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Home My WebLink AboutMICHAELSON LABORATORIES, INC. - 2003-11-01i Su ity: ` , Contracts Checklist for Submittal to City Clerk's Office (Please transmit this form when your contract is ready to be filed in the City Clerk's office) To: Connie Brockway, City Clerk x5404 1. Name of Contractor: Michelson Laboratories, Inc. 2. Purpose of Contract: For Example: Audit Services or Water Quality Testing Huntington Lake — Huntington Central Park Water Quality Analysis 3. Expiration Date: If no expiration date, please put a tentative expiration date so the City Clerk's office can inquire of your department if the file is ready to inactivate. October 31, 2006 4. Amount of Contract: $50,000 annually A. Is the attached contract RELATED to a PREVIOUSLY SUBMITTED contract (renewal/amendment/etc)? ❑ YESXNO B. Did you attach the LIST OF CONSULTANTS from whom proposals were requested — pursuant to HBMC 3.03.100? YES 0 N/A OR Is the attached contract a SOLE SOURCE? ❑ YES KN/A C. Did you attach a COPY of the insurance certificate/waiver and send the ORIGINAL to Risk Management? YES PLEASE INCLUDE: CITY Cl FRK'R r)FFICF I IRF (W Y- Howard Johnson - 5503 Name/Extension Public Works - Utilities Department Lj.'� Date Category Data Entry 117161 C.—S Alpha c ID 1 qo 600.1 or *600.30 Pending //—/-03 — jlfccAt/Son J,A1000*4owu+es * Tivc 13,106 RECORDS DIV: Check City Clerk's Database for Existing File. DONE g:/forms/city clerk contract checklist.doc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND Michelson Laboratories, Inc.,,,_-- FOR Water Quality Analysis and Sampling Table of Contents Scopeof Services.....................................................................................................I CityStaff Assistance................................................................................................2 Term; Time of Performance.....................................................................................2 Compensation............................................................................................. .....2 ExtraWork...............................................................................................................2 Methodof Payment..................................................................................................3 Disposition of Plans, Estimates and Other Documents...........................................3 HoldHarmless.........................................................................................................3 Professional Liability Insurance.............................................................................4 Certificate of Insurance............................................................................................5 Independent Contractor............................................................................................6 Termination of Agreement.......................................................................................6 Assignment and Delegation......................................................................................6 Copyrights/Patents...................................................................................................7 City Employees and Officials..................................................................................7 Notices.................................................................................. I .......7 Consent....................................................................................................................8 Modification.............................................................................................................8 SectionHeadings.....................................................................................................8 Interpretation of this Agreement..............................................................................8 DuplicateOriginal....................................................................................................9 Immigration...................................................................................................... Legal Services Subcontracting Prohibited................................................................9 Attorney's Fees..........................................................................................................10 Survival.....................................................................................................................10 GoverningLaw.........................................................................................................10 Entirety......................................................................................................................10 • PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND Michelson Laboratories, Inc. FOR Water Quality Analysis and Sampling THIS AGREEMENT ("Agreement") is made and entered into this 1st day of November 3003 , by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY, and Michelson Laboratories, Inc. hereinafter referred to as "CONSULTANT." a California corporation WHEREAS, CITY desires to engage the services of a consultant to perform water quality analysis and sampling ;and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: I. , SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Stephen C. Roesch who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. agree'forms'profsm10115 01-A I 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence as soon as practicable after the execution of this Agreement by CITY (the "Commencement Date"). This Agreement shall expire on October 31, 2006 , unless sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be per the schedule completed no 1 fe —bmt noted in Exhibit "A"from the Commencement Date of this Agreement. These times may be extended with the written permission of CITY. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all fifty thousand 5. EXTRA WORK costs and expenses, not to exceed Dollars (0,000 )c annually. In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional agrcelfarmslpro fsery 10/ 15101-A 2 compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall agrcedormsi pro Fsery 10! 15101 -A 3 approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above - mentioned insurance shall not contain a self -insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of CITY. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. a9rce;forms(profsere10115io1-A 4 • 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. shall state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and agree/forms/profsery10115!01-A 5 0 • all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. agreclformslprofsery 10113M I -A 6 0 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section I hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach Stephen C. Roesch ATTN: Richard Ottolini Michelson Laboratories, Inc. 2000- bfaiff Street 19001 Huntington Street Huntington Beach, CA 92648 6280 Chalet Drive 714-536-5921 Commerce, -CA _90040-3761 562-928-0553 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. agreelformslprofscrv10115/01-A 7 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INT RPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement agree.!forms'profsern 1015101-A 8 which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance bereof, agree) form s: profsery 10/ 15101-A 9 • each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non -prevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. agrce.Mormsrprofsery t Oil 15r'61-A 10 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. CONSULTANT, CITY OF HUNTINGTON BEACH, Michelson Laboratories, Inc. a munict a1 corporation f the State of California By. Jack Michelson print name Director of Public Works _ (Pursuant To HB fC §3.03.100) ITS:AP PRO ED AS TO FORM: GrAnt Michelson print name ITS: hi�krojnrtmy.