HomeMy WebLinkAboutMEYER AND ALLEN ASSOCIATES - 2000-10-16�AflNk�: / WIN
HUNTINGTON BEACH
CITY OF HUNTINGTON BEACH
CITY COUNCIL MEMO 03-05-01
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To: Honorable City Council Members
From: Pam Julien Houchen, Mayor
Date: February 20, 2001 _--
Subject: "H" ITEM FOR FEBRUARY 20, 2001 CITY COUNCIL MEETING
CITY COUNCIL COMMITTEE ON ANIMAL CARE SERVICES
STATEMENT OF ISSUE:
In October 2000, the City Council directed staff to prepare a pro -humane animal care service
feasibility study. The study is now complete, and because it was a feasibility study, I propose
that the City Council establish an ad -hoc committee to recommend an animal care service
strategy. I believe careful consideration of this issue is warranted given the uncertainty
surrounding the county animal care system and the fact the several north county cities are
considering withdrawing from the county system.
I would also propose that the committee consist of Mayor Pro-Tem Cook, City Council
Member Boardman, and myself. The committee should provide a recommendation to the
City Council by June 30, 2001.
City staff has informed me that an extension of the contract with the firm hired to prepare the
feasibility study will allow the committee to draw upon the consultant's expertise while it
evaluates this issue. Staff estimates that up to 50 hours of the consultant's time may be
required to assist the committee. Based on this input, I recommend the City Council
appropriate $6,250 for a contract extension with Meyer & Allen Associates, Inc.
RECOMMENDED ACTION:
Create an ad -hoc City Council committee to make recommendations to the City
Council regarding animal care services by June 30, 2001;
2. Appoint Mayor Julien Houchen, Mayor Pro-Tem Cook, and City Council Member
Boardman to the committee; and
xc: Ray Silver, City Administrator
Bill Workman, Assistant City Administrator
Connie Brockway, City Clerk
Department Heads
Peter Grant, Senior Administrative Analyst
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: October 24, 2000
TO: Meyer & Allen Associates, Inc. ATTENTION: Clifton P. Allen
Name
2690 Beachwood Drive DEPARTMENT:
Street
Los Angeles, CA 90068 REGARDING: Prof . Services Contract -
Ciry, State, Zip
Animal Care Serv. Feasibility Study
See Attached Action Agenda Item E-10 Date of Approval 10-16-00
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
Connie Brockway
City Clerk
Attachments: Action Agenda Page x Agreement x
RCA
CC: C. Martin
Name
P. Grant
Name
Name
Name
C. Mendoza
Admin. x
Department RCA
Admin. x
Department RCA
Department RCA
Department RCA
X
Risk Management Dept
Bonds
Insurance x
Deed
Other
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x
Agreement
Insurance
Other
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Agreement
Insurance
Other
Agreement
Insurance
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Agreement
Insurance
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Insurance
(Telephone: 714-536-5227 )
Council/Agency Meeting Held
Deferred/Continued to:
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`Council Meeting Date: - October 16, 2000 1 Department ID Number:
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, CITY ADMINISTRATORO•d
PREPARED BY: CLAY MARTIN, DIRECTOR OF ORGANIZATIONAL
EFFECTIVENESS
SUBJECT: Approve an Agreement for a Pro -Humane Animal Care Services"
y; �
Feasibility Study
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue:
Should the City Council approve an agreement with Meyer & Allen Associates for a Pro -
Humane Animal Care Services Feasibility Study?
Funding Source:
General Fund undesignated fund balance: $50,000
At its June 19, 2000 meeting, the City Council appropriated $50,000 for the Pro -Humane
Animal Care Services Feasibility Study. Because a consultant was not selected until FY
2000-01, staff is requesting that the City Council reappropriate funding for the study.
Sufficient funds are available in the General Fund undesignated, unreserved balance.
Recommended Action:
Motion to: %
1. Approve the agreement with Meyer & Allen Associates for a Pro -Humane Animal
Care Services Feasibility Study, and authorize the Mayor and City Clerk to execute
same
2. Appropriate $50,000 from the General Fund undesignated, unreserved balance to
fund the agreement; and
3. Accept the Settlement Committee's Revision to the contract's indemnification
language.
&UEST FOR COUNCIL ACT
MEETING DATE: October 16, 2000
Alternative Action(s):
DEPARTMENT ID NUMBER:
The City Council may make the following alternative motion(s):
1. Do not approve the agreement and provide staff with appropriate direction.
Analysis:
BACKGROUND
At its June 19, 2000 meeting, the City Council directed staff to prepare a Pro -Humane
Animal Care Services Feasibility Study. In response to that direction, the City
Administrator's office released a Request for Proposals (RFP) for the study on August 1.
The RFP was sent to 16 firms and the city received three proposals.
The proposing firms were:
1. Meyer & Allen Associates
2. Darrel Cohoon & Associates
3. Hughes, Perry & Associates
Staff conducted interviews with all three firms on September 20, 2000 and recommends
retaining Meyer & Allen Associates (M&AA) to conduct the feasibility study for an amount
not to exceed $50,000.
MEYER & ALLEN ASSOCIATES
Meyer & Allen Associates practices architecture, strategic planning, and urban design. The
firm has a long history designing institutional facilities for the public and private sectors.
M&AA brings two areas of expertise that are key to the feasibility study: hands on
knowledge of animal care facilities; and extensive experience in the management of
complex strategic and physical planning projects.
M&AA has recently completed an award -winning expansion of the historic Pasadena
Humane Society and the Master Facilities Study of Animal Care Facilities for the City of
Los Angeles.
For this project, M&AA has partnered with Steven McNall and Han Consulting. Mr. McNall,
the Executive Director of the Pasadena Humane Society, will provide animal care and
control services expertise, and make recommendations regarding animal care best
practices. Han Consulting will develop the organization and staff plan, the space need
requirements (for current and future operations), and document the study's process and
results.
SCOPE OF THE FEASIBILITY STUDY
In response to the city's RFP, M&AA will provide a comprehensive pro -humane animal care
services feasibility study. The scope of work (contained in Attachment 1) includes
examination of the following:
MAA Contract RCA .2- 10/4/00 4:25 PM
&UEST FOR COUNCIL ACT&
MEETING DATE: October 16, 2000
DEPARTMENT ID NUMBER:
■ The level of service the city receives from the county
■ The level of service the city is legally required to provide
■ A pro -humane level of service
■ Benchmarking and best practice research
■ Operation and staff planning (for current and projected build -out service levels)
■ Start-up and operating costs for pro -humane animal care service operations
■ Joint -use animal care services modeling
■ Implementation planning
M&AA's scope of work calls for several meetings with city staff to determine the pro -
humane level of animal care services to be examined, and a meeting with community
members to receive their input regarding the modeled pro -humane service level.
MANAGEMENT OF THE FEASIBILITY STUDY
Staff expects M&AA to begin the feasibility study immediately. The draft final report is due
60 days after the study is initiated and the study will likely be complete by mid -January
2001.
Peter Grant, Senior Administrative Analyst, will manage the project from the City
Administrator's office.
Attachment(s):
MAA Contract RCA -3- 10/10/00 11:25 AM
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Attachment 1
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PROFESSIONAL SERVICES CONTRACT BETWEEN
J= THE CITY OF HUNTINGTON BEACH AND
MEYER & ALLEN ASSOCIATES, INC. FOR
ANIMAL CARE SERVICES FEASIBILITY STUDY
Table of Contents
Scope of Services............................................................:........................................I
DesignatedContacts.................................................................................................10
Time of Performance...............................................................................................10
Compensation...........:..............................................................................................10
ExtraWork...............................................................................................................10
Methodof Payment...........................:......................................................................I
I
Disposition of Plans, Estimates and Other Documents...........................................12
HoldHarmless.........................................................................................................13
Workers' Compensation and Employers' Liability Insurance..................................13
General Liability Insurance......................................................................................14
Professional Liability Insurance............................................................./................
