HomeMy WebLinkAboutLANDATA AIRBORNE SYSTEMS - 2001-06-18FF, & CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: June 22, 2001
TO: Landata Airborne Systems, Inc. ATTENTION: Brad Arshat, Dir.
Name
17361 Armstrong Avenue DEPARTMENT: Business Development
Street --
Irvine, CA 92614-5721 REGARDING: Professional Services
City, State, Zip
Contract re: City-wide Orthophotography
See Attached Action Agenda Item E-5 Date of Approval 6 / 18 / 01
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks. -
Comae Brockway
City Clerk
Attachments: Action Agenda Page
x Agreement
x
Bonds
Insurance
x
RCA
Deed
Other
CC: R.
Beardsley
DPW
x
x
x
Name
Department
RCA
Agreement
Insurance
Other
T.
Broussard
DPW
x
x
x
Name
Department
RCA
Agreement
Insurance
Other
Name
RCA
Agreement
Insurance
Other
Department
Name
RCA
Agreement
Insurance
Other
Department
C.
Mendoza
Risk Mgmt.
x
x
Name
Department
RCA
Insurance
(Telephone: 714-536-5227 )
OITY OF HUNTINGTON BEAS oa zi
T. 90uSSARDI PQIn�
MEETING DATE: June 18, 2001 DEPARTMENT ID BER: PW 01-066
Council/Agency Meeting Held:
Deferred/Continued to:
proved ElConditionally A proved ❑ D nied
TIV-Cik lerk' S griature
Council Meeting Date: June 18, 2001
Department ID Num er: PW 01-066
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMB
SUBMITTED BY: RAY SILVER, City Administrator 014Y
PREPARED BY: ROBERT F. BEARDSLEY, Director of Public Works
I
SUBJECT: APPROVE CONTRACT WITH LANDATA AIRBORNE SYSTEMS FOR
CITYWIDE ORTHOPHOTOGRAPHY PROJECT
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment (sj
Statement of Issue:
Should the City Council approve the contract with Landata Airborne Systems for the Citywide
Orthophotography Project?
Funding Source:
Funds in the amount of $500,000 are authorized from the $4 million State Proposition 13
grant. A new business unit will be created when funds are received.
Recommended Action: Motion to:
1. Approve and authorize the Mayor and the City Clerk to execute the contract with
Landata Airborne Systems for the Citywide Orthophotography Project in the amount of
$140,975.
2. Authorize the Director of Public Works to expend a total of $161,975, which includes the
contract amount of $140,975, estimated contingency of $14,000 and $7,000 in
supplemental expenditures.
01-066 June 18 Broussard [Orthophoto] -2-
(�E — -5
617101 4:21 PM
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MEETING DATE: June 18, 2001 DEPARTMENT ID NUMBER: PW 01-066
Alternative Action(s):
Deny approval of the contract with Landata Airborne Systems and direct staff on how to
proceed. Delay in approval of this contract at this time may result in less than favorable
results, as optimal flight time for this project should occur as close as possible to the summer
solstice, June 21.
Analysis:
In March 2000, Proposition 13 was approved to support safe drinking, water quality, flood
protection and water reliability projects throughout the state. Under this program, $4,000,000
was appropriated to the City of Huntington Beach to support projects, which will address
coastal non -point sources pollution. Since the fall of 2000, Public Works staff has
coordinated with the State Water Resources Control Board to identify projects to mitigate
these issues. As a reference, these projects are listed below with approximate costs:
Task
Product
Estimated Cost
1 .
Project Management and Administration
$30,000
2.
CEQA Documentation
$10,000
3.
Quality Assurance Plan
$5,000
4.
Project Implementation
$3,950,000
4.1
Low Flow Urban Runoff Diversion to Sanitary Sewer
$1,000,000
4.2
Water Quality Master Plan
$ 500,000
4.3
In -Line Storm Drain Runoff Treatment Structures
$2,000,000
4.4
Maintain and Clean Storm Drain Structures
$ 450,000
5.
Final Report
$5,000
Estimated Total Cost of Program: $4,000,000
The Orthophotography project is a component under Task 4.2, Water Quality Master Plan.
The scope of work will include the update of the City's current orthophotographs, which were
last prepared in 1994. Orthophotography provides a more precise level of imagery wherein
the photos are digitally rectified to account for the curvature of the earth. Incorporation of
these photos into the City's Geographical Information System (GIS) will provide for a higher
level of study. These photos will also be used to identify up-to-date topographical information
such as contours, drainage patterns and other land features to aid in the preparation of the
Water Quality Master Plan. This update will be beneficial not only for this project but for
other City uses as well.
01-066 June 18 Broussard (Orthophoto) -3- 617101 4:21 PM
t�J
MEETING DATE: June 18, 2001
DEPARTMENT ID NUMBER: PW 01-066
Request for Proposals were sent to the following professional consultants in the area:
Arrowhead Mapping Corporation.
Earth Graphics
HJW & Associates, Inc.
Robert J. Lung Associates
Eagle Aerial Photography
Geonex
Landata Airborne Systems, Inc
Proposals were received from HWJ & Associates, Inc and Landata Airborne Systems, Inc.
A three -member committee reviewed and ranked each bidders qualifications. After review,
the bid envelopes were opened and were within 15% of each other. Landata Airborne
Systems was selected as the most qualified consultant to perform the requested services
pursuant to the Quality Based Selection (QBS) process.
Public Works Commission Review:
Public Works review is not required for approval of professional consultant services
contracts.
Environmental Status:
This project is categorically exempt pursuant to Class 6, Section 15306 of CEQA.
Attachment(s):
RCA Author; T. Broussard:jm
01-066 June 18 Broussard (Orthophoto) -4- 617101 4:26 PM
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ATTACHMENT #1
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:7
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
LANDATA AIRBORNE SYSTEMS, INC. FOR PREPARATION
OF CITY-WIDE ORTHOPHOTOGRAPHY
THIS Agreement is made and entered into this 18th day of
June
2001, by and between the City of Huntington Beach, a municipal corporation of the State of
California, hereinafter referred to as "CITY," and LANDATA AIRBORNE SYSTEMS, INC., a
California corporation, hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant for preparation of City-
wide orthophotography; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional
service contracts have been complied with; and
CONSULTANT has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
SCOPE OF SERVICES
CONSULTANT shall provide all services as described in the Request for
Proposal, and CONSULTANT's proposal dated April 30, 2001 (hereinafter referred to as
Exhibit "A"), which is attached hereto and incorporated into this Agreement by this reference.
Said services shall sometimes hereinafter be referred to as "PROJECT."
DESIGNATED CONTACTS
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
0 1 agreeAandatai5i2.1;'0 1
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CONSULTANT hereby designates Brad Arshat who shall represent
CONSULTANT and shall be CONSULTANT's primary contract person with CITY.
3. TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence'as soon as practicable after the execution of this Agreement and all tasks specified in
Exhibit "A" shall be completed no later than ninety (90) working days from the date of this
Agreement. These times may be extended with the written permission of CITY. The time for
performance of the tasks identified in Exhibit "A" are generally to be shown in the Scope of
Services on the Work Program/Project Schedule. This schedule may be amended to benefit the
PROJECT if mutually agreed by CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT a fee not to exceed One Hundred Forty Thousand Nine Hundred
Seventy -Five Dollars ($140,975.00).
PRIORITIES
In the event there are any conflicts or inconsistencies between this
AGREEMENT, the CITY's RFP, or the CONSULTANT's Proposal, the following order of
precedence shall govern: 1) AGREEMENT, z) the CONSULTANT's Proposal, and 3) the
CITY's RFP.
6. EXTRA WORK
In the event CITY requires additional services not included in Section 1, or
changes in the scope of services described in Section 1, CONSULTANT will undertake such
01 agree; landata ;;2 4 01 2
work only after receiving written authorization from CITY. Additional compensation for such
extra work shall be allowed only if the prior written approval of CITY is obtained.
7. METHOD OF PAYMENT
A. CONSULTANT shall be entitled to progress.payments toward the fixed
fee set forth herein in- accordance with the progress and payment schedules set forth in Section 1.
B. Delivery of work product: A copy of every memorandum, letter, report,
calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to
demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on
any such product, CITY shall identify specific requirements for satisfactory completion. Any
such product which has not been formally accepted or rejected by CITY shall be deemed
accepted.
C. CONSULTANT shall submit to CITY an invoice for each progress
payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member of CONSULTAtiT's
firm that the work has been performed in accordance with the
provisions of this Agreement; and
5) For all payments include an estimate of the percentage of work
completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this Agreement,
01 agreed Iar data:55m2-1:01 3
CITY shall promptly approve the invoice, in which event payment shall be made within thirty
(30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld.
If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the
reasons for non -approval within seven (7) calendar days of receipt of the invoice, and the
- schedule of performance set forth in Section I shall be suspended until the parties agree that past
performance by CONSULTANT is in, or has been brought into compliance, or until this
Agreement is terminated as provided herein.
D. Any billings for extra work or additional services authorized by CITY
shall be invoiced separately to CITY. Such invoice shall contain all of the information required
above, and in addition shall list the hours expended and hourly rate charged for such time. Such
invoices shall be approved by CITY if the work performed is in accordance with the extra work
or additional services requested, and if CITY is satisfied that the statement of hours worked and
costs incurred is accurate. Such approval shall not be unreasonably withheld.. Any dispute
between the parties concerning payment of such an invoice shall be treated as separate and apart
from the ongoing performance of the remainder of this Agreement.
8. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that all materials prepared hereunder, including all
original drawings, designs, reports, both field and office notices, calculations, maps, memoranda,
letters and other documents, shall be turned over to CITY upon termination of this Agreement or
upon PROJECT completion, whichever shall occur first. In the event this Agreement is
terminated, said materials may be used by CITY in the completion of the PROJECT or as it
otherwise sees fit. Title to said materials shall pass to CITY upon payment of fees determined to
be earned by CONSULTANT to the point of termination or completion of the PROJECT,
01 agree!] andata/5/24iD 1 4
whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared
hereunder.
9. HOLD HARMLESS
CONSULTANT shall protect, defend, indemnify, save and hold harmless CITY,
its officers, officials, employees,- and agents from and against -any and all liability, loss, damage,
expenses, costs (including without limitation, costs and fees of litigation of every nature) arising
out of or in connection with CONSULTANT's performance of this Agreement or its failure to
comply with any of its obligations contained in this Agreement by CONSULTANT, its officers,
agents or employees except such loss or damage which was caused by the sole negligence or
willful misconduct of CITY. CITY shall be reimbursed by CONSULTANT for all costs and
attorney's fees incurred by CITY in enforcing this obligation.
10. WORKERS' COMPENSATION INSURANCE
Pursuant to California Labor Code Section 1861, CONSULTANT acknowledges
awareness of Section 3700 et seq. of said Code, which requires -every employer to be insured
against liability for workers' compensation; CONSULTANT covenants that it will comply with
such provisions prior to commencing performance of the work hereunder; and shall indemnify,
defend and hold harmless CITY from and against all claims, demands, payments, suit, actions,
proceedings, and judgments of every nature and description, including attorney's fees and costs
presented, brought or recovered against the CITY, for or on account of any liability under any of
said acts which may be incurred by reason of any work to be performed by CONSULTANT
under this Agreement.
