HomeMy WebLinkAboutNone - 2008-11-17 (2)Services Contract Between the City of Huntington Beach and AKIVI
Consulting Engineers for As Needed Engineering Services;" and,
b) Approve and authorize the Mayor and City Clerk to execute "Professional
Services Contract Between the City of Huntington Beach and Boyle
Engineering Corporation for As Needed Engineering Services;" and,
c) Approve and authorize the Mayor and City Clerk to execute "Professional
Services Contract Between the City of Huntington Beach and Harris and
Associates for As Needed Engineering Services;" and,
d) Approve and authorize the Mayor and City Clerk to execute "Professional
Services Contract Between the City of Huntington Beach and Lee and
RO, Inc. for As Needed Engineering Services;" and,
e) Approve and authorize the Mayor and City Clerk to execute "Professional
Services Contract Between the City of Huntington Beach and PSOMAS
for As Needed Engineering Services;" and,
f) Approve and authorize the Mayor and City Clerk to execute "Professional
Services Contract Between the City of Huntington Beach and VA
Consulting, Inc. for As Needed Engineering Services."
Approved 6-0-1 (Carchio out of room)
15. (City Council) Adopt Resolution No. 2008-71 Amending the Comprehensive
Fee Schedule to establish interim parking fees for use at the Strand Parking
Structure until the Strand is officially fully operational in April, 2009.
Recommended Action:
Adopt Resolution No. '^s 08— , 2008-71"A Resolution of the City Council of the
City of Huntington Beach Amending Resolution No. 2007-60 Entitled, 'A
Resolution of the City Council of the City of Huntington Beach Establishing a
Citywide Schedule for Charges for Facility Rentals and Recreation Services and
Repealing Resolution 2005-76 and all Supplemental Resolutions Thereto'
(Supplemental Fee Resolution No. 3)"
Approved as amended by Late Communication, 6-0-1 (Carchio out of room)
016-(City Council) Approve increasing the change order limit to twenty six
percent (26%), or $1,050,000 for the Newland Avenue Widening Project;
Approve a revised scope of work to omit the underground component of
utility poles along the east side of Newland Avenue, excluding the area at
the flood control channel; Approve the reallocation of $100,000 from the
approved Gas Tax unappropriated fund balance to the project account
Traffic Impact Fund; Reallocate $350,000 from approved supplemental
expenses balance to the change orders budget.
Recommended Action:
a) Approve a revised sGope of work to emit the URdeFgreund GGFRpeRent e
utility ppealeng theast side Of NewlandAvenue, eXd ding the area a
the flood GGR#01 Ghannel; and,
Council/Agency Agenda — Monday, November 17, 2008 Page 5 of 8
..
.. Sao
Alternative Action: Approve the expanded project scope to include
additional underground dry utilities for electric and communication
services. This would increase the approved change order amount
to 48% and require the allocation of $1,000,000 of Gas Tax funds
from fiscal year 08109 Arterial Rehabilitation Project to the Newland
Avenue Widening, Account No. 20690003.82300. In addition, funds
in the amount of $350,000 would need to be reallocated from the
project supplemental expenses balance to change orders.
Substitute motion to approve the Alternative Action and discuss with City
Attorney the potential to seek legal recourse for funding, Approved 6-0-1
.(Green abstain)
17. (City Council) Adopt Resolution No. 2008-68 amending user fees by
creating an initial fee and an annual renewal fee for newsracks in the
Downtown Specific Plan.
Recommended Action:
Adopt Resolution No. 2008-68, "A Resolution of the City Council of the City of
Huntington Beach Amending Resolution No. 2007-58 Entitled, 'A Resolution of
the City Council of the City of Huntington Beach Establishing a Citywide User
Fees Schedule and Repealing Resolution No. 2005-74 and All Supplemental
Resolutions Thereto' and Establishing a New User Fee for Newsracks in the
Downtown Specific Plan Boundary."
Approved 6-0-1 (Carchio out of room)
18. (City Council) Adopt Resolution No. 2008-72 Approving and Implementing
the Memorandum of Understanding (MOU) Between the City and the
Huntington Beach Fire Management Association (FMA) Covering the
Period July 1, 2008 Through June 30, 2012.
Recommended Action:
Adopt Resolution No. 2008-72, "A Resolution of the City Council of the City of
Huntington Beach Approving and Implementing the Memorandum of
Understanding Between the Huntington Beach Fire Management Association
and the City of Huntington Beach for July 1, 2008 through June 30, 2012."
Approved as amended by Late Communication, 6-0-1 (Carchio out of room)
19. (City Council) Receive and file the City Attorney's Quarterly Report of
Council/Agency Agenda — Monday, November 17, 2008 Page 6 of 8
T
L
Council/Agency Meeting Held:
Deferred/Continued to:
�1 Approved ❑ Conditio ally A proved ❑ Denied
ity ler ' Sign to
6 -0 -/
Council Meeting Date: 11/17/2008
Departm ID Number: PW 08-077
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY CO N IL MEMBERS
SUBMITTED BY: FRED A. WILSON, CITY ADMINIST R
PREPARED BY: TRAVIS K. HOPKINS, PE, DIRECTO F PUBLIC WORKS ��7 V
SUBJECT: Approve Increase in Change Orders for Newland Widening Project
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: The Newland Avenue Widening project scope is requested to be
modified to eliminate the underground utility component of the project except at the channel
crossing. This work would require increasing the change order limit to 26% and allocating
additional funding of $100,000.
