HomeMy WebLinkAboutMGT of America, Inc. - 2008-03-03OR CONTRACTS SUBMITT4WITI, 3 ANII: 1,33
to CITY CLERK'S OFFICE•
,.
o
To: JOAN FLYNN, City Clerk
Name of Contractor: MGT of America, Inc.
Purpose of Contract: For Example* Audit Services Or Water Quality Testing Huntington Lake —Huntington Central Park
Cost Allocation Plan and Fee Study
Amount of Contract: $65,000.00
Copy of contract distributed to: The original insurance certificatetwaiver distributed
to Risk Management
Initiating Dept. F1 F1
Finance Dept. F] ORIGINAL bonds sent to Treasurer El
okld""e Date:
'Nahie'xtengion
City Attorney's Office
GAttyMisc/Contract Forms/City Clerk Transmittal
F�A_M"JC-e�_
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
_ MGT of America, Inc.
FOR
Cost Allocation Plan and Fee Studv
Table of Contents
Scopeof Services.....................................................................................................I
CityStaff Assistance................................................................................................2
Term; Time of Performance.....................................................................................2
Compensation..........................................................................................................2
ExtraWork...............................................................................................................2
Methodof Payment..................................................................................................3
Disposition of Plans, Estimates and Other Documents...........................................3
HoldHarmless.........................................................................................................3
Professional Liability Insurance.............................................................................4
Certificate of Insurance............................................................................................5
Independent Contractor............................................................................................6
Termination of Agreement.......................................................................................6
Assignmentand Delegation......................................................................................6
Copyrights/Patents...................................................................................................7
City Employees and Officials..................................................................................7
Notices.........................................................................................7
Consent....................................................................................................................8
Modification.............................................................................................................8
SectionHeadings.....................................................................................................8
Interpretation of this Agreement..............................................................................8
DuplicateOriginal....................................................................................................9
Immigration...............................................................................................................9
Legal Services Subcontracting Prohibited................................................................9
AttorneysFees..........................................................................................................10
Survival.....................................................................................................................10
GoverningLaw.........................................................................................................10
Signatories.................................................................................................................10
Entirety......................................................................................................................10
EffectiveDate.................................................................................I
I
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
MGT America, Inc.
FOR
Cost Allocation Plan and Fee Study
THIS AGREEMENT ("Agreement") is made and entered into by and between the
City of Huntington Beach, a municipal corporation of the State of California, hereinafter
referred to as "CITY, and MGT America, Inc. , a Corporation
hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to
Conduct and prepare a Cost Allocation Plan and User Fee Stvdavd
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of
professional service contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A,"
which is attached hereto and incorporated into this Agreement by this reference. These
services shall sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Mike Adams who shall
represent it and be its sole contact and agent in all consultations with CITY during the
performance of this Agreement -
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2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT
in the performance of this Agreement.
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT
are to commence on March 3
20 08 (the "Commencement Date"). This
Agreement shall automatically terminate three (3) years from the Commencement Date,
unless extended or sooner terminated as provided herein. All tasks specified in Exhibit
"A" shall be completed no later than September 30, 2008
from the Commencement
Date. The time for performance of the tasks identified in Exhibit "A" are generally to be
shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if
mutually agreed to in writing by CITY and CONSULTANT.
In the event the Commencement Date precedes the Effective Date,
CONSULTANT shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT on a time and materials basis at the rates specified in
Exhibit "B," which is attached hereto and incorporated by reference into this Agreement,
a fee, including all costs and expenses, not to exceed Sixty-five thousand
Dollars ($ 65,000
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A"
or changes in the scope of services described in Exhibit "A," CONSULTANT will
undertake such work only after receiving written authorization from CITY. Additional
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compensation for such extra work shall be allowed only if the prior written approval of
CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder,
including, without limitation, all original drawings, designs, reports, both field and office
notices, calculations, computer code, language, data or programs, maps, memoranda,
letters and other documents, shall belong to CITY, and CONSULTANT shall turn these
materials over to CITY upon expiration or termination of this Agreement or upon
PROJECT completion, whichever shall occur first. These materials may be used by CITY
as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials, employees, agents and
volunteers from and against any and all claims, damages, losses, expenses, judgments,
demands and defense costs (including, without limitation, costs and fees of litigation of
every nature or liability of any kind or nature) arising out of or in connection with
CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged
negligent) performance of this Agreement or its failure to comply with any of its
obligations contained in this Agreement by CONSULTANT, its officers, agents or
employees except such loss or damage which was caused by the sole negligence or willful
misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense
and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall
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apply to all claims and liability regardless of whether any insurance policies are applicable.
