HomeMy WebLinkAboutHUNTINGTON BEACH PUBLIC FACILITIES CORPORATION - 1977-06-20sp
A G R E E M E N T vw
THIS AGREEMENT, has been made and entered ',.nto this _2o
day of 1977, by and between the City of Huntington
Beach, California, a municipal corporation of the State of
California, hereinafter referred to as CITY; and the duatington
Beach Public Facilities Corporation, a non-profit corporation,
organized pursuant to the General Nonprofit Corporation Law of
the State of California, located in the City of Huntington Beach,
California, hereinafter referred to as CORPORATION.
W I T N E S S E T H
Whereas the CITY and CORPORATION have received a communication
from the HOME COUNCIL, an organization of several homeowner groups
within the City of Huntington reach, during '-he month of November
1976, regarding the financial record ;seeping of -the CORPORATION and
other related matters; and
Whereas the CITY and CORPORATION have received a response to
the communication, dated May 17, 1977, from the Office of the City
?administrator of the City of Huntington Beach, prepared in summary
0f several Departmental reports; and
Whereas the CITY and. CORPORATION each desire to effect actions
which will clarify and or rectify those areas of concern described
in the communication and the .response related to advance rental costs
versus site costs on both the Civic Center and Central Library, prior
City Council commitment to fund certain change order modifications to
the Civic Center project, certain construction costs paid for by the
CORPORATION which have been determined to be ineligible due to being
for wrark or equipment not directly located within the site boundaries
described in the Lease and Sublease and within the Indenture of
Mortgage and Deed of Trust, executed by tae CITY and CORPORATION on,
January 15, 1972; and certain maintenance contract costs paid for
by the CORPORATION which have been det:�rmined to be ineligible due
to not being fixed equipment o*�_ construction materials at the project
page 1 of
described in the Lease and Sublease and within the !,-.denture of biort-
gage and Deed of Trust executed by the CITY and CORPORATION, on Sept-
ember 1, 1972.
NOW, THEREFORE, ea^h of the parties signatory hereto does hereby
agree as f-Alows:
1. CITY and CORPORATION agree that a minutely detailed audit of costs
and expex,dicures made by each body during the Civic Center Project Phase
I and IT, and during the Central Library project, would be extremely
costly and would not be to the best interests of the citizens of K,',It-
ington Beach, and agree that the following actions will effect the clari-
fications necessary for the records of the Civic Center Project, Phase I
and II, and t:-a Central Library project.
2. CITY agrees to pay CORPORATION $65,000 for change order modifications
to Civic Center which amount was committed by minute action of the City
Council at a regular adjourned meeting held on March 5, 1973.
3. CITY agrees to reimburse CORPORATION $115,E80„00 for construction
costs paid by Corporation for w077k or equipment not directly located
within the documented site boundaries of Civic Center, said sum understood
to be derived from the total of the below listed items referred to in the
above mentioned communication, response, or related documentation.
a. TV Security System included work done in Fire Training
Facility, with work at the Civic Center. ......$ 2,060.00
b. Down payment -or Fire/Police Lease purchase ...... 263.00
c. Civic Center Interior Plants and Pots ...... 7,000.00
d. Civic Center Art Work ...... 12,000.00
e. Paper 2roducts and Supplies - Kleenline ...... 7F'7.00
f. Fire Department Training Facility Communications ...... 83,2A .00
g. Software shipped to .Lake Fire Station (14otorolal <10(600t00
4. CITY agrees to reimburse CORPORATION $2,800.00 for costs paid by
CORPORATION for contract maintenance determined to be ineligible for pay-
ment with bond funds for the construction of the Central Library, and
pace 2 Of 4
said sum understood to be derived from the following; which was referred
to in the above mentioned communication response. or related documenta-
tion.
a. Library Interior Plant Maintenance Contract $ 2,800.00
5. CITY agrees that the finance Director for the City of Huntington
Beach will prepare the May financial reports and that they reflect item
for lease payment for the Civic Center and Central Library sites, with
said lease payments reflecting having been paid.
6. CITY agrees that the City Attorney will research and expeditiously
pursue resol.vement, if any is required, of the status of the Central Li-
brary ground lease being overlapped by the subsequently processed Cen-
tral Park Concessionaire lease.
7. CITY and CORPORATION agree that the $651,453 paid by the CORPORATION
to the CITY did constitute the advance rental lease payments for the
Civic Center and Central Library, and that site acquisition costs will
not be requested to be paid in addition to the amount of the lease pay-
ments by the Corporation.
8. CORPORATION agrees that, upon receipt of the total sums of $163,680
as described in items (2), (3), and (4) above, resolutions will be trans-
mitted to the Trustee to reimburse the City for rent previously paid in
amounts that will equal in sum to the above $183,680.
IN WITNESS WHEREOF the parties hereto have set their hands
and seals the day, month, and year appearing below.
DATED--� , 1977
CI OF HUNTINGT BEACH,
a mu icipa -e 7iOrat'on`s
Mayor
page 3 of 4
ATTEST:
jz "�'
City Clerk
APPROVED AS TO FORM:
77�'
HBPF5VAtto
rney
REVIEWED AND APPROVED:
Cit A ministrator
APPROVED AS TO FORl4:
Ci y Attorney
INITIATED AND APPROVED:
DATED: ,1977
e':
HUNTINGTON BEACH PUBLIC FACILITIES
CORPORATION, a private nonprofit
corporation.
BYr/L?'Ke
BY
Mary Ell
sident
ouseal-, S-cretary
page 4 of 4
a
City of Huntington Beach
P.O. BOX ISO CALIFORNIA 92648
OFFICE OF THE CITE' CLERIC
June 22, 1977
Donald W. Kiser, Assistant Secretary
Huntington Beach Public Facilities Corp.
17371 Gothard Street
Huntington Beach, CA 92647
Dear Mr. Kiser:
The City Council of the City of Hun�--ington Beach at its regular
meeting held Monday, June 20, 1977 approved an agreement between
the City and the Huntington Beach Public Facilities Corporation
clarifying and rectifying areas of concern and providing for
certain payments by the City to the PFC for items of work
ineligible for bond money expenditures.
We are enclosing a duly executed copy of said agreement together
with copies of the attachments for your further action.
Sincerely yours,
Alicia M. Wentworth
City Clerk
AMd : CB : tam
encl. 2
CITY OF HUNTINGTON BEACH
-11H
COUNCIj`jj:.A�DMINISTRATOR COMMUNICATION
HUNTING
TON REACH( ---91' 3 �VLJ ,�j •k> -�•
' { GU UN, i iL I
To Honorable May r and �}ror 2�a d Belsito
City Council Administrator
Subject PFC AGREEMENT/RESOLUTION 15, 1977
Attached is a co.- nication from Don Kiser, Assistant Secretar, to the
Publi- Facilities Corporation, describing actions the PFC took June 8,
1977. Specifically, there is an Agreement and Resolutions 77-18 through
77-22.
As the City Council is aware, this office has been working with 1:FC and
the HOME Council on discrepancies on City charges to PFC, As a result
of numerous meetings, it was determined that items tr"ali.ng $183,680
should not have been charged to PFC. The Agreement arifies this
problem by the City reimbursing PFC $183,680. In 7 trn, Resolutions
77-21 and 77-22 reduce the City's rent payment by a ?qua.l amount,
$183,680. Net result is no additional cost to the i,.__ty. Resolutions
77-18 and 77-19 are for informational purposes dealing with the transfer
of funds between bond funding accounts. Resolution 77-20 grants consent
to the City's x.;•xecuting a right-of-way easement grant to the public
for street and utility purposes over a portion of the Civic Center. site,
The letter from the HOME Council outlining the areas where the City
erroneously billed the PFC expenditures at the City Center and Library
and my response to these charges are on file in the City Clerk's office,
due to the length of these documents. If any member of the Council or
interested citizen desires to review this data, they can do so at the
office of the City Clerk.
RECOMMENDATION
Ratify the Agreement between th^ City and the Public Facilities
Corporation. Net result will be no ad.dit'ional cost to the City, and
this will resolve the issue that HOME council presented the City.
Respectfully submitted,
loyd G Belsito
City Administrator
FGB:EHM:bb
Arm
VGYk PUBLIC,s�CI
A Huntington Beach Public Facilifles Corporation
ca INCORPORATED m 17371 Gothard Street
NOVEMBRR 27,1070 Huntington Beach, California 92647
June 9, 1977
Floyd G. Belsito
City Administrator
City of Huntington Beach
Subject: Agreement and Resolutions
Dear Mr. Belsito:
The Board of Directors approved and executed the enclosed
Agreement and Resolutions numbered 77-18 through and including
77-22 at a Special Called Meeting of The Board on June 8, 1977.
The Agreement clarifys and rectifies certain areas of concerns
that have been discussed, reviewed, and responded to during the
several months; and provides for certain payments by the City to
the HBPFC for items of work ineligible for bond money expenditures.
The two latter Resolutions of the Board of Directors provide for
a reimbursement of rent previously paid by the City for the two
facilities, and are as provided for also in the Agreement.
Resolutions numbered 77-18 and 77-19 are being transmitted
for information of Board actions taken to transfer funds into
different bond funding accounts, the first being to cover costs
of administrative expenses and the second to .reduce the balance
in the Central Library's construction fund.
Resolution No. 77-20 grants consent to the City's executing
a right of way easement grant to the public for street and utility
purpo:,es over a portion of the Civic Center site, which grant is
necessary for a pending realignment project to improve Yorktown
Avenue.
Please be advised the Board directed, by minute action, that
the Home Council communication and the City Administrator's response,
rwferred to in the Agreement, be attached to the record file copies
of the Agreement.
• -2-
Ak
t' P
T_ will appreciate your transmittal of the enclosed documents
to the City Council for approval of the Agreement and for, their
information regarding the Resolutions. Subsequent to execution of
the Agreement, I will forward an invoice for the monies to be
paid by the City, and immediately after preparation of the check
or warrant I will forward the necessary Resolutions effecting
reimbursements to the Trustee of the HBPFC bond funds.
Very truly yours
Donald W. Kiser
Asst. Sec., HBPFC
DWI::
cc: HBPFC Directors
F.S. Arguello
H.E. Hartge
n
i
s
Y
Y
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PU8L/CAl
a� S�Huntington Leach Public Facilities Corporation
INCORPORATED m 17371 Gothard Street
NOV.EM{JER 27.1070 Huntington Beach, California 92647
�41 a4 RESOLUTI N N . 0 0 77-18
CALIF 00\� '
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE HUNTINGTON BEACH PUBLIC FACILITIES
CORPORATION DIRECTING THE TRUSTEE TO TRANS-
FER AN AMOUNT OF MONEY FROM THE BOND REDEMP-
TION FUND OF THE FIRST ISSUE LEASEHOLD MORT-
GAGE BONDS.
WHEREAS there exists a deficiency in the Adminis-
trative Expense Fund established by the Indenture of Mortgage
and Deed of Trust, dated January 15, 1972, between the Hunting-
ton Beach Public Facilities Corporation and Bank of America
National Trust and Savings Association; and
WHEREAS Sections 502 and 504 of the Indenture provide
for deposits necessary to make up deficiencies;
NOW, THEREFORE, the Board of Directors of the Hunting-
ton Beach Public Facilities Corporation does hereby resolve that
the Trustee be requested and directed to deposit $1000 into the
Administrative Expense Fund from the Bond Redemption Fund of the
First Issue Leasehold Mortgage Bonds, and to effect the deposit
on or after June 13, 1977 at which time no investment interest will
be lost.
PASSED AND ADOPTED at the Regular Adjourned Meeting of the Board of
Directors on May 25, 1977.
APPROVED AS TO FORM:
Clayton Parker, Attorney
APPROVED:
J/ Sapp, sident
DATED:
Mary El/Len Houseal,
Secretary/Treasurer
ATTEST:
Donald W. Kiser, Assistant Sec.
H.B.P.F.C.