15
Certificates of Insurance..........................................................................................16
IndependentContractor............................................................................................16
Terminationof Agreement.......................................................................................17
Assignment and Subcontracting...............................................................................17
Copyrights/Patents...................................................................................................17
City Employees and Officials......................................................:...........................18
Notices.....................................................................................................................18
Modification.............................................................................................................18
SectionHeadings.....................................................................................................18
Interpretation of this Agreement...........................................................19
DuplicateOriginal....................................................................................................19
Immigration..............................................................................................................20
Legal Services Subcontracting.................................................................................20
Attorney's Fees.........................................................................................................20
Entirety.....................................................................................................................20
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
MEYER & ALLEN ASSOCIATES, INC.
FOR ANIMAL CARE SERVICES FEASIBILITY STUDY
THIS Agreement is made and entered into this 16th day of October
2000, by and between the City of Huntington Beach, a municipal corporation of the State of
California, hereinafter referred to as "CITY," and Meyer & Allen Associates, Inc., a California
corporation, hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to conduct a feasibility
study of CITY assuming animal care (shelter and control) operations from the County of Orange;
and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
SCOPE OF SERVICES
CONSULTANT shall perform the following tasks:
TASK 0 PROJECT START UP
0.1 Conduct a project kick-off meeting/working session with all team
members and appropriate CITY staff•
1 CONSULTANT will use the following subcontractors: (1) Steven R.
McNall as its animal care consultant; (2) Han Consulting as its facility
planner; and (3) Davis Langsdon Adamson as its cost estimator.
CONSULTANT and its subcontractors will sometimes be collectively
referred to hereinafter as "CONSULTANT."
.2 Introduce all CONSULTANT team members and their roles.
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.3 Review the relationships and responsibilities identified in the Agreement between
CITY and CONSULTANT.
.4 Reaffirm the project approach, methodology and work plan.
.5 Review the project schedule.
.6 Review the data required by CONSULTANT (prior to the kick-off meeting,
CONSULTANT will prepare a check list, based upon its team members'
expertise, of information required and submit it to CITY).
0.2 At the kick-off meeting, CONSULTANT will give a presentation to CITY staff
based on CONSULTANT's prior benchmarking and studies in the field of
animal services, covering the following topics:
1 The benchmarking, which CONSULTANT has recently performed in the
context of a similar study of animal care and control agencies in Southern and
Northern California.
.2 The alternative policies, in terms of facilities and staffing, which, based on the
benchmarking, CITY might consider.
.3 The policy level CONSULTANT would recommend to achieve the goal of a
"no kill" facility.
.4 A prototypical shelter and associated facilities which CONSULTANT has
generated through past studies.
.5 Alternative kenneling configurations and their impact on shelter size and cost.
.6 Field staffing categories and levels which are appropriate to the policy options
presented to CITY.
After this presentation, CONSULTANT shall engage in a working session with
CITY staff to discuss the policy levels presented, the prototype facility and
alternative staffing levels.
Product At the completion of Task 0, CONSULTANT shall formulate a written
consensus between CONSULTANT and CITY on project approach and
methodology, and a common understanding of the field of animal care
services as a basis for the study.
TASK 1 ASSESS LEVELS OF ANIMAL CARE SERVICES
1.1 Assess CITY's Contract for Animal Shelter and Control Services with the
County of Orange. The assessment will examine the following:
.1 Gross and net cost to CITY and residents.
.2 Level of shelter services and animal control/field services provided to
CITY.
.3 Potential changes in the cost of services provided by the County.
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This analysis will be based on data furnished by the County to
CONSULTANT and is predicated on the CONSULTANT's ability to
obtain detailed definitions for all cost and revenue line items in the
budgetary material supplied by the County. The analysis will include a
visit to the Orange County Shelter in Orange to review current programs
and policies and test response time/distance.
1.2 Determine the legally required and alternative service levels for CITY
provided animal care services now and in the future, based on:
1 Demographics and service statistics supplied by the County.
CONSULTANT shall also obtain demographic projections from the
Southern California Association of Governments ("SCAG"), including
population characteristics for 1990 with estimates and projections for
2000, 2010 and 2020 for CITY and the five other cities proposed to be
considered under CONSULTANT's methodology. These projections
will be used, in conjunction with CONSULTANT's benchmarking
discussed in Task 2, as a basis for projection of current and future
facility and staffing requirements.
CONSULTANT shall augment the demographic projections for CITY
based on the CITY's General Plan projections for build -out population
and density. CONSULTANT shall review the two projections and
their time frames with CITY staff to determine the appropriate basis
for future build -out projections in Task 5.
.2 Local and State rules, regulations and laws that may have an impact on
the operation of animal care services.
CONSULTANT shall particularly review with CITY staff the
requirements and impact of SB 1785 on animal care services and
attendant staffing and facilities.
.3 One meeting with community members; input from CITY staff will be
gained at the kick-off meeting in Task 0 and the working session in
Task 3.
1.3 Identify differences between projected activity and service levels through the
County and CITYprovided animal services.
1.4 Review in light of results of Tasks 1.1, 1.2 and 1.3 above and Task 2, the
two models proposed in CONSULTANT's methodology for:
• Model 1 -- A stand-alone animal care system for CITY or CITY and
one other city.
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Model 2 -- A multi -city animal care system with one or more
surrounding cities.
These models will be used as a basis for staffing and facility requirements in
Tasks 3, 5 and 6.
Product At the completion of Task 1, CONSULTANT shall provide CITY with the
following:
A written assessment of the services CITY is currently receiving, with
a comparison to legally required and alternative levels of service.
• A written definition of two alternative Models for provision of animal
care services.
TASK 2 BENCHMARKING AND BEST PRACTICES RESEARCH
2.1 Benchmark the level of service the County provides in CITY with similar
agencies.
As noted in CONSULTANT's methodology, CONSULTANT shall extend its
past benchmarking to include: the County of Orange; CITY; the Peninsula
Humane Society or other similar agency; the Mission Viejo Animal Shelter;
the Irvine Animal Care Center; and the Seal Beach Animal Care Center.
2.2 Compare legally required and alternative service levels (as identified in Task
1.2) of CITYprovided animal services with the benchmarked agencies.
2.3 Research animal care best practices for both shelter and control operations.
This is an extensive topic, which can be discussed, from CONSULTANT's
background and experience, in the kick-off meeting (Task 0) and the
operational and staffing working session (Task 3). Topics will include:
• Animal retention policies.
• Licensing policies and practices.
• Adoption programs and practices.
• Partnership with community groups.
• Wildlife care policies.
CONSULTANT shall document the policies of the Mission Viejo Animal
Shelter; the Irvine Animal Care Center; and the Seal Beach Animal Care
Center concerning these areas.
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1 Optional Task:
To go beyond the initial discussions will require extensive research on the
part of CONSULTANT's animal care consultant and its strategic planner
and is probably not necessary for this study but more appropriate to the
establishment of a program to implement an animal care services agency.
CONSULTANT is prepared to take on this task for CITY but have listed
it as an optional service with an optional budget.
2.4 Optional Task: Tour appropriate comparable facilities
During the benchmarking task and after the kick-off working session with
CITY, CONSULTANT's strategic planner and animal care consultant will,
as an optional task, guide appropriate CITY staff on a tour of two facilities in
Southern California and one facility in Oakland to illustrate the different
kinds of kennels and support spaces which various shelters utilize.