{rizf�F;nat+e�ai�3ffitzr�rrsar. Seems Secretary agreelformsiprofserv10/15101-A I I .D�u l�I.1�0 3 City Attorney REVIEWED AND APPROVED: rty Administrator (only for contracts $50,000.00 and over) EXHIBIT A SCOPE OF SERVICES Request for Proposal and Consultant's Proposal s.everyone.richie. rfps.wgas711412003 0 0 L.1 CITY OF HUNTINGTON BEACH 2000 Main Street, Huntington Beach, California 926498 Date Subject: Request for Proposal for Contract Services to Perform Water Quality Analyses and Sampling The City of Huntington Beach Department of Public Works, Water division, is requesting proposals from approved, qualified contractors who are certified as California Department of Health Services Environmental Laboratory Tester of Drinking Water. The scope of work for which proposals are being solicited includes the following tasks: A. Coordinate with the City Water Quality Section on all work. B. Perform the collection and analyses of forty (40) weekly routine bacteriological samples as directed by City. Bacteriological tests to be performed shall be 24-hour Presence -Absence Technique and Heterotrophic Plate counts on each sample. Submit results to City Water Quality Section. C. Perform the collection and analyses of special bacteriological samples taken by City forces for new construction or repairs on the distribution system. Submit results to City Water Quality Section. D. Be available to respond to private contractors that require bacteriological samples to be collected and tested for work in Huntington Beach and sunset Beach. The samples requested by private contractors shall be at contractor's expense. E. Perform the collection and analyses of weekly water samples at the forty (40) routine bacteriological sampling points throughout the system and test chlorine residual. Perform chlorine residual tests in accordance with DOHS requirements using DPD method on those samples and submit results to the city Water Quality Section. F. Perform the collection and analyses of weekly source samples to be taken at wells and Metropolitan Water District connections (maximum 15 per week). Submit results to the Water Quality Section. G. Perform quarterly collection and analyses of water samples for the presence of Trihalomethanes, using an approved DOHS method, at sixteen (16) locations designated by the city. Actual dates and times for collection shall be scheduled with the Water Quality Section. Submit results to the city Water Quality Section. H. All samples shall be collected by and tested by employees of the contractor. s.everyone. rich le. rfps.wgas7I1412003 • All of the above analyses and procedures shall be performed in a manner approved by the City Water Quality Section and the State Department of Health Services. PROPOSALS A. Proposals for this project must be submitted to the City of Huntington Beach, Attention: Purchasing, 2000 Main Street, Huntington Beach, CA 92648, by , with the following notation on the envelope: "Water Quality Proposal". B. Beach proposal shall include the following information: 1. A list of agencies for which your firm performs similar contracted services. 2. Your State Certificate numbers, as required to perform these services. 3. A list of your personnel and their qualifications and certifications. Indicate by name the assigned field staff who will be performing the work. 4. A detailed listing of services you will provide for each task identified. 5. An expected time of response for each task, including time to collect samples and to furnish results. 6. Your fees, based on a per sample test basis, in a separate sealed envelope marked "Fees". GENERAL REQUIREMENTS A. The laboratory shall furnish proof of the following insurance requirements with the proposal: 1. General Liability Coverage: $1,000,000 CSI per occurrence. (Note: if coverage is under a form, which includes a designated general aggregate limit; the aggregate limit must be no less than $1,000,000). 2. Worker's Compensation coverage in the amount not less than: a. $100,000 bodily injury by accident, each occurrence, and b. $100,000 bodily injury by disease, each employee, C. $250,000 bodily injury by disease, policy limit. B. After receipt, Proposals will be screened and ranked relevant, but not limited to the following: 1. Expertise and experience of the firm and its employees. 2. Thoroughness of the approach to be used that best meet the needs of the Water Division in its Request for Proposal. 3. Ability to respond in a timely manner to the needs of the Water Division as outlined herein. 4. Standing with the Department of Health Services. 5. Fees, based on a per sample 1 test basis. This contract is of a one-year duration and will begin on . If it is mutually agreeable to both the City and the successful contractor, this contract may be renewed for up to two (2) additional years. Should you have any questions regarding this request, please call Rich Ottolini, Water Quality Coordinator, at (714) 536-5424. s.everyone. rich [a.rfps.wgas9/4/2003 /LAS\Our Experience Is Your Protection Michelson Laboratories, Inc. 6280 Chalet Drive, Commerce, California 90040-3761 Telephone: (562) 928-0553 / FAX (562) 927-6625 Water Quality Analysis and Sampling 2003 MICHELSON LABORATORIES PREPARED FOR: City of Huntington Beach October 3, 2003 Stephen C. Roesch Laboratory Director 0 Our Experience Is Your Protection Michelson Laboratories, Inc. 6280 Chalet Drive, Commerce, California 90040-3761 Telephone: (562) 928-0553 / FAX (562) 927-6625 October 7, 2003 City of Huntington Beach Central Services Division 2000 Main Street Huntington Beach, CA 92648 Attn: Renalee Corbett Buyer Subject: RFP for Contract Services to Perform Water Quality Analyses and Sampling Michelson Laboratories is pleased to respond to your Request for Proposal to provide laboratory services for domestic water quality testing. We understand the Scope of Work as described in your Request for Proposal dated September 17, 2003. We are a State Certified and ISO 17025 approved full service laboratory providing monitoring programs for drinking water, wastewater, hazardous waste, food sciences and air testing. We believe Michelson Laboratories can respond to your needs for thorough, accurate, and timely service for analysis of drinking water. Michelson Laboratories has the necessary experience with your specific system requirements and unique distribution responsibilities to provide uncompromised analytical data and unequaled project management. We have a qualified staff of field technicians and couriers who perform their services as professionals. Our customer service and Laboratory Information Management System provide our clients with unequaled service and quality reports. Michelson Laboratories is open 7 days a A week to provide microbiological services at your convenience when required. Included in our proposal is our Statement of Qualifications, a partial matrix of related experience for references, copies of insurance certificates, copies of our laboratory certifications and personnel biodata for project management and field services personnel. Also included is the Scope of Work and a detailed list of the services provided for each indicated Task. Our Project Management Team looks forward to the opportunity to again work with the City of Huntington Beach. We appreciate this opportunity to provide the City of Huntington Beach with water quality laboratory services and invite your careful review of this proposal. Sincerely, MICHELSON LABORATORIES, INC. e/ Stephen C. Roesch L Laboratory Director • 0 SCOPE OF WORK/SERVICES PROVIDED A. Coordinate with the City Water Quality Section on all work. • The primary project manager for the City of Huntington Beach will be Mr. Steve Roesch and the secondary project manager will be Tina Kami. Mr. Roesch will be responsible for coordinating all tasks with the City and both Mr. Roesch and Ms. Kami will be available on a regular basis to maintain communication and provide pro -active project management. Upon award of the contract, we will supply the City of Huntington Beach with phone and cellular numbers so that laboratory personnel can be contacted at any time. Our laboratory and field services department are open 7 days per week to provide services at your convenience. B. Perform the collection and analyses of forty (44) weekly routine bacteriological samples as directed by City. Bacteriological tests to be performed shall be 24-hour Presence -Absence Technique and Heterotrophic Plate Counts on each sample. Submit results to City Water Quality Section. • Weekly sample collection, as directed by the City, will be performed by trained Michelson Laboratory field personnel (Boris Ventura with backup Steve Roesch). Sample collection will be performed according to our Standard Operating Procedure for microbiological sample collection of drinking water. A copy of this SOP is attached for reference. A copy of our Field Work Sheet for routine bacteriological monitoring is also attached. Michelson field vehicles - are fully equipped and have emergency flashing lights for local traffic safety. The analyses will be performed by 24-hour P/A Technique and HPC. A report will be submitted to the City of r Huntington Beach by FAX or email and also by hand delivery the next week. If a resample is required, the City will be verbally notified immediately by phone. Any additional data requested by the City will be available via phone, FAX, email or mail. • Analytical Time: 24 hrs. total and fecal Coliform, 24-48 hrs for HPC • Sample Time: estimate 6-8 minutes/site (location dependent) Huntington BeadTi 2003 Scope of Work C. Perform the collection and analyses of special bacteriological samples taken by City forces for new construction or repairs on the distribution system. Submit results to City Water Quality Section. • A project manager will be available 24 hours to facilitate emergency sample collection in coordination with City contact. The sampling will be performed by trained Michelson field personnel. The analyses will be performed by 24-hour PIA Technique and HPC. A report will be submitted to the Water Quality Section by FAX or email and also by mail. • Response Time: 2 hour response • Analytical Time: 24 hrs. total and fecal Coliform, 24-48 hrs. HPC • Sample Time: estimate 15-30 minutes/site (dependent upon scope -of -work) D. Be available to respond to private contractors that require bacteriological