CONSULTANT shall maintain workers' compensation insurance in an amount of
not less than One Hundred Thousand Dollars (SI00,000) bodily injury by accident, each
0l agreeaandata'5i24?0t
occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee,
Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit.
CONSULTANT shall require all subcontractors to provide such workers'
compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish
to CITY a certificate of waiver of subrogation under the terms of the workers' compensation
insurance and CONSULTANT shall similarly require all subcontractors to waive subrogation.
11. GENERAL LIABILITY INSURANCE
In addition to the workers' compensation insurance and CONSULTANT's
covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of
general public liability insurance, including motor vehicle coverage covering the PROJECT.
The policy shall indemnify CONSULTANT, its officers, agents and employees, while acting
within the scope of their duties, against any and all claims arising out of or in connection with
the PROJECT, and shall provide coverage in not less than the following amount: combined
single limit bodily injury and property damage, including products/completed operations liability
and blanket contractual liability, of S 1,000,000 per occurrence. If coverage is provided under a
form which includes a designated general aggregate limit, the aggregate limit must be no less
than $1,000,000 for this PROJECT. The policy shall name CITY, its agents, its officers,
employees and volunteers as Additional Insureds, and shall specifically provide that any other
insurance coverage which may be applicable -to the PROJECT shall be deemed excess coverage
and that CONSULTANT's insurance shall be primary:.
Under no circumstances shall the above -mentioned. insurance contain a self -
insured retention, or a "deductible" or any other similar form of limitation on the required
coverage.
01 agreellandata/3/24r01 6
12. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall furnish a professional liability insurance policy covering
the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's
professional liability in an amount not less -than S1,000,000 per occurrence and in the aggregate
A claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of the reporting of any circumstances
or incidents that might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following project completion, including the requirement of
adding all additional insureds.
If insurance is terminated for any reason, CONSULTANT agrees to purchase an
extended reporting provision of at least two (2) years to report claims arising from work
performed in connection with this Agreement.
13. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverages as required by this -Agreement; -the certificates shall:
A. provide the name and -policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
01 agreelandata.!5124M1 7
C. shall promise that such policies shall not be suspended, voided or canceled
by either party, reduced in coverage or in limits except after thirty (30)
days' prior written notice; however, ten (10) days' prior written notice in
the event of cancellation for nonpayment of premium.
CONSULTANT. shall maintain the foregoing insurance coverages in force until
the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverages shall not derogate
from the provisions for indemnification of CITY by CONSULTANT under the Agreement.
CITY or its representative shall at all times have the right to demand the original or a copy of all
said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on all insurance hereinabove required.
14. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of the CITY.
CONSULTANT shall secure at its expense, and be responsible for any and all payment of all
taxes, social security, state disability insurance compensation, unemployment compensation and
other payroll deductions for CONSULTANT and its officers, agents and employees and all
business licenses, if any, in connection with the services to be performed hereunder.
15. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by
CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as
0 1 agreci landatal5 i2410I
provided herein. In the event of termination, all finished and unfinished documents, exhibits,
report, and evidence shall, at the option of the CITY, become its property and shall be delivered
to it by CONSULTANT.
16. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the supervisory work hereunder
shall not be delegated by CONSULTANT to any other person or entity without the express
written consent of CITY.
17. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
18. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee
in the work performed pursuant -to this Agreement. No officer. or employee of -CITY shall have
any financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
19. NOTICES
Any notice or special instructions required to be given in writing under this
Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated
in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or
by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the
United States Postal Service, addressed as follows.
01agrecilandata 5i.14i0l 9
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TO CITY:
Director of Public Works
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
20. MODIFICATION
TO CONSULTANT:
Brad Arshat, Director of Business Development
Landata Airborne Systems, Inc.
17361 Armstrong Avenue
Irvine, CA 92614-5721
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
21. SECTION HEADINGS
The titles, captions, section, paragraph, subject headings and descriptive phrases
at the beginning of the various sections in this Agreement are merely descriptive and are
included solely for convenience of reference only and are not representative of maters included
or excluded from such provisions, and do not interpret, define, limit or describe, or construe the
intent of the parties or affect the construction or interpretation of any provision of this
Agreement.
22. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
covenants and provisions of this Agreement. No covenant or provision shall be deemed
dependent -upon any other unless so expressly provided here. As used in this Agreement, the
masculine or neuter gender and singular or plural number shall be deemed to include the other
whenever the context so indicates or requires. Nothing contained herein shall be construed so as
01agree.Iandata 4;24()1 10
to require the commission of any act contrary to law, and wherever there is any conflict between
any provision contained herein and any present or future statute, law, ordinance or regulation
contrary to which the parties have no right to contract, then the latter shall prevail, and the
provision of this Agreement which is hereby affected shall be curtailed and limited only to the
extent necessary to bring it within the requirements of the law.
23. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
the date of its execution and delivery, be deemed an original. Each of the parties hereto shall
retain an originally signed copy hereof. Each duplicate original shall be deemed an original
instrument as against any party who has signed it.
24. MMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
25. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
01agree landatam? 24O1 I 1
26. ATTORNEY'S FEES
In the event suit is brought by either party to enforce the terms and provisions of
this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees.
27. ENTIRETY
The Agreement contains the entire agreement between the parties respecting the
subject matter of this Agreement and supercedes all prior understanding and agreements whether
oral or in writing. The foregoing sets forth the entire Agreement between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized offices the day, month and year first above written.
LANDATA AIRBORl� STEMS, INC
By: `
Kas Ebrahim, President
AND
By: iv
Tana Jackson, 19ccretary
REVIEWED AND APPROVED:
Q
City Administrator
CITY OF HUTTINGTON BEACH, a
municipal corporation of the State of
California
-NAM qtx� 04 U't'�
M or
ATTEST:
City -Clerk 66-22-01
APPROVED AS TO FORM:
q� Pt City Attorney
11�IT ED ND
Director of Public Works
01 agree/landaLU/924101 12
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EXHIBIT A
0
CITY OF HUNTINGTON BEACH
PUBLIC WORKS DEPARTMENT
REQUEST FOR PROPOSALS
Professional Consulting Services
for
Citywide Orthophotography
April 2001
PROPOSAL SUBMITTALS: Responses to the Request for Proposals are to be submitted to:
City of Huntington Beach -
Department of Public Works
2000 Main Street (P.O. Box 190)
Huntington Beach, CA 92648
Attention: Todd Broussard. P.E.
No later_than 4:00;p.m:_on ApriT30,°2001. Four copies of the proposal shall be submitted in a
sealed envelope and marked: "Proposal for Citywide Orthophotography." Proposals
received after the specified time will not be accepted and will be returned unopened. Faxed or
emailed proposals will not be accepted. The City will not entertain sales calls or presentations
during the RFP process. Questions regarding this request may be directed to Todd Broussard,
P.E., Program Manager at 714 1536- 5247.
REQUEST FOR PROPOSALS - INDEX
Section Page
I.
Introduction
2
II.
Evaluation Factors
2
III.
Schedule of Events
3
IV.
Project Description
3
V.
Scope of Work
5
V1.
Proposal Format
9
VII
General Requirements
12
VIII.
Consultant Evaluation & Selection Process
13
IX.
Attachments
14
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I. INTRODUCTION
• City of Huntington Beach
Citywide Orthophotography RFP
April 2001
Page 2
The City of Huntington Beach (City), Department of Public Works - Engineering Division, is
requesting proposals from consulting firms (Consultant) to provide a Citywide Digital
Orthophotography Landbase for use by City staff. The Landbase is to support a variety of
watershed and drainage facility infrastructure management needs for the City. It is expected that
the data produced from this project will be used in a number of software systems, including but
not limited to ARC 1 INFO.
The purpose of the orthophotography is to create electronic reference files to be linked with the
City GIS for use in developing the City's Water Quality Management Plan 1 Storm Drain Master
Plan. Aerial photography was last done in 1994, and, the City has experienced significant
change due to development and redevelopment since that time.
This RFP is specifically intended for photogrammetric firms with the necessary equipment,
experience and personnel needed to create digital orthophotography in accordance with the
requirements outlined in Section V, Scope of Work. The City specifically requires that all
surveying and photogrammetric work be performed under the direct supervision of a
Professional Land Surveyor or Photogrammetric Surveyor, as appropriate, who is currently
licensed to practice in the State of California. The City prefers a vendor with production facilities
located in the Southern California area, and with extensive experience in serving the needs of
municipalities in this region.
The scope of work in this RFP generally involves providing all services as detailed in Section V
following, including: project planning and coordination, ground control, aerial photography,
airborne GPS, digital orthophotography, coordination of GPS data formatting for a storm drain
system layer by others, and a quality assurance 1 quality control plan.
II. EVALUATION FACTORS
The City intends to retain the vendor whose proposal it believes is most advantageous to the
City. Evaluation of the proposal will be based on qualifications of the respondents, as the City
wishes to hire a firm with significant professional credentials. The selection panel will consider
the following factors:
• Soundness of technical approach
• Project management approach
• Qualifications of the project team, including personnel and subconsultants
• Relevant project experience, particularly in the region
• Project references
• Quality of proposal response and adherence to required format
• Proposed project schedule and evidence of ability to meet scheduled target dates
•
III. SCHEDULE OF EVENTS
City of Huntington Beach
Citywide Orthophotography RFP
April 2001
Page 3
April:11" 2001'. Issuan- ce of'Requesf for I?Fbposals
Aprit..30;i:2001 - Proposals due at-.City..Hall by 4:04"p m.
May--'7,;.2001 Interviews•of short -listed -firms (ifnedessaiy)
May. 2.1; 2001.._,. City Council.Approval. of C6nsultai t', Contract (estimated: date)
May- 22,- 2001... issuance of;:notide-t0'7pr9 eed (estimated date)
The City reserves the right to modify the schedule as needed. and to rescind the RFP or reject
all responses.
IV. PROJECT DESCRIPTION
General
In 1994, the City had citywide digital orthophotography prepared by LANDATA AIRBORNE
SYSTEMS. INC. of Anaheim, California (949) 784-4100. In addition, surface utility features,
such as sewer & storm drain manholes and water valves, were data collected with a Global
Positioning System. (GPS) at that time. These features were then linked using existing atlas
map information to create a utility overlay. Note that registration with all existing GIS data layers
must be preserved with the new digital orthophotography.
This project will provide for control surveys and aerial photography to create citywide digital data
for use by the Department to create a storm drainage system layer in the GIS database. All
post-1994 changes in land use and facilities will need to be added to the system. As built plans
exist for known changes; however independent verification of field conditions will be the
responsibility of the Consultant. The City is seeking 3" pixel orthophotography with one -foot
contours. Data shall be NAD83 State Plane, Zone 6, and shall be to 3 decimal place accuracy.
The Consultant shall meet with the City's Program Manager and GIS Manager prior to
commencement of work in order to review the City's requirements and to address any questions
or concerns regarding these requirements.
