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HomeMy WebLinkAboutMD Helicopters, Inc. - 2009-05-04Council/Agency Meeting Held: Deferred/Continued to: to )4App oved_ ® Denied Cit�erk'signatu re Council Meeting Date: 5/4/2009 Department ID Number: PD-09-012 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY CqQNCIL MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMINI OR P PREPARED BY: KENNETH W. SMALL, CHIEF OFtPLICCE SUBJECT: SERVICE AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND MD HELICOPTERS, INC. FOR HELICOPTER PILOT o TRAINING". Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachments) Statement of Issue: Council approval is required to enter into a service agreement with MD Helicopters, Inc. to provide the Huntington Beach Police Department Air Support Unit with helicopter pilot flight training. Funding Source: Funding is included in the Police Department's approved 2008/2009 Budget. The total sum to be expended is $12,771. Recommended Action: Motion to: Approve Service Agreement Between the City of Huntington Beach and MD Helicopters, Inc. and authorize Mayor and City Clerk to execute the agreement. Alternative Action(s): Do not approve the City of Huntington Beach to enter into the service agreement with MD Helicopters, Inc. and direct staff accordingly. REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 5/4/2009 DEPARTMENT ID NUMBER: PD-09-012 Analysis: This training will enhance the overall safety of our flight operations. It is provided by the manufacturer of the aircraft we operate in a controlled environment by certified flight instructors. Training is conducted in accordance with the Federal Aviation Administration regulations for recurrent pilot training. Strategic Plan Goal: Provide quality public service with the highest professional standards to meet community expectations and needs, assuring that the City is sufficiently staffed and equipped overall. Environmental Status: Not Applicable. Attachment(s): SERVICE AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND MD HELICOPTERS. INC. THIS AGREEMENT,_ made and entered into this 1-17-W day of r,1 , 2009 by and between MD Helicopters, Inc (hereinafter "Contractor"), and the City of Huntington Beach a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. The City desires to retain a Contractor having special skill and knowledge in the field of recurrent flight training on the MD 520 N helicopter. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed substantially in accordance with Contractor's standard, recurrent flight training program for the MD 520N helicopter. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform those services as set forth in Exhibit A to this Agreement. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. The total sum to be expended under this Agreement, shall not exceed $12,771.00 during the term of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing services performed, subject to City accounting procedures. 3. TERM This Agreement shall commence on the date first written above and terminate October 1, 2009, unless terminated earlier in accordance with Section 12, below. The term of this Agreement may be extended upon a writing executed by the Contractor and the City. 08-1930/29861 4. MEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE a. Workers' Compensation Services will be performed at Contractor's training facility in Mesa, Arizona, and Contractor will comply with the applicable Arizona Workers' Compensation requirements during the provision of the Services. Contractor will provide City upon request evidence of Arizona workers' compensation coverage for its employees in an amount of not less than the Arizona State statutory limits. Contractor shall require all subcontractors to provide such evidence of workers' compensation for all of the subcontractors' employees. b. Insurance. In addition to the workers' compensation insurance covering Contractor's employees (but not City's employees whom the City is obligated to cover) Contractor shall obtain and furnish to City, evidence of Contractor's (i) general liability insurance (including aviation coverage), (ii) helicopter hull insurance, and (iii) third party property damage insurance covering Contractor's obligations under this agreement.. These policies shall cover Contractor, its officers, employees and agents while acting within the scope of their duties, against any and all obligations assumed by Contractor hereunder and arising out or in connection with the services, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of One Million Dollars ($1,000,000) per occurrence and in the aggregate as respects products liability. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than One Million Dollars ($1,000,000) for the services. This policy shall name City, its officers, elected or appointed officials, employees, agents, and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the service shall be deemed excess coverage and that Contractor's insurance shall be primary. c. Certificates Of Insurance, Additional Insured Endorsements. Prior to commencing performance of the services hereunder, Contractor shall furnish to City certificates of insurance subject to approval of the City's Attorney evidencing the foregoing insurance coverages as required by this Agreement; the certificates shall: 08-1 93012986 1 I . provide the name and policy number of each carrier and policy; 2. state that the policy is currently in force; and 3. provide that such policies will not be canceled or modified without thirty (30) days' prior written notice of City. Contractor shall maintain the foregoing insurance coverages in force until the services under this Agreement are fully completed. The requirement for carrying the foregoing insurance coverages shall not derogate from the Contractor's defense, hold harmless and indemnification obligations as set forth under this Agreement. City or its representative shall at all times have the right to demand the original or a copy of all the policies of insurance. Contractor shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. 6. INDEMNIFICATION By authorizing Contractor to provide flight training services using Contractor's aircraft and instructors City hereby releases and agrees to defend, indemnify, and hold harmless Contractor. (including for purposes of this release and indemnification, its parent and its affiliated companies), its pilots, directors, officers, employees, agents and subcontractors from and against all liabilities, claims, damages, losses, costs and expenses for all injuries to or death of City employees or third party persons and loss of or damage to any City, City employee or third party real or personal party property (but excluding Contractor's real or personal property and helicopter which shall be the responsibility of the Contractor), including loss of the use thereof, arising directly or indirectly out of or in connection with rendering of such flight training services, whether or not Contractor or its pilots, directors, officers, employees, agents or subcontractors are at fault, except for such losses that are caused by the gross negligence or willful misconduct of the Contractor or its pilots, directors, officers, employees, agents or subcontractors. 7. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 8. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: 08-1930/29861 To City: To Contractor: City of Huntington Beach Contracts Manager Attn: Police Chief MD Helicopters, Inc. P.O. Box 190, 2000 Main Street 4555 E. McDowell St Huntington Beach, CA 92648 Mesa, AZ 85215 A party may change its address by giving notice in writing to the other party. Thereafter, any notice, tender, demand, delivery, or other communication shall be addressed and transmitted to the new address. If sent by mail, any notice, tender, demand, delivery, or other communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, any notice, tender, demand, delivery, or other communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 9. EXCLUSI MY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, that terms and conditions hereof, shall not bind or obligate Contractor nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 10. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 11. TEW&NATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay 08-1930129861 4 Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 12. DISCRi711Q�IINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. JURISDICTION - VENUE This Agreement and all questions relating to its validity, interpretation, performance, and enforcement shall be government and construed in accordance with the laws of the State of California. This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 14. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of Arizona, the City of Mesa and all other governmental agencies. Contractor shall notify the City immediately and in writing of her inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 15. AHSCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement. C. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 08-1930/29861 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. MD HELICOPTERS, INC. print name ('�% Sr,t,,' A i Kb ITS: (circle one) Chairman/President/Vice Presidene AND 44��L'°�� Cpr]i,nnt na a -�%. I F4., /i w)i ry�l circle on ecreta Chief Financial Officer/Asst. Secretary — Treasurer REVIEWED AND APPROVED: City Administrator CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor City Clerk INITIATED AND APPROVED: Chief of Police elx7_VIrelwe] �a City Attorney IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. MD HELICOPTERS, INC. By: liq � �L— print namenatnell, l s ITS: (circle one) Chairman/President/Vice Presiden !� AND ✓ �jJ�� /� na e -7 /34V4444. !T/ Cprint circle one ecreta Chief Financial Officer/Asst. Secretary — Treasurer CITY OF HUNTINGTON BEACH, a municipal corporation of to of California By: Sam 49 OFX KC ayor INITIATED AND APPROVED: Chief of Police 4 -1 (:;, APPROVED AS TO FORM: COUNTERPART �r �. � � City A orney y Ik\ z`' � �XN�13�r A HELICOPTERS" Monday, April 13, 2009 Sgt. Ray Villescas Huntington Beach Police Department Air Support Unit (714) 536-5997 (office) (714) 841-6747 (fax) *STATEMENT OF WORK* TRAINING OBJECTIVES: The Instructor Pilot will provide a recurrent training course intended as a review and refresher for pilots that have previously attended a transition flight training course. The course will be conduced in two phases. A Ground school including an review of airworthiness directives and notices, helicopter systems, pilot flight manual review, preflight inspection, and an open -book exam. The second phase will consist of individual training flights involving an intense review of emergency procedures and basic flight maneuvers. Ground Training: Review of all revisions and additions to the following publications since the previous training sessions. a. Service Bulletins, Notices and Letters b. Airworthiness Directives c. Pilot's Flight Manual 1. Review of the Following: a. Aircraft Systems b. Normal and Emergency Operating Procedures. c. Performance Calculations 2. Pilot's Flight Manual Exam 3. Review of the Daily / Preflight Inspection Requirements 4. Review of the FAR 61, 91 and AIM (Optional) Flight Training 1.5 - 3.0 Hours 1. Review of normal procedures. 2. Power turbine Governor Failure a. Technique used to Simulate a High Slide and Surging Type Governor Failure b. Technique used to Simulate a Low Slide Governor Failure c. Manual Fuel Control 3. Anti -Torque Failures a. Techniques used to Simulate Anti -Torque Failure - At a high and low hover - In Flight 4. Cyclic trim Failures 5. Autorotation a. Techniques used to Simulate Power Failures and Make Power Recoveries MD Helicopters, Inc. 4555 E. McDowell Road, Mesa, Arizona 85215 AMAMI i �: HELICOPTERS"" b. Autorotation Entries c. In Flight Autorotate Glide - Rotor RPM Control - Minimum Rate of Descent / Maximum Glide Distance - 180 to 360 Degree Turns d. Hovering Autorotation - Stationary Hovering — IGE / OGE - Hover Taxiing e. Touchdown Autorotation - Straight In- Stressing Minimum to Zero Ground Run - 180 Degree — Stressing Minimum to Zero Ground Run - Autorotation to a Spot - On Take -Off and Climb Out Rates and Charges: 1. Recurrent Training Tuition Cost per student under the 2009 Price Listing for the MD500 Series a. $4,730.00 b. 10% multiple pilot discount applied c. Total cost for three pilots to attend MD500 Series Recurrent Training in Mesa, AZ - $12,771.00 Should you have any additional questions or need any more information, please contact me at the numbers below. MD Helicopters looks forward to meeting and exceeding your training goals. Regards, .Ir,` Kristin Stelfox Customer Training Representative Ph. 480.346.6393 Fax 480.346.6826 Email: kristin.stelfox(o)-md helicopters. com MD Helicopters, Inc. 4555 E. McDowell Road, Mesa, Arizona 85215 ���ATTACH�:.,M�E.NT,,:,.' +3'B&-xh. INSURANCE AN® INDEMNIFICATION WAIVER MODIFICATION REQUEST 1. Requested by: Sgt. R. Villescas 2. Date: April 8, 2009 3. Name of contractor/permittee: MD Helicopters Inc. 4. Description of work to be performed: Provide helicopter safety training to three police helicopter pilots. 