samples to be collected and tested for work in L Huntington Beach and Sunset Beach. The samples requested by private contractors shall be at contractor's expense. • A project manager will be available 24 hours to facilitate emergency sample collection in coordination with City contact and/or with the private contractor(s). The sampling will be performed as required by trained Michelson field personnel. Analyses will be performed by 24-hour P/A Technique and HPC. A report will be prepared and _ submitted. • Response Time: 2 hours response • Analytical Time: 24 hrs. total and fecal Coliform, 24-48 hrs. HPC • Sample Time: estimate 30 minutes/site (dependent upon scope - of -work) r E. Perform the collection and analyses of weekly water samples at the forty (40) routine bacteriological sampling points throughout the system and test chlorine residual. Perform chlorine residual tests in accordance with DOHS requirements using DPD method on those samples and submit results to the City Water Quality Section. • Chlorine residual samples will analyzed weekly, by trained Michelson field personnel using DOHS approved DPD Method. The data will be reported to the City Water Quality Section with the ' microbiological analyses results. • Analytical Time: Immediate in the field • Sample Time: estimate 3 minutes/site 0 Huntington BeA 2003 Scope of Work F. Perform the collection and analyses of weekly source samples to be taken at wells and MIND connections (maximum 15 per week). Submit results to the Water Quality Section. • Weekly sample collection will be coordinated between the City : contact and our project manager and performed on an as needed basis, as directed by the City. The sampling will be performed by trained Michelson field personnel. The analyses will be performed by 24-hour PIA Technique and HPC. A report will be submitted to the City Water Quality Section by FAX or email and also by mail. If a resample is required, the City will be verbally notified immediately by phone. Any additional data required by the City will be available via phone, FAX, email or mail. • Analytical Time: 24 hrs. total and fecal Coliform, 24-48 hrs. HPC G. Perform quarterly collection and analyses of water samples for the presence of Trihalomethanes, using an approved DONS method, at sixteen (16) locations designated by the City. Actual dates and times for collection shall be scheduled with the Water Quality Section. Submit results to the City Water Quality Section. • Sample collection will be coordinated between the City Water Quality Section contact and our project manager and performed quarterly, as directed by the City. The sampling will be performed by trained Michelson field personnel. The analyses will be performed using EPA Method 524 A report will be submitted to the City Water Quality Section by mail. Any additional data required by the City will be available via phone, FAX, email or mail. Analytical Time: 5-10 working days • Sample Time: 1-2 minutes when collected in conjunction with micro samples j H. All samples shall be collection by and tested by employees of the contractor. • All sample collection and testing noted in the RFP will be performed by Michelson personnel. The designated field person will be Boris Ventura with backup field personnel Steve Roesch, 9 0 MICHELSON LABORATORIES, INC. Statement of Qualifications Michelson Laboratories, Inc. (MLI), is fully accredited by the State of California, Department of Health Services (DOHS) under the Environmental Laboratory Accreditation Program (ELAP Certificate No. 1198). The Laboratory is ISO 25 accredited through A2LA and is currently in transition to ISO 17025 accreditation. Michelson Laboratories was established in 1970 and the environmental division provides a full range of analytical services for drinking water, wastewater, NPDES monitoring, industrial waste, geotechnical soil investigations, landfill gas emissions, hazardous substances, and priority pollutants. Michelson Laboratories staff applies time-honored scientific disciplines of testing and analysis to a variety of real world business situations. In a rapidly changing corporate environment that requires every efficiency and !' advantage possible to succeed, Michelson Laboratories gives you the timely, accurate results that our clients demand and deserve. MLI's mission is to provide the clients with high quality data packages on time and in a responsive manner. The MLI data must be accurate and our staff who produced the data must be available to the clients at all times. To accomplish the mission, MLI uses the following approach: (1) We listen to and communicate with the clients, (2) We closely follow the clients' instructions, (3) We perform the analysis in strict accordance with the approved test methods and QAIQC requirements, and (4) We produce reports on time and submit them to our clients as soon as the test results are validated by our QAIQC staff and approved by our Laboratory Director. The Michelson approach is that we perform and you, as our client, will have much less anxiety and frustration in getting high quality rt data packages. We know we have to sell a "total service," not the "analytical data only." Also, we tailor each project in every detail to meet the client's specific needs. Our Environmental Laboratory Director (Mr. Steve Roesch) is pro -active and directly serves our clients. Mr. Roesch is readily available for consultation on field services, test methods, instrumentation issues, F MDLs, and other regulatory matters. ML1 is proud of having a significant number of repeat clients as a result of our employees' commitment to r' produce high quality data and to service our clients needs. �. L O INC. MICHELSON LAB ORIES , LABORATORY DESCRIPTION Michelson Laboratories, Inc. specializes in the sampling and analysis of drinking water, wastewater, NPDES monitoring, industrial waste, contaminated soil, hazardous substances, and priority pollutants. Our highly qualified staff of laboratory professionals regularly analyze organic and inorganic chemical, physical, and microbiological constituents for environmental and regulatory compliance in accordance with EPA Manuals (Test Methods for Evaluating Solid Waste, Physical/Chemical Methods for determination of Organic Compounds in Drinking Water), and other applicable EPA Methods published in the Federal Register and Standard Methods for the Examination of Water and Wastewater published by the American Public Health Association. Certified sample containers with their proper preservatives, ice chests, chain -of -custody documentation and sample pick-up services are all included as part of our routine service. CERTIFICATION FLAP Certification and DOHS Audit Report and Performance Evaluation Results are provided upon request. INSTRUMENTATION Michelson Laboratories is equipped with twelve gas chromatographs (GCs) with various detectors such as PIDs, FIDs, EDCs, ELCDs, NPD, TCD and FPD, four Gas Chromatograph/Mass Spectrophotometers (GC/MSDs), Gas Chromatograph/Mass Spectrophotometer/Mass ! Spectrophotometer (GCIMS/MS), Induced Coupled Plasma Emission Spectrophotometers (ICPs), Atomic Absorption Spectrophotometer (AAS), High Pressure Liquid Chromatographs (HPLCs), Ion Chromatograph and a variety of laboratory instruments and equipment to serve our clients. The laboratories generally have one or two primary instruments calibrated for each analytical method performed. Other instruments can be used as backups if the sample load exceeds the capacity or if equipment is down for maintenance. For example, MLI has four GC/MS and two of them are ! set up for volatile organic analyses, one for semi -volatile organic analyses and the fourth one for special project analyses. MICHELSON LABORATORIES, INC. LABORATORY DATA SYSTEMS Michelson Laboratories, Inc. operates with a custom built Laboratory Information and Management System (LIMS). We have over 60 computers on site powered by our own internal server. Our computer personnel and software programmer are available 24 hours a day and seven days a week. In addition, we have two back-up systems in house to insure the integrity of the data in the event of power failure and any other natural disasters. Our system is flexible and designed to serve our customers' requests. We can automatically fax and/or e-mail the reports to our customers along with the official certified hard copy reports. Client limits can be entered into our database to provide immediate notification when limits are exceeded. All of our in-house computers are Y2K compliant, and we are always updating our system to meet the growing challenges of the future regulatory needs of our environmental society. ..p FIELD SAMPLING AND SAMPLE PICK-UP SERVICES In order to provide better service for our clients, Michelson Laboratories has ten field technicians for sample collection and courier services. Our field services team is equipped with all necessary sampling equipment and supplies including twelve ISCO wastewater composite/discrete samplers and eight modern field vehicles. Field personnel wear MLI uniforms and field vehicles are identified with a Michelson logo. Field services