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HomeMy WebLinkAbouti.i. Fuels, Inc. - 2014-10-01 Estanislau, Robin From: Jubinsky, Debra Sent: Wednesday, February 06, 2019 11:56 AM To: Estanislau, Robin Cc: Esparza, Patty Subject: RE: Bulk Fuel Contract iiFuels resigned their contract in February of 2018 via email. We currently have no contract. We went to bid last fall and are in the process of awarding. Debra Jubinsky, Sr. Administrative Analyst City of Huntington Beach Public Works phone: 714-374-5321 cell: 714-403-1114 -----Original Message----- From: Estanislau, Robin <Robin.Estanislau@surfcity-hb.org> Sent: Wednesday, February 06, 2019 11:22 AM To:Jubinsky, Debra <djubinsky@surfcity-hb.org> Cc: Esparza, Patty<PEsparza@surfcity-hb.org> Subject: Bulk Fuel Contract Hi Debra, I left you a voicemail about this contract. Should we have received a letter that extended the term of this to October 2019? Please advise ... thanks! Robin Estanislau, CIVIC, City Clerk City of Huntington Beach 714-536-5405 Please consider the HB City Clerk's office for your passport needs! -----Original Message----- From: city_clerk_copier@surfcity-hb.org<city_clerk_copier@surfcity-hb.org> Sent: Wednesday, February 06, 2019 11:18 AM To: Estanislau, Robin <Robin.Estanislau@surfcity-hb.org> Subject: Message from "clAdmin0l" This E-mail was sent from "clAdmin0l" (MP 4054). Scan Date: 02.06.2019 11:17:56 (-0800) Queries to: city_clerk_copier@surfcity-hb.org i City of Huntington BeaWcEIVED 2000 Main Street ♦ PO Box 190 ♦ Pj(rM�Je2A N I,. ,3 CITY CLERK Travis K. Hopkins, PE Depmnpwrfilf"1F Fa orks Director (714) 51A"Ch September 15,2017 Mr. Ken Bishop, President ii Fuels, Inc. 21163 Newport Coast Drive,#442 Newport Coast,CA 92657 RE: CONTRACT RENEWAL-Bulk Fuel Services—Gasoline, Diesel and Jet Aviation Fuel Dear Mr. Bishop: The term of the contract between the City of Huntington Beach and ii Fuels, Inc. for Bulk Fuel Services is set to expire October 1,2017. Section 4 of the contract includes a provision for us to renew this agreement for up to two (2)additional one-year terms if mutually agreeable.The City is requesting to enact the renewal provision and to extend the term of this agreement for an additional one year term subject to all existing terms and conditions. Please sign below to indicate your agreement with this one-year renewal extension and return signed original to me in enclosed envelope prior to October 1. Please contact me at 714-374-5321 or Robert LaRoche, Fleet Operations Supervisor,at 714-375-5050 with any questions. Regards, Deb�ky����— - 7" Senior Administrative Analyst IN WITNESS WHEREOF,the parties hereto have caused this renewal to be executed by and through their authorized officers.This renewal shall be effective October 1,2017. U. FUELS, INC., CITY OF HUNTINGTON BEACH,a a California Corporation municipal corporation of the State of California By: %S� Travis K. Hopkins, PE, irector of Public Works �rint name) ITS: (circle o President/ ice President/Treasurer/Secretary AND By: (print name) s ITS: (circle one) President Vice Preside /Treasurer/Secretary SERVICE AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND i.i. FUELS, INC. FOR BULK FUEL SERVICES—GASOLINE, DIESEL AND JET AVIATION FUEL THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach a municipal corporation of the State of California, hereinafter called "City," and i i Fuels, Inc., a California Corporation, hereinafter referred to as "Contractor " Recitals A The City desires to retain a Contractor having special skill and knowledge in the field of bulk fuel services B Contractor represents that Contractor is able and willing to provide such services to the City C In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a comparable company or firm in the field Contractor has been selected to perform these services pursuant to Huntington Beach Municipal Code Chapter 3 02, NOW, THEREFORE, it is agreed by City and Contractor as follows: 1. Scope of Services Contractor shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference These services shall sometimes hereinafter be referred to as the"Project" Contractor hereby designates Kenneth Bishop who shall represent it and be its sole contact and agent in all consultations with City during the performance of this Agreement. 2. City Staff Assistance City shall assign a staff coordinator to work directly with Contractor in the performance of this Agreement 3. Compensation a City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit A The total sum to be expended under this Agreement shall not exceed Sixty Thousand Dollars($60,000.00) per year during the term of this Agreement 1 of 9 144367/112477 b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c Contractor shall be paid pursuant to the terms of Exhibit`B " 4. Term Time is of the essence of this Agreement The services of Contractor are to commence on October 1, 2014 and terminate on October 1, 2017, unless terminated earlier in accordance with the provisions of this Agreement. Unless prohibited by statute or ordinance, City may renew this agreement for up to two (2) additional one year terms The time for performance of the tasks identified in Exhibit"A" are generally to be shown in Exhibit"A" This schedule and Term may be amended to benefit the Project if mutually agreed to in writing by City and Contractor In the event the Commencement Date precedes the Effective Date, Contractor shall be bound by all terms and conditions as provided herein. 5. Extra Work In the event City requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," Contractor will undertake such work only after receiving written authorization from City Additional compensation for such extra work shall be allowed only if the prior written approval of City is obtained 6. Disposition of Plans, Estimates and Other Documents Contractor agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to City, and Contractor shall turn these materials over to City upon expiration or termination of this Agreement or upon Project completion, whichever shall occur first These materials may be used by City as it sees fit. 7. Hold Harmless Contractor hereby agrees to protect, defend, indemnify and hold harmless City, its officers, elected or appointed officials, employees, agents, and volunteers from and against any and all, claims, damages, losses, expenses, judgments, demands and defense costs, and consequential damage or liability of any kind or nature, however caused, including those resulting from death or injury to Contractor's employees and damage to Contractor's property, arising directly or indirectly out of the obligations or operations herein undertaken by Contractor, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including but not limited to concurrent active or passive negligence, except where caused by the active negligence, sole negligence, or willful misconduct of the City Contractor will conduct all defense at its sole 2of9 144367/112477 cost and expense and City shall approve selection of Contractor's counsel This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor 8. Workers Compensation Insurance Pursuant to California Labor Code Section 1861, Contractor acknowledges awareness of Section 3700 et seq of this Code, which requires every employer to be insured against liability for workers' compensation; Contractor covenants that it will comply with such provisions prior to commencing performance of the work hereunder Contractor shall obtain and furnish to City workers' compensation and employer's liability insurance in an amount of not less than the State statutory limits Contractor shall require all subcontractors to provide such workers' compensation and employer's liability insurance for all of the