4' ,k P u s t 6,
INCORPORATED PT1
�✓ NOVEFAUIER 27.1970 y
r�t►FoaN�/
\f �i
Ell
Huntington Beach Public Facilities Corp®ratlon
17371 Gothard Street
Huntington Beach, California 92647
RESOLUTION NO.77--19
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
HUNTINGTON BEACH PUBLIC FACILITIES CORPORATION
DIRECTING THE TRUSTEE TO TRANSFER AN AMOUNT OF
MONEY FROM THE CONSTRUCTION FUND OF THE SECOND
ISSUE LEASEHOLD MORTGAGE BONDS.
WHEREAS the construction of the Central Library has been
completed, and there are minimal, if any, foreseeable changes, alter-
ations, and additions to the Project, and funds will be retained in
a sufficient amount to provide for payment of remaining costs; and
WHEREAS there exists a remainder in the Construction Fund
established by the Indenture of Mortgage and Deed of Trust, dated
September 1, 1972, between the Huntington Beach Public Facilities
Corporation. and Bank of America National Trust and Savings Association;
and
WHEREAS the Board of Directors consider the remainder to be
in excess of projected needs for payment of remaining construction
costs, or for changes, alterations, or additions to the Project; and
WHEREAS Section 406 of the Indenture of Mortgage and Deed
of Trust provides for optional dispositions of these funds by the Board
of Directors of the Corporation;
NOW, THEREFORE, the Board of Directors of the Huntington
Beach Public Facilities Corporation does hereby resolve that the Trustee
be requested and directed to transfer $100,000 from the Construction
Fund of the Second Issue Leasehold Mortgage Bond Funds into the Rental
Revenue Fund, and that the Trustee follow the procedures of Section
502 of the Indenture for apportionment and subsequent depcsit into the
Bond Redemption Fund.
PASSED AND ADOPTED at the Regular Adjourned Meeting of the Board of
Directors on May 25, 1977. APPROVED AS TQ )•ORM:
.APPRO ED :tl
=��t`/,
Jy L Sapp, P dent Mary Ellen Houseal,
Secretary/Treasurer
DATEDG% o� If7 7 ATTEST:
—� Donald W. Kiser,Asst.Secretary
,t
Huntington Beach Public Facilities Corporation
17371 Gothard Street
Huntington Beach, California 92647
RESOLUTION NO. 77-20
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE HUNTINGTON BEACH PUBLIC FACILITIES CORP-
ORATION GRANTING CONSENT TO THE CITY OF HUNT-
INGTON BEACH, CALIFORNIA TO GRANT AN EASEMENT
TO THE PUBLIC OVER A PORTION OF THE GROUND
LEASE FOR THE CIVIC CENTER
WHEREAS the City of Huntington Beach, California has
planned an improvement project on Yorktown Avenue (formerly Mansion
Avenue), consisting of realignment and reconstruction of highway fa-
cilities in cooperation with the Orange County Arterial Highway Fund-
ing Program; and
WHEREAS the realignment necessitates that the City of Hunt-
ington Beach grant an easement to the public for highway and utility
purposes, and a portion of this easement overlies property described
in the Lease and Sublease and in the Indenture of Mortgage and Deed
of Trust, dated January 15, 1972, and the City has requested that the
Board of Directors of the Corporation grant consent to the easement
grant;
NOW, THEREFORE, the Board of Directors of the Huntington
Beach Public Facilities Corporation have examined the Lease and Sub-
lease and the Indenture and Deed of Trust, and have determined that
the grant of the easement will not be of any detriment to the bondhold-
ers, and does herby resolve that consent is granted to the City of
Huntington Beach, California to execute a grant to the public for high-
way and utility purposes over that area of the Ground Lease for Civic
Center, and directs that a copy of the plat and description be attached
hereto and made a part of this resolution. The Board further directs
that a copy of this resolution and accompaniments be forwarded to the
Trustee for record, and that a copy of the final recorded easement be
filed in the offices of the Board and the Trustee.
Page 1 of 2
PAS;,ED ANLI ADOPTED at the Regular Adjourned Meeting of the Board
of Directors on May 25, 1977.
APPROVED:
J•e Sapp, Pre ent
y PP.
DATED: �� 1,977
ATTEST:
Donald W. Kiser,
Assistant Secretary/HBPFC
B1.1
Mary Ellen Houseal,
Secretary/Treasurer
APPROVED AS TO FORM:
Clayton Parker, Attorney
page 2 of 2
0
Stt�'
iz�
Huntington Beach Public Facilities Corporation
17371 Gothard Stroet
Huntington Beach, Califo_.iia 92647
May 23, 1977
To: The Board of Directors
SUBJECT: Right of Way Dedication Consent
Transmitted herewith is a plat and description of a parcel of
land proposed to be dedicated as an easement to the public for
street right of way, this parcel is within the boundaries of the
Civic Center site lease.
The City has applied for and received allocation from the orange
County Arterial Highway Financing Program to realign Yorktown
Avenue for improved traffic flow and upgrading of the structural
quality of the highway. Yorktown Avenue has been processed as the
name change for Mansion Avenue which lies along the northern boundary
of Civic !'enter.
The dedication of this right of way, in as much as it includes leased
lands, requires consent of the Board of Directors even though +-'ae
City is the fee owner.
I have researched the Lease and Sublease and he Indenture .for any
special actions needed to accompany the consent, however, I find
none to govern the particular situation. Therefore, I would recom-
mend the consent be granted in the form of a resolution.
I might point out that grant of a public easement does not alter
the original fee ownership, it merely provides certain rights to the
general public such as surface traffic and underground utility services.
I consider that the consent will not affect the rights of the bond-
holders and that only the trustee should be forwarded a copy of the
consent and the easement grant deed. If anything, the completion of
the highway improvements would enhance the vale of the property.
- :mac �'t-' �
Donald 11. Kiser
Division Engineer
cc: B. Hartge
DWK/pg
LEGAL DESCRIPTION OF ADDITIONAL RIGHT OF WAY
FOR THE SOUTH SIDE OF YORKTOWN AVENUE,
EAST OF MAIN STREET
That portion of Section 2 Township 6 South, Range 11 West in
the Rancho Los Bolsas, City of Huntington Beach, County of Orange,
State of California as shown on a map recorded in Book 51, page 14
of Miscellaneous Maps, in the office of the County Recorder of said
County, described as follows:
Beginning at the intersection of a line parallel with and 60.00
feet west measured at right angles from the west line of Block 2002,
Tract No. 12, recorded in Book 9, page 13 �,f Miscellaneous Maps,
records of Orange County and z line parallel with and 50.00 feet
north measured at right angles from the north line of said Block
2002; thence North 891 50' 45" East 360.00 feet along said las-t
mentioned parallel line; thence South 00 00' 15" East 50.00 feet to
a point on the north line of said Block 2002 being the True Point of
Beginning; thence South 891 59' 45" East 235.32 feet along the north
line of said Block 2002, its easterly extension and the north line
of Block 2001 of said Tract No. 12 to an angle point in said.north
line; thence South 480 41' 56" East 103.97 feet along said north line
to a point on a non -tangent curve concave to the southwest having a
radius of 750.00 feet, a radial line to said point bears North.
240 41' 55" East; thence northwesterly along said curve through a
central angle of 241 42' 10" an arc distance of 323.36 feet to the
True Point of Beginning.
I-2ATA _ 1
47
750"
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Y� PU3L/L,cq r
i
U` INCORPORATED m
NOVEMBER 2Y.f"7.
Huntington each Public Facilities Corporation
17371 Gothard Street
Huntington Beach, California 92647
RESOLUTION NO. 77-21
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
HUNTINGTON BEACH PUBLIC FACILITIES CORPORATION
DIRECTING THE TRUSTEE TO REIMBURSE THE CITY OF
HUNTINGTON BEACH FOR RENT PREVIOUSLY PAID FOR
THE CIVIC CENTER COMPLEX, FIRST ISSUE BONDS
WHEREAS the City of Huntington Beach has fulfilled a
commitment to the Huntington Beach Public Facilities Corporation
made in an Agreement dated the day of ,1977 be-
tween the City of Huntington Beach and the Huntington Beach Public
Facilities Corporation, said commitment being to reimburse the Corp-
oration for construction costs paid by the Corporation for work and
equipment not totally performed or installed on the Civic Center site;
AND
WHEREAS there exists surplus funds in the Bond Redemption
Fund established by the Indenture of Mortgage and Deed of Trust,
dated January 15, 1972, between the Huntington Beach Public Facilities
Corporation and Hank of America National Trust and Savings Association;
AND
WHEREAS Section 504 of the indenture of Mortgage and Deed
of Trust provides that the Trustee may consider certain balances in the
Bond Redemption Fund to be surplus and under direction may reimburse
the City for relit previously paid to the Corporation;
NOW, THEREFORE, the Board of Directors of the Huntington Beach
Publi- Facilities Corporation does hereby resolve that the Trustee be re-
quested and directed to consider $180,890 of the Bond Redemption Fund to
be surplus and to prepare a check in this amount, payable to the City of
Huntington Beach as a reimbursement of rent previously paid for the Civic
Center Complex.
PASSED AND ADOPTED at the Regular Adjourned Meeting of the Board of Di-
rectors on May 25, 1977.
APPROVED AS TO FORM:
Claytpn Parker, Attorney
APPROVED:
L
J r Sapp, r dent
A`i'ED
7
Mary Ellen Houseal, Sec./Treasurer
ATTEST:
Donald W. Kiser, AsSt Secretary
a," dA, / f 7 7
I Pf'�A Puat/C�
U'nINCORPORATED C002
Ci
��ALiFOR���
V111,117.
untLngton Bea-h Public Facilities Corporation
17371 Gothard Street
Huntington Beach, California 92647
RESOLUTION NO.77-22
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
HUNTINGTON BEACH PUBLIC FACILITIES CORPORATION
DIRECTING THE TRUSTEE TO REIMBURSE THE CITY OF
HUNTINGTON BEACH FOR RENT PREVIOUSLY P24ID FOR
THE CENTRAL LIBRARY, SECOND ISSUE BONDS
WHEREAS the City of Huntington Beach has fulfilled a com-
mitment to the Huntington Beach Public Facilities Corporation made
in an Agreement dated the day of , 1977 between
the City of Huntington Beach and. the Huntington Beach Public Facili-
ties Corporation for costs, determined to be ineligible, paid by the
CORPORATION during construction of the Central Library; AND
WHEREAS there exists surplus funds in the Bond Redemption
Dund established by the Indenture of Mortgage and Deed of Trust, dated
September 1, 1972, between the Huntington Beach Public Facilities Corp-
oration and Bank of America National Trust and Savings Association; AND
WHEREAS Section 504 of the Indenture of Mortgage and Deed of
Trust provides that the Trustee may consider certain balances :in the
Bond Redemption Fund to be surplus and under direction may reimburse the
City for rent previously paid to the Corporation;
NOW, THEREFORE, the Board of Directors of the Huntington Beach
Public Facilities Corporation does hereby resolve that the Trustee be
requested and directed to consider $2,800.00 of the Bond Redemption Fund
to be surplus and to prepare a check in this amount, payable to the City
of Huntington Beach as a reimbursement of .rent previously paid for the
Central Library.
PASSED AND ADOPTED at -the Regular Adjourned Meeting of the Board of Di-
rectors on May 25, 1977.
APPROVED AS TO FORM:
ClayIon Parker, Attorney
APPROVED:
erry . Sapp, P ident
ATED:
fs7 7
K�ry Ellyn Houseal, Sec./Treasure
ATTEST:
Donald W. Kiser,
Assistant Secretary, HBPFC
.�� City (if kill161111to 1 Beach
P.O. BOX 190 CALIFORNIA 92648
OFFICL OF THL crrY ADMINISTRATOR
May 17, 1977
TO: honorable Mayor, City Council Members, and
Public Facilities Corporation Directors
S1)13J1;CT: Response to HOME. Cotincil's November 1976
communication regarding 13FC financial
record keeping and related matters.
As you recall, last year Lorraine labor contacted Administration
to advise us that she had been appointed by I10MI'. Council to do a
research project on the Public facilities Corporation. lra
November, a letter was sent to the City inquiring into several
areas and painting out apparent discrepancies. Two conferences
,attended by 11OA11 representatives, PFC Directors, Administrative
staff members, and myself were hold to Curtner discuss probleii
areas. The following remarks respond to the major problem areas
identified by the letter and conferences. My comments regarding
each cf these problems have also been included. Staff reports of
greater detail have been prepared on some items and are available
upon request.
