HomeMy WebLinkAboutNBS LOWRY OF IRVINE - 1994-01-03REQUEST FOR CITY COUNCIL ACTION
Date: January 3, 1994
Submitted to: Honorable Mayor and City Council
Submitted by: Michael T. Uberuaga, City Administrator
Prepared by: Louis F. Sandoval, Director of Public Works
Subject: OLD TOWN CONCRETE ALLEY IMPROVEMENTS; CC-850
Consistent with Council Policy? [X] Yes [ ] New Policy or Exception
Statement of Issue, Recommended Action, Analysis, Environm ativ
Action Attachments: WFIROV
/— 3
------------
STATEMENT OF ISSUE: WO
ocrt� cK
We are requesting authorization to proceed with the concrete alley design and record of survey of
the Old Town Concrete Alley Improvements located between Atlanta Avenue and Frankfort Avenue
and from Alabama Street to Delaware Street; and to select a consultant to perform these tasks.
RECOMMENDED ACTION:
1. Approve staff's selection of NBS Lowry of Irvine (a civil engineering firm) to prepare plans,
specifications, cost estimates and a record of survey for the Old Town Concrete Alley
Improvements, and
2. Authorize the Mayor and City Clerk to execute the attached consultant agreement with NBS
Lowry for $65,000 which includes $5,000 for anticipated change orders.
ANALYSIS:
Introduction:
Staff recently completed a Master Plan for Downtown Alley Pavement Reconstruction. This project
is the first of many annual alley pavement reconstruction projects in the Master Plan. Design of this
project is scheduled for fiscal year 93/94 with construction scheduled for 94/95.
We anticipate construction in fiscal year 94/95. Staff solicited proposals from qualified engineering
firms to prepare plans, specifications and cost estimates for these improvements. Staff received six
proposals and after careful review, recommends the selection of NBS Lowry.
Consultant Services lustification:
Staff's present workload requires the assistance of a consultant in order to comply with the time
constraints of the CDBG program. �`�
Old Town Concrete Alley Imp.; CC-850
January 3, 1994
Page 2
Proposal Evaluation and Recommendation:
On July 12, 1993, staff mailed request for proposal to seven qualified civil engineering consultants
and received six proposals from the following firms:
1.
Psomas and Associates
Costa Mesa
2.
Hall & Foreman, Inc.
Tustin
3.
Nolte and Associates, Inc.
Aliso Viejo
4.
P & D Technologies
Orange
5.
RKA Civil Engineers, Inc.
Walnut
6.
NBS Lowry
Irvine
On August 11, 1993, a three member committee met and prepared written evaluations of each
proposal on the basis of qualifications and experience of key individuals, staff availability,
references, successful completion of similar projects, and quality of proposal. The committee
unanimously selected NBS Lowry. The City then negotiated the proposal fee with the consultant
and arrived at the agreement amount. The Director of Public Works recommends approval of the
attached agreement with NBS Lowry with the following provisions:
Agreement Amount:
Anticipated Change Orders
TOTAL:
$60,000
5,000
$65,000
* The Director of Public Works is requesting authorization to spend up to $5,000 on
anticipated changes or additions to the scope of services which cannot be specifically identified at
this time.
ENVIRONMENTAL STATUS:
This project will be classified Categorically Exempt.
FUNDING SOURCE:
$65,000 in CDBG Funds are available in Expenditure Account E-HN-ED-856-3-90-00.
ALTERNATIVE ACTION:
Deny Approval of the agreement.
ATTACHMENTS:
Project Location Map
Detail Map
Consultant Agreement
Certificate of Insurance (Approved)
LFS:LJT:dw
OldTown
Odo
gbwpG
C�U=o-o e0ju
CITY OF k--IUNTINGT(0N BEEAC
DEFIAP-ITMENTOF PUBLIC VVOP-Pj'
VICINITY MAP
Fli c. H:\MMUSM\TNTE\W tF1AFRitT-W
DE TA/L MAP
OL 0 TOWN
Frog /MPROVEMEN T PROJEC T
®- FRANKFORT AVE.
I
Q
ELMIRA AVE. � I
N 0-
0
Q
� U
C�
z IH
Z
DETROIT AVE. r ®®
I
1
I
CHICAGO AVE.
I N
I
I
BALTIMORE AVE.
1
I
1
t--_ ATLANTA AVE.
�►1 � � ��I�I�I�hi���I�"'�I�I�II
CITY OF •
DEPAF,>TMENT OF PUBLIC •F
FEDERALLY FUNDED CONSULTANT CONTRACT BETWEEN THE
CITY OF HUNTINGTON BEACH AND NBS LOWRY, INC.
FOR DESIGN OF THE OLD TOWN ALLEY IMPROVEMENT
PLAN CC NO. 850
THIS AGREEMENT is made and entered into on this 3rd day of
January , 1994, by and between the CITY OF HUNTINGTON BEACH, a
Municipal Corporation of the State of California, hereinafter referred to as "CITY," and NBS
LOWRY, INC., hereinafter referred to as "CONSULTANT."
WHEREAS, CITY solicited bids for a Public Works PROJECT, hereinafter referred to
as "PROJECT," fully described as the design of the Old Town Alley Improvement Plan (CC
850) in the City of Huntington Beach, California; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
HBMC Chapter 3.03 relating to procurement of professional service contracts has been
complied with; and
CONSULTANT has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. WORK STATEMENT
CITY shall provide all services as described in the Request for Proposal, dated
July 12, 1993 and CONSULTANT's Proposal dated August 4, 1993, (hereinafter collectively
referred to as Exhibit "A"), which is attached hereto and incorporated into this Agreement by
this reference. Said service shall sometimes hereinafter be referred to as "PROJECT."
CONSULTANT hereby designates Joseph Hartge, who shall represent it and be its
sole contact and agent in all consultations with CITY during the performance of this
Agreement.
2. CITY -STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
1
6/AGREE/N B S/12/17193
3. TIME OF PERFORMANCE
CONSULTANT will perform the services described herein with due and
reasonable diligence consistent with sound professional practices. The services of the
CONSULTANT are to commence as soon as practicable after the execution of this Agreement
and all tasks specified in Exhibit "A" shall be completed no later than 63 calendar days from
the date of this Agreement. These times may be extended with the written permission of the
CITY. The time for performance of the tasks identified in Exhibit "A" are generally to be
shown in the Scope of Services on the Work Program/Project Schedule. This schedule may
be amended to benefit the PROJECT if mutually agreed by the CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT a fee not to exceed Sixty Thousand Dollars ($60,000).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A," or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work after receiving written authorization from CITY. Additional compensation for such extra
work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
A. CONSULTANT shall be entitled to progress payments toward the fixed
fee set forth herein in accordance with the progress and payment schedules set forth in
Exhibit "A".
B. Delivery of work product: A copy of every technical memo and report
prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward
completion of tasks. In the event CITY rejects or has comments on any such product, CITY
shall identify specific requirements for satisfactory completion. Any such product which has
not been formally accepted or rejected by CITY shall be deemed accepted.
2
6/AGREE/N BS/12/21 /93
C. The CONSULTANT shall submit to the CITY an invoice for each
progress payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member of the
CONSULTANT's firm that the work has been performed in accordance with the
provisions of this Agreement; and
completed.
5) For all payments include an estimate of the percentage of work
Upon submission of any such invoice, if CITY is satisfied that
CONSULTANT is making satisfactory progress toward completion of tasks in accordance with
this Agreement, CITY shall promptly approve the invoice, in which event payment shall be
made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be
unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non -approval, within seven (7) calendar days of
receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be
suspended until the parties agree that past performance by CONSULTANT is in, or has been
brought into compliance, or until this Agreement is terminated as provided herein.
D. Any billings for extra work or additional services authorized by CITY
shall be invoiced separately to the CITY. Such invoice shall contain all of the information
required above, and in addition shall list the hours expended and hourly rate charged for such
time. Such invoices shall be approved by CITY if the work performed is in accordance with
the extra work or additional services requested, and if CITY is satisfied that the statement of
hours worked and costs incurred is accurate. Such approval shall not be unreasonably
withheld. Any dispute between the parties concerning payment of such an invoice shall be
3
6/AGREE/N BS/12/17/93
treated as separate and apart from the ongoing performance of the remainder of this
Agreement.
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that all materials prepared hereunder, are instruments
of professoinal service. Nevertheless CONSULTANT agrees that such materials, including all
original drawings, reports, both field and office notices, calculations, maps and other
documents, and any patent or copyright on any work item or material produced as a result of
this Agreement, shall be turned over to CITY upon termination of this Agreement or upon
PROJECT completion, whichever shall occur first. In the event this Agreement is terminated,
said materials may be used by CITY in the completion of PROJECT or as it otherwise sees fit.
CITY agrees to the fullest extent permitted by law, to indemnify and hold CONSULTANT
harmless from any claim, liability or cost (including reasonable attorney fees and defense
costs) arising or allegedly arising out of any unauthorized reuse or modification of such
material. Title to said materials shall pass to the CITY upon payment of fees determined to be
earned by CONSULTANT to the point of termination or completion of the PROJECT,
whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared
hereunder.
10. CALIFORNIA FAIR EMPLOYMENT AND HOUSING ACT
CONSULTANT agrees to comply with all requirements and utilize fair
employment practices in accordance with the California Government Code sections 12900 et
seq.
11. INDEPENDENT CONTRACTOR
It is understood and agreed that the CONSULTANT is, and shall be, acting at all times
hereunder as an independent contractor and not as an employee of CITY. CONSULTANT
shall secure, at its expense, and be responsible for any and all payment of income tax, social
security, state disability insurance compensation, unemployment compensation and other
4
6/AGREE/N BS/12/17/93
payroll deductions for CONSULTANT and its officers, agents and employees, and all business
licenses, if any, in connection with the PROJECT.
12. AFFIDAVITS OF SATISFACTION OF CLAIMS
After the completion of the work contemplated by this Agreement,
CONSULTANT shall file with the DPW its affidavit stating that all workers and persons
employed, all firms supplying materials and all subcontractors have been paid in full and that
there are no claims outstanding against PROJECT for either labor or material, except certain
times, if any, to be set forth in an affidavit covering disputed claims, or items in connection
with Notices to Withhold which have been filed under the provisions of the statutes of the
State of California.
13. WAIVER OF CLAIMS
The acceptance by CONSULTANT of the payment of the final certificate shall
constitute a waiver of all claims against CITY under or arising out of this Agreement.
14. INDEMNIFICATION, DEFENSE, HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold and save
harmless CITY, its officers, and employees against any and all liability, claims, judgments,
costs and demands, however caused, including those resulting from death or injury to
CONSULTANT's employees and damage to CONSULTANT's property, arising directly or
indirectly out of the obligations or operations herein undertaken by CONSULTANT, including
those arising from the passive concurrent negligence of CITY, but save and except those
which arise out of the active concurrent negligence, sole negligence, or the sole willful
misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense.
CITY shall be reimbursed by CONSULTANT for all costs or attorney fees incurred by CITY in
enforcing this obligation.
15. WORKERS COMPENSATION INSURANCE
Pursuant to California Labor Code Section 1861, CONSULTANT acknowledges
awareness of section 3700 et seq. of said Code, which requires every employer to be insured
5
6/AGREE/N B S/12/17/93
against liability for workers compensation; CONSULTANT covenants that it will comply with
such provisions prior to commencing performance of the work hereunder.
CONSULTANT shall maintain workers compensation insurance in an amount of
not less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each
occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each
employee, Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy
limit.
CONSULTANT shall require all subcontractors to provide such workers
compensation insurance for all of the subcontractors' employees. CONSULTANT shall
furnish to CITY a certificate of waiver of subrogation under the terms of the workers
compensation insurance and CONSULTANT shall similarly require all subcontractors to waive
subrogation.
16. INSURANCE
CONSULTANT shall carry at all times incident hereto, on all operations to be
performed hereunder, general liability insurance, including coverage for bodily injury, property
damage, products/completed operations, and blanket contractual liability. Said insurance
shall also include automotive bodily injury and property damage liability insurance. All
insurance shall be underwritten by insurance companies in forms satisfactory to CITY for all
operations, subcontract work, contractual obligations, product or completed operations and all
owned vehicles and non -owned vehicles. Said insurance policies shall name the CITY, and
its officers, agents and employees, and all public agencies as determined by the CITY as
Additional Insureds. CONSULTANT shall subscribe for and maintain said insurance in full
force and effect during the life of this Agreement, in a amount of not less than One Million
Dollars ($1,000,000) combined single limit coverage. If coverage is provided under a form
which includes a designated aggregate limit, such limit shall be no less than One Million
Dollars ($1,000,000). In the event of aggregate coverage, CONSULTANT shall immediately
notify CITY of any known depletion of aggregate limits. CONSULTANT shall require its
6
6/AGREE/N BS/12/17/93
insurer to waive its subrogation rights against CITY and agrees to provide certificates
evidencing the same.
17. CERTIFICATES OF INSURANCE' ADDITIONAL INSURED ENDORSEMENTS
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required herein; said certificates shall provide the name and
policy number of each carrier and policy, and shall state that the policy is currently in force
and shall promise to provide that such policies will not be canceled or modified without thirty
(30) days prior written notice to CITY. CONSULTANT shall maintain the foregoing insurance
coverage in force until the work under this Agreement is fully completed and accepted by
CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from the provisions for indemnification of CITY by CONSULTANT under the terms of
this Agreement. CITY or its representative shall at all times have the right to demand the
original or a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and
timely manner, the premiums on all insurance policies hereunder required.
A separate copy of the additional insured endorsement to each of
CONSULTANT's insurance policies, naming the CITY, its officers and employees as
Additional Insureds shall be provided to the City Attorney for approval prior to any payment
hereunder.
18. DEFAULT AND TERMINATION
If CONSULTANT fails or refused to prosecute the work hereunder with
diligence, or fails to complete the work within the time specified, or is adjudged a bankrupt or
makes an assignment for the benefit of creditors or becomes insolvent, or violates any
provision of this Agreement or the contract documents, CITY may give notice in writing of its
intention to terminate this Agreement. Unless the violation is cured within ten (10) days after
such notice of Intention has been served on CONSULTANT, CITY may, without prejudice to
7
6/AGREE/N BS/12/17/93
any other remedy it may have, terminate this Agreement upon the expiration of that time.
Upon such default by CONSULTANT, CITY may elect not to terminate this Agreement; in
such event CITY may make good the deficiency in which the default consists and deduct the
resulting costs from the progress payments then or to become due to CONSULTANT.
19. NON -ASSIGNABILITY
CONSULTANT shall not sell, assign, transfer, convey or encumber this
Agreement, or any part hereof, or any right or duty created herein, without the prior written
consent of CITY and the surety.
20. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee in
the work performed pursuant to this Agreement. No officer or employee of CITY shall have
any financial interest in this Agreement in violation of California Government Code sections
1090 et seq.
21. NOTICES
All notices required or permitted hereunder shall be delivered in person or by
registered or certified mail to an authorized representative of the party to whom delivery is to
be made, at the place of business of such party, or to any other place designated in writing by
such party.
22. CAPTIONS
Captions of the section of this Agreement are for convenience and reference
only, and the words contained therein shall in no way be held to explain, modify, amplify or aid
in the interpretation, construction or meaning of the provisions of this Agreement.
23. FEDERAL PARTICIPATION
The PROJECT pursuant to which the work covered by this Agreement is being
executed is being assisted by the United States of America. Several contract provisions
embodied herein are included in this Agreement in accordance with the provisions applicable
to such federal assistance. As federal funds are financing all or part of this work, all of the
8
6/AGREE/N BS/12/17/93
statutes, rules and regulations promulgated by the Federal Government and applicable to the
work will apply, and CONSULTANT agrees to comply therewith.
24. DAVIS-BACON ACT
CONSULTANT agrees to pay and require all subcontractors to pay all
employees on said PROJECT a salary or wage at least equal to the prevailing rate of per
diem wage as determined by the Secretary of Labor in accordance with the Davis -Bacon Act
(40 USC section 176a, et seq.) for each craft or type of worker needed to perform this
Agreement. CONSULTANT agrees to comply with all applicable federal labor standards
provisions; said provisions are incorporated herein by this reference.
25. DISCRIMINATION, MINORITIES, ALIENS
CONSULTANT shall not discriminate nor allow its employees, agents,
principals, or subcontractors to discriminate against any employee or applicant for
employment on the basis of race, religious creed, national origin or sex. CONSULTANT shall
take affirmative steps to hire local qualified minority individuals when job opportunities occur
and utilize local business firms when possible.
26. EQUAL EMPLOYMENT OPPORTUNITY
The CONSULTANT will comply with all provisions of Executive Order 11246,
entitled "Equal Employment Opportunity," and amended by Executive Order 11375, and as
supplemented in Department of Labor regulations (41 CFR part 60).
