`COMPENSATION INSURANCE ' POLICY #553456-81 City of nunt:.ngton Bach CERTIFICATE EXPIRES: 271/82 Risk Manager 5 F. 0. Box 711 Huntington Beach, California 92648 This is to certify that we have issued a valid Workers'Compens-lon insurance policy in a form approved by the California nsurance Commissioner to the employer named below for the policy period indicated. 5 Thic policy is not subject to cancellation by the Fund except upon ten days'advance written not e,to the employer. t We will also give you TEN days'advance notice should this policy becanceiled prior to its normal expiration. x This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the 611 policies listed herein. Notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate of insurance may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the tern:.,exclusions and conditions of such poliries. r EMPLOYER PRESIDENT I Hartge Engineering & Construction Company 16897 .Algonquiii. Street I rII[ ALL OPERATIONS s Huntington Beach, Califo-.nia 92649 ;r �. SCIF FORM 262A(REV.9-75) �� -:- ice- �� r �Y >.� � . .,. �-^^- �'�.. ^'�.4• •t. +? s.��',111r a ti�te j�tv£..J ?ti'• +S � .p� „y'K,�a?w ��.J jT. ik *�'r}a'"y�,X �`",r,.��1i ,, � L �y. 4•SY� �i��K��r�t+.�y��j�v+`�'�.ly.:+S.v ~tyl j.r�:,��tt�` "�.;Y� ����`µ.'d�C��„�{�'�:. �,i�.x-��1.'��^.{�,p{*,tiar��.i� '.. 3 _ 4 .i 3`• f�. M,.c --. Sa,+ .� 9 4 t,�i'S 9-.�r�,r' fS(9 3 „p 7`r� F` .!"'° µ` � ...: hr �p 1 k4�1�i t.�,«a1y„�f�•fi.a,?t s '.YTr � d 1�a ! r f'" .� � t #arm 4 Y +G. � � t .m A., .r^ x.t.4 •" � .,S � �� f:a� � � "`�:j,'S"+`.�i'i+i��"' �,�"�.,,wS �.•�+ ^�«�v`�/`y{,q �,,,g jh,�,('�,:�?t.. C`:+',xri Ufa�;,,, grr 5.., ,.r � f• :A'� �,.: a h. �. .+� ',�`a�.r47StL'"M'ha` +�s�..Lgtei.:.;'-".'�Y�,`W"..i.� ;,��,. • ,^3 •..�` �iY,.J..r`�'�..�+.'.say..t2.i�r,�,.:.:s�'�a.s:;,�f�tv�..Y1i�`.o '.x�n..�.i..,.,; "'��:Ii�'+r...�"�'r�«'k^�x n«. M � ,n�.r,..r *l. 4.. +. s..,,; a��'6�,:�1 �w d�'�i. � ++, t,. �rYa•`J,,'k i,f �;..,'`ss c�j�.�;,x w+ r.•..f�' �#..i'�'�'YE.,��'M��•+ r •�•,�„+."� r.+�R"'��..W�'�"t�srrlJ+r'�.��t.�� v�.✓�a�..a� �4t...iF�P�'�,�� ^.J r �-'.t .�.�"{, `�` w�j, ,may �,, "k• ,, ��',y'�' t i,"s,w+� .a ,..Y`*H'y^ Pry k M 'KIP) n` .h" r"3•. 'M"F`�4 .F ,F k:'+ .1!. ..x'#; • ,-+^'Eyw' ,wan s�P t�, '"�"�4, Return original and throe copies of trihutio2, completed certificate to,. Original—Originating Dept, CERTIFICATE OF INSURANCE fter Approval Yellow—Risk Manner City of Huntington Beech TO By Ctty Attorney Pink—City Clerk Dept, Gold—Cnv Attorney p P.O.Box 190 CITY OF HUNTINGTON BEACH,CALIFORNIA - Huntiirigton Beach,California 92648 A MUNICIPAL CORPORATION 17 r' This is to certify that the polic-ses of insurance as described below have been issued to the insured by the under• x signed and are in force at this time.If these policies are cancelled or changed in such a manner that will affect this certificate,the I. insurance company agrees,tp give 30 days;prior written notice,by mail,to City of Huntington Beach,P.O:Box 190,Huntington a. Beach,California 92648. �. ivame of Insured ARTGE E 4—o'FPal~ liOMSTi: u1i 104 1VP1V11Y Address of Ins red s. €. mt8� T)I n 55 $fif ll7flilR l 'J;g iI f t;€i`t# « Location of Insured Opera ions Description or Operations HAZARD NOU(4LR R FEDFRi`L FLOOD 74 SUR—ANCt :���3 a POLICIES IN FORCE POLICYNUMBER [EFFECTIVE EXPIRATION LIMITS OF LIABILITY A. Workem Compensation Statutory Employers'Liability $ B. Public Liability: $?.00,000 combined single Bodily Injury: limit per occurrence. a Manufacturers and Contractors $_ * Each Person . Comprehensive General X i 2126 2/85/ r1 $ * Each Accident (including produ:ts completed- operations) Property Damage $_ * Each Accident i C. Automobile_Liability: Bodily Injury $_ * Each Person i $ ` Each Accident F.operty Damage i $ * Each Accident Does policy cover: (Plaase check at least one) All owned automobiles 1 )'Yes I :g I No Non-ovmed automobiles { )Yes ( )No g hired zutomobiles ( )Yes { ')No D. Additional Insured Endorsement: The insurer agrees 1har the City of Huntington Beach and its City Council,.and/or all City Council appointed groups, v. � committees, commis�.srons, boards and any other City Courcii appointed body,and/or elective and appointive officers, r servants or employ0s of the City of Huntington Beach,when acting as such a,a additional insureds hereunder,for the acts of the insured,and such insurance shall be primary any insurance of the City of Huntington Beach. E. Hold Harmfess°-AgrfeeMent: by Insured: � M The insured agrees to protect,defend, ino'en�nif�and a>(e harifi ess the.City of Huntington Beach against loss,da�*+� expense by aeason of any suits,claims„demands judgments anil`:causes.q#action cause re is employees,agents or any subcontractor or_hy,-any`tiiiid party arising out of or in consequence of"the pe grma:l TACERTIED UF-a (�G&ns covered by..the-certtficate of insurance. F. Remarks: BYAPPROVED AS_ t, t;iTY L7p'f UNTINO�aN REACH RISK ADMINISTRATION By: Deputy City Attorney xs t? IK 3 Data ,AUTHORIZED REPRESENTATIVE OF INSURANCE COMPANY x { —INSURANCE COMPAW r m P re fit kts INS, to ay.. SgnetucggflA "i st,t@d�prgseptativejAgg t Name, yyt p }fir_[ j� t ei tag t�tt i. j, ,5r .- e , ,.. r 'D 'L TF4rl�t� f'1 .''T S Address AddressSAX 3 n dR City, '` tt� a . ". . Te6xphone g a<',,:��57M ilk Z+'�a' 3 A G R r E P1 E 11 T THIS AGREEMENT, made and entered into this day of 19 , by and between the CITY OF HUNTINGTON PEACIi , CALIFORNTA, a municipal corporation of the State of California,, hereinafter referred to as CITY, and Hartge Engineering Co, hereinafter referred to as CONSULTANT. RECITALS The City Council of CITY is authorized to epf;age the ser- vices of a professional engineer for the performance of necessary { engineering services for and on behalf of CITY; and It is ne-cessary and desirable that professional cngineering servjc¢s;be performed .for CITY as more specifically dEesor'4bed In tho R?ques,, for Proposal for Performing of Field Engineer.i.ny Survey hereinafter, referred tr: as F1.frtC";. Said, prcposai is attached hereto, ;;larked i,%hibit "A" , anti by this refer(:nce incorpc;raf-ed herein and made a. part hereof'. CONSUC,TANT shall -ave a high degree of specialized a nd `experience and shall have all necessary licenses tho:riefor to practice and perform the services herein contemplated; an CON"ULTANT agrees to perform the engineering servic a noces- E ary "or this PROJ1,'CT; and `PY l,ereb,%r et ploy' COffSUf,TAn- to )errorm the following ,.r- viver.. s required by, PROJECT,and CONSULTrolT agrees to provide hose; _ servic„es in accordance with recognized standards of the ongineer- -a p.rofe°ssion; and :1i;ps Ss ial interest No official or employee of CITY has a financ in the subject m.itter 'of this agreement contemplated within the provisions of California Government Code Section 1090-1092`s and CONSULTANT warran;.s that it shall perform the services herein contemplated in' cornhx:iance- :,rith_the California laws related' to minimum hours and wages (California Labor Code Section 1171,. et seq. ) , 'Occupational Health and Safety (29 U.SC. 651 'et seq. , and the California Labor Code Section 6300 et- seci; ) , and fair employment practices (29 U.S.C. 201 e b seq. , and Cali- fornia Labor Code Section 1410 et, seq. ) to the extent same are applricable herein; and The parties hereto desire to set forth. their eights, duties and liabilities in conriection with the services to be performed under this PROJECT, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows,' SECTION 1. GENERAL DESCRIPTIO14 OF WORK TO BE DONE: �} (a) CONSULTANT shall 'provide all engineering se rvic s as described in Exhibit "A" including but not limited to surveys; investigations, consultations and advice, and any other miscellaneous engineering services required to complete the assignment as out- lined in Exhibit "A" (b) CONSULTANT shall attend and assist in all coordination meetings. (c) CONSULTA. shall designate a registered civil enpinee:r j who shall represent it and be its sole contact and agent, in all ,. a consul Cations 'with CITY during fulfillment of the terms of this, agr euien , ,Y ` r SECTION 2. DISPOSITION Or PLANS, ESTIMAUS AND OTI1FR DOCU MEN TS CONSULTANT agrees that all original dra.