HomeMy WebLinkAboutOCTA - Orange County Transportation Authority - 2011-08-01OCTA
BOARD OF DIRECTORS
Shawn Nelson
Chairman
Jeffrey Lalloway
Vice Chairman
Patricia Bates
Director
Lori Donchak
Director
Matthew Harper
Director
Michael Hennessey
Director
Steve Jones
Director
Gary A. Miller
Director
John Moorlach
Director
At Murray
Director
Janet Nguyen
Director
Miguel Pulido
Director
Tim Shaw
Director
Todd Spitzer
Director
Tom Tait
Director
Frank Ury
Director
Gregory Winterbottom
Director
Ryan Chamberlain
Ex-Officio Member
CHIEF EXECUTIVE OFFICE
Darrell Johnson
Chief Executive Officer
RECEIVED
2014 MAR 17 AM 8: 0 3
Cl Y
CITY OF
HUNTUNGTOIN BEACH
March 12, 2014
Joan Flynn
City Clerk
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
SUBJECT: OCTA'S AMENDMENT NO. 1 TO MEMORANDUM OF
UNDERSTANDING NO. C-1-2648
Dear Ms. Flynn:
Enclosed please find one copy of the above referenced subject for your
records.
Should you have any contractual related questions, please feel free to contact
Michael Le at (714) 560-5314 or by e-mail at mle1 @octa.net.
Sincerely,
Marla Ewing
Senior Office Specialist
Contract Administration and Materials Management
Enclosure(s)
Orange County Transportation Authority
550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282)
AMENDMENT NO. 1 TO
MEMORANDUM OF UNDERSTANDING C-1-2648
BY AND BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
THE CITIES OF
ANAHEIM, FOUNTAIN VALLEY, FULLERTON, GARDEN GROVE,
HUNTINGTON BEACH, STANTON, WESTMINSTER
AND
THE COUNTY OF ORANGE
AND
THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
FOR
THE MAGNOLIA CORRIDOR TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
THIS AMENDMENT NO. 1 is effective this I-2L day of 2013,
by and between the Orange County Transportation Authority ("AUTHORITY") and the y of Anaheim,
the City of Fountain Valley, the City of Fullerton, the City of Garden Grove, the City of Huntington Beach,
the City of Stanton, the City of Westminster, the County of Orange, and the State of California
Department of Transportation (Caltrans) hereinafter jointly referred to as the "AGENCIES', which are
sometimes individually referred to as "PARTY" and severally as "AGENCY" and collectively referred to as
" PARTIES'.
WITNESSETH:
WHEREAS, by Agreement No. C-1-2648 dated February 4, 2012, AUTHORITY and AGENCIES
entered into an agreement to demonstrate their conim1ment to improve transportation opportunities for
Orange County and to develop and implement the Magnolia Street Traffic Signal Synchronization
PROJECT.
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MEMORANDUM OF UNDERSTANDING
AMENDMENT NO.1 TO AGREEMENT C-1-2648
WHEREAS, AUTHORITY and AGENCIES have agreed to extend the agreement through
June 30, 2014; and
NOW, THEREFORE, it is mutually understood by AUTHORITY and AGENCIES that MOU No.
C-1-2648 is hereby amended in the following particulars only:
1. Amend Article 4, Page 7 of 16, Item 11, line 15 thru 17, to delete in its entirety and replace with: "
This MOU shall continue in full force and effective through June 30, 2014, unless terminated
earlier by AUTHORITY. This MOU may be extended at the mutual consent -of all PARTIES." - -- -
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MEMORANDUM OF UNDERSTANDING
AMENDMENT NO. 'I TO AGREEMENT C-1-2648
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IN WITNESS WHEREOF,
the PARTIES hereto have caused this Amendment No. 1 to
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Agreement No. C-1-2648 to be executed on the effective date above written.
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CITY OF ANAHE
ORANGE COUNTY TRANSPORTATION AUTHORITY
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By:
By: �-
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Tom Tait
Meena Katakia, Man ger
Mayor
Capital Projects
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Ga. E. Eastman - Mayor
Pro Tem.
ATTEST.
APPR ED AS TO FORM:
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By:
By-
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Linda N Andal
Kennard R. Smart, Jr.
City Clerk
General Counsel
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AP ROVED AS TO FORM:
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By.
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-ate Micha 1
ouston
City :Wrney
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MEMORANDUM OF UNDERSTANDING
AMENDMENT NO.1 TO AGREEMENT°C-1-2648.
1 IN. WITNESS .WHEREOF; the PARTIES hereto have. ;causedthis Amendment No. 1 to
2 Agreement'No: C=1-2648 to, be execufed on the:effective date abbve`written:.
3 OTY OF FOUNTAIN VALLEY
4 z=----
ay.
5 Mark McCurdy
Mayor
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ATTEST:
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By
8 Kathy Bailo
City Clerk
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10 APPROV A(dTo FORM.
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Alan R. Bruns
12 City Attorney.
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MEMORANDUM OF UNDERSTANDING
AMENDMENT NO. 1 TO AGREEMENT C-1-2648
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IN WITNESS WHEREOF, the PARTIES hereto have caused this Amendment No. 1 to
Agreement No. C-1-2648 to be executed on the effective date above written.
CITY OF FULLERTON
By:
Doug Ch ee
Mayor
ANEST:
BWilliams
AP VED A O FORM:
By:
Richard one
City Atto ey
L:CartmXCLERICAL\CLERICAL\WORDPROCAGREEW MEND�AM112648.doc
Page 5 of 11
MEMORANDUM OF UNDERSTANDING
AMENDMENT NO. 1 TO AGREEMENT C-1-2648
IN WITNESS WHEREOF, the .PARTIES hereto have caused this Amendment No. 1 to
Agreement No. C-1-2648 to be executed on the effective date above written.
CITY OF GARDEN GROVE
By:
Bruce Broadwater
Mayor
ATTEST:
Kathy Bailor
City Clerk
Page 6 of 11
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MEMORANDUM OF UNDERSTANDING
AMENDMENT NO. 1 TO AGREEMENT C-1-2648
1 IN WITNESS WHEREOF, the PARTIES hereto have caused this Amendment No. 1 to
2 Agreement No. C-1-2648 to be executed on the effective date above written.
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4 CITY OF HUNTINGTON BEACH
5 By:
Connie Boardman
6 Mayor
7 ATTEST:
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10 APPROVED AS TO FO M:
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12 Jennifer McGrath
City Attorney
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MEMORANDUM OFUNDERSTANDING -
AMENDMENT NO...1 TO, AGREEMENT .C-11-264. 8
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APPROV,W,AsTO FORM:
By:.
fiat hew -Richardson
City Attorney
L:Cnhinil,CL[13[CALIC,LERI,CAL1,#OR,DP,RO.CWGREEIAMEN,P,W!lI 1264.800C
Page 8 of 11
MEMORANDUM OF UNDERSTANDING
AMENDMENT NO. 1 TO AGREEMENT C-1-2648
IN WITNESS WHEREOF, the PARTIES hereto have caused this Amendment No. 1 to
Agreement No. C-1-2648 to be executed on the effective date above written.
CITY OF WESTMINSTER
By: ,
Tri Ta
Mayor
AT
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By: em 1
Robin Roberts
City Clerk
APPROVED AS TO,F
By.
Richard Jones
City Attorney
Page 9 of 11
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MEMORANDUM OF UNDERSTANDING
AMENDMENT NO. 1 TO AGREEMENT C-1.2648
IN WITNESS WHEREOF, the PARTIES hereto have caused this Amendment No. 1 to
Agreement No. C-1-2648 to be executed on the effective date above written.
COUNTY OF ORANGE
By:
Shane L. Silsby
Director, OC Public Works
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Dept. ID PW 13-018 Page 1 of 2
Meeting Date: 5/6/2013
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 5/6/2013
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
SUBJECT: Approve and authorize execution of Amendment No. 1 to Memorandum of
Understanding with the Orange County Transportation Authority (OCTA) for the
Magnolia Street Multi -Jurisdictional Traffic Signal Synchronization Project
Statement of Issue: On August 1, 2011, the City Council approved participation by the City of
Huntington Beach in the Orange County Transportation Authority's (OCTA) multi -jurisdictional traffic
signal coordination project along Magnolia Street. This approval was through the execution of a
Memorandum of Understanding (MOU) with OCTA. As the existing MOU expired on December 31,
2012, and OCTA has not completed the project, OCTA wishes to extend the term of the MOU until
June 30, 2014, through an amendment to the MOU.
Financial Impact: The provisions of the MOU do not require expenditure of any resources beyond
staff participation in the development and review of the analysis and the maintenance of the traffic
signal timings after implementation.
Recommended Action: Motion to:
Approve and authorize the Mayor and City Clerk to execute "Amendment No. 1 to Memorandum of
Understanding C-1-2648 By and Between Orange County Transportation Authority and the Cities of
Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Stanton, Westminster and
the County of Orange and the State of California Department of Transportation for the Magnolia
Corridor Traffic Signal Synchronization Project."
Alternative Action(s): Do not authorize approval of the Amendment to the Memorandum of
Understanding and provide direction to staff to amend terms of the agreement.
Analysis: The comprehensive countywide signal synchronization program developed by OCTA
targets the synchronization of signalized intersections along regionally significant corridors
throughout Orange County. The project along Magnolia Street is a means to improve traffic flow
and optimizes travel on a high volume regional arterial. The program is consistent with the
countywide multi -jurisdictional signal synchronization goals as identified in the 2006 Orange County
Signal Synchronization Program Report as developed by OCTA.
This project encompasses 53 locations along the length of Magnolia Street, 10 of which are within
the City of Huntington Beach. The engineering analysis and development of the traffic signal
timings is being performed by OCTA's consulting engineer. The entire project is being managed
and administered by OCTA. City staff is an active participant in the development of the timing plans
and will retain authority to make changes or adjustments to the traffic signal timing plans when
required.
Item 12. - 1 HB -342-
Dept. ID PW 13-018 Page 2 of 2
Meeting Date: 5/6/2013
The MOU does not require any direct financial participation by the City; however a commitment of
staff time is included in the MOU. Staff involvement is primarily Public Works staff. Staff supports
participating in this project as the objective is to reduce overall travel times along with stops and
delay along Magnolia Street.
The MOU expired on December 31, 2012. This amendment will reinstate the agreement with a
new termination date of June 30, 2014.
Environmental Status: Any environmental analysis will be processed by OCTA
Public Works Commission Status: Not required.
Strategic Plan Goal:
Improve the City's infrastructure
Attachment(s):
1. "Amendment No. 1 to Memorandum of Understanding No C-1-2648 By and Between
Orange County Transportation Authority and the Cities of Anaheim, Fountain Valley,
Fullerton, Garden Grove, Huntington Beach, Stanton, Westminster and the County of
Orange and the State of California Department of Transportation for the Magnolia Corridor
Traffic Signal Synchronization Project."
2. "Memorandum of Understanding C-1-2648 By and Between Orange County Transportation
Authority and the Cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington
Beach, Stanton, Westminster and the County of Orange and the State of California
Department of Transportation for the Magnolia Corridor Traffic Signal Synchronization
Project" approved by the City of Huntington Beach City Council on August 1, 2011.
HB _343_ Item 12. - 2
Item 12. - 3 HB _344_
AFFILIATED AGENCIES
Orange County February 15, 2013
Transit District
Local Transportation
Authority Mr. William Janusz.
Service Authority for Principal Civil Engineer
Freeway Emergencies
City of Huntington Beach
Consolidated Transportation 2000 Main Street
Service Agency
i P.O. Box 190
CongestionManagement
g Huntin ton Beach, CA 92648
Agency
Service Authority for
Abandoned Vehicles
SUBJECT: OCTA'S AMENDMENT NO. 1 TO MEMORANDUM OF
UNDERSTANDING NO. C-1-2648
Dear Mr. Janusz:
Enclosed is one original of OCTA's Amendment No. 1 to Memorandum of
Understanding No. C-1-2648 for your review and signature.
Please execute the MOU where indicated, in blue ink and return to Trisha
Krinke as soon as possible to:
Trisha Krinke
OCTA
550 South Main Street
P.O. Box 14184
Orange, CA. 92863-1584
Should you have any contractual related questions, please feel free to contact
Trisha Krinke at (714) 560-5625 or by e-mail at tkrinke@octa.net.
Sincerely,
Michael Le
CAMM Intern
Contract Administration and Materials Management
Enclosure(s)
Orange County Transportation Authority
550 South Main Street / P.O. Box 14184 / Orange / California 92.863-1584 / (714) 560-OCTA (6282)
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AMENDMENT NO. 1 TO
MEMORANDUM OF UNDERSTANDING C-1-2648
BY AND BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
THE CITIES OF
ANAHEIM, FOUNTAIN VALLEY, FULLERTON, GARDEN GROVE,
HUNTINGTON BEACH, STANTON, WESTMINSTER
AND
THE COUNTY OF ORANGE
AND
THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
FOR
THE MAGNOLIA CORRIDOR TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
THIS AMENDMENT NO. 1 is effective this day of 2013,
by and between the Orange County Transportation Authority ("AUTHORITY") and the City of Anaheim,
the City of Fountain Valley, the City of Fullerton, the City of Garden Grove, the City of Huntington Beach,
the City of Stanton, the City of Westminster, the County of Orange, and the State of California
Department of Transportation (Caltrans) hereinafter jointly referred to as the "AGENCIES", which are
sometimes individually referred to as "PARTY" and severally as "AGENCY' and collectively referred to as
" PARTIES".
WITNESSETH:
WHEREAS, by Agreement No. C-1-2648 dated February 4, 2012, AUTHORITY and AGENCIES
entered into an agreement to demonstrate their con it n'tment to improve transportation opportunities for
Orange County and to develop and implement the Magnolia Street Traffic Signal Synchronization
PROJECT.
Page 1 of 11
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MEMOR/"DUM OF UNDERSTANDING
AMENDMENT K TO AGREEMENT C-1-2648
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WHEREAS, AUTHORITY and AGENCIES have agreed to extend the agreement through
June 30, 2014; and
NOW, THEREFORE, it is mutually understood by AUTHORITY and AGENCIES that MOU No.
C-1-2648 is hereby amended in the following particulars only:
1. Amend Article 4, Page 7 of 16, Item 11, line 15 thru 17, to delete in its entirety and replace with: "
This MOU shall continue in full force and effective through June 30, 2014, unless terminated
earlier by AUTHORITY. This MOU may be extended at the mutual consent -of all PARTIES."
Page 2 of 11
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MEMOP' NDUM OF UNDERSTANDING
AMENDMENT. I TO AGREEMENT C-1-2648
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IN WITNESS WHEREOF, the PARTIES hereto have caused this Amendment No. 1 to
Agreement No. C-1-2648 to be executed on the effective date above written.
CITY OF ANAHEIM ORANGE COUNTY TRANSPORTATION AUTHORITY
By:
Tom Tait
Mayor
ATTEST:
Bv:
Linda N Andal
City Clerk
APPROVED AS TO FORM:
Bv:
Cristina L. Talley
City Attorney
By:
Meena Katakia, Manager
Capital Projects
APPROVED R -
By: O"
Kennard R. Smart, r
General Counsel?
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Page 3 of 11
MEMORI''DUM OF UNDERSTANDING
AMENDMENT N TO AGREEMENT C-1-2648
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IN WITNESS WHEREOF, the PARTIES hereto have caused this Amendment No. 1 to
Agreement No. C-1-2648 to be executed on the effective date above written.
CITY OF FOUNTAIN VALLEY
By:
Mark McCurdy
Mayor
ATTEST:
By
Kathy Bailor
City Clerk
APPROVED AS TO FORM:
By:
Alan R. Bruns
City Attorney
Page 4 of 11
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MflEMAOR " - DUNI OF UNDERSTANDING
AMENDMENT N, . TO AGREEMENT C-1-2648
IN WITNESS WHEREOF, the PARTIES hereto have caused this Amendment No. 1 to
Agreement No. C-1-2648 to be executed on the effective date above written.
CITY OF FULLERTON
By:
Bruce Whitaker
Mayor
ATTEST:
By:
Lucinda Williams
City Clerk
APPROVED AS TO FORMA:
Bv:
Richard D. Jones
City Attorney
Page 5 of 11
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MEMOR" "DUM OF UNDERSTANDING
AMENDMENT W TO AGREEMENT C-1-2648
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IN WITNESS WHEREOF, the PARTIES hereto have caused this Amendment No. 1 to
Agreement No. C-1-2648 to be executed on the effective date above written.
CITY OF GARDEN GROVE
By:
Bruce Broadwater
Mayor
ATTEST:
By:
Kathy Bailor
City Clerk
Page 6 of 11
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MEMOR' -'7UM OF UNDERSTANDING
AMENDMENT W, TO AGREEMENT C-1-2648
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IN WITNESS WHEREOF, the PARTIES hereto have caused this Amendment No. 1 to
Agreement No. C-1-2648 to be executed on the effective date above written.
CITY OF HUNTINGTON BEACH
By:
Connie Boardman
Mayor
ATTEST:
Jo L Flynn
C' y lerk
APPROVED AS TO FO .
By: (Yl 3-M3
S=� Jennifer McGrath
City Attorney
Page 7 of 11
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MEMOR"—F)UM OF UNDERSTANDING
AMENDMENT N. TO AGREEMENT C-1-2648
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IN WITNESS WHEREOF, the PARTIES hereto have caused this Amendment No. 1 to
Agreement No. C-1-2648 to be executed on the effective date above written.
CITY OF STANTON
Bv:
David J. Shawver
Mayor
ATTEST:
By:
Patricia Vazquez
Deputy City Clerk
APPROVED AS TO FORM:
Bv:
Kimberly Hall Barlow
City Attorney
Page 8 of 11
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MEMOR^''DUM OF UNDERSTANDING
AMENDMENT N TO AGREEMENT C-1-2648
IN WITNESS WHEREOF, the PARTIES hereto have caused this Amendment No. 1 to
Agreement No. C-1-2648 to be executed on the effective date above written.
CITY OF WESTMINSTER
By:
Tri Ta
Mayor
ATTEST:
Bv:
Robin Roberts
City Clerk
APPROVED AS TO FORM:
Bv:
Richard Jones
City Attorney
Page 9 of 11
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MEMOR "'DUM OF UNDERSTANDING
AIMENDMENT N TO AGREEMENT C-1-2648
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IN WITNESS WHEREOF, the PARTIES hereto have caused this Amendment No. 1 to
Agreement No. C-1-2648 to be executed on the effective date above written.
COUNTY OF ORANGE
0
Ignacio G. Ochoa
Interim Director, OC Public Works
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MEMOR"'IDUM OF UNDERSTANDING
AMENDMENT N TO AGREEMENT C-1-2648
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IN WITNESS WHEREOF, the PARTIES hereto have caused this Amendment No. 1 to
Agreement No. C-1-2648 to be executed on the effective date above written.
CALIFORNIA DEPARTMENT OF TRANSPORTATION
M
James Pinheiro
Deputy District Director
Operations and Maintenance
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ATTAC H M E N T
xB _;57_ Item 12. - 16
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Item 12. - 17
'�ANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC LIGHT SYNCHRONIZATION PROGRAM
MEMORANDUM OF UNDERSTANDING C-1-2648 Distributed.511 ! 2
Accounting
BY AND BETWEEN CAML4
FPA
ORANGE. COUNTY TRANSPORTA11ON AUTHORITY PM rA l
Vendor
AND CA V t"rodc,
THE CITIES OF-
ANAHEIM, FOUNTAIN VALLEY, FULLERTON, GARDEN GROVE,
HUNTINGTON BEACH, STANTON, WESTMINSTER
AND
THE COUNTY OF ORANGE
AND
THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
FOR
THE MAGNOLIA CORRIDOR TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
r
The following Memorandum of Understanding (hereinafter, "MOU") is effective day
- r
of_4& 13i�entered by and between the Orange County Transportation Authority
Vreinafter; " - THORI-M, the City of Anaheim, the City of Fountain Valley, the City of Fullerton, the
tiCity of Garden Grove, the City of Huntington Beach, the City of Stanton, the City of Westminster, the
County of Orange, and the State of California Department of Transportation (Caltrans) hereinafter jointly
referred to as the "AGENCIES" and severally as "AGENCY"; with regard to the following matters.
WHEREAS, coordinating traffic signals across cities' boundaries is a major component in
enhancing countywide traffic flow and reducing congestion; and
WHEREAS, AUTHORITY has the responsibility to carry out signal coordination and
synchronization efforts in Orange County, and
WHEREAS, AUTHORITY has successfully completed two intedurisdictional traffic signal
synchronization demonstration projects (one located in the northern part of the Orange County -and the
other located in the southern part of Orange County); and
Page 1 of 16
HB -358-
MEt vANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC LIGHT SYNCHRONIZATION PROGRAM
1 WHEREAS, AUTHORITY has successfully completed three interjurisdictional traffic signal
2 synchronization projects through the Traffic Light Synchronization Program (T LSP) funded by
3 Proposition 1 B and Measure M (Ml) Signal Improvement Funds; and
4 WHEREAS, Growth Management Area 6 (GMA #6)- has requested that AUTHORITY be the
5 LEAD Agency on the Traffic Signal Synchronization (TSS) Project for Magnolia Corridor and has
6 transferred funds for this project to AUTHORITY through the Semi Annual Review (SAR) process.
7 WHEREAS, the Magnolia Corridor Traffic Signal Synchronization Project (hereinafter
8 PROJECT) shall consist of a traffic signalized intersection corridor spanning nine (9) jurisdictions, will
9 not require immediate street widening, and has sufficient traffic volume to show a measurable benefit of
10 interagency signal synchronization through cooperative time -based traffic signal coordination; and
11 WHEREAS, the PROJECT will include refiming for approximately fifty three (53) traffic signals
12 located from the City of Fullerton to the City of Huntington Beach; and
13 WHEREAS, the PROJECT will also include certain hardware and software upgrades to traffic
14 controllers, traffic telecommunications and inter -tie systems, central -traffic master controllers and
15 associated systems (hereinafter collectively referred to as "traffic control elements ), and these traffic
16 control elements will be constructed and/or installed and implemented as part of the PROJECT; and
17 WHEREAS, AUTHORITY agree to work with AGENCIES to coordinate the inclusion of other
18' traffic control elements that must be installed at the same time as the construction of the PROJECT that
19 are NOT included in the PROJECT Scope of Work and will be the responsibility of the AGENCY owning
20 each and any of those traffic control elements during the course of the project; and
21 WHEREAS, AUTHORITY and AGENCIES acknowledge that other similar corridor traffic signal
22 timing projects are currently underway or completed that intersect the PROJECT, and -
23 WHEREAS, AUTHORITY and AGENCIES acknowledge that these other similar'corridor traffic
24 signal timing projects respective corridor timing operations cannot be supplanted and must by necessity"
25 be integrated with and incorporated into the design and completion of the PROJECT; and
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HB -359- Item 12. - 18
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MEN,,)RANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFiC SIGNAL SYNCHRONIZATION. PROJECT
WHEREAS, the AUTHORITY and AGENCIES desire to enter into this MOU to demonstrate
their commitment to improving transportation opportunities for Orange County and to develop and
implement the Magnolia Street Traffic Signal Synchronization PROJECT;
NOW, THEREFORE, the AUTHORITY and AGENCIES enter into the following
Memorandum of Understanding with respect to the matters set forth herein:
ARTICLE 1. COMPLETE AGREEMENT:
This MOU, including all exhibits and documents incorporated herein and made appGcabie by
reference, constitutes the complete and exclusive statement of the terms and conditions of the MOU
between AUTHORITY and AGENCIES concerning the PROJECT and supersedes all prior
representations, understandings and communications, between the parties. The above -referenced
Recitals are true and correct and are incorporated by reference herein. The invalidity in whole or part of
any term or condition of this MOU shall not affect the validity of other term(s) or condition(s).
