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KTU+4 - 2012-02-06
Name of Contractor: KTU+4 Purpose of Contract: For Example: Audit Services or Water Quality Testing Huntington Lake —Huntington Central Park City of Huntington Beach Bicycle Master Plan Amount of Contract: $81,000.00 Copy of contract distributed to: The original insurance certificate/waiver distributed t Initiating Dept. ❑ o Risk Management ❑ Finance Dept. ❑ ORIGINAL bonds sent to Treasurer ❑ " Date: % Name/Extensiob City Attorney's Office G:AttyMisc/Contract Forms/City Clerk Transmittal PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND KTU+A FOR CITY OF HUNTINGTON BEACH BICYCLE MASTER PLAN THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY, and, a KTU+A hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to develop and prepare a citywide Bicycle Master Plan ; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: I. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Mike Singleton who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. agree/ surfnet/professional secs 50 to 100 10/1 l 1 of 1 I 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on February 6, 2012 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than 10 months from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed eighty-one thousand Dollars ($81,000.00). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. agree" surfnet/professional svcs 50 to 100 10/11 2 of 11 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. agrcc/ surfnct/profcssional Svcs 50 to 100 10/11 3 of 11 The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above - mentioned insurance shall not contain a self -insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at agree/ surfnet/professional svcs 50 to 100 10/11 4 of 11 the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. agree/ surfnet/professional Svcs 50 to 100 10/11 5 of 11 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. agree/ surfnetlprofessional secs 50 to 100 1011 6 of 11 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO CITY: City of Huntington Beach ATTN: Darren Sam 2000 Main Street Huntington Beach, CA 92648 agree/ surtnet/professional sves 50 to 100 10/11 7 of 11 TO CONSULTANT: KTU+A 3916 Normal Street San Diego, CA 92103 ATTN. Mike Singleton 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act agree/ surfnet/professional Svcs 50 to 100 10/11 8 of 11 contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. agree/ surfnet/professional sves 50 to 100 10/11 9 of 11 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. CONSULTANT's Initials 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that agree/ surfnct/professional Svcs 50 to 100 10n1 10 of 11 that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. CONSULTANT, KTU+A [COMPANY NAME] a corporation of the State of California By,f5,4 S A r----, ct.rtd2a w6uk e 2 print name ITS: (circle one) Chairman(res E ice President UZ SU.5A^1 C. L�^ I l_ 1 N)(!; print name : ircle one) Secreta Chief Financial Office ss . Secretary -- Treasurer agrecl sarfnet/professional secs 50 to 100 10/11 11 of 11 CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California/ i /i City Manager INITIATED AND APPROVED: Public Works Director APPROVED AS TO FORM: M City At��me Date 3, --/ q f 2 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) The City of Huntington Beach is undertaking the development of a comprehensive citywide Bicycle Master Plan to guide the planning, development, and management of existing and future bicycle facilities within the City. The Bicycle Master Plan will provide long-term vision and direction for bicycle transportation and recreation in the City of Huntington Beach, and enable the City to become eligible for grant funding sources for bikeway and related facility improvements. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: CONSULTANT's duties and responsibilities shall include but is not limited to the following Scope of Work as described in Exhibit A.1. C. CITY'S DUTIES AND RESPONSIBILITIES: CITY's duties and responsibilities for each Task in the Scope of Work is described in "City staff role:" as written in Exhibit A.1. D. WORK PROGRAM/PROJECT SCHEDULE: CONSULTANT shall perform all tasks and deliverables as presented in the project schedule below: Notice to proceed for this project is anticipated to be issued on February 6, 2012. The scheduled completion date for this study is December 6, 2012. The schedule presented in the CONSULTANT's proposal and included in Figure 1 in this document shall be the contract project schedule, noting that the dates are delayed by three (3) months due to the February 6, 2012 notice to proceed date. EXHIBIT A Exhibit A. 1 Project Approach Task 1: Develop Detailed Work Plan and Project Schedule Kick -Off meeting and Developing Work Plan Once the final contract has been awarded, a kick-off meeting with the City will be scheduled within two weeks after receipt of the notice to proceed. The kick-off meeting will address project objectives, detailed work plan, public participation, project schedule, data collection and system inventory. This will be an opportunity to fine tune the work plan and schedule to fit City needs. At this time, the KTU+A team will be part of the City's Bicycle Advisory Committee (BAC). The purpose of this committee will be to help steer the plan in the desired direction and to provide feedback on events, issues and concerns. Feedback at this stage of the project would include evaluation of the City's Bicycle Friendly Community application. From past experience, the League of American Bicyclists' (LAB) responses are invaluable in developing a plan that drives overall system improvements. As the project progresses, KTU+A will provide monthly progress reports to the City Project Manager, which will include the following information: • Status of work completed to date • Work anticipated to be completed in the next reporting period • Problems/Obstacles identified during this period • Updated project schedule • Outstanding issues (items would remain on this