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Home My WebLink AboutMEA - Municipal Employees' Association - 2013-05-06 (2)Dept. ID HR 13-002 Page 1 of 2 Meeting Date: 5/6/2013 /1% 4 770A) uA/ Ce--;*J 773-IN CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 5/6/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Michele Warren, Director of Human Resources SUBJECT: Adopt Resolution No. 2013-15 amending the City Classification Plan and the Memorandum of Understanding between the City and the Municipal Employees' Association (MEA) by adopting a Side Letter of Agreement establishing the new classification of Communitv Services Officer Statement of Issue: The City's Classification Plan requires an amendment to incorporate changes considered and approved by the Personnel Commission at their regularly scheduled meeting held April 17, 2013. Financial Impact: Funding for the proposed job classification is included in the FY 2012-13 budget. Recommended Action: Adopt Resolution No. 2013-15, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Classification Plan and the Memorandum of Understanding Between the City and the Municipal Employees' Association (MEA) by Adopting the Side Letter of Agreement." Alternative Action(s): Reject amendment to the classification plan or reject proposed compensation. In accordance with Personnel Rule 12-4, if an amendment to the City's Classification Plan is rejected by the City Council, the City Council is to refer such amendments or revisions back to the Personnel Commission with reasons for rejection and its recommendation thereon. Analysis: The Personnel Commission has considered and approved the following amendment to the City's Classification Plan: At the April 17, 2013, Personnel Commission meeting, staff proposed the establishment of the new classification of COMMUNITY SERVICES OFFICER. As part of a modification of service delivery review and analysis, the Police Department evaluated the functional and operational design, performance of services, and level and scope of department service requirements with respect to its sworn personnel operations. Based upon the input of the Police Chief and staff, it has been determined that the needs of the department and the community with respect to police services supports the establishment of a new non -sworn (civilian) COMMUNITY SERVICES OFFICER job classification. Presently, sworn personnel and other department staff perform the routine, clerical and administrative support duties proposed for the new position. However, the Police Department has Item 14. - 1 HB -444- Dept. ID HR 13-002 Page 2 of 2 Meeting Date: 5/6/2013 determined that these non -sworn duties and responsibilities may be handled by civilian personnel so that sworn staff may be deployed for delivery of public safety services in the field. No new funds are required in the FY 2012-13 budget as the current funding level is adequate to support this class plan amendment. The recommended monthly salary range is $4,418 - $5,474 (Range 493). The City and MEA have met and conferred regarding the establishment of this classification. The recommended classification and compensation are a result of establishing this new position. The Personnel Commission approved the class plan modification, adding the proposed job classification. Environmental Status: N/A Strategic Plan Goal: Improve long-term financial sustainability Attachment(s): 1. Adopt Resolution No. 2013-15, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Classification Plan and the Memorandum of Understanding Between the City and the Municipal Employees' Association (MEA) by Adopting the Side Letter of Agreement," including Exhibit A: The Side Letter of Agreement. 2. Job Classification Specification 3. Report to Personnel Commission — 4/17/2013 xB -445- Item 14. - 2 ATTACHMENT # 1 Item 14. - 3 HB -446- To !� RESOLUTION NO. 2013-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY'S CLASSIFICATION PLAN AND THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE MUNICIPAL EMPLOYEES' ASSOCIATION (MEA) BY ADOPTING THE SIDE LETTER OF AGREEMENT WHEREAS, on November 19, 2007 the City Council of Huntington Beach adopted Resolution No. 2007-85 for the purpose of adopting the Memorandum of Understanding (MOU) between the City and the MEA; Subsequent to the adoption of the MOU, the City of Huntington Beach and MEA agreed to changes, corrections and clarifications to the MOU that are reflected in a Side Letter of Agreement between the City of Huntington Beach and MEA ("Side Letter of Agreement") attached hereto as Exhibit A and incorporated herein by this reference. The Side Letter of Agreement pertains to the amendment of the City's Classification Plan to include the classification of COMMUNITY SERVICES OFFICER. NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Huntington Beach as follows: Section 1. The Side Letter of Agreement attached hereto as Exhibit