CONSULTANT is required to have an affirmative action plan which declares
that it does not discriminate on the basis of race, color, religion, creed, national origin, sex or
age to ensure equality of opportunity in all aspects of employment.
Section 503 of the Rehabilitation Act of 1973 (29 USC Section 701, et seq.)
prohibits job discrimination because of handicap and requires affirmative action to employ and
advance in employment qualified handicapped workers.
Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974
(38 USC Section 219 et seq.) prohibits job discrimination and requires affirmative action to
9
6/AGREE/N B S/12/17/93
comply and advance in employment (1) qualified Vietnam veterans during the first four (4)
years after their discharge and (2) qualified disabled veterans throughout their working life if
they have a thirty percent (30%) or more disability.
To ensure compliance with these requirements, the CONSULTANT shall
provide the CITY its written affirmative action plan prior to commencement of work. The
CONSULTANT is required to provide the CITY with a listing of its subcontractors together with
a completed affirmative action program from each subcontractors when applicable.
27. COPELAND "ANTI -KICKBACK" ACT
CONSULTANT and its subcontractors shall comply with the provisions of the
Copeland "An it- Kickback" Act (18 USC Section 874), as supplemented in Department of
Labor regulations, which Act provides that each shall be prohibited from including, by any
means, any person employed in the construction, completion, or repair of public work, to give
up any part of the compensation to which he is otherwise entitled.
28. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT
The CONSULTANT shall comply with the provisions of Section 103 and 107 of
the contract Work Hours and Safety Standards Act (40 USC 327 et seq.) as supplemented by
Department of Labor regulations (29 CFR, part 5). Under Section 103 of the Act each
CONSULTANT shall be required to compute the wages of every mechanic and laborer on the
basis of a standard workday of eight (8) hours and standard workweek of forty (40) hours.
Work in excess of the standard workday or workweek is permissible provided that the worker
is compensated at a rate of not less than 1-1/2 times the basic rate of pay for all hours worked
in excess of eight (8) hours in any calendar day or forty (40) hours in the workweek. Section
107 of the Act is applicable to construction work and provides that no laborer or mechanic
shall be required to work in surroundings or under working conditions which are unsanitary,
hazardous, or dangerous to his health and safety as determined under construction, safety
and health standards promulgated by the secretary of Labor. These requirements do not
10
6/AGREE/N BS/12/17/93
apply to the purchase of supplies or materials or articles ordinarily available on the open
market or contracts for transportation.
29. IMPLEMENTATION OF CLEAN AIR ACT AND FEDERAL WATER
POLLUTION CONTROL ACT.
(a) CONSULTANT stipulates that all facilities to be utilized in the
performance of this Agreement were not listed, on the date of contract award, on the United
States Environmental protection Agency (EPA) List of Violating Facilities, pursuant to 40 CFR
15.20.
(b) The CONSULTANT agrees to comply with all of the requirements of
Section 114 of the clean Air Act and section 308 of the Federal Water Pollution control Act
and all regulations and guidelines listed thereunder.
(C) The CONSULTANT shall promptly notify the CITY of the receipt of any
communication from the Director, office of Federal Activities, EPA, indicating that a facility to
be utilized pursuant to this Agreement is under consideration to be listed on the EPA List of
Violating facilities.
(d) The CONSULTANT agrees to include or cause to be included the
requirements of paragraph (a) thorough (d) of this section in every nonexempt subcontract,
and further agrees to take such action as the Government may direct as a means of enforcing
such requirements.
30. ENERGY CONSERVATION
Agreements with federal participation shall recognize mandatory standards and
policies relating to energy efficiency which are contained in the State energy conservation
plan issued in compliance with the Energy Policy and conservation Act (42 USC Section 6201,
et seq.).
31. HOUSING AND URBAN DEVELOPMENT
CONSULTANT agrees to comply with any and all rules, regulations, guidelines,
procedures and standards of the United States Department of Housing and Urban
11
6/AGREEMBS/12/1 V93
Development and complete any and all reports and forms that may be required in accordance
therewith.
32. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
33. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the supervisory work
hereunder shall not be delegated by CONSULTANT to any other person or entity without the
consent of CITY.
34. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel
for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
35. ENTIRETY
The foregoing, and Exhibit "A": attached hereto, set forth the entire Agreement
between the parties.
12
6/AGREE/N B S/12/17/93
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized offices the day, month and year first above written.
NBS LOWRY, INC.
By: �S—
MIHAE D. SWAN,/Vice Pre id�nt
6
WILLIAM AMADON, Chief Financial
Officer
ATTE :
City Clerk
VIEWED AND APPROVED:
ector
City Administrator
13
6/AGRee/NBS/11 /23/93
CITY OF HUNTINGTON BEACH,
a municipal corporation
of the State of California
Mayor
APPROVED AS TO FORM:
' (ity Attorney
NII�TIIA�TED A PPRO ED
Public Works
Proposal for
CONSULTING
ENGINEERING SERVICES
For the
Old Town Alley Improvement Project
Presented to
CITY OF HUNTINGTON BEACH
Public Works Department
2000 Main Street
Huntington Beach, CA 92646
August 4, 1993
NBS/Lowery, Inc.
Planners & Engineers
17748 Skypark Circle, Suite 100
Irvine, CA 92714-6468
(714) 261-7086
TABLE OF CONTENTS
I.
Scope of Services . . . . . . . . . . .
. . . . . . 1
I I .
Project Team . . . . . . . . . . . . .
. . . . . . 3
III.
Similar Projects Completed by
Key Project Team Members . . . . . . .
. . . . . . 7
IV.
Project Approach . . . . . . . . . . .
. . . . . . 9
V.
Description of Product . . . . . . . ...
. . . . 13
V I .
Addendum No. 1 . . . . . . . . . . . .
. . . . 14
VII.
Insurance . . . . . . . . . . . . . . .
. . . . . 14
VIII.
Closure . . . . . . . . . . . . . . . .
. . . . . 14
Exhibit A . . . . . . . . . Project Team Organization
Exhibit B . . . . . . . . . . . . . Project Schedule
hunthch: R5144111. PRO
1
I. SCOPE OF SERVICES
A. The services to be performed shall include the tasks as
described in the Request for Proposal (RFP). In general,
the consultant will perform all necessary research,
investigation, survey, calculations and design necessary
to prepare PS & E for the reconstruction of 12 alleys
with specific water and sewer main reconstruction. The
documents included in the revised RFP show limits of the
area and construction phasing. Reasonably unforeseeable
items of work will be treated as extra work.
1. Research and Survey
Review available record information provided by the
City of Huntington Beach (City), conduct field
surveys of the alleys and, prepare individual
topographic base sheets, including survey of
adjacent lots to insure positive drainage from lot
to alley. Establish horizontal and vertical
control; centerline, R/W elevations at 25'
stations. Plans will show existing grades at all
key locations including finish floors of all
garages and buildings, walks, utility lines, walls,
driveways, etc. Topographic survey will extend a
minimum of 10' out from the right of way line and
include sewer manhole rim, Inverts top of both
water valve and operating nut. Survey of streets
at the end of each alley (BW, TC, FL, and
centerline) at 501 left and right of alley
centerline will also be shown. All base sheets
will be a 111=201.
2. Utility Coordination
Coordinate with all utility companies for existing
as built information and any required relocations
or up -grades. Show all existing location of
utility lines and power poles on plans.
3 '. Alley Des icin
Prepare 20-scale Alley Improvement plans for all
alleys shown on Exhibits A and B of the RFP. All
alleys shall be designed for concrete pavement per
the handout received at the pre -proposal meeting.
The design will show all proposed grades and
horizontal control necessary to construct the
project and include all required notes, details and
profiles deemed necessary to construct the project.
Alley flow lines will be profiled.
hunthch: R5144111. PRO
1
4. Water/Sewer Design
Water and sewer plans for the locations shown on
the exhibits will be part of the 20-scale alley
reconstruction plans. Sewer mains will be slip -
lined, and selected water mains replaced.
5. Construction Schedule
Prepare a construction schedule that will contain a
construction time frame for the work to be
completed. The construction schedule will show
only one alley to be constructed at a time. Water
and sewer improvements will proceed from the
beginning of construction until complete.
6. Review and Revisions of Plans, Specifications
The City requires three submittals of the project
plans and specifications. The following is a
breakdown of the submittal requirement.
Submittal:
First: Plans only, 70% complete
Second: Plans, schedule and cost estimate at
90% complete.
Final: Plans, schedule and cost estimate at 100%
complete.
7. Final Construction Plans and Specifications:
Prepare final construction plans and
specifications. Plans will include all necessary
details and calculations. The City will provide a
"Word Perfect" version of General Provisions and
bid forms; the consultant will modify by adding
necessary special provisions and engineer's cost
estimate. Consultant will provide one set of
signed, final plans (on mylar), a construction
schedule, and survey field notes.
8. Meetings
Attend required meetings (4 meetings - 6 hour
total)
hunthch: R5144111. P RO
2
II. PROJECT TEAM
A. PROJECT TEAM ORGANIZATION:
The NBS/Lowry°s project team offers extensive
alley/street design and management experience. Exhibit
A shows our Project Team organization.
B. PROJECT RESPONSIBILITIES AND RESUMES OF KEY PERSONNEL:
1. Principal -in -Charge and Project Manager
Mr. Joseph Hartge, P.E., and a Principal of the
firm, will be responsible for assuring that the
project receives principal attention, high quality
design, service and project management required to
complete the project on time and within budget.
Mr. Hartge will be the key client contact for
project coordination and contractual performance.
Mr. Pineda will be a secondary contact.
Mr. Hartge brings to this project over 18 years of
experience as a project engineer, manager and
principal -in -charge on many street improvement
projects throughout Orange County, particularly the
City of Huntington Beach. While being a partner in
his own engineering company for over ten years, Mr.
Hartge worked on various projects for private
developers in the City of Huntington Beach that
included street and alley reconstruction.
Since this alley project is peculiar unto itself,
yet similar to the alleys and minor drive isles
required in commercial and residential condominium
projects, Section III, Similar Projects Completed
by Key Team Members, will show a combination of
alley, street and private drive isle projects.
Mr. Hartge received a B.S in Civil Engineering from
California State University at Long Beach. He is a
licensed Class A, General Engineering Contractor
and is a Registered Civil Engineer in the States of
California and Utah.
2. Project Engineer and Alternate Project Manager
Mr. Carlos Pineda, P.E., will be the Project
Engineer and Alternate Project Manager (secondary
contact) responsible for day-to-day engineering and
management of the project, providing technical
direction and coordination, as well as research,
data gathering, specification preparation, utility
coordination, and the actual project design.
Section III highlights his similar accomplishments.
hunthch: R514411 LPRO
3
Mr. Pineda has 12 years of experience in the design
of streets, roads and freeways. He has designed
several commercial and residential condominium
developments that included alleys and minor drive
isles. Recent assigned projects include serving as
a Project Engineer in the preparation of PS&E
packages for the pavement rehabilitation of Red
Hill Avenue in the City of Irvine and Alicia
Parkway in the City of Mission Viejo. Mr. Pineda
has also specialized in the analysis and solution
of drainage problems. He worked for the Los
Angeles County Flood Control District for three
years and has designed numerous storm drain systems
for land development projects throughout Southern
California.
Mr. Pineda received a B.S. in Civil Engineering
form Virginia Polytechnic Institute and State
University, and a M.S. in Civil Engineering from
California State University, Long Beach. He is a
Registered Civil Engineer in the State of
California.
3. Proiect Surveyor
Mr. Donald G. Baker, L.S., has over 30 years of
experience in Orange County and in Huntington Beach
alone. His relationship with Mr. Hartge over the
past several years has proven invaluable as a
subconsultant for local projects. He has extensive
local knowledge and experience in collecting data,
preparing base maps, right-of-way calculations and
descriptions, tentative and final map calculations
for public works and land development projects. He
will be responsible for field survey and
preparation of base maps for this project. Mr.
Baker ° s part as a team member is crucial for the
project.
With over 600 projects in Huntington Beach to his
credit and over 300 projects in this general
project area alone, Mr. Baker is more than
qualified to assist and advise in the design, since
all lots (300) required alley surveys. Also,
within this specific project area of 21 blocks, Mr.
Baker has had projects in 14 of those blocks.
4. Quality Assurance and Quality Control
NBB/Lowry prides itself on producing quality
products. Consequently, review of this project
will be conducted by two senior principals of the
firm who have extensive public works experience.
hunthch:R5144111.PRO
4
5.
2F
Mr. Eugene L. Diepholz, P.E., has over 36 years of
extensive experience, including service with the
Bureau of Reclamation and the California State
Division of Highways. With NBS/Lowry, he serves as
Vice President and Senior Project Director with
company -wide responsibilities for client liaison,
implementation of corporate policies/procedures,
and contract administration for public works
improvement projects. He has also served as City
Engineer and Special Consultant to the Cities of
Hemet, San Jacinto and Perris (17 years) on diverse
public works matters.
Mr. G. Brent Muchow, P.E., has planned, designed,
located funding, and managed construction projects,
including alley ways during his 30-year career.
His work which specifically focused on alley design
and construction was during his employment with the
Orange County Road Department and the City of
Irvine. While working for the County of Orange, he
designed and worked on the construction of alleys
located in Garden Grove, Capistrano Beach and other
areas. During Mr. Muchow's work as Irvine's Public
Works Director, a number of special access streets
for condominium projects were planned and designed.
These private roadways which have many of the same
characteristics as alleys and can be seen in
Woodbridge, Deerfield and Northwood areas of the
City of Irvine.
Design concerns include: traffic flow and safety
including emergency vehicle access, drainage, and
pavement stability.
Availability and Commitment of Project Staff
The proposed key project staff will be available to
perform all required functions of this project. We
will commit these resources and other resources
required to provide the City with a high quality
product, technical expertise and manpower to meet
the project schedule. We are very confident and
are committed to meeting these objectives.
Project Management and Scheduling
The proposed schedule for
Exhibit B. Please note
final 100% complete plans
the ninth week.
the project is shown on
that we will submit our
to the City at the end of
hunthch:R5144111.PRO
5
7.
hunthch: R5144111. PRO
We feel very confident that we can accomplish the
design schedule deadlines as set forth in Exhibit
B. As stated previously, our Principal -in -Charge,
Project Manager and Project Surveyor have strong
reputations for delivering projects on schedule and
within budget.
Project Team References
The following are references who are familiar with
the work of Mr. Joseph Hartge, Principal -in -Charge,
and Mr. Don Baker, Project Surveyor:
Mr. Bruce Crosby
Mr. Bob Eichblatt
Mr. Bruce Gilmer
Mr. Jim Hibbard
Mr. Don Kiser
Mr. Steve May
Mr. Jack Miller
Mr. Don Noble
Mr. Jeff Renna
Mr. Daryl Smith
Mr. Bill Patapoff
Mr. Tom Dawes
Mr. Savoy Bellavia
The following are
the work of
Engineer/Manager:
City of Huntington Beach
Telephone: (714) 536-5431
City of Garden Grove
Telephone: (714) 741-5184
County Sanitation Districts of
Orange County
Telephone: (714) 962-2411
Hutton Development
Telephone: (714) 432-8707
references who are familiar with
Mr. Carlos Pineda, Project
Mr. Loren Anderson Assistant City Engineer
City of Mission Viejo
Telephone: (714) 582-2489
Mr. Dennis Wilberg Director of Public Works
City of Mission Viejo
Telephone: (714) 582-2489
Mr. Mark Carrol City Engineer
City of Irvine
Telephone: (714) 724-7552
Mr. Tom Mazolla Principal Engineer
City of Irvine
Telephone: (714) 724-7552
6
Mr. Carl Blum Deputy Director
Los Angeles County
Dept. of Public Works
Telephone: (818) 458-4012
The following are references who are familiar with
the work of Eugene L. Diepholz, Quality
Assurance/Quality Control.
Mr. Joe Guzzetta
Mr. Les Evans
Mr. Brian McNabb
City Manager
City of Hemet
(909) 765-2375
Director of Public Works
City of San Jacinto
(909) 487-7330
Director of Community
Development
City of San Jacinto
(909) 487-7330
The following are references who are familiar with
the work of G. Brent Muchow, Quality
Assurance/Quality Control.
Mr. Bill Morris
Mr. Bill Huber
Mr. Gary Johnson
Director of Public Services
City of Costa Mesa
Director of Engineering &
Building Services
City of San Juan Capistrano
(714) 493-1171
Director of Public Works/
City Engineer
City of Anaheim
(714) 254-5176
III. SIMILAR PROJECTS COMPLETED BY KEY TEAM MEMBERS
A. Tract 9879, developed by KAcor Realty. This 10-acre
project consisted of new streets, new utilities, and on -
site drive isles for the industrial/commercial tract at
the SE corner of Bolsa and Graham. The key team member
involved in the design was Joe Hartge.
B. Tract 10648, developed by Business Parks Inc. This 20-
acre project involved the design of new streets,
utilities and on -site drive isles similar to alleys.