Alternatively, CITY staff can visit the three facilities on their own. These
three shelters provide examples of indoor kennels, indoor/outdoor kennels
-and outdoor kennels and contain a range of spaces, from community meeting
rooms to spay neuter clinics which modern state-of-the-art facilities typically
include. The review of these facilities will help CITY and CONSULTANT
in tailoring a prototype facility to CITY's needs as a. basis for the projections
in Tasks 3, 5 and 6.
Product At the completion of Task 2, CONSULTANT shall formulate and provide to
CITY the written data required for development of the Models in Tasks 1 & 3.
TASK 3 OPERATIONAL AND STAFFING PLAN
This task will be carried out in parallel with Task 5.1 and 6.2 to develop
staffing, facility, equipment and operating requirements for the two Models
resulting from Task 1.4 above.
3.1 Conduct a second workshop session with CITY
staff to:
1 Review the results of Tasks 1 & 2.
.2 Finalize the components of a prototypical shelter which will serve as the
basis for projections of facility requirements.
.3 Agree on appropriate or alternative operating policies regarding euthanasia,
animal retention, adoption, revenue generation, etc., in light of the
benchmarking in Task 2.
.4 Finalize and agree on the two operating Models defined in Task 1.4 above.
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5 Finalize an organizational and staffing plan for Model 1, a stand-alone
animal care services system for CITY.
3.2 Develop facility and equipment requirements based on the service and staffing
levels agreed to in Task 3.1.
3.3 Develop staffing requirements for animal care operations based on the service
levels agreed to in Task 3.1. (See Footnote 1 1)
3.4 Develop- staffing requirements for animal control operations based on the
service levels agreed to in Task 3.1. (See Footnote 1)
Product At the completion of Task 3, CONSULTANT shall formulate and provide CITY
with a written estimate of the current staffing, facility and equipment
requirements for an animal services agency under Model 1, as defined in Task
1.4.
TASK 4 COST ESTIMATE
4.1 Determine tit cost to design, construct and equip facilities planned in Task 3.2,
including (see Footnote'):
1 Site requirements (size, etc.).
As an optional service (see Task 4.5 below), CONSULTANT will identify the
location and cost of potential sites for the facility.
2 All design, construction and permit costs.
3 All equipment and related start-up costs.
4.2 Determine the ongoing and maintenance cost to operate an animal care shelter
sufficient to provide the service levels planned in Task 3.1 above.
CONSULTANT shall provide to CITY typical operating costs experienced by animal
shelters; CITY will need to provide, from its own experience, maintenance costs, as
these will vary from city to city and there are no per square foot averages that
CONSULTANT knows of for animal care facilities. CONSULTANT shall work with
CITY to develop these figures and combine the operating and maintenance costs into a
formula for total operational costs.
1 CITY will need to provide input to CONSULTANT for compensated time off and current
personnel policies in order for CONSULTANT to "gross up" the staff requirements to total or
authorized staffing.
'Cost estimates will be developed by CONSULTANT using its spreadsheet model and functional
area cost developed during recent studies for similar animal care facilities. CONSULTANT's
cost estimator will adjust these functional area cost levels to the CITY market.
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4.3 Determine the ongoing costs of staffing requirements identified in Tasks 3.3 and 3.4
above. Include an analysis of the cost to directly provide versus contracting for
veterinary care services.
CONSULTANT shall prepare a matrix of industry salary averages by category for
field, shelter and selected administrative positions. CONSULTANT, with CITY staff,
shall compare this to the CITY's personnel/salary categories to finalize appropriate
salaries for each position as a basis for determining the on -going cost of staffing
requirements.
4.4 Determine the cost to establish animal care and control operations identified in
Task 3.1.
4.5 Optional Task: real estate market analysis scope of work
Conduct a market analysis to determine the availability and cost of real property
meeting the search parameters established by CONSULTANT. The real estate market
analysis shall document market area demographics, employment, land use patterns,
transportation linkages, sale prices and trends.
Product At the completion of Task. 4, CONSULTANT shall formulate and provide to
CITY a written estimate of the cost to establish and operate an animal care
services agency under Model 1, as defined in Task 1.4.
TASKS FUTURE/BUILD-OUT PLANNING
5.1 Develop facility, equipment and operating and staffing requirements for
Model 1 --the stand alone CITY system --at the years 2010, 2020 and at
the CITY's projected build -out population.
5.2 Determine the cost to constructor expand and equip facilities planned in
Task 5.1.
5..3 Determine the ongoing operating and maintenance cost to operate an
animal care shelter and provide animal control operations sufficient to
provide the levels of service planned in Task 5.1.
5.4 Determine the ongoing staffing cost of animal care operations and
animal control operations planned in Task 5.1.
5.5 Determine the cost to establish animal control operations planned in
Task 5.1.
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Product At the completion of Task 5, CONSULTANT shall formulate and provide to
CITY with a written estimate of the future staffing, facility and equipment
requirements for and the cost to expand an animal care services agency under
Model 1, as defined in Task 1.4.
TASK 6 JOINT -USE ANIMAL CONTROL MODELING
6.1 Based on the operating Model 2, defined in Task 1.4, examine the potential
for a joint provision of animal care services between CITY and
one or more of the neighboring cities identified in CONSULTANT's
methodology.
This task will not include contacts with other cities to ascertain their level of
interest or analysis of their costs/benefits in the current County system and/or
in partnership in a separate agency. CONSULTANT can, as an optional
service, provide this analysis.
6.2 Determine the facility, equipment, operating and staffing requirements for the
multiple city animal care services Model 2 identified in Task 6.1.
6.3 Determine the cost to provide the facility, equipment, operating and staffing
requirements for the multi -city animal care services Model 2, identified in Task
6.1.
Product At the completion of Task 6, CONSULTANT shall formulate and provide
CITY with a written estimate of the current and future staffing facility and
equipment requirements for and the cost to establish an animal care services
Agency under Model 2, as defined in Task 1.4.
TASK 7 IMPLEMENTATION PLAN
7.1 Develop, in conjunction with CITYstaff, a schedule forpotential withdrawal
from the County animal care system and the development of a CITY animal
care operations.
7.2 Develop, in conjunction with CITY staff, a schedule for potential withdrawal
from the County animal care system and development of a joint -use animal
care operations.
As an additional service to Tasks 7.1 & 7.2, CONSULTANT can develop for
CITY an actual implementation plan for establishment of an animal care
services agency; CONSULTANT's current work plan does not include this.
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Product At the end of Task 7, CONSULTANT shall formulate and provide CITY
with written schedules for implementation of Models 1 & 2, as defined in
Task 1.4.
TASK 8 PREPARE A FINAL REPORT PRESENTING THE CONSULTANT TEAMS'
FINDINGS
8.1 Present the findings of Tasks 3 through 7 to CITY staff
8.2 Prepare a Final Report to include:
A discussion of the benchmarking utilized to determine the adopted animal
services policy level.
2 The organizational and staffing plan and staffing levels associated with the twc
Models.
3 The prototypical animal care shelter defined for CITY and the facility
requirements associated with the two Models.
4 The cost estimates for the two Models.
By no later than sixty (60) days after the execution of this Agreement,
CONSULTANT shall present and submit five (5) copies of a draft the Final
Report to CITY staff for their review and comment.
8.3 Revise the Final Report
Revise the Final Report, based on comments received from CITY.
8.4 Present Final Report to the City Council
CONSULTANT team members will, at CITY's request, present the study's
findings to the City Council.
Product At the completion of Task 8, which shall be no later than ninety (90) days from
the date of this Agreement, CONSULTANT shall provide CITY with twenty-
five (25) copies and one reproducible master (with 3.5-inch computer diskette in
Word Perfect 9.0) of the Final Report.