ARTICLE 2. RESPONSIBILITIES OF AUTHORITY:
AUTHORITY agrees to the following responsibilities for PROJECT
1 _ To retain oversight of the PROJECT by establishing PROJECT milestones and
overseeing the PROJECT development.
2. AUTHORITY shall maintain interface with the AGENCIES and outreach for the
PROJECT.
3. AUTHORITY shall assist in building consensus among the AGENCIES with respect to
the required services for the PROJECT.
4. The AGENCIES and AUTHORITY agree that PROJECT signal synchronization efforts
shall focus on those peak traffic time periods determined from the data collected during the course
of the PROJECT.
5. AUTHORITY shall provide and collect all data necessary for the analysis and
optimization of traffic signal timing
6. AUTHORITY shall develop new timing .plans optimized for signal synchronization while
Page 3 of 16
Item 12. - 19 HB -360-
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WhaoRANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
maintaining or minimizing impact to newly completed timing within PROJECT limits, concurrent
timing projects on crossing arterial corridors, or existing crossing arterial timing and operations. .
7. AUTHORITY shall provide on -site support to implement the timing plans as necessary.
Timing plans are subject to each AGENCY'S review and approval.
8. AUTHORITY shall provide updated timing plans and turning movements to the
AGENCIES in Synchro version 7 formats and/or Tru — Traffic TS/PP version 9 upon request.
9. AUTHORiTY shall endeavor to provide construction items for PROJECT intersections,
central systems, and communications systems, including Agency specific operating systems and
intersection signal control systems, with the caveat that during the course of construction, better
more cost effective methods may be found and/or employed that meet the intent of the required
and/or specified operation for the construction -items.
10. AUTHORITY shall design all aspects of the infrastructure needed to construct and
implement PROJECT resulting in final Construction Documentation (PS&E)
11. AUTHORITY shall construct AGENCY approved PROJECT. infrastructure utilizing
PS&E in competitively bid consultant services
12. To prepare "before" and `after" studies of the PROJECT conditions. The "before"
studies shall be completed by end of spring 2011 and the "after" studies shall be completed by end
of fall 2011.
13. To designate a.technical lead person for liaison among the AGENCIES
ARTICLE 3. RESPONSIBILITES OF AGENCIES;
AGENCIES agrees to the following responsibilities for PROJECT
1. To provide AUTHORITY current intersection, local field master, and/or central control
system timing plans and related data no later than thirty (30) days subsequent to execution of this
MOU, and updates as they occur within 7 days of the. event.
2. To provide any available or current PS & E documentation for the CONSULTANT to
utilize in the construction of PROJECT infrastructure required to implement the desired coordinated
Page 4 of 16
HB -361-
Item 12. - 20
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MElhoRANDUM OF UNDERSTANDING
AGREEMENT C4-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
and synchronized systems and operations.
3. To review and approve any and all PROJECT infrastructure PS & E
4. Authorize and give permission to AUTHORITY to construct PROJECT infrastructure
per the PS & E within AGENCY owned Right of Way
5_ To waive -all costs and fees related to any and all AGENCY required encroachment and
inspection permits including any payment for work provided or mandated by respective AGENCY
forces or employees for the construction phase of the PROJECT
6. To provide no cost installation and/or inspection services normally provided or required
by AGENCY on Traffic Signal Infrastructure constructed as part of PROJECT
7. To give PROJECT related signal and telecommunications equipment a high
maintenance priority during the PROJECT.
B. To take reasonable steps to keep signal controls, inter — tie, and detection systems and
equipment in proper working order during the PROJECT.
S. To maintain and repair the signal control inter — tie, detection systems, and local
control equipment located within their jurisdiction.
10. To work with AUTHORITY to determine which of the AGENCIES shalt provide on -site
support for timing plan changes and upgrades to all synchronization systems, .components,
equipment, and infrastructure systems as installed or implemented by this PROJECT. Each
AGENCY's Traffic Engineer or authorized designee (which in some cases may be the AUTHORITY)
shall be authorized to make changes or adjustments to the signal timing plans when required. .
11. To perform the changes required at central system, field master control locations,
and/or intersection controller. assemblies. When AUTHORITY is required• to make such changes,
AGENCIES shall provide AUTHORITY access to all necessary equipment
12. To designate a technical lead person for liaison among the AGENCIES.
/
Page 5of16
Item 12. - 21 Hs -362-
MEWRi ANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
ARTICLE 4. MUTUAL RESPONSIBILITES OF ALL PARTIES:
1
AUTHORITY and AGENCIES agrees to the following mutual responsibilities for PR03ECT:
2
1. PROJECT signal synchronization efforts. shall focus on those time periods as specified
3
hereinabove, and/or as determined through the course of the PROJECT.
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2. To attend and participate in all joint AGENCIES related PROJECT meetings.
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3. To cooperate and coordinate with all other AGENCIES, their staff, contractors,
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CONSULTANTS, vendors, in providing the services and responsibilities required under this MOU to
7
the extent practicable with respect to the performance of the PROJECT.
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4_ -The owning AGENCY shall be responsible for coordinating the construction and/or
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installation of traffic control elements and other items that are not included in the PROJECT Scope
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of Work, but by necessity, must be built concurrent, with the PROJECT.
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5. To work together in good faith, using reasonable efforts to resolve any unforeseen
issues and disputes arising out of the performance of this MOU.
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6, This MOU may only be modified or amended upon written mutual consent of all
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15 agencies. All modifications, amendments, changes and revisions of this MOU in whole or part, and
from time to time, shall be binding upon the agencies, so long as the same shall be in writing and
16
executed by the AGENCIES.
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7. This MOU shall be governed by all applicable federal, state and loca4 laws. The
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AGENCIES warrant that in the performance of this MOU, each shall comply with all applicable
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federal, state and local laws, statutes and ordinances and all lawful orders, rules and regulations
f
promulgated there under_
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8. Each AGENCY agrees to defend, indemnify and hold harmless the other AGENCIES,
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23 their Officers, agents, elected officials, and employees, from all liability, claims, losses and demands,
including defense costs and reasonable .attomeys' fees, whether resulting from court action or
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otherwise, arising out of the acts or omissions of the defending AGENCY, its officers, agents, or
25
Employees, in the performance of this MOU. When acts or omissions of one AGENCY are directed
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Page 6 of 16
I
xB -363- Item 12. - 22
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MEN,—RANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
by another AGENCY, the AGENCY directing the 'acts or omissions shall owe this defense and
indemnity obligation to the AGENCY following the directions. The provisions of this paragraph 8
shall survive termination of this MOU.
9. Each AGENCY shall be excused from performing its obligations under this MOU during
the time and to the extent that it is prevented from performing by an unforeseeable cause beyond its
control, including but not limited to: any incidence of fire, flood, acts of God; commandeering of
material, products, plants or facilities by federal, state or local government; national fuel shortage; or
a material act or omission by any other agency-, when satisfactory evidence of such cause is
presented to the other agencies, and provided further such nonperformance is unforeseeable,
beyond the control and is not due to the fault or negligence of the agency not performing.
10. Any notice sent by first class mail, postage paid, to the address and addressee, shall be
deemed to have been given when in the ordinary course it would be delivered_ The representatives
of the agencies who are primarily responsible for the administration of this MOU, and to whom
notices, demands and communications shall be given are as detailed in Attachment A.
11, This MOU shall continue in full force and effect through December 31, 2012 unless
terminated earlier by AUTHORITY. The AGENCIES may elect to extend the term of this MOU for an
additional six (6) months commencing January 1, 2013 and ending June 30, 2013.
12. The term of this MOU may only be extended upon mutual written MOU by AUTHORITY
and AGENCIES.
I
Page 7 of 16
Item 12. - 23 HB -364-
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MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2M
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
IN MTKESS 'WHEREOF, the AGENCIES hereto have caused this Agreement
No. C-1-2648 to be executed on the date hereinabove written.
CITY OF ANAHEIM ORANGE COUNTY TRA. SlPOFRTATION AUTHORITY
By. By:
Torn Tait Meena Katakia, nager�
Mayor Capital Projects
A'rTES'ii Aff'E7==
8y: By:
Linda N Andal, CMC ward R. Smart, Jr.
City Clerk . General Counsel
APPROVED AS TO Fes:
Gristin�a L, alley �
Gty Aitomey
Page 8 of 16
HB -365-
Item 12. - 24
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CITY OF FOUNTAIN VALLEY
By: �"J
Steve Nagel v
Mayor
ATTEST: ,� ^
By—Ttl�
City cier
APPRCl1fED T�O<
By:
Alan R Bruns
City Attorney
MEIgh.....4ANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZAT10N PROJECT
Page 9 of 16
Item 12. - 25 HB -366-
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CITY OF FULLERTON
'chard Jones
Mayor
ATTEj
J.�cnda
Williams
ty Clerk
APPRqYl5I] AS TO FORW
By-,
Richard D.)gnes
City Attomey \
MEW `ANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Page 10 of 16
HB -36'7
Item 12. - 26
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CITY OF�ARPEN GR
William Dafton
Mayor
ATTEST:
By-
Builor
City Cferk
MEN, .;ANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Page 11 of 16
Item 12. - 27 yg _J68_
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C
B
I
vuy vac; n
APPROVED A$ TO FORM:
By: it
JenniferMcGrath
City Attomey
IVlE 6-RANDUM OF UNDERSTANDING -
AGREEMENT C-1-2W
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Page 12 of 16
HB -369-
Item 12. - 28
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CITY OF TANTON
By:
�r
Brian Donahue
Mayor
ATTEST:
By: fxw&
Brenda Green I
City Clerk
APPRCOED AS TO FORM:
By: 41W
—¢1 f q
rnher#y II Barlow
City Attorney
MEMORANDUM OF UNDERSTANDNG
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Page 13 of 16
Item 12. - 29 FIB -370-
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CITY OF WESTMINSTER ,
By: ry. 9-da--,
Margie 6 Rice
Mayor
AT�5T
sv
1"cobin Roberfs
City Clerk
City
AS TO FORM:
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Page 14of16
HB -371-
Item 12. - 30
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nDlZrec�t2of
GET—
Pu.�blic Works
MEMORANDUM OF UNDERSTANDING
AGREEMENT G-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Page 15of16
Item 12. - 31 xB -372-
Agreement No. C-1-2643
Attachment A
Orange County Transportation Authority
Scope of Work
Magnolia Street
Traffic Signal Synchronization Project
July 10, 2011
CT
1. INTRODUCTION
The Orange County Transportation Authority (OCTA) is leading a Traffic Signal
Synchronization (TSS) Project for Magnolia Street to provide Traffic Engineering
Services. The scope of the services will support the specific traffic engineering needs of
OCTA, primarily to construct and implement signal synchronization.
This Scope of Worts is for the Magnolia Street -Corridor from Pacific Coast Highway (SR-
1) in Huntington Beach to Commonwealth Avenue in the City of Fullerton. Magnolia
Street is also known as Magnolia Avenue in some portions of the project limits. For the
sake of brevity, this document will refer to the entire project corridor as Magnolia Street.
(See Attachment A for a list of participants and contacts)
For clarification, the following acronyms and terms are defined as:
+ ADAPTIVE = Real Time Adaptive Timing Operations
+ AGENCY or AGENCIES = All entities, via MOU, cooperating and participating in
the specified project
+ APM = OCTA Project Manager/Principal Traffic Engineer
o AUTHORITY = Orange County Transportation Authority (OCTA)
o Caltrans = California Department of Transportation
4 CAMM = Contracts Administration and Materials Management Division of OCTA
e CA MUTCD = California Manual on Uniform Traffic Control Devices (January,
2010)
HB -373- Item 12. - 32
Agreement No. C-1-2648
Attachment A
CONSULTANT = The fully qualified Transportation/Traffic Engineering firm(s)-
selected to construct this specific PROJECT
COOP = Cooperative Agreement
m County = County of Orange
® CPM or PM = CONSULTANT'Project Manager
e GPS Unit = Global Positioning Satellite Time Synchronization Resource Unit
® MOU = Memorandum of Understanding
t MUTCD = Manual on Uniform Traffic Control Devices (Federal 2009)
® NTCiP = National Transportation Communications for ITS Protocol
s OCTA = AUTHORITY (see above)
e PS&E. = Plans, Specifications, Estimates and all related construction design
documentation
® PROJECT = This Magnolia Street Corridor construction and signal timing
analysis project
® TODIDOW = Time of Day/Day of Week
# TRO = Real Time Traffic Responsive Operation
® TSS = Traffic Signal Synchronization
1.1 Project Limits —Corridors
Corridor PROJECT limits are Magnolia Street from Pack Coast Highway to
Commonwealth Avenue. The agencies cooperating in this endeavor are the Cities of
Anaheim, Fountain Valley, -Fullerton, Garden Grove, Huntington Beach, Stanton,
Westminster; the County .of Orange; Cattrans; and, OCTA, hereinafter referred to
collectively as the AGENCIES. The corridor is known as Magnolia Street from Pacific
Coast Highway (SR,— 1) in Huntington Beach to Katella Avenue in Garden Grove; and,
as Magnolia Avenue from Katelia Avenue in Anaheim to Commonwealth Avenue in
Fullerton. The corridor is approximately 16 miles in length and has approximately 53
signalized intersections either on Magnolia Street proper or on crossing arterials that
have additional signalized intersections that are in close proximity to the corridor and
therefore must be operated within the proposed network(s). Included within the 53
intersections are 8 intersections on Magnolia Street from Orangewood Avenue to Mays
Avenue in the City of Garden Grove that will have already been optimized. The length
of the Garden Grove reach is 6.6 miles
The City of Garden Grove -has a project that will either run concurrent or will be finished
with new optimized timing on Magnolia Street. The Garden Grove project limits on
Magnolia Street are from Orangewood Avenue to Mays Avenue. The City of Garden
Grove is also synchronizing signals on Garden Grove Boulevard from Dale Street to
Blackbird Street P-ed.Signal as part of their project. The CONSULTANT shall .use this
newly implemented timing and integrateit intact into this Magnolia Street PROJECT.
Item 12. - 33 FIB -374-
Agreement No. C-1-2648
Attachment A
1.2 Minimum Requirements — CONSULTANT
The Contracted CONSULTANT/Engineer, in order to adequately complete the
PROJECT per the intent specified in this Scope of Work (SOW) and requirements of the
AGENCIES and the OCTA, shall construct the PROJECT to include 'the following
minimum items:
+ Construction Support as required and determined by the APM and approved by
. the AGENCIES on their respective portions of the PROJECT.
e Signal Synchronization Studies, Analysis, and Review.
4 Control Systems Studies, Analysis, Review, and Recommended Strategies.
+ Design (PS&E), Furnishing, Modifying, and/or Upgrading including the installation
of required Systems and associated communications equipment.
Design (PS&E), Furnishing, Modifying, and/or Upgrading including the installation
of required system compatible intersection signal controller assemblies, controller
units, and communications equipment, including software, firmware, and all
required hardware.
+ Design (PS&E), Furnishing, Modifying, and Installing new or upgrades to Traffic
Management Systems and Communications Servers, Field Supervisory Traffic
Management and Communication Systems, Client Workstations and/or Virtual
Private Network (VPN) Client Work Stations, and GPS.
4 Training on all modified or installed equipment and systems (1days minimum).
o If similar systems are being installed for multiple agencies, training shall
be held at a single location and dateltime for all AGENCIES. .
o Training shall include Intersection Controller Units, Field Master Units,
Computer Server Based Control Systems, and any special specified items
that are unique to the PROJECT.
o Computer Server Based Control Systems training shall be 2 days
minimum.
e Creation of System and Intersection Graphics for Central Master or Closed loop
Coordination Systems for all corridor and- integrated intersections. (If not already
existing and/or or accounted for on other similar or related projects).
a Review of all existing systems and traffic patterns and subsequent project report
on recommended traffic control zones and- modifications of control systems to
accomplish those recommendations.
2. BACKGROUND
OCTA's Regional Modeling and Traffic Operations section employees are currently fully
engaged and do not have the capacity to meet the anticipated demand for professional
traffic engineering services to complete the Magnolia Street Project without additional
staff resources. The successful qualified CONSULTANT shall have the ability and
expertise to design, operate, maintain, and train all, aspects of traffic signal design,
operations, and maintenance for all infrastructure and processes specified in this SOW.
HB -375- Item 12. - 34
Agreement No. C4-2548
Attachment A
3. SERVICES REQUIRED
The scope of work is to provide Professional Traffic Engineering Services for
implementation and construction of the PROJECT along the Magnolia Street corridor
corresponding with the ongoing signal synchronization efforts at OCTA. This project will
be similar to the recent signal synchronization demonstration projects that OCTA
conducted on Euclid Street and Oso ParkwaylPacific Park Drive, and the ongoing three
year Traffic Light Synchronization Program (TLSP) Projects.
In order to accomplish this, the PROJECT will consist of CONSULTANT:
1. inventory of existing infrastructure and conditions * related to traffic signal
operations along the PROJECT limits
2. Designing and specifying new or modified, traffic signal synchronization related,
systems infrastructure
3. Procurement of goods and services to facilitate the designed infrastructure
4. Furnish, modify, upgrade and install these goods and services in order to
construct the TSS corridor coordination system and related .infrastructure
5. Provide a complete analysis and optimized retiming effort -for all traffic signalized
intersections within or within close proximity or project limits.
This design and construction may consist of but not be limited to the following items:
Furnish and install GPS units that synchronize the internal Time of DaylDate
clocks integral to every intersection controller unit.
e New or modified server based or closed loop system interconnected coordination
systems and related communications.
o These units shall be NTCIP compatible unless otherwise approved by the
APM and the owning AGENCY.
® New and/or modified Communications infrastructure.
o- Wireless Technologies
o Hardwire or Fiber Optic Ethernet
® Analysis of existing conditions that can be mitigated by minor improvements
o New Timing plans and operational features based on the created optimized
timing for each system and local intersection controller for TOD/DOW operation,
and/or TRO or ADAPTIVE if determined that its use is needed and approved by
the local AGENCY. operating and owning those respective PROJECT signals.
o Implementation of new Optimized Signal Timing and Fine Tuning of same. " .
♦ Observation and Continued Field Support for minimum nine (9), to optional
maximum twelve (12), months.
e All work performed will be subject to the latest rules, policies, standards, and
specifications of Section 86 of the State of California Standard Specifications
(SSS) and State of California Standard Plans (SSP) and current AGENCY
respective standards and specifications.
Item 12. - 35 Hg -376-
i'
Agreement ido. C-9-2648
Attachment A
This synchronization PROJECT will be combined with AGENCY selected and required
signal system upgrades including new compatible systems traffic controller units and/or
assemblies, communication modifications and additions, Electrical and Telemetry
Service Cans or Pedestals, and installation of newer Server Based Control and
Communications systems that are compatible with, and will upgrade and/or enhance,
existing legacy systems; and, other project related enhancements as specified herein.
All systems to be modified or installed shall be NTCIP compatible, compliant, and/or
ready.
As the PROJECT Wit involve multiple' AGENCIES, each of whom separately own,
control, and maintain their respective traffic, signals, the successful CONSULTANT shall
demonstrate a full knowledge of the entire corridor, its problems and needs, and shall
propose or suggest possible solutions or mitigations to those defined problems and
needs. The following synchronization strategies are anticipated to be essential in this
proposed program's implementation of coordinated traffic signals:
3.1 Traffic Signal Synchronization
CONSULTANT shall develop and implement traffic signal synchronization plans for the
entire corridor including operations and needs of existing or future crossing corridors
and/or intersections in close proximity to the corridor that by necessity is included within
the PROJECT limits. OCTA's traffic signal timing projects are multi — agency in nature
and require the CONSULTANT to be a consensus builder. An understanding of
consensus building on the part of the CONSULTANT will require, at a minimum, the
following tasks:
a. Project Management
a Overall administration of the project
o Day to day Project Management
o Meetings
o Progress Reports
o Tracking of Schedules
o Invoicing
b. Data Collection
The CONSULTANT shall collect the following data necessary to thoroughly
understand existing traffic conditions for the corridor and be able to develop optimal
time -of -day traffic signal coordination plans; as applicable.
From each.AGENCY, collect existing tinning sheets, existing coordination plans,
traffic as -built drawings, aerial photos, maps, traffic collision data as available,
including collision diagrams for the analysis of existing intersection conditions
14B -377- Item 12. - 36
r+greernent No. C-1.2648
Attachment A
and operations, and any Plans, Specifications, Special Provisions for
construction of facilities related to this PROJECT (PSS). CONSULTANT, if
requested by the involved agency, will provide their own staff to review available
records/plans and request copies of needed records/plans with a minimum of
disruption to the involved agency.
From the AGENCIES, the CONSULTANT shall determine signal timing and
signal priority preferences, including, but not limited to, those related to
pedestrian and bicycle timing, left turn phasing and phase sequence rotation
such as fully protected lead - lead, lead — lag, lagging, split (opposed) — phased,
and protected — permissive left turn (PPLT), and additional coordination functions
sOch..as preferred or conditional phase re -service, as well as the AGENCIES
preferred timing optimization modeling software packages.
® The CONSULTANT shall conduct seven-day 24-hour machine counts (ADTs).
Data obtained from Saturday and Sunday counts will determine the necessity of
weekend signal timing data collection locations, times, and respective analysis
for optimization of all new signal timing.
o The CONSULTANT shall conduct weekday and weekend peak period turning
movement counts at all study intersections, including pedestrian and bicycle
counts. Weekday counts shall be conducted for two hours of each peak period
(AM, mid -day, and PM). If needed, weekend counts shall be conducted for those
peak periods determined from the ADTs on both Saturday and Sunday_ For
intersections with more than two through lanes in any of the approaches, a
minimum of two count technicians per intersection shall be required. If
alternative approaches, such as video or other electronic data collection
methods, as opposed to traditional on — site manual counts are proposed, those
methods shall be pre — approved by the APM.