list until resolved) Citystaff role: Identify the City staff and bicycle community leaders to participate the Bicycle Working Group. Provide the feedback from the City's Bicycle Friendly City application. Deliverables: Agenda, meeting minutes, detailed project schedule Task 1.A Engineering Review existing documents KTU+A will review and summarize existing goals, objectives and policies concerning bicycle facilities and programs included in the City's current General Plan Circulation Element, Coastal Element, Beach and Edinger Corridor Specific Plan and Newland Street Widening, as well as the applicable goals and policies of the OCTA Bicycle Strategic Plan. Analysis of the existing bicycle program will reference the checklist of required elements for bicycle transportation plans in the California Streets and Highways Code section 891.2. The team will focus on integrating the goals and objectives of these separate initiatives to form a cohesive and comprehensive statement of the City's goals, policies and programs for a "Complete Streets" approach to transportation. We've long known that community health is linked to community design. We are now recognizing that supporting bicycling and walking - and the policies and practices that affect them — is a public health, environmental, safety and welfare issue. KTU+A will review information regarding the City, regional and national design standards for Complete Streets, including bicycle, accessible pedestrian facilities and transit service supportive infrastructure. These documents include the new NACTO Urban Bikeway Design Guide and the Los Angeles County Model Design Manual for Living Streets. KTU+A will provide descriptions and diagrams of design standards, a map of proposed street classifications with text descriptions, and will suggest tools and techniques to reduce barriers to individuals choosing alternative modes of travel. Collect GIS and CAD data KTU+A already has GIS data for Orange County and will supplement the data with that from the City. Once data needs have been established, KTU+A will begin to collect, create and assemble GIS mapping of existing bicycle paths, lanes and routes; connections to current trails; bicycle parking facilities; transit service network; key community destinations (schools, libraries, parks, pedestrian districts, community centers, churches, employment centers, etc.); and the important connections between these alternative transportation networks and the destinations where City residents live, work and play both locally and regionally. Conduct existing conditions mapping With the data collected, KTU+A will create base maps for initial field work and identify any data gaps or other needs to complete the project. The data is essential for field work, presentations, analysis, public workshops and the report. Our long-term experience has required familiarity with relevant state and federal laws, especially as they apply to bikeways and trails. We will prepare the necessary maps to satisfy state requirements for bicycle transportation plans and also include a section in the final plan that provides a checklist of the California Streets and Highways Code section 891.2 requirements and their location in the document. The data will be compiled and organized for delivery to the City at the end of the project. Develop GIS-based suitability model for analysis KTU+A developed and regularly updates a GIS-based Bicycle Suitability Model for bicycle planning. This model provides an objective tool to assist in recommending and ranking projects. KTU+A will develop a GIS model for the initial field work, evaluation and project ranking of bicycle facilities. This model, which incorporates data such as demographics, collisions, and activity centers, can assist in project ranking and identify areas that warrant further investigation for need or improvement of bicycle facilities. This model has been streamlined and will be used for the Huntington Beach Bicycle Master Plan as an added benefit. This ability to objectively prioritize proposed projects especially benefits future City grant applications. Review and inventory existing facilities, including bike parking When the initial mapping exercise and model development has been completed, field investigations will mostly consist of cycling around the City to get a "cyclist's perspective" of how the facilities function individually and as a whole. KTU+A will encourage members of the Bicycle Working Group to join our field investigations to show us areas they know are concerns to cyclists. What condition are the facilities in? Do they meet standards? What aspects of the facilities feel unsafe? What are possible solutions? These are questions that often can only be analyzed by experiencing the facility itself. In some instances, solutions to problems may need to be innovative for the bicycle/pedestrian-motor vehicle conflict to be mitigated. The team takes pride in recommending innovative, cost-conscious and practical solutions to mobility issues. Bicycle parking is an issue in many cities. There is usually not enough or it is not located in areas where needed. KTU+A can assist in coordinating volunteers or members of HuBBA and OCBC to inventory bicycle parking at major destinations such as the beaches, parks, schools and commercial areas to create a baseline from which to develop recommendations. More recently, KTU+A has inventoried bicycle parking for similar coastal cities such as San Clemente and Coronado and developed cost estimates and recommendations for proper installation to improve bicycle parking. KTU+A has also conducted workshops and created materials for volunteers to survey bicycle and pedestrian accessibility issues for the City of La Mesa. Identify issues/conflict areas and provide solutions With three certified League of American Bicyclists (LAB) League Cycling ►nstructors (LCIs) on the team, our knowledge of cycling behavior and rules will be important in the development of safe and complete bicycle facilities to accommodate all users. The team's planners are also cyclists