provides sample collection for drinking water, ground water, wastewater, NPDES discharge, surface and subsurface soil sampling, and hazardous waste. Wastewater field services include instrument/control j system maintenance and flowmeter calibration. Selected sampling technicians are trained and certified through OSHA-40 hour HAZWOPER program. In addition, Michelson Laboratories can provide environmental assessment and on -site consultation by a Registered Environmental Assessor. MICHELSON LABORATORIES, INC. Environmental Field Services Pro ect Team References Drinking Water ' Michelson Laboratories has brought together a Project Management Team for Drinking Water Field Services that provides unequaled expertise for our clients. Our personnel are highly professional in their approach to customer service and field services. We have many years of experience in serving the drinking water industry requirements of Southern California. Michelson Laboratories has the professional expertise to provide sample collection and -- analytical services. Our Project Management Team is led by Steve Roesch as Lab Director, Tina Kam! as Project Manager, Leo Harvey as Field Services Manager, and Boris Ventura as senior field technician. Below is a partial list of current or past clients for which our Environmental Field Services Team have provided professional services; City of Anaheim - _ 1 Fong-Yi Lieu -� j 714-765-4556 City of Corona Fred Imani 909-736-2239 City of Huntington Beach Ward McReynolds-- 714-536-5424 City of Poway Dan Harrison I 619-679-5451 E City of Manhattan Beach Bob Erickson _ 310-545-5621 �City-o-fSan-§--ernardino Valerie Housel _ - 909-384-51 17 City of Ontario - --1-Yvonne Elliott ( 909-986-1 151 ---- City of Beverly Hills Jim Truran ! 310-285-2501 City of Seal Beach Afan Bramlett — j 562-493-8660 City of Vernon ' Tom Kennedy - - j-213-583-8811 Park Water Co.- City of Westminster-----1 I Charlie Emig Will Davee - 562-923-0711 m1- 714-895-2$76� Los Alisos Water DistrictWYr Cindy ck Be--- - ---� 714-457-8877� Mesa Consolidated Water r Claudia Lovein i 714-574-1031 # District Michelson Laboratories, 6280 Chalet Drive Commerce, CA 90040 EMPLOYEE PROFILE Stephen C. Roesch Address: Michelson Laboratories, Inc. 6280 Chalet Drive Commerce, CA 90040 (562) 928-0553 Education: Institution Dee Date Experience: Employment: B.Sc., Biological Sciences, University of Southern California 1971 Postgraduate, Biochemistry, University of Southern Califorina. M. Sc., Microbiology, California State University at Long Beach. 1979 Postgraduate, Industrial Hygiene, University of California at Irvine California Registered Environmental Assessor REA-00245 Stephen C. Roesch, Laboratory Director of Michelson Laboratories has been with the company since 2002. Stephen is responsible for the management of the overall operations of the environmental department including technical aspects, special projects, personnel, marketing and customer relations. Responsible for feasibility study, profit losses and budget direction with consistent record of revenue and profit growth. He is responsible for preparing bid proposals and maintaining all the instruments and equipments within the facilities. Final data review and authorization of the analytical reports. Established the technical programs in method improvement, capability, capacity, efficiency, and training. Stephen C. Roesch has over 26 years of chemistry, microbiology and analytical/field laboratory experience. As a Laboratory Director, he has managed all aspects of laboratory operations, including technical quality control, personnel training and scheduling, and customer relations. He has overseen major EPA/CLP, DOHS, and defense contracts for several engineering and laboratory firms. Institution Dates Michelson Laboratories, Inc. 2002 — Present Laboratory Director Truesdail Laboratories, Inc. 1987-2001 Director of Environmental Sciences J.M.Montgomery Cons. Eng. 1976-1987 Associate Lab Director F:/document/rq aqc:/word/q anVgam2000/Sec20- 8 Michelson Laboratories* 6280 Chalet Drive Commerce, CA 90040 EN1 PLOYEE PROFILE TINA KAMI Address: Michelson Laboratories, Inc. 6280 Chalet Drive Commerce, CA 90040 (562) 928-0553 Education: Experience: Institution California State Univ. Fullerton Degree BA in Biology QA MANUAL Section No.: 20.0 Revision No.: 8 Date: 10/11/02 Page 6 of 19 Date 1995 Tins S. Kami, Quality Assurance Manager has been with Michelson Laboratories since 2002. Her duties and responsibilities include, but are not limited to the implementation of the Quality Assurance/ Control Program to insure quality throughout the laboratory. This includes managing and coordinating proficiency check samples, the corrective and preventive actions, internal and external audits, equipment calibration and accreditation programs. Also, she maintains the quality manual and coordinates the updates of the Standard Operating procedures annually. Employment: institution Dates Michelson Laboratories, Inc. 2002-present Truesdail Laboratories, Inc. 1994-2002 Coastal Communities Hospital 1993-1994 Quality Control Manager Field Services Manager Human Resource Clerk F:/d{)current/rgagc/word/gam/gam2000/Sec20-7 Michelson Laboratories,. • 6280 Chalet Drive Commerce, CA 90040 EMPLOYEE PROFILE Boris Ventura Address: Michelson Laboratories, Inc. 6280 Chalet Drive Commerce, CA 90040 (562) 928-0553 Education: Institution Degre Date Santa Fe High School High School Diploma 1996 - Experience: , Boris Ventura is responsible for the sample collection of drinking water, wastewater, storm water, hazardous waste and soil. He is an operator of ISCO 24hr. composite and discrete wastewater autosamplers, groundwater pumping systems, soil core sample devices and limnology monitoring instruments. He is trained for flow meter and water meter calibration services for both instrument and hydraulic calibration. Mr. Ventura is also responsible for microbiological sampling for drinking water distribution systems including pipeline, wells, and reservoirs. Employment: Institution Dates Position Michelson Laboratories 2002 — Present Senior Field Technician Truesdail Laboratories 2000 - 2002 Field Coca-Cola Bottling Co. 1996 - 2000 Driver/ Merchandiser F:/documentlrq aqc/word/q a rn/gam2000/S ec20- 8 .8 STATE OF CALIFORNIA DEPARTMENT OF HEALTH SERVICES ENVIRONMENTAL LABORATORY ACCREDITATION PROGRAM ENVIRONMENTAL LABORATORY CERTIFICATION Is hereby granted to MICHELSON LABORATORIES, INC. ENVIRONMENTAL SERVICES 6280 CHALET DRIVE -- COMMERCE, CA 90040-3704 Scope of certification is limited to the "List of Approved Fields of Testing and Analy-tes" which accompanies this Certificate. Continued certification status depends on successful completion of site visit, proficiency testing studies, and payment of applicable fees. This Certificate is granted in accordance with provisions of Section 100825, et seq. of the Health and Safety Code. Certificate No: 1198 Expiration Date: 05/31/2004 Effective Date: 05/01/2002 Berkeley, California subject to forfeiture or revocation. 6a �� c /(, George C. KD uiasingatn, Ph. GD. Program Chief Environmental Laboratory Accreditation Program CALIFORNIA DEPARTMENT OF HEALTH SERVICES ENVIRONMENTAL LABORATORY ACCREDITATION PROGRAM Accredited Fields of Testing MICHELSON LABORATORIES, INC. ENVIRONMENTAL SERVICES 6280 CHALET DRIVE COMMERCE, CA 90040-3704 Certificate No:1198 Renew Date: 05/31/2002 Lab Phone (562) 928-0553 Field of Testing: 01 - Microbiology of Drinking Water and Wastewater 01.01A 01 Total and Fecal Coliform SM9221A,B,E_ .,- 01.02A 0 i Total and Fecal Coliform SM9222A,B,C, 9221 E 01,03 00 Total Coliform and E. coli SM9223 01.05 01 Heterotrophic Plate Count SM92158 01.06 01 Total Coliform SM9221 B 01.07 01 Fecal Coliform SM9221C,E 01.08 01 Total Coliform SM9222B 01.09 01 Fecal Coliform SM9222D 01.10 01 Fecal Streptococci/Enterococci SM9230B 01.12 01 Total Coliform SM9221A,B,C 01.13 00 Fecal Coliform SM9221 E 01.14 01 Total Coliform SM9222A,B,C 01.15 01 Fecal Coliform SM9222D Field of Testing:_ 02 - Inorganic Chemistry and Physical Properties of Drinking Water 02.01 00 Alkalinity 02.02 00 Calcium 02.03 00 Chloride 02.05 00 Fluoride 02.06 00 Hardness 02.07 00 Magnesium 02.08 00 MBAS 02.10 00 Nitrite 02.11 00 Sodium 02.12 00 Sulfate 02.13A 00 Total Dissolved Solids 02.13E 00 Conductivity 02.16 00 Phosphate, Ortho 02.18 00 Cyanide 02A9 00 Potassium Field of Testing: 03 - Analysis of Toxic Chemical Elements in Drinking Water A� 03.02 00 Barium t 03.03 00 Cadmium 03.04 00 Chromium, Total As of 08/20120OZ this list supersedes all previous lists for this certificate number. Customers: Please verify the current accreditation standing with the State, Page 1 of 4 a MICHELSON LABORATORIES, INC. Certificate No: 1198 Renew Date: 05/31/2002 03.05 00 Copper 03.06 00 Iron 03.08 00 Manganese 03.09 01 Mercury SM3112B 03,11 00 Silver 03.12 00 Zinc 03.13 00 Aluminum 03.15 00 Antimony 0&16 00 Eer\giium 03.17 00 Nickel Field of Testing: 04 - Organic Chemistry of Drinking Water by GC/MS 04.02A 01 Regulated Volatiles EPA 524.2 04.02B 01 Unregulated Volatiles EPA 524.2 04.02C 01 Vinyl Chloride EPA 524.2 04.02D 01 Trihalomethanes EPA 524.2 04.02E 01 MTBE, DIPE, TAME, ETBE EPA 524.2 04.02F 01 Freon 11 & 113 EPA 524.2 Field of Testing: 11 - Extraction Tests of Hazardous Waste 11.01 01 Waste Extraction Test (WET) CCR Chapter1l, Article 5, Appendix li Interim 11.02 01 Extraction Procedure Toxicity (EPTox) EPA 1310A Interim 11.04 01 TCLP Inorganics EPA 1311 Interim 11.05 01 TCLP Extraetables EPA 1311 Interim Field of Testing: 12 -Organic Chemistry of Hazardous Waste by GC/MS 12.03A 01 Extractable Organics EPA 8270C 12.0313 01 PCBs EPA 8270C 12.03C 01 Chlorinated Pesticides EPA 8270C 12.06A 01 Volatile Organics EPA 8260E 12.07A 01 Total Petroleum Hydrocarbons - Gasoline LUFT 12.073 01 BTEX and MTBE LUFT 12.08 01 Total Petroleum Hydrocarbons - Diesel LUFT Field of Testing: 13 - Organic Chemistry of Hazardous Waste (excluding GC/MS) 13.15A 01 Total Petroleum Hydrocarbons - Gasoline LUFT 13.16A 01 Total Petroleum Hydrocarbons - Diesel LUFT 13.17 01 TRPH Screening EPA 418.1 13. 