The CONSULTANT in conjunction with OCTA and AGENCY Staff shall
determine several of the intersections which are representative of Pedestrian and
Bicycle activity. These intersections shall have the turning movement and
associated pedestrian and bicycle counts performed by electronic video imaging
data collection techniques from 6 AM to 12 PM on a Weekday and a Weekend
day. The pedestrians shall be counted and also timed for the total time it takes
for them to cross the street based on the current Federal MUTCD standards.
Bicycles shall be counted and timed for the total time it takes to cross the street
based on the current Bicycle Timing Standards in the latest adopted CA MUTCD.
Bicycles shall be noted as to whether they crossed the street from a standing .
stop or whether ' they were already in motion at the time of the start of the
crossing. Three (3) to Five (5) of the total intersections in the project shall have
data collected for this requirement.
Item 12. - 37 NB -378-
Agreement No. C-9-2648
Attachment A
e All count data for each location shall be provided to OCTA in one of the two
following digital formats: 1) NDS/Southland Car Counters style Excel
spreadsheet; or 2) JAMAR comma separated value style text file. The formats
can be provided by the APM to the CONSULTANT, if needed. Any count data
provided to OCTA shall be consistent with one of these two formats. The data
shall then be able to be loaded into the OCTA Roadway Operations and. Analysis
Database System (ROADS). Any data files containing numeric intersection or
node identifiers shall use the same node ID numbers as is stored in the ROADS
database. OCTA has provided the intersection node numbers including specified -
extemal nodes in Attachment B. Each count data file shall adhere to the
following file naming convention:
e Agency_ SoulhBoundStreefName-EastBoundStreetName RoadslD.xls (Csv). As
an example, a turning movement count file for the intersection of Magnolia Street
and Hazard Avenue in Westminster would be given the filename
Westminster Magnolia -Hazard _6077.csv. Copies of the raw data count sheets
shall. be provided to each invotved agency.
All traffic signal synchronization data collected and compiled by the
CONSULTANT for both existing (before) and optimized (after) conditions shall be
provided to OCTA in both Synchro version 6 comma separated variables (.csv)
UTDF, and version 7 combined data UTDF, and standard Synchro 7 .syn
formats. This data. shall include the network layout, node, link, lane, volume,
timing, and phasing data for all coordinated times. All such data shall be
consistent with the OCTA ROADS database. The CONSULTANT shall work with
OCTA to identify any needed updates to the ROADS or project data to ensure full
compatibility.
CONSULTANT shall collect and utilize existing plans, specifications, and. special
provisions from each agency for installation and implementation of all traffic
signal systems central and local necessary to complete the construction and
implementation of each respective TLSP Corridor Project.
c_ Field Review
The CONSULTANT shall review the geometric layout, verify and/or inventory
existing traffic signal control and telemetry/ITS equipment, and - identify any
deficiencies for each intersection or road segment along each of the corridors. The
review shall include an assessment of the existing intersection lane geometry, link
lane geometries (add -drop), traffic conditions, and traffic signal or ITS/telemetry
control equipment along the corridor and at each intersection. Techniques utilized
shall include but not be limited to visual inspection, available as-buif# plans, agency
consultation, and agency provided aerial photos and PSS. Upon permission from
the controlling local agency, CONSULTANT will inspect and inventory the interior of
each traffic controller assembly and ITS/telemetry cabinets, identify and report
HB -379- Item 12. - 38
Agreement No. C-1-2648
Attachment A
deficiencies to the agency and the OCTA respective operations staff. Equipment
upgrades needed to complete the PROJECT will be noted and included as
Construction Support to the existing PSS as part of the PROJECT. Photographic
and written inventories shall be submitted to OCTA in electronic format only. If
specific locations require a physical photo be provided, the APM will notify the
CONSULTANT to provide such documentation. Upon request, the CONSULTANT
shall provide electronic copies to the respective responsible AGENCY.
CONSULTANT shall also include an identification of all planned and programmed
improvements (idening projects, intersection improvements, etc.) on the study
corridor. The identification of these projects shall at least include a list, summarizing
all improvements. Key components of the corridor review shall include the following:
Existing corridor/street and lane geometries including lane widths, lengths (pockets
and bays only), and configurations, bus stop turn out locations, curb to curb
distances, and median dimensions.
Upcoming Channelization or striping improvements to the corridor (i.e. construction
and/or delineation modifications);
Traffic signal control and telemetry device information, such as type of device,
manufacturer and condition, provide visual documentation (electronic format);
Existing time source equipment and Master zero (To) time reference reset;
CONSULTANT shall observe special characteristics such as proximity to adjacent
intersections, location of schools, bus stops, driveways, parking prohibitions, unusual
traffic generating conditions, and other factors that may impact the efficiency of
operation at each intersection.
CONSULTANT shad adhere to each Agency's policy on signal operations and
characteristics of signal phasing and rotation or sequence (lead -lead, lead -lag, lag -
lag, protected vs. protected/permissive (PIP -LT), bicycle, pedestrian, etc).
CONSULTANT shall note factors that impact or affect signal progression including,
but not limited to: intersections with high pedestrian or bicyclist volumes, over-
saturated intersections; closely spaced signalized intersections; uneven lane
distribution; high volume percentage of trucks and/or buses; high side street volumes
at un-signalized intersections or interchanges; and parking maneuvers.
CONSULTANT shall identify any deficiencies of the existing traffic signal control
equipment and lane geometries, and other items as determined by the
Item 12. - 39 xB _380_
,agreement No. C-1-2648
Attachment A
CONSULTANT. The CONSULTANT shall provide recommendations towards
simple, low-cost solutions that may be 'implemented to correct such deficiencies.
CONSULTANT may be required to install recommended modifications.
CONSULTANT shall prepare and submit a report summarizing the findings of the
field review. The report shall include a detailed description of the CONSULTANTS
approach to the synchronization of the corridor, the methods and equipment to be
used, Including collected PSS, with detailed construction estimate and PROJECT
schedule, The selected CONSULTANT shall provide detailed quotes or estimates
from vendors for any goods and services required at the request of the APM or
OCTA.
d. Corridor `Before' Study
The CONSULTANT shall conduct a 'Before' field study report representative of the
times and days for which synchronization plans will be developed. The report shall
identify Measures of Effectiveness (MOE) to, evaluate the effects of the
synchronization plans. MOE's will likely include traffic flow, actual real time travel,
average speed, number of stops, number of intersections passed on green. vs. those
stopped for red, fuel consumption reduction, pollution reduction, Green House Gas
(GHG) reductions, and other pertinent items. The identified MOE's shall be compiled
for the corridor using the floating car method (for instance, GPS interfaced Tru —
Traffic TS/PP or PC —Travel runs and from Synchro 7.0. For the 'Before' field study,
a minimum of five (5) floating car `runs' shall be conducted in each direction and
during all periods in which synchronization plans shall be developed. If necessary,
and if approved by the AGENCIES and the APM, the runs may be broken into
logical, contiguous, bi — directional roadway segments.
The report shall address optimization strategies for improved signal synchronization,
specifically focusing on how related the corridor: should be operated, end -to -end or in
coordinated subsystems (zones or segments).
Special consideration shall be given to existing operations on crossing or interrelated
arterial systems.
Ideally, the analysis should include the floating car data and data collected as part of
Task 2. However, draft versions of the report may include previously collected
traffic, travel time, or other data available. The evaluation report shall provide a very
clear and accurate understanding of traffic patterns on the corridor throughout all
times of the day and week. The report shall also identify the current Corridor
Synchronization Performance Index or CSPI which is the proposed new rating
system to be used, on all current and future OCTA sponsored Measure M (M1) and
Renewed Measure M (M2) TSS projects. The CSPI combines Average -Speed,
Number of Stops per mile, and Number of Greens per Red. Additive scores from
each category are combined into an index from 33 to 109. A CSf I of 70 is
HB -381- Item 12. - 40
agreement No. C-1-2648
Attachment A
considered the minimum level of acceptable performance. A CSPI under 70
indicates a need for improvement in signal operations or the mitigation of other
influences,
Corridor Synchronization Performance Index (CSPA
Note: CSPI is the
measure.
(mph)
Scare
Wed
5cure
r
Poil e,
Score
3 4
36
5.0
4f3
0_7
33
12
33
4.S
': 36
0.'
31
30
30
4.0
32
[ A
29
28
17
3.5
2&
1.3
27
26--f
24
3.4
24
-2S
24
-: 21
2�S
_ 20
1.7
F 23
22
18
2-0-
= 16
1.9
21
20
°: 15
1.5
f 2
2-1
19
15
:' 8
1.0
8
2,3
17
sum of each of the three component scores Scores shalf not exceed highest values for ead
i performance
The CONSULTANT shall prepare a brief memorandum and present the findings' to
the OCTA and the AGENCIES outlining the findings of the `Before' field study. The
CONSULTANT shall finalize the memorandum based on comments received from
the APM and the AGENCIES.
e. Signal Timing Optimization and Implementation
The CONSULTANT shalt work with the APM to develop a model of the study area
and calibrate the model based on field observations of existing conditions_ Signal
synchronization optimization shall be conducted in Synchro 7.0. In addition,
optimization shall be augmented with the latest release of Tru — Traffic TS/PP. The
CONSULTANT shall calibrate the model based on travel time, delay studies, field
observations of queue lengths, and saturation flows for heavy movements at key
intersections.
If the CONSULTANT elects to use alternative methodologies to augment or replace
certain aspects of the Synchro model such as pre — processing of certain data sets
or split analysis, and/or other types of processes, the CONSULTANT shall describe
Item 12. - 41 xB -382-
agreement No. C-1-2648
Attachment A
these operations in detail in the report with supporting documentation as to why
these processes were used in lieu of or in augmentation to the Synchro model.
These methodologies shall also be described in detail in the 'CONSULTANTS
proposal for this PROJECT. However, the CONSULTANT shall supply a completely
accurate SYNCHRO 7 Model for both "Before" and "After" Conditions. The
CONSULTANT shall supply the scaled layout of the corridor superimposed over GIS,
Google Earth, Bit Maps, JPEG or other similar file types recognized by Synchro 7
and Tru — Traffic. This function may be turned on or off by the end user.
The CONSULTANT shall develop an operational microscopic model within
SIMTraffic, The SimTraffic model will identify those local areas or portions of the
PROJECT that need special operational analysis of queue interactions such as
starvation or spillback. The operational analysis will be used to understand the
effects of planned corridor improvements, fine tune timing plans prior to
implementation and to analyze the additional operational improvements as
suggested by the CONSULTANT in the Field Review. The entire corridor does not
have to be micro — simulated. Only those corridor segments that have queuing,
starvation, spillback, or others problems, which can be mitigated by the SimTraffic
program shall be analyzed.
The CONSULTANT shall then develop revised optimized signal timings
recommending any changes to the signal phasing at each signalized intersection
that may improve the efficiency of operations. The recommended signal timing plans
shall be reviewed by the APM and local agency staff.
The CONSULTANT shall evaluate signal timing and coordination parameters with
consideration for the following:
e Optimum cycle lengths and offsets to maximize corridor throughput (bandwidth)
o Harmonic background cycles at minor or major intersections
e Left -turn phase sequence rotation as deemed appropriate
o Fully protected
o Protected/Permissive
■ Phasing will be lead -lead or lag -lag only
■ FHWA approval the proposed yellow flashing arrow technique is
employed when lead — lag phasing is preferred
e Non — coordinated phase preferred service and/or conditional re -service, by plan,
by phase rotation or sequence, by phase and other such techniques;
a Timing parameters, which fully accommodate pedestrians within the split time.
CONSULTANT shall take into consideration the pedestrian timing parameters
used and adopted by the local agency on a case by case basis. If the local
intersection controller has the ability to modify or ignore the phase coordination
split during pedestrian crossing events and can fast — track transition to' be in
xB _;83_ Item 12. - 42
Agreement No. C-1-2648,
Attachment A
step with tie local coordinator after exceeding the split time, that technique may
be utilized where deemed appropriate by CONSULTANT and approved by the
respective local agency.
d CONSULTANT shall analyze the intersection timing with regard to the new rules
created by AB 1581 regarding bicycle timing. CONSULTANT shall determine
what the AGENCY' s policy is regarding Bicycle Timing Guidelines as specified
in the latest version of the CA MUTCD
a Determine appropriate cycle lengths consistent with the goals of this effort.
Additionally, the CONSULTANT shall recommend time -of -clay start and stop
intervals for the -various timing plans based upon ADT Analysis, visual
observations, and AGENCY policies.
a The CONSULTANT shall prepare, at minimum, timing plans that consider the
following peak periods: AM PEAK, MID -DAY PEAK, PM PEAK and a WEEKEND
PEAK. Timing plans should be in both Synchro format and the preferred timing
chart format of each local agency. A complete new timing chart is required for all
PROJECT intersections.
v The City of Garden Grove will have already completed or will be in the process of
completing new optimized traffic signal synchronization timings for Magnolia
Street within its City Limits. The CONSULTANT shall incorporate all of these
timing plans without modification into the development of all new timing plans for
this PROJECT. The CONSULTANT shall utilize any existing optimized
SYNCHRO Networks developed by or for the City of Garden Grove on this
PROJECT. The CONSULTANT shall be requires: to convert all node numbers on
the existing SYNCHRO Network to conform to the ROADS format as specified
herein.
TRO and ADAPTIVE operations, if proposed or deemed necessary .during the
course of the analysis stage, shall- be- developed by the CONSULTANT and
approved by the APM and the AGENCY for implementation.
Upon approval of the optimized signal timings by the APM, Calimns, and the
respective AGENCIES, the CONSULTANT shall implement, or assist the local
AGENCY staff in the implementation of, new signal timings either through the central
or closed loop traffic signal system (if available) or direct implementation at the
intersection control system. CONSULTANT shall use new, modified, or existing -
traffic signal interconnection systems, where they exist. And, because of the inter -
jurisdictional nature of the project, shall implement time -based signal coordination
techniques between signalized intersections that are controlled by different
agencies, as necessary.
Item 12. - 43 14B -384-
Agreement No. C-1-2648
Attachment A
In its proposal, the CONSULTANT is required to identify needed improvements in
signal systems infrastructure necessary to implement a successful PROJECT.
These improvements may include but not be limited to the following items:
Provide Design Documents (Plans, Specifications, and Estimates (PS&E)) for all
aspects of the project proposed infrastructure including but not limited to:
® Communication interface devices for Systems Controller Units.
® Systems Controller Assemblies including cabinet, systems controller unit,
communications interface, BIU, MMU, Detection Systems (VidedlLD), and
all other appurtenances per agency specifications.
• Modfication of existing Server Based Systems including any licensing
agreement modifications between the AGENCY and equipment vendor.
® Conversion of Legacy Closed Loop Systems to newer Server Based
NTCIP Systems
e System Integration of controllers into new, existing and/or modified
systems.
® New controller units at Freeway Interchange Ramp Signal System
intersections with Magnolia Street— Avenue per Caltrans requirements
® Furnish and install AGENCY approved GPS clock synchronization units
• Other needs assessed as a result of Construction Support and approved
by AGENCIES and APM
The CONSULTANT shall use due diligence with regard to the Magnolia Street —
Avenue Project. CONSULTANT shall perform all tasks needed to determine
Construction Support and Procurement issues for the construction, installation, and
implementation of the project. The report required (see 3.1 Traffic Signal
Synchronization, c: Field Review) for the project listing the items to be procured,
famished, and installed shalt include detailed line item estimates which, may or may
not be modified or amended, and subsequently approved by the APM, OCTA, and/or
the owning AGENCIES.
The need for plans and specifications of this equipment will be determined early in
the project by the APM, AGENCIES, and CONSULTANT. The following items are
included for clarity:
Local agency staff will be responsible for local intersection inspection services on
the installation of field work and equipment. CONSULTANT shall be responsible
for the inspection and installation of any Server Based System, Field Master,
Controller Units or Assemblies and any related communications systems with
oversight by the AGENCIES. CONSULTANT shall worts under the constraints of
construction specifications and standards of each local agency and Caltrans.
Unless otherwise directed, Caltrans personnel will be solely responsible for the
removal and installation .of any Caltrans owned local intersecfion controller
systems.
HB -385- Item 12. - 44
Agreement No. C-1-2648
Attachment A
2. Any permits required by and of the participants in the PROJECT shall be
included in the firm fixed price for the PROJECT. No additional compensation
will be allowed. OCTA shall endeavor to have AGENCY permit* requirements
and associated fees waived.
3. CONSULTANT shall provide onsite assistance for turn -on of any new or modified
equipment. Timing. sheets shall be provided by CONSULTANT at time of turn
on, Each respective AGENCY shall have pre approved the timing sheets.
As the project will be using time -based signal coordination, the CONSULTANT shall
evaluate the current time -referencing of all traffic signal controllers and recommend a
corridor -wide strategy (such, as GPS units or servers) to ensure that all traffic signal
controllers clocks are on a common reference synchronized time base.: Upon
approval by the AGENCIES, the CONSULTANT shall purchase and install, or assist
local AGENCY staff, in installing any devices that are part of the time -referencing
strategy. This may include devices installed at the AGENCY TMC or at intersection
traffic signal controller assemblies.
The CONSULTANT shalt fine-tune, or assist local AGENCY staff in the fine-tuning
of, the new settings and timings. The CONSULTANT shall fine-tune timings in the
field and record all changes. Fine-tuning shall be conducted during times and days
that are representative of the times and days for which coordination plans were
developed. To eliminate multiple runs, Video is recommended for use in the fine
tuning function; and, to determine and provide mitigation to certain conditions that
may have been ignored or gone unnoticed in the process.
f. Corridor'AfterT Study
The CONSULTANT shalt conduct an 'After' field study representative of the times
and days for which synchronization plans will be developed. In order to evaluate the
improvements of the synchronization plans, the 'After' study must be conducted in
the same manner and contain the same MOE's as the 'Before' study. MOE's should
be calculated for the optimized corridor from compiled data using the floating car
method (for instance, GPS interfaced Tru — Traffic TSIPP runs) and then from
SynchrofSim Traffic 7.0 .Output For the `After' field study, the same number of
floating car 'runs' during the same time periods as was done in the 'Before' field
study shall be conducted in each direction. As an optional task, the CONSULTANT
shall provide a synchronized video with the "Before" and "After' travel time runs to
augment the study_ This video should not cover the entire length of the corridor but
shall cover the: most congested areas of the corridor around freeways and high
density commercial and business uses. The' CONSULTANT shall note in his
proposal the cost for this optional task and if this task is included in firm fixed price.
The CONSULTANT shall prepare a memorandum detailing the results of the signal
timing optimization and implementation, time -referencing system and fine tuning
Item 12. - 45 I IB -386-
agreement No. C-1-2648
Attachment A
components, and. comparing the results of the `Before' and -`After' field. study with
reference to the specific MOE's. The CONSULTANT shall finalize the memorandum
based on comments received from the APM and the AGENCIES_
g. Project Report
The CONSULTANT shall prepare a Final Timings and Evaluation Technical Report
with an executive summary. The report shall provide complete documentation of the
project, including, but not limited to-, project objectives, project locations, project
scope, findings, recommendations, implementation schedule, improvements
accomplished, and procedures for continuing maintenance, surveillance, and
evaluation of the coordinated signal system, work performed, data collected: `before`
and 'after' studies and project benefits achieved in terms of fuel savings, travel
timing, travel time, CSPI, and other measurable parameters. The report shall include
graphical and table formats for each type of documentation for clarity purposes. The
report shall also equate or quantify any savings in travel time, reduction in delay and
emissions with type of emissions measured into a monetary figure. All graphs and
figures shall represent the measureable parameters bi - directionally, by coordinated
.operational period, and by coordinated zone. The report shall document aft planned,
programmed, and constructed improvements on the study corridor as well as
recommendations for further infrastructure improvements that would likely improve
the corridor signal coordination project results. The CONSULTANT shall submit and
present the final report and results of the project to the Board and to any city
councils, commissions or committees as requested. Report formats, including style
and content of graphs and tables, shall be approved by the APM prior to submission.
The report shall include for each intersection the lane configurations,- signal phasing,
turning movement data, and cycle lengths for existing and proposed timings for all
peak periods. In addition, in a separate binder, all the traffic signal phase
sequences, signal timing plans,; and pedestrian timings shall be documented.
Finally, the report shall provide recommendations with cost and benefit estimates for
future improvements to traffic signal infrastructure (signal controllers, vehicle
detection, communications, etc.), intersection capacity (appropriate sign€ phasing,
lane geametrics, and alleviation of physical bottlenecks that curtail arterial capacity),
and traffic management strategies. These proposed improvements are beyond the
scope of this project but should be useful in determining future enhancements to the
corridor.
h. As — Built Drawings
The CONSULTANT shall supply As — Built drawings of all systems constructed
during the PROJECT. As — Built drawings shall be in the format required by each of
HB -387- Item 12. - 46
I
.{greement No. C-1-2648
Attachment A
the AGENCIES. As — Built drawings shall be included in the firm fixed price for the
PROJECT. No additional compensation will be allowed, therefore.
i. Continuing Signal Timing Support
The CONSULTANT shall provide continuing signal .timing support to monitor,
observe, fine-tune, and optimize the signal timing and phasing operations of ail the
intersections for a minimum period of nine .(9) to a maximum optional twelve (12)
months upon completion of the implementation_ During this period, the
CONSULTANT shall proactively survey the corridor on a weekly basis, observe the
traffic, and fine-tune (or recommend fine-tuning to the AGENCY) the signal timing
based on the survey.
Item 12. - 47 HB -388-
ATTACHMENT A - Magnolia Street TSS
AGREEMENT No. CC-1-2648
`OCTA
`Mr. Ronald Keith
`kPrincipal Traffic Engineer
Regional Modeling - Traffic Ope
�550 S. Main Street
P.O. Box 14184
Orange, CA 92863-1584
l: 714.560.5990
Mr. John Thai
Principal Traffic Engineer
jTraffic Management Center
I201 S, Anaheim Boulevard
'Suite 502
Anaheim, CA 92805
Tel: 714.765.5294
!Mr. Dan Candelaria
(City Traffic Engineer
11222 Acacia Avenue
Garden Grove, CA 92842
Tel: 714.741.5185
Mr. Adolfo Ozaeta
City Traffic Engineer
8200 Westminster Blvd.
Westminster, CA 92683
Tel: 714.898.3311 x229
List of Contacts
Caltrans
Fedrico Hormozi
Chief, Electrical Systems
Senior Electrical Engineer
Caltrans District 12
6681 Marine Way
Irvine, CA 92618
Tel: 949.936.3464
fedrico hormozi(dWot.ca.gov
City of Fountain Valley
Mr. Temo Galvez
Senior Civil Engineer
10200 Slater Avenue
Fountain Valley, CA 92708
Tel: 714.593.4517
temo.galvez(a fountainvailey,org
City of Huntington Beach
Mr. William Janusz
Principal Civil Engineer
2000 Main Street
P.O. Box 190
Huntington Beach, CA 92648
Tel: 714.374.1628
wianusz(@surfcity-hb. org
County of Orange
Mr, Isaac Atoriso-Rice
County Traffic Engineer
Orange County OCPW
P.O. Box 4048
Santa Ana, CA 92702-4048
Tel: 714.245,4569
isaac_alonso. d ce(m; oc*w. oco ov.com
City of Fullerton
Mr. Don Hoppe
Director of Engineering
303 W. Commonwealth Ave
Fullerton, CA 92832
Tel: 714.738.6864
donh@ci.fullerton.ca.us
City of Stanton
Mr. Nick Guilliams
Director Public Works/
City Engineer
7800 Katella Avenue
Stanton, CA 90680-3162
Tel: 714.379.9222 x203
Nguilliams�ci. stanton.ca.us
HB -389- Item 12. - 48
W
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-------------'-------------------------------------------------------------"--------------__------------------------:-----------------
ieq.By: VENITA TODD
OCTA PROD
Page;
2
tun one 03/04/11 at: 1209:44
Report:
MSR23CA
--------------------------------------------------------------------------------------------------------------------------------------
***** P[TRCHASE RE9tJISITION REPRINT *****
Versions
5.2,37.AA.9
nate Date Material
Related ---------Authorised --
---
Rsq.No Requested By: 0000003330
Priority: Entered Required Group
W/H Req, By Date
Value
010098 TEASEL TORRES
01/10/11 O1/28/11
0000004059 01/24/11
1.00
Delivery Instruction:
Suggested Supplier:
Purchasing Question
Purchasing Answer
Budget Year
Fy 10/11
Encumbered
No
Grant Funded
No
Budget XEer (F2&A USX ONLY)
Purchasing Inatructions:
No aoation required by grants,
Local funding used-
------------------ Default costing DetAiL% -------------------------------
Equipment Reference
Project/Work Order Account Code
• 001OL3165FID7831
item Quantity UON Est.