' . City of Huntington Beach
Citywide Orthophotography RFP
April 2001
Page 4
Data Formatting Criteria
Data shall be collected and assembled allowing for a format similar to the following:
Theme Feature Item Value
Street System
Break
Type Gutter Flowline
Terrain contours at two (2) foot intervals
Storm Drain SystemZ
Node
Unique ID
#
Node Master Pian
#
Type
Line Features Built in Arc Info .aat File
Manhole
Pump Station
Culvert Inlet 1 Outlet Points
Inlet I Catch Basin
Elevation values for each feature
Modeling node
Intersection of arcs w/o attribute
Change in arc attribute - size
Consultant —Company Name
Source
Field located — GPS
Atlas/Base maps
Pump Station Name
Name
Pump Station #
#
inlet Length
Decimal feet
Inlet Grate Dimension.
Decimal feet
Inlet W" Depth
Decimal feet
Rim/invert Depth
Decimal feet
X Coord. (GPS)
Decimal feet
Y Coord. (GPS)
Decimal feet
Z Coord. (GPS)
Decimal feet
Notes: 1. The Arc Info coverage deliverable shall be in .EOO
format, double precision accuracy, in NAD83, State
Plane; Zone 6 coordinates, in Lambert Conformal Conic projection, with coverage units in feet.
2. Global Positioning System (GPS) data will be collected
by others and will utilize this format.
• City of Huntington Beach
Citywide Orthophotography RFP
April 2001
Page 5
V. SCOPE OF WORK
A. Basic Services
In general, the consultant shall perform all professional services required to provide a complete
citywide digital orthophotographic base map and utility update. Services will include data
gathering, data entry, and manipulation of the data, survey, and computerized contouring. The
scope of work includes all phases of project development and may include but not be limited to
the following:
• Project planning and coordination
• Ground Control
• Aerial Photography
• Airborne GPS
• Digital Orthophotography
• Coordination for GIS Storm Drain Data Integration
• Options
• Quality Assurance 1 Quality Control
B. Project Planning and Coordination
Prior to commencing work on this program the consultant shall conduct a Program Kick Off
Meeting with the City's Project Manager and GIS Manager to set forth in detail their anticipated
work plan for the performance of this work effort. Periodic Program Briefings shall be held
throughout the course of the assignment to keep the City informed of progress and to obtain
decisions and or clarifications as to intent of the proposed work efforts. The consultant shall
keep an ongoing schedule of the program up to date and present same at each briefing session.
All communications 1 correspondence with the City will be through the assigned Program
Manager.
C. Ground Control
The Consultant shall be responsible for utilizing and enhancing existing ground control to
perform the required digital orthophoto mapping. All surveying shall be performed under the
direction of a land. surveyor licensed to practice in and by the State of California. The control
survey shall be completed in accordance with accepted industry practice, and the applicable
provisions of the California Land Surveyor's Act. Global Positioning System (GPS) surveys for
Storm Drain System Data Construction will be produced by others in conformance with the most
current Federal Geodetic Control Committee standards.
The City requires that all ground control coordinates, and data products derived therefrom be
furnished in California State Plane Coordinates, Zone 6 in Lambert Conformal Conic projection.
Horizontal datum shall be NAD83; vertical datum shall be NAVD I NGS 1988. Working units
shall be in feet. Ground control accuracy shall be first order or better.
• City of Huntington Beach
Citywide Orthophotography RFP
April 2001
Page 6
Respondents shall submit a proposed flight and control plan to the City as part of their
response. The planning map shall be of a known, even engineering scale, and shall indicate the
existing control locations, stereo model layout and flight plan. The mapping limits shall adhere to
existing grid locations and utilities or enhance existing photo control points.
All labor and materials related to the ground control survey, including research and permits,
shall be the responsibility of the Consultant.
Deliverables: One bound set of all field data and derived information, including horizontal and
vertical coordinates for all control positions.
One computer plot indicating the location of all field points.
D. Aerial Photography
Aerial black & white photography shall be acquired using precision aerial mapping equipment
providing the highest quality optics available. Acquisition of aerial photography shall be
conducted on a clear day between 10:00 a.m. and 2:00 p.m. Pacific Standard Time as near to
the Summer Solstice as practical. The City's Program Manager and GIS Manager must be
notified at least twenty four (24) hours prior to the planned flight operation. Scale of the
photography shall be consistent with the previous set of photographs. Orthophoto mapping limit
boundaries shall fall within neat model limits of the photography. A minimum of one hundred
and sixty three (163) digital orthophoto images with 3" pixels shall be produced on CD ROM
format to - the same technical specifications used to construct the original system. Consultant
shall be liable for ensuring that all photography complies with industry standard tolerances for
flight altitude, tip, tilt, sidelap, endlap, and crab.
The exposed film shall be processed using best available technology. All negatives shall be
clear, sharp, and free of blemishes or damage. Each individual frame shall be labeled with the
date of photography, photo scale, name of the City, flight line number, and exposure number.
Consultant shall produce all contact prints and film diapositives using a dodging printer. The City
requires delivery of one set of contact prints. A photo index map shall be prepared and printed
on photographic paper. Major roads, freeways, and geographical features shall be labeled on
the index.
Aerial negatives shall remain the property of the City. Future use or access to the negatives by
other parties is expressly forbidden, except as authorized by the City, or as provided by public
disclosure laws. Consultant shall be responsible for custody of the negatives, unless and until
delivery is requested by the City.
Deliverables: One camera calibration certificate
One set of contact prints
One photo index sheet
City of Huntington Beach
Citywide Orthophotography RFP
April 2001
Page 7
E. GPS Control
The City's preferred methodology for establishing control is the use of an airborne GPS
technology. Recovery of the original control points used in the current system would be
accomplished utilizing airborne GPS. A minimum of fifteen (15) of the original eighty eight (88)
control points' should be recovered and remaining control should be established using flight
cameras which record the precise GPS position and elevation for the exact geometric center of
each exposure, allowing its use as a control point.
The consultant shall be responsible for placing sufficient passpoints and tie points to accurately
control the flight. Points shall be drilled on a set of film diapositives. All field and analytical points
shall be marked and labeled on a set of contact prints. Drilled film diapositives and marked
contact prints shall be delivered to the City, or permanently stored by the Consultant. The use of
softcopy analytical aerotriangulation and marking techniques is an acceptable alternative to the
methodology listed above.
Consultant shall deliver a bound copy of the airborne GPS control results. Coordinates and
residual values shall be reported for all points. RMS values shall be reported for the final
adjustment. Discarded points shall be noted and discussed.
Deliverables: One bound copy of airborne GPS results
One plot of all control point locations
F. Digital Orthophotography
The consultant shall rely on the existing digital elevation models (DEM's) resident within the
system as a base to create updated orthophotos. Some grading and building activity has
occurred since 1994 in the City, which will require adjustment of the DEM's. After conducting
aerial photography a determination will be made as to the scope and extent of new digital
orthophotography required. Assuming that each DEM model covers 2000' x 3000'
approximately 200 stereoscopic models may be required for full coverage of the City. The quote
for this work effort shall provide options for full DEM coverage ranging down to 80%, 60%, 40%
and 20% to a minimum of 10% coverage with final determination of the number of models at the
City's discretion. Note that any new photo tiles must fit the existing aerial programmatic grid.
Additionally any given point in space in the new digital orthophotos must have the same xyz
coordinate values as the original orthophotos. New digital orthophotography shall be produced
by creating full digital terrain models (DTM's) with masspoints and breaklines, scanning the
aerial photo imagery, and rectifying the imagery using the DTM's. "Rubber -sheet rectification"
methodologies are not acceptable. Respondents shall describe their specific methodology,
equipment to be used for creating the digital orthophotography, and means for complying with
the requirements outlined in this section.
Note: 1. Attachment C delineates the locations of the 88 existing control points.
` City of Huntington Beach
' Citywide Orthophotography RFP
April 2001
Page 8
Aerial negatives or film diapositives shall be converted to digital raster images using a precision
photogrammetric scanner. Respondents shall state their proposed scanning resolution and the
type of scanner to be utilized. The City specifically forbids interpolation of digital raster images
to a resolution finer than that achieved by the scanning device.
Mass point and breakline data for terrain modeling shall be collected using analytical
stereoplotters, digital photogrammetric workstations or the latest available technology. The use
of autocorellation techniques is acceptable, provided that all point information is corrected to
ground level. DTM's shall support creation of 1-foot contours that will meet National Map
Accuracy Standards, DTM source data shall be delivered to the City in ARC 1 INFO .EOO
format.
Digital orthophotography shall be created as 8-bit, 256-shade gray scale. TIFF files. Delivery
resolution (pixel size) shall be one -quarter foot (Y). Individual orthophoto image files shall
match their corresponding tiles in the City's 2000' X 3000' tile layout. Tiles shall be mosaicked
so the images appear to be completely seamless when displayed or plotted. Radiometric
adjustment shall be performed to balance brightness and contrast of the imagery over the entire
project.
Consultant shall be responsible for georeferencing all orthophoto tiles and providing ,TFW world
header files. The City has determined to utilize the existing file naming convention. All digital
data shall be delivered on CD-ROM disks.
Digital orthophotography created for this project shall meet National Map Accuracy Standards.
Deliverables: Two (2) set of CD-ROM disks bearing an 8-bit gray -scale .TIFF file with a world
header for each tile of the City grid. Digital terrain model data in ARC I INFO.EOO
format shall be included on the CD's.
G. Coordination of GIS Data for Storm Drain System layer
This work effort involves the coordination of GIS data collected and assembled by another
consultant who will be preparing the City's Water Quality Management Plan (WQMP) and Storm
Drain Master Plan (SDMP) Update. The CONSULTANT shall coordinate with the WQMPISDMP
consultant through the City's Program Manager and GIS Manager to assure compliance with
the Data Formatting Criteria for the Storm Drain System as noted in Section IV, above.
H. Quality Assurance 1 Quality Control
Respondents shall discuss their internal Quality Assurance 1 Quality Control Plan, outlining the
steps taken and the individuals within the firm responsible for ensuring the integrity of the final
product.
City of Huntington Beach
•Citywide orthophotography RFP
April 2001
Page 9
VI. PROPOSAL FORMAT
Although the City requires no specific format, this section is intended to provide guidelines to the
consultant regarding features, which the City will look for and expect to be included in the
proposal.
Content & Format
The City requests that proposals submitted be organized and presented in a neat and logical
format and are relevant to these services. Responses shall be simply prepared, brief and to the
point. Needlessly lengthy documents filled with extraneous material will not be favorably
received Consultant's proposals shall be clear, accurate, and comprehensive. Excessive or
irrelevant material will not be favorably received.
Proposals shall contain no more than twenty (20) typed pages using a 12-point minimum font
size, including transmittal 1 offer letter and resumes of key personnel, but excluding Index 1
Table of Contents, tables. charts, and graphic exhibits. The purpose of these restrictions is to
minimize the costs of proposal preparation and to ensure that the response to the RFP is fully
relevant to the project. The proposal should include the following:
• Cover Letter
• Page Numbering
• Index 1 Table of Contents
• Introduction
• Technical Approach
• Project Management Approach
• Project Team
• Project Experience
Exceptions/Recommendations
• Project Schedule
Fee Proposal (Under separate cover)
• Appendix 1 Attachments
Specific attributes expected to be covered in key sections of the proposal are described below:
I ' 0
Technical Approach
City of Huntington Beach
Citywide Orthophotography RFP
April 2001
Page 10
A description of the firm's approach and work program for the project shall be included in this
section. It should explain the technical approach, methodology, and specific tasks and activities
that will be performed to address the specific issues and work items.
