HomeMy WebLinkAboutJONES, CAHL & ASSOCIATES - 2002-08-27Su
ity Contracts Checklist for Submittal to
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) City Clerk's Office
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(Please transmit this form when your contract is ready to be filed in the City Clerk's office)
To: Connie Brockway, City Clerk
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1. Name of Contractor: Jones, Cahl & Associates
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2. Purpose of Contract: For Example: Audit Services or Water Quality Testing Huntington Lake —Huntington Central Park
Professional engineering services for street improvements at:17200 Simms.
3. Expiration Date: If no expiration date, please put a tentative expiration date so the City Clerk's office can inquire of your
department if the file is ready to inactivate.
9/30/2002
4. Amount of Contract: $2,192.00
A. Is the attached contract RELATED to a PREVIOUSLY SUBMITTED contract (renewallamendment/etc)? 0 YES Id NO
B. Did you attach the LIST OF CONSULTANTS from whom proposals were requested — pursuant to HBMC 3.03.100? ❑ YES In NIA
OR Is the attached contract a SOLE SOURCE? 0 YES 0 NIA
C. Did you attach a COPY of the insurance certificatetwaiver and send the ORIGINAL to Risk Management? M YES
PLEASE INCLUDE:
Jessica Helfrich
Name/Extension
Public Works
Department
8/28/2002
Date
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CITY CLERK'S OFFICE USE ONLY:
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
j on es .. Cavil & Arssoc ia4-es
FOR
Pr-o-RSSi C anal_ ..E►-��Y,e rind S�vice5
Table of Contents
1 .
Scope of Services.....................................................................................................1
2
City Staff Assistance................................................................................................2
3
Term; Time of Performance.....................................................................................2
4
Compensation ...................................... ::.................................................................. 2
5
Extra Work ......................................... ::................ ........................... .........................2
6
Method of Payment..................................................................................................3
7
Disposition of Plans, Estimates and Other Documents...........................................3
8
Hold Harmless ............................... :......................................................................... 3
9
Professional Liability Insurance.............................................................................4
10
Certificate of Insurance ..................... :...................................................................... 5
11
Independent Contractor ................... :......................................................................... 6
12
Termination of Agreement.......................................................................................6
ISAssignment
and Delegation .................. ..................................................................... 6
14
Copyrights/Patents...................................................................................................7
15
City Employees and Officials .......... :...:................................................................... 7
16 -
Notices:...:..:..................................................:..............................7
17 -
Consent....................................................................................................................8
18
Modification ................................... .......:.......:..........................................................
8
19
Section Headings .......................................... .............:.............................................
8
20
Interpretation of this Agreement ....... :...:...................................................................
8
21
Duplicate Original.............................:......................................................................
9
22
Immigration ........................................ :.:....................................................................
9
23
Legal Services Subcontracting Prohibited................................................................9
24
Attorney's Fees .................................. :.......................................................................
10
25
Survival ................................................ :....................................................................
10
26
Governing Law.........................................................................................................10
27
Entirety .............................................. :..:....................................................................
10
•
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
c) i(i ., __.Cah I Fr Nscoc ia- S
FOR
Ij
�r'o-FOSS i o►na.l___ �►'�► peer i Vl�i Se..r v► c.s�S
THIS AGREEMENT ("Agreement") is made and entered into this 2-i1"3 day of
p► �s-j , 20 OZ., by and between the City of Huntington Beach, a municipal
corporation of the State of California, hereinafter referred to as "CITY, and
Tones, Cah l & Associ&+eS , a Cali-Fvrn►a Corporcc%iov)
hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to
Per-f6rwi i�-o�css�oral enc3inc�er1rIj 'zipr✓ice-S -%r
S-Yeei'vn=yyne-n+S o,+ 1-1 7 SimimS ; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of
professional service contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in .Exhibit "A"
which is attached hereto and incorporated into this Agreement by this reference. These
services shall sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates R . R . Ccaln I, h. t . who shall
represent it and be its sole contact and agent in all consultations with CITY during the
performance of this Agreement.
agree/forms/profsery 10/15/01 1
2. CITY STAFF ASSISTANCE
CITY shall assign a star coordinator to work directly with CONSULTANT
in the performance of this Agreement.