The policy limits do not act as limitation upon the amount of indemnification to be
provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One
Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above -
mentioned insurance shall not contain a self -insured retention, "deductible" or any other
similar form of limitation on the required coverage except with the express written consent
of CITY. A claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation
of the scope of work (including subsequent policies purchased as
renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents
that might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during
the required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting
provision of at least two (2) years to report claims arising from work performed in
connection with this Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance
required by this section or fails or refuses to furnish the CITY with required proof that
insurance has been procured and is in force and paid for, the CITY shall have the right, at
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the CITY's election, to forthwith terminate this Agreement. Such termination shall not
effect Consultant's right to be paid for its time and materials expended prior to notification
of termination. CONSULTANT waives the right to receive compensation and agrees to
indemnify the CITY for any work performed prior to approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT
shall furnish to CITY a certificate of insurance subject to approval of the City Attorney
evidencing the foregoing insurance coverage as required by this Agreement; the certificate
shall:
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or
canceled by either party, reduced in coverage or in limits except
after thirty (30) days' prior written notice; however, ten (10) days'
prior written notice in the event of cancellation for nonpayment of
premium.
CONSULTANT shall maintain the foregoing insurance coverage in force
until the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from CONSULTANT's defense, hold harmless and indemnification obligations as
set forth in this Agreement. CITY or its representative shall at all times have the right to
demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a
prompt and timely manner, the premiums on the insurance hereinabove required.
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11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of
this Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and
all payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for CONSULTANT and its
officers, agents and employees and all business licenses, if any, in connection with the
PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or
without cause, and whether or not the PROJECT is fully complete. Any termination of this
Agreement by CITY shall be made in writing, notice of which shall be delivered to
CONSULTANT as provided herein. In the event of termination, all finished and
unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become
its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall
not be assigned, delegated or subcontracted by CONSULTANT to any other person or
entity without the prior express written consent of CITY. If an assignment, delegation or
subcontract is approved, all approved assignees, delegates and subconsultants must satisfy
the insurance requirements as set forth in Sections 9 and 10 hereinabove.
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14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
employee in the work performed pursuant to this Agreement. No officer or employee of
CITY shall have any financial interest in this Agreement in violation of the applicable
provisions of the California Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given
either by personal delivery to CONSULTANT's agent (as designated in Section 1
hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed
envelope, postage prepaid, and depositing the same in the United States Postal Service, to
the addresses specified below. CITY and CONSULTANT may designate different
addresses to which subsequent notices, certificates or other communications will be sent by
notifying the other party via personal delivery, a reputable overnight carrier or U. S.
certified mail -return receipt requested:
TO CITY:
City of Huntington Beach
ATTN: Michael Solorza, Sr. Admin Analyst
2000 Main Street
Huntington Beach, CA 92648
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TO CONSULTANT:
MGT America, Inc.
ATTN: Mike Adams
455 Capitol Mall, Suite 600
Sacramento, CA 95814
17. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval
to any subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive
and are included solely for convenience of reference only and are not representative of
matters included or excluded from such provisions, and do not interpret, define, limit or
describe, or construe the intent of the parties or affect the construction or interpretation of
any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed
as a whole, according to its fair meaning, and not strictly for or against any of the parties.
If any provision of this Agreement is held by an arbitrator or court of competent
jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate
or affect the remaining covenants and provisions of this Agreement. No covenant or
provision shall be deemed dependent upon any other unless so expressly provided here.