of varying experiences and abilities. With our hands-on approach to field work, we will ride throughout the City ourselves and base our analysis on a cyclist and pedestrian's perspective, as well as from a professional planning standpoint. KTU+A's award -winning experience in developing bicycle and pedestrian master plans throughout the region will be brought to the forefront during the development of solutions. Based upon the findings of the existing conditions and resulting needs, KTU+A will develop solutions to missing connections, barriers and conflict points that may be deterring residents from cycling more. The personal cycling experience of our staff combined with our extensive experience in preparing local bicycle and pedestrian plans will provide the City of Huntington Beach with state-of-the- art, but most importantly, feasible, functional and implementable solutions. KTU+A has already developed a toolbox for bicycle facilities to assist our clients in visualizing what possible solutions are needed. These toolboxes meet state and Complete Street design guidelines, as well as provide innovative solutions such as those from the NACTO Urban Bikeway Design Guide. These toolboxes will be updated to meet the City's needs to provide a tool that is comprehensive and useful. Develop recommended bikeway projects (including bike parking) With Huntington Beach's street grid system and miles of existing facilities, projects may include the identification of gaps, additional facilities and/or safety hazards in the existing bicycle network, with recommendations to improve each. Details such as suggested lane widths and improvements will be summarized with each project. In addition, this task would include the identification of amenities to further encourage cycling in Huntington Beach, such as bicycle lockers or racks and proposed locations for each amenity. These projects will be reviewed by the City before the ranking and cost estimating phase. Citystaffrole: Assist in gathering relevant documents, GIS data and reviewing and providing input on the Bicycle Suitability Model ranking parameters. Review recommended goals, policies and bicycle facilities. Define for the KTU+A team areas of known conflicts and issues to analyze in detail. Deliverables: Maps, report of findings and recommended bicycle facilities Task 1.B Education Identify City's current bicycle programs KTU+A will work with City staff and members of the BAC to identify and summarize the City's current bicycle education programs. These programs may be administered by the City, local schools, police department or local groups such as the Orange County Bicycle Coalition and the Huntington Beach Bicycle Advocates. Coordinate with City, OCBC and Huntington Beach Bicycle Advocates on efforts for increased education KTU+A will coordinate with stakeholders to review current bicycle programs to identify where efforts to increase education would be best spent. Often a BAC provides a unique combination of individuals and the organizations and departments they represent. This collaboration can invite innovative approaches to increasing education. Research City's bike -related collision data to identify education needs to improve driver/cyclist education Collision data can provide insight into patterns of unsafe bicycling environments. Patterns can be found in time of day, time of year and how they relate to location. This can highlight a need for increased education for students riding their bike to school, for example. Additionally, a pattern of locations like mid -block versus intersection crashes can reveal localized problems with visibility, engineering or driver education. A pattern of crashes resulting from wrong - way bicycle riding would suggest additional cyclist education programs focused on correcting this dangerous activity. Provide hands-on bicycle education and materials at public workshops We have been employing photo -simulation and modeling for almost two decades, and we are now using it for bikeway planning. Our large-scale plan graphics continue to be effective, but we have found photo -simulations to be very effective in portraying what a new facility will look like, especially for the general public, since it is shown in the most understandable format possible; at eye level and in perspective. Three-dimensional renderings of bicycle facilities, also at eye level and in perspective, are also employed by KTU+A to communicate types of bicycle facilities and illustrate recommendations. This would also be a great opportunity for members of HuBBA to participate in the workshop by providing tips on bicycling though tricky intersections, providing information on Bicycle Education Classes, the rules and rights of cyclists and possibly conducting a bicycle rodeo. Another possibility would be to reach out to a local bike shop to hold a bicycle maintenance session at the time of the workshop. These added attractions can help increase attendance at these workshops to increase exposure about the plan and the City's bicycle improvement efforts. Develop recommendations for educational opportunities KTU+A will provide recommendations for bicycle education programs employing background research, experience and brainstorming. However, these recommendations fall short without local champions to engage in these efforts. KTU+A will coordinate with the BAC to identify programs and ideas more likely to move forward. With this refinement, KTU+A can focus more in depth on applicable recommendations. City Bicycle Map A city-wide bicycle map is a great opportunity to both identify existing facilities for residents and visitors, and also provide educational information. Our past experience with assisting the City of Oceanside achieve a Bicycle Friendly Community bronze designation was that a comprehensive City-wide map with was a cost-effective and useful tool to provide cycling educational. As the project progresses, KTU+A will begin drafting the City-wide bicycle map with existing data and materials already in-house at no extra cost to the City. City staff