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HomeMy WebLinkAboutLeighton Consulting, Inc. - 2016-08-01Dept. ID PW 16-037 Page 1 of 2 Meeting Date: 8/1/2016 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 8/1/2016 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve and authorize execution of two Professional Services Contracts each in an amount not to exceed $225,000 over a three-year period with Twining, Inc. and Leighton Consulting, Inc. for On -Call Material Testing Services Statement of Issue: The Public Works Department requires professional Material Testing services on an on -call or as - needed basis to support staff for the construction of the capital improvement projects requiring material testing services. Financial Impact: The City's FY 2015/16 Capital Improvement Program (CIP) Budget was adopted on September 8, 2015 and totals $27.4 million (All Funds) for approved projects citywide. Each approved CIP project has a budget containing sufficient funding for design, environmental, engineering, construction, project management and other required costs. The two (2) recommended material testing consultant contracts, totaling $450,000 over the 3 year terms, will be funded within each project's individual CIP budget, as needed. As such, no additional funding is required by this action. Recommended Action: s�rVtA) Approve and authorize the Mayor and City Clerk to execute a 3-year, not -to -exceed $225,000 "Professional Services Contract Between the City of Huntington Beach and Twining, Inc. for As- Needed Material Testing Services;" and, B) Approve and authorize the Mayor and City Clerk to execute a 3-year, not -to -exceed $225,000 "Professional Services Contract Between the City of Huntington Beach and Leighton Consulting, Inc. for As -Needed Material Testing Services." Alternative Action(s): Do not authorize the contracts and direct staff with an alternate action. Budgeted Capital Projects could be delayed until new contracts are approved. Analysis: On May 5, 2016, the City advertised a Request for Qualifications ("RFQ") for Material Testing Services. Proposals were requested and submitted in compliance with Chapter 3.03 of the Huntington Beach Municipal Code. Eleven (11) proposals were received for the material testing services. In accordance with qualifications based selected procurement per the Federal "Brooks Act," State SB 419 and the City of Huntington Beach Municipal Code Section 3.03 "Professional Services" the Public Works Department established a review board consisting of the following Item 9. - 1 HB -178- Dept. ID PW 16-037 Page 2 of 2 Meeting Date: 8/1/2016 40 subject matter experts from the Public Works Department evaluated and ranked the proposals: Contract Administrator, Senior Civil Engineer, and Civil Engineering Assistant. The ranking criteria included: • RFP Clarity • Understanding & Methodology • Firm Qualifications • Staff Qualifications & Experience • References" The selection process included a review of the written proposals, followed by an in depth interview with the top ranked five vendors. Summary evaluation sheets for the five most qualified firms are shown as Attachment 2. Each firm stated their material testing category of expertise with their proposal, and proposals were then evaluated and ranked by three (3) review board members who were established by the Public Works Department. After conducting the entire evaluation process, including interviews and reference checks, the committee determined that A E S C O , Twining and Leighton are the most qualified firms to meet the needs of the City and most qualified to perform work on federally funded projects as well as providing competitive proposals for future projects. The two (2) contracts recommended in this request for council action (RCA) are material testing services for the construction of the capital improvement projects related to all types of CIP projects. Although AESCO ranked #1, they were not one of the two selected firms as they currently have an existing contract with the Department of Public Works that commenced earlier this year. These services have historically been utilized to supplement City staff to meet annual CIP goals, as an extension of staff and/or to provide required expertise for unique projects. It is anticipated that these services will be required based on past years. Each project is evaluated on a case by case basis to determine if these as -needed contract services are necessary. The City's Capital Improvement Program ("CIP") is approximately $27.4 million in Fiscal Year 2015/16, and exceeds $35 million with continuing of funds for projects approved from previous years. Typical construction support cost from use of consultants on a CIP project can vary between three (3) to five (5) percent of total costs for a CIP project. Therefore, it is practical to conservatively estimate minimum annual consultant costs would be around $75,000 to the City for total CIP projects or approximately $225,000 over the next three (3) years. Material testing services are typically required for all types of CIP projects, such as for facilities, streets, water, or sewer. Therefore, two (2) consultants were selected to meet projected workload over the next three years. Sum of these two contracts is $450,000 over the term of the contract for an annual average of $75,000. Public Works Commission Action: Not required. Environmental Status: Not applicable Strategic Plan Goal: Enhance and maintain infrastructure Attachment(s): Professional Services Contract between the City of Huntington Beach and Twining, Inc. for On -Call Material Testing Services 2-Professional Services Con rac a weep the City of Huntington Beach and Leighton, Inc. for On -Call Material Testing Services 3. Procurement Review. Item 9. - 2 ATTACHMENT r. PROFESSIONAL, SERVICES CONTRACT BETWEEN TIME CITY OF HUNTINGTON BE, AND LEIGHTON CONSULTING, INC. FOR AS -NEEDED MATERIAL TESTING SERVICES IIHIS AGREEMENT ('Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Leighton Consultanting, a corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide as -needed material testing services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Thomas C. Benson, Jr. who shall represent it and be its sole contact and agent in all consultations with CITY during the perfonnance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the perfonrance of this Agreement.. agrcei sudiiet)profassional secs mayor I of l I 10i12. 3. TERM. TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on ?q V 6 U S -r / , 20 l 6 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner tenninated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed two hunderd twenty five thousand Dollars ($225,000.00). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." agree/ surfneUprofessional sves mayor 2 of 11 10/12 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or tennination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and funush to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars agree/ surfneUprofessional Svcs mayor 3 of 11 10/12 ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance shall not contain a self -insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: agree/ surfnet/professionaf sves mayor 4 of 11 10/12 A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in linnits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shalt not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand. the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all. times in the pertonna.nce of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business Iiceiises, if any, in connection with the PROJECT and'or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT A11 work required hereunder shall be performed in a good and workmanlike manner. CITY may tenninate CONSULTANT''s services hereunder at any time with or without cause, and whether or not the PROJECT is fatly complete. Any termination of this Agreement by CITY shall agree/ surfheUprofessional Svcs mayor 5 of 11 10/12 be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY; become its property and shall be promptly delivered to it by CONSUI-TANT. 11. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and sobconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 herevnabove. 14, COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in. the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES ply notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or a,reel surfne(I rof:ssional sues mayor 6 of 11 1W12 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach ATTN: Joseph Dale,Construction. Manager 2000 Main Street Huntington Beach, CA 92648 1.7. CONSENT Leighton Consulting, Inc. Attn: Thomas C. Benson, Jr. 17781 Cowan Irvine, CA 92614 When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall In. all. cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining apoc/ surfnet/profssional svcs mayor 7 of 11 10/12 covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL - - - --------- - - - The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which SO CXCCLited shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument. as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United. States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services., and that such legal services are expressly outside the scope of services conter-nplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for agree/ surthet/professionat svcs mayor 8 of 11 10/12 CITY; and CITY shall not be liable for payment of any legal. services expenses incurred by CONSULTANT. 24, ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorneys tees, such that the prevailing party shall not be entitled to recover its attorney's fees from the noriprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersiuned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY iri the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENJ] RETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's Iength negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this n° cc' surfnrtlgnofcssional Svcs ly2yor 9 of 11 I (Y i Agreement, and. that that party has not executed. this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circurnstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the pat -ties respecting the subject inatter of this AgrCeRleDt, and supersede all prior understandings and agreements whether oral Of in writing between the parties respecting the subject matter hereof. 29, EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. agee/suifhet/profcssional svci mayor 10 of I I 10/12 CONSULTANT, Leighton. Consulting ,, INC, COMPANY \,"A,%l I Corporation 3399M print m ITS: (circle one) C—huirtt" AND Bv: print narrio ITS: (circle one) Secretary/Chief Financial Officer/Ass(. Secretary - Treasurer CITY OF HUNTINGTON BEACH, a municipal corporation of the State of INITIATED AND I P ROVED: Director off PPuub]]i c orks APPROVED AS y Attorney Wee/ surffiet/professional svcs mayor I I of 11 10/12 EXHIBIT "A" A. STAT}=:Iti-fINT OF WORK: (Narrative of work to be performed) CONSULTANT shall provide consulting services on an 'as -needed' basis for projects to be determined duming the term of the agreement. During the term of the agreement, CITY may elect to soliet proposals from CONSULTANT. CITY shall issue task order for each project based upon the scope of services, work schedule, and fee proposal submitted to the CITY for its review and approval. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: CONSULTANT'S duties and responsibilities shall be per CONSULTANT'S Statement of Qualification (Exihbit A 1), consistant with the City of Huntington Beach Request for Qualifications for On -Call Engineering & Professional Consulting Services. Upon award, and the contract period, the CONSULTANT must submit the names and qualifications of these staff to the CITY for approval before commencing work. C. CITY'S DlJTIES AND R_ESPONSIYI111"IES: 1 Furnish scope of work request for each project. 2 Furnish construction plans and specifications to the CONSULTANT. D. AOR% PROGRAMPROJECT SCHEDULE: A project schedule wiII be developed for each project assigned by CITY. EXHIBIT A EXHIBIT `B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT'S firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such. invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 1 Exhibit B S. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B 1 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND LEIGHTON CONSULTING, INC. FOR AS -NEEDED MATERIAL TESTING SERVICES Table of Contents Scopeof Services.....................................................................................................I CityStaff Assistance................................................................................................2 Term; Time of Performance.....................................................................................2 Compensation..........................................................................................................2 ExtraWork...............................................................................................................2 Methodof Payment..................................................................................................3 Disposition of Plans, Estimates and Other Documents...........................................3 HoldHarmless.........................................................................................................3 Professional Liability Insurance.............................................................................4 Certificateof Insurance............................................................................................5 Independent Contractor............................................................................................6 Termination of Agreement.......................................................................................6 Assignmentand Delegation......................................................................................6 Copyrights/Patents...................................................................................................7 City Employees and Officials..................................................................................7 Notices.........................................................................................7 Consent....................................................................................................................8 Modification.............................................................................................................8 SectionHeadings.....................................................................................................8 Interpretation of this Agreement..............................................................................8 DuplicateOriginal....................................................................................................9 Irmni grat i o n............................................................................................................... 9 Legal Services Subcontracting Prohibited................................................................9 Attorney's Fees..........................................................................................................10 Survival.....................................................................................................................10 GoverningLaw.........................................................................................................10 Signatories.................................................................................................................10 Entirety......................................................................................................................10 EffectiveDate.................................................................................I I (11INSURANCE AND INDEMNIFICATION WAIVER MODIFICATION REQUEST 1. Requested by: Jim Escutia 2. Date: 7/12/16 3. Name of contractor/permittee: Leighton, Inc. 4. Description of work to be performed: On -Call Material Testing Services 5. Value and length of contract: $225,000.00 / 3 years 6. Waiver/modification request: Waiver deductible -4; aaJ ' L U per , e.SSi o t `�.