subcontractors' employees. Contractor shall furnish to City a certificate of waiver of subrogation under the terms of the workers' compensation and employer's liability insurance and Contractor shall similarly require all subcontractors to waive subrogation 9. General Liability Insurance In addition to the workers' compensation and employer's liability insurance and Contractor's covenant to defend, hold harmless and indemnify City, Contractor shall obtain and furnish to City, a policy of general public liability insurance, including motor vehicle coverage covering the Project/Service This policy shall indemnify Contractor, its officers, employees and agents while acting within the scope of their duties, against any and all claims arising out or in connection with the Project/Service, and shall provide coverage in not less than the following amount combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of One Million Dollars ($1,000,000) per occurrence If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than One Million Dollars ($1,000,000) for this Project/Service This policy shall name City, its officers, elected or appointed officials, employees, agents, and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the Project/Service shall be deemed excess coverage and that Contractor's insurance shall be primary Under no circumstances shall said above-mentioned insurance contain a self-insured retention, or a"deductible" or any other similar form of limitation on the required coverage. 10. Automobile Liability Insurance Contractor shall obtain and furnish to City an automotive liability insurance policy covering the work performed by it hereunder This policy shall provide coverage for Contractor's automotive liability in an amount not less than One Million Dollars ($1,000,000 00) per occurrence and a separate "Additional Insured Endorsement" page listing both the policy number and naming the 3of9 14-4367/112477 "City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers" as additional insured on the endorsement. The above-mentioned insurance shall not contain a self-insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of City. 11. Certificate of Insurance Prior to commencing performance of the work hereunder, Contractor shall furnish to City a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement, the certificate shall: a provide the name and policy number of each carrier and policy, b state that the policy is currently in force, and c promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice, however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium Contractor shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by City The requirement for carrying the foregoing insurance coverage shall not derogate from Contractor's defense, hold harmless and indemnification obligations as set forth in this Agreement City or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. Contractor shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 12. Independent Contractor Contractor is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of City Contractor shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for Contractor and its officers, agents and employees and all business licenses, if any, in connection with the Project and/or the services to be performed hereunder. 13. Conflict of Interest Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement 14. Termination This Agreement may be terminated by the City upon thirty (30) days written notice of termination In such event, Contractor shall be entitled to receive and the City shall pay Contractor 4of9 1 4-43 67/1 12477 compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate b Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 15. Exclusivity and Amendment This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein 16. Assignment Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City 17. City Employees and Officials Contractor shall employ no City official nor any regular City employee in the work performed pursuant to this Agreement No officer or employee of City shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code 18. Notices Any notices, certificates, or other communications hereunder shall be given either by personal delivery to Contractor's agent (as designated in Section 1 heremabove) or to City as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses below City and Contractor may designate different addresses to which subsequent notices, certificates or other communications 5of9 14-4367/112477 will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U S. certified U S. certified mail-return receipt requested: To City To Contractor: City of Huntington Beach Ken Bishop, President Attn Department of Public Works i.i Fuels, Inc 2000 Main Street 21163 Newport Coast Drive #442 Huntington Beach, CA 92648 Newport Coast, CA 92657 (714) 374-5321 (714) 960-2978 19. Consent r When City's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transactions or event 20. Modification No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties 21. Section Headings The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement 22. Interpretation of this Agreement The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement No covenant or provision shall be deemed dependent upon any other unless so expressly provided here As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 6of9 144367/112477 23. Duplicate Original The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it 24. Immigration Contractor shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification 25. Legal Services Subcontracting Prohibited Contractor and City agree that City is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder Contractor understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for City, and City shall not be liable for payment of any legal services expenses incurred by Contractor 26. Confidentiality Contractor recognizes that in the performance of its duties under this Agreement, it must conduct its activities in a manner designed to protect information of a sensitive nature from improper use or disclosure Contractor warrants that it will use reasonable efforts consistent with practices customary in the facilities management industry in recruiting, training and supervising employees and in otherwise performing its duties hereunder in order to achieve this result In the furtherance of this, Contractor agrees, at the request of the City, to require its employees to execute written undertakings to comply with the foregoing confidentiality provision 27. Discrimination Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations 28. Jurisdiction - Venue This Agreement and all questions relating to its validity, interpretation, performance, and enforcement shall be government and construed in accordance with the laws of the State of California This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California Both parties further agree that 7of9 144367/112477 Orange County, California, shall be the venue for any action or proceeding that may be brought or arse out of, in connection with or by reason of this Agreement 29. Professional Licenses Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of Califorma, the City of Huntington Beach and all other governmental agencies Contractor shall notify the City immediately and in writing of her inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions Said inability shall be cause for termination of this Agreement 30. Attorney's Fees In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party 31. Survival Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive 32. Governin!Law This Agreement shall be governed and construed in accordance with the laws of the State of California. 