LCsASIi/ SUIflLL;ASF.
Confusion exists as to whether the PFC has been charged actual
site costs in addition to lease fees for the library and Civic
Center laud. The lease/sublease agreements state that 01c PFC
Was to pay $350,000 for the Civic Center ground lease and
$300,000 Car the Library ground lease. The 1974 and 1975
audits include remarks that these ground lease fees were do-
ferred; however, the PFC monthly reports indicate that the I'l-C
has been charged $249,000 for the Library site costs and $419,400
for the Civic Center site costs.
COMMENT: ')'he City hil.lcd the PVC: and was paid $419,472 for the
actual site cost for the Civic Center and $225,000 for
the actual site cost for the Library. Additional costs
of $6,980 for title insurance and $18,011 for lowering
and replacing oil Lives for the Library site were paid
• to First American Title Insurance Co. and Standard Oil
Coo. of. California by the PFC but shown in the site
TelCp1 one (714) 536-5201
Ilpnorablc Mayor, Ci Council -2 May 17, 1977
Memhcrs, anc: l'ub1 is F-ICilit.ics
Corporat ion 1)i rectors
i_
cost category of the Library project. The City never
billed nor received the $3S0,000 and the $300,000
called out in t:Ie leas:;/suhleasas for the Civic (:enter
and the Library nor will they bill hccause actiml site
costs were i_ised. 'those actual costs were the $41.9,472.S7
on the Civic Center and $2.31,930.43 on the Library or a
total of $6S1,453. The accounting treatment for the
$650,000 on the City's books is to defor this revenue
over the term of the lease. In other words, we will
show a portion of it as revenue each. year instead of
all the revenue in the year the cash was received. The
reason for this treatment is that the revenue applies to
the total life of the lease and not any one year.
There is a question concerning the interpretation of
"cost of the project" as provided for in the indenture
and the manner in which it was applied. This will be
researched h}, the City Attorney'.s office for further
clarification.
1'fhcre have been instances where lease payments to the trustee
have been :improperly handled. Financial records indicate the
initial. City Library sublease payment to the PFC was ,$50,000
less than the requirc;d ammmL. I its was not 1)ruught l:o the
PFC Directors' aucntion by City staff until. April, 1976, when
the deficiency was paid. Also, the first full ),car sublease
paymen.: on the Library, which was due on or before July 31, 1975,
was not paid until August 28, 197S. Although the lease requires
a 7 percent per annum interest charge on late payments, the City
did not include this interest with the late payment nor were the
PFC Directors advised.
COMMENT: The first payments were made at the request of the trustee
even though they didn't cc -respond Faith the indenturc
lease dates. This procedui_ has been changed to coincide
with the dates of the indenture. Also, the PFC Board Is
now notified of said payments.
The Library ground lease is 23.8 acres in size and extends into a
portion of Central Park. Three months after iigning the PFC lease
the City entered into another .lease with the Central Park Conces-
sionaire. These two leases overlap to a small degree. Although
the City/PFC lease allows the City to sublease the facilities it
does not specifically include a provision to sublease the ground.
COMMENT: It is recommended that the City and PFC enter into a
supplemencal _agreement allowing the City to sublease
this land for recreational pc-rposcs. The feasibility
of: this recommendation will be investigated by the City
Attorney's Office.
Honorable Mayor, City Coulic:il -3- May 17, 1977
MClllhe7•s, and 1111bl i acil it Los
Corporation Dircct
PLAN CiIANGHS DURING INITIAI, CIVIC CENTER CONSTRUCflON
In May, 1973, upon request of PFC and City staff, the CityCoilncil
approved a $05,000 CiLy expenditUI'C to help Cover cosLs uI_ c'-Lensi.ve
plan changes to accomplish departmental relocaLion recommended by
former City Administr'aLor DNVid Rolqlancls. Actual cosL Co PFC was
$93,800. Later, staff learned that interest earned during the
construction period was sufficient to covey this expense and the
$65,000 from the City was not reclui.red. Neither the PI-C nor the
City Co!incil was advised that the PFC would cover the ;:ost from
the interest earned and thereby relieve the City of the $65,000
Payment .
COMMENT: It would have been advisable for staff to update City
Council and PPC Directors of the chanted status and
requested minute action cancelling the $65,000 City
allocation.
L'M1.iRGI;NCY OPERATING CENTER GRANTS
The PFC was responsible for funding the Con-truCtion of the
Emergency Operation CCnLeI•, as l-:ell as prov.ic:ing certain ecluipinent.
Addi.tional.l.y, the City applied for Federal Grants to assist in
this effort. IVIIcn tlic grants, totalling; $ 9 9 , 0 2 7 , were r c c 0 i v 0 d
by the City, credit was applied to the PFC:'s cominuni.catioils account.
Concurrently, the PFC leas charged $117,000 for ncly Conllnuni.CatiOils
c(Iui.pmcnt, much of 11111iC11 Were F i r c Department Training Facility
it'cIII s (wIIiC11 Wcre later found to hC ineligible expenses). The
Macy, 1975, l'inanci.aI report reClected a net figure of $18,000
charged against the communications account and did not reflect the
receipt or the grant or the purchase of new Communl.cations equip-
111clit. Tl-erefore, the PFC Directors were unaware of both the receipt
or the grants and the new 111ai)Cr pUI'Cl1ai5Cs.
CON;,iliNT: This action was evidently taken ;:i th prior Administrative
approval. .in an effort to parlay grants in order to
acquire a highly sophisticated, but expensive, conununi-
catioils systonl. Because o C the conlplexi.ty and the various
sources of fUndillg, it would have been advisable to
publish a report on the total. cost of the system and tile'
sources Of funding;. Staff should have kept the City
Council and the PFC hoard advised of their actions.
i(c�ru rrw c Pia} a r, City Council -11 - May 17, 1977
Heathers, and Public P ilities
Corporation Director_ (19
BOOKKEEPING, ACCOUNTING, A14D AUDITS
Since its inception in 1971, the accounting Amcti.on of the PFC
ha: been performed by the City Finance Department. Accounting
records have been maintained in a workshoot format.
COMMENT: This system was acceptable ;.o the PPC Board and the
then external auditors. In retrospect, it appears
that the system was inadequatU for a multi -million
dollar corporation. The City's current auditor,
Peat, Piarwick, Mitchell f, Co., in its letter to
management recommended incorporating; a new PFC accounting
system into the existing general ledger system of the
City. This changeover will occur along with other
changes in the accounting system.
The City has received from the PFC more than $7,000,000 in reim-
bursemont for site costs, purchases, contracted services, and
personnel. Invoices for these reimbursements were kept in City
files. 'There are no separate files for the PFC. The PFC files
only contain a typed recap of charges which does not: include
references such as invoice number or date paid. The recap states
the vendor, amount, and item purchased. The invoices, kept in
the City files, are not stamped or marked to indicate subsequent
PFC reimbursement.
COMMENT: In the future, reimbursement requisitions will .include
greater detail and copies of invoices. Also, work
orders will be made for the PFC corporate files.
Categorization of disbursements on the PFC monthly reports could
have been more accurate. Some expenditures, while eligible for
purchase, were improperly categorized, and others were shifted
from one category to another existing; category or to a newly
created category without notations aphoaring on the monthly
reports reflccti.ng the changed status. For example, in September,
1974, $35,000 was charged to the Civic Center Off -Site Account.
The backup recap of expenditures indicates almost al.l charges
related to on -site activities (drapes, carpets, interior plants,
and jail modifications), not off -site improvements.
COMMENT: Any attempt to reconcile these discrepancies will be
time-consuming; and expensive; therefore, it is recom-
mended that no attempt will he We to correct past
errors. future modifications will be carefully moni-
tored to avoid errors such as this.
Since the PFC was formed, in January 1971 until October, 1976,
there were two staff persons acting as Assistant Secretaries of
PFC, both signed the PFC requisitions, forwarded them to the
Honorable Mayor, City Council -5- May 17, 1977
Members, and Publi cilities
.Corporation Directo
trustee (Bank of America), who in turn issued all checks. The
PFC Directors and the external auditors only inirequcntly checked
these for appropriateness of disbursement.
COMMENT: In an attempt to be more aware of all requisitions,
the PFC Directors in October, 1976, initiated a new
policy requiring both the review and the signature
of a board member, preferably the 'Treasurer.
All PFC contracts and purchase orders were processed by City
staff. It appears that some items are questionable and others
not eligible for PFC purchases which were charged to the PFC
rather than the City. A partial list follows:
1/74 IT security System included work done Unknown
9/74 in Fire Training Facility w/work in
Civic Center
S/74
Down payment for
Dire/Police Lease
263
purchase of telep,inter
9/74
Civic Center Interior
Plants $ Pots
7,000
6/74
Civic Center Art
Work
12,000
9/74
Paper Products $
Supplies-Kleenline
37
5/75
Fire Dept. Train.
Facility Communications
83,200
4/76
Library Interior
Plant Maint. Contract
2,800
COMMENT: This is similar to the situation concerning otf-site
improvements. It would take considerable time and
money to reconcile the differences caused by charges
to the PFC; therefore, it is recommended that no
attempt be made to correct past errors but greater
care and accountability will be taken in the future.
On one occasion, PFC was billed twice for a $6,080 roimbursement
of prior charges which would not have occurred if original
invoices were stamped or marked with dates when billed to PFC.
COMMENT: Adjustment has been made to correct the Also,
the newly instituted accounting procedure v,31d pre-
clude this from happening again.
ADMINISTRATIVE COSTS
The M ase agreement states that the City is to pay all PFC admini-
strativa costs after acceptance of the structures for occupancy.
Honorable Mayor, CitWilitics
ouncil G- May 17, 1977.
Members, and Public
'Corporation Directors
These costs typically include legal tees, employees, trustee, and
other related services. The Library was occupied in February,
1975, and the Civic Center' July, 1974; however, Administrative
costs wore not borne by the City. In late 1976, the PFC Board
acted to grant inrg;ivencss of all prior fiscal your admInMrativc
charges totalling approximately $20,000.
COMMENT: City staff, with the City Counci.l's knowledge, has
agreed to budget or cover those costs for this fiscal
year and all future years.
CIVIC CIiNTLR PHASE II PARTITION VMRK
On Novcmher 11, 1974, the City Council at a joint meeting with
the PFC approved certain modifications to the Civic Center (Phrase I1).
At that time, the City Council voted for or against each proposed
modification of the project. Ono of several mo/ifications which
was disapproved was described as the addition of an isolation door
and some miscellaneous partition work in the City Attorney's office
for a cost of approximately $2,500.
The PFC Board on November 20, 1974, voted to approve the modifications
to the City Attorney's office along with other modifications which
were previously disapproved by the City Council.. The PFC's
Assistant Secretary suited that he was advisee[ that the City Council
indicated during a retreat that they would reconsider previously
disapproved items if they were approved by the PFC.
(NOTE: Retreat agendas and minutes do not reflect any action on
Civic Center Phrase II, although there does exist in the PI-C files
a copy of a November 14, 1974, memo from the City Attorney to the
City Administrator stating; in part, "At the City Council. retreat...
the Council indicated... that any work which the Administrator could
persuade the PFC to approve would be .all right. with the City Council.."
This memo calls for a $2,500 allocation for placement of a door and
fabric partitioning.)
The only subsequent City Council action was to approve the speci-
fications for bid and acceptance on the advice of the Public Forks
Department. The transmitted letter o the City Council stated that
the items included in the specifications were approved by both the
PFC and the City Council.
Actual work accomplished in the City Attorney's area under Phase II
totalled $10,500 for partitions and a doer. The additional oxpendi-
tures over the PFC approved $2,500 were authorized by the PFC
Assistant Secretary and Project Manager.
Nonorable Mayor, Ci. * Council -7- May 17, 1977
Members, aad Public cilities
` (Crporatios� Directors
----------- -
Partition work completed under Phase 11 purchase orders totalled
$28,300, inclusive of the work in the City Attorney's area.
Additionally, a breakdown of the guncral contract work indicates
a charge of $64,600 for movable partitions and interior ceilings.
