HomeMy WebLinkAboutLD Consulting, LLC - 2014-10-010
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AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE
CITY OF HUNTINGTON BEACH AND LD CONSULTING, LLC
FOR
EVALUATION OF POLICE DEPARTMENT PROPERTY
AND EVIDENCE PROCEDURES
THIS AMENDMENT is made and entered into by and between the CITY OF
HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as
"CITY", and LD CONSULTING, an Arizona limited liability company, hereinafter
referred to as "CONSULTANT".
WHEREAS, CITY and CONSULTANT are parties to that certain agreement,
dated October 1, 2014, entitled "Professional Services Agreement Between the City of
Huntington Beach and LD Consulting for Evaluation of Police Department Property and
Evidence Procedures," which agreement shall hereinafter be referred to as the "Original
Agreement," and
Since the execution of the Original Agreement, CITY and CONSULTANT wish
to amend the Original Agreement to reflect the additional work to be performed by
CONSULTANT, and the additional compensation to be paid in consideration thereof by
CITY to CONSULTANT,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. ADDITIONAL WORK
CONSULANT shall provide to CITY such additional services as required
by CITY, including an audit of policies and procedures of the communications bureau
and investigation bureau.
2. ADDITIONAL COMPENSATION
In consideration of the additional services to be performed hereunder as
described in Section 1 above, CITY agrees to pay CONSULTANT, and CONSULTANT
agrees to accept from CITY as full payment for services rendered, an additional sum not
to exceed fifty thousand dollars ($50,000.00), for a total not to exceed sum of fifty-six
thousand five hundred thirty-seven dollars ($56,537.00).
3. REAFFIRMATION
Except as specifically modified herein, all other terms and conditions of
the Original Agreement shall remain in full force and effect.
154873/124931
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized officers on August 25, 2015
CONSULTANT CITY OF HUNTINGTON BEACH, a
LD CONSULTING, LLC municipal,,cgrporation of the State of
LI-M
print name
ITS: (circle one) Chairman/ esi
Vice President
LMA
p ' name
ITS: (circle one eeretary/ 'ef Financial
Officer/Asst. Secretary — reasurer
15-4873/124931 2
City Manager
IMTIATED AND APPROVED:
Police Chief
APPROVED AS TO FORM.
City
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C*Y OF HUNTINGTON BEAMH RECEIVED AUG 2
Professional Service Approval Form Finance Department
Amendment # 1
1 Date Requested 8/12/15
2 Contract Number to be Amended N/A
3 Department Police
4 Requested By Chief Robert Handy/Mindy James
5 Name of Consultant LD Consulting, LLC
6 Amount of Original/Prior Contract $6,537
7 Additional Compensation Requested $50,000
8 Original Commencement Date 10/1/14
9 Original Termination Date 9/30/2017
10 Extended Date Requested e
11 Reason for Contract Amendment
The original contract was for an audit of policies and procedures of our Property Unit
The amendment will be to include an audit of policies and procedures of the
Communications Bureau and Investigations Bureau
Purchasing proval Sig tun Date
12 Are sufficient funds available to fund this contract? Yes ® No ❑
13 Business Unit and Ohiect Code where funds are hudoeted
Account number
Contractual Dollar Amount
Business unit object #
Fiscal Year 14/15
Fiscal Year
Fiscal Year
Fiscal Year
10070102 69365
$50,000
$
$
$
$
$
$
$
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Budget Approval Signa Dafe
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Departent ead Signat re Date
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O� ager Approval Signature Date
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REV February 2015
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Professional services including legal
consultation services, psychological consulting,
polygraph services, background
I Fund (100)
Investigationirnedical exams, rape exams,
juvenile diversion, crime prevention, annual
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medical physician, blood technician services,
gang prevention services, physical exams, and
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333,408
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Dale Miller 07109115 99,000
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Amend #
Date Term Amt
6,537 $326,871
1 12115/14 8/9112-819 18,000 $308,871
$209,871
108/12/15 50,000 $159,871
68,000
�10
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
LD CONSULTING, LLC
FOR
EVALUATION OF POLICE DEPARTMENT PROPERTY AND EVIDENCE PROCEDURES
Table of Contents
1
Scope of Services............................................................................