Price Description/Mnemonic and Past Mmber
1 1.00 UR
1.00 PM Ron Keith
Memorandum of understating for the
Statuss NOV Ordered
contruction and implementation of the
Nagnok9.a street/ Avenue Traffic Signal
synchronitation projeot with the Cities
Of Anaheim, Fountain Valley, h`ullerton
Garden Grove, Hungtington Beach, Stanton
aestminst.er, the County of Orange,
State of California Department of
Transportation (Caltrana and OCTA.
ONA # 6 has asked that gCTA be the lead
agency On this project and has returned
funds to the CTFP via the semi Annual
Review proc*ss.
100.00
Proforma/ L®ad
Order NO. Supplier Time Frt DIV Act. Price
I-----------------!--=---!----!----�;--------0_00
-------•----------------------------------------------------------
ReQ,------------------------------------_
$yt VENITA TODb
I ---------------
OCTA PROD
Page.
_ -----« _-
2
Run one 03/05/12 mtt: 15s3p:55
Report%
MSR23CA
h**** PURCHASE REQVTSITION REPRINT *****
----«---
Version,
5.2.39_AA9
Req.Na Requested 8yt 0000003330
Date Date Material
Priority: Entered Required Group
Related---------Authorised-----------
W/H Req. By Date
value
010098 ISASLL TORRES
01/10/11 01/28/11
0000004059 01/24/11
1.00
Delivery instructiont
suggested supplier:
Purchasing Question
Purchasing Answer
Budget Year
Encumbered
NO
Grant runded
AO
Budget Xfer (rP&A VSE ONLY)
Purchasing Instructionem
No acation required by grants.
Local funding used.
------------------Dbfault Coating Dfttaila ------------------------------
Equipment Raferenoe
Project/Work Order Account Code s*
001OL3165FI07031 100.00
Item. Quantity DOM Eat.
Proforma/
Price Description/Mnemonic and Part'Ntunber Order No-
1.00 HR
1.00 PM Ron Keith--
Memorandum of Understating for tha
Status: Not Ordered
contruotion and implementation of the
Magnokia Street/ Avenue. Traffic Signal
synchronization project with the cities
of Anaheim, Fountain Valley, Mllezton
Garden Grove, Hungtington Beach, Stanton
Westm4nehar, the County of Orange,
State of California Department of
Transportation (Caltrana and OCTA.
GMA # 6 has asked that OCTA las the lead
agency on this project and has returned
funds to the CTFP via the semi Annual
Review process.
Lead
supplier Time Frt Dlv Act. Price
0,00
City of Huntington Beach
2000 Main Street ♦ Huntington Beach, CA 92648
(714) 536-5227 ♦ www.huntingtonbeachea.gov
Office of the City Clerk
Joan L. Flynn, City Clerk
May 9, 2013
Orange County Transportation Authority
Attn: Trisha Krinke
550 South Main Street
P. O. Box 14184
Orange, CA 92863-1584
Dear Ms. Krinke:
Enclosed for your records is the original of the "Amendment No. 1 to Memorandum of
Understanding C-1-2648 by and between Orange County Transportation Authority and the
Cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Stanton,
Westminster and the County of Orange and the State of California Department of
Transportation for the Magnolia Corridor Traffic Signal Synchronization Project."
Upon complete execution, please return an original to us. Please mail the documents to:
Joan L. Flynn
City Clerk
2000 Main Street
Huntington Beach CA 92648
Feel free to contact me if there are any questions or concerns at (714) 536-5404.
Thank you very much for your assistance.
Sincerely,
Jo n L. Flynn, CMC
City Clerk
JF:pe
Enclosure
G:followup:agrmtltr
Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand
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ME.' -iANDIUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC LIGHT SYNCHRONIZATION PROGRAM
MEMORANDUM OF UNDERSTANDING C-1-2648
BY AND BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
THE CITIES OF
ANAHEIM, FOUNTAIN VALLEY, FULLERTON, GARDEN GROVE,
HUNTINGTON BEACH, STANTON, WESTMINSTER
X M1, a No We �
AND
THE STATE OF r-4LIFORNIA DEP4L.'TMM-NT-OF-TR4NSPI--*ITAT41CW-
THE MAGNOLIA CORRIDOR TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
The following Memorandum ofUnderstanding (hereinafterWOU")iaeffective day
of �Z-IUi�ij.,-41- ly�lentered by and between the Orange CoVAh( Transportation Authority
�eereinafter, "NUTHORITY"), the City of Anaheim, the City of Fountain Valley, the City of Fullerton, the
hx of Garden Grove, the City of Huntington Beach, the City of Stanton, the City of Westminster, the
County ofOrange, and the State ofCalifornia Department ufTransportation (Cmknanm)hareinafter}ointh
referred to aothe "AGEN(}\ES" and severally as 'AGENCY"; with regard to the following matters:
WHEREAS, coordinating traffic signals across cities' boundaries is a major component in
enhancing countywide traffic flow and reducing congestion; and
WHEREAS, AUTHORITY has the responsibility to carry out signal coordination and
synchronization efforts inOrange County; and
WHEREAS. AUTHORITY has successfully completed two intarjuhadkctkzno| traffic signal
synchronization demonstration projects (one located inthe northern part nfthe Orange County and the
other located inthe southern part of ;end
Page I of 16
� ME1 .RANDU&8OFUP4DERSTAN DING
AGREEMENTC~-2648
MAGNOLIA CORRIDOR
TRAFFIC LIGHT SYNCHRONIZATION PROGRAM
1 WHEREAS. AUTHORITY has successfully completed three interjuhadictione| traffic signal
2 synchronization projects through the Traffic Light Synchronization Program (TL8P) funded by
3 Proposition 1Band Measure M(M1) Signal Improvement Fundo,and
4 WUfEREAS, Growth Management Area 6 (GMA#O) has requested that AUTHORITY be the
5 LEAD Agency on the Traffic Signal Synchronization (TGS) Project for Magnolia Corridor and has
G transferred funds for this project to AUTHORITY through the Semi Annual Review (SAF) process.
7 WHEREAS, the Magnolia Corridor Traffic Signal Synchronization Project (hereinafter
8 PROJECT) shall consist ofetraffic signalized intersection corridor spanning nine (S) jurisdictions, will
8 not require immediate street widening, and has sufficient traffic volume to show m measurable benefit of
10 interagency signal synchronization through cooperative time -based traffic signal coordination; and
11 WHEREAS. the PROJECT will include netim/ng for approximately fifty three /53> traffic signals
12 located from the City ofFullerton to the City ofHuntington Beach; and
13 WHEREAS, the PROJECT will also include certain hen��na and software upgrades to traffic
14 oontnzUerm, traffic telecom nnunioa1ions and inter -tie ayaterna, central traffic master controllers and
15 eoamcic¢ed systems (hereinafter collectively referred to as "traffic control m|ernenfa)' and these \nsffio
is control elements will be constructed and/or installed and implemented as part of the PROJECT; and
17 WHEREAS' AUTHORITY agree to work with AGENCIES to coordinate the inclusion of other
18 traffic control elements that must beinstalled adthe same time emthe construction ofthe PROJECT that
19 are NOT included in the PROJECT Scope of Work and will be the responsibility of the AGENCY owning
20 each and any ofthose traffic control elements during the courseofthe project; and
21 WHEREAS. AUTHORITY and AGENCIES acknowledge that other similar corridor traffic signal
22 timing projects anenuman8yundenwayoroomnp!obadthatinmaroeot8nePROJECT'end
23 WHEREAS, AUTHORITY and AGENCIES acknowledge that these other similar corridor traffic
24 signal timing projects respective corridor timing operations cannot be supplanted ted and must by necessity,
25 be integrated with and incorporated into the design and completion of the PROJECT: and
/
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Page 2of16
||
MEIV,,jRANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION, PROJECT
WHEREAS, the AUTHORITY and AGENCIES desire to enter into this MOU to demonstrate
their commitment to improving transportation opportunities for Orange County and to develop and
2
implement the Magnolia Street Traffic Signal Synchronization PROJECT;
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NOW, THEREFORE, the AUTHORITY and AGENCIES enter into the following
4
Memorandum of Understanding with respect to the matters set forth herein:
ARTICLE 1. COMPLETE AGREEMENT:
6
This MOU, including all exhibits and documents incorporated herein and made applicable by
7
reference, constitutes the complete and exclusive statement of the terms and conditions of the MOU
8
between AUTHORITY and AGENCIES concerning the PROJECT and supersedes all prior
representations, understandings and communications, between the parties. The above -referenced
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Recitals are true and correct and are incorporated by reference herein. The invalidity in whole or part of
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any term or condition of this MOU shall not affect the validity of other term(s) or condition(s).
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ARTICLE 2. RESPONSIBILITIES OF AUTHORITY-
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AUTHORITY agrees to the following responsibilities for PROJECT
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1 To retain oversight of the PROJECT by establishing PROJECT milestones and
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overseeing the PROJECT development.
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2. AUTHORITY shall maintain interface with the AGENCIES and outreach for the
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PROJECT.
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3. AUTHORITY shall assist in building consensus among the AGENCIES with respect to
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the required services for the PROJECT.
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4. The AGENCIES and AUTHORITY agree that PROJECT signal synchronization efforts
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shall focus on those peak traffic time periods determined from the data collected during the course
22
of the PROJECT,
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5. AUTHORITY shall provide and collect all data necessary for the analysis and
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optimization of traffic signal timing
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6. AUTHORITY shall develop new timing. plans optimized for signal synchronization while
26
Page 3 of 16
/ (
OF UNDERSTANDING
AGREEMENT C- -2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
maintaining or minimizing impact to newly completed timing within PROJECT limits, concurrent
2 timing projects on oroam|nQ arterial
corridors, or existing crossing arterial timing and operations. .
9 7. AUTHORITY shall provide on -site support to implement the timing plans as necessary.
Tinning plans are subject to each AGENCY'S review and approval,
4
8. AUTHORITY shall provide updated timing plans and turning movements to the
O AGENCIES in 8ynohro version 7 formats and/orTru —TrafMcTG/PP version 9 upon request.
7 S. AUTHORITY s�ashallendeavor to provide construction items for PROJECT intersections,
central myohenno, and communications eyohanna, including Agency specific operating systems and
8 intersection signal control systems, with the caveat that during the course of construction, better
10 more coot effective methods may be found and/or employed that meet the intent of the required
and/or specified operation for the construction items.
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10. AUTHORITY shall design all aspects of the infrastructure needed to construct and
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13 implement PROJECT resulting in final Construction Documentation (P8&E)
14 11. AUTHORITY shall construct AGENCY approved PROJECT infrastructure utilizing
PS&Eincompetitively bid consultant services
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12. To prepare "before" and "after' studies of the PROJECT conditions. The "before"
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17 studies shall be completed by end of spring � nQ 2U11 and the studies shshallbecompleted byend
offall 2O11. -'
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13. To designate a technical lead person for liaison among the AGENCIES
ARTICLE 3. RESPONSIBILITES OF AGENCIES:
18
2D
AGENCIES agrees tothe following responsibilitiesfor PROJECT
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1� To provide AUTHORITY current intersection, local field master, mDdlo[ central control
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' 23 system timing plans and related data no later than thirty /30> days subsequent to execution of this
04C)U.�nd�odot�eaath�yoocurw|thin7d�ysoftheev�nt.
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2. To provide any available or current PS & E documentation for the CONSULTANT to
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26 utilize in the construction of PROJECT infrastructure roqu|nad to implement the desired coordinated
Page of16
1
�
[ .
MEMoRANDLIM OF UNDERSTANDING
AGREEMENT C-1'2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
`
and synchronized systems and operations.
1 `
1 Toreview and approve any and all PROJECT infrastructure pS &E
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4. Authorize and give permission to AUTHORITY to construct PROJECT infrastructure
per the PS & E within AGENCY owned Right of Way
5. To waive all costs and fees related toany and all AGENCY required encroachment and
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8 inspection permits including any payment for work provided or mandated by respective AGENCY
forces or employees for the construction phase ofthe PROJECT
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8 0. To provide no coat installation and/or inspection services normally provided or required
by AGENCY on Traffic Signal Infrastructure constructed as part of PROJECT
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10 7. To give PROJECT related signal and telecommunications equipment a high
maintenance priority duhDgthe PROJECT.
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12 8. To take reasonable steps to keep signal controls, inter —tie, and detection systems and
equipment inproper working order during the PROJECT,
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9. To maintain and repair the signal control inter — t\e, detection systems, and |DC8|
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control equipment located within their jurisdiction.
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10.To work with AUTHORITY to determine which of the AGENCIES shall provide on -site
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support for timing plan changes and upgrades to all synchronization svaiamG. components,
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equipnlent, and infrastructure oyat0nls as installed or implemented by this PROJECT. Each
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AGENCTa Traffic Engineer or authorized designee (which in some cases may be the AUTHORITY)
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shall be authorized to make changes or adjustments to the signal timing plans when required.
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11. To perform the changes required at central oyatern` field master control locations,
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and/or intersection controller. assemblies. VVhenAUTH{JF<\TY is nsqu\redtomake such changes,
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AGENCIES shall provide AUTHORITY access toall necessary equipment.
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12. Tudesignate 8hsohnica||eadpernonforUaAeunannomgtheAGENC\ES.
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/
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Page 5 nfi5
n
'
MEMuRANDUM OF UNDERSTANDING
AGREE00ENTC-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
ARTICLE 4. MUTUAL RESPONSIBILITES OF ALL PARTIES:
AUTHORITY and AGENCIES agrees to the following mutual responsibilities for PROJBCT�
2
3 1, PROJECT signal synchronization efforts shall focus onthose time periods as specified
hanainabove.and/or nmdetermined through the course ofthe PROJECT.
2. To attend and participate in all joint AGENCIES related PROJECT meetings.
@ 3. To cooperate and coordinate with all other AGENCIES, their staff, contractors,
CONSULTANTS, vendors, in providing the services and responsibilities required under this k8[)iJ to
7
the extent practicable with respect tothe performance ofthe PROJECT.
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4. The owning AGENCY whoU be responsible for coordinating the construction and/or
S
installation of traffic control elements and other items that are not included /n the PROJECT Scope
10
of Work, but bynecessity, must bebuilt concurrent, with the PROJECT,
11
12 5. To vmrh together in good faith, using reasonable efforts to resolve any unforeseen
issues and disputes arising out ofthe performance ofthis KA[)U.
13
14 & This KAOU may only be modified or amended upon written mutual consent of all
15 agencies. All modifications, amendments, changes and revisions of this MC>U in whole or pa¢ and
18 fromfromtime tntime, shall be binding upon the agencies, an long as the same shall be in writing and
executed bvthe AGENCIES.
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7. This KAC)U shall be governed by ail applicable fedena{, state and local laws. The
18
19 AGENCIES warrant that in the performance of this MOU, each aba|| comply with all applicable
20 foUena|, state and local |ewm, statutes and ordinances and all lawful orders, rules and regulations
promulgated there under.
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22 8. Each AGENCY agrees to dsdend, indemnify and hold hann|emo the other AGENCIES,
23 their Officers, ogenta, e}eoiad officials, and emp|oyees, from allliability, claims, losses and demands,
24 including defense costs and naosnnob(e attorneys' feea, whether resulting from court action or
25 otberwiae, arising out of the acts or omissions of the defending AGENCY, its offioerm, agents, or
Enlployeos, in the performance of this K4OU. When acts or omissions of one AGENCY are directed
26
Page 8of1O
MEN=AANDUM OF UNDERSTANDING
AGREEMENT C-~2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
by another AGENCY, the AGENCY directing the acts or omissions shall ovvo this defense and
l
indemnity obligation to the AGENCY following the directions. The provisions of this paragraph 8
2
shall survive termination ofthis M[}U.
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9. Each AGENCY shall be excused from performing its obligations under this K8(}U during
4
the time and to the extent that it is prevented from performing by an unforeseeable cause beyond its
5
contro|, including but not limited to: any incidence of fire, flood; Guts of God; commandeering of
8
rnetenioi, products, plants or facilities by federal, state or local government, national fuel mhortage� or
a material act or omission by any other agency; when satisfactory evidence of such cause is
8
presented to the other oQenciea, and provided further such nonperformance is unforeseeable,
9
beyond the control and is not due to the fault or negligence of the agency not performing.
10
10. Any notice sent by first daaa maii, postage paid, to the address and addressee, shall be
11
deemed to have been given when in the ordinary course it would be delivered. The representatives
12
of the agencies who are primarily responsible for the administration of this K8C)U, and to whom
13
notices, demands and communications shall be given are as detailed in Attachment A.
14
11, This K8[}U shall continue in full force and effect through Decembmr31' 2012 unless
15
terminated earlier by AUTHORITY. The AGENCIES may elect to extend the term of this MOU for on
16
additional six AS>months commencing January 1.2O13and ending June 3Q.2O13.
17
12. The term of this K8[}U may only be extended upon mutual written MDU by AUTHORITY
18
and AGENCIES.
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/
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/
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Page 7of16
MEMORANDUM F UNDERSTANDING
AGREE C-1-2
A NOVA CORRJDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
IN WITNESS WHEREOF, the
AGENCIES hereto have caused this Agfeement
No. C-1-2 48 to be executed on the date hereinab®ve written.
2
CITY OF ANAHEIM
ORANGE COUNTY TRA SPORTATION AUTH PJ
3
By.
Sy.
Tom Tait
Meena K2takia, n,,... er r
Mayor
Capftal Projects
6
ATTEST,.�
1
APPR V; T® Imp
By:
By:
LinPaN Andal, CMC
Kennard R. Smart, Jr.
City Clerk
General Counsel
fl
APPROVED AS TO FORM,
!Cri��in�°L.
12
CityAitarney
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Page 8 of 1
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CITY OF FOUNTAIN VALLEY
By�
Steve Nagel
Mayor
ATTEST:
By ------ )
-bmlol-
City Clerk
APPRO
By:
Alan R. Bruns
City Attorney
MEM—,ANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Page 9 of 16
CITY OF FULLERTON
'o,
,pr ichard Jones-,
�Aayor
ATTE�T:
Y.
Lucinda Williams
''--/City Clerk
,A,PPfZOVE!D AS TO FORM:
By:
Richard D.)Qnes
City `�ttomey \
MER' 'ANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Page 10 of 16
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MEN ' ANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIG
_
William Dalton
Mayor
ATTEST:
By:l\
Page 11 of 16
A
m
I
-.,y �1L4 rx
APPROVED AS TO FORM:
By:
Jennifer McGrath -Y V I
City Attorney
ME&,—RANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Page 12 of 16
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
CITYOF'TANTON
By: £
2 Brian Donahue
3 Mayor
ATTEST
4 By: IL I I
Brenda Green 1,)
6 City Clerk
7 APPR E® AS TOFORM:
8 By: j�� "
9 mberty 11 Barlow
City Attorney
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CITY OF WESTMINSTER
By:
Margie 6 Rice
Mayor
AT ST:
By.
Robin Roberts
City Clerk
Rich��d Jon
City �Attorne-
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHR��-
Page 14 of 16
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Ki
Jess A. Carb ol ial
Director of 0 Public Works
MBRORANDSIM OF UNDERSTAND(NG
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRON174TIO
Page 15 of 16
Agreement No. C-1-2648
Attachment A
Orange County Transportation Authority
= � M
Traffic Signal Synchronization Project
The Orange County Transportation Authority (OCTA) is leading a Traffic signal
Synchronization (TSS) Project for Magnolia Street to provide Traffic Engineering
Services. The scope of the services will support the specific traffic engineering needs of
OCTA, primarily to construct and implement signal synchronization.
This Scope of Work is for the Magnolia Street Corridor from Pacific Coast Highway (SR-
1) in Huntington Beach to Commonwealth Avenue in the City of Fullerton. Magnolia
Street is also known as Magnolia Avenue in some portions of the project limits. For the
sake of brevity, this document will refer to the entire project corridor as Magnolia Street.
(See Attachment A for a list of participants and contacts)
For clarification, the following acronyms and terms are defined as:
+ ADAPTIVE = Real Time Adaptive Timing Operations
* AGENCY or AGENCIES = All entities, via MOU, cooperating and participating in
the specified project
* APM = OCTA Project Manage r/Principal Traffic Engineer
# AUTHORITY = Orange County Transportation Authority (OCTA)
+ Caltrans = California Department of Transportation
* CAMM = Contracts Administration and Materials Management Division of OCTA
+ CA MUTCD = California Manual on Uniform Traffic Control Devices (January,
2010)
Agreement No. C-1-2648
Attachment A
* CONSULTANT = The fully qualified Transportation/Traffic Engineering firm(s)
selected to construct this specific PROJECT
* COOP = Cooperative Agreement
+ County = County of Orange
* CPM or PM = CONSULTANT Project Manager
* GPS Unit = Global Positioning Satellite Time Synchronization Resource Unit
® MOU = Memorandum of Understanding
* MUTCD = Manual on Uniform Traffic Control Devices (Federal 2009)
* NTCIP = National Transportation Communications for ITS Protocol
® OCTA = AUTHORITY (see above)
+ PS&E = Plans, Specifications, Estimates and all related construction design
documentation
* PROJECT = This Magnolia Street Corridor construction and signal timing
analysis project
* TOD/DOW = Time of Day/Day of Week
+ TRO = Real Time Traffic Responsive Operation
* TSS = Traffic Signal Synchronization
Corridor PROJECT limits are Magnolia Street from Pacific Coast Highway to
Commonwealth Avenue. The agencies cooperating in this endeavor are the Cities of
Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Stanton,
Westminster; the County of Orange; Caltrans; and, OCTA, hereinafter referred to
collectively as the AGENCIES. The corridor is known as Magnolia Street from Pacific
Coast Highway (SR. — 1) in Huntington Beach to Katella Avenue in Garden Grove; and,
as Magnolia Avenue from Katella Avenue in Anaheim to Commonwealth Avenue in
Fullerton. The corridor is approximately 16 miles in length and has approximately 53
signalized intersections either on Magnolia Street proper or on crossing arterials that
have additional signalized intersections that are in close proximity to the corridor and
therefore must be operated within the proposed network(s). Included within the 53
intersections are 8 intersections on Magnolia Street from Orangewood Avenue to Mays
Avenue in the City of Garden Grove that will have already been optimized. The length
of the Garden Grove reach is 6.6 miles
The City of Garden Grove has a project that will either run concurrent or will be finished
with new optimized timing on Magnolia Street. The Garden Grove project limits on
Magnolia Street are from Orangewood Avenue to Mays Avenue. The City of Garden
Grove is also synchronizing signals on Garden Grove Boulevard from Dale Street to
Blackbird Street Ped Signal as part of their project. The CONSULTANT shall use this
newly implemented timing and integrate it intact into this Magnolia Street PROJECT.
Agreement No. C-1-2648
Attachment A
=�� M
The Contracted CONSULTANT/Engineer, in order to adequately complete the
PROJECT per the intent specified in this Scope of Work (SOW) and requirements of the
AGENCIES and the OCTA, shall construct the PROJECT to include the following
minimum items:
+ Construction Support as required and determined by the APM and approved by
I the AGENCIES on their respective portions of the PROJECT.
+ Signal Synchronization Studies, Analysis, and Review.
+ Control Systems Studies, Analysis, Review, and Recommended Strategies.
+ Design (PS&E), Furnishing, Modifying, and/or Upgrading including the installation
of required Systems and associated communications equipment.
+ Design (PS&E), Furnishing, Modifying, and/or Upgrading including the installation
of required system compatible intersection signal controller assemblies, controller
units, and communications equipment, including software, firmware, and all
required hardware.
+ Design (PS&E), Furnishing, Modifying, and Installing new or upgrades to Traffic
Management Systems and Communications Servers, Field Supervisory Traffic
Management and Communication Systems, Client Workstations and/or Virtual
Private Network (VPN) Client Work Stations, and GPS.
+ Training on all modified or installed equipment and systems (1 days minimum).
• If similar systems are being installed for multiple agencies, training shall
be held at a single location and date/time for all AGENCIES.
• Training shall include Intersection Controller Units, Field Master Units,
Computer Server Based Control Systems, and any special specified items
that are unique to the PROJECT.
• Computer Server Based Control Systems training shall be 2 days
minimum.
* Creation of System and Intersection Graphics for Central Master or Closed Loop
Coordination Systems for all corridor and integrated intersections, (if not already
existing and/or or accounted for on other similar or related projects).
* Review of all existing systems and traffic patterns and subsequent project report
on recommended traffic control zones and modifications of control systems to
accomplish those recommendations.
VAME �i1X91-Z1C.4Vl
OCTA's Regional Modeling and Traffic Operations section employees are currently fully
engaged and do not have the capacity to meet the anticipated demand for professional
traffic engineering services to complete the Magnolia Street Project without additional
staff resources. The successful qualified CONSULTANT shall have the ability and
expertise to design, operate, maintain, and train all aspects of traffic signal design,
operations, and maintenance for all infrastructure and processes specified in this SOW.
Agreement No. C-1-2648
Attachment A
The scope of work is to provide Professional Traffic Engineering Services for
implementation and construction of the PROJECT along the Magnolia Street corridor
corresponding with the ongoing signal synchronization efforts at OCTA. This project will
be similar to the recent signal synchronization demonstration projects that OCTA
conducted on Euclid Street and Oso Parkway/Pacific Park Drive, and the ongoing three
year Traffic Light Synchronization Program (TLSP) Projects.
In order to accomplish this, the PROJECT will consist of CONSULTANT:
1. Inventory of existing infrastructure and conditions related to traffic signal
operations along the PROJECT limits
2. Designing and specifying new or modified, traffic signal synchronization related,
systems infrastructure
3. Procurement of goods and services to facilitate the designed infrastructure
4. Furnish, modify, upgrade and install these goods and services in order to
construct the TSS corridor coordination system and related infrastructure
5. Provide a complete analysis and optimized retiming effort for all traffic signalized
intersections within or within close proximity or project limits.
This design and construction may consist of but not be limited to the following items:
Furnish and install GPS units that synchronize the internal Time of Day/Date
clocks integral to every intersection controller unit.
New or modified server based or closed loop system interconnected coordination
systems and related communications.
o These units shall be NTCIP compatible unless otherwise approved by the
APM and the owning AGENCY.
New and/or modified Communications infrastructure.
o Wireless Technologies
o Hardwire or Fiber Optic Ethernet
® Analysis of existing conditions that can be mitigated by minor improvements
® New Timing plans and operational features based on the created optimized
timing for each system and local intersection controller for TOD/DOW operation,
and/or TRO or ADAPTIVE if determined that its use is needed and approved by
the local AGENCY. operating and owning those respective PROJECT signals.
® Implementation of new Optimized Signal Timing and Fine Tuning of same.
® Observation and Continued Field Support for minimum nine (9), to optional
maximum twelve (12), months.
o All work performed will be subject to the latest rules, policies, standards, and
specifications of Section 86 of the State of California Standard Specifications
(SSS) and State of California Standard Plans (SSP) and current AGENCY
respective standards and specifications.
Agreement No. C-1-2648
Attachment A
This synchronization PROJECT will be combined with AGENCY selected and required
signal system upgrades including new compatible systems traffic controller units and/or
assemblies, communication modifications and additions, Electrical and Telemetry
Service Cans or Pedestals, and installation of newer Server Based Control and
Communications systems that are compatible with, and will upgrade and/or enhance,
existing legacy systems; and, other project related enhancements as specified herein.
All systems to be modified or installed shall be NTCIP compatible, compliant, and/or
ready.
As the PROJECT will involve multiple AGENCIES, each of whom separately own,
control, and maintain their respective traffic signals, the successful CONSULTANT shall
demonstrate a full knowledge of the entire corridor, its problems and needs, and shall
propose or suggest possible solutions or mitigations to those defined problems and
needs. The following synchronization strategies are anticipated to be essential in this
proposed program's implementation of coordinated traffic signals:
3.1 Traffic Signal Synchronization
CONSULTANT shall develop and implement traffic signal synchronization plans for the
entire corridor including operations and needs of existing or future crossing corridors
and/or intersections in close proximity to the corridor that by necessity is included within
the PROJECT limits. OCTA's traffic signal timing projects are multi — agency in nature
and require the CONSULTANT to be a consensus builder. An understanding of
consensus building on the part of the CONSULTANT will require, at a minimum, the
following tasks:
a. Project Management
® Overall administration of the project
o Day to day Project Management
o Meetings
o Progress Reports
o Tracking of Schedules
o Invoicing
b. Data Collection
The CONSULTANT shall collect the following data necessary to thoroughly
understand existing traffic conditions for the corridor and be able to develop optimal
time -of -day traffic signal coordination plans, as applicable.
® From each AGENCY, collect existing timing sheets, existing coordination plans,
traffic as -built drawings, aerial photos, maps, traffic collision data as available,
including collision diagrams for the analysis of existing intersection conditions
Agreement No. C-1-2648
AV�--__rza�wrwal!�
and operations, and any Plans, Specifications, Special Provisions for
construction of facilities related to this PROJECT (PSS). CONSULTANT, if
requested by the involved agency, will provide their own staff to review available
records/plans and request copies of needed records/plans with a minimum of
disruption to the involved agency.
From the AGENCIES, the CONSULTANT shall determine signal timing and
signal priority preferences, including, but not limited to, those related to
pedestrian and bicycle timing, left -turn phasing and phase sequence rotation
such as fully protected lead - lead, lead — lag, lagging, split (opposed) — phased,
and protected — permissive left turn (PPLT), and additional coordination functions
such as preferred or conditional phase re -service, as well as the AGENCIES
preferred timing optimization modeling software packages.
The CONSULTANT shall conduct seven-day 24-hour machine counts (ADTs).
Data obtained from Saturday and Sunday counts will determine the necessity of
weekend signal timing data collection locations, times, and respective analysis
for optimization of all new signal timing.
The CONSULTANT shall conduct weekday and weekend peak period turning
movement counts at ail study intersections, including pedestrian and bicycle
counts. Weekday counts shall be conducted for two hours of each peak period
(AM, mid -day, and PM). If needed, weekend counts shall be conducted for those
peak periods determined from the ADTs on both Saturday and Sunday. For
intersections with more than two through lanes in any of the approaches, a
minimum of two count technicians per intersection shall be required. If
alternative approaches, such as video or other electronic data collection
methods, as opposed to traditional on — site manual counts are proposed, those
methods shall be pre — approved by the APM.
The CONSULTANT in conjunction with OCTA and AGENCY Staff shall
determine several of the intersections which are representative of Pedestrian and
Bicycle activity. These intersections shall have the turning movement and
associated pedestrian and bicycle counts performed by electronic video imaging
data collection techniques from 6 AM to 12 PM on a Weekday and a Weekend
day. The pedestrians shall be counted and also timed for the total time it takes
for them to cross the street based on the current Federal MUTCD standards.
Bicycles shall be counted and timed for the total time it ' takes to cross the street
based on the current Bicycle Timing Standards in the latest adopted CA MUTCD.
Bicycles shall be noted as to whether they crossed the street from a standing
stop or whether they were already in motion at the time of the start of the
crossing. Three (3) to Five (5) of the total intersections in the project shall have
data collected for this requirement.
Agreement No. C-1-2648
Attachment A
® All count data for each location shall be provided to OCTA in one of the two
following digital formats: 1) NDS/Southland Car Counters style Excel
spreadsheet; or 2) JAMAR comma separated value style text file. The formats
can be provided by the APM to the CONSULTANT, if needed. Any count data
provided to OCTA shall be consistent with one of these two formats. The data
shall then be able to be loaded into the OCTA Roadway Operations and Analysis
Database System (ROADS). Any data files containing numeric intersection or
node identifiers shall use the same node ID numbers as is stored in the ROADS
database. OCTA has provided the intersection node numbers including specified
external nodes in Attachment B. Each count data file shall adhere to the
following file naming convention:
Agency_ SouthBoundStreetName-EastBoundStreetName Roads/D.xls (csv). As
an example, a turning movement count file for the intersection of Magnolia Street
and Hazard Avenue in Westminster would be given the filename
Westminster Magnolia -Hazard _6077,csv. Copies of the raw data count sheets
shall be provided to each involved agency.
All traffic signal synchronization data collected and compiled by the
CONSULTANT for both existing (before) and optimized (after) conditions shall be
provided to OCTA in both Synchro version 6 comma separated variables (.csv)
UTDF, and version 7 combined data UTDF, and standard Synchro 7 .syn
formats. This data. shall include the network layout, node, link, lane, volume,
timing, and phasing data for all coordinated times. All such data shall be
consistent with the OCTA ROADS database. The CONSULTANT shall work with
OCTA to identify any needed updates to the ROADS or project data to ensure full
compatibility.
® CONSULTANT shall collect and utilize existing plans, specifications, and special
provisions from each agency for installation and implementation of all traffic
signal systems central and local necessary to complete the construction and
implementation of each respective TLSP Corridor Project.
c_ Field Review
The CONSULTANT shall review the geometric layout, verify and/or inventory
existing traffic signal control and telemetry/ITS equipment, and identify any
deficiencies for each intersection or road segment along each of the corridors. The
review shall include an assessment of the existing intersection lane geometry, link
lane geometries (add -drop), traffic conditions, and traffic signal or ITS/telemetry
control equipment along the corridor and at each intersection. Techniques utilized
shall include but not be limited to visual inspection, available as -built plans, agency
consultation, and agency provided aerial photos and PSS. Upon permission from
the controlling local agency, CONSULTANT will inspect and inventory the interior of
each traffic controller assembly and ITS/telemetry cabinets, identify and report
Agreement No. C-1
i
Attachment A
deficiencies to the agency and the OCTA respective operations staff. Equipment
upgrades needed to complete the PROJECT will be noted and included as
Construction Support to the existing PSS as part of the PROJECT. Photographic
and written inventories shall be submitted to OCTA in electronic format only. If
specific locations require a physical photo be provided, the APM will notify the
CONSULTANT to provide such documentation. Upon request, the CONSULTANT
shall provide electronic copies to the respective responsible AGENCY.
CONSULTANT shall also include an identification of all planned and programmed
improvements (widening projects, intersection improvements, etc.) on the study
corridor. The identification of these projects shall at least include a list, summarizing
all improvements. Key components of the corridor review shall include the following:
Existing corridor/street and lane geometries including lane widths, lengths (pockets
and bays only), and configurations, bus stop turn out locations, curb to curb
distances, and median dimensions.
Upcoming Channelization or striping improvements to the corridor (i.e, construction
and/or delineation modifications);
Traffic signal control and telemetry device information, such as type of device,
manufacturer and condition, provide visual documentation (electronic format);
Existing time source equipment and Master zero (To) time reference reset;
CONSULTANT shall observe special characteristics such as proximity to adjacent
intersections, location of schools, bus stops, driveways, parking prohibitions, unusual
traffic generating conditions, and other factors that may impact the efficiency of
operation at each intersection.
CONSULTANT shall adhere to each Agency's policy on signal operations and
characteristics of signal phasing and rotation or sequence (lead -lead, lead -lag, lag -
lag, protected vs. protected/permissive (PIP -LT), bicycle, pedestrian, etc).
CONSULTANT shall note factors that impact or affect signal progression including,
but not limited to: intersections with high pedestrian or bicyclist volumes; over-
saturated intersections; closely spaced signalized intersections; uneven lane
distribution; high volume percentage of trucks and/or buses; high side street volumes
at un-signalized intersections or interchanges; and parking maneuvers.
CONSULTANT shall identify any deficiencies of the existing traffic signal control
equipment and lane geometries, and other items as determined by the
M!No. .
Attachment 1:
CONSULTANT. The CONSULTANT shall provide recommendations towards
simple, low-cost solutions that may be implemented to correct such deficiencies.
CONSULTANT may be required to install recommended modifications.
CONSULTANT shall prepare and submit a report summarizing the findings of the
field review. The report shall include a detailed description of the CONSULTANTS
approach to the synchronization of the corridor, the methods and equipment to be
used, including collected PSS, with detailed construction estimate and PROJECT
schedule. The selected CONSULTANT shall provide detailed quotes or estimates
from vendors for any goods and services required at the request of the APM or
OCTA.
d. Corridor 'Before' Study
The CONSULTANT shall conduct a `Before' field study report representative of the
times and days for which synchronization plans will be developed. The report shall
identify Measures of Effectiveness (MOE) to, evaluate the effects of the
synchronization plans, MOE's will likely include traffic flow, actual real time travel,
average speed, number of stops, number of intersections passed on green vs. those
stopped for red, fuel consumption reduction, pollution reduction, Green House Gas
(GHG) reductions, and other pertinent items. The. identified MOE's shall be compiled
for the corridor using the floating car method (for instance, GPS interfaced Tru -
Traffic TS/PP or PC - Travel runs and from Synchro 7.0. For the 'Before' field study,
a minimum of five (b) floating car `runs' shall be conducted in each direction and
during all periods in which synchronization plans shall be developed. If necessary,
and if approved by the AGENCIES and the APM, the runs may be broken into
logical, contiguous, bi - directional roadway segments.
The report shall address optimization strategies for improved signal synchronization,
specifically focusing on how related the corridor: should be operated, end -to -end or in
coordinated subsystems (zones or segments).
Special consideration shall be given to existing operations on crossing or interrelated
arterial systems.
Ideally, the analysis should include the floating car data and data collected as part of
Task 2. However, draft versions of the report may include previously collected
traffic, travel time, or other data available. The evaluation report shall provide a very
clear and accurate understanding of traffic patterns on the corridor throughout all
times of the day and week, The report shall also identify the current Corridor
Synchronization Performance Index or CSPI which is the proposed new rating
system to be used on all current and future OCTA sponsored Measure M (Ml) and
Renewed Measure M (M2) TSS projects. The CSPI combines Average Speed,
Number of Stops per mile, and Number of Greens per Red. Additive scores from
each category are combined into an index from 33 to 109. A CSPI of 70 is
Agreement No. C-1-2648
Attachment A
considered the minimum level of acceptable performance. A CSPI under 70
indicates a need for improvement in signal operations or the mitigation of other
influences.
Speed
Greetd
Steps
(mph)
Score
Red
Score
"r
Mile:
Score
34
3 i
5
40
0.
33
33
43
.36
0.94=31
0
30
4P
32
1.1
28
27
3.5
28
.3
2
26
4
3+
1.5
25
24
21
2.5
1
23
22
#
2 0
16
1 Q9-21
20
!3
15
12
..1
19
°
17
Note: CSP! is the sum of each of the three component scores. Scores shod not exceed highest values for each performance
measure.
The CONSULTANT shall prepare a brief memorandum and present the findings to
the OCTA and the AGENCIES outlining the findings of the `Before' field study. The
CONSULTANT shall finalize the memorandum based on comments received from
the APM and the AGENCIES.
e. Signal Timing Optimization and Implementation
The CONSULTANT shall work with the APM to develop a model of the study area
and calibrate the model based on field observations of existing conditions. Signal
synchronization optimization shall be conducted in Synchro TO. in addition,
optimization shall be augmented with the latest release of Tru — Traffic TS/PP. The
CONSULTANT shall calibrate the model based on travel time, delay studies, field
observations of queue lengths, and saturation flows for heavy movements at key
intersections.
If the CONSULTANT elects to use alternative methodologies to augment or replace
certain aspects of the Synchro model such as pre — processing of certain data sets
or split analysis, and/or other types of processes, the CONSULTANT shall describe
^greement No. C-1-264.6
Attachment A
these operations in detail in the report with supporting documentation as to why
these processes were used in lieu of or in augmentation to the Synchro model.
These methodologies shall also be described in detail in the CONSULTANTS
proposal for this PROJECT. However, the CONSULTANT shall supply a completely
accurate SYNCHRO 7 Model for both "Before" and "After" Conditions. The
CONSULTANT shall supply the scaled layout of the corridor superimposed over GIS,
Google Earth, Bit Maps, JPEG or other similar file types recognized by Synchro 7
and Tru — Traffic. This function may be turned on or off by the end user.
The CONSULTANT shall develop an operational microscopic model within
SimTraffic. The SimTraffic model will identify those local areas or portions of the.
PROJECT that need special operational analysis of queue interactions such as
starvation or spillback. The operational analysis will be used to understand the
effects of planned corridor improvements, fine tune timing plans prior to
implementation and to analyze the additional operational improvements as
suggested by the CONSULTANT in the Field Review. The entire corridor does not
have to be micro — simulated. Only those corridor segments that have queuing,
starvation, spillback, or others problems, which can be mitigated by the SimTraffic
program shall be analyzed.
The CONSULTANT shall then develop revised optimized signal timings
recommending any changes to the signal phasing at each signalized intersection
that may improve the efficiency of operations. The recommended signal timing plans
shall be reviewed by the APM and local agency staff.
The CONSULTANT shall evaluate signal timing and coordination parameters with
consideration for the following:
® Optimum cycle lengths and offsets to maximize corridor throughput (bandwidth)
® Harmonic background cycles at minor or major intersections
® Left -turn phase sequence rotation as deemed appropriate
o Fully Protected
o Protected/Permissive
• Phasing will be lead -lead or lag -lag only
• FHWA approval the proposed yellow flashing arrow technique is
employed when lead — lag phasing is preferred
Non — coordinated phase preferred service and/or conditional re -service, by plan,
by phase rotation or sequence, by phase and other such techniques;
® Timing parameters, which fully accommodate pedestrians within the split time.
CONSULTANT shall take into consideration the pedestrian timing parameters
used and adopted by the local agency on a case by case basis. If the local
intersection controller has the ability to modify or ignore the phase coordination
split during pedestrian crossing events and can fast — track transition to be in
Agreement No, C-1-264&
Attachment A
step with the local coordinator after exceeding the split time, that technique may
be utilized where deemed appropriate by CONSULTANT and approved by the
respective local agency.
CONSULTANT shall analyze the intersection timing with regard to the new rules
created by AB 1581 regarding bicycle timing. CONSULTANT shall determine
what the AGENCY' s policy is regarding Bicycle Timing Guidelines as specified
in the latest version of the CA MUTCD
Determine appropriate cycle lengths consistent with the goals of this effort.
Additionally, the CONSULTANT shall recommend time -of -day start and stop
intervals for the various timing plans based upon ADT Analysis, visual
observations, and AGENCY policies.
® The CONSULTANT shall prepare, at minimum, timing plans that consider the
following peak periods: AM PEAK, MID -DAY PEAK, PM PEAK and a WEEKEND
PEAK. Timing plans should be in both Synchro format and the preferred timing
chart format of each local agency. A complete new timing chart is required for all
PROJECT intersections.
The City of Garden Grove will have already completed or will be in the process of
completing new optimized traffic signal synchronization timings for Magnolia
Street within its City Limits. The CONSULTANT shall incorporate all of these
timing plans without modification into the development of all new timing plans for
this PROJECT. The CONSULTANT shall utilize any existing optimized
SYNCHRO Networks developed by or for the City of Garden Grove on this
PROJECT. The CONSULTANT shall be required to convert all node numbers on
the existing SYNCHRO Network to conform to the ROADS format as specified
herein.
TRO and ADAPTIVE operations, if proposed or deemed necessary during the
course of the analysis stage, shall be developed by the CONSULTANT and
approved by the APM and the AGENCY for implementation.
Upon approval of the optimized signal timings by the APM, Caltrans, and the
respective AGENCIES, the CONSULTANT shall implement, or assist the local
AGENCY staff in the implementation of, new signal timings either through the central
or closed loop traffic signal system (if available) or direct implementation at the
intersection control system. CONSULTANT shall use new, modified, or existing
traffic signal interconnection systems, where they exist. And, because of the inter -
jurisdictional nature of the project, shall implement time -based signal coordination
techniques between signalized intersections that are controlled by different
agencies, as necessary.
Agreement No. C-1-2648
Attachment A
In its proposal, the CONSULTANT is required to identify needed improvements in
signal systems infrastructure necessary to implement a successful PROJECT.
These improvements may include but not be limited to the following items.
Provide Design Documents (Plans, Specifications, and Estimates (PS&E)) for all
aspects of the project proposed infrastructure including but not limited to:
• Communication interface devices for Systems Controller Units.