role: Assist in identifying the City's bicycle educational efforts in the past and present in various departments. Review and comment on City Bicycle Map. Deliverables: Proposed educational materials and outreach Task 1.0 Encouragement Coordinate with City, OCBC and Huntington Beach Bicycle Advocates on efforts to encourage cycling As KTU+A did with education, we will coordinate with stakeholders to review the list of current bicycle programs and events and identify where efforts to increase encouragement would be best spent. This will be another opportunity for the BAC to support collaboration between the individuals, organizations and departments they represent. Research incentive programs, increased awareness and community events to increase ridership Research local cities and adjacent counties on their encouragement efforts KTU+A will assist with brainstorming for ideas to encourage cycling in Huntington Beach by researching ideas regionally, from across the nation and even internationally. KTU+A bicycle planners are all members of the Association for Pedestrian and Bicycle Professionals (APBP). This organization provides a wealth of knowledge about what does and not works for cycling in cities across the nation and in other countries. Develop recommendations to encourage more bicycle ridership KTU+A will coordinate with the BAC, City, OCBC and HuBBA to sift the many brainstormed ideas into a list of feasible opportunities for encouragement programs. Citystaffrole: Assist in identifying the City's current bicycling encouragement efforts and areas where the City may have the capacity to expand efforts. This is likely to include coordination with multiple City departments. Deliverables: Summary of existing encouragement programs and recommendations. Task 1.11) Enforcement The KTU+A team regularly includes the Police Department in the Bicycle Advisory Committee because it plays a critical role in the educational and enforcements aspects of improving cycling in cities. When police officers cite cyclists for violations, they also have the opportunity to provide educational insight at an appropriate moment. In this task, the KTU+A team will evaluate current enforcement programs such as the Adult Bicycle Safety Program and any other programs currently in place or planned. With LCIs on the team and experience producing numerous bicycle plans together, KTU+A and Fehr & Peers are well versed in the rights and obligations of cyclists. With the team's knowledge of the different enforcement methods of promoting cycling safety in southern California, we can suggest which programs have been successful or not. With this experience, the KTU+A team will be able to provide additional recommendations to the City's ongoing efforts. The team will look at ways to support equitable and general enforcement, identifying areas of improvement for existing enforcement efforts and to provide materials to support these efforts. Reviewing applicable City codes will be a part of this task, as well as providing recommendations to improve codes and policies to target enforcement, safety enhancements, effectiveness and convenience of cycling. Citystaffrole: Assist in identifying the City's traffic enforcement efforts as they relate to bicycles in the past and present. This may include coordination with the city's Police Department and arranging a meeting with interested parties. Deliverables: Summary of existing enforcement programs and recommendations for improvement. Task LE Evaluation and Planning Under this task, the KTU+A team will focus on two key subtasks — bicycle facility and travel evaluations and policy/municipal code evaluations. Each of these subtasks is described below. Bicycle Facility and Travel Evaluation Two key data collection efforts will support an evaluation of bicycle facility and travel in Huntington Beach: development and distribution of an online survey, and peak period bicycle counts. An on-line survey will be developed and distributed to a stakeholder e-mail list that City staff, OCTA and advocacy groups can help assemble. The on-line survey will inquire about community members' current use of and preference for educational programs and their current use of and preference for various bicycle facility types. Additionally, we will inquire about current riding frequency and destinations, and unsafe locations experienced while riding in Huntington Beach. The survey will provide an important baseline data base of riding behavior and preferences of Huntington Beach's residents. The survey can be re -administered at 3-5 year intervals and incorporated into an active transportation performance monitoring report that can serve as a bicycle promotional piece oriented toward elected officials, city staff and community members. The second proposed data collection effort will focus on counting peak period bicycle activity at up to ten (10) locations across the city. The KTU+A team will train and schedule a small team of volunteers, such as college students or HuBBA and OCBC members, to count at selected locations, such as those with a history of bicycle -related collisions. This data will then provide baseline bicycle activity levels, and can also be utilized to normalize the bicycle collisions, thus allowing the City to understand the true rate of collisions. Counts could be repeated annually at the same locations to track both activity levels and collision rates. This data from both of these tasks are also valuable to support future grant applications. Policy Evaluation This subtask will focus on three key components: an evaluation of existing educational and enforcement programs; a review of current municipal codes; and development of a performance monitoring program. Each of these efforts is described below. The KTU+A team will contact city staff, advocates and OCTA to understand the full spectrum of existing bicycle educational and enforcement programs in Huntington Beach. We will assemble our findings, along with information about preferences obtained from the online survey, and draft recommendations for the