33. Signatories Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn 34. Entirety (a) The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement warranty, fact or circumstance not expressly set forth in this Agreement. 8of9 14-4367/112477 (b) All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement 35. Effective Date IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers This Agreement shall be effective on the date of its approval by the This Agreement shall expire when terminated as provided herein i.i FUELS, INC , CITY OF HUNTINGTON BEACH, a a California Corporation ' municipal corporation of the State of California By. pnnt name Director of ub11c Works ITS (circle on Cha an/Presiden e President AND By C �� APPROVED AS TO FORM- l/ ' C 2r pnntname 1 _4_� f b ITS: (circle one) Secretary/Chief Financial / Officer/Asst Secretary—Treasurer NAVY- rney OW REVIEWE AND APPROVED ka�/ Receive and File (�itfVanager 40ty&rk :7/��6 o - N cs,L m 0 Cj � -X ►- C o CNJ 9of9 144367/112477 I Bulk Fuel Services—Gasoline, Diesel and Jet Aviation: Exhibit A INVITATION TO BID and INSTRUCTIONS TO BIDDERS Bulk Fuel Services - Gasoline, Diesel and Jet Aviation Fuel The City of Huntington Beach invites bid proposals from qualified, experienced vendors to provide bulk fuel services The City intends to contract with the vendor best suited to its needs Pre-Bid Meeting A mandatory pre-bid meeting will be held on TUESDAY, JUNE 17, 2014 at 10 00 a m , for the purpose of reviewing bid documents and receiving questions Pre-bid meeting will be held at City of Huntington Beach Corporation Yard, 17371 Gothard Street, Administration Building A, Huntington Beach, CA 92647 Sign-in will be required to verify attendance Overview The vendor shall procure, supply, and deliver bulk quantities of unleaded gasoline, diesel, and Jet Aviation fuels to various city-owned underground storage tanks located at 9 different city facility sites located within Huntington Beach The City of Huntington Beach consumes approximately 330,000 gallons of unleaded fuel, 80,000 gallons of ultra low sulfur diesel, and 55,000 gallons of Jet Aviation fuels annually When awarded, the contract will be managed by the Department of Public Works, General Services Division, Fleet Management program Schedule: Date Activity June 17, 2014 Mandatory Pre-Bid Meeting June 20, 2014 Questions close _ June 27, 2014 Responses to Questions posted July 9 2014 Bids due October 1, 2014 Anticipated start of services Term: The contract term shall be three (3) years with the option for up to two (2) extensions of one (1) year each Bid Submission Bids will be evaluated based on a combination of factors including cost proposal, qualifications, vendor's experience in delivering similar services, comprehensiveness of vendor's bid submission, and information obtained from references Vendors shall submit the following with their cost proposal 1 Acknowledgement(s) of amendment(s) and/or addenda, if applicable 2 Letter of transmittal signed by an individual authorized to bind the proposing Entity 3 General information about the bidding Vendor(eg company type, size, location, years in business, organizational chart, qualifications of specific staff members, etc) 4 List of at least three recent references for comparable services provided 5 Completed vendor application form (Exhibit B) 6 Cost proposal form 1 t i ZI Exh.A—page ' Bulk Fuel Services—Gasoline, Diesel and Jet Aviation Exhibit A SECTION I: SCOPE OF SERVICES Ordering Physical inventory for all fuel types is monitored electronically via the Veeder Root Monitoring System This system monitors stored fuel using the following parameters content, volume, height, usage, and temperature The City maintains and calibrates this system annually Vendor shall provide bulk fuel delivery on an "as needed" basis Vendor shall be responsible to monitor quantity of fuel in City tanks using an online interface such as FuelSight com or its equivalent and reading the Veeder Root monitoring system Vendor shall notify designated City staff via email when a fuel delivery is required based on tank level readings The notification shall take place not less than 24 hours prior to the scheduled delivery and shall include delivery location, quantity and type of fuel to be delivered, carrier information, and a confirmation/tracking number 1 Vendor shall monitor fuel tank levels via direct communication using the City's current Veeder Root Monitoring System 2 Vendor shall utilize a password protected web-based interface such as FuelSight com or its equivalent as specified by the City that will display all critical tank data and history from City tanks 3 Vendor shall ensure that all tank levels are maintained at no less than 50% of respective tank capacity 4 Vendor shall notify designated City staff via email not later than 8 00 a m Pacific Time daily, Monday through Friday, as to which fuel tanks/sites require a delivery 5 Designated City staff will verify tank levels and provide authorization for fuel order and fuel delivery Vendor shall not order fuel on City's behalf nor schedule delivery without prior authorization by designated City staff 6 The authorized fuel order should be fulfilled, delivered, and unloaded at the respective tanks/sites within one (1) working day of order authorization by City 7 Vendor shall provide to City monthly reports as to quantities, locations and types of fuels delivered including delivery price Reports will be due by the 15'h of each month for the preceding month 8 Vendor shall provide to City quarterly and annual summary reports as to quantities, locations, and types of fuels delivered including pricing and total cost information DeliverV 1 Vendor shall arrange for delivery of all fuel orders and perform all deliveries in a safe and professional manner, adhering to all applicable Federal, State, Local, American Society of Testing & Materials (ASTM), Department of Transportation (DOT), South Coast Air Quality Management District (SCAQMD), and Air Resources Board (ARB) regulations for the handling and supply of unleaded gasoline, diesel, and jet aviation fuels 2 Deliveries shall be made during City regular business hours of Mon through Fri , 7 00 a m to 4 00 p m to each City location as needed within one (1) working day from receipt of order authorization by designated City staff 3 Up to one-hour of"standing time" shall be allowable at no charge for the purpose of unloading If the vendor is unable to begin unloading fuel within one hour after the scheduled arrival at a City site due to delays caused by City operations, demurrage charges may be assessed by Vendor Such charges shall apply in increments of one- quarter(1/4) hours 4 Vendor shall perform a Veeder Root inventory printout prior to fuel being unloaded into ' storage tank and shall perform another inventory printout after fuel is unloaded into 1 Exh A—page 2 �1 i Bulk Fuel Services—Gasoline, Diesel and Jet Aviation Exhibit A SECTION I: SCOPE OF SERVICES storage tank These printouts shall be provided to designated City staff at time of each completed delivery 5 Vendor shall provide a fuel delivery bill of lading receipt to designated City staff at the time of completed delivery 6 The Vendor warrants that each carrier/driver utilized by Vendor to deliver fuel to the City of Huntington Beach has the proper operating license, driver safety records, certifications, and insurance required to operate fuel trucks and trailers in accordance with current State, Federal and Local regulations. 