HomeMy WebLinkAboutOCTA - Orange County Transportation Authority - 2011-01-18Council/Agency Meeting Held:
Deferred/Continued to:
)!�Appr ed ElConditionally Approved ElC Denied
CI r Sign re
Council Meeting Date: January 17, 2012
Department ID Number: PW 12-005
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
SUBJECT: Approve and authorize execution of Amendment No. 1 to
Memorandum of Understanding with the Orange County
Transportation Authority for the Brookhurst Street Multi -Jurisdictional
Traffic Light Synchronization Program
Statement of Issue: On January 18, 2011, the City Council approved participation by the
City of Huntington Beach in the Orange County Transportation Authority's (OCTA). multi -
jurisdictional traffic signal coordination project along Brookhurst Street. The approval was
through the execution of a Memorandum of Understanding (MOU) with OCTA. As the
existing MOU expired on December 31, 2011 and OCTA has not completed the project,
OCTA wishes to extend the term of the MOU for twelve additional months through an
amendment to the MOU.
Financial Impact: The provisions of the MOU do not require expenditure of any resources
beyond staff participation in the development and review of the analysis and the maintenance
of the traffic signal timings after implementation.
Recommended Action: Motion to:
Approve and authorize the Mayor and City Clerk to execute "Amendment No. 1 to Agreement
No. C-9-0622 By and Between Orange County Transportation Authority and the Cities of
Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Westminster and the
State of California Department of Transportation" for the Brookhurst Street Traffic Light
Synchronization Program Project.
Alternative Actlon(s):
Do not authorize approval of the Amendment to the Agreement and provide direction to staff
to amend terms of the agreement.
Item 8. - 1 HB -88-
REQUEST FOR COUNCIL ACTION
MEETING DATE: 1/17/2012 DEPARTMENT ID NUMBER: PW 12-005
Analysis: The comprehensive countywide signal synchronization program developed by
OCTA targets the synchronization of more than 500 signalized intersections along ten
regionally significant corridors throughout Orange County. One of the initial corridor projects
is Brookhurst Street. These projects are a means to improve traffic flow and optimize travel
on high volume regional arterials. The program is consistent with the countywide multi -
jurisdictional signal synchronization goals as identified in the 2006 Orange County Signal
Synchronization Program Report as developed by OCTA.
The project encompasses 53 locations along the length of Brookhurst Street, 10 of which are
within the City of Huntington Beach. The engineering analysis and development of the traffic
signal timings is currently being performed by OCTA's consulting engineer. City staff is an
active participant in the development of the timing plans and retains authority to make
changes or adjustments to the traffic signal timing plans when required.
The MOU does not require any direct financial participation by the City; however, a
commitment of staff time is included in the Agreement. Staff involvement is primarily Public
Works staff. Staff supports participating in this project as the objective is to reduce overall
travel times along with stops and delay along Brookhurst Street.
The MOU expired on December 31, 2011. This amendment will reinstate the agreement with
a new termination date of December 31, 2012.
Public Works Commission Action: Not required.
Environmental Status: Any environmental analysis will be processed by OCTA.
Strategic Plan Goal: Maintain, improve and obtain funding for infrastructure and equipment
Attachment(s):
"Amendment No. 1 to Agreement No. C-9-0622 by and Between Orange County
Transportation Authority and the Cities of Anaheim, Fountain Valley, Fullerton, Garden
Grove, Huntington Beach, Westminster and the State of California Department of
Transportation" for the Brookhurst Street Traffic Liqht Synchronization Program Project
2. "Memorandum of Understanding C-9-0622 By and Between Orange County Transportation
Authority and the cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington
Beach, Westminster and the State of California Department of Transportation for the
Brookhurst Street Traffic Light Synchronization Program Project" approved by the City of
Huntinqton Beach City Council on January 18, 2011
xB -89- Item 8. - 2
ATTACHMENT
#1-
Item 8. - 3 xB -90-
City Of Huntington Beach
2000 Main Street ® Huntington Beach, CA 92648
(714) 536-5227 + www.huntingtonbeachca.gov
Office of the City Clerk
Joan L. Flynn, City Cleric
January20, 2012
Trisha Krinke
Orange County Transportation Authority
550 South Main Street
P. O. Box 14184
Orange, CA 92863- 3 584
Dear Ms. Krinke:
Enclosed please find one original of "Amendment No. 1 to Agreement No. C-9-0622 By
and Between Orange County Transportation Authority and the Cities of Anaheim,
Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Westminster and The
State of California Department of Transportation for the Brookhurst Street Traffic Light
Synchronization Program Project."
Upon execution by the all parties, please return one complete copy to:
Joan L. Flynn
City Clerk
2000 Main Street
Huntington Beach CA 92648
Your attention to this matter is greatly appreciated.
Sincerely,
Joan L. Flynn, CMC
City Clerk
JF: pe
Enclosure: Agreement
G:followup:agrmtltr
Sister Cities: Anjo, Japan ® Waitakere, New Zealand
BOARD OF DIRECTORS
Patricia Bates
Chair
Paul Glaab
Vice Chair
Jerry Amante
Director
Don Bankhead
Director
Bill Campbell
Director
Carolyn Cavecche
Director
Larry Crandall
Director
William J. Dalton
Director
Lorri Galloway
Director
Don Hansen
Director
Michael Hennessey
Director
Peter Herzog
Director
John Moorlach
Director
Shawn Nelson
Director
Janet Nguyen
Director
Miguel Pulido
Director
Greg Winterbottom
Director
Cindy Quon
Governor's
Ex-Officio Member
CHIEF EXECUTIVE OFFICE
Will Kempton
Chief Executive Officer
December 21, 2011
Mr. William Janusz
Principal City Engineer
City of Huntington Beach
2000 Main Street
P.O. Box 190
Huntington Beach, CA 92648
SUBJECT: AMENDMENT NO. 1 TO AGREEMENT NO. C-9-0622
Dear Mr. Janusz:
Enclosed is the original document for Amendment No. 1 to Agreement No. C-9-0622
for your review and signature.
Please route this item for signature and return to the Orange County Transportation
Authority (OCTA), to the attention of Trisha Krinke as soon as possible
In an effort to expedite this process, a .PDF was sent to the Cities by the Project
Manager Ron Keith on December 14, 2011. A copy of the e-mail sent is also included
for recipient identification. The first page of the document will be completed by the
Authority upon final execution.
Should you have any questions, please contact Ms. Krinke at (714) 560-5625.
Sincerely,
t
Cathy Foreman
Office Specialist
Contracts Administration and Materials Management
Enclosures
Orange County Transportation Authority
550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282)
Trisha Krinke
From: Ronald Keith
Sent: Wednesday, December 14, 2011 4:22 PM
To: 'Adolfo Ozaeta(aozaeta@ci.westminster.ca.us)'; Anup Kulkarni; 'Bob Stachelski
(bstachelski@surfcity--hb.org)'; 'Can Doan (can _doan@dot.ca.gov); 'Dai Vu (daiv@garden-
grove.org)'; 'Dan Candelaria (danc@ci.garden-grove.ca.us); 'Dan Richards
(dan.richards@ocpw.ocgov.com)'; 'Dave Langstaff (davel@ci.fullerton.ca.us)'; 'Don Hoppe
(don h@ci.fullerton.ca.us)'; 'Fedrico Homozi PE (fedrico_hormozi@dot.ca.gov); 'Jake Ngo
Oaken @ci.westminster.ca.us)'; 'Jason Melchor Cason. melchor@kimley-horn.com)'; 'Jean
Fares Qean.fares@kimley-horn.com)'; 'John Thai Qthai@anaheim.net)'; 'Mark Lewis
(mark.lewis@fountainvalley.org)'; 'Mark Miller (mark@aibertgrover.com)
'Melissa. Hewitt@kim ley-horn.com'; 'Temo Galvez; Trisha Krinke;'William Janusz
(wjanusz@surfcity-hb.org)'
Subject: Amendment to MOU
Attachments: AM190622.pdf
The MOU end date must be extended through 12/31/12. The attached amendment does that.
Please route it through the appropriate areas of your agency. Kennard Smart, OCTA Counsel has it
in his area for signature. It is imperative that this get executed immediately.
Regards,
Ron Keith TSOS
Project Manager III - OCTA
550 S. Main Street
Orange, CA 92863-1584
(714) 560-5990
(714) 560-5794 (f)
(949) 293-9523 (c)
rkeith -octa.net
1 11 AMENDMENT NO. 1 TO
2 11 AGREEMENT NO. C-9-0622
4 1 1 ORANGE COUNTY TRANSPORTATION AUTHORITY
AND THE CITIES OF
6 I I ANAHEIM, FOUNTAIN VALLEY, FULLERTON, GARDEN GROVE,
7 1 1 HUNTINGTON BEACH, WESTMINSTER
0
9 11 THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
10 FOR THE BROOKHURST STREET TRAFFIC LIGHT SYNCHRONIZATION PROGRAM PROJECT
11 THIS AMENDMENT NO. 1 is made and entered into this 1 day of ,
12 20_[�,, by and between the Orange County Transportation Authority ("AUTHORITY'), and the City of
13 Anaheim, the City of Fountain Valley, the City of Fullerton, the City of Garden Grove, the City of
14 Huntington Beach, the City of Westminster, and the State of California Department of Transportation
15 (Caltrans) hereinafter jointly referred to as the ("AGENCIES").
16 WITNESSETH:
17 WHEREAS, by Agreement No. C-9-0622 dated February 21, 2011, AUTHORITY and
18 AGENCIES entered into an agreement for the implementation of the Brookhurst Street Traffic Light
19 Synchronization (TLSP) Project (hereinafter, "PROJECT"); and
20 WHEREAS, AUTHORITY and AGENCIES agree to extend the term of the agreement twelve
21 (12) months to December 31, 2012 to allow for project completion; and
22 NOW, THEREFORE, it is mutually understood and agreed that Agreement No. C-9-0622 is
23 hereby amended in the following particulars only:
24 /
25 11 /
Ka1=
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AMENDMENT NO. 1 TO
AGREEMENT C-9-0622
BROOKHURST STREET
TRAFFIC LIGHT SYNCHRONIZATION PROGRAM
1. Amend ARTICLE 4. MUTUAL RESPONSIBILITIES OF OCTA AND AGENCIES,
page 6 of 14, line 24, to delete "December 31, 2011", as the expiration date of Agreement and in lieu
thereof, insert "December 31, 2012".
The balance of Agreement No. C-9-0622 remains unchanged.
This Amendment shall be made effective upon execution by all parties.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No.1 to
Agreement No. C-9-0622 to be executed on the date first above written.
CITY OF ANAHEIM ORANGE COUNTY TRANSP TATION AUTHORITY
By: By:
Tom Tait Meena Katakia,
Mayor Manager, Capital Projects
ATTEST:
By: e�6c
Linda Andal
City Clerk
APPROVED AS TO FORM:
By: _
Crist a alley
City Aorney
APPROVED AS TO FORM:
M
General Counsel
Page 2of8
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AMENDMENT NO. 1 TO
AGREEMENT C-9-0622
BROOKHURST STREET
TRAFFIC LIGHT SYNCHRONIZATION PROGRAM
1 IN WITNESS WHEREOF, the AGENCIES hereto have caused this Amendment No. 1 to
2 Agreement No. C-9-0622 to be executed on the date first above written.
3
4 CITY OF FOUNTAIN VALLEY
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6 By:�-.
Wao
o lins
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ATTEST:
9
10 By: k �Y etL
11 Kathy Bailor
12 City Clerk
13 APPROVENIAS TO FORM:
14
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16 Alan R. Burns
City Attorney
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AMENDMENT NO. 1 TO
AGREEMENT C-9-0622
BROOKHURST STREET
TRAFFIC LIGHT SYNCHRONIZATION PROGRAM
IN WITNESS WHEREOF, the AGENCIES hereto have caused this Amendment No. 1 to
Agreement No. C-9-0622 to be executed on the date first above written.
CITY OF FULLERTON
By.
nP _ ell
Ci Fuc-
ATTEST:
� -42-12-1 --)
Williams
C',erk
APPROVED AS 0 FORM:
By:
Richard Ones
City Attofney
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AMENDMENT NO. 1 TO
AGREEMENT C-9-0622
BROOKHURST STREET
TRAFFIC LIGHT SYNCHRONIZATION PROGRAM
IN WITNESS WHEREOF, the AGENCIES hereto have caused this Amendment No. 1 to
Agreement No. C-9-0622 to be executed on the date first above written.
CITY OF GARDEN GROVE
o
B
William Dalton
Mayor
ATTEST:
By: z4al,
Kathleen Bailor
City Clerk
Page 5 of 8
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AMENDMENT NO. 1 TO
AGREEMENT C-9-0622
BROOKHURST STREET
TRAFFIC LIGHT SYNCHRONIZATION PROGRAM
IN WITNESS WHEREOF, the AGENCIES hereto have caused this Amendment No. 1 to
Agreement No. C-9-0622 to be executed on the date first above written.
CITY OF HUNTINGTON BEACH
By:
onald F. Hansen, Jr.
Mayor
APPROVED AS TO FORM:
p
By: N y z�o 1 ?Z
Jennifer McGrath
City Attorney
Page 6 of 8
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AMENDMENT NO. 1 TO
AGREEMENT C-9-0622
BROOKHURST STREET
TRAFFIC LIGHT SYNCHRONIZATION PROGRAM
1 IN WITNESS WHEREOF, the AGENCIES hereto have caused this Amendment No. 1 to
2 Agreement No. C-9-0622 to be executed on the date first above written.
3
CITY OF WESTMINSTER
4
r
5
By: O�
6 Margie L. ce
7 Mayor
8 ATTEST:
9
gy:
10 Robin Roberts
11 City Clerk
12
OVE S TO FORM:
13
14 B
Richard 46nes
15 City Attorney
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AMENDMENT NO. 'I TO
AGREEMENT C-9-0622
BROOKHURST STREET
TRAFFIC LIGHT SYNCHRONIZATION PROGRAM
IN WITNESS WHEREOF, the AGENCIES hereto have caused this Amendment No. 1 to
Agreement No. C-9-0622 to be executed on the date first above written.
CALIFORNIA DEPARTMENT -OF TRANSPORTATION
\/Ir \ /-- .
oy. i
James Pi h iro
Deputy Dist ict Director
Operations Ind Maintenance
Page 8 of 8
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VN
(DCUA
AFFILIATED AGENCIES
Orange County
Transit District
Local Transportation
Authority
Service Authority for
Freeway Emergencies
Consolidated Transportation
Service Agency
Congestion Management
Agency
Service Authority for
Abandoned Vehicles
July 11, 2012
Ms. Joan L. Flynn
City Clerk
City of Huntington Beach
2000 Main Street
Huntington Beach, California 92648
SUBJECTS: OCTA'S AMENDMENT NO. 1 TO AGREEMENT NO. C-9-0622
Dear Ms. Flynn:
Attached please find one original of the above referenced subject.
Should you have any contractual related questions, please feel free to contact
Trisha Krinke at (714) 560-5625 or by e-mail at tkrinke@octa.net.
Sincerely,
;Julie Smith
Office Specialist
Contract Administration and Materials Management
Enclosure(s)
Orange County Transportation Authority
550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282)
HB -101- Item 8. - 14
City ®f Huntington each
2000 Main Street ® Huntington Beach, CA 92648
OFFICE OF THE CITY CLERK
JOAN L FLYNN
CITY CLERK
January 20, 2011
Mr. Ronald Keith
Principal Traffic Engineer Development
550 S. Main Street
P. O. Box 14184
Orange, CA 92863-1584
Dear Mr. Keith:
Enclosed please find the original, executed "Memorandum of Understanding C-9-0622
by and between Orange County Transportation Authority & the cities of Anaheim,
Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Westminster & the State
of California Department of Transportation for the Brookhurst Street Traffic Light
Synchronization Program Project."
Upon complete execution by all entities, please return a complete copy to:
Joan L. Flynn
City Clerk
2000 Main Street
Huntington Beach CA 92648
Feel free to contact me if there are any questions or concerns at (714) 536-5404.