® Systems Controller Assemblies including cabinet, systems controller unit,
communications interface, BIU, MMU, Detection Systems (Video/ILD), and
all other appurtenances per agency specifications.
® Modification of existing Server Based Systems including any licensing
agreement modifications between the AGENCY and equipment vendor.
• Conversion of Legacy Closed Loop Systems to newer Server Based
NTCIP Systems
• System Integration of controllers into new, existing and/or modified
systems.
® New controller units at Freeway Interchange Ramp Signal System
intersections with Magnolia Street — Avenue per Caltrans requirements
• Furnish and install AGENCY approved GPS clock synchronization units
• Other needs assessed as a result of Construction Support and approved
by AGENCIES and APM
The CONSULTANT shall use due diligence with regard to the Magnolia Street —
Avenue Project. CONSULTANT shall perform all tasks needed to determine
Construction Support and Procurement issues for the construction, installation, and
implementation of the project. The report required (see 3.1 Traffic Signal
Synchronization, c: Field Review) for the project listing the items to be procured,
furnished, and installed shall include detailed line item estimates which, may or may
not be modified or amended, and subsequently approved by the APM, OCTA, and/or
the owning AGENCIES.
The need for plans and specifications of this equipment will be determined early in
the project by the APM, AGENCIES, and CONSULTANT. The following items are
included for clarity:
Local agency staff will be responsible for local intersection inspection services on
the installation of field work and equipment. CONSULTANT shall be responsible
for the inspection and installation of any Server Based System, Field Master,
Controller Units or Assemblies and any related communications systems with
oversight by the AGENCIES. CONSULTANT shall work under the constraints of
construction specifications and standards of each local agency and Caltrans.
Unless otherwise directed, Caltrans personnel will be solely responsible for the
removal and installation of any Caltrans owned focal intersection controller
systems.
Agreement No. C-1-2648
Attachment A
2, Any permits required by and of the participants in the PROJECT shall be
included in the firm fixed price for the PROJECT. No additional compensation
will be allowed. OCTA shall endeavor to have AGENCY permit requirements
and associated fees waived.
3. CONSULTANT shall provide onsite assistance for turn -on of any new or modified
equipment. Timing, sheets shall be provided by CONSULTANT at time of turn
on. Each respective AGENCY shall have pre approved the timing sheets.
As the project will be using time -based signal coordination, the CONSULTANT shall
evaluate the current time -referencing of all traffic signal controllers and recommend a
corridor -wide strategy (such as GPS units or servers) to ensure that all traffic signal
controllers clocks are on a common reference synchronized time base.. Upon
approval by the AGENCIES, the CONSULTANT shall purchase and install, or assist
local AGENCY staff, in installing any devices that are part of the time -referencing
strategy. This may include devices installed at the AGENCY TMC or at intersection
traffic signal controller assemblies.
The CONSULTANT shall fine-tune, or assist local AGENCY staff in the fine-tuning
of, the new settings and timings, The CONSULTANT shall fine-tune timings in the
field and record all changes. Fine-tuning shall be conducted during times and days
that are representative of the times and days for which coordination plans were
developed. To eliminate multiple runs, Video is recommended for use in the fine
tuning function; and, to determine and provide mitigation to certain conditions that
may have been ignored or gone unnoticed in the process.
f. Corridor `After' Study
The CONSULTANT shall conduct an 'After' field study representative of the times
and days for which synchronization plans will be developed. In order to evaluate the
improvements of the synchronization plans, the 'After' study must be conducted in
the same manner and contain the same MOE's as the 'Before' study. MOE's should
be calculated for the optimized corridor from compiled data using the floating car
method (for instance, GPS interfaced Tru — Traffic TS/PP runs) and then from
Synchro/Sim Traffic 7.0 Output. For the 'After' field study, the same number of
floating car 'runs' during the same time periods as was done in the 'Before' field
study shall be conducted in each direction. As an optional task, the CONSULTANT
shall provide a synchronized video with the "Before" and "After" travel time runs to
augment the study. This video should not cover the entire length of the corridor but
shall cover the most congested areas of the corridor around freeways and high
density commercial and business uses. The CONSULTANT shall note in his
proposal the cost for this optional task and if this task is included in firm fixed price,
The CONSULTANT shall prepare a memorandum detailing the results of the signal
timing optimization and implementation, time -referencing system and fine tuning
Agreement No. C-1-2648
Attachment A
components, and. comparing the results of the 'Before' and 'After' field study with
reference to the specific MOE's. The CONSULTANT shall finalize the memorandum
based on comments received from the APM and the AGENCIES.
g. Project Report
The CONSULTANT shall prepare a Final Timings and Evaluation Technical Report
with an executive summary. The report shall provide complete documentation of the
project, including, but not limited to, project objectives, project locations, project
scope, findings, recommendations, implementation schedule, improvements
accomplished, and procedures for continuing maintenance, surveillance, and
evaluation of the coordinated signal system, work performed, data collected: 'before'
and 'after' studies and project benefits achieved in terms of fuel savings, travel
timing, travel time, CSPI, and other measurable parameters. The report shall include
graphical and table formats for each type of documentation for clarity purposes. The
report shall also equate or quantify any savings in travel time, reduction in delay and
emissions with type of emissions measured into a monetary figure. All graphs and
figures shall represent the measureable parameters bi - directionally, by coordinated
operational period, and by coordinated zone. The report shall document all planned,
programmed, and constructed improvements on the study corridor as well as
recommendations for further infrastructure improvements that would likely improve
the corridor signal coordination project results, The CONSULTANT shall submit and
present the final report and results of the project to the Board and to any city
councils, commissions or committees as requested. Report formats, including style
and content of graphs and tables, shall be approved by the APM prior to submission.
The report shall include for each intersection the lane configurations; signal phasing,
turning movement data, and cycle lengths for existing and proposed timings for all
peak periods. In addition, in a separate binder, all the traffic signal phase
sequences, signal timing plans, and pedestrian timings shall be documented.
Finally, the report shall provide recommendations with cost and benefit estimates for
future improvements to traffic signal infrastructure (signal controllers, vehicle
detection, communications, etc.), intersection capacity (appropriate signal phasing,
lane geometrics, and alleviation of physical bottlenecks that curtail arterial capacity),
and traffic management strategies. These proposed improvements are beyond the
scope of this project but should be useful in determining future enhancements to the
corridor.
The CONSULTANT shall supply As — Built drawings of all systems constructed
during the PROJECT. As — Built drawings shall be in the format required by each of
Agreement No. C-1-2648
Attachment A
the AGENCIES, As — Built drawings shall be included in the firm fixed price for the
PROJECT, No additional compensation will be allowed, therefore.
i. Continuing Signal Timing Support
The CONSULTANT shall provide continuing signal timing support to monitor,
observe, fine-tune, and optimize the signal timing and phasing operations of all the
intersections for a minimum period of nine (9) to a maximum optional twelve (12)
months upon completion of the implementation. During this period, the
CONSULTANT shall proactively survey the corridor on a weekly basis, observe the
traffic, and fine-tune (or recommend fine-tuning to the AGENCY) the signal timing
based on the survey.
ATTACHMENT A'Magnolia Street TG6
AGREEMENT No. C-1-2648
Mr. Ronald Keith
PhmdpsdTraffic Engineer
Regional Mude(ing'Traffic Op8
350 S. Main Street
P.(}.Box 14184
Orange, CAS2863-1584
Tel: 714.560,5990
F-MITIMM71,
City of Garden Grove
Mr. Dan Candelaha
City Traffic Engineer,
11222 Acacia Avenue
Garden Grove, CA 92842
Cj!y of Westminster
Mr. Adolfo Ozaeta
City Traffic Engineer
/82OUWestminster Blvd.
VVaSbnhlaher, CAS2083
Tel: 714.898.3311x229
Caltrans
FedrimHnnnozi
Chief, Electrical Systems
Senior Electrical Engineer
Ca|tnans District 12
6681 Marine Way
Irvine, CAS2O18
Tel: 949.936-3464
City of Fountain Valle
Mr. TomoGaivez
Senior Civil Engineer
1O2OUSlater Avenue
Fountain Valley, CAQ2708
Tel: 714.5934517
City -of Huntington Beach
K4r. VVU8ann Janusz
Principal Civil Engineer
2000 Main 8tRaat
p.O.Box 19O
Huntington Beach, CA82040
Tel: 714.374.1628
County of Orange
Mr. IsaacAlonso-Rjco
County Traffic Engineer
Orange County (]CPVV
P.O.Box 4048
Santa Ana, CA827O2-4O48
Tel: 714.245.4569
City of Fullerton
Mr. Don Hoppe
Director of Engineering
30BVV.Commonwealth Ave
Fullerton, CA92G32
Tel- 714.738.6864
City of Stanton
Mr. Nick GuiUiams
Director Pub|iuVVorks/
City Engineer
78OOKatel|oAvenue
Stanton, CASO08O-8102
GARDEN GROVE
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-------------------------_-------------------
teq.By: VENITA TODD
— --------------_-_-.--__-----------------_--_---------------g-=--------•----------
OCTA PROD
Page: 2
Zan on: 03/04/11 at: 12:09:44
Report: MSR23C"_A
---------------------------------------------------------------------------------------------------------------------------------
***** PURCHASE REQUISITION REPRINT ***** Version: 5.2 0 7_AA9
Date Date
Material Related---------Authorised-----------
Req.No Requested By: 0000003330 Priority: Entered Required
Group W/H Req. By Date value
010098 ISABEL TORRES
01/10/11 01/28/11
0000004059 01/24/11 1.00 ,
Delivery instruction:
Suggested Supplier:
Purchasing Question
Purchasing Answer
Budget Year
FY 10/11
Encumbered
No
Grant Funded
NO
Budget Xfer (PP&A. USE ONLY)
Purchasing instructions:
No acation required by grants.
Local funding used.
------------------Default Casting
Details ------------------------------
Equipment Reference
Project/work Order Account Code
0010L3165F107831 100.00
Proforma/ Lead
Item Quantity UOM Est.
Price Description/Mnemonic and Part Number
Order No. Supplier Time Frt Dlv Act. Price
1 1.00 HR
1.00 PM Ran Keith
I
Memorandum of Understating for the
I
i1 0.00�
Status: Not ordered
contraction and implementation of the
--- ------------------------------------------------
MAgnoki,a Street/ Avenue Traffic Signal
synchronization project with the cities
of Anaheim, Fountain Valley, Fullerton
Garden Grove, Hungtington Beach, Stanton
westminster, the County of Orange,
State of California Department of
Transportation (Caltrans and OCTA.
GMA # 6 has asked that OCTA be the lead
agency on this project and has returned
funds to the CTFP via the semi Annual
Review process.
------- I ------------------------------------------------------------------------------------------------------------------------------
Req,By. VENITA TODD
OCTA PROD
Paget 2
Run one 03/05/12 at: 15:30--55
Report- MSR23CA
-------------------------------------------------------------------------------------------------------------------------------------
PURCHASE REQUISITION REPRINT
versions 5.2.37-AA9
Date Date Material
Related ---------Authorised-----------
Raq.No Requested By- 0000003330
Priority: Entered Required Group
W/H Req. BY Date value
010098 ISABEL TORRES
01/10/11 01/28/11
0000004059 01/24/11 1.00
Delivery instruction -
Suggested Supplier:
Purchasing Question
Purchasing Answer
Budget Year
Encumbered
NO
Grant runaea
NO
Budget Xfer (FP&A USE ONLY)
Purchasing instructions:
No &cation required by grants.
Local funding used.
------------------Default Costing
Details ------------------------------
Equipment Reference
Project/Work Order Account Code %
001OL3165F107833- 100.00
Proforza/
Lead
Item Quantity UON Est.
Price vesQription/Nnemonic and Part,Number order No-
Supplier Time Frt Dlv Act. Price
1.00 HR
1.00 PM Ron Keith
Memorandum of Understating for th
D�00
Status: Not Ordered
contruction and implementation N7 the
------------
--------------
Maguokia Street/ Avenue Traffic Signal
synchronization project with the Cities
of Anaheim, Fountain Valley, Fullerton
Garden Grove, Hungtington Beach, Stanton
westminster, the County of Orange,
State of California Department of
Transportation (Caltrans and OCTA.
GNA # 6 has asked that OCTA be the lead
agency on this project and has returned
funds to the CTFP via the Semi Annual
Review process-
Esparza, Patty
From: Venita Todd [vtodd@octa.net]
Sent: Wednesday, January 09, 2013 4:18 PM
To: Esparza, Patty
Subject: RE: MOU C-1-2648 - Magnolia St. Traffic Sync Project/MISSING A PAGE
CAL TRANS opted not to sign
From: Esparza, Patty [mailto:PEsparza@surfcity-hb.org]
Sent: Wednesday, January 09, 2013 4:11 PM
To: Venita Todd
Subject: MOU C-1-2648 - Magnolia St. Traffic Sync Project/MISSING A PAGE
Importance: High
What happened to page 16 which should have the state's DOT signature (James Pinheiro)?
From: Venita Todd [mailto:vtodd@octa.net]
Sent: Wednesday, January 09, 2013 2:55 PM
To: Esparza, Patty
Subject: RE: MOU C-1-2648 - Magnolia St. Traffic Sync Project
Here you go.....sorry for the delay
Thanks,
Venita Todd, Senior Contracts Administrator - Capital Projects
Contracts Administration and Materials Management
Orange County Transportation Authority
2 714.560.54271 A 714.560.5792
550 South Main Street I PO Box 14184 1 Orange, CA 92863-1584
CAMM - J wa"ement wi& 3nteqQ*
NA Please consider the environment before printing this a -mail.
Live well, laugh often, love much!
From: Esparza, Patty [mailto:PEsparza@surfcity-hb.org]
Sent: Wednesday, January 09, 2013 2:47 PM
To: Venita Todd
Subject: MOU C-1-2648 - Magnolia St. Traffic Sync Project
Importance: High
Hi Venita — I am following up on a voice mail message I left yesterday regarding an item we have had
pending since August 1, 2011. We have not received a fully executed copy. Can you please give me
an update on this item? Thanks for your help!
Patty Esparza; CHIC
Senior Deputy- City Clerk
City of Huntington Beach
1/ 4-530-5260
-4please think of trees before you print
The information in this e-mail and any attachments are for the sole use of the intended recipient and may contain privileged and confidential information. If you are
not the intended recipient, any use, disclosure, copying or distribution of this message or attachment is strictly prohibited. If you believe that you have received this
e-mail in error, please contact the sender immediately and delete the e-mail and all of its attachments.
The information in this e-mail and any attachments are for the sole use of the intended recipient and may contain privileged and confidential information. If you are
not the intended recipient, any use, disclosure, copying or distribution of this message or attachment is strictly prohibited. If you believe that you have received this
e-mai! in error, please contact the sender immediately and delete the e-mail and all of its attachments.
Council/Agency Meeting Held:_ / /
Deferred/Continued to:
Appr e ❑ Conditionally Approved ❑ Denied
y CI k's SidVature
Council Meeting Date: August 1, 2011
Department ID Number: PW 11-046
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
SUBJECT: Approve and authorize the Mayor and City Clerk to execute
Memorandum of Understanding (MOU) C-1-2648 with the Orange
County Transportation Authority (OCTA) approving participation by the
City of Huntington Beach in the Traffic Signal Synchronization Project
(TSSP) along Magnolia Street
Statement of Issue: The Orange County Transportation Authority (OCTA) has identified
regionally significant corridors throughout the County for multi -jurisdictional traffic signal
coordination. Magnolia Street from Fullerton to Huntington Beach has been identified as one
of these regionally significant corridors. OCTA wishes to formalize participation by the City of
Huntington Beach and the other affected agencies with a Memorandum of Understanding
(MOU) outlining each agency's duties and responsibilities.
Financial Impact: The provisions of the MOU do not require expenditure of any resources
beyond staff participation in the development and review of the analysis and the maintenance
of the traffic signal timings after implementation.
Recommended Action: Motion to:
Approve and authorize the Mayor and City Clerk to execute "Memorandum of Understanding
C-1-2648 By and Between Orange County Transportation Authority and the Cities of
Anaheim, Fountain Valley, Fullerton, Garden Grove, Stanton, Westminster and the County of
Orange and the State of California Department of Transportation for the Magnolia Street
Traffic Signal Synchronization Project."
Alternative Action(s):
Do not authorize approval of the MOU and provide direction to staff to amend terms of the
agreement. Rejection of the agreement will preclude the City's participation in this project.
HB -423- Item 17. - I
REQUEST FOR COUNCIL ACTION
MEETING DATE: 8/1/2011 DEPARTMENT ID NUMBER: PW 11-046
Analysis: The comprehensive countywide signal synchronization program developed by
OCTA targets the synchronization of signalized intersections along regionally significant
corridors throughout Orange County. The proposed project along Magnolia Street is a
means to improve traffic flow and optimizes travel on a high volume regional arterial. The
program is consistent with the countywide multi -jurisdictional signal synchronization goals as
identified in the 2006 Orange County Signal Synchronization Program Report as developed
by OCTA.
This project encompasses 53 signal controlled intersections along the length of Magnolia
Street, ten of which are within the City of Huntington Beach. The engineering analysis and
development of the traffic signal timings will be performed by OCTA's consulting engineer.
City staff will be an active participant in the development of the timing plans and will retain
authority to make changes or adjustments to the traffic signal timing plans when required.
The MOU does not require any direct financial participation by the city. However, a
commitment of staff time is included in the MOU. Staff involvement will be primarily Public
Works staff. Staff supports participating in this project as the objective is to reduce overall
travel times along with stops and delay along Magnolia Street.
This MOU is scheduled to terminate on December 31, 2012.
Public Works Commission Action: Not required.
Environmental Status: Any environmental analysis will be processed by OCTA.
Strategic Plan Goal: Maintain, improve and obtain funding for infrastructure and
equipment.
Attachment(s):
Item 17. - 2 HB -424-
ATTACHMENT #1
6
AFFILIATEDAGENCIES
June 9, 2011
Orange County
Transit District
Mr. William Janusz
Local Transportation
Authority
Principal Civil Engineer
Service Authority for
City of Huntington Beach
Freeway Emergencies
2000 Main Street
Consolidated Transportation
P.C. Box 190
Service Agency
Huntington Beach, CA 92648
Congestion Management
Agency
SUBJECT: OCTA'S MEMORANDUM OF UNDERSTANDING NO. C-1-2648
Service Authority for
Abandoned Vehicles
Dear Mr. Janusz:
Enclosed is one original of OCTA`s Memorandum of Understanding No.
C-1-2648 for review and signature.
Please execute the MOU where indicated, in blue ink and return the original to
Venita Todd as soon as possible to:
Venita Todd
Senior Contract Administrator - Capital Projects
OCTA
550 South Main Street
P.O. Box 14184
Orange, CA. 92863-1584
Should you have any contractual related questions, please feel free to contact
Venita Todd at (714) 560-5427 or by e-mail at vtodd@octa.net.
Sincerely,
AE,(Smith
Bice Specialist
ontract Administration and Materials Management
Enclosure(s)
Via U.S. Mail Certified/Return Receipt Requested
Orange County Transportation Authority
550 South Main Street/ P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282)
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC LIGHT SYNCHRONIZATION PROGRAM
1 MEMORANDUM OF UNDERSTANDING C-1-2648
2 BY AND BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 THE CITIES OF
6 ANAHEIM, FOUNTAIN VALLEY, FULLERTON, GARDEN GROVE,
7 HUNTINGTON BEACH, STANTON, WESTMINSTER
8 AND
9 THE COUNTY OF ORANGE
10 AND
11 THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
12 FOR
13 THE MAGNOLIA CORRIDOR TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
14 The following Memorandum of Understanding (hereinafter, "MOU") is effective day
15 of 2011 entered by and between the Orange County Transportation Authority
16 (hereinafter, "AUTHORITY"), the City of Anaheim, the City of Fountain Valley, the City of Fullerton, the
17 City of Garden Grove, the City of Huntington Beach, the City of Stanton, the City of Westminster, the
18 County of Orange, and the State of California Department of Transportation (Caltrans) hereinafter jointly
19 referred to as the "AGENCIES" and severally as "AGENCY"; with regard to the following matters:
20 WHEREAS, coordinating traffic signals across cities' boundaries is a major component in
21 enhancing countywide traffic flow and reducing congestion; and
22 WHEREAS, AUTHORITY has the responsibility to carry out signal coordination and
23 synchronization efforts in Orange County; and
24 WHEREAS, AUTHORITY has successfully completed two interjurisdictional traffic signal
25 synchronization demonstration projects (one located in the northern part of the Orange County and the
26 other located in the southern part of Orange County); and
Page 1 of 16
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC LIGHT SYNCHRONIZATION PROGRAM
1 WHEREAS, AUTHORITY has successfully completed three interjurisdictional traffic signal
2 synchronization projects through the Traffic Light Synchronization Program (TLSP) funded by
3 Proposition 1 B and Measure M (M1) Signal Improvement Funds; and
4 WHEREAS, Growth Management Area 6 (GMA #6) has requested that AUTHORITY be the
5 LEAD Agency on the Traffic Signal Synchronization (TSS) Project for Magnolia Corridor and has
6 transferred funds for this project to AUTHORITY through the Semi Annual Review (SAR) process.
7 WHEREAS, the Magnolia Corridor Traffic Signal Synchronization Project (hereinafter
8 PROJECT) shall consist of a traffic signalized intersection corridor spanning nine (9) jurisdictions, will
9 not require immediate street widening, and has sufficient traffic volume to show a measurable benefit of
10 interagency signal synchronization through cooperative time -based traffic signal coordination; and
11 WHEREAS, the PROJECT will include retiming for approximately fifty three (53) traffic signals
12 located from the City of Fullerton to the City of Huntington Beach; and
13 WHEREAS, the PROJECT will also include certain hardware and software upgrades to traffic
14 controllers, traffic telecommunications and inter -tie systems, central traffic master controllers and
15 associated systems (hereinafter collectively referred to as "traffic control elements"), and these traffic
16 control elements will be constructed and/or installed and implemented as part of the PROJECT; and
17 WHEREAS, AUTHORITY agree to work with AGENCIES to coordinate the inclusion of other
18 traffic control elements that must be installed at the same time as the construction of the PROJECT that
19 are NOT included in the PROJECT Scope of Work and will be the responsibility of the AGENCY owning
20 each and any of those traffic control elements during the course of the project; and
21 WHEREAS, AUTHORITY and AGENCIES acknowledge that other similar corridor traffic signal
22 timing projects are currently underway or completed that intersect the PROJECT, and
23 WHEREAS, AUTHORITY and AGENCIES acknowledge that these other similar corridor traffic
24 signal timing projects respective corridor timing operations cannot be supplanted and must by necessity
25 be integrated with and incorporated into the design and completion of the PROJECT; and
26 /
Page 2 of 16
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
WHEREAS, the AUTHORITY and AGENCIES desire to enter into this MOU to demonstrate
1
their commitment to improving transportation opportunities for Orange County and to develop and
2
implement the Magnolia Street Traffic Signal Synchronization PROJECT;
3
NOW, THEREFORE, the AUTHORITY and AGENCIES enter into the following
4
Memorandum of Understanding with respect to.the matters set forth herein:
5
ARTICLE 1. COMPLETE AGREEMENT:
6
This MOU, including all exhibits and documents incorporated herein and made applicable by
7
reference, constitutes the complete and exclusive statement of the terms and conditions of the MOU
8
between AUTHORITY and AGENCIES concerning the PROJECT and supersedes all prior
9
representations, understandings and communications between the parties. The above -referenced
10
Recitals are true and correct and are incorporated by reference herein. The invalidity in whole or part of
11
any term or condition of this MOU shall not affect the validity of other term(s) or condition(s).