Located on the north side of Talbert Avenue, between
Beach Boulevard and the railroad tracks, this project was
designed by team member Joe Hartge.
huntbch:R5144111.PRO
7
C. Numerous Individual 251 Lot Surveys, Designs, and R/W
Dedication for the Reconstruction of Alleys, Curb and
Gutter and Lot Drainage design throughout the old Town
Section of Huntington Beach (both the East and West sides
of Town). Projects were completed for The Stellrecht
Company, The Huntington Beach Company, Lindborg/Dahl,
Mola, Shea, Bartoli, Jacobs, Harlow, Beachfront
Construction and many others by team member Joe Hartge.
D. Some local condominium projects having alley type drive
isles, utility upgrades, street reconstruction and
required design surveys by team member Joe Hartge
include:
1. Chapel Lane at Modale Drive, Huntington Beach
2. Lake Street between Indianapolis and Acacia,
Huntington Beach
3. Pacific Coast Highway at 16th Street, Huntington
Beach
4. Newman Avenue at Sergio Circle, Huntington Beach
5. Delaware Street at Utica, Huntington Beach
6. Warner Avenue at Algonquin, Huntington Beach
7. Hazard Avenue at Harbor Boulevard, Santa Ana
E. The tracts with alley improvements along the East side of
Lake Street between Utica and Indianapolis were surveyed
and designed by team member Don Baker.
F. Local condominium projects having alley type drives,
utility upgrades, street reconstruction and required
design surveys by team member Don Baker include:
1. Pacific Coast Highway at loth Street, Huntington
Beach
2. Pacific Coast Highway at 14th Street, Huntington
Beach
G. The first concrete alley proposed in the downtown area
was surveyed and designed by team member Don Baker and
awaits approval by the City for the project between 6th
Street and Pecan on the East side of Lake Street.
H. Monte Elena Condominiums, developed by LDM. Located in
the Aliso Viejo area of Orange County, this residential
condominium project involved the design of new streets,
sewer, water and storm drain facilities in addition to
the design of eight alleys. The alleys were designed
with a concrete valley gutter in the middle and to drain
towards the main collector street. This project, located
in a very flat terrain, involved providing a detail
grading plan showing FL EP elevations to ensure proper
drainage of the alleys. The team member involved in the
design of this project was Carlos Pineda.
hunthch:R5144111.PRO
8
I. Tract 12202, developed by Standard Pacific. This 10-acre
residential condominium development, located in the
village of Turtle Rock in the City of Irvine, included
several alley type areas in between units. Drainage of
these areas was accomplished with concrete valley gutters
located in the centerline of the alleys. The team member
who was involved in the project design was Carlos Pineda.
J. Pavement Rehabilitation of Red Hill Avenue between Main
Street and Barranca Parkway (± 2 miles) in the City of
Irvine. This project included preparation of plans and
profiles, rehabilitation details, extensive utility
coordination, restriping of exiting road aid traffic
control.
K. Pavement Rehabilitation of Alicia Parkway between
Jeronimo and Olympiad Road (3.2 miles). This project
included preparing pavement rehabilitation details, new
signing and striping plans, utility coordination,
construction phasing and traffic control. It also
included construction administration during the
construction phase of the project.
IV. PROJECT APPROACH
This section discusses our overall approach to conducting the
design of this alley improvement project. In addition, we
discussed potential concerns, based on our visual inspection
of the project site, and our discussion with City staff.
A. DATA COLLECTION, SCOPE AND COMMUNICATIONS
1. Assemble and review all available records,
documents, utility atlases, as -built plans and
other information which describes the project site
area and the surrounding improvements.
2. Schedule kick-off meetings with the City of
Huntington Beach, utility companies, and any other
affected agencies and oil companies to discuss the
scope, schedule and any specific requirements for
processing and obtaining approval for the project.
The proper line of communication between the City,
utility companies and the consultant will also be
established. Communication is the "key" ingredient
to the success of this project.
3. Utility coordination will be closely maintained
with utility companies that have facilities within
the project site. The coordination will continue
throughout the design phase of this project.
Initially, copies of the base sheets showing
utility information will be sent to utility
companies for confirmation of the location of their
hunthch: R5144111.PRO
9
facilities. Copies of the plans will be sent to
the utility companies at the 70, 90, and 100$
submittals. A tentative construction schedule will
be created and transmitted to the utility companies
to avoid any last minute unrealistic requests that
might affect the City°s implementation of this
project.
B. DESIGN SURVEY
1. Horizontal Control Survey
We will research and recover or re-establish from
ties, centerline monuments along the proposed alley
intersections. Perform a centerline control survey
along each alley to find or re-establish centerline
monuments one block each side of the project route.
Prepare field notes for all found and re-
established centerline monuments.
2. Vertical Control Survey
Provide a level circuit along the project route
using a minimum of two benchmarks acceptable to the
City. The level circuit will include any
intermediate benchmarks along the project route.
Establish temporary benchmarks along the project
route at approximately 1,000-foot intervals where
no benchmarks exist.
3. Topographic Survey
Provide locations of existing surface features and
utility appurtenances along the project route
within the R/W line and 10 feet beyond. Determine
the location and finish floor elevations of
garages, dwellings, sheds and various structures
along with the tributary drainage limits or grade
breaks (high points). Survey will go beyond the 100
requested in order to establish proper design.
Provide elevations at 25-foot stations along the
project route, and survey of street left and right
of each alley to the nearest street B.C. or E.C.,
not just 50 feet.
4. Field Notes
Provide field notes for the above work acceptable
to the City.
hunthch: RS 144111. PRO
10
C. PLAN PREPARATION
1. Meetings
3.
4.
5.
No
huntbch: R5144111. PRO
Meet with City staff to review the requirements and
approach for the project. This is over and above
the four scheduled meetings stipulated in the RFP
and Scope of Services.
Project Management
Project management will be a vital task conducted
throughout this project. At the onset of the
project, we will prepare an in-house project
management plan delineating staffing, scheduling
and administration/coordination requirements to
conduct the entire project. We will conduct our
own internal weekly review meetings.
Alley Construction Plans
Preparation of construction plans for the
improvement of the subject alleys will be done in
accordance to the RFP requirements. In addition,
proposed improvements will be drawn using AutoCad
on modified plan and profile sheets at a scale of
111=201. These plans will contain all necessary
horizontal and vertical control information for
construction purposes. Each sheet will contain
plan and profile information for each of the
alleys. Special emphasis will be given to provide
proper drainage. Alley flowlines will be profiled.
Water and Sewer Plans
Preparation of the water and sewer plans for the
slip -lining of existing sewer lines as shown on the
exhibit of the City's revised RFP will also be done
in AutoCad. Sewer and water plans will be shown on
the 20-scale plan view only.
Finalize Details/Connections
Show details for new water mains, meters and boxes,
and any specialized detail to abut existing
conditions.
Title Sheet
Show general notes,
list of standard
construction notes.
vicinity map, location map,
drawings, project map and
7.
8.
9.
10.
11.
12.
Specifications
Prepare special provisions that pertain to this
project in the federal format and conform to the
City Specification Standards.
Estimates
Preparation of preliminary cost estimates at the
90% submittal with expected bid items, quantities
and unit prices. Back-up calculations will also be
submitted for City's review. Cost estimates will
be presented for each alley individually and for
the total project as requested in the City's RFP.
A final cost estimate will be submitted at the 100%
submittal.
Schedule
Prepare a construction schedule for the project.
This schedule will provide the construction time
frame for the proposed construction within the
alleys. Only one alley is to be constructed at a
time. Water and sewer improvements are to be done
prior to alley reconstruction. The construction
schedule will be submitted to the City for comments
at the 90% submittal. A final schedule will be
submitted with the final plans at the 100%
submittal.
Submittals
As requested in the City's RFP, there will be three
formal submittals of the project plans and
specifications to the City for its review. These
submittals will take place at the 70, 90, and 100%
level.
Final Documents
Final construction documents consisting of final
plans prepared on 4 mil mylar and will be signed by
the Project Manager/Registered Engineer;
specifications, construction schedule and cost
estimate will be submitted to the City for
approval.
Quality Assurance and Quality Control (OAQC)
We will provide QAQC
the project. Prior
design criteria will
control check sheets
the senior principals
hunthch: R5144111. PRO
12
during the entire design of
to the start of the project,
be set as well as quality
Design will be reviewed by
at the end of the preliminary
10
engineering phase and prior to our first City
submittal of the final design.