As used in this Agreement, the masculine or neuter gender and singular or plural number
shall be deemed to include the other whenever the context so indicates or requires.
Nothing contained herein shall be construed so as to require the commission of any act
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contrary to law, and wherever there is any conflict between any provision contained herein
and any present or future statute, law, ordinance or regulation contrary to which the parties
have no right to contract, then the latter shall prevail, and the provision of this Agreement
which is hereby affected shall be curtailed and limited only to the extent necessary to bring
it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be deemed an original. Each
duplicate original shall be deemed an original instrument as against any party who has
signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the
immigration and naturalization laws of the United States and shall, in particular, comply
with the provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly
outside the scope of services contemplated hereunder. CONSULTANT understands that
pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive
legal counsel for CITY; and CITY shall not be liable for payment of any legal services
expenses incurred by CONSULTANT.
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24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or
enforce the terms and/or provisions of this Agreement or to secure the performance hereof,
each party shall bear its own attorney's fees, such that the prevailing party shall not be
entitled to recover its attorney's fees from the nonprevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the
laws of the State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has
the power, authority and right to bind their respective parties to each of the terms of this
Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the
event that such authority or power is not, in fact, held by the signatory or is withdrawn. .
CONSULTANT's Initials 4 hr �—
28. ENTIRETY
The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm's length negotiation, and that
each has had the opportunity to consult with legal counsel prior to executing this
Agreement. The parties also acknowledge and agree that no representations, inducements,
promises, agreements or warranties, oral or otherwise, have been made by that party or
anyone acting on that party's behalf, which are not embodied in this Agreement, and that
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that party has not executed this Agreement in reliance on any representation, inducement,
promise, agreement, warranty, fact or circumstance not expressly set forth in this
Agreement. This Agreement, and the attached exhibits, contain the entire agreement
between the parties respecting the subject matter of this Agreement, and supersede all prior
understandings and agreements whether oral or in writing between the parties respecting
the subject matter hereof.
29. EFFECTIVE DATE
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
to be executed by and through their authorized officers. This Agreement shall be effective
on the date of its approval by the City Attorney. This Agreement shall expire when
terminated as provided herein.
CONSULTANT,
MGT America, Inc.
A Corporation COMPANY NAME
w a 4- ----
FRET) FORRF.R
print name
ITS: (circle one) Chairma resident/V ce President
AND
R..
CITY OF HUNTINGTON BEACH,
a municipal co ) oration of the State of
California
Ci Adm' trator
INITIATED AND A ROVED:
o ►�o C e__ Director/Chief
AS TO FORM:
MICHELLE JUAREZ
print name
ITS: (circle one) Secret /Chief Financial Offi,er/Asst. _U City Attorney �Ij l► D�
Secretary —Treasurer 1 . J
Date
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EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed)
1. Full cost, cost allocation plan, identifying citywide overhead costs to all operating
departments. This cost plan will be used in the user fee calculations.
2. OMB A-87 cost allocation plan, compliant with OMB A-87 regulations, identifying
citywide overhead costs to state or federally funded programs.
3. User fee analysis, for the following general fund departments:
• Budding & Safety
• City Clerk
• City Treasurer
• Community Services
• Finance
• Fire
• Library
• Planning
• Police
• Public Works
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
CONSULTANT will perform the following tasks during the course of the engagement. The
project (and associated task descriptions) have been categorized as either cost plan or user fee
related, although both projects can be performed in parallel.
The cost allocation plans will be prepared by completing the following 20 tasks:
1. Conduct an initial meeting with designated personnel.
2. Conduct an introductory training session with all relevant personnel.
3. Collect basic financial and operational data.
4. Prepare for department interviews.
5. Conduct department interviews.
6. Divide central service departments into functions.
7. Distribute central service department costs to functions.
8. Develop allocation bases for central service department functions.
9. Process draft cost allocation plans.
10. Conduct internal review of the draft cost allocation plans.
Surfnet Exhibit A
11. Provide draft cost allocation plans.
12. Process final cost allocation plans.
13. Calculate indirect cost rates and fully loaded hourly rates.
14. Provide final cost allocation plans in paper and electronic format.
15. Assist in submitting OMB Circular A-87 cost allocation plan and rates.
16. Negotiate OMB Circular A-87 cost allocation plan if requested.
17. Respond to audit inquiries.
18. Provide continuous training, guidance, and assistance.
19. Identify additional uses for the cost allocation plans.
20. Prepare a project recap memo.
The user fee study will be prepared by completing the following 22 tasks.