City to enhance and expand its approach to bicycle education and enforcement. The KTU+A team will review current municipal code for bicycle parking requirements and compare it against national best practices. Recommendations will be made for modifications to the municipal code to enhance the provision of bicycle parking as new development and redevelopment occurs. The KTU+A team will develop a performance monitoring plan, including a set of desirable bicycle travel and facility indicators that can ideally be incorporated into the local circulation element. Performance measures, along with the necessary data types, will be identified. As part of this planning effort, the baseline values for some of the indicators can be calculated and documented. The performance monitoring plan will provide a framework for future and on- going bicycle -related data collection to support a thorough understanding of bicycle needs and progress towards increasing citywide cycling rates and safety. City staff role: Assist with identifying key stakeholders to complete the online survey, identify locations for bike counts, provide a meeting location to train bicycle count volunteers, review and provide input on the performance monitoring plan and framework Deliverables: Needs and demand analysis, bicycle count and survey summaries, policy evaluations and recommendations Task 2 Agency and Public Participation Public workshop #1 and 2: Gather public input and provide overview of the Bicycle Master Plan Public workshop #2: Present recommendations and gather feedback KTU+A will host two workshops in different parts of the City in early stages of the needs assessment process to solicit comments from the public regarding issues, concerns and recommendations regarding the existing bicycle facilities. The public comments will assist in developing recommendations, identify potential projects and identify the level of community awareness. We will coordinate with the Bicycle Advisory Committee, cycling clubs and other local interest groups to reach the communities of interest. The final public workshop will be held at the recommended projects stage of the planning process. An effort will be made to reach out to the unique communities of interest, including cyclists, pedestrians and transit users at both workshops. The recommended projects will be presented at this public workshop to gather additional information on the projects. The Final Bicycle Master Plan will summarize and reflect the results of the public participation input. These workshops will also be an opportune time to provide educational materials and outreach to attendees. LCIs from the KTU+A team and local bicycle advocates can assist those wanting more information and education regarding safe cycling. KTU+A can assist in producing materials with the help of the Bicycle Advisory Committee to educate experienced and new cyclists. Value Added: KTU+A communicates complex issues through informative graphics such as large-scale maps and 3D models. Many of these graphics have been compiled for various other projects and will allow the team to spend time on the specifics of this scope instead of preparing materials for general communication. This includes presentation materials and mapping, as well as tables and charts that explain the issues and solutions related to bicycle and pedestrian facilities. Develop on-line survey (traditional and GIS-map based) KTU+A will develop an on-line survey and a map -based input tool for community input. The map -based on-line tool will allow the public to pinpoint areas of concern and provide comments about these locations. Past experience has shown that these on-line methods are efficient ways to gather relevant information. They allow those who cannot attend the public workshops or are hesitant to speak in public to voice their concerns. Surveys will be on-line until the production of the first draft. Advisory Committee meetings KTU+A will coordinate with the City to identify and develop a Bicycle Advisory Committee. Meetings with the Bicycle Advisory Committee will be held as needed to ensure the Bicycle Master Plan is progressing in concert with other ongoing projects in the City. Attend public meetings Team members will attend a maximum of three (3) public meetings at the discretion of the City's project manager. City staff role: Set the date for the public workshops, reserve space and assist KTU+A with distributing event flier and notification. Deliverables: On-line survey, public workshop materials and survey summaries Task 3 Bicycle Master Plan Report Draft and Final Bicycle Master Plan Study KTU+A will prepare a Draft Bicycle Master Plan that provides complete documentation of the project as previously described. The draft plan will include pertinent background information, all the analysis done to date, GIS mapping of existing and proposed bicycle facilities, goals, policies, and recommended programs for the five Es. It is assumed that comments will be compiled before they are sent to KTU+A for consideration. There will be a two to three week review period to keep the project on schedule. Value Added: KTU+A's award winning experience in developing bicycle master plans throughout the region will be brought to the forefront during the development of the Final Bicycle Master Plan. The plan will be completed using Adobe InDesign software that allows for effective integration of photographs, tables, text, maps and digitally connected table of contents, list of figures and indexes. The outcome is a product easy to understand, informative, and most of all, useful. Bicycle Friendly City Designation Application The KTU+A team has successfully assisted cities in receiving Bicycle Friendly Community designations. KTU+A can assist the City by completing the Bicycle Master Plan in time for the fall submission of the Bicycle Friendly Community application to improve from Bronze to Silver. From our experience, the team can assist the City with producing an application to submit with all the data, graphics and maps to illustrate why Huntington