7 All delivery carriers/drivers shall be trained and certified in appropriate safety measures and HAZMAT, and equipped to handle the containment, remediation, and proper clean- up of all spills of up to 100 gallons 8 Vendor shall be responsible for all spillage that may occur during transit, loading or unloading operations 9 Vendor shall be held financially and legally liable for the complete containment, remediation, and disposal of all hazardous waste spills that may occur during Vendor's fueling operations 10 The supplier shall immediately report any spillage to designated City staff and clean up the spillage within one working day of the time of spillage, or other time period as specified by City of Huntington Beach 11 In the event of a fuel spill, the supplier is required to immediately notify designated City staff at the delivery location, cover all drains in the vicinity, prevent spill from entering storm drains, attempt to contain the spill, and notify City of Huntington Beach Public Works contract liaison 12 City will supervise any and all fuel spill remediation and disposal of hazardous waste 13 Vendor shall correct or adjust gasoline fuel deliveries to be stated, billed, and paid for on the basis of said gasoline at sixty (60) degrees Fahrenheit Corrections shall be made on all bulk deliveries for petroleum measurement tables 14 Vendor shall provide City with a hazardous waste spill and emergency procedure Fuel Quality and Testinq 1 Fuels supplied by Vendor shall meet current fuel industry laws, codes, requirements, standards and guidelines, including South Coast Air Quality Management District (SCAQMD) and American Society of Testing & Materials (ASTM) laws, regulations and standards 2 Fuels supplied by Vendor shall be free from contamination 3 City reserves the right to conduct spot check testing for fuel product quality assurance via an independent laboratory. 4 City of Huntington Beach and/or its authorized representative(s) reserves the right to test fuel(s) quality before, during, and after unloading Should test results show that the ; fuel(s) contains contamination, the fuel(s)will be rejected ; 5 Vendor shall be responsible for the removal of the fuel(s) from City of Huntington Beach property within three working days after requested to do so should test results show that the fuel(s) contains any contaminants The vendor shall also be responsible for all cleanup required to all City of Huntington Beach property, storage facilities, and equipment as a result of noncompliance with specifications Furthermore, Vendor shall be fully responsible for any and all costs incurred by City of Huntington Beach for any S equipment sustaining damage that is attributed to a contaminated fuel(s) that Vendor f has delivered K 6 Any aftermarket additive used shall be identified by brand and/or trade name The l manufacturer's additive specifications shall be provided within seven working days to 1 City of Huntington Beach upon request An additive, if used, shall comply with .I 2 ! Exh A—page ?J t' Bulk Fuel Services—Gasoline, Diesel and Jet Aviation: Exhibit A SECTION I: SCOPE OF SERVICES Environmental Protection Agency (EPA) regulations, and shall be compatible with the refiner's product 7 Additives which increase emissions of sulfur and other substances proven to damage the environment and/or which are disallowed by EPA regulations will not be accepted Fuel Type and Pricing The prices of all fuels shall be adjusted daily reflecting the OPIS unbranded, low daily rack/terminal prices published at approximately 10 00 a m Eastern Time, for the"Los Angeles" PADD 5 report 1 Unleaded fuel shall be CaRFG Ethanol 10% 2 Premium unleaded fuel shall be CaRFG Ethanol 10% 3 Diesel fuel shall be CARFG Ultra Low Sulfur Diesel No 2 4 Aviation fuel shall be JETPipe-LAX jet aviation fuel Invoices 1 Vendor shall submit invoices electronically, as an attachment to email formatted as a PDF, to designated City staff by close of business 5 00 p m on the day following delivery 2 Invoices will be due net 30 days from invoice date 3 Payment shall only be made for quantities actually delivered and accepted 4 Invoices shall be generated one per location delivery, shall detail the date, time, location of delivery, type of fuel delivered, quantity of fuel delivered in gallons, and shall itemize all unit prices, taxes, and fees 5 The vendor shall submit with each invoice a copy of the delivery bill of lading from the carrier, and a copy of the applicable OPTS price sheet Credit Card The City may elect, at its discretion, to utilize a Visa or MasterCard branded procurement card and charge bulk fuel purchases to the credit card i - i I i i i 3 Exh A—page Bulk Fuel Services -Gasoline, Diesel and Jet Aviation: Exhibit A Exhibit A: FUEL SITE INFORMATION Information on deliveries per year and average fuel consumption are provided only as a historical reference Quantities consumed and deliveries required are subject to change, are not guaranteed, and are not to be construed as either a contract average or a contract minimum Avg.# Avg.Annual Location Tanks Type of Fuel Ca Gals.pacity �n Deliveries per Consumption in Year Gals. Gothard Fire Station 1 Unleaded 4,000 24 56,000 $ 18311 Gothard Street 1 Diesel 2,000 26 25,000 Park Tree and Landscape Yard 1 Unleaded 10,000 7 30,000 17581 Gothard Street 1 Diesel 5,000 2 5,000 Heliport 1 Jet A 12,000 7 53,000 18401 Gothard Street Civic Center 1 Unleaded 12,000 21 84,000 2000 Main Street 1 Diesel 5,000 1 5,000 t Beach Maintenance Yard 1 Unleaded 5,000 14 25,000 8669 Edison Way 1 Diesel 2,000 1 18,000 Utilities Yard aka Water Operations 1 Unleaded 12,000 10 41,000 ! 19001 Huntington Street 1 Diesel 12,000 1 6,000 Lake Fire Station 1 Diesel 4,000 6 13,000 - 530 Lake StreetPrem [ r Warner Fire Station 1 Unleaded 6,000 2 4,000 3831 Warner Avenue 1 Diesel 2,000 6 7,000 i CityYard aka Corporation Yard 1 Unleaded 15,000 22 111,000 t 17371 Gothard Street 1 Diesel 12,000 4 8,000 I r t I I i i 4 4 t I I S E{fE t rt� (1 I L Z I t I t 1 ` Exh.A-page 21 f City of Huntington Beach Bulk Fuel Services—Gasoline, Diesel and Jet Aviation- EvJpjbit A Bulk Fuel Services-Gasoline,Diesel and Jet Aviation Fuel(14-0709),bidding on July 9,2014 3 00 PM(Pacific) Printed 07/09/2014 Bid Results Bidder Details Vendor Name i i Fuels,Inc i Address 7436 Paloma Drive Huntington Beach,CA 92648 United States Respondee Ken Bishop Respondee Title President Phone 714-960-2978 Ext Email Ken@iifuels com Vendor Type Local Bid Detail Bid Format Electronic Submitted July 9,2014 12 59 34 PM(Pacific) Delivery Method Bid Responsive Bid Status Submitted Confirmation# 40879 Ranking 0 Amount $0 00 Respondee Comment Buyer Comment Attachments File Title File Name File Type Response File HB RFQ Response File,Fuel pdf Response File Exhibit B HB RFQ Exhibit B,Fuel pdf Bulk Fuel Exhibit B Misc Costs,Non Collusion HB RFQ Misc Cost,Non Collusion Fuel pdf Bulk Fuel Misc Costs—Non Collusion Cost Proposal HB RFQ Cost Proposal Fuel pdf Bulk Fuel Cost Proposal Bid Submission,Fuel HB RFQ Response File,Fuel pdf Bid Submission section General Attachment,Fuel HB RFQ General Attachment,Fuel pdf General Attachment PlanefBids,Inc I Exh A—page i F Bulk Fuel Services—Gasoline, Diesel and Jet Aviation- Exhibit A SECTION If: COST PROPOSAL 'Prices 1 Vendor shall provide cost in Price Per Gallon for items Indicated in chart below Items that are not applicable to Vendor's cost proposal for a particular fuel type shall be Indicated with"NA" 2 The City of Huntington Beach Is exempt from Federal Fuel Excise Tax, If Vendor invoices for Federal Excise Tax, then this amount must also appear as a credit on the invoice 3 Base fuel cost will always be the OPIS "Los Angeles" PADD 5 report as of 10 00 a m Eastern time on the day that the order is placed a Regular unleaded gasoline shall be CaRFG Ethanol 10% b Premium unleaded gasoline shall be CaRFG Ethanol 10% c Diesel fuel shall be CARB Ultra Low Sulfur Diesel No.2. d. Aviation fuel shall be