5. Value and length of contract: $112,771.00 / 3 days of ground school and flight training 6. Waiver/modification request: Approve the request to allow Officer Wersching to attend. 7. Reason for request and why it should be granted: This training, provided by the aircraft manufacturer, enhances the safety of our helicopter program. This is part of our on -going safety program. 8. Identify the risks to the City in approving this waiver/modification: The training has inherent risks, however it is conducted in a controlled evironment by the aircraft manufacturer with certified flight instructors. Department Head Signature Date: APPROVALS Approvals must be obtained in the order listed on this form. Two approvals are required for a request to be granted. Approval from the City Administrator's Office is only required if Risk Management h City Attorney's Office AsaQree. 1. is Management Approved El Denied ��� / - Signature D to 2. City Attorney's Office A proved ❑ Denie' Signature LJ Date 3. City Administrator's Office ❑ Approved ❑ Denied Signature Date If, approved, the completed waiver/modification request is to be submitted to the City Attorney's Office along with the contract for approval. Once the contract has been approved, this form is to be filed with the Risk Management Division of Administrative Services Waiver Mod Req for MD Recurrent training 09 4/8/2009 4:01:00 PM INSURANCE AN® INDEMNIFICATION WAIVER MODIFICATION REQUEST C 1. Requested by: Sgt. R. Villescas 2. Date: April 8, 2009 3. Name of contractor/permittee: MD Helicopters Inc. 4. Description of work to be performed: Provide helicopter safes training to three police helicopter pilots. 5. Value and length of contract: $12,771.00 / 3 days of ground school and flight training_ 6. Waiver/modification request: Approve the request to allow Officer Ramsey to attend. 7. Reason for request and why it should be granted: This training, provided by the aircraft manufacturer, enhances the safety of our helicopter program This is part of our on -going safety program. 8. Identify the risks to the City in approving this waiver/modification: The training has inherent risks, however it is conducted in a controlled evironment by the aircraft manufacturer with certified flight instructors. lC QQ 4�� 02 Department Head Signature Date: APPROVALS _ Approvals must be obtained in the order li ted on this form. TwVprovals are required for requestAo be granted. Approv i`fro the City Administrat rffice-is only:;required if 9 Y Y Risk Mana erne and th. Cit : Attorne s Offi gree. 1. Ri k Management a Approved ❑ Denied Signature Date 2. City Attorney's Office )e Approved ❑ Denie // Signature Date 3. City Administrator's Office ❑ Approved ❑ Denied Signature Date If, approved, the completed waiver/modification request is to`be submitted to the City Attorney'& Office along Withthe contract for approval. Once the contract has been approved,r , this form is to be filed.with the.Risk`Management Division of Administrative Services Waiver Mod Req for MD Recurrent training 09 4/8/2009 4:03:00 PM SU INSURANCE AND INDEMNIFICATION WAIVER Himti � Beach MODIFICATION REQUEST 1. Requested by: Sgt. R. Villescas 2. Date: April 8, 2009 3. Name of contractor/permittee: MD Helicopters Inc. 4. Description of work to be performed: Provide helicopter safety training to three police helicopter pilots. 5. Value and length of contract: $12,771.00 / 3 days of around school and flight training. 6. Waiver/modification request: Approve the request to allow Officer Lyons to attend. 7. Reason for request and why it should be granted: This training, provided by the aircraft manufacturer, enhances the safety of our helicopter program. This is part of our on -going safety program. 8. Identify the risks to the City in approving this waiver/modification: The training has inherent risks, however it is conducted in a controlled evironment by the aircraft manufacturer with certified flight instructors. Department Head Signature z::I---- ) (0 - 0 � Date: APPROVALS Approvals must be obtained in the order listed on this form. Two approvals are required for a request to be granted. Approval fro the City Admin'strator's Office is only required if Risk Management and t City Attorney' is ' gree. 1. isk Management ' Approved ❑ Denied l 12) Signature bate 2. City Attorney's Office "proved El e4 k 4. % -Z� Signatur4 Date 3. City Administrator's Office ❑ Approved ❑ Denied Signature Date If approved, the completed waiver/modification request is -to be submitted to the City Attorney's Office along with