The services described above shall sometimes hereinafter be referred to as the
"PROJECT."
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2. DESIGNATED CONTACTS
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
CONSULTANT hereby designates Clifton P. Allen, who shall represent it and be
its sole contact and agent in all consultations with CITY during the performance of this
Agreement.
3. TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence as soon as practicable after the execution of this Agreement and all tasks specified in
Section 1 shall be completed no later than ninety (90) days from the date of this Agreement.
These times may be extended with the written permission of CITY. This schedule may be
amended to benefit the PROJECT if mutually agreed by CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT a fee of Fifty Thousand Dollars ($50,000.00), which will include all of
CONSULTANT's out-of-pocket expenses.
5. EXTRA WORK
In the event CITY requires the optional services discussed in Section 1, requires
additional services not included in Section 1, or changes in the scope of services described in
Section 1, CONSULTANT will undertake such work only after receiving written authorization
from CITY. Additional compensation for such extra work shall be allowed only if the prior
written approval of CITY is obtained.
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6. METHOD OF PAYMENT
A. CITY shall pay CONSULTANT based on the following schedule: Sixteen
Thousand Dollars ($16,000.00) upon CONSULTANT's submittal of an invoice thirty (30) days
after execution of this Agreement, Seventeen Thousand Dollars ($17,000.00) upon
CONSULTANT's submittal of any invoice concurrently with the submission of the drafts of the
Final Report and the remaining Seventeen Thousand Dollars ($17,000.00) upon
CONSULTANT's submittal of an invoice concurrently with the submittal of the Final Reports.
B. Delivery of work product: A copy of every memorandum, letter, report,
calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to
demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on
.any such product, CITY shall identify specific requirements for satisfactory completion. Any
such product which has not been formally accepted or rejected by CITY shall be deemed
accepted.
C. CONSULTANT shall submit to CITY an invoice for each payment due.
Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member of CONSULTANT's
firm that the work has been performed in accordance with the
provisions of this Agreement; and
5) For all payments include an estimate of the percentage of work
completed.
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Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this Agreement,
CITY shall promptly approve the invoice, in which event payment shall be made within thirty
(30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld.
If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the
reasons for non -approval within seven (7) calendar days of receipt of the invoice, and the
schedule of performance set forth in Section 1 shall be suspended until the parties agree that past
performance by CONSULTANT is in, or has been brought into compliance, or until this
Agreement is terminated as provided herein.
D. Any billings for extra work or additional services authorized by CITY
shall be invoiced separately to CITY. Such invoice shall contain all of the information required
above, and in addition shall list the hours expended and hourly rate charged for such time. Such
invoices shall be approved by CITY if the work performed is in accordance with the extra work
or additional services requested, and if CITY is satisfied that the statement of hours worked and
costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute
between the parties concerning payment of such an invoice shall be treated as separate and apart
from the ongoing performance of the remainder of this Agreement.
7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that all materials prepared hereunder, including all
original drawings, designs, reports, both field and office notices, calculations, maps, memoranda,
letters and other documents, shall be turned over to CITY upon termination of this Agreement or
upon PROJECT completion, whichever shall occur first. In the event this Agreement is
terminated, said materials may be used by CITY in the completion of the PROJECT or as it
Page 12 of 21
g:/jmf/2000Agreement/Meyer&Allen
•
•
otherwise sees fit. Title to said materials shall pass to CITY upon payment of fees determined to
be earned by CONSULTANT to the point of termination or completion of the PROJECT,
whichever is applicable. CONSULTANT shall be entitled to retain.copies of all data prepared
hereunder.
8. HOLD HARMLESS
CONSULTANT shall protect, defend, indemnify and save hold harmless CITY,
its officers, officials, and employees from and against any and all liability, loss, damage, expenses,
costs (including without limitation, costs and fees of litigation of every nature) to the extent
arising out of CONSULTANT's negligent performance of this Agreement or its failure to comply
with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents,
subcontractors, employees or anyone directly or indirectly employed or contracted by
CONSULTANT except such loss or damage which was caused by the sole negligence or willful
misconduct of CITY. CITY shall be reimbursed by CONSULTANT for all costs and attorney's
fees incurred by CITY in enforcing this obligation.
9. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE
Pursuant to California Labor Code Section 1861, CONSULTANT and its
subcontractors acknowledge awareness of Section 3700 et seq. of said Code, which requires
every employer to be insured against liability for workers' compensation; CONSULTANT and
its subcontractors covenant that it will comply with such provisions prior to commencing
performance of the work hereunder; and shall indemnify, defend and hold harmless CITY from
and against all claims, demands, payments, suit, actions, proceedings, and judgments of every
nature and description, including attorney's fees and costs presented, brought or recovered
against the CITY, for or on account of any liability under any of said acts which may be incurred
Page 13 of 21
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•
•
by reason of any work to be performed by CONSULTANT and/or its subcontractors under this
Agreement.
CONSULTANT and its subcontractors shall maintain workers' compensation
insurance and employers' liability insurance in amounts not less than the State statutory amounts.
CONSULTANT shall require all subcontractors to provide such workers'
compensation and employers' liability insurance for all of the subcontractors' employees.
CONSULTANT shall furnish to CITY a certificate of waiver of subrogation under the terms of
the workers' compensation and employers' liability insurances and CONSULTANT shall
similarly require all subcontractors to waive subrogation.
10. GENERAL LIABILITY INSURANCE
In addition to the workers' compensation and employers' liability insurance and
CONSULTANT's covenant to indemnify CITY, CONSULTANT and its subcontractors each
shall obtain and furnish to CITY, a policy of general public liability insurance, including
automobile bodily injury and property damage insurance covering the PROJECT. Each policy
from CONSULTANT and its subcontractors shall indemnify itself and its officers, agents and
employees, while acting within the scope of their duties, against any and all claims arising out of
or in connection with the PROJECT, and shall provide coverage in not less than the following
amount: combined single limit bodily injury and property damage, including
products/completed operations liability and blanket contractual liability, of One Million Dollars
($1,000,000.00) per occurrence. If coverage is provided under a form that includes a designated
general aggregate limit, the aggregate limit must be no less than One Million Dollars
($1,000,000.00) for this PROJECT. Each of the policies shall name CITY, its agents, its
officers, employees and volunteers as Additional Insureds, and shall specifically provide that any
Page 14 of 21
g:/j mf/2000Agreement/Meyer&Allen
other insurance coverage which may be applicable to the PROJECT shall be deemed excess
coverage and that CONSULTANT's and its subcontractors' insurance shall be primary.
Under no circumstances shall the above -mentioned insurance contain a self -
insured retention, or a "deductible" or any other similar form of limitation on the required
coverage.
11. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall furnish a professional liability insurance policy covering
the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's
professional liability in an amount not less than One Million Dollars ($1,000,000.00) per
occurrence and in the aggregate. A claims -made policy shall be acceptable if the policy further
provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT will make every effort to maintain similar insurance
during the required extended period of coverage following project
completion, including the requirement of adding all additional insureds.
C. If insurance is terminated for any reason, CONSULTANT agrees to
purchase an extended reporting provision of at least two (2) years to report
claims arising from work performed in connection with this Agreement.
D. The reporting of circumstances or incidents that might give rise to future
claims.
Page 15 of 21
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12. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverages as required by this Agreement; the certificates shall:
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. promise that such policies shall not be suspended, voided or canceled by
either party, reduced in coverage or in limits except after thirty (30) days'
prior written notice; however, ten (10) days' prior written notice in the
event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverages in force until
the work under this Agreement is fully completed and accepted by CITY. The requirement for
carrying the foregoing insurance coverages shall not derogate from the provisions for
indemnification of CITY by CONSULTANT under the Agreement. CITY or its representative
shall at all times have the right to demand the original or a copy of all said policies of insurance.
