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Home My WebLink AboutHUNTINGTON BEACH CONFERENCE AND VISITORS BUREAU - Public Relations Services - FY 1997/98 9/15/97 - (Exp Date 9/30/98) - 1997-09-15• G 4... Qev - n Council/Agency Meeting Held: a I is 1 9-1 -Deferred/Continued to: B3 Approved � ❑nCond Council Meeting. Date ❑ Denied September 15, 1997 000.10 A�..j Cit Clerk's Signature r c.n Department ID Number: ED 97 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrat PREPARED BY: DAVID C. BIGGS, Director of Economic Development cu -G t7rn m z �Q SUBJECT: Approval of Grant Agreement Between the City of Huntington Beach and the Huntington Beach Conference & Visitors Bureau, Inc., (HBCVB) for Fiscal Year 1997/98 Statement of Issue, Funding Source, Recommended Action, Alternative Action(s),Analysis, Environmental Status, Attachment Statement of Issue: The Huntington Beach Conference & Visitors Bureau submitted its annual request for funds for the 1997/1998 fiscal year in the amount of $190,000. This is the same grant previously authorized by the City in prior fiscal years. Again, staff is recommending approval of the attached twelve-month agreement for $190,000 for fiscal year 1997/1998. Funding Source: Funding for Agreement is included in the approved fiscal year 1997/1998 budget. Recommended Action: Motion to: Approve and authorize execution by the Mayor and City Clerk of the Grant Agreement between the City of Huntington Beach and the Huntington Beach Conference and Visitors Bureau, Inc. (HBCVB) for a twelve-month Agreement for a total of $190,000. Alternative Action(s): Do not approve the Agreement. Analysis: The Huntington Beach Conference and Visitors Bureau was formed in November 1989 to represent the community in the solicitation of leisure travelers, tour groups, and conferences. The Bureau has developed a Huntington Beach Visitor's Guide, a Meeting Planners' Kit, and a four-color rack brochure in five languages. *QUEST FOR COUNCIL ACTIN MEETING DATE: September 15, 1997 DEPARTMENT ID NUMBER: ED 97-37 The Bureau is also the place where visitors obtain information about what to see and do in Huntington Beach and the surrounding area. The Bureau reports that the City's Transient Occupancy Tax revenues increased 10.5% last year and they project a similar increase for this fiscal, year; proof that tourism and hospitality are thriving in Huntington Beach. The focus for the 1997/98 fiscal year will be marketing the Eco-tourism opportunities in the City and to continue world-wide marketing for visitors. Environmental Status: Not applicable. Attachment(s): 1 I Grant Agreement between the City of Huntington Beach and the HBCVB for Fiscal Year 1997/98. 2 1 HBCVB Twelve Month Budget for Fiscal Year 1997/98. 3 1 Letter from HBCVB dated August 6, 1997. RCA Author: JCL, x5186 RCA9737.DOC -2- 09/03/97 2:42 PM Grant Agreement between City of Huntington Beach and the HBCVB for Fiscal Year 1997-1998 • GRANT AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND THE HUNTINGTON BEACH CONFERENCE AND VISITORS BUREAU FOR PUBLIC RELATIONS SERVICES ;THIS AGREEMENT is made and entered into.this 15th day of September 1997, by and between the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY," and the HUNTINGTON BEACH CONFERENCE AND VISITORS BUREAU, a California non-profit corporation, hereinafter referred to as "GRANTEE." WHEREAS, CITY desires to grant funds to GRANTEE to perform promotional services, and provide a conference and visitors bureau in the City of Huntington Beach; and GRANTEE has agreed to accept such funds and to perform such services; NOW, THEREFORE, it is. agreed by CITY and GRANTEE as follows: 1. GRANT OF FUNDS CITY hereby grants to GRANTEE the sum of One Hundred Ninety Thousand Dollars ($190,000). 2. PUBLIC PURPOSES LIMITATION/DURATION OF AGREEMENT All funds granted herein shall be used only for the promotion of the City of Huntington Beach, to attract visitors and convention business, to provide information to persons interested in doing business in the community, and to operate a conference and visitors bureau to benefit the CITY. These services of the GRANTEE are to commence as soon as practicable after the execution of this Agreement and all tasks shall be completed no later that September 30, 1998. 