POTENTIAL CONCERNS
1. Replacing All Laterals
a. We have expressed our concern about not
replacing water laterals and meters in the
alleys designated for reconstruction only.
After the new concrete section is in place, it
will be a more difficult task to replace these
laterals, meters and even sewer laterals as
the need arises.
2. Vacant Lots
a. The vacant lots within the project boundary
will have the same fate as item D.l.a. above.
3. Dedicated v. Nondedicated Right -of -Way
a. Situations exist in the field where old
structures remain over dedicated alley R/W and
visa versa. There are lots that have been
constructed to the ultimate R/W, yet no
dedication has occurred.
4. Communication
a. As addressed earlier in this proposal, and as
can be seen by the three preceding items,
D.la. 2a., and 3a., the most important task at
hand will be constant communication. There
are several individualized cases or situations
in these alleys where we will rely on team
decisions for the design. By "team
decisions," we mean the NBS/Lowry team
combined with the City's team.
V. DESCRIPTION OF PRODUCT
A. SURVEY BASE SHEETS AND NOTES
1. Provide- typical plan
whereby survey notes
yet typical sheet at
base sheet for all alleys
will be on each individual,
1"=20'.
B. ALLEY IMPROVEMENT PLAN AND PROFILE
1. Provide design of alley flow line profiles with
plan view over screened topo background at 20
scale.
hunthch: R5144111. PRO
13
C. WATER AND SEWER IMPROVEMENT PLANS
1. Provide water and sewer improvements on the alley
improvement plans.
VI. ADDENDUM NO. 1
A. Received July 22, 1993, was Addendum No. 1 requesting
additional surveying services associated with the
project.
B. Requested work is as follows:
1. Consultant will set centerline intersection surface
monumentation with ties at all streets, avenues and
alleys located on and within the boundary.
Consultant will file a 1°Record of Surveyt° with the
County indicating the location of all centerline
monuments on or within the project area as
indicated.
C. Description of work is as follows:
1. Consultant will monument 42 intersections of
streets, alleys and avenues within the 12 block
project area.
2. Consultant will prepare centerline ties for all 42
intersections.
3. Consultant will prepare, file and process a Record
of Survey at the County Surveyor's office,
consisting of approximately seven sheets.
VII. INSURANCE
NBS/Lowry has more than adequate coverage required by the
City's minimum insurance requirements. We will provide
verification of insurance to the City when selected.
VIII. CLOSURE
It goes without saying that this project will be specialized,
individualized, customized and scrutinized. We truly believe
that our experience and approach cannot be equalled, and feel
most confident that our project team is the best team
qualified to suit the City's needs for this project.
hunthch: R5144111. PRO
14
PROJECT TEAM ORGANIZATION
Old
Town Alley
1E Improvement P N
City of Huntington Beach
PUBLIC WORKS DEPARTMENT
Larry Taite
PRINCIPAL -IN -CHARGE
PROJECT MANAGER
Joseph Hartge, PE
QUALITY ASSURANCE
QUALITY CONTROL
Eugene L. Diepholz, PE
G. Brent Mucho w, PE
PROJECT ENGINEER
Alternate Project Manager
Carlos A. Pineda, PE
71t
Donald G. Saber, L S
EXHIBIT A
Project Schedule
City of Huntington Beach
OLD TOWN ALLEY IMPROVEMENT PROJECT
WORK SCHEDULE
NOTICE TO PROCEED
KICK—OFF AND PREDESIGN MEETING
PRELIMINARY ENGINEERING
DESIGN SURVEY
SURVEY —OFFICE CALCULATIONS
CITY MEETINGS —PRELIMINARY
FINAL ENGINEERING
CITY REVIEW — 1 st AT 70%
REVISE FINAL PLANS, ESTIMATES,
AND SCHEDULE
CITY REVIEW — 2nd AT 90%
REVISE PLANS AND SUBMIT AT 100%
CITY APPROVAL
UTILITY —INITIAL CONTACTS (GAS,
EDISON, ETC.)
UTILITY —APPROVAL
PRECONSTRUCTION MEETING
EXHIBIT B
CITY OF HUNTINGTON BEACH
REQUEST PROPOSALS FOR THE PREPARATION OF
OLD TOWN ALLEY IMPROVEMENT PLANS
JULY 12, 1993
I. INTRODUCTION AND OBJECTIVE
The City of Huntington Beach is seeking the service of a
Professional Civil Engineering consultant to prepare
final construction plans and cost estimate for the projects
containing:
1) Sewer and Water reconstruction.
2) 12 alleys to be reconstructed.
II. RESPONSIBILITIES OF THE CITY
The City will provide one copy of all available record
information on file at the City deemed necessary to complete
the project. Other necessary as -built information (except for
private utility information) which is not on file will be
obtained by the City, upon request, or will be obtained by the
consultant at the City's request as an extra service at a
predetermined fee.
The City will provide a 3.5" computer diskette containing
an Autocad file (version 12) of the City's Title Sheet
and base plan sheet. This Title Sheet will serve as the
project Title Sheet after the consultant has added all
pertinent information relating to the project.
The City will provide specifications and utility notification
forms.
III. CONSULTANT'S REPRESENTATIVE
The consultant will assign a responsible representative and an
alternate, who both shall be identified in the proposal. The
consultant's representative shall remain in responsible charge
of the consultant's duties from contract negotiations through
project completion. If the consultant's primary
representative should be unable to continue with the project,
then the consultant's alternate representative will become the
primary representative. Any other changes in responsible
representative must be submitted in writing and approved by
the City. The City will have the right to reject other
proposed changes in personnel, and may consider the second
change in responsible personnel as a breach of the contract.
IV. CITY'S REPRESENTATIVE
The City will assign a responsible representative to
administer the contract, and to assist the consultant in
obtaining information.
V. MEETING ATTENDANCE
Payment for meetings will be based on the actual number
of meetings. The proposed fee for meetings shall be
segregated by type of meeting and should include all
necessary personnel and presentation material. City
staff will arrange and coordinate all meetings. The
consultant shall attend the following number of meetings:
1 - Pre -design Meeting with the City (2 hours).
This meeting will include a site visit to
representative alleys within the project.
2 - Meetings during design with the City (1 hour)
1 - Preconstruction Meeting with the City and
Contractor (2 hours).
VI. EXPENSES
The consultant's expenses for all travel, computer time,
telephone calls, faxes, in house reproduction and other
reproduction used in the design process will be considered as
nonreimbursable, overhead expenses. No allowance for any
additional expenses will be allowed without prior written
approval from the City.
VII. SCHEDULE
The proposal shall include a schedule of the proposed work to
be performed by the consultant. This schedule shall identify
at least the following major tasks: Completion of the
survey/research, base sheets, utility coordination, designing
the project, quantities/estimate, three PS&E submittals, City
review/revisions, and the deliverance date of the final set of
PS&E to the City. City review time will be one and one half
weeks for the first submittal, one week for the second
submittal and one half week for the final submittal.
Schedules should be expedited but must be realistic.
2
Due to the nature of the project and the number of agencies
involved, the City reserves the right to lengthen the time
frame of any task item on the schedule.
VIII.INSURANCE REQUIREMENTS
The consultant shall maintain the following minimum insurance
during the duration of the project.
a. General Liability Coverage - $1,000,000 CSL
(Combined Single Limits) per occurrence (Note: If
provided coverage is under a form which includes a
designated general aggregate limit, the aggregate
limit must be no less than $1,000,000).
b. Professional Liability Coverage - $500,000 per
occurrence (Note: A "claims made" policy is
acceptable).
C. Worker's Compensation Coverage - $100,000 bodily
injury by accident, each accident; $100,000 bodily
injury by disease, each employee; $250,000 bodily
injury by disease, policy limit.
IX. FORM OF AGREEMENT
The consultant will enter into an agreement with the City
based on the contents of this RFP, the consultant's proposal,
and a standard form of agreement. The consultant should
describe any exceptions to the standard form of agreement in
the proposal. Any such exceptions will be considered
advisory, and will not be considered in the selection process.
X. PROPOSAL REQUIREMENTS
Proposals must be delivered to the City of Huntington Beach,
Department of Public Works, first floor, City Hall, no later
than 2:00 -pm on Wednesday, August 4, 1993. Three copies of
the proposal marked "Old Town Alley Improvement Plans" should
be submitted in a sealed envelope. One copy of the fee
proposal marked "FEE PROPOSAL FOR Old Town Alley Improvement
Plans" should be submitted in a separate, sealed envelope.
Proposals shall contain no more than 20 pages, including
exhibits and subconsultant information. Minimum font
size shall be 10 characters per inch and single line
spacing (same as RFP). Points will be deducted from the
proposal evaluation for each page over 20, or for
nonstandard text format.
Fee proposals should contain only enough pages to clearly
indicate the breakdown of proposed fees. Do not include a
3
breakdown of labor hours for each task. However, you should
provide your hourly rate sheet (including survey party rates).
A preproposal meeting will be held on Monday, July 19, 1993 at
10:00 A.M. at the east corner on Walnut Avenue and 6th Street.
The following features should be included in the proposal:
a. Page numbering
b. Brief description of Company - ie. Location, Years
in Business, Type of work performed, etc.
C. Index
d. Project team organization chart with names and
titles per hourly rate sheet
e. Graphic Schedule (with early utility notification)
f. Approach to project
g. Method of analysis and discussion on any foreseeable
problems
h. Descriptions, location & date of similar projects
designed by members of the project team.
i. Brief resumes of key staff
XI. INTERVIEWS
The three top ranked firms may be requested to attend an
interview with City Staff if the need for the interview is
warranted. These firms will be notified of the time and
location of any required interview. All proposers will be
notified which firms were selected for interviews and which
firm received the award.
If the City requests an interview, the interview will
allow those selected firms to demonstrate their ability
to produce the required product. Any form of
presentation may be used; however, the most effective
presentation will demonstrate experience and ability of
key personnel and samples of the proposed product.
Interviews will be limited to 45 minutes. The interview will
begin with a 30 minute presentation, and will be followed by
questions from City Staff.
XII. SCOPE OF WORK AND FEE
The consultant shall prepare the PS&E package for all
phases of construction.
All plans and specifications shall conform to City of
Huntington Beach standards and format. The City will furnish
the consultant with one copy of the City's standard plans.
4
The scope of work shall include the following items:
® SURVEY/RESEARCH
Perform as built research and provide all necessary field
survey including survey of adjacent lots to insure positive
drainage from lot to alley. Establish horizontal and
vertical control; centerline, R/W elevations @ 25' stations.
Plans shall show existing grades at all key locations
including finish floors of all garages and buildings, walks,
walls, driveways etc. Topo survey shall extend a minimum of
10' out from the right of way line and include sewer manhole
rim, inverts, top of both water valve and operating nut.
Survey streets at the end of each alley (BW, TC, FL, and
centerline) at 50' left and right of alley centerline.
The Consultant shall set survey centerline intersection
surface monumentation ties at all street, avenues and alleys
located on and within the boundary indicated on Exhibit "A"
attached. A "Record of Survey" indicating the location of
all centerline monuments on or within the project area shall
be filed with the County.
® BASE SHEETS
Create base sheets (1"=201) showing existing topo,
physical structures, utility lines and other
necessary information.
® UTILITY COORDINATION
Coordinate with utility companies for existing as
built information and any required relocations or
up -grades. Show all existing location of utility
lines on plans.
® ALLEY DESIGN
Prepare 20 scale Alley Improvement plans for all
allies show on Exhibit "A" Attached. All alleys
shall be designed for concrete pavement. Show all
proposed grades and horizontal control necessary to
construct the project (topo to extend 10' outside
R/W) The design shall include all required notes,
details and profiles deemed necessary to construct
the project. Alley flow lines and edge of pavement
(E.P.) shall be profiled. There will be no R/W
take. Consultant shall design E.P. at existing R/W.
Layout shall be per attached sheet.
5
• WATER/SEWER DESIGN
Prepare 40 scale water and sewer plans for the
locations shown on Exhibit "A" & "B" respectively
(attached). Main sewer lines shall be profiled.
• QUANTITIES AND ESTIMATE
Provide construction quantities and cost estimate
for construction of each individual alley along with
the total project quantities and cost.
• CONSTRUCTION SCHEDULE
The consultant shall provide a construction schedule
indicating all phase of construction. Water and
sewer improvements will proceed from the beginning
of construction until complete.
• REVIEW AND REVISIONS OF PLANS, SPECIFICATIONS
The City will require three submittals of the
project plans and specifications. The following is
a breakdown of the submittal requirement.
Submittal:
First: Plans only, 70o complete
Second: Plans, schedule and cost estimate
shall be 90o complete.
Final: Plans, schedule and cost estimate
shall be 100o complete.
• FINAL CONSTRUCTION DOCUMENTS
Provide one set of signed, final plans (on mylar),
construction schedule and cost estimate sheet.
The items of work listed below will be performed on either
fixed fee basis or hourly not to exceed basis as indicated.
Costs of items not specifically listed but which must be
accomplished to complete the work described herein should be
included with other items of work.
1. Attend required meetings (4 meetings- 6 hour total).
2. Provide all required project management.
0
3. Perform necessary research of record information.
City staff will provide one copy of all requested
information on file at City.
4. Conduct field reconnaissance and project plan
inspection for familiarity with project and to
collect any necessary field information.
5. Provide survey field notes and one signed set of
final documents on mylar to the City.
XIII.EVALUATION CRITERIA
The criteria below will be used in evaluating proposals and
interviews.
1. Qualifications and experience of key individuals.
2. Ability to devote the necessary resources to complete
the project.
3. References (including daytime phone numbers).
4. Successful completion of similar projects, by key
individuals.
5. Quality and clarity of proposals.
6. Fee estimates.
XIV. QUESTION OR CONCERNS REGARDING THE RFP
Any additional questions or concerns should directed to
LARRY J. TAITE at (714) 536-5590.
FILE: USERS\TAITE\WORDPRFT\OT-ALLEY\OT-RFP
7
H
V)
w
Y
a
Tr� LJ Ll oY
r�® FRANKFORT AVE.
- � 1
a 1
ELMIRA AVE. v~i w '
Z
1
o a
� U
C7
z 1
H
Z
EL of A.C. WATER :3
— — — DETROIT AVE. r ®®®
V) 3 1
a
a 1
m �
a
CHICAGO AVE.
w
W �
3 1 EX. 4C C.I. WATER ;
�O ti 1 w
i
BALTIMORE AVE.
� Gl
2 W 1.ri ti
I� 1
■--gym ATLANTA AVE.
CONSTRUCTION NOTES
REMOVE 300 L.F. OF C C.I. WATER LINE
REMOVE 400 L.F. OF 6* C.I. WATER LINE
CONSTRUCT 30 L.F. OF 6` PVC WATER LINE
CONSTRUCT 300 L.F. OF 6' PVC WATER LINE
CONSTRUCT 400 L.F. OF 6` PVC WATER LINE
If A.C. WATER
M-d
om
CITY OF 1-4UNTINGTON BEACH
DEPARTMENT OP PUBLIC WORKS
na, 1k\Tmv\WI\OfKT-4w
H
V)
LaJ
Y
J
ono -ro wry
�llsH�L,�tIpQOMC ln�7r C I�J�i pCQO�L�
® FRANKFORT AVE.
EX. r!' V.C.P.
d
ti
d
ti
1
70
70
V)
1
a
ELMIRA AVE.
w
'
EX. 1Cr V.C.P.
li
EX. Ir V.C.P. 1
d
Q
i
d
>
>
U
'b
t 1
EX. MANHOLE (Tl'P.)
W
W
1
DETROIT AVE.
r�EX.
llCrVJP; Mj
1—
V)
V)
1
Z
1
Q
EX. r V.0 P.
CL
O
i
1
m
Z
W
Q
CHICAGO AVE.
_
— —
AC.P.
EX. 1
EX. W V.C.P.
1
1
b)
W
BALTIMORE AVE.
1
1
I
1
EX. r V.C.P.Lil
NEI-® ATLANTA' AVE = -
CONSTRUCTION NOTE
1O EXISTING V.C.P. TO BE LINED.
H
V)
LiJ
Q
Q
J
LiJ
a
r
�„CUP-ORO
mi q4l0l0'I—i„�I�'`.I�I�II
CITY OF: • - -
W15-PARTIVIrENT OF PUBLIC .-
CITY OF HUNTINGTON BEACH
OLD TOWN ALLEY IMPROVEMENT PROJECT
SCHEDULE OF HOURLY BILLING RATES
Effective July 1, 1993
ENGINEERING
Senior Principal . . . . . . . . .
. . . . . . . . $115.00
Principal . . . . . . . . . . . . .
. . . . . . . . $ 95.00
Senior Engineer . . . . . . . . . .
. . . . . . . . $ 80.00
Engineer . . . . . . . . . . . . .
. . . . . . . . $ 70.00
Assistant Engineer . . . . . . . .