CONSULTANT shall pay, in a prompt and timely manner, the premiums on all insurance
hereinabove required.
13. INDEPENDENT CONTRACTOR
CONSULTANT and its subcontractors are, and shall be, acting at all times in the
performance of this Agreement as independent contractors herein and not as employees of CITY.
CONSULTANT and its subcontractors shall secure at their expense, and be responsible for any
and all payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for CONSULTANT and its
Page 16 of 21
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0
•
subcontractors and their officers, agents and employees and all business licenses, if any, in
connection with the services to be performed hereunder.
14. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by
CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as
provided herein. In the event of termination, all finished and unfinished documents, exhibits,
report, and evidence shall, at the option of CITY, become its property and shall be delivered to it
by CONSULTANT and CONSULTANT shall refund to CITY all unearned fees paid to
CONSULTANT.
15. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the supervisory work hereunder
shall not be delegated by CONSULTANT to any other person or entity without the express
written consent of CITY. Notwithstanding the foregoing, CITY hereby consents to
CONSULTANT's use of the following subcontractors under this Agreement: (1) Steven R.
McNall as its animal care consultant; (2) Han Consulting as its facility planner; and (3) Davis
Langsdon Adamson as its cost estimator.
16. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
Page 17 of 21
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17. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official or any regular CITY employee in
the work performed pursuant to this Agreement. No officer or employee of CITY shall have any
financial interest in this Agreement in violation of theapplicable provisions of the California
Government Code.
18. NOTICES
Any notice or special instructions required to be given in writing under this
Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated
in Section 2 hereinabove) or to CITY's Senior Administrative Analyst, Peter Grant, as the
situation shall warrant, or via certified mail, return receipt requested, addressed as follows:
TO CITY:
Peter Grant
Senior Administrative Analyst
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
19. MODIFICATION
TO CONSULTANT:
Clifton P. Allen
Meyer & Allen Associates, Inc.
2690 Beachwood Drive
Los Angeles, CA 90068
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
20. SECTION HEADINGS.
The titles, captions, section, paragraph, subject headings and descriptive phrases
at the beginning of the various sections in this Agreement are merely descriptive and are
included solely for convenience of reference only and are not representative of maters included
or excluded from such provisions, and do not interpret, define, limit or describe, or construe the
Page 18 of 21
g:/j mf/2000Agreement/Meyer&Allen
intent of the parties or affect the construction or interpretation of any provision of this
Agreement.
21. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
covenants and provisions of this Agreement. No covenant or provision shall be deemed
dependent upon any other unless so expressly provided here. As used in this Agreement, the
masculine or neuter gender and singular or plural number shall be deemed to include the other
whenever the context so indicates or requires. Nothing contained herein shall be construed so as
to require the commission of any act contrary to law, and wherever there is any conflict between
any provision contained herein and any present or future statute, law, ordinance or regulation
contrary to which the parties have no right to contract, then the latter shall prevail, and the
provision of this Agreement which is hereby affected shall be curtailed and limited only to the
extent necessary to bring it within the requirements of the law.
22. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
the date of its execution and delivery, be deemed an original. Each of the parties hereto shall
retain an originally signed copy hereof. Each duplicate original shall be deemed an original
instrument as against any party who has signed it.
Page 19 of 21
g:/j mf/2000Agreement/Meyer&Allen
23. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
24. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
25. ATTORNEY'S FEES
In the event suit is brought by either party to enforce the terms and/or provisions
of this Agreement or to secure the performance hereof, each party shall bear its own attorney's
fees.
26. ENTIRETY
The Agreement contains the entire agreement between the parties respecting the
subject matter of this Agreement and supercedes all prior understanding and agreements whether
oral or in writing between the parties respecting the subject matter hereof. This Agreement may
be amended or supplemented only by written agreement of CITY and CONSULTANT.
[SIGNATURES ON NEXT PAGE]
Page 20 of 21
g:/j mfl2000Agreement/Meyer&Allen
0
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized offices the day, month and year first above written.
MEYER & ALLEN ASSOCIATES, INC., CITY OF HUNTINGTON BEACH, a
a California corporation municipal corporation of the State of
California
By�
C1' on'Paul Allen
print name
ITS: (circle one) Chairma President ice
President
AND
print name
ITS: (circle one) Secretary/Chief Financial
Officer/Asst. Secretary — Treasurer
REVIEWED, INITIATED AND
APPROVED:
Ci Administrator
ATTEST:
City, Clerk jo - Z1 -
APPROVED AS TO FORM:
P
City ttorney
.—o 1012 -3/oM
g: /j mf/2000Agreement/Meyer&Allen
Page 21 of 21
OCT 06 '00 03:46PM MEYER & ALLEN ASSOC 323 467 7151 P.2/7
MEYER & ALLEN ASSOCIATES, INC.,
A California Corporation
WRITTEN CONSENT BY SOLE DIRECTOR
TO ACTION WITHOUT A MEETING IN LIEU OF
GENERAL MEETING OF BOARD OF DIRECTORS
The undersigned member. of the Board of Directors of MEYER & ALLEN
ASSOCIATES, a California corporation, constituting the sole member of the Board of
Directors of such corporation, hereby consents to, approves and adopts the following
resolutions:
RESOLVED, that CLIFTON P. ALLEN, the President of this corporation,
be and he hereby is authorized and empowered from time to time to enter
into, execute and deliver by and on behalf of this corporation, deeds,
contracts, purchase orders, mortgages, bonds, indemnity bonds, loan
agreements, leases, security agreements, notes, financing statements,
union, collective bargaining agreements, employment agreements,
partnership agreements, joint venture agreements, and all other
agreements, contracts, assignments, consents, waivers, certificates,
guarantees, directions, instruments, and other documents for and in the
name of this corporation, and to affix the corporate seal thereon; that
CLIFTON P. ALLEN, the President of this corporation, be and he hereby is
authorized and empowered from time to time to borrow money on behalf
of this corporation, to pledge and hypothecate the assets of this
corporation as security for such indebtedness, to execute notes, loan
agreements, security agreements, financing statements, chattel
mortgages, trust deeds and other documents related thereto, to buy, sell
and transfer stocks, bonds and other securities on behalf of this
corporation and to open and close accounts with brokers and dealers to
effect such purchases, sales and transfers.
RESOLVED FURTHER, that CLIFTON P. ALLEN, the President of this
corporation, be and he hereby is authorized and empowered to enter into,
execute and deliver such amendments, modifications, changes, revisions
and supplements to such agreements and other documents by and on
behalf of this corporation as he may from time to time determine.
RESOLVED FURTHER, that CLIFTON P. ALLEN, the President of this
corporation, be and he hereby is authorized and empowered, from time to
time, to perform such acts and to prepare, execute and deliver in the
name and bn behalf of this corporation, and under its corporate seal or
„000-oo i m
2ON284.2
OCT 06 '00 03:49PM MEYER & ALLEN RSSOC 323 467 7151
P.3/7
otherwise, such designations, directions, agreements, applications, bonds,
undertakings, assignments, statements, fictitious name statements,
applications for copyright registration, certificates, guarantees, notes and
other documents or instruments as may be necessary, proper or
convenient to carry out the acts authorized to be performed by the
President by these resolutions.
RESOLVED FURTHER, that CLIFTON P. ALLEN shall be the only officer
or agent of the corporation with the authority set forth in these resolutions,
except that the Secretary of the corporation is authorized to electronically
transfer funds to federal and California taxing agencies in connection with
the Corporation's tax obligations.