Thank you very much for your assistance.
Sincerely,
J F: pe
Enclosures
G:followup:agrmtltr
Sister Cities: Anjo, Japan • Waitakere, New Zealand
(Telephone: 714536-52271
Item 8. - 15 HB -102-
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MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
MEMORANDUM OF UNDERSTANDING C-9-0622
BY AND BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND THE CITIES OF
ANAHEIM, FOUNTAIN VALLEY, FULLERTON, GARDEN GROVE,
HUNTINGTON BEACH, WESTMINSTER
AND
THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
FOR
THE BROOKHURST STREET TRAFFIC LIGHT SYNCHRONIZATION PROGRAM PROJECT
The following Memorandum of Understanding (hereinafter, "MOU") is effective `' day
of 2011 is entered by and between the Orange County Transportation Authority
(hereinafter, "OCTA"), the City of Anaheim, the City of Fountain Valley, ,the City of Fullerton, the City of
Garden Grove, the City of Huntington Beach, the City of Westminster, and the State of California
Department of Transportation (Caltrans) hereinafter jointly referred to as the "AGENCIES" and severally
as "AGENCY"; with regard to the following matters:
WHEREAS, coordinating traffic signals across cities' boundaries is a major component in
enhancing countywide traffic flow and reducing congestion; and
WHEREAS, OCTA has successfully completed two interjurisdictional traffic signal
synchronization demonstration projects (one located in the northern part of the Orange County and the
other located in the southern part of Orange County); and
WHEREAS, OCTA has combined the Signal Improvement Program funds from Measure M
with equal funds from Proposition 1 B to create the Traffic Light Synchronization Program (hereinafter,
"TLSP") of ten (10) countywide interjurisdictional corridors to be synchronized; and
I
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HB -103-
Item 8. - 16
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
1 WHEREAS, the TLSP PROJECTS shall consist of corridors that will span a minimum of two
2 jurisdictions, not require immediate street widening, and have sufficient traffic volumes to show a
3 measurable benefit of interagency signal synchronization through cooperative time -based coordination;
4 and
5 WHEREAS, OCTA and AGENCIES agree to the implementation of the Brookhurst Street Traffic
6 Light Synchronization TLSP PROJECT (hereinafter, "PROJECT") as one of the ten (10) corridors for
7 TLSP signal synchronization PROJECTS for Orange County; and
8 WHEREAS, the PROJECT will include approximately fifty seven (57) traffic signals located from
9 the City of Fullerton to the City of Huntington Beach as illustrated in the PROJECT Scope of Work and
10 associated Brookhurst Street TLSP Work by Location which is attached herein as Attachments A and
11 B, respectively; and
12 WHEREAS, the PROJECT will also include hardware and software upgrades to traffic
13 controllers, traffic telecommunications and inter -tie systems, central traffic master controllers and
14 associated systems, (hereinafter collectively referred to as "traffic control elements"), and these traffic
15 control elements will be constructed and/or installed and implemented as part of the PROJECT as
16 identified in the PROJECT Scope of Work; and
17 WHEREAS, OCTA agree to work with AGENCIES to coordinate the inclusion of other traffic
18 control elements that must be installed at the same time as the construction of the PROJECT that are
19 NOT included in the PROJECT Scope of Work and will be the responsibility of the AGENCY owning
20 each and any of those traffic control elements during the course of the project; and
21 WHEREAS, OCTA and AGENCIES acknowledge that other TLSP corridor projects are
22 currently underway or completed which intersect the Brookhurst Street TLSP Project, and that these
23 other TLSP corridor timing operations must be incorporated into the design and completion of the
24 Brookhurst TLSP Project, and
25 /
26 1
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Item 8. - 17 HB - 1 04-
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MEMORANDUM OF UNDERSTANDING
AGREEMENT C-"622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
WHEREAS, OCTA and AGENCIES desire to enter into this MOU to demonstrate their
commitment to improving transportation opportunities for Orange County and to develop and implement
the Brookhurst Street TLSP Project,
NOW, THEREFORE, the AGENCIES and OCTA enter into the following Memorandum of
Understanding with respect to the matters set forth herein:
ARTICLE 1. COMPLETE AGREEMENT:
This MOU, including all exhibits and documents incorporated herein and made applicable by reference,
constitutes the complete and exclusive statement of the terms and conditions of the MOU between
OCTA and AGENCIES concerning the PROJECT and supersedes all prior representations,
understandings and communications between the parties. The above -referenced Recitals are true and
correct and are incorporated by reference* herein. The invalidity in whole or part of any term or condition
of this MOU shall not affect the validity of other term(s) or condition(s).
ARTICLE 2. RESPONSIBILITIES OF OCTA:
OCTA agrees to the following responsibilities for PROJECT:
1. To retain oversight of the PROJECT by establishing PROJECT milestones and
overseeing the PROJECT development.
2. OCTA shall maintain interface with the AGENCIES and outreach for the PROJECT.
3. OCTA shall assist in building consensus among the AGENCIES with respect to the
required services for the PROJECT.
4, The AGENCIES and OCTA agree that PROJECT signal synchronization efforts shall
focus on those time periods as specified in the PROJECT scope of work (see Attachments A and B).
OCTA shall provide and collect all data necessary for the analysis and optimization of traffic signal
of traffic signal timing specified in the PROJECT Scope of Work (see Attachments A and.B).
6. OCTA shall develop new timing plans optimized for signal synchronization.
7. OCTA shall provide on -site support to implement the timing plans as necessary.
Timing plans are subject to each AGENCY'S review and approval.
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HB -105-
Item 8. - 18
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MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
8. OCTA shall provide updated timing plans and all relevant data acquired for the
signal timing analysis to the AGENCIES in Synchro format upon request.
9. OCTA shall provide for all items required and specified in the Scope of Work and
Brookhurst Street TLSP Work by Location (See Attachments A and B) to facilitate coordination and
synchronization along Brookhurst Street TLSP Project including Caltrans specific installation of 2070
Intersections Controllers and 170E Field Master Controllers.
10. To prepare "before" and "after" studies of the PROJECT conditions. The "before"
studies shall be completed by end of autumn 2010 and the "after" studies shall be completed by end
of spring 2011.
11. To designate a technical lead person for liaison among the AGENCIES
ARTICLE 3. RESPONSIBILITES OF AGENCIES:
AGENCIES agree to the following responsibilities for PROJECT:
1. To provide OCTA current intersection, local field master, and/or central control system
timing plans and related data no later than thirty (30) days subsequent to the execution of this MOU,
and updates as they occur within 7 days of the event.
2. To provide appropriate PS & E documentation for the Consultant to utilize in the
construction of infrastructure required to impleriment the desired coordinated and synchronized
systems and operations.
3. To waive all costs and fees related to any and all AGENCY required encroachment and
inspection permits for the construction phase of the PROJECT
4. To give Brookhurst Street TLSP Project related signal and telecommunications
equipment a high maintenance priority during the PROJECT.
5. To take reasonable steps to keep signal controls, inter -tie, and detection systems and
equipment in proper working order during the PROJECT.
6. To maintain and repair the signal control inter -tie, and detection systems and equipment
located within their jurisdiction.
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Item 8. - 19 HB -106-
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
1 7. To work with OCTA to determine which of the AGENCIES shall provide on -site support
2 for timing plan changes and upgrades to all synchronization systems, components, equipment, and
3 infrastructure systems as specified in the PROJECT scope of work. Each AGENCY's Traffic
4 Engineer or authorized designee (which in some cases may be OCTA) shall be authorized to make
5 changes or adjustments to the signal timing plans when required.
6 8. To perform the changes required at central or field control locations and/or. intersection
7 controller assemblies. When OCTA is required to make such changes, AGENCIES shall provide
8 OCTA access to all necessary equipment.
9 9. To designate a technical lead person for liaison among the AGENCIES
10 ARTICLE 4. MUTUAL RESPONSIBILITES OF OCTA AND AGENCIES:
11 OCTA and AGENCIES agree to the following mutual responsibilities for PROJECT:
12 1. PROJECT signal synchronization efforts shall focus on those time periods specified in
13 the PROJECT scope of work, and/or as determined through the course of the PROJECT.
14 2. To attend and participate in all joint agencies related PROJECT meetings.
15 3. To cooperate and coordinate with all other agencies, their staff, contractors, consultants,
16 vendors, in providing the services and responsibilities required under this MOU to the extent
17 practicable with respect to the performance of the PROJECT.
18 4. The owning AGENCY shall be responsible for coordinating the construction and/or
19 installation of traffic control elements and other items that are not included in the PROJECT Scope
20 of Work but, by necessity, must be built concurrent, with the PROJECT.
21 5. To work together in good faith, using reasonable efforts to resolve any unforeseen issues
22 and disputes arising out of the performance of this MOU.
23 6. This MOU may only be modified or amended upon written mutual consent of all
24 AGENCIES. All modifications, amendments, changes and revisions of this MOU in whole or part,
25 and from time to time, shall be binding upon the AGENCIES, so long as the same shall be in writing
26 and executed by the AGENCIES.
Page 5 of 14
L: Csmm\CLERICAL\CLERICAL\W ORDPROC\AGREE AG9D622
HB -107- Item 8. - 20
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MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
7. This MOU shall be governed by all applicable federal, state and local laws. The
AGENCIES warrant that in the performance of this MOU, each shall comply with all applicable
federal, state and local laws, statutes and ordinances and all lawful orders, rules and regulations
promulgated there under.
8. Each AGENCY agrees to defend, indemnify and hold harmless the other AGENCIES,
their officers, agents, elected officials, and employees, from all liability, claims, losses and demands,
including defense costs and reasonable attorneys' fees, whether resulting from court action or
otherwise, arising out of the acts or omissions of the defending AGENCY, its officers, agents, or
Employees, in the performance of this MOU. When acts or omissions of one AGENCY are directed
by another AGENCY, the AGENCY directing the acts or omissions shall owe this defense and
indemnity obligation to the AGENCY following the directions. The provisions of this paragraph 8
shall survive termination of this MOU.
9. Each AGENCY shall be excused from performing its obligations under this MOU during
the time and to the extent that it is prevented from performing by an unforeseeable cause beyond its
control, including but not limited to: any incidence of fire, flood; acts of God; commandeering of
material, products, plants or facilities by federal, state or local government; national fuel shortage; or
a material act or omission by any other agency; when satisfactory evidence of such cause is
presented to the other agencies, and provided further such nonperformance is unforeseeable,
beyond the control and is not due to the fault or negligence of the agency not performing.
10. Any notice sent by first class mail, postage paid, to the address and addressee, shall be
deemed to have been given when in the ordinary course it would be delivered. The representatives
of the agencies who are primarily responsible for the administration of this MOU, and to whom
notices, demands and communications shall be given are as detailed in Attachment C.
11. This MOU shall continue in full force and effect through December 31, 2011, unless
terminated earlier by OCTA. The AGENCIES may elect to extend the term of this MOU for an
additional six (6) months commencing January 1, 2012 and ending June 30, 2012,
Page 6 of 14
L•Camm1CLERICALCLERICALIW ORpPROCAGREE%AG90622
Item 8. - 21 xB -108-
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
1 12. The term of this MOU may only be extended upon mutual written MOU by all AGENCIES.
2 /End of Articles
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xB -109- Item 8. - 22
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MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.LS.P.
IN WITNESS WHEREOF, the AGENCIES hereto have caused this MOU No. C-9-0622 to
be executed on the date first above written.
CITY AHEIM ORANGE COU TY TRANS ORTATION AUTHORITY
By: By:
Meena Katakia, M Hager
Mayor Capital Projects Contracts Administration
ATTEST. APPROVED AS TO FORM:
By: By: ui��
City Clerk Kennard R. Smart, Jr.
General Counsel
A PROVED AS TO FORM:
City Attorney
Page 8 of 14
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Item 8. - 23
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CITY OF FOUNTAIN VALLEY
By:
Mayor
ATTEST
By: v
City Clerk
APPROVED AS TO FORM -
By: _
City Attomey
Page 9 of 14
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
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CITY OF FULLfR
By:r
Mayor
ATTEST": �
By:
ti:ity Clerk
A77 D A O FORM:
Bv: -
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
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CITY OF 'AR N GROVE
By. a Q
Mayor
ATTEST -
City Clerk
LCamm%CLERICAL\CLERICALWORDPROCIAGREE\AG9DB22
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
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City Clerk
APPROVED AS TO FORM:
City Attorney
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
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Margie L. Rid
Mayor
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City Clerk
L'Co mCLERICAUCLMCALNMRDPROMOREElAG9D622
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-"622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
Page 13 of 14
Item 8. - 28
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
1 CALIFORNIA DEPARTMENT OF TRANSPORTATION
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Deput strict Director
5 Opera o s and Maintenance
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L'Camm%MERI CAUCLERICAL%WORDPROCIAGREEWG90M
Item 8. - 29 xB -116-
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
ATTACHMENT A
Orange County Transportation Authority
Traffic Light Synchronization Program (TLSP) Projects
Scope of Work
CONTRACT TASK ORDER
For
Brookhurst Street Corridor
1. INTRODUCTION
The Orange County Transportation Authority (OCTA) has entered into contracts with
eight (8) separate pre -qualified traffic engineering (A & E) firms to provide On -call Traffic
Engineering Services. The scope of the services will support the specific traffic
engineering needs of OCTA, primarily to construct and implement signal
synchronization as part of the OCTA Traffic Light Signal Synchronization Program
(TLSP). Other traffic engineering related tasks are also included as part of these
contracts.
The comprehensive countywide signal synchronization program targets the
synchronization of more than 533 signalized intersections along ten (10) regionally
significant corridors throughout Orange County. The initial program of 10 .corridor
projects is a means of improving traffic flow and optimizes travel on high volume,
regional arterials spanning 158 miles. The program is consistent with the countywide
multi -jurisdictional signal synchronization goals as identified in the 2006 Orange County
Signal Synchronization Program Report.
The TLSP Projects are funded by matching funds from the Signal Improvement
Program (SIP) of Measure M and the Proposition 1 B Traffic Light Synchronization
Program (TLSP). This Program is scheduled to last for 3 years. This Scope of Work is
for the Brookhurst Street Corridor to be constructed in Year 2 of the 3 Year Program.
HB -117- Item 8. - 30
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
For clarification, the following terms are defined as:
4- OCTA or AUTHORITY = Orange County Transportation Authority
CTO = Contract Task Order
46 MOU = Memorandum of Understanding
COOP = Cooperative Agreement
Caltrans = California Department of Transportation
County = County of Orange
TLSP = Traffic Light Synchronization Program
PROJECT = Any one of the ten (10) TLSP corridor projects — CTO specific
4. AGENCY = Any one of the 34 cities, the County or Orange, or Caltrans
AGENCIES = Each and every individual agency cooperating, participating, and
acting in concert with one another, via MOU and/or COOP, in one of the
specified projects
APM = AUTHORITY Project Manager
-.4 CONSULTANT = Consulting Engineering firm selected to construct a specific
PROJECT
CPM or PM = CONSULTANT Project Manager
1.1 Project Limits — Corridors
This corridor project limits are:
Brookhurst Street — Valencia Avenue (City of Fullerton) to Pacific Coast Highway
(SR — 1 (City of Huntington Beach)).
The Brookhurst Street TLSP Project corridor is approximately 16 miles in length and
has 57 signalized intersections on Brookhurst Street proper or on crossing arterials that
have additional signalized intersections that are in close proximity to the corridor and
therefore must be operated within the proposed network(s).
The cooperating AGENCIES for this corridor are the Cities of Anaheim, Fountain Valley,
Fullerton, Garden Grove, Huntington Beach, and Westminster, respectively; Caltrans;
and OCTA, hereinafter referred to collectively as the AGENCIES.
1.2 Minimum Requirements — CONSULTANT
The Contracted CONSULTANT/Engineer, in order to adequately complete the
PROJECT per the intent and requirements of the Proposition 1 B rules and regulations
and the OCTA TLSP, shall construct the PROJECT to include the following minimum
items on a per corridor basis:
2
Item 8. - 31 xB -118-
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
Construction Support as required and determined by the APM and approved by
the AGENCIES on the respective projects.