Beach deserves a higher designation than Bronze. The Bicycle Advisory Committee can provide the text and statistics from the previous application, with KTU+A providing materials from the plan, and we can format the application in Adobe InDesign for submission at no additional cost. If the City chooses KTU+A to research, create and submit the entire application, KTU+A can negotiate this task further. Citystaffrole: Review the draft master plan and compile comments to send to KTU+A. Provide feedback from the previous Bicycle Friendly Community Application to incorporate into the new application. Deliverables: Draft report five (5) hardcopies and PDF. Final report five (5) hardcopies and PDF KTU+A will prepare five (5) hard copies and one (1) electronic copy of the draft report for review by City staff and the members of the Bicycle Advisory Committee. Five (5) hard copies and one (1) electronic copy of the final report and GIS data relating to the final document will be submitted. In addition, KTU+A will deliver pertinent GIS files to the City to incorporate into their data bases. Task 4 Implementation Plan Prioritize recommended bikeway projects and cost estimates The prioritized projects will be listed by type, including opportunities and constraints, improvements, and cost estimates. The prioritization process includes results from the Bicycle Suitability Model and other metrics such as gap connections, collision rates and safety concerns. Depending on the project and its needs, cost estimates can include improvements such as green lane striping, intersection controls and additional signage. Develop short-term and long-term phases When the prioritized projects are approved for each facility type, an implementation process to develop short-term and long-term phases can be developed. This process can include: • Propose a phasing strategy to implement on -street bike lanes incrementally • Identify high demand/priority routes and destinations that should be implemented first • Identify existing infrastructure projects already approved to incorporate bike facilities • Prioritize the remaining routes to be built after high priority routes are completed • Identify national, state and local funding sources available to implement bike lanes • Identify other funding ideas/mechanisms (e.g. joint funding through PPPs) being utilized in other communities • Strategize ways to market cycling as a means of transportation and incentivize developers to incorporate bicycle friendly design into their developments A programmatic list of short-term and long-term projects will then be created to assist the City in directing its resources to the most applicable funding sources. Update grant funding sources Bicycle Transportation Account compliance requires a description of past expenditures for bicycle facilities and future financial needs for projects that improve safety and convenience for bicycle commuters in the plan area. KTU+A will compile the necessary financial information from the City and combine it with the implementation plan cost estimate and prioritization to fulfill this requirement and provide the City with a practical template to begin planning to fund the recommended bicycle projects. KTU+A regularly updates our funding sources as new ones are created and older ones end. This provides the City with the latest information to apply for grants to begin planning and construction of bikeway projects. The KTU+A team has experience in grant writing and can work the City with writing a grant at the end of the project. Citystaffrole: Review the project scoring and prioritization. Assist with identifying existing CIPs, infrastructure projects that can implement bicycle facilities. Provide information on funding sources that the City has successfully applied for to incorporate into the plan. Deliverab►es: Maps and list of prioritized projects and implementation strategy. Figure 1 Feb work plan, schedule, public participation, attend public hearings, etc A.1 lReview existing documents A 2 Collect GIS and CAD dale A.3 Conduct existing conditions mapping A.4 Develop GIS-based suitability model for analysis A.5 Review and Inventory existing facilities, Including bike parking A.6 Identify issues/conflict areas and provide solutions A.7 Develop recommended bikeway projects (including bike parking) A.B Deliverables: Maps and report of findings 6.1 Ildentify Citys current bicycle programs 8.2 lCoordinate Win City, OCBC and Huntington Beach Bicycle Advocates on efforts for Increased education B.3 Research Cltys bike collision data to identify the education needs to Improve the drivericyclist education- B.4 Provide hands-on bicycle education and materials at public workshops B.5 Develop recommendations for educational opportunities B.6 Deliverables: Proposed educational materials and outreach CA Coordinate with City, OCBC and Huntington Beach Bicycle Advocates on efforts to encourage cycling C.2 Research incentive programs, increased awareness and community events to increase ridership C.3 Research local cities and adjacent counties on their encouragement efforts CA Develop recommendations to encourage more bicycle ridership C.5 Produce City Bicycle Map CA Deliverables: Summary of Tasks C.1-C.4 D.1 Evaluate current enforcement practices D.2 Review City codes that relate to bicycling D.3 Develop recommendations that supports enforcement, enhances safely, effectiveness & convenience 0.4 Deliverables: Summary of Tasks D. t-D.3 EA Conduct field research and examining existing conditions E.2 Conduct collision analysis E.3 Examine existing educational programs EA Summarizing online and map surveys E.5 Measure & analyze data pertaining to cycling usage of facilities to establish a baseline for improvements E.6 Develop and provide tools for the City to measure the success of projects and programs E.7 Survey City codes pertaining to bicycle facilities such as bike packing 177 E.6 Develop a Needs and Demands Analysis on the proposed bicycle networkE.9 Develop recommendations for improvements to education programs, City codes and policieslivrbl; Neand Demand Analysis and recommendations iblic meetings xkshop #1 (Gather public input) xkshop #2 (Present recommendations and gather feed online survey (traditional and GIS-map based) Group meetings (2) ales: Public workshop materials and survey summaries 3.1 Draft Bicycle Master Plan Study 3.2 Final Bicycle Master Plan Study 3.3 Bicycle FdendlyApplicallon assistance 3.4 Deliverables: Draft report five (5) hardcopies and FOR Final report five (5) hardcopies and PDF 4.1 Prioritize recommended bikeway projects .................................................................................................................................. 