.... ....1
2
City Staff Assistance ...................... ...........................................
... .....2
3
Term, Time of Performance............................................................
............2
4
Compensation ................................ ........................
. .............. ...... 2
5
Extra Work ...........................................................
... .................... ........2
6
Method of Payment ........................ . ............ ....
................... ........3
7
Disposition of Plans, Estimates and Other Documents
.................... ..........3
8
Hold Harmless ...................... ... . ...................
.................. ...............3
9
Professional Liability Insurance ...........................
.................................... 4
10
Certificate of Insurance. . — .................. ..............
........................5
11
Independent Contractor ......................
............... . ....6
12
Termination of Agreement ........... .... .:....................
. ...................... ............6
13
Assignment and Delegation .. ........................
............... ... .............. 6
14
Copyrights/Patents..................................................................................7
15
City Employees and Officials . .......... .........................
...........................7
16
Notices .................... .. . . ..............
. ............ ............7
17
Consent ..................................................... .................
.
................ . ..8
18
Modification..................................................................................8
19
Section Headings .................................... ..................
............... ..........8
20
Interpretation of this Agreement.. .. .. . .............
............... .. ........8
21
Duplicate Original .................... .. ............................
............. .. .......9
22
Immigration ....................... . . .... . ..... ... .
. ................ ...........9
23
Legal Services Subcontracting Prohibited .................
. .................. .... .....9
24
Attorney's Fees ....................... .... ... ........ . . ...
............ .... ................10
25
Survival .................................. . ...........................................................10
26
Governing Law .. ............... . . . ........... ......
.... ............. ...... I ...10
27
Signatories..............................................................................
10
28
Entirety ....................................... .. .. ........ ............
.................. . .... ...10
29
Effective Date ................... . ..... .... ......
.......... ..... 11
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
LD CONSULTING, LLC
FOR
EVALUATION OF POLICE DEPARTMENT PROPERTY AND EVIDENCE PROCEDURES
THIS AGREEMENT ("Agreement") is made and entered into by and between the City of
Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as
"CITY," and LD CONSULTING, a Arizona Limited Liability Company hereinafter referred to
as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to evaluate and report
upon the property and evidence procedures of the Huntington Beach Police Department; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Mumcipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A," which is
attached hereto and incorporated into this Agreement by this reference. These services shall
sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Dan Olson who shall represent it and be its
sole contact and agent in all consultations with CITY during the performance of this Agreement.
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
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3. TERM, TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence on October 1 , 2014 (the "Commencement Date"). This Agreement
shall automatically terminate three (3) years from the Commencement Date, unless extended or
sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no
later than 60 days from the Commencement Date. The time for performance of the tasks
identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be
amended to benefit the PROJECT if mutually agreed to in writing by CITY and
CONSULTANT.
In the event the Commencement Date precedes the Effective Date,
CONSULTANT shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B,"
which is attached hereto and incorporated by reference into this Agreement, a fee, including all
costs and expenses, not to exceed Six Thousand Five Hundred Thirty-seven Dollars ($6,537 00).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work only after receiving written authorization from CITY Additional compensation for such
extra work shall be allowed only if the prior written approval of CITY is obtained
6. METHOD OF PAYMENT
i
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
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7. DISPOSITION OF PLANS, ESTMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices,
calculations, computer code, language, data or programs, maps, memoranda, letters and other
documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY
upon expiration or termination of this Agreement or upon PROJECT completion, whichever
shall occur first. These materials may be used by CITY as it sees fit.
S. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless
CITY, its officers, elected or appointed officials, employees, agents and volunteers from and
against any and all claims, damages, losses, expenses, judgments, demands and defense costs
(including, without limitation, costs and fees of litigation of every nature or liability of any kind
or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's
subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its
failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its
officers, agents or employees except such loss or damage which was caused by the sole
negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole
cost and expense and CITY shall approve selection of CONSULTANT's counsel This
indemnity shall apply to all claims and liability regardless of whether any insurance policies are
applicable. The policy limits do not act as limitation upon the amount of indemnification to be
provided by CONSULTANT.
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9 PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One Million
Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance
shall not contain a self -insured retention without the express written consent of CITY; however
an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A
claims -made policy shall be acceptable if the policy further provides that:
A The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that
might give rise to future claims
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision
of at least two (2) years to report claims arising from work performed in connection with this
Agreement.
If CONSULTANT fads or refuses to produce or maintain the insurance required
by this section or fails or refuses to furnish the CITY with required proof that insurance has been
procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to
forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be
paid for its time and materials expended prior to notification of termination. CONSULTANT
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waives the right to receive compensation and agrees to indemnify the CITY for any work
performed prior to approval of insurance by the CITY.
10 CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement; the certificate shall:
A provide the name and policy number of each carrier and policy,
B state that the policy is currently in force; and
C shall promise that such policy shall not be suspended, voided or canceled
by either party, reduced in coverage or in limits except after thirty (30)
days' prior written notice, however, ten (10) days' prior written notice in
the event of cancellation for nonpayment of premium
CONSULTANT shall maintain the foregoing insurance coverage in force until the
work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate
from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in
this Agreement. CITY or its representative shall at all times have the right to demand the
original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely
manner, the premiums on the insurance hereinabove required
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and all
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payment of all taxes, social security, state disability insurance compensation, unemployment
compensation and other payroll deductions for CONSULTANT and its officers, agents and
employees and all business licenses, if any, in connection with the PROJECT and/or the services
to be performed hereunder
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANTs services hereunder at any time with or without
cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement
by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as
provided herein In the event of termination, all finished and unfinished documents, exhibits,
report, and evidence shall, at the option of CITY, become its property and shall be promptly
delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned, delegated or subcontracted by CONSULTANT to any other person or entity without
the prior express written consent of CITY If an assignment, delegation or subcontract is
approved, all approved assignees, delegates and subconsultants must satisfy the insurance
requirements as set forth in Sections 9 and 10 hereinabove.
14 COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
agee/surfnet/professional svcs to $49
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15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee
in the work performed pursuant to this Agreement. No officer or employee of CITY shall have
any financial interest in this Agreement in violation of the applicable provisions of the California
Government Code
16 NOTICES
Any notices, certificates, or other communications hereunder shall be given either
by personal delivery to CONSULTANT's agent (as designated m Section 1 hereinabove) or to
CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage
prepaid, and depositing the same in the United States Postal Service, to the addresses specified
below CITY and CONSULTANT may designate different addresses to which subsequent
notices, certificates or other communications will be sent by notifying the other party via
personal delivery, a reputable overnight carrier or U S certified mail -return receipt requested -
TO CITY:
City of Huntington Beach
ATTN. Chief of Police
2000 Main Street
Huntington Beach, CA 92648
17. CONSENT
TO CONSULTANT:
Dan Olson, President
LD Consulting LLC
6635 W Happy Valley Rd.
Suite A104, # 26
Glendale, AZ 85310-2609
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to
any subsequent occurrence of the same or any other transaction or event.
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18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive and are
included solely for convenience of reference only and are not representative of matters included
or excluded from such provisions, and do not interpret, define, limit or describe, or construe the
intent of the parties or affect the construction or interpretation of any provision of this
Agreement.