COMMLN,r: 'file increase in the amount of money spent for partitions
over the amount pfeviously approved was investigated and
appears to have been legal, cspccially since they were
authorized by an officer of the ITC, even though the
officer is a member of City staff. however, it should
be noted that such action is not consistent with present
procedures which requires Board approval. Also, staff
should have advised the City Council and the Public
Facilities Corporation of the difference in cost.
Al,hough the tone of this report implies that all discrepancies
Favored the City, there were no doubt instances which favored the
PFC. llowever, staff investigation reveals that the great majority
appeared to favor the City; therefore, it does not appear to be
appropriate nor prudent to attempt to imply that the discrepancies
balance out.
it is important to point out that during construction of both the
Library and the Civic Center, there were hundreds of Situations each
week which required immediate decisions; and it is difficult to view
those decisions and the conditions under r•rlr.ich they were made in
today's context. Also, it is important to note that the reviews by
the 110ML Council, the outside auditing firms, and City staff did not
reveal any improprieties which would have benefited any staff member.
Most of the discrepancies were the rasult of an attempt to parlay
outside grants and inadequate communications between staff, the PFC,
and the City Council.
Since the first letter- of inquiry was sent to the City by the IMMIi
Council., staff has taken corrective action. The auditing firm of
Peat, flarwick, Mitchell. & Co. has been consulted, and they submitted
several recommendations which are also being; implemented. The
deficiencies and problems raised by the I10ME Council lr:.ve been helpful
in that they caused staff to reevaluate procedure relating to activi-
ties which operate outside the immediate City activities.
Respectfully submitted,
14
11oyc G. 13clsito
City Adiii-nistrator
FGB:RAH:bb
cc: Lorraine Tuber
UOME Council
"How- Ownerr Afulum and rxmiah a Councir'
EV
P. O. BOX 1601, HUNTING,TON BEACH, CALIF. 92647
L. Faber, 15271 Nottingham Ln, HB, Ca.
Mr. Bud Belsi.to, City Administrator
City of Huntington 3each
P. 0. Box 190
Hunti_iigbon Beach, Ga. 92648
Dear Mr. Belsito,
Thank you for a.11(wing IIOME Council the opportunity
to contribulei.nput regarding the 75/76 Annual Public
Facilities Corporation Audit.
Pl-ase find attached a list outlining items that in
my view inlicate problem areas. It will deal with
general py oblems and ,years past. The second list
dealing with 75/76 year specifically is not yet com-
plete. I hope to have it finished by mid -week and
hope that it can still be of value at that point.
In no way should these lists be considered "all inclus-
ive" because of the short time available to prepare
this communication. Additionally, to assist record
searching l: include 110HE Council's rough draft summary
of Public Facilities Corporation Civic Center & Library
Requisitions.
In the event your staff or the auditors develop questions
they would wish to discuss, I am available weekdays
from 11:00 a.m. to 4:00 p.m. at (213) 431-7040.
Sincerely yours,
Lorraine Faber
PFC 8tudy Chairperson
cc: Arnold Ross, Internal Auditor
PFC ACCCUNMIG AND BOOKKEEPING
There are no PFC disbursement ledger sheets per :earl
Horton of the Finance Department, nor is a computor program
run. There'exists only the monthly summaries prepared by
the Finance Department and the two fis,.,9.1 audits. The audits
did not attempt to analyze the disbursements but seemed instead
to deal only with investments and account balances.
No xerox copies of invoices are kept in the PFC monthly
ummary files to stand behind the City of Huntington Leach
reimbursement requisitions although original invoices for all
expenses paid by PFC directly to contractors and vendors are
on rile. The recap sheets attached to City of Huntington
Beach reimbursement requisitions, hacking same, do not refer
to P.O. numbers, invoice numbers or any similar key to aid in
tracing said expenses. Further the backing invoices in the
City of Huntington Beach vendor files are not marked in any
way when they are billed and subsequently paid by PFC. This
lack of appropriate marking can lead to charging PFC for the
same items twice.
The total amount billed by the City of Huntington Beach
to PFC on both Civic Center and Library bond issli,,s itias S3,248,883
as of May 3, 1976. This is a significant amount to have paid
out without expenditure verification.
It is noteworthy that the disbursement categories used
in the monthly PFC financial summaries are not the same for
Civic Center and Library yet there should be little reason
for differences. Further a search of the complete file will
reveal the addition of new categories of disbursements and
the disappearance of others without reflecting appropriate
debits or credits to justify same,
With the Finance Director serving as chief accountant
for both the City of FIB and PFC he is in a unique position.
Page 2
He has the power to charge either PFC or the City of HB as
he determines proper. As it shands now neither the auditor
nor the PFC Board reviews the paid invoices for appropriateness.
There is no check on his judgement of which corporation, City
of PFC, should be charged.
He further is charged. with -the responsibility of billing
the City of IiD on PF..'s behalf for lease required expenses.
This has not been accomplished in regards to administrative
costs including trustee fees and legal expenses. The PFC at
this late date is still being charged trustee fees and has
paid s-gnificant legal fees after sublease commencement. These
costs have not been re —billed to the City of HB as they should
be under section 5, subsection (3) of the lease and sublease
contract.
A prime example of the Finance Director's failure to
bill the City of I1B on PFC's behalf other than mentioned above
occurred in 1973 when on March 5th the City Council approved
$65,000 to accomplish City Ball departmental re —location.*
There is no record in -the PFC monthly financial summaries
that indicate the PFC ever received the $65,000.
AUDITS
The initial audit for the period November 25, 1970 to
June 30, 1974• by Coopers and Lybrand in it introduction page
acknowledges its limitations. To quote, "We have examined
the balance sheet of the various funds of the Public Facilities
Corporation as of June 30, 1974 and the related analysis of
changes in fund and reserve balances for the period from in—
ception on November 25, 1970 to June 30, 1974."
It becomes ovious that appropriateness of disbursements
was not a part of said audit when reading the accompanying
notations. Section 2 of NOTES indicates the pre —lease fees
due the City of HB from PFC was $350,000 for the Civic Center
City Council Minutes, pg. 12, 3/5/73
PFC Minutes, pg.2, 2/28/73; pg. 2, 3/28/73
Project :tanager's Report #13, 3/15/73
Page 3
and $300,000 for the Library and were to be recorded as defered
rental expense. ThP,e defered rental expenses are listed on
the report balance sheet as assets.
Confusion ex;sts because the June 26, 1974 PFC monthly
financial report indicates that PFC had by that date been
charged $419,450.52 for.Civic Center site purchase costs. The
Library site purchase charges as of that report listed PFr as
having paid S249,991.43. Ifias the PFC to pay actual land costs
plus pre —lease fees of 5350,000 and S300,000?
Further this audit notes in section 2 that the sublease
commenced July 1, 1974 for a term of 30 years. Had the auditor
checked PFC files it would have revealed that the City of IIB
actually tool: beneficial occupancy on Pfarch 23, '1974, and held
the formal dedication on March 30, 1974.* Although the sublease
commencement date was mutually agreed betwaen the City of IIB
and PFC,on the advise of the Finance Director, it should be
noted that this in effect gave the City of IIB , year free rent
(a value of $213,725).
PURCHASING PROCEDURES
All contracts and purchase orders for PFC are processed
by the City of HB. Over tho years some expenditures have
been contracted by HB personnel to be billed direct to PFC
and are paid by the trustee upon presentation of a properly
signi.tured requisition. These are backed by original invoices
in the PFC monthly financial summary files. Other expenditures
have been contracted for by the same HB personnel to be billed
to the City of HB with a later reimbursement requisition submitted
to PFC. There seems to be no rule as +.o dollar amount or nature
of purchased item that governs how each purchase is handled.
A study of PFC requisitions will indicate that occasionally
amounts as small as $$5.00 and under have been billed direct
l to PFC. Yet the communications equipment for City Hall, for
U
Project Manager's Report #25 &; 26
Page 4
a accumulated total purchase price of $387,081, has been
handled on a reimbursement basis with various departments
of the City of IIB being the buyer.. [As mentioned xerox
copies of covering invoices do not exist in the PFC files.]
Further a great deal. of the purchased �_-ommunications
equipment was mobile units and/or for the Fire Department's
Gothard Street Training Center. Such items were not eligible
for PFC funding yet no attempt was made to segregate equipment
for the Civic Center and for other City locations. Also note-
worthy is the fact that some of the purchased communications
equipment qualified for federal/state grant reimbursement, To
date PFC has received only 314,444.76 in grant money, this re-
presenting LOC grant reimbursement, and a check of grant money
received on same indicates it should have been $14,888.66.*
Both the Administration and Finance Departments have declined
to provide detail on reimbursements received from grant sources
for Fire & Police Department communications equipment purchases.
A part of any received grant funds could be due PFC. The original
projections of 1973 indicated that $300,000 of PFC funding was
necessary for the system. That amount has been exceeded by
$87,000.
Another example of purchasing irregularity is on Civic
Center PFC Requisition #173 of May 1974. Included in the
City of IIB reimbursement of $185,577 is a $263.82 item for N C R
purchase. The item purchased has been described to me as a
teleprinter. PFC was charged for the initial down payment ($263) on
a $2,063.82 lease/purchase contract. The Fire Department be-
ing charged for 1/3 of the remaining and the Police Department
charged. for the remaining 2/3.
It is noteworthy that during the Civic Center Phase II
construction period the City of HB in effect contracted to do
many work projects for the PFC costing an excess of $3,000.
This may be a violation of state law.
f
State of California Warrant #s 04--705935, 04-848785, 05-212350
SUBLEASE' PAYMENTS
It has already been noted that through joint City Council
and PFC action the City of HB was allowed year free rent on
the Civic Center in 1974.
The library Sublease commenced February 15, 1975. The
last audit reveals that lease payment for that partial year
ending June 30, 1975 was not sufficient by the amount of S50,128.
This amount was not forthcoming to PFC until April 1976 nor was
PFC Directors ever given formal notification of the delinquency.
The first full year sublease payment was due from the City
of HB not later than July 31, 1975. It was, in fact, paid out
August 28, 19115...... one month later. Again without notice
of late payment being given the PFC Directors. These late pay-
ments should have carried an interest charge of 7% per annum
as required by Section 5 of Lease &- Sublease Contract.
The late payment for fiscal year 75/76 can not be excused
on a "I forgot" basis as the Civic Center sublease payment
was paid timely.
PFC PERSONKV1 2 L
Since inception the City of Huntington Beach has provided
employees to PFC under "unwritten" contract. In most cases the
initial hiring was approved by PFC minute action. This was the
case in the employment of the project manager, the secretary,
two project inspectors and for a short time the maintenance
superintendent for the Civic Center. There was no PFC Board
approval for additional contract employees. Yet PFC was charged
for the Civic Center Asst. Manitenance Superintendent as well
as his boss.
Additionally in August 1974 the City of HB charged PFC
$4,039.09 for Fire Capt. Carl Duncan's inspection services
at the Civic Center. There was no like charge ever levied
against the Library and the Lease/Sublease Contract, Section
�' 3 indicates that City should provide this service.
Page 6
PFC PERSONAL PROPERTY
Over the period of PFC's existance the City of HB has
purchased on behalf of PFC office furniture, files, type -.:ricer,
truck, art work and potted plants. The list doesn't end there,
but this report attempts to address general. problems. The
truck, in fact, is and always has been registered in the name
of the City of 11B, although charged to PFC. It is currently
used daily by Public Works personnel.
The artwork hanging in the Civic Center, purchased without
PFC minute action approval, may have appreciated in value.
Also, it may have been subject to theft(s). There is no current
inventory in PFC files indicating value of individual pieces
or the entire collection.
The purchase of plants with appropriate pots for the in—
terior of the Civic Center does not appear to be an appropriate
charge as such should be considered furnishings, not eligible
for PFC funding. The amount involved in $3,958.4.2; invoice date
7-2-74; charged. to PFC in Spetember 1974.
PFC LIBRARY LEASE BOUNDARIES
Although -this is not a problem to put before the auditors,
it is one that City staff should be aware of.
There has been a recent memo circulated to PFC Directors
and City Council that describes -the Library lease site as being
the same as the construction site drawings. This is not the
case. The true site is 23.8 acres both as described in the PFC
Official Statement of July 5, 1972, page 11, paragraph one, and
as described in the Exhibit A of the Lease/Sublease Contract.
Please see the attached drawing done by a City of HB Engineering
Department staff member. The configuration is both different
and the size of the true site is greater that the construction
site shown on specification drawings. There are problems with
conflicts in the Central Park concessionaire lease in regards to the
Cnorth end of the PFC lease. They overlap!
The PFC lease predates the concessionaire lease by three months.
64
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EXHIBIT A
That portion of the South -half (Sl , ) of the Southwest one quarter (S1V;: ) of Section 26, Township
5 South, Range I I'West, and that portion of the Northwest quarter of the Northwest quarter of Section 35,
Township 5 South, Rank I I West. partly in the Rancho Las 13olsas and partly in the Rancho La Bolsa
C'hica, County of Change, State of California, ati shotcn on a map recorded in Burk 51, Page 13 of
,Miscellaneous Maps, in the office of the County Recorder of said County described as folluus:
Beginning at the South +est corner of said section 26 thence Nrn•th i 9" 20' 21" East 50.00 feet
along southline of said Section 26 to a point on a Brie parallel with and 50.00 feet easterly, measured
at right angles, from the west line of said Southwest one -quarter fSW!a ); thence North 0' 50' 12"
NVest 30.00 feet along said line to the '1 RUI: POINT OF BEGINNING; Thence continuing along
said line North 0' 50' 12" West 1290.57 f.ct to a point on the North line of the South one-half
(S'1) of said Southwest one -quarter (S`,1'Vi); thence North 89' 21' 27" East 610.00 feet along
said line to a point on the fast line of the West 20 acres of said South one-half (St,_); thence
South 0' 50' 0.4" East 673.85 feet along said cast line of the West 20 acres to a point; thence North
89' 09' 55" east 23,57 Fect to a point on a tangent curve concave to the Southwest hayin_r, a radius
of 420.00 feet; thence southeasterly aloes; said curve through a central anglc of 40' 40' 27" an
arc distance of 298.16 feet to a point on a tangent cun•e concave to the southwest haying a radius
of 160.00 feet; thence southeasterly along said curve through a central angle of 49' 30' 00" an
are distance of 135.23 feet io a point on a tangent line; thence South 0 39' 38" bast 437.00 feet
to a point on a line parallel with and 10.00 feet southerly measured at right angles from the south
line of said Section 26; thcncc South 89' 20' 22" est 342.50 feet along said line to a point;
thcncc North 37' 08' 10" Nest 53.11 fcct to a point on a line parallel syith and 30.00 feet North
measured at right angles from south fine of said Section 26; thence South 99' 20' 22" Nest 587.71
feet along said line to the 'TRUE POINT OF 1311GINNING.
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RESOLUTION NO. 3615
A RESOLUTION OF THE CITY COU14CIL OF THE CITY OF
HUNTINGTON BEACH AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE HUNTINGTON CENTRA4 PARK MASER
CONCESSION LEAST;
The City Council of the City of Huntington Beach does
hereby resolve as follows:
That the Huntington Central Park Master Concession Lease,
by and between the City of Huntington Beach, a municipal cor-
poration, ar.d Huntington Central Part: Concession Co., a Cali-
fornia corporation, dated December 4, 1972, a copy of which
Is marked Exhibit "A," attached hereto and made a part hereof,
is hereby approved.
That the Mayor and City Clerk of the City of Huntington
Beach are hereby authorized and directed to execute the Hunt-
ington Central Park Master Concession Lease.
PASSED AND ADOPTED by the City Council of the City of
Huntington beach at a regular meeting thereof field on the 1Ith
day of December, 1972.
i
Mayer
ATTEST: APPROVED AS TO FORM:
PAU% C. JONDS
City Clerk
B Y4 � � : �, - - _- 2 2 - Z
Assistant City Clerk
ty A t tour, ION,
41DIVIC
CHN'I'Xii; TkU61' I?KQUl5.1 )i\;i
PG. 1
llATI,
+t
ACCT. CLASS.
1'AYN R USCRIP ION !MOUNT
3-72
1a
1-001
Diversified Builders, Contracto.w 8 96,957.00
1
2-001
City of Huntington Beach 436,237.39
Architect Services (K. Meyer)
2
3-001
City of 1,2. Land Costs (detai.]. att.)
384,472.57
3
4-001
City of JIB, Audio —Visual.
47,014.00
(Public Safety Sys. 645,161
Purcell Noppe & Assoc. S1,850)
4
5-001
City of HB, Sail Testing (detail att.
)12, 286.50
R. Stone S10007.50, Soil & PJnnt
1,453.00, H. V. Lawmaster 5426.00)
5
7-001
City of 1113, Studies
16,957.65
( )UA .;1 5�,'000 ec E I I A eo'l , 957. 6A
6
8-001
City of HB, ?Mode? (?• odo Shop)
2, 651.25
7
9-001
O'Melveny & Ayers, Bond. Counsel +
21,510.54
.8
9- 002
Hanle of America., 'Trustee Fees
3,775.00
9
9--003
Stone & Youngberg, Bonds —Blue Sky +
67,790.72
10
9-004
City of HB, Plan Check Fee
3,563.25
(Internat. Confer. of Building Off.)
11
10-001
City of Ills, Project Manager 5/71 to
15,196.36
1-31-72, see detail
12
11-001
City of HB, Statue
6,591.27
(Shumpert S4,626.25 & foundry 1,51 ,965.02)
13
1 2-001
City of 1111, Miscellaneous Expenses
1 -1 , 192.1 8
(see detail — relates to on —site improv.)
4-72
2a
1-002
Diversified Builders, Contractor +
344,101.50
14
2-002
Kurt Neye.r, Architect +
458.08
15
2.-003
City of HB, Architect Fees
200.00
(no detail on recap sheet)
16
3-002
City of 1113, Land Cost (net fig. )
30.522.46
(final payment 535,000 to lIB COmpany)
17
5-001
'Twining Lab, testing +
52,82
18
9-005
•Jefferics Banknote Co- +
12,489.85
19
10-002
City of HB, Ernployr'�e Costs
3,617.66
see detail
20
11-002
City of JIB, Statue
505.25
5/72
3a
1-003
Diversified Buildors, Contractor +
202,253.40
21
2-004
Erik, Peters k Thomas, Landscape Arch. 300.00
22
2-005
Kurt Meyer, Arch. +
3,572.50
23
5-002
Twining Lab. , testing +
296.02
24
9-006
City of HB' Fi l i nv fi W.,ter Fees
1,097.63
(no detail attachod) penciled note
says water meter & Franchise Tax Bd.
Pil. Fee
KEY + I nvo i.ee
ATTACHED
DATE #
5-72 25
26
CIV-IC Ch"INI'i R TRUST RROSIVIONS PAGE 2
CLASS. OF CIIARGE PAYEE & DESCRIPTION AMOUNT
10-003 City of 1113, Employee Costs 2 426,92
11-003
27 12-002
28 1 2-003
6-72 4a
29
30
31
32
33
7-72 5a
34
35
8-71
9-72
36
37
38
39
40
41
42
43
44
45
46
47
48
6a
7a
1-004
2-006
5-003
10-004
10-0011
1 2-005
1-005
2-007
5-OOzI
5-005
1 0-005
12-006
1 2-007
2-008
5-006
9-007
10-006
11-004
1 2-008
12-009
12-010
12-011
1-006
1-007
see detail
,
City of 1113, S Latue
1,584.25
(penciled note pd to Shumbert)
11. 13. Dews, for. adverti:iing +
17,50
City of I113, iiiscellaneous Expenses
3,757.74
See detail, includes Dodge Truck,
elect. typewritter, telphone, etc.
Diversified Builders, Contractor +
264,240.00
Kurt Meyer +
8,972.50
T1:,ining bib., ,esting +
111.72
H''mployce Costs:, City of 11B
2,426.92
(detail same as 5172)
Bassett Office Furn., Services +
519.38
City of JIB, Miscellaneous Exp.
260.81
(jio detail given)
Zapata Builders (Divers. B u.) +
237,34-9.80
K. Meyer, Architect +
5,400.00
R. Stone Enr,iiieer, Soil, Foundation
5,273.28
testing +
Twinin; Lab., tesing concrete +
677.80
City of 11R, Employee Costs
4,657.56
See detail, added Eleanor Ilauser
City of I113, Mi.sc. Expenses
774.77
(detail. shows 638.72 for desk & chairs
plus other misc.)
11. 13. News, Advertising +
54.25
Kurt Meyer, Architect +
15,027.13
Twining Lab., Testing S. Inspect. +
351,84 4
Bank of America, Trustee fees +
2,981.28 r
City of Ii13, Employee Costs
2,805.19�
(see detail)
C; ty of I113, Statue (see detail)
4, 580.0,1
City of 1113 Misc. Costs (see detail)
125,53
I3assett burn. (Turn. Design) +
487.50
11. 13. Blueprint 4-
2.06
1n
11, 13. Pews, Advertisingt
12.00
Zapata Builders, Contractor +
317,988.00
Zapata, Contractor +
314,671 .50 '
KEY + = Invoice
1%ttach(,d
F
1,1V.1C
UEN1,1;1;, ',:i. SI* Iz;1 ' ' IN
Pi1l;0 3,
DATE
#
ACC`I'. 'LASS.
PAYER' &: DIISCUPTION
MIOUNT
9-72
49
2-009
Kurt, ;fryer, Archi tect +
1 , 827.50
50
5-007
Twining Lab., tests
115.71
51
10-007
C.i ty of IM, employee costs
2,805.19
(same as August detail.)
52
12-012
American Velding, +
10.50
53
12-013
City of 1113, ,fiscell.
45.42
(employee related)
10-72
54
2-010
Kurt Heyer, Arch. +
5,400.00
55
2-011
Ericksson, Peters, landscape Arch
+ 38,59
1/56
4-0002
City of 115, Command & Control
2,000.00 �
(Pudic Safety System, no invoice)
57
5-008
Robert Stone Nngin., Report & lnspect.628.90
58
5-009
Twining Lab, 1'nspect. & tests +
789.05
59
10-008
City of IIB, Ewpl.oyee Costs
,805.19
(same detail as %Ugust)
60
11-005
City of 1111, Statue
1918.24
(Tra.nsmarine Nav, Corp.)
61
12-014
Bassett furniture, Design +
523.13
62
12-015
City of IM, disc. Costs
62.79
(employee related.)
8a
1-008
Zapata, Contractor +
400,028.40
11-72
63
2-012
K. 'Meyer, Architect +
14,139.00
64
5-010
Twining Lah, Testing +
144,46
65
10-009
City of 1111, Employee Costs
2,105.06
(costs split with library)
66
12-015
City of IIB, '.disc. Costs
98.63
(employee related)
9a
1-009
Zapata, Contractor +
432,054.72
1 2-72
70
1 2-91 8
City of IIB, Misc.
189.97
(E,mpl oyee related)
71
12-016
Hertz Auto Rental +
22.86
72
12-017
Vaniman Cameras, photo supplies +
34.44
67
2-013
Kurt Meyer, Architect +
6,925.34
68
5-011
Twining Lab,, testing +
68.40
69
10-010
City of 1I13, Employee Costs
2,365.03
(split costs w/lib, total 3,888.98)
10a
1-010
Zapata, Contractor +
254,137.50
1-73
11a
1-011
Zapata, Contractor +
317,941.93
`
73
2-014
K. Meyer, Architect +
6,512.14
74
5-012
Twining Lab, testing +
137.18
75
10-011
City of 1111, Employee Costs
3,526.24
(split w/library, -total. $5,873.14)
Cl'V C1sNTE'lt TRUST' RHQUI6 TION
Page 4
DATE
f,`
ACCT. CLASS.
PAYEE S: DESCRUITION'
AMOUNT
1-73
76
1 2-01 8
BaSSett burn. , Design t
1, 522.50
77
12-019
City of 1113, Wisc. Expenses
302.22
(trustee dinner)
2-73
78
2-015
K. Meyer, Architect +
5,850.46
79
5-013
Twining Lab, testing; +
254.58
80
City of IIB, Various
2,834.04
(employees, toLal split w/li.b.
for 4,019.96) no recap sheet detail
81
Bassett Office 1'urn., design +
1,593.11
82
JIB Blueprint +
1.16
1 2a/.a.pata,
Contractor
3/73
83
2-016
K. Neyer, Architect +
8,123.79
84
9-008
Bank of America,. Trustee fees
2,822.79
85
5-014
Twining; Lab, testing +
1,127.88
86
City of 11B, Various
2,968.43
(employee costs E: other, see detail)
87
1 2-025
'Hack &- Sunderland, Monitor Study
+ 1,758.10
4-73
13a
1-013
'Lopata, Contractor +
342,536.00
14a
1-014
Zapata, Contractor +
324,016.00
88
2-017
K. Meyer, Architect +
8,805.69
89
5-015
Twinioghab, Testing;
21.00
90
Nack & Sunderland, Monitor Study
+ 741.90
(billed to J. liheeler, City of 1113„
O.K. by Kiser, notation total contract
$2,500)
91
12-027
Eriksson, Peters &- Thomas, EIR +
2,558.75
(notation says ETH but inv. says
landscape services) See letter to
T. Severns, H13 3-2-•73
92
12-028
Bassett Purn, Design +
791.25
(notation: estimate total to be
S5,280.00. previous billings S3,052.51
93
City of T113, Vari.ous
2,629.74
(see detail, includes employees)
5-73
94
12-018
Kurt; Meyer, Architect +
3,983.06
95
5-016
Twining Lab., testing; +
29.64
96
Eriksson, P & T, +
7.54
97
12-032
Hannon Engineering, Audia +
2,070.00
( letter from llannoii to Horn says
--
revised bills now have proper contract
name - P.P.C.
KET += Invoice Attached
l I V I t, t:l,.:\ I'I'R
I l i I 16•:QO 1 ." i uN'S J'r1i.r;
DATA;
ACCT. CI,ASS.
PAYEE &; J)2SCRTJ'TTON
AMOUNT
5-73
98
City of 1I1311 Various
2,663.09
(employees) see detail.
15a
1-015
Zapata, Contractor +
299,240.00
6-73
99
2-019
Kurt Meyer, Architect +
6,764.17
(invoice indicates some charge
included for consultant 1Nack 1'c
Sunderland, Nech, Engineers;
Fred Browne NI-ect. l.ngin. &
desi.g;ra studies - 5th floor)
100
5-017
Twining Lab., Testing +
487.98
101
12-033
Mack & Sunderland, Monitor Study
234.00
(inv. mnde out to City of 1113, OK
by Kiser)
102
12-034
Bassett OJ'fi.ce Furniture, Design
a 232.50
103
12•-035
InAman Camera +
41.92
104-
12-036
Beach City Dodge, Misc. Ex.
15.84
(service l'.II.C. truck, License
594566, Unit 115)
105
City of IIB, Various
2,662.39
(see detail, employees)
16a
1-016
Zapata, Contrak.;,or +
217,321.60
7-73
106
2-020
Kurt Meyer, Architect +
6,312.85
107
5-018
Robert Stone I•.ngin,, Testing; +
377.00
108
12-038
Na,ck & Sunderland, Automation Study
+444.98
109
12-039
Eriksson & Paters, Landscape Arch.+
262.75
(for LTH EXpense)
110
City of IIB, Various
4,263.63
(see detail., total. empl,yee G6,136.29
split between lib/cc) -
-'
17a
1-017
Zapata, Contractor +
230,059.25
.8-73
ill
9-009
Bank of America, Trustee Fees +
2,898.73
112
12-041
Lriksson, Peters &-, T., Landscape
+1,050.00
Arch. (incl. ti950 for ETIO
18a
1-018
',Apata Contractor. +
143,120.08
113
12-042
Bassett Office Furn. design +
12243.82
(consultation wjfire debt.)
114
12-043
N.gclr & Sunderland +
733.00
CAutomation, Phase II)
115
City of IIB, "Contract Employee Cost
2,202.11
i8a
1-018
Zapata., Contractor +
143,120.08
9-73
120
City of HB, Various
2,923.19
(secs detail, 82,790,32 for
employees, 197.03 phone)
Kh:Y +_...= Tiivoir.e__At f-ifLh�.i_
kill l
1AL......
1cLt�(; V
DATE
#
ACCT. C S .
PAYJIJII
AMOUNT
9-73
116
5-019
Robert Stone, Testing;
$1,623.00
1 1 7
1 2--0,14
Nack & Sunderland
1, 606, 81
••
(Mech. 15g;in. Ser. )
118
5-020
Twining Lab, Testing a
95.76
119
2-021
K. Meyer, Architect +
8,171.20
(incl.. amounts .for Nack &
Sunder. & Engineering; Ser.
Corp.)
19a
1-019
Zapata, Contractor +
179,194.10
1 0-73
121
5-021
Twining; Lab., testing +
71.82
122
12-045
Bassett Office Furn., Design
+ 976.39
(pg 3 of Inv. //9888 relates
to fire
to
specif, sent, dept.)
+
123
12-046
Hriksson, >ters T., Landscape
Arc11.100,00
124
12-048
IIR News, Hvertising
17.00
125
City of BB, Various
2,923.45
(employees 82,822.01, phone 847,
+ misc.)
20a
1-020
20a
1-020
'Zapata, Contractor +
136,610.16
11-73
126
5-022
Twining; Lab., testing +
63.75
127
5-023
Robert Stone, testing; +
775.00
128
12—.049
Nack & Sunderland +
390.05
129
2-022
Kurt Meyer, Architect +
1 {026.56
(incl. $563.36 for Nack & `under.)
130
City of UB, Various (cmploy,;Iisc)2,900,28
21a
1-021
Zapata, Contractor +
239,549.09
12-73
131
5-024
Twining Lab, Tests +
65.75
132
5-025
Hobert Stone Engin. +
22613.00
(notation on inv. 0445 re.
Horn, Elwood & Stone Conf.
11/19/73
133
2-023
hurt Meyer, Architect +
5,782.67
(incl. S780 for Nack & Sunder.,
8943 for ]gyred Brown)
134
12-050
Na -- &• Stindcrland +
656.85
135
City of to, Various
5,730.13
(employee" 2,796.31, includes
driveway approaches for `W2,860.70,
22a 1--022 'Zapata, Contractor + 188,996.15
1-74 136 5--026 Twining Lab., testing + 58.09
137 City of I.13. Various 70,024.54
(incl. employees, added R. Martin,
and p/t typist 65,078.22; Motorola
for S64,853.07 ccty; Ni.sc.)
C C i•;?N'l.`l-;lt THOS'1' It1s11U f 5l T l Pale
"T
DATE
%f
ACCT. CLASS.
PAYI,"1; F; U1'SCRIPTION
AMOUNT
1-74
23a
1-023
Zapata, Contractor +
256,396,99
2-74
138
5-027
Twining 1,ab. , Tests a
56.52
139
12-051
Nacic & Sunderland, 1?ngin. Ser. +
•183.23
140
12-052
Bassett Office burn., design +
2,317.60
141
2-024
Kurt Meyer, Archi-tcct +
10,938.15
(incl. 511.06 for Nack & Sund.)
142
12-053
11annon l ngineerint; +
3,899.16
(total contract 5,14,216.00
for, City Council/Hcctijig itooms
Audio/Visual)
143
9-010
Trustee Fees, Hank Of America
2,588.33
144
City of 1113, VariOUS
4,683.04
(employee payroll) added R. Piartin
145
5-028
Soil. & Plant Lab, Testing +
284.50
24a-
1-024
lapata, Contractor +
109,687.80
3-74
146
5-029
Soil & Plant Lab., -testing +
97.00
147
12-054
Hannon Engineering +
10,529.64
148
2=025
Kurt Meyer, Architect i
4, 311 .96
149
City of IIl3, Vari.oll3
4,839.07
(employees incl. R. Maxbin)
25a
1-025
Zapata, Contractor +
85,373.61
4-74
150
5-030
Robert Stone, tcstim, +
288.00
151
5-031
Soil & Plant 1 abi testing +
251.96
152
1 2-055
Bannon F rig;incering, Audio —Visual
24, 748.20
(note total contract now �45,830)
153
2-026
K. Meyer, Architect +
5,862.01
(inc 1.. 570 for rack k Sunder.;
& S617 for P. Brown; 530 for
I.G.1 Assoc., graphics)
154
City of 1113, Various
4,839.07
(employees incl. R. ;`Martin)
26a.
1-026
Zapata, Contractor +
89,674.60
5-74
155
5-032
Soil, F. Plarit Lab, testing +
21.50
156
12-056
1i,innon NIIgi.neerinl;, Multi —Media & 23,047.21
(AudioVisual ; i>>cl 149 for 34 name
plates for City Council Cliambers
F1TNAi., HILl,1tir)
157
2-027
Kurt ;lever, %r.chitect +
8,072.05
(incl S783 for \rLck & Sunderland
618 for Er.iksson & Peters, 301
for IGI ASSOC. (graphics)
KEY + = Invoice Attached
I \rl l 1 6l )l�:i Page ii
DATE
#
ACCT. CLASS.
PAYEF,' Pc DESCRIPTION AMOUNT
5-74
158
12-057
Mary Livingston Gallery, Art 4• 3,507.50
159
1 2-05t)
Wi llA an Strum, Art + 365 .70
160
12-059
The Jordon Co., Art + 222.50
161
12-y060
Darwin Duncan, Art + 530.00
162
12-061
Upstairs Gal.l.cry, Art + 1,368.15
163
12-062
Saddleback ]nn, Art + 252.00
164
12-003
Andrea Lingle, Art + .50.00
165
12-064
Abby Vaughan, Art d 210.00
166
12-065
Irvine Gallery, Art + 62.32
167
12-066
Prof. Richard Phelps, Art + 250.00
168
12-067
Judy White, Art + 75.00
169
12-068
Rheta Gillette, Art + 75.00
170
12-069
Challis Gal.leri.es, Art + 1,299.38
171
12-070
Graphic Art Ga].ler.ics, ArL + 63.00
172
12-071
Graphic Art Galleries, Art + 1,248.45
173
City of I113. Variolis 185,577.41
Seep Poki i I — Limp] nyees (6) for
c,1 0, 233 i total f i,rurc of S1 K5, 5 7 l
net as S15,425 decluctect for statue credit.
174
12-072
harry Seldis, St.atuc Judging 150.00
175
12-073
Kenneth floss, il 11 150.00
176
12-074
Rick Anderson, Statue Judging 150.00
177
12-075
EIZA Industries, Art + 1 2057.88
178
12-076
Collier .Art Corp. + 889.80
179
12-077
II. 13. Blueprint + 86.81
27a
1-027
Zapata, Contractor + 69,301.95
6-74
180
12-078
Collier Art Corp., Art + 47.40
181
12-079
Kal.enala, Art a• 75.26
182
City of 1I13, Various 1 2, 624 .75
See detail — incl. 5 employees,
kek, crib. & key blanl.s, planters, fire ext n
28a
1-028
Gapa-La, CnntraeLor + 26,245.65
7-74
184
City of Ills, Vari<)us, (6 empio•yces) 4,839.42
183
Il,1nnon EntrinecriJig, AudioVisual.-i• 11,583.00
(represents final billing, 10;�
retention)
x
This payment plus five car]ier
totat S68,877.21. Contract was for
S44,2i6.00
KhY + _ Invoice :Attached
civic [,l',\11'I,it TRUST ia,SJ(l 1 : 0N;S PLI.I;c 9
DAT13,
ACCT. CI,ASS. PAY1?I? k: I) SCRIPTION AMOUNIT
7-74 29a
1-029 Zap;1ta, Contractor d- 48,979.15
8-74 185
(none) Kurt Meyer, AT-chitecl. + 19,730.75
2-028 ? (i.ncl.`;151 for Nacl. & Sund.,
1' , Grown S277; ESO # 24
NILck & Sunder. S649, TGT S280,
F. Brown ;?466; ESO //25 lGl $5,211 )
Attached yellow memo from (torn to
Arguello says, "this bill :for S
covers April thru June, also f have
no data to check the "graphics" billing
(fllea1)i11g FGJ ).