7/k/visit96/8/19/97 . n U • 3. RECORDS GRANTEE shall maintain separate accounting records for all funds received from CITY under this Agreement. GRANTEE further agrees that all of its records, including those I ertaining to funds received .from CITY and all other funds received by GRANTEE, must be maintained in. accordance with standard accounting procedures and principles. GRANTEE further agrees that within sixty (60)- days after termination of this Agreement, GRANTEE shall submit to CITY, a final financial statement detailing all expenditures made and all income received during the effective period of this Agreement. All accounting records and evidence pertaining to all costs of GRANTEE shall be kept available at GRANTEE's office, or place of business fora period of not less than three (3) years after funds are granted to GRANTEE. GRANTEE shall make all of its records available to<CITY during regular business hours for the purpose of auditing and shall furnish clerical assistance.for this purpose to CITY's auditor as required. GRANTEE shall furnish copies of all records to CITY on request. GRANTEE agrees to implement all recommendations made by CITY's auditor, if any. In the event GRANTEE does not make its books and financial records available within the City of Huntington Beach, GRANTEE agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any. audit at the location where said records and books of account are maintained. 4. WORKERS COMPENSATION INSURANCE Pursuant to California Labor Code section 1861, GRANTEE acknowledges awareness of section 3700 et seq. of said Code, which requires every employer to be insured against liability for workers compensation; GRANTEE covenants that it will comply with such provisions prior to commencing ;performance of the work hereunder.- 2 7l MM96/8/19/97 • 0 GRANTEE shall maintain workers compensation insurance in an amount of not less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee, Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit. GRANTEE shall require all subcontractors to provide such workers compensation insurance for all of the subcontractors' employees. GRANTEE shall furnish to CITY a certificate of waiver of subrogation under the terms of the workers compensation insurance and GRANTEE shall similarly require all subcontractors to waive subrogation. 5. GENERAL LIABILITY INSURANCE In addition to the workers compensation insurance and GRANTEE's covenant to indemnify CITY, GRANTEE shall obtain and furnish to CITY, a policy of general public liability insurance, including motor vehicle coverage covering the PROJECT. Said policy shall indemnify GRANTEE, its officers, agents and employees, while acting within the scope of their duties, against any and all claims of arising out of or in connection with the PROJECT, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than $1,000,000. Said policy shall name CITY, its officers, and employees as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage and that GRANTEE's insurance shall be primary. Under no circumstances shall said abovementioned insurance contain a self -insured retention, or a "deductible" or any other similar form of limitation on the required coverage. 3 7/k/visit96/8/20/97 6. PROFESSIONAL LIABILITY INSURANCE. GRANTEE shall furnish a professional liability insurance policy covering the work performed by it hereunder. Said policy shall provide coverage for GRANTEE's professional liabilityin an amount not less than $1,000,000 per occurrence and in the aggregate. A claims made policy shall be acceptable if the policy further provides that: 1. The policy retroactive date coincides with or precedes the professional services GRANTEE's start of work (including subsequent policies purchased as renewals or replacements). 2. GRANTEE will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. 3. If insurance is terminated for any reason, GRANTEE agrees to purchase an extended reporting provision of at least two (2) years. to report claims arising from work performed in connection with this Agreement. 