19B 01 Volatile Organics EPA 8021 B 13.19C 01 BTEX EPA 8021 B 13.19D 01 Methyl tert-butyl Ether (MTBE) EPA 8021 B 13.24C 01 PCBs EPA 8082 13.25C 01 Organochlcrine Pesticides EPA 8081A As of 0812DJ20OZ this list supersedes all previous lists for this certificate number. Customers: Please verify the current accreditation standing with the State. Page 2,of 4 i 40 MICHELSON LABORATORIES, INC, Certificate No: 1198 Renew Date: 05/31/2002 Fletd of Testing: 16 - Wastewater tnarganic Chemistry, Nutrients and Demand 16.02 00 Alkalinity 16.03 00 Ammon'a 16.04 00 Biochemical Oxygen Demand - 16.05 00 Boron 16.07 00 Calcium 16.08 00 Carbcnaceous BOO 16.09 00 Chemical Oxygen Demand 16.10 00 Chloride 16.11 CO Chlorine Residual, Total 16.12 00 Cyanide 16.13 00 Cyanide, amenable 16.14 00 Fluoride ` 16.15 00 Hardness - Total as CaCO3 !i 16.16 00 KIeldahl Nitrogen 16.17 00- Magnesium - 16.18 00 Nitrate 16.19 00 Nitrite 16.20 00 Oil and Grease 16.22 00 Oxygen,dlssolved 16.23 00 pH 16.25 00 Phosphate, Ortho 16.26 01 Phosphorus, Tota: EPA 365.4 16.27 OC Pctassium 16.28 00 Residue, Tc;al 16.29 00 Residue, Fi:'erable i 16.30 00 Residue, Non -filterable r 16.31 00 Residue, Settleabie 16.32 00 Residue, Volatile 16.33 00 Silica, Dissolved 16.34 00 Sodium 16.35 00 Conductivity 16.36 00 Sulfate 16.37 00 Sulfide 16.36 00 Sulfite 16.39 00 Surfactants 16.41 00 Turbidity 16.44 GC Total Recoverable Petroleum Hycrccarbars Field of Tes.Ing: 17 -,toxic Chemical Elements in Wastewater 17.01 00 Aluminum As of 08120/2002 this list supersedes all previous l'.s:s for this certif,cate number. Customers: P:easo verify the current accreditation standing wiN the Stale. Page 3 of 4 MICHELSON LABORATORIES, INC. Certificate No: 1198 Renew Date: 05/31/2002 17.02 00 Antimony 17.03 00 Arsenic 17.04 00 Barium 17.05 01 Beryllium SM3111D 17.06 00 Cadmium 17.08 00 Chromium, Total 17.09 00 Cobalt 17.10 00 Copper 1 (.13 17.14 VV 00 11 VII Lead 17.15 00 Manganese 17.16 00 Mercury 17.17 00 Molybdenum 17.18 00 Nickel 17.24 00 Selenium 17.25 00 Silver -- 17.27 GO Thallium 17.28 00 Tin 17.30 00 Vanadium 17.31 00 Zinc Field of Testing: 18 - Organic Chemistry of Wastewater by GC/MS 18.01A 01 Halogenated Hydrocarbons EPA 624 18.01 B 01 Aromatic Compounds EPA 624 18.01C 01 Oxygenates EPA 624 18.01 D 01 Other Volatile Organics EPA 624 18.02A 01 Pesticides EPA 625 18.02C 01 Polynuclear Aromatic Hydrocarbons EPA 625 18.02G 01 Other Extractable Organics EPA 625 Field of Testing: 19 - Organic Chemistry of Wastewater (excluding GC/MS) 19.02 01 Aromatic V012tlles EPA 602 19.08A 01 Organochlorine Pesticides EPA 608 Field of Testing: 22 - Organic Chemistry of Pesticide Residues in Food (excluding GC/MS) 22.02 00 Halogenated Pesticide Residues in Food _ 22.04 00 N methyl Carbamate Pesticide Residues As of 08/20/20OZ this list supersedes all previous lists for this certificate number. Customers: Please verify the current accreditation standing with the State. Page 4 of 4 s r THE AMERICAN _ ASSOCIATION FOR LABORATORY ACCREDITATION ACCREDITED LABORATORY A21-A has accredited MICHELSON LABORATORIES INC. Commerce, CA for technical competence in the field of Biological Testing The accreditation covers the specific tests and types of tests listed on the agreed scope of accreditation. This laboratory meets the requirements of ISOIIEC 17025 - 1999 "General Requirements for the Competence of Testing and Calibration Laboratories" and any additional program requirements in the identified field of testing. Testing and calibration laboratories that comply with this International Standard also operate in accordance with ISO 9001 or ISO 9002 (1994). Presented this 27"' day of Mav 2003. PtA,- President For the Accreditation 4ouncil Certificate Number 2074-02 Valid to May 31, 2005 For tests or types of tests to which this accreditation applies, please refer to the laboratory's Biological Scope of Accreditation. 11 THE AMERICAN - - ASSOCIATION FOR LABORATORY ACCREDITATION ACCREDITED LABORATORY A2 LA has accredited - - MICHELSON LABORATORIES INC. Commerce, CA for technical competence in the field of Chemical Testing The accreditation covers the specific tests and types of tests listed on the agreed scope of accreditation. This laboratory meets the requirements of ISOIIEC 17025 - 1999 "General Requirements for the Competence of Testing and Calibration Laboratories" and any additional program requirements in the identified field of testing. Testing and calibration laboratories that comply with this International Standard also operate in accordance with ISO 9001 or ISO 9002 (1994). Presented this 271h day of Mav 2003 President For the Accreditation Qouncil Certificate Number 2074-01 Valid to May 31, 2005 i For tests or types of tests to which this accreditation applies, please refer to the laboratory's Chemical Scope of Accreditation. / 8A\ SOP No.: ML-FLD-04 Authorized by: G. Michelson Revised on: 08/25/2003 Page 1 of 1 MICHELSON LABORATORIES, INC. STANDARD OPERATING PROCEDURE ML-FLD-04 BACTERIOLOGICAL SAMPLE COLLECTION OF PIPELINE WATER Referenced Method Standard Methods, 19th Ed. Part 9060 AWWA Standards Section 3, 3-10.03.5 Scope and Application This is a detailed list of instructions for aseptic collection of distribution water samples from a pipeline sample location. Samples can be collected from hydrants, hose bibs, water valves, or any location identified by the city inspector. The hydrant would be the first choice if an option is available. Prior to sample collection the pipeline contractor is responsible for final flushing to remove foreign material and to ensure the chlorine residual is less than or equal to the existing distribution system. SAMPLING INSTRUCTIONS BACTERIOLOGICAL - PIPELINE WATER Coliform and Heterotrophic Plate Count 1. The micro sample container is a sterile plastic wide mouth bottle containing sodium thiosulfate to neutralize residual chlorine. DO NOT RINSE OUT THE THIOSULFATE. 2. Clean the sample site (hose bib, valve, hydrant) with 50:50 chlorine solution. Open the valve and let water flush for 1 - 2 minutes (one -minute minimum) prior to sampling. This flush time may be dictated by the onsite inspector, adjust time as necessary. 3. Use a waterproof ink felt marker to identify the client and sample location on the sample container label. 0 0 SOP No.: ML-FLD-04 Authorized by: G. Michelson Revised on: 08/25/2003 Page 2 of 2 MICHELSON LABORATORIES INC. 4. Slow down water flow and collect a sample of water for chlorine residual. Measure total and free chlorine residual for the presence of disinfection. Pipelines must be flushed until chlorine residual is less than or equal to the distribution system level. If the chlorine residual is greater than the distribution system then notify the contractor that additional flushing is necessary before samples can be collected. 5. Based on site conditions (leaking sample tap/valve, dirt/foreign material present) or if required by inspector, the sample surface area can be disinfected again with the chlorine spray and the bacteriological sample can be collected after a short contact time. t 6. Flush again to rinse off chlorine disinfectant then slow water flow down to prevent splashing. Use disposable latex gloves when removing the sample container cap and hold cap upright without touching the inner surface with fingers. DO NOT SET CAP DOWN. 7. Hold sample bottle near the bottom and let the water flow into the bottle without touching any other surfaces. Fill the bottle to within 1/2 inch of the top or to tfa inch above the 100ml mark. DO NOT OVERFLOW. Replace the cap immediately 8. Record the date & time of collection and chlorine residual measured on the field data sheet or Chain -of Custody. Document the sample collector's initials, exact sample location and any field comments as appropriate. 