-vings, reports, both field and office notes, calculations, maps ,and other documents prepared pursuant to this agreement shall become the sole property of CITY and shall be turned over to CITY upon completion of PROJECT. SECTION 3 DISCRIMINATION; CONSULTANT agrees that in the performance of the terms of F this agreement, it will not engage in, nor permi,"v- its agents to engage in, discrimination in employment of persons because of race , < religious creed , colfr, national origin, ancestry, physical handi- cap , medical condition, marital status, or sex of such persons, except as provided in Section 1420 of the California Labor Code. Violation of this provision may result in the imposition of penal- ties referred to in Division 2, Part , Chapter l of the California Labor Code. SECTION 4 INDEMNIFICATION, DEFENSE, HOLD HARMLESS CONSULTANT hereby agrees to defend, indemnify and hold CITY, r its officers, agents and employees harmless from and against any and all liability, damages, costs, losses , claims and expenses, proximately caused or in connaction with CONSULTANT'S negligent or wrongful acts in the performance of this agreement (including*, L-ut not limited to such liability, cost; damage , loss, claim or expense { arising from the deat)i or injury to an agent or employee of CON_ SULT4tNT, ,his ,sxbcontractor, or of 'CITY or damage to the property, of CONSULTANT, his subcontractor or CITY) , except where such liability, damages, costs , losses, claims or expenses art caused. solely by the negligent or 'wrongful acts of CITY or any of its agents Or enp;loyees -including negligent omissions or commissJons of ;CITY; its agent's or employees, in connection with'the general supervision or direction of the works to be performed hereunder. SECTION ,5. WORKERS' COMPENSATION: CON,,SULTANT shall comply with all of the provisions of the Workers ' C..)npensation Insurance and Safety Acts of the State ,of California, the applicable provisions of Division 4 and 5' of the California Labor Code and L11 amendments thereto; and all similar state or federal acts or laws applicable; and shall indezrinify and hold harmless, CITY from and against all claims, demands, payments, a suits, actions, proceedings and judgments of every n- ture and description, 'including attooney's fees and costs presented, brouGht or recovered against CITY, for or on account of any liabi sty for failure to obtain Workers' Compensation Insurance for -employees employed under this agreement. SECTION 6. INSURANCE: r CONSULTANT agrees 'to furnish to CITY, in a forth acceptable to the City Attorney, and maintain in force until the completion 1 8 of PROJECT a ;general liability insurance policy in which CITY is named as an additional insured. The policy sz,,all insure CITY, it;; officers and :employees while acting wi ',bi.n the scope of their dut e. for the acts or omission of` CONSULTANT in connection {tiath P3 OlUT, The policy s'hall provide .for not less than the fcrllo�rin� amounts: Combined single limit bodily .injury and/or property damage of $300,000 per occurrence. Such policy ,of insurance shall specifically provide that any other insurance carried by ` CITY which may be applicable shall be deemed excess and CON- SULTANT'S insurance primary despite any conflicting provisions ` in CONSULTANT'S policy to the contrary'. SECTION 7. INDEPENDENT CONTRACTOR: ,l) It is further, understood and a;reed that CONSULTANT is, and shall be,, acting at all times as an Jndependent contractor norein and not as an employee, of CITY. COr"�JLTANT, shall, secure at its expense, and be responsible for any and all payment of income tax., social security, state disability insurance compensation, unem- ployment compensation and other payroll deductions for :ONSULTAb;T and its officers, .agents and employees, and all business licenses, if any, in connection with the services to be performed hereunder . ` SECTION $ CITY STAFF ASSISTANCE: CITY: shall assign a stuff coordinator to work directly with CONSULTANT in connection with the work of this agreement. SECTION 9. PROVISION FOR PAYMENT: In consideration of the performance of the above described engineeri;ne ,ervices, CITY agrees to pay CONSULTANT an amount bas o upon the fee. schedule breakdown as set fox t}, bel o„; k FEE SCHEDULE BREAKDOWN Payment for engineering services shall be as set forth in this agreement and outlined in the Request for Proposal. and shall be based upon the ,following'hourly rates, but shall not exceed $ 4500.00 Principal Engineer $ 55.00 per !)our Principal Surveyor $ 48.00 per hour Draftsperson ; 27.00 per hour Survey Party - 7 man $ 98.00 per hour Survey Party` - 2 man $ 77.00 per hour Clerical $ 22_.00 per hour per hour SECTibm 10. EXTRA WORK; (a) In the event of authorization, in writing by 4he :ir;t Engineer, of ehgnges from the work as indicated in Exhibit "A"' or for other mritten permission authorizing additional work not con- 3 templatfd herein, , additional compensation shall be allowed Cor suc:i wt rk, so long as the prior written approval. of CITY is obtained . (b) CONSULTANT shall submit monthly invoices rthicl- specify ti the area where work was completed and the associ;..;ed titre for rom r pletiorz to the City Engineer for approval 11ork pe^formed, « the request of � .'�`Y, outside the limit specified in this agreement i to be designated as "EXTRA WORK" on. montlfl y ins*Dices s ;Rork per- formed in connection with an autYaorazed wlrtten crane order dill be so designated on said invoice, } t7♦ } e1 Y Je SECTION 11 "TERMINATION OF C014TRACT: All work ,shall be done in a good and workmanlike manner and CITY reserves the right to terminate services hereunder by written notice at any time with or without cause, and whether or not PRO- JECT has been fully completed . Any termination hereof, and any special instructions hereunder from CITY shall be made by and through th� City Engineer, and in writing, which may be delivered in person to CONSULTANT, c:^ mailed through the normal course of mail to its now-established business address. In the event this agreement is cancelled, all drawings, designs, specifications and appurtenant data may be used by CITY without additional cost to CITY. Should CITY decide to terminate this agreement Por any reason, CONSULTANT shall be entitled to payment, on an hourly basis in accordance with the rate schedule herein, for work coot-- pleted prior to written notification. SECTION 12. SUBCONTRACTORS, v This agreement is a personal service contract and the super- visory work hereunder shall not be delegated to any person or entity without the consent of CITY. r SECTION 13. ADDITIO14AL PROVISIONS; y 4t CONSULTANT agrees that no regular employee of CI`PY shall be employed by its firm during the time that this agreement,; is in