4, Signal Synchronization, Control Systems Studies, Analysis, Review, and
Recommended Strategies.
Furnishing, Modifying, and/or Upgrading including the installation of specified or
required Systems and associated communications equipment.
Furnishing, Modifying, and/or Upgrading including the installation of specified or
required to system compatible intersection signal controller assemblies, controller
units, and communications equipment, including software, firmware, and all
required hardware.
Furnishing and Installing newer and/or and upgrades to compatible Central
Supervisory Control and Data Acquisition Systems (CSCADAS); their respective
Communication Systems and Work Stations.
4Training on all modified or installed equipment and systems (1 day minimum on
local systems — 5 day minimum on Closed Loop or CSCADAS).
4- Creation of System and Intersection Graphics for CSCADAS or Closed Loop
Systems for all corridor and integrated intersections. (If not present and/or or
accounted for on other projects).
4. Furnishing and Installing Video Surveillance and associated telemetry
equipment.
See Attachment B which gives project locations and areas to specify work to be
done either at each location or system/corridor wide.
o CONSULTANT shall investigate other suitable and possibly cost effective
or value added components or features to the above bulleted items that
will enhance or improve project performance
o If approved by the APM and the AGENCIES, these items may be installed
during the course of the PROJECT
o CONSULTANT shall investigate all PROJECT locations and provide the
needs, if not shown, revisions or proposed modifications to the work on
Attachment B
2. BACKGROUND
OCTA's Regional Modeling and Traffic Operations section employees are currently fully
engaged and do not have the capacity to meet the anticipated demand for professional
traffic engineering services to complete any of the TLSP Project Corridors without
additional staff resources. OCTA has selected and entered into contract with eight
qualified consulting traffic engineering firms as On — Call Consultants specifically
dedicated to the TLSP projects and related items. The selected CONSULTANT for
each project is to provide OCTA the additional staff and technical resources to fully
meet the expected workload.
M
xB -119- Item S. - 32
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
3. SERVICES REQUIRED
The scope of work is to provide Traffic Engineering Services for implementation and
construction of the Brookhurst Street TLSP corridor, corresponding with the ongoing
signal synchronization efforts at OCTA. Each TLSP PROJECT will be similar to the
recent signal synchronization demonstration projects that OCTA conducted on Euclid
Street and Oso Parkway/Pacific Park Drive, and the first year TLSP projects of Alicia
Parkway, Beach Boulevard, and Chapman Avenue, respectively. The contract will be
issued by Contract Task Order (CTO).
Note: Brookhurst Street TLSP corridor Proiect has been declared categorically exempt for
Environmental. OCTA has filed the appropriate documents and recorded them with the County of
Orange.
In order to accomplish this, the PROJECT will consist of CONSULTANT procurement of
goods and services, and to furnish, modify, upgrade and install and construct the TLSP
corridor coordination system and components. This construction shall consist of but not
be limited to the following items:
Isolated GPS units interfaced to internal time -based signal coordinators integral
to intersection controller units
--4-- GPS unit interfaced to PC Based Central System Servers and Networks for each
AGENCY as required
4- New or modified Central Supervisory Control and Data Acquisition Systems
(CSCADAS) and interconnected related communications systems.
Furnishing and installing and/or modifying Controller Assemblies, Controller
Units, and associated communication equipment.
Signal synchronization and optimization of every intersection for each respective
corridor,
o This may include adjacent intersections that are not on the corridor but
within proximity to the corridor that obviously must be included in the
modeling effort to create a cohesive system.
o These proposed locations are indicated in the Attachment B or shall be
recommended by the CONSULTANT and added to the Attachment B and
incorporated into the proposal.
Timing plans and operational features for each system and local intersection
controller for pre -determined time -of -day operation.
- Implementation and Fine Tuning
Observation and Continued Field Support for minimum 9 months
Optional — if it can be proven that a special operational technique will improve the
corridor/network operations, real-time traffic actuated and/or traffic adaptive
operations may be proposed and implemented by CONSULTANT if approved by
APM and AGENCIES as a part of this PROJECT.
4
Item 8. - 33 HB - i 20-
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
o Adaptive Operations is considered a risk due to previous attempts with
lackluster or sub — standard performance in previous local endeavors.
o CONSULTANT, shall be required to analyze and implement standard
background cycle coordination if the proposed implemented Adaptive
Operations does not meet or exceed Performance Measures that can be
derived from traditional background cycle coordination, and no additional
compensation shall be allowed, therefore.
All work performed will be subject to the rules, policies, standards, and
specifications of Section 86 of the State of California Standard Specifications
(SSS) and State of California Standard Plans (SSP) and each AGENCY's
respective standards and specifications, and policies.
This synchronization PROJECT may be combined with AGENCY selected and required
signal system upgrades including:
New compatible systems traffic controller units and/or assemblies,
xi� Communication modifications and additions
4: Electrical and Telemetry Service Enclosures or Pedestals
4; Battery Backup Systems (APM must approve)
%4 Installation of newer Central Supervisory Control and Data Acquisition Systems
that are NTCIP compatible, and will upgrade and/or enhance existing legacy
systems; and, other project related enhancements as specified herein.
3.1 On — Call Services — Signal Synchronization — TASKS
OCTA's TLSP signal timing projects are multi -agency in nature and require the
CONSULTANT to be a consensus builder. Each agency owns, controls, and maintains
and is ultimately responsible for their respective traffic signalized systems and
intersections. The successful CONSULTANT shall demonstrate a full knowledge of the
entire corridor, its problems and needs, and shall propose or suggest possible solutions
or mitigations to those defined problems and needs. Therefore, with an understanding
of required consensus building on the part of the CONSULTANT, the PROJECT will
require, at a minimum, the following tasks:
a. Project Management
The CONSULTANT shall be responsible
project, including but not limited to:
o Day to day Project Management
o Meetings
o Progress Reports
o Tracking of Schedules
o Invoicing
b. Data Collection
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for the overall administration of the
HB -121- Item 8. - 34
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
The CONSULTANT shall collect the following data necessary to thoroughly
understand existing traffic conditions for the corridor and be able to develop optimal
time -of -day traffic signal coordination plans, as applicable.
From each AGENCY, the CONSULTANT shall collect existing timing sheets,
existing coordination plans, traffic as -built drawings, aerial photos, maps, traffic
collision data as available, including collision diagrams for the analysis of existing
intersection conditions and operations. Plans, Specifications, Special Provisions
(PSS) for construction of facilities related to or that could affect this PROJECT
shall also be collected. CONSULTANT, if requested by the involved agency, will
provide their own staff to review available records/plans and request copies of
needed records/plans with a minimum of disruption to the involved agency.
From the AGENCIES, the CONSULTANT shall determine signal timing and
preferences, including, but not limited to, those related to pedestrian and bicycle
timing, left -turn phasing and phase sequencing such as fully protected leading,
lead — lag, lagging, split, and protected — permissive (PPLT), and additional
coordination functions such as preferred or conditional phase re -service, as well
as the AGENCIES preferred timing optimization software.
The CONSULTANT shall conduct seven-day 24-hour machine counts. (ADTs).
Data obtained from Saturday and Sunday counts will determine the necessity of
weekend signal timing locations, , and respective analysis, optimization and
implementation. of all new signal timing.
The CONSULTANT shall conduct weekday and weekend peak period turning
movement counts at all study intersections, including pedestrian and bicycle
counts. Weekday counts shall be conducted for two hours of each peak period
(AM, mid -day, and PM). If needed, weekend counts shall be conducted for those
peak periods determined from the ADTs on both Saturday and Sunday. The
length of the period for weekend data collection shall be determined from the
ADT and information provided by the AGENCY and field observations. Turning
movement counts for minor intersections where it can be demonstrated that
pedestrian or other factors will always govern the operations may be eliminated if
approved by the APM.
4. For intersections with more than two through lanes in any of the approaches, a
minimum of two count technicians per intersection shall be required.
Alternative counting approaches using electronic capture methods in lieu of field
personnel to manually count the data shall be approved by the APM prior to the
counts being performed.
0
Item 8. - 35 HB -122-
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
All count data for each location shall be provided to OCTA in one of the two
following digital formats: 1) NDS/Southland Car Counters style Excel
spreadsheet; or 2) JAMAR comma separated value style text file.
Each count data file shall adhere to the following file naming conventions:
o Agency_SouthBoundStreetName-EastBoundStreetName RoadslD.xls
o Agency_SouthBoundStreetName-EastBoundStreetName RoadslD.csv.
o Example: a turning movement count file for the intersection of Brookhurst
Street at Katella Avenue in the City of Anaheim would be given the
filename Anaheim Brookhurst-Katella 801.csv.
Copies of the raw data count sheets shall be provided to each involved agency.
4- Data shall then be able to be loaded into the OCTA Roadway Operations and
Analysis Database System (ROADS).
Any data files containing numeric intersection or node identifiers shall use the
same node ID numbers as is stored in the ROADS database.
OCTA shall provide a map and list of intersections and corresponding unique
ROADS node ID numbers. These include external node numbers (See
Attachment B).
All traffic signal synchronization data collected and compiled by the
CONSULTANT for both existing (before) and optimized (after) conditions shall be
provided to OCTA in Synchro version 6.csv UTDF format and version 7
combined data UTDF format. This data shall include the network layout, node,
link, lane, volume, timing, and phase data for all coordinated times. All such data
shall be consistent with the OCTA ROADS database. The CONSULTANT shall
work with OCTA to identify any needed updates to the ROADS or project data to
ensure full compatibility.
CONSULTANT shall collect and utilize existing plans, specifications, and special
provisions from each agency for installation and implementation of all traffic
signal systems central and local necessary to complete the construction and
implementation of the Brookhurst Street TLSP Corridor Project.
c. Field Review
The CONSULTANT shall review the geometric layout, verify and/or inventory
existing traffic signal control and telemetry/ITS equipment, and identify any
deficiencies for each intersection and road segment along each of the corridors. The
review shall include an assessment of the existing intersection lane geometry, link
lane geometries (add -drop), traffic conditions, and traffic signal or ITS/telemetry
control equipment along the corridor and at each intersection.
7
HB -123- Item 8. - 36
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
Techniques utilized shall include but not be limited to visual inspection, available as -
built plans, agency consultation; agency provided aerial photos, and PSS.
Upon permission from the controlling local agency, CONSULTANT will inspect and
inventory the interior of each traffic controller assembly and ITS/telemetry cabinets,
identify and report deficiencies to the agency and the OCTA respective operations
staff.
Equipment upgrades needed to complete the PROJECT will be noted and included
as Construction Support to the existing PSS as part of the PROJECT. Photographic
and written inventories shall be submitted to OCTA in electronic format only. If
specific locations require a physical photo, the APM will notify the CONSULTANT to
provide such documentation.
CONSULTANT shall also include an identification of all planned and programmed
improvements (widening projects, intersection improvements, etc.) on the study
corridor. The identification of these projects shall at least include a list, summarizing
all improvements.
Key components of the corridor review shall include the following:
Existing corridor/street and lane geometries including lane widths and
configurations curb to curb distances, and median dimensions, if any;
Upcoming improvements to the corridor (i.e. construction and/or delineation
modifications);
Traffic signal control and telemetry device information, such as type of device,
manufacturer and condition, provide visual documentation (electronic format);
4� Existing time source equipment and Master zero (To) time reference reset;
CONSULTANT shall observe special characteristics such as proximity to adjacent
intersections, location of schools, bus stops, driveways, parking prohibitions, unusual
traffic generating conditions, and other factors that may impact the efficiency of
operation at each intersection.
CONSULTANT shall adhere to each Agency's policy on signal operations and
characteristics of signal phasing and rotation or sequence (lead -lead, lead -lag, lag -
lag, protected vs. protected/permissive (cycle lengths, PPLT)), etc.
CONSULTANT shall note factors that impact or affect signal progression including,
but not limited to: intersections with high pedestrian or bicyclist volumes; over-
saturated intersections; closely spaced signalized intersections, uneven lane
distribution; high volume percentage of trucks and/or buses; existence (Y/N) of turn-
.11
Item 8. - 37 HB -124-
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
outs at bus stops, high side street volumes at intersecting un-signalized locations,
interchanges, and parking maneuvers.
CONSULTANT shall identify any deficiencies of the existing traffic signal control
equipment and geometric layout, and provide recommendations towards simple, low-
cost solutions that may be implemented to correct such deficiencies.
CONSULTANT shall identify any deficiencies in the existing traffic signal control
timing parameters or settings at each PROJECT intersection including,: Pedestrian
Walk and Pedestrian Clearance intervals; and Bicycle and/or Automobile/Truck
timing for Minimum Green,; Yellow Change; and, All Red Clearance intervals as
required by the MUTCD, CA MUTCD, Traffic Operations Policy Directives (TOPD),
or enacted laws governing such issues. These deficiencies shall be -submitted to the
AUTHORITY APM and the AGENCY for review and comment
Each local AGENCY shall be solely responsible for, and provide direction to
CONSULTANT, AUTHORITY, and APM in the methods and formulas used to
calculate the correct time settings for these respective timing intervals. These
policies will be on file with the AUTHORITY.
CONSULTANT shall identify any crossing arterial coordination efforts that are in
place or that are to be in place prior to implementation of the optimized timing on this
PROJECT.
CONSULTANT shall prepare and submit a report summarizing the findings of the
field review. The report shall include a detailed description of the CONSULTANT' S
approach to the synchronization of the corridor, the methods and equipment to be
used, including collected PSS, with detailed construction estimate, and PROJECT
schedule. The selected CONSULTANT shall provide detailed quotes or estimates
from vendors for any goods and services required to complete the PROJECT to the
APM and/or OCTA staff.
d. Corridor `Before' Study
The CONSULTANT shall conduct a 'Before' field study representative of the times
and days for which synchronization plans will be developed.. The resultant
CONSULTANT report shall identify Measures of Effectiveness (MOE) to evaluate the
effects of the synchronization plans. MOE's should include traffic flow, actual real
time travel, average speed, stops, fuel consumption reduction, pollution reduction,
green house gas reductions, the newly developed Corridor Synchronization
Performance Index or CSPI, which quantifies average speed, number of stops, and
number of intersections passed on a green vs. the number of intersections where
stopped by a red, and other pertinent items. The identified MOE's shall be compiled
for the corridor using the floating car method (GPS interfaced Tru — Traffic TS/PP or
PC — Travel runs) and from Synchro 7.0. For the 'Before' field study, a minimum of
five (5) floating car 'runs' shall be conducted in each direction and during all periods
0
HB -125- Item 8. - 38
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
in which synchronization plans shall be developed. The corridor may be segregated
into zones that can be easily run, and that have significant inter — relating
intersections. The zones must be approved by the APM prior to commencement of
data collection.
The report shall address optimization strategies for improved signal synchronization,
specifically focusing on how the corridor should be operated; end -to -end or in
coordinated subsystems (zones or sectors). Special consideration shall be given to
existing operations on crossing arterial systems (existing or near future
implementation). Ideally, the analysis should include the floating car data and data
collected as part of Task 2. However, draft versions of the report may include
previously collected traffic, travel time, or other data available. The evaluation report
shall provide a very clear and accurate understanding of traffic patterns on the
corridor throughout all times of the day and week. The report shall also identify the
current Corridor Synchronization Performance Index or CSPI which is the proposed
new rating system to be used on all TLSP and future OCTA sponsored TSS projects.
The CSPI combines Average Speed, Number of Stops, and Number of Greens per
Red. Additive scores from each category are combined into an index from 33 to 109.
A CSPI of 70 is considered the minimum level of acceptable performance. A CSPI
under 70 indicates a need for improvement in signal operations or the mitigation of
other influences.
Corr ldor Synchronization Performance Index (CSPI)
Note
Speed Greerd Sty
r
(mph) Score Red Score Mile Score
3
36 .