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT
are to commence as soon as practicable after the execution of this Agreement by CITY (the
"Commencement Date"). This Agreement shall expire on 9 30 I p 2 unless
sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be
completed no later than g i X we..e.ks , from the Commencement Date of this
Agreement. These times may be extended with the written permission of CITY. The time
for performance of the tasks identified in Exhibit "A" are generally to be shown in
Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed
to in writing by CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT on a time and materials basis at the rates specified in
Exhibit "B," a fee, including all costs and expenses, not to exceed
+w o -N O L.s ca.n d, o h e- 1n U► 0-#-eal
and n i h.e-4 --F No do 11_ar.. s Dollars ($ 2, 19 2 . DO ).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A"
or changes in the scope of services described in Exhibit "A," CONSULTANT will
undertake such work only after receiving written authorization from CITY. Additional
agree/forms/profsery 10/15/01 2
i 9
compensation for such extra work shall be allowed only if the prior written approval of
CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B," which
is attached hereto and incorporated by reference into this Agreement.
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder,
including, without limitation, all original drawings, designs, reports, both field and office
notices, calculations, computer code, language, data or programs, maps, memoranda,
letters and other documents, shall belong to CITY, and CONSULTANT shall turn these
materials over to CITY upon expiration or termination of this Agreement or upon
PROJECT completion, whichever shall occur first. These materials may be used by CITY
as it sees fit.
8. HOLD HARMLESS.
CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected . or appointed officials, employees, agents and
volunteers from and against any and all claims, damages, losses, expenses, judgments,
demands and defense costs (including, without limitation, costs and fees of litigation of
every nature or liability of any kind or nature) arising out of or in connection with
CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of
this Agreement or its failure to comply with any of its obligations contained in this
Agreement by CONSULTANT, its officers, agents or employees except such loss or
damage which was caused by the sole negligence or willful misconduct of CITY. CITY
agree/forms/profsery l 0/15101 3
0 •
shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY
in enforcing this obligation. CONSULTANT will conduct all defense at its sole cost and
expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity
shall apply to all claims and liability regardless of whether any insurance policies are
applicable. The policy limits do not act as limitation upon the amount of indemnification
to be provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One
Million Dollars ($1,000,000.00) per occurrence and . in the aggregate. The above -
mentioned insurance shall not contain a self -insured retention, "deductible" or any other
similar form of limitation on the required coverage except with the express written consent
of CITY. A claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation
of the scope of work (including subsequent policies purchased as
renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents
that might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during
the required extended period. of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting
agree/forms/profsery 10/15/01 4
provision of at least two (2) years to report claims" arising from work performed in
connection with this Agreement.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT
shall furnish to CITY a certificate of insurance subject to approval of the City Attorney
evidencing the foregoing insurance coverage as required by this Agreement; the certificate
shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise thatt such policy shall not be suspended, voided or
canceled by either party, reduced in coverage or in limits except"
after thirty (30) days' prior written notice; however, ten (10) days'
prior written notice in the event of cancellation for nonpayment of
premium.
CONSULTANT shall maintain the foregoing insurance coverage in force
until the work under this Agreement is fully completed and accepted by CITY. "
The requirement for carrying the foregoing insurance. coverage shall not
derogate from CONSULTANT's defense, hold harmless and indemnification obligations as
set forth in this Agreement. CITY or its representative shall at all times have the right to
demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a
prompt and timely manner, the premiums on the insurance hereinabove required.
agree/forms/profsery 10/15/01 5
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of
this Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and
all payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for CONSULTANT and its
officers, agents and employees and all business licenses, if any, in connection with the
PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or
without cause, and whether or not the PROJECT is fully complete. Any termination of this
Agreement by CITY shall be made in writing, notice of which shall be delivered to
CONSULTANT as provided herein. In the event of termination, all finished and
unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become
its property and shall be promptly delivered to it by CONSULTANT..
13. ASSIGNMENT AND.DELEGATION
This Agreement is a personal service contract and the work hereunder shall
not be assigned, delegated or subcontracted by CONSULTANT to any other person or
entity without the prior express written consent of CITY. If an assignment, delegation or
subcontract is approved, all approved assignees, delegates and subconsultants must satisfy
the insurance requirements as set forth in Sections 9 and 10 hereinabove.