Project Team
The purpose of this section is to describe the organization of the project team including
subconsultants and key staff. A project manager shall be named who shall be the prime contact
and be responsible for coordinating all activities with the City. An organization chart shall be
submitted showing all key team members and illustrating the relationship between the City, the
project manager, key staff, and subconsultants. There also should be a brief description of the
role and responsibilities of all key staff and subconsultants identified in the team organization.
Project Experience
The information provided in this section should describe the qualifications of the firm and key
staff in performing projects within the past five (5) years that are similar in scope and size to
demonstrate competence to perform these services. The projects listed should be those that
the key staff named for this project were responsible for performing services. Information shall
include:
• Names of key staff that participated on named projects and their specific responsibilities.
The client's name, contact person, addresses, and telephone numbers.
• A brief description of type and extent of services provided.
• Completion dates (estimated, if not yet completed).
Total costs of the projects.
There should be included in the section brief resumes of key personnel who will provide these
services demonstrating their qualifications and experience. Resumes should highlight
education, experience, licenses, relevant experience, and specific responsibilities for services
described.
` City of Huntington Beach
•Citywide Orthophotography RFP
April 2001
Page 11
Fee Proposal
A Fee Proposal (one copy) shall be submitted in a separate, sealed envelope and marked as
"Fee Proposal" along with the name of the project. The information and detail included in the
fee proposal shall conform to the following provisions
Compensation for services provided in completing the Citywide Orthophotography shall
be on a time and materials not to exceed basis.
A Work Plan together with a breakdown of labor hours by employee billing classification
together with the cost of non -labor and subconsultant services shall be included with the
fee proposals. The labor breakdown shall be based on a listing of work tasks that
correlates with the consultant's defined scope of work for the project proposal. This
information will be used by City staff to evaluate the reasonableness of the fee proposal
and will be used in negotiating the final fee amounts for the contract agreement.
There will be no compensation to consultant for hours expended due to consultant's
design errors and omissions.
The consultant's Standard Hourly Billing Rates for all classifications of staff likely to be
involved in the project shall be included with the fee proposal along with the mark-up
rate for any non -labor expenses and subconsultants.
The Fee Proposal of the three top ranked consultants will be opened at the conclusion of the
consultant evaluation and selection process. Fees will not be used to determine the ranking of
the consultants. The Fee Proposals of those consultants not ranked in the top three will be
returned to them unopened upon award of contract to the selected consultant.
The City will negotiate the final fee with the top ranked consultant. Reimbursable expenses shall
not be allowed unless negotiated prior to the contract. Price escalations during the contract term
are disfavored, and shall be approved in negotiations prior to a contract.
Statement of Offer & Signature
The Fee Proposal shall contain a statement that the proposals are a firm offer for a sixty (66)
day period and signed by an individual authorized to act on behalf of the firm.
• City of Huntington Beach
Citywide Orthophotography RFP
April 2001
Page 12
VII. GENERAL. REQUIREMENTS
Insurance Requirements
The consultant shall furnish, with the proposal, proof of the following minimum insurance
coverage. .
A. General Liability Coverage
Required coverage is $1,000,000 per occurrence for bodily injury and property damage. If
Commercial General Liability Insurance or other form with a general limit is used: either the
general aggregate limit shall apply separately to this project/location or the general aggregate
limit shall be twice the required occurrence limit.
B. Professional Liability Coverage
Required coverage is $1,000,000 per occurrence (Note: A "claims made" policy is acceptable).
C. Worker's Compensation Coverage
Compliance with State statutory limits is required.
Deductibles, Self -Insurance Retentions, or Similar Forms of Coverage Limitations or
Modifications, must be declared to and approved by the City of Huntington Beach.
A sample certificate is included as Attachment B. These minimum levels of coverage are
required to be maintained for the duration of the project.
The consultant is encouraged to contact its insurance carriers during the proposal stage to
ensure that the insurance requirements can be met if selected for negotiation of a contract
agreement.
Standard Form of Agreement
The consultant will enter into an agreement with the City based upon the contents of the RFP
and the consultant's proposal. The City's standard form of agreement is included as
Attachment A. The consultant shall carefully review the agreement, especially with regard to
the indemnity and insurance provisions, and include with the proposal a description of any
exceptions requested to the standard contract. if there are no exceptions, a statement to that
effect shall be included in the proposal.
Disclaimer
The RFP does not commit the City to award a contract, or to pay any costs incurred in the
preparation of the proposal. The City reserves the right to extend the due date for the proposal,
to accept or reject any or all proposals received as a result of this request, to negotiate with any
qualified consultant, or to cancel this RFP in part or in its entirety. The City may require the
City of Huntington Beach
•Citywide orthophotography RFP
April 2001
Page 13
selected consultant to participate in negotiations and to submit such technical, fee, or other
revisions of their proposals as may result from negotiations.
Assigned Representatives
The City will assign a responsible representative to administer the contract, and to assist the
consultant in obtaining information. The consultant also shall assign a responsible
representative (Project Manager) and an alternate, who shall be identified in the proposal. The
consultant's representative will remain in responsible charge of the consultant's duties from the
notice -to -proceed through project completion. If the consultant's primary representative should
be unable to continue with the project, then the consultant shall notify the City's representative
in writing. The City's representative shall first approve any substitution of representatives or
subconsultants identified in the proposal in writing. The City reserves the right to review and
approve/disapprove all key staff and subconsuitant substitution or removal, and may consider
such changes not approved to be a breach of contract.
Vill. CONSULTANT EVALUATION & SELECTION PROCESS
The City's consultant evaluation and selection process is based upon Qualifications Based
Selection (QBS) for professional services. The following criteria will be used in evaluating the
proposals using a point value system (100 points) based upon the weighting indicated below.
• Approach and work plan for the project. (25 points)
• Qualifications and experience of the consultant. (40 points)
• Results of reference checks. Note that reference checks will only be conducted for a
short list of firms or the top rated firm. (15 points)
• Clarity of proposal. (10 points)
• Compliance with proposal requirements including the 20-page limitation. (10 points)
The City may elect to interview a short list of qualified firms or to interview only the top rated firm
based upon the proposals submitted for the project.
The City staff will negotiate a contract with the best -qualified firm for. the desired consulting
services. Should the City staff be unable to negotiate a satisfactory contract with the firm
considered to be the most qualified, negotiations with that firm shall be formally terminated.
Negotiations will then be undertaken with the next most qualified firm. Failing accord with the
second most qualified firm, the City staff will terminate negotiations and continue the negotiation
process with the next most qualified firms in order of their evaluation ranking until an agreement
is reached and a firm is selected and an agreement is executed.
•
IX. ATTACHMENTS
Attachment A -- Sample City Contract
Attachment B -- Sample Insurance Certificate
Attachment C — Existing Control Points
City of Huntington Beach
Citywide Orthophotography RFP
April 2001
Page 14
1
April 30, 2001
1
0
Mr. Todd Broussard, P.E.
Associate Civil Engineer
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92645
LAND AIRBORNE SYSTEMS, INC.
Subject: Proposal For Citvwide Digital Orthophotography
L.A.S. Proposal Number PO1-039
Dear Todd:
KtL
LA N D ATA
Landata Airborne Systems, Inc. is pleased to submit this proposal for Citywide Digital
Orthophotography to the City of Huntington Beach. As professionals and premier providers of
earth information services to government agencies, we are excited about the opportunity to enter
into partnership with you to complete this project. We believe that our team can provide you
with a winning combination of high quality products and services to your specifications, in a
timely manner and at a competitive price. As the photogrammetric firm who furnished your
original project, we feel that we are uniquely qualified to complete the update and enhancement
of these data sets.
' Landata's representative and primary contact during the procurement phase of this project will be
Mr. Brad Arshat, Director of Business Development. Contact information is as follows:
Landata Airborne Systems
17361 Armstrong Avenue
Irvine, CA 92614-5721
Phone: (949) 784-4100
Fax: (949) 784-4101
Email: barshat@landata.com
A total of four copies of the proposal document are attached. The pricing and all other offerings
made in this proposal are valid for a period of 90 days from the required submittal date.
Please contact me if you should have any questions. And thank you for inviting us to submit a
proposal on this project. We look forward to hearing from you!
Sincerely,
' Landata Airborne Systems, Inc.
' M. Bradley Arshat, E.I.T.
Certified Photogrammetrist
Director, Business Development
1...........................................................................................................................
...........................................................................................................
ADDRESS TELEPHONE FAX WWW.LANDATA.COM..
17361 ARMSTRONG AVENUE 949.784.4100 949.784.4101
' IRVINE, CA 92614.5721
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PROPOSAL TO THE
CITY OF HUNTINGTON BEACH FOR
CITYWIDE DIGITAL ORTHOPHOTOGRAPHY
TABLE OF CONTENTS
Cover Letter
Table of Contents
1.0 Introduction................................................................................................................1
2.0 Technical Approach...................................................................................................3
3.0 Project Management Approach..................................................................................9
4.0 Project Team..............................................................................................................11
5.0 Project Experience.....................................................................................................16
6.0 Exceptions/Recommendations...................................................................................18
7.0 Project Schedule ............................ ....19
8.0 Cost Proposal - Under Separate Cover
Appendix/Attachments
Project Planning Map
1 0 0
1 1.0 Introduction
' This document is Landata Airborne Systems' response to an RFP from the City Huntington
Beach for procuring citywide digital orthophotography. We believe that as the photogrammetric
firm that completed your original project back in 1994, we are uniquely qualified to perform the
' update and enhancement of your data sets. Our technical approach features innovative use of the
latest mapping technologies to provide the City with a project that meets your criteria for data
�I
1
quality, turnaround time and competitive cost.
Your objective is understood to be procurement of updated black & white 3-inch pixel digital
orthophotography of the City. Your requirements include updating and enhancement of the
digital elevation models and production of an accurate contour data set, in addition to providing
an array of photo lab products and a variety of supporting information. Our plan for meeting
your needs involves a combination of classical field surveying and photogrammetric techniques,
and the integration of several leading -edge technologies, including the establishment of project
control from our aircraft through the use of airborne GPS.
The constituent members and roles of our project team are:
1. Landata Airborne Systems — Prime consultant and provider of all photo grammetric
services
2. Johnson -Frank & Associates — Land surveying
3. Global Remote Sensing — Aerial photography and airborne GPS
The key strengths of our team are as follows:
Size and Stability — Your project will be in the hands of a large, substantial firm. As part
of Stewart Title Company, a 100-year-old, $1-billion per year publicly owned
corporation, the City can be assured that Landata has the backing, stability and resources
needed to prosecute this project to timely and successful completion. We've been around
for 23 years, and are not going to disappear overnight. We can draw on the resources and
expertise of affiliate Landata offices if needed, which provides us with redundancy and
expandable capacity.
State -of -the -Art Equipment — Photogrammetry has become a very capital -intensive
business. The cycle of obsolescence of multi -hundred -thousand dollar pieces of
equipment is on the order of 2 to 3 years. Landata is fortunate enough to have the backing
of a parent company that allows us to afford truly state of the art equipment, including the
latest scanners, digital photogrammetric workstations, multi-terabyte data servers and
powerful software. We have these resources in-house where we can control them.