20 INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
covenants and provisions of this Agreement. No covenant or provision shall be deemed
dependent upon any other unless so expressly provided here As used in this Agreement, the
masculine or neuter gender and singular or plural number shall be deemed to include the other
whenever the context so indicates or requires. Nothing contained herein shall be construed so as
to require the commission of any act contrary to law, and wherever there is any conflict between
any provision contained herein and any present or future statute, law, ordinance or regulation
contrary to which the parties have no right to contract, then the latter shall prevail, and the
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•
provision of this Agreement which is hereby affected shall be curtailed and limited only to the
extent necessary to bring it within the requirements of the law
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
the date of its execution and delivery, be deemed an original. Each duplicate original shall be
deemed an original instrument as against any party who has signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY, and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
24. ATTORNEY' S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party shall
bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its
attorney's fees from the nonprevailing party.
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25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of
the State of California.
27 SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has the
power, authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify CITY fully for any injuries or damages to CITY in the event that such
authority or power is not, in fact, held by the signatory or is withdrawn
28 ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement
freely and voluntarily following extensive arm's length negotiation, and that each has had the
opportunity to consult with legal counsel prior to executing this Agreement. The parties also
acknowledge and agree that no representations, inducements, promises, agreements or
warranties, oral or otherwise, have been made by that party or anyone acting on that party's
behalf, which are not embodied in this Agreement, and that that party has not executed this
Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or
circumstance not expressly set forth in this Agreement This Agreement, and the attached
exhibits, contain the entire agreement between the parties respecting the subject matter of this
Agreement, and supersede all prior understandings and agreements whether oral or in writing
between the parties respecting the subject matter hereof.
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•
29. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Attorney.
This Agreement shall expire when terminated as provided herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized officers
CONSULTANT,
LD CONSULTING LLC
COMPANYNAME
CITY OF HUNTINGTON BEACH,
a municipal coiporafion of the State of
California
0 E(L--it ff Director/Chief
(Pursuant To HAVC §3 03 100)
7(cnvlem)
t_.S o� name
ITnnan restden ice PresidentOVED AS TO FORM•D
B �+r t City Attorney {�7
y — ► i� � {
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Date 4
print name
ITS: (circle one 5ecre Ch ief Financial OfficerlAsst.
Secretary—Tieasurer
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EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed)
See Consultant's Proposal dated August 21, 2014 attached hereto
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES.
C. CITY'S DUTIES AND RESPONSIBILITIES:
D. WORK PROGRAM/PROJECT SCHEDULE:
ff:
EXHIBIT "B"
Payment Schedule (Hourly Payment)
A. Hourly Rate
CONSULTANT'S fees for such services shall be based upon the following hourly rate and
cost schedule:
See Consultant's Proposal dated August 21, 2014 attached hereto
B. Travel Charges for time during travel are not reimbursable.
C. Billing
1. All billing shall be done monthly in fifteen (15) minute increments and matched to
an appropriate breakdown of the time that was taken to perform that work and who
performed it.
2. Each month's bill should include a total to date That total should provide, at a
glance, the total fees and costs incurred to date for the project.
3. A copy of memoranda, letters, reports, calculations and other documentation
prepared by CONSULTANT may be required to be submitted to CITY to
demonstrate progress toward completion of tasks. In the event CITY rejects or has
comments on any such product, CITY shall identify specific requirements for
satisfactory completion.
4 CONSULTANT shall submit to CITY an invoice for each monthly payment due
Such invoice shall.
A) Reference this Agreement;
B) Describe the services performed,
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm
that the work has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this
Agreement, CITY shall approve the invoice, in which event payment shall be made
within thirty (30) days of receipt of the invoice by CITY. Such approval shall not
be unreasonably withheld If CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non -approval and the schedule of
performance set forth in Exhibit "A" may at the option of CITY be suspended until
the parties agree that past performance by CONSULTANT is in, or has been
1
Exhibit B
brought into compliance, or until this Agreement has expired or is terminated as
provided herem.
Any billings for extra work or additional services authorized in advance and in
writing by CITY shall be invoiced separately to CITY. Such invoice shall contain
all of the information required above, and in addition shall list the hours expended
and hourly rate charged for such time. Such invoices shall be approved by CITY if
the work performed is in accordance with the extra work or additional services
requested, and if CITY is satisfied that the statement of hours worked and costs
incurred is accurate. Such approval shall not be unreasonably withheld Any
dispute between the parties concerning payment of such an invoice shall be treated
as separate and apart from the ongoing performance of the remainder of this
Agreement
2
Exhibit B
Table of Contents,
Huntington Beach Police Department
Property and Evidence Procedures
Item:
Cover Letter
Table of contents
Project objectives -----------------
Project approach / methodology --
About the firm -----------_____ ___—_
Project consultants -
Summary - value for fees -- -----------
Attachments
1 Signature Page
2. Certificate of Liability Insurance
3 Federal tax ID number form W-9
4 Letter of Good Standing from Az Corporation Commission
LDConsultingi-LC com
Page #
1
1
e;�X 61 r A--
ONSULTING ILL:
www Mansul#ingLLC cum - 602-510-8481
Robert Handy, Chief of Police August 21, 2014
Huntington Beach Police Department
2000 Main St.
Huntington Beach, CA
Dan Olson, President
LD Consulting LLC
Phone: 602-510-8481
Email Dan(&-LDConsultingLLC com
CONSULTING SERVICES FOR HUNTINGTON BEACH POLICE
DEPARTMENT
LD Consulting is pleased to submit this proposal to the Huntington Beach Police
Department (HBPD) for consulting services regarding property and evidence
procedures.
We understand how important this evaluation is to your organization and feel that
LD Consulting is uniquely qualified to conduct this project. The individuals
selected for this evaluation have over 40 years of law enforcement auditing
experienced as well as years of law enforcement experience
LD Consulting is a Limited Liability Company (LLC) based in Arizona Our
contact information is listed below.
LD Consulting LLC
Phone_ 602-510-8481
Email: Dan(a)-LDConsultingLLC corn
Website: hftp-//www ldconsultingllc corn
Mailing address
6635 W. Happy Valley Rd Suite A104, #26
Glendale, AZ. 85310-2609
Dunn and Bradstreet # 078698624
Federal Tax ID # 45-3848038
W9 - attached
Letter of good standing from AZ. Corporation Commission - attached
Thank you for the opportunity to submit this proposal
90
Dan Olson, Pre'sdbnt,
LD Consulting LLC
Proposal for Consulting Services for
The Huntington Beach Police Department
Submitted by LD Consulting LLC
August 21, 2014
Page 1 of 6
LD Consulting is pleased to submit this proposal to the Huntington Beach Police
Department (HBPD) for consulting regarding your evidence and property procedures
We appreciate the opportunity to develop a relationship with your department, and
understand how important this engagement is to your organization
HBPD Mission Statement:
LD Consulting will conduct the engagement in recognition of the Huntington Beach
Police Department (HBPD) Mission Statement
"We of the Huntington Beach Police Department recognize our obligation to help
maintain a safe and secure community We acknowledge our contribution to the quality
of Iife within the community The provision of quality police services with the highest
professional standards is our pnmary aspiration "
Methodology:
Our approach to consulting is to provide an independent and objective assurance
activity guided by a philosophy of adding value to improve the operations of the HBPD
Consulting reports assist management in accomplishing objectives by bringing a
systematic and disciplined approach to evaluating and improving the effectiveness of
risk management, controls, policies and procedures.
Based on information provided by the HBPD the following objectives and scope have
been developed for the engagement
Objectives:
1 Evaluate previous actions implemented to address issues identified regarding the
HBPD property and evidence process.
2 Evaluate current actions being taken by the HBPD to address property and
evidence issues
3 Provide a report to HBPD evaluating approaches implemented and/or being
considered, and when applicable, identify opportunities for improvement
regarding the property and evidence process
Planning:
Prior to consultants arriving at the site, a review will be conducted of applicable
legislation, governmental agreements, policies, previous organizational reviews or
audits, as well as other documents identified or determined to be relevant. This review
will be based on electronic copies (when possible) of the above listed information
forwarded to LD Consulting A liaison for the project within the Police Department
LDConsultmgLLC com
Proposal for Consulting Services for
The Huntington Beach Police Department
Submitted by LD Consulting LLC
August 21, 2014
Page 2 of 6
should be identified to assist with issues such as obtaining documents, information and
scheduling
Site visits:
Consultants will visit the facility site/s to conduct interviews and observations
Consultants will need access to relevant police documents, personnel and facilities We
will schedule interviews in advance through the Police Department liaison to avoid
disrupting police operations.
Analysis and draft report preparation:
At the conclusion of the site visits, consultants will conduct an analysis of all the
information gathered and complete a draft report and submit it to the Chief of Police.
The report will contain observations that may include identification of best practices,
potential cost savings, and recommendations as warranted. It is anticipated that the
draft report will be completed and submitted to the Chief of Police in three to four weeks
from the start date, as defined in the terms of this proposal.
Final Report:
Upon approval of the draft report by the Chief of Police, a final report will be provided to
the Chief
About the Firm:
In 1999, Dan Olson, the President of LD Consulting, was assigned to supervise a large
metropolitan police department law enforcement inspections unit. During his
assignment, Dan identified a need for inspections and audit training, specifically for
swom and non-swom law enforcement professionals
As a result, Dan and co-worker, Mike Giammarino, developed an Introduction to Law
Enforcement Auditing Course specifically for law enforcement professionals. The
training was developed in terms and concepts familiar to law enforcement professionals
and relevant to current law enforcement issues
In cooperation with the International Law Enforcement Auditors Association (ILEAA) we
taught our first course in 2008 Our objective has always been, to train law enforcement
professionals in auditing and inspections techniques that have been successfully used
to, satisfy accreditation requirements, Reduce law enforcement liability, crime statistics,
operational costs, and significantly improves compliance
In November of 2011 LD Consulting LLC was founded. Over the years we have trained
hundreds of law enforcement professionals from the United States, Canada and the US
LDConsultmgLLC com
0
Proposal for Consulting Services for
The Huntington Beach Police Department
Submitted by LD Consulting LLC
August 21, 2014
Page 3 of 6
Virgin Islands In addition to training, our firm consults with law enforcement agencies
and performs organizational assessments We utilize professionals we have developed
relationships with over the years to conduct our audits/assessments. These individuals
have demonstrated their expertise in a number of actual training environments as well
as inspections and audit engagements
Our executive advisory group includes the following individuals:
Dan Olson, President LD Consulting:
Jack F Harris Phoenix Police Chief (Retired)
Erin Kenney Certified Internal Auditor (CIA) Previous, LAPD audit unit commander
Joe Epps CPA, Epps Consulting
Mike Giammarino. Certified Law Enforcement Auditor
Steve Campbell Police Chief
For additional information regarding our firm and consultants biographies go to
LDConsultingllc com
Project Consultants:
LD Consulting has the adequate resources with the flexibility to complete this
engagement The following consultants from our group will complete the HBPD project
Dan Olson: President LD Consulting LLC, CLEA
Dan is a Lieutenant with the Phoenix Police Department, where he has worked for over
31 years. For 4 years Dan was a Professional Standards Bureau (PSB) Investigations
Sergeant. During his tenure as a sergeant in PSB, he conducted over 50 use of force
cases/police shootings, several of which were very high profile in the community. Dan
has also completed numerous administrative personnel investigations to include a
number of cases involving egregious conduct resulting in employee terminations While
assigned to PSB, Dan was promoted to lieutenant and continued to work in the bureau
as an Investigations Lieutenant
During his career, Dan has worked a number of assignments While assigned to patrol,
he was the shift commander in one of the largest precincts in the city with over 100,000
residents. In this role, he was responsible for all the Feld operations in the precinct.
LDConsultmgLLC com
5
Proposal for Consulting Services for
The Huntington Beach Police Department
Submitted by LD Consulting LLC
August 21, 2014
Page 4 of 6
Dan was assigned to supervise the PSB Inspections Unit where he worked for eleven
years. As the Inspections Lieutenant, he was responsible for completing all internal
police audits, acting as the liaison with the City Auditor for all City Audits of the police
department, operation of the Police Risk Management Unit, project manager for the
creation and implementation of the department's Early Intervention System, operations
of the Mayor's Security Detail and oversight for the PSB administrative staff
During his tenure in the Inspections Unit, internal police audits were completed in
accordance with the Commission on Accreditation for Law Enforcement (CALEA)
schedule for police department audits. These standards require an audit of all major
department components every three years, at the time the department had 28 major
components In addition to the audits, Dan and his staff also completed annual audits,
as well as ongoing inspections, of the property/evidence facility The Phoenix Police
Department property room contains over one million items
Dan is currently assigned to the Records Management System (RMS) project team
responsible for replacing the Phoenix Police Automated Computer Entry (PACE)
system
Dan is a founding member of the International Law Enforcement Auditors Association
(ILEAA) and served as the president of that organization for two years. He is a member
in good standing with the International Law Enforcement Auditors Association (ILEAA),
the Institute of Intemal Auditors (IIA), is a Certified Law Enforcement Auditor (CLEA)
and has a Masters degree from Northern Arizona University
Role in this engagement: As the president of LD Consulting, Dan along with Mike
Giammarino will complete the site visit and document their findings in the report Dan
will also oversee administrative duties with the HBPD regarding this engagement He
will be responsible for the project completion time line He will coordinate and schedule
the site visit and the completion of the draft, as well as the final report.
Mike Giammarino, CLEA
Mike is a Lieutenant with the Phoenix Police Department, where he has worked for 20
years For nine years he was a sergeant assigned to the Inspections Unit Mike has
authored numerous audits and non -audit reports and was instrumental in the
design/implementation and oversight of the Patrol and Case Management Proactive
Inspection programs
Currently, Mike directs the Professional Standards Bureau Inspections Unit. As the
Inspections Unit Lieutenant, he is responsible for completing all internal police audits
and acts as the liaison with the City Auditor and for all City Audits of the police
department. Internal police audits are completed in accordance with the Commission
on Accreditation for Law Enforcement (CALEA) schedule These standards require an
LDConsuitmgLLC com
4
Proposal for Consulting Services for
The Huntington Beach Police Department
Submitted by LD Consulting LLC
August 21, 2014
Page 5 of 6
audrt of all major department components every three years. Mike and his staff also
complete annual audits, as well as ongoing inspections, of the property/evidence facility
Mike has a Bachelor of Science degree in Justice Studies and a Masters Degree in
Public Administration from Arizona State University He is a founding member of ILEAA
and is a Certified Law Enforcement Auditor (CLEA).
Role in this engagement: Mike will complete the site visit along with Dan and
document his observations in the report
Erin J. Kenney, CIA, CFE, CGAP, and CLEA
Erin J Kenney is the Departmental Audit Manager for the Los Angeles Fire and Police
Pension Fund with over $14 billion in assets. Prior to joining the Fund in 2010, Erin was
the the Acting Commanding Officer of the Los Angeles Police Department's award -
winning Audit Division and was responsible for leading the unit beyond a federal
Consent Decree and to international recognition for best practices in police auditing and
training.
Erin is a recipient of the American Society for Public Administration's Henry Reining
Award; a past President of the International Law Enforcement Auditors Association, an
active member of the Institute of Internal Auditors, the Association of Public Pension
Fund Auditors, the Association of Certified Fraud Examiners; and serves on the
Association of Local Govemment Auditors' Peer Review Committee
A certified instructor for the California Peace Officer Standards and Training Robert
Presley Institute of Criminal Investigation, she has developed and continues to conduct
police audding training to both sworn law enforcement and civilian audit professionals
Erin obtained a Bachelors Degree in Political Science from the University of Southern
California
Role in this engagement: Erin will consult on the project providing here technical
expertise regarding California police operations
Based on the experience of the consultants listed above, LD Consulting feels we are
qualified to provide sound, independent and objective consulting to the HBPD for this
engagement.
Value for Fees:
LD Consulting is eager to develop a professional relationship with the Huntington Beach
Police Department. Based on an analysis of the information provided by the HBPD and
anticipated deliverables, our group has estimated the cost breakdown as follows-
LDConsuibngLLC com
5
Proposal for Consulting Services for
The Huntington Beach Police Department
Submitted by LD Consulting LLC
August 21, 2014
Page 6of6
Item
Work hours
Fees- $100
hour
Project Planning and Research
5
$500
Site visit, two days on srte with 2 consultants
40
$4000
Analysis and Report Preparation
15
$1500
Subtotal
60
$6000
Expenses/from table below
$537
Total Fees for consulting services:
$6,537
Miscellaneous Expense calculations
Mileage $0 365 per mile — Calculated with Google map mileage
roundtnp from Phx to Huntington Beach + 100 miles for local on -site
travel 840 miles
$307
11 hours travel time
N/C
Per Diem $46 daily 2 Consultants at 2 5 days @ for a total of 5 days
$230
Hotel accommodations 2 nights, provided by HBPD
N/A
Expense total
$537
Terms:
One half of contract fee is due prior to the start of the consulting services, the date this
payment is received by LD Consulting LLC will be considered the start date for the
engagement
The remaining 1/2 of the contract is due within 30 days of the receipt of the final report
by the Chief of Police.
Dan Olson
LD Consulting LLC
Email Dan@LDConsultmgLLC com
Phone 602-510-8481LD Consulting LLC
LDConsWbngi-W com
Attachments*
Huntington Beach Police Department
Property and Evidence Procedures
Item:
Signature page:
Certificate of liability insurance
Federal tax ID number — form W-9
Letter of good standing — AZ Corporation Commission------------__—_____�—._q
LDConsulbngLLC com
Agreement for Consulting Services
Signature Page
The Parties have duly executed the attached proposal/agreement for consulting
services for the HBPD property and evidence procedures as of the date first
written below
Huntington Beach Police Department
Robert Handy, Chief of Police
Date
Consultant/ LD Consulting LLC
Dan Olson, President
Date t
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PRODUCER NAM CT Patrick J Halloran, LUTCF
Halloran Insurance PHONE
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INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
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EXCLUSIONS AND CONDITIONS OF SUGHI POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
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Halloran Irsurance serves L D Consulting General Liability and Professional Liability policies both are in effect and paid in full, thus no cancellation will occur
before expiration date unless otherwise notified
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Huntington beach Police- Department
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
2000 Main St
ACCORDANCE WITH THE POLICY PROVISIONS_
AUTHORIZED REPRESENTATTVE
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ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
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CORPORATION CONIAUSSION
CERTIFICATE OF GOOD STANDING
To all to whom these presents shall come, greeting -
1, Jodi A. Jerich, Executive Director of the Arizona Corporation Commission, do hereby
certify that
"LD C0A'SULTLVGLLC*-:-
a domestic limited liability company organized under the taws of the State of Arizona, did
organize on the 25th day ofAugust 2011.
I further certify that according to the records of the Arizona Corporation Commission, as
of the date set forth hereunder, the said kmited ltability company is not administratively
dissolved for failure to comply with the provisions ofA.iZS section 29-601 et seq., the
Arizona Limited Liability Company Act; and that the said limited liability company has not
filed Articles of Termination as of the date of this certificate
This certlffcate relates only to the legal existence of the above named entity as of the date
issued. This certificate Is not to be construed as an endorsement, recommendation, or
notice of approval of the entity`s condition or business activities and practices
IN WITNESS WHEREOF, 1 have hereunto set my hand and affixed
the official seal of the Arizona Corporation Commission. alone at
Phoenix, the Capital, this 8th Day of March, Z013, A D.
A. Ter ch, eCUtive Director
1,.: 881581