1. Conduct introductory meeting with relevant personnel.
2. Collect basic financial data.
3. Identify all existing for -fee services.
4. Identify potential new user fee services.
5. Identify departments, divisions, sections, or units providing user fee services.
6. Review relationship between user fee services and recipients.
7. Interview departments, divisions, sections, or units providing user fee services.
8. Calculate initial user fee schedules.
9. Conduct initial department review.
a. Optional —Building Department Nexus Study
10. Recalculate and review user fee schedules.
11. Calculate draft user fee schedules.
12. Conduct internal review of the draft fee schedules.
13. Calculate final user fee schedules.
14. Create comparisons to neighboring cities and other MGT PRM clients
15. Develop recovery recommendation options.
a. Percentages of recovery.
b. Dollar amounts of recovery per unit.
c. Dollar amounts of recovery in total.
16. Calculate projected revenues and revenue increases.
Surfnet Exhibit A
17. Identify considerations for adopting changes to existing user fee services and for adopting
new user fee services.
18. Prepare and deliver management report.
19. Provide final user fee report in paper and electronic format.
20. Present results to city officials.
21. Provide copies of documents and materials.
22. Provide continuous training, guidance, and assistance.
C. CITY'S DUTIES AND RESPONSIBILITIES:
CITY assumes the following duties and responsibilities:
I . Assign a project manager who will provide oversight and guidance throughout the
project. This may include scheduling meetings, assistance with gathering financial and
statistical information, monitoring project status, overall review of project results, and
assistance with preparation of study findings.
2. Provide budget and staffing information, current fee schedules, and other statistical
information as needed.
3. Assist in the development of reasonable timeframes for CITY personnel to gather
information necessary for the analyses, understanding that CONSULTANT will need this
information in order to develop and complete the study.
4. Facilitate reviewing study results, and providing comments back to CONSULTANT
within reasonable and mutually agreed to timeframes.
5. Understand that this project is a partnership between the CITY and CONSULTANT and
that participation is necessary from both parties in order to ensure successful results.
D. WORK PROGRAM/PROJECT SCHEDULE:
The following provides general timetables for the study tasks. These timetables identify the
overall flow of the study, and expected time for completion. CONSULTANT recommends that
during the first site visit, the CITY's designated project manager works with CONSULTANT's
project director to develop proposed dates for meeting specific tasks, and determining
responsibility of those tasks, i.e. CITY responsibility, CONSULTANT responsibility, or a
combination of both.
Surfnet Exhibit A
I. Ir1Tr!!
i
2. I
3. Collect Basic Data
4. Prepare for Interviews
5. Conduct Interviews
6. Divide Departments
7. Distribute Costs
8. Develop Allocation Bases
9. Process Draft Plans
10. Internal Review
11. Provide Draft Plans
12. Process Final Plans
13. CalcuIate Rates
14. Provide Final Copies
15. Finalize OMB Circular A-87 Plan
] 6. Training and Assistance
17. Identify Additional Uses
18. Prepare R cap Memo
1. Initial Meetin
77
2. Collect Basic Data
3. Identi Existing Fees
4. Identify Potential Fees
5. Identify Departments
6. Review Relationship
7. Interview Departments
8. Initial Calculations
9. Initial Review
10. Recalculate and Review
IL Draft Schedules
12. Internal Review
13. Final Schedules
14. Comparisons
15. Recovery Options
16. Projected Revenues
17. Considerations
18. Management Reports
19. Provide Reports
20. Present Results
21. Provide Copies
22. Guidance
Surfnet Exhibit A
EXHIBIT "B"
Payment Schedule (Fixed Fee Payment)
1. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth herein
in accordance with the following progress and payment schedules. CONSULTANT shall submit
invoices to CITY at the following project milestones, as they relate to the task descriptions in
EXHIBIT A:
A. 35% of cost plan amount due upon completion of Task 5.
B. 50% of cost plan amount due upon completion of Task 11.
C. 15% of cost plan amount due upon completion of Task 18.
D. 35% of user fee amount due upon completion of Task 7.
E. 25% of user fee amount due upon completion of Task 11.
F. 25% of user fee amount due upon completion of Task 17.
G. 15% of user fee amount due upon completion of all services.
2. Delivery of work product: A copy of every memorandum, letter, report, calculation
and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate
progress toward completion of tasks. In the event CITY rejects or has comments on any such
product, CITY shall identify specific requirements for satisfactory completion.
3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment
due. Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making
satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall
approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the
invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an
invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the
schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the
parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or
until this Agreement has expired or is terminated as provided herein.
4. Any billings for extra work or additional services authorized in advance and in
writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly rate charged for
such time. Such invoices shall be approved by CITY if the work performed is in accordance with the
extra work or additional services requested, and if CITY is satisfied that the statement of hours
worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice shall be treated as separate and
apart from the ongoing performance of the remainder of this Agreement.
Surfnet Exhibit B
EXHIBIT B
Fixed Fee Payment
From Nancy Nucner At tan t3acon Agency Faxiu to micnael bOlorza, br AominlsAauve Analyst
vale o?utuuo ua oa MWI rage Z. Ur 4
ACORD CERTIFICATE ®F LIABILITY INSURANCE CSR NK
MGTOF-1
DATE(MMIDD/YYYY)
1 03/07/08
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Earl Bacon Agency, Inc
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
3131 Lonnbladh Road
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P.O. Box 12039
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Tallahassee FL 32317
Phone:850-878-2121 Fax:850-878-2128
INSURERS AFFORDING COVERAGE
NAIC#
INSURED MGT of America, Inc.
INSURER valley Forge Ins Co.
20443
INSURER Continental Casualty
20443
and Public Resourse Management
Group a wholly owned subsidiar
of MGT
2123 Centre Point Blvd.
Tallahassee FL 32308
INSURER American cas co of Reading PA
20443
INSURER Travelers Cas6suzety Co of lone
25623
INSURER E
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
LTR
NSR
TYPE OF INSURANCE
POLICY NUMBER
DATE (MM/DD/YY)
DATE (MM/DDIYY)
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE
$ $1 , 000 , 000
A
X COMMERCIAL GENERAL LIABILITY
CLAIMS MADE a OCCUR
2093390918
07/01/07
07/01/08
PREMISES (Ea occurence)
$ $ 300,000
MED EXP (Any one person)
$ $ 5,000
PERSONAL &ADV INJURY
$ $1 , 000 , 000
Blanket Add l 1 Ins
Blkt Waiver of Su
GENERAL AGGREGATE
$ $2 , 000 , 000
GENL AGGREGATE LIMIT APPLIES PER
PRODUCTS - COMP/OP AGG
$ $2 , 0 0 0 , 0 0 0
X POLICY �C LOC
C
AUTOMOBILE
LIABILITY
ANY AUTO
2093563501
07/O1/07
07/01/08
dent} INED ISLE LIMIT
(Ea accident)
$ 1,000,000
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY INJURY
(Per person)
$
X
X
HIRED AUTOS
NON-OWNEDAUTOS
APnp VED AS T
DRM
BODILY INJURY
(Per accident)
$
��
G
PROPERTY DAMAGE
(Per accident)
$
GARAGE LIABILITY
'
AUTO ONLY - EA ACCIDENT
$
EA ACC
OTHER THAN
AUTO ONLY AGG
$
ANY AUTO
$
EXCESS/UMBRELLA LIABILITY
EACH OCCURRENCE
s4,000,000
B
OCCUR ❑ CLAIMSMADE
2093563496
07/01/07
07/01/08
AGGREGATE
s4,000,000
$
DEDUCTIBLE
X RETENTION $ $5 , 0 0 0
$
A
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICERIMEMBER EXCLUDED?
