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HomeMy WebLinkAboutOrange County - 1971-04-201 E c .,.,...,.L . `. �• `ems; ,..., .� fi . � .ia'i.. a,.1- yr .. 0 �i .::---�t5 �', �%' Application is 'hereby made for 'a grant under APR 2 1�71 -" ..his- r .w !.- :. , . kw •ti-�i'.�-�1._:�•�} Section 301(b}•�o'f the.�OnmibUs� Crirrie'Control y "' •'� ' and Safe Streets Act of,196a '(PL 90-351);.:in the amount and for: the' ur`oses setforth 9n • .,. ,I .A this a`' iication. y PP :E.. ;. (Official Use) 16-Short.Tit) e of Project:, Doflot. Exceed One Type 1 ne ORANGE COUNTY' COORDINATED LAW ENFORCEMENT RADIO SYSTEM ..,,Type `o7 PP i cation: C ecl:`One) 3. Region:. Or> > nal Revise on Continuation ' of Grant No. A ORANGE ._ CCCJ Support `5. -Grantee Contribution ota Project Duration }of Project . Cost 12 Months $ 996000 $ . 664 000 1.��tRgl�y_.�.1— to -aui v Za pp 1 icant. or Implementing --Agency 9. Project Director:. Qj,ame, ;title, address' or, Governmental t: Uniss and `tale one P } (Name, addreand;te16phon-e}. )range County Board`of`Su0erviso'rs R.I. Morris, Director i1.5 Nartt�'Sycamore Dept. of Transportation . and Conmunlcations ►anta Ana,'California' 92701 445 Civic Center.Drive West 714) `834-3100 Santa Ana, California '92701 �(714) 834-2111 10 . Financial 'Officer:,, Name, t t e, 11. Offi ci al Authori ze to Si gn Appl i cati on: "address and telnphiine} (Type name, title, address,and telephcne) 'A. `Heim, Auditor-Controller obe RA W. Battin, Chairman ;30.North Broadway Orange County Board of Supervisors la Ana, California -92701 7 `834-2457 515 North Syca , re anta rl , Carr nia a Lg J 7 1 7 834=3110 (--- i gn I , 1?, Project Summary:. Su�;mar ze, in approximately 200 word's . the, most mportant parts �o t e statement of 'project plan 'presented -in 6'j.Iication, briefly covering project goals arld . 'program rgethods, impact, scope and evaluation. The proposed project is_i^or the completion of design and implementation of a Countywide Advanced Coordinated Communications System For Law Enforcement Services Within'Orange County. It is.a juint venture between the County and all of the. :twenty-five cities; binding themselved together with Joint Powers Agreements to. provide a Countywide `cooperati ve law enforcement comuni cations system. The econo- mics.'of shared facilities'and quantity purchasing power coupled with the advantages lof integral communications in and between all law enforcement agencies in a county is unique and innovative. The commitment of the County and, Cities is almost entirely cash matching Binds,. and :obligations'are'a matter of board and council actions by resolution and -execution of the Joint Powers Agreements. The law enforcement and criminal justice community acting through Orange bounty •Council:'an Criminal Justice had identified. this U M F. .. �- Radio System Project as its highest "RED"'priority action program in its 197.1•-.1972 comprehensive plan. (continued) e a rs 1 x -- Please to Respective u e e e Indicate .Res i e P e N mb -, P 9 get Summary .......*.............2 Problem Background ........ .............•:... 9a i.led Project Budget. .............. .. 3 Project "Objecti ves ; .. ..........:..:...::.`. 12 budget 'Narrative .........:. 5 Ach'i evi ng . the Objectives ........:..;.....:.: 1,7 Graphic Representation 'of Costs ........ "6 Statement mof `Work ............'..........:...: 25 Otter Sources of Fil iding ..;..:......, ... -6 Project `Eval uati on 0 0 0 0*0 4 0 0 0 .'. .. :....:. 0 0 4 a' 1 Resolution from:Gaverning Body . ... 7 Appendix ...... .....:.....•..............�.: 3 CCCJ Forn'502 !(Rev. +9%70)V 14. BUDGET SUMMARY FOR GRANT PROJECT THIRD YEAR, TOTAL FIRST .YEAR* TOTAL SECOND`'' YEAR* TOTAL BUDGET - GRANT MATCHING GRANT MATCHING GRANT MATCH IN CATEGORY ,_ TOTAL FUNDS FUNDS TOTAL FUNDS FUNDS. .TOTAL` FUNDS _ FUNDS PERSONAL. SERVICES TRAVEL CONSULTANT 15,000 9,000 6,000 SERVICES .N .. s. SUPPLIES OPERATING EXPENSES EQUIPMENT 1,645,000 987,000 658,000 1,144,150 686,490 457,660 99,200 59,520 39,680 TOTAL PROJECT COST.1,660,000 1,144,150 99,200 RANT FUNDS EQUESTED 996,000 686,490 59,520 GRANTEE ONTRIBUTION 664,000 457,660 - .....399680 *Budget should be based on a grant year, (12 month or shorter period if the project - is less than 12'months) rather than calendar year or fiscal year. BUDGET CATEGORY TOTAL GRANT FUNDS MAT CASH IN -KIND Personal Services 17.. Consultant Services RFP and RFQ preparation, -1r nnn n nnn r nnn. DETAILED PROJECT 'BUDGET (CAN'T) GIANT MATCHING ,FUNDS BUDGET CATEGORY TOTAL FUNDS CASH IN -KIND F"r-Y �alfti'�. •I _ j '22. Bud�etl~ a�rratiye: Begin below and add as many. continuation pages num e- b red:5-A, 5-B, etc.) as may be `necessary to relate the items budgetQd.to`project activities and'co`mplete the required Justification and explanation of the project budget• Explain the sources the: grantee will utilize for its matching contribution. Enumerate those proposed exoendiaure items that require prior approval, as specified in Bureau ....of the'Budget Circular A-B7,:and in CCCJ Fiscal Affairs Manual, so prior approval may be considered at. the time application is made. E UIQ PMENT - The equipment prices (unit and extended) are based on manufacturer', data and judicious estimates of the Orange County Department of Transportation and Communications personnel. It As expected that the combined quantities of the Cities and County will produce competitive units, and thus, system overall.cost reductions. The invitation to qualified bidders will require single point responsibility (prime contractor) for the completion of system:,design, furnishing of all equipment, installatian,'test and demonstration operation... Therefore, the equipment costs esti- mate`of*51,645,000 reflects the first year portion (of a three year. program) of the system installed and operating within that period'of time. CONSULTANT SERVICES - The consulting contractor's costs are based on approximately 30 man -days assistance over the initial procurement cycle of several calendar months. The assistance efforts are di- rected at: l) Preparing and issuing a Request for Proposal (RFP); 2)-Conducti6g a Bidders' Conference; 3) Evaluating technical pro- posal responses; 4) Preparing and issuing a Request for Quotation (RFQ); 5) Evaluating cost and pricing proposal responses; 6) Award- ing a contract to the successful bidder. The consulting contrac- tor's cost of $9,000 include: 1) Direct labor and direct labor related costs; 2) Burden; 3) Contractor's fee. A minimum' of in -kind professional service ( not less than $6, 000) will,be furnished by the members of the Orange County Department of Transportation and Communications in accordance with the fol- lowing schedule: Hourly Rate Hours per Month Input per Year Director $12.70 5 $ 762.u0 Chief.Conn Eng 8.65 10 lj03B.00 Comm Engineer 7.33 20 19759.20 Coma Eng Ass't 6.21 40 2,980.80 G,540.40 '23. Graphic Representation of Costs By Month PROJECT -MONTH 10 -1st., 2nd: 3rd ,�4th 5th 6th 7th 8th, 9th: IOth' 11th 12th 100% 90% 80% 70% .60% . 50% 40� 30% 20% 10% 0% 44. - Other Sa"urces of F'tiding FUNDS. DATE AGENCY REQUESTED REQUESTED STATUS OF REQUEST 5 S 6- 'RESOLUTION of the Orange County Board of Supervisors 'WHEREAS the*County of'0range.desires to On-dertake Coordinated Law Enforcement Radio'Syste to 'be funded in part from funds made available through the Omnibus Crime Control and Safe Streets Act of 1968 adminis- tered'by the California Council on Criminal Justice NOW,�.THEREFORE, BE IT RESOLVED that Robert W. Battin of the. County of Orange is authorized to submit the attached Application for Grant for Law Enforcement Purposes to the California Council on Criminal Justice for i,ts consideration, and BE IT FURTHER RESOLVED that in the event that the California Council on Criminal Justice consents to fund the project, Robert W. Battin is authorized'to execute on `behalf of the County of Orange the contract for a enforcementpurposes. the r nt `fo r -law 9.I BE IT FURTHER RESOLVED that the applicant agrees to prc:ide the required matching funds to said project. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant ongoing law enforcement expenditures. /s/ R. W. Battin 'Robert W. Battin, Chairman Orange County Board of Supervisors I hereby certify that the foregoing Is a, true "copy of the resolution adopted by',the Orange County Board 'of Supervisors in a meetinq held by the following (see Original Resolution -attached) vote: Ayes • Noes Absent: Clerh�of the Board (date� Mabel Casteix, _ -7- ASSURANCE OF COMPLIANCE WITH CIVIL-RIGHTS ACT OF 1964. The applicant- ereby, agrees that it will comply with Title VI of the Civil Rights Act: ":-of 1964 (PL 88-352 ) and all requirements imposed by or pursuant to that title, to the end that no.person shall on the grounds of race, color,, -or,natonal origin be'excluded.,from.participation in, be denied the bene- fits ,cif, 'or be otherwise subjected to discrimination under any program or -act ivity for which the applicant receives federal financial assistance from the department; `and. gives further assurance that it will promptly take any measures necessary to effectuate this commitment as more fully, set forth in the. standard grant conditions set forth above. This assur-- ance,shall obligate the°applicant for the period during which federal financial assistance is extended to it by tale department and is given in consideration of and for the purpose of obtaining the grant for which .",application is hereby made, and the United States shall have the right to:seek judicial"enforcement of`this assurance. Date Dotal Pages in Application 33 ' r N SECTION x PROJECT SUMWY Orange County is:beset by the common problems of.a vapidly increasing popu- lation and crime rate, coupled with limited resources. For many years :the County's law enforcement radio and teletype comaunications services �have"`been coordinated and partially provided by the County Department of Transportation and'Communications, thereby providing improved Countywide coordination and permitting cost savings on equipment. The County's existing low -band law enforcement radio net is suffering from severe frequency congestion, due to the County's rapid growth and the corres- ponding:idemands'for'service. Like low -band systems generally, it also is. subject•to skin and co -channel interference. In 1970,"The County secured eleven pairs of U1iF frequencies for public .safety purposes. To effectively utilize these frequencies, a completely new Countywide law enforcement radio system has been proposed, taking advantage of U11F1s characteristics to provide a dedicated channel for each. of 22 cities Ln ttie County, plus mutual aid, car -to -car, and data channels. To further conserve air time, the system incorporates digital status entry units and mobile teleprinters, thereby removing much ,routine traffic from the air. t The .purpose of this project is to complete the design and implement the proposed UHF system. The Orange County Criminal Justice Council and all 25 cities have given this project their unanimous backing as the County's number one priority criminal justice system project. By joining together in this unique, integrated system, the agencies involved can realize significant cost savings while substantially improving their communica- tions effectiveness. .22'6f-the'County's 25 ci.ti.es *maintain their own police departments; the. other 3 contract for `polica services. - 8-- a.. i 1�R SECTION II PROBLEM BACKGROUND In the past decade the population of Orange County has increased by. 102%, from 704,000 to 1,420,000 people. This unprecedented and explosive growth has severely stressed the County's social structure and its agencies of public service, in particular the agencies of the criminal justice system. The County's growth has led to a number of social problems which contribute to the growth of crime. Rapid urbanization has created overcrowding, poverty pockets in the midst of affluence, the anonymity and rootlessness of a large, rapidly changing urban environment, and aerospace layoffs have increased the competition for low -skill jobs, thereby aggravating survival problems among the young and unskilled. By October 1970 the unemployment rate had risen to 7.1%, from 3.9% three years earlier. The existence of nationally famous recreation areas (e.g., Disneyland, Knotts Berry Farm, Anaheim Stadium, and the beach areas) -attracts a large, youthful transient population, some of whom become involved in crime as victims, and others as instigators. The number of juvenile arrests grew from 10,319 in 1960 to 32,058 in 1969. Without public transportation, many*of these transients resort to hitchhiking, thereby spreading their involvement both as victim and perpetrator. In coping with its massive grocrth, Orange County resources have been severely taxed. Between 1960 and 1969 the number of reported Part I crimes per sworn officer has increased from 8.1 to 15.2 while the workload as measured by the number ef felony arrests per officer increased from 3.0 to 5.9 over the same period. Thus, despite the fact that the number of officers nearly doubled during the decade, the amount of crime and the workload per officer also doubled. The mere addition of manpower does not appear to be sufficient to cope with the rise of crime in Orange County. ..Criminal Justice: An Integrated Systems Approach K1971), Orange County Criminal Justice Council, January 15, 1971, p. 37. As pointed out by the President's Commission on Law Enforcement and the Ad'iiistratioin o£ Justice, the application of advanced technology to law enforcement offers great potential for increasing the effectiveness of the existing police manpower. Technological im'p'roveNents, unlike person- nel, involve one-time costs, rather than permanent annual claims on re- sources. Judiciously chosen equipment can increase the effectiveness of a police force with relatively little long-term cost impact, unlike continued manpower increments. The project proposed in this grant appli- cation is an example of such a technologically -advanced capitLl expendi- ture, which shows the promise of being highly cost-effective at a time when County and municipal resources are becoming increasingly strained. 'ilia equipment area offering the greatest immediate potential for improve- ment is the countywide coordinated law enforcement radio system. Orange County is unique in that since 1934 it has possessed a county wide ^.rgani- zational structure to provide for public safety communications. The t Orange County Department of Transportation and Communications operates a coordinated low -band law enforcement radio net, providing eight simpler. channels, of which six are allocated among the 22 city police departments, one is reserved for car -to --car use, and the other is used for County law enforcement operations (Sheriff, District Attorney, mutual aid). In 1970 there Were 158 separate base stations serving 1873 law enforcement mobile units throughout the County. The low -band system has worked well for many years but is rapidly reaching the end of its useful life. The County's explosive population growth has rendered the eight existing channels grossly inadequate for the 25 cities and County users. Between 1968 and 1970 the number of radio transmissions increased.by 17%, on an already heavily -loaded system. The large and increasing traffic loading on a small number of channels has given rise to severe channel congestion, resulting in significant delays in access- tng a channel. Inaddition, skip and co -channel interferenceFurth�'r increase the competition for limited air time, and cause,garbled messages -10-- 1 and incorrect dispatches. These"two problems are characteristic of low band systems, in'contrast to the shorter -range (1'ne-of-sight) nature of U11F systems. Because of the deficiencies cited above, and the lack of r_omnatible low --band frequencies for expansion, it is clear that the exist- ine low -band system is inadequate. In addition, much of the existing equipment is approaching obsolescence, making a completely new system timely and highly desirable. In 1970 Orange County acquired eleven pairs of UHF (450 Miiz) Police Radio Service frequencies for law enforcement pur- poses. This group of frequencies, closely spaced in the spectrum (per- mitting multi -channel transceivers), is well -suited to the County's law enforcement needs. UHF also eliminates skip and reduces co -channel interference. With the increased number of channels and a major reduction in interference, a UHF system based on these new frequencies will provide a major improvement in law enforcement communications capability. The purpose of this project is to implement a new communications system that takes maximum advantage of the newly -available frequencies, to upgrade the quality of law enforcement in Orange County. R + >F IT ' F'_'. Y ^� SECTION III PROJECT OBJECTIVES 3.1 LONG-TERM OBJECTIVES The project for upgrading the Orange County Coordinated Law Enforcement Coruntinications System is an important first step in a comprehensive, five- year`program of improving the communications and information capabilities of the criminal justice system in the County. The overall objectives of this five-year program are: (1) to reduce the incidence'of crime and asocial behavior, and (2) to improve the performance of the criminal justice system. One -of the keys to achieving these goals is the provision of accurate and complete information in a timely fast ion to the officer in the field and to command personnel at local"or regional dispatch centers. _ To provide such information requires both a communications system and an information system, fully integrated with each other. The five-year program proposes the step-by-step implementation of such an integrated system, using the new U11F communications system as the basic building block. A county -wide joint records system will be created, first in a manual form, then computerized (batch mode), and finally improved to a real-time, on-line form. In addition, local law enforcement agencies, either singly or in groups, may create local, computer -based command and control systems providing automated dispatching and a limited local data file capa-- bility. Examples of the types of information to be contained in the county wide and local systems are given in Table 3-1. The relationship and linkages between local, county, state and federal communications systems are shown in Figure 3--1. - The detailed objectives of the five-year plan, in furtherance of the two primai-y objectives cited earlier, include the following: TABLE 3-1 POSSIBLE RECORDS SYSTEM CONTENTS County Joint Records Wants/Warrants Master'Name Index Juvenile Index Stolen Car (County) Wanted Persons Citations FTA's NCIC Interface Field Interrogation Firearms and Associated Persons Criminal History Criminal Statistics Interested Agency Notification Custody and Supervision Statistical Accident —13-- Local Files and Records Administrative Assignment Unit Status Personnel Status Equipment Inventory Supplies Inventory Street Index Incidents "Hot" List Local Stolen Car Pawn Shop Lists M. 0. Emergency Procedures Budgetary Logistical Etc. FEDERAL NCIC AMI5 AUTO- STAT I S STATE CLETS COMMUNICATION LINKS ORANGE ORANGE COUNTY LOS ANGELES COUNTY, TELETYPE/UHF COUNTY JOINT RECORDS SYSTEM AIJWS OTHER LOCAL COMMAND OTHER DEPT'S CITY CITIES AND CONTROL WITHIN LOCAL JURISDICTION 1. To improve the overall efficiency of the'Orange`County Law En i cement agencies at all operational levels by: • 'Providing better information response time o Eliminating duplication of files and reports • Reducing time to disseminate data throughout the county • Providing accurate, up-to7date data for operational and administrative decisions • Providing summaries of activities and statistics; for operational units • Providing a means for the independent cities to control and/or coordinate operations (mutual aid) and administrative functions. 2. To provide access to ;1olice data for recognized law enforcement and other authorized agencies of ' ti.c County 'by : Providing coordination between the cour-y agencies and local law enforcement jurisdictions o Providing a capability for a county -wide police data bank .o Providing for better data input into a shared data bank • Automating records and data access • Enabling the County to fulfill the necessary communications require- ment that will allow County and local agencies to interface with adjacent cities, counties, state, and federal agencies on a timely basis. 3. To maintain operational autonomy of County and individual cities of the County by: • Providing for separate city command and control sharing of major equipment on a optional basis s Providing for restricted and "authorized only" type data files and access e Providing for separate city growth or clusters of cities sharing satellite command and control systems (optional) 3.2 SHORT-TERM OBJECTIVES The specific project for which this grant application seeks subvention is the implementation of the first step of the proposed five-year plan --the coordinated law enforcement UHF radio system. Besides providing the basic links to interface with the County and city records and command/control systems, the UHF system will provide immediate, basic improvements in the quality of law enforcement by providing needed improvement in the capability and efficiency of radio communications. The specific system objectives, therefore-, are as follows: 1. To improve communications capability by: • Providing a separate dedicated channel for each city (this can be accomplished without interference due to the characteristics of U11F) o Providing multiple mutual aid channels for interagency operations • Providing extended mobile unit range o Providing hardcopy message capability in mobile units. 2. To improve communications efficiency by: • Increasing the number of available channels o Removing verbal status change messages from the air • Reducing co --channel interference • Eliminating skip interference • Reducing ignition and radio noise o Providing better signal coverage in difficult areas 3. To increase the security of law enforcement personnel by: • Providing a communications link apart from the mobile unit • Providing.scrambler capability (optional) • Providing for silent receipt of messages -16- Av r '+ SECTION IV APPROACH FOR ACHIEVING THE OBJECTIVES 4.1 DEVELOPMENT PLAN In Section III the concept of a five-year plan to produce an integrated cojm`unications/ information system was introduced. The County's intention is to design thc- entire system in a modular fashion, to permit funding and implementation a step at a time, thereby minimizing the risks involved in applying new technology, and gradually adding capabilities at a pace Which facilitates easy, transition and acceptance by the user departments. The preliminary a efinition of the total system concept (already accomplished) will serve as a guide in designing and implementing each successive module of the total system. Each module or system segment will be carefully •system -engineered so as to ensure both its independent viability as a working, usable system, and its ability to be integrated with other system segments, existing and planned. The initial and most critical system module is the new UHF communications system, defined in some detail in paragraph 4.2. The Orange County Criminal Justice Council, in its 1971 master plan*, designated the coordinated UHF system as its number one priority 1971 action project (out of 64 projects). This selection was the unanimous choice of the Council members, recognizing the urgency of the need to improve law enforcement communications, the opportunity provided by the newly -available UHF frequencies, and the project's importance as the basic building block of the total communications/information system. Following the Council's recognition of the project's priority, commitments were sought and obtained from each of the 22 cities which provides its own police services (the three cities in the County which obtain police services by contract with the Sheriff or neighboring cities have also concurred). The 22 cities did not merely endorse the MiF system concept; they each signed a joint powers agreement CAppendix A), and coMMitted a sizeable Criminal Justice:' An Integrated Systems A22roach (1971), Orange County Criminal Justice Council, January 15, 1971. -17- cash amouiiC of matching funds to the project. The total committed city funding.is $946,140; combined with the County's allotment of $215,200, there a- "'total, of $1,161,340 committed 'to the project in Orange County. This concrete expression of.support is an indication of the serious intention of the County and all of its constituent cities to improve law enforcement communications. 4.2 SYSTEM DESCRIPTION The 'basic ' design of the UHF system has already been accomplished; the present project, therefore, seeks subvention for design completion and implementation purposes. hence, it is possible to describe in some detail the configuration and capabilities of the system. The basic organizational principle of the system is to provide each city with the operation and control of its own base station and channel, while providing it with County -wide access and capabilities through the County Communications Center. Each mobile unit will be equipped with eight -channel capability (although `�. only six channels will be in use initially). The officer in the field will normally operate on his city's dedicated primary channel (green) and will monitor a separate car--to-car channel (white). During busy times tie can use as a secondary channel one of two county -wide shared (orange) channels. For emergency and mutual aid purposes he can switch to another common county -wide channel (red). In addition there is a dedicated channel for making records, license, and wanted checks (blue), thereby keeping this type of traffic off the other channels. The descriptions of the eight channels provided to each mobile unit are as f 0110101s : • Channel l: (Green) Primary Operations This is the primary operating channel for each city. It is a discrete channel under the control of the Chief of Police or the head of the department to which this frequency has been assigned and licensed. Although this channel is designated "Green," • several frequencies will be used, topographically arranged to minimize co -channel interference. -18- • Channel Z: (White) Car -to -Car This channel will serve as the car -to -car channel and will provided limited range intercommunications between mobile units. 9 Channel 3: (Orange) Secondary Operation/Mutual Aid --North Orange County This channel will serve as a general purpose channel for field units to be shared by all area agencies in the northern part of the County, and can be employed as a second operating frequency if two incidents develop simultaneously. In addition, since this is a common channel, it could be used for intercommunications between field units from various agencies. s Channel 4: (Orange) Secondary Operations/Mutual Aid --South Orange County This channel will serve as a general purpose channel for field units to be shared by all area agencies in the southern part of the County, and can be employed as a second operating frequency if two incidents develop simultaneously. In addition, since this is a common channel, it could be used for intercommunications between field units from various agencies. Channel 5: (Blue) Information, Records, and Data A separate channel is provided to handle Countywide Records, License, and Warrant checks directly through the Communica- tions Center when desired. This will permit removal of such traffic from the primary or secondary channels, and it will improve the response time for these individual checks. Rowever, agencies may continue to use Channels l and 3 or 4 for local field identification checks. -19- a Channel 6: (Red) Emergency Broadcast and Mutual'Aid This is a channel common to all mobile units in the County which will be used primarily for County -wide general broadcasts and other County -wide emergency information. This channel willbe used as a County -wide Mutual Aid frequency. i Channels 7 and 8: These channels are vacant and provide for future expansion, requiring only the installation of frequency control modules acid the securing of operating frequencies. There will also be a dedicated frequency for digital data (non --voice), to serve the mobile teleprinters. Eight -channel mobile units will be installed in all law enforcement vehicles. These mobile units will be capable of receiving simultaneously on both the primary (Green) and emergency (Red) channels. Due to the characteristics of UHF transmission, and by careful system design, the range of the mobile units will be kept at a level to prevent co -channel interference. Extended car -to -car range capability will be provided by means of mobile relay capability (via the base station). Law enforcement vehicles will also be equipped with two types of digital communications devices. Status entry units will permit a police unit to report its status state (10-7, 10-8, etc.) by means of depressing a coded key or button, thereby sending a digitally -encoded message back to the appropriate dispatch center. In addition, for base -to -mobile communications, the vehicle will be provided with a mobile teleprinter, capable of receiving hard -copy messages from either the agency dispatcher or the County Communications Center. When the Countywide computer -based records system is implemented, responses to data inquiries will be capable of transmission directly from the County computer to the requesting mobile. units' teleprinter. Selected vehicles will also be equipped with a multi- channel portable radio for use by personnel while away from their vehicles. -20- E46h city will have its 'own base station ('which will function as mobile relay ) on the Green channel. Each will have power sufficient to cover its own jurisdiction. In addition, the city`dispatcher may access the common Orange channels and request through the County Communications Center access to the Red channel. Each city's dispatch center will be equipped with a decoding device for interpreting digitally -encoded unit status messages, along with a display `for displaying the status state of each of its mobile units. The dispatch center will communicate with the mobile teleprinters via the existing County teletypewriter system, through the County Communications Center. In addition, voice privacy equipment (scramblers) can be provided (at city option) for selected mobile units, with corresponding equipment at the dispatch center. One other desirable capability would be automatic vehicle location. The available technology has not yet produced a proven, reliable vehicle locator system, although many such systems are in the research and development stage. The modular, flexible design of the proposed UHF system lends itself to a future vehicle locator system. Such a capability. would be especially desirable for the future command and control system development, planned for later in the five-year program. A summary of the planned system components, as agreed to by the County and the 22 participating cities, is shown in Table 4-1. 4.3 BUDGET NARRATIVE Table 4-2 presents the individual city and County funding co=itments, based on the equipment complement of Table 4-1. In each case, the period Dispatcher intervention can disable this capability when desired. -21- TABLE 4-1 . UHF RADIO SYSTEM LIST OF EQUIPMENT MOBILE STATUS BASE MOBILE PORTABLE TELE- ENTRY DIGITAL AGENCY STATION UNIT PACKSET} PRINTER UNIT DISPLAY, SCRAMBEER; Orange 1 43 4 20 36 1 30 La Palma 1 6 2 3 4 1 Anaheim 1 110 20 35 35 1 6 Santa Ana .1 74 16 36 65 1 Los Alamitos 1 8 4 4 8 1 Brea 1 15 6 8 13 1 Garden Grove 2 57 10 27 48' 1 Fountain Valley 1 15 2 8 13 1 Placentia 1 8 5 5 8 1 La Habra 1 15 2 8 15 1 N Huntington Beach 1 78 20 60 60 1 N Buena Park 1 38 8 16 31 1 Stanton 1 13 6 8 13 1 San Clemente 1 18 4 8 18 2 Cypress 1 12 6 6 10 1 Seal Beach 1 16 6 7 16 1 Laguna Beach 1 16 4 6 i2 1 Fullerton 1 55 8 16 41 1 Newport Beach 1 44 10 23 37 1 Westminster 1 28 8 18 25 1 Tustin 1 20 18 10 18 1 Costa Mesa 1 40' 8 17 40 1 TOTALS - CITTES 23 729 177 349 566 23 36 CITY `Orange La Palma An6he'im Santa Ana. Los `Alamitos Brea "Garden Grove Fountain Valley Placentia La Habra Huntington Beach Buena Park Stanton San Clema-nte • Cypress Seal Beach Fullerton Newport Beach Westminster Laguna Beach Tustin Costa Mesa TOTAL CITIES Orange County: Sheriff District Attorney Coroner Animal Control Communications TOTAL COUNTY TABLE 4-2 SYSTEM BliDGET TOTAL 'ORDER $ 137;600 31,2p0 269 500 222,700 39,400 599700 175 ,000 56,100 41,950 57,100 2599000 1169900 56,500 75,200 51,000 61,600 1499100 1399700 1009300 56,600 83,400 125,800 $2,365,350 233,600 23,100 16 500 72,600 1779200 $523,000 _23- $ 55,040 .f 12,480 107,800 89,080 159760 23,880 70,000 22,440 16,780 22,840 1039600 46,760 22,600 30,080 209400 24 ,640 59,640 55,880 40,120 22,640 33,360 509320 $ 946,140 93,440 9,240 69600 29,040 709880 $209 , 200 RUDGE�T PfRT0D 2 Years 3 "Years 3 Years 1 Year 2 Years 2 Years 2 Years 2 Years 1 Year 2 Years 2 Years 2 Years 2 Years 2 Years 2 Years 2 Years 2 Years 2 Years 1 Year 2 Years 2 Years 2 Years 2 Years of time over which the funds have been budgeted one Mo or three years) is indicated. These budget periods have been=selected by the cities to be consistent with their individual budgetary constraints. The existence -of a"two or three year funding period, however, should not be construed as restricting a city to a two or three year imiplemen- tation period. If possible, arrangements will be made with the vendor to complete installation in a shorter period of time, with payments extend- ing beyond the implementation period where necessary. s �F � w s � � .- a i � ti . r � . h 9 F . "� � � Ke - � ° � . ' � ti, M * � — ` l � + ' ~ � 1 1 ., F� � �� �� ` � � - �� � 4 i �' � i �,tJ - . .. � ' 1 k 0 SECTION V A? STAihiENT OF WORK This project consists 'of the specific tasks outlined below, and presented in the accompanying schedule. It should be•re-emphasized that this project covers only the UHF communications system; it does not include the planned `joint records and command/control systems which will be designed and imple- mented later in the five-year program. Orange County plans to continue to employ Public Safety Systems Incorporated as its expert engineering con- sultant on`this'project. P:SI has assisted the Orange County Department of Transportation and Communications in developing the five-year integrated communications/information concept and will be able to render valuable technical assistance in the early tasks of design and implementation, as outlined below. Orange County will provide matching .funds for HSI's portion of the work in the form of in -kind services. The bulk 'of the pro- ject --the detailed design (by the vendor), and acquisition and installation of equipment --will be matched by cash, as previously pointed out. The following specific tasks will be carried out: TASK 1--SYSTEM ANALYSIS The Department of Transportation and Communication and PSSI will analyze the UHF system conceptual design in order to establish appropriate performance criteria. The performance criteria will include, but not be limited to: • Minimum coverage by area and signal strength e Maximum allowable co -channel interference by area and signal strength a Minimum performance required for typical Green net equipment con- figurations e Minimum performance required of all Countywide net equipment configurations. - 25- 0 Minimum performance required of typical mobile radio equipment -- motorcycle"radio equipment digital status entry unit and teleprinter digital decode and display equipment - control. `head equipment "portable radio units TASK 2--RFP PREPARATION Concurrent with Task 1, PSSI will assist the Department in developing a suitable Request for Proposal (RFP) outline. Preparation of the RFP will require the following activities: e Identification of manufacturer responsibilities, warranties, and/or guarantees Identification of County and municipal responsibilities e Identification of qualified bidders In addition, the performance criteria defined in Task 1 will be set forth in a technical section of the RFP along with appropriate illustrations, diagrams, maps, traffic data and other supportive data. PSSI will prepare and submit a'draft of the technical section of the RFP, and after review by the Depart- ment of Transportation and Communication, PSSI will provide ten copies. An established list of qualified firms will be invited to respond with a tech- nical proposal of. design effort and equipment configuration (excluding any and -26- A i} all cost and/or pricing data) which will satisfy the installed system require-- ments. The RiP, with appropriate attachments, describing the performance parameters of the system, equipment components, and operational criteria will be`.mi le'd to such qualified manufacturers along with pertinent County and municipal procurement data. Subsequent to mailing the RFP a Bidders Con- ference will be held in Orange County to verbally and pictorially present and explain the RFP, system requirements, and to answer questions. Working with representatives of the Department of Transportation and Communications, PSSI will assist in preparing materials,'charts and other 'appropriate illustrations, and -participate in presentation of these data, explanations, and illustrations at the Bidders Conference, TASK 3---PREPARATION OF PROPOSAL EVALUATION CRITERIA PSSI will assist the Department to prepare criteria by which the proposals submitted in response to the RFP may be e.!Iuated. Such criteria will include, but not be limited to: a. Conformity to the intent of RFP performa.. a specifications b. State-of-the-art design c. System flexibility d. Capability for expansion e. System operability (redundancv) f. System security (physical and operational) g. Maintainability h. Cost-effectiveness TASK 4--PROPOSAL EVALUATION PSSI will assist in the evaluation and rating of technical proposals sub- mitted,within the allotted response time. Final selection of those vendors to be invited to submit cost and pricing data will be the responsibility of the Department of Transportation and Communications. -27- TASK 5--RFQ PREPARATION Working with representatives of the Department of Transportation and Communications, PSSI will assist in the preparation of a Request for Quotation (RFQ) including the standardization of formats for ;`submitting coot and pricing data, direction of inclusion and/or exclusion of alternatives, direction of inclusion and/or exclusion of subcontractors, etc. TASK 6---PREPARATION OF QUOTATION) EVALUATION CRITERIA • PSSI will assist the Department in preparing criteria for evaluating quotations submitted in response to the RFQ. Criteria will include those factors as listed in Task 03, reapplied under :an RFQ format. TASK 7--QUOTATION EVALUATION PSSI, in cooperation with the Department of Transportation and Communi- cations,will evaluate the quotations received in response to the RFQ, utilizing the criteria developed in Task #6. The result of this task will be the selection of two or more potential contractors for further negotiations. TASK 8--BID NEGOTIATIONS Negotiations will encompass only a few days. The contractors selected for further evaluation will be invited to participate in oral discussions before a board designated by the Department of -Transportation and Communi- cations. Any controversial items in the written statements of work or price quotes will'be discussed, guarantees will. be fully explored, and price will be negotiated. In closed session the board will select one contractor. A payment schedule based on performance, delivery, percentage of work completed and percentage of work remaining to be completed will be fully discussed and agreed to by the contractor prior to the County offering the contract for signature. -28- 1� ANALYZE SY�Tr14 Z) PREPARE RrP (RFP _RELEASE) 3) PREPARE PROPOSAL EVALUATION CRITERIA .4) EVALUATE PROPOSALS 5) PREPARE RFQ (RFQ RELEASE) .6) PREPARE QUOTATION EVALUATION CRITERIA 7) EVALUATE QUOTATIONS 8) BID NEGOTIATIONS (CONTRACT AWARD) 9) SYSTEM INSTALLATION jn) SYSTEM TESTS SSYSTEM FULLY ON RATIONAL) 1-iuunt UHF SYSTEM IMPLEMEN 1` ' 5:� Y t v tl � , - , V .. � - � 4 4 � . , ,4 � ti � r '' _ e � _ , � ' SECTION VI PROJECT;kVALUATION Ps pointed"oUt'in'Section III, this project rs'but the first step in major five year program`:to'upCrade the effectivei.ass of law enforcement in Orange County 6y means 4L unproved information and communications systems. The ovarall objectwes. of ,the Orange County Criminal. Justice Council's action projects, of which this i.sbut `onc,are to reduce the incidence of crime and asocial behavior, and to improve the performance of the criminal justice system. The five-year information/communications program, and the proposed UHF implementation project, address primarily the second of these goals --improvement of system performance. Although the very fact of improved criminal justice system performance should have.a deterrent effect, thereby reducing the incidence of crime, this causal connection is speculative; and in any event, such an effect would be a ling -term one,'not easily susceptible to measurement within the implementation period of this 'project. As far as improved system performance is concerned, there are many ways of -measuring-the improvements to be obtained by means of the UHF system. Overall, once the system has become fully operational the improved performance of the various law enforcement agencies in the County should be evidenced by an increase in the number of arrests relaeive to the number of crimes (the clearance rate). This improvement will be relatively easy to measure by aggregating city figures and comparing them with the figurer; prior to system imple.mentation. The improved clearance. rate should resulr from the improved response time, more accurate information supplied to field units, contact with field units for a greater ....percentage -of the time, and increased security of law enforcement personnel. These results should be measurable as follows: • Improved response time w:,ll result from reduced channel loading, reduction of interference, and removal of status messages and tele- printer traffic.from voice channels. Measurements of channel load-- ing'b efore and.after:system implementation will enable access time improvements to be computed,;thereby giving a measure of improved -31- I respoi►se time. Total response time can also be'obraine'd, by analysis of departmental 're,cor'ds: More accurate information will -be provided to field units through reduction in:interference and garblirig'and by providing "such data as wanted persons, APBs, and license numbers via teleprinter, in each case reducing errors and the need -to repeat messages. The average number of repeats can'be compared before and after imple-- mentation to�meas' a this improvement. 'Officers will be able to remain in contact with their dispatcher more of the time, by means of both the relay capability (wherever they are in the County) and the portable radios. The total number of transmissions per mobile unit (including status changes and tele- printer messages) can be compared before and after system imple- mentation, to measure this effect. ".�e Improved officer security will result from the voice privacy units (scramblers) and the capability for receiving silent messages via teleprinter. No satisfactory criterion for measuring this effect is known; however, evidence of this effect will be sought and documented where possible. Throughout this project the Orange County Department of Transportation and Communications will provide project management and control, and will gather and analyze all data necessary for evaluation purposes. In addition to the 'above performance evaluation, the Department will prepare a cost analysis documenting.the cost savings obtained by the cities through this joint powers approach, compared with separate city by city implementation. - 32- } • + ty ■ _ �. r r f !y r � • � �r ' 1 � ' i � + F 1 ,' �� � r� �! . � � � k ` ,Y ^ a � , .. � i ���,� � • N �� R � � f � ' � � � � � � . .� _ _ � ` ' ! y � ,. _ wf r . - � a • , � , � _ �' � y . t ., r A � �. RESOLUT1:0:; OF 'I'li U041,ll Or SUI'3,I:;�rS01t5 OF 2 ORANGE COWUY, CALIFORNIA 3 I•la y 4, 1971 On motion of Supervisor Ilaker, duly seconded and carried, the 5 following Resol.ution was adopted: 6 1-711EREAS, underthe Federal Omnibus Crime Control and Safe St:reets. 7 Act.:- of 1968, funds are avail.ible to assist Local. lacy enforcement: _genC3.es 8 in the war against crime; and 9 WHEREAS, the: Director of Communications has proposed the creation luof a Co�rdi.nated Law Enforcement Radio System for this County including 11 incorporated arc -is for which it is desired to use such funds and 1717.ic11 ' IN J "re uires joint action u ith the cities i.es v i.thi.11 this . Count q Y 13' NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 14s 1. This Roared of Supervisors does hereby approve the: Orange Z 15 Count}� UHF Coordinated Communic��tion System for Law Enforcement, utiU 16i+ 2 The Cl�ai.�-m^n of this Hoard of Supervisors is authorized and . .5o 17, directed to execute the joint noc��ers agreement by and betc�eet� the 18! cities within the County and the County of Orange nrovidi.ng the i.mple- 19 mentation of the said Communications System and Guthori-Zi.ng this County, 20 upon request of the various cities to negotiate for the acquisition of 21 said system. 22 3. Funds are h��reb obligated in the sup of $128,440 for the 23 purchase of of scheduled equipment during the first year of the progran,. .� 24 4. The. of this Roared of Supe.-visors is authorized to 25 execute the project application to the California Council. on Criminal 26 Justice on behalf of this County and those cities which have authorized. 27 SUCl1 L'?:eCultiOn OIl i:i1^ir bLhal.f, said :1 =:�.i.;"Ci[ �C17; to be ��J'i!7 t iC•ti i:li O11L;ti 28 the Orange County Criminal Justice Council.. 29 BE .IT FURTHER WESOLVED that grnnt funds received under this JO ; ro ram shall not be used to ;;u lant. on ►oin l.z�a enforcement: e-roendi.- P 8 nP L a. tures Resolution No. 71.468. App li.c,� t ion f or Gran, O: C.. Coordinated Iaw Enforcement Radio System AYES SUPERVISORS DAVID L. BAKER, WILI.IAI.1 J. PHILLIPS RAI.,PH 13 C1.,AR1C, RONALD 14. CASPERS AND AM-1. 13ATTI14- :NOES SUPERVISORS DONE ABSENT: ,.'SUPERVISORS NONE STATE t- 'CALIFORNIA ) SSG COUNTY '.OF ORANGE I, l•1. E. ST JOIN, County Clerk and ex•-officio Clerk of the Board :of `'Supzrvisors 'of Orange County, 'California, hereby certify that the `aliove``and foregoing; Resolution was duly axd regularly adoptod by the said 'Board at 'a regular meeting thereof held on the 4th day of y 1ay , 19 71 , and passed by a uneni.mous vote of said Board , IN 14ITh'ESS WHEREW, I have hereunto set my hand and sea? this 4th day of imay 19 7 ], 14. E . S T JOHN County Clerk and ex-officio Clerk of the Board of Supervisors of Orange County, California . ,. Dapu ty c. 2.