agree/forms/profsery 10/15/01 6
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
employee in the work performed pursuant to this Agreement. No officer or employee of
CITY shall have any financial interest in this Agreement in violation of the applicable
provisions of the California Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given
either by personal delivery to CONSULTANT's agent (as designated in Section 1
hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed
envelope, postage prepaid, and depositing the same in the United States Postal Service, to
the addresses specified below. CITY and CONSULTANT may designate different
addresses to which subsequent notices, certificates or other communications will be sent by
notifying the other party via personal delivery, a reputable overnight carrier or U. S.
certified mail -return receipt requested:
TO CITY:
City of Huntington Beach
ATTN: Q�Gyg. Vyebb
2000 Main Street
Huntington Beach, CA 92648
agree/forms/profsery 10/15/01 7
TO CONSULTANT:
•
•
17. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a-consent/approval
to any subsequent occurrence of the same or any other, transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing -and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive
and are included solely for convenience of reference only and are not representative of
matters included or excluded from such provisions, and do not interpret, define, limit or
describe, or construe the intent of the parties or affect the construction or interpretation of
any provision of this Agreement.
20. INTERPRETATION OF _THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed
as a whole, according to its fair meaning, and not strictly for or against any' of the parties.
If any provision of this Agreement is held by an arbitrator or court of competent
jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate
or affect the remaining covenants and provisions of this Agreement. No covenant or
provision shall be deemed dependent upon any other unless so expressly provided here.
As used in this Agreement, the masculine or neuter gender and singular or plural number
shall be deemed to include- the other whenever the context so indicates or requires.
agree/forms/profserv10/15/01 8
Nothing contained herein shall be construed so as to require the commission of any act
contrary to law, and wherever there is any conflict between any provision contained herein
and any present or future statute, law, ordinance or regulation contrary to which the parties
have no right to contract, then the latter shall prevail, and the provision of this Agreement
which is hereby affected shall be curtailed and limited only to the extent necessary to bring
it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be deemed an original. Each
duplicate original shall be deemed an original instrument as against any party who has
signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the
immigration and naturalization laws of the United States and shall, in particular, comply
with the provisions of the United Stags Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly
outside the scope of services contemplated hereunder. CONSULTANT understands that
pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive
legal counsel for CITY; and CITY shall not be liable for payment of any legal services
expenses incurred by CONSULTANT.
agree/forms/profserv10/15/01 9
24. ATTORNEY' S FEES
Except as expressly set forth in Section 8 of this Agreement, in the event
suit is brought by either party to construe, interpret and/or enforce the terms and/or
provisions of this Agreement or to secure the performance hereof, each party shall bear its
own attorney's fees, such that the prevailing party shall not be entitled to recover its
attorney's fees from the non -prevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the
laws of the State of California.
27. ENTIRETY
The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm's length negotiation, and that
each has had the opportunity to consult with legal counsel prior to executing this
Agreement. The parties also acknowledge and agree that no representations, inducements,
promises, agreements or warranties, oral or otherwise, have been made by that party or
anyone acting on that party's behalf, which are not embodied in this Agreement, and that
that party has not executed this Agreement in reliance on any representation, inducement,
promise, agreement, warranty, fact or circumstance not expressly set forth in this
Agreement. This Agreement, and the attached exhibits, contain the entire agreement
between the parties respecting the subject matter of this Agreement, and supersede all prior
agree/forms/profsery 10/15/01 10
•
understandings and agreements whether oral or in writing between the parties respecting
the subject matter hereof.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized offices the day, month and year first above
written.
CONSULTANT,
CITY OF HUNTINGTON BEACH,
son g i C� h �r� ssoc,� c�-IeS, mun 'pal corporatio f the State of California
A cc,k,k Y1 1 A C oc)n
Director of pjA-bl ; c- W pr K
(Pursuant To HBMC §3.03.100)
print name
ITS: (circle one) Chai n/Presiden ice President
AND
By. C y
6 - Q4 Cr, l
print y me
ITS: (circle one) Secreta hief Financial Offi r/Asst.
Secretary — Treasurer
agree/forms/profserv10/15/01 11
APPROVED,AS TO FORM:
�..— City Attorney /D
REVIEWED AND APPROVED:
City Administrator
(only for contracts over $50, 000.00)
07/10/02 12:16 FAX 541+330+5723 JONES-CAEL&ASSOC Z 02
A-
]ONES,, CAHL & ASSOCIATES
MNSULTING ENGINEERS
July 10, 2002
City of Huntington Beach
2000 Main Street
Huntington Beach, CA. 926413
Attn: Mr. Dave Webb, City Engineer
Re: Proposal for Professional Engineering Services for
Street improvements at 17200 Simms; Chris Babinski
Dear Sir
As you requested, Jones.Cahl & Associates proposes to complete the
street improvements on the east side of Simms along the frontage of 17200
Simms including the tie-in to existing adjacent improvements. Our fee for this
work will be on a time and material basis according to our attached fee schedule
and is not to exceed $2,192.00 (man-hours only, not including "Other Fees" as
shown on the fee schedule).
You may authorize Jones.Cahl & Associates to begin work by signing and
returning one copy of this proposal to our office.
Very truly yours,
JONES.CAHI_ & ASSOCIATES
R. H. Cahl, P.E.
Approved by:
Dave Webb, City Engineer Date
Enclosure: Fee Schedule
18090 Beach Boulevard • Huntington Beach, California 92648 • (714) 84"S66
07/10/02 12:16 FAX 541+330+5723 JONES-CAEL&ASSOC 903
• � x.ln,t b 1-i- �.
ZONES. CAHL & ASSOCIATES
CONSULTING ENGINEERS
FEE SCHEDULE - JANUARY 1, 2002 TO JANUARY 1,
2003
STRAIGHT TINE
OVERTIME
PER HOUR
PER HOUR
PRINCIPAL . . . . . . . . . . . $135.00
$165.00
PROJECT ENGINEER. . . . . . . . 100.00
125.00
ENGINEER/SURVEYOR . . . . . . . 81.00
99.00
DESIGNER. . . . . . . . . . . . 73.00
92.00
AUTOCAD/DRAFTSPERSON. . . . . . 63.00
72.00
JR. DRAFTSPERSON. . . . . . . . 47.00
60.00
TECHNICAL_WORD PROCESSING,. 40.00-
45.00
CLERICAL. . . . . . . . . . . . 26.00
32.00
SURVEY PARTY (2 bGkN). . . . . . 160.00
200.00
SURVEY PARTY (3 NAN). ... . . . 200.00
235.00
OTHER FEES
1.,.
Travel: Air Fare 6 Car Rental - cost plus 20%
Automobile - $ 0.36 per mile
2.
Subsistence: Away from office more than one day
-
$150.00 per day, per man.
3.
Printing, Plotting, Photo, Reproduction: Cost plus 20%
4.
Telephone, FAX, long distance 6 toll charges: At
cost
5.
Building permit fees, plan check 6 government fees: At cost
6.
Third Party Services: Consultants, Attorney, Soils
Investigation, Lab Tests:
At cost
plus 20% (unless specifically
included
in contract).'
18090 Beach Boulevard • Huntington Beach, California 92649 - 014) 848.0566
Hug 15 02 03:04p RPPLING INS 5624313685 p•1
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i
CERTIFICATE OF LIABILITY INSURANCE
DATE
,AQORD-
8,14/2002
*PRODUCER
APPLING INSURANCE SERVICES
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
10523 HUMBOLT STREET
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
LOS ALAMITOS CA 90720-
INSURERS AFFORDING COVERAGE
INSURED
INSURER AADMIRAL INSURANCE COMPANY
INSURER B:
Jones, Cahl & Associates
INSURERC:
18090 Beach Blvd. Ste 12
INSURER 0:
INSURERE:
Huntington Beach CA 92649-
CnVFRAGFS
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,
THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
INSR
LTRDATE
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
M IDD
POLICY EXPIRATION
DATE INMI D
LIMB$
GENERAL LIABILITY
/
EACH OCCURRENCE
S
FIRE DAMAGE one fire
S
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE E OCCUR
/ /
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PERSONAL 6 ADV INJURY
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GENERAL AGGREGATE
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GEN'L AGGREGATE LIMIT APPLIES PER;
PRODUCTS - COMP/OP AGG
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COMBINED SINGLE LIMIT
ANY AUTO
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ALL OWNED AUTOS
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(Per person)
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BODILY INJURY
HIRED AUTOS
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NON-OWNEDAUTOS
(Perecddenl)
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AUTO ONLY -EA ACCIDENT
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AUTO ONLY: AGG
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$ Os1w'0?
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RETENTION
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ENGINEER
A02PLI4737
01/11/2002
01/11/2003
PER CLUX 1,000,000
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PROFESSIONAL LIAB,
AGGREGATE 1,000,000
DESCRIPTION Of OPERATIONSA.00ATONSNEHICLESIEACLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
FOR PROOF OF INSURANCE ONLY
10 DAY NOTICE OF CANCELLATION MR NON—PAYMENT OF PREMIUM
CERTIFICATE HOLDER I I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION
CITY OF HUNTINGTON BEACH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
ATT'N. RISK MANAGEMENT EXPIRATION DATE THEREOF, THE ISSUING INSURER HALL 0M9W {RQ MAIL
2000 MAIN STREET 030 DAYS wRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEPTaMX
HUNTINGTON BEACH CA 92648-0408}t7ppgpq�gppIy�q�pJQ,�ggg!}qg��qi4aQNgpq�IYIRp�RrIRE
INJURER, ITS AGEN78OR REPRESENTATIVES.
AUTW
J=ED REPRESENTATIVE
ACORD 26S (7197) ®ACORD C RPORATION 1988
AN INS026S (991D) ELECTRONIC LASER FORMS, INC. - (BW)327-0545 Pape I of 2
i •
RIDER TO SOLE SOURCE REQUISITION
SOLE SOURCE JUSTIFICATION
ITEM: Professional Engineering Services for Street Improvements at 17200 Simms
SOURCE: Jones, Cahl & Associates, Consulting Engineers
THE ITEM(S) OR SERVICE(S) TO BE PURCHASED OR PROCURED PURSUANT TO THIS REQUISITION IS
AVAILABLE FROM A SINGLE SOURCE ONLY BECAUSE IT IS:
❑ SUBJECT TO VALID AND EXISTING UNITED STATES PATENTS OR COPYRIGHTS AND NO
ACCEPTABLE SUBSTITUTE FOR THIS PRODUCT OR SERVICE IS AVAILABLE
❑ A PROPRIETY PRODUCT OR SERVICE NOT OTHERWISE AVAILABLE AND FOR WHICH NO SUITABLE
SUBSTITUTE IS AVAILABLE.
❑ OTHER AVAILABLE AND COMPETITIVE ITEMS ARE INCOMPATIBLE OR UNUSABLE WITH EXISTING
EQUIPMENT.
® COMPETITIVE SOURCES ARE AVAILABLE BUT THE REQUIRED DELIVERY SCHEDULE OBVIATES
THEIR USE.
❑ COMPETITIVE SOURCES ARE AVAILABLE BUT ARE UNRELIABLE OR THE PRODUCTS OR SERVICES
OFFERED LACKS THE REQUISITE QUALITY OR SUFFICIENT QUANTITIES ARE NOT AVAILABLE.
® OTHER
EXPLANATION OF ITEM(S) CHECKED
As a condition of a City approved settlement agreement, the City has agreed to design and begin work on
frontage improvements and street pavement replacement at 17200 Sims Street in Huntington Beach within 120
days of the agreements execution, or May 30, 2002. This is a rather short time frame and will require a diligent
work effort. In addition to this, Jones, Cahl & Associates is a competent Engineering Firm that has already
conducted topographical surveys of said property and is currently preparing onsite grading plans for the property
owner. Using Jones, Cahl & Associates would yield both plan design cost and time savings to the City.
SOLE SOURCE SIGNATURES
City Ao!nffiistrator's Signature per
Department Head Signature
Director of dministrative Services
3.02.190(c) H.B. Municipal Code
Su icy PROFESSIONAL SERVICE CONTRACTS
HuHb m PURCHASING CERTIFICATION
1. Requested by: Jessica Helfrich
2. Date: July 16, 2002
3. Name of consultant: Jones, Cahl & Associates
4. Description of work to be performed: Professional Engineering Services
5. Amount of the contract: $2,192.00
-----\6. Are sufficient funds available to fund this contract?' ® Yes, ❑ No
7. Company number and object code where funds are budgeted: 21385201.69365
8. Is this contract generally described on the list of professional service. contracts
approved by the City Council'? ® Yes, ❑ No
9. Is this contract within $25,000 or 25% (whichever is less) of the amount stated on
the list.of professional service contracts approved by the City Council?'
® Yes, ❑ No
10. Were (at least) informal written proposals requested of three consultants?
❑ Yes, ® No
11. Attach list of consultants from whom proposals were requested (including a
contact telephone number).
12. Attach proposed scope of work.
13. Attach proposed payment schedule.
rurcnasmg/uemrai services
' If the answer to any these questions is "No," the contract will require approval from the City Council.
Purchasing Certification. dot 7/16/2002 1:14 PM