�1���:�.•�.. �G��.��-�:.��e:r�. 7. Reason for request and why it should egran e d� Unable to comply with our request. 8. Identify the risks to the City in approying this waiver/modification: N/A Department HeAd Signature f 2, Dat : APPROVALS Approvals must be obtained in the order listed on this form. Two approvals are required for a request to be granted. Approval from the City Administrator's Office is only required if Risk Management and the City Att ney's OftiX disagree. 1. Risk Management Approved ❑ Denied f Sigriatur Date 2. City Attorney's Office pproved ❑ Denie,� Signature ate 3. City Manager's Office ❑ Approved ❑ Denied Signature Date If approved, the completed waiver/modification request is to be submitted to the City Attorney's Office along with the contract for approval. Once the contract has been approved, this form is to be filed with the Risk Management Division of Human Resources Insurance Waiver Form.doc 7/13/2016 7:59:00 AM Client#: 1257049 305LEIGHGRO DATE (MM1WD/YYYYj ACORD,. CERTIFICATE OF LIABILITY INSURANCE 2/06/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND'OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy()es) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER HACONTACT Kathy Waters BB&T Insurance Services PHONE- } 7j4 941-2938 FAX - (MC _, No, Bxl : .(A/C, No);_— of Orange County E-MAIL KWaters bbandt.com 2400 Katella Avenue Ste 1100 ADDRESS: @ INSURER(S) AFFORDING COVERAGE NAIC ItAnaheim, CA 92806 INSURER A. Lexington Insurance Company _ 19437 INSURED Leighton Consulting Inc 17781 Cowan Ste. 100 Irvine, CA 92614-6009 INSURER B : Travelers Property Casualty Co INSURER c: Travelers Indemnity Company of INSURER E : COVERAGES r:FRTIFIr:ATF NIIMRFR• RFVICIrTN MI1MRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLISUBR POLICY Eff - POLICY Ex-P LTR TYPE OF INSURANCE _ INSR 1YVD POLICY NUMBER _ P �h1M1WD MMIDD/YYY LIMITS _ ^X A COMMERCIAL GENERAL LIABILITY CLAIMS -MADE XI OCCUR 065463440 2/14/2016 02/14/2017 EACH OCCURRENCE _ pp!�,q�,E 7O RENTED PRL`l.11SE5_(Eaorcunence) $1 000 000 S50 OOO l,IEDEXP(Any one son) $EXCLUDED PERSONAL 8 ADV INJURY $ 1 ,000,000 AGGRE�GATE LIMIT APPLIES PER: PR - POLICY �I JECT ^ J LOC GENERAL AGGREGATE $2,000,000 GENL PRODUCTS - COMP/OP AGG s2,000,000 $$5,000,000 OTHER: _ Overall Policy_ General Aggregate C AUTOMOBILE LIABILITY BA0305L81416CAG 2/14/2016 02/14/201 _ EaaBNINCDISINGLE-11MIT 1,000,000 BODILY INJURY (Per person) Ser X ANY AUTO X ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS Ix AUTOS BODILY INJURY (Per accident) $ ............._._--.--_ $ _..__ PROPERTY DAfMAGE Per accident 2/14/2016 02/1412017 A X UMBRELLA LIAR EXCESS LIAB_ X I _ OCCUR CLAIMS -MADE 006546318 EACH OCCURRENCE AGGREGATE s5,000,000 s5,000,000 DED X RETENTION S1 0000 $ _ _ B WORKERS COMPENSATIOAND EMPLOYERS' LIABILITYY!N ANYPROPRIETORfPARTNERlEXECUTIVE OFFICERBMEI SBER EXCLUDED? a NIA PJUB71 SI C20315 9/01/2015 09/0112016 OTH- X ISTEARILIIEB-'-'-- E.L. EACH ACCIDENT S1,000,000 ---- E.L. DISEASE - EA EMPLOYEE $1 000 000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS Wow _ , - E.L. DISEASE -_POLICY LIMIT $1,000,000 A Prof/Pollutn Liab 013001524 2/14/2016 02/14/201 $2,000,000 Per Claim Claims Made $4,000,000 Aggregate $50,000 Ded DESCRIPTION OF OPERATIONS! LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Informational Purposes Only APPROVED O IBICHAEL E. GATESCITY J- ATTORNEY OF HUNTINGTON BEACH (LC)Leighton Consulting Inc 17781 Cowan Ste 100 Irvine, CA 92614 ACORD 25 (2014/01) 1 of 1 #S15564761/MlS564731 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988.2014 ACORD CORPORATION. Ali rights reserved. The ACORD name and logo are registered marks of ACORD LXMCN Client#: 1257049 305LEIGHGRO ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 7/08/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Kathy Waters NAME BB&T Insurance Services PHONE 714 941-2938 FAX Extj: (A/C, No): of Orange County E- AILJAIC,o, ADDRESS: KWaters@bbandt.com 2400 Katella Avenue Ste 1100 INSURER(S) AFFORDING COVERAGE NAIC # Anaheim, CA 92806 INSURER A: Travelers Property Casualty Co 25674 INSURED INSURER B Leighton Consulting Inc 17781 Cowan Ste. 100 INSURER C Irvine, CA 92614-6009 INSURER D: INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DDIYYYY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS -MADE D OCCUR PREMISESOEa occur ence $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO - POLICY FI JECT LOC PRODUCTS - COMP/OP AGG $ $ OTHER: AUTOMOBILE LIABILITY CDMBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ NON -OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE Per accident $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERIMEMBER EXCLUDED? F N / A PJUB7151C20315 9/01/2015 09/01/201 X PER OTH- T T ER E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE - EA EMPLOYEE $1 ,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below I E.L. DISEASE- POLICY LIMIT $1 ,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Verification of Insurance Re: Proj #IR16-199 Huntington Beach As -Needed Materials Testing, As -Needed Materials Testing Services, Huntington Beach Notification of cancellation will be provided in accordance with the terms and conditions of the referenced policy, as contained within the attached carrier endorsement form. (LC)City of Huntington Beach 2000 Main St Huntington Beach, CA 92648 LLA I IUN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2014/01) 1 of 1 #S16498787/M14731027 ©1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD LXMCN TRAVELERS) ONE TOWER SQUARE HARTFORD, CT 06183 WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 04 06 01 (A) POLICY NUMBER: PJUB7151C20315 CALIFORNIA CANCELATION ENDORSEMENT This endorsement applies only to the insurance provided by the policy because California is shown in Item 3.A. of the information page. The cancelation condition in Part Six (Conditions) of the policy is replaced by these conditions. CANCELATION 1. You may cancel this policy. You must mail or deliver advance written notice to us stating when the cancelation is to take effect. 2. We may cancel this policy for one or more of the following reasons: a. Non-payment of premium; b. Failure to report payroll; c. Failure to permit us to audit payroll as required by the terms of this policy or of a previous policy issued by us; d. Failure to pay any additional premium resulting from an audit of payroll required by the terms of this policy or any previous policy issued by us; e. Material misrepresentation made by you or your agent; f. Failure to cooperate with us in the investigation of a claim; g. Failure to comply with Federal or State safety orders; h. Failure to comply with written recommendations of our designated loss control representatives; L The occurrence of a material change in the ownership of your business; j. The occurrence of any change in your business or operations that materially increases the hazard for frequency or severity of loss; k. The occurrence of any change in your business or operation that requires additional or different classification for premium calculation; I. The occurrence of any change in your business or operation which contemplates an activity excluded by our reinsurance treaties. 3. If we cancel your policy for any of the reasons listed in (a) through (f), we will give you 10 days advance written notice, stating when the cancelation is to take effect. Mailing that notice to you at your mailing address shown in Item 1 of the information Page will be sufficient to prove notice. If we cancel your policy for any of the reasons listed in Items (g) through (1), we will give you 30 days advance written notice; however, we agree that in the event of cancelation and reissuance of a policy effective upon a material change in ownership or operations, notice will not be provided. 4. The policy period will end on the day and hour stated in the cancelation notice. Client#: 1257049 305LEIGHGRO ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD/YYYY) 7/08/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Kathy Waters BB&T Insurance Services PHONE 714 941 2938 FAX AIC, No, Ex[ : AIC, No): of Orange County E-MAIL KWaters@bbandt.com ADDRESS: 2400 a Avenue Ste 1100 INSURER(S) AFFORDING COVERAGE R NAIC # Anaheimeim,, CA 92806 INSURER A: Travelers Property Casualty Co 25674 INSURED INSURER 6 Leighton Consulting Inc 17781 Cowan Ste. 100 INSURER C : Irvine, CA 92614-6009 INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDLISUBR INSR IIWVD POLICY NUMBER POLICY EFF MMIDD/YYYY POLICY EXP MMIDD/YY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S CLAIMS -MADE OCCUR PREMISESDEaEooaur ence $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ GEN'L PRO- n POLICY 7 JECT I I LOC PRODUCTS - COMP/OP AGG $ $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ NON -OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAR CLAIMS -MADE DED I I RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y I N OFFICERIMEMBER EXCLUDED? a N I A PJUB7151 C20315 9/01/2015 09/01/201 b� X PEER AT OTH- IER E.L. EACH ACCIDENT $1 ,000,000 E.L. DISEASE - EA EMPLOYEE $1 ,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1 ,000,000 IL DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Verification of Insurance Re: Proj #IR16-199 Huntington Beach As -Needed Materials Testing, As -Needed Materials Testing Services, Huntington Beach Notification of cancellation will be provided in accordance with the terms and conditions of the referenced policy, as contained within the attached carrier endorsement form. I..CKI II-II..A 1 t HULUtK L:ANL:tLLA 1 IUN (LC)City of Huntington Beach 2000 Main St Huntington Beach, CA 92648 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2014/01) 1 of 1 #S16498787/M14731027 ©1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD LXMCN TRAVELERS>J ONE TOWER SQUARE HARTFORD, CT 06183 WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 04 06 01 (A) POLICY NUMBER: PJUB7151C20315 CALIFORNIA CANCELATION ENDORSEMENT This endorsement applies only to the insurance provided by the policy because California is shown in Item 3.A. of the information page_ The cancelation condition in Part Six (Conditions) of the policy is replaced by these conditions: CANCELATION 1. You may cancel this policy. You must mail or deliver advance written notice to us stating when the cancelation is to take effect. 2. We may cancel this policy for one or more of the following reasons a. Non-payment of premium; b. Failure to report payroll; c. Failure to permit us to audit payroll as required by the terms of this policy or of a previous policy issued by us; d. Failure to pay any additional premium resulting from an audit of payroll required by the terms of this policy or any previous policy issued by us; e. Material misrepresentation made by you or your agent; f. Failure to cooperate with us in the investigation of a claim; g. Failure to comply with Federal or State safety orders; h. Failure to comply with written recommendations of our designated loss control representatives; L The occurrence of a material change in the ownership of your business; j_ The occurrence of any change in your business or operations that materially increases the hazard for frequency or severity of loss; k. The occurrence of any change in your business or operation that requires additional or different classification for premium calculation; I. The occurrence of any change in your business or operation which contemplates an activity excluded by our reinsurance treaties. 3. If we cancel. your policy for any of the reasons listed in (a) through (f), we will give you 10 days advance written notice, stating when the cancelation is to take effect. Mailing that notice to you at your mailing address shown in Item 1 of the Information Page will be sufficient to prove notice. If we cancel your policy for any of the reasons listed in Items (g) through (1), we will give you 30 days advance written notice; however, we agree that in the event of cancelation and reissuance of a policy effective upon a material change in ownership or operations, notice will not be provided. 4. The policy period will end on the day and hour stated in the cancelation notice. Client#: 1257049 305LEIGHGRO ACORDIM CERTIFICATE OF LIABILITY INSURANCE DATE (MWDD (MMIDD/YYYY) 7/08/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAMEACT Kathy Waters BB&T Insurance Services PHONE 714 941 -2938 FAX -MANo, Ext : AIC, No of Orange CountyIL ADDRESS: KWaters@bbandt.com 2400 Katella Avenue Ste 1100 INSURER(S) AFFORDING COVERAGE NAIC # Anaheim, CA 92806 Lex ington Company INSURER A: gton Insurance COm an 19437 INSURED INSURER B: Travelers Indemnity Company of 25682 Leighton Consulting Inc 17781 Cowan Ste. 100 INSURER C Irvine, CA 92614-6009 INSURER D : INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY 065463440 2/14/2016 02/14/2017 EACH OCCURRENCE $ 1 ,000,000 J CLAIMS -MADE ❑X OCCUR PREMISES (Ea RENTED nce) s 50,000 MED EXP (Any one person) $EXCLUDED PERSONAL 8 ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 PRO - POLICY X JECT X LOC PRODUCTS - COMP/OPAGG $2,000,000 $$5,000,000 OTHER: Overall Policy General Aggregate B AUTOMOBILE LIABILITY BA0305L81416CAG 02/14/2016 02/14/201 COEaMBINED accidentSINGLE LIMIT $1,000,000 BODILY INJURY (Per person) $ X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ _ PROPERTY DAMAGE Per accident) $ X HIRED AUTOS X NON -OWNED AUTOS $ A X UMBRELLA LIAB X OCCUR 006546318 2/14/2016 02/14/2017 EACH OCCURRENCE $5,000000 AGGREGATE s5,000,000 EXCESS LIAB CLAIMS -MADE DED I X RETENTION $1 0000 $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? N / A I PER OTH- T R E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A Prof/Pollutn Liab 013001524 2/14/2016 02/14/2017 $2,000,000 Per Claim Claims Made $4,000,000 Aggregate $50,000 Ded DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Additional Insured applies on General Liability per Lexington's Additional Insured Owners, Lessees or Contractors endorsement LX4316 06/14 and LX9605 10/01 attached to the General Liability policy as required by written contract. Primary wording applies to General Liability per Lexington's endorsement LX9838 08/05 attached to policy. Additional Insured applies on Automobile Liability per Traveler's Blanket Additional Insured endorsement (See Attached Descriptions) (LC)City of Huntington Beach 2000 Main St Huntington Beach, CA 92648 GANGtLLA I ION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2014/01) 1 Of 2 #S16498786/M15564738 ©1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD LXMCN DESCRIPTIONS (Continued from Page 1) CAT437 02/15 attached to the Automobile policy as required by written contract. Re: Proj #IR16-199 Huntington Beach As -Needed Materials Testing, As -Needed Materials Testing Services, Huntington Beach. Additional Insured to include per specifications: City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers. Notification of cancellation will be provided in accordance with the terms and conditions of the referenced policies, as contained within the attached carrier endorsement forms. SAGITTA 25.3 (2014/01) 2 of 2 #S16498786/M15564738 POLICYNUMBER: 065463440 ENDORSEMENT# COMMERCIAL GENERAL LIABILITY CG 20 10 10 01 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS- SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: AS REQUIRED BY WRITTEN CONTRACT (LC)City of Huntington Beach 2000 Main St Huntington Beach, CA 92648 Re: Proj #IR16-199 Huntington Beach As -Needed Materials Testing, As -Needed Materials Testing Services, Huntington Beach. Additional Insured to include per specifications: City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers. (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) A. Section II -Who Is An Insured is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of your ongoing operations performed for that insured. With respect to the insurance afforded to these additional insureds, the following exclusion is added: 2. Exclusions This insurance does not apply to 'bodily injury" or "property damage" occurring after: CG 20 10 10 01 ISO Properties, Inc., 2000 LX9605 (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the site of the covered operations has been completed; or (2) That portion of 'your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. Page 1 of 1 ENDORSEMENT This endorsement, effective 12:01 AM 02/14/2016 Forms a part of policy no.: 065463440 Issued to: LEIGHTON GROUP, INC. By: LEXINGTON INSURANCE COMPANY ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS- COMPLETED OPERATIONS (Based on CG2037 04/13) This endorsement modifies insurance provided by the following: COMMERCIAL GENERAL LIABILITY POLICY SCHEDULE Name of Additional Insured Person(s) Location of Completed Operations or Organization(s) AS REQUIRED BY WRITTEN CONTRACT (LC)City of Huntington Beach 2000 Main St Huntington Beach, CA 92648 Re: Proj #IR16-199 Huntington Beach As -Needed Materials Testing, As -Needed Materials Testing Services, Huntington Beach. Additional Insured to include per specifications: City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers. Information required to complete this Schedule, if not shown above, will be shown in the Declarations A. Section II - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the "products -completed operations hazard". However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law, and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. . With respect to the insurance afforded to these additional insureds, the following is added to Section III - Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: Includes Copyrighted Information of the Insurance Services age 1 o Offices, Inc., with its permission. All Rights Reserved. 1. Required by the contractor agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations All other terms and conditions of the policy remain the same. Authorized Representative Includes Copyrighted Information of the Insurance Services Page 2 o Offices, Inc., with its permission. All Rights Reserved. ENDORSEMENT # 016 This endorsement, effective 1201 AM 02/14/2016 Forms a part of policy no.: 065463440 Issued to: LEIGHTON GROUP, INC. By:LEXINGTON INSURANCE COMPANY CANCELLATION AMENDMENT In consideration of the premium charged, it is hereby agreed that the cancellation provision is amended to 90 days in lieu of (30) days, except for non-payment of premium which remains (10) days. Al other terms and conditions remain unchanged. Authorized Representative OR Countersignature (In states where applicable) LX9586 (02/03) ENDORSEMENT # 011 This endorsement, effective 12:01 AM 02/14/2016 Forms a part of policy no.: 065463440 Issued to: LEIGHTON GROUP, INC. By:LEXINGTON INSURANCE COMPANY PRIMARY/NON CONTRIBUTORY ENDORSEMENT This endorsement modifies insurance provided by the policy: Notwithstanding any other provision of the policy to the contrary, the insurance afforded by this policy for the benefit of the Additional Insured shall be primary insurance, but only with respect to any claim, loss or liability arising out of the Named Insured's operations; and any insurance maintained by the Additional Insured shall be non-contributing. All other terms and conditions of the policy remain the same. Authorized Representative OR Countersignature (In states where applicable) LX9838 (08/05) COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM The following is added to the Paragraph A.1.c., Who Is An Insured, of SECTION II — COVERED AUTOS LIABILITY COVERAGE: Any person or organization who is required under a written contract or agreement between you and that person or organization, that is signed and executed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, to be named as an additional insured is an "insured" for Covered Autos Liability Coverage, but only for dam- ages to which this insurance applies and only to the extent that person or organization qualifies as an "in- sured" under the Who Is An Insured provision con- tained in SECTION II. CA T4 37 02 15 © 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc. with its permission. Leighton Group Inc, Leighton Consulting Inc, Leighton & Associates Inc. Policy #065463440 02/14/16-02/14/17 the first Named Insured will pay the difference to us due and payable upon notice. Subject to the Annual Minimum Premium shown in Item 4.6. of the Declarations, if the earned premium is he Total Advance Premium, we will return the difference to the first Named Insured. c. The first Named Insured must keep records of the information we need for premium computation, and send us copies at such times as we may request. The first Named Insured shown on the Declarations is responsible for the payment of all premiums and Will be the payee for any return premiums we pay. 6. Representations By accepting this policy, you agree that: a. The statements in the Declarations are accurate and complete; b. Those statements are based upon representations you made to us; and c. We have issued this policy in reliance upon your representations. 7. Separation Of Insureds Except with respect to the Limits of Insurance, and any rights or duties .specifically assigned in this policy to the first Named Insured, this insurance applies: a. As if each Named Insured were the only Named Insured; and b. Separately to each insured against whom claim is made or "suit" is brought, 8. Transfer Of Rights Of Recovery Against Others To Us If the insured has rights to recover all or part of any payment we have made under this policy, those i�h+� arP tr nsferred to us. The insured must do nothing after loss to impair them. At our request, the insured will bnn " uit" or transfer those rights to us and help us enforce them. 9. Cancellation med Insured shown in the Declarations may cancel this policy by mailing or delivering to us advance Written notice of cancellation. b. We may cancel this policy by mailing or delivering to the first Named Insured Written notice of cancellation at least: (1) 10 days before the effective date of cancellation if we cancel for nonpayment of premium;_ or (2) 30 days before the effective date of cancellation if we cancel for any other reason. c. We wifl mail or deliver our notice to the first Named Insured's last mailing address known to us. d. Notice of cancellation will state the effective date of cancellation. The policy period will end on that date. e. If this policy is canceled, we will send the first Named Insured any premium refund due. If we cancel, the refund will be pro rata. If the first Named Insured cancels, earned premium will be calculated in accordance with the customary short ram table and procedure, or the Minimum Earned Premium at Inception of the policy shown in Item 4.C. of the Declarations, which ever is greater. The cancellation will be effective even if we have not made or offered a refund. f. If notice is mailed, proof of mailing will be sufficient proof of notice. 10. Changes This policy contains all the agreements between you and us concerning the insurance afforded. The first Named Insured shown in the Declarations is authorized to make changes in the berms of this policy with our consent. This policy's terms can be amended or waived only by endorsement issued by us and made a part of this policy. 11. Examination of your Books and Records Includes Copyrighted information of insurance services LX9641 (02/11) Offices, Inc. with its permission. All Rights Reserved. Page 22 of 24 Leighton Group Inc, Leighton Consulting Inc, Leighton & Associates Inc Policy #BA0305L81416CAG 02/14/16-02/14/17 COMMON POLICY CONDITIONS Ali Coverage Parts included in this policy are subject to the following conditions: A. Cancellation during the policy period and up to three years 1. The first Named Insured shown in the Decla- afterward. rations may cancel this policy by mailing or D. Inspections And Surveys delivering to us advance written notice of 1. We have the right to: cancellation. 2. We may cancel this policy or any Coverage Part by mailing or delivering to the first Named Insured written notice of cancellation at least: a. 10 days before the effective date of can- cellation if we cancel for nonpayment of premium; or b. 30 days before the effective date of can- cellation if we cancel for any other rea- son. 3. We will mail or deliver our notice to the first Named Insured's last mailing address known to us. 4. Notice of cancellation will state the effective date of cancellation. If the policy is cancelled, that date will become the end of the policy period. If a Coverage Part is cancelled, that date will become the end of the policy period as respects that Coverage Part only. S. If this policy or any Coverage Part is can- celled, we will send the first Named Insured any premium refund due. If we cancel, the re- fund will be pro rata. If the first Named In- sured cancels, the refund may be less than pro rata. The cancellation will be effective even if we have not made or offered a re- fund. 6. If notice is mailed, proof of mailing will be sufficient proof of notice. B. Changes This policy contains all the agreements between you and us concerning the insurance afforded. The first Named Insured shown in the Declara- tions is authorized to make changes in the terms of this policy with our consent. This policy's terms can be amended or waived only by endorsement issued by us as part of this policy. C. Examination Of Your Books And Records We may examine and audit your books and records as they relate to this policy at any time a. Make inspections and surveys at any time; b. Give you reports on the conditions we find; and c. Recommend changes. 2. We are not obligated to make any inspec- tions, surveys, reports or recommendations and any such actions we do undertake relate only to insurability and the premiums to be charged. We do not make safety inspections. We do not undertake to perform the duty of any person or organization to provide for the health or safety of workers or the public. And we do not warrant that conditions: a. Are safe or healthful; or b. Comply with laws, regulations, codes or standards. 3. Paragraphs 1. and 2. of this condition apply not only to us, but also to any rating; advi- sory, rate service or similar organization which makes insurance inspections, surveys, reports or recommendations. 4. Paragraph 2. of this condition does not apply to any inspections, surveys, reports or rec- ommendations we may make relative to certi- fication, under state or municipal statutes, or- dinances or regulations, of boilers, pressure vessels or elevators. E. Premiums 1. The first Named Insured shown in the Decla- rations: a. Is responsible for the payment of all pre- miums; and b. Will be the payee for any return premi- ums we pay. 2. We compute all premiums for this policy in accordance with our rules, rates, rating plans, premiums and minimum premiums. The pre- mium shown in the Declarations was com- puted based on rates and rules in effect at IL TO 01 01 07 (Rev_ 06-09) Includes the copyrighted material of insurance Services Office, Inc. with its permission. Page 1 of 2 002095 the time the policy was issued. On each re- newal continuation or anniversary of the ef- fective date of this policy, we will compute the premium in accordance with our rates and rules then in effect- F. Transfer Of Your Rights And Duties Under This Policy Your rights and duties under this policy may not be transferred without our written consent except in the case of death of an individual named in- sured. If you die, your rights and duties will be trans- ferred to your legal representative but only while acting within the scope of duties as your legal representative. Until your legal representative is appointed, anyone having proper temporary cus- tody of your property will have your rights and duties but only with respect to that property. G. Equipment Breakdown Equivalent to Boiler and Machinery On the Common Policy Declarations, the term Equipment Breakdown is understood to mean and include Boiler and Machinery and the term Boiler and Machinery is understood to mean and include Equipment Breakdown. This policy consists of the Common Policy Declarations and the Coverage Parts and endorsements listed in that declarations form. In return for payment of the. premium, we agree with the Named Insured to provide the insurance afforded by a Coverage Part forming part of this policy. That insurance will be provided by the company indicated as insuring company in the Common Policy Declarations by the abbreviation of its name opposite that Coverage Part. One of the companies listed below (each a stock company) has executed this policy, and this policy is counter- signed by the officers listed below: The Travelers Indemnity Company (IND) The Phoenix Insurance Company (PHX) The Charter Oak Fire Insurance Company (COF) Travelers Property Casualty Company of America (TIL)- The Travelers Indemnity Company of Connecticut (TCT) The Travelers Indemnity Company of America (TIA) Travelers Casualty Insurance Company of America (ACJ) 414z� wj_� Secretary President I YL, (_4' Page 2 of 2 Includes the copyrighted material of Insurance Services Office, Inc. with its permission. IL TO 01 01 07 (Rev. 06-09) A. Appeals Leighton Group Inc, Leighton Consulting Inc, Leighton & Associates Inc. Policy #006546318 02/14/16-02/14/17 In the event the first Named Insured or the first Named Insured's underlying insurer (if applicable) elect(s) not to appeal a judgement in excess of the "Retained Amount", vve may elect to make such appeal at our own cost and expense, and we shall be liable for the taxable costs and disbursements and interest incidental thereto, but in no event shall our liability for damages exceed the sum set forth in the Declaration's for any one "occurrence", including the cost and expense of such appeal. B. Examination of Your Books and Records We may audit and examine your books and records as they relate to this policy at any time during the period of this policy and for up to three (3) years after the expiration or termination of this policy. C. Bankruptcy or Insolvency Your receivership bankruptcy, insolvency or inability to pay or the receivership bankruptcy, insolvency or inability to pay of any of your underlying insurers will not relieve us from the payment of damages covered by this policy. But under no circumstances will such receivership bankruptcy, insolvency or inability to pay in any way increase or expand our liability or require us to drop down, replace or assume any obligation under "scheduled underlying insurance". D. Cancellation 1. The first Named Insured shown in the Declarations may cancel this policy by mailing or delivering to us advance vuritten notice of cancellation. 2- We may cancel this policy by mailing or delivering to the first Named Insured written notice of cancellation at least: a. 10 days before the effective date of cancellation if we cancel for nonpayment of premium; or b. 30 days before the effective date of cancellation if we cancel for any other reason. 3. We will mail or deliver our notice to the first Named Insured's last mailing address known to us. 4. Notice of cancellation will state the effective date of cancellation. The "policy period" will end on that date. 5. If this policy is canceled, we will send the first Named Insured any premium refund due. If we cancel, the refund will be pro rata. If the first Named Insured cancels, earned premium will be calculated in accordance with the customary short -rate table and procedure, or the Minimum Earned Premium at Inception of the policy shown in Item 5 of the Declarations, which ever is greater. The cancellation will be effective even if we have not made or offered a refund. 6. If notice is mailed, proof of mailing will be sufficient proof of notice. E. Change In Control If during the "policy period": 1. the first Named Insured designated in Item 1 of the Declarations consolidates with or merges into, or sells all or substantially all of its assets to any person or entity; or 2. any person or entity acquires an amount of the outstanding ownership interests representing more than 50% of the voting or designation power for the election of directors of the first Named Insured designated in Item 1 of the Declarations, or acquires the voting or designation rights of such an amount of ownership interests; This policy will continue in full force and effect as to "bodily injury" and "property damage" that occur prior to the effective date of such transaction and "personal and advertising injury" caused by an "occurrence" that takes place prior to the effective date of such transaction. There will be no coverage afforded by this policy for "bodily injury' or "property damage" that occurs on or after the effective date of such transaction and "personal and advertising injury" caused by an "occurrence" that takes place on or after the effective date of such transaction. OC-UMBR LX9799 (10/05) Page 20 of 24 Leighton Group Inc, Leighton Consulting Inc Policy #013001524 02/14/16-02/14/17 02/14/16-02/14/17 D. SUBROGATION In the event of any payment under this policy, the Company shall be subrogated to all the Insured's rights of recovery therefor against any person or organization and the Insured shall execute and deliver instruments and papers and do whatever else is necessary to secure such rights. The Insured shall do nothing after an incident reasonably likely to give rise to a Claim to prejudice such rights. The Company agrees to waive this right of subrogation against the client of the Insured to the ex- tent that the Insured had, prior to a Claim, a written agreement to waive such rights. E. HOW OTHER INSURANCE APPLIES Where other insurance is available to the Insured for Loss covered under the terms and conditions of this policy, the Company's obligation to the Insured shall be as follows: 1. This policy shall apply as excess insurance over any other valid insurance, whether collectible or not, be it primary, excess or contributing. This excess insurance shall in noway be increased or expanded as a result of the receivership, insolvency, or inability to pay of any insurer with re- spect to both the duty to indemnify and the duty to defend. This also applies to the Insured while acting as a self -insured for any coverage. 2. Where, in accordance with paragraph 1, above, this policy is excess insurance, the Company will: a. pay only its share of the amount of Loss, if any, that exceeds the total amount of all such valid insurance, whether collectible or not; including any deductible, self -insured retention or other retained amount; and . b. pay only for such Loss as is covered by the terms and conditions of this policy. The Insured shall promptly, upon request of the Company, provide the Company with copies of all policies potentially applicable, whether collectable or not, against the liability covered by this policy. F. CHANGES MADE TO THIS POLICY Notice to any agent or knowledge possessed by any agent or by any other person shall not effect a waiver or a change in any part of this policy or estop the Company from asserting any right under the terms of this policy. The terms and conditions of this policy cannot be waived or changed except by specific written endorsement issued by the Company and made part of this policy. G. ASSIGNMENT OF THE INSURED'S INTEREST: The interest of the Insured under this policy is not assignable to any other person or organization without the prior�written consent of the Company. �CANCELLATIO=���� The Named Insured may cancel this policy by returning the policy to the Company or its authorized representatives. The Named Insured can also cancel this policy by written notice to the Company stating at what future date cancellation is to be effective. If the Named insured cancels, earned premium shall be computed using the customary short rate table, subject to the Minimum Earned Premium at Inception shown in Item 5. C. of the Declarations, whichever is greater. The Company may cancel this policy by written notice to the Named Insured, at the address last known to the Company. The Company will provide written notice at least thirty (30) days before cancellation is to be effective. CMPL509 Page 13 of 17 (LX8533 (12/09)) However, the Named Insured will only be entitled to ten (10) day's notice if the Company cancels because: the Insured has failed to pay a premium when due; or 2. the Insured has failed to pay applicable deductible amounts due. If the Company cancels, earned premium will be computed pro-rata, unless the Company cancels for the reason specified in subsections 1. or 2., in which case above, earned premium will be computed using the customary short rate table subject to the Minimum Earned Premium at Inception shown in Item 5. C. of the Declarations, whichever is greater. The mailing of any notice of cancellation shall be sufficient proof of notice. The effective date of cancellation terminates the Policy Period. Return of unearned premium is not a condition of cancellation. The Company will return unearned premium subject to the Minimum Earned Premium shown in Item 5. C. of the Declarations in due course. 1. SOLE AGENT The Named Insured shall act on behalf of all other Insureds, if any, for the payment or return of premium, receipt and acceptance of any endorsement issued to form a part of this policy, and giving and receiving notice of cancellation or non -renewal. J. BANKRUPTCY The bankruptcy, receivership or insolvency of an Insured or the Insured's estate or of any insurer shall not relieve the Company of any of its obligations under this policy. However, such bankruptcy, receivership or insolvency shall in no way increase the Company's liability under this policy nor will this insurance apply to liability directly or indirectly due to bankruptcy, insolvency, receivership, or subsequent liquidation. K. APPLICATION The statements in the application are the Insured's representations and are deemed material. This policy is issued based upon the truth and accuracy of such representations. Upon the binding of coverage, the application, -incorporated herein by reference, shall become part of this policy. This policy embodies all agreements existing between the Insured and the Company or any of its repre- sentatives relating to this policy. L. PREMIUM and AUDIT a. All premiums for this policy will be computed in accordance with the Company's rules and rates. b. If the premium for this policy is a flat premium, it is not subject to adjustment, except that additional premium may be required for any additional exposures and/or Insureds or as provided for in SECTION V. H. CANCELLATION. The premium shown as the Total Advance Premium in Item 5. A_ of the Declarations is a de- posit premium only. If the policy is subject to audit adjustment, the actual exposure base will be used to compute the earned premium. if the earned premium is greater than the Total Advance Premium, the Named Insured will pay the difference to the Company, due and payable upon notice. c. The Named Insured must keep records of the information needed by the Company for premium computation, and send copies to the Company as requested. The Named Insured is responsible CMPL509 Page 14 of 17 (LX8533 (12/09)) Material Testing 2016 Andv FerriQno Jim Escutia Joe Fuentes Interview Points Total Points Rank AESCO 420 450 332 300 1502 1 Twining 420 440 333 300 1493 2 Leighton 400 390 279 285 1354 3 Ninyo & Moore 415 360 352 215 1342 4 Converse 420 330 313 210 1273 5 Smith Emery 360 320 219 0 899 6 Group Delta 280 330 229 0 839 7 Koury 300 240 213 0 753 8 American Geotechnical 330 270 130 0 1 730 9 Harrington 250 240 87 0 1 577 10 6/20/16 City of Huntington Beach 2000 Main Street o Huntington Beach, CA 92648 (714) 536-5227 * Aww.huntingtonbeachca.gov Office of the City Clerk Robin Estanislau, City Clerk August 2, 2016 Leighton Consulting, Inc. Attn: Thomas C. Benson, Jr. 17781 Cowan Irvine, CA 92614 Dear Mr. Benson: Enclosed for your records is a duplicate original of the "Professional Services Contract Between the City of Huntington Beach and Leighton Consulting, Inc. for As -Needed Material Testing Services". Sincerely, Robin Estanislau, CIVIC City Clerk RE:pe Enclosure Sister Cities: Anjo, Japan s Waitakere, New Zealand {' `titM .�.�.]E! _ ,� �—� �"fie. � ,� a �: x ._ -. +- PROFESSIONAL AND SERVICES SERVICE: Provide on -call material testing and deputy inspections. SERVICE DESCRIPTION: Provide certified testing technician to define effective applications of construction materials and to assure their compliance with local, state and federal agencies. This includes testing asphalt, concrete mixtures -designs, soils compaction and stabilization, structural steel inspection, welding inspection and procedures. VENDOR: AESCO OVERALL RANKING: 1* SUBJECT MATTER EXPERTS/RATERS: 1. Civil Engineering Assistant 2. Contract Administrator 3. Senior Civil Engineer I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: 1202 VENDOR NAME — Minimum Qualifications Review Total Weighted Maximum Criteria Score Score RFP Clarity 140 150 Understanding & Methodology 234 300 Firm Qualifications 416 450 Staff Qualifications & Experience 412 450 Sub -Total 1202 1350 Interview & References 300 300 Total 1 K02 .:,... 1660 II. DUE DILIGENCE REVIEW • Interview Ranking: 1 • AESCO was not selected because the City already has an existing contract with the firm. The City plans using AESCO through the existing contract that is currently in place. VEN Cam` A11I1E-_— Fr[cin • Vendor currently under contract with City and will adhere to the current contracted rates. HB -33 1 - Item 9. - 154 PROFESSIONAL AND SERVICES SERVICE: Provide on -call material testing and deputy inspections. SERVICE DESCRIPTION: Provide certified testing technician to define effective applications of construction materials and to assure their compliance with local, state and federal agencies. This includes testing asphalt, concrete mixtures -designs, soils compaction and stabilization, structural steel inspection, welding inspection and procedures. VENDOR: Twining OVERALL RANKING: 2 SUBJECT MATTER EXPERTS/RATERS: 1. Civil Engineering Assistant 2. Contract Administrator 3. Senior Civil Engineer I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: 1193 VENDOR NAME = Minimum Qualificati6hs Review Total Weighted Maximum Criteria Score Score RFP Clarity 140 150 Understanding & Methodology 300 300 Firm Qualifications 360 450 Staff Qualifications & Experience 393 450 Sub -Total 1193 1350 Interview & References 300 300 Total 1�93 II. DUE DILIGENCE REVIEW • Interview Ranking: 2 V) N6'0R1AW . Sum_mary oft iiew i77 • Qualified and experienced testing material firm. The Public Works Department has worked with is firm in the past and has had a good working experience with them. VENDOR�NAME Item 9. - 155 HB -332- PROFESSIONAL AND SERVICES SERVICE: Provide on -call material testing and deputy inspections. SERVICE DESCRIPTION: Provide certified testing technician to define effective applications of construction materials and to assure their compliance with local, state and federal agencies. This includes testing asphalt, concrete mixtures -designs, soils compaction and stabilization, structural steel inspection, welding inspection and procedures. VENDOR: Leighton OVERALL RANKING: 3 SUBJECT MATTER EXPERTS/RATERS: 1. Civil Engineering Assistant 2. Contract Administrator 3. Senior Civil Engineer I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: 1069 VENDOR 'NAME' - Minimum , Qualifications Review Total Weighted Maximum Criteria Score Score RFP Clarity 140 150 Understanding & Methodology 214 300 Firm Qualifications 303 450 Staff Qualifications & Experience 412 450 Sub -Total 1069 1350 Interview & References 285 300 Total 1354 1650' II. DUE DILIGENCE REVIEW • Interview Ranking: 3 VENDOR A' ME S ijnmaryb f Review, Qualified and experienced firm. Leighton is familiar with the soil conditions in the'city because of their development work for various local development projects. ENDOR NAME Pric HB -333- Item 9. - 156 PROFESSIONAL AND SERVICES SERVICE: Provide on -call material testing and deputy inspections. SERVICE DESCRIPTION: Provide certified testing technician to define effective applications of construction materials and to assure their compliance with local, state and federal agencies. This includes testing asphalt, concrete mixtures -designs, soils compaction and stabilization, structural steel inspection, welding inspection and procedures. VENDOR: Vendor 4 OVERALL RANKING: 4 SUBJECT MATTER EXPERTS/RATERS: 1. Civil Engineering Assistant 2. Contract Administrator 3. Senior Civil Engineer I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: 1127 VENDOR NAME "Miffif6d Qualifications Review . c Total Weighted Maximum Criteria Score Score RFP Clarity 126 150 Understanding & Methodology 260 300 Firm Qualifications 367 450 Staff Qualifications & Experience 374 450 Sub -Total 1127 1350 Interview & References 215 300 Total Mom.. 1,342 ` z___ 1fi6 II. DUE DILIGENCE REVIEW • Interview Ranking: 4 1J NDOR[dAME'„ a5ummary of Review • Vendor 4 is a qualified material testing firm. During the interview they were unsure about local projects and hourly minimums. UENDPR,NAME _ Pricng�." _ • Pricing was not reviewed because the vendor did not qualify. Item 9. - 157 HB _;;4- PROFESSIONAL AND SERVICES SERVICE: Provide on -call material testing and deputy inspections. SERVICE DESCRIPTION: Provide certified testing technician to define effective applications of construction materials and to assure their compliance with local, state and federal agencies. This includes testing asphalt, concrete mixtures -designs, soils compaction and stabilization, structural steel inspection, welding inspection and procedures. VENDOR: Number 5 OVERALL RANKING: 5 SUBJECT MATTER EXPERTS/RATERS: 1. Civil Engineering Assistant 2. Contract Administrator 3. Senior Civil Engineer I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: 1063 VENDOR NAME Minimum Qualifications g : ,< Review: ,q' , Total Weighted Maximum Criteria Score Score RFP Clarity 116 150 Understanding & Methodology 245 300 Firm Qualifications 351 450 Staff Qualifications & Experience 351 450 Sub -Total 1063 1350 Interview & References 210 300 Total 127 3 .. 1650 II. DUE DILIGENCE REVIEW • Interview Ranking: 5 • The firm's Costa Mesa lab was not certified at this time. Vendor 5 is currently working on the certifications but they are unsure when they will receive their certification. 1f1=ND,ORFNAMEPrictng. • The pricing was not reviewed because the vendor did not qualify. 14B -335- Item 9. - 158