Our team partners provide considerable strength in this area as well. Global Remote
Sensing operates the Wild RC-30 aerial camera, the best currently available, backed up
by a computerized, GPS-controlled flight management system. Johnson -Frank operates
the latest GPS and survey -related instrumentation.
' Landara Airborne Systems, Inc. 1 Huntington Beach Orthophoto Proposal
1
• Experience with State of the Art Techiques — As with photogrammetric equipment, the
'
implementation of new techniques and methodologies in our industry is occurring at a
dizzying pace. We are fortunate to have a management and staff made up of educated,
experienced personnel who train continually in order to bring our clients the best proven
technology that our industry has to offer. We are fortunate to have experience with
airborne GPS control (in partnership with Global Remote Sensing), which offers
tremendous benefits, and which we will use on of your project to reduce cost and
'
production time, without compromising data quality.
• A Proven Team With Joint Experience with Large Projects - Landata specializes in
accommodating the technically demanding, mission -critical needs of public agencies. We
have a legacy of large -project experience that dates back to the late 1970's and early
'
1980's when we were the prime contractor on a S10-million-dollar mapping project for
siting the MX Nuclear Ballistic Missile System, working under contract to Boeing
Corporation and the United States Air Force. We have completed over 20 major
municipal mapping and imaging projects in Southern California over the last 5 years, 6 in
the past year alone. We have experience managing large teams of subconsultants. We
offer you the kind of experience needed to bung your project in on time, on budget, and
to specification.
Johnson -Frank also brings strength to our team with regard to large surveying and
mapping projects, many of them for local municipalities in partnership with Landata.
'
Global Remote Sensing has completed many projects that involved the taking of
thousands of exposures of aerial photography. They have joint experience with us on
'
recent five local municipal orthophoto projects.
• Local Presence and Professional License -- Landata Airborne Systems is a locally -
based firm, as are all of our team partners on this project. Our team understands local
agencies, their expectations, and how they do business. We know the weather, the climate
and the terrain. We all have a California -Licensed Photogrammetric Surveyors,
Consulting Engineers, or Land Surveyors on staff, as required by the RFP, in the
appropriate service areas.
' We look forward to once again working with the City on this project, and providing you with
high -quality image and terrain data sets that will be an important part of your GIS system for
years to come.
1.1
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Landata Airborne Systems, Inc. 2 Huntington Beach Orthophoto Proposal
1 0 0
1 2.0 Technical Approach
' The technical approach follows our production work flow, and is intended to give the reader a
sound understanding of the process we will follow to produce the desired deliverables. While we
will outline our approach to producing all of the deliverables asked for in the RFP, it is
' understood that the City may not order all of the items discussed. The Work Flow Diagram on
the following page may assist you in analyzing our approach.
' Task 1 — Ground Control Survevs
This task involves setting the necessary ground control needed to support photogrammetric
mapping and aerial imaging operations.
o Landata and our team surveyor, Johnson -Frank & Associates, will coordinate closely to
ensure full understanding of the control requirements, and successful execution of the
ground control survey.
❑ Research on monumentation and the original control network has been performed in
preparation for this proposal. We propose set a framework of 23 targeted control points
on the ground, 15 of which are common with the original 88 points from the 1994 survey.
' The balance of the needed control will be established using airborne GPS.
❑ Field crews will be mobilized to the project site. Static GPS sessions will be performed
using Trimble 4000SSI GPS receivers to obtain precise position and elevation
infonnation for each target location. Targets will be painted in preparation for the photo
flight.
❑ All survey data will be reduced and checked using STAR*Net software. Control point
' positions will be output in California State Plane Zone 5 Coordinates on
NI AD83/NAVD88 datum's, in units of US feet.
Task 2 -- Aerial Photographer
This task involves acquisition of imagery for the project, and simultaneous establishment of
airborne GPS control to supplement targeted field control.
to Upon receiving notification that all aerial targets have been set, Landata will mobilize a
camera aircraft to the project site. Stereoscopic 1"=555' B&W aerial photography will be
acquired using a Wild RC-30 precision aerial mapping camera and fine-grain aerial
negative film. A total of 285 exposures will be needed to cover the City.
' ❑ Airborne GPS receivers in the aircraft, combined with GPS base stations placed at
strategic locations on the ground by the surveyor will be used to obtain precise GPS
positions for the geometric center of each aerial photograph, enabling us to use the photo
centers as control points.
❑ Upon returning to base, the GPS receivers from the aircraft will be downloaded. The data
Nvill be reconciled with that in the ground receivers and processed into useable photo -
center coordinated using LH Systems FLYKIN software.
Landata Airborne Systems, Inc. 3 Huntington Beach Orthophoto Proposat
M M M M M M M M■■r M M M M = M M M M r
Flying of AGPS Submittal of a
Contract Kickoff Set Field Photography Photo Lab Processing and Analytical Aero- Pita[ Project '
Negotiations Meeting Control and Airborne Services Analytical triangulation and (if desired) r
GPS Aerotriang. Photo Lab Products a
City City •
Landata Airborne Systems' Team
Work Blow Diagram
a Begin
Full DTM Data QC
Production : Enhancement DTM's
a
HA Mosaicking
Scan Aerial Orthorectify and
Photography Imagery Radiometric
b
Produce f- Process Final City
V Contours Deliverables Review
b
CAD
ir Processing Formal QC
and Edit
4
Resample and
Create .TIF Files
Translation
to
ARCIINFO
Data Format
Project
Accepted
QC
Edit
Digital Fb
Validationsand
QC Checks
ITask 3 — Photo Lab Work
' This task involves processing of the aerial negative film, and production of derivative hard -copy
products. All work is performed in Landata's in-house photo lab.
' ❑ The aerial negatives will be processed, labeled, and checked for compliance with the
City -approved flight plan.
❑ Contact prints will be printed using a LogETronics Mark H Automatic Dodging Printer,
' and processed using our AGFA Model 125 Automatic Processor
❑ One set of contact prints will be assembled on a mounting board. The names of major
roads and prominent geographic features in the project area will be delineated or labeled
' on the paste-up. One set of 24" x 36" photo index sheets will be printed, complete with
City logos, legends, borders and titleblock information.
Task 4 -- Film Scannine
This task involves scanning of the aerial negatives to produce raw digital raster imagery in
preparation for analytical aerotriangulation, photogratnmetric data extraction and
orthorectification.
' ❑ Negatives of the aerial photography will be placed into our LHSystems Precision
Photogrammetric Scanning System and scanned at a resolution of 12.5 microns. The
' DSW-500 is a precision, pass -through type photogrammetric scanner capable of scanning
at resolutions between 4 and 20 microns with %-micron accuracy. The system is roll -fed
with automatic film advance, and utilizes a high-speed Kodak digital camera. Imagery
' will be stored on our 3-Terrabyte RAID Level 5 data storage system for processing.
❑ The optional automatic dodging module that we have installed on our scanning system
will optimize each image, evening out localized bright and dark patches to ensure even,
consistent looking imagery of the highest possible quality.
Task 5 — Analytical Aerotriangulation
' This task involves the densification and verification of airborne and terrestrial GPS control data
in order to enable the aerial imagery to be used for photogrammetric processes.
❑ All point marking and reading will be performed digitally on LHSystems DPW-770
Digital Photogrammetric Workstations. All targeted ground control, airborne GPS
' control, passpoints, checkpoints and drop points will be located, symbolized and marked
digitally on the raster images. Digital analytical aerotriangulation is faster, more cost
effective and less error -prone than conventional methodologies.
' ❑ Analytical aerotriangulation computations will be run using ORM4A software, which is
capable of performing block/bundle adjustments using a rigorous least squares analysis,
and possesses error detection and removal facilities. Corrections for lens distortion, earth
' curvature, atmospheric refraction, and film shrinkage will be applied.
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Landata Airborne Systems, Inc. 5 Huntington Beach Orthophoto Proposal
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' ❑ The output X, Y and Z residuals for all control points and RMS errors for the entire
control network will be examined to ensure that they fall within the acceptable range for
' the accuracy level of mapping selected by the City. Upon completion of the analytical
aerotriangulation, we will prepare a formal analytical aerotriangulation report for
submittal to the City
1 Task 6 — Digital Terrain Modeling and Contour Production
I
This task involves inspection, updating and enhancement of the City's existing digital terrain
models, and generation of contours.
' ❑ LHSystems DPW-770 Digital Photogrammetric Workstations running SOCET SET and
PR0600 software will be used to view the City's DTM data in 3D, layered over their
corresponding digital photo image files. Any flaws in the DTM's will be immediately
' apparent to our technicians. Breakline and mass point data will be added as needed, until
the DTM's provide the most accurate possible representation of the ground surface for
orthorectification and production of contours.
❑ Two -foot contours will be generated from the DTM's using and displayed on the graphics
screen of a digital photogrammetric workstation. The operator checks the contour set by
viewing it in 3D with digital aerial imagery in the background. Line smoothing programs
are used where appropriate to enhance aesthetic quality of the contour strings. Every
index contour will be labeled at the appropriate locations above the contour.
❑ Upon completion of all work on the contour and DTM files, Axiom's FileFixer software
utility is run to check for data corruption, and to ensure the integrity of the files. The files
will be translated into ARC/NFO data format and written to a CD-ROM disk for
' delivery.
Task 7 — Orthorectification
This task involves orthorectification of the raw digital raster images that were created by
scanning the aerial negatives. A number of image processing techniques are used to maximize
' the quality of the deliverable images. All operations are performed on LH Systems DPW-770
Digital Photogrammetric Workstations, running the SOCET SET photogrammetric software
suite.
'
o The unrectified raster images will be georeferenced to the DTM's using the GPS control,
analytical aerotriangulation and aerial camera data. The digital orthophotography will be
created by draping the unrectified raster images over their corresponding digital terrain
models. All relief displacement will be removed from the raw image files at ground level
on a pixel -by -pixel basis, yielding a set of orthorectified digital photo images.
❑ Mosaicking will be performed to ensure a perfect edge match between all orthophoto
sheet tiles. Creation of seam lines is performed interactively to ensure that no image
flares result from seam lines passing through tall structures.
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Landata Airborne Systems, Inc. 6 Huntington Beach Orthophoto Proposal
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❑ Radiometric adjustment will be performed to balance and match gray tones, brightness
and contrast of the imagery over the whole project. Histograms will be applied on a
project basis and not just to adjacent tiles, ensuring uniformity of tone over the entire
image database. Image editing software will be used to repair any minor flaws on the
imagery.
zi Our digital orthophoto software will output an 8-bit gray scale .TIF image file with a
pixel size of 3-inches for each of the 163 tiles in the City's grid system. Image tiles will
be fully georeferenced with .TFW world header files. Imagery will be delivered on CD-
ROM disks.