12
ARTICLE 2. RESPONSIBILITIES OF AUTHORITY:
13
AUTHORITY agrees to the following responsibilities for PROJECT
14
1. To retain oversight of the PROJECT by establishing PROJECT milestones and
15
overseeing the PROJECT development.
16
2. AUTHORITY shall maintain interface with the AGENCIES and outreach for the
17
PROJECT.
18
3. AUTHORITY shall assist in building consensus among the AGENCIES with respect to
19
the required services for the PROJECT.
20
4. The AGENCIES and AUTHORITY agree that PROJECT signal synchronization efforts
21
shall focus on those peak traffic time periods determined from the data collected during the course
22
of the PROJECT.
23
5. AUTHORITY shall provide and collect all data necessary for the analysis and
24
optimization of traffic signal timing
25
6. AUTHORITY shall develop new timing plans optimized for signal synchronization while
26
Page 3 of 16
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
maintaining or minimizing impact to newly completed timing within PROJECT limits, concurrent
1
timing projects on crossing arterial corridors, or existing crossing arterial timing and operations. .
2
7. AUTHORITY shall provide on -site support to implement the timing plans as necessary.
3
Timing plans are subject to each AGENCY'S review and approval.
4
8. AUTHORITY shall provide updated timing plans and turning movements to the
5
AGENCIES in Synchro version 7 formats and/or Tru — Traffic TS/PP version 9 upon request.
6
9. AUTHORITY shall endeavor to provide construction items for PROJECT intersections,
7
central systems, and communications systems, including Agency specific operating systems and
8
intersection signal control systems, with the caveat that during the course of construction, better
9
more cost effective methods may be found and/or employed that meet the intent of the required
10
and/or specified operation for the construction items.
11
10. AUTHORITY shall design all aspects of the infrastructure needed to construct and
12
implement PROJECT resulting in final Construction Documentation (PS&E)
13
11. AUTHORITY shall construct AGENCY approved PROJECT infrastructure utilizing
14
PS&E in competitively bid consultant services
15
12. To prepare "before" and "after" studies of the PROJECT conditions. The "before"
16
studies shall be completed by end of spring 2011 and the "after" studies shall be completed by end
17
of fall 2011.
18
13. To designate a technical lead person for liaison among the AGENCIES
19
ARTICLE 3. RESPONSIBILITES OF AGENCIES:
20
AGENCIES agrees to the following responsibilities for PROJECT
21
1. To provide AUTHORITY current intersection, local field master, and/or central control
22
system timing plans and related data no later than thirty (30) days subsequent to execution of this
23
MOU, and updates as they occur within 7 days of the event.
24
2. To provide any available or current PS & E documentation for the CONSULTANT to
25
utilize in the construction of PROJECT infrastructure required to implement the desired coordinated
26
Page 4 of 16
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
and synchronized systems and operations.
1
3. To review and approve any and all PROJECT infrastructure PS & E
2
4. Authorize and give permission to AUTHORITY to construct PROJECT infrastructure
3
per the PS & E within AGENCY owned Right of Way
4
5. To waive all costs and fees related to any and all AGENCY required encroachment and
5
inspection permits including any payment for work provided or mandated by respective AGENCY
6
forces or employees for the construction phase of the PROJECT
7
6. To provide no cost installation and/or inspection services normally provided or required
8
by AGENCY on Traffic Signal Infrastructure constructed as part of PROJECT
9
7. To give PROJECT related signal and telecommunications equipment a high
10
maintenance priority during the PROJECT.
11
8. To take reasonable steps to keep signal controls, inter — tie, and detection systems and
12
equipment in proper working order during the PROJECT.
13
9. To maintain and repair the signal control inter — tie, detection systems, and local
14
control equipment located within their jurisdiction.
15
10. To work with AUTHORITY to determine which of the AGENCIES shall provide on -site
16
support for timing plan changes and upgrades to all synchronization systems, components,
17
equipment, and infrastructure systems as installed or implemented by this PROJECT. Each
18
AGENCY's Traffic Engineer or authorized designee (which in some cases may be the AUTHORITY)
19
shall be authorized to make changes or adjustments to the signal timing plans when required.
20
11. To perform the changes required at central system, field master control locations,
21
and/or intersection controller assemblies. When AUTHORITY is required to make such changes,
22
AGENCIES shall provide AUTHORITY access to all necessary equipment.
23
12. To designate a technical lead person for liaison among the AGENCIES.
24
25
26
Page 5 of 16
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
ARTICLE 4. MUTUAL RESPONSIBILITES OF ALL PARTIES:
1
AUTHORITY and AGENCIES agrees to the following mutual responsibilities for PROJECT:
2
1. PROJECT signal synchronization efforts shall focus on those time periods as specified
3
hereinabove, and/or as determined through the course of the PROJECT.
4
2. To attend and participate in all joint AGENCIES related PROJECT meetings.
5
3. To cooperate and coordinate with all other AGENCIES, their staff, contractors,
6
CONSULTANTS, vendors, in providing the services and responsibilities required under this MOU to
7
the extent practicable with respect to the performance of the PROJECT.
8
4. The owning AGENCY shall be responsible for coordinating the construction and/or
9
installation of traffic control elements and other items that are not included in the PROJECT Scope
10
of Work, but by necessity, must be built concurrent, with the PROJECT.
11
5. To work together in good faith, using reasonable efforts to resolve any unforeseen
12
issues and disputes arising out of the performance of this MOU.
13
6. This MOU may only be modified or amended upon written mutual consent of all
14
agencies. All modifications, amendments, changes and revisions of this MOU in whole or part, and
15
from time to time, shall be binding upon the agencies, so long as the same shall be in writing and
16
executed by the AGENCIES.
17
7. This MOU shall be governed by all applicable federal, state and local laws. The
18
AGENCIES warrant that in the performance of this MOU, each shall comply with all applicable
19
federal, state and local laws, statutes and ordinances and all lawful orders, rules and regulations
20
promulgated there under.
21
8. Each AGENCY agrees to defend, indemnify and hold harmless the other AGENCIES,
22
their Officers, agents, elected officials, and employees, from all liability, claims, losses and demands,
23
including defense costs and reasonable attorneys' fees, whether resulting from court action or
24
otherwise, arising out of the acts or omissions of the defending AGENCY, its officers, agents, or
25
Employees, in the performance of this MOU. When acts or omissions of one AGENCY are directed
26
Page 6 of 16
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
by another AGENCY, the AGENCY directing the acts or omissions shall owe this defense and
1
indemnity obligation to the AGENCY following the directions. The provisions of this paragraph 8
2
shall survive termination of this MOU.
3
9. Each AGENCY shall be excused from performing its obligations under this MOU during
4
the time and to the extent that it is prevented from performing by an unforeseeable cause beyond its
5
control, including but not limited to: any incidence of fire, flood; acts of God; commandeering of
6
material, products, plants or facilities by federal, state or local government; national fuel shortage; or
7
a material act or omission by any other agency; when satisfactory evidence of such cause is
8
presented to the other agencies, and provided further such nonperformance is unforeseeable,
9
beyond the control and is not due to the fault or negligence of the agency not performing.
10
10. Any notice sent by first class mail, postage paid, to the address and addressee, shall be
11
deemed to have been given when in the ordinary course it would be delivered. The representatives
12
of the agencies who are primarily responsible for the administration of this MOU, and to whom
13
notices, demands and communications shall be given are as detailed in Attachment A.
14
11. This MOU shall continue in full force and effect through December 31, 2012 unless
15
terminated earlier by AUTHORITY. The AGENCIES may elect to extend the term of this MOU for an
16
additional six (6) months commencing January 1, 2013 and ending June 30, 2013.
17
12. The term of this MOU may only be extended upon mutual written MOU by AUTHORITY
18
and AGENCIES.
19
20
21
22
23
24
25
26
Page 7 of 16
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MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
IN WITNESS WHEREOF, the AGENCIES hereto have caused this Agreement
No. C-1-2648 to be executed on the date hereinabove written.
CITY OF ANAHEIM ORANGE COUNTY TRANSPORTATION AUTHORITY
Bv:
Tom Tait
Mayor
ATTEST:
Bv:
By:
Meena Katakia, Manager
Capital Projects
APPROVED AS TO FORM:
Bv:
Linda N Andal, CMC Kennard R. Smart, Jr.
City Clerk General Counsel
APPROVED AS TO FORM:
By:
Cristina L. Talley
City Attorney
Page 8of16
CITY OF FOUNTAIN VALLEY
By:
Steve Nagel
Mayor
ATTEST:
By:
Pat Haley
City Clerk
APPROVED AS TO FORM:
By:
Alan R. Bruns
City Attorney
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Page 9 of 16
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CITY OF FULLERTON
By:
F. Richard Jones
Mayor
ATTEST:
By:
Lucinda Williams
City Clerk
APPROVED AS TO FORM:
By:
Richard D. Jones
City Attorney
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Page 10 of 16
CITY OF GARDEN GROVE
By:
William Dalton
Mayor
ATTEST:
Bv:
Kathy Builor
City Clerk
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Page 11 of 16
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R
A
I
APPROVED A$ TO FORM:
By: f -- 711zjZ, iI
Jennifer McGrath (-VIV
City Attorney �� ` ��
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Page 12 of 16
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CITY OF STANTON
By:
Brian Donahue
Mayor
ATTEST:
Bv:
Brenda Green
City Clerk
APPROVED AS TO FORM:
Bv:
Ralph Hansen
City Attorney
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Page 13 of 16
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CITY OF WESTMINSTER
By:
Margie L. Rice
Mayor
ATTEST:
Bv:
Robin Roberts
City Clerk
APPROVED AS TO FORM:
Bv:
Richard Jones
City Attorney
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Page 14 of 16
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COUNTY OF ORANGE
In
Jess Cadal .
Director of Public Works
MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Page 15 of 16
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MEMORANDUM OF UNDERSTANDING
AGREEMENT C-1-2648
MAGNOLIA CORRIDOR
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
CALIFORNIA DEPARTMENT OF TRANSPORTATION
By:
James Pinheiro
Deputy District Director
Operations and Maintenance
Page 16 of 16
Agreement No. C-1-2648
Attachment A
Orange County Transportation Authority
Scope of Work
Magnolia Street
Traffic Signal Synchronization Project
1. INTRODUCTION
The Orange County Transportation Authority (OCTA) is leading a Traffic Signal
Synchronization (TSS) Project for Magnolia Street to provide Traffic Engineering
Services. The scope of the services will support the specific traffic engineering needs of
OCTA, primarily to construct and implement signal synchronization.
This Scope of Work is for the Magnolia Street Corridor from Pacific Coast Highway (SR-
1) in Huntington Beach to Commonwealth Avenue in the City of Fullerton. Magnolia
Street is also known as Magnolia Avenue in some portions of the project limits. For the
sake of brevity, this document will refer to the entire project corridor as Magnolia Street.
(See Attachment A for a list of participants and contacts)
For clarification, the following acronyms and terms are defined as:
® ADAPTIVE = Real Time Adaptive Timing Operations
® AGENCY or AGENCIES = All entities, via MOU, cooperating and participating in
the specified project
® APM = OCTA Project Manager/Principal Traffic Engineer
® AUTHORITY = Orange County Transportation Authority (OCTA)
o Caltrans = California Department of Transportation
® CAMM = Contracts Administration and Materials Management Division of OCTA
® CA MUTCD = California Manual on Uniform Traffic Control Devices (January,
2010)
Agreement No. C-1-2648
Attachment A
♦ CONSULTANT = The fully qualified Transportation/Traffic Engineering firm(s)
selected to construct this specific PROJECT
♦ COOP = Cooperative Agreement
♦ County = County of Orange
♦ CPM or PM = CONSULTANT Project Manager
♦ GPS Unit = Global Positioning Satellite Time Synchronization Resource Unit
♦ MOU = Memorandum of Understanding
♦ MUTCD = Manual on Uniform Traffic Control Devices (Federal 2009)
♦ NTCIP = National Transportation Communications for ITS Protocol
♦ OCTA = AUTHORITY (see above)
♦ PS&E = Plans, Specifications, Estimates and
documentation
♦ PROJECT = This Magnolia Street Corridor
analysis project
♦ TOD/DOW = Time of Day/Day of Week
♦ TRO = Real Time Traffic Responsive Operation
♦ TSS = Traffic Signal Synchronization
1.1 Project Limits —Corridors
all related construction design
construction and signal timing
Corridor PROJECT limits are Magnolia Street from Pacific Coast Highway to
Commonwealth Avenue. The agencies cooperating in this endeavor are the Cities of
Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Stanton,
Westminster; the County of Orange; Caltrans; and, OCTA, hereinafter referred to
collectively as the AGENCIES. The corridor is known as Magnolia Street from Pacific
Coast Highway (SR — 1) in Huntington Beach to Katella Avenue in Garden Grove; and,
as Magnolia Avenue from Katella Avenue in Anaheim to Commonwealth Avenue in
Fullerton. The corridor is approximately 16 miles in length and has approximately 53
signalized intersections either on Magnolia Street proper or on crossing arterials that
have additional signalized intersections that are in close proximity to the corridor and
therefore must be operated within the proposed network(s). Included within the 53
intersections are 8 intersections on Magnolia Street from Orangewood Avenue to Mays
Avenue in the City of Garden Grove that will have already been optimized. The length
of the Garden Grove reach is 6.6 miles
The City of Garden Grove has a project that will either run concurrent or will be finished
with new optimized timing on Magnolia Street. The Garden Grove project limits on
Magnolia Street are from Orangewood Avenue to Mays Avenue. The City of Garden
Grove is also synchronizing signals on Garden Grove Boulevard from Dale Street to
Blackbird Street Ped Signal as part of their project. The CONSULTANT shall use this
newly implemented timing and integrate it intact into this Magnolia Street PROJECT.
Agreement No. C-1-2648
Attachment A
1.2 Minimum Requirements — CONSULTANT
The Contracted CONSULTANT/Engineer, in order to adequately complete the
PROJECT per the intent specified in this Scope of Work (SOW) and requirements of the
AGENCIES and the OCTA, shall construct the PROJECT to include the following
minimum items:
♦ Construction Support as required and determined by the APM and approved by
the AGENCIES on their respective portions of the PROJECT.
♦ Signal Synchronization Studies, Analysis, and Review.
♦ Control Systems Studies, Analysis, Review, and Recommended Strategies.
♦ Design (PS&E), Furnishing, Modifying, and/or Upgrading including the installation
of required Systems and associated communications equipment.
♦ Design (PS&E), Furnishing, Modifying, and/or Upgrading including the installation
of required system compatible intersection signal controller assemblies, controller
units, and communications equipment, including software, firmware, and all
required hardware.
♦ Design (PS&E), Furnishing, Modifying, and Installing new or upgrades to Traffic
Management Systems and Communications Servers, Field Supervisory Traffic
Management and Communication Systems, Client Workstations and/or Virtual
Private Network (VPN) Client Work Stations, and GPS.
♦ Training on all modified or installed equipment and systems (1days minimum).
o If similar systems are being installed for multiple agencies, training shall
be held at a single location and date/time for all AGENCIES.
o Training shall include Intersection Controller Units, Field Master Units,
Computer Server Based Control Systems, and any special specified items
that are unique to the PROJECT.
o Computer Server Based Control Systems training shall be 2 days
minimum.
♦ Creation of System and Intersection Graphics for Central Master or Closed Loop
Coordination Systems for all corridor and integrated intersections. (If not already
existing and/or or accounted for on other similar or related projects).
♦ Review of all existing systems and traffic patterns and subsequent project report
on recommended traffic control zones and modifications of control systems to
accomplish those recommendations.
2. BACKGROUND
OCTA's Regional Modeling and Traffic Operations section employees are currently fully
engaged and do not have the capacity to meet the anticipated demand for professional
traffic engineering services to complete the Magnolia Street Project without additional
staff resources. The successful qualified CONSULTANT shall have the ability and
expertise to design, operate, maintain, and train all aspects of traffic signal design,
operations, and maintenance for all infrastructure and processes specified in this SOW.
Agreement No. C-1-2648
Attachment A
3. SERVICES REQUIRED
The scope of work is to provide Professional Traffic Engineering Services for
implementation and construction of the PROJECT along the Magnolia Street corridor
corresponding with the ongoing signal synchronization efforts at OCTA. This project will
be similar to the recent signal synchronization demonstration projects that OCTA
conducted on Euclid Street and Oso Parkway/Pacific Park Drive, and the ongoing three
year Traffic Light Synchronization Program (TLSP) Projects.
In order to accomplish this, the PROJECT will consist of CONSULTANT:
1. Inventory of existing infrastructure and conditions related to traffic signal
operations along the PROJECT limits
2. Designing and specifying new or modified, traffic signal synchronization related,
systems infrastructure
3. Procurement of goods and services to facilitate the designed infrastructure
4. Furnish, modify, upgrade and install these goods and services in order to
construct the TSS corridor coordination system and related infrastructure
5. Provide a complete analysis and optimized retiming effort for all traffic signalized
intersections within or within close proximity or project limits.
This design and construction may consist of but not be limited to the following items:
Furnish and install GPS units that synchronize the internal Time of Day/Date
clocks integral to every intersection controller unit.
® New or modified server based or closed loop system interconnected coordination
systems and related communications.
o These units shall be NTCIP compatible unless otherwise approved by the
APM and the owning AGENCY.
o New and/or modified Communications infrastructure.
o Wireless Technologies
o Hardwire or Fiber Optic Ethernet
® Analysis of existing conditions that can be mitigated by minor improvements
® New Timing plans and operational features based on the created optimized
timing for each system and local intersection controller for TOD/DOW operation,
and/or TRO or ADAPTIVE if determined that its use is needed and approved by
the local AGENCY operating and owning those respective PROJECT signals.
Implementation of new Optimized Signal Timing and Fine Tuning of same.
® Observation and Continued Field Support for minimum nine (9), to optional
maximum twelve (12), months.
o All work performed will be subject to the latest rules, policies, standards, and
specifications of Section 86 of the State of California Standard Specifications
(SSS) and State of California Standard Plans (SSP) and current AGENCY
respective standards and specifications.
Agreement No. C-1-2648
Attachment A
This synchronization PROJECT will be combined with AGENCY selected and required
signal system upgrades including new compatible systems traffic controller units and/or
assemblies, communication modifications and additions, Electrical and Telemetry
Service Cans or Pedestals, and installation of newer Server Based Control and
Communications systems that are compatible with, and will upgrade and/or enhance,
existing legacy systems; and, other project related enhancements as specified herein.
All systems to be modified or installed shall be NTCIP compatible, compliant, and/or
ready.
As the PROJECT will involve multiple AGENCIES, each of whom separately own,
control, and maintain their respective traffic signals, the successful CONSULTANT shall
demonstrate a full knowledge of the entire corridor, its problems and needs, and shall
propose or suggest possible solutions or mitigations to those defined problems and
needs. The following synchronization strategies are anticipated to be essential in this
proposed program's implementation of coordinated traffic signals:
3.1 Traffic Signal Synchronization
CONSULTANT shall develop and implement traffic signal synchronization plans for the
entire corridor including operations and needs of existing or future crossing corridors
and/or intersections in close proximity to the corridor that by necessity is included within
the PROJECT limits. OCTA's traffic signal timing projects are multi — agency in nature
and require the CONSULTANT to be a consensus builder. An understanding of
consensus building on the part of the CONSULTANT will require, at a minimum, the
following tasks:
a. Project Management
♦ Overall administration of the project
o Day to day Project Management
o Meetings
o Progress Reports
o Tracking of Schedules
o Invoicing
b. Data Collection
The CONSULTANT shall collect the following data necessary to thoroughly
understand existing traffic conditions for the corridor and be able to develop optimal
time -of -day traffic signal coordination plans, as applicable.
♦ From each AGENCY, collect existing timing sheets, existing coordination plans,
traffic as -built drawings, aerial photos, maps, traffic collision data as available,
including collision diagrams for the analysis of existing intersection conditions
Agreement No. C-1-2648
Attachment A
and operations, and any Plans, Specifications, Special Provisions for
construction of facilities related to this PROJECT (PSS). CONSULTANT, if
requested by the involved agency, will provide their own staff to review available
records/plans and request copies of needed records/plans with a minimum of
disruption to the involved agency.
o From the AGENCIES, the CONSULTANT shall determine signal timing and
signal priority preferences, including, but not limited to, those related to
pedestrian and bicycle timing, left -turn phasing and phase sequence rotation
such as fully protected lead - lead, lead — lag, lagging, split (opposed) — phased,
and protected — permissive left turn (PPLT), and additional coordination functions
such as preferred or conditional phase re -service, as well as the AGENCIES
preferred timing optimization modeling software packages.
o The CONSULTANT shall conduct seven-day 24-hour machine counts (ADTs).
Data obtained from Saturday and Sunday counts will determine the necessity of
weekend signal timing data collection locations, times, and respective analysis
for optimization of all new signal timing.
e The CONSULTANT shall conduct weekday and weekend peak period turning
movement counts at all study intersections, including pedestrian and bicycle
counts. Weekday counts shall be conducted for two hours of each peak. period
(AM, mid -day, and PM). If needed, weekend counts shall be conducted for those
peak periods determined from the ADTs on both Saturday and Sunday. For
intersections with more than two through lanes in any of the approaches, a
minimum of two count technicians per intersection shall be required. If
alternative approaches, such as video or other electronic data collection
methods, as opposed to traditional on — site manual counts are proposed, those
methods shall be pre — approved by the APM.
® The CONSULTANT in conjunction with OCTA and AGENCY Staff shall
determine several of the intersections.which are representative of Pedestrian and
Bicycle activity. These intersections shall have the turning movement and
associated pedestrian and bicycle counts performed by electronic video imaging
data collection techniques from 6 AM to 12 PM on a Weekday and a Weekend
day. The pedestrians shall be counted and also timed for the total time it takes
for them to cross the street based on the current Federal MUTCD standards.
Bicycles shall be counted and timed for the total time it takes to cross the street
based on the current Bicycle Timing Standards in the latest adopted CA MUTCD.
Bicycles shall be noted as to whether they crossed the street from a standing
stop or whether they were already in motion at the time of the start of the
crossing. Three (3) to Five (5) of the total intersections in the project shall have
data collected for this requirement.