9. Measure additional field parameters (temperature, etc.) when requested. r Z 10. Place sample containers into the ice chest with frozen blue ice and maintain below 100C during transportation to laboratory. Samples should be received by laboratory within 4 hrs of sample collection and stored at 40C until examined. Note: Other field disinfection techniques include isopropyl alcohol solution and propane flame. MICHELSON LABORATORIES, INC. 0 FREE CHLORINE RESIDUAL SOP FOR: CITY OF HUNTINGTON BEACH -' The City of Huntington Beach has both chlorine and/or chloramines present as disinfectants in their distribution system. The presence of chloramines in the distribution system will interfere with the free chlorine residual test. In the presence of chloramine, free chlorine residual does not exist. The method we use, HACH DPD-Free, turns pink/red if free chlorine is present. The following modification to the free chlorine residual field test will compensate for chloramine interference. • Add Free -Chlorine reagent powder from foil pack to tube or 25ml bottle • Cap and turn over to mix (should take 1-2 seconds) • Look at color change, if any, and observe if it is stable or continuing to change color from pink to red • Record a Free -Chlorine residual if the color appears within 1-2 seconds and is stable (does not continue to get redder) • Record a <0.1 (less than detection limit) for Free -Chlorine if the color is pink after 1-2 seconds and continues to get redder (a gradual slow color change) This indicates the presence of Chloramine and Free - Chlorine will be ND or not detected. Note: The term "Flash Test" or "Flash Free -Chlorine Residual" is inaccurate and confusing since the color change is not immediate (less than '/2 second). It still takes at least 1 full second for the Free -Chlorine color to develop. The most Important characteristic of this test Is the stability of the pink/red color. If it is a true Free -Chlorine residual, the color will develop. in 1-2 seconds and will not gradually get redder. Scr 10/01/03 • Michelson Laboratories, Inc. Revision: 4 Date: 2/03 Prepared by: Steve Roesch Page 1 of 2 STANDARD OPERATING PROCEDURE FOR: MICROBIOLOGICAL SAMPLE COLLECTION OF DRINKING WATERS Referenced Method Standard Methods, 19th Ed. Part 9060 t Scope and Application This is a detailed list of instructions for aseptic collection of drinking water samples from a distribution system. SAMPLING INSTRUCTIONS MICROBIOLOGICAL - DRINKING WATER Coliform and Plate Count 1. The sample container is a sterile plastic wide mouth bottle containing sodium thiosulfate to neutralize residual chlorine. _t DO NOT RINSE OUT THE THIOSULFATE. r 2. Open the tap and let water flush for 1 - 2 minutes (one -minute minimum) prior to sampling. 3. Use a waterproof ink felt marker to identify the sample with the information indicated on the label. 4. Slow down water flow and collect a sample of water for chlorine residual. Measure total chlorine residual when Chioramines are present and free F chlorine residual for chlorination. If no chlorine residual is observed flush system for an additional 1-3 minutes. If after 5 minutes no chlorine residual is detected then collect the sample and indicate duration of flushing and any field observations (color, odor, turbidity of water). 0 Michelson Laboratories, Inc. Revision: 4 Date: 2/03 Prepared by: Steve Roesch T Page 2 of 2 .L 5. Based on site conditions (leaking sample tap, dirt present) or if required by client, after the chlorine residual is measured the area can be disinfected (chlorine spray, alcohol spray, or flame) and the microbiological sample can be collected after a short contact time. 6. Flush again to rinse off residual disinfectant then slow water flow down to prevent splashing. Remove the sample container cap and hold cap upright without touching the inner surface with fingers. DO NOT SET CAP DOWN If using sterile Flip -Top bottles do not remove cap only flip up and bend out of ri the way. 7. Hold sample bottle near the bottom and let the water flow into the bottle without touching any other surfaces. Fill the bottle to within 1/2 inch of the top or above the 100ml mark. Replace the cap immediately 8. Record the date & time of collection and chlorine residual measured on the field data sheet or bottle label. Document the collector's initials, sample type (routine, repeat, etc.) and any field comments as appropriate. 9. Measure additional field parameters (temperature, etc.) when required. 10. Place sample containers into the ice chest with frozen blue ice and maintain below 10 C during transportation to laboratory. Samples should be received by laboratory within 24 hours of sample collection and stored at 40C until examined. The time between sample collection and examination must not exceed 30 hours. I Michelson Laboratories, Inc. CLIENT: Huntington Beach BACTERIOLOGICAL FIELD WORKSHEET FIELD SAMPLER: Boris Ventura DATE COLLECTED: Methods: SM 9223B, 9215E COLILERT :No. Sampie Location -- Quarter THM Sample Type Total Free Chlorine Chlorine mg/L mg/L Water Collection] Temp Time F 24 Hr GP Coliform P/A per 100 ml Heterotrophic Plate Count cfu/ml Total E. coli 100 10-' Avg 1 5882 Croupier Dr. B-1 Routine 2 15321 Columbia Ln. B-2 Routine 3 5022 McFadden Ave. B-3 Routine 4 7662 Sugar Dr. Routine 5' 5770 Research Dr. B-4 Routine i 615921 Feola Cr. D-1 Routine 7; End of Countess Routine 8 3979 Humboldt Dr. Routine 9 4952 Oahu Dr. i� ---- --�1- J Routine_ I --- 10 16441 BradburyLn. D-2 Routine Analytical Information Read Received Set up Coliform HPC Date Time Microbiologist: Notification Date & Time: Person Notified: Relinquished by: Date: Time: Received by: Date: Time: Michelson Laboratories, Inc. DATE COLLECTED: CLIENT: Huntington Beach BACTERIOLOGICAL FIELD WORKSHEET LAB NO: Methods: SM 9223B, 9215B FIELD SAMPLER: Boris Ventura COLILERT No. Sample Location — Quarter THM Total I Free Water ! Collection Sample . Chlorine Chlorine Temp Time Type mg/L mg/L F 24 Hr GP Coliform P/A er 100 ml Heterotrophic Plate Count cfu/ml Total E. coli 100 10-' Avg 11 16531 Rhone Ln. A-2 Routine 12 PCH & Admiralty Dr. T-- Routine 13 4231 Silliman Dr. D-3 Routine 14 Graham N/O Warner Routine 15 6742 Marilyn Dr. D-4 Routine 16 16921 Ross Ln. 17 Sceptre & Warner A-1 - Routine --- ------ — Routine -- 18 17201 Pinehurst Ln. Routine 19 17291 Koledo Ln. A-3 Routine 20 17581 W rightwood Ln. Routine 21 17582 San Roque Ln. Routine 22 Paseo & Newland St. A-4 Routine 23 7611 Taylor Dr. Routine 24 Edwards N/O Inlet Dr. Routine 25 8082 Garfield Ave. Routine - Relinquished by: Date: Time: Received by: Date: Time: Michelson Laboratories, Inc. DATE COLLECTED: CLIENT: Huntington Beach BACTERIOLOGICAL FIELD WORKSHEET LAB NO: Methods: SM 9223B, 9215B FIELD SAMPLER: Boris Ventura COLILERT No. Sample Location 26 19081 Pauline Ln. Quarter THM C-2 Total I Free Water Sample Chlorine Chlorine Temp Type mg/L mg/L F Routine Collection' Time 24 Hr I GP Coliform P/A per 100 ml Heterotrophic Plate Count cfu/ml Total E. coli 100 10-' Avg 27 19002 Huntington St. Routine 28 19412 Pitcairn Ln. _ Routine ,., 29 Palm @ Island Bay Ln. 30 19821 Trident Ln. 31 19892 Picadilly Ln. Routine Routine Routine I - 32 1024 Florida St. _ Routine 33,9392 Hazelbrook Dr. @ Kenyo C-3 Routine 34 20651 Farnsworth Ln. Routine ---- 35.Orange between 10th & 11 th C-1 Routine - --- I---- --- -- - - .. -1- --- 36 Atlanta & Surge Ln. Routine I --- 37 PCH N/O Beach Blvd. Routine 38 8692 Dorsett Dr. Routine_ 39 Rambler & Oceanview C-4 Routine 40 Bushard & Leilani Dr. Routine Relinquished by: Date: Time: Received by: Date: Time: 0 0 EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: attached B. Travel 1. Charges for time during travel are normally not reimbursable and will only be paid if such time is actually used in performing services for CITY or as otherwise arranged with CITY. 2. As CITY sometimes uses consultants that are outside of the nearest metropolitan area, CITY is very conscious of travel costs. Subject to agreement otherwise, CONSULTANT will be held to charging no fees on travel time to or from Huntington Beach. 3. Automobile expenses are limited to the IRS standard business mileage rate. All other travel expenses must be approved in advance by CITY in writing. Requests for approval shall be submitted at least fourteen (14) days in advance, to allow for reduced transportation fares. Meals are not billable to CITY, without prior written consent of CITY. C. Billing 1. All billing shall be done monthly in one -tenth -hour (0.10) increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. Minimum billing charges are unacceptable. CONSULTANT shall only charge for actual time spent. For example, minimum of 0.2 hours for phone calls or 0.4 hours for letters is unreasonable unless that is an accurate measure of time spent. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the case or matter. 3. Telephone, cellular phone and postage charges are billable at actual cost. A copy of all service bills/costs should accompany the billing for each single item that exceeds Seventy -Five Dollars ($75.00). The fee for the sending or receiving of facsimiles shall not exceed Twenty-five Cents ($0.25) per page. CITY will not pay a fee or agMdf0rm5lexB-hourly feellOil 3/03 EXHIBIT B Hourly Payment 0 0 EXHIBIT "B" Payment Schedule (Hourly Payment) charge for telephone calls or facsimiles to CITY. Photocopier costs should be no more than the actual cost of duplication, or Ten Cents ($0.10) per page, whichever is less. 4. CITY will not pay for secretarial time or secretarial overtime. CITY will not pay for secretarial tasks or tasks that should be subsumed into CONSULTANT's overhead. For example, time spent for faxing, mailing, arranging for messengers and calendaring are not acceptable charges. 