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CSPI is the sum of each of the three component scores. Scores shalt not exceed highest values or each performance
measure.
10
Item 8. - 39 HB -126-
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
The CONSULTANT shall prepare a brief memorandum and present the findings to
the OCTA and the AGENCIES outlining the findings of the 'Before' field study. The
CONSULTANT shall finalize the memorandum based on comments received from
the APM and the AGENCIES.
e. Signal Timing Optimization and Implementation
The CONSULTANT shall work with the APM to develop a model of the study area
and calibrate the model based on field observations of existing conditions. Signal
synchronization optimization shall be conducted in Synchro 7.0. In addition,
optimization shall be augmented with Tru — Traffic TS/PP version 8.0. The
CONSULTANT shall calibrate the model based on travel time, delay studies, field
observations of queue lengths, and saturation flows for heavy movements at key
intersections.
If the CONSULTANT elects to use alternative methodologies to augment or replace
certain aspects of the Synchro model such as pre — processing of certain data sets
or split analysis, and/or other types of processes, the CONSULTANT shall describe
these operations in detail' in the report with supporting documentation as to why
these processes were used in lieu of or in augmentation to the Synchro model.
These methodologies shall also be described in detail in the CONSULTANTS
proposal for this PROJECT.
The CONSULTANT shall develop an operational microscopic model within
SimTraffic. The SimTraffic model will identify those local areas or portions of the
PROJECT that need special operational analysis of queue interactions such as
starvation or spillback. The operational analysis will be used to understand the
effects of planned corridor improvements, fine tune timing plans prior to
implementation and to analyze the additional operational improvements as
suggested by the CONSULTANT in the Field Review. The entire corridor does not
have to be micro — simulated. Analysis shall be performed on corridor segments that
have queuing, starvation, spillback, or others problems which can be mitigated by
the SimTraffic program.
The CONSULTANT shall then develop revised optimized signal timings
recommending any changes to the signal phasing at each signalized intersection
that may improve the efficiency of operations. The recommended signal timing plans
shall be reviewed by the APM and local agency staff.
The CONSULTANT shall evaluate signal timing and coordination parameters with
consideration for the following:
4, Optimum intersection
(bandwidth), harmonic
turn phasing rotation
cycle length and offset to maximize corridor throughput
background cycles at minor or major intersections, left -
as deemed appropriate (except at Protected/Permissive
11
HB -127-
Item 8. - 40
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
locations, where phasing will be lead -lead or lag -lag only, unless with FHWA
approval the proposed yellow flashing arrow technique is employed where lead —
lag phasing is allowed), non - coordinated phase re -service, and other such
techniques;
4 Timing parameters, which fully accommodate those unique users with mandated
timing parameters within the split time. CONSULTANT shall take into
consideration the mandated timing parameters used and adopted by the local
agency on a case by case basis. If the local intersection controller has the ability
to modify or ignore the coordination split during unique or infrequent user events
and can fast — track transition to be in step with the local coordinator after
exceeding the split time, that technique may be utilized where deemed
appropriate by CONSULTANT and approved by the respective local agency.
Appropriate cycle lengths consistent with the goals of this effort. Additionally, the
CONSULTANT shall recommend time -of -day start and stop intervals for the
various timing plans; and,
� CONSULTANT shall prepare, at minimum, timing plans that consider the
following peak periods: AM PEAK, MID -DAY PEAK, PM PEAK and a WEEKEND
PEAK. Timing plans should be in both Synchro format and the preferred timing
chart format of each local agency.
4 The CONSULTANT shall also prepare timing plans for AM PEAK, MID -DAY
PEAK, PM PEAK and a WEEKEND PEAK based on the upcoming improvements
for the corridor as identified in Task 3. Timing plans should be in Synchro format.
CONSULTANT shall implement, or assist local agencies staff in the implementation
of, new signal timings either through the central or closed loop traffic signal system
(if available) or direct implementation in the controllers in the field. CONSULTANT
shall use new, modified, or existing traffic signal interconnection systems, where they
exist. And, because of the inter -jurisdictional nature of the project, shall either
implement time -based signal coordination techniques between signalized
intersections that are controlled by different agencies; or, if adjacent agencies are
sharing system resources and hardware, CONSULTANT shall develop and
implement plans through those complimentary systems.
The project shall require the CONSULTANT to purchase, furnish, and install, at a
minimum, the following items:
, Brookhurst Street — See Attachment B and the following items:
4- All required communication equipment and interface devices for Central
Supervisory Control and Systems Controller Units; Ethernet Switches or
Extenders and other Communications Devices needed for proper system
operation
12
Item 8. - 41 FIB -128-
OCTA —Traffic Light Synchronization Program (TLSP) Projects February, 2010
System Integration will be the responsibility of the CONSULTANT.
CONSULTANT shall either perform the integration or assist with the integration
depending on policy and/or capability of each participating AGENCY
-,�k Systems Controller Assemblies including cabinet, systems controller unit,
communications interface, BIU, MMU, Detection Systems, and all other
appurtenances per agency specifications.
4. Modification of existing Central Systems including any licensing agreement
modifications between the AGENCY and equipment vendor.
Conversion of Legacy Closed Loop Systems to newer Central NTCIP Systems
System Integration of PROJECT controllers into existing, new, or modified
systems.
rik I — 5, 1— 405, SR — 22, and SR - 91 Interchanges
o Consultant shall through specialized Caltrans procurement and installation
practices
® furnish and/or install one Type 170E Field Master Controller Unit
with TRFM firmware per Freeway Interchange Networked Systems
■ furnish and install one GPS Clock at Caltrans' selected Ramp
intersection with Field Master Unit
■ Furnish for installation One (1) or Two (2) new Type 2070
Controller Units with current approved TSCP firmware shall be
installed at existing ON - OFF Ramp intersections
o Removal and Installation of controller units shall be performed by Caltrans
forces. Consultant shall install GPS Clock.
o Consultant shall interface systems to CTNET utilizing Ethernet network for
connection to the D12 TMC.
4. Other needs assessed as a result of Construction Support and approved by
AGENCIES and APM
The CONSULTANT shall use due diligence with regard to the Brookhurst Street
Project. CONSULTANT shall perform all tasks needed to determine Construction
Support and Procurement issues for the construction, installation, and
implementation of the project. The report required (see 3.1 On — Call Services —
Signal Synchronization, c: Field Review ) for the project listing the items to be
procured, furnished, and installed shall include detailed line item estimates which,
may or may not be modified or amended, and subsequently approved by the APM,
OCTA, and/or the owning AGENCIES. CONSULTANT shall accomplish this by
modifvinq line items and also Specific Requirements Section of each Participating
Agency on Attachment B.
13
xB -129- Item 8. - 42
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
The need for plans and specifications of this equipment will be determined early in
the project by the APM, AGENCIES, and CONSULTANT. The following items are
included for clarity:
1. AGENCY shall be responsible for local intersection inspection services on the
installation of field work and equipment. AGENCY shall be responsible for the
inspection and installation of any Central Master, Field Master, Controller Units
or Assemblies and any related communications systems with oversight by the
APM. CONSULTANT shall work under the constraints of construction
specifications and standards of each local agency and Caltrans. Caltrans
personnel will be responsible for the removal and installation of any Caltrans
owned or operated intersection controller systems. CONSULTANT will be
responsible for all other intersection systems modifications, removal,
installations, etc.
2. All permits and fees required by the AGENCIES in the PROJECT shall be
included in the firm fixed price for the PROJECT and no additional compensation
for fees will be allowed, therefore. OCTA will endeavor but not guarantee to
have permit requirements and associated fees removed or waived.
3. CONSULTANT shall provide onsite assistance for turn -on of any new or modified
equipment.
4. Upon final approval by the APM and the respective AGENCY, 1 hard copy and 1
electronic format timing chart, per intersection, shall be provided to the AGENCY.
1 timing chart per intersection, in electronic format, shall be provided to the
AUTHORITY. Timing sheets shall be provided by CONSULTANT at time of turn
on.
As the project will likely be using time -based signal coordination, the CONSULTANT
shall evaluate the current time -referencing of all traffic signal controllers and
recommend a corridor -wide strategy (such as GPS time referencing units) to ensure
that all traffic signal controllers are on synchronized time clocks. Upon approval by
the AGENCIES, the CONSULTANT shall purchase and install, or assist local agency
staff, in installing any devices that are part of the time -referencing strategy. This
may include devices installed at the agency TMC or at intersection traffic signal
controller assemblies.
The CONSULTANT shall fine-tune, or assist local agency staff in the fine-tuning of,
the new settings and timings. The CONSULTANT shall fine-tune timings in the field
and record all changes. Fine-tuning shall be conducted during times and days that
are representative of the times and days for which coordination plans were
developed. To eliminate multiple runs, Video is recommended for use in the fine
tuning function; and, to determine and provide mitigation to certain conditions that
may have been ignored or gone unnoticed in the evaluation and analysis process.
14
Item 8. - 43 HB -130-
OCTA — Traffic Light Synchronization Program (TLSP) Projects . February, 2010
f. Corridor 'After Study
The CONSULTANT shall conduct an 'After' field study representative of the times
and days for which synchronization plans will be developed. The 'After' study must
be conducted in the same manner and contain the same MOE's as the 'Before'
study in order to evaluate the improvements of the synchronization plans. MOE's
should be calculated for the optimized corridor from compiled data using the floating
car method (for instance, GPS interfaced Tru — Traffic TS1PP runs) and from
Synchro 7.0 Output. For the 'After' field study, the same number of floating car
'runs' during the same time periods as was done in the 'Before' field study shall be
conducted for each direction. The CONSULTANT SHALL provide a synchronized
video with the "Before" and "After' travel time runs to augment the study. This video
shall cover the entire length of the corridor and concentrate on the most congested
areas of the corridor around freeways and high density commercial and business
uses. The CONSULTANT shall prepare a memorandum detailing the results of the
signal timing optimization and implementation, time -referencing system and fine
tuning components, and, comparing the results of the 'Before' and 'After' field study
With reference to the specific MOE's. The CONSULTANT shall finalize the
memorandum based on comments received from the APM and the AGENCIES.
g. Project Report
The CONSULTANT shall prepare a Final Timings and Evaluation Technical Report
with an executive summary. The report shall provide complete documentation of the
project, 'including, but not limited to, project objectives, project locations, project
scope, findings, recommendations, implementation schedule, improvements
accomplished, and procedures for continuing maintenance, surveillance, and
evaluation of the coordinated signal system, work performed, data collected: 'before'
and 'after' studies and project benefits achieved in terms of fuel savings, travel time,
CSPI and other measurable parameters. The report shall include graphical and
table formats for each type of documentation for clarity purposes. The report
shall also equate or quantify any savings in travel time, reduction in delay and
emissions with type of emissions measured into a monetary figure consistent with
current publications. The report shall document all planned, programmed, and
constructed improvements on the study corridor as well as recommendations for
further infrastructure improvements that would likely improve the corridor signal
coordination project results. The CONSULTANT shall submit and present the final
report and results of the project to the Board and to any city councils, commissions
or committees as requested. Report formats, including style and content of graphs
and tables, shall be approved by the APM prior to submission.
The report shall include for each intersection the lane configurations; signal phasing,
turning movement data, and cycle lengths for existing and proposed timings for all
peak periods. In addition, in a separate binder, all the traffic signal phase
sequences, signal timing plans, and pedestrian timings shall be documented.
15
xB -131- Item 8. - 44
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
Finally, the report shall provide recommendations with cost and benefit estimates for
future improvements to traffic signal infrastructure (signal controllers, vehicle
detection, communications, etc.), intersection capacity (appropriate signal phasing,
lane geometries, and alleviation of physical bottlenecks that curtail arterial capacity),
and traffic management strategies. These proposed improvements are beyond the
scope of this project but should be useful in determining future enhancements to the
corridor.
The Report format shall consist of a Table of Contents, Executive Summary, with
technical appendices giving the Background, Methodologies, Before Conditions,
After Conditions, Before and After Analysis and Study Results, Elements of
Construction, Special Demonstration of Equipment and Results, Conclusions,
Recommendations and Lessons Learned, followed by Appendices. As each corridor
has unique properties and functionality, prior to the Report being written, the
CONSULTANT shall meet with the APM to discuss format and content for each of
the respective corridors.
h. As — Built Drawings
The CONSULTANT shall supply As — Built drawings of all systems constructed
during the PROJECT. As — Built drawings shall be in the format required by each of
the AGENCIES. As — Built drawings shall be included in the firm fixed price for the
PROJECT. No additional compensation will be allowed, therefore.
this section left blank intentionally
j. Continuing Signal Timing Support
The CONSULTANT shall provide continuing signal timing support to monitor,
observe, fine-tune, and optimize the signal timing and phasing operations of all the
intersections for a minimum period of nine (9) months upon completion of the
implementation. During this period, the CONSULTANT shall proactively survey the
corridor on a weekly basis, observe the traffic, and fine-tune (or recommend fine-
tuning) the signal timing based on the survey.
k. Warranties and Guarantees
Attention is directed to
Section 86 — 1.05 WARRANTIES, GUARANTIES, AND INSTRUCTION SHEETS of the
State Standard Specifications.
CONSULTANT shall provide the following:
All equipment furnished, installed, and/or modified shall have a 1 year guaranty on labor
and material. Firmware and Software Upgrades for Control and Communications
16
Item 8. - 45 HB -132-
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
Systems for Central, Field Master, and Local intersection controller units for installed
specified systems are included in the installed price for a period of 3 years.
New software for new features not originally installed nor specified is excluded from this
contract. Standard Warranties or Guarantees for new software or new features are the
responsibility of the Agency receiving such equipment and the standard warranties or
guarantees supplied by the manufacturer or vendor.
Removal of existing equipment and appurtenances is included in the "furnish and install
or modify existing" installation price.
17
HB -133- Item 8. - 46
ATTACHMENT B Brookhurst Street TLSP
AGREEMENT 0-9-0622
BROOKHURST STREET TLSP by Agency
Anaheim
Urxoln Avenue
2
745
C
Anaheim
11 a6
14
763
C
Anaheim
Ora a Avenue
15
772 ILI
'Anaheim
Bmokmore Avenue
16
1276
Item 8. - 47 HB -134-
ATTACHMENT B
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
Comments, Wishes, Needs of Fullerton
Instructions: Enter any special circumstance such as conduit, communications, central or
eld master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
dd items if you wish. 11
HB -135- Item 8. - 48
ATTACHMENT B
AGREEMENT 0-9-0622
BROOKHURST STREET TLSP
Comments, Wishes, Needs of Anaheim
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet Prioritize with 1 being best and 5 being worst.
dd items if you wish.
Priority
Description
Comments
New Centracs central system, computer
equipment (including 1 workstation), central
hardware and communications equipment
(including 1 server rack)
Integration, including template background
graphics in Centracs provided for 12
intersections
On -site integration, support, acceptance
testing, and one-time training (up to 16
hours) for up to 10 participants: 2 weeks
Item 8. - 49 HB -136-
ATTACHMENT B
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
Comments, Wishes, Needs of Garden Grove
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, \IDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
[Add items if you wish.
Priori
Description
Comments
Three SYNCHRO/Sim Traffic Software
Licenses and one six (6) hour training
session for up to three attendees.
Three Tru-Traffic Software Licenses
HB -137- Item 8. - 50
ATTACHMENT B
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
Comments, Wishes, Needs of Westminster
Instructions: Enter any special circumstance such as conduit, communications, central or
ield master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
dd items if you wish. 11
Item 8. - 51 HB -138-
ATTACHMENT B
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
Comments, Wishes, Needs of Fountain Valley
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
dd items if you wish.
PriorityDescription
Comments
RS ex. Type P cabinet. Modify foundation,
furnish and install new Type 332 cabinet.
Reuse all possible components from old
assembly including Type 2070 and
communications equipment 4
Locations
xB -139- Item 8. - 52
ATTACHMENT B
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
Comments, Wishes, Needs of Huntington Beach
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priori
Description
Comments
Item 8. - 53 HB -140-
ATTACHMENT B
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
11 Comments, Wishes, Needs of Caltrans 11
Ins#ructions: Enter any special circumstance such as conduit, communications, central or
I
master modifications, new systems, TMC, VIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
dd items if you wish.
11 (Interface systems to CTNET utilizing
Ethernet network for connection to the D12
TMC.
xB -141- Item 8. - 54
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ATTACHMENT C - Brookhurst Street TLSP
AGREEMENT No. C-9-0622
Mr: Ronald Keith
Principal Traffic Engineer
Development
550 S. Main Street
P.O. Box 14184
Orange, CA 92863-1584
Tel: 714.560.5990
rkeith _octa.net
Mr. John Thai
Principal Traffic Engineer.
Traffic Management Center
201 S, Anaheim Boulevard
Suite 502
Anaheim, CA 92805
Tel: 714.765,5294
Mr. Dan Candelaria
,City Traffic Engineer
11222 Acacia Avenue
Garden Grove, CA 92842
Tel: 714.741.5185
da nc(a)ga rden-q rove. org
List of Contacts
Caltrans
Mr. Mort Fahrtash
Acting Chief, Electrical Systems
Caltrans District 12
County of Orange
Mr. Dan Richards
Field Technician
Orange County RDMD
P.O. Box 4048
6681 Marine Way
Irvine, CA 92618 Santa Ana, CA 92702-4048
Tel: 949.936.3571 Tel: 714-834.4502
morteza fahrtash(c)-dot.ca.gov dan.richards()a.rdmd.ocgov.c
City of Fountain Valley
Mr. Tema Galvez
Senior Civil Engineer
10200 Slater Avenue
Fountain Valley, CA 92708
Tel: 714.593.4517
temo. gah=(a_fountainvailey.org
City of Huntington Beach
Mr. William Janusz
Principal Civil Engineer
2000 Main Street
P.O. Box 190
Huntington Beach, CA 92648
Tel: 714.374.1628
wi anusz(cD-surfcity-hb. orq
City of Fullerton
Mr. Don Hoppe
Director of Engineering
303 W. Commonwealth Ave
Fullerton, CA 92832
Tel: 714.738.6864
donh(a?_ci. fullerton. ca. us
City of Westminster
Mr. Adolfo Ozaeta
City Traffic Engineer
8200 Westminster Blvd.
Westminster, CA 92683
Tel: 714,898.3311 x229
HB -143- Item 8. - 56
BOARD OF DIRECTORS
Patricia Bates
Chair
Paul Glaab
Vice Chair
JerryAmante
Director
Don Bankhead
Director
Peter Buffa
Director
Bill Campbell
Director
Carolyn Cavecche
Director
Larry Crandall
Director
William J. Dalton
Director
Don Hansen
Director
Peter Herzog
Director
John Moorlach
Director
Shawn Nelson
Director
Janet Nguye2
Director
Miguel Pulido
Director
Tom Tait
Director
Greg IMnterbottom
Director
Cindy Quon
Governor's
Ex-O ficio Member
CHIEF EXECUTIVE OFFICE
Will Kempton
Chief Executive Officer
February 24, 2011
Mr. William Janusz
Principal Civil Engineer
City of Huntington Beach
2000 Main Street
P.O. Box 190
Huntington Beach, CA 92648
SUBJECT: OCTA'S MEMORANDUM OF UNDERSTANDING NO. C-9-0622
Dear Mr. Janusz:
Enclosed please find one original of the above referenced subject for your
records.
Should you have any contractual related questions, please feel free to contact
Trisha Krinke at (714) 560-5625 or by e-mail at tkrinke@octa.net. .
Sincerely,
r
ii
('-
,: z_
/Julie Smith
Office Specialist
.11
Contract Administration and Materials Management
Enclosure(s)
Item 8. - 57
Orange County Transportation Authority
550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282)
HB -144-
Council/Agency Meeting Held:_
Deferred/Continued to:
ADDroved ❑ Conditionally Approved ❑ Denied
=40Vty CI k's Si nature
Council Meeting Date: January 18, 2011
Department ID Number: PW 11-003
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
SUBJECT: Approve and authorize the Mayor and City Clerk to execute
Memorandum of Understanding (MOU) C-9-0622 with the Orange
County Transportation Authority (OCTA) approving participation by the
City of Huntington Beach in the Traffic Light Synchronization Program
(TLSP) project along Brookhurst Street
Statement of Issue: The Orange County Transportation Authority (OCTA) has identified
ten regionally significant corridors throughout the County for multi -jurisdictional traffic signal
coordination. Brookhurst Street from Fullerton to Huntington Beach has been identified as
one of these regionally significant corridors. The Orange County Transportation Authority
wishes to formalize participation by the City of Huntington Beach and the other affected
agencies with a Memorandum of Understanding (MOU) outlining each agency's duties and
responsibilities.
Financial Impact: The provisions of the MOU do not require expenditure of any resources
beyond staff participation in the development and review of the analysis and the maintenance
of the traffic signal timings after implementation.
Recommended Action: Motion to:
Approve and authorize the Mayor and City Clerk to execute "Memorandum of Understanding
C-9-0622 By and Between Orange County Transportation Authority and the Cities of
Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Westminster and the
State of California Department of Transportation for the Brookhurst Street Traffic Light
Synchronization Program Project."
Alternative Action(s):
Do not authorize approval of the MOU and provide direction to staff to amend terms of the
agreement. Rejection of the agreement will jeopardize participation in this program. This
action would result in the loss of potential grants for traffic signal and street improvements.
HB -157- Item 8. - 1
REQUEST FOR COUNCIL ACTION
MEETING DATE: 1/18/2011 DEPARTMENT ID NUMBER: PW 11-003
Analysis: The comprehensive countywide signal synchronization program developed by
OCTA targets the synchronization of more than 500 signalized intersections along ten
regionally significant corridors throughout Orange County. The initial program of 10 corridor
projects, including Brookhurst Street, is a means to improve traffic flow and optimizes travel
on high volume regional arterials. The program is consistent with the countywide multi -
jurisdictional signal synchronization goals as identified in the 2006 Orange County Signal
Synchronization Program Report as developed by OCTA. This program has already updated
the signal coordination on Beach Boulevard and a future project is planned for Bolsa Chica
Street within the City.
This project encompasses 53 signal controlled locations along the length of Brookhurst
Street, 10 of which are within the City of Huntington Beach. The engineering analysis and
development of the traffic signal timings will be performed by OCTA's consulting engineer.
City staff will be an active participant in the development of the timing plans and will retain
authority to make changes or adjustments to the traffic signal timing plans when required.
The MOU does not require any direct financial participation by the city. However, a
commitment of staff time is included in the MOU. Staff involvement will be primarily Public
Works staff. Staff supports participating in this project as the objective is to reduce overall
travel times along with reducing stops and delay along Brookhurst Street.
This MOU is scheduled to terminate on December 31, 2011.
Public Works Commission Action: Not required.
Environmental Status: Any environmental analysis will be processed by OCTA.
Strategic Plan Goal: Maintain, improve and obtain funding for infrastructure and equipment
Attachment(s):
1. "Memorandum of Understanding C-9-0622 By and Between Orange County Transportation
Authority and the Cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington
Beach, Westminster and the State of California Department of Transportation for the
Brookhurst Street Traffic Liqht Svnchronization Proaram Proiect"
Item 8. - 2 HB -1 8-
a
HB -159- Item 8. - 3
City ®f Huntington eaC
2000 Main Street • Huntington Beach, CA 92648
OFFICE OF THE CITY CLERK
JOAN L. FLYNN
CITY CLERK
January 20, 2011
Mr. Ronald Keith
Principal Traffic Engineer Development
550 S. Main Street
P. O. Box 14184
Orange, CA 92863-1584
Dear Mr. Keith:
Enclosed please find the original, executed "Memorandum of Understanding C-9-0622
by and between Orange County Transportation Authority & the cities of Anaheim,
Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Westminster & the State
of California Department of Transportation for the Brookhurst Street Traffic Light
Synchronization Program Project."
Upon complete execution by all entities, please return a complete copy to:
Joan L. Flynn
City Clerk
2000 Main Street
Huntington Beach CA 92648
Feel free to contact me if there are any questions or concerns at (714) 536-5404.
Thank you very much for your assistance.
Sincerely,
JF:pe
Enclosures
G:followup:agrmtltr
Sister Cities: Anio, Japan m Waitakere, New Zealand
(Telephone: 714-536-5227 )
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
1 MEMORANDUM OF UNDERSTANDING C-9-0622
2 BY AND BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND THE CITIES OF
5 ANAHEIM, FOUNTAIN VALLEY, FULLERTON, GARDEN GROVE,
6 HUNTINGTON BEACH, WESTMINSTER
7 AND
g THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
9 FOR
10 THE BROOKHURST STREET TRAFFIC LIGHT SYNCHRONIZATION PROGRAM PROJECT
11 The following Memorandum of Understanding (hereinafter, "MOU") is effective day
12 ofreM 94-5, 2011 is entered by and between the Orange County Transportation Authority
13 (hereinafter, "OCTA"), the City of Anaheim, the City of Fountain Valley, the City of Fullerton, the City of
14 Garden Grove, the City of Huntington Beach, the City of Westminster, and the State of California
15 Department of Transportation (Caltrans) hereinafter jointly referred to as the "AGENCIES" and severally
16 as "AGENCY"; with regard to the following matters:
17 WHEREAS, coordinating traffic signals across cities' boundaries is a major component in
18 enhancing countywide traffic flow and reducing congestion; and
19 WHEREAS, OCTA has successfully completed two interjurisdictional traffic signal
20 synchronization demonstration projects (one located in the northern part of the Orange County and the
21 other located in the southern part of Orange County); and
22 WHEREAS, OCTA has combined the Signal Improvement Program funds from Measure M
23 with equal funds from Proposition 1 B to create the Traffic Light Synchronization Program (hereinafter,
24 "TLSP") of ten (10) countywide interjurisdictional corridors to be synchronized; and
25
26
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MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
WHEREAS, the TLSP PROJECTS shall consist of corridors that will span a minimum of two
jurisdictions, not require immediate street widening, and have sufficient traffic volumes to show a
measurable benefit of interagency signal synchronization through cooperative time -based coordination;
and
WHEREAS, OCTA and AGENCIES agree to the implementation of the Brookhurst Street Traffic
Light Synchronization TLSP PROJECT (hereinafter, "PROJECT") as one of the ten (10) corridors for
TLSP signal synchronization PROJECTS for Orange County; and
WHEREAS, the PROJECT will include approximately fifty seven (57) traffic signals located from
the City of Fullerton to the City of Huntington Beach as illustrated in the PROJECT Scope of Work and
associated Brookhurst Street TLSP Work by Location which is attached herein as Attachments A and
B, respectively; and
WHEREAS, the PROJECT will also include hardware and software upgrades to traffic
controllers, traffic telecommunications and inter -tie systems, central traffic master controllers and
associated systems, (hereinafter collectively referred to as "traffic control elements"), and these traffic
control elements will be constructed and/or installed and implemented as part of the PROJECT as
identified in the PROJECT Scope of Work; and
WHEREAS, OCTA agree to work with AGENCIES to coordinate the inclusion of other traffic
control elements that must be installed at the same time as the construction of the PROJECT that are
NOT included in the PROJECT Scope of Work and will be the responsibility of the AGENCY owning
each and any of those traffic control elements during the course of the project; and
WHEREAS, OCTA and AGENCIES acknowledge that other TLSP corridor projects are
currently underway or completed which intersect the Brookhurst Street TLSP Project, and that these
other TLSP corridor timing operations must be incorporated into the design and completion of the
Brookhurst TLSP Project, and
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L C a m m\CLERICAL\C L E R I CAL\W O R D P RO C\AG R E E\ AG 9W22
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
1 WHEREAS, OCTA and AGENCIES desire to enter into this MOU to demonstrate their
2 commitment to improving transportation opportunities for Orange County and to develop and implement
3 the Brookhurst Street TLSP Project;
4 NOW, THEREFORE, the AGENCIES and OCTA enter into the following Memorandum of
5 Understanding with respect to the matters set forth herein:
6 ARTICLE 1. COMPLETE AGREEMENT:
7 This MOU, including all exhibits and documents incorporated herein and made applicable by reference,
8 constitutes the complete and exclusive statement of the terms and conditions of the MOU between
9 OCTA and AGENCIES concerning the PROJECT and supersedes all prior representations,
10 understandings and communications between the parties. The above -referenced Recitals are true and
11 correct and are incorporated by reference herein. The invalidity in whole or part of any term or condition
12 of this MOU shall not affect the validity of other term(s) or condition(s).
13 ARTICLE 2. RESPONSIBILITIES OF OCTA:
14 OCTA agrees to the following responsibilities for PROJECT:
15 1. To retain oversight of the PROJECT by establishing PROJECT milestones and
16 overseeing the PROJECT development.
17 2. OCTA shall maintain interface with the AGENCIES and outreach for the PROJECT.
18 3. OCTA shall assist in building consensus among the AGENCIES with respect to the
19 required services for the PROJECT.
20 4. The AGENCIES and OCTA agree that PROJECT signal synchronization efforts shall
21 focus on those time periods as specified in the PROJECT scope of work (see Attachments A and B).
22 OCTA shall provide and collect all data necessary for the analysis and optimization of traffic signal
23 of traffic signal timing specified in the PROJECT Scope of Work (see Attachments A and B).
24 6. OCTA shall develop new timing plans optimized for signal synchronization.
25 7. OCTA shall provide on -site support to implement the timing plans as necessary.
26 Timing plans are subject to each AGENCY'S review and approval.
Page 3 of 14
L: Camm\CLERICAL\CLERICAL\WORDPROC\AGREE\AG90622
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
1 8. OCTA shall provide updated timing plans and all relevant data acquired for the
2 signal timing analysis to the AGENCIES in Synchro format upon request.
3 9. OCTA shall provide for all items required and specified in the Scope of Work and
4 Brookhurst Street TLSP Work by Location (See Attachments A and B) to facilitate coordination and
5 synchronization along Brookhurst Street TLSP Project including Caltrans specific installation of 2070
6 Intersections Controllers and 170E Field Master Controllers.
7 10. To prepare "before" and "after" studies of the PROJECT conditions. The "before"
8 studies shall be completed by end of autumn 2010 and the "after" studies shall be completed by end
9 of spring 2011.
10 11. To designate a technical lead person for liaison among the AGENCIES
11 ARTICLE 3. RESPONSIBILITES OF AGENCIES:
12 AGENCIES agree to the following responsibilities for PROJECT:
13 1. To provide OCTA current intersection, local field master, and/or central control system
14 timing plans and related data no later than thirty (30) days subsequent to the execution of this MOU,
15 and updates as they occur within 7 days of the event.
16 2. To provide appropriate PS & E documentation for the Consultant to utilize in the
17 construction of infrastructure required to implement the desired coordinated and synchronized
18 systems and operations.
19 3. To waive all costs and fees related to any and all AGENCY required encroachment and
20 inspection permits for the construction phase of the PROJECT
21 4. To give Brookhurst Street TLSP Project related signal and telecommunications
22 equipment a high maintenance priority during the PROJECT.
23 5. To take reasonable steps to keep signal controls, inter -tie, and detection systems and
24 equipment in proper working order during the PROJECT.
25 6. To maintain and repair the signal control inter -tie, and detection systems and equipment
26 located within their jurisdiction.
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L C amm\C LE R I CAL\CLERICAL\W ORDP ROC W GREE\AG90622
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
1 7. To work with OCTA to determine which of the AGENCIES shall provide on -site support
2 for timing plan changes and upgrades to all synchronization systems, components, equipment, and
3 infrastructure systems as specified in the PROJECT scope of work. Each AGENCY's Traffic
4 Engineer or authorized designee (which in some cases may be OCTA) shall be authorized to make
5 changes or adjustments to the signal timing plans when required.