Agreement No. C-1-2648
Attachment A
♦ All count data for each location shall be provided to OCTA in one of the two
following digital formats: 1) NDS/Southland Car Counters style Excel
spreadsheet; or 2) JAMAR comma separated value style text file. The formats
can be provided by the APM to the CONSULTANT, if needed. Any count data
provided to OCTA shall be consistent with one of these two formats. The data
shall then be able to be loaded into the OCTA Roadway Operations and Analysis
Database System (ROADS). Any data files containing numeric intersection or
node identifiers shall use the same node ID numbers as is stored in the ROADS
database. OCTA has provided the intersection node numbers including specified
external nodes in Attachment B. Each count data file shall adhere to the
following file naming convention:
♦ Agency_SouthBoundStreetName-EastBoundStreetName RoadslD.xls (csv). As
an example, a turning movement count file for the intersection of Magnolia Street
and Hazard Avenue in Westminster would be given the filename
Westminster Magnolia -Hazard _6077.csv. Copies of the raw data count sheets
shall be provided to each involved agency.
♦ All traffic signal synchronization data collected and compiled by the
CONSULTANT for both existing (before) and optimized (after) conditions shall be
provided to OCTA in both Synchro version 6 comma separated variables (.csv)
UTDF, and version 7 combined data UTDF, and standard Synchro 7 .syn
formats. This data shall include the network layout, node, link, lane, volume,
timing, and phasing data for all coordinated times. All such data shall be
consistent with the OCTA ROADS database. The CONSULTANT shall work with
OCTA to identify any needed updates to the ROADS or project data to ensure full
compatibility.
♦ CONSULTANT shall collect and utilize existing plans, specifications, and special
provisions from each agency for installation and implementation of all traffic
signal systems central and local necessary to complete the construction and
implementation of each respective TLSP Corridor Project.
c. Field Review
The CONSULTANT shall review the geometric layout, verify and/or inventory
existing traffic signal control and telemetry/ITS equipment, and identify any
deficiencies for each intersection or road segment along each of the. corridors. The
review shall include an assessment of the existing intersection lane geometry, link
lane geometries (add -drop), traffic conditions, and traffic signal or ITS/telemetry
control equipment along the corridor and at each intersection. Techniques utilized
shall include but not be limited to visual inspection, available as -built plans, agency
consultation, and agency provided aerial photos and PSS. Upon permission from
the controlling local agency, CONSULTANT will inspect and inventory the interior of
each traffic controller assembly and ITS/telemetry cabinets, identify and report
Agreement No. C-1-2648
Attachment A
deficiencies to the agency and the OCTA respective operations staff. Equipment
upgrades needed to complete the PROJECT will be noted and included as
Construction Support to the existing PSS as part of the PROJECT. Photographic
and written inventories shall be submitted to OCTA in electronic format only. If
specific locations require a physical photo be provided, the APM will notify the
CONSULTANT to provide such documentation. Upon request, the CONSULTANT
shall provide electronic copies to the respective responsible AGENCY.
CONSULTANT shall also include an identification of all planned and programmed
improvements (widening projects, intersection improvements, etc.) on the study
corridor. The identification of these projects shall at least include a list, summarizing
all improvements. Key components of the corridor review shall include the following:
Existing corridor/street and lane geometries including lane widths, lengths (pockets
and bays only), and configurations, bus stop turn out locations, curb to curb
distances, and median dimensions.
Upcoming Channelization or striping improvements to the corridor (i.e. construction
and/or delineation modifications);
Traffic signal control and telemetry device information, such as type of device,
manufacturer and condition, provide visual documentation (electronic format);
Existing time source equipment and Master zero (To) time reference reset;
CONSULTANT shall observe special characteristics such as proximity to adjacent
intersections, location of schools, bus stops, driveways, parking prohibitions; unusual
traffic generating conditions, and other factors that may impact the efficiency of
operation at each intersection.
CONSULTANT shall adhere to each Agency's policy on signal operations and
characteristics of signal phasing and rotation or sequence (lead -lead, lead -lag, lag -
lag, protected vs. protected/permissive (P/P-LT), bicycle, pedestrian, etc).
CONSULTANT shall note factors that impact or affect signal progression including,
but not limited to: intersections with high pedestrian or bicyclist volumes; over-
saturated intersections; closely spaced signalized intersections; uneven lane
distribution; high volume percentage of trucks and/or buses; high side street volumes
at un-signalized intersections or interchanges; and parking maneuvers.
CONSULTANT shall identify any deficiencies of the existing ,traffic signal control
equipment and lane geometries, and other items as determined by the
Agreement No. C-1-2648
Attachment A
CONSULTANT. The CONSULTANT shall provide recommendations towards
simple, low-cost solutions that may be implemented to correct such deficiencies.
CONSULTANT may be required to install recommended modifications.
CONSULTANT shall prepare and submit a report summarizing the findings of the
field review. The report shall include a detailed description of the CONSULTANTS
approach to the synchronization of the corridor, the methods and equipment to be
used, including collected PSS, with detailed construction estimate and PROJECT
schedule. The selected CONSULTANT shall provide detailed quotes or estimates
from vendors for any goods and services required at the request of the APM or
OCTA.
d. Corridor 'Before' Study
The CONSULTANT shall conduct a 'Before' field study report representative of the
times and days for which synchronization plans will be developed. The report shall
identify Measures of Effectiveness (MOE) to evaluate the effects of the
synchronization plans. MOE's will likely include traffic flow, actual real time travel,
average speed, number of stops, number of intersections passed on green vs. those
stopped for red, fuel consumption reduction, pollution reduction, Green House Gas
(GHG) reductions, and other pertinent items. The identified MOE's shall be compiled
for the corridor using the floating car method (for instance, GPS interfaced Tru —
Traffic TS/PP or PC —Travel runs and from Synchro 7.0. For the 'Before' field study,
a minimum of five (5) floating car `runs' shall be conducted in each direction and
during all periods in which synchronization plans shall be developed. If necessary,
and if approved by the AGENCIES and the APM, the runs may be broken into
logical, contiguous, bi — directional roadway segments.
The report shall address optimization strategies for improved signal synchronization,
specifically focusing on how related the corridor: should be operated, end -to -end or in
coordinated subsystems (zones or segments).
Special consideration shall be given to existing operations on crossing or interrelated
arterial systems.
Ideally, the analysis should include the floating car data and data collected as part of
Task 2. However, draft versions of the report may include previously collected
traffic, travel time, or other data available. The evaluation report shall provide a very
clear and accurate understanding of traffic patterns on the corridor throughout all
times of the day and week. The report shall also identify the current Corridor
Synchronization Performance Index or CSPI which is the proposed new rating
system to be used on all current and future OCTA sponsored Measure M (Ml) and
Renewed Measure M (M2) TSS projects. The CSPI combines Average Speed,
Number of Stops per mile, and Number of Greens per Red. Additive scores from
each category are combined into an index from 33 to 109. A CSPI of 70 is
Agreement No. C-1-2648
Attachment A
considered the minimum level of acceptable performance. A CSPI under 70
indicates a need for improvement in signal operations or the mitigation of other
influences.
Note: CSPI is the
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sum of each of the three component scores. Scores shall not exceed highest values for each performance
measure.
The CONSULTANT shall prepare a brief memorandum and present the findings to
the OCTA and the AGENCIES outlining the findings of the 'Before' field study. The
CONSULTANT shall finalize the memorandum based on comments received from
the APM and the AGENCIES.
e. Signal Timing Optimization and Implementation
The CONSULTANT shall work with the APM to develop a model of the study area
and calibrate the model based on field observations of existing conditions. Signal
synchronization optimization shall be conducted in Synchro 7.0. In addition,
optimization shall be augmented with the latest release of Tru — Traffic TS/PP. The
CONSULTANT shall calibrate the model based on travel time, delay studies, field
observations of queue lengths, and saturation flows for heavy movements at key
intersections.
If the CONSULTANT elects to use alternative methodologies to augment or replace
certain aspects of the Synchro model such as pre — processing of certain data sets
or split analysis, and/or other types of processes, the CONSULTANT shall describe
Agreement No. C-1-2648
Attachment A
these operations in detail in the report with supporting documentation as to why
these processes were used in lieu of or in augmentation to the Synchro model.
These methodologies shall also be described in detail in the CONSULTANTS
proposal for this PROJECT. However, the CONSULTANT shall supply a completely
accurate SYNCHRO 7 Model for both "Before" and "After" Conditions. The
CONSULTANT shall supply the scaled layout of the corridor superimposed over GIS,
Google Earth, Bit Maps, JPEG or other similar file types recognized by Synchro 7
and Tru — Traffic. This function may be turned on or off by the end user.
The CONSULTANT shall develop an operational microscopic model within
SimTraffic. The SimTraffic model will identify those local areas or portions of the
PROJECT that need special operational analysis of queue interactions such as
starvation or spillback. The operational analysis will be used to understand the
effects of planned corridor improvements, fine tune timing plans prior to
implementation and to analyze the additional operational improvements as
suggested by the CONSULTANT in the Field Review. The entire corridor does not
have to be micro — simulated. Only those corridor segments that have queuing,
starvation, spillback, or others problems, which can be mitigated by the SimTraffic
program shall be analyzed.
The CONSULTANT shall then develop revised optimized signal timings
recommending any changes to the signal phasing at each signalized intersection
that may improve the efficiency of operations. The recommended signal timing plans
shall be reviewed by the APM and local agency staff.
The CONSULTANT shall evaluate signal timing and coordination parameters with
consideration for the following:
® Optimum cycle lengths and offsets to maximize corridor throughput (bandwidth)
e Harmonic background cycles at minor or major intersections
o Left -turn phase sequence rotation as deemed appropriate
o Fully Protected
o Protected/Permissive
■ Phasing will be lead -lead or lag -lag only
■ FHWA approval the proposed yellow flashing arrow technique is
employed when lead — lag phasing is preferred
o Non — coordinated phase preferred service and/or conditional re -service, by plan,
by phase rotation or sequence, by phase and other such techniques;
e Timing parameters, which fully accommodate pedestrians within the split time.
CONSULTANT shall take into consideration the pedestrian timing parameters
used and adopted by the local agency on a case by case basis. If the local
intersection controller has the ability to modify or ignore the phase coordination
split during pedestrian crossing events and can fast — track transition to be in
Agreement No. C-1-2648
Attachment A
step with the local coordinator after exceeding the split time, that technique may
be utilized where deemed appropriate by CONSULTANT and approved by the
respective local agency.
e CONSULTANT shall analyze the intersection timing with regard to the new rules
created by AB 1581 regarding bicycle timing. CONSULTANT shall determine
what the AGENCY' s policy is regarding Bicycle Timing Guidelines as specified
in the latest version of the CA MUTCD
♦ Determine appropriate cycle lengths consistent with the goals of this effort.
Additionally, the CONSULTANT shall recommend time -of -day start and stop
intervals for the various timing plans based upon ADT Analysis, visual
observations, and AGENCY policies.
♦ The CONSULTANT shall prepare, at minimum, timing plans that consider the
following peak periods: AM PEAK, MID -DAY PEAK, PM PEAK and a WEEKEND
PEAK. Timing plans should be in both Synchro format and the preferred timing
chart format of each local agency. A complete new timing chart is required for all
PROJECT intersections.
♦ The City of Garden Grove will have already completed or will be in the process of
completing new optimized traffic signal synchronization timings for Magnolia
Street within its City Limits. The CONSULTANT shall incorporate all of these
timing plans without modification into the development of all new timing plans for
this PROJECT. The CONSULTANT shall utilize any existing optimized
SYNCHRO Networks developed by or for the City of Garden Grove on this
PROJECT. The CONSULTANT shall be required to convert all node numbers on
the existing SYNCHRO Network to conform to the ROADS format as specified
herein.
♦ TRO and ADAPTIVE operations, if proposed or deemed necessary during the
course of the analysis stage, shall be developed by the CONSULTANT and
approved by the APM and the AGENCY for implementation.
Upon approval of the optimized signal timings by the APM, Caltrans, and the
respective AGENCIES, the CONSULTANT shall implement, or assist the local
AGENCY staff in the implementation of, new signal timings either through the central
or closed loop traffic signal system (if available) or direct implementation at the
intersection control system. CONSULTANT shall use new, modified, or existing
traffic signal interconnection systems, where they exist. And, because of the inter -
jurisdictional nature of the project, shall implement time -based signal coordination
techniques between signalized intersections that are controlled by different
agencies, as necessary.
Agreement No. C-1-2648
Attachment A
In its proposal, the CONSULTANT is required to identify needed improvements in
signal systems infrastructure necessary to implement a successful PROJECT.
These improvements may include but not be limited to the following items:
♦ Provide Design Documents (Plans, Specifications, and Estimates (PS&E)) for all
aspects of the project proposed infrastructure including but not limited to:
• Communication interface devices for Systems Controller Units.
• Systems Controller Assemblies including cabinet, systems controller unit,
communications interface, BIU, MMU, Detection Systems (Video/ILD), and
all other appurtenances per agency specifications.
• Modification of existing Server Based Systems including any licensing
agreement modifications between the AGENCY and equipment vendor.
• Conversion of Legacy Closed Loop Systems to newer Server Based
NTCIP Systems
• System Integration of controllers into new, existing and/or modified
systems.
• New controller units at Freeway Interchange Ramp Signal System
intersections with Magnolia Street — Avenue per Caltrans requirements
• Furnish and install AGENCY approved GPS clock synchronization units
• Other needs assessed as a result of Construction Support and approved
by AGENCIES and APM
The CONSULTANT shall use due diligence with regard to the Magnolia Street —
Avenue Project. CONSULTANT shall perform all tasks needed to determine
Construction Support and Procurement issues for the construction, installation, and
implementation of the project. The report required (see 3.1 Traffic Signal
Synchronization, c: Field Review) for the project listing the items to be procured,
furnished, and installed shall include detailed line item estimates which, may or may
not be modified or amended, and subsequently approved by the APM, OCTA, and/or
the owning AGENCIES.
The need for plans and specifications of this equipment will be determined early in
the project by the APM, AGENCIES, and CONSULTANT. The following items are
included for clarity:
1. Local agency staff will be responsible for local intersection inspection services on
the installation of field work and equipment. CONSULTANT shall be responsible
for the inspection and installation of any Server Based System, Field Master,
Controller Units or Assemblies and any related communications systems with
oversight by the AGENCIES. CONSULTANT shall work under the constraints of
construction specifications and standards of each local agency and Caltrans.
Unless otherwise directed, Caltrans personnel will be solely responsible for the
removal and installation of any Caltrans owned local intersection controller
systems.
Agreement No. C-1-2648
Attachment A
2. Any permits required by and of the participants in the PROJECT shall be
included in the firm fixed price for the PROJECT. No additional compensation
will be allowed. OCTA shall endeavor to have AGENCY permit requirements
and associated fees waived.
3. CONSULTANT shall provide onsite assistance for turn -on of any new or modified
equipment. Timing sheets shall be provided by CONSULTANT at time of turn
on. Each respective AGENCY shall have pre approved the timing sheets.
As the project will be using time -based signal coordination, the CONSULTANT shall
evaluate the current time -referencing of all traffic signal controllers and recommend a
corridor -wide strategy (such as GPS units or servers) to ensure that all traffic signal
controllers clocks are on a common reference synchronized time base. Upon
approval by the AGENCIES, the CONSULTANT shall purchase and install, or assist
local AGENCY staff, in installing any devices that are part of the time -referencing
strategy. This may include devices installed at the AGENCY TMC or at intersection
traffic signal controller assemblies.
The CONSULTANT shall fine-tune, or assist local AGENCY staff in the fine-tuning
of, the new settings and timings. The CONSULTANT shall fine-tune timings in the
field and record all changes. Fine-tuning shall be conducted during times and days
that are representative of the times and days for which coordination plans were
developed. To eliminate multiple runs, Video is recommended for use in the fine
tuning function; and, to determine and provide mitigation to certain conditions that
may have been ignored or gone unnoticed in the process.
f. Corridor 'After' Study
The CONSULTANT shall conduct an 'After' field study representative of the times
and days for which synchronization plans will be developed. In order to evaluate the
improvements of the synchronization plans, the 'After' study must be conducted in
the same manner and contain the same MOE's as the 'Before' study. MOE's should
be calculated for the optimized corridor from compiled data using the floating car
method (for instance, GPS interfaced Tru — Traffic TS/PP runs) and then from
Synchro/Sim Traffic 7.0 Output. For the 'After' field study, the same number of
floating car 'runs' during the same time periods as was done in the 'Before' field
study shall be conducted in each direction. As an optional task, the CONSULTANT
shall provide a synchronized video with the "Before" and "After" travel time runs to
augment the study. This video should not cover the entire length of the corridor but
shall cover the most congested areas of the corridor around freeways and high
density commercial and business uses. The CONSULTANT shall note in his
proposal the cost for this optional task and if this task is included in firm fixed price.
The CONSULTANT shall prepare a memorandum detailing the results of the signal
timing optimization and implementation, time -referencing system and fine tuning
Agreement No. C-1-2648
Attachment A
components, and. comparing the results of the `Before' and `After' field study with
reference to the specific MOE's. The CONSULTANT shall finalize the memorandum
based on comments received from the APM and the AGENCIES.
g. Project Report
The CONSULTANT shall prepare a Final Timings and Evaluation Technical Report
with an executive summary. The report shall provide complete documentation of the
project, including, but not limited to, project objectives, project locations, project
scope, findings, recommendations;_ implementation schedule, improvements
accomplished, and procedures for continuing maintenance, surveillance, and
evaluation of the coordinated signal system, work performed, data collected: 'before'
and 'after' studies and project benefits achieved in terms of fuel savings, travel
timing, travel time, CSPI, and other measurable parameters. The report shall include
graphical and table formats for each type of documentation for clarity purposes. The
report shall also equate or quantify any savings in travel time, reduction in delay and
emissions with type of emissions measured into a monetary figure. All graphs and
figures shall represent the measureable parameters bi - directionally, by coordinated
operational period, and by coordinated zone. The report shall document all planned,
programmed, and constructed improvements on the study corridor as. well as
recommendations for further infrastructure improvements that would likely improve
the corridor signal coordination project results. The CONSULTANT shall submit and
present the final report and results of the project to the Board and to any city
councils, commissions or committees as requested. Report formats, including style
and content of graphs and tables, shall be approved by the APM prior to submission.
The report shall include for each intersection the lane configurations; signal phasing,
turning movement data, and cycle lengths for existing and proposed timings for all
peak periods. In addition, in a separate binder, all the traffic signal phase
sequences, signal timing plans, and pedestrian timings shall be documented.
Finally, the report shall provide recommendations with cost and benefit estimates for
future improvements to traffic signal infrastructure (signal controllers, vehicle
detection, communications, etc.), intersection capacity (appropriate signal phasing,
lane geometrics, and alleviation of physical bottlenecks that curtail arterial capacity),
and traffic management strategies. These proposed improvements are beyond the
scope of this project but should be useful in determining future enhancements to the
corridor.
h. As —Built Drawings
The CONSULTANT shall supply As — Built drawings of all systems constructed
during the PROJECT. As — Built drawings shall be in the format required by each of
Agreement No. C-1-2648
Attachment A
the AGENCIES. As — Built drawings shall be included in the firm fixed price for the
PROJECT. No additional compensation will be allowed, therefore.
i. Continuing Signal Timing Support
The CONSULTANT shall provide continuing signal timing support to monitor,
observe, fine-tune, and optimize the signal timing and phasing operations of all the
intersections for a minimum period of nine (9) to a maximum optional twelve (12)
months upon completion of the implementation. During this period, the
CONSULTANT shall proactively survey the corridor on a weekly basis, observe the
traffic, and fine-tune (or recommend fine-tuning to the AGENCY) the signal timing
based on the survey.
ATTACHMENT A - Magnolia Street TSS
AGREEMENT No. C-1-2648
OCTA
Mr. Ronald Keith
Principal Traffic Engineer
Regional Modeling - Traffic Ope
550 S. Main Street
P.O. Box 14184
Orange, CA 92863-1584
Tel: 714.560.5990
rkeith(a)-octa.net
City of Anaheim
Mr. John Thai
Principal Traffic Engineer
Traffic Management Center
201 S, Anaheim Boulevard
(Suite 502
Anaheim, CA 92805
Tel: 714.765.5294
ithaina anaheim.net
City of Garden Grove
Mr. Dan Candelaria
City Traffic Engineer
11222 Acacia Avenue
Garden Grove, CA 92842
Tel: 714.741.5185
danc p,ci.garden-grove.ca.us
City of Westminster
Mr. Adolfo Ozaeta
City Traffic Engineer
8200 Westminster Blvd.
Westminster, CA 92683
Tel: 714.898.3311 x229
aozaeta(cD_ci.westminster.ca.us
List of Contacts
Caltrans
Fedrico Hormozi
Chief, Electrical Systems
Senior Electrical Engineer
Caltrans District 12
6681 Marine Way
Irvine, CA 92618
Tel: 949.936.3464
fedrico hormozi(cD-dot.ca.aov
City of Fountain Valley
Mr. Temo Galvez
Senior Civil Engineer
10200 Slater Avenue
Fountain Valley, CA 92708
Tel: 714.593.4517
temo. galvez(cD-fountainvalley.orq
City of Huntington Beach
Mr. William Janusz
Principal Civil Engineer
2000 Main Street
P.O. Box 190
Huntington Beach, CA 92648
Tel: 714.374.1628
wianusz -surfcity-hb.orq
County of Orange
Mr. Dan Richards
Field Technician
Orange County RDMD
P.O. Box 4048
Santa Ana, CA 92702-4048
Tel: 714.834.4502
dan.richardse-rdmd.ocaov.c
City of Fullerton
Mr. Don Hoppe
Director of Engineering
303 W. Commonwealth Ave
Fullerton, CA 92832
Tel: 714.738.6864
donh(aD.ci.fullerton.ca. us
City of Stanton
Mr. Nick Guilliams
Director Public Works/
City Engineer
7800 Katella Avenue
Stanton, CA 90680-3162
Tel: 714.379.9222 x203
Nguilliams@ci.stanton.ca. us
FULLERTON
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HUNTINGTON BEACH
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City of Huntington Beach
2000 Main Street ♦ Huntington Beach, CA 92648
(714) 536-5227 ♦ www.huntingtonbeachca.gov
Office of the City Clerk
Joan L. Flynn, City Clerk
August 11, 2011
Venita Todd
Senior Contract Administrator — Capital Project
OCTA
550 South Main Street
P. O. Box 14184
Orange, CA 92863-1584
Dear Ms. Todd:
Enclosed please find the original Memorandum of Understanding C-1-2648 by and
between Orange County Transportation Authority, various cities in Orange County, The
County of Orange and the State of California Department of Transportation for the
Magnolia Corridor Traffic Signal Synchronization Project.
Upon execution, please return a complete copy to:
Joan L. Flynn
City Clerk
2000 Main Street
Huntington Beach CA 92648
Your attention to this matter is greatly appreciated.
JF:pe
Enclosure: Agreement
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