effect. F. r; x 7 .: .M WITNESS ,1HEREOF, the parties hereto have caused this agree merit to be executed by and through their authorized officers on the day , -month and year first above written. CONSULTANT j CITY OF 1IU]N3TI IGTON PEACH, a municipal corporation P ayor ATTEST: APPROVED AS TO FORM ` City Clerk City Attorney REVIEWED AND APPROVED: Z4ITIATED AND APPROVED; Gity Adniin_' ra or rectcsr off' Nub c ;.or s 4 'i h tl« a c. (DO- RU FOR CITY COUNCIL41ACTION Paul E. Cock Submitted by Department Public Works Date Prepared December 8 , 1$80 Backup Material Attached M Yea No Subject City APpeal of the Flood Insurance Rate Maps City Administrator's Comments I vTCT ITY c9ui4CIL 19JU Approve as recommended. A CITY Statement of Issue, Recommendation,Analysis, Funding Scource,Alternative Actions: Statement of Issues The City Council in October of this year authorized the staff to prepare an appeal of the. Flood Insurance Rate Maps established for the City by the Federal Emergency _Management Agency,. A portion of the appeal involves filing an, appeal for those homes located in an area identified for shallow flooding. In order to accomplish this a field engineering survey must be conducted to determine and be able to certify the actual floor elevations of the homes. Recommendation: Authorize the retention of Hartge Engineering Co. to perform the necessary'' field engineering survey on a time and materials basis not to exceed $4,500.00. Analysis The City survey crew is currently very busy and needed to perform field construction surveys for current ongoing construction projects, and will not be available for several months. As a ;result, seven consulting engin- eering and survey companies were requested to submit proposals to perform the necessary field engineering, survey for the appeal of the Flood Insurance Rate Maps. The firms submitting proposals were: Firm Hourly Rate Not to Exceed: j Hartge Engineering Co. 4,500.00 Hall and Foreman $12,,000.U0 Arian and Willess $15,000.00 L. P. Leavitt $18,000.00 Emerald Engineering $19,900.00 Hunsalter and Associates $26,400.00 Don.`Greek and Associates $84,000.00 All the firx;ts are very capable of performing the required field engineerfnct services Irequired. The staff was concerned whether or not Hartge Engineer ing o.' understood the scope of the work, and whether they were able to K complete the project within the time scope. ait9 a!ia 1 Request for Council Action City Appeal of. the Flood Insurance RateMaps December 8, 1980 Page 2 Bill Hartge, principal of Hartge- Engineering, has indicated they are able and willing to perform the work requested even though they are far.' below other firms and the City`s estimate of $20,000.00. Funding: The Council authorized funding at their October 6, 1980"meeting from Miscellaneous Contingency account which has been transferred to the Development Services budget. PEC:GLT:jy maw A' TGE --'--° NG{NEER NG C7MRANY December 3 . '1980 Mr. Paul Cook Director of ,Public Works City of Huntington Beach Huntington Beach, Ca. 92648 Attn: Mr. George Tindall, City Engineer Subject: Proposal to Perform Meld Engineering Survey - Gentlemen: Please consider this our proposal to perform field engineering survey- ng per your Request for Proposal dated November 25, 1980. If the contract is approved by the City-CoL--iAl on December 15, 1980 we will complete the project by January 19, 1981. Personnel from our staff who mill be ,performing the work will be either H. E. Hartge, Al Joseph Hartge or Brad Tomas supplewented as necessary by other capable t personnel. `H.. E. Hartge will be the registered ;engineer in charge of 3 the project: The principals of Hartge Engineering li,,ie in Huntington .Beach and: are I knowledgeable. of the area and thoroughly understand the material the City needs to appeal the proposed Flood Hazard Boundary to the Federal Flood Insurance Agency. •Attached is a copy of our Standard Fee Schedule. Our not to exceed fixed maximum fee is $4500. Vary truly yours, f 1' : IDEPT,OF F'L BWC WORKS . Haxtge DECk. 190 hJ SaACK C.1,u1,. t CIYIi NoloE FU NG 6 PLANNING tI ANt] ,UnYEY1NG 1t 852 Fto ids. #r6nt,BbiYp 15.fi,Nutatington;Battch,ClaljfoMfj,026A r 4)842.3M, " x ARTGE NGINEERING OMRA'N Y EXHIBIT "C" STANDARD FEE SCHEDULE (T & M) Effective August 1, 1980 Compensation of kartge Engineering Company, for work performed on a time and material basis will be computed as follows: I. PERSONNEL SERVICE FEE HOURLY RATES ' Principal Engineer $55.00 Principal Surveyor . . . . . . . . 48.00 Civil Engineer-Manager . . . . . . . . . ... 42.00 Design-Engineer . . . . . . . . . . . . . ... . . . . . . . 38.00 Designer-Surveyor . . . . . . . . . . . . . . . . . 35.00` Design--Draftsperson . . . . . 32.00' Draftsperson . . . . . . . . . . . . . . . . 1 . 27.0.0 Survey Parties: 3 man party . . . . . . . 98.00 2 man party 77.00 Consultation in connection with litigation 100,.00- Clerical. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22.00 Fees for specialized consultation and services or operating special equipment will be provided upon request. Standard hourly rates or fees are for straight time only. Overtime rates shall be 1 1/2 times said rate and Sunday and Holiday:rates shall be 3 times said standard rate. ii. MISCELLANEOUS FEES Subcontracted Services - Cost plus 10% Transportation and pick-up and delivery services 40� per mile ($5 minimum) Transportation, living and incidental expenses when traveling - Cost plus 10%, .Long distance telephone calls and telegrams - Cost plus 10%. Commercial delivery services - Cost plus 10%. Printing other than Consultant's work prints shall be,paid directly-to outside blueprint company acceptable to Consultant Cost:: plus 10 Other cost and expenses incurred at Client's request Cost, plus 10 A late payment. Finance Charge will be computed at the periodic rate of 2.0 per month, which is an annual percentage of 24%, and will be :applied to any unpaid balance commencing 30 days after the date of the original invoice. Consu tart Client CIVIL ENGINEERING '• PLANNING. LAND 8L.IRVE'ING 18M2 Florida arrest,Suite-155,Hunih ton S ,oti.Caiitcrnfia,n2o48 (714)f142- 8E3 ICTION REQUESTFOR CITY COUNCIL Subml•ted by James 'W.'Palin Department Director,Development Services Date Prepared _September 26 , 19__,00 Backup Material Attached yes No; Subject FLOOD INSUWANCE RATE MAP APPEALS City Administrator's Comments Approve as Recommended �.r Statement of issue, Recommendation, Analy-is, Funding Source,Alternative Actions: Statement of Issue The its y ofFiunhington Beach has participated in the Emergency phase of the National Flood ' it insurance Program since' 1974.