4.2 Cost estimates for recommended bikeway projects 4.3 Update grant funding sources 4.4 Develop short-term and long-term phases 4.5 Deliverables: Maps and list of prioritized projects and recommended policy/code changes City of Huntington Beach Bicycle Master Plan Huntington Beach Bicycle Master Plan Task 1: Develop Detailed Fehr &Peers $=It Aesociaie. Pianningl GrapMcsl Pdndpal, Aaeeelab. PlennerlGlS GIS 7D1 Michael Support, Materials, Sin$laten Jehn Analyst Joe Card Michael Helbwey thermal. MachJohnston $i 65.00 $135.00 $115.00 $105,00 $115.00 Aesociab„ Engineer Transportation Sherry Charlie Planner, Matt Ryon, PHO Alexander Benjamin $170.00 $140.00 $185.Oo Hours 1.1 115clarifflisesting work plan, schedule. public nc lion. attend public meanings, etc OaSranbW: minutes detailed ea schedub 4 4 4 4 18 1.2 1 2 2 S 1.3 1 2 1 1 1 1 1 1 1 1 1 4 Sub -total Hours Sub -total Costs Travel B Material Costs 5 S825 8 5 1 0 8 0 0 25 $1060 76 $106 s0 $1,020 $0 s0 KTU+A E2585 TOTALS E1,020 53605 Subtask A.1 1Review A: Engineering wasiong documanb 1 - 2 2 S - _ 4 8 A.2 Cdlect GIs and CAD dam 2 2 A.3 Condudexisbm mndilions map ing8 8 A.4 Oevabp GI based sudathin, model for analysis 6 A.5 Renew and inionin exchrig f roldes, Including bike parting 8 16 24FS200 8 6 62 A.8 ldrad issuesicoflict areas and mere solutions 2 4 61 13 A.7 Dewlaprecommended bikewe projects (includingbike ro 1 4 4 6 1s A.8 Deliverables: Ma and report of themes 1 1 2 2 6 Sub4clal Hxwrs 1 13 M 40 9 6 6 119 Subdotal Costa Travel a lAefaeild the $1e5 $1,755 - _ $5,060 $4,200S1,S30 $840 $1,110 s0 f3,480 1f14550 Subtask B.1 8: Education itdmn' awmM bi ems 4 4 B.2 CmN9rete withCity, OCBC and Hatrilton Such Biryce Adwcateson efforts for wondered Wuason 2 4 6 8.3 Research Citys bike collision data to identily the education needs to totem She dmewicyclist 1 4 2 7 Provide harmixon thicycho education and matehas at publicwWaM 2 4 4 4 4 16 B.$ Develoir Iericam iendatxlns for educational opporhmites 1 4 2 7 B.6 Dellvxablea: Prepared educational metamm and oubeaco 1 4 2 6 Sub4ofal Hours 1 7 8 20 5 6 0 2 50 _ Sub -total Coati T_mvel & Material Costs TOTALS cccc $165 _$_04.6_ $920 S2,100 $690 s0 $1,020 s0 $370 $400 $1,790 KTU+A $4820 $6,610 0.1 •Coordinate condition watt City, OCBC and Huntington Beech Bicycle Ativoants on those encouragej$165 2 2 4 8 C.2 Research wernee programs, Increased awarenee and commu iy events o Income ridership 2 2 4 2 4 4 _ 4 1 11 16 0 $1,265 Sc.680 SO $0 KTU*A 84.055 2 10 C.3 CA CS Research local ctie entleecont countlm an melrencm rneM e6orb Dewlaprecommendations to encou mere b' ridership1 Produce CityBicycle Ma 2 6 5 6 C.6 Daliveables: Summaryof Tasks C.1.C.4 Subtotal Hours7 Subtotal Costa _ Travel 5 Material Costs TOTALS 2 2 0 0 37 $945 S940 $0 $0 _ - So $340 f4,396 Sub D.1 D.2 task , Eveluama_mntenbrramenlpaLUae _ Resew City codes that relate to b' 1 2 6 _ 2 _ 4 4 11 2 7 0.3 D.4 Console recanmardatbm that Supports eMmcemnC enhmas safely, eflecaanaae8 convenience OaWaabli :Summe ofTase D.bD.3 4 1 4 _ 16 Sub W HWrs 1 3 6 14 0 0 0 2 28 _ Sub4oW Caere $188 $406 20 $1 470 SO $0 $D $370 Travel a Matww Cord 1 1 _ _ KTU+A 1 so $2 960 so EA E.2 E.3 TOTALS Conduct lMtl research and exam"existing conditions Conduct collision armlysis Examine exisfing educational programs 8 _ _ 8 6 $370 8 3330 17 13 1 EA Suarshowuring online and map suninnys 6 8 4 19 E.6 E.e Measure& analyze data pertaining to cycling usage oftadloes to establish a baselinefor and provide room for the ta to measure the success of dioxide andrmm --1 -- 2 --- _ 4 4 _4__ _- 1 9 11 E.7 Survey City codas permerring to lbsteds Wines such as bike dancing 4 4 E.6 Devation a Needs and Demands Analysis on the pmpasq d cle neMOA 6 2 8 E.9 Deveop recommeneatlons for indan"menm o education pngrams, City come and polices 2 4 6 E.10 Dolivarebleo: Needs and Demand Analysis and recomrrMrgatons 1 1 1 2 5 Sub -total Costs 1 $165 8 S810 14 $1.610 14 $1470 0 $0 34 $5780 0 $0 24 S4440 93 Travel a Material Costs So $0 TOTALS KTU+A OSS1 1 $10220 1 5 Task 2: Agency 1 and Public Participation 2.1 nrand public meo4n9s _ _ 2.2 Public workaho 41 Gather public Input) 2.3 Public workshop92 Present recammard9done and adder teetlbacxl aU$3,375$2,070 4 a m 4 18 4 1s 2.4 Dewurr online su bath land aM GI bped 6 2.5 WorkingGmupmaeti s 2 44 71$200 20 2.6 Deliverables: Public workshopmaterials and surve summanes 1 4 Sub -total Hours Sub -total Costs Travel 8 Material Costs TOTALS 9 is 0 4 90 $1,486$2,720 so $740 KTU*A $8,820 $0 $3,460 $12,280 3A Draft Sistule Master Plan Stud _ _1 Final Bicycle Master Plan S BI Friend Application assiob 4 1 12 s e 12 4 2 4 54 3.2 2 6 4 4 6 1 4 27 S,B _ _ 8 / 2 4 2 2 _ 2 14 34 Dallevell Draft report his hardnpies and PDF. Final report five(5) hardcoples and PDF 5 Subtotal Hours 7 24 _ 14 18 22 _ $1,155 53.240 S1,610 $1,890 52,530 $300 KTU�A $10,425 5 2 8 100 _ _ Sub•total Costs Trawl S Material Costs_ 5850 $280 $1,480 $0 TOTALS 52810 $1Son Task 4.7 4: Implementation Plan Prbntua ne rpmendetl bikeway Dof Cte _ Cost esemales for recommended bikawa tis _ _ _ 2 _ _ e _ 2 _ 6 __ 2 _ 4 12 4.2 4 8 20 4.3 Update orientating sources 1 2 3 4.4 Dial shod4arm add la term phases 4 4 8 18 4.6 Dollwnbin:M and list of rbMuad roecb and moonsisnded li looda Charities 1 1 2 Sub -total Houra 1 7 19 10 0 6 4 8 55 Sub•totslCmG Travels Material Costs TOTALS $185 $945 $2185 $1,050 $1,020 $580 $1,180 __$0 $0 $0 KTU+A:. 