JETPipe-LAX 4. The chart below will be used to determine the contract base price per fuel type (excluding applicable taxes and government fees) as follows. List all prices PER GALLON �t�a�t-Base-P-r�e-Per-F-rrlei Two Item#6+ OPIS unbranded, low daily rack/terminal prices reported for "Los Angeles"PADD 5 published at approximately 10 00 a rn Eastern Time on the day that the order is placed. ' PRICE Regular Premium ITEM Unleaded Unleaded Diesei No 2 Jet Aviation OPTS unbranded, OPIS unbranded, 0PIS unbranded, OPTS unbranded, low daily low daily low daily low daily rack/terminal prices rack/terminal prices rack/terminal prices rack/termfnal prices reported for"Los reported for"Los reported for"Los reported for"Los 1 Base Fuel Cost Angeles"PADD 5 Angeles"PADD 5 Angeles"PADD 5 Angeles"PADD 5 published at published at published at published at approx.10 00 am approx,10 00 a m approx 10 00 a.m approx 10 00 a.m Eastern Time on Eastern Time on Eastern Time on Eastern Time on order date order date q order date order date 2 Freight �Q� Other(specify) }} Other(specify) 4 Other(specify) 5 Subtotal Vendor Freight 6 and Other items o 3aG�'� C) (items 2 through 5) CONTRACT PRiCE PER 1GALLON Item 1 +Item 6 Item 1 +Item 6 Item 1 +Item 6 Item 1 +Item 6 ' GY\ �'ti.Q �c��GW�� 7C`�� `•'�G'S�\ '�lL.� _._J �)F�� � (�(''�1.UIiL� _ e 1 i Exh.A—page ' { rl Bulk Fuel Services—Gasoline, Diesel and Jet Aviation- Exhibit SECTION If- COST PROPOSAL 5 Miscellaneous Costs Item Price 11 Demurrage(per%hour) 12 Credit Card Processing O, Statement of Non-Collusion; I declare under penalty of perjury under the laws of the State of California that t e foregoing is true and correct and that this declaration is executed on 7421/q, at �ba fe city--` State being first duly sworn, deposes and says that he or she is�Je C AI&V\4 of k I Furl` ,the party - making the foregoing bid, that the bid is not made In the Interest of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham, that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put In a sham bid, or that anyone shall refrain from bidding, that the bidder has not In any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price, or that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract, that all statements contained in the bid are true; and,further, that the bidder has not, directly or Indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, Name of Bidder-printed Signature of Bidder I dre of Bidder LS C Exh.A—page i Bulk Fuel Services—Gasoline, Diesel and Jet Aviation. Exhibit A- From: Ken Bishop [madto•Ken@ufuels com] Sent: Friday, July 11, 2014 8 34 AM To: Goldstein, Marilyn Subject: RE Question on bulk fuel bid Good morning, To help retain out HB contracted services we will include,at no charge, out www FuelSight corn tank monitoring system Thank you, Ken Bishop i n Fuels, Inc (714) 960-2978 (877)n fuels (443-8357) Ken dufaels com «n«v ufuels coin .vww FuelSnght coin From: Goldstein, Marilyn [mai Ito:mgoldstein@surfcity-hb.org] � Sent: Friday,July 11, 2014 7.54 AM To: Ken Bishop _ Subject: Question on bulk fuel bid Morning, I need to know what the cost is annually for monitoring the tanks through your fuel site program Marilyn Goldstein Buyer 714-374-1569 mgoldstein@surfaty-hb org No virus found in this message Checked by AVG-www avg corn Version 2013 0 3485/Virus Database 3955/7820-Release Date: 07/08/14 i i 1 I .i l E Exh A—page qz i Bulk Fuel Services-Gasoline, Diesel and Jet Aviation Exhibit A City of Huntington Beach Bulk Fuel Services - Gasoline, Diesel and)et Aviation Fuel (14-0709) Fuel Measurement Ft Reconciliation i.i. Fuels would resolve and facilitate the reconciliation of any discrepancies by using your chosen tank monitoring hardware and iA Fuels' own web based monitoring system FuelSight, our very own data collection and report consolidation tool. i.i. Fuels also has the ability to automatically, intelligently, and reliably process your inventory, compliance, and reconciliation data through FuelSight. i.i. Fuels will use the Inventory Planning for data collection, receiving polls and reports each day with the ability to demand a real time poll. The Alarm Management module monitors alarms and notifies i.i. Fuels via email as soon as the alarm occurs at your fueling site. ,S, I a 91, 1 F U E A? FuelSight was developed by i,i. Fuels to monitor fuel storage tanks. FuelSight provides access to all your fuel management needs. FuelSight will post inventory, deliveries, tank tests, and all alarm history. No need for your own server because we will store all your information and protect it so you will be the only one to see it. With the industry's compliance regulations getting increasingly stricter, FuelSight provides you with security of knowing what is going on at all of your sites fueling sites with a touch of your finger via the internet. FuelSight will access tank data directly from any type of tank monitoring hardware capable of communication via analog phone line or Ethernet. It also has the capability to manually enter and store tank data. Features Benefits • Centralize fuel management operations ■ AbiIity to manage all your stations from one location ■ Inventory Management ■ PersonneI training is hands--on and done on-site • Real-Time data collection ■ Ease of use ■ Meets all compliance needs • Better way to store station history ■ Inventory Reconciliation • Lets regulators know you are managing your tanks _ ■ Provides fuel purchasing tools ■ Low cost • Make dealing with regulators easier ■ Know your stations are in compliance — ---- -- Exh.A-page �� Bulk Fuel Services-Gasoline, Diesel and Jet Aviation: Exhibit A City of Huntington Beach Bulk Fuel Services - Gasoline, Diesel and jet Aviation Fuel (14-0709) i Client References i We are very proud of our Client list. We want to share this list with CHB so you can I get an idea of the strength of our Client base 1) NAME OF FIRM UC Los Angeles ADDRESS OF FIRM 741 Charles Young Drive,Los Angeles CONTACT PERSON Jerry Washburn PHONE(310)825-3993 DATE OF SERVICE START* 3/19/2004 FINISH Active BRIEF DESCRIPTION OF SERVICE Fuel Management Services 2) NAME OF FIRM CSU Long Beach ADDRESS OF FIRM 1331 Palo Verde,Long Beach CONTACT PERSON_Chuck Aubrey PHONE(562)_985-8169 DATE OF SERVICE START 7/1l2006 FINISH Active BRIEF DESCRIPTION OF SERVICE Fuel Management Services 3) NAME OF FIRM, City of Garden Grove ADDRESS OF FIRM. 11222 Acacia Parkway,Garden Grove CONTACT PERSON-_Phil Carter PHONE(714)_741-5390 DATE OF SERVICE* START 2f1l2012 FINISH Active BRIEF DESCRIPTION OF SERVICE Fuel Management Services i 4) NAME OF FIRM_American Honda Motor Company ADDRESS OF FIRM. 1919 Torrance Blvd,Torrance CONTACT PERSON Melanie Cordero PHONE(310) 781 4631 DATE OF SERVICE. START. 