5. CITY will not pay for word processing charges. This includes per page or hourly charges. 6. CITY will not pay for billing or discussion of bills. If CITY has questions about billing or needs additional information on bills, that is not a chargeable event; CONSULTANT should respond without charging CITY for the time required. 7. CITY appreciates when CONSULTANT has researched an issue previously and uses that research on the,present case. CITY has retained CONSULTANT because of its past experience. CONSULTANT shall not charge CITY for work it has done and billed another client for in the past. 8. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 9. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the agmelforms/exB-hourly fee/10113/03 EXHIBIT B 2 Hourly Payment 0 EXHIBIT "B" Payment Schedule (Hourly Payment) parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 10. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. agree/formsrexH-hourly feel 0/13/03 EXHIBIT B 3 Hourly Payment Mr-Ak.r'� (_-,h FEE SCHEDULE PARAMETER UNIT COST TASK B & E (weekly bacteriological monitoring) Michelson field services personnel will collect forty (40) samples per week for analysis of the following. • Coliform bacteria by Presence -Absence (Colilert) $ 6.50 • Heterotrophic Plate Count 2.50 • Chlorine residual (field DPD analysis) 2.25 TASK C & D (new construction and pipeline samples) Michelson field services personnel will collect and analyze Bacteriological samples as needed: • Analytical unit cost same as Task B & E • Field service labor rate $45.00/hr • Mileage $0.50/mile TASK F (source water samples) Michelson field services personnel will collect and analyze Source water samples as needed: • Analytical unit cost same as Task B & E • Field services (15 sites per week) $74.00 TASK G (trihalomethanes) Michelson field services personnel will collect sixteen (16) THM samples quarterly and analyze by: • Trihalomethane by EPA 524 $35.00 • Field services (no charge when collected with Micro samples) ADDITIONAL TASKS Non -routine Field Services: $45.00/hr (weekends, holidays and weekdays after 6:30 pm and before 6:30 am) 10/24/2003 2:21 PM 9,17148471067 002 P v L-1-. I 01 rives I OWN L-IMLJIL-1 Ir 1 1 10/03/2003 'RDDUCER (562)493-3 i21 FAX (562)684--4167 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Al andal a Insurance Agency ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 11022 Winners Ci •cl a ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Suite 100 Los Alamitos, CAA 90720 NSURED Michelson Llhoratories, Inc. 6290 Chalet Drive Commerce, C-'+ 90040 INSURERS AFFORDING COVERAGE NAIL tl AISUREP A American Safety wsURE'R@. Golden Eagle Insurance Corp I 'Nsu'RERC The Zenith Insurance Company INs�a�R � INSURER E :OVERAGES THE POLICIES OF INSUR -,NCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TEF M OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT 1NITH RESPECT TO WHICH THIS CERTIFICATE MAYBE 155UED OR MAY PERTAIN, THE INSU LANCE AFFDRDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE -IMITS SHOM MAY HAVE BEEN REDUCED BY PAID CLAIMS. JSR OD'L PDLICYNUMBER POLJCYEFFECTIVE POLICYEXP!RATtON LIWTS -TR SR TYPE OF II SURANCE T AL • GENERALLIABILI'n PCL034026001 03/10/2003 03/10/2004 I E^r!'-0--RRENcE 1 OpO, QO _ E TCREhTFp ' X L-iMJ I- '- E }� ,-t.��.l_:R - I�nnCC C ; Any we Lo'Sor': 5 00 - C4 �- A R X 1 -:EN"- AGS,—E5A-E MIT 4 1-t'E- PER ;CIL -Y = .RCL E-- ;C AUTOMOB LE IABII !TV X FTti} AL'C AL_'-:Y0oJED4 C-S F+ -)cCAL -S I I GJMi3.GE L`.A53t'�ln -7 AN% AJJ':-1 I I� EXCESSJUMBRELU LIABLITY �' r LLAIKIS rn4CF PFQ%• NA,P & ADV INAIR' 1 , 000 00 GC'+t�ZAL AGGaEGATE 1, DOD, DE PPS C,I_IC j - cump.:OF AGG 1 . 000 , 0( S -NGLE _1;I,T CBP9692055. 03/10/2003 03/10/2004 I aa:c]grt: 1..000 30C•��_ • RJ:v�7 I ao[:1 ,• Ir. ,7 s,.; Ise^,y I I p1. = FF'+ DAVAC--r I jFe Yi 111 _ ,Ar Ca AC _ AfCirE:.ATE i 1 DE�UC716_E i - i � RETENTION f WORKERS COMPENSATG I AND // Z048559301 07 13 2002 i 07138003 X I Vh STATL- . I P OT�- T `4Y I I7 i EMPLOYFRS'LIABILITY I E L E-�H ACC:GENT , T [: ; -W, PROPRIETORMARTN; S`RE,_L111UE .• C'FFI1-ERMENTER _=XCLU '_C- I E L GSEASE - EA th:PLOYEEj F 11 'Vrf". n-S"ibe Unc,, - I 1 -1 -.FASL� = - P'1L ICY J,11I : i .d'FrI PBrlvlS!�NS I+PIr I I OTHER j IFSCRIPTION OF OPERATIONS r _OCATIONS J VEHICLES J EXCLUSIONS ADDED BY ENooRSEµENT J SPECIAL PROVISIONS it of Huntington Beach, its agents, officers and employees are named as additional insured s per terms and c )nditioris of the contract 10 day notice in :he everit of non payment City of Hun-ington Beach 2000 Main 5-reet Huntington leach, CA 92648 APPROVED AS TO J NIFER NI,GRATH, City Attorney 1,000, 1,000, SHO-,:LO ANY OF T).E ABOVE DESCRIBED POLICIES BE CANCELLED 13EFCRE THE EX P:RATION OATE THEREOF, THE ISSL-ING INS"JRER WILL MAIL x 30 DAYS WR TTFN NOTICE TO THE CER-IFICATE HOLCER .NAMED, TO THE LErT, A I'140RIIEC REPRESENTATIVE Stacv Marshall/STACYM 4CORD 25 (2001108) C :T-24-2003 14: 2r1 ©ACORD CORPORATION 1980 G 10/24/2003 12:55 PM 9,17148471067 003 IMPORTANT If the certificate ho'der is an ADDITIONAL INSURED, the policy(es) must be erdorsed. A statement on th's cerff:cate does no: corfer r'.ghts to the certificate holder in lieu of such endo�serrent(s). f SLBROGATION IS WAIVED, sabject to the terms and conditions of the po2 cy, certain po':cies may require an erdorsemert. A statement on this certificate does not confe• rights to the certificate holae- in I e.: of such endc,serrent(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does .not constitute a contract behvee,n the :ssu ng ir.s4-er(s), authorized repTeser.tative or producer, and the certificate holder, nor does'_ affirmat'vely or nega:ively ame^d, extend or alter the coverage afforded by the policies listed tnereor.. ACORD 25 (20OV08) OCT-24--2003 12:54 P.0? 10/24/2003 12:55 PM 9,17148471067 004 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY ASCIC 98 07 1199 ADDITIONAL INSURED AMENDATORY ENDORSEMENT This Endorsement shall not serve to increase our limits of insurance, as described in SECTION III - LIMITS OF INSURANCE. In consideration of the payment of premiums, it is hereby agroed that SECTION f, COVERAGE A., Par. I., subparagraph a., as shown in the endorsement attached to the policy entitled "ADDITIONAL INSURED COVERAGE ENDORSEMENT" is amended to delete the first sentence, and the following language is inserted in lieu therecf: d_ Solely with respect to a person who is a project owner, General contractor or consultant, as well as a director, officer or "employee" of any of these, on a project where such person is required to be listed as an Additional Insured under the policy under a written contract for "your work" for or on behalf of such person, such person shall be entitled to coverage hereunder solely for "claims" or "suits" for "bod]y injury" or "property damage" arlsing solely out of your negligent performance of "your work". All other terms, conditions and exclusions under the policy are applicaole to this Endorsement and romain unchanged. City of Huntington Beach, its agents, officers and employees APPROVED AS TO FORM; -04d 1E F, A:141-A�CIyAttolrney 98end-07.doc Copyright01999 American Safely Cesialty Insurance Company OCT-24-2003 12:54 99% page , of 1 P.24 Professional Service Contracts Included in FY 2003-04 Budget Business Department Description Amount Unit Community Services Pier Plaza Presents artists $ 50,000 1045210 Community Services 4th of July Parade production $ 9,600 20445803 Community Services Fireworks for 4th of July $ 20,000 20445803 Community Services 4th of July Run $ 25,000 20445803 Community Services Grant research and writing $ 10,000 20945101 Community Services Project analysis $ 20,000 20945101 Community Services Landscape architect services $ 20,000 20945102 Community Services Grant research and writing $ 10,000 50045551 Community Services Emerald Cove management $ 35,916 50345101 Public Works Misc. studies & reports $ 30,000 10085101 Public Works NPDES Project assistance $ 20,000 10085102 Public Works Grant assistance, reports, design $ 10,000 10085201 Public Works Plan check & project management $ 200,000 10085251 Public Works Transportation design & plan check $ 60,000 10085301 Public Works Traffic signal expertise $ 5,000 10085304 Public Works Signal timing program, traffic counts $ 50,000 20185201 Public Works Traffic signal design $ 100,000 20190007 Public Works Traffic impact studies/legal services/design $ 350.000 20685201 Public Works Transportation design, studies $ 150,000 20785201 Public Works Street design services $ 200,000 20790008 Public Works Project management $ 150,000 20987028 Public Works Street/signal design services, transportation studies $ 150,000 21385201 Public Works Street reports/design/services $ 300,000 21390006 Public Works Construction management/supplementals $ 750,000 30187004 Public Works Construction management/supplementals $ 50,000 30187012 Public Works Construction management/supplementals $ 50,000 30187013 Public Works Construction