-A recent study by the U.S.Army Corps of Engineers has produced' a preiiminary Flood Insurance Rate Map (FIRM) which will be used to determine actuarial flood insurance rotes when the City enters the Regular Program in March, 1981. The FIRM indicates limits and depths of flooding throughout the City that ;could occur in the event of a 100-year flood,and assigns zone classifications for each distinctive risk area it the City.: Approximately 50 percent of the City is presently classified as a flood hazard area. Before the map becomes official for use in the Regular Program there is a 90-day appeal period during which the City and its residents corgi appeal any boundaries or depths on the map which ore deemed to be inaccurate. The City has been notified that this appeal period will commence on October 1,' 1980`and run through Januar;, 1, 19811. The ni.ost likely areas in the City for appeal are those areas designated on the mop as being subje, t to shallow flooding. Within such areas, as little as several inches in elevation can mean the difference between being required to purchase yearly insurance and being exempt. In most cases, the informcition needed for appeal can he obtained from the City's grading plans and tract files which provide detailed elevation data not considered by the Corps of Engineers in preparing the study. Because the potential savings to homeowners is great, staff feels that an active appeal' Of the shallower flooding areas is warranted. The preliminary FiRM indicates that approximately one-fourth (three square miles)of the identified flood hazard area will be subject to only one foot of flooding, while the remaining nine square miles will receive between two and nine feet of water ir. 1-he event of a 100-year flood. Depth of flooding is measured from the crown of the streets. Because many residential structures are constructed on pods graded well above the street, it is likely that a forge number of units in 'the one foot flood areas would, not actually be subject to damage in the event of a flood. rto ane s ' Page Two RCA-FLOOD INSURANCE RATE MAP AJPPEAL.S There are approximately 3,000 flood insurance policies currently in effect in the shallow flooding'. areas of the City. Approximately $260,000 is paid annually by those residents at the Emergency Program insurance rate of $8`3 per year. Many of those residents would probably not be required .to purchase the insurance if e;ppeals were filed on their property. It should also be noted that there are approximately 12,000 residential units cu rently existing in the same area. As the units are resold and new mortgages assumed, the number ofrequired policies will increase. Because yearly premiums are expected to at least double in the Regular Program, the amount paid by residents in the shallow flooding areas may eventually approach one million dollars annually. The Federal Emergency Management Agency (FEMA) which administers the Program, requires public`notification of the appeals period and encourages property owners in shallow flooding areas to file for determinations on whether their property is graded above the level of flooding. T he City may either limit its role in the process to assisting residents in filing individual appeals, or take the initiative to file its own appeals on larger areas, Recommendation- Direct staff to initiate an appeal of all shallow flood areas in the City (Alternative Two). A.nal sis Before it will consider any appeal of flood insurance boundaries, FEMA requires that it receive the following information: complete grading plans showing foundation pad or finished floor elevations, certification from an engineer that the project was constructed in substantial conformance with r . the grading plans, and official recorded plat maps for the tract. Either the City or the private property owner must asemole this information so that the City can forward it to'FEMA.. In the r past, the Department of Development Services has assisted individuals in compiling the necessary information for appeals. Because the City has the potential to successfully appealmany of its shallow'flooding areas, it is faced with two alternative methods for implementing the appeals. Alternatives x Alternative One In accordance with FEMA requirements, the City must issue a press release (individual informing residents of the opportunity to file appeals on individual Appeals) properties. Under this alternative, the City will,limit its role to assisting individuals in assembling the appeal data and forwarding it to FEMA. The property owner will bear all the costs for assembling the materials, and only those tracts for which individuals come forward will be appealed. Alternative Two This is the recommended alternative in which the City takes the initiative in (City implementing an in-house appeal of all tracts located within shallow flooding Appeals) areas for which grading plans are available. Because entire areas rather than individual properties will be appealed, the City will pay for all material and grading certificate costs. The appeals will be filed regardless of tether or not individual property owners corne<forward with similar requests for appeal. =z. y. 4. Page Three r RCA-FLOOD INSURANCE RATE MAP APPEALS Time Considerations Alternative One Will require approximately 20 person hours per week for Development (Individual Services to respond to individual questions about the appeals process, assist Appeals) in collection and:assembly of appeal data and forward the information to FEMA. Alternative Two Will probably only require 10 hours per week for one existing staff person (City and 20 hours per week for an additional intern for Development Services to Appeals) collect and forward the information, but may involve extensive staff time for the Department of Public Works. Preliminary investigation by staff has found that very few grading plans filed with the City are accompanied by certification from the original project engineer. Staff has identified 59 grading plans which will have to be certified by Public Works if the original project engineers cannot be located. Public Works estimates approximately 1,000'person hours (45days for two persons) will be required to conduct spot surveys of elevations to certify the plans. Public works may not be able to spare the manpower and may therefore have to hire outside help. Cost Considerations . I Alternative One The only cost involved will be for Development Services staff time in (individual assisting individuals. At 20 hours per week for three months, the total cost. , Appeals) will be approximately $2,160 for existing staff. Alternative Two 5taf f time for Public Works to certify the grading plans is estimated to cost (City 15,000. The cost will be$30,000 if a private firm must be contracted. k Appeals) Development Services staff time will cost $2,265. Supplying FEMA with S copies of grading plans will cost approximately $400 and with copies of plat maps'approximately$300 more. Total cost of implement alternative two is estimated at $17,965 if City staff certifies the grading p(ons and $32,965 if a private firm is hired. Organizational Considerations Alternative One Will allow very little organization. Staff will have to respond on a (Individual case-by-case basis and will have no control over which areas of the City are Appeals) appealed. It will probably be impossible to set up an accurate schedule of ;vents and some appeals will probably not be processed in time to be y considered by FEMA in the 90-day period. Alternative Two Will allow an orderly, systematic approach to the appeals process. Staff will (City know from the begInning which tracts are being appealed, will be able to set Y Appeals) up an accurate schedule of events, and should be able to process all appeals within the alioted 90-day period, Page Four RCA-FLOOD INSURANCE RATE MA"' APPEALS Short Term Results Alternative One May only result in successful appeals for property owners v4. saw the press (Individual release, responded correctly, and had property which could realistically be Appeals) expected to be appealed. Many areas in the City wh+Ich could have been successfully appealed may remain subject to flood insurance requirements, Alternative Two Maybe more successful in gerting a larger portion of the shallow flooding (City ` areas in the City exempted from flood insurance requirements. Because Appeals) staff knows which areas can most likely be successfully appealed'and which cannot, fruitless appeal procedures can be avoided and a greater number of potentially successful ones initiated. Long Term Results Alternative One Because this alternative may leave a larger portion;of the City within a (Individual flood hazard area,more property owners will be required to purchase yearly Appeals) flood insurance. It will also increase future administrative efforts for the City because property owners will continue to request appeal assistance from th.:City for tracts which could probably have been successfully appealed in the original 90-day period. r r Alternative Two Because this alternative may result in a larger portion of the City being, (City exempted from flood insurance requirements, it may save property owners Appeals) the most money. Additionally, because it will leave fewer tracts to be appealed in the future, it will save staff time in future administration of the Program. Additional Considerations The primary incentive for the City to initiate oppeals-in its shr,:IMs flooding areas will be to save ' property owners money on yearly flood insurance prerniums. The savings to property owners will probably be substantially Tess.if the City does not initiate its own appeals. One additional consideratien in selecting an alternative deals with the fact that the appeals may ultimately prove to have been unnecessary. 'Plans are currently being made by the cities of Huntington Beach,Fountain Valley, Westminster and Garden Grove to file a joint appeal of the basic assumptions of the flood insurance,study itself. If the appeal is successful,the shallow z flooding areas may be removed from the FIRM without appealing tract by tract. If the joint appeal is not successful, however, the tract appeals will be very important. Unfortunately, because of the 90 day time constraint, it wilt not be possible to wait and see if the joint<appecr is successful before implementing the tract appeals. 4 Prage'F�ve F�tf A=FLQOD INSURANCE RATE MAP APPEALS Fi,indin�Sourcce Fun s fod r Development Services staff time in both alternatives will corne out of the depart►nent _ budget. Funds for materials.dnd Public Works staff time, or outside assistance if needed, in alternative two will come out.of Miscellaneous Contingency Account number 101593. ` A'iternative Actions 7 the City wishes to remain in the National Flood Insurance Program, it has no choice but to endct one"of the above alternatives. The,min-muin federal requirement for this aspect of the Program is for the City to post notification of the beginning of the appeals period. If the City apsires " ther:alternative, the only remaining action would be to pull out of the Program. The x cons ces of that action are reviewed in the accompanying'report, "Flood Protection and the ati F{uod'insurance Program in Huntington Beach". JW (yS;de 3 3 9 A. <'W i rr .. .. �r "S �a 1q. IQ ae�ry P gyp UmaxRIVER w9it�2. f ® � � " MRIM., MNIA •• • ••• .r ¢ 'G a City of Hunfingtonea '}; ® P.Q. Holt ISO CALIFORNIA 92 OFFICE OF THE CITY CLERK i I January 19, 1981 Hartge Engineering & Construction Company 18652 Florida Street, #155 Huntington Beach, California 92648 Attn: H. E. Hartge, Presi;ient The City Council on 12/15/80 approved a►a agreement with your fi nv to perform field engineering services relative to the City's appeal of ;4 the flood insurance rate map, Enclosed is an executed copy of said agreement for your records. Alicia M. Wentworth City Clerk AtfiW:CB cd - Enclosures 't 4 REQLOBT FOR. CITY C OU ACTf0?4��-r Submitted by Paul E. Cook Departman: Public Works-1- 'T-Po'c Date Prepared December 8 , 19 80 Backup Material Attached yes ❑ No Subject City Appeal of the Flood Insurance Rate Maps City Administrator's Comments • Approve as recommended. Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions: l e. Statement of Issue: The City Council in October of this year authorized the staf to prepare an appeal of the Flood Insurance Rate Maps established for the City by the Federal Emergency Management Agency. A portion of the ;,,peal involves filing an appeal for those homes located in an area identified for shallow flooding. In order to accomplish this ,a field engineering survey must be conducted to determine and be able to certify the actual floor elevations of the homes. Recommendation: Authorize the retention of Hartge Engineering Co, to perform the, necessary field engineering survey on a time and materials basis not to exceed $4,500.00. Analysis The City crew is currently very busy and needed to perform field' construction surveys for current cngoi;,g construction projects, and will not be available for several months. As a result, seven consulting engin- eering 'and survey companies were requested to submit proposals to perform the necessary field engineering survey for the appeal of the Flood Insurance Rate Maps. The firms submitting proposals were: Firm Hourly Rate Not to Exceed Hartge Engineering Co. $ 4 ,500.00 Hall and- Foreman $12,000.00 Arian and Willess $15,000.00 L. P. Leavitt $181000„UO Emerald Engineering $19,900.00 Hunsaker and Associates $26,400.00 Don Greek and.Associates $34,000400 All the farms are very capable of performing the required, field engineer"ing services required. The staff was concerned whether or not Hartge Engineer- ing,, Co. understood the scope of the work, and whether they were able to , . complete the project w .thin the time scope. ff .fie FTG E OMRANY December 3, L980 Mr. Paul Cook Director. of�Public Works' City of HuAtington Beach. Huntington Beach,'•ta. 92648 Attn: Mr. George Tindall, City Engineer 3. Subject; proposal to Perform Field Engineering Survey ' _ s Gentlemen- Please consider this our proposal to perform ficid engineering survey- ' in per your Request for Proposal d,a-ted November 25, 1.980. If the contract. is approved by the City Council on December 1:5, 1930 %e will cc*mnl,ete the project by January 19,- 1981. Porsonnel from our staff xrno will be performing the work will be either 11. E. Hlrtge" Joseph Ciarte or Brad Thomas supplemented as nov.ess,ary by other caparbl e 11ersonrie1* H. E. 'tiartge -will be the registered i ngi.neer in charge of the project. The pra:ncipnLs o£ r artge 'Engineering live in Huntington teach and ,sre ntimartely knowledgeable of the area and thoroughly understand the material the City needs to appeal the proposed FloodHazard Boundary to the Federal Flood Tnsurance Agency. ; Attached is a, copy of our Standard Fee Schedule. 0ur not to exceed f;txed maximtim tee is .