3/1/2003 FINISH Active I BRIEF DESCRIPTION OF SERVICE-. Fuel Management Services CLIENT REFERENCE SHEET I �4 Exh.A-page r Bulk Fuel Services-Gasoline, Diesel and Jet Aviation: Exhibit A City of Huntington Beach Bulk Fuel Services - Gasoline, Diesel and Jet Aviation Fuel (14-0709) Emergency Response Plan i.i. Fuels takes any type of Fuel Spill serious. In the event of a Fuel Spill, we will immediately notify City of Huntington Beach Part Attendant, cover all drains in the vicinity, prevent spill from entering storm drains, attempt to contain spill, and notify Police at 911. Our 24hour emergency contact numbers are (714) 960-2978 Office which forwards to "on call" i.i. Fuels representative. DOT certified common carriers are utilized for deliveries. DOT certified common carriers assures that each driver has the proper operating license, driver safety records, certifications, and insurance required to operate fuel trucks and trailers in accordance with State and Federal regulations. Our DOT certified carriers will arrive at the fueling site with the proper equipment and the knowledge of how to use all equipment. Included: Emergency Response Plan. i , i I Exh A-page �� I E E Bulk Fuel Services—Gasoline, Diesel and Jet Aviation. Exhibit A F U E L S Fuel Management Strategies & Support UST/AST A4arnienence • USTIAST Cemphence Emergency Incident Response An emergency incident is one that immediately affects life by requiring emergency services, causes a fire or explosion, vehicles being towed from the scene and environmental impact including waterways. incident Management: 1) The first line of communication comes from driver personnel at the site of the release to the logistics department describing the incident: a) Has anyone been injured? b) Has control of the release been accomplished provided injury or loss of life is not threatened? c) Has prevention of ignition sources been accomplished? Preventing ignition sources such as cigarette smoking, vehicles, flash photography can be controlled by using caution cones around the area of the release and by verbal warning and preventing access to the site. d) Has the flow of product from the source been stopped? e) Do emergency services such as hazardous materials response and or medical and fire resources need to be alerted? f) Have storm drains, sewers, waterways or any other environmental impacts occurred? g) The amount of release in gallons approximate. h) The location of the incident. i) The time of the incident. j) How the incident occurred. k) The amount of release in gallons approximate. 1) Is there property damage. m) No driver nor logistics personnel will communicate the nature of the incident nor make any arrangements with any party as to mitigation or otherwise, this is a sole function of executive management. n) Do not leave the vehicle unattended. Do not leave the scene of the incident unless instructed by management or emergency services to do so. 2) Should a facility where an incident occurred have a response management team, i.i. Fuels wilt not supersede but assist in the operation of the incident management. ; 3) Where tactical/operational planning actions and decisions are undertaken: - a) The logistics department will communicate any and all incidents immediately to Ken Bishop or Ericka Zenz at Ph: (714) 960-2978 24/7 Office. The extent and nature of the incident will be communicated clearly and concise with the required initial information required as noted above. 7436 Paloma Drive • Huntington Beach California 92648 • 714 960 2978 • 714 242 7071 Fa) www tifuels coin 2 l Exh.A—page /J I s Bulk Fuel Services—Gasoline, Diesel and Jet Aviation Exhibit A QUO F U E L S Fuel Management Strategies & Support • UST/4ST Maintenance • UST/AST Compliance b) Should emergency services be required in order to mitigate the incident, this response function is decided by executive management. Non-Emergency Incident Response A non-emergency incident does not affect life, causes a fire or an explosion, may not require vehicles towed from the scene and environmental impact. Incident Management: 1) Determine the extent of the response needed: a) Is the driver able to control the release with the equipment available? b) Determine if additional or secondary damages have occurred or will occur. 2) Collecting information as to the incident, use the incident information report. 3) If site management requires further communication be sure to communicate via phone call and email to i.i. Fuels as to the nature of the incident including location address, phone number and site contact. 4) Determine if the driver is at fault by interviewing the driver post the incident. 5) Disposal and restocking of release booms, socks, and pads. 7436 Paloma Drive Huntington Beach California 92648 714 960 2978 714 242 7071 Fax www rifueis com Exh A—page �`r Bulk Fuel Services-Gasoline, Diesel and Jet Aviation Exhibit A City of Huntington Beach Bulk Fuel Services -Gasoline, Diesel and Jet Aviation Fuel (14-0709) AT A GLANCE - X!,41 Profile i.i. Fuels services the State of California, Arizona, and Nevada. We have a combination of over 40 years of Fuel Management experience. Costs, Compliance, Air quality and exposure continue to be a challenge for today's fleets. Our focus is to provide services that compliment a "traditional" fuel program and to address inquiries for client's that may be seeking to streamline their fuel concerns, lower emissions, meet possible mandates or various other Bio-Diversity requirements. Our clients include private, commercial, public agencies and corporations. Our group is available 24 hours a day, 365 days a year and all client calls and requests are taken directly by our staff. i.i. Fuels is an equal opportunity employer. i.i. Fuels Fuel Management Program Li. Fuels, inc buys and manages gasoline, diesel and other liquid fuel commodities for utilities, transportation fleets, municipal agencies and school and contract transit. i.i. Fuels, Inc acts as a virtual "fuel department," giving customers access to world-class fuel expertise. As an outsource solution, i.i Fuels, Inc manages the entire fuel procurement lifecycle from refill to reporting. The process of fuel procurement and management is particularly suited for outsourcing for several reasons: • Fuel is typically procured decentrally by individual facilities, limiting an organization's ability to manage and control the process corporately and take advantage of economies of scale. • Fuel procurement generally is a non-core function and distracts organizations from doing what they do best. - • Fuel is typically purchased by non-experts who do not understand fuel markets and how to manage fuel inventory to take advantage of market trends. i i Fuels, Inc's value proposition is simple- We manage customers total fuel needs while streamlining their operations and reducing costs. On average, i.i. Fuels, Inc reduces customers' total costs by 4 percent to 15 percent as a percentage of total fuel spend. j i.i. Fuels, Inc is the only supplier-independent company focused on providing an outsource fuel procurement and management solution to commercial and industrial fuel users. Exh.A-page I Bulk Fuel Services-Gasoline, Diesel and Jet Aviation- Exhibit A City of Huntington Beach Bulk Fuel Services -Gasoline, Diesel and Jet Aviation Fuel (14-0709) Benefits of our Fuel Management Program • The best local domain expertise • A cost plus structure of the lowest available daily rack price at the time of loading • Fuel refill decisions are based on ordering pro-actively to Market conditions ■ You will be kept notified on all the constant fuel changes taking place in California • Access to all critical tank data through password protective web page • We will monitor your tanks 24/7, including consumption, leak and spill detection, water levels and theft • Ongoing analysis and Fuel Strategies • We will deliver Market Domain Expertise and support systems in every area of fuel operations - from product through site operation ■ We will electronically document safety procedures, tank monitor alarms and any corrective actions • Our Client Care Services: Your Personal Advantage Diversity i.i. Fuels is certified Small Business by the State of California. i I i Exh A-page Bulk Fuel Services-Gasoline, Diesel and Jet Aviation: Exhibit A City of Huntington Beach Bulk Fuel Services - Gasoline, Diesel and Jet Aviation Fuel (14-0709) Kenneth Bishop Education • Bachelor of Science, Finance California State University, Long Beach (1994-1998) Professional Experience Pinnacle Petroleum, Huntington Beach, CA(1995-1997) • Tax Analyst- Prepared, maintained and Files all Monthly, Quarterly, and Annual Fuel Tax Returns for three States Cosby Oil Company, Santa Fe Springs, CA(1997-2000) • Assistant Controller- Prepared Financials for Chief Financial Officer Prepared, maintained and Files all Monthly, Quarterly, and Annual Fuel Tax Returns for three - States Team Petroleum/Team Fuel, Inc , Huntington Beach, CA(2000-2002) • Controller- 1 Created and analyzed end of the monthly financials consisting of four million in sales and management fees. 2. Managed all Accounts Payable activities that involved over one hundred vendors at approximate monthly expenditures of four million dollars (Southern Counties, Petro Diamond, Crescent Oil, TheJankovich Company) 3 Managed Accounts Receivable and Billing for over one hundred customers (Southern California Edison, Frito Lay, Maersk-Sealand) 4 Processed payroll for forty including out-of-state employees 5 Responsible for all State and Federal monthly and quarterly tax returns. 