6 8. To perform the changes required at central or field control locations and/or intersection
7 controller assemblies. When OCTA is required to make such changes, AGENCIES shall provide
8 OCTA access to all necessary equipment.
9 9. To designate a technical lead person for liaison among the AGENCIES
10 ARTICLE 4. MUTUAL RESPONSIBILITES OF OCTA AND AGENCIES:
11 OCTA and AGENCIES agree to the following mutual responsibilities for PROJECT:
12 1. PROJECT signal synchronization efforts shall focus on those time periods specified in
13 the PROJECT scope of work, and/or as determined through the course of the PROJECT.
14 2. To attend and participate in all joint agencies related PROJECT meetings.
15 3. To cooperate and coordinate with all other agencies, their staff, contractors, consultants,
16 vendors, in providing the services and responsibilities required under this MOU to the extent
17 practicable with respect to the performance of the PROJECT.
18 4. The owning AGENCY shall be responsible for coordinating the construction and/or
19 installation of traffic control elements and other items that are not included in the PROJECT Scope
20 of Work but, by necessity, must be built concurrent, with the PROJECT.
21 5. To work together in good faith, using reasonable efforts to resolve any unforeseen issues
22 and disputes arising out of the performance of this MOU.
23 6. This MOU may only be modified or amended upon written mutual consent of all
24 AGENCIES. All modifications, amendments, changes and revisions of this MOU in whole or part,
25 and from time to time, shall be binding upon the AGENCIES, so long as the same shall be in writing
26 and executed by the AGENCIES.
Page 5 of 14
L: Camm\CLERICAL\CLERICAL\WORDPROCWGREE\AG90622
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
1 7. This MOU shall be governed by all applicable federal, state and local laws. The
2 AGENCIES warrant that in the performance of this MOU, each shall comply with all applicable
3 federal, state and local laws, statutes and ordinances and all lawful orders, rules and regulations
4 promulgated there under.
5 8. Each AGENCY agrees to defend, indemnify and hold harmless the other AGENCIES,
6 their officers, agents, elected officials, and employees, from all liability, claims, losses and demands,
7 including defense costs and reasonable attorneys' fees, whether resulting from court action or
8 otherwise, arising out of the acts or omissions of the defending AGENCY, its officers, agents, or
9 Employees, in the performance of this MOU. When acts or omissions of one AGENCY are directed
10 by another AGENCY, the AGENCY directing the acts or omissions shall owe this defense and
11 indemnity obligation to the AGENCY following the directions. The provisions of this paragraph 8
12 shall survive termination of this MOU.
13 9. Each AGENCY shall be excused from performing its obligations under this MOU during
14 the time and to the extent that it is prevented from performing by an unforeseeable cause beyond its
15 control, including but not limited to: any incidence of fire, flood; acts of God; commandeering of
16 material, products, plants or facilities by federal, state or local government; national fuel shortage; or
17 a material act or omission by any other agency; when satisfactory evidence of such cause is
18 presented to the other agencies, and provided further such nonperformance is unforeseeable,
19 beyond the control and is not due to the fault or negligence of the agency not performing.
20 10. Any notice sent by first class mail, postage paid, to the address and addressee, shall be
21 deemed to have been given when in the ordinary course it would be delivered. The representatives
22 of the agencies who are primarily responsible for the administration of this MOU, and to whom
23 notices, demands and communications shall be given are as detailed in Attachment C.
24 11. This MOU shall continue in full force and effect through December 31, 2011, unless
25 terminated earlier by OCTA. The AGENCIES may elect to extend the term of this MOU for an
26 additional six (6) months commencing January 1, 2012 and ending June 30, 2012.
Page 6 of 14
L: Camm\C LE RI CAL\CLERICAL\W ORDP ROC\AGREE\AG90622
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
1 12. The term of this MOU may only be extended upon mutual written MOU by all AGENCIES.
2 /End of Articles
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MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
IN WITNESS WHEREOF, the AGENCIES hereto have caused this MOU No. C-9-0622 to
be executed on the date first above written.
Mayor
ATTEST.
By:
City Clerk
APPROVED AS TO FORM:
i .m City Attorney
ORANGE CO U TY TRANS ORTATION AUTHORITY
By:
Meena Katakia, M nag&
Capital Projects Contracts Administration
APPRO ED AS TO FORM:
By:
Kennard R. Smart, Jr.
General Counsel
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CITY OF FOUNTAIN VALLEY
By:
APPROVED AS TO FORM-,
By: _ 'Z��
City Attorney
Page 9 of 14
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
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CITY OF FULLPRT
By
Mayv'�
ATTE
ST-
By.—
By:—l-'
"\City Clerk
A RO D A O FORM:
Bv:
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
L: Camm\CLERICAL\CLERICAUWORDPROCWGREE\AG90622
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CITY ;OF'AR N GROVEBy. �
Mayor
ATTES
By:tAJU�J
City Clerk
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
L: Camm\CLERICAL\CLERICAL\WORDPROC\AGREE\AG90622
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TON BEACH
A
Mayor
AT ST:
a
By:
wkcity eIC rk
APPROVED AS TO FORM:
By:.'('(�fl�f`—�/Z—/a�/von'
City Attorney
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
L: Camm\CLERICAL\CLERICAL\WOR DPRO C W G RE E\AG90622
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CITY OF WESTMINSTER
r
By: 'maaAa -) A - fi.e-�
Margie L. Ri
Mayor
ATJF�
By:
Robin Roberts
City Clerk
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
Page 13 of 14
L:Camm\CLERICAL\CLERI CAL\WORDPROC\AGR EE1AG90622
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-9-0622
BROOKHURST STREET T.L.S.P.
TRAFFIC LIGHT SYNCHRONIZATION PROJECT
1 CALIFORNIA DEPARTMENT OF TRANSPORTATION
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4 James i heiro
Deput istrict Director
5 Operat o s and Maintenance
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L: Camm\CLE RI CAL\C LERI CAL\WORD P ROC\AGREE\AG90622
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
ATTACHMENT A
Orange County Transportation Authority
Traffic Light Synchronization Program (TLSP) Projects
Scope of Work
CONTRACT TASK ORDER
For
Brookhurst Street Corridor
February 15, 2010
OCTA
1. INTRODUCTION
The Orange County Transportation Authority (OCTA) has entered into contracts with
eight (8) separate pre -qualified traffic engineering (A & E) firms to provide On -call Traffic
Engineering Services. The scope of the services will support the specific traffic
engineering needs of OCTA, primarily to construct and implement signal
synchronization as part of the OCTA Traffic Light Signal Synchronization Program
(TLSP). Other traffic engineering related tasks are also included as part of these
contracts.
The comprehensive countywide signal synchronization program targets the
synchronization of more than 533 signalized intersections along ten (10) regionally
significant corridors throughout Orange County. The initial program of 10 corridor
projects is a means of improving traffic flow and optimizes travel on high volume,
regional arterials spanning 158 miles. The program is consistent with the countywide
multi -jurisdictional signal synchronization goals as identified in the 2006 Orange County
Signal Synchronization Program Report.
The TLSP Projects are funded by matching funds from the Signal Improvement
Program (SIP) of Measure M and the Proposition 1 B Traffic Light Synchronization
Program (TLSP). This Program is scheduled to last for 3 years. This Scope of Work is
for the Brookhurst Street Corridor to be constructed in Year 2 of the 3 Year Program.
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
For clarification, the following terms are defined as:
4. OCTA or AUTHORITY = Orange County Transportation Authority
CTO = Contract Task Order
MOU = Memorandum of Understanding
COOP = Cooperative Agreement
Caltrans = California Department of Transportation
County = County of Orange
TLSP = Traffic Light Synchronization Program
PROJECT = Any one of the ten (10) TLSP corridor projects — CTO specific
4. AGENCY = Any one of the 34 cities, the County or Orange, or Caltrans
AGENCIES = Each and every individual agency cooperating, participating, and
acting in concert with one another, via MOU and/or COOP, in one of the
specified projects
-4, APM = AUTHORITY Project Manager
CONSULTANT = Consulting Engineering firm selected to construct a specific
PROJECT
-4, CPM or PM = CONSULTANT Project Manager
1.1 Project Limits — Corridors
This corridor project limits are:
Brookhurst Street — Valencia Avenue (City of Fullerton) to Pacific Coast Highway
(SR — 1 (City of Huntington Beach)).
The Brookhurst Street TLSP Project corridor is approximately 16 miles in length and
has 57 signalized intersections on Brookhurst Street proper or on crossing arterials that
have additional signalized intersections that are in close proximity to the corridor and
therefore must be operated within the proposed network(s).
The cooperating AGENCIES for this corridor are the Cities of Anaheim, Fountain Valley,
Fullerton, Garden Grove, Huntington Beach, and Westminster, respectively; Caltrans;
and OCTA, hereinafter referred to collectively as the AGENCIES.
1.2 Minimum Requirements — CONSULTANT
The Contracted CONSULTANT/Engineer, in order to adequately complete the
PROJECT per the intent and requirements of the Proposition 1 B rules and regulations
and the OCTA TLSP, shall construct the PROJECT to include the following minimum
items on a per corridor basis:
4
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
Construction Support as required and determined by the APM and approved by
the AGENCIES on the respective projects.
Signal Synchronization, Control Systems Studies, Analysis, Review, and
Recommended Strategies.
Furnishing, Modifying, and/or Upgrading including the installation of specified or
required Systems and associated communications equipment.
Furnishing, Modifying, and/or Upgrading including the installation of specified or
required to system compatible intersection signal controller assemblies, controller
units, and communications equipment, including software, firmware, and all
required hardware.
Furnishing and Installing newer and/or and upgrades to compatible Central
Supervisory Control and Data Acquisition Systems (CSCADAS); their respective
Communication Systems and Work Stations.
Training on all modified or installed equipment and systems (1 day minimum on
local systems — 5 day minimum on Closed Loop or CSCADAS).
Creation of System and Intersection Graphics for CSCADAS or Closed Loop
Systems for all corridor and integrated intersections. (If not present and/or or
accounted for on other projects).
4. Furnishing and Installing Video Surveillance and associated telemetry
equipment.
See Attachment B which gives project locations and areas to specify work to be
done either at each location or system/corridor wide.
o CONSULTANT shall investigate other suitable and possibly cost effective
or value added components or features to the above bulleted items that
will enhance or improve project performance
o If approved by the APM and the AGENCIES, these items may be installed
during the course of the PROJECT
o CONSULTANT shall investigate all PROJECT locations and provide the
needs, if not shown, revisions or proposed modifications to the work on
Attachment B
2. BACKGROUND
OCTA's Regional Modeling and Traffic Operations section employees are currently fully
engaged and do not have the capacity to meet the anticipated demand for professional
traffic engineering services to complete any of the TLSP Project Corridors without
additional staff resources. OCTA has selected and entered into contract with eight
qualified consulting traffic engineering firms as On — Call Consultants specifically
dedicated to the TLSP projects and related items. The selected CONSULTANT for
each project is to provide OCTA the additional staff and technical resources to fully
meet the expected workload.
3
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
3. SERVICES REQUIRED
The scope of work is to provide Traffic Engineering Services for implementation and
construction of the Brookhurst Street TLSP corridor, corresponding with the ongoing
signal synchronization efforts at OCTA. Each TLSP PROJECT will be similar to the
recent signal synchronization demonstration projects that OCTA conducted on Euclid
Street and Oso Parkway/Pacific, Park Drive, and the first year TLSP projects of Alicia
Parkway, Beach Boulevard, and Chapman Avenue, respectively. The contract will be
issued by Contract Task Order (CTO).
Note: Brookhurst Street TLSP corridor Project has been declared categorically exempt for
Environmental. OCTA has filed the appropriate documents and recorded them with the County of
Orange.
In order to accomplish this, the PROJECT will consist of CONSULTANT procurement of
goods and services, and to furnish, modify, upgrade and install and construct the TLSP
corridor coordination system and components. This construction shall consist of but not
be limited to the following items:
. Isolated GPS units interfaced to internal time -based signal coordinators integral
to intersection controller units
GPS unit interfaced to PC Based Central System Servers and Networks for each
AGENCY as required
- New or modified Central Supervisory Control and Data Acquisition Systems
(CSCADAS) and interconnected related communications systems.
Furnishing and installing and/or modifying Controller Assemblies, Controller
Units, and associated communication equipment.
Signal synchronization and optimization of every intersection for each respective
corridor.
o This may include adjacent intersections that are not on the corridor but
within proximity to the corridor that obviously must be included in the
modeling effort to create a cohesive system.
o These proposed locations are indicated in the Attachment B or shall be
recommended by the CONSULTANT and added to the Attachment B and
incorporated into the proposal.
4. Timing plans and operational features for each system and local intersection
controller for pre -determined time -of -day operation.
Implementation and Fine Tuning
Observation and Continued Field Support for minimum 9 months
Optional — if it can be proven that a special operational technique will improve the
corridor/network operations, real-time traffic actuated and/or traffic adaptive
operations may be proposed and implemented by CONSULTANT if approved by
APM and AGENCIES as a part of this PROJECT.
Ld
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
o Adaptive Operations is considered a risk due to previous attempts with
lackluster or sub — standard performance in previous local endeavors.
o CONSULTANT shall be required to analyze and implement standard
background cycle coordination if the proposed implemented Adaptive
Operations does not meet or exceed Performance Measures that can be
derived from traditional background cycle coordination, and no additional
compensation shall be allowed, therefore.
All work performed will be subject to the rules, policies, standards, and
specifications of Section 86 of the State of California Standard Specifications
(SSS) and State of California Standard Plans (SSP) and each AGENCY's
respective standards and specifications, and policies.
This synchronization PROJECT may be combined with AGENCY selected and required
signal system upgrades including:
4. New compatible systems traffic controller units and/or assemblies,
4� Communication modifications and additions
Electrical and Telemetry Service Enclosures or Pedestals
Battery Backup Systems (APM must approve)
4. Installation of newer Central Supervisory Control and Data Acquisition Systems
that are NTCIP compatible, and will upgrade and/or enhance existing legacy
systems; and, other project related enhancements as specified herein.
3.1 On — Call Services — Signal Synchronization — TASKS
OCTA's TLSP signal timing projects are multi -agency in nature and require the
CONSULTANT to be a consensus builder. Each agency owns, controls, and maintains
and is ultimately responsible for their respective traffic signalized systems and
intersections. The successful CONSULTANT shall demonstrate a full knowledge of the
entire corridor, its problems and needs, and shall propose or suggest possible solutions
or mitigations to those defined problems and needs. Therefore, with an understanding
of required consensus building on the part of the CONSULTANT, the PROJECT will
require, at a minimum, the following tasks:
a. Project Management
:- The CONSULTANT shall be responsible
project, including but not limited to:
o Day to day Project Management
o Meetings
o Progress Reports
o Tracking of Schedules
o Invoicing
b. Data Collection
5
for the overall administration of the
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
The CONSULTANT shall collect the following data necessary to thoroughly
understand existing traffic conditions for the corridor and be able to develop optimal
time -of -day traffic signal coordination plans, as applicable.
From each AGENCY, the CONSULTANT shall collect existing timing sheets,
existing coordination plans, traffic as -built drawings, aerial photos, maps, traffic
collision data as available, including collision diagrams for the analysis of existing
intersection conditions and operations. Plans, Specifications, Special Provisions
(PSS) for construction of facilities related to or that could affect this PROJECT
shall also be collected. CONSULTANT, if requested by the involved agency, will
provide their own staff to review available records/plans and request copies of
needed records/plans with a minimum of disruption to the involved agency.
From the AGENCIES, the CONSULTANT shall determine signal timing and
preferences, including, but not limited to, those related to pedestrian and bicycle
timing, left -turn phasing and phase sequencing such as fully protected leading,
lead — lag, lagging, split, and protected — permissive (PPLT), and additional
coordination functions such as preferred or conditional phase re -service, as well
as the AGENCIES preferred timing optimization software.
The CONSULTANT shall conduct seven-day 24-hour machine counts. (ADTs).
Data obtained from Saturday and Sunday counts will determine the necessity of
weekend signal timing locations, and respective analysis, optimization and
implementation. of all new signal timing.
-46 The CONSULTANT shall conduct weekday and weekend peak period turning
movement counts at all study intersections, including pedestrian and bicycle
counts. Weekday counts shall be conducted for two hours of each peak period
(AM, mid -day, and PM). If needed, weekend counts shall be conducted for those
peak periods determined from the ADTs on both Saturday and Sunday. The
length of the period for weekend data collection shall be determined from the
ADT and information provided by the AGENCY and field observations. Turning
movement counts for minor intersections where it can be demonstrated that
pedestrian or other factors will always govern the operations may be eliminated if
approved by the APM.
For intersections with more than two through lanes in any of the approaches, a
minimum of two count technicians per intersection shall be required.
. Alternative counting approaches using electronic capture methods in lieu of field
personnel to manually count the data shall be approved by the APM prior to the
counts being performed.
L
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
All count data for each location shall be provided to OCTA in one of the two
following digital formats: 1) NDS/Southland Car Counters style Excel
spreadsheet; or 2) JAMAR comma separated value style text file.
4. Each count data file shall adhere to the following file naming conventions:
o Age n cy_ SouthBo undStree Wam e-EastBoundStreetNa me— Roads ID. xls
o Agency_SouthBoundStreetName-EastBoundStreetName RoadslD.csv.
o Example: a turning movement count file for the intersection of Brookhurst
Street at Katella Avenue in the City of Anaheim would be given the
filename Anaheim Brookhurst-Katella 801.csv.
4. Copies of the raw data count sheets shall be provided to each involved agency.
Data shall then be able to be loaded into the OCTA Roadway Operations and
Analysis Database System (ROADS).
Any data files containing numeric intersection or node identifiers shall use the
same node ID numbers as is stored in the ROADS database.
OCTA shall provide a map and list of intersections and corresponding unique
ROADS node ID numbers. These include external node numbers (See
Attachment B).
All traffic signal synchronization data collected and compiled by the
CONSULTANT for both existing (before) and optimized (after) conditions shall be
provided to OCTA in Synchro version 6.csv UTDF format and version 7
combined data UTDF format. This data shall include the network layout, node,
link, lane, volume, timing, and phase data for all coordinated times. All such data
shall be consistent with the OCTA ROADS database. The CONSULTANT shall
work with OCTA to identify any needed updates to the ROADS or project data to
ensure full compatibility.
CONSULTANT shall collect and utilize existing plans, specifications, and special
provisions from each agency for installation and implementation of all traffic
signal systems central and local necessary to complete the construction and
implementation of the Brookhurst Street TLSP Corridor Project.
c. Field Review
The CONSULTANT shall review the geometric layout, verify and/or inventory
existing traffic signal control and telemetry/ITS equipment, and identify any
deficiencies for each intersection and road segment along each of the corridors. The
review shall include an assessment of the existing intersection lane geometry, link
lane geometries (add -drop), traffic conditions, and traffic signal or ITS/telemetry
control equipment along the corridor and at each intersection.
7
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
Techniques utilized shall include but not be limited to visual inspection, available as -
built plans, agency consultation; agency provided aerial photos, and PSS.
Upon permission from the controlling local agency, CONSULTANT will inspect and
inventory the interior of each traffic controller assembly and ITS/telemetry cabinets,
identify and report deficiencies to the agency and the OCTA respective operations
staff.
Equipment upgrades needed to complete the PROJECT will be noted and included
as Construction Support to the existing PSS as part of the PROJECT. Photographic
and written inventories shall be submitted to OCTA in electronic format only. If
specific locations require a physical photo, the APM will notify the CONSULTANT to
provide such documentation.
CONSULTANT shall also include an identification of all planned and programmed
improvements (widening projects, intersection improvements, etc.) on the study
corridor. The identification of these projects shall at least include a list, summarizing
all improvements.
Key components of the corridor review shall include the following:
Existing corridor/street and lane geometries including lane widths and
configurations curb to curb distances, and median dimensions, if any;
i. Upcoming improvements to the corridor (i.e. construction and/or delineation
modifications);
Traffic signal control and telemetry device information, such as type of device,
manufacturer and condition, provide visual documentation (electronic format);
Existing time source equipment and Master zero (To) time reference reset;
CONSULTANT shall observe special characteristics such as proximity to adjacent
intersections, location of schools, bus stops, driveways, parking prohibitions, unusual
traffic generating conditions, and other factors that may impact the efficiency of
operation at each intersection.
CONSULTANT shall adhere to each Agency's policy on signal operations and
characteristics of signal phasing and rotation or sequence (lead -lead, lead -lag, lag -
lag, protected vs. protected/permissive (cycle lengths, PPLT)), etc.
CONSULTANT shall note factors that impact or affect signal progression including,
but not limited to: intersections with high pedestrian or bicyclist volumes; over-
saturated intersections; closely spaced signalized intersections, uneven lane
distribution; high volume percentage of trucks and/or buses; existence (Y/N) of turn-
E:3
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
outs at bus stops, high side street volumes at intersecting un-signalized locations,
interchanges, and parking maneuvers.
CONSULTANT shall identify any deficiencies of the existing traffic signal control
equipment and geometric layout, and provide recommendations towards simple, low-
cost solutions that may be implemented to correct such deficiencies.
CONSULTANT shall identify any deficiencies in the existing traffic signal control
timing parameters or settings at each PROJECT intersection including,: Pedestrian
Walk and Pedestrian Clearance intervals; and Bicycle and/or Automobile/Truck
timing for Minimum Green,; Yellow Change; and, All Red Clearance intervals as
required by the MUTCD, CA MUTCD, Traffic Operations Policy Directives (TOPD),
or enacted laws governing such issues. These deficiencies shall be submitted to the
AUTHORITY APM and the AGENCY for review and comment.
Each local AGENCY shall be solely responsible for, and provide direction to
CONSULTANT, AUTHORITY, and APM in the methods and formulas used to
calculate the correct time settings for these respective timing intervals. These
policies will be on file with the AUTHORITY.
CONSULTANT shall identify any crossing arterial coordination efforts that are in
place or that are to be in place prior to implementation of the optimized timing on this
PROJECT.
CONSULTANT shall prepare and submit a report summarizing the findings of the
field review. The report shall include a detailed description of the CONSULTANT' S
approach to the synchronization of the corridor, the methods and equipment to be
used, including collected PSS, with detailed construction estimate, and PROJECT
schedule. The selected CONSULTANT shall provide detailed quotes or estimates
from vendors for any goods and services required to complete the PROJECT to the
APM and/or OCTA staff.
d. Corridor `Before' Study
The CONSULTANT shall conduct a `Before' field study representative of the times
and days for which synchronization plans will be developed. The resultant
CONSULTANT report shall identify Measures of Effectiveness (MOE) to evaluate the
effects of the synchronization plans. MOE's should include traffic flow, actual real
time travel, average speed, stops, fuel consumption reduction, pollution reduction,
green house gas reductions, the newly developed Corridor Synchronization
Performance Index or CSPI, which quantifies average speed, number of stops, and
number of intersections passed on a green vs. the number of intersections where
stopped by a red, and other pertinent items. The identified MOE's shall be compiled
for the corridor using the floating car method (GPS interfaced Tru — Traffic TS/PP or
PC — Travel runs) and from Synchro 7.0. For the 'Before' field study, a minimum of
five (5) floating car `runs' shall be conducted in each direction and during all periods
01
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
in which synchronization plans shall be developed. The corridor may be segregated
into zones that can be easily run and that have significant inter — relating
intersections. The zones must be approved by the APM prior to commencement of
data collection.
The report shall address optimization strategies for improved signal synchronization,
specifically focusing on how the corridor should be operated; end -to -end or in
coordinated subsystems (zones or sectors). Special consideration shall be given to
existing operations on crossing arterial systems (existing or near future
implementation). Ideally, the analysis should include the floating car data and data
collected as part of Task 2. However, draft versions of the report may include
previously collected traffic, travel time, or other data available. The evaluation report
shall provide a very clear and accurate understanding of traffic patterns on the
corridor throughout all times of the day and week. The report shall also identify the
current Corridor Synchronization Performance Index or CSPI which is the proposed
new rating system to be used on all TLSP and future OCTA sponsored TSS projects.
The CSPI combines Average Speed, Number of Stops, and Number of Greens per
Red. Additive scores from each category are combined into an index from 33 to 109.
A CSPI of 70 is considered the minimum level of acceptable performance. A CSPI
under 70 indicates a need for improvement in signal operations or the mitigation of
other influences.
Corridor Synchronization Performance Index XSPO
Speed
orerd
steps
(mph)
Score
Red
Score
per
Mile
Score
2
30—
0
1.1
2
7
3.
1 .
2
4
.
1.5
2
1
23
0
123
22
2.0—
—16
1-21
2
1.
12
2e1
1
1.0
8
2
1
Note: CSPI is the sum
measure.
component scores.
10
not
for
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
The CONSULTANT shall prepare a brief memorandum and present the findings to
the OCTA and the AGENCIES outlining the findings of the `Before' field study. The
CONSULTANT shall finalize the memorandum based on comments received from
the APM and the AGENCIES.
e. Signal Timing Optimization and Implementation
The CONSULTANT shall work with the APM to develop a model of the study area
and calibrate the model based on field observations of existing conditions. Signal
synchronization optimization shall be conducted in Synchro 7.0. In addition,
optimization shall be augmented with Tru — Traffic TS/PP version 8.0. The
CONSULTANT shall calibrate the model based on travel time, delay studies, field
observations of queue lengths, and saturation flows for heavy movements at key
intersections.
If the CONSULTANT elects to use alternative methodologies to augment or replace
certain aspects of the Synchro model such as pre — processing of certain data sets
or split analysis, and/or other types of processes, the CONSULTANT shall describe
these operations in detail in the report with supporting documentation as to why
these processes were used in lieu of or in augmentation to the Synchro model.
These methodologies shall also be described in detail in the CONSULTANTS
proposal for this PROJECT.
The CONSULTANT shall develop an operational microscopic model within
SimTraffic. The SimTraffic model will identify those local areas or portions of the
PROJECT that need special operational analysis of queue interactions such as
starvation or spillback. The operational analysis will be used to understand the
effects of planned corridor improvements, fine tune timing plans prior to
implementation and to analyze the additional operational improvements as
suggested by the CONSULTANT in the Field Review. The entire corridor does not
have to be micro — simulated. Analysis shall be performed on corridor segments that
have queuing, starvation, spillback, or others problems which can be mitigated by
the SimTraffic program.
The CONSULTANT shall then develop revised optimized signal timings
recommending any changes to the signal phasing at each signalized intersection
that may improve the efficiency of operations. The recommended signal timing plans
shall be reviewed by the APM and local agency staff.
The CONSULTANT shall evaluate signal timing and coordination parameters with
consideration for the following:
-4: Optimum intersection cycle length and offset to maximize corridor throughput
(bandwidth), harmonic background cycles at minor or major intersections, left -
turn phasing rotation as deemed appropriate (except at Protected/Permissive
11
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
locations, where phasing will be lead -lead or lag -lag only, unless with FHWA
approval the proposed yellow flashing arrow technique is employed where lead —
lag phasing is allowed), non - coordinated phase re -service, and other such
techniques;
Timing parameters, which fully accommodate those unique users with mandated
timing parameters within the split time. CONSULTANT shall take into
consideration the mandated timing parameters used and adopted by the local
agency on a case by case basis. If the local intersection controller has the ability
to modify or ignore the coordination split during unique or infrequent user events
and can fast — track transition to be in step with the local coordinator after
exceeding the split time, that technique may be utilized where deemed
appropriate by CONSULTANT and approved by the respective local agency.
4 Appropriate cycle lengths consistent with the goals of this effort. Additionally, the
CONSULTANT shall recommend time -of -day start and stop intervals for the
various timing plans; and,
„. CONSULTANT shall prepare, at minimum, timing plans that consider the
following peak periods: AM PEAK, MID -DAY PEAK, PM PEAK and a WEEKEND
PEAK. Timing plans should be in both Synchro format and the preferred timing
chart format of each local agency.
4 The CONSULTANT shall also prepare timing plans for AM PEAK, MID -DAY
PEAK, PM PEAK and a WEEKEND PEAK based on the upcoming improvements
for the corridor as identified in Task 3. Timing plans should be in Synchro format.
CONSULTANT shall implement, or assist local agencies staff in the implementation
of, new signal timings either through the central or closed loop traffic signal system
(if available) or direct implementation in the controllers in the field. CONSULTANT
shall use new, modified, or existing traffic signal interconnection systems, where they
exist. And, because of the inter -jurisdictional nature of the project, shall either
implement time -based signal coordination techniques between signalized
intersections that are controlled by different agencies; or, if adjacent agencies are
sharing system resources and hardware, CONSULTANT shall develop and
implement plans through those complimentary systems.
The project shall require the CONSULTANT to purchase, furnish, and install, at a
minimum, the following items:
4, Brookhurst Street — See Attachment B and the following items:
4- All required communication equipment and interface devices for Central
Supervisory Control and Systems Controller Units; Ethernet Switches or
Extenders and other Communications Devices needed for proper system
operation
12
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
System Integration will be the responsibility of the CONSULTANT.
CONSULTANT shall either perform the integration or assist with the integration
depending on policy and/or capability of each participating AGENCY
Systems Controller Assemblies including cabinet, systems controller unit,
communications interface, BIU, MMU, Detection Systems, and all other
appurtenances per agency specifications.
Modification of existing Central Systems including any licensing agreement
modifications between the AGENCY and equipment vendor.
Conversion of Legacy Closed Loop Systems to newer Central NTCIP Systems
4. System Integration of PROJECT controllers into existing, new, or modified
systems.
1— 5, 1 — 405, SR — 22, and SR - 91 Interchanges
o Consultant shall through specialized Caltrans procurement and installation
practices
■ furnish and/or install one Type 170E Field Master Controller Unit
with TRFM firmware per Freeway Interchange Networked Systems
® furnish and install one GPS Clock at Caltrans' selected Ramp
intersection with Field Master Unit
■ Furnish for installation One (1) or Two (2) new Type 2070
Controller Units with current approved TSCP firmware shall be
installed at existing ON - OFF Ramp intersections
o Removal and Installation of controller units shall be performed by Caltrans
forces. Consultant shall install GPS Clock.
o Consultant shall interface systems to CTNET utilizing Ethernet network for
connection to the D12 TMC.
. Other needs assessed as a result of Construction Support and approved by
AGENCIES and APM
The CONSULTANT shall use due diligence with regard to the Brookhurst Street
Project. CONSULTANT shall perform all tasks needed to determine Construction
Support and Procurement issues for the construction, installation, and
implementation of the project. The report required (see 3.1 On — Call Services —
Signal Synchronization, c: Field Review ) for the project listing the items to be
procured, furnished, and installed shall include detailed line item estimates which,
may or may not be modified or amended, and subsequently approved by the APM,
OCTA, and/or the owning AGENCIES. CONSULTANT shall accomplish this by
modifvina line items and also Specific Rectuirements Section of each Participating
Agency on Attachment B.
13
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
The need for plans and specifications of this equipment will be determined early in
the project by the APM, AGENCIES, and CONSULTANT. The following items are
included for clarity:
1. AGENCY shall be responsible for local intersection inspection services on the
installation of field work and equipment. AGENCY shall be responsible for the
inspection and installation of any Central Master, Field Master, Controller Units
or Assemblies and any related communications systems with oversight by the
APM. CONSULTANT shall work under the constraints of construction
specifications and standards of each local agency and Caltrans. Caltrans
personnel will be responsible for the removal and installation of any Caltrans
owned or operated intersection controller systems. CONSULTANT will be
responsible for all other intersection systems modifications, removal,
installations, etc.
2. All permits and fees required by the AGENCIES in the PROJECT shall be
included in the firm fixed price for the PROJECT and no additional compensation
for fees will be allowed, therefore. OCTA will endeavor but not guarantee to
have permit requirements and associated fees removed or waived.
3. CONSULTANT shall provide onsite assistance for turn -on of any new or modified
equipment.