. . . . . . . . $ 55.00
Secretary . . . . . . . . . . . . .
. . . . . . . . $ 40.00
DESIGN AND DRAFTING
Senior Designer . . . . . . . . . . . . . . . . . . $ 70.00
Designer . . . . . . . . . . . . . . . . . . . . . $ 65.00
Senior Drafter/CADD . . . . . . . . . . . . . . . . $ 55.00
Drafter . . . . . . . . . . . . . . . . . . . $ 45.00
Engineering Technician . . . . . . . . . . . . . . $ 40.00
SURVEYING
Principal Surveyor . . . . . . . . . . . . . . . . $ 95.00
Survey Crew (3 Person) . . . . . . . . . . . . . . $142.00
Survey Crew (2 Person) . . . . . . . . . . . . . . $118.00
hunthch:R5144111.PRO
ENGINEERS & PLANNERS
Sl.voork Grde 714 261 7086 iei
S"i+e 100 71A 261-6132 fox
Irvine, CoHornlo
92714-6468
November 17, 1993
City of Huntington Beach
Public Works Department
2000 Main Street
Huntington Beach, CA 92648
Attention: Larry Taite
RE: OLD TOWN ALLEY EAPROVEMENT PROJECT
Dear Larry:
Per our conversation, we have reviewed and revised our two fees as follows:
Topo and Design for East Side 12 Alley Plan $43,210.00
Record of Survey for East Side 12 Alley Plan $16,790.00
We appreciate the opportunity to be of service and look forward to working with you on this and
other projects.
Sincerely,
NBS/LOWRY, INC.
Joseph Hartge, P.E.
Principal
cc: Don Baker, LS .
jh/dr
letters\irvine\64991 1 1.1tr
ISSUE DATE (MM/DD/YY)
PROL:CER'... .......... ...
IOBSON, CAVIGNAC & ASSOC
?.0. BOX 80187
3AN DIEGO CA 92138
INSURED
NBS/LOWRY, INCORPORATED
P.O. BOX 28100
SAN DIEGO, CA 92198
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
COMPANY A RELIANCE INSURANCE COS.
LETTER
COMPANY B SAFECO INSURANCE CO.
LETTER
COMPANY C
LETTER
COMPANY D
LETTER
COMPANY E
LETTER
THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
BY PAID CLAIMS.
O
TR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
ATE (MM/DD/YY)
POLICY EXPIRATION
DATE (MM/DD/YY)
LIMITS
GENERAL LIABILITY
OMMERCIAL GENERAL LIABILITY
LAIMS MADE OCCUR.
OWNER'S & CONTRACTOR'S PROT.
QB 8 5 7 3 6 3 5
10 / O 1/ 9 3
10 / O 1/ 9 4
GENERAL AGGREGATE
$ 2,000,00(
PRODUCTS—COMP/OP AGG.
$ 2 O O O O O
PERSONAL & ADV. INJURY
$ 1 O O O O O
EACH OCCURRENCE
$ 1 O O O O O
FIRE DAMAGE (Any one fire)
$ 50,00(
MED.EXP. (Any one person)
$ 5,00(
AUTOMOBILE
LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON —OWNED AUTOS
GARAGE LIABILITY
BA217 5 4 2 2
APPROVED A
GAIL HUT d O
Dyo; Deputy
10 / O 1/ 9 3
3 TO FORM-,
3 e City Attc
City AttOrT
10 / O 1/ 9 4
rRaT.
eu
COMBINED SINGLE
LIMIT
$ 1.000100(
BODILY INJURY
(Per person)
$
BODILY INJURY
(Per accident
$
PROPERTY DAMAGE
$
EXCESS LIABILITY
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
EACH OCCURRENCE
$
AGGREGATE
$
WORKER'S COMPENSATION
AND
EMPLOYERS' LIABILITY
WC2175452B
10/01/93
10/01/94
STATUTORY LIMITS
$ 1 O 0 0 O O
EACH ACCIDENT
DISEASE —POLICY LIMIT
$ 1 O O O O O
DISEASE —EACH EMPLOYEE
Is 1_ n n n_ n n
OTHER
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS
ERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED PER ATTACHED FORM CG2010.
CITY OF HUNTINGTON BEACH
RISK MANAGEMENT DIVISION
2000 MAIN STREET
HUNTINGTON BEAC CA 92648
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
MAIL -10_ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
LEFT,
AUTHORIZED REPRESENTaIVE t
POLICY NUMBER: NBS/LOWRY QB857363500
CL 24
0 1-8E
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CG20101185
ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS (FORM B)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
(dame of Person or Organization:
CITY OF HUNTINGTON BEACH
(if no entry appears above, information required to -complete this endorsement will be shown in the Declarations as
applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the
Schedule, but only with respect to liability arising out of "your work" for that insured by or for you.
AUTHENTIC
Copyright. Insurance Services Office, Inc., 1984
R1�m ��ms .. .
E Ir��r Wm :; CSFi BW 'ISSUE DATE (MM/DD/YY)
__......- NBSEQ 1
12/20/93
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
Jeffrey W. Cavignac Insurance CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
Brokerage DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
501 West Broadway, Suite 1340 POLICIES BELOW.
San Diego CA 92101-3505
COMPANIES AFFORDING COVERAGE
Jeffrey W. Cavignac, CPCU .... ...
619-234-6848 COMPANY A Design Professionals Ins. Co.
LETTER
L..
_...... _ COMPANY B
INSURED LETTER
COMPANY C
LETTER
COMPANY D
NBS/LOWRY LETTER
10920 Via Frontera _ ....... _ . _ ......
San Diego CA 92127-1704 COMPANY E
LETTER
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
_.. ....... _. .. _ __ .. _.. _.._. ............ __. ................_._ ...... .. .......... _. _ .......
co` TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
LTR DATE (MM/DD/YY) DATE (MM/DD/YY)
GENERAL LIABILITY GENERAL AGGREGATE $
COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG
CLAIMS MADE OCCUR. ; PERSONAL & ADV. INJURY $
_.. _. ._.
OWNER'S &CONTRACTOR'S PROT. EACH OCCURRENCE $
FIRE DAMAGE (Any one fire) $
MED. EXPENSE (Any one person): $
AUTOMOBILE LIABILITY COMBINED SINGLE
ANY AUTO LIMIT $
ALL OWNED AUTOS BODILY INJURY
SCHEDULED AUTOS (Per person) $
HIRED AUTOS
APPROVED f'.S TO 1ORU BODILY INJURY
NON -OWNED AUTOS � (Per accident)
GARAGE LIABILITY GAIL HUT OU, City pttor ey .........
By: D e _�_'t, tJ � 1 . / PROPERTY DAMAGE $
EXCESS LIABILITY ' ' EACH OCCURRENCE $
UMBRELLA FORM 1 AGGREGATE $
OTHER THAN UMBRELLA FORM
WORKER'S COMPENSATION STATUTORY LIMITS
EACH ACCIDENT $
AND
'-,L..I� ... .... ... ...
DISEASE--L
POLICY LIMIT $
EMPLOYERS' LIABILITY
DISEASE —EACH EMPLOYEE : $
OTHER
A Professional PL503637 02/03/93 02/03/94 Limits * $21000,000
Liability Ded. $ 200,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS
*Professional Liability - Claims Made Form, Aggregate Limit Policy
Defense Costs Included within Limit of Liability
10 days notice of cancellation ap@Lies for non-pgrent of premium.
CERTIFICATE HULE3ER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
I' EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR T8
MAIL 30 DAYS WRITTEN NOTICE TO THE C RTIFICATE HOLDER NAMED TO THE
CITY OF HUNTINGTON BEACH LEFT R
ATTN: LARRY TAITE L
2000 MAIN STREET OF Amy
HUNTINGTON BEACH, CA 92648 AUTHORIZED REPRESENTATIVE
ACORD 25-5 (7J9t1} JeffreyWCavignac,CPCU�a f
�AC1RD CORPORATION 190
�r
CITY OF HI. NTIIVGTON BEACH
2000 MAIN STREET
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
January 4, 1994
NBS Lowry, Inc.
17748 Skypark Circle
Suite 100
Irvine, CA 92714-6468
CALIFORNIA 92648
The City Council of the City of Huntington Beach at the regular
meeting held Monday, January 3, 1994, approved a Federally Funded
Consultant Contract between the City of Huntington Beach and NBS
Lowry, Inc., for design of the Old Town Alley Improvements, CC-850.
Enclosed is an executed copy of the agreement for your records.
Connie Brockway
City Clerk
CB:bt
Enc.
(Telephone: 714.536-5227 )