186
(none) Bank of America, trustee fees + 27824.24
y}`Y Lease agrer.ment c,111s for City of
1113 to pay, not 111 C
187
City n r 111), 1ra.ri.ous 5,972.15
(3 employocs + mire Capt. C. Duncan
for $4,039
9-74 188
2-029 Kurt Meyer, Architect + 9,465.03
( i 11c 1.. 1';,;n ,f25 l (; I for 31 , 236;
ESO 122 5 th F 1 . /3 rd. 1- 7.. 51 , 868 to
U31 ; [:tiO ;/27 ks-bui l t dr.'LwillgS ;
Engineering, Scr. Corp. 61 ,064;
V . 1)ro%;n .3973 )
189
12-081 hack & sunderlund, I"'miner Ser. 100.00
190
City of Illi, Various (see dci.ail)94,511.45
(3 empl n,voos, Klt�cnline Corp S757,
Rogers G"rdan5 53,026, Iloneywell for
connection of monitor equip. 1 1 , 270,
Motoroia S55,681, = others)
10-74 191
hurt Meyer, Architect + 6,477.26
(incl ESO W22, Rev. floors 1,3,
5 51,522 to TGT, `;a.ck & Sund.
8543; 1';SO ;/24 Hack & S. S31 ,
ESO //27 Nack & S. 5179)
192
1-030 Zapata, Contractor + 4,600.00
Release of retention. Memo in
file relates to landscaping; being included
in contract. Question: Why so many .
City of 1113 nursery bill charge offs.
193
Ci ty of Hh, `,'117,ious 1,928.35
(for 3 employces)
11-74 1911
12-082 tincic k 8U1)derl:L11d, Phase l I Auto a• 678.00
195
12-083 11ofrman & Sons, Lxterior I,ig;hts+ 2,466.36
�t On financial. Report charged to Off Bite
& Special 5er. not //12 `I's sc.
196
City of Iil3, V'nrious 2,116.91
(3 employees)
12-74 197
2-031 ,'80 Kurt Meyer, Architect 21,782.87
Inc l:. ESO d22 `,Lek & S. S1 77,
DATE
,/
ACC'1.'. CLASS.
PAYNE k DNSCIi1P`1`10N AMOUNT
12-74
Kurt Mc.yer, Continuod
ESO iY22, conL. M Sanchez 1nLeri.ors
(forfnally I(, I) S1 ,7'4; I -'SO !/2.1 N'ack
Suncl. -S98; ESO //25 Sims & Specif.
Michael. Sanchez 81,083.
//81
ESO #22 Nack F Sund $1 , 471 .
Sanchez S2, 318
T,SO //24 Extention Time Contract
I;rilcsson C Peters :y891
BSO //25 M. Sflnchez ,386
MSA cost es Li mate Consul i-al,ion
at IM CC final collation
-or stop order `~,1,788
LSO #27 i,;riksson k Prters l,andsca•Ne
drawiiws -13352
31a
1-031
'Zapata., Contractor., final pryment + 1,400.00
Contract total 86,936,449.00
1-75
198
2-032
Kurt Meyer, Architect //82 1,2.05.44
1 nC l . K50 ;r 2 Rev. Phase 1.1
S1 054 ; Nack fi Sund .S 1 91
199
12-084
Bernard Rosenthal , Model of Scnl 1)ture S1000.0(
(paid on movin request of W. Johnson)
200
12-085
1luntingi,c1n Soacl.iff + 70.09
(luncheon for sculpture competition)
201
12-080
h'arwel l s for l-l.owers 26,50
(funeral)
202
'12-097
Kurt Meyer, Judge for sculpture 150.00
203
12-038
Joseph Young, " " 150,00
204
12-089
Nack & Sunderland, Xnginccr Ser. + 268.40
{'
summary bill.inT; included
205
2-033
Kurt Meyer //83, Architect + 5,230.10
ESO t22 Rev. Phase 1T, incl.
F' . Brown for S1871.79
206
12-090
Nacic & Sunderland + 193.48
1111 CC Automation Phase 11
207
12-091
lloneywell , Connection Charges A- 4,255.00
208
12-092
Crr_ative i-;lectronics -+• 27051.06
pag i. nq/musi c systern
2-75
NO 1tl;S)1iT51'C TORS
3-75
209
9-011
Dank of America, Trustee Gees + 2,891.28
210
2-033
Kurt Meyer, ;/84 + 5,770.75
l:Sr) , 22, Phase T T , tack & Sund .
471 S: F. Brown S502.
Page 11
DATE
4-75
211
12--093
Creative I?lectronics + 2,026.25
212
2—Q35
Music k- Paging; System
212
2-035
Kurt Neyer, Architect //85, 86 + 2,623.71
RSO //22 Phase 1 1 , incl. `'596
for F. Brown
5-75
1b
1-01
'Noyes Roach Co., Contractor + 43,409.00
Y. first p,iymont on CC 1'hn.se 11,
213
2-036
Kurt Meyer, Architect A- 1,212.58
lnv. //87, CC Phase 11
214
City of 1111, Various, see detail. 51 ,925.58
(incl. 2 employees, '351,000 is
net figure as 599,02o credit was
taken from debits, Taiialui Nursery
for maintenance contract S55f1,
S58 for. A. Horn mileage(termi.uated
10/74, S750 for statue judges,
5387 to lack & Sunder., Hannon for
rework C. Council hut,Lons 5369,
$1 ,056 mirrors in 1 adi es rooii/
Johnson Glass, Various others —
see detai 1 )
6-75
215
2-037
Kurt Meyer, %;88 + 1,126.10
1)lc1 lack & Sunder for S348
216
City of 1111, Various 50,609.29
2b
1-02
Noyes Roach, Contractor + 52,852.00
7-75
217
2-038
Kurt 5leyer, Architect + 200.98
3b
1-03
Noyes Roach, Contractor + 92,588.00
218.
City of 1113, Various 1,952.06
(2 employees)
8-75
220
9-012
Bank of America., Trustee fees + 2,069.68
219
12-094
Bassett Furn.i.tura + (panels) 5,293.13
221
City of 111i, Various 90,220.50
(includes `+11 for razor blades,
S4,410 for light Doposit, i84,
583 for :Mate oC Calif. said
to be held in speciat account because
Of accounting; problem, see hegal
npiiiion 5/76, plus others)
222
2-039
Kurt Meyer ;/90 864.00
(incl. some consultant fees)
9-75
51)
1-05
Noyes Roach + 4,093.93
9-75 223 12-095
6b 1-06
10-75
1 1--75 224
225 2-040
226 12-096
227
* Y *
12-75
1-76 228 2-041
229
2-76 230 9-014
�at
3-76
4-76
U.S. Elevator Corp. 114.24
repair (twice) service calls
for misuse of elovator(s)
Noyes IZ.oach, Contractor + 30,025.63
Retention — no invoice.
Certificai,o signed by K. Moyer
NO lti,(,)[I T S7 T LONS
Dank of America — Trustee fees 1,373.46
Covers fees for Library .
Kurt Meyer, Architect + 1091 2,535.11
Il.fi, Elevator 57.12
(double payment)
City of BB OFF—ST'TH COSTS 199,719.26
employees
See supporting (.ctail & memos!
NO RFQUTSITTmis
K. Meyer, Architect 1,92 + 754.09
Cite of UB, charged to ICRUI/financ. 666.67
(2/3 cost of Coopers k Lybrand. Audit)
no invoice copy attached — PFC Board
voted to pay Dart of audit cost to
gvt expenditures audited. Audit does
not cover expenclitures)
CREDIT for Duplicate Payment U6 Elev. (57.12)
(not reflected on report)
Hank of America, 'Trustee Trees 27201.19
City of HB to pay under lease
]in. Report reflects S57.12 Credit;
NO RI,QUISiT10„S
NO !EQUTSTTTONS (Req. of 4f28 held
over to appear in May 176, total
to be S76,913
r�r�''�." i�'r�',4r✓a.� Wit%;. �i.. '^�'`*z• • .+`w,r.�2 . '`�. ,, .� : • �. ��" _ ..r�``_"` . .... . "': `."° .fi.:� ?'ice , � ,a;
je
),II3IIAi11' 'I'IZIiST ICI? )111 1' i Page 1
1)ATE,
#
ACCT. f'i,AS,>. PAYJ I- & DESCRIPTION' AMOUNT
10/72
1
2-001
City oC 11unt. Bch. (architect) "288,645.49
10/72
2
3-001
City of hunt. Rch. (Land Costs) 225,000.00
10/72
3
3-002
1st. Amer. Title Co. ('Title)+ 6,980.43
10/72
4
7-001
City of. hunt. 13ch. (Studies) 24,500.00
no detail.
10/72
5
9-001
Jefferies Bonk Note Co. (13onds)+ 2,283.75
10/72
6
9-002
Stone & Youngberg (Finan. Coast.) 31,420.23
10/72
7
1 2-001
11. B. News (lionrl Bid Adver. )-► 78.00
11/72
8
2-002
D. INTeLltra, Architect-+- 8,460.67
11/72
9
2-003
Ci t,y of hunt. 13ch. (archi tect) 3,174.02
to NeuLra per detail, no invoice
11/72
10
9-003
01A1e1. & 'Myors, Bond Counsel + 5,809.91
11/72
11
9-004
Bank of Ame-ica ('Trustee fees)+ 2,137.19
11/72
12
1 0-001
City of )lunti ngton Beach. 2,683.28
(omployee costs — sec' detail)
12-72
13
2-004
Neutra, Architect + 7,524.64
12/72
14
9-004
01I1el.. & ,Ayers, Bond Counsel + 4,477.61
12/72
15
10-002
City of Hunt. Rch. (employ costs) 1,523.95
see detail
12/72
16
12-002
Orange Co, Suppliers, 'Misc. supplies 22.31
12/72
17
12-003
City of hunt. Bch, Misc. supplies 8.01
12/72
1 A
1 •-001
Swi.nerton & Walberg, Contractor -+-25, 605 .00
1/73
2A
1-002
Swinerton & Wniberg, Contr. -+• 34,866.00
18
2-005
Noutra, Avehi tect -+- 4,621.54
19
9-005
O"Molvany &; Myers, M. Counsel+ 4,923.30
20
10-003
City of Hunt. 11ch. (Employ. Costs)2,346.90
(see detail)
21
12-004
City Of Hunt. Bell., Misc. supplies 52.46
2/73
22
2-005
Neutra, Architect + 4, 77,1 , 26
KI,Y +
= Invoice Attached
Ililt.IMY '1'ItUS'1'—aI,Ql11 S.,r i3O)\ 0 Page 2
DA` EP # ACCT. CLASS. PAYLE Fe DESCRIPTION AMOUNT
2/73 23
v24
3/73
4/73
r 25
26
3A
4A
27
28
29
30
5A
31
32
33
34
5/73 6A
35
36
6/73 7A
37
38
39
7/73 40
t
41
5-001
Twining Labors Lory, testing; +
39.90
Ci t3 of hunt, Bclr. , "Vori.ous"
1 ,555.18
mployee costs, see dcta.i.l
12-005
Fowl.o.r. Assoc., Eng,*in. k- Tech, Ser.
500.00
9-006
International Confer. of Build—
1 ,313.25
i.izr Offic. — PLAN C1IF:Ck izn*. ii8437
1-003
Swinerton & Walberg, Contractor q
42,012.00
1-004
Swinerton Wal., Contractor +
62,553.00
2-006
Neutra, Architect +
2,751.85
5-002
` i-.rining; Lab., Testing a
31.92
City of Iltint. Bch., "Various"
1,672.80
(see d('tail)
12--006
bowler & Assoc., Audio Visual Svst.+
600.00
1-005
Swinerton k Walberg, Contractor+
27,951.00
5-003
Twining Lab., testing; +
54.72
9-007
Bank of America, trustee fees (6
mo.)945.02
City of hunt, Bch., "VLHOU S"
1,515.90
sea detail, employees, etr..
2-008
Neutra, Architect +
5,877.10
1-006
Swinerton k: Walberg +
34,778.00
5-004
Twining Lab., testing+
152.43
City of Hunt. Bch., Various
1,805.77
employ. costs, see detail
1-007
Swinerton &: Walb., Contractor +
60,145.00
2-009
Neutra, Architect +
2,767.48
5-005
`twining; Lab., testinU +
39.60
City of llunting*ton lick.