4. Upon final approval by the APM and the respective AGENCY, 1 hard copy and 1
electronic format timing chart, per intersection, shall be provided to the AGENCY.
1 timing chart per intersection, in electronic format, shall be provided to the
AUTHORITY. Timing sheets shall be provided by CONSULTANT at time of turn
on.
As the project will likely be using time -based signal coordination, the CONSULTANT
shall evaluate the current time -referencing of all traffic signal controllers and
recommend a corridor -wide strategy (such as GPS time referencing units) to ensure
that all traffic signal controllers are on synchronized time clocks. Upon approval by
the AGENCIES, the CONSULTANT shall purchase and install, or assist local agency
staff, in installing any devices that are part of the time -referencing strategy. This
may include devices installed at the agency TMC or at intersection traffic signal
controller assemblies.
The CONSULTANT shall fine-tune, or assist local agency staff in the fine-tuning of,
the new settings and timings. The CONSULTANT shall fine-tune timings in the field
and record all changes. Fine-tuning shall be conducted during times and days that
are representative of the times and days for which coordination plans were
developed. To eliminate multiple runs, Video is recommended for use in the fine
tuning function; and, to determine and provide mitigation to certain conditions that
may have been ignored or gone unnoticed in the evaluation and analysis process.
14
OCTA — Traffic Light Synchronization Program (TLSP) Projects . February, 2010
f. Corridor 'After' Study
The CONSULTANT shall conduct an 'After' field study representative of the times
and days for which synchronization plans will be developed. The 'After' study must
be conducted in the same manner and contain the same MOE's as the 'Before'
study in order to evaluate the improvements of the synchronization plans. MOE's
should be calculated for the optimized corridor from compiled data using the floating
car method (for instance, GPS interfaced Tru — Traffic TS/PP runs) and from
Synchro 7.0 Output. For the 'After' field study, the same number of floating car
'runs' during the same time periods as was done in the 'Before' field study shall be
conducted for each direction. The CONSULTANT SHALL provide a synchronized
video with the "Before" and "After" travel time runs to augment the study. This video
shall cover the entire length of the corridor and concentrate on the most congested
areas of the corridor around freeways and high density commercial and business
uses. The CONSULTANT shall prepare a memorandum detailing the results of the
signal timing optimization and implementation, time -referencing system and fine
tuning components, and, comparing the results of the 'Before' and 'After' field study
with reference to the specific MOE's. The CONSULTANT shall finalize the
memorandum based on comments received from the APM and the AGENCIES.
g. Project Report
The CONSULTANT shall prepare a Final Timings and Evaluation Technical Report
with an executive summary. The report shall provide complete documentation of the
project, including, but not limited to, project objectives, project locations, project
scope, findings, recommendations, implementation schedule, improvements
accomplished, and procedures for continuing maintenance, surveillance, and
evaluation of the coordinated signal system, work performed, data collected: 'before'
and `after' studies and project benefits achieved in terms of fuel savings, travel time,
CSPI and other measurable parameters. The report shall include graphical and
table formats for each type of documentation for clarity purposes. The report
shall also equate or quantify any savings in travel time, reduction in delay and
emissions with type of emissions measured into a monetary figure consistent with
current publications. The report shall document all planned, programmed, and
constructed improvements on the study corridor as well as recommendations for
further infrastructure improvements that would likely improve the corridor signal
coordination project results. The CONSULTANT shall submit and present the final
report and results of the project to the Board and to any city councils, commissions
or committees as requested. Report formats, including style and content of graphs
and tables, shall be approved by the APM prior to submission.
The report shall include for each intersection the lane configurations; signal phasing,
turning movement data, and cycle lengths for existing and proposed timings for all
peak periods. In addition, in a separate binder, all the traffic signal phase
sequences, signal timing plans, and pedestrian timings shall be documented.
15
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
Finally, the report shall provide recommendations with cost and benefit estimates for
future improvements to traffic signal infrastructure (signal controllers, vehicle
detection, communications, etc.), intersection capacity (appropriate signal phasing,
lane geometrics, and alleviation of physical bottlenecks that curtail arterial capacity),
and traffic management strategies. These proposed improvements are beyond the
scope of this project but should be useful in determining future enhancements to the
corridor.
The Report format shall consist of a Table of Contents, Executive Summary, with
technical appendices giving the Background, Methodologies, Before Conditions,
After Conditions, Before and After Analysis and Study Results, Elements of
Construction, Special Demonstration of Equipment and Results, Conclusions,
Recommendations and Lessons Learned, followed by Appendices. As each corridor
has unique properties and functionality, prior to the Report being written, the
CONSULTANT shall meet with the APM to discuss format and content for each of
the respective corridors.
h. As — Built Drawings
The CONSULTANT shall supply As — Built drawings of all systems constructed
during the PROJECT. As — Built drawings shall be in the format required by each of
the AGENCIES. As — Built drawings shall be included in the firm fixed price for the
PROJECT. No additional compensation will be allowed, therefore.
this section left blank intentionally
j. Continuing Signal Timing Support
The CONSULTANT shall provide continuing signal timing support to monitor,
observe, fine-tune, and optimize the signal timing and phasing operations of all the
intersections for a minimum period of nine (9) months upon completion of the
implementation. During this period, the CONSULTANT shall proactively survey the
corridor on a weekly basis, observe the traffic, and fine-tune (or recommend fine-
tuning) the signal timing based on the survey.
k. Warranties and Guarantees
Attention is directed to
Section 86 — 1.05 WARRANTIES, GUARANTIES, AND INSTRUCTION SHEETS of the
State Standard Specifications.
CONSULTANT shall provide the following:
All equipment furnished, installed, and/or modified shall have a 1 year guaranty on labor
and material. Firmware and Software Upgrades for Control and Communications
16
OCTA — Traffic Light Synchronization Program (TLSP) Projects February, 2010
Systems for Central, Field Master, and Local intersection controller units for installed
specified systems are included in the installed price for a period of 3 years.
New software for new features not originally installed nor specified is excluded from this
contract. Standard Warranties or Guarantees for new software or new features are the
responsibility of the Agency receiving such equipment and the standard warranties or
guarantees supplied by the manufacturer or vendor.
Removal of existing equipment and appurtenances is included in the "furnish and install
or modify existing" installation price.
17
ATTACHMENT B Brookhurst Street TLSP
AGREEMENT C-9-0622
BROOKHURST STREET TLSP by Agency :11
Agency
g y
Brookhurst Road
Location
ROADS
Node #
Description of Work
This Location
Fullerton
Common Wealth Ave
1
3521
Fullerton
Valencia Drive
2
3532
Fullerton
Orangethorpe Avenue
3
3544
Fullerton
Page Avenue/Roberta
4
3458
Caltrans
SR - 91 W/B Rams
5
5
170 FM cu, GPS
Caltrans
SR - 91 E/B Rams
6
8
2070 cu, GPS
Brookhurst Street @
Anaheim
Falmouth Avenue
7
640
2070 cu, GPS,
Anaheim
La Palma Avenue
8
695
C
Caltrans
1- 5 S/B - N/B Ramps
9
12
2070 cu
Anaheim
Sequoia Avenue
10
826
C
Anaheim
Crescent Avenue
11
718
C
Anaheim
Catalina Avenue
12
623
C
Anaheim
Lincoln Avenue
13
745
C
Anaheim
Broadway14
763
C
Anaheim
Orange Avenue
15
772
C
'Anaheim
Brookmore Avenue
16
1276
C
Anaheim
Ball Road
17
781
° . C
Anaheim
Cerritos Avenue
18
795
C
Anaheim
Katella Avenue
19
801
C
GardenGrove
Orangewood Avenue
20
4189
GardenGrove
Chapman Avenue
21
4199
Control Point -Chapman TLSP
GardenGrove
ho in Center
Shopping
22
4180
GardenGrove
Bixby Avenue
23
4155
GardenGrove
Lampson Avenue
24
4219
GardenGrove
Stanford Avenue
25
4161
GardenGrove
Garden Grove Boulevard
26
4238
GardenGrove
Trask Avenue
27
4246
AAgency
g y
Brookhurst Street @
Location
ROADS
Node #
Description of Work
This Location
Caltrans
Trask Av @SR - 22 W/B Ramps
28
33
Caltrans
SR - 22 E/B Ramps
29
34
GardenGrove
Woodbury/Traylor Way
30
4169
GardenGrove
Westminster Ave
31
4250
Xing Arterial
GardenGrove
15th Street
32
4413
4172
30 and 31 clustered
single controller
GardenGrove
Reading Street
33
GardenGrove
11th Street
34
4177
GardenGrove
Hazard Avenue
35
4252
Westminster
Boise Avenue
36
6100
Westminster
Bishop Place
37
6189
Westminster
McFadden Avenue
38
6111
Westminster
Margo Lane
39
6069
Fountain Valley
Edinger Avenue
40
7074
Fountain Valley
Heil Avenue/Miles Square Park
41
7075
New 332 Cabinet
Fountain Valley
Warner Avenue
42
7080
° ,New 332 Cabinet
Fountain Valley
La Hacienda Avenue
43
7047
Fountain Valley
La Alameda
44
7051
Fountain Valley
Slater Avenue
45
7088
° , New 332 Cabinet
Fountain Valley
Talbert @Foster Street
46
7062
New 332 Cabinet
Fountain Valley
Quail Avenue
47
7054
Fountain Valley
Ellis Avenue
48
7070
Huntington Beach
Garfield Avenue
49
3928
Huntington Beach
Yorktown Avenue
50
3938
GPS
Huntington Beach
Adams Avenue
51
3947
Huntington Beach
Adams Ave @ Ranger Lane
Huntington Beach
Adams Ave @ Sho pin Ctr Dw
Huntington Beach
Indiana olis Avenue
52
3955
Huntington Beach
Atlanta Avenue
53
3965
Huntin ton Beach
Hamilton Avenue
54
3968
Huntington Beach
Banning Avenue
55
3931
Huntin ton Beach
Bushard Street
56
3932
GPS
Caltrans
Pacific Coast Hi hwa
57
1 261
1GIS
Icu = controller unit; ca = controller assembly includes cu + all necessary equipment and appurtenances + as;
as = ethernet switch; EE = Ethernet Extender; FM = Field Master gps = gps interface and antennae installed;
C = CenTracs, A = Aries; NAZ = Naztec ATMS; BB = Battery Backup System; I/C = Interconnect Conduit
with media; media - F = Fiber Optic, TP = 24 pair Twisted Copper; VD = Video Detection; VS = Video
Surveillance System; W = WFi; L = Loop Detector; a # following item codes = quantity (i.e. L42 = install 42
loop detectors), * = shared ownership; ** following task code = NOT A PART, agency pays 100 % for that task
All other location tasks are a park *** following task code = Part TLSP/Part Agency funded; All equipment is
furnished and installed and'or modify existing installation with 1 year guaranty on labor and material Firmware
and Software Upgrades for installed specified systems is included in the installed price for a period ofd years.
Excludes new software for new features not originally installed nor specified to be installed and included
Removal of existing equipment and appurtenances is included in the furnish and install or modify existing
installation price. PS & E may be available at no cost to the Consultant from Project AgenciesO = Xing
Arterial Operations Considered
ATTACHMENT B
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
Comments, Wishes, Needs of Fullerton
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priorit Description Comments
ATTACHMENT B
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
Comments, Wishes, Needs of Anaheim
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, VIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priorit
Description
Comments
New Centracs central system, computer
equipment (including 1 workstation), central
hardware and communications equipment
(including 1 server rack)
Integration, including template background
graphics in Centracs provided for 12
intersections
On -site integration, support, acceptance
testing, and one-time training (up to 16
hours) for up to 10 participants: 2 weeks
ATTACHMENT 6
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
Comments, Wishes, Needs of Garden Grove
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, VIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priority
Description
Comments
Three SYNCHRO/Sim Traffic Software
Licenses and one six (6) hour training
session for up to three attendees.
Three Tru-Traffic Software Licenses
ATTACHMENT B
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
Comments, Wishes, Needs of Westminster
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, VIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priority
Description
Comments
ATTACHMENT B
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
Comments, Wishes, Needs of Fountain Valley
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, VIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priority
Description
Comments
RS ex. Type P cabinet. Modify foundation,
furnish and install new Type 332 cabinet.
Reuse all possible components from old
assembly including Type 2070 and
communications equipment 4
Locations
ATTACHMENT B
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
Comments, Wishes, Needs of Huntington Beach
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, VIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Prioritx
Description
Comments
ATTACHMENT B
AGREEMENT C-9-0622
BROOKHURST STREET TLSP
Comments, Wishes, Needs of Caltrans
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, VIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Prioritx
Description
Comments
Interface systems to CTNET utilizing
Ethernet network for connection to the D12
TMC.
SANTAANA
FOUNTAIN VALLEY
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OCTA
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ATTACHMENT C - Brookhurst Street TLSP
AGREEMENT No. C-9-0622
OCTA
Mr. Ronald Keith
Principal Traffic Engineer
Development
550 S. Main Street
P.O. Box 14184
Orange, CA 92863-1584
Tel: 714.560.5990
City of Anaheim
Mr. John Thai
Principal Traffic Engineer
Traffic Management Center
201 S, Anaheim Boulevard
Suite 502
Anaheim, CA 92805
Tel: 714.765.5294
City of Garden Gro,
Mr. Dan Candelaria
City Traffic Engineer
11222 Acacia Avenue
Garden Grove, CA 92842
Tel: 714.741.5185
List of Contacts
Caltrans
Mr. Mort Fahrtash
Acting Chief, Electrical Systems
Caltrans District 12
County of Orange
Mr. Dan Richards
Field Technician
Orange County RDMD
P.O. Box 4048
6681 Marine Way
Irvine, CA 92618 Santa Ana, CA 92702-4048
Tel: 949.936.3571 Tel: 714:834.4502
morteza fahrtash dot.ca.gov dan.richardsa-rdmd.ocgov.c
City of Fountain Valley
Mr. Temo Galvez
Senior Civil Engineer
10200 Slater Avenue
Fountain Valley, CA 92708
Tel: 714.593.4517
tem o. q alvez(aD-fo u ntainvalley. orq
City of Huntington Beach
Mr. William Janusz
Principal Civil Engineer
2000 Main Street
P.O. Box 190
Huntington Beach, CA 92648
Tel: 714.374.1628
wj an uszCcD.surfcity-hb.org
City of Fullerton
Mr. Don Hoppe
Director of Engineering
303 W. Commonwealth Ave
Fullerton, CA 92832
Tel: 714.738.6864
donh(a)-ci.fullerton.ca.us
City of Westminster
Mr. Adolfo Ozaeta
City Traffic Engineer
8200 Westminster Blvd.
Westminster, CA 92683
Tel: 714.898.3311 x229
BOARD OF DIRECTORS
Patricia Bates
Chair
Paul Glaab
Vice Chair
Jerry Amante
Director
Don Bankhead
Director
Peter Buffa
Director
Bill Campbell
Director
Carolyn Cavecche
Director
Larry Crandall
Director
William J. Dalton
Director
Don Hansen
Director
Peter Herzog
Director
John Moloch
Director
Shawn Nelson
Director
JanetNguyer_
Director
Miguel Pulido
Director
Tom Tait
Director
Greg Winterbottom
Director
Cindy Quon
Governor's
Ex-Officio Member
CHIEF EXECUTIVE OFFICE
Will Kempton
Chief Executive Officer
February 24, 2011
Mr. William Janusz
Principal Civil Engineer
City of Huntington Beach
2000 Main Street
P.O. Box 190
Huntington Beach, CA 92648
SUBJECT: OCTA'S MEMORANDUM OF UNDERSTANDING NO. C-9-0622
Dear Mr. Janusz:
Enclosed please find one original of the above referenced subject for your
records.
Should you have any contractual related questions, please feel free to contact
Trisha Krinke at (714) 560-5625 or by e-mail at tkrinke@octa.net.
Sincerely,
,Julie Smith
',Office Specialist
Contract Administration and Materials Management
Enclosure(s)
Orange County Transportation Authority
550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282)