SUMMARY OF QKALITY CONTROL PLAN
Rigorous quality control is essential to the successful completion of a project and delivery of a
high -quality data set. A basic outline of our quality control plan is shown below. QA/QC
technicians are directly responsible for executing all steps in our quality control plan in each
functional service area. Mr. Ramon Ramos, our production supervisor, is responsible for
overseeing the staff, ensuring that quality control steps are being carried out, and that all
products meet client specifications and in-house standards. Mr. Paul Rivers, the project manager
is responsible for final verification of the quality of in-house products prior to delivery, as well
as checking of products and services delivered by subcontractors. Mr. Rivers works in
consultation with Mr. Jack Van Eden, who is our California Registered Photogrammetric
Surveyor and Consulting Engineer, to ensure that we are in compliance with the applicable
standards of good professional practice.
It is worth repeating that having full in-house photoarammetric capability. including photo lab
services and film scanning, allows us maximum control over theuality and cost of our products
and services and over our production schedules. We guarantee that all work submitted to the
City of Huntington Beach for this project will meet the technical and accuracy requirements
outlined in the RFP.
Ground Control Survevs
Fully -automated field -to -finish processing with no chance for human error
Review of data by licensed, qualified land surveyor
Analytical aerotriangulation
Aerial Photography and Airborne GPS Control
Computerized and GPS-controlled flight mission management systems
State-of-the-art camera with current calibration report
Photo Lab Work
• Use of computer -controlled processing & printing equipment
• Visual QC inspection of negatives
Landata Airborne Systems, Inc. 7 Huntington Beach Orthophoto Proposal
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1 Analytical Aerotriangulation
• State of the art ORIMA software with highly sophisticated error -checking
routines
• Analysis of residual errors by qualified, licensed photogrammetrist
' Film Scanning
' • Careful handling of negatives
• Hands -off, automatic film advance and scanning after initial setup
• Automatic dodging module
• Visual inspection
• Image analysis software
' Digital Terrain Modeling
1
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• Use of digital photogrammetric (softcopy) workstations that allow stereoscopic
3D inspection DTM data with imagery in the background
• Contouring of DTM's and inspection of the contours using softcopy workstations
• Axiom FileFixer software to check for data integrity
Contour Generation
• Use of digital photogrammetric (softcopy) workstations that allow stereoscopic
3D inspection of data with imagery in the background
• Visual QC inspection of contours in 3D overlaid on the source imagery, using a
digital photogrammetric workstation
Orthorectification
• Visual QC inspection of images in stereoscopic 3D
• Image analysis and editing software
* Overlay of other data sets such as parcels, contours, planimetric data
• Interactive mosaicking
ILandata Airborne Systems, Inc. 8 Huntington Beach Orthophoto Proposal
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1 3.0 Project Management Approach
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This section outlines our approach to managing the project, coordinating with the City and
subcontractors, and reporting on the progress of work.
Structure and Control Methodology
❑ Landata's project manager is directly responsible for management and administration of
the project.
❑ The project manager is responsible for coordinating the efforts of subcontractors.
a The project manager draws on and coordinates the in-house resources of Landata's
various departments to complete the required tasks.
❑ Production supervisors are responsible for the direct supervision of work within
departments. They supervise the efforts of the technical staff, and report to the project
manager.
o An internal kickoff meeting is held at Landata with all team members and subconsultants
present in order to review the scope of work, outline the work flow, make task
assignments, and arrange schedules.
❑ Formal weekly production meetings are held between the project managers and
production supervisors to discuss work progress, production related issues, and any
special problems that are affecting the quality or floes' of work.
❑ Meetings and conference calls are held with the client, subconsultants and our staff any
time they are necessary.
zi Telephone calls, email and faxes are used for routine communications.
Coordination with Citv Staff
❑ Landata's project manager reports to the City project manager. He is responsible for
coordination and communication of all major project -related matters with the City.
A kickoff meeting is held with City management and staff to introduce key personnel,
and discuss technical, management and administrative issues vital to the timely and
successful completion of the project.
❑ Questions and project -related issues will be communicated to the City's project manager
via our project manager, ensuring that the two persons responsible for guiding the project
convey information directly, thereby reducing the possibility of misinterpretation or
misunderstanding. This line of communication will also give each manager rapid notice
of areas of potential concern, encourage immediate discussion of the issues, and allow
corrective action to be taken before a problem becomes serious.
zi Minor technical issues may be addressed between production supervisors and City
technical staff.
1 Landata Airborne Systems, Inc. 9 Huntington Beach Onhophoto Proposal
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IDetermination, Tracking, and Documentation of Project Status
'
❑ Our primary tool for monitoring project status on the production level is the project
tracking chart. This chart shows a sheet layout for the whole project. Each sheet is
gridded off into a series of small, numbered boxes. The number on each box corresponds
'
to a production task that is listed on one side of the key map. The numbered boxes on
each sheet are colored in as tasks are completed. This map is maintained by the
production supervisors. Copies of the production key map will be submitted to the City
'
on a monthly basis.
❑ Microsoft Excel bar charts are also used for scheduling and tracking. These documents
can be submitted to the City in digital or hardcopy format at regular intervals
'
❑ Project managers are responsible for closely monitoring the time allocated to their
projects. Employee time sheets, which give a detailed breakdown of time spent on each
project and task, are reviewed on a weekly basis. These time expenditures are placed in
'
spreadsheets, and compared with the hourly estimates proposed for the project, and the
percentages of completion indicated for each task by the production key map.
'
a Time and cost to complete reports are prepared on a frequent basis for our accounting
department and executive management. The progress of each project is evaluated and
discussed in weekly meetings between executive management, project managers, and
'
production supervisors. Progress reports will be submitted to the City on a monthly basis.
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' Landata Airborne Systems, Inc. 10 Huntington Beach Orthophoto Proposal
' 4.0 Project Team
' Landata Airborne Svstems, Inc. — Prime Consultant
The Landata organization specializes in providing state-of-the-art geospatial data creation,
management and application services, with an emphasis on photogrammetry, remote sensing and
geographic information systems. Owned by billion -dollar Stewart Information Services
' Corporation, Landata has the resources needed to guarantee the quality, rapid turnaround and
competitive pricing that your success depends upon in today's demanding, highly competitive
environment, regardless of project size or location.
tOur corporate parent, Stewart Title Company, has over 5,300 affiliate offices nationwide, and is
over 100 years old. The Landata group of geospatial data businesses operates from many
' nationwide locations. Landata Airborne Systems, Inc. of Irvine, CA, the respondent to your RFP,
is a 25-person firm that has provided photogrammetry, aerial photography and digital imaging
support services to a wide range of public and private sector entities in Southern California
continuously for over 23 years.
Landata Airborne Systems Personnel
' Landata Airborne Systems will complete all work for the City of Huntington Beach Project in
our Irvine office. We operate two full working shifts 5 days a week, plus overtime on an as -
needed basis. The production staff that will be dedicated to your project are shown in Table 4-1
below. Brief resumes for our key personnel follow. An organizational chart and information on
our subconsultant team members is included on the following pages.
' Table 4-1
Landata Airborne Systems Production Staffing Resources
11
Name position Years of
Experience j
Jack Van Eden* **
Consulting Engineer
52
Paul Hamilton -Rivers
Project Manager
14
Brad Arshat*
Director of Marketing! Pro'ect Manager
21
Ramon Ramos
I Photo rammetric Production Su en isor 22
Shaukat Hussain
Analytical Aerotri ., Ortho hoto, Programming
; 17
Nick Es e'o
I Digital Photogrammerry, Analytical Aerotri , Ortho hoto
I 30
La Nillo
Digital Pho ograrnmeEy, DTM Tech, CADD O s.
20
Van Nguyen
Ortho hoto Technician
11
Nicolas Burgos*
Photo rammetric Technician
28
Sade h A habarari
Photo granunetric Technician
30
Virgil De Los Santos
_
Photo rammetric Technician
29
Deborah Ninow
Photo rammetric Technician
20
David Foulkes
CADD Editor/ DTM Tech
18
David Palomino
Quality Control Technician
3
Ron Stollmever
_
Fli ht Operations and Photo Lab Manager
22 _ _I
Bernie Ga liano
I Photo Lab Tech
30
Bob Stewart
Scanning Technician
36
*Certified Photogramrnetrisr, ASPRS
**CA State Licensed Photogrammetric Surveyor and Consulting Engineer
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Landata Airborne Systems, Inc. 11 Huntington Beach Orthophoto Proposal
M M M M Ml M M M M= M M 1=1 M 1• r M IM M
Project Organizational Chart
Landata Airborne Systems Team
City of. Huntington Beach Digital Orthophoto Project
Brad Arshat
Director, Business Development
Landata Airborne systems
Alan D. Frank
Survey Manager
,Johnson -Frank & Associates, Inc
Staff
Project Manager
TBD
City of Huntington Beach
Paul M. JJamilton-Rivers
Project Manager
Landata Airborne Svstenis
Ramon Ramos
Photograrnmetric Production Supervisor
Landata Airborne Systems
Staff
12
0
Jack Van Eden
Consulting Engineer
Landata Airbnrne Svsterns
.Jay C. Gesulga
Aerial Photography Mananger
Global Remote Sensing 1 0
Staff
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ILANDATA AIRBORNE SYSTEMS RESUME BRIEFS
Resume of Mr. Jack Van Eden PS CE CP
Consulting PhotogrammetristlEngineer
' .lack Van Eden will be responsible for technical oversight on the project. Mr. Van Eden has over
50 years of professional experience in the practice of photogrammetry, 21 as a former principal
of [Landata] Airborne Systems, Inc. He has been in responsible charge of literally thousands of
' photogrammetric projects, a large number of them for the U.S. military and other agencies of our
Qovernment. His management experience includes many large, broadly-scoped photogrammetric
projects, such as the 10-year long MX/Peacekeeper/Rail Garrison Missile Siting project, for
' which his firm was awarded the U.S. Small Business Administration Award for Excellence, and
the President's Award for Outstanding Support to Boeing Programs.
' Mr. Van Eden received his degree in photogrammetry from the International Training School for
Photogrammetry at Delft, in the Netherlands. He is licensed as a Photo grammetric Surveyor and
Consulting Engineer in the State of California, and holds certification as a Photogrammetrist from
' the American Society of Photogrammetry and Remote Sensing.
Resume of Mr. Paul Hamilton -Rivers
' Photogrammetric Project Manager
Mr. Paul Hamilton -Rivers will be Landata's Project Manager for your project. He has over 1 1
' years of experience in photogrammetric operations and management, with an emphasis on digital
applications. He has been responsible for the management and supervision of every major project
at Landata for the past b years. His experience includes management of numerous.municipal
' digital orthophoto projects, most recently the Cities of Burbank, Santa Monica, Seal Beach
Pomona, Arcadia, Rancho Cucamonga, Santa Clarita, Corona and Diamond Bar.