the contract for approval. Once the contract has been approved, this form is to be filed with the Risk Management Division of. Ad min istrative.Services Waiver Mod Req for MD Recurrent training 09 4/8/2009 4:03:00 PM -- r _ e_ _ _ t �. �� �. __ — - �- , Aon Aviation Certificate No.: MDH-025 Certificate of Insurance Date: April 17, 2009 Certificate Holder: City of Huntington Beach Attn: Police Chief P.O. Box 190, 2000 Main Street Huntington Beach, CA 92648 Named Insured: MD Helicopters, Inc., an Arizona Corporation and MD Helicopters USA, Inc., a Delaware Corporation Address of Named Insured: 4555 East McDowell Road Mesa, Arizona 85215 Policy Period: November 18, 2008 —November 18, 2009 Schedule of Insurers: See Attached Addendum Geographic Limits: Worldwide Description of Coverages: A. AVIATION LEGAL LIABILITY INCLUDING AVIATION GENERAL LL4,131 .ITY, AIRCRAFT LIABILITY - $1,000,000 Combined Single Limit in respect of all aircraft owned, leased, or operated by the Named Insured, worldwide, including Public Liability, Bodily Injury, Property Damage, and Passenger Legal Liability per occurrence. B. AIRCRAFT HULL — Flight, & Ground Cover Deductibles: • Rotors in Motion: 5% each and every loss including engine running ■ Ground Risks (not in motion) US $10,000 each and every loss SPECIAL PROVISIONS: As respects the Service Agreement dated April 15, 2009 between the City of Huntington Beach and MD Helicopters, Inc., the above policies provide the following: 1. The City of Huntington Beach, its officers, elected or appointed officials, employees, agents, and volunteers are included as Additional Insureds as their interest may appear. 2. In the event of cancellation/reduction or material restrictive change of the policies by Insurers which would adversely affect the interest(s) the Additional Insured, the Insurers agree to provide 30 days (or Seven (7) days or such lesser period as may be customs i , R§Q ar d Allied JE FER McGRATH, Ci Aon Aviation Certificate No.: MDH-025 Perils) prior written notice to the Additional Insured before such cancellation or material restrictive change shall become effective. The above Insurers have authorized Aon Aviation, a Division of Aon Risk Services, Inc. of Southern California Insurance Services, as Insurance Brokers, to issue this evidence on their behalf. Aon Aviation has no obligation or liability of any kind in respect to the above policies nor as a result of the preparation of this document. This certificate or verification of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein. Notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate or verification of insurance may be issued or may pertain, the insurance afforded by the policies described herein is subject to all terms, exclusions and conditions of such policies. If Certificates have been issued prior to the Date of Issue of this Certificate, this Certificate cancels and supercedes each such Certificate. Authorized Representative Aon Aviation Issued by: Aon Aviation, a Division of Aon Risk Services, Inc. 707 Wilshire Boulevard, Suite 6000 Los Angeles, California 90017-5563 Telephone: (213) 630-1302 Facsimile: (213) 689-3162 MD HELICOPTERS, INC. November 18, 2008 to November 18, 2009 SCHEDULE OF INSURERS Subscribing Insurers Address Policy No. Underwriters at Lloyds' and Aon Group Limited AB0811211 certain insurance companies 8 Devonshire Square London EC2M 4PL England American Home Assurance Company American Int'l Aviation Agency PL 1857909-03 100 Colony Square Suite 1000 Atlanta, GA 30361 National Fire & Marine Insurance Company Starr Aviation 92 CVS101598 3353 Peachtree Road, NE, Suite 1000 Atlanta, GA 30326 Allianz Global Risk U.S. Insurance Company Allianz Aviation Managers AIPR000207508AM 317 Madison Avenue, Suite 1110 New York, NY 10017 The above policies contain the standard electronic date recognition exclusion and electronic date recognition writeback endorsements issued by the lead Insurer. SEVERAL LIABILITY NOTICE The subscribing insurers' obligations under contracts of insurance to which they subscribe are several and not joint and are limited solely to the extent of their individual subscriptions. The subscribing insurers are not responsible for any co -subscribing insurer who for any reason does not satisfy all or part of its obligations. Attachment A SCHEDULE OF YOUR CURRENT INSURANCE ` PREPARED FOR: Aon Risk Services, Inc. of NC MD Helicopters, LLC. 4555 East McDowell Road � 121 West Trade Street Suite 2400 Mesa AZ 85215-9734 Charlotte, NC 28202 This schedule does not take the place of or alter any of the conditions, exclusions or other terms of the insurance policies listed; it Is merely a short description guide to the policies in force, for convenient reference. The policies should be reviewed carefully, and questions on coverage, claims and all other insurance matters should be referred to your Aon contacts. COVERAGE 'LIMY S PERIOD COMPANY POLICY NUMBER . COMMENTS Cash, Balance Pension Plan (ERISA Bond)....