RESOLVED FURTHER, that the Board of Directors hereby adopts the
form of any and all resolutions required by any party to be adopted with
respect to the acts and documents referred to in these resolutions if (1) in
the opinion of the President of this corporation the adoption of such
resolutions is necessary or advisable, and (2) the Secretary or any
Assistant Secretary of this corporation evidences such adoption by
executing a certificate that such resolutions have been adopted by this
Board of Directors and filing such with the party requiring same, which
resolutions shall thereupon be deemed to be adopted by this Board of
Directors and incorporated in this Written Consent as part of this
resolution with the same force and effect.
CL1FT N P: ALLEN, Sole bir®ctor
11000-0001090
26MN.2 2
nrT MQ • MM 1 1 : ':iMbM MrYP-P St. 01 1 P-N Aggnr 'Q?-4 dF7 71 51 1u WXMIo `AT _T . W P - ?!d
AM CERTIFIC
�'.�213`
OF LIABILITY INiSU CE
10 06/ 2.00
PRODUCER
Dealey, Renton & Associates
P . 0. BOX 10550
Santa Ana, CA 9 2 711- 0 5 5 0 RECEIVED
714 4 2 7- 6 810 n
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AMU CONFERS NO RIG1iTS UPON THE CERTIFICATE
HOLDER THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
, ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSURED
Meyer & Allen Associates
2690 8eachwood Drive
.-Yg
Los As l e 8, CA 9 0 0 6 E
Inc
im L (�1-
C j C JGG j��.�L!1
d
INSUREiA:St. Paul Fire & MgiHne
INGURERo:American Motorists Ins. Co.
,NSUAERc,Desi n Professional Insurance Co.
INSURER D:
INSURER B:
THE POIJCFA OF INSUMWE USTEO BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANOMIG
ANY R9QUIPIEMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTMATE MAY BE ISSUED OR
MAY PERTAIN, TH5'MURANG9 AFFORDED BY THE PCUCIF,$ DESCRIBED HEREIN 0 SVBJECT TO ALL THE TERMS, EXCLUSIONS AND OONDR70NS OF SUCH
F'OUOf Z. AOGAMATe LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
1 R
NPEOFINSURANCE
POUCYNUMBER
POLOY
LIMITS
A
OCNOALLIABILITY
X
COMMERCIAL CQNFRALLIA91LITY
CLAIMS MADEN OCCUR
PD XCU
RP06630702
03/29/00
03/29/01
EAOHOOOURREN r:
#1 000, 040
FIRE DAMAGE Any one (W41
sINQLtMr4D
MED EXP WY *no arson
PERSONAL A ADV INJURY
$1 0
X
CONTRACTVAL
GENERAL AGOR BATE
$2 000.4000
CENtA00R6GATELIMMAPPLIESPER,
POLICY X PRO LOC
PRODUCTS.00MP/OPAGO
s2 0 0 0 0 0 0
A
AUTOMOSILELIABIUTY
X
ANY AUTO
ALL OWNED AUTOS
SCNBOULEOAUTOS
HIREDAUTOS
NON•OWNED AUTOS
-
CA06607902
kP-P ovED AS TO �
GAIL HUTTON,, City
PjT_o� peputy _Qitr
_
� �
03/29/00
__ ....__� ;
Ib�� fl
Attarn@�
gttor, ey
�
' 03/29/01
pY
OOMDINEDSING1,BLIMIT
(Ea weltlenq
71,000,000
INJURY
orf?araon)
$
X
BODILYINJURY
(Peraultlent)
$
X
PROPERTY DAMAGE
(Poraeoloenq
E
GARAGE LIABI LITY
ANYAUTO
I
AUTO ONLY- EAAOOI0gNT
OYHEATHAN HA ACC
AUTO ONLY; AGG
S
E=USLIABILITY
OCCUR ❑ CLAIMS MADE
DEDUCTIBLE
RHTHNTION S
I
EACH �CURAENCl:
Is
AGGREGATE
S
i
$
B
WORKERS OOMPENSATION AN D 17
EMFLOYERSF UABILffY
WC 14 3 9 6 513
0 9 O 1 0 0
0 9/ 01 / 01
g JTW sraru.
E.L. EACH ACCIDENT
01,000,000
E.L.DI5EA9E.EA WPLOY
11 , 0 0 0, 0 0 0
E.L.DISEAS - LIM
Sl. 000 000
C
OTMERProfessional
lability
I
AEE,0300831
I03/29/00
i
03/29/O1,
$1,000,000 per claim
$1,000,000 annl aggr.
DBSCRIPr*NOFOPBRATIONSILOCATIONSIVEHICL931LIXCLUSIONSA130E0 BY ENDORWMENTISPEGIA1.PROVISIONS
*For Professional Liability coverage, the aggregate limit is the total
insurance available for all covered claims presented within the policy period.
The limit will be reduced by payments for indemnity and expenses.
*Except 10 days notice of cancellation for non-payment, of premium.
(See Attached Descriptions)
CITY OF HTJNTINGTON BEACH
OFFICE OF CITY ADMINISTRATOR
ATTN: MR PETER GRANT
2000 MAIN STREET
Huntington Beach, CA 92648
SHDUL0 ANY OF" ABOR DEBCRISEDP000MG BE CANDELLE93 98FORSTHE OPIRATION
DATETHERBOP,THEISSUINI3INSURERWILL3MMTAVVSMAIL30I DAYSWRmEN
NOTICETOTHE 0901ROATE MOLDBRNAMSOTOY E LhF7
ACORD 26.5 (7197)1 of 2 #M3 5 5 9 5 THC 0 ACORD CORPORATION 1996
OCT 09 '00 11:30AM MEYER & ALLEN ASSOC 323 467 7151 P.3/4
DEIP TIQNS (Continued from ISO 1)
CITY OF HUNTINGTON BEACH, ITS AGENTS, OFFICERS AND EMPLOYEES AND STEVEN R.
MCNALL ARE NAMED AS ADDITIONAL INSUERD IN REGARDS TO GENERAL LIABTLT `'Y
COVERAGE HUT ONLY AS RESPECTS TO WORK BEING PERFORMED BY THE INSURED.
10-6-00 REVISED C VA�
Vim'6, J o
AMS 26.3107/97) 2 of 2 #M35595
OCT 09 '00 i1:30AM MEYER & ALLEN ASSOC 323 467 7151 P.4/4
ENDORSEMENT r � Y CAP k VAi�L�'
... REVISED
In consideration of an additional premium of NIA, it is hereby understood and agreed that
the following applies:
[ X 1 ANITIONY. INSURED
CITY OF HUNTINGTON BEACH, ITS AGENTS, OFFICERS AND EMPLOYEES AND STEVEN R.
McN.A►LL.
is/are Additional Insured/s as respects to work done by Named Insured.
With respect to claims arising out of the operation of the Named Insured, such insurance as
afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for
the bcneEt of the above Additional Insureds.
ID) : -i�. • s e
It is understood and agreed that the Company waives the h& of subrogation agai no the above Additional
Insured/s for project described in certificate attached hereto.
[ ] CROSS LIABILITY CLAUSE
The naming of more than one person, firm or corporation as insureds under this policy sball not, for that reason
alone, extinguish any rights of one insured against another, but this endorsement, and the naming of multiple
insureds, shall not increase the total liability of the Company under this policy.
[ X ] NOTICE _OF CANCELLATION
It is understood and agreed that in the event of cancellation of the Policy for any reason other then non payment of
premium, 30 days written notice will be sent to the following by mail
CITY OF HUNTINGTON
2000 MAYN STREET
HUNTINGTON BEACH, CA 92648
In the event the policy is canceled for non-payment of premium, 10 days written notice will be seat to the
above.