' Paul has an extensive technical background in all phases of the photogrammetric process. He
received his Oxford and Cambridge General Certificate of Education from Mount St. Marys
College/Spinkhill, in Sheffield, England. He has completed numerous courses and technical
' seminars in photogrammetry, operation of various photogrammetric production -related hardware
and software, computer programming, system administration and project management. He has
completed all of the requirements for certification as a Photogrammetrist by the American
Society of Photogrammetry and Remote Sensing with the exception of the final examination,
which he is preparing to take.
tResume of Mr. Ramon Ramos
Photogrammetric Production Supervisor
' Mr. Ramon Ramos will be the photogrammetric production supervisor for this project. He has
extensive experience in photogrammetric and imaging production and management, with a
' strong emphasis on digital applications. During his tenure with Saudi Aramco and the Philippine
government, he performed stereocompilation; analytical aerotriangulation measurement,
computations, and adjustments; digital photogrammetry; digital orthophotography and image
1 Landata Airborne Systems, Inc. 13 Huntington Beach Orthophoto Proposal
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processing; and airborne GPS-supported photogrammetry. He also gained experience in
programming, CARD, and AMIFMIGIS. He is capable of operating on a wide variety of
hardware platforms, operating systems, and software systems. Mr. Ramos' supervisory
experience includes managing a multi -national group of 29 photogrammetrists on large projects
for Saudi Aramco. In addition to completing a Bachelor's Degree in Geodetic Engineering at the
University of the Philippines, he received a post -graduate diploma in photogrammetry from the
International Advanced Training Center for Photogrammetry, in Stuttgart, Germany. He has also
completed numerous specialized training courses on photogrammetry, Intergraph hardware and
software systems, LH Systems hardware and software systems, programming and management.
He has been responsible for production supervision on many of Landata's municipal orthophoto
projects, including our recent work for the cities of Burbank, Santa Monica, Seal Beach,
Pomona, Arcadia, Rancho Cucamonga, Santa Clarita, Corona and Diamond Bar.
LAND SURVEYING SUBCONTRACTOR
Johnson -Frank and Associates, Inc. is highly respected land surveying firm located in Anaheim,
CA, and our proposed land surveying subconsultant for this project. Landata Airborne Systems
has established a close working relationship with Johnson -Frank and Associates over the past 23
years, and our firms have worked together on over 100 projects. They were our survey
subconsultant on nearly all of the Southern California municipal digital orthophoto projects we
performed over the last year — The cities of Burbank, Santa Monica, Arcadia, Rancho
Cucamonga, and Seal Beach.
Johnson -Frank has an enviable depth of government agency and municipality surveying
experience. Their concentration on public sector clients bolsters their familiarity with codes,
ordinances, and personnel of the area's municipalities and government agencies. This focus is
reflected in the surveying services provided. The Firm enjoys an excellent reputation for its field
research, field surveys, and its knowledge of survey practices and documentation. That
reputation extends to Johnson-Frank's knowledge of local policies. Some municipalities and
government agencies regard Johnson -Frank as an extension of their own staff.
' From relatively small staking projects to large-scale governmental horizontal and vertical control
surveys, the Firm's surveying and mapping capabilities are second to none. Global Positioning
System receivers are utilized, as well as conventional total stations and first order leveling
' equipment. Because Johnson -Frank routinely integrates varied skills with the latest technology,
results are optimized and, more importantly, clients' goals are met precisely.
' Resume of Alan D. Frank PLS
Project Assignment: Survey :Manager
' Allan Frank has been in the surveying profession since 1985, with valuable and varied
experience gained through formal study at the university level and during his 15 years of
employment with Johnson -Frank & Associates, Inc.
' Alan Frank is responsible for overseeing all survey operations and data reduction at Johnson -
Frank and Associates. Areas of expertise include GPS Control surveys; precision leveling for
' subsidence monitoring and city control nets; downloading, processing, and adjusting GPS data;
ILandata Airborne Systems, Inc. 14 Huntington Beach Orthophoto Proposal
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performing network adjustments; compiling control maps; testing new software; in depth
knowledge of least squares and survey adjustment theories; and advanced working knowledge of
' AutoCAD, ArcCAD, ArcVIEW, ARCIINFO, TrimVec, GPSurvey, Star*Net, Star*Lev, COGO,
Lotus, WordPerfect, Windows, and DOS.
Alan has directed numerous GPS and Geodetic surveys throughout the United States, including
high accuracy, high altitude photo control, precise horizontal and vertical control networks,
precise geodetic leveling for subsidence monitoring, airborne GPS controlled photography, and
real time GPS boundary control. Alan Frank has been materially involved in numerous projects
in partnership with Landata Airborne Systems, including Landata's municipal digital orthophoto
projects listed in Johnson-Frank's corporate description.
' Alan Frank is licensed as a Professional Land Surveyor in the State of California. He earned a
Bachelor's Degree in Survey Engineering from California State University in Fresno. He has also
' completed numerous certificate courses offered by Trimble Navigation in GPS surveying, and is
pursuing a Master's Degree in Business.
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AERIAL PHOTOGRAPHY SUBCONTRACTOR
Our aerial photography subconsultant will be Global Remote Sensing. Based in Riverside, Global
has been in business since 1987. Landata Airborne Systems retains Global for flying projects
almost on a weekly basis. Their state-of-the-art Wild/Leica RC-30 camera incorporates all of the
latest image -acquisition technology including distortion -free lenses, image motion compensation,
and airborne GPS data capture capability.
The camera system is mounted in a twin -engine, turbocharged Cessna 310 aircraft equipped with
modern GPS navigation and flight management systems. Global's combination of top equipment
and experienced crews has consistently provided us with aerial photography of outstanding
quality year after year, including a large number of municipal digital orthophotography projects.
Global was responsible for aerial photography for most of our municipal orthophoto projects this
past year, including the Cities of Burbank, Santa Monica, Arcadia, Rancho Cucamonga, and Seal
Beach.
Resume of Jav C. Gesulga
Project Assignment: Aerial Photography :Manager
Jay Gesulga is the General Manager and aerial photographer of the Riverside office of Global
Remote Sensing. He has been a professional photographer for over 32 years, and has actively
worked in the aerial photography business for the past 24. Jay received his initial training in the
United States Navy, where graduated from the U.S. Navy School of Photography in Pensacola,
Florida in 1970. He has had a partnership position, and worked as an aerial photographer and
photo lab manager for a number of firms, and has extensive experience in aerial photography
project development, management and technical execution. Jay has experience working with a
large number of state-of-the-art aerial camera systems, and the latest aerial photography and
airborne GPS equipment. He is also a licensed pilot.
1 Landata Airborne Systems, Inc. 15 Huntington Beach 4rthophoto Proposal
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1 5.0 Project Experience
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Landata Airborne Systems has an extensive resume of large aerial mapping and digital
orthophotography projects that were completed for public agencies in Southern California. We
have offered digital photogrammetric mapping services for over 15 years, and became Southern
California's first provider of digital imaging and orthophotography services in 1994. A
representative list of our recently completed large local digital mapping and orthophotography
projects is shown in Table 5-1 below. We have completed projects for virtually every type of
application including water and other utilities, municipalities, transportation, environmental and
defense. Our project descriptions and references for selected municipal orthophoto projects with
similar scopes of work follow. We would be happy to provide information on any of the projects
below.
Table 5-1
Landata Airborne Systems
Representative Digital Mapping & Digital Orthophoto Projects
City or Facility
Year
Digital Digital
Ortho- i Nlapping
Photos
Black
And
White
Color
Arcadia
1999
. .
•
i
Beverly Hills
1997
+
!
•
Beverly Hills j
1998
•
Buena Park
1996
+
•
•
Burbank
2000
I •
Camp Pendleton MCB
1995
• !
!
City of Corona*
2001
_
+
of Diamond Bar*
2001
side Reservoir
1995
Irwin
rHuntington
1995
Beach
copa County, AZ*
Ontario
Ontario
Pomona
1995
2001
1995
1998
j 1999
• +
. +
+ + •
+
. •
Port of Los Angeles
1996
Port of Los Angeles
2001
.
.�
•
__
Rancho Cucamonga
Rancho Cucamonga
1998
2000
Santa Clarita
1995
Santa Clarita*
2000
•
•
Santa Monica
2000
i
+
Seal Beach
1999
+
Universal Ciry
1996
+
�'�'est 1-loll}�ood
1995 � •
•
* In Progress
1 Landata Airborne Systems, Inc. 16 Huntington Beach Orthophoto Proposal
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Recent Orthophoto Project Descriptions and References
Please note that personnel participation was outlined in Section 4 — Project Team
Name: City of Santa Monica Digital Orthophoto Project
Client Contact: Mr. Michael Carson (310) 458-8381
Address: 1685 Main St. Rm. 110, Santa Monica, CA 90407
Team Partners Involved: Landata, Johnson -Frank, Global
' Scope of `York: Ground control, flying, color photography, photo lab services, analytical
aerotriangulation, terrain extraction, DTM creation, CADD support, film scanning, 3"
pixel color digital orthophotography, color high -altitude imagery.
' Completion Date: 2000
Contract Amount: S112,677
Name: City of Burbank Digital Orthophoto Project
' Client Contact: Mr. Anthony A. De La Sota (818) 238-5087
Address: 275 East Olive Avenue, Burbank, CA 91510
Team Partners Involved: Landata, Johnson -Frank, Global
Scope of Work: Ground control, flying, color photography, photo lab services, analytical
aerotriangulation, terrain extraction, DTM creation, CADD support, film scanning, 6"
pixel color digital orthophotography
' Completion Date: 2000
Contract Amount: $118,420
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Name: City of Pomona GIS Mapping and Digital Orthoplotography Project
Client Contact: Mr. Ron Demarkles (909) 620-3626
Address: 505 S. Garey Avenue, Pomona, CA 91766
Team Partners Involved: Landata
Scope of `York: Ground control, flying, color and B/W photography, photo lab services,
analvtical aerotriangulation, terrain extraction, DTM creation, contour generation,
planimetric mapping, CADD support, film scanning, 4" pixel color and B/W digital
orthophotography, color high -altitude ortho mosaic. v
Completion Date: 2000
Contract Amount: $320,000
Name: City of Ontario GIS Mapping and Digital Orthophotography Project
Client Contact: Mr. Elliott Ellsworth (909) 395-2406
Address: 303 East "B" Street, Ontario, CA 91764
Team Partners Involved: Landata, Johnson -Frank
Scope of `Fork: Ground control, flying, color and B/W photography, photo lab services,
analytical aerotriangulation, terrain extraction, DTM creation, contour generation.
planimetric mapping, CADD support, film scanning, 9" pixel color and B/W digital
orthophotography.
Completion Date: 1998 (B&W) and 2000 (Color update)
Contract Amount: $143,000
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Landata Airborne Systems, Inc. 17 Huntington Beach Orthophoto Proposal
' 6.0 Exceptions/Recommendations
' 1-foot Contour Requirement
Due to City budget constraints, the original DEM we created for this project in 1994 was made
' sufficient only for the orthorectifi cation of images, and not production of contours. Also, the
flight height at which the 1994 aerial photography was captured was only sufficient to support
creation of 2-foot contours. We recommend that the City adopt the approach of updating and
' enhancing the original DEM's to support creation of 2-foot contours. Producing new DEM's to
support production of true National Map Accuracy Standard 1-foot contours would be
enormously expensive.
We are willing to update and enhance the original DEM's to the point where they will support
production of National Map Accuracy Standard 2-foot contours, but produce 1-foot contours for
the City, as long as we have a written understanding that the 1-foot contours are only capable of
meeting the 2-foot standard.