$45(10. zi -m Very truly yours, 'E VVE D3$ DECRT.OF ou~�t.ac WC)Rx DEC 4 198D I-MIMNOTON MMACK CAUL-, CIVIL ENGINEERING •.PrAWNG • LAND SUftVFYING f113$52,P3bnda Stroel Snits l5a Np Ungton Beach.Caf�tcrrna.925A8 (714)8423883 f Aft y. REQUEM FOR CITY COLJ`CIL TIO Sob(- -d by James W. Patin Department Director, Develop Services 40to Preliared September 26, 19 80 Backup Material Attached Yee No Subiect FLOOD INSURANCE RATE MAP APPEALS City Administrator's Comments Approve as Recommended Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions.' Statement of Issue The City of.Huntington Beach has participated in the Emergency phase of the National Flood " insurance Procgrarfr since 1974. A recent study by the U.S.Army Corps of Engineers has produced a preliminary Flood Insurance Rate Mop (FIRM) wHch will be used to determine actuarial flood uronce rates when the.City enters the Regular Progm-n in March, 1981. `i'l-re Fll- M indicates limits and depths of flooding throughout the City that would occur in the event of a 100-year flood, and assigns zone classifications for each distinctive risk area in the City. Approximately 50 percent of the City is presently classified as a flood hazard area. Before the map beconfes official for rise in the Regular Program there is a 90-day appeal period during which the City and its residents con appool any boundaries or depths on the mop which me deerned to be incc:curate. I he City}1as boon notified that this apueal period will commence on October 1, 1`980 and run through January 1, 1981. dire most likely orow; in the City f or appeal ore those areas dosicinated on the incip ms being subjr-t to shollow floodiiici.. Within shah (ireas, (is little cis several maims in elevation con truant the difforenct, betw6on being toquired it) purchase yearly insurance and being exempt. In niosi noses, the informaiion needed for appeal can he obtained from the Ci,ty's grading {Mans aild tract tiles wt.ich provide detailor{eievation dala� not consiciercd by the Corps of Frigineers in preparing tho Judy. Decouso the polentirii sbvings to homeowners is great, staff feels that an active appeal of tlx: 11Killower flooding areas is wot anted. The prelitninciry I`II'iM indicates Ilxit cihhroxintolely one-fourth(throe, squor-e miles) of the itf,�nlifled flood hayortl nrvo wirf br'sulajeCt to only one foot of flooding, while the remaining nine s,,luriry ittiles'wilf rvt;-c"ivL,bowc,on two rirtd nine feet of water in the event of o 100-year flood. (opth .).1 flooding is rt x'osurod ftorrl the crown of the streets. Because many residentidl structures cu'=r t-onstruc,I(Id on penis gradod we'll-ohovc tho sheet, it is likely tltat a large number of units in lbe orle foot flood areos would not actually be, subject to damage in the event of a flood. 71 Pin--I p ASK Foge Three RtvA Ft_OOU llgSUkAI1ICE RATE MAP APPEALS `me ons1,der ation Alte-motive One Will require ooproximately 20 person hours per week for Development (individual Services,to respond to individual questions about the appeals process, assist Appeals) in collection and assembly of appeal data and forward the information to FEMA. Alternative Two Will probably c;ly require 10 hours per week for one existing stoff person s. (C1ty and 20 hours per week for on additional intern for Development'Services to Appeals) collect and forward the information, but may involve extensive staff time... s ` for the Department of Public Works.-Preliminary investigation by staff has found that very few grading plans filed with the City are accompanied by certification from the original project engineer. Staff has identified59 grading plans which will have to be certified by Public Works if the original project engineers cannot be located.: Public Works estimates approximately 1,000 person hours (45 days for. two persons) will be required to,conduct'spot surveys of elevations to certify the plans. Public works may not,be able to spare the manpower and may therefore have to hire outside help. Cost Considerations Alternative.One The only cost involved will be for Development Services staff time in �- (Individual assisting individuals. At 20 Fours per'week for three months, the total cost Appeals) will be approximately`22,160 for existing staff. Alternative'Two Staff time for Public Works to certify the grading plans is estimated to cost (City;. $15,'M0. The cost will be $300000 if a privuie firm musr'be contracted: Appeals) Development Services staff time will cost $2,265. Supplying FEMA with copies of grading plans will cost approximately $400 and with copies of plot maps approximately$30Q more. Total cost of implementing alternative two is estimated at $;>17,965 if City staff certifies the grading plans and $32965 if a'private firm is hired. Orcjar izational Considerations . Alternative One 'dJi(l allow very iftle organization. Staff w;ll have to respond on a (16dividual case-by-case basis and will have no control over which areas of the City ofe Appeals} appealed. It will probably be impossible f(, set up an accurate schedule of events and some appeals will 'probably not bte processed in time;to be considered>by FiMA in the 90rday period. Alternative Two Wilt aIIow'on orderly, systematic approach to the appeals process. StofF will (City know from the beginning which iracts are being oppeoled, wilt t,:� able to set Al?p cols) tip tin occi.rato schcdolr, of events, and should be able to process all appeals within tho olloted 90-duy period. 777 y (� 1 NMI a illgl REQ T FOR CITY COUN06 ACTIONID Submitted by Paul E. Cooky!-r— Department Public Works°~/- '�vet s Date Prepared. December 8 , 1980 Backup Material Attached �yX yes � No Subject City Appeal of the Flood Insurance Rate- Maps City Administrator's Comments Approve as ;recoiiimended, Statement of issue,Recommendation,Analysis,Funding Source,Alternative Actions: Statement of Issue: The City Council in October of this year authorized the staff to prepare an appeal of the Flood Insurance Rate Maps established for the Cityby the Federal Emergency Management Agency. A portion of the appeal involves filing an appeal for those homes located in an area identified for shallow flooding. In order to accomplish this a field engineering survey must be conducted to determine and be able to certify the actual floor elevations of: the homes. Recommendation: Authorize the retention of Hartge Engineering Co. to perform the necessary field engineering survey on a time and materials basis not to exceed $4500:00. Anal, sir: The C ti y survey crew is currently very busy and needed to perform field constructior surveys for current ongoing construction projects, and will not be available for several months As a result, seven consulting engin- eering and survey companies were requested to submit proposals to perform the necessary field engineering survey for the appeal of the Flood Insurance_ ` Rate Maps. The firms submitting proposals Caere: Firm Hourly Rate Not to Exceed:_ Ilartge Engineering Co. $ 4,500.00 Hall :and Foreman $12,000.00 - Arian and Willess $15,000.00 L. P. Leavitt $18,000.00 Emerald Engineering" $19,900.00 Hunsaker 'and Associates $26,400.00 Don Greek"and Associates $34j000.00 All the firms are very capable of performing the required field engineering services required-. The staff was concerned whether or not Hartge 'Engineer-y� inch Co. `:andgzstood the ;scope of the Mork, and Whether they were able to ctatnpl6te Ehe :project within the time scope:. FECl ]�79 Reques} for ,Council Action City Appeal of 'thE Flood Insurance Rate Maps' December 8, 1980 Page '2 r i11 Hatge, principal of Hartge Engineering, has indicated they are able and willing to 'psrforrt the work requested even though 'they>are f'ar below other firms and the Ci:ty's estimate of $20000.00. FundinkT The Council authorised funding at their October 6, 1980 meeting from Miscellaneous Contingency account which has been transferred to the Developmen Services- budget.. PFC:GLT:jX r, Aftk lig t�� NGINEERINC OMPANY December 3, 1980 Air. Paul Cook Director of- Public t4orks City ,of Huntington Beach 'Hunting.ton 'Beach,,`Ca. 92648 Attn: Mr.. George Tindall, City Engineer Subject: Propos-al to Perform Field Engineering Survey Gentlemen: Please consider this our proposal to perform field engineering survey ino per, your Request for Proposal dated November . St 1980. If the contract is approved by the City Council on December 15, 1930 we will complete the project by January 19, 1981. Personnel from our staff who will be, performing the work will lie either tl. E. llartge, Joseph Hortge or, Brad Thomas supplemented as necessary by 'other c;,Fable' 5 personnel. It. E. Hartge will:be the registered engineer in charge of the project; The principals of Iiartge Engineering live- in IlunLington Belch and are. 4 Intimately knowledgeable of the area and thoroughly understand the material the City needs to appeal the proposed Flood Hazard Bourldary to the Federal Flood Tasurance Agency. Attached is a copy of our Standard Fee Schedule; Our not to exceed [ixe;l maximum .fee is �4:i00. Very truly yours,1 :![.