A is approved and adopted. Section 2. The Side Letter of Agreement amends the MOU between the City of Huntington Beach and MEA. PASSED AND ADOPTED by the City Council of the city of Huntington Beach at a regular meeting thereof held on the day of REVIEWED AND APPROVED: Fred A. Wilson, City Manager Mayor APPROVED AS TO FORM: J nnifer cGrath, City A o ey SIDE LETTER AGREEMENT Representatives of the Municipal Employees' Association ("MEA") and the City of Huntington Beach ("City") and met and conferred and hereby agree to the following terms related to the MEA MOU: Article II — Representational Unit/Class The City of Huntington Beach proposes to include the following newly -created classification into the MEA MOU Exhibit "A" (as approved by the Personnel Commission on April 17, 2013). Community Services Officer — MEA Range 493 Side Letter Implementation Except as specifically modified herein, all other terms and conditions of the MOU shall remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this Side Letter Agreement to be executed by and through their authorized officers on , 2013. For MEA: 4egD�eTeamsters 911 i udy ` emers, MEA Present For the City of Huntington Beach: Fred A. Wilson, Manager 'hele Warren, Director of Human APPROVED AS TO FORM: &f� Jennifer McGrath, City rney Dated: ATTACHMENT #2 HB -449- Item 14. - 6 TITLE: COMMUNITY SERVICES OFFICER IIPERSONNEL COUNCIL APPROVAL: SION APPROVAL: APRIL 17, 2013 II JOB CODE: EMPLOYMENT STATUS: UNIT REPRESENTATION: FLSA STATUS: DUTIES SUMMARY REGULAR FULL-TIME MEA NON-EXEMPT Under general supervision, performs non -sworn law enforcement duties in various divisions of the Police Department. EXAMPLES OF ESSENTIAL DUTIES • Responds to calls and requests for police services not requiring a sworn police officer. • Processes applications and forms for permits, registrations, sex offender ordinance exemptions and licenses. • Processes drug registrants including completing forms and fingerprinting and photographing registrants. • Prepares and administers photo line-ups for victims and witnesses. • Interviews and takes information from victims and witnesses regarding incidents and prepares crime/incident reports. • Prepares reports, complaints, declarations and other necessary documents related to investigations; obtains and examines pertinent documents; prepares court packages for the District Attorney's Office for filing criminal complaints; testifies in court as necessary. • Assists with general inquiries from the public, and serves as liaison with other local agencies that may provide assistance. • Responds to various traffic collisions and completes traffic accident forms, including statements from involved parties and witnesses; directs and reroutes vehicular and pedestrian traffic due to accidents, special events, and signal outages. Conducts and coordinates investigations of non -injury traffic accidents • Conducts preliminary investigations including but not limited to crimes with no suspect information or description only, licensing and permitting investigations; issues citations when appropriate after evaluation of information. • May be required to operate a marked police vehicle on all roads, highways and freeways throughout the City. Operates communication equipment i.e. radio, cell phone and telephone to maintain communication with dispatchers and other police personnel. Item 14. - 7 HB -450- TITLE: COMMUNITY SERVICES OFFICER • Processes paperwork and interviews convicted sex offenders, suspects, and others involved in criminal acts to obtain information for record keeping or filing of charges. • Oversees administration of City Alarm Ordinance; answers questions pertaining to Ordinance parameters; resolves citizen complaints pertaining to false alarm fines; maintains false alarm records, alarm permits and emergency listings through input into the Records Management System. • Researches information for citizens, employees, and for the completion of forms and reports; answers basic inquiries regarding Investigation Division investigative procedures and crime reporting practices; refers complainants to appropriate agencies as needed. • Impounds abandoned bicycles and processes property, evidence, and drug related paraphernalia • Conducts person searches in the absence of available sworn or detention personnel. • Tracks and reports the status of warrants and cases being handled by detectives. • Assists Property Crimes Unit by monitoring pawn slips and processing current licenses or renewals. • Prepares letters and routine office correspondence; completes logs and records; prepares daily reports; enters, maintains and updates confidential information in investigative case files; accesses, retrieves and updates computerized records from local, state, and federal crime data bases, assembles printouts and warrant packages. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: - Practices and procedures of working within a law enforcement environment - Applicable federal, state and local laws, codes, ordinances, rules and regulations - Investigative procedures and practices - Practices and principles of providing professional and effective customer service Ability to: - Apply public safety laws and rules to daily situations - Conduct investigations and solicit information - Provide support to sworn police personnel xs -451- Item 14. - 8 TITLE: COMMUNITY SERVICES OFFICER - Maintain a rational and calm demeanor in assessing problems and determining course of action in emergency or stressful situations - Effectively respond to questions and inquiries - Maintain accurate records; operate personal computer and standard software applications - Establish and maintain effective interpersonal relations with those contacted in the course of work - Communicate effectively, both orally and in writing with victims/witnesses, suspects, business owners/operators, attorneys, other City staff, vendors, law enforcement personnel, and the general public - Prepare clear and concise written reports - Follow oral and written directions, instruction, and orders - Work outside of normal work hours, including evenings and weekends, as service dictates. Education: High school diploma or equivalent, supplemented by college -level coursework in criminal justice, law enforcement or other directly related field. Associate's degree in criminal justice or law enforcement preferred. Experience: Three years' experience performing law enforcement, code enforcement, or police support work involving public contact. Background Investigation: Must successfully pass a comprehensive background investigation. License: Possession of a valid California Class C driver's license with a driving record acceptable to the City is required. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS Must meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties performed. Work is performed indoors and outdoors. When working outdoors, the incumbent may be exposed to heat and cold and the elements. There is frequent need to walk and stand. Work may necessitate exposure to environmental factors and incidents such as traffic accidents, odors, dust, noise, human or animal violence, disease, or machinery that may cause discomfort and risk of injury. May climb, stoop, bend, crouch, kneel, and reach above and below shoulder level. Indoor office work requires sitting at a desk or table for prolonged periods of time and use of a computer and screen. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case -by -case basis. Item 14. - 9 HB -452- ATTACHMENT #3 HB -453- Item 14. - 10 TO: FROM: SUBJECT: DATE: CITY OF HUNTINGTON BEACH INTER -DEPARTMENTAL COMMUNICATION HUMAN RESOURCES PERSONNEL COMMISSION MICHELE WARREN, DIRECTOR OF HUMAN RESOURCES CREATION OF COMMUNITY SERVICES OFFICER APRIL 17, 2013 The Police Department is seeking to create a civilian position to perform a variety of non -sworn, administrative and field support tasks which are currently performed by police officers and other office personnel. Shifting this work to a non -sworn position gives the department greater latitude in assigning police duties to sworn personnel. The Community Services Officer will be a newly created single -position classification established at pay grade 493 and represented by the Municipal Employees Association (MEA). The primary responsibility of the new position will be to perform complex and specialized civilian law enforcement duties in support of investigations, collection of evidence and property, preparation of related reports, and interactions with other law enforcement personnel. These duties being performed by a non -sworn position is not unique to the City of Huntington Beach. Several cities employ non -sworn personnel to perform this work. The alternative to establishing a new job classification would be to incorporate the work into an existing job class. However, in reviewing the job duties and knowledge, skills, and abilities of internal positions, there are none that require the specific skills set necessary to perform the work of the proposed classification. The City and MEA have met and conferred regarding the creation of this new job and its inclusion into the classification plan. The recommendation presented is based upon input from the Police Department and a review of similar internal and external jobs. At this time, staff requests the Personnel Commission to approve staff's recommendation in accordance with Personnel Rule 12 regarding amendments to the City's Classification Plan. STAFF RECOMMENDATION Proposed Job Class Title Community Services Officer Proposed Pay Grade: 493 Affected Employees: None Action: Approve recommended job classification Att: Community Services Officer Job Class Specification c: Ken Small, Police Chief Dave Bunetta, Police Captain Judy Demers, MEA President Item 14. - 11 xs -454-