1 Requirement to Tie in to 15 Original Control Points
' While we are not taking an exception to this requirement, we can save the City several thousand
dollars if we don't have to tie into 15 of the old control points. Since we are using airborne GPS
on this project, the aerial targets have to be placed to strategically optimal locations in
preparation for the flight. Some of our targets happened to fall on old control points, but others
' did not, which means that we have to target 8 additional old control points that will do nothing to
enhance the accuracy of the project, and serve only to needlessly drive the cost up.
We wish to give the City our absolute assurance that the new orthophotos will be positionally
correct with respect to the original orthophotos. We have performed updates for 5 cities where
' we also did the original orthophotos, and have never had a problem in this regard.
We also want to assure you of the outstanding accuracy and reliability of the airborne GPS
' control technique. This is a well -developed technology that has worked extremely well on our
projects, recent examples of which include the City of Santa Clarita (200 square miles), the City
of Corona (110 square miles) and the County of Maricopa, Arizona, which involved production
' of 8,000 orthophoto tiles from 3000 photographic exposures covering 8,000 square miles.
Control results on these projects were outstanding -- as good or better than could be achieved
through the use of full GPS ground control.
We are prepared to discuss this issue further with the City, or to simply comply with the
requirement.
I
Landata Airborne Systems, Inc. 18 Huntington Beach Orthophoto Proposal
' 7.0 Project Schedule
Landata promises to commit the resources necessary to complete your project within the time
period proposed on the proposed schedule chart below. A check with our references will attest to
the fact that Landata has an excellent reputation for completion of projects in a timely fashion,
' and in accordance with the project schedule. We give the City our assurance that the personnel
dedicated to this project have more than sufficient time capacity to perform the needed tasks, and
be highly responsive to you at all times, taking into account all work presently in-house and
likely to be awarded in the immediate future. Our production management and staff are never
given more project assignments than they can handle without compromising the quality and
' timeliness of work'
Although it is our intent to complete this project entirely within our Irvine office, Landata
' Airborne Systems has access to substantial production resources in other Landata offices, which
have capabilities similar to ours. These resources will be used only to get the project on track in
the event of a schedule problem, and then only with the knowledge and approval of the City.
Landata Airborne Systems Team
' Proposed Production Schedule for
City of Huntington Beach Digital Orthophoto Project
1
r�
1
Week or Month 22-May 4-Jun
Function
F
Kickoff Meefing with City fyLand
un 18-Jun
25-Jun 2-JU1
9-Jul 16-jul 23-Jul 30-Jul 6-Aug
Surveying
ti
,
�Photo Lab Work & Film Scan ni�L_=
Analytical Aeroltriangulation
DTM Updating . Enhancementr�
4f
h i l}
155� XF.
�Contour Generation & Processing
Digital Orthophotography
ARCIINFO • •
'Aerial photography sut)yect to weather constraints
1 Landata Airborne Systems, Inc. 19 Huntington Beach Orthophoto Proposal
0
LANDAWIRBORNE SYSTEMS, INC.
April 30, 2001
Mr. Todd Broussard, P.E.
Associate Civil Engineer
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92645
Subject: Fee Proposal For City-wide Digital Orthophotography
City of Huntington Beach, CA
Dear Todd:
LANDATA
Our project costs are outlined in the table below, with fees broken down on a task basis. All of the fees
listed are fully inclusive of all taxes, delivery charges, and other incidental costs. As required by the
UP, we have attached a complete cost breakdown by labor hours, billing classifications, standard
hourly billing rates and ODC`s.
Fee Proposal
City of Huntington Beach
Color Digital OrthonhntoQranhv
Task
Fee i
Ground Control Surveys
$12,132
Flyin , Photography and Airborne GPS
S16,064
Photo Lab Work
$2,785
Analytical Aerotrian uiation
S11,11 5
DTM U datin & Enhancement
S49.063
Contour Production & Editing
S 15,150
Scanning
S5.700
Digital Ortho hoto Processing
S28.925
Project Management
S31300
G&A, shipping, minor misc. costs
S685 '
Total Fee Not To Exceed
$144,919
The fees quoted above are valid for acceptance for a period of 90 calendar days from the submittal
date. Please contact us if you have any questions or require additional information.
Sincerely,
Landata :airborne Systems, Inc.
Brad Arshat
Certified Photogrammetnst
Director, Business Development
ADDRESS
TELEPHONE FAX WWW.LANOATA.COM
17361ARMSTRONG AVENUE 949.784.4100 949.784.4101
IRVINE. CA 92614-5721
0
LANDOAIRBORNE SYSTEMS, INC.
May 8, 2001
LANDATA
Mr. Todd Broussard, P.E.
Associate Civil Engineer
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92645
Subject: Aerial Control Cost For Citywide Digital Orthophotography Project
L.A.S. Proposal Number P01-039
Dear Todd:
This letter is in response to your question regarding the cost to set aerial control for the Citywide
Digital Orthophotography Project. The City is requiring the selected vendor to utilize at least 15
of the original aerial control points. When we add the remainder of the targets needed in
locations necessary to support airborne GPS operations, we will need a total of 23 aerial targets
to complete the project.
If the City can waive the requirement to tie into 15 of the old points, we will need a TOTAL of
15 targeted aerial control points to complete the project. The cost savings to the City will total
$3,944.
We will abide by whatever approach the City wishes for us to adopt. Please do not hesitate to
contact me if you have any other questions.
Sincerely,
Landata airborne Systems, Inc.
M. Bradley Arshat, E.I.T.
Certified Photogrammetrist
Director, Business Development
ADDRESS
TELEPHONE FAX WWW.LANDATA.COM
17361 ARMSTRONG AVENUE 949.784.4100 949.784.4101
IRVINE. CA 92614.5721
MAY-30-01 15:OS FROM:JOHN L WORTHAM & SON LLP ID:713S2SSS72 PACE 2/2
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W0DUCM AMENDED THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
JOHN L. WORTHAM 8L SON, L.L.P. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P.O. BOX 1388 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
HOUSTON, TEXAS 77261-1388 COMPANIES AFFORDING COVERAGE
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CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 1S SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAI S.
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CITY OF HUNTINGTON BEACH
10 PAYS WLITT9I NO7nCE TO THE CENTIRCATE NOLD011 NAMLD TO THE LSFY,
ATTN: M. TODD BROUSSARD, P.C.
UUT FAILURE To MAIL SU" NOTICE &HALL IMPOSE NO OBUQATION OR LIA I ITY
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PRODUCER AMENDED
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
JOHN L. WORTHAM & SON, L.L.P.
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P.O. flOX 1388
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
HOUSTON, TEXAS 77251-1388
COMPANIES AFFORDING COVERAGE
COMPANY
052102-DO053-2001A-000003 j5G/ECS 1/1
A GREAT NORTHERN INSURANCE CO.
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17361 ARMSTRONG AVENUE COMPANY
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THIS S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW
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INDICATED, NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONOIT;ONS OF SUC14 POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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DESCRIPTION OF OPERA'nONSiLOCATIONS)VEHICLESISPECIAL ITEMS CITY Of HUNTINGTON BEACH,' A ENTS, OFFICERS AND EMPLOYEES ARE INCLUDED AS
ADDIT[ONAL INSUREDS UNDER THE AUTO LIABILITY WHEN REQUIRED BY WRITTEN CONTRACT.
CERTIFICATE HOLDER IS INCLUDED AS ADDITIONAL INSURED UNDER THE GENERAL LIABILITY PER ATTACHED CG 2010 1093 ENDORSEMENT.
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GHOULO ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL 001IOMW)m MAIL
CITY OF HUNTINGTON REACH
30 DAYS WRiTTCN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
ATTN: M. TODD BROuISSARD, P.E.
PUBLIC UORKS DEPT., ENGINEERING DIVISION
P.O. BOX 19C
HJlMTIN9TCIN REACR, CA 92648
AUTHO ED REPRED NT Y E
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MAY-30-01 16:31 FROM:JOHN L WORTHAM & SON LLF SD:7135265672 PAGE 3/3
POLICY NUMBER: 3538-091 CORIERCIAL GENERAL LIABILITY
CG 20 10 10 93
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES O
CONTRACTORS (FORM B) C1 cLt�k Chu G
LA 6 00 10
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
City of Huntington Beach, its agents, officers and employees
(If no entry appears above, Information required to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.)
WHO IS AN INSURED (Section 11) is amended to include as an insured the person or organization shown in the
Schedule, but only with respect to liability arising out of your ongoing operations performed for that Insured.
�611
.; .
CG 20 10 10 93 Copyright, Insurance Services Office, Inc., 1992 Page 1 of 1 0
CITY OF HUNTINGTON BEACH
APPLICATION FOR INSURANCE REQUIREMENTS WAIVER OR MODIFICATION
NametTitle/Department of Requesting Staff Member�LR2gA.
Date of Request�nl
Name of Contractor/Permirtee_ -L4AdX?AF7A
Description of work to be performed AML % b�ZFU=DGjUfB4
S. Value of Contract 14o
6. Length of Contract DOD g,
7. Type of Insurance Waiver or Modification Requested; Au 4?:,: 0jqtXV j.Apno11i
Asim
(a) Limits: (b) Coverage
$. Have you contacted Risk Management to determine if professional liability coverage is available through
SCOPE' vlln
9. Reason for Request for Waiver or Reduction of Limits l,I Y419,M.dt_omPks2j� 10111 NUC
- AA IAA? IM C AtJCS c& TI n IJ C LAUf* D? alig
10. Identify the risks to the City if this request for waiver or modifications granted
Department Head Signa
section to be completed by Risk ;bfanager`
Recommendation: Approve -Deny
Risk %tanager's Signature.,Date_
is section to be completed by City .4,rtorney)
Recommendation: Approv Deny
�. City Attorney's SignaturetD to
Settlement Committee approval is not] r uired for this waiver. If Sett!ement Committee approval is required,
submit this form to City Attorney's ffice to placed on the agenda. Recommendation: Approve Deny
City.Council approva ' [is not] quired for this waiver. If City Council approval is required, attach this form to the
RCA after consideration Cement Committee. This insurance waiver [is not] on City Counci nda.
Reviewer's initials:
jmplmis: inswaiveri3i 1 4+00 00
RCAIZOUTING 9HEET
INITIATING DEPARTMENT:
Public Works
SUBJECT:
APPROVE CONTRACT WITH L ANDATA AIRBORNE
SYSTEMS FOR CITYWIDE ORTHOPHOTOGRAPHY
PROJECT
COUNCIL MEETING DATE:
June 18, 2001
RCA ATTACHMENTS...;:
,: STATUS:.'
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (wlexhibits if applicable)
(Signed in full by the City Attome
Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attome
Not Applicable
Certificates of Insurance Approved by the City Attome)
Attached
Financial Impact Statement (Unbud et, over $5,000)
Not Applicable
Bonds If applicable)
Not Applicable
Staff Report (If applicable)
Not Applicable
Commission, Board or Committee Report Ilf applicable)
Not Applicable
Find in s/Conditions for Approval and/or Denial
Not Applicable
EXPLANATION. FOR: MISSING ATTACHMENTS.
. REVIEWED
RETURNED .
FORWARDED:.
Administrative Staff b
Assistant City Administrator Initial
City Administrator Initial
City Clerk
r
EXPLANATION FOR RETURN OFATEM ,..
RCA Author: T. Broussard:}m