Policy No.: RP06630702 Effective Date: 10-06-00
Laurance Company: ST. PAUL FIRE & MARINE .
Issued toNqWER & AI N ASSOCIATES INC.,
(—�e .i�Issue Date: 10-06-00
AuthorVRepresentative
".= City of Huntington Beach*
HUNTINGTON BEACH 2O00 Main Street California 92648
RECEIVED
OCT 1 . 2000
DECLARATION of NON -EMPLOYER STATUS MEYER & ALLEN ASSOCIATES
In order to comply with City Council Resolution No. 6277, you are required to provide
proof of Workers' Compensation insurance. If you have no employees, this form must be
signed and returned to:
City of Huntington Beach
Risk Management Division
2000 Main Street
Huntington Beach, CA 92648
I certify that in the performance of the activity or work for which this permit is issued,
I shall not employ any person in any manner so as to become subject to California
Workers' Compensation insurance requirements.
I authorize the City of Huntington Beach to immediately and retroactively revoke the
license or permit issued under this declaration if I hire any employee(s) or become subject
to the provisions of the laws requiring Workers' .Compensation Insurance.
Applicant/Company Name:
Address:
/t . %1�. �i✓�4 L L
r
Applicant's Signatur Date: o
Title: 45;" PZrw-
Location Signed:
Telephone Number: LGl' f ,SJ S y��
OCT 11 '00 09:25AM MEYER.& ALLEN ASSOC 323 467 7151 P.2i5
tI I I ani-= •—,414 r HANC101�TSi?T,
A CERTIFICA OF LIABILITY
INSUR CE�L-11010/00�`IDa(�
Dealey,. Renton & A99ociates Cl G � Gti
P. O. Box 10550 (Iq� 0Q. io
Santa Ana, CA 92 7 �.1- 0 55 0
714 42'7-681.0 RECEIVED
THIS CERTI TS IS ISSUED AS A t q IN IoIII
OPLY AM CONFERS NO RIGHTS v�OtV THE MTIFICATE
R'THICSO�IERA6IC&T'ORDEO g POLI�IQMEND �S BELOW
INS
INSURERS AFFORDING COYERAtiE
INSUgED
Ran Consulting • OCF I •) 2=
2690 BeachwOOX Drive
Los Angeles, CA 90068 MEYA & ALLflV AMMS
1 -RA Hartford Casualty Muranae Co.
INEUPzR ®:
INSURER a
INSURERa
I RERE:
nnveQAtkPQ
THE PIOL OM OF INSURANCE USTO RMZW 906 BEEN LIMED TO THE 1N VF45D NAMED ABOVE POHTMIE POLXV PERIOD INDICATED. NOTWRMSTANDflO
ANY AEQLI9V9AENr. TEAMI OR CONDNION OF ANY COPMACT OR CIiHM DOCUMENT WITH R@BPECT TO WHICH THIS CERMIPATE MAY OF. 166UEd on
MAY PE rAIN. THE "URANCE AFFOW90 BY TM POLIOIES DESCAMED MMIN Is SUL) IC.T TO ALL YHE MRMS, EXCLUISIMI AND CONDRIONS OF SUCH
POLICUM ASGREGATS L)MtT8 SHOWN MAY MAV4 MEN REDUCBD BY PAM CLAJMS.
1 T Im OP IN RANGE PoLim NYNBBFi PO I 1
P!�
A am 11iAL61ABILIY S7SBAXA5244 11/19/99 11/19/00
EACHOCCURRENCE 31 000,000
YLTMU101"GENINIALL"LITY 11119100 11 / 19 / 01
FIRE nAmAnEft ono tiro S3QO, QLOO-
r,4A1MS MoDtM OL'OUR
110, 000
PERSONAL & A0V wJURT S1, Dog, goo
GENERAL AVUMSATt z2 0 0 0 000
fi[iKA36REGATELIMfrAPPLZSF*fr.
PROOU0 P Excluded
POLIOY PRO•
A
AUTq)I1pBILE
YAGIL"
57 SBARA5244
11 19 99
111,9100
ppprglNEO SINGLE LIMIT
=111loem)
$1, 000, 000
APIYAUYC
11/19/00
11/19/01
BODILTrNJURY
s
ALLOWNEOAUTOO
WwBOULCO AUTOS
(pvrosrson)
BODILYINJURY
i
MIRED AYTOS
, APPROVED AS TO F
ORN:t
X
koly-dwNBDAVM
GAIL HUTTON, City
Attornap,
(PernavlduM
PROPEATrDAMA6H
a
By..:; Deputy City
AttorneZ
(Parawidrnq
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019 ONLY. EAAOCIDENT
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OTHER THAN
ANY AUTO
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AUTO ONLY: A®0
UARILITY
eAQ14 02CU14PBUL-E
0
OCCUR C1 CLAIMSMAD
A66 H9ATE
S
DEDUCTIBLE
A13'IT'!NT o s
WORKERS cDMPSNSAMON AND
TW72STATI. OTH
E.L. EACH
s
BMPU7Yemw LIABILrrY
L-D'eANI-EAMAPLOYE
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L-PIDLIG1rLIM1 9
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DeMAIPYIONOFOPERATiON6tLOCATIONSIVaMICLES=CLUMOWSADOODBYCKPO WANENTIVECIALPROVISIONS
*Except 10 days notice of cancellation for uon-payment of premium.
City of Huntington Beach, its agents, officers & employees & Mayer & Allen
Associates are named as Additional insured in regards to
General. Liability
Coverage but only as respects to work being performed by
the insured.
This policy is Primary and non -contributory -
City Of Huntington Beach
Office of City Administrator
2000 Main Street
Huntington Beach, CA- 92648
25-s(7J97)1 of 1 #M4720S
GHOULDANYCFTM0A8OV1=t gEnPOLICGS6HGU LUsDggFpRETME +lAATION
DATETNBREOP. It3su1ttt3lNeu wlL mm�u►IL-A()* 10►YSM01t:N
NdIGBTOTME ComeIF
I(MK 0 ACOAD CWPORATION
T-- _ -S..*..A n^&&V 0101TOMV T7rrWCrM QTCQ17W4VTJ AhIAh At1A7.t1T'T,ryn
OCT 11 '00 09:25RM MEYER & ALLEN ASSOC 323 467 7151 P.3/5
�A�"�'
In consideration of an additional progni= of NIA.. it is hereby tmdwitood and agreed that fo
�� N6
the following applies:
i x I ARRIUy L R U E-D
CrN OF HUJNT7NGTON BEACH, ITS AGENT'S, O17FICERS, AND EMPLOYBES, AND M YER AND
ALLEN ASSOCIATES
is/am Addiiozal, Insureds as respects to work done by Named Insured.
I x I zMax Ca►M>�GE
nth respect to claims arising out of the opm*4= of the Named In=ed, such insurance as
affoaded by this policy is primary and is not additional to or eOWn'buting with any other insurmce cmxied by or for
the benefit of the above Additional Imsnted/s.
j I W,.,,,h�iYVE�.OF SURF-10 '
It is understood and agreed that the Co=apany wairres the right of subrogation against the above Additional
Insured/e for project described m certif care attached hereto.
The naming of more than one person, frm or corporation as insureds under this policy shall not, for that reason
alone, aftmgaish any rights of one irmued against. smother, but this indorsement, and the naming of multiple,
insureds, shall not = = we the total liability of the Company under this policy.
[ l NO-UCx o� �a.►Nc-L—LAno-N
It is understood and agreed that in the event of Cancellation of the Policy for any reason other than non payment of
premium, 30 days written notice will be sent to the following by mail
MY OF HUNTXNGT0X BEACH
2000 MAIN STREET
Kt NTZNGTON BEACH, CA 92648
In the event the policy is canceled for non paMmt of premiulu,10 days written notice will be gent to the
above.