6 Entered and maintain all general ledger activities 7 Report directly to Chief Financial Officer, Chief Executive Officer, and Chief Operating Officer. Irvin Inspire, Huntington Beach, CA(2001-2002) • Partner, Fuel Specialist 1. Supply Analyst and Market Analyst 2 Fuel 101 Trainer and Consultant 3 Co-Project Manager - 4 Account Manager 5. Marketing Director 6. Project Auditor { 1 Exh A-page i Bulk Fuel Services-Gasoline, Diesel and Jet Aviation Exhibit A City of Huntington Beach Bulk Fuel Services - Gasoline, Diesel and Jet Aviation Fuel (14-0709) i I Fuels, Huntington Beach, CA(2002- present) • Owner 1. Responsibilities include, but not limited to Day-to-day management, financial, and marketing operations Summary of Qualifications- • Utilize people and resources effectively and profitably • Display superior organizational and time management skills, adept at planning and goal setting and strong analytical skills • Exceptional Financial Planning and Auditing skills I i I i i i i i i Exh.A-page i - Bulk Fuel Services-Gasoline, Diesel and Jet Aviation: Exhibit A City of Huntington Beach -- Bulk Fuel Services - Gasoline, Diesel and Jet Aviation Fuel (14-0709) Key Personnel Qualifications Erncka Lynne Zenz Education • Undergraduate Studies University of Southern California(1992-1994) • Bachelor of Arts Degree,Sociology Chapman University(1994-1996) Professional Experience Kristen Schaffner Petroleum/Team Petroleum/Team Fuel, inc., Huntington Beach, CA (1995- 2001) • Assistant Operations(1995-96)-Responsibilities included dispatching fuel to accounts throughout the US and Managed Accounts Receivable Manager, Corporate Accounts (1996-1999)- 1 Managed and maintained corporate accounts throughout the U S 2 Worked as a team with corporate accounts by producing total fuel management and procurement services 3 Contributed to Team Petroleum's 65 million dollar revenue as the top sales producer in the company 4 Responsible for obtaining one of the largest accounts for Team Petroleum - Laidlaw Transit. • Regional Sales Manager(1999-2001)- 1 Traveled around the U S selling Team Petroleum's fuel management services to Fortune 500 companies and Government Agencies 2 Obtained three more of Team's biggest accounts (Transits, Utilities, Food Chains) 3 Used benchmarking for supplier/partner performance and process improvements for the company Irvin Inspire, Huntington Beach, CA(2001-2002) Fuel Specialist 1 Supply Analyst and Market Analyst 2. Fuel 101 Trainer and Consultant 3 Co-Project Manager 4 Account Manager j S Marketing Director I 6. Project Auditor I Exh A-page I Bulk Fuel Services-Gasoline, Diesel and Jet Aviation- Exhibit A City of Huntington Beach Bulk Fuel Services - Gasoline, Diesel and Jet Aviation Fuel (14-0709) i.i Fuels, Huntington Beach,CA(2002-present) • Owner 1. Responsibilities include, but not limited to- Day-to-day management,financial,and marketing operations Summary of Qualifications- • Sales professional with several years of proven experience in the oil industry • Expertise in buying a commodity(fuel)at optimal market conditions • Ability to achieve sales goal and company objectives i I Exh.A-page L!J/ Bulk Fuel Services—Gasoline, Diesel and Jet Aviation: Exhibit A Exhibit B:VENDOR APPLICATION FORM TYPE OF APPLICANT New Current Vendor TYPE OF BUSINESS- (check one) /tSfCORPORATION LIMITED LIABILITY COMPANY LIMITED PARTNERSHIP GENERAL PARTNERSHIP LIMITED LIABILITY PARTNERSHIP n INDIVIDUAL/SOLE PROPIETORSHIP Legal Contractual Name of Company_ 1 1. Fuel _ Business Mailing Address, -- (Street) (City,State Zip) ( Contact Person. (First,Last) Title,_ �.(�S\D� Q.►ti� Business Phone- E-mail: Business Fax- `"1 LA-- Li a-10-7 List Names and Titles of Persons with Legal Authority to Sign Contracts, Name Title Federal Tax I D Number (� ' �� l C( O� s a !� i City of Huntington Beach Business License No. Exp[ (If none, you must obtain a Huntington Beach Business License upon award of contract) raf�on 1 Exh.A—page lam/ 2 Exhibit B Bulk Fuel Services—Gasoline, Diesel, and Jet Aviation Payment Schedule 1 Prices and fees as provided in Exhibit A, pages 7/21 and 8/21 2 Contract "not to exceed" total is exclusive of Base Fuel Cost as described in Exhibit A page 7/21 3 Upon commencement City elects to have Contractor use Option 2 for invoices 4 City may, at its discretion, require vendor to submit invoices using either Option 1 or Option 2 5 City will provide at least 30 days advance notice in writing to Contractor before changing between Option 1 and Option 2 Option 1 Contractor invoices City directly after each fuel delivery a Vendor shall submit invoices electronically, as an attachment to email formatted as a PDF, to designated City staff by close of business 5 00 p m on the day following delivery b Invoices will be due net 30 days from invoice date c Payment shall only be made for quantities actually delivered and accepted d Invoices shall be generated one per location delivery, shall detail the date, time, location of delivery, type of fuel delivered, quantity of fuel delivered in gallons, and shall itemize all unit prices, taxes, and fees e The vendor shall submit with each invoice a copy of the delivery bill of lading from the carrier, and a copy of the applicable OPIS price sheet Option 2 Contractor invoices City indirectly by charging City-provided Credit Card after each fuel delivery a Contractor will invoice fuel purchases after each fuel delivery utilizing JP Morgan Commercial Card Master Card or other similar procurement charge card ("Card") as supplied by City b Contractor will generate detailed invoices, one per location delivery, shall detail the date, time, location of delivery, type of fuel delivered, quantity of fuel delivered in gallons; and shall itemize all unit prices,taxes, and fees, and include a copy of the applicable OPIS price sheet c Contractor shall retain delivery tickets, bills of lading and other backup documents pertinent to each fuel order delivered and to the charges made by Contractor to Card ("Backup Documentation") and provide to City upon request d Contractor to furnish Backup Documentation at least one time per month or more frequently as required by City IIFUE-1 OP ID SJ ACORO' DATE(MMIDD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 09/25/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED j REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) PRODUCER Phone 650-573-1111 NAMEACT Andreini&Company-San Mateo Fax 650-378-4361 PHONE FAX No License 0208825 220 West 20th Ave E-MAIL San Mateo,CA 94403 ADDRESS Andreini 8,Company INSURERS AFFORDING COVERAGE NAIC# INSURER Peerless Insurance Company 24198 INSURED it Fuels,Inc INSURER Golden Eagle Ins Corp10836 7436Paloma Drive INSURER Evanston Insurance Co 35378 Huntington Beach,CA 92648 INSURER D INSURER E INSURER F COVERAGES CERTIFICATE NUMBER REVISION NUMBER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR ADDLISUBP POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE POLICYNUMBER MMIDD/YYYY MMIDD GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00 A X COMMERGAL GENERAL LIABILITY X X CBP9568921 02/1312014 02/13/2015 PREMISES Ea occurrence $ 100,00 X CLAIMS-MADE OCCUR MED EXP(Anyone person) $ 5,00 PERSONAL&ADV INJURY $ Exclude GENERAL AGGREGATE $ 2,000,00 GEN'L AGGREGATE LIMIT APPLI ES PER PRODUCTS-COMP/OP AGG $ 2,000,00 MX POLICY PRO- LOC $ AUTOMOBILE LIABILITY EaaacccdentCOBINDSiNGLELiMfi $ 1,000,00 A ANY AUTO X CBP9568921 02/1312014 02/1312015 BODILY INJURY(Per person) $ ALLOWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE $ AUTOS Per accident $ UMBRELLA LIAR I X OCCUR EACH OCCURRENCE $ 4,000,00 B X EXCESSLIAB CLAIMS-MADE CU8117537 02/1312014 02/13/2015 AGGREGATE $ 4,000,00 DED I I RETENTION$ $ WORKERS COMPENSATION WCSTATU O AND EMPLOYERS LIABILITY TORY LIMITS ERR ANY PROPRIETOR/PARTNER/EXECUTIVE YIN NIA E L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E L DISEASE-EA EMPLOYE $ If yes describe under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $ C Professional Liab E0856102 02/13/2014 02/1312015 Per Claim 1,000,00 $2500 Ded Aggregate 2,000,00 DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If more space Is required) The City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers are named Additional Insureds as respects open contract for fuel supply per forms CG20370704 for General Liability and CA20480299 for Business Auto Primary & Non-Contributory wording applies per form 221230107 CERTIFICATE HOLDER CANCELLATION HUNHUN3 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS City of Huntington Beach 2000 Main Street AUTHORIZED REPRESENTATIVE Huntington Beach,CA 92648 ©1988-2010 ACORD CORPORATION All rights reserved ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD Forming a part of Policy Number CBP9568921 Coverage Is Provided In PEERLESS INSURANCE COMPANY-A STOCK COMPANY Named Insured Agent II FUELS INC ANDREINI & CO Agent Code 4295658 Agent Phone (650)-573-1111 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following COMMERCIAL GENERAL LIABILITY COVERAGE PART Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for"bodily injury"or"property damage"caused, in whole or in part, by"your work" at the location designated and described in the schedule of this endorsement performed for that additional insured and included in the"products-completed operations hazard" SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): THE CITY OF HUNTINGTON BEACH, ITS OFFICERS, ELECTED OR APPOINTED OFFICIALS, EMPLOYEES, AGENTS AND VOLUNTEERS 2000 MAIN STREET HUNTINGTON BEACH, CA 92648 Location And Description Of Completed Operations Information required to complete this Schedule, if not shown above, will be shown in the Declarations ©ISO Properties, Inc,2004 CG 20 37 (07/04) INSURED COPY 02/13/2014 9568921 NPC650P 0201 PGDM060D J16971 GCAFPPN 00010804 Page 87 Forming a part of Policy Number CBP 9568921 Coverage Is Provided In PEERLESS INSURANCE COMPANY-A STOCK COMPANY Named Insured: Agent II FUELS INC ANDREINI& CO i Agent Code 4295658 Agent Phone (650)-573-1111 THIS ENDORSEMENT CHANGES THE POLICY PLEASE READ IT CAREFULLY DESIGNATED INSURED This endorsement modifies insurance provided under the following BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM With respect to coverage provided by this endorsement,the provisions of the Coverage Form apply unless modified by this endorsement This endorsement identifies person(s)or organization(s)who are"insureds" under the Who Is An Insured Provision of the Coverage Form This endorsement does not alter coverage provided in the Coverage Form This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below Endorsement Effective 02/1 3/2014 Each person or organization shown in the Schedule is an "insured"for Liability Coverage, but only to the extent that person or organization qualifies as an"insured" under the Who Is An Insured Provision contained in Section II of the Coverage Form SCHEDULE Name of Person(s)or Organization(s) THE CITY OF HUNTINGTON BEACH, ITS OFFICERS, ELECTED OR APPOINTED OFFICIALS, EMPLOYEES, AGENTS AND VOLUNTEERS 2000 MAIN STREET HUNTINGTON BEACH, CA 92648 (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to the endorsement) CA 20 48 (0 2/9 9) Copyright,Insurance Services Office,Inc,1998 INSURED COPY 02/13/2014 9568921 NPC650P 0201 PGDM060D J16971 GCAFPPN 00010802 Page 85 Forming a part of Policy Number. CBP 9568921 Coverage Is Provided In PEERLESS INSURANCE COMPANY-A STOCK COMPANY Named Insured Agent. II FUELS INC ANDREINI&CO Agent Code 4295658 Agent Phone (650)-573-1111 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AMENDMENT OF OTHER INSURANCE CONDITION - DESIGNATED PERSONS OR ORGANIZATIONS I This endorsement modifies Insurance provided under the following COMMERCIAL GENERAL LIABILITY COVERAGE PART With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified by the endorsement A The following is added to provision a Primary Insurance of paragraph 4 Other Insurance under SECTION IV— COMMERCIAL GENERAL LIABILITY CONDITIONS However,when the person or organization shown in the Schedule of this endorsement has been added as an additional insured to this Coverage Part by attachment of an endorsement,we will not seek contribution from the"person's or organization's own insurance" provided that (1) You and such person or organization have agreed in a written contract that this insurance is primary and non-contributory, and (2) The "bodily injury" or"property damage" occurs, or the "personal and advertising injury" is committed, subsequent to the execution of such contract B For the purposes of this endorsement the following is added to SECTION V— DEFINITIONS r "Person's or organization's own insurance" means other insurance a That covers liability for damages arising out of the premises, ongoing operations, products or completed operations described in the Schedule of this endorsement, and b For which the person or organization shown in the Schedule of this endorsement is designated as a Named Insured SCHEDULE Name and Address of Person Or Organization THE CITY OF HUNTINGTON BEACH, ITS OFFICERS, ELECTED OR APPOINTED OFFICIALS, EMPLOYEES, AGENTS AND VOLUNTEERS 2000 MAIN STREET HUNTINGTON BEACH, CA 92648 Description of. Premises f Includes copyrighted material of Insurance Services Office,Inc,with its permission 22-123 (01/07) INSURED COPY 02/13/2014 9568921 NPC650P 0201 PGDM060D J16971 GCAFPPN 00010754 Page 37 Ongoing Operations Products Completed Operations: (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement) I I Includes copyrighted material of Insurance Services Office,Inc,with its permission 22-123 (01/07) INSURED COPY 02/13/2014 9568921 NPC650P 0201 PGDM060D J16971 GCAFPPN 00010755 Page 38 aTY OF HUNTINGTON BEACH CI2000 Main Street, Huntington Beach, CA 92648 Declaration of Non-Employer Statu's In order to comply with the City Council Resolution No. 6277, you are required to provide proof of Workers' Compensation Insurance. If you have no employees, this form must be signed and returned to: City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 1 certify that in the performance of the activity or work for whi,'Ch this permit is issued, I shall not employ any person in any manner so as to become subject to California Workers' Compensation Insurance requirements. I authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued under this declaration if I hire any employee(s) or become subject to the provision of the laws requiring Workers' Compensation Insurance. Applicant/Company Name: i.i. Fuels, Inc Address: 21 163 Newport Coast Drive, #442, CA 92657 Applicant's Signature: Title: Owner Location Signed: 21 163 Newport Coast Drive, #442, CA 92657 Date Signed: Telephone Number: (714) 960-2978