Funding Source: Funds in the amount of $100,000 would be allocated from the Gas Tax
unappropriated fund balance to the project. In addition, funds in the amount of $350,000
would be reallocated from the project supplemental expenses balance to change orders.
Recommended Action: Motion to:
1) Approve a revised scope of work to omit the underground component of utility poles
along the east side of Newland Avenue, excluding the area at the flood control channel;
2) Approve an increase of the change order limit to a total of 26%, or $1,050,000;
3) Approve the reallocation of $100,000 from the approved Gas Tax unappropriated fund
balance to the project account Traffic Impact Fund, Newland Widening, Street
Improvements 20690003.82300; and
4) Reallocate $350,000 from approved supplemental expenses balance to the change
orders budget.
Alternative Action(s): Approve the expanded project scope to include additional
underground dry utilities for electric and communication services. This would increase the
approved change order amount to 48% and require the allocation of $1,000,000 of Gas Tax
funds from fiscal year 08/09 Arterial Rehabilitation Project to the Newland Avenue Widening,
Account No. 20690003.82300. In addition, funds in the amount of $350,000 would need to
be reallocated from the project supplemental expenses balance to change orders.
MEETING ®ATE: 11/17/2008 DEPARTMENT I® NUMBER: PW 08-077
Analysis: The Newland Avenue Widening project included an item to place existing
overhead Southern California Edison (SCE) facilities underground via two (2) new conduits.
After the project was awarded, SCE requested four (4) additional conduits for
communications and future expansion of their system. In addition, Time Warner and Verizon
requested seven (7) new conduits, as their facilities are currently located on the SCE poles
and would need to be placed underground as well. Accommodating these requests will
result in a substantial increase in underground dry utility construction. As the contract has
been awarded, additional work would be authorized in the form of a change order. Public
Works staff has carefully evaluated the merit of this considerable change and recommends
modifying the scope of work to remove the underground component of the project excluding
the area under the flood control channel. At the channel, it is recommended that only the
conduits be installed without cabling to accommodate future undergrounding. This
alternative still requires overhead relocation of approximately six power poles, but the
relocation would be performed at SCE's expense.
The section of utility lines to be relocated is along the east side of Newland with a large
portion immediately adjacent to the AES facility. Rather than undergo an expansive scope
change, staff proposes to condition AES to perform the undergrounding in that area if and
when the site is reconfigured.
This proposed action of limiting the underground work will result in a series of credits that
reduce the need for additional appropriations to $100,000. However, to complete the project
the reallocation of $350,000 from approved project supplemental expenses is necessary to
maintain a change order fund balance. The total approved change order, or contingency,
limit would increase from 15 percent to 26 percent. Current changes include installation of a
future water transmission pipe under the channel, structural revisions to a large reinforced
concrete box, redesign of a sewer line to avoid a 30" high pressure gas line, and additional
street paving. Potential contingency items include unforeseen conditions, quantity variations,
unstable soil or obstructions such as abandoned oil lines. Unused funds would be returned
to the funding source.
The recommended alternative may result in some delays while awaiting overhead relocation
from SCE. Staff will work with Edison to expedite the design and scheduling of such
relocation to minimize delays.
Public Works Commission Action: The Public Works Commission approved this
recommendation at the October 22, 2008 meeting with a vote of 3-2-2 (Commissioners
McGovern and Siersema absent).
Strategic Plan Goal: 1-1 Improve the City's plan for funding and completing infrastructure
needs, and develop strategies for resolving crucial infrastructure problems to preserve the
physical foundation of the community and enable the community's value to grow.
C-1 Improve transportation by a variety of means.
-2- 11/10/2008 10:22 AM
REQUEST FOR CITY COUNCIL ACTION
MEETING ®ATE: 11/17/2008 DEPARTMENT I® NUMBER: PW 08-077
Environmental Status: Not applicable.
Attach ment(s):
-3- 11/10/2008 10:22 AM
��
F.
_� _ , ��
NEWLAND STREET WIDENING
IMPROVEMENT PROJECT, CC 1095 ®JI Me
�
CITY OF HUNTINGTON BEACH
DEPARTMENT OF PUBLIC WORKS
INITIATING DEPARTMENT:
Public Works
SUBJECT:
Approve Change Order Increase for Newland Widening
COUNCIL MEETING DATE:
November 17, 2008
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Attached
❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Attached
❑
Not Applicable
Tract Map, Location Map and/or other Exhibits
Attached
Not Applicable
❑
Contract/Agreement (w/exhibits if applicable)
Attached
❑
(Signed in full by the City Attorney)
Not Applicable
Subleases, Third Party Agreements, etc.
Attached
❑
(Approved as to form by City Attome)
Not Applicable
Certificates of Insurance (Approved by the City Attorney)
Attached
❑
Not Applicable
Fiscal Impact Statement (Unbudgeted, over $5,000)
Attached
❑
Not Applicable
Bonds (If applicable)
Attached
❑
Not Appl!cable
Staff Report (If applicable)
Attached
❑
Not Applicable
Commission, Board or Committee Report (If applicable)
Attached
❑
Not Ap licable
Findings/Conditions for Approval and/or Denial
Attached
❑
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED
kP=T01jkNED
FORVV4RDED
Administrative Staff
_
Deputy City Administrator Initial
i
; Ll
City Administrator Initial
City Clerk
RCA Author: L. DailyIT. Olmos