__.. ._ Coverage Form A - Employee Dishonesty �. . _ $ ,... 120 000 10/13/06.- 10/13/09 ;Travelers Casualty. &_SuretyCo. of America., _ 104202014 Premium .$271.00 . I I Voluntary Investment Plan (ERISA Bond). Coverage Form A - ErnploVee Dishonesty 1 550,000 10/13/06 - 10/13/09 Travelers Casualty &.Surety Co. of America 1103475611 1 Premium: $450.00 Business Automobile. Policy i Combined Single Limit „ _ _ 1000 000 03/18/08 - 03/18/09 progressiYe Casually Ins. Co.,,. __i0343$6822 Premium: $8,917 _..... Uninsured Underinsured Mortorist 1000 000 Medical Payments ! Hired Auto Ph . Damage Max Limit of Cov. Per vehicle _$ 5,000 50,000 Com rehensive Colllsion Coverage Deductible(s) WorkersCompensation (All Other States) F _... Bodily Injury Limit - Each Accident _ 1,000,000 iO4/15[O8 - 04[15/09 Insurance Company of the State of PA iWC5332810 Premium: $97,648 Bodily Injury by Disease - Policy Limit 1000 000 Bodily Injury by Disease,- Each Employee. Repatriation & Endemic Disease Limit 5,000 Repatriation Limit - Any One Employee 5,000 Workers' Com ensation California 11- 04 15 08 - 04 15 09 ,Commerce 1. & Industry Insurance Co. !WC533Z811 Premium: $794 Bodily Injury Limit - Each Accident 1000 000 Bodily Injury by Disease,- Policy Limit.. .. _ { BodilyIn'u b Disease - Each Employee 1 $ _. _.1,000,000.., 1000 000 Repatriation & Endemic Disease Limit 5 000 JENNIFER MCGRATH �1 Repatriation Limit -. Any One Employee _ . Commercial Pro I pa Insurance . $....... 5,000 04 15 08 - 04/15/09 Affiliated FM Insurance Co. IGJ725 Premium: $152,473 BIKt Real & Personal Property Coverage 143,747,913 Business Income &Extra Expense _........ Extra Ex ense Only Limit $ ,_.21x. $ 509 5,000,000 Unnamed Locations Sublimit 2,700,000 Newly Acquired Locations, Limit Demolition & Increased Cost of Construction - PD Limit 1 $ 2,500,000 10,000,000 Expediting Expense 100,000 j Trees, plants, Shrubs Limit Valuable Papers & Records $ 100,D00 2,500,000 ars\mdhelicopter\soi\Schedule of Insurance as of 5-22-08.xls 8/28/2008 Page 1 SCHEDULE OF YOUR CURRENT INSURANCE I PREPARED FOR: Aon Risk Services, Inc. of NC MD HelicoptersLLC. AON121 West Trade Street ! Suite 2400 4555 East McDowell Road Mesa AZ 55215-9734 Charlotte, NC 28202 I This schedule does not take the place of or alter any of the conditions, exclusions or other terms of the insurance polices listed; it is merely a short description guide to the policies in force, for convenient reference. The policies should be reviewed carefully, and questions on coverage, claims and all other insurance matters should be referred to your Aon contacts. POLICE' . COVERAGE � �� � .�. LrMIT(5) PERIOD COMPANY � � POLIG1l NUMBER , COMMENTS "r Accounts Receivable Transit - Per Conveyance 4,000,000 Fine Arts 250,000 _ Earth Movement -Per Occurrence I ,100,000,000 Flood - Per Occurrence 100,000,000 Off Premises Power 2,500,000 Acts of Terrorism _. $. __..._... _ 100,000 .. _.... _ ... ! . . 4Pavement & Roadways Electronic Data Processing - Data and Media $.. 2,500,000 Errors & Omissions l $,„ _ 2,500,000 Boiler & Machine 100 000 000 _ Ammonia Containation i 250,000 Hazardous Substance _.... - i $ 250 000. _ _. _ Deductibte,, Earthmovement / Flood $. 10%000_1i I ; Directors & Officers/Employment Practices Coverage 08/07/08-8/7/09 Chubb 182088373 Premium: $56,000 D&O Limit - Each Loss D&O Limit - Each Policy Term $ . _10,000,000.1 10,000,000 EPL Limit - Each Occurrence 10,000,000 EPL Limit -Each Policy Term _ Deductible _ $ $. 1010001000 501000 , _ i Aircraft Hull & Liability,Coverage Shared Proram it 18 07 - 11 18 08 Underwriters at Lloyds London All Othe-S JAB0711211 Premium: 1 568 691.40 Hull Limit _ _ Combined Single Limit $,__... 10,000,000 . 100,000,000 Underwriters at Lloyds London (Catlin) XL Aerospace iA60722811 _ ..... „ IUA00001188AV07A Premium __$211,985,33 _ !Premium: $70,661.78 Passenger Bodily Injury - Each Person 500,0001 Starr Aviation IU92CVS101371 .Premium: $169,588.26 Medical Payments -Each Person Snares i $ i t 10,000 morin_non Amiercan Home Assurance Allianz Global Risk US Insurance Co. ,PL1857909-02 lAlPR000207507AM Premium: $353,308.88 Premium: t452.235.00 Liability Excess of Scheduled Underlying, 1 $ 25,000,000 f i ars\mdhelicopter\soi\Schedule of Insurance as of 8-22-08.xis 8/28/2008 Page 2 SCHEDULE OF YOUR CURRENT INSURANCE PREPARED FOR: Aon Risk Services, Inc. of NC MD Helicopters, LLC. AONsuite 121 West Trade Street 4555 East McDowell Road 2400 Mesa AZ 85215-9734 Charlotte, NC 28202 This schedule does not take the place of or after any of the conditions, exclusions or other terms of the insurance policies listed; it is merely a short description guide to the policies in force, for convenient reference. The policies should be reviewed carefully, and questions on coverage, claims and all other insurance matters should be referred to your Aon contacts. POLICY COVERAGE., LIMITS) ., PERIQD COMPANY POLICY NUMBER COMMENTS Aviation Hull War & Allied Perils Insurance .11118/07 11/18/08 Underwriters at Lloyds London AB0711212 Maximum A reed Values as Per Schedule - Any One Aircraft 10 000 000 Premium: $23,283 ars\mdhelicopter\soi\Schedule of Insurance as of 8-22-08.xls 8/28/2008 Page 3 ATTACHMENT #5 CITY OF HUNTINGTON BEACH Service Agreements Purchasing Certification 1. Date: 4/8/09 2. Department: Police 3. Requested By: R. Villescas 4. Name of Consultant: MD Helicopters, Inc. 5. Amount of Contract: $12,771.00 6. Are sufficient funds available to fund this contract? Yes 7. Company Number and object code where funds are budgeted: 10070208.68575 8. Is this contract less than $50,000? Yes ® No ❑ 9. Does this contract fall within $50,000 and $100,000? Yes ❑ No ❑ • // 10. Is this contract over $100,000? Yes ❑ No (Note: Contracts requiring City Council approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to contract.) 11. Were formal written proposals requested from at least three available qualified firms? Yes ❑ No If no, explain: This training is provided by the manufacturer of the aircraft we operate, (MD5 20N). Other training providers have little or no access to this model of aircraft. We will be training in the same aircraft we operate on a daily basis thereby enhancing the safety of the training and our own operational safety. 12. Attach list of vendors from whom proposals were requested (include name of company, address, contact person, and telephone). 13. Attach proposed scope of work. Recurrent flight training provides a review for experienced and current MD520N pilots. The recurrent course utilizes flight review, proficiency checks or other checks whose purpose is to review rules, maneuvers and procedures to demonstrate a pilot's existing skills. This three-day course includes ground school and two to three hours of flight time. 14. Attach proposed payment schedule. One time payment. Department Head Signature INITIATING DEPARTMENT: POLICE DEPARTMENT SUBJECT: SERVICE AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND MD HELICOPTERS, INC. FOR HELICOPTER PILOT TRAINING COUNCIL MEETING DATE: I May 4, 2009 RCA ATTACHMENTS STATUS, - Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached (Signed in full b the CityAttorne Not Applicable ❑ Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorne) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached ❑ Not Applicable Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑ Not Applicable Bonds (If applicable) Attached ❑ Not Applicable Staff Report (If applicable) Attached ❑ Not Applicable Commission, Board or Committee Report (If applicable) Attached ❑ Not A plicable Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable EKPLA AT5 OM FOR MMMKO ATTACHMv HTS Insurance documentation is forthcoming. REVIEWED RETURNED FOR AIkDED Administrative Staff Deputy City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: I RCA Author: Sergeant Ray Villescas City of Huntington Beach 2000 Main Street e Huntington Beach, CA 92648 OFFICE OF THE CITY CLERIC JOAN L. FLYNN CITY CLERK May 5, 2009 MD Helicopters, Inc. Attn: Contracts Manager 4555 E. McDowell St. Mesa, AZ 85215 To Whom It May Concern: Enclosed for your records a copy of the Service Agreement between the City of Huntington Beach and MD Helicopters, Inc. for helicopter flight training. Sincerely, Joan L. Flynn, CIVIC City Clerk JF:pe Enclosure G: fol 10-vup.agrmtltr Sister Cities: Anjo, Japan • Waitakere, New Zealand (Telephone: 714-536-5227 )