management/supplementals $ 25,000 30187019 Public Works Construction management/supplementals $ 150,000 30187027 Public Works Refuse/recycling program $ 20,000 50485103 Public Works Development services $ 200,000 50685201 Public Works Special reports/studies/rate analysis $ 100,000 50685801 Public Works Water quality testing & services $ 50,000 50685802 Public Works Design & construction support services $ 125,000 50687006 Public Works Design & construction support services $ 250,000 50691006 Public Works Construction management/supplementals/design $ 100,000 50691024 Public Works Master Plan update/studies $ 500.000 50785201 Public Works Construction managemenUsupplementals/design $ 250,000 50791007 Public Works Construction management/supplementals/design $ 250,000 50791011 Public Works Site studies/real estate processing $ 300,000 50791040 Public Works Design and construction management $ 75,000 50791007 Public Works Design services $ 75,000 50885101 Public Works Refuse/recycling program $ 80,000 50985103 Public Works Construction managemenUsupplementals/design $ 750,000 51185201 Public Works Construction management/supplementals/design $ 75,000 81490007 Public Works Construction management/supplementals/design $ 550,000 83991022 Public Works Construction managemenUsupplementals/design $ 300,000 87390009 Public Works Construction management/supplementals/design $ 300,000 89288003 CITY OF HUNTINGTON BEACH 2000 Main Street, Huntington Beach, California 926498 Date Subject: Request for Proposal for Contract Services to Perform Water Quality Analyses and Sampling The City of Huntington Beach Department of Public Works, Water division, is requesting proposals from approved, qualified contractors who are certified as California Department of Health Services Environmental Laboratory Tester of Drinking Water. The scope of work for which proposals are being solicited includes the following tasks: A. Coordinate with the City Water Quality Section on all work. B. Perform the collection and analyses of forty (40) weekly routine bacteriological samples as directed by City. Bacteriological tests to be performed shall be 24-hour Presence -Absence Technique and Heterotrophic Plate counts on each sample. Submit results to City Water Quality Section. C. Perform the collection and analyses of special bacteriological samples taken by City forces for new construction or repairs on the distribution system. Submit results to City Water Quality Section. D. Be available to respond to private contractors that require bacteriological samples to be collected and tested for work in Huntington Beach and sunset Beach. The samples requested by private contractors shall be at contractor's expense. E. Perform the collection and analyses of weekly water samples at the forty (40) routine bacteriological sampling points throughout the system and test chlorine residual. Perform chlorine residual tests in accordance with DOHS requirements using DPD method on those samples and submit results to the city Water Quality Section. F. Perform the collection and analyses of weekly source samples to be taken at wells and Metropolitan Water District connections (maximum 15 per week). Submit results to the Water Quality Section. G. Perform quarterly collection and analyses of water samples for the presence of Trihalomethanes, using an approved DOHS method, at sixteen (16) locations designated by the city. Actual dates and times for collection shall be scheduled with the Water Quality Section. Submit results to the city Water Quality Section. H. All samples shall be collected by and tested by employees of the contractor. s.everyone. r1ch1e.rfps.wgas711412003 C� C All of the above analyses and procedures shall be performed in a manner approved by the City Water Quality Section and the State Department of Health Services. PROPOSALS A. Proposals for this project must be submitted to the City of Huntington Beach, Attention: Purchasing, 2000 Main Street, Huntington Beach, CA 92648, by , with the following notation on the envelope: "Water Quality Proposal". B. Beach proposal shall include the following information: 1. A list of agencies for which your firm performs similar contracted services. 2. Your State Certificate numbers, as required to perform these services. 3. A list of your personnel and their qualifications and certifications. Indicate by name the assigned field staff who will be performing the work. 4. A detailed listing of services you will provide for each task identified. 5. An expected time of response for each task, including time to collect samples and to furnish results. 6. Your fees, based on a per sample test basis, in a separate sealed envelope marked "Fees". GENERAL REQUIREMENTS A. The laboratory shall furnish proof of the following insurance requirements with the proposal: 1. General Liability Coverage: $1,000,000 CSI per occurrence. (Note: if coverage is under a form, which includes a designated general aggregate limit; the aggregate limit must be no less than $1,000,000). 2. Worker's Compensation coverage in the amount not less than: a. $100,000 bodily injury by accident, each occurrence, and b. $100,000 bodily injury by disease, each employee, C. $250,000 bodily injury by disease, policy limit. B. After receipt, Proposals will be screened and ranked relevant, but not limited to the following: 1. Expertise and experience of the firm and its employees. 2. Thoroughness of the approach to be used that best meet the needs of the Water Division in its Request for Proposal. 3. Ability to respond in a timely manner to the needs of the Water Division as outlined herein. 4. Standing with the Department of Health Services. 5. Fees, based on a per sample 1 test basis. This contract is of a one-year duration and will begin on If it is mutually agreeable to both the City and the successful contractor, this contract may be renewed for up to two (2) additional years. Should you have any questions regarding this request, please call Rich Ottolini, Water Quality Coordinator, at (714) 536-5424. s.everyonerich 1e.rfps.wgas91412003 0 C� APPLIED PHYSICS & CHEMISTRY LABORATORY 13760 MAGNOLIA AVENUE CHINO, CA 91710 (909) 590-1828 ASSOCIATED LABORATORIES 806 NO. BATAVIA ORANGE, CA 92868 (714) 771-6900 CLINICAL LABORATORY OF SAN BERNARDINO 21881 BARTON ROAD GRAND TERRACE, CA 92313 (909) 826-7693 EDWARD BABCOCK & SONS, INC. 6100 QUAIL VALLEY CT. RIVERSIDE, CA 92507 (909) 653-3351 SIERRA ANALYTICAL 26052 MERIT CIRCLE, SUITE 105 LAGUNA HILLS, CA 92653 (949) 348-9389 TRUESDAIL LABORATORIES 14201 FRANKLIN AVENUE TUSTIN, CA 92780 (714) 730-6239 MICHELSON LABORATORIES 6280 CHALET DRIVE COMMERCE, CA 90040-3761 (562) 928-0553 s.everyone-rich ie, rfps.wq as9/4/2043 SU PROFESSIONAL SERVICE CONTRACTS PURCHASING CERTIFICATION 1. Requested by: Richard Ottolini - Public Works Utilities Division 2. Date:.1C,112— elle 3 3. Name of consultant: Michelson Laboratories, Inc. 4. Description of work to be performed: Water Quality Analysis 5. Amount of the contract: $50,000.00 6. Are sufficient funds available to fund this contract?' ® Yes, ❑ No 7. Company number and object code where funds are budgeted: 50685802.69365 8. Is this contract generally described on the list of professional service contracts approved by the City Council'? ®Yes, ❑ No 9. Is this contract within $25,000 or 25% (whichever is less) of the amount stated on the list of professional service contracts approved by the City Council?' ® Yes, ❑ No 10. Were (at least) informal written proposals requested of three consultants? ® Yes, ❑ No 11. Attach list of consultants from whom proposals were requested (including a contact telephone number). a e d 12. Attach proposed scope of work. `;9 13. Attach proposed payment schedule. l ee C'O" I fu c-f -�5 x 4 13 "gerI HARA A, Purchasing/Central Services ' If the answer to any these questions is "No,' the contract will require approval from the City Council. CITY OF #NTINGTON BEACH REQUEST FOR LEGAL SERVICES Jennifer McGrath, City Attorney • RLS No. Assn To Date Date: Request made by: Telephone: 570 s.� Department: 10/27/03 Ken Dills —stm Public Works INSTRUCTIONS: File request in the City Attorney's Office. Outline reasons for this request and state facts necessary for City Attorney to respond. Please attach all pertinent information and exhibits. TYPE OF LEGAL SERVICES REQUESTED: ❑ Ordinance/Resolution ❑ Opinion ® Contract/Agreement (Allow 5-20 working days)* (Allow 20 working days)* (Allow 15-20 working days)* ❑ General Legal ❑ Document Review Assistance (Ongoing) (Allow 2-10 working days)* * All deadlines are based on the date the City Attorney's Office receives the RLS. This request r d and approved. RECEIVED IV/ OCT 2 9 .%V03 gnatur of Department Head City of Huntington Beach Cif AftnrnowQ /1u:.._ COMMENTS Please identity all attachments to this RLS. Per the professional services contract process, attached for approval is a standard contract and certificate of insurance. Also attached is the purchasing manager's certification Shaded areas for City Attorney's Office use only. This request for Legal Services has been assigned to Attorney extension His/her secretary is , extension Notes: I Date Completed: