HomeMy WebLinkAboutOffice of Traffic Safety - 1978-11-20REQUEST FOR CITY COUNCIL ACTION
Submitted by Chief Carle IV. Robitai l le Department -
Police
t�L
Date Prepared
October 27,
, 1978 Backup Materiel Attached
a Yes
F1 No
Subject
Communications
Integrated Traffic Records System
City Administrator's Comments
Approve as recommended.
YEn Y co.l. 77.7CU i
Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions: A
Statement of Issue:
The Huntington Beach Police Department has operated an Automated Traffic Records System
for the last eight (8) years. This system was used to analyze traffic accident
information so that appropriate enforcement and engineering steps could Le taken by the
Police Department and Public Works to effectively reduce accidents. Tile system, while
once considered effective, is now considered slow, burdensome and costly. Money is
available through federal funding administered by the California Office of Traffic
Safety for necessary program modification.
Recommendation:
It is recommended that the City Council pass the appropriate resolution authorizing the
Huntington Beach Police Department to make application for an 584,000 grant to redesign
the existing Automated Traffic Reporting System.
Analysis:
In 1970 the: City of Huntington Beach received a Department of Transportation, Office of
Traffic Safety grant to develop an Automated Traffic Records System. Tlis system was
designed and implemented by the consultant firm of Arthur Young. We operated this
system since that date as a tool to assist us in developing intelligent traffic enforce-
ment programs directed at the cause of accidents. The Traffic CnQi;ieering Department of
the City of Huntington Beach uses the information furnished to identify engineering
problems Fnd correct deficiencies in our roadway systems. A comprehensive traffic analysis
system is essential in maintaining safe streets for the motoring public.
In recent mont}.s, we have had cause to more closely analyze the automated system to
determine if it has been truly cost effective and is meeting the objectives for which it
was designed. Tile results of this analysis, which was conducted approximately 18 months
ago, indicated we were spending excessive amounts of time collecting the data that was
utilized by the systerr. Our estimates have run as high as 4,000 man-hours a year in data
collection.
During the subsequent months, we have made plans to rewrite the ATRS program, thereby
reducing its maintenance costs. These plans, because of the unavailability of Data
P10 3n e
REQUEST FOR CITY COUNCIL. *N � OCTOEER 27, 1978
Analysis (Continued):
Processing staff and other priorities that existed, for the use of programmer time
delayed this effort. We now hav, the possibility of obtaining federal funds which
will so modify the project that we may save as many as 3,000 man-hours a year, while
improving the program significantly. The improved program will result in the capturing
of more timely information that can be acted upon and should have a significant effect
in reducing serious accidents at high accident locations.
There will be no direct cost to the City in
employees' who would contribute towards the
requested provides for contractual services
minimal.
Alternative Actions:
this program, other than the time of the
development of the program. The amount
so the City's contribution in time will be
The Police Department and Traffic Engineering has the alternatives of continuing the
existing program, or over-riding all costs associated with the rewriting of the existing
Automated Traffic Reporting System. The third alternative would be to eliminate the
ATRS program which would require that we manually compile all traffic and enforcement
related data. The latter would result in increased costs for producing the traffic
related reports.
Funding Source:
Absorbed within existing departmental budget.
J
CAPTAIN L3ERT T. EKST OM
Acting Chief of Police
EWR:MCB:s1:d
RESOLUTION NO. 4699
A RESOLUTION OF THE CITY COUNCIL OF THE CITi OF
HUNTINGTON BEACH AUTHORIZING APPLICATION FOR A
GRANT FOR LAW ENFORCEMENT/TRAFFIC ENGINEERING
PURPOSES WITH THE STATE OF CALIFORNIA BUSINESS
AND TRANSPORTATION AGENCY, OFFICE OF TRAFFIC
SAFETY
WHEREAS, the City of Huntington Beach desires to under-
take that certain project designated as Communications Integrated
Traffic Records System, administered by the Office of Traffic
Safety, State of California Business and Transportation Agency,
hereinafter referred to as OTS,
flow, THEREFORE, BE IT RESOLVED by the City Council of the
City of Huntington Beach that it does hereby approve the appli-
cation for a grant to undertake that certain project designated
as Communications Integrated Traffic Records System, including
any extensions or amendments thereto, pursuant to the Traffic
Safety Project Agreement attached hereto and by this reference
made a part hereof as though set forth fully herein.
BE IT FURTHER RESOLVED ths.t grant funds received under
such application shall riot supplant ongoing law enforcement/
traffic engineering expenc'itures.
PASSED AND ADOPTED by the City Count1-1 of the City of
Huntington Beacti at a regular mee_%ing thereof held on the loth
day of November, 1978.
/lr 4
�r.
Mlayor
ATTEST: APPROVED AS TO WORM:
City Clerk City Attorney ,
/ahb
10/31/78 1.
•
_
JI
■
1
R
REVIEWED
AND APPROVED:
r AND
APPROVED:
Y
4Y
Administrator
(5fLPolice
"
M
r.
.S +
Y
1 w
M
I - '1
407
Re .
4699
STATE OF CALIFORNIA )
COUNTY OF ORANGE
CITY OF HUNTINGTON BEACH )
I, ALICIA M. WENTWORTH, the duly elected, qualified City
Clerk of the City of Huntington Beach, and ex-officio Clerk of the
City Council of said City, do hereby certify that the whole number of
members of the City Council of the City of Huntington Beach is seven;
that the foregoing resolution was passed and Rdopted by the affirmative
vote of more than a majority of all the members of said City Council
tt a regular meeting thereof held on the 20 1--h day
of November , 19 78 , by the following vote:
AYES: Councilmen:
Shenkman, Thomas, MacAllister, Bailey, Mandic, Siebert, Pattinson
NOES: Councilmen:
None
ABSENT: Councilmen:
None
7 .
City Clerk and ex--officio Clerk
of the City Council of the City
of Huntington Beach, CPlifornia
The foregoing instrument is a correct copy
of the original on file in this office.
Attest `r }�:t-•.�`! 1....
City -,r u' LY f.�� !% �h '-r fl� Glff
vUUnCI� of t7 v;iy' 11J1!fii1jL0!' 'C" Ch, Cal.
By ...' -. &-lt Ctputy
�neri:i and '1'ransparLaLlon Agenc0
ro ect um er
OF FIGE OF TRAFFIC SAFETY
THAF'F1C SAFETY 111tWECT ACaEEM.0T
Revision Number
(Under Section 29U7, California Vehicle
n„rr,►a,rn Criflo, and ;;er:t.Jon 4()2((;) of Public I.nw
Date
�'Q, Icl ,idlurld srl by 1'liblic Lau 91-60)
Project Budget Estimate
Fiscal Yr. Amount
PART 1 1 To be Completed b1 Applicant Agency)
1. Project Title'
Cournurije;ations Intekwated 1ra£fic Records System
�'-----
2. Name of Applicant k1elicy
TOTAL
( City of Huntington teach, Cali£orrtia
Project Period
Month - Dav - Year
From: 01 Oi 79
3. Agency Unit to Handle Project
Huntington Beach Police Department
To: : 12 31 79
5. Project Description "Phis pi-N:)ject will automate the input of traffic accident and
enforcement related data. a'he rv-cord will be created at ::he time of the conmunicatior►
dispatch transaction, eliminating; hundreds of hours of police personnel time in the manual
manipulation of traffic relate,i data. Tnis will insure ;Iiat critical accident and enforce- �
rrtent information is immediately availatle to develop special enforcement programs and
response to unique traffic problems. The project will. riot only improve the quality of
Information, it will provide simplified, usable formats. The system will. be on-line and
enable not only the more efficient deployment of traffic officers, but also provide a
nitoring system for their enforcerwnt activity to instLre that they are directing their
ttent:ion to critical locations and collision factors.
b• Federal Yunds Allocated Under this Agreement Shall Not Exceed Z. 843000.00
7. ACCEPTANCE OF CONDITIONS - The provisions on the Reverse Side Hereof Constitute a ;gar',
of this a reement. _
A. Project Director
B. Authurizing Official of Applicant ,,,,cne
Nnrnc Earle W. Robitailie Phone
Name rloyd Belsito Phone
Address (714) 536-5902
Address (714) 536-5201
Huntington beach Police Department
City of Huntington Beach
P.O. Box. 70, 2000 i-'lain Street
P.O. Box 190, 2009 Hain Street
H11nti11pton Beacin California 92648
Huntingto Beach, Califo is 92648
V
Signature
Signature
Title Chief of Po ce
Title Ci y Administrator
C. Fiscal or Accounting, Official
D. Office Authorized to Receive Pa_ymenL::
Name Ben ArLntello
Name City of 11:1rit:ington Beach
Title Director of Finance Departrrx!nt
Address p. 0. box 190, 2000 Kain Street
Phone (714) 536-5236
l lunt i nr;t.on F�-nch, Cril i fornin 92648 I
Finance i)oartnx:nt
8. ATTACHWJ'TS
.
' Project Description Schedule A
lProject Task & Cost Category sunmary,.�chodt,le I-
Priority and Contributions Schedule A--1
Traffic Data summary schedule I%
Detailed Budget Schedule B
Non -Duplication Certificate
Time and Cost Estimate Schedule C
hatch Act and E.O.A. Forms
U'TS-F- t ( ltvv . t,/76 )
S
SCHEDULE A I
PROJECT DZSCIUPTION
�
FART 1 - Item 6
MCKGROUNP
A. General Charvacteri`stics
The City of Huntington Beach is situated on the coast between the cities of
Long Beach and Newport: Beach. It is composed of 31.4 square miles in land
area encompassing recreational, commercial, industrial and residential land
uses. Within the incorporated city limits are eight miles of recreational
beach, a large recreational and residential harbor, a 250 acre reglorkal park,
as well as one of the larger community colleges in the Southern Ua.l4.fornia
area.
The city, at this time, is approximately 80% developed with several high
density populated areas separated by open land. Population patterns and
densities as relate to vehicle flow and volume varies on a seasonal basis.
During four ninths of the year, we suffer heavy traffic congestion on major
arterial highways which comprise approximately 36% of the roadway miles within
.the city limits. The area is subject to moderate rains and dense fogs. The
resident population of the city is approximately 166,000 with seasonal influxes
raising this figure to in excess of a quarter of a million.
B. Streets and Highways
The total public roadway mileage within the City of Huntington Beach is 346.70
miles. Encompassed within the jurisdiction of the city are two state highways
and one interstate freeway:
0
Highway 1. . . . . . . . . .Pacific Coast Highway. . . . . . . . 10 miles
Highway 39 . . . . . . . . .Bea0i Boulevard. . . . . . . . . . . 5.8 miles
Interstate 405 . . . . . . .`b:,�, 71ego Freeway. . . . . . . . . . 1.2 miles
C. Operating Departments
1. Police Communications Bureau
The Police Communications Bureau operates 211 hours a day, seven days a
week and is charged with the responsibility of aJerierating the .Initial
dispatch complaint on all incidents which require the deployment or
dispatch of police field personnel. They must man the department's
incoming business and emergency telephone lines, as well as a number of
radio frequencies utilized by the Huntington Beach Police Department and
other related public safety agencies. It will be their responsibility to
input, into the comt)iit;er format all Information relating to traffic
accidents and traffic enforcemr_rrt, along with the reltited dispositlons.
2. Police Patrol Bureau
This is the uniform patrol force of the }{urit:irif t.on Beach Police
Officers assigned to this bureau are di tributed on a geographical basis
and respond to all calla for service. It is their responsibility to
-investigate crime, as well as conduct accident investigations Wid enforce
traffic infractions. At this time, the Patrol Bureau is responsible for
approximately 58% of all the hazardous citations issued by the Department.
OTT-F-1 (Rev. 6/73)
•
SCHEDULE A
PROJECT DZSCRIPTIoti
•
I PART 1 - Item 6 (Continued) ;
The final auroiriated report is the combination of 20 independent reporting
categories principally concerned with accidents and citations developed by
location, time, violation, collision factors, roadway conditions, frequencies
and other, complex reporting criteria. Due to the nature of the report
formats, the multitude of data, and the age of the data, the Police Traffic
Bureau concur',ently compiles running tabulations. These ninning tabulations
consist of :0,hirteen additional report.- dealing principally with the same
information reported by the ATRS p: :;,,ram.
Involved in the data collection and editing process, are personnel from the
Police Traffic Bureau, City Traffic Engineers, Data Processing and Police
Special Operations. T}-,e combined manpower necessary to produce tti-z reports
exceeds 4,000 man-hours a year.
The ability of any police organization to respond to the community's needs for
adequate and proper traffic engineering and enforcement can only be met if it has
reliable and timely data relating to accident and enforcement history. It is only
with this information that the agency can identify engineering deficiencies, make the
necessary improvements and attempt to change driving habits and eliminate hazards by
developing intelligent enforcem.nt programs.
Although the automated reporting program developed by Arthur Young was comprehensive
and innovative for its time, in its application over the years it has proven to be
less than effective. It not only fails to ny-�et the need f'or timeliness of
Information, the formats are so cumbersome that the report is not being used to its
full-!st potential. With the passage of titres, we have experienced a resurgence of
manual reports to compensate for t.e deficiencies in the automated system. These
problems, coupled with the fact that all govenumntal agencies are facing; serious
budget restrictions, r-?quires we more closely eyvnine the utilization of personnel
for tasks such as data collection. Even the most; cursory evaluation of the cost
effectiveness of the existing program reflects that the experditl:� of over 4,000
ra r: -hours does not represent a sound management ri ac:ti ce .
Before we consider abandoning the ATRS Program, weimist considei the nature of our
traffic problem. During the year 1977, the City of Huntington Beach had 1,150 injury.
accidents, with 19 fatalities. This represented a 20% increase over, the preceding
year. While this increase is alarming, we find the current years statistics even more
so. In the first nine months of the 1978 calendar year, we find that injury accidents
have increased an additional 1.4%, with fatalities up U.l%.
An-xamination of our, eriforcerwnt efforts does not refloct: a hip-Ji con -elation hetween
the citations issued and accident history. In tact, the. Patrol Bwxau, which i:•
responsible for issu1nt; 58% of the hard -dour vio.laLIonn, has no ::eJective e-iifur (:c:nk:nL
program. Iliese deficiencies can be directly related to the inef'fectiveneso c,t' the
ATRS Program.
0
•
It appears essential that police agencies maintain comprehensive traffic systems to
insure the PPficient utilization of their personnel resources and to provide for the
safety of the motor'nr public. The only way this can be accomplished within the
fiscal. limits impose -a' -on the majority of agencies is to reduce the cost of data
collection while improving the efficiency of tht� systern itself.
�� oTS-r- i ( Rev 6/73 )
SCHEDULE A
PROJECr D%SCRIPTIGN
I PART 1 - Item 6 (Continued) � I
3. Police Traffic Bureau
The Police Traffic Bureau's primarS responsibility is that of traffic
enforcement and accident investigat'.,n. This bureau compiles alp the
traffic related data utilized in spE-ial enforcement efforts and
coordinates the city's traffic enfom,�ment program with the Department
of Public Works, traffic engineering; projects. The bureau is comprised
of 17 motors, four traffic investigation officers, and a five man
Selective Enforcement Team.
b. Police Special Operations Division
The Special Operations Division has the responsibility of advanced
planning, planning and research, and statistical reporting. This division
coordinates the development of all data processing programs both on un
intra and inter -departmental basis. It is further responsible for the
consolidation and distribution of statistical data on traffic related
efforts.
5. Public Works Department, Traffic Engineering Division
The Traffic Engineering Division consists of the planning and design,
construction, traffic and maintenance of the city streets and related
traffic control devices. In this process, they review all traffic
accident data to assist them in identifying engineering needs in the design
or modification of existing roadways or traffic control devices.
6. City Data Processing Department
The Data Processing Department is responsible for the operation and
maintenance of the city's data processing systems. It is their
responsibility to design and develop programs necessary to meet the needs
of the various operating departments in the city's structure. It is this
department that handles manual data input and produces the output reports
utilized by both Police Traffic and City Traffic Engineering. Their's
Is a continuing responsibility of the maintenance and rmdification of
ATRS programs.
D. Existing System
In May of 1.970, the City of Huntington Beach filed application with the Office
of Traffic Safety for funds to develop an Automated Traffic Reporting System.
The grants were awarded and contracts let to Arthur Young, Tnc., who ultimately
completed the project which has been used b,i tails agency iru:c: 1, nI. 1-hir.
Wnile the program was) well thou2bt out and provided the c3 ty w) c)) a mull, i t.ud(
of statistics acid information which could be used in ort;ani.:ing and administvi.-
ing both engineering and enforcement plans, it, had inherent failing, of all
system concepts conceived in that era.
The program requires clerical personnel review the srurce documents, which
primarily consist of accident re;)orts and traffic citations, preparing the
Information for a keypunch process. After that, there is a lengthy program
In keypunching and verifying before the data can be used to produce the
automated traffic report;. The data in the final report is between 30 and
45 days old, depending upon the reporting cycle.
oTS-F-1 (Rev. 6/73)
E
SCHEDULE A
PROJECT^ D SCRIPTION
PART f - Item 6 (Continued) _.
ATI'Etfl'S TO SOLVE PROBLEM
The attempts made by the city to solve the problem have consisted of minor rewrites
of the software to accomplish some humanization of the ATRS format and the elimination
of non -essential data from the report itself. The objective of this effort w--,s to
encourage the various managers and supervisors to use the report and reduce the input
tine. These efforts have proven futile and we have found ourselves relying more
heavily on manually produced running tabulations. WJth a loss of manpower created by
recent tax reforms, we are faced with the elimination of the manually compiled report
which will further cause a degradation of our selective traffic enforcement program.
PRMARX OBJECrIVFS
Such a project would allow the department to continue the collection and manipulation
of traffic related data in a cost effective manner and improve the traffic pro,Tam by
making the enforcement personnel rwre effective while allowing the administrator to
reallocate wore resources into, an enforcement role. As a significant-, objective, it is
our, intention to eliminate the majority of the 4,018 man-hours currently used to
collect data for the existing ATRS Program.
.Developing a hig)ner correlation between accident history and enforcement
deployment.
.Early identification of accident problems.
.Tirprove selective enforcement.
.Better utilization of resources.
.Reduction of accidents.
.Improved engineering of roadways.
.Provide selective enforcement guidelines for non -specialized patrol.
.Reduce accidents at high accident locations.
.Reduce costs of AIRS maintenance. -
VMIOD OF PROCEDURE
It Is proposed that the Autom ted Reporting System as it exists, be redesigned to
interface with existing Computer Aided Dispatching Systems. This solution would allow
the capture of traffic enforcement data at the time it occurred instead of weeks later
when the reports are pro^essed tY.,ough a statistical unit. At the conclusion of the
initial investigation, the disposition and case coding currveritly provided by the
officer, is incorporated into the Computer Aided Dispatch ixlport . ` o. Atli: oma0.od
Reportint; System would extr-act this data, thumti,by providing the Llrr>'�, location,
primary collision fa -tors and other information on which enforcement action may be
planned.
Also processed through the conrmi nications computer is the officer's field activity.
This is done in the form of a niaber of status changes and includes the locations and
license numbers of vehicles stopped or traffic related violations. It in proposed that
attached to the officer's identification number and the time and location of the
tra, ffic stop will be an enforcenr.nt disposition. This - r, be accomplished wiLh nu
more effort that it takes to manually change the unic's status on +..'v Computer Aided
OTS-r.., (Rev. 6/73) t'
"N
SCHEDULE A
PF40JECT MZSCRIPTIOU
PART I- Item 6 (Continued
Dispatch format. In opet-ation, when a unit cleared the scene of an enforcement
activity, he would simply give a code similar to "118" which would be interrr•eted as
an oral warning on a turning violation. A simple three digit dispositlon could
handle ten types of enforcement activity on 99 principle classifications of traffic
violations.
This proposal would allow the captut,ing of relevant traffic accident and enforcement
data without the massive expenditures of tim. used in c:i.rrrent .,yst1.e1W,. Not only
would the cost associated with the data collection lie eliminated, the data would be
housed within the coiputer at the exact time of the transaction.
It is our, proposal that we interface the oiTput-er Vf ded Dispatching, computer with the
computer that etarently houses the Automated Traffic honorting Program. This would
allow an instantaneous transfer of tlye traffic data to the comrq)uter program that
produces the Automated Traffic Reporting reports. The data would be carried in disk
on-line in the Automated Traffic Reporting computer and recoverable from terminals
located both in Traffic Engineering and the Police Trafi'ic Bwreau.
In order to provide more ccxrplex data elen>Lnts required by Traffic Engineering and
not by police, the record which was initiated during a police comrninication
transaction would be recoverable on the n-affic I-ritririeering tei-ndrial. From this
terminal, the Traffic Eng,Inee ring persorinel could eater detailed data elements not
collected in police coniriuiications transactions.
Based on variable reportl.ng stwxiards, Lhc-, I I ic- Traffic Bureau :.upervisor will have
accessto the data base on which he van base .r►fc?rct�mrnt; dec.i::ion:;, develop p3an3 and
make assij,7inent.s. Utili::i.ti, the data collt!rt:ed ci..rinF, the traffic related :status
changes, lie can measure his enforcement respnnse, con:;1derinh; all types of enforcement
from, written warnings to written citations, the violations cc-Ai4jar.ing them with his
accident profile. 'Kaffir, Engineering, on the other hTid, can extract nnre detailed
Information in the formats they feel are more suitable in meeting their engineering
needs. 'lie prcposed project will serve aS a ni)del .7nr �;,<� m-iy agencies who u-e
ctu,rently either, utilizing; or considering C'nirputer Aida? Dispatch SystErris. As the
design will not only provide t.im-l;; and a, r,cw,at e irSor-,iation, it: will serve to
enhance existing Coi�uter Aided DI -patching ;,ysteiro, making them nnre cost effective.
While we area der.ling with pibbleri.,; we have- faced In tlx� past, this innovative approach
des-ervc:s serious consideration because ()f t-h-- timr_ly natur-: of the information that
will be produced, and the low cost of pr,c�ciuction of ,Mr h information, as well as the
fact that it will enhance the effectiveness L-ind efficiency of the Traffic Engineering
anti Police Traffic Fiiforcerrent Programs.
Phase I = Detai lud Ana; yyjl s anti System D21 ic-i W uivar�y 1 - 3 i , i �)79 )
A Pro,jrc;t: Corn:' `.tee will be established eoctl'-rised of of t,hr. 1'011ce ::t"-Clal
Q)erations Division, Cornnurri cat ions/Pec-)r11, , 1'ol ici - W.aff i t Dii rr71i, City ' vri f'fl c
Engineering- aixi Data ProcessOng. This C0r-Tr11tA,Cc• hU f'ur. co')1-dinat.111F.
the p] arriin ; of the system rrx-)di ficatiorl and coorciinat; inE; the efforts of Uil. various:
user departrmnus .
`Me ertiinittee shall produce a detailed arialysis cif' all the report,:.) required 1.0 imet
the objective of the traffic; enforcement and engineering progranrs.
is
oTs-;-1 (Rev. 6/73)
•
0
SCHEDULE A
PROJECT n::SCRIPTICV
PART t - Item 6 (Continued
Identify those data elements that will be transferrved from the Police Computer Aided
Di.,patching System rind those non -critical elements in the reference of time twat can
be entered subsequent to the initial transaction by Traffic Engineering.
Tdentify required hardware interfaces between Police Computer Aided Dispatch arK1 the
City Burroughs System, including terminals and printers within Police 7affic Bureau
and City 'Traffic engineering.
Phase II - P:.�eparation and Invitation for Bid, Selection of Contractor (Feb. 1-28 '79,
Development of bid specification.-, and solicitation of vendors for software and hard-
ware designs, procurement and development.
Obtair bids on system. Conduct vendor conferences and interviews, selection of
vendor.
Pha:,e II1 - Inpjementatrion (March 1 -- NoverMer 30, 1.979)
Refine, design and development of the system. Review progress reports on a rrrxnt:hly
basis, meeting iTith the vendor to assure proper perforTrrance of contract.
Installation of the system with all proper interfaces and hardware. Inventory and
mechanical checkout of system.
Phase IV - Evaluation (Decerrl)er 1 - '411 1979)
Preliminary evaluation which will consist, of conducting specified acceptance tests
to determine that all har dwa e .ar:i interface systems function and software performs
the tasks specified in the Statement of V)r'kc.
tMtOD OF IENALUATION
The project evaluation will be conducted or: two levels. Both Levels of evaluation
will be implemented by %:ity Persoruiel. level I will be a short term asseasur ant. of
the system functions in relation to the Initial D__t:ailed Analysis and Statement of
Work.
Level II will be a long term (two year follow-up) assessment of the inplerneritation of
the prx)ject in regard to the primary objective:_ setforth in the Project Description.
A detailed analysis will be made in refermnce to all quantitative measures referring
to each primary objective.
The Level I evaluation will be included in the projects final report. bevel II
results will be forwarded to the Office of i`rafftc Safety approximately two years aria
60 days following tt"e completion of the pry-)ject.
STATNEW OF 1F nlfI'
We have considered the continuing operational costs of trg)lernenting this proLq�arn quid
It is the intent of this community to continue the operation and rrt<ainten.,mce of th.h.,
program, -41th increased emrphasis on selective enforcement and traffic englrrecr hig u:,e
of the resulting reports.
nTS-r-1 (Rev. 6/73)
rt
� a
Ask law&
SCHEDULE A-1
Priority Statement - Explain what type of priority this project has in your jurisdiction.
A r,(-?vi(-,w cif' Huntington Beach Police Pkpartment' In cia,r ent traffic safety activities; VeVeE l
that there Nis been increasing attention given to traffic; enforcement:. In t:hr� fli-;t ten
(10) rrnntlr, of the, 1078 year, the number of hazardous; citations written have hven Ineve-as e'd
by 40%. Efforts have been made to correlate traffic safety a.ssigrinrents3 with t niffle
accident patterns to insure the rraximn enforcemf-!nt during timt?s of high incident:, of
accidents. The departrrrent has also created a Selective f�iforcement Team in an effort to
reduce our accident rates.
In spite of these efforts, we are continuing to experience a :317ii ficant increase in tt-Y,
nurd)er of traffic accidents, and an alandng escalation of fatal accidents. An cTialysis cf
the problem indicates that our enforcennrit program does not specifically identify primary
collision factors and locations in a timely manner. Because: of this, otir efforts ary not
as effective as they should be. For this reason, we must designate as "top priority" this
project: to inprove our traffic reporting and analyst., ability. It is throuLli these
irrproverrents that vie will be able to rmke our enf'orcerrvent. efforts more affective. in the
reduction of injury accidents and accidents in Frneral.
11
Aqency Contribution - Explain what services
agency in support of this project.
or funds are being contributed
by your
Police Captain - Project Coordinator
150 hours @ $25.25 per, }roue . . . . . .
. . . . . . . . . . . . . . . $
3,787 . 50
Police Department -- Project Staff
500 hours @ $15.75 per hourr . . . . . .
. . . . . . . . . . . . . . . $
7 , 875.00
Traffic; EnFrineer - Project Staff'
100 hours? @ $19.20 per hoiu•. . . . . .
. . . . . . . . . . . . . . .$
1,920.00
Data Processing - Project Staff
200 hour:, @ $ i U . 00 per hour . . . . . . .
. . . . . . . . . . . . . . . $
2 , 800.Oo
Accounting - I"iscal Reportin ;
118 hour!; @ $8. 00 per hour' . . . . . .
. . . . . . . . . . . . . . . $
3811.00
'I17I'lll,. . $
16,766.50
In adrittion, the City (,f Iluntirirton Beach
wi l I provide rill
1'01,
rrtect;inlr:: ruid project supplle:. t+ which tin
o:,f; c st, irnrit.r, c try tx> n�ufc .
I
V
i
OTS-F-.1 (Rev. 6/73)
,►weeaau��.�a-=�s::�;....Mt... �Y.��Y.•..�..��� � , � . _ .�- ...
, :�,• :�::car, ..;•....�txK.-.;^►�'.� +•�r.1s sec}.+;�}�
r r
'St_�:.,�ri.:s.�i'�.::�.'�,i]....�..
t
a
,'i(HIA)III,1: li
I)vta:6 1r.c1 Budget I imil tH
PART 1 - Item 7 Budget Detail, 1'a
Cost Category
fiscal Yeah Cstimates
'Total Cost
To Project
FY--1
FY- 2
FY- 3
FY-- 4
1978 - 79
1979 - 80
A. Personnel Costs
POSITIONS AND SALARIES
LMPLOYEr. 1iENEFITS
Tot-tl Personnel Costs
0
0
1 0
H. Tv avel Ex ease
To--[..i f Ti-,ivu l I:xpvn:;r_
0
0
C. Contractual Services
Contract, for System
IMlem-ntation
Tot :i L Contractual
Services
$ 0
$ 701000
i 70 oon
0 SCHEDULE B
Detailed Budget Estimate
PART 1 - Item 7 Budget Detail Pa ge 2
�- �a - Tota 1 Cost
Cost Category FY-1 FY-2 FY-3 FY-4 To Pro'ect
L . Non E:.pendable t'roperty 1978 - 79 1979 - 80
(2) Video Terminals
0 $2,200
$ 11 400
4,1100
(2) Printers
$2 , 000
$ 11,000
$ 11, 000
(2) Ldne Adapters
@ $1,200
$ 2,400
$ 2,1100
(2) Modems
0 $1,000
$ 2,000
$ 2,000
Miscellaneous cables and
installation costs
$ 12200
14, 1,200
Total Non FxT�endj3ble
:$ 14,000
:; 141000
Property
I:')ther W rec t Cus t:; AN
' `iI OtherI)it•c•ct O)St—,
F. Indirect Gust.,
t -31 Indirect Costs
0
1' PTAI, BUDGET USTTMATI:
A 1 1 "a t(!go v i
$ 111,000
$ 70,000
OTa-F-1 (R,-v 10/78)
' SCHEDULL n-1
Budget Narvav ive
P contract. or contmctn m-e to be negotiated !'or, the soi't:wa.rr development and system
integration required for the i.mplemnitation (,f idle project. Tire City Data Proces:;i.rig
staff has estimated the tirrre required to perform the individual rm iim, tasks. qh-. costs
were estimated at the industry standard of $35 per hour which includm the contractee's
associated overhead, benefits, clerical support and con4mter time.
Systern study . . . . . . . . . . . . . . 12 man weeks
Application programming
CADS chit -put, rrom DEC . . . . . . . . t3
CADS in -put to Burroughs . . . . . . . 0
ATRS Modification . . . . . . . . . 16
Generalized retrieval prYoE;rarn . . . . 8
50 Imin w(,c.lc:;
2,000 hours @ $35 = $70,000
0TS-F-i ev.6/'7L3
SCHE")U .E C
�rc�-Zt Time an' `=xpen�it::_-e Schedule
x
17Y 1978 - 179
FY 1979 - '80
: Otect
By Task
JkN -MARCH 1979
APR - JU IE 1979
JULY - SEPT. 1979
OCT - EEC 1980
1
2
3
4
.0
0
z 8�,oco
PJ
0
142000
70,000
Quarterly
Costs
0
0
145000
70,000
C-�Sts
o
Q
14,000
84,000
OTS--F-1 (RP':. 5/7' )
.
(1) Population
(2) Roadway Miles
(3) # Citations for
Moving Violations
(4 ) # Accidents
All MV Accidents
Motorcycle
Bicycle
Pedestrian
(5) # Victims
Motor veh. occ .
Motorcyclist/pass.
Bicyclist/pass.
Pedestrian
Total Victims
See Instrt�ctiona
P.everse Side
SCHEDULE E
0.
3-Year Trai*ic Data Sunnary
City of Huntington Beach —in/or County of Orange
Last
Year (19 77 )
2 Years Ago
(19 76 )
3 Years Ago (19 75 )
OTS
Use Jnl�
161,301
157,800
152,148
346.70
345.5
337.76
22)990
227243
162194
Fatal
Injury
Fatal Injury
Fatal
Injury
19
13150
19
961
13
650
4
103
11
87
2
66
1
109
2
95
0
113
0
48
.0
69
2
54
15
19269
17
1)185
10
N/A
NIA
5
121
148
4
91
3
89
0
0
69
2
55
21
12602
23
12440
15
940
0TS--F-1 (Rev. 11/73)
C7
s e.
California Traffic Safety Program
Application of the Hatch Act to State and Local Agencies Receiving
Funds Under the Highway Safety Act of 1966
. This is to certify that all employees of this agency whose
principal employment is in connection with any Highway Safety
Project financed in whole or in part by loans or grants under
the Highway Safety Act of L966 has been made aware of the pro --
visions of Section 12(a) of the Hatch Act (5.U.S.C. 118k(a)).
SIGNATURE:
• v-..)
Project Direc r
Hiniti.nf;ton Beach Police Department
Agency
OTS- F- 23
California Traffic Safety Program
Equal Opportunity Assurance with Regard
to the Highway Safety Program
Pursuant to the requirements of Title VI provisions of the Civil.
Rights Act of 1964, the State Agency/City/County of liwitington Beach
acting, through its chief administrative officer, desiring to avail
itself of the benefits of Chapter 1, Titl,- 23, United States Code,
and as a condition to obtaining the approval of the Secretary of
'Transportation and Governor of California of any highway safety
projects as provided for in Title 23, United States Code, Section
105(a), hereby gives its assurance that all provisions of Equal.
Opportunity Assurance with regard to the Highway Safety Program
stated in Exhibit G of the California Traffic Safety Program Grant
program Manual Volume II will be complied with fully.
r-'�SIGNATURE %'ATJQ'
Tit le Chief of Police
tale Agency/
City/County Clt.,y ul'�Hw)t Ing-tall lk'ach _
e
OTS-F-214 RVv. 11 /76
r7
ti -,
•
C7
0 State of California 0
Business and Transportation Agency
OFFICE OF TRAFFIC: SAFETY
CERTIFICATION OF NON -DUPLICATION
OF GRANT FUND EXPENDITURE
This is to certify that the City of Huntington Beach
ate Agency1City1CounEy1DiBtrfct, etc.
has no ongoing or completed projects under, agreement with TOPICS, CCCJ
(LEAA), HEW, or other federal fund sources, which duplicate or overlap
any work contemplated or described in this Traffic Safety Project
titled, Communications Integrated Traffic Records System
It is further agreed that any pending or proposed request for other
federal grant funds which would duplicate or overlap work under this
Traffic Safety Project, will be revised to exclude any such duplication
of grant fund expenditures.
It is understood that any such duplication of federal fund expenditures
subsequently determined by audit will be subject to recovery by the
Office of Traffic Safety.
CERTIFIED
IN 116 1
0%
zgnature
Carle W. Robitaille, Chief' of Police
Type Name and Title
Z-
atr_
OTS - F- 3 7
:�� "A