4. The reporting of circumstances or incidents that might give rise to future claims. Under no circumstances shall this insurance contain a self -insured retention, or a "deductible" or any other similar form of limitation on the required coverage. 7. CERTIFICATES OF INSURANCE Prior to commencing performance of the work hereunder, GRANTEE shall furnish to City certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; said certificates shall: a. provide the name and policy number of each carrier and policy; b. shall state that the policy is currently in force; and 4 7/k/visit96/8/20/97 C. shall promise that such policies shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty days prior written notice; however, ten days prior written notice in the event of cancellation for nonpayment of premium GRANTEE shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by City. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of City by GRANTEE under the Agreement. City or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. GRANTEE shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. 8. INDEPENDENT GRANTEE GRANTEE is, and shall be, acting at all times in the performance of the services of this Agreement as -an independent contractor. GRANTEE shall secure at its expense, and be responsible for any and all payment of taxes, social security, state disability. insurance compensation, unemployment compensation and other payroll deductions for its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder. 9. - CITY EMPLOYEES AND OFFICIALS GRANTEE shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Govemment Code. 5 7/kMM96/8/19/97 10. INDEMNIFICATION -AND HOLD HARMLESS GRANTEE shall protect, defend,. indemnify and hold harmless City, its officers, officials, employees and agents from and against any and all liability, loss, damage, expenses, costs (including without limitation costs and fees of litigation of every nature) arising out of or in connection performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the City. 11. NON-DISCRIMINATION In the performance of this Agreement GRANTEE shall not discriminate against,any employee or applicant.for employment on the basis of race, sex, color, religion, ancestry, national origin, age or as an otherwise qualified handicapped individual. This prohibition shall pertain to employment, upgrading, demotion or transfer, recruitment advertising; layoff or termination; rates of pay and other forms of compensation; selection for training, including apprenticeship; and any other action or inaction pertaining to employment matters, and shall also apply to proscribe_ discrimination in any program or activity funded in whole or in part with funds made available under this Agreement. 12. ASSIGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by GRANTEE to any other person or entity without the consent of CITY. 13. COPYRIGHT/PATENTS CITY shall own all rights to any patent or copyright on any work, time or material produced as a result of this Agreement. 6 7/k/visit96/8/19/97 14. IMMIGRATION GRANTEE shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply -with the provision of the United•=States Code regarding employment verification. 15. _LEGAL SERVICES SUBCONTRACTING PROHIBITED GRANTEE and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that'such legal services are expressly outside the scope of services contemplated hereunder. GRANTEE understands that pursuant to Huntington Beach City Charter §309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal service expenses incurred by GRANTEE. 16. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this agreement or to secure the performance hereof, each party shall bear its own attorney's fees. REST OF PAGE NOT USED 7 7/k/visit96/8/19/97 17. ENTIRETY The foregoing sets forth the entire Agreement between the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. HUNTINGTON BEACH CONFERENCE AND VISITORS BUREAU, a California corporation: By: s r ,r �„ ,. p int e ITS: (circle one)(Chairman President/Vice President J /au o print name ITS: (circle one)..Secretary/Chief Financial Officer/Asst`Secretary - reasurer REVIEWED APPROVED: ity Administrator CITY OF HUNTINGTON BEACH, A municipal corporation of the State of California ATTEST: City Clerk APPROVED AS TO FORM: c ity Attorney 40f IN�S � I TED AND APPROVED: C 7 M� Director of EconomicDevelopment -11 7ikNisit96r8n sisr HBCVB Twelve Month Budget for Fiscal Year 1997-1998 . ....................... ATTACHMENT #2.......... s • HUNTINGTON BEACH CONFERENCE AND VISITORS BUREAU BUDGET FISCAL YEAR October 1, 1997 to September 30, 1998 Accounting/Audit Auto Exhibit/Seminar/Registration Fees Familiarization Fixtures/Furniture/Computer Health Insurance Liability Insurance Maintenance/Lease equipment Mangers Expenses Office Supplies Payroll Taxes Pension Postage Printing/Photo/Promo Rent Salaries Subscription/Dues Telephone Travel Expenses TOTAL: $ 1,500.00 2,400.00 3,000.00 3,000.00 2,000.00 6,200.00 3,150.00 1,500.00 3,000.00 2,500.00 9,000.00 4,000.00 6,250.00 7,500.00 19,000.00 104,000.00 3,500.00 5,500.00 3,000.00 $190,000.00 Letter from HBCVB Dated August 6,1997 HUHHH010H Beach Southern California's Coastal Playground David Biggs Economic Development Director City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Dear David, RECEIVED A. q 8 1997 DEPARTMENT OF ECONOMIC DEVELOPMENT August 6, 1997 The Huntington Beach Conference and Visitors Bureau would like to request $190,000 for fiscal year 1997/98 to be used by the Bureau for marketing, operation, publicizing, and promoting the City of Huntington Beach as a destination city for all travelers. The $190,000 request is the same amount we received the last two years. We are not asking to be increased. Thank you for your understanding of the visitor industry and for the City's continued support to recognize the Bureau as an economic generator. Tracking the Transient Occupancy Tax over the past six years shows significant increases each year. Last year we exceeded the previous year's amount by 10.5% and we will see that percentage increase this fiscal year. The Hospitality Industry in Orange County is alive and well. Have you noticed the positive publicity we are seeing locally from the Times and Register? I do believe our efforts are finally paying off. Sincerely, L q Diane Baker President 101 Main Street, Suite 2A, Huntington Beach, California 92648. 714 - 969 - 3492 • FAX 714 - 969 - 5592. 1- 800 - SAY - OCEAN 7 09:18 FROM HUNTINGTON BEACH CUB TO moo• 3755087 P.02 CHUBS GRIP OF INSURANCE COMPANIESOECLARATIONS ASSOCIATION LIABILITY 15 MOUWANN VIEW ROAD, WARREN, NEW JERSEY INSURANCE c+{utoe Policy Number 8137-40-240 CWD PEDERAL INSURANCE COMPANY cry e vet tnaa,paatad tmdet two lsvro of tn0tata 0,4�cttm191 a stock Inssran" oorftWj. hovel" owed the Cwnpsny THi3 is A CLAIMS MADE POLICY. Except as otherwise provided herein, this policy covers only Wrongful Acts reported to the Company during the Policy Period. Please read carefully. Item 1. Association. HUNTINGTON BEACH CONF$RENCE & VISITORS Item 2. Address: 101 HAIN STREET STE 2A HUNTINGTON BEACH, CALIFORNIA 92648 Item 3. Limits of Liability (A) Each Lass $ 1,000,000 (8) Each Policy Year $ 1,000,000 Rem 4. Deductible Amount: $ 500 Item S. Policy Period: From JANUARY 11, 1997 TO JANUARY 11, 1998 Item 6. Extended Reporting Period: (A) Additional Premium: 35% OF THE ANNUAL PREMIUM (B) Additional Period: 90 DAYS Item 7. Endorsement(s) Effective at Incepfion: Refer to Schedule of Forms Page attached, Item 8. Termination of Prior Poiicy(ies): 81374024C IN WITNESS WHEREOF, the Company issuing this policy has Caused this policy to be signed by its Authorized Offs, but it shall not be valid unless also signed by a duly authorized representative of the Company. FEDERAL INSURANCE COMPANY Jl -qAdwx AZ-#� APPR, VED AS TO FORMS President secrowy G .