►r ter DEFrr.OF PUBLIC Wori►CS DEG 4 1980 Hu"' NCaTCN er-AtH CALIM CIVIL tNG( NEERING 3 PLANNlN` LAND SU*EYING . 10$52Florida Street,Butte 155.Hur<tln&4 Beach.Gat drma,'925a8 ;(7141942-388'- ARTGE NG{NEER{f�.IC� C7.i RANY EXHIBIT STANDARD FEE SCHEDULE (T &' M) Effective August 1, 1980 Compensatioii of Hartge Engineering Company, for work performed on a time and material basis will be computed as fellows;: I PERSONNEL SERVICE FEE HOURLY RATES Principal .Engineer . . $55.00 Principal Surveyor . . . . 48.00. . . . . ... . . . . . . . Civil Engineer-Manager . . ., . . I . . .. . . . . I . 42.00 Design-Engineer . . . . 38.00 Designer'-Surveyor . . . 35.00 Design-Draftsperson 32.00. Draftsperson • 27. 00 Survey Parties: �3�manparty. . . 98.00' 2 man party 77.00 Consultation in connection with.litigation 100.00. Clerical. 22.00, Fees for. specialized consultation and services or operating special equipment will be provided upon request. x Standard hourly rates or fees are for straight time only. Overtime rates shall be 1 1/2 times said rate and ,Sunday andL Holiday rates shall be 3 times said standard rate. IT. MISCELLANEOUS FEES Subcontracted Services Cost plus 10%. Transportation and pick-up and delivery services 40( per mile x=. ($5 minimum) Transportation, living and incidental expenses when traveling Cost plus 103. any distance -celepnone calls and telegrams - Cast plus 10%. CommercialL delivery services - Cost plus 10%. PrintingL ocher than Consultant's wort prints shall be paid directly to outside blueprint company acceptable to Consultant, - Cost Plus 10% Other cast and expenses incurrod'at- Client's request:; - Cost plus 14% A' ha to paymeizt Finance Charge will be.computed at the periodic rate ,of 2.0* . er month, which is an annual percentage of `2��, and will . be ':applied to any :unpaid balance commencingg 30 days after the date the original 3,nvoioe: `t x �43 CTsnsu ta` w`_..' E-1 ent' CIVIL ENOINMIlING" PLANNING LAND SURVEYI.VC 1A652 totrda S9Yeet.Suite 155.l=lunttngfpl 8earh.daf�fornix,� �$ `t71_4)s42.38$3 REC�UE, EOM C1TY CO, NCIL TION 5ubrnr�fed by ` James W. Palin Department Director, Development Services to Prepared Seftember 2{ 19 80 Backup Material Attached Y®s No Subj©ct FLOOD INSURANCE RATE MAP APPEALS City Administrator's Comments Approve as Recommended Statement of Issue, Recommendation, Analysis, Funding Source,Alternative Actions: Staienent of issue The City of.Huntington_Beach has participuted in the Emergency phase of the National Flood Insurance Prograrrr since 1974.. A recent study by the U.S.Army Corps of Engineers hos produced a preliminary Flood insurance mate Map (FIRM) which will be used to determine actuarial flood urance rates when the City enters the Regular Program in March, 1981. 1-he FIRM indicates limits and depths of flooding throughout the City that would occur in the event of a 100-y.:-r flood, and assigns zone classifirnf?rns for each distinctive risk area in the City, Approximately SO percent of the City is presently classified us a flood hazard area. Before the niap becomes official far use in the Regular Program there is o 90-day appeal period during -which the laity and its residents can appl-al any boundaries or depths on the roap which lire deemed r to be inaccurate. 'ihe City has been notified that this appeal period will commence on October I, 1980 and run through January 1, 1981. 1hr 610,0 Ii►tt.Iy urvo,s in rite (:fly for uppeol (ire lhos4,oreas dosignaled on Hie reap cis being sul)jvol to shallow'fltaodinct. Within such areas, cis little os several inchos in elevation can n10011 the differ•enc o betv'ecn bvinil r.�cluired to purchase yearly insurance and being exempt. in most cases,'l he information needed for..uppeal can be obtained from the City's grading plans and tract files which.provide'de;aileil c,i(-vcrlion daia not considered by the Corps of rIgineers in preparing f he study. [3c:cnuse the 1) ,1�tiCrl savings to homeowners is greet, staff feels that an active appeal of thA, 511.101lower flooding areas is warranted. I lm l�relirt,inr�rY I`IRM intlic-'trfcxt llxit capproximataly one-fourth (three square miles) of flic_ identified floral hoz'vrd oroo wIII ire subject to only one foot"of flooding, while flie remaining nitre �,gorjrn Milos will i-M- 'vo botwvon two and nine feet of wafer in the event of a 100-year flood. I)apth,nf. flooding Is ntt�osvred ftooi the crown of the streets. Because m ny residential' structures gyre consfrtrcIod on pods(lradod woll obove tho street, it is likely fh'ot a lorge number of units in the ()no foot f load areas would not actually be subject to dornoge ir-i the event of a flood; � 6 vha Page Two RCA-FLOOD INSURANCE RATE MAP APPEALS There are approximately 3,000 flood insurance policies currently in effect in the shallow flooding areas of the City. ;Approximately$260,000 is paid annually by those residents at the Emerge`^y Program insurance rate of$88 per year. Many of those residents would probably not be requirt-A to purchase the insurance if appeals were fined on their property. It should also be noted that where are approximately, 12,000 residential units currently existing in the some area. As the units are resold and new mortgages assumed, the number of required policies will increase. Because yearly premiums are expected to,at least double in the Regular Program,the amount paid by, residents in the shallow flooding areas may eventually approach one million dollars annually. The Federal Emergency Management Agency (FEMA) which administers the Program, requires public notification of the appeals period and encourages property owners in shallow flooding areas to file for determinations on whcslher their property is graded above the level of flooding. The City may either limit its role in the process to assisting residents in filing individual appeals, or A ake the initiative to file its own appeals on larger areas: Recommendation Direct staff to initiate an appeal of ail shallow flood areas in the City (Alternafive Two'). Analysts Before it will consider any appeal of flood insurance boundaries, FEMA requires that it receive.