345 $3O60 $7,405 Total hours par staff 26 93 122 141 28 5% 17% 23% 26% 5% Total Material Costs: f7100 iLabor Costs $53215 Percentof Total: 1.36% 65.98% Additional items recommended beyond ends of vrork that represent added value while staying within published budget UU+ PlennrnS . Landscape Architecture KTU+A 3916 Normal Street San Diego, CA 92103 Contact: Mike Singleton, Principal 619.294-4477 and. 134 mike(pktud cOm 78 8 46 542 14% 1% 8% 100% Fehr s Poem Labor Costs #6 S50 32.65% Grand Total Labor and Materials $s0,895 t% CERTIFICATE OF LIABILITY INSURANCE DATE 1/5/ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Cavignac &Associates CONTACT Department Certificate De NAME: P PHONEDExtis 619-234-6848 aC No:619-234-8601 450 B Street, Suite 1800 San Diego, CA 92101-8005 License No. OA99520 E-MAIL ADDRESS: certificates@cavignac.com PROCER CUS%MER D : KTU&A-1 INSURER(S) AFFORDING COVERAGE NAIC # INSURED INSURERA; INSURER B : TRAVELERS PROP CAS CO OF AMER 25674 K T U + A, Inc. INSURERC:XL SPECIALTY INS CO 37885 3916 Normal Street San Diego, CA 92103 United States INSURER D : INSURER E : INSURER F COVERAGES CERTIFICATE NUMBER: 169975 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILT R LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER MM/DDY EFF MMIDD EXP LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY 4030967835 9/1/2011 9/1/2012 EACH OCCURRENCE $ 1,000,000 DAMA E TO RENTED PREMISES Ea occurrence $ 300,000 MED EXP (Any one person) $ 10,000 CLAIMS -MADE 7 OCCUR PERSONAL & ADV INJURY $ 1,000,000 X Contractual Liability X Separation of Insureds GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,000 Deductible $ 0 POLICY X PRO- LOC A AUTOMOBILE LIABILITY 4030967835 9/1/2011 9/1/2012 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 ANY AUTO BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS PROPERTY DAMAGE (Per accident) $ X X $ NON -OWNED AUTOS X $ No Company Owned Autos UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DEDUCTIBLE $ $ RETENTION $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N UB7109YB67 9/1/2011 9/1/2012 TH- X WC I RYIIMITS U- ER. E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYE $ 1,000,000 OFFICER/MEMBER EXCLUDED? ❑ (Mandatory in NH) N / A E.L. DISEASE - POLICY LIMIT $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below C Professional Liability DPR9696166 9/1/2011 9/1/2012 Ea Claim & Aggreg $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) Re: Huntington Beach Bicycle Master Plan. Prof. Liab. - Claims made, defense costs included within limit. PROVED AS PTO FORY!, LtKI IrKAIt MULUtK •�r...e.._ —__ - S Ar4L r_LLA 1110111 City of Huntington Beach 3%IS%12- 2000 Main Street SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Huntington Beach, CA 92648 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN United States I ACCORDANCE WITH THE POLICY PROVISIONS. ACORD 25 (2009/09) AUTHORIZED REPRESENTATIVE Dorothy Amundson 44y�y� ©1988-2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD EXIGIS - CAVIGNAC & ASSOCIATES 169975 Page 2 of 2 c'• O Professional Service Approval Form G�rQUtst7't ���\� PART CITY OF HUNTINGTON BEACH Date: 12/19/2011 Project Manager: Darren Sam Requested by Name if different from Project Manager: Department: Public Works PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MIDST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I & 11 MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Name of consultant: KTU+A 2) Contract Number: PWK (Contract numbers are obtained through Finance Administration x 5630) 3) Amount of this contract: $ 81,000.00 4) Is this contract less than $50,000? ❑ Yes ® No 5) Does this contract fall within $50,000 and $100,000? ® Yes ❑ No 6) Is this contract over $100,000? ❑ Yes ® No (Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to the contract.) 7) Were formal written proposals requested from at least three available qualified consultants? ® Yes ❑ No 8) Attach a list of consultants from whom proposals were requested (including a contact telephone number.) 9). Attach Exhibit A, which describes the proposed scope of work. 10) Attach Exhibit B, which describes the payment terms of the contract. aA /1,4^ JOV"M .2 2- Z r c'-to r66 f Fin ce (or ignee) 446nature I§atg CITY •y i j — — .'; BEACH' OU- ci ,r77 =7 Professional Service Approval Form v+ A ��UNiY �AL�E PART Date: 7/15/2011 Project Manager Name: Darren Sam Requested by Name if different from Project Manager: Department: Public Works PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Briefly provide the purpose for the agreement: Prepare a Bicycle Master Plan for the City of Huntington Beach. AQMD funded for FY 11/12. 2) Estimated cost of the services being sought: $ 81,000 3) Are sufficient funds available to fund this contract? ® Yes ❑ No If no, please explain: 4) Is this contract generally described on the list of professional service contracts approved by the City Council? If the answer to this question is "No," the contract will require approval from the City Council.) ® Yes ❑ No 5) Amount, Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted: 20185201. $ 81,000.00 $ 6) Check below how the services will be obtained: ® A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted. ❑ MC 3.03.08(b) — Other Interagency Agreement procedure will be utilized. ❑ MC 3.03.08 — Contract Limits of $30,000 or less exempt procedure will be utilized. Department Head Signature of Finance's Signature eputy City Manager's Signature APPROVE n DENIED,] City�er's Signature Date '7 ?v l t Date Z� c Date v l` Date City of Huntington Beach Bicycle Master Plan Consultant Proposals Received Alta Planning + Design 625 Broadway, Suite 1001 San Diego, CA 92101 619.269.5982 KTU+A 3916 Normal Street San Diego, CA 92103 (619) 294-9965 LSA Associates, Inc. 20 Executive Park, Suite 200 Irvine, CA 92614 (949) 553-0666 Ryan Snyder Associates 431 S. Burnside Avenue, #IOc Los Angeles, CA 90036 (323) 571-2910 Stantec Consulting Services, Inc. 19 Technology Drive, Suite 200 Irvine, CA 92618-2334 (949) 923-6000 Telluris, Inc. 1511 Lakeside Lane Huntington Beach, CA 92648 (714) 960-5187