-L ,x.aTTON a'.110RNEY ty o=oZ uftemd R6pr828nNdtiMP9 n January 20, 1997 Daft Vom 14o2-MMd. UM pe" / of 8 AUG-25-1997 09:18 FROM HUNTINGTON BEACH CVB TO 3755087 STATE P.O. BOX 807, SAN FRANCISCO,CA 94101-0807 COMPENSATION INSURANCE FUND CERTIFICATE OF. WORKERS' COMPENSATION INSURANCE . POLICY NUMBER: A i82298 - 97 ISSVE DATE: 01-01-97 CERTIFICATE EXPIRES: 01-01-98 CITY OF HUNTINGTON BEACH RISK MANAGEMENT-ATTN: JULIE FITTERY 2000 MAIN STREET HUNTINGTON BEACH, CA 92648 P.03 JOB: ALL OPERATIONS This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the California insurance Commissioner to the employer named below for the policy period indicated. This policy is not subject to cancellation by the Fund except upon 30 days' advance written notice to the employer. We will also give you 30 days advance notice should this policy be cancelled prior to its normal expiration. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein. Notwithstanding any requirement term or condition of any contract Or Other document with respect to which this certificate of insurance may be Issued Or may pertain, the insurance afforded by the policies described herein.-J9.. subject to...all;. the terrns,;;axe uaiors and conditions of "Woolit'tes. .07 10, PRESIDENT EMPLOYER'S LIABILITY LIMIT INCLUDING'aF.E.NSE COSTS: s1,000;000.00 09R, CCURRENCE.. ENDORSEMENT 02085 ENTITLED cmiPICATE Ham .Rsr NOTICE EFFECTIVE 01/01/97 IS ATTACHED TO AND FORMS A PART OF THIS POLICY. ._ , ..0 be HUNTINGTON BEACH CONFERENCE S HUNTINGTON BEACH CONFERENCE AND VISITORS BUREAU VISITORS BUREAU 101 MAIN ST-STE 2A (A NON-PROFIT CORP.) HUNTINGTON BEACH CA 92648 AUG-19-1997 10:12 FROM HUNTINGTON BEACH CVB TO 3755087 P.03 ACORD_ CER�IFIC�E OF LIABILITY INSU CgSR Rj DAR(MM4X WY) �� 3 02/21/97 vaoDuceR THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE ISU North American Inns 41 HOLDER. THIS CERTIFICATE DOES NOT. AMEND, EXTEND OR 0.0. Box 7248 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Orange CA 92613-7248 COMPANIES AFFORDING COVERAGE COMPANY phaA�NO. 71 -77 -7400 F e A American States Insurance Co. aiSf1RED COMPANY B Huntington Beach Visitors COMPANY and Conference Bureau C. 101 Main Street, $to 2A Huntington Beach CA 92648 COMPAW COVERAGES TAMS IS TO CERMY THAT THE►OLMN OF MUPI VICE LISMOILOW IMVf IEEI( ISSUED To TM INSURED NAM ASM MRTMEPOUOY►OM INpICATED. NOTrNTNSTANDIIO ANY MQ1181 NW. M M OR CONOITIDIS OF AM CONTRACTOR OTHER often a" M RES "M TO WNICN nag CtAWICATE MAYBE 0WROOR MAY N!RT&K THE fIItURANCE NPOW0 DY THE Paw" DESOR wo nVwm NI Suwm TO ALL nIE TERMg. EXCLUSIONS AND CONDITIONS OF MUCH POLM99. LM N" S"OMIM MAY HAVE BEEN REOUCEO BY PAID CLAWL CO L R TYPE OF INlVRANCE PouDY NUMStd9 vswvD - LIMITS GENERAL LUUMUTY ORAL AoGREGATE s2,000,000 A X COMMERCu►LGENERALLIANUTY 02-BO-354273 11/01/96 11/01/97 ►ROOwn-COMPIOPA60 $1 000 000 CWM5 MADE 0=0 PER90NA1. A ADY INJURY $1 000 OOD ISACH OCCURRENCE $1 000 000 O1"'+ � ► PILE DAMAGE 1�!j Wo Mn) $ 50 000 Mee ExP T OM o.nenl $ g 000 AUTOMOBILE LIANA TY ANY AUTO COMBINED 01HOLE LMNT S ALL OTTNED AUM BODILY INJURY _ 6CHEDVLEDAUM - NOMO AVTOS 8004Y MIJtIRY s NON.OMED AUTOB p"« •eetAm11 PROPfi1tTY DAMAGE S GARAGE VASIUW AUTO ONLY. EA ACCIDENT S ANY AUTO OTHER THAN AUTO ONLY EACH ACCIDENT S '� AGGREGATE S EXCESSLUMLITf EACNOCCURPANN S AO6REGII7E : VMBRELnAFORM GA�.L l�' `i J O MER"OPI MOREILAFOM �+� 1` EM onow EL EACH AOCO)ENt S THE RPROPRIETOR! MMCL PAR"613 EUEcume EL DISEASE • Poucr LMIaT I;FICERb EL DISEASE • EA EM►►OYlE 3 oaARe: WXCL ACHE OTHER ;y;yt-' DcslxuPnoN of oPERATIONeA�oan ITEMS The City of Huntingtjn� Beach, it's A�n ts, Officers, and Employees hereby are named as Additional Insured. CERTIFICATE HOLDER CANCELLATION HUNTM SNOWO ANY OF THE ABOVE DESCR W POLICIES BE CANCELLED 9IFORE ; HE MRATNNf DATI: THEREOF, THE MSLq" COMPANY YRLL MAIL City of Huntington Beach _a_ DAYS W1UTM MOM W THE CEIMM7E HOLDER NAMED TO THE LEFT. Risk Management Division SUC" No= NQU VAPOSENOQBLMTM)NOR BILRT 2000 Main Street OF ANY KM U ECOMPANT,fTDA* REPRESrxTATwCq. Huntington Beach CA 92648 AUTHORI eD E A� ACORD 25-S (1195) ®AGGRO CORPORATION 19Ht TOTAL P.03 AUG-19-1997 10:12 FROM HUNTINGTON BEACH CVB TO 3755087 P.02 info cnt?u cmcnr UnKrruta Irit ruLH:i. r'LtAbt ntA I,AKtrVLLr. • caara ADDITIONAL INSURED - OWNERS, LESSEES cc iv 10 1185 OR CONTRACTORS (FORM B) COMMERCIAL GENERAL LIABILITY This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART !tame of Person or Orvankation: SCHEDULE City of Huntigton Beach, It's Agents, Officers and Employees (if