5,134.82
see detail., incl.. Echbro, A 3: W
for S3,375 for EIR,g' employees
2-010
fTeutra, Architect +
2,830.00
5—'306
Twining Lab., Testing, +
102.90
KEY + = Invoice Attached
DATE U
Ir
7/73 42
43
44
4-5
8/73
8A
46
47
48
9A
9/73 1119
50
51
52
53
54
1OA
10/73 55
56
57
58
58
13RAR 'TRIJST
!t ISI T TONS
PAGE 3
ACC'i'. CLASS.
PAYEE & DESCRIPTION
AMOlNT
5-007
Robert Stone lingi.ncers +
2,565.50
On site soil. enf,in. inspect.
12-011
Eckbrn, A & W Architect for
1,350.00
HIM, total cost to be 69,000
1 2-01 2
VTN of Irvine, Aerial Photos +
500.00
City of I113, ",fi.sc."
2,655.19
See detail
1-008
Swinerton & Wal., Contractor. +
46,665.00
2-011
Swinerton & Wal., Contractor +
11.7.66
2-012
Neutra, Architect+
2,812.39
City of 1113, "Contract Employees"
2,092.59
see detail
1-009
Swinertor_ & Wal., Contractor +
23,886.00
12-014
Fowl.or Assoc., Audio/Visual. Sys.
2,400.00
U.K. by Kiser. Per letter of +
proposal, -total cost proj. �4,000
5-008
Robert Stone Engin., 'Testing +
375.00
2-013
i';eutra, Architect +
2,102.52
O.K. by Rowlands. \Tote: Analysis
of several ireas of defective concrete.
Arch. & Engineer anal. & summarize
results
in letter to Owner dated 6-16-73
12-015
VTN Aerial 1110TOS +. Library site
3,290.00
and 30 acres Inv. #22193
r
5-009
Twining Lab., testing +
114.90
City of I-II3, "Various"
1,876.50
see detail, employees
1-010
Swincr.ton & Wal., Contractor 4
23,814.00
5-010
Twining Lab., testing +
66.01
12-016
Standard Oil +
18,011.00
lower & repl.ace pipe lines
9-007
Trustee lees, Bank Of America +
952.46
City of 1113, "Various"
1,884.61
see detail
5-011
Twining Lab., testing +
76.50
,<r,t + = ,uvuiee nvuachod
DATE
#
ACCT. CLASS.
PAYEE &- DESCHIPTION AMOUNT
10/73
11A
1-011
Swinerton &- Wal., Contract. + 47,397.00
11/73
59
5-012
Robert Stone Engineer, testing + 118.00
60
2-014
G. J, Molnar, Landscape Arch. 1,183.31
Interior 1./s development
61
City of IIB. "Various" 6,004.10
Employees, water bill, plastic pipe
see detail.
1 2A
1 —01 2
Swinerton Fc 1Ial. , Contractor + 68, 562.00
Nato: on page 3 of 6 oil invoice
water meter charge incl. for 82,000
62
5-013
Twining Lab., testing + 42.50
63
5-014
Robert Stone Engin. 'Testing + 579.00
64
Ernest Elwood, pent for Office t 300.00
Space In NeLltl-a' S BUS111eSS
65
2-016
Xcutra, Architect 1 9,410.76
66
Ci.ty of ITB 5,744.12
sco detail -- incl. Ernest Elwood
for 3,840.50, employees
13A
1-013
Swinerton & Wal., Contractor + 89,435.00
1/74
67
5-015
Twining Lab., testing + 64.60
68
12-016
Fowler Assoc., Audio/Visual Sys. + 600.00
69
2-017
Neutra, Architect + 6,780.89
70
2-018
E. Elwood, Architect, Office Space 300.00
in Neutra's Business +
71
City of Hunt. Bch., see detail 7,360.62
employees for 2,878.03, E. Elwood
for 6,1,294.80 F Water Service Supplies
14A
1-014
Swinerton & Wal., Contractor + 47,208.00
2/74
72
12--017
Fowler Assoc. Audio/Visual Sys. 482.62
final payment 4-
73
2--019
Neutra, Architect + 6,201.07
74
5-016
Twining Lab., testing + .64.00
KEY + = Invoice Attached
JBRAfZ]_'1.'IZUST REQUI.STTJ ONO
Page 5
DATE
#
2/74
75
15A
3/74
76
77
78
1 6A
4/74
79
80
81
82
83
17A
5/74 * 84
85
86
18A
6/74 85
87
88
19A
7/74 89
90
20A
ACCT. CLASS.
PAYEE & DESCRIPTION
AMOUNT
City Of 1113, "Various"
i ,073.78
employees, see detail
1-015
Swinerton &- Wal., Contractor +
210,953.00
5-01 7
Twining Lab. , testing +
1 , 914.00
2-020
Neutra, Architect +
2,278.49
City of 11B, "Various"
1,232.02
employees, see detail
1-016
Swinerton & Wal,, Contractor +
155,095.00
5-01 8
Twining I_,ob, , testing +
1,812.67
5-019
Robert Stone Engin., testing +
1,546.00
2-021
Neutra,, Architect +
4,454.29
9-011
Bank of America, Trustee fees
2,083.12
City of 111;, "Various"
1,214.32
employees, see detail
1-017
Swinerton & Wal, Contractor
82,284.00
5--020
Twining Lab., testing +
267.50
See June
2-022
Neutra, Architect +
7,540.85
1-018
Swinerton &- Val., Contractor +
86,979.00
No Library
Employee charges; Civic Center
charged S10,233
5-021
Twining Lab., Testing +
48.45
2-023
Neutra, Architect +
2,629.56
City of IM , "Various"
348.52
employee costs, ti%r, detail
1-019
Swinerton & Wal., Contractor +
273,437.00
City of HB, "Various"
1,073.78
employee costs, see detail
2-024
Neutra, Architect
3,758.71
1-020
Swinerton & Wal., Contractor +'
182,666.00
KEY+ = Invoice Attached
7
L,I131tAu 1?J-mirsn'1on
I'it e 6
DATE
f
ilk
ACCT. CLASS. PAYEE S• DESCRIPTION
AMOUNT
8/74•
91
II. V. Lawrilaster & Co., Inspect,
+ 471.50
92
II. V. Lawmaster & Co,, Job +
35.00
Inspection, testing
93
2-025
Neutra, Architect +
5,302.33
94
City of III3, "Various"
1 ,892.76
employee costs, sec detail
21A
1-021
Jwinertrn & Wal., Contractor+
184,013.00
9/74
95
2-026
Neutra, Architect +
3,552.38
96
City of I•I13, Various
1,876.05
22A
1-022
Swinerton & Wal., Contractor +
192.018.00
10/74
97
9-012
Bank of America., 'Trustee lees +
1,417.82
98
City of IIun•t. I3ch., Various
1,890.04.
employee costs, see detail
99
2-02'1
Neutra, Architect +
3,571.32
100
1 2-01 8
Swinerton & Wal.. , Const, Bill #1
41 , 628.41
(no architect certificate,
OK by hi.ser, Acct. Ir` ?, P.O. ,; .,,453
+
23A
1-023
Swinerton fi Wal., Constractor. +
83,371.00
'11/74
101
5-022
Twining Lab., Testing +
32.30
102
2-028
Neutra, Architect +
3,013�07
103
City of IIB, Various
1,892.73
(employee costs, see detail)
24A
1-024
Swinerton P4 Wal,, Contractor +
106,932.00
12/74
104
2-029
Neutra, Architect +
1,975.44
105
City of 11R, Various
31,323.90
(i.ncl urles ,329,433.42 for Swinerton
&
w/no invoice. ;potation; 'Interior
Dev, C
S1,890,48 for employees)
25A
1-025
Swinerton &- Wal., Contractor +
255,610.00
1/75
106
City of 11B, Various
26,144,59
(employees 112,904 R Fowler &, Assoc.
for '523,240 w/no :invoice or backup)
107
2-030
Neutra., Architect +
1,931.78
KEY + _ Invoice Attached
a
DATE
1/75
2/75
3/75
108
26A
ill
1091
110
112
27A
113
114
28A
115
4/75 118
116
117
5/75
119
29A
120
121
122
.23
124
30A
T,.I 1'M-ARY TRU;;1' RNl U1:,1 T I Oi
ACCT. CLASS, PAYI?P; ec DESCRIPTION
1 2-01 9
1-026
5-023
5-024
1-027
12-020
2-031
1-028
1 2-021
12-022
2-032
1-029
1 2.-023
9-013
12-024
1 2-025
1-030
Pago 7
AMOUNT
G. Alolnar., Inter. Landscape +
288.65
Swinerton & 1.'al., Contractor +
189,946.00
City of 1113, Various
1 , 952.11
see detail, empl.oyce costs
Soil. tc Plant Lab., testing; +
7.50
Twining Lab., testing +
25.50
Neutra, Architect +
965.57
Swinerton & Wal., Contractor +
111,053.00
(this invoice covors by description
all Change Orders)
G. Molnar, Landscape Arch. +
927.27
Neutra, Architect +
4,543.80
Swinerton & Val., Contractor +
57,047.00
City of' 1113, Various
1 , 991 .83
see detail, employees
City of II13, Various
1 , 954.55
see detail., employQOS
Air Check Co. + , air k. water
4,915.00
balancing
Swinerton & Ival,, interior dev.
53,032.12
(Acct. ;� ?
Neutra, Architect +
2,569,64
Swinerton & Wa.l., Contractor +
40)862.
Regal Trophy (presentation to
59.25
Kiser) +
Bank of' America, '1.'rustea Fee
1 ,441 .16
incl. 3/1/75 to 8/31/75
G. Alolnar, L/6 Arch. + Inter. Dev. 216.86
City of Iluntington Peach, Various
178,992.13
see detail; includes cleanup
Custom Floors, work on rugs
70,00
Swinerton &. Val. Billingjt'4
8,372.99
interior dev. (other 3 bilLinas
under Acct. 1112) Contract Total
$147,18y,48
LIBRARY TRUST REQUI,9YPI( Page 8
DATE
#
ACCT. CLASS.
PAYEE &- DESCRIPTION AMOUNT
6/75
125
Custom Floors, overpaym nt 70.00
126
12-027
Gray's Draperies 3,847.80,
31A
1-031
Swinorton &- Wal. Contractor. + 140,892.73
lncludes CC Billing /I ,30 for
5,14£;,827.00, Inter. Dev. Billing
#5 (earlJor I)ayglCntS Under Acct. jr12)
for S14,718.54, L,h,SS S10,000 for tost—
in£; paid. by PI"O and $12,652.81 stop
claim
127
City of 112, Various 4,600.00
covers Surf Glass & Mi-rror for
same amt.; fixed glass panel leafs
no invoicf,
No
employee
charges this month
7/75
Credit
Request
for overpo,y on Custom Floors (70.00)
128
12-028
Rutan &- Tucker, ALtorneys + 3,903.30
(consultant on 5 & W law suit)
32A
1-032
' wi.neri,on &: Wal.. Law Suit +
Settlemeat 225,000.00 _—
.x No employee charges
8/75 129 12-029
130
9/75 33A
10/75
11/75 131
132
12/75
1/76 133
Riitan k Tucker, ,attorneys + 2,203.00
Billing reduced by 2,843.50
City of IIB, Various 5,726.44 -•
1-033 Sw=nerton &; Wal., Contractor + 12,652.81
(payment of stop claim)
NO CHARGES
City of I1B, Various 15.00
(tr:p expenses, Kiser)
12-030 G. Molnar, L/S Architect + 271.66 j
final inspection
NO CHARGES
City of 1113 333.33 s
(Coopr.r k- L,ybrand Audit, no inv.)
see Civic Center for shared cost
KEY + = Invoice Attached
a
ah
,111RARY `I`ItUS'I_ Page 9
ACCT. CLASS. I'AYI:I: &- 1)I SCIiII"PION AMOUNT
2/76 NO CIIAIMES
3/76 NO CII&R.GFS
4/76 NO CIIAIIGPS ril-m ni,,POIi:'p
April 27th Charges appear in
noXi> roport — City of ills total $18,579.77
Mi.