Policy No.: 57SBAXM2.44 Effective Date: 10/4/00
Insurance Company: HARTFORD CASUALTY INSURANCE COIDANY
Issued to: HAN CONSULTING
' A Ugu_,
Authorized Representative
Issue Date;10/10/00
- *'y AA&&W OATKTau TPJnv7rr RTQ*/7tWT/ AW:En OW,OT'110
�.: e4 WitY of Huntington Beach•
HUNTINGTON BEACH 2000 Main Street
DECLARATION of NON -EMPLOYER STATUS
California 92648
In order to comply with City Council Resolution No. 6277, you are required to provide
proof of Workers' Compensation insurance. If you have no employees, this form must be
signed and returned to:
City of Huntington Beach
Risk Management Division
2000 Main Street
Huntington Beach, CA 92648
I certify that in the performance of the activity or work for which this permit is issued,
I shall not employ any person in any manner so as to become subject to California
Workers' Compensation insurance requirements.
I authorize the City of Huntington Beach to immediately and retroactively revoke the
license or permit issued under this declaration if I hire any employee(s) or become subject
to the provisions of the laws requiring Workers' Compensation Insurance.
Applicant/Company Name:
Address:
Applicant's Signature:1
Title:
Location Signed:
Telephone Number:
bate: GY_' `Zc19=�o
3;7WC= of
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1
�OCT 11n 00 09 26AM MEYER & ALLEN ASSOC 323 467A7151 emu'4f5 P.4f5
"I-GG,IltreenIns. Services
^1
P.O. Box 1157 0.ID
Davis CA 95611-1157
(530) 7 0-3300 -
nATe WOW)IWCATE IS ISSUED AS A MATTER OF INFORMA7YON
ONLY AND CONPIEIia NO Rt6HTS LJR�ON TH9 OWFICATE
MOLDEFL THIS CERTIFIOATE DOES [�iOT AMEND EXI'6N1] OR;
ALTER THE COVERAGE ARMED BY THE POUCIFS 511LOW.
MPANIES AEEQMNG COMM9 B
COMPANY
A KeMper Insurance Companjea
InuRo
Davie Langdon Adamson
Attn: Betsie Hidalgo
170 Columbus Ave.
San Francisco CA 94133 -
WMPANY
13
coMPANY
c
CaLACANY
D
4-1MM 09FITIFY T"AT THE POLICIES OF INSURANCE LWED BELOW HAVE; OEM ISSUED TO THS INSURED NAMED ABOVE FOR THE POLICY PERIOD
ENOICAYEED, NOTWIT IWANDING ANY REOUIREMEENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH EIEBPECT TO WHICH THIS
CER VIFIGAYE MAY 09 "UED OR MAY PERTAIN, THS INSIJAANCE AFFORPEO UY THE POLICIES DESCRIBER HE!MN IS GUINICP TO ALL THE: TERMS,
OWLUSIONS AND GONDI 0 S OP SUCH POLICIES. LIMITS 8HOWN MAY HAVE BEEN R90UGHD BY PAID CLAIMS.
Ge
tYa
TTP6munuA► ce
PeucaNUIraeR
POLICY6PPE9TiVB
DATE (IIIMI0DAA7
POUCYE'YPIRATM
DA79(MWDD)"
LIU=
A
r,EW"
UABIUIY
0OMME 1ALG&VF;a LIABILITY
CL.- M M.ne X =CUR
OWNFA'S a CONTRACMIrS F�it]T
__
3MH 772573-03
07/01/00
07/01/01
OWERAI-AGM94RATO
a2 , 0 0 0 0 0 0
X
PRODU=.CoeePEnaAGE
$l 000 000
f
PEFpam,% . QADN I
51,000,000
EU1CH OOCURIVM
111000.000
i tEle anbvu3
500,000
MEN W one parmO
6 10,000
A
AutoAlo8H,6
ANYAWTO
ALLOMEDALRGS
MtOUTAD AVTOS
IiIRioAlrros
3MF 772573-03
A.PPROVEO AS TO
T
r6IL HUTTON. C
By:, Te City
o/_
07/01/00
FORM:
�-iy �•c•corne
Attorney,
07/01/01
caMEllarpSINCLE I.MEr
a
110001000
X
X
t7ll �l�luRY
G
X
X
M1q
WrWaI
aXw
a
HPROMRTYDAMAGS
QAkaw UAWL"T
AWAUTO
AUTO ONLY-EEAACCID
CTN R THM AUTOONL
GACH ACCIDENT
6
A6G AERATE
a
A
Wns a mow
X UMBRFUNPOW
OTHER THAN UMElRS" FORM
3SX 051699-02
07/01/00
a7/01/01
EiACH OOCuaaE=
e5 000,000
A0014 GATE
85 000, 000
s
A
W*Wf=G OGMPr.WJA ON AXD
eMPL"S'w►amw
THIS PIZOPAIEEroRI X INf,Y
OF BAR "E Ems.
3BR 006392-01
10/01/00
10/01/01
X
�.1"e
M.SACHffEm
$1,000,000
IL DISIDWE: • POLICY UNIT
81,000,000
ELmaw rA sApuNvu I
al 090, 200
A
OTHER roperty
3MH 772573-
07/01/00
07 O1 01
$1,250,000 Blanket BPP
mcwnaw&FaP[EPATI0NBJLOCATIOMsNnacL9%zpEcm rrgm9
RE: Animal, Care Facility - Peasibility Study Project.
City of Huntington Beach
,Office of City Administrator
2000 Main Street
FitsECitington Beach CA 92648
sEroutA AW of THI Ab" pf CRUGE0 Po1W AS OAMULM WORM W
P. MA114N DATE THETIEW. 7W ISSUIMO EOgPAHY WILL " MAIL
12- ws WRITIBu wmas To THE CEE:fI mn HGLm NAY® To THs uwr.
Ww0RMMRVpZ5wMkTw
OCOCT 11 760 09.2&h MEYER & ALLEN * ASSSC 323 Z7.7151 NO.475 P . 5/55
POLICY NUMBER; 3MP#2573-03 COMMEIWL GENERAL LIABILITY
THIS ENDORSRMRNT CHANGES THE POLICY, PLEASE READ IT CAREFULLY.
r
ADDITIONAr, INSURED —OWNERS, LESSEES
CONTRACTORS (FORM B )
This endorsement modifies insurance provided under the following
COMMERCIAL GENERAL LIABILITY COVERAGE PART.
SCHEDULE
Name of Person or Organisation:
OR
0-6tik
1�mui%vA
0� po ) D
(If no entry appears above, information required to Complete this
endorsement will be shown in the Declarations as applicable to this
endorsement.)
WHO IS AN INSURED (section II) is amended to include as an insured the
pperson or organization shown in the Schedule, but only with respect to
liability arising out of "your Work" for that insured by or for you.
H. ft City cf RnIfri om Bmch h9ml Gm Sz = Rnmki V Sb*
i
CG 30 10 1185 Copyright, Insurance fLervices Office, Inc. 1984
RCA ROUTING AiEET
INITIATING DEPARTMENT: Administration
SUBJECT: Contract for Animal Care Services Feasibility Study
COUNCIL MEETING DATE: October 16, 2000
Ordinance (w/exhibits & le islative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Attached
Financial Impact Statement (Unbudget, over $5,000) Not Attached (Explain)
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial I Not Applicable
EXPLANATION`FOR MISSING ATTACHMENTS°
FIS & additional appropriation excluded because this is the reappropriation of an H-item.
Finance is aware.
RCA Author: Grant