no entry appears above. information required to complete this endorsement will be shown in the DeCterations as applicable to this endorsement.) WHO IS AN INSURED (Section it) is amended to include as an insured the person or organization shown in the Schedule. but only with respect 10 liability arising out of "your work" for that insured by or for you. Coar119M, Inswanee Services p=lice. Inc.. tgs< INSURED: HUNTINGTON BEACH VISITORS b CONFERENCE BUREAU POLICY NUMBER: 02BO354273 EXPIRATION DATE: 11-1-97 W SEP-02-97 10:18 FROM=AON HUNTINGTON BLOCK I0:2028229831 Issued by PAGE 2/4 HUNMGTON T. BLOCK INSURANCE AGENCY, INC. AON RISK SERVICES OF WASHINGTON, D.C., INC. 1120 20th St., N.W. • Washington, D.C. 20036 Name of Insured: Huntington Beach Conference & Visitors Bureau Address. 101 Main Street, Suite 2A Huntington Beach, CA 92648 Acting on your instructions, Insurance is provided by the designated Insurance Company(s) as indicated below. Insurance Coverages Limits of Liability or Provisional Company(s) (refer to specific policies) Amounts of Insurance Premium Federal Insurance Association Liability Insurance Lha t: $ 950 Company (Chubb) Policy Period: 1/11/97 to 1/11198 $1,000,000 Policy # 8137407,41) Itetientious: F.ntiorsemeats_ S 500 each loss Absolute Pollution Exclusion FG'_ Breach of Contract Exclusion E,tnployee Related Mental Anguish Insured vs. Insured ExclusionED hit V Pnor/Pwding Litigation Exclusion �tOrT18� Professional Services Exclusion AP CV Spousal Endorsement GALL .• "1' ON s" Wrougfiti Act Definition Amendatory CITY A'l: �NEY California State Endorsement BY: t tornev DATE AND HOUR EFFECTIVE FROM: I is 11, 1997— 12 O1M TO J&i1aa 11, AM . Minauo time. a plan of kxarion of risk inauad) HUNTINGTON T. BLOCK INSURANCE AGENCY k0N RISK SERVICES OF WASM NGTON, DC,, INC. 3y: Mr. Chris Jones Date Issued_ September 2, 1997 signature: CITY OF HUNTINGTON BEACH APPLICATION FOR INSURANCE REQUIREMENTS WAIVER OR MODIFICATION 1. Name/Title Department of Requesting Staff Membery/ i� ltsl 6GS� 2. Date of Request 9/i hii 3. Description of work to.be performed M 14A —Jdn1 4. Length of Contract v 5. Type of Insurance Waiver or Modification Requested:__ - Pa- itSaz,. o-a S• �• JQ . ni- (a).Limits: (b) Coverage 6. Reason for Request for Waiver or Reduction of Limits 7. Identify the risks to the City if this request for waiver or modifications granted d'Sa a - S/ rz (This section to be completed by the Risk Manager) Recommendation: Approve Deny Risk Manager's Signature/Date_ / ?, (Thu section to be completed by the City Attorney) - Recommendation: Approve �c Deny City Attorney's Signature/Dale A.� _/3 / Settlement Committee approv is no equired for this waiver. If Settlement Committee approval is required, submit form to City Attorney' ce to be placed on the agenda. Recommendation: Approve Deny City Council approv is not equired for this waiver. If City Council approval is required, attach this form to the RCA after consideration by a Settlement Committee. b jmp/Wresout(onrnsregffi 17/97 7 T ........... REASON(Why is this RCA being submitted late?): RCA was held pending clarification of insurance issues with City Attorney Risk Management ottices. EXPLANATION(Why is this RCA necessary to this agenda?): ' Approval of agreement is necessary to continue uninterrupted funding for the Conference and Visitors Bureau. CONSEQUENCE How shall delay of this RCA adversely impact the City?): The City depends upon the services provided by the Conference and Visitors Bureau for marketing and tourism. It is in the Cit 's best interest to keep these services running smoothly. I S' natu C pproved Cl Denied Initiais Required beparfmeAt Head Ray Silver O Denied Michael Uberuaga RCA ROUTING SHEET INITIATING DEPARTMENT: Economic Development SUBJECT: Approval of Grant Agreement between City of Huntington Beach and HBCVB for Fiscal Year 1997-1998 COUNCIL MEETING DATE: September 15, 1997 Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) .Attached Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable Administrative Staff Assistant City Administrator (Initial City Administrator (Initial) City Clerk RCA Author: