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KEYSER MARSTON ASSOCIATES - 1996-06-17
Council/Agency Meeting Fleld:, 7 & "9 F U Deferred/Continued to: V�Approved ❑ Conditionally Approved 0 Denied 9-0 2).ro=±z City Clerk's Sianature Council Meeting Date: July 20, 1998 Department ID Number. ED 98-28 CITY OF HUNTINGTON BEACH REQUEST FOR ACTION SUBMITTED TO: HONORABLE CHAIRPERSON AND AGENCY MEMBERS SUBMITTED BY: RAY SILVER, CITY ADMINISTRATOR PREPARED BY: DAVID C. BIGGS, DIRECTOR OF ECONOMIC DEVELOPMENT SUBJECT: - AMENDMENT TO CONTRACTS WITH FINANCIAL ADVISORS: KEYSER MARSTON ASSOCIATES. AND THE SEDWAY GROUP Statement or Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachme Statement of Issue: The current two-year contracts with the captioned firms have expired. To permit the continuation of the financial advisory services provided by these firms, it is necessary to extend the term and increase the not -to -exceed amount of each. The Sedway firm is also being asked to perform a special study: "Impediments to Development." Funding Source: Redevelopment Administration Account No. E TW ED-810-3-90-00. Recommended Action: Redevelopment Agency Motion: 1. To approve and authorize the Chairperson and Clerk to execute the. attached amendments to the professional services agreements between THE REDEVELOPMENT AGENCY and KEYSER MARSTON ASSOCIATES and THE SEDWAY GROUP extending the term for an additional two years and increasing the maximum compensation by $75,000 for each firm for each year. 2. To approve the attached scope of worm, for the 'impediments to Development" study to be performed under the above -approved contract with the Sedway Group for a maximum compensation of $42,000 in addition to the amount approved above. Alternative Action(s): Do not approve the amendment Work. This vAl pre-empt provision of financial advisory conduct of the special study. s or the Impediments Scope of services to the Agency and the V REQUEST FOR ACTION MEETING DATE: July 20, 1998 DEPARTMENT ID NUMBER: ED 98-28 Analysis: In 1996, the Agency approved professional services agreements with both Keyser Marston Associates and The Sedway Group (formerly Sedway Kotin Mouchly Group). These two firms were selected after a Request for Qualifications process. The purpose of the agreements was to procure the professional services of these firms to assist the Agency in its review of the economic viability of real estate development projects and to determine if Agency financial assistance is warranted and the most advantageous form it should take. Projects that will benefit from these services include (but are not limited to): The Waterfront ExpansionPhase it, The development of the 31 acres at First Street and Pacific Coast Highway, the development of blocks 104 and 105 and the redevelopment of the Huntington Beach Mall. The amendments are attached as Attachment No. 1 and No. 2. Adequate unencumbered funds ($75,000) are available to fund the agreements for the balance of the 1997-98 Fiscal Year and in the Agency's adopted 1998-99 Fiscal Year budget. Therefore, no new appropriation is necessary at this time. The Sedway agreement will also authorize a special study to be undertaken by the firm: "The Impediments to Development Study." (Scope of Work Attachment No. 3). The study will investigate the conditional use permit (CUP) process in neighboring communities and review the city's current system. The product of the study will be specific recommendations on the CUP process and proposed amendments to the zoning ordinance. Although no work has been commenced on the $42,000 study, funds were encumbered for the purpose in the 96- 97 Fiscal Year budget and no new appropriation is necessary at this time. Further background on this effort is set forth in a memorandum from the Director of Community Development to the Director of Economic Development (Attachment No. 4). Both firms have submitted insurance certificates meeting the city's requirements and these have been approved by the City Attorney. Both firms have met the Agency's standards for professional services over the last two years and the extension of the agreements is therefore recommended. Environmental Status: Not Applicable Attachments : RCA Author: SVK KMSaYRCA -2- 0710219B 9:25 AM NJ �.dl AMENDINiEIN'T NO. I TO AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACII AND KEYSER MARSTON ASSOCIATES TO PROVIDE ECONOMIC PROFESSIONAL SERVICES THIS AMENDMENT is made and entered into the , t)t day of 1998, by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "AGENCY", and KEYSER MARSTON ASSOCIATES, INC., a California corporation, hereinafter referred to as "CONTRACTOR." WHEREAS, AGENCY and CONTRACTOR are parties to that certain agreement, dated atinp 1 , 1996, entitled "Professional Services Contract Between the Redevelopment Agency of the City of Huntington Beach and Keyser Marston Associates to Provide Economic Professional Services," which agreement shall hereinafter be referred to as the "Original Agreement," and AGENCY and CONTRACTOR wish to amend the Original Agreement to extend the term thereof, and update the hourly fee schedule contained therein, NOW, TfIEREFORE, it is agreed by CITY and CONTRACTOR as follows: 1. AMENDMENT OF SECTION 3 OF TIIE ORIGINAL AGREEMENT ENTITLED "TIME OF PERFORMANCE" Section 3 of the Original Agreement, entitled Time of Performance, is hereby amended to read as follow: 3. TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of the CONTRACTOR are to commence as soon as practicable after the execution of this Agreement. The contract will not exceed a four-year two yea period, commencing with the date of the signing of this Agreement, without written authorization by the Agency's Executive Director. 2. AMENDMENT OF SECTION 4 OF THE ORIGINAL AGREEMENT ENTITLED "COMPENSATION" follows: Section 4 of the Agreement, entitled Compensation, is hereby amended to read as 4. COMPENSATION In consideration of the performance of the services described herin, AGENCY agrees to pay CONTRACTOR as described in Exhibit "B," a fee not to exceed Fifty Thousand Dollars ($50,000) in the first year, and a maximum of five g:4:98-Agrcc:amd 1 kma RLS 98-366 07/66/iS'38 11,23 21362252e4 KEYSER toARSTOt: LA PAGE e3 VV%- %AJ, &720 AL -J, prrc-cm (5io) incrcasc in tl,.e sccend year. The total compensation during the entire term of this Agreement shall not exceed Two Hundred Fifty Thousand Dollars (5250,00 ), MORPOR.�.710 OF NEW HOURLY FEE SCHEDULE xh3bi! "B' to the Original Ap.-cm. ent contiinleg CON IRACTOR's hourly fce scbcdulc is r creby replaced in its entirety 1-y COti i R.aCTOR`S curtert hourly few schedule, which is ut=hed to this Ar :endment \tn. 1 rs A*ta: ;an- t 1, and is incorporated by this reference as 11mugh fully set f�nh h:rcin- A. REAFFIRMATION Except as sp;-citically modified hertln, all mher le.=s and eondj4deris of the Original A reemert sh,01 remain in f. U force cd� cf2c::. IN WITNESS WHEREOF, *h,, pa;tie:, hereto have caused this agreement to be executed by tt c.-r euihorized officers on the date first sbcve written.. KEYS1 R MARSTON ASSOCIATES. INC a California corpnrution By: ,. .� , .�F•e�e y ,��ys�e (print or t.pe ra--n0 Its' ML [e 010 Chaum v ':!sides! Ivlc: Stc_idank REDEVELONMENT AGENCY OF THE CITE' O: HUNTINGTON, BEACH a Fublic body of the to of California A'17TEST77 - ,�srrll� Agcr y Clerk By. dz;41-a A'JPROVED AS TO FORM. t .: • L r tyre r a. e) Its: (car. �me ecre:a:y. vAtrFing-166 Qt'l:tGs: ? t�►�C�C}' GCriGr''..1 CA'L'15L1 Ass'. Srcrc:ary-'Trecsurcr I - ?-5-1Y6�,� G�Z{ '�,a��` P,EVI WEU AND ?APPROVED: Executiv ircttor C 4.V$-Aa*ca •und 1km:► PIS 4$ M r N['C.-,,TED AVD APPR04 EAa U. e-, dz�v Director of Economit Deveio—mert i /y cc/'t". tr percent (5%) increase in the second year. The total compensation during the entire term of this Agreement shall not exceed Tw,o Hundred Fifty Thousand Dollars ($250,000). 3. INCORPORATION OF NEW HOURLY FEE SCHEDULE Exhibit "B" to the Original Agreement containing CONTRACTOR's hourly fee schedule is hereby replaced in its entirety by CONTRACTOR'S current hourly fee schedule, which is attached to this Amendment No. 1 as Attachment 1, and is incorporated by this reference as though fully set forth herein. 4. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS 1VI IEREOF, the parties hereto have caused this agreement to be executed by their authorized officers on the date first above written. KEYSER MARSTON ASSOCIATES, INC. a California corporation By: (print or type name) Its: (circle one) Chairman/President/Vice president By: (print or type name) Its: (circle one) Secretary/chief Financial Officer/ Asst. Secretary -Treasurer REVIEWED AND APPROVED: Executive Director g:4:98-A&me:amd 1 kma M 98-366 REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH a public body of the State of California Chairman ATTEST Agency Clerk APPROVED AS TO FORM: /,7 > 'llAgency General Counsel ����� tq 6 2 INITAATED AND APPROVED: tmp d 0- �y Director of Economic Development SENT BY: SF OFFICE 5-19-08 ; 17:11 KEYSER X-IRSTO-N- 17133755087;* 2/ 4 ATTACHMENT 1 KEYSER MARSTON ASSOCIATES, INC. HOURLY FEE SCHEDULE JIM A. JF.RRY KEYSER * $180.00 SENIOR PRINCIPALS* $165.00 PRINCIPALS* S155.00 SENIOR ASSOCIATES $135.00 ASSOCIATES $120.00 SENIOR ANALYST $105 00 ANALYST S 95.00 TECHNICAL STAFF S 67.50 ADMMSTRATIYE STAFF $ $2.50 Directly related job expenses not included in the above rates are. auto mileage, air fares, hotels and motels, meals, car rentals, tw im telephone calls, delivery, electronic data processing, graphics and printing. Directly related job expenses,%ill be billed at 1 LOY9 of cost. Monthly bilbnga for staff time and expenses incurred during the period will be payable witbin thirty (30) days of invoice date. A charge of 1% per month will be added to all past due accounts- * Rates for individuals in these categories will be increased by W o for time spent in court testimony. SENT BY: SF OFFICE ; 5-19-98 ; 17:11 ; KEY59 KIRST41y I7I43755074 3/ 4 ACORW' tIAg ' {�.i!f:�' R "[�-�• ;i sd!1;+tvF'C:'i 11/12J7 •Iw•/W»•. wTIV W..i=FL.}'[,fv-�•��L',ATS/.Cf,•A•,.(•:-7CLO 7.�n 1..:�j;•..,a- .Roan (415)957-0500 FAX (415)957-0377 � cERT ICATE �asaeD AS A ER OF #00ftrAnm aro•wi ch O'Shea 4i Coghl an OWY AND CONFOU NO RnKM UPON THE CERTVICATE HOLD R THIs> CISTVIVATE DMS HOT AiMEPp, E][Tf HD DR 42 S Market Street ALTER THE COVERAGE AFFORDED fiY THE POC1pEs slbl.akw 14ttI floor COMPAMESAFFORDMCOVERAGE San Francisco CA 94103 . _ ....-......._... ._... - ..... . _W_.._._.._..._.__. �nAnr Federal Ynsurance•Go�p�ny Attn: ]essica Kass Ext 231 1 A _... _ ...... ........ .............•--.•--................................ . ........ _ ..... .. t.... _.-.......- ........... _. ; atpubl�c Inde�+riity pany-.of California Keyser Marston Associates, Inc. corrrwY 55 Pacific Avenue Mall d COMPANY %eli'ance ITTsurarTce tiiI}any of 111'inods�� San Francisco, CA 94111 { i tomp"o f i D �.: >•:. -a. -5�:�: �•a ] a.•. .1 x_tl'4- �1er .: wr a..:= :�._: Y_-•- 1:- ;ei•:": 3�L[•1:- J !L• w+„•3:.a :ii p: _.:.Y .au:. -�R: nY;. .�.....i.-• t:. ...�l.�se4:.:•n�-�1.r:r _ ...�r:t'i�+�.�sE. �c•�ti':•1LL• T>•�S IS tg CEItTI" TMAT THE POLICES OF WURAN= LISTED SE LOW HAVE. DeEN ISSUED TD T11E MiSURED K*&D ASOHE FOR THE 100= PEFOOD MICATE'J. KVXnNnMTAN0r4G ANY REOVREAENT, TERM OR CONDITION OFANY CpkTRACT OR OTHER DOCUWNT 1MTM RESPECT TO WW" TT•t13 CSRT VI ATE MAY SE ISSUED OR AMY PERTAIN. THE FOLM 4CE AFFORDED 11Y T HF POLE! DESL7It 0 MEREN i3 WOJEGT TO ALL THE TERiIAS. CICLUSCM ADD COWTIOM OF SNCH PCUCIE3. if FTS SHOWN VAY HAVC SUN RLDVCED MY PAID a AM. _ ..._..._..� .......... .... .-........................ ...... ... ......... _......... ...._ ........... _-... ... ............. ..- . •...... .... �.. ....... _. ........... POLICY . � Yf • .. .. r • r+LiMTS ...._ +Co ' fY� OF Nrlk ANCE POLICY Mums" 4SWM LWMJTY . ... .y I aE1+OtAL AOCRIGnTfi Z T QQQ1 �Q •.... X ' Q"M MtCKI GFNIERAL W8IlIIY '•. _.. ...- ..._ ; PROOt1r rs.COUPrOP Am f __ 2T O00 T 000 A - �' MAOC X=°c` 33348041 11/11/1997 11/11/1998 sON"�a"°""' '� oreAM s tONTRACTCWS PROT s _it__ _1,000,00fl : amw ocn"tewz is p00 000 • : Prat Dro�c�cs<tA�N�_ ° s Zncl_aded �%._TTLM1slTY # i�liiT 2. ..i .......ia000tQDO AUVWW AALMM ....... i � ;IICOLYMAAtY A m " s73I37676 11/I1/1997 } 11/11/1998.•........ _ ... _ ......_.. ...._ .... HRM AU W ` Mxxr sIAIIRI► , •PROKATYDAYnCi __.......__......»._.»-.............._ r is YAAAGG ll� MM" � u � � i AUTO ONA Y- EA ALi>OBfT ; s µy /yJTb Ci i a ! OTHER NAM AUTO ON<T MEMO ;�.. " fi5 i ffxx" LM/IL " ; EACH CCCURWDP CG s 4 , 000 000 A : X urRIWAPOkU :797S4409 :11/11/2997 ; 11/11/1998 AGMZATE s 4 000 000 t 'oMTRM4NUULWJAFWU iRetained Liait Zero An�1► ' I .. _..... „ IMOLOYOW LUT B .• • -ice 03934802 1.000r000 .....-..._., ___... 21/11/1997 ; 11/11/1998 7-ate» •-•---- -j a 1 Odd T000 01114Ci ARE { Exa.' _.: - ' r aLTxAss - fA t<uocoN� s 1,000,000 cellaneauS s €31,000,000 Each Wrongful Act C Professional L1abil1tyHPC01262S4 11/11/1997 21/21/1998; $1,000,000 Aggregate Limit; S2S,000 deductible osacw.•, "cw TwwaA.oCA �MLIT[us he City O Huntington Beac , its Agents, Officers and Employees are named as Additional Insured s their interest way appear with respect to General Liability only. No. 80-02-2305 (ed. 4-94) attached. woerm . .. ..�_.. .., ..•. L:'i !�L: «�._�. �-•!—•'wR':���:tiS:2;ti:" ►:...:!s•..t .: •.•�'LR r.�.._.++...n .t..-:.. '•: *. •.'. w•+.+.w'�>Mn.:*r':r 7: SWMKI) "Ir OP n1E AbWK OasCOND POLIMS ME CAMMLED Ml�CwE rw 994KATCH DATE THIMIM, TIQ =UW COMPANY VKL Xi HAM 30 DAYS WW"M MOTICe TO TOE CUTOWAT9 NO OM MATED TO TW LEFT, -City of Huntington BeachX oC I000 Main Street Huntington Beach, CA 92649 • 1 ��y �.y��'� :�u.t.�...:f wrrwr.._��y+3r,"...-�•yp:„►•t��-�'.'•ycm.-;,'wIL»�T;:t�t':::::=:�•r:raiya swl•�.:..•...•�,.:•oa�/���'� - C�w'f�w ��.i ra: '� • �N-. }. ! .iln aY•1�..• � q..r ..�. M.'� :Y��'+-.+.wf •.f •�w�•a�s..M C 144U4-r;� lur� Amendment to The Sedway Group Agreement And Insurance Certificate . ... ...... - ......... .. .......... .. ATTACHMEN'� ;, #2 ANIENDNIENT NO. l TO AGREEMENT BETWEEN THE REDEVELOPMEN-r AGENCY OF THE CITY OF 11UN7IN'GTON BEACH AND SEDWAY KOTIN NIOUCHLY GROUP TO PROVIDE ECOtiOMIC PROFESSIONAL SERVICES THIS AMENDMENT is made and entered into the 2nth day of july , 1998, by and between the CITE' OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "AGENCY", and the SEDWAY GROUP, a California corporation, hereinafter referred to as "CONTRACTOR." N�TIEREAS, AGENCY and CONTRACTOR are parties to that certain agreement, dated June 3 , 1996, entitled "Professional Services Contract Between the Redevelopment Agency of the City of Huntington Beach and Sedw-ay Kotin Mouchly Group to Provide Economic Professional Services," which agreement shall hereinafter be referred to as the "Original Agreement," and AGENCY and CONTRACTOR wish to amend the Original Agreement to extend the term thereof, and to recognize the changed name of CONTRACTOR's firm, NOW, THEREFORE, it is agreed by CITY and CONTRACTOR as follows: 1. AMENDMENT OF SECTION 3 OF THE ORIGINAL AGREEMENT ENTITLED "TIhIE OF PERFOILNIAN'CE" Section 3 of the Original Agreement, entitled Time of Performance, is hereby amended to read as follow: 3. TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of the CONTRACTOR are to commence as soon as practicable after the execution of this Agreement. The contract will not exceed a four-year two -yea period, commencing ►vith the date of the signing of this Agreement, without written authorization by the Agency's Executive Director. 2. AMENDMENT OF SECTION 4 OF THE ORIGINAL AGREEMENT ENTITLED "COMPENSATION" Section 4 of the Agreement, entitled Compensation, is hereby amended to read as follows. g*98-Agrcc:amd1scdw RLS 98-366 JUN-26-1998 16'42 L P. (33 4. COMPENSATION In consideration of the performance of the services described herin, AGENCY agrees to pay CONTRACTOR as described in Exhibit "B." a fee not to exceed Fifty Thousand Dollars ($50,000) in the first year, and a maximum of five percent (5%) increase in the second year. The total compensation during the entire term of this Agreement shall not exceed Two .hundred Ninety-two Thousand Dollars (S292,000). 3. CHANGE OF NAME OF CONTRACTOR'S FIRM The parties acknowledge that the name of CONTRACTOR'S firm has been changed from the "Sedvray Kotin Mouchly Group" to the "Sedway Group." 4. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS %MREOF, the parti es hereto have caused this agreement to be executed by their authorized officers on the date first above written. SEDWAY KOTIN MOUCHLY GROUP, REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH A California Corporation a public body of the State of California By G (print or type name Its: (circle one) Chaircian/PresidentfVice President RZA Chairman ATTEST Agency Clerk APPROVED AS TO FORM: (print or 4pe Marne) Its: (circle one) Secretary/eLlef Financial Ot%eer/ Agency General Co nsel Asst. / 6/Zflsr �_ g—�r(cu REVIEWED AND APPR Exccuti�Dircctor 4 9:4:9 &Agree: am d 1 xe d w RIS 99-365 TNITIATED AND APPROVED: &AV—& ___ Director of Fcoirfornic Development TOTAL P.e3 MZ29i98 09:32 SEDWAY GROUP » 17143?55r�37 V NO.911.1 M2 SEDWAY GROUP PROFESSIONAL FEE SCHEDULE Effective tbroagh December 31, 1998 Professional Fees'` Per Hour Principals S 165-S l80 Managers S 115-$135 Senior Associates S95-$105 Associates S30-S90 Analysts $65-S75 Word Processors $55 Administrative 355 'These rates represent a 10 to 25 percent discount from our private - sector professional rates. Note: Litigation work is billed at apremium to theseprvfessfunrrl rues Bli.L1NG EMICIES I. Bills arc due and payable in Ml within 30 days of invoice dace. Past due Invoices will accrue late charges at 18 percent, 2. Questions about Millings must be addressed in writing to Sedway Group within 30 days of date of invoice. The absence of any such inquiries shall be deemed acknowledgment of Sedway Group's services and agreement with Sedway Group's charges for such services. If a dispute arises under the agreement of which this schedule is part, the prevailing party in such dispute shall be entitled to reasonable attorney's fees and costs of suit. 11 14: as SEDWAY GRO p .. 1714375SOM L4c�_ 0 C�R�'�IFIC,,,,;�EIPF.Lli Bil 905 �r r Nsv �t � AFL odfog��. M7.rVClR M U42 t f:tr.F1CATE S i!i . J A A9ATTE U. Oklk4Tr07r O-m.iY AND COh:[RC NU NGn f5 %JPQ4 IKE CtAlIFICATE tfacvst Associate& tno. IICLC�RTIMrCxRTIriCA7Q00FSkOra!r�tJO.�JtTE?;ODA L"�1T Cair Oars 7tve+rye ALTER THE OLTCIFtica ow. 5900. 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UfR^ GAit -� rrw +CepCKT 1 wac+M+Ts + varSLutitrtr CIc•.00C,rrt+�t� S Ii000,Oru 1► x ~!,AAr rjA 72X1i ZI i0 O5/21 98 05/28/99 �„T` r � � • 1 400,000 0-r.ta n.A.r tA1..EUA raw t 1 .+SrAcwato�+►tyrArwor+n+e 7C i • .• 'T;,L'�•" ' cr'iLOtii'r# Wrl'Tr ' e:sAcr.Anao[*r t1,C00 G00 p rise- [awi ln� W1 MWC421949-03 01/0l/98 01/01/92 51C`SU-•+Lk%.f6 rr Slog OV,-no 0 urn.�es wtr s+a u yr+u.r! • e� e�no+so C ago CiJi-j90 C6/35/9? tail, Ova 1.000.000 ' Ccn. �77 I.QO?,ovC . ' �;ca*T.cw OvrJrAtrp•s►Gcw s. r �Lcr'ir.•KrtC+K fnta:eiaj pplannl.q Connult�rht ho ca"t Liaa�coidwr is Bated a tddltional jiseu!tad ss se ccs to 44+���1qp=�t }abi Lt awl •n tL01 milt nat}" •pplHa to mon-paar rd4}t1oAa irisvr d Sn Iud�r ity of Hunlanyltoa •acrr. Ageista, 6rfficer and 1v ceo. C#FtT1gTlt14LDER 1 , .•� .. ;;� _ "C+WCCuLtlVti:'; ... . - +:` .' ... . lIUM7I+1 �DArr.ar�eKr+ararrstc�+caroucasEFctui�•,Lc�rv�c>� xwdewrlapraent wgwncy of Trha emUftftUATsT%totC r,lugWS•rraCOPI.AN,%,L"L Cfty of tfvntingtnn beal4i, 30_p+rTCsnnrS,rrrnr.ceTOTr+[aUtnnurcwcao��!rwa�*ar.cLvr, U. X01.1=z 'f4lt!{ic'JLDE, 3ilioE4Q �b l�6E#�"ALs�[X ITi 2UO Main St. Rmntingtvn Deaeh CA 92640 l.rtrygypAe pera . r..,- , - Corr-ptTircr:. ,'`• :... .,. •:•• - "':`�_�. '•. � --� •aACORDCORvoKaTlDNyle;• ME Impediment Study Scope of Work & Sample Studies T 1. 77 TT Hvw ....z 77 SEDWAY GROUP Real Estate and Urban Economics June 19, 1998 Ms. Melanie Fallon Mr. David Biggs City of Huntington Beach P.O. Box 190 Huntington Beach, CA 92648 San Francisco Los Angeles Principals: Elizabeth C. Allen Alan C. Billingsley. CRE Carol A. Fredholm Amy L. Herman, AICP Kathryn Welch Howe Terry R. Margerum Naomi E. Porat Roy ). Schneiderman Lynn M. Sedway, CRE Re: Proposal to Conduct a Development Processinel g Impediment Study for the City of Iiuntindton reach Dear Melanie and David: Sedway Group is pleased to submit, on behalf of ourselves and Sedway Consulting, the enclosed proposal to review and analyze possible impediments to development in the conditional use permitting process of Huntington Beach. The enclosed proposal includes the scope of work, professional fee estimate, and resumes of Sedway Group and Sedway Consulting professional staff. Thank you for providing us with the opportunity to submit this proposal, and we look forward to working with the City of Huntington Beach. Sincerely, 4n�n M. Sedway, RE 42r Principal LMSfFRM:nam Enclosure CWTDO SWAULIMITMEACPn Te Marg�erum 't Principal Three Embarcadero Center, Suitt 1150 1 San Francisco. CA 94111 1415.781.8900 1 Fax 415.781.8118 1 sedwaycsedway com SEAWAY GROUP Real Estate and Urban Economics SCOPE OF SERVICES The objective of this study is to assist the City of Huntington Beach, in the context of economicalh- competitiva communities, to evaluate the effects of its current conditional use permitting process and draft actual needed changes in ordinances, guidelines, and procedures. The consulting teammill consist of Sedway Group and Sed,.►-ay Consulting. Sedway Group ►►ill manage the project, design and implement the survey, and compile the final report; Sedway Consulting►ill develop survey questions, analyze the CitS's conditional use permit process, formulate options, prepare a background and recommendations report, and draft necessary ordinance changes. The following describes the scope of services and indicates which firm sill be involved in each task:. STUDY DESIGN, SURVEY DESIGN AND SURVEY IMPLEMEN-FATION Initial Meeting with City Staff Sed►vay Group mill meet ►►ith City staff to discuss any changes in the goals and objectives for the study, project coordination, schedule, refinements to the work program, and proposed method of obtaining information from other cities. (Sedway Consulting has already met xvith the city twice and has an understanding of city objectives for the study.) Sed►►my Group -*%ill work closely with City staff to identifj- the cities to be included in the survey of corresponding processes. Such cities may be selected from among: Costa Mesa, Irvine, Fountain Valley, Gardcn Grove, Santa Ana, Newport Beach, and/or others. Other Survey Preparation Unless other cities have recently analyzed their use of CUPS, they may not be able to provide comprehensive information that is readily useful to this study. Hence, the proposed approach is to identify a small number of exemplar impactive uses in Huntington Beach and elsc►%bcre that arc common candidates to be handled adequately through a different process. These uses will form the basis for some of the questions in the survey. Survey Implementation Sodway Group MU coordinate the process of collecting and integrating appropriate conditional use permit (CUP) information from these other cities to be providod to Sed►Nay Consulting. Sedway Group will contact these cities by sending an initial letter explaining the purpose of the survey, a copy of the questionnaire for review, and an offer to provide them with a copy of the final report. Sedway Consulting %►ill develop the CUP -related questions to be used in the survey. Officials from the selected cities mill be asked hoar they handle the selected uses identified and the "special situations" contained in die existing list of uses or situations requiring a CUP. They also will be asked to provide a matrix of uses/zones and/or a copy of their zoning ordinances. Subsequently, Sedway Group mill schedule and conduct interviewswith appropriate staff Sedway Group will work closely with Sod►4ay Consulting during the process of these intervie►►-s to further refine the questionnaire, if necessary, and to discuss initial survey responses. Sedway Group %%ill prepare uses/zones matrices % here they are not otherwise available. SEDWAY GROUP Real Estate and urban Economics CONDITIONAL USE PERMIT ANALYSIS Assessment District/Use Afatrix Concurrent Kith the ongoing survey, Sedway Consulting «•ill prepare a complete Huntington Beach Uses/Zoning District Matrix based on the City's Zoning and Subdivision Ordinances. This matrix will have a dual purpose: 1) it will be used in the subsequent analysis of CUPS; and 2) it «ill be available immediat_ly as a tool for the staff and public. Analj sk Sedway Comsulting will analyze the results of the survey, including the written material provided by the select cities, and the Huntington Beach Use/District Matrix- Sedway Consulting will analyze which conditional uses should retain the existing CUP procedure, which should be changed to a CUP approved by the Zoning Administrator, which should be changed to a non -discretionary permit with approval standards (a type of "Additional Provisions', and which should simply be changed to a permitted use. Consultants will present this analysis in Memorandum No. 1, Initial Analysis. Proposals for Changes to CUPs This phase «rill present preliminary information to the City staff on how the s}•stem of conditional uses might be changed_ It will include the following tasks. Afeeting with City Staff. Sedway Consulting will neet with the staff of the l3cpartment of Community Development to discuss the results of the initial analysis and consider options for change. As part of this discussion, the consultants and staff %%ill miew the %cork program, including the schedule. Consultants also will discuss standard conditions and other conditions imposed by the City upon different types of CUPS. Draft Recommendations. Based on the analysis and meeting, Sedway Consulting v ill prepare a set of recommendations on what to do with all current conditional uses. This effort v611 build upon the analysis by malting the reconun:ndations more specific and by describing the conditions or standards to be applied to different uses or in special situations. This work will culminate in Memorandum No. 2, Background and Recommendations (di -aft), that can be used later in the public review process. Afeeting with City Staff. Sedway Consulting and Sedway Group will meet with staff to discuss Memorandum No. 2. Recommendations and Amendments The purpose of the final phase is to develop the fmal recommendations and amendments to be considered by the City for adoption. Refine Recommendations If modifications are required to Memorandum No. 2, consultants will prepare Memorandum No. 3, Background and Recommendations (final). Because of the possibly controversial nature of some of the recommendations, we recommend that the Background and Recommendations report accompany the proposed amendments, instead of being distributed in advance of the amendments, so that 2 SEDWAY GROUP Real Estate and Urban Economics two separate reviews are not required and so that an easier understanding of the relationship between need and proposal may be made. Draft Proposed Amendment Language- Sedway Consulting will draft tiie appropriate ordinance amendments, based on the final Background and Recommendations report, in a format consistent with the current Zoning and Subdivision Ordinances. Final Proposed Amendment Language. After City review of the draft, including review by the City Attorney, Sedway Consulting will prepare the final proposed amendments. These %iII be compiled and submitted to the city in appropriate format and with the background and recommendations report prepared by Sedway Consulting. Additional Activities Because of the difficulty of predicting what further consultant services may be required, the consulting team «ill be available for an)- additional work or attendance at meetings or hearings on a time and expenses basis. TYDIEFRANIE AND PROFESSIONAL FEES The report will be completed within four months from our receipt of your ivritten authorization to proceed. If pertinent ordinance provisions are changed by the city in the course of the work, this tnay result in additional duration and fees. We will advise you if this becomes the case. The budget required for Sedway Group and Sedway Consulting's professional services is a fixed fee of $41,234, plus reimbursable expenses for travel (mileage, parking and tolls), delivery services, facsimile machine use, photographs, production, and long-distance telephone calls. The fee includes three copies of the report. Additional copies will be urged at current reproduction rates. Two meetings for Sedway Group and tivo meetings for Sedway Consulting are included in the fixed fee. A professional fees cost breakdown for this project is attacked for your review. Additional meetings or other work may be billed at our current hourly rates summarizes as follows: Professional Fees Per Hour Lynn M. Sedway, CRE, and Paul Sedway AICP $180 Other Principals $165 Robert Odland AICP $120 Senior Associates $95 Associates $90 Analysts $75 Word Processors $55 Administrative S55 Invoices will be sent monthly based on percentage completion by task and are due within 30 days. Any unpaid balance is due upon delivery of the final work product. Sedway Group reserves the right to charge late fees on invoices not paid within 30 days at the rate of 18 percent per annum. In the event of a legal dispute, attorneys' fees will be paid by the non -prevailing party. SEDWAY GROUP Real Estate and Urban Economics Questions about billings must be addressed in writing to Sedway Group «Rhin 21 days of date of invoice. The absence of any such inquiries shall be deemcxi acknowledgment of Sedway Group's services and agreement with Sedway Group's charges for such services. If a dispute arises under this agreement, the prevailing party in such dispute shall be entitled to r:asonable attorney's fees and costs of suit. This scope of services does not cover professional services necessary in the event of litigation. Any such smiccs necessary, including but not limited to preparation and testimony, will be billed at Sedway Group's then -current professional rates for such services. During the course of this assignment, if progress is delayed due to reasons beyond our control, it will be necessary to charge for any excess work at our then-c r t hourly rates. Such excess work could result from inefficiencies such as assessing changes in market conditions, updating research, and other factors. You may terminate the sepias of Sedway Group at any time by giving written notice. Sedway Group may withdraw from this assignment at any time by giving written notice. In either such event, Sedway Group will be paid based upon time expended and our indicated professional rates, and you will reimburse Sedway Group for reimbursable expenses related to the assignment. All information and data received from Sedway Group, whether presented orally or in writing, shall be solely for your use and are not to be relied upon by any third party or parties without the prior written approval of Sed%%ay Group. Sod%%2v Group disclaims any and all responsibility to third parties deriving from the use of said information or data. Sedway Group is pleased to submit this proposal for your mic%v. We look forward to working with the City of Huntington Beach. .t "'0' SEDWAY GROUP Real Estate and Urban Economics CONSULTING TEAM PROFESSIONAL FEES ESTIMATE CITY OF 11UN rlNGTON BEACH CONDITIONAL USE PEIMIT STUDY Task•..' : .Cost Sedway Group Project Administration $ I,500 Overall Study Design, Survey Design, and Survey Implementation $7,332 Final Report $1,200 ! Total Sedway Group Budget $10,032 Sedway Consulting Assessment $7,062 Input to Surrey Design $2,200 Proposals for Change to CUPS $9,064 I Recommendations and Amendments S 12,936 I Total Sedway Consulting Budget S31,262 Total Project Bud -,et excludin reimbursable expenses) S41,294 June 25, 1998 Memo Fallon -- Biggs Impediment Study ATTACHMENT #4 kwi H CITY OF HUNTINGTON BEACH Inter Office Communication Community Development Department TO: David Biggs, Economic Development Director FROM: Melanie Fallon, Community Development Director �Z'.'Z'_ � DATE: June 25, 1998 SUBJECT: Proposed Impediment to Development Study Pursuant to your request, I am pleased to provide information on the proposed impediment to development study. The project proposal is described as follows: Applicant: City of Huntington Beach, Economic Development Department and Community Development Department Location: Citywide The Study will analyze the development permitting process and in particular the list of land uses subject to a conditional use permit. The study will consist of two (2) primary parts as follows: 1) Surve The study will include a survey of six (6) cities (Costa Mesa, Irvine, Westminster, Fountain Valley, Long Beach. and Cypress) that are similar to Huntington Beach in attracting businesses and industries. The survey will gather information relative to processing requirements and conditional use permits. In addition, the consultant will survey cities in California known to have good streamlined permitting systems. 2) Conditional_ Use Pcmr it Analysis An assessment of the City's numerous conditional use permit requirements will be performed. Other cities' lists of land uses requiring a conditional use permit will be analyzed. The consultant will recommend which conditional uses should retain the existing conditional use permit procedure, which should be changed to a conditional use permit approved by the Zoning Administrator, which should be changed to a non -discretionary permit with approval standards (additional provisions), and which should be' changed to a permitted use. This study is expected to take approximately four to six (4 to 6) months to prepare. The report and the proposed changes to the Zoning Code will then be presented to the Planning Commission and City Council for deliberation and approval. CEQA Review At the City Council Study Session on .tune 15, Council also commented on the need to take a look at our CEQA guidelines to assure that they are not overly onerous. We are not proposing that this t;e included in this study at this time for the following reasons: This additional work would add approximately $20,000 and additional time to this contract, and 2. Economic Development and Community Development staffs have been working very closely with our City Attorney's office and Murray Kane to ascertain the most appropriate legal and streamlined CEQA process for our major projects. Therefore, staff does not believe that this issue is as critical at this time as the review of our conditional use permit processes. B. ROLE -OF THE CONSL TANT The proposed Study will be undertaken by the Sedway Group with the assistance of Sedway Consulting (a land use and planning firm). The Sedway Group is a firm currently under contract to provide fiscal analysis and economic advisory services to the City and its Redevelopment Agency. The Sedway Group is well qualified to be the lead consultant on this effort, having undertaken similar studies in a number of communities. It is my understanding that the Sedway Group's existing contract was approved by Redevelopment Agency on June 17, 1996, for a two year term and a total not -to -exceed amount of $100,000. The cost to undertake this Study is $42,000. Since we anticipate continuing to utilize Sedway for individual redevelopment project analysis, a new contract has been prepared to increase the total maximum compensation from $100,000 to S290,000 over the next two years. C ANALYSIS: The proposed Study will assist the City in maintaining a comprehensive yet economically competitive zoning and planning system. The study will evaluate the effects of the City's current permitting processes and draft actual needed changes in ordinances, guidelines, and procedures. It will further implement the City's Quality Service Mission Statement which is: "The mission of the City of Huntington Beach is to maintain a safe community, a high quality of life, and the most cost effective services, facilities and products in response to the changing needs of our community." , I recommend that the City Council approve the contract with the Sedway Group for the preparation of a Study to analyze and draft appropriate changes to the City's development processing system. If you have any questions, please contact me. (69smn6) %IW %,.0r (7) 07/20198 - Council/Agency Agenda - Page 7 E-11. (Redevelopment Agency) Amendment No. 1 To Contracts With Financial Advisors For Economic Professional Services — Keyser Marston Associates And The 10 Sedway Group — Approve Scope Of Work (600.30) —1. Approve and authorize the Chairperson aid Clerk to execute the attached amendments to the professional services agreements between the Redevelopment Agency and Keyser Marston Associates and the Sedway Group extending the term for an additional hvo years and increasing the maximum compensation by $75,000 for each firm for each year and 2. Approve the attached scope of work for the "Impediments to Development" study to be performed under the above approved contract with the Sedway Group for a maximum compensation of $42,000 in addition to the amount approved above. Submitted by the Economic Development Director. [Approved 7-OJ [Report to be presented by Community Development Director and Economic Development Director at future meeting on the work that each consultant has done in past two years] E-12.(City,Council Approve Professional Services Contract Between The City And Urban Design Studio For Preparation Of Urban Design — Approve 10odification To Hold Harmless Contract Provisions (E00.10) —1. Approve and authorize execution by the Mayor and City Clerk of the Professional Services Contract Between the City of Huntington Beath and Urban Design Studio for Preparation of Urban Design Guidelines for preparation of urban design guidelines for an amount not to exceed $92,000 and 2. Approve Section 8 hold harmless change in contract language to include the word "Negligent" to qualify the vendor's perfcrmance. Contract to read "CONSULTANT shall protect, defend, idemnify and hold harmless City, its officers, of lciais, employees, and agents from and against any and all liability, toss, damage, expenses, costs arising out of or in connection with negligent performance of the Agreement. . ." Submitted by the Community Development Director. [Approved 7-0j [Request that Pacific Coast Highway be included, entrance signs to city considered; also &rection .signs, e.g. TO BEACH; also feasibility of an ordinance as a tool E43. (City Council Approve Agreement Between The City Of Huntington Beach And The County Of Orange For 1998199 Animal Control/Shelter Services (600.25) — Approve and authorize execution by the Mayor and City Clerk of the 1998199 Agreement for Animal Control and Shelter Services between the City of Huntington Beach and the County of Orange. Submitted by Administration. [Appro ved 7-01 (7) j, je CITY' aF HUNTINGTON BEACH ' 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY TIIE CITY COtWCIL1_ REDEVELOPi<IENT AGENCY OF THE CITY OF HUNTiNGTON REACH DATE: -: i ,, ! V. -2 -7 1 1 it TO: _ J,- , � ,4,.;, dip,-► -h / Street/ / s.a 4—z' City, State, Zip I r ATTENTION: DEPARTAIENT: RE�'sARD iG: 1 I�, s`.S i .r-��s.,t.� �G-f? �i / . t�•-.� � '�7't c..7 See Attached Action Agenda Item '5 — / I Date of Approval 71a o -7 F Enclosed For Your Records 1s An Executed Copy Of The Above Referenced Agenda Item. Remarks: Connie Brockway City Clerk Attacbments: Action Agenda Page )ef_ Agreernent j/ Bonds RCA Deed CC: D: - L Na ne q/ Department RCA Aarment -ee/ ..l r v i� l c�t� �L� _]� X�_ Name Department RCA Agreement Name Department RCA Name Department RCA Risk Nianagement Dept. Insurance Other Insurance Other Insurance Other Agreement Insurance • other Agreement tw4mnet Other Insurance 010110uuplcoveritr Received by Name - Company Name - Date (Telephony: 7 M536.5227) M CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK IXTTF.R OF TRANSNTITTAL OF ITENT APPROVED BY THE CITY COLTN'CIU REDENTLOP`TEN7 AGENCY OF THE CITY OF IIUNTPIGTON BEACH DATE: Jam(..., . C 2 / 9 g TO: I��y� c, sY s,��-r� 9 s s pc_ 4fyATTENTION: Name j 155 DEPARTNIENT: Street J"-,-) r'--n `►.� �1 `l �l REGARDLYG: oan" { rti J-� A.r,-t /V y . ! City, state, Zip I SLrYr c.t �. C:s/�-l7�gcf See Attached Action Agenda Item — t I Date of Approval Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: Connie Brockway V City Clerk Attachments: Action Agenda Page y" Agreement _� Bonds Insurance RCA Deed Other A.-.,, r-ft /ate d.^.w Name ' Department RCA Agreement Insurance Other J ..f. Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Risk Managemrnt Dept. Insurance Received by Name - Company Name - Date 0: Followuplcoverltr (Telephone., 71453"227) L1 I'sjj "le CITY OF HUNTINGTON BEACH ' 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONME BROCKWAY CRY CLERK LETTER OF TRANSMITTAL OF ITENT APPROVED BY THE CITY COUN'CTU REDEVELOP�iFNT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: 2 -2 ! Dame 6 Street $—o City, state, Zip ATTENTION: DEPARTb1ENT: IZEGARDWG: See Attached Action Agenda Item .05 — ! / Date of Approval 7%Q 0 9 F Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: Connie Brockway City Clerk Attachments: Action Agenda Page_ Agreement ✓ Bonds Insurance RCA Deed Other CC: e--D. D _� — t� - �G.� �C— �., A? N&Me l / Department RCA Agreement Snsusazte Oftr Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance other Risk h1anagemcnt Dept. Insurance Received by Name - Company Name - Date Gfollouup/coverltr (Telephone: 714-M 5227) C� v RCA ROUTING SHEET INITIATING DEPARTMENT: ECONOMIC DEVELOPMENT SUBJECT: I Amendment to Contracts - Keyser Marston Associates. & ' The Sedway Group COUNCIL MEETING DATE: I July 20, 1998 .. . ... ... ........ RCA ATTACHMENTS .__....... ...... ......:..STATUS - Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w1exhibits & legislative draft if applicable) Not Applicable Tract Ma2, Location Map and/or other Exhibits Not Applicable - Contract/Agreement (wlexhibits if applicable) (2i2ned in full b K the CLty Attomy) Attached Subleases, Third Party Agreements, etc. (Approved as to form by at Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds if applicable) Not Applicable Staff Re2ort If applicab!e) Attached Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATIOWFOR MISSING:ATTACHMENTS::,: REVIEWED.:::::::::' ::'::`=.:::=:;`.RETURNED:::": FQWA*`DED Staff Cs� -Administrative City Administrator (Initial) -Assistant City Administrator (Initial) [City Clerk -EXPLANATION FOR RETURN RCA Author. SVK A.) 'D, CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK June 18, 1996 Kathleen H. Head _ Keyser Marston Associates, Incorporated 500 South Grand Avenue, Suite 1480 Los Angeles, California 90071 Dear Ms. Head: The Redevelopment Agency of the City of Huntington Beach at their regular meeting held June 17, 1996 approved execution of the enclosed agreement between the Agency and Keyser Marston Association, Incorporated for Economic Professional Services. Enclosed is a duly executed copy of the agreement for your records. Sincerely,. Connie Brockway City Clerk/ Redevelopment Agency Clerk Enclosure: Agreement ITeTephone: 714-53"227 ) IN Council/Agency Meeting Held: G �1719� Deferred/Continued to: QApproved O Conditionally Approved O Denied 0 City Clerk's Si ature Council Meeting Date: .tune 17,1996 Department ID Number. ED 96-33 CITY OF HUNTINGTON BEACH REQUEST FOR REDEVELOPMENT AGENCY ACTION SUBMITTED TO: HONORABLE CHAIRMAN AND REDEVELOPMENT AGENCY MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, Executive Director PREPARED BY: DAVID C. BIGGS, Director of Economic Development SUBJECT: Contracts with Economic Advisors Statement of Issue, Funding Source, Recorrmended Action, Alternative Action(s), Analysis, Environrrxntal Status, Attachment(s) Statement of issue: Staff recently solicited advisory services to redevelopment agencies. contracting with two of the firms. proposals from firms that provide economic Three firms responded and staff recommends Funding Source: Redevelopment Agency Tax Increment Recommended Action: Motion to: Approve and authorize execution of the attached contracts between the Redevelopment Agency and the firms of Keyser Marston Associates, Inc. and Sedway Kotin Mouchly Group to provide economic advisory and reuse analysis services to the Redevelopment Agency for a period of two years at a combined not to exceed cost of $100,000 annually. Alternative Actions : Do not approve the attached contracts. 3 �' � REQUEST�611 REDEVELOPMENT AGENi:Y ACTION MEETING DATE: June 17,1996 DEPARTMENT ID NUMBER: ED 96-33 Analysis: Since the inception of the Redevelopment Agency's programs, it has contracted with Keyser Marston Associates, Inc. (KMA) to provide economic advisory services. To confirm the skills available from firms in this field, staff recently solicited proposals from seven firms. Three firms responded and were interviewed by a panel consisting of the Mayor, Director of Economic Development and the Redevelopment Project Manager. After deliberation, the panel recommended the preparation of contracts with the KMA firm (the current contract wou'd expire in September 1996) and with the Sedway Kotin Mouchley Group (SKMG). Contracting with both firms will allow the flexibility to assign tasks according to the services required and distribute the work load to assure timely response while maintaining the continuity and historical perspective important to the Agency's long-term projects. The scope of work for each contract is identical and includes the type of services typically required by the Agency including analysis of developer pro formas, preparation of reuse appraisals, determination of warranted financial assistance to projects, advise on housing programs and funding and the preparation of the Summary Reports required by Sec. 33433 of the California Health and Safety Code. Each contract has a term of two years and a not to exceed authority of $50,000 annually ($100,000 for the first year)_ These services will allow the Agency to continue work on its ongoing projects like The Waterfront, Main -Pier Phase II, Third Block West and the Huntington Beach Mall and initiate or respond to new development opportunities in the project areas. Environmental Status: NA 1. Professional Services Contract with Keyser Marston Associates, Inc. 2. Professional Services Contract with Sedway Kotin Mouchley Group. RAA96-33.DOC -2- 29.05.96 3:21 PM V PROFESSIONAL SERVICES CONTRACT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH AND KEYSER MARSTON ASSOCIATES TO PROVIDE ECONOMIC PROFESSIONAL SERVICES Table of Ccntents Section Page 1 WORK STATEMENT. 1 2 AGENCY STAFF ASSISTANCE 2 3 TIME OF PERFORMANCE . 2 4 COMPENSATION 2 5 EXTRA WORK . 2 6 METHOD OF PAYMENT . 2 7 DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS . 4 8 INDEMNIFICATION, DEFENSE, HOLD HARMLESS 4 9 WORKERS' COMPENSATION 5 10 INSURANCE . 5 11 CERTIFICATES OF INSURANCE 6 12 INDEPENDENT CONTRACTOR . 7 13 TERMINATION OF AGREEMENT 7 14 ASSIGNMENT AND SUBCONTRACTING 7 15 COPYRIGHTSIPATENTS 7 16 AGENCY EMPLOYEES AND OFFICIALS 7 17 NOTICES . 8 18 IMMIGRATION 8 19 LEGAL SERVICES SUBCONTRACTING PROHIBITED 8 20 ATTORNEY FEES 9 21 ENTIRETY 9 7,k,iceywf5/3,96 PROFESSIONAL SERVICES CONTRACT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH AND KEYSER MARSTON ASSOCIATES TO PROVIDE ECONOMIC PROFESSIONAL SERVICES THIS AGREEMENT is made and entered into this 1 7-0- day of 99_2L, by and between the THE REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH, a public body, hereinafter referred to as "AGENCY," and KEYSER MARSTON ASSOCIATES, INC., a California corporation, hereinafter referred to as "CONTRACTOR." WHEREAS, AGENCY desires to engage the services of a contractor to provide economic consulting services in the City of Huntington Beach; and Pursuant to documentation on file in the office of the Agency Clerk, the provisions of HBMC Chapter 3.03 relating to procurement of professional service contracts has been complied with; and CONTRACTOR has been selected to perform said services, NOW, THEREFORE, it is agreed by AGENCY and CONTRACTOR as follows: "I. WORK STATEMENT CONTRACTOR shall provide all economic consultant services as reflected on Exhibit "A," attached hereto and incorporated into this Agreement by this reference. Said services shall sometimes hereinafter be referred to as "PROJECT." CONTRACTOR hereby designates Kathleen H. Head who shall represent it and be its sole contact and agent in all consultations with AGENCY during the performance of this Agreement. 7,k'keywrl5R 1196 2. AGENCY STAFF ASSISTANCE AGENCY shall assign a staff coordinator to work directly with CONTRACTOR in the performance of this Agreement. 3. TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of the CONTRACTOR are to commence as soon as practicable after the execution of this Agreement The contract willnot exceed a two-year period, commencing with the date of the signing of this Agreement, without written authorization by the Agency's Executive Director. 4. COMPENSATION In consideration of the performance of the services described herein, AGENCY agrees to pay CONTRACTOR as described in Exhibit'B," a fee not to exceed Fifty Thousand Dollars ($50,000) in the first year, and a maximum of five percent (5%) increase in the second year. 5. EXTRA VIORK In the event AGENCY requires additional services not included in Exhibit W, or changes in the scope of services described in Exhibit W, CONTRACTOR will undertake such work after receiving written authorization from AGENCY. Additional compensation for such extra work shall be allowed only if the prior written approval of AGENCY is obtained. 6. METHOD OF PAYMENT A. CONTRACTOR shall be entitled to progress payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Exhibit'A.' B. Delivery of work project: A copy of every technical memo and report prepared by CONTRACTOR shall be submitted to the AGENCY to demonstrate progress 2 I Xeysa13131% LA toward completion of tasks. In the event AGENCY rejects or has comments on any such product, AGENCY shall identify specific requirements for satisfactory completion. Any such project which has not been formally accepted or rejected by AGENCY shall be deemed accepted. C. The CONTRACTOR shall submit to the AGENCY an invoice for each progress payment due. Such invoice shall: 'I) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of the CONTRACTOR'S firm that the work has been performed in accordance with the provisions of this Agreement; and completed. 5) For all payments include an estimate of the percentage of work Upon submission of any such invoice, if AGENCY is satisfied that CONTRACTOR is making satisfactory progress toward completion of tasks in accordance with this Agreement, AGENCY shall promptly approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by AGENCY. SUCH approval shall not be unreasonably withheld. If the AGENCY does not approve an invoice. AGENCY shall notify CONTRACTOR in writing of the reasons for non -approval, within seven (7) calendar days of receipt of the invoice, and the schedule of performance set forth in Exhibit W shall be suspended until the parties agree that past performance by CONTRACTOR is in, or has been brought into compliance, or until this Agreement is terminated as provided herein. D. Any billings for extra work or additional services authorized by the AGENCY shall be invoiced separately to the AGENCY. Such invoice shall contain all of the It-keysa/513N6 V Information required above, and In addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by AGENCY if the work performed is in accordance with the extra work or additional services requested, and if AGENCY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart frcm the ongoing performance of the remainder of this Agreement. 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS. CONTRACTOR agrees that all materials prepared hereunder, including all original drawings, designs, reports, both field and office notes, calculations, maps and other documents, shall be tumed over to AGENCY upon termination of this Agreement or upon PROJECT completion, whichever shall occur first. In the event this Agreement is terminated, said materials may be used by AGENCY in the completion of PROJECT or as it otherwise sees fit Title to said materials shall pass to the AGENCY upon payment of fees determined to be earned by CONTRACTOR to the point of termination or completion of the PROJECT, whichever is applicable. CONTRACTOR shall be entitled to retain copies of all data prepared hereunder. 8. INDEMNIFICATION, DEFENSE, HOLD HARMLESS CONTRACTOR shall indemnify and save and hold harmless AGENCY, its officers and employees, from any and all liability, including any claim of liability and any and all losses or costs arising out of the negligent performance of this Agreement by CONTRACTOR, its officers or employees. 4 I'Lleym/513,96 9. WORKERS' COMPENSATION CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of the California labor Code and all amendments thereto; and all similar state or federal acts or laws applicable; and shall indemnify, defend and hold harmless AGENCY from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, Including attomeys' fees and costs presented, brought or recovered against AGENCY, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by CONTRACTOR under this Agreement. CONTRACTOR shall obtain and furnish evidence to AGENCY of maintenance of statutory workers' compensation insurance and employers' liability in an amount of not less than $100,000 bodily injury by disease, each employee, and $250.000 bodily injury by disease, policy limit. 10. INSURANCE In addition to the workers' compensation insurance and CONTRACTOR'S covenant to indemnify AGENCY, CONTRACTOR shall obtain and furnish to AGENCY the following insurance policies covering the PROJECT: A. r2eneral Liability Insurance. A policy of general public liability insurance, including motor vehicle coverage. Said policy shall indemnify AGENCY, its officers, agents and employees, while acting within the scope of their duties, against any and all claims arising \ out of or in connection with the PROJECT, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products, completed operations liability and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the S Tlukeysa13/3196 aggregate limit must be no less than $1,000,000. Said policy shall name AGENCY, its officers and employees as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONTRACTOR'S insurance shall be primary. B. Professional Liability Insurance. CONTRACTOR shall acquire a professional liability insurance policy covering the work performed by it hereunder. Said policy shall provide coverage for CONTRACTOR'S professional liability in an amount not less than $500,000 per claim. A claims made policy shall be acceptable. 11. CERTIFICATES OF INSURANCE Prior to commencing performance of the work hereunder, CONTRACTOR shall furnish to AGENCY certificates of insurance subject to approval of the Agency Counsel evidencing the foregoing insurance coverages as required by this Agreement; said certificates shall provide the name End policy number of each carrier and policy, and shall state that the policy is currently in force and shall promise to provide that such policies will not be canceled or modified without thirty (30) days prior written notice to AGENCY. CONTRACTOR shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by AGENCY. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of AGENCY by CONTRACTOR under this Agreement. AGENCY o,r its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONTRACTOR shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. 6 7,10keywr/5/3/96 12. INDEPENDENT CONTRACTOR CONTRACTOR is, and shall be, a sting at all times in the performance of this Agreement as an independent contractor. CONTRACTOR shall secure at its expense, and be responsible for any and all payments of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONTRACTOR and its officers, agents end employees and all business licenses, if any, in connection with the services to be performed hereunder. 13. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. AGENCY may terminate CONTRACTOR'S services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by AGENCY shall be made in writing through the Director of Economic Development, notice of which shall be delivered to CONTRACTOR as provided herein. 14. ASSIGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by CONTRACTOR to any other person or entity without the consent of AGENCY. 15. COPYRIGHTSIPATENTS AGENCY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 16. AGENCY EMPLOYEES AND OFFICIALS CONTRACTOR shall employ no AGENCY official nor any regular AGENCY employee in the work performed pursuant to this Agreement. No officer or employee of 7 7/k'keyur13r3 "36 W" AGENCY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Govemment Code. 17. NOTICES Any notices or special Instructions required to be given in writing under this Agreement shall be given either by personal delivery to CONTRACTOR'S agent (as designated in Section I herein above) or to AGENCY'S Director of Economic Development, as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same In the United States Postal Services, addressed as follows: TO AGENCY. Director of Economic Development City of Huntington Beach 2000 Main Street Huntington Beach, CA 92647 18. IMMIGRATION TO CONTRACTOR: Kathleen H. Head Keyser Marston Associates, Inc. 500 South Grand Avenue, Suite 1480 Los Angeles, CA 90071 CONTRACTOR shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 19. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONTRACTOR and AGENCY agree that AGENCY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONTRACTOR understands that pursuant to Huntington Beach City Charter § 309, the City Attorney is the exclusive legal counsel for AGENCY; and AGENCY shall not be liable for payment of any legal services expenses incurred by CONTRACTOR. 8 7&'kcyw15/1/96 MFiY-2c---19g5 13 : 46 P . ©2 20. ATTORNEYS FEES In the event suit is brought by either party to enforce the terms and provisions of this egreernent or to secure the performance hereof, each party Shall bear Its own attorney's fees. 21. ENTIRETY The foregoing, and Exhibits attached hereto, set forth the entire Agreement between the parties. IN WTTNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices t'le day, month and year first above wrhen. KEYSER, MARSTON ASSOCIATES ITS; (orck one) By, Pdr me ITS' (time on Se..rete hief Financial Officer/Asst. Secretary • Treasurer 9 7AAgyar l-7106 REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH a public body President Chairman ATTEST. Agency Clerk APPROVED AS TO FORM: 4\4�q ' Agency Counsel * INITIAT D AND APPROVED: Director of Economic velopment 0 TOTAL P.02 20. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this agreement or to secure the performance hereof, each party shall bear its own attorney's fees. 21. ENTIRETY The foregoing, and Exhibits attached hereto, set forth the entire Agreement between the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. KEYSER, MARSTON ASSOCIATES By: print name ITS: (circle one) Chairman/Presideht/Vice President By: print name ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary - Treasurer REVIE APPROVED: REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH a public body Chairman ATTEST: .r�G Agency Clerk APPROVED AS TO FORM: Agency Counsel INITIATED AND APPROVED: M)mj C,- &L� Dir for of Economi Development 6 7/k/keyser/5/21/96 r ECONOMIC CONSULTANT SERVICES KEYSER MARSTON ASSOCIATES, INC. ECONOMIC CONSULTANT SERVICES: I. Financial Analyses A. Retail/Mixed Use B. Residential C. Office D; Hotel II. Fiscal Impact Analyses III. Market Demand Analyses A. Retail B. Residential C. Office D. Hotel IV. Developer Solicitation and Evaluation V. Public Financing Services SELECTED COMPUTER ANALYSIS: I. Financial Analysis A. Pro Forma Model B. Sources and Uses of Funds C. Cost/Benefit Model D. Redevelopment Project Implementation Model II.- Market Analysis A. Trend Projection B. Market Evaluation C. Retail Allocation Model D. Land Use Database EXHIBIT A EXHIBIT B FEE ESTIMATE KEYSER MARSTON AssoCIATEs, INC. 1996 Billing Rate Schedule A. Jerry Keyser $160.00 Senior Principals $155.00 Principals $150.00 Senior Associates $130.00 Associates $115.00 Senior Analysts $100.00 Analyst $ 90.00 Technical Staff $ 55.00 Administrative Staff $ 50.00 Directly related job expenses not included in the above rates are: auto mileage, delivery, electronic data compilation, graphics and printing. Directly related job expenses will be billed at 100% of cost. Monthly billings for staff time and expenses incurred during the period will be payable_ within thirty (30) days of invoice date. A charge of 1% per month will be added to all past due accounts. Estimated Pees for Services To assist in estimating the appropriation of funda necessary to procure KMA's services for one year, KMA reviewed the invoices charged to the Huntington Beach Redevelopment Agency over the course of the past five years. While It is difficult to accurately assess the magnitude of work that %rill be requested by the Agency over the next fiscal year, based on our recent experience with the Agency, it is the KMA estimate that the required economic advisory services could be provided for a cost in the range of $25,000 to $30,000. The amount of the KMA billings will be directly related to the scope of services commissioned by the Agency. KMA will be happy to specify a "not to exceed' budget for each task assigned by the Agency once the project scope has been defined. KEYSER Its ARSTON ASSOCIATES INC. CaRD� CERTIFICA ,Ic OF LIABILITY INSUR.ACEDATE IMM IY• - •-....-.. - - - - - - - - - - - --- -- .. ^^a': :.-..---t•..,:,aaac,.x.-:z�wcrww,aa:..,kw,owr.:wa>.a..2- PROOUCER (415)957-0600 FAX (415)957-0577 aroevi ch O'Shea b Coghl an ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT ASIEND, EXTEND OR 42S Market Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, loth Floor COMPANIES AFFORDING COVERAGE San Francisco, CA 94105 COMPANY American Motorist'Insurance Co. Attr: Susan Pound T Ext: 219 A INSURED ................. Keyser Marston Associates, Inc. COMPANY Reliance Insurance of Illinois B 55 Pacific Avenue Mall San Francisco, CA 94111 COMPANY C i CCMPANY D 'JERA I nxa-.�-..,.,:.-., :. n-.rx .-, ..;: .-.,. .•.,..-.,. ,- ,-> .. .... ,: t-. -,:. - ----�=,:..+,. a•w,..�,.. .:. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEENYISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD )NDICATZ—D, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUS ONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEP REDUCED BY PAID CLAIMS. TYPE OF INSURANCE POLICY NUMBEfs : P7L1CY EFFECTIVE PGx ICY E>(PIRATION ` LIMITS LTT A DATE IMWDWM DATEIMM1 OM) GENERAL LIABILTTY c 9 ;GENERAL AGGREGATE i 2 OOO , OOO ..... ...... X - CCIAMERCIALGENERAL LIABILITY CLAMS MADE ' X OCCUR' PER54NAL 8 ADV WJUPRY� 1,000,000 A a ¢ 7R576676302 E 11/11/1995 11/11/1996 : �.r.000100 0 ..... ... OV�'1ER•S A CONTRACTOR'S PROT ; : EACH OCCURRENCE I 11000,000 ': :FIRE DAMAGE (My om k) I ....... ...................................................... i...................................... 50.#-�.-..... MED EXP (AM ono pwxm) I 5,000 AUTOMOBILE LIABILITY X : ANY AUTO : COMBINED SINGLE LIMIT I 1,000,000 ALL OV&ED AUT03 E BODILY INJURY ! SC�IEDLDUOS €(P�v.«) X;11/11/1995 11/11/1995A = HIP EDAUTOS _ _ E BODILY INJURY ' ! X N011-0WNEDAUTOS (Per) ............................................................E ; PROPERTY DAMAGE S GARAGE UA03 nY eAUTOONLY•EAACCIOENT .S :........................................... ANYAUTO : OTHER THAN A'JTO ONLY. } M > .. EACH ACCIDENT S ..................................................... i...... ........................................................ ..................... AGGREGATE S EXCESS LIABILITY E EACH OCCURRENCE S 21000 0D0 75603004600 A ...X L N:aRtLuvoRM . 11/11/199S 11/11/1996 AGGREGATE :S 2,000,000 OTHER THAN UMBRELLA FORM I WORKERS COMPENSATION AND i X E T(tRY LIMITS ? ER EMPLOYERS LUIBIUT'Y E E EL EACH ACCIDENT�.N A 1/11/1995 11/11/1996 ........•. _ •••-- Z�000,000 THEPROPRIETOR! INCL : ELDISEASE -POLICY LIMIT I 1,ODO,D00 PARTNERS/EXECUTIVE i. OFFICERSARE: : EXCLE : EL DISEASE• EA EMPLOYEE ! 1,000 000 OTHER g Professional Liability: NPGO126254 € 12/08/1995 12/08/1995 per Claim/Agg 51,000,000 $25,000 Deductible GES. i4pnGN F OPERAnONSIL ATIONSvEHICLESiSPE.IALITEMS he City of Huntington Beach, its Agents, Officers and Employees are named as Additional Insured s their interest may appear with respect to General Liability only. CEUWIZZTE;:-.. _. x :..ZARCELEATIN : w:> xv i}.w.: tr :-t.::.a:w.:x+:....w. s:-aLnv6w.vvf-v+:,v:::+C-.:..vm4G:.ivi-SW? J:a[vn+µvk3.iv-3:v:Y...4xnn.--.w:1y.,\ i.:::n %Cr '-n..r.:v w.m..,v. ai.4.vY:,y..,A:+ Wri-is F,ii. Y:.r K.�[:: i3.aa. A;C.Wv:4.v.3 k,w:w.a.v.,r.w. A.wi.iw-A.YOP4Cn,4 w,3-•..mrv-iw',. 34OUL4 ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE IRATIDN DATE THEREOF, THE ISSUING COMPANY VALtT4VeRVD'R1"AIL AIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, City of Huntington Beach ,vs. 4'. , B"'{'` 2000 Main Street Huntington Beach, CA 92648 ���. �• AUt0MEOREPRE ENTATIv Susan Pound yy , ¢a,v, -mad.,w.•.gsin.SW'°¢°o'°°w°°`4oacntx•vr-r t,, ^^. ?4 ova ar .: 'R'.•/� --'POin'^C'Y - - w.+.-a�w6a�+R?o- {1I9S) ..-«v0 - S:m9xs ACORD 23 S CORPORALN 19P,H