If yes descnbe under
SPECIAL PROVISIONS below
2093390921
07/01/07
07/01/08
VVUSAIU-
X I TORY LIMITS ER
EL EACH ACCIDENT
$500000
E L DISEASE - EA EMPLOYEE
$ 50 0 0 0 0
E L DISEASE - POLICY LIMIT
$ 50 0 0 0 0
OTHER
B
Workers Comp - CA
[2098117826
07/01/07
07/01/08
Empl Liab $1,000,000
D
Prof Liab-Clm Made
04968324
07/01/07
07/01/08
Liab/Aggr $3,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
*45 Days Written Notice of Canc-Nonrenewal. *10 Days Written Notice of Canc-
Nonpayment. Professional Liability - Claims Made Form Prior&Pending
Proceeding Date 07/05/1995 - policy deductible $25,000.
CERTIFICATE HOLDER CANCELLATION
CIHUHUl SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
City of Huntington Beach IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
2000 Main Street REPRESENTATIVES
Huntington Beach CA 92648 AUTOO pPfE�ESEA11.V
ACORD 25 (2001/08) 0 ACORD CORPORATION 1
t rOn1 Nancy tUUoner At tan tsaoon Agency haxiu I o micnael Joiorza, Jr rkammisuauve rnarybi uatc on 14— va — ^"n r aVw . — -
0 9 :
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s)
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s)
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon
Al.vrtu to tcuuvau)
1'rOM Nancy rjucner Hi tart t3acon /Agency r'aXiu i u fwfuldw ouwfca, of nunnf nau auv ry iaiy—
�• ���•- •-•- •-•- • • • -�- -
Professional Service Contracts
Purchasing Certification
1. Date: 3/10/2008
2. Department- Finance
3. Requested by- Michael Solorza
4. Name of consultant: MGT of America, Inc. � IX:%A/Oe99 G 0 100
5. Attach the written statement of the specification, conditions, and other requirements for the requested
services provided to solicited consultants
Fee Study and Cost Allocation Plan
6. Amount of the contract: $65,000
7. Are sufficient funds available to fund this contract?' ® Yes ❑ No
8. Is this contract generally described on the list of professional service contracts approved by the City
Council?' ® Yes ❑ No
9. Business Unit and Object Code where funds are budgeted 10035201 69365
10. Is this contract less than $50,000? ❑ Yes ® No
11. Does this contract fall within $50,000 and $100,000? ® Yes ❑ No
12. Is this contract over $100,000? ❑ Yes ® No
(Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make
sure the appropriate signature page is attached to contract.)
13. Were formal written proposals requested from at least three available qualified consultants?
® Yes ❑ No
14. Attach list of consultants from whom proposals were requested (including a contact telephone number).
15. Attach proposed scope of work.
See Exhibit A attached to Professional Services Agreement
16. Attach proposed payment schedule
See Exhibit B attached to Professional Services Agreement
I—V—
Ll V
epartment Head Signature RI H RD AMADRIL
Central Services Manager
1 If the answer to this question is 'No the contract will require approval from the City Council
Full Cost Allocation Plan & Citywide User Fee & Rate Study
Vendor List
Financial Consulting Solutions Group
Attn- Peter Moy
8201 164t' Avenue NE, Ste 300
Redmond, WA 98052
425-867-1802
Matrix Consulting Group
Attn: Gary Goelitz
721 Colorado Avenue, Ste 101
Palo Alto, CA 94303
650-858-0507
MAXIMUS, Inc.
Attn: Brian Foster
17310 Red Hill Avenue, Ste 340
Irvine, CA 92614-5668
510-432-6367
MuniFinancial
Attn: Frank G. Tripepi
27368 Via Industria, Ste 110
Temecula, CA92590
951-587-3500
MGMT of America, Inc.
Attn: Mike Adams
455 Capital Mall, Ste 600
Sacramento, CA 95814
916-443-3411
RFP was also posted on the City website and CSMFO website