-the following information: complete grading plans showing foundation pad or finished floor elevations, certification from an engineer that the project was constructed in substantial conformance with the grading plans,,and official recorded plat maps for the tract. Either the City or the private property owner must asernble this information so that the City can forward it to FEMA. In the past, the Department of Development Services has assisted individuals in compiling the necessary information for appeals. Because the City has the.potential to successfully appeal many of its shallow flooding areas, it<is faced with two alternative methods for implementing the appeals. Alternatives AIternotive One In accordance with FEMA requirements, the City must issue a press release (individual informing residents of the opportunity to file appeals on individual Appeals) properties. Under this alternative, the City will limit its role to assisting individuals in assembling the appeal data and forwarding it to FEMA. The property owner will bear all the costs for assembling the materials, and only those tracts for which individuals come forward will be appealed. r Alternative Two This is the recommended alternative in which the City takes the initiative in (City implementing an in-house appeal of all tracts located within shallow flooding Appeals) areas for which grading plans are available. Because entire areas rather than individual properties will be appealed, the City will pay for all material and ctrading certificate costs. The appeals will be filed regardless of whether or not individual property owners come forward with similar requests for appeal. 3 R. r � r /gage Three RCA-FLOOD`iNSURAhICE RATE MAP APPEALS Time Considerations Alternative One Will require approximately 20 person hours,per week for Development (individual Services to respond to individual questions about the appeals process, assist Appeals) in collection and assembly of appeal dato and forward the infcrmotion to FEMA. Alternative Two Will probably only require 10 hours per week for one existing staff person (City and 20 hours per week for an additional intern for Development Services to Appeal/) collect and forward the information, but may involve extensive staff time for the Department of Public Works. Preliminary investigation by staff has found that'very few grading plans filed with the City are accompanied by certification from the original project engineer. Staff has identified 59 grading plans which will have to be certified by Public Works if the original project engineers cannot be located. Public Works estimates approximately 1,000 person hours (45 days for two persons) wiII be required to conduct spot surveys of elevations to certify the plans. Public works may not be able to spare the'monpower and may therefore have to hire outside help. Cost Considerations' Alternative OneThe only cost involved will be for Development Service,staff time in r (Individual assisting individuals. At 20 hours per week for three months, the total cost Appeals) will be approximately $2,160 for existing staff. *Alternative Two Staff time for Public Works to certify the grading plans is estimated to cost (City $15,000. The cost will be $30,000 if a private firm must be contracted. Appeals) Development Services staff time will cost $2,265. Supplying FEMA with copies of grading plans will cost approximately $400 and with copies of plot maps approximately $300 more. Total cost of implementing alternative two is estimated at $17,965 if City staff,certifies the grading plans and$32,965 if a private firm is hired. Ortlanizational Considerations Alternative One Will allow very little organization. Staff will have to respond on a (individual case-by-case basis and will have no control over which areas of the City are Appeals) appealed. It will probably be impossible to set up an accurate schedule of events and some appeals will probably noir be processed in time to be considered by FEMA in the 90-day period. Alternative Two Will allovt tin orderly,systematic approach to tile. oppeals process. Staff will (city know;from the beginning which tracts are being appealed, will be able to set Appeals.) up on accurate st1ivdule of events, and should be able to process all appeals within the: olloted 90-day period/ 1 '°.• t 'r a Ask `� 06ge Four ''ftCA=E LUR 1t� tJfZAt°ICL RATE MAP APPEALS Short Terrn Results � Alternative One May only result in successful appeals for property owners who saw the press (individual release-, responded correctly, and had property which could realistically;be Appeals) expected to be appealed. Many areas in the City which could ;ave been successfulty appealed may remain subject to flood insurance requirements. Alternative Iwo May be more successful in getting a larger portion of the shallow flooding (City 'areas in the City exempted from flood insurance requirements, Because Appeals) staff knows which areas can most likely be successfully appealed and which cannot, fruitless appeal procedures can be avoided and a greater number of potent ially`.successful ones initiated. Long Term Results Atter'native One Because this alternative may leave a Larger portion of the City within a (individlual flood hazard area, more property owners will be required to purchase yearly Appeals) flood insurance. It will also increase future administrative efforts for the City because property owners will continue to request appeal assistance from the City for tracts which could probably have been. uccessfully appealed in the original 90-day period. . _ Alternative Two Because this alternative may result in a larger portion of the City being (City exempted'frorn flood insurance requirements, it may save property owners Appeals) the most money. Additionally, because it will leave fewer tracts to be appealed in the future, it will save staff time in future administration of the , Program. Additional Considerations The primary' ncent ve for the City to iwtHiate oppeats in its shallow flooding areas will be to save property owners money on yearly flood insurance premiums. The savings to property owners will probably be substantially less if the City does not initiate its own appeals. One additional consideration in selecting an=alternative deals with the fact that the appeals may 'ultimately prove to have been unnecessary. Plans are currently being made by the cities of Huntington Beach, fountain Valley, Westminster and Garden Grove,to file a joint a,-)P al of ifie basic assumptions of the flood insurance study itseif. If the appeal'is successful, the shallow Flooding areas may be removed from the FiRtv1 without appealing tract by tract. If the_join oppeat is not.successful, however, the tract appeals will be very imporlonl. Unfortunately, because of the 90 day tune constraint, it will not be possible to wait and see if the joint appeal is successful before implementing the tract appeals. y A IRW low } J , , rj i },. ♦ X ; `•}•}•'�'<7rii:.'S�.:},:.}�.>y'?ems) � t } ? w ' Pew a�£�y;a v�?i4, yo�• •Qs o?r' 'e one foot shallow flooding area '4 { „ awo to nine foot flooding area f_ Y i I, ", $ PIZx',LltdlNARY FLOOD HAZARD BOUNDARIES � huntington beach planning division # '» `� ` Page F'ive F2C7%-FLOOD INSU,RA�'ICE RATS Nutt'APPEALS ndin( Source Funs far Development Services staff fime in both alternatives will come out of the department budget, Funds for materials and Public Works staff time, or outside assistance if needed, in alternative two will come out of Miscellaneous Contingency Account number lGf593. Alternative Actions the City,wishes to remain in the National Flood Insurance Program, it has no choice but to enact one of the above alternatives. The minimum federal requirement for this aspect of the Program is for the City to post notification of the beginning of the appeals period. If the Oty desires . ther,alternative, the only remaining action would be to pull out of the Program. The copse 0 7ces L6f that action are ,reviewed in the accompanying report, "Flood Protection and the oti 4h Flood Insurance Prograi-0 in Huntington Beach". 34'� iS:de a ;a AJUL Q t� r � v ; p Y✓