HomeMy WebLinkAboutOrange County - 1976-08-10 � I �r � ,''., fi.1.7.•s r�I�
to I
I
2
3 RESOLUTION OF THE BOARD OF SUPERVISORS OF
4 ORANGE COUNTY , CALIFORNIA
5 June 19 , 1.9 7 9
6 On moticn of Supervisor Riley , duly seconded and carried , the fol--
7 lowing Resolution was adopted :
8 WHEREAS , the Orange County Criminal Justice Council has by Agenda
9 Item Transmittal for the Board meeting date of June 19 , 1979 , recommended
10 an appropriation of funds and approval of third party contracts for the
11 operation of the first year subregional crime reduction program, and
12 this Board having considered the recommendations contained in that letter
13 signed by the Executive Officer of the Criminal Justice Council takes
14 the following action ;
J �
o 15 NOW', THEREFORE, BE IT RESOLVED that under the _provisions of Section
u O u i
4; � 16 29130 of the California Government Code the Auditor-Controller is au-
4 Z
OX ,
om 17 thori ed and directed to :
18 1 . Increase the appropriations in Account 11o . 0213-190 to the sum
19 ! of $602 , 495 ;
20 2 . Increa.,.-c the revenues .in Account No . 0213-711 to the sum of
21 $570 , 78 5 and in Account. No. 0213-697 to the :gum of $31 , ~10 ; and
22 3 . Transfer. appropriations .in the amount of $12 , 773 fr"7m Account
23 Nu. 0602-580 to Account Na. 0 13-190 and the amount of $18 , 937
24 from Ar..count No . 0212- 310 to Account ►:o . 0213-190 .
25 BE I'1' 1"Ur'1,liER I;FSOLVI'D that this Board approves the subregional crime
26 reduction pi:ocli-am contracts with the Cities of Cypress , Fountain Valley,
N
27 Fullerton , Garden Grove and Huntington Beach, said approval to be retro
28 active and commcrnci.ng on June 1 , 1.979 .
CBS: sc Resolution No. 79-882
a onriation of Funds-- prov,-il of Third Party
Znmcts to Operate Firs-. Year. Subrcx Tonal Cr'
Reductior. Program--Cities of �'}►l�ress - ountainjmie}',
I Fullertcn CuHen Grove, liunt.inc;ton Beach & Lamina Ear
1 BE IT FURTHER RESOLVED that the subregional crime r;�ducti.on program
contract with the City of Laguna Beach shall be effective as of
3 September 1 , 1979 , and the Auditor-Controller is directed and authorized
4 to encumber the funds for said contract out of the Fiscal Year 1978/1979
5 � !
funds .
BE :IT FURTHER RESOLVED that the Chairman of this Board be and is
7 ., authorized to execute on behalf of the County of Orange the six city
8 ' contracts described hereinbefore and be further authorized to execute
9 'iany modifications or amendments thereto.
1, ;
10 !�
13 '
�l
., ).
Y11 z r
uo u {� i
VV
Lj
1G
4 )' V
0 Z a �I
00
U
�! AYES : SUPERVISORS THOi•tAS F . RILEY , RP.LP11 B. CLARK , HARRIETT M. !
18 �; WIEDEM AND PHILIP L. ANTHONY i
19 NOES : SUPERVISORS ?DONE
20 ABSENT : SUPERV rSORS RALPH A. OISDRICH
21 STATE OF CALI FORK Iit )
) ss .
22 I COUNTY OF ORAiI'GL )
23 I , JUZX iJ,E'Xj%NDER, Clerk of the Bc�-ird of Sucxarvi.sors of Orculge County, California,
jhereby certify that the above and foregoing Posolution c:as duly and regularly adopted by
24 the said 13c-ord at a regular meotinq tlicrclof held on the 1901 4iy o f .Tune ,
1979 , and passed by a unanimous vote of said Board members present.
c. 25 1
IN 1-1171 ESS jti7i[EREOF, I have horeunto spat my hand a►id.seal this: 19 th (by, of
a 26 i June 1979
N f '
0 27
28 i I
, JtTIJ1: ALk:*MNDEI
Clerk of the 13oard.of Sg3er-,•isor., ' t
i of Orange County., ,,ga1iforn1a. t
j 2 .
1 AGRI:I:I+IEN7 I'OR SERVICES FOR A
i NII I GI fI'M}t7i.1D WAT01 COORDENI }'OR
2 �
3 Talc City of Iiuntington Beach, Neighborhood Watch.
4 ; T}lis Agreement oracle and entered into �- tt�._o � I� 1979,
(1
5 which date is entunerated for pui-1)oses of reference only, by and between
6 the County of Orange, a body co )orate and politic organized and exist.irl
7 tinder the laws of the State of California, hereinafter referred to as
i, CottrlLy aru} t}tc City of Iltultington I3cac}l, a rntullcapal corporation,
9 ii
; hereinafter referred to as "Contractor."
10 h � =. S the Coto ty rind the California Office of Criminal Justice
,! l Q:RI..L , i t ,
11 i Planning, hereinafter referred to as "O.C.,J.P." entered into a grant
12 +� award contract tinted June 1 , 1979 entitled, "Crime
13 Reduction Progrzun", hereinafter referred to and caller} "Grant Award
i
14 Contract."
i►
i�
15 WIER%A.S, it is expressly tulderstood and agreed that the County
lfi { ttiill rt:iirttairl ultinate control anal responsibility far said grant award
i
�7 contl act and the Contractor hcrcb`• avrees to he hound by the "Standard
18 Grant .Award Condi ions" of the gr;,nt award, a copy of v.hich is attached
which is applicable to the Cotuit• in t}ic conduct
19 hereto :as Exhibit A,
2011 of the grant .nwarci; and
21 �, 1 IET.2i::15, Cocnity participation in th,� first year pi'c.liect teas appr�wed
22 1)y the Board of Supervisors on April 17 , 1979; and
23 hIII:ITAS, reference is hereby made to the O.C.J.P. Subt;rantee Handbook
24 �� -is reprised July, 1978. 'Ilia- provisions of said O.C.J.P Sulhi;raratce
25 a incorporated ir, the a recment by reference. Tile Contractor
}Ianc}boob asR .
26 �j agrees to perforu, under this Agreement in accordance with all the terms
27 C tend conditions contained in said O.C.J.P. Subgr,aritc!- Handbook; and
28 hlIEMAS, Cotuaty as and Contractor .is "Contractor"
Y
1
1 " further agree to be hotntd by all thc terms and conditions of the
2 ;; California Office of Criminal Justice Planning Standard Contract Provisions.
i
3 {� Said contract Provisions area incor•})orated within that Agreement by
4 f' reference, a copy of which I.r attached hereto as Exhibit ►►11;►► and
5 INIU-i I-S, it is the purpose of said grant award contract to reduce
6 mid suppress crime throughout Ch•all};c County by involving t}le cities ill
7 1` ptorlloting crime suppression .,r►d prevention activities ; and
8 + I111I:121 A.S, the Contractor, Pursaallt to this Agreement , shall recruit
9 and hire a person for the program, and will lie responsible for all
10 payroll processing; of said Person in accordarce with the procedures
ll outlined ill Article VI of this agreement ; and
12 ii IsIIE- f::L.S, the Cotuity has established a Board of Directors , entitled the
f �
13 '
Crime Reduction Nt-rnagewnt Consort i tLn, appointed h%• the Orange C0UIlt)'
ji
14 Criminal Justice Colzlcll , hereinafter kno".71 as "tailage'ment Consortitun,"
i
15 to whom Contt•actol• sh:.:11 he ref,po"Isible. �l:Un:igvrlent (011sol•tiln shall
1b �; 1 • . I
set policy titld ove,rse:e the. operation of the f.,1 pint pit:are}, which t ll.
ree mcnt is a part thFlce�f.17a_
16 �igtti, thcrefore, ill coils ldc-l-at I01) Of P,ltltu'll pro ll!�(•s Of the pact ies
19 j hereto, it i-" agreed: �
20 1 . SCOPE G}= 1i01tt, Ille objective of the Contractor Is to helpj
21 oht:lin t.he,' 0t>jcctit•e4 of they Neighhnrhood Watch Provrain by �
22 employing a Clerk '1'}•1)i st to coordinates the program act ivi t ies
23 i{ indliding: (1 ) 1,11I)l icatitill of huri;lary incidents and other
24 :'
�. lnfr)I1it'ltiUli 1n a :1C'k"slt.`ttCl'; illltl G-') 1i^,;liqild to lIl(111! I'lt'.:+
i
25 !� about the progr.Un, j
26 'j TASK L;rATI.3Il:-F-S In order ohtaill this, oi)ject:iv(r- . Contractor
27 shall uti li ::e a coordinator for the Neighborhood Watch 1't•01,1"Ur.
28 A. For this po-sition, the City or Ilurlt ington 1-:,,ch ::ill hire
II
L
i I
� 1
1
11 � tlrT experienced clerk typist (who was trained tuldrr t.}►u, C.li."1'.A.
2 1 program) within 10 clays of progrui start-tip.
3 1� li. Contractor will train the coordinator in supervision and i
�i
4 + coordination of volunteers , in order to achieve a greater
5 ' degree of effectiveness from the Neighborhood Watch Progrmii.
6 C. Contractor will support the: coordinator with necessary telephone,
7 work :jpace, desk, typewriter and supplies as required to meet
8 the ni:eds of the position.
9 ! 1). 'nic City of mintington Beach will provide daily hurglaq
10 �? reports of incidents which have occurred mid results of
t
11 ,s investigations concerning hurglaary to the coordinator. All
12 information for c.tial-»erly .1nd a111111al rc-ports will he provided
13 by tale City. ,Ie c(Am-din;ilor will gleall the infot'mat ion
14 ; concerning imlividual bur.I -iries from the reports , 1:i 11 make
15 it tip a TwIlthly hurglary 1)ir1 171,11) 01• hilrl; 1.1rics divided into residen-
16 ti,11 , illt.o .11-1d <O1IIIe'rci;11 huI`I;hl_IL's ;111(l wi l l file these on
17 ;} Ru1x)T'i ing i)1:�t T'll t 1);lsl �z f r Iat+ T' l'Ciil1);iI'1 �;on. 11}t' l'O()1'i11n;1to1'
18 ' Will tr;111�11111 t}it'sL' st ;}t Ttit ll`` Ill tht.' `l i k9lborlloo(l Watch }nt.,Jrbort
19 '•. })v puhlis11in1; tht'rn ;lnel otl.t r �:1:itfi�: fdCts 3110kit tht� 1n11_)',I t'irs
I
20 in the Ci ty's Ne'ighborhocxl Watch Nei, - 171c , cx atar
21 will Inake a photographic c�71n• of the pin 111;11) made rrxmt h l y for
22 if later COCTpat•i st1I1 at)cI I_ef crL'rtcV.
i
23 � F. 'file coordinator will ;also:
24 1 . Takc, 1111 incoming inquiries concerning the Neighhc)i-flood
25 Watch 11t•ogrxn; disseminate rippropriate infe)11-1;it1C)n; colTTplle,
26
t}l)e cold lr,ail the nxmthly nc-wslctter ut.iliZing, the vo11n1tecr
t
27 wo r}:•_,rs of ?Je i t;hho nc(r_:tI Watch f'rug.rwn.
28 1 7
Sc-h;.duler , 7 ♦J it
" ighhorhood W;1tch rxc hgsi and voItinLeers to
1�
1 �
l + conduct these meetings; keep a record of the various
2 + projectors, cameras and equipment needed by voluritecis
3 ; or loaned out to citizens for (113cration Identification.
4 ! 3• Maintain burglary statistics on a Reporting District
5 basis and prepare a monthly pin map for coirq)arison on a
I
6 monthly and yearly basis.
7 I 4. Prepare the quarterly and yearly reports for this contract
I'
8 ! on the Neighborhood Watch Progrtar• and its effects on
9 burglary and other crimes in the City of fiwitington Beach.
10 II . PERIOD' 01: PERFORMANCE
11 Tlie effective date of this Agreement shall be June 1 , 1979.
12 �� Services rendered and the Contractors right. to incur obligations }sere
i
13 under shall continue through Awe iO, 1980, -.inless previotisly terminated
14 .1 in accordvice with :article IX of this Aereenient .
ji
15 III . MAIVtG11117,N'I' CONSORT I LP-1 PROGRAM rV M I N I SIRM'011
16 The ,Irrragement Consortitnn shall have fu! l authority to act for
17 Cotuity in the operation grid a clministratior, or this Agreement , not incon-
18 �; sistent with the revisions contained !ICI -in. Such authority shall extend
P f
19 .o Articles lr1 , V I 1 , IX, ,l'I , and A'. 711c• `Itn:tl;crrcnt ('MS0I"tit9rr sh<il 1
20 �,
,� appoint a I'rol;r.un Administrator to •,tq)eivi 5e and oversee the daily
21
ij operation and Of the cr,.It ract , rrot inconsistent with the
22 0
pi-ovisions contained herein.
231 lV. (xnj2'f 1:RI.1' PRC GRE.SS RE1, 1I0's
24 '" rite Contractor shall submit timely quar,crly Progress Reports to
25 the 1Wwgt.•meat Consort itmt in accordance with Strutdard Grwit Condition No.
26 �i •1 , entitled "()lwration Reports." A final report , in addition to the
27 �= Fourth Qwirterly Progress Report, shall be submitted sixty (60) days after
28 j! tho completion of the program, including art; extensions the!•eof.
Ca
i
_y.
i,
1
i
Z , V. COMPI ISS ION
1
2 t; The County shall pay Contractor for services rendered hereunder
3 a stun not to exceed lileven Thousand I of tars ($11 ,000) , payable on a
i
4 cost reimbursement basis upon submission of monthly requests in accordance
5 f with payment procedures as detailed in .Article V.1 , Section H below.
6 Disburs omen t of funds by the Cotuity to Contractor tender this Agreement
7 shall be contingent upon receipt of Nine 'I'}iousand Nine lhuidred Dollars
i
8 ($9,900) to the Cowity from 0.C.J.P. , and Fi ve lituidred Fi fty Dol lars
9 ( ($550) from the State of The CoLuity will provide Five Hundre l
10 Fifty Dollars (S550) as local hard match. Should ftuids be substantially
11 � reduced or withdraiai by O.C.J.P. , after the contract is executed, the
121 County may terminate this Agreement .
131 V1 . FINAN'CIAl, ACCCUNiABILITY
14 �� Contractor agrees to provide fiscal procedures adequate to assure
� 1 1 1
15 �i accotuiting; for the disbursement of funds paid the Contractor tinder the
i
1611 agreement in accordance with County's fiscal obligation under the Office
17 ! of Criminal Justice Planning; O.C..i.P. 5ubg;rantee Ilandhook. The
I1 ,
1811 Contractor agrees to teimhurse the Cotmty for wiy expenditures determined
19 , to he in violation of the ten-is quid c-niiditioris of this Agi-cemerit .
20 ;, A. Allowable Costs
21 All :terns of cast. , actually Incurred, which are provided
22 for in the appended budget , att,ic-hed hereto as Exhibit
23 j; Shall be allowable for pawle lit to the extent aliv such item
24 ; is allowable imc}er applicable Mw Enforcement Assistance
25 Achninistration (hereinafter referred to as 1.17t") and O.C.J.P.
.26 i
regillations. No item shall he Allowed as a cost raider
27 ? Article Vi , Section A "Allowable Costs" which is tint. allowed
28 as a rcimbursa'-i cost under appl icc,_hl e and O.C.-J.P.
I
�s
t
I
1 f, i-egulations governing the sme. Allowah]c costs shall he
2 paid to the Wnt ractoi- in accordance with the cost categories
3 j' and nraximtun ruiiowits is pi-ovidecl for in the appended contract '
t
4 E budget . The rn.axiInUm aniotuit allowable for each of the five
5 cost categories within theme contract budget my he adjusted
upward or downward as long, as the total project costs do
7 t; not change. Such adjustment shall he made upon prior
g � written request by the Contractor to the Management
9 1 Consortium, which shrill consider and detennine action to he
i�
10 << taken on all. budget revision requcs t s. 'I'}ie Program
11 # Mministrator shall provide t, -itten notice to the Cotulty lwditor-
i
12 ji Controller of all approved evisions . Paynnents shall be made
9'
13 to the Contractor brisecl Oil the following maximitun billing
14 ! rates. Personal S (Salarics wid Benefits) . Monthly.
15 �! rates as provides} for in the Pr�-wnuti budget , a copy of which
l �; 1
16 is at t.,Jied hereto as 1.xh i b i t "C. "
17 ± B. llt i 1 i Zat i on wid PaNuerit of Fluid-
18 Funds p r•ut'i sled tinder th i rc.er,Ieri t are to be ex i,nded only
l
19 ; I
for puil)osos ;and acti.vi t ies cmei-ecl by this Ai -ell . Iiie
20 1 Contractor shall be reimbursed rnonth ly in arrc m-s for- the
I'
21 personal sen,iccs pi-ovided heremidur. All personal servic-,'s
22 (salaries and bei.efits ) shall be billed hy the Contractol
23 ii
ti s},o►tiinl; 010 luOurs of sei ices and appropriate hourly/monthly
24 � rates provided on the invoice.
25 C. :1muntine,
I
26 The criteria for record lxeping detailed in the O.C.J .P.
27 5ubgrantee }l:indbook must be applied to accounting both for
i
28 1i contI'act fwid:, acid matching; Lontribut ion-.
1�
i 6
s
i
w
V I l . WD 1F I CAT I M 01: TASK ,S I'A 1'l,
2 Both parties agree that the. Contractor or the Management
it Consort itull shall be autllori zed to modify
) the task statements as may 3 1, ) be
4 1; desirable to achieve over-all program objectives subject to the provisions
of paragraphs A mid It below:
6 A. Upon the request of the Contractor or they Management
7 + Consortitun, the Piogi-aun Administ.ratot• shrill analyze the impact
8 of a proposed cliange in the tast statements in t.enns of progrxli
:
,
9 scheclule or cost. If the Pi-okr•am AL1111inistrator determines that
10 such chainges will not affect the' program schedule and/or have
11 a cost iujpac*. , the Contractor will incolllorate the requested
,s
12 i change and document sauna ill tll(., (Ala l•t e't•l y 111•of;Tess Report.
i1
13 ' 11. In the event that the Pros nun A(biiinistrator determines that
14 " the• proposed chaullle w i 1 1 affect the pro i—,un schedule or have
15 a cost impact, lie wi 1 1 i-port ,aid findings to the Aaliagement,
16 Consort itun for final i-eso liltion. The Management (;(lltsortiutn wi I l
17 '! I'C`'.Ult'e ali•' displites l:t't:rC'C;1 tilt.' Conti'actol' and tilt' ProLi-%im
18 {; Adininist i-atm-.
t .
1� I' 1'II I . 1t11t%a: ;�1t111iW�
20 7' y
lrtle. c..e}ntrae:tor sh:tl 1 nc>t he in th• :'.ltil t h�' ,t ,i�em of ;ln�' failure
lure.
21 in pc i-fonnance of this AgI't'.C•1110111. ill %ICCOl_d i11CC With it; telTllti if tila.rl
22 failurc :irises out of causes hevond the Conti-ol and without. the fault oI-
t: •
n '
�'3 ! llug l i a—lice of the C grit.1-act or.. SM-11 C:itlst's itilN' i lIC I OLIC but ',IT*(' Ot
24 ii restricted to Act:; of God or of a public Clicur'., .ir.ts Of the government. ill
25 either its sclvcre'it;rl or contractual c:ii;acitv, riot_, , fires , floods ,
26 epidemics, quarantine resLi1c:tions , stt•ikcs , freight t`:1!)a)-goes , but in
e
27 every ease the failure to perfot•ni must he beyond tile. control and w; tliout
it
28 tile ratil t or negligence of the Coot ractcr.
t
i
I( I
l
I
IX. TERkIINA'I'I(N
2 ;t Provisions for teli»ination wi 11 be in accordance with Paragraph
3 �' 11 of the Stwidard Contract Provisions , Exhibit B.
1;
4 �': X. HOLI) HARNU.I:SS AND CQVINACHNOS INSUMNCE-,
5 ' Contractor shall indemrli fy, hold It,
and defend County, i tti
6 officers , regents and employees against all liability, clailtus , losses ,
i
7 demands and actions for:
a�
8 I` A. Injury to or death of persons or damage to property arising
9 i out of or alleged to arise out of or in consequence of this
i
10 i; Agreement, provided such liability, claims , demands, losses
1
1 f; or actions are clainx'd to be due to the acts of omissions of
1
12 ,1 Contractor, its officer~ , agents or employees , including
13 s?
employees assigned by County heretulder, in the l.crformance
I
14
i, of this Agreement ; artd
15 j 11. a claim by my employee of Contractor or arly erployee assigned �
is
16 by Comity heretuider, f0l' compensation or any other benefits
17 Stiarhe rs' Ccmtpen s;r t i on I A s (Ca l i foal i a Labor Code) . f
Z� l' 'Isle above indemnification provisions Shall colAnellce [)It the effective �
i�
19 date of this Agreement: ;Ind shall l CONt 1111IC- thLAVe IftC'r, so lont! as this
i
20 �1t;rC'cr?lt'nt is in effect . 7'ransinitt;rl to ('cont ractor of alit/ doctutr'tlts
21
served shall be deemed to he a rc qt st to defend. j
22
i. Contractor shall obtain Zilld pI•()Vi(1C' 0%'iL!C1lcC tt, ('aurtty (if a i
?3 �, CC}:Tll}rV11C't1tilt'l' gene I'al liability policy or policiv,; of insurance provi-ding
24 f fOI- coverlff Of 110t 1C-sti than S1 ,000,000 , j
25
i.hc re i rl County shall be uru,led `i thcr as in additional insured or
26 '
otllel'Wi tie na mcd in order to execute the provisions of subparavraph (A) ,
27 !� he re i 11 above. Steep i n`;uI since Shall he with a crglany or coml}an i es in(] such
I`
?B policies shrill he ill .'1 fol'm meeting the approval of tho Cotrnt.l' of Oi-an e.
i
i 5
�i
• E
1 i Said policies will not be subject to cancel lat ian within 30 clay:; ' written
2 i, notice to the Coutltj� of Orange, as ot}lerl,ise provided herein.
3 Contractor furcher agrees to comply with the provisions of the
4 << Workmen's Compensation policy as may he required by law. Contractor
5 ! agrees to comply with Labor Code Section 3700 and shall provide evidence
14
6 theI'eof to Golulty.
1,
7 1! Xi . CQr''I'Rxi, A)IIFFIC:YHON, GIANGES, OR 1;-1INIX.1FNI-S
8 Pik contract constitutes the entire Agreement between the
if
9 ; Cotnity and Contractor and may be modified only by further written
10 ;' Agreement between the Contractor and the lianagemcrlt Consort'hull.
ll '` XI I . CONTROL
12 '' It is expressly understood and a -c'e_d that "C:ountN•" through the !
13 k . >
,l�ulagcmerlt Consort il>:n .uld the I rol;rrlln Administrator will l retain ultimate
14 ! control rot and responsibility for the sa i c: ,rant award contract , and
` I
15 Contractor hereby agrecs to he Imuncl by the ternns and conditions of said 1
;4
16 '' p—mit award contract appliCilhIV tQ "COUNt.V" In thV CO[ldt)Ct of the
I
17 . prus;rzrt.
4
18 �� ;{C II . I'I:UC�Ft�'•! 1".�!'I�(:"I'IC►.'�
19 Progrrirl :1cli inistrator rwiV lV At`11' Alld th(.• 0.)lltr;ictor's
20 '1Ctivit ics and azcollnt records during the progress of progr,clll.
i
21 XtV. A(: .-A- ,1•I`G. ItiVOIUS i
22 'i Contractor riusl maint.;lin accounting, records , t. irrc. c,►nls , and other
23
1, evidence pertaining to costs incurred, `.uch records :md (1ccurien t s A1,11 1
1
24 '4 Iv kept a1Ill 7-ible ai tl,e C.orltractol."� Office during01C' coat Iact period �
I �
25 j and thereafter for three yeari from til , date of finial p;1)111C'nt of federal
I`
26 futds heretinder.
27 z 1�1�. I'ItOC�►Ut'�t 11':�l.tl:�rlctit
h
11
281. Zl1c Contractor agrees to submit an internal assessment report
(i
�f
J
1 ;' to the Orange Cotulty Criminal Justice Comicil within one nvnnth of the
2 1H expiration of this grant . This report ►till describe and doctunent the j
� I J
3 attainment of the objectives of this grant:. Data in this report: will 1
1
4 { include the ntunivi- of issue- of the nvt�sletter published tutder the tend-
5 I of this grant (including; mm ex:unplc of the newsletter) and the niui2x-r and
f�
6 1► tyjre of inyui r.ies (b), month) responded to by the coordinator.
7 !_ XVI . MNAGImxr R1.con5
8 'I'lie Contractor shall be mquir•ed to maintain management records
9 concerning; those activities ttncien taken in order to prrfarn the tasks
2.0 delineated tinder Article I , as titielI as previously-mentioned data rrl
�i
11 Article XV in order to evaluate dv program.
12 i \V I 1 . 'I•I'm: •r0 E'Itl m-;a)'
13 The parties hereto agree that t i t l e to 1,mpe r•t y shall rant i nl 11
14 ;a tltc' (:otutty, stlbiect to cortciitions impo"'ed by O.C..J.P. "Fite Mallagel.",lit ,
,
15is ConsortiImi shall make recomendati oil s t'o 0.C.,J.I'. , cot Iccrnijig the ultimate E
i!
16 disposition of the property.
17 ! NVIII . ASSU1L-1.T' OF C(MILIANCI: W1111 CIVIL ItIGIIi'S iAWS
i
The Cont)-ac:tol* or his :t-Si ,,n, al,r��cs to "'ciply with Title. V1 of
i
19 the Civil Rights Act. of 196-1 , its PNII'ndt'd, MId .111 rc•(111i rc•!nCrtt innlV)SCd i
20 by or pursuant to regulations of the Dep:crtJj:Crnt Of ,)tI::t ice :uld the I.;n:
21
Enforcement :lssist:uri:e 2kiniini-.tr:tt lot). The Colit factor Syr his <i. tiit,n
22 ;i certifies. that h'• ►.-i 1 1 execute a "rent i f i cat e of Full Compliance with �
23 i( Ii 11^,pl.yI11Q!!t O,pol-tiulnty Guidelirle'n+ ,'' ol- a "Special Condition 1
24 ' Certi f-cate" or "Cart i ficate of Exen•pt ion ," whichever may be requi reel in �
Ii
25 nc:c:urd:ttic.e with 28 C. I .R. 42.301 cat seq. , Subpart f:.
26 SIX. NUH(:I:.S
27 �i N s r ,
,# Notices and pa}'meats hall be sent. to Contractor aciclrc_sscd as
t
28 foIIos:s:
1Cl
�� f
y
Noighbo -hood Watch
�= c/o E1AM IN(TUN BI ACII POLICE nl:l'/1IM-112,l'
r". 0. Box 70
3 i1 Huntington leach, CA 920,18
.t
4 ?i Notices shal 1 be sent to the 1Lrnagement Consort itmt addressed
I+
5 as follows:
5 ' Crime Rucluct ion Mmagement Consort itun
010 Civic Center Plaza
7 I'. 0. Box laps
Santa Ana, ON 92702
9 iN l'I'll"NESS MI:REiOF, the parties hc1-010 11,1VO rxCcutcd this
;4
10 contract on the clay and }• Ciecl helc:rt. , by their duly authorized
11 off
12 r.• .1'
1 t.I � (lE• I Alti I I,ti�l c�, k;I-..t,k t 11 II: t.(�1.,�I l t.I- t)hAtiGl:
13
14
3.6
if
�". CN►.taMAN. IIDAat? nr
'"• 18
17
�)�trc j �It:ttc)
20
21
23 }
it
25
27 f.
28 `
i�
11
i
;
ji i
s.
t
I APPRMTD AS TO FOIN APPRMT;D AS TO FORA
2 ADRIAN h•MI-1I:IZ
3 Comity CoLmsel
4
�CI'I1' �1T URNE llI:I'UI"Y)
6
A•I-I•rsr
6
JUNE ALEXANDER
9 Clerk of the Board of Supci-visors
101 f f
12
13
14
15
16
17 =
18
19
20
21
22
23
24 ±
25
i
26
27. f
i
28
1� I
•V
EXHIBIT A cu
�-�-- C��.l 'A COUNCIL. ON Ci�8�v�!!'tiAL JUSTICE
Stan a V1
1. General
A. Subgrantee agrees that the funds awarclud pursuant to this grant award will be used in accordance with all
the terms and conditions set forth in or incorporated by reference in: (1) this grant award (which includes
the title page, the application for the grant which is attached liereto as Attachment A and made a part
hereof, and these Standard Gram Award Conditions which are attached hereto as Attachment B and made a
part hereof); (2) the CCCJ Fiscal Affairs Manual, as amended from time to time, which is hereby
incorporated in these_Grant Conditions;and (3) the Sale Streets Act.
B. Subgrantee agrees that funds awarded pursuant to this r1rant award will be used to supplement and not to
supplant funds otherwise made available for law enforcement purposes, and to the extent possible,will be
used to increase such funds.
C. Subgrantee agrees to make available and to expend from non-federal sources adequate resources to meet the
matching requirements specified in the Safe Streets Act in accordance with the applicable regulations and
requirements of the Law Enforcement Assistance Administration,hereittaf ter designated "LEAA".
D. Subgrantee understands that the award of this grant in no way assures or implies continuat;on of funding
beycnd the grant period indicated in this grant award.
2. Delay in Initiating Project. If the project has not been initiated and operated in accordance with this grant
award within 60 days after the commencement date of this grant award, the Subgrantee shall submit a written
report, no later than 10 days after the expiration of said 60d3y period, to CCCJ indicating the steps taken to
initiate the project, the reasons for the delay and the expected starting dat
_ If the project is not fully operating in accordance with the terins of this grant award within 90 days after the
commencement date of the gr.int period, the Subgrantee shall submit a further written report, within 10days
after the expiration of said 90 day period, to-CCCJ describing the delay in projcct implementation, at which
time CCCJ may cancel the project and redistribute the grant award funds to other project areas. The CCCJ,
where warranted by extentiating eircurnstartces. may request approval from the LEAA Regional Office to extend
the implementation date of the ;project past the 90-day period.
. ` T
If any such report is not filed with CCCJ by the Subgrantee vdien clue, this grant aware shall be terminated upon
10 days written notice to the project director. No extensions of these periods will be granted and no reports will
be permitted to lr_ filed after the period has expired.
3. Evaluation of Prior Year Funding. 11 the project to be conducted under this grant award or any portion thereof
has been conducted with funds granted by CCCJ or LEAA during any period prior to the date of this grant
award, a formal evaluation of the project or the applicable port;nn thereof for any such prior period must be
prepared and filed Wth CCCJ no later t:.ian 90 clays al!er the date of this grant award. This evaluation must be
written, coinplete, accurate and must be satisfactory to CC%J in its sole discretion. If no written evaluation for
s,'d prior period is filed with CCCJ within 90 days after the date of this grant award, this grant award shall be
tort, inated upon 10 days written notice to the project director. No extenstorts of sr:id 90 day period will be
granted and no evaluations will b; permitted to be tiled after said period has expired. It a written evaluation for
said prior period is filed with CCCJ no later than 90 days Ater the date of this grant award, the evaluation will
be reviewed by CCCJ. CCCJ sliall determine in its sole discretion whether or not the evaluation is satisfactory.
This determination shall he made no later than 180 days after the date of this grant award. II CCCJ determines
that this evaluation is not ,atisfactory, this grant sward shall be terminated upon 10 days written notice to the
project director.
_ Rev. 13/15/73
4. Operation Flepurts. This grant award is made upon the express cond;tion, in addition to all other terms and
c:undrtrorts contained herein, that the Subgrantee will su;,rnit promptly when due to CCCJ the following reports:
(a) A gtr,•srti:rly re;;vit of the operation of the project•for each three months of the project, in-lurf;ng any
extension of this award, beginning with the first month designated in the "Grant Period". Each such quarterly
repot will be filed an or before the tenth day after the end of each three•nianth period. If the pr►•iod t.overed
by the litial quarterly report is less than three months, the final quarterly report will be filed by the Subgrantee
on or before the tenth day after the and of said final period, (b) A final report on or before the 90th day alter
the completion of the project, including any extensiun of this grant award, covering the entire period of t:,e
project. (c) Such additional reports in such form and containing suer information as either CCCJ or LEAA may
reasonably require. -
Each quarterly report and the final report will describe activities and accomplishments during the period covered
by the report. Special att=ntion will be given to project phases or stages which have been completed (e.g., initial
planing state, completion of preliminary survey effort. {.purchases of required equipment. staging of pilot
training programs, etc.). Any special reports, evaluation stu;'ies, publications or articles prepared as a resent of
the operation of the project during the quarter will be attached, and major administrative developments will be
covered (changes in personne', project design, etc.). Problem areas and critical observations, as well as project
success,will be mentioned and frankly discussed in all of the reports.
It is expressly under3tood and agreed that any funds otherwise due or payable to the Subgrantee under this ;
print award will riot be due or payable and this grant award may be terminated if any of the reports which the
Subgrantee is required to submit to CCCJ under the terms and conditions of this grant award are not submitted
to CCCJ promptly when due, provided that any payment by CCCJ to the Subgrantee after the Subgrantee has
failed to file with CCCJ any such required report when due shall not be considered as grounds for any waiver at
estoppel against CCCJ.
5. Obligation of Grant F uretls. Grant funds may not.without prior written approval by CCCJ, bc- obligated prior to
the effective date or subsequent to the termination date of the grant period. Obligations outstanding as of the
termination date shall be liquidated within 90 days. '
6. Written Approval of Changes. Suhgrantees must obtain prior written approval from CCCJ for major project
changes. These include: (a) Changes of substance in the project activities, d_signs or research plans set forth in
this grant award; (b) Changes of key professional personnel iderrtitied in this grant award: (el Changes in ttra
approved project budoit as required by the CCCJ Fiscal Affairs P.fanual.
7. Fiscal Regulations. The fiscal administration of grants is subject to all rules, requlations and policies concerning
accounting and records. payment-of funds, cost allowability, submission of financial reports, and the like,
prescriLx,d by CCCJ or LEAA. and as amended from time to time. inclut ing those set forth in the CCCJ Fiscal
Affairs fdanual.
D. Performance Bond, All Subgrantees who arc not units of city, -.3unty. or state governments are required to
bond within 30 days after final exectition of this grant award ►ell individuals who will receive at disburse grant
funds.The amount of the bond will be at least SUlo of the total grant award.
9. Utilization and Payment of Funds. Subgrantee agrees to establish fiscal contral and fund accounting procedures
which assure proper disbursement of, and accounting for. the grant hinds and the required non-federal
expenditures; such disbursement and accounting procedures shall mmT the requirements of the State of
California to the .eder3l golerriment as sp-ecified in the Safe Streets Act x•td the CCCJ Fiscal Affairs rtfanual.
Funds awarded are to be extended only for purposes and activities covered by this grant award.
Project funds will l,? made available by CCCJ on the basis of periodic requests and estimates of fund needs
submitted by the Subgrantee. Giant funds which have been disallowed rc a result of audit will be recovered
throv5h direct contact with the Subgrantee, right of ofket with the Staten Controller's Olf;ce. or through other
appropriate legal means.
10• Allowable Costs. The allowability of costs incurred under this grant shall txr determined in accordance with the
general principles of allowability and standards for srlected cost items set fcr.:h in the Office of Management and
Budget Circular No. A•07, or Office of Management and Budget Ci(c--,Aar No. A•21 if Subgrantee is an
educational institution, as interpreted and amplified in these Staridard Gru-n Award Conditions and in the CCCJ
Fiscal Alfairr G!anual• Costs will t,e allowed only for goods and services p--ovided and utilized no later than the
end of the ir_rirw for liquidating obligations as provided in paragraph 5 ab2me. including any written extensions
thereof by CCCJ.
. ._....._.. . .._._. .«.....,. �.- _.�.. -' 7 — Rev. 0115/73
1
Any expenditure of funds by Aibgrantee which exceeds the fatal cost estimate for any major Uudgr.t
r category in this grant astiard by 15°0 or more of said total cost estimate, or by an amount of S5.000,whichever
is less,%%till be permitted only after written approval of CCCJ.
C11. Project Income. All interest earned on grant funds mutt be, accounted for and paid to CCCJ unless the
Subgrantee is the State of California or an agency thereof. All Subgrantees must account for all other project
income derived at any time, in whole or in part, from the use of grant funds or from the conduct of the grant
project, including but not limited to sale of publications, royalties, registration tees, or service charges.
A. Such other project income received by the Subgrantee prior to the term,nation of the grant period of this
grant award,including any extensions thereof, shall:
1) be added to funds committed to the piojecr by CCC.f and the Subgrantee and be used to further eligible
program objectives:or
2) be deducted from the total project costs for'the purpose of determining the net costs on which the
federal share of costs will tie based.
B. Such other income received by the Subgrantee after the end of the grant period of this grant award,
including any ex;ensions thereof, shall:
' kti
1) be used to furiher eligible project objectives if possible.even though federal funding for the project has
terminated,or
2) to the extent such other income is not used to further eligible project objectives. and the federal share
thereof exceeds 5200, be applied in such manner as may be agreed upon by the State of California and
the Subgrantee, and in such event an appropr;ate representative of the State of California and of the
Subgrantee shall meet and confer for the purpose of reaching such ar+ ;,greement. In the absence of any
other specific agree'mrnt G_tv:een the State of California and the Sub3rar,tee. any such amounts of
project income shall be paid to the State of California. The federal share of all project income shall be
cornputeu on the same ratio as the federal share of the total project cost during the grant period of this
Cgrant av:ard.
12. Income from Other Sources. All income from other sources received during the grant period, such as
contributions, donations or funds from other grant programs, must be accounted for and reported to CCCJ. No
other federal funds %-Ml be tccci„ed or used for the portions of the project funded by CCCJ and the Subgrantee
must so certify.
13. Maintenance and Retention of Records.
A. Records shall he miintrined in an orderly manner and shall I:o available for audit purposes to CCCJ, LEAA,
or the Comptroller General of the United States or their authorised representatives. Subgrantees shall
protect records adequately against fire or other damage.
B. The Subgrantee shall retain such records as CCCJ shall reasonably require, in accordance with the CCCJ
Fiscal Affairs Manua/ and such tegularnons as may`tr_ issued Iron) time .o tirne by CCCJ. Records must be
retained for a period of at mast three years. The retention period starts frorn the date of the submission of
thrty•tlinal expenditure report. This three-year retentior► period is qualified as follo►n: 1) records for
nchexpendable property acquired with grant funds shall be reta;Wed for three years after its final
d4position; 2) when reeortfs are transferred to CCCJ, the thre-i•year tetention requirement is not applicable
. o the Subgranter, 3) records must be retained beyond the three-year period if an audit is in progress or the
~findings of a completed audit have not txcn reso:%cd t:itisf actor ily; if ;,n audit is completed and the find-ngs '
are resolved prior to the three-year l:criod, records will be retained until the end of the three-year period. If
the three-year period has passed Sr.d no audit has t,^_a initiated, the records will t!: retained in accordance
Witt) local law. If local I3w requires a longer period of tecotd retention, access to the records will tx.• allowed
as set forth in subparagraph 13.A. above; 41 CCCJ or LE:AA ma•; request transfer of certain Subgrantee
reeo►ds to CCCJ or LEAA cuswly from the Subgraw..a when it is determined that the records possess
long-term retention value. \ "
14. rfispection nuf rlurlit. The CCC_t. the LEAA, the Comptrolli;r General of the United Stales,or any of their duly
aIutharitert rr,tresrrru.itives, shall have access for purpow ref audit and ex.imination to any houks, rlocumrnis.
P-Users and rrcorrJ,, of the Subgrantee, and to the relevant hnuks and records of the• Subt;rantee's contractors, at
pravided in Section 521 of the Safe Streets Act. A provision to this effect will be included in all agreements or
other arrangements for implementation of this project.
15. Title to Property. Title to property acquired in whole or in part with grant funds shall vest in the Subgrantee.
subject to divestment at the option of CCCJ.Said option shall bo! exercised within 120 days after the end of the
grant period or termination of the grant by giving written notice to the Subgrantee and in accordance with the
provisions of the CCCJ fiscal Afla(ts Manual and other regulations of CCCJ.Subgrantees shall exercise due care
in the use.maintenance, protection and preservation of all such property during the period of project use.
16. Copyrights and Flights in Data. Where activities supported by this grant produce original computer prograrrds,
writing, sound recordings, pictorial reproductions, drawings or other graphical representations and walks of any
similar nature (the term computer programs includes executable computer programs and supporting data in any
form), the CCCJ and the LEAA shall have the right to use, duplicate and disciose, in whole or in part, in any
manner for any purpose whatsoever, and to authorize others to do so. If the material is subject to copyright, the
Subgrantee may copyright such, but the CCCJ and the LEAA shall have a royalty free. non-exclusive, and
irrevocable license to reproduce, publish, and use such materials, in whole or in part, and to Puthorize others to
do so. The Subgrantee-shall include this condition in all contacts of --mployment,consultant's agreements, and
contracts, which will br,paid for in whole or in part out of grant funds made available by this grant award.
17. Publications. CCCJ and LEAA shall have the right to require the Subgrantee or its contractors not to publish,
and the Subgrantee or its contactors thereupon shall refrain Imm publishing original books. manuals, films or
other copyrightable material p-oduced by activities supported by this grant awr,rd, whether copyrighted or not,
that may t•-! designated by either the CCCJ or the LEAN. Such right shall be exercised by addressing written
• notice to that effect to the proiect director and the Subgrantee, and to die contractor in the case of a
publication notice from the contractor. Before publishing any materials producW by activities supported by this
grant avtard, the Subgrantee or its contractor shall notify LEAA and CCCJ 60 days in advance of any wish
publication. If CC_CJ and LEAA fail to exercise the ►igl.t to prohibit publication as set forth above within 60
• days of the receipt of the notice of intent to publish, the Subgrantee or the contractor may publish said ,
material. The Subgranter or its contractor shall furnish to CCCJ 20 copies of the materials so published Any C
publication by thii Subgrantee cr its contractor shall include on the title page the tollovang standatu oiscia+mer:
-The preparation of these materials was financially aided through a federal erant from the Law Enforcement
Assistance ►'ldmin;stratien and :hc California Council on Criminal Justice under the Omnibus Crime Control and
Safe Streets Act of 1963. as amended. The opinions, findings, and conclusions in this publication are Chase of
the autl+rtr ard• are not recrssaiily tha;e of CCCJ or LEAA. CCCJ reserves a royalty free, non-exclusive, arid
irrevocaVe license to reproduce, publish and use these materials,aria to authorize others to do so."
18. Patents. II any .discovery or invention arises or is developed in ;he cours-e of of as a result of work perforn+ed
under this grant, the Subgrantee shall refer the discovery or invention to CCCJ. The Subgrantee hereby agrees
that detcrrninat;o►ss of rights to inventions made under this grant shall ► e made by LEAA, or its duly authorized
representative, who shall have ttie sole and exclusive towers to dcie,mine whether or not and where a patetit
application should be filed and to determine the disposition of all rights in sutll inventions, including title to and
license rights under any patent O Dlication or patent which way issue thereon. The determination of the LEAA,
or its duly aulhorited reprrurntative• shall be accepted as final. In addition, the Subgranter agrees and otherwise
recognize. that the. CCCJ and the LEAA shall acquire at least an irrrvvi.zble, rion exclusive, and royalty free
lianise to practicr and have practic-d throughout the +•:arid lot governmental purposes any invention made in
the course of or under this grant. The Subgrantee shall incl•,,je this condition in all contracts of employment.
consultant's agreements, and contracts, which will be paid for in whole: or in part out of 41rant funds made
available by this grant award. The Subgrantee in his final report shall identify any such discovery or invention or
• shaft certify that there are no such inventions or discoveries.
19. Assurance 1 Compliance with Civil Flights Laws.
A. The Subgrantee hereby assures that it will comply and still insure compliance by its contractors wilh Title
VI of the Civil Rights Act of 1JG4 and all requirements imposed by or pursuant to regulations of the
Department of Juttice (20 CFR 47) and the LEAA thereunder issued pursuant to that title to the end that
nn Deisnn shall, on the grounds of race, creed, color. Sex or national origin Lvr a tcluded from patti6livion
in, b. denier: the benefits of, or be ettrerwise subiccted to drscriniinatidn under this grant award or under
any project, program, or activity supported by this grant. The Subgrantee further will comply with and
insure eonWiance by its contractors with Juttice Department Equal Employment Rr•gulahon in
federalty assisted programs 129 CFR Part 42, Subpart 0) to the end that employment discrimination in such
— 4 — Rev. 13/15/73
•f.+..—..+w.�..+.r..�..ram... r
+cad• ..w -
programs on the grounds of race, color, creed, sex, or national or:gin shall ba climinateii. As required Ire
Section 516(b) of Ilia Safe Stiects Act, this grant condition shall not be interpreted to require hr•
impositiotr on grant-supported projects of any percentage ratio, quota system or other program to achievt:
racial balance or eliminate racial inihalance in a law enforcement agency. The Subgrantee rerwgni/r, the
right of the United States to seek judicial enforcement of the foregoing covenants against diseriminatin►r a►td
will include a similar covenant in its contracts assuring the right of the United States to seek such judicial
enforcement.
B. If this grant award rrov-dr.. for payment to the Subgrantep itt excess of S10,000, the Subgrantee shall
comply with Executive Ort;er No. 11:46. entitled "Equal Employment Opportunity as supptcmented.
The Sutxirantee shall W roquired to have an affirmative anion plan which declares thzt it does not
discriminate on the basis of race, color, religion, creed, rtztional origin, sex, and age and which specifies
goals and target dates to assure the implementation of equal errtppoyrnent.
20. Government Not Obligated to Third Parties Other Than Subgrantees. The Subgrantee may procure from third
parties materials, sttpolies, services, or eouipment for the conduct of the grant project, provided that such
procurement complies with the minimum procurement standards set forth in the CCCJ Fiscal Affairs Manua/
and applicable federal regulations when shell procurement contracts are not contrary to law and do not violate
any of the othei conditions of th;s giant award. Neither LEAA nor CCCJ shall be obligated or liable to any
party other than the Subgrantee and only in accordance with the ternis and conditions of this grant award.
21. Third Party Contracts.
A. If the Subgrantee procures goods, services. or materials to perform any portion of this grant a-r.•ard, the
Subgrantee shall enter into a written contract for such procurement (hereafter designated as a "third party
contiact"). Any contract entered into by the Subgrantee in connection with performance of this grant
award shall provide that the Subgrantee will retain ultimate control and responsibility for the grant project
and that the contractor shall be bou.id by these grant conditi: is and all other requirements applicable to
the Subgrantee in the conduct of the project.
R. All third p:rt•; contracts in an arnount in excess of 5103,000 will not be considered an allowable cost item
Cunlcss prior written approval is obtained from CCCJ for each of the following:
1) The rcquest for proposal or other similar document constituting an invitation to bid, the bid conterence
and the bidder's oral presentation;or
2) �f:egotiated bids or v.,iivvr of compzlitive bidding;wid
3) The written proposal submitted by the successful bidder; and
4) The contract executed between the Subgrantee and the contractor.
C. CCCJ will select, in a manner it shall determine, approwimately 1074 of the total number of ull third parts•
contracts in an.ainourit in excess of $10,000 but less titan 5:00,000, and the contracts so selected shall b•:
subject to prior written approval of CCCJ as required in subpaingeaph B. of this ratagraph for third-party
co %tracts in in amount over 5100,000. A Subgrantee whose contract is selected a: one of this group of
eon•ra:ts will be prontotly notified in writing by CCCJ.
D. All third party contracts to be executed by Subgrantees who arc private agencies anti which require
payment in excess of $10,000, must first obtain v.,t.tien approval frorn CCCJ of the proposal or other bid
submitted by the successful bidder and of the eentract executed tr t.feen the Subgrantee and the
contractor.
E. Approval in advance by CCCJ of any third party contract is not intended to be. and will not constitute, a
waiver of any other provision or tight of CCCJ provided in this grant award,
22. Termination of Funds.
A. This grant may he terminated, or fund. recovetrd, or fund payments discontinued by CCCJ or LEAA where
either finds a substantial faith►c to comply with'the terms a11d ronditiogs of this grant award, or of the Site
Streets Act and the (r ulations '
g prarnul3at•�d thcrcund:r, Any such t.�rrn%nation shall 1>rccnir: effective after
written notice to the Subaranice anti shall lw sub1cct to ilic applicable review procedures pursuant to
Sections 30317). 509, 510, or 511 of the Sale Strcctt Act.
— 5 — Rev. 8115/73
a. ' If for any reason t rderal government terminates its grant to C r fails to pay the full amuunt of the
grant award it has a to CCCJ, this grant award may be terminallWir reduced in the distretion of CCCJ,
provided, however. that no such reduction or termination shall apply to allowable costs already incurred t•y
the Subgrantee to the extent that Federal grant Iunus are available to CCCJ for payment of such casts. No
liability shall. in any event. W. incurred by CCCJ or by the State of California under this grant award
teyond monies available for the purposes thereof.
C. If, as a result of the conduct of the project pursuant to this grant award, CCCJ has made a final audit
recovery demand for the return to it from the Subgrantee of any funds awarded by this grant. CCCJ may. in
its sole discretion,refuse to execute subsequent grant awards to the Subgrantee,or terminate or discontinue
fund payrner•ts under this or any other grant 'award from CCCJ to the Subgrantee until the demand is
satisfied. '
23. Conflict of Interest. No official or employee of a state or unit of local government or of non government
subgrantees shall participate personally through deei<ion, approval. disapproval,reccmmendation. the rendering ,
of advice, investigation, or otherwise in any proceeding, application, request for ruling or other determination.
contract, grant. claim. controversy, or other particular matter in which LEAA funds are used, where to his
Knowledge he 7r his immediate family, partners, organization other than a public agency in which tie is serving
.z: an officer, direc:or, trustee, partner, or employee or arty parson or organization with whom he is negotiating
or has any arrangement concerning prospective employment, has a financial interest. Officials or employees of
state or local units al government and non government subgrantees shall avoid any action which might result in.
or create the appearanceof: 1) using his official position for private gain; 2) giving preferential treatment to any
mersnn; 3) losing'contplete independence or impartiality: 41 making an official dr ision outside official channels;
or 51 affecting adversely the confidence of the public in the integrity of the government or of the program.
24. Criminal Penalties. The Safe Streets Act provides, in part, as follows: 'TJhoever emt--z:!es,willfully misapplies, r
steals or obtains by fraud any funds, assets, or property which are the subject of a grant or contract or other
form of assistance pursuant to this title. whether received directly or indirectly from the Administration, shall
be fired not more titan 510.000 or imprisoned for not more thart five years, or both. Whoever knowingly and
willfully falsifies, conceals or covers up by trick, schente or device, any material fact in any application for
assistance submittrd pursuant to this title or in any records required to be maintained Pursuant to this title shall
he subject to prosecution under the provisions of Section 1001, of Title ill. United States Code. Any law
enforcement program or -iroject underwritten. in whole or in part, by any grant, or contract or other form of
a,,s4tance pe,ect,ant to this title. r,helher received directly or indirectly Iro;,; the Adm.Adm. inii-.rairon, s.`a:! )y U-J:CCt
to the provisions of Section 371 of Title 18. United States Code."
25. Public Availability of Information. The Subgrantee and its coat:actnrs shall comply with the requirements of
Sections G750 C,1160 of the Government Code of tree State of California and LEAA Guideline Manual 1`44 OAA
telatina to the availability to the public of identifiable records rr other documents that are pertinent to the
receipt or evvent] lure of grant funds a7d the availability of records of the votes of planning councils, including
dissenting mertrbrr's votes. The Subgrantee shall comply with the public accessibility to meetings requirement of
LEAA Guideline -.Manual t.14100.IA. The Subgrantee will include in any contract involving grant funds a
condition requiring the contractor to comply with the requirements of this paragraph.
26. Cot:rmunications Equipment or Systems. It tfte grant project involves communications equipment or systemi
and there is a need for use o` additional radio frequernc:es beyond those currently available to the Subgrantee.
the Subgrantee assures CCCJ that such radio frequency support is feasible anti the Subgrantee understands that
the grant for acquisition of such equipment is conditioneb on the Sub,grantee actually securing or shoving the
availability of the needed frequency support.
27. College and University Special Condition. No part of the, funds appropriated under this grant award shall be
used to provide a loan, a grant, the salary of, or any remuneration whatever to any individual applying for
admission, attending, employed by. teaching at or doing research at an institution of hig►ier education who has
engaged in conduct on ur after August 1. 1969. which involves the use of (or the assistance of others in the use
of) font or tfte thrrat of force of M-L seizure of property under the control of an institution of higher
education, to require or prevent the availability of certain curriculum, or to prevent the faculty,administrative
officials or students to such institution from engaging ;°t their duties or pursui•�r, tr):ir studies at such institution.
2B. Technician and Equipment fools. If this grant award deals with any equipment or technicians similar in nature
and function to those available in any pools of such equturnent or technicians existing in the Department of
Justice of the State of California. the �_brrantee agrees whenevet possible to fully utilize any such pools.
_ _ -- G — ncv. ali5m
,
29. Conditions Applicaltle to Part E Grants. If any portion of the grant project is funded with Part E fund;, ilia
'following conditiuns apply:
A. The title and control of Fart E funds and title to pr.-)perty may not be transferred to private aaencies,
prnfit•makindor otherwise, even though these may be utilized in the implementation of Part E efforts
including the purchase of services and Part E funds and property will not be diverted to other than
correctional uses:
B. Subgrantees of Part E funds assure that personnel standards and programs of the institutions and facilities
will reflect advanced practices. '
C. To insure that Subrrantees are engaging in- projects and programs to improve the recruiting, organization,
training, and education of personnel employed in correctiotal activities, including those of probation,
parole and rehabilitation, the following minimum requirement shall be met in Part E grants: (1) At least 80
hours recruit training, at entry into duty or d; d the first year of tenure, for both guards. correctional
officers, probation-arid parole officers, and (7) At lea>ir20 hours of in-service or refresher training per year
for all such correctional personnel with more than one year of tenure.
30. Grants for Computerized Systems. If any portion of this gra:}t involves the establishment, maintenance or
upgrading of a computerized system, ilia Se,G;rantee agrees:
K.
A. To ensure that adequate provisions are made for system security, the protection of individual privacy r.nd
the insurance of integrity and accuracy of data collection. Within 90 days of receipt of award, the s
Subgrantee shall submit to CCCJ its plan for incur rg the security of information maintained in the system
and assurances providing for consideration of the rights of ;rrivavy. The Protect Search Technical Report No.
2 (Security and Privacy Considerations in Criminal History Information Systems) shall be used as a guide.
B. To coordinate devOr pment of the prcgram •r:ith any compatible multistate effort to secure the benefits of
exchange of data and the use of standard reporting formats and definition, to enhance the tti_nefrts and
potentials of its information systems facilities and provide needed interface with National Criminal Justine
Information Systems.
f .. r...._. a.. _ �_ .. , r
C. Thz: ul c.- .yutcr $v....e.e' Nruuuccd {.ndcr this rglallt f�l,l be ,Ildl,C OVONdUll! tit L _ A fur transfer to
authorised users in the criminal justice community without cost other than th+at directly associated with the
transfer. Systems gill tr. documented in suifieient detail to enable a competent data processing staff to
adapt the system, or portions iltcreof, to usage on a computer of similar size and configuration, of any
rnanufcaturer.
D. To provide a complete copy of documentation to the ipplicahle Region;,l Office (unless the Regional
Administrator of that office has waived this requirement) and a complete copy to the Systems Development
Division, Office of Criminal Justice Assistance, Law Enforcement Assistance Administration.
Documentation will include but not be limited to System Description, cpeerating Instructions, User
Instructions, Program ;:;aintenance Instructions, input reruns, file descriptions, report formats, program
listings znd flow clear:s tau the system and programs.
E. That whenever possible, all anplieation programs wifl be written in ANIS COBOL in order that tl.ey may be
transferred readily to another authorized usl'r. %%here the nature of the task requires a scientific
programming language, ANS FORTRAN may Ix, used.
F. To avail itself, to the maximum extent practicatrle, of commuter soft% are already produced and available
without charge and ;o insure that reasonable effort is extended in this area, LEAA publications and
Repionol Systems Specir,list should be con,ufted.
31. Clean Air Act Violations. In accordance with the provisions of the Clear: Air Act, 42 U.S.C. 1857.et. seq., as
amended by P.L. 91.604. and Executive Order 1102. the Sub;rarttcc agrees contracts will not he made with
parties convicted of any offense under the Cleari Air i.ct.
l
32. Uw of Airplanrsand N't'copters. Airplanes and helicopters in whole or in part with grant funds must
be used for the purposes shied in this ,rant award and tray not be used for noz•lxv enforcelnnnt purposes by
state or local officials.
-- 7 •- Rev. S/15/73
�'f
33. Educational Support. *Sutxjrantee assures that no person shall• ofi"the basis of scx; be excluded from
participation in. be denied the benefits of, or be subjected to discrimination under any education program or
activity funded in whole or in part in accordance with this grant award with the Exception of the qualifications
set forth in Title IX,S:ctian 9011a) of P.L.92.310. (�
34. Identification of Source of Material. All published material and written reports submitted under this grant
award or in conjunction with contracts under this grant award must be originally developed material unless
otherwise specifically provided in thi• grant award agreement. When material not originally developed is
included in a report or other published material, the source of such material must be -identified. This
identification may be in the body of the report or by footnote.This provision is applicable when the material is
in a verbatim or extensive paraphrase format.
3S. Notices. All written notices pursuant to this grant award :hall be given by addressing the same as follows and
• depositing the same in the U.S. mail• postage prepaid:
Douglas -R. Cunningham, Exec. Di rector ,
Office of Criminal Justice Planning
7171 Bowling Drive • •
Sacramento, California 95823
S•-bgra7trr.: Tn th S•-brlrantee named on the farm shpnt h:rcof at the address stated therein.
frtr�rtsr. �h ar p:a:-t d:rc-a.r on thr fa-s :hrFt h:renf at the addrres sated therein unless
v.tirt:r. .�•t'e of ar.•, t.hana^ thc.f-in h h—n rruived fro-m the Strt-�;rcntee prior to the time
nnttcit is to ti: pi-rn, in v-h;r.h :-:•t.ftt. slid notice shalt t-? sent in accordance with said
written rh3nges.
Vr%6.inq herein contained shall v:eclutf.. %F_ aivinri of try notice by r-rsnnal service. The address to which
nr:tirr shall b: mail-d -4s uxt forth ahnvr. to either party may h- chang:d by written notice given by such party in
the manrcr sct forth above.
G -+•-• mpri `1 It r lion rer va:iatio� of the terms t,f this rant award shall be valid unless made in vrritin
:tF+, r. ri t s. o a c a 4 9
s•nd sipped by CCC.1 and the Svbyrante_. and no oral linrterstanding or agreement not incorporated herein shall
t+c hindinq on either CCCJ nr the Sul.ir:tntre,
. P,,,. B/1 r,/73
• ` t
Anclr mW1 1m. 1 (Urvision Ito. 1?
1. i•urcuant, to Lim mvit,ion of Zonal Code Sec.. 13110 et seq. an October 1,
lh'/], the office of Crimissal Ju ntic►- t•lanning (OCJP) was established.
All rornrencna h,!rrin:,huvo to the Calirornia Council on Criminal
Justttcu (C•(S'J) contnit•�d i:s Attnc1%r..,-nt.. to Grant Nwarda, i.e. , ,
Applications. Contrtctual I•rovisions, P•c•solutions, rate. , shall be
considorcd as rerarariccs to GCJP as of January 1, 1974.
2. Peragreph 4 of the Standazd Grant Atiaxd Conditions is hereby trtrnand
to read as follows:
"4. Operatihn Reno-t=. This grant award its macro upon the express
condition, in bddition to all other tents steal Condit-io^t:
contained hurein, :hat: the subgr.mtoo will vubnit pro--=. tly
when duo to GCTV tho following report-n i
(a) YLA quarterly report us thn o;eration of the project •for
ireach then t:snt;%5 of the project, including any extension
of this award, beginning with the firtt:. =nth c:e:.ignated
In the "Grant Period". Each ;.uch qu.L turly report will
be filed on or b.a:ore the tenth day sifter the end of each
three}-ranth reried. If the pori.od eovesr.cd by the final
qu:-irterly report is lcn:+ than three r_atttho, five final
quarterly report will bo filed by the Stingrnntoe an or
bafore tha tenth day after t.hp: end of ,,,-.Id Linal period.
(h) Evar,• quartarly report will discuss, in a separate: section,
r the st:tua of 0.0 proe.adt_cs irit;t,ate:e: t;.• assure ec.:.plianca
with the Sucurity end Pfivac;• clauce of the Crirc Cnntrol
rrt �r th7l (42 U.S.C. , Section 3771) w.,ire appL'eablc.
(c) Each quarterly report will also set forth, in r. reparato
r,ection, tho : `.aUiz of Uio ez;ual cmpls;,�.mnt pry;_-.- in
ter'rz of roc;t? t.1nr.t w01% the I.J.A GLicla>>n^n {2'u G- P.,
Section,% 42,3G) tit wlt_re ap_lic:__ble. .
(d) A final rernrt on or before the 90;h cry after the
cocplrt_'on of the project, including r.ny extcn-lion of
this grant n aru, covaring the entire P^_riod of the
project. .
(c) .—.uch additional re---)rt. in such form and containing such
infor=tlon as eitlier CCJV or ISAA rxay rul.conabLy rcuuiro.
Vach quarterly mews: ••nd rho- final repot will dcseribc acti•titic9 r.nd
aceonplJ5K.cnts during thu I,rrio4 cccve.rod by the: re,-art. Sprtial nttention
trill bu y1vCn o• project phases or sta:;en w;,ich been cor,..e Led
i:ttt.i.:' u6.Z ninq a_rte, con o: prelicinrr; • •.cy effort,
rurch-toon ot4'1-c9,.Uribd cuuip:;ant, staging Of pilot Urininy ;.roars -.,
ntc.) . :,ry apacit.l rclmrta, evaluation ctt:diuj, publi catl.ont or articlos
preparml ny t. rrculir-o' the o;,erntior. o. tim - .-Ojo:ct the quarter
will be attcc.hod, &nz! na;or alnLnlstrstiva c'nvul:�,:taetts: will ho cavured
(chnngn-, in pr.rzonnel, project design, etc.) . 1'rohle,.-t :rent. and critical
obaet'vntionm r,.n woll net pr.niunt ruceaad, will ;:,vj tr.er..ionod and frnn%ly
diseua;ryJ in all o' tho reportrc.
It is cxl,rc:,cly unJoratJo3 ran:l aqt:tea that arty rends othn-nair,e.. duo or
f+ayr:,l,: to the y;tlIr..ntuo tinder this c,rrnt t:::r d +:ill not ?-.cs dues or
paynl,l•9 anrt tlt'_-1 ,tart avatd mty 1-v tuminatcd if any of tree treporta
w1lirh t;,,, nub.iranto-r• is rcgtArt-d to nul:snit to U;,11# und-sr ihn tr.rttu rnd
cotlritiun't W.' this grant r.vtrd area not :t-1mitted to M:P rronptl.y whun
due, lornv itterl th.et ;ny p ay:+•trtt Iry OCJi to tho -,%%1,c;rantor a f rer thn
5u)tr7ranteu ha: fa i l e l to file Sri t.lt c% Ji' my u1j,,; t req•t i r•.d re ;.-3e t whan
dun shall not ba canaiticr-el ,',:, grouetri•• for .my waiver or cr.t.e.pt:vl ag,%inst
U:J1• .. '
3. Tho follouin? provision, aro hereby added to tho Grant Awird Conditionss
�7• 'prurityanrt
�►. Thr. •Sui,grant%n a7rmr,: that uzcept as provided by i't.deral lAw
othosr th.t►t thn C'ri,nsl Control Act or 1973 (42 U.5.C. , Sections
3%0I et• fir .) , toms oC ittr officer:: or employm-& r•h:etl uttt• or
1ovr6;1� Any rusttAlch ni ntatirkieal Inronmatinn £tuniwtu•d by
ony por~•un and identitiahle: to ,,my r,ia•t:ific prirsW (o:rststs for
r+ny -surpotin other than thr. i,urpara for which At. ussr. t:IstteInu•I.
Copies of such info.ratios, ;thnJl be ir.iame from legal f�s-u�sastr,
end shall not, without the coasent of the: person ft:rairhing such
information, be admitto3 as cvid^ncc or used for any pcxroso in
any action, suit, or other judicial or adrsi:tistrativo proceedings.
D. Criminal hictorp infomaticn s
(1) ,her tern "criminal hietoi-I Into.-nation" includoz xrcorels
rand related data, co,.:piled by law cnfarc^_:-c:st cgcrcips .
L:or purponos o£ identifyinr, eri::.inrsl uffcnd^rs and --llcged
offenders and =Lntr-lning i,s to :;t,-h rersonr sux:a:staa of
arreat, the: nattx:c and dilposition of cri;-minal charges,
aantencLng, confina=nt, vehabili.tatrt:n and relttase.
(2) 1Z thn Su'grra,on utili.s-?s "cri-final history Infor::ation",
thn 5t:byrtmtco ahall cnrsply with tliar following:
1 J'ill crimInal history Intozn?tivn colluct:td, stored, or
d.inr"nzto3 shr.11 conUtin, try tltc raylr:.;:s ei,:onL faauiblo
dispo::itie• as well a_ t•rrost data wh-_:.•a armit, d:za its
inclt.!zd tharnin. The collection, rtoraga, un? c:::,:;�•:air..ition
of cu::h Inro:-ration shisll te1c pl.aca: under groco-d%sreq rnlnonabJ;►
to insuro tint all such itirorr.tion i:, :.art current
tharnint tiro Sv*--;rzntct: and rrsy contractor or rub-contr•1�-tor
ohall asnu.e that the cecurity and rrivacy of al:, inforraLivn
iu ad,9quatcly rrv. idr-ti for and that such i:,to^at?as► shall only
ho uniA for late unf'orcr:.,,-nt zrd cri,z?n►I jusf-i-:" :.nd other
2a•-ul vurpot;es , ::ddtition, an Individurl who ►�
bolioves thr... cr.i:!nnl history Inforr..:don concerning
hits contaiss_d in Ln autcsmats.-d s7ntra is inaccu'rata,
i►scor,-Irte, or maint::incd in violation of the rri
Control isct of 1973, shall upon ;satl f zc o-v t•^._i'icition
• of hic identity, ba as,tit?,:d to revis;., ;..seat• inior".3tion
and to obtain n ccp- of .1t for the ,of
challenje yr correction.
C. Any peraan violating thu Security nnA C:iv;EEy prow f ons
contained isc:ein or of tho Crine Control Pct u: 197i (42,
U.S.C.', Section 3771 CO , or of zny r::lu, regulations, or
order issued thnrcunei,sr, shall bo fint:d not to ercee3 $10,000
In rddition to any othar rej,zIty Imro:eel by
V. 'A-ha cubcr--itur. nsti reo that tha fore.Toing pro•:icions of tlto
Scrurity my Pr{. ry claw o thall bo is:rr;snr.nted, as zppror,.iatc'
issto bli rontsart!i, zubgrunta or r b-contracts. ,
1-21-74
•0
j4r
AM EhDU►•1 No. 2 July 10, 1975
P:.rnrraph 17 of the Standard Grant A,rard Conditions , entitled "Publications" ,
is cC,eted and tiii-, following "Publications" clause is substituted.
17. Pub: icat:ons. Before publishing any materials produced by activities
su:por:.ed oy this f:greement, the Subgrantee or its r_ontr icto r (the
contractor) shall notify OCJP 90 days in advance of any such intended
publica.ion and shall submit 20 copies of the materials to be published.
ri i to i n .0 days after and; ',such materials have been received by OCJP,
OC ;; shall submit to the Su_lgrantae its car-.rents with respect to the
materials intended to be nublishea. The Subgrantee or its contractor
s^a t l de temr.i rle, within 10 days ?f ter receipt of any such co,-.nents ,
whether or not to revise the materials to i ncorporalte the cements of
OCjP and shall advise CCJP of its determination within 15 days after such
have been received by the Subgrantee or its contractor. I f the
Subgrantee or i:ts contractor determines not to incorporate any of the
cc.:.J:ents of OCJP into the text of the materials , it may publish the
raterials provided that the initial preface or introduction to these
raterials as pu`�lishryd contain the following:
A. A credit refer-nce reading as fo l lc::s : "The preparation of these
materials was financially assisted through a federal grant from the
Law cnforcnT:�nnt Assistznce Ad,,-.r;nistra: ien and the Cali fornia Office
of Crininal Jus `:ice Planning and under Title I of the Crime Control
Fact of 1973. "
B. A disclaimcr statement reading as follows: "The opinions , findings ,
and conclusions in this publicaticn are these of the author and not
necessarily th,,,,e of OCJP or LEi4_1. OtiJP and LLA.A reserve a royalty-
free, non-exclusive; and irrevocable license to reproduce, publish
and use th:?se materials , Pnd to author•i .e att.ers to do to . A copy
of these rn t:.•rials may be obtained from OCR or LLl1A upon payment
of +:.he cyst for {•ep rcducing the materials ."
C. The corn-aents of GLJP i n. full , unabridged , and unedited.
If the Sur.;grantee or its contractor wishes to incorporate some or any of
the cernrents of Nit in the text of the materials , it shall revise the
materials to be published a!id resubmit them to OCj? Which shall prepare
tic;:rents on the resuLmi tted data within 30 days after receipt thereof.
Wit`iin 10 days after rcc,�ipt of these ce,.:nen;.s , the Subgrantee or its
contractor shall deter,^ir e whether or rot to accept or adopt any of the
cc;r tints on the revised r,.aterials es resubmitted to OCJP and shall advise
OCJP of this detenT;ination within 15 days after recc:pt of the comments
of OCJP. Thereafter, the" ma Teri al s r.:iy be published or revised in accordance
with the procedures set forth above for the publication of materials on
which OCJP has r.uLrd tted its cer,:rents to the Subgrantee or its contractor.
If OCJP has riot submitted its cer.:rents on any materials submitted to it
within 90 days after OUP has r•ecei .,eij any such materials , the Subgrantee
or its contractor ray proceed to pGhlish the materials in the form in which
they have been sub^ji :tee to OC,If' but shall include the credit statement
and the disclaimer state:rent set for-ti► above , but ri thout any further cor-Lnents.
:r
r
i
(" Addendum 03 June 30, 1976
1. The following provision is hereby added to the Standard Grant Award
Condit-ions:
Exclusion from Co.-moetition. Requests for proposal or invitations for
bid issue by the grantee or a subgrantee to implement the grant or
subgrant project are to provide notice to prospective bidders that the
LEa.A organizational conflict of interest provision is applicable, in
that contractors that develop or draft specifications , requirements ,
statements of work and/or RFPs for a proposed procurement shall be
excluded from bidding or submitting a proposal tc. compete for the
at.rzrd of such procurement. See LEA Guideline Manual 14 7100.1A,
Chapter 3, paragraph 49e.
2. Paragraph 15 of the Standard Grant Award Conditions , entitled "Title
to Prcrerty" is deleted and the fol1oaing clause is substituted:
Title to Prooerty. Title to property acquired in whole or in part
with grant un:is in accordance with appi oved budgets shall vest in
the subgrantee to the extent of the sul.,cgrantee's contribution toward
the purchase thereof. Uti 1 i zati on and disposition of grant acquired
property at termination, of the grant period shall be subject to the
previsions of Attachrent N Federal lianager:•ant Circular 74-7 and LEAA
and OC4P administrative reg,:lutions and guidelines . Subgrantee shall
be held accountable for all property acquired with grunt Funds .
Subgrantee shall exercise due care in the use, maintenance, protection
and preservation of such property during the period of use.
J '
ADDENDUM R4 February 15, 1978
1 1 . The following provision is hereby added to paragraph 1 of the CCCJ
Standard Grant Award Conditions:
E. Subgrantee understands that when the "LEPA" is referenced, it
applies only to projects supported in whole or in part by federal
funds. In the case of projects funded by the State of California
and administered by OCJP, final and exclusive authority rests
with OCJP unless otherwise provided for by law.
r
. , Exh i b i t B
! ]
JUL
�m
OFFICE OF CRIM11N tiL JUSTICE PL/ 'WING C!IN"lNAL -J Ur:~••'I.CL
r11 0 UN IT
- STAN'DARD CONTR;iCT PRO'IISIONS
1 . Grant A,:ard. The (S:lt)ararItee) , hereinafter referred to as SLb-
gran.ee, 4r:d the Gr:ice Of1 0—ironal Justice Planning , hereinafter
reier•red to as OCur^, entered into a grant award, i'i0.
hereinafter referred to as "grant aaard". Funds art , :or
this r;91:ee•:.ent are made available , in whole or in : b
p y the cr'ant
award and the grant ay.--rd is incorporated in this Agreement.
The
5ubcr•antee will retain ultimate control and r•espons ibi l i ty -F per-
far;,+once under the grant as•,ard. The Contractor shall only be bound
by those provisions of the grant award that are pertinent to per-
tonnance by the Contractor under this Agreement.
z. AS5icn„^tent Or StfJCOnt;'aCLing. NO pe!'For +3l1Ce Of this Arrneti?nt 0r
Gnj' portion tnereor may be assigned or subcontracted by the Contractor
Without- the express ,rc'i floe cc:is_nt of Subc!•antee and any atte! .7t b
the Contractor to ass gn Or subcont►•act and per, or„.ance of thi s y
Aeree:;,Ari. ltii4il0:it We e,4"'j•�'S5 ,•rr'i 4.-n conse It 0f Su'_,::rantee shal l be
null and VDId andshell CCnStltu 3 br•c:_,ch Of this n:1r'ee:"ent.
ever tyh? CC:It!','.CttjI 15 "U lOf'7 "�'C: t0 subcC,^._raL't Or ass`cm , he will
include all file t'. ;` ,S Of this h�►'e'?"'ent in e::ch such suuCCfttr'cct or
assignment.
3. Assurance of Cana= iatice :i th Civil Ri::fits L<:::s. The Contractor ,•ri 1 l
cG-'" i V Wi ? Vl Of �tl L1 . i 1 i l -- C - r= �.`
:r �n iitl a „ � r,-�
�,C of 1 , as a,. ndz_c , and
all recuire:;;o^ts ir;;^cse-' by or pJ••.;;�- � � �-•, .,� - � ,.
a tic - .,.rig �0 r_�uiaLi0;is of the
0 t' Justice and the La:: En rorce..:ei,t rt5."�
Lt•a na,'t�r
r'�fn!'f"f'Q a. c'.S LE:V% iS,, n,i r';1.'.�,rit `
u pu a0 that c.i tlt , t0 the end t11at
no person shall , on t;,e grCurid,# of race , cr e.e,jr, color, sex, 0r natiorial
origin be excluded fr'0::i pa r'ticipatiorl irl , b� denied the benefits Of,
Or be other'.-:ise Sut:je._ir'_'d to disc;•im-AriatIon und--i- this Agrec.m.:m, or
under any prcj ct, program, Or activity su►ror a�d b,� this ��ore_.t_ e:
a:.r t.
The contractor ,ri i l cc•,�pl}' ,,i th Jus ti Ce Uop r'trront Ecua l Eral o - �n t
Re;c:lations in `e�'erwl 1�.�-as, i `e + o
S � c Pro- /�� L'�R. Part .i ,, ►
1 2, SJ57..r� D)
to the end that e1-ploy,;:nnt discrimination in sucil prc:r'arls Or, the
grout-ads of race , color, croed , sex , or natio;l`l Origin shall be
el irina.Ld. the Contractor t'eCC�(11 'S tilE'' right Of %il'? United St te5
to sett: judici& l erlforcemicat Of ti"le i0t'O;k3otn_ Converiants against
discrimination.
fit. ?iriLr�,3r,Cr c3rd I'15^eCi 'Utl Of r !t'.—,C�;;, 1 ^ . •r„-.�
..c. �!• _ 2S . The Ccmp .roller
trier� Oi %rie �:rlit: li 5t�:t�•ri or all" _..ill ' t +:„�
of ill - cury authorised r�pr�sen�a . , �s
shill have access to and
the ri -ilt to e;;��nine , ��uui t, excerpt and tr,:ns-
cri be any boot:; , doc!..�:e lts , patter's anti records o; the Contractor ,-:h i ch
in the opinion Of the Co.,+ troller Gieni!ral m::}' Le rel�:t�ad or pe;•tinerlt
to ;.his Agrec-men t. Such rya ter i a l rust be 1:0 -
eriod " t ' � i:l1u r-, intained for a
a UI -nr'ee years after temair+atiron of the grant ay.,ard or until an
audi t is =-.-Pleted by OCJP and LEAA and all r uestiort, arising t
, nr r therefrom
are resol veci, l,hi chever is sooner.
i
0
LUAA and OC,)P or any of their duly au'Lhor'i:ed representatives siial l have access far• the iurpose of audit
dOCU;.erltS , �13F70r'S and rCCOr'Ci5 Of the Orld}e ,:i`�i►1c:i.1G7 t0 arly �Or'r;5 ,
f Contractor I-Mich are rel, LLd or
• pertinent to this Agreem:?.rit. The r ►..,r.7r,; , (1ilCL'r%^rrtS i,, c'.Oc?;'S and rLCOrGS
of the Contractor to ;•:high LEAA and OCJP or any of their duly authorized
r•er1'es:?ntatives Shall have acce? t0 Unriel' the Provision, Of this
p3r'anr'ai?h shall clot irlc)trde arty suer► rlaLc'ria); ;;fliczl set :orLf1 the
eos � of the goods sold �,r ._ or 1( �, ,ed ur,rier• a fixed-��rice contract. fcr off t .e-s fie 1 r i tee ; re;ul t i ng fr'c:-,t -'a y ud' -
,j a tcri.. ll :ai'Lised procurec:>nt as de flonred in the LEIMA rini;rlCial rjUiCG�) i rin„i .
rJ. CO^:'r'1C.'14a CRii Rin!;tS In rlti !'.'. Ir�,�,,..� ..
-: - t; LI VI ties
Af' ee_` "'^-Or: d �., t ..
► a rlis
E!nc proc:uce 0r'lclna I c0:7 1;rOr pro,. 'rarpic-.Oria1 re. rh '„ction
SOUnd recc;-L incs
, .rr , rc, o ohc! ' ,
graphical r•cprLseh;rticn and works y i l-:r t
:s or any sic nature ( the ter-;1 ce:-;luter' progra:as irrci '��es
et � _progr•arrs an; ;u:;por'tinc data in any Or~•) the rr
LE;-1, 4nd SuLIJcrrar1 00 r-0se:r'':cC. the ri jfI_ to use, duplicate and
(riSC rOSE, In i:C'i01L Ori11 part , in and r".-riner for' and, r .')-�t�,,r' ;:f14t;0-
e`er', and t0 authOr•izze others, to d0 So. If and! (i�SCrih?�, in
�-he previous Sentence is subject to Ct)f jr'irit, the Subrrante?
`he rinht to ccpvright Slid, c:r1C; `� reserves
SL'C°1 LO z -"C C. ..trac,or' aCr'e�; nOt t0 conyright
reserve� L rlul . I1 _trle i:3 :`ria1 i5 CCC�'riCiiLc'd, tr;e' �;Vv? a;ld t�:c'� LE'vA
t'a�r• n r'o�.` 1 tr, r r-+-,a, nQrr-.�xC) US :'e , ar,d i rr:•:'uc:�'e 1 ic4nre to
'i. uu:ice, r.}r iss"i and ua"'2 s"iC: l :ls ,
Ol.fl_r s LO CO ..:.
2
5. Pub licat ions
. Gefare publishing any ciat0r•ilils produced by acii:�iLie;su,,Yortea ny this Agreem. nt , the Su'bgrantee or its contractor (tire
contractor) shall notify OCJP 90 day, in advance of any such intended
publication and shall sul.;lit 20 copies of the material, to be nu;lrished.
liithin 60 days afte►' any such materials have teen rece':'cd by OCJP,
O.:JP Shall :'ub:Ti t to th` Subgran te'; its c0/,;. 2n is tifi th respect to Ile
r^�3terials intended to be pub) ished,
The Sua3r•,.11Lee or i is contractor'
shall detl?rairle , within 10 days after receipt of any Such 1417ether or nct to revise the ma Let_
ials to incor•norat� Lhe r_G:--;nnts of
04Up and snail aavise OCJf� or its dnter;.11nation ti;ltilir/
CCITi•�i1t5 llati'e bt'.Cn T'ec'�i1'e(f b}� "Ile 5ui:ji'iirlt`LC r 15 di:%;
or its CO..wrGc wor, i� � e
$U�Crantee Or its Contractor dQ'emmines nQt LO incorporate any Gf she
Ca,.:,;efitS Of OCJP into the to?:t Oi- 'lie mai terials , it n.,jv �UUlish the
��tQi'1d1S provided IhaL tfit, iriitial preface or introduction t0 these
m.aLcrials as published cQ• tain the fol lo;:ing:
A. A credit reference reading as follQ,.,S : II Y
n the ,.reparatlQn of these
mt,erials was ill;ailClcll " assisted through a federal c:rant frcm 'fie
J
Law ni~orL( 'ant f1S�'jiri4C:rr�� /td�inist` Lion and the Cal llornla 0ii ICe
OF Criminal Justice Planning and udder Title I of the Crime CGntr`ol
Act of 1 gi3. �►
B. _
n C�iSCIci1 .Cr• sLate:.znt 1'=:�invi c':S iQ1iG�:S : 111r1" O^'� . .r r;
a!;d CQn;, l:: i i Gri$ 1 ri tEl ;�' , .y.,,~ _ t ' i Of•J , 1 l fids(,r
t.^-5s 1 7'1 i ;Cti:;Qil art. t., , ,t? Oi" th--- aUt'•o ,w
r_... :.�aari ly :rese of C'. i _ ., riot.
l t'C= . aY r L.,Ji) or L-`-/ A. C ar, L:,h rem:r:'C ,)ya? t
tor; ..c i r .,
r uJ .e, anc, 1 rre:cC:: )l e ] l�'?• r ..
.., Lo rear;,duce, publish
c'.i,l US? ; :'�' ..+�� +^, ^� C
Q^ In . . ^ - LJ .1 •.,is to do S • .' .1
4 use ,:a _ r- 1t r,:,, �., 1,`_ C . . , Q ��. �u�y
+ _.. _ mot~ o., ..i;e:, i rc- -,a Or !_c.'.•, ': :;ri ~:1
of the C05 .. ;or• rcpr•oduCincr t;111 c14a:cria; r 11 -
J .
C. the cC:-::7' is _
o; CW I n i~U l 1 , ::n%;Ir i C::?(i, c'i:7 UnC�=`� t
.h '� _ „r i . un era to ti;i s r '+r�� -:or Q...- or anv of
C4,,.,,_f14S al t1 t� In �'1 h •A••`' + 9
r'� _er•i�l� to 5e a1 i ;, or �fl .�.::;�r•ia1s , it sha revise tilt'
:.0 i fTL and res 4,, ,, ,., 1 i .
on e - ,,:,_.: - .i i t t t� . , LC C1..,J Wh i cn sea t ) pr;:t;a re
Lr riS a-,
I'�lthin 10 d�" ,r tL d G LC 1:'i �flin .'a ti S ai"_Or rc--e1Pt th-rC-Q�.
2ys t / :er receipt of these -1+,,.,,�. cc::.-,:.n,.s, i.ri:; Sub,r'aneee or 1 Ls
Call _. . . �Qr' sifii:l I `_':C'r:'l ne t:flCit or' ;/Qt L 0z::'�7t _ar' c:i�; t ctl:' O i th_
�
'2il»i On t+ e revised mthr-ialj s ,- /,_� .: {- n
C�Jr' - � � . t:y r•�;,. . .1 �L�� t� O:.Ji' .�.ri+ �' � advise
or �;Tis ,��. J,,.I 1
_ - t•`ini: ..i0ri �llt�illl 1; da:'; ar ,,'• r'eC24 - a 1
�. CI CC 'P If:�'r'C;:; ? .. n %Lrl M-1 pt Qi t:ic"'. CC' . r'nts
.`h 4 r, tr, aIs r"' b : p,:bl i jtled or r
wi ,.he I:r;,..e.:J'•`�a SE't Earth r ",n - � _ w !-E. it�d in cC�.t:rC.:nCQ
ti'ihich LC-JP has r". �-- ' t•2U' '• r c: :�. +i0r w:l�� t:;:..11C.. ;On Ci� r.; CCrit; IS on
a .,..: ..it iLJ CG,:...,.?n ;0 tJ'C Cr lt[t 0!' 1
U:) ur is co,-:, actor.
r f CC JP li rl0t 1::t, Z `nd its r
Sr'i` I t _ is C.C:..:.,tl on ;;n"' t* r s
Ln i rl �',J da_: f C..J7 r-ia .J Jutm.i � .ed Lo i t
� . j s u t==r h::s rocei ,.ed any sacti
may
;�c'oc;cad 'Qt� t•_rial s in ttre i"Qr-:i in trizich
tfl?y it%:'e been S::i, ;i :i ed to OC Ip rI�' 1 1 i lrCl l:G illE'
and. t, d'rCl •.? ,r.lw Jtl,. i1 CrCl.i :• SL:. _1.•: �rw
1 is ii-, r s to _:-ant slat 1,01"tlI a:)0:'e, but 1':l thuUt c'.ri}' i u:'tner i C - ..
L7':...a,.tea .
3
1.
4'
f+„
.}t�
t
7. F''tL" ts . I. and disco
vt2l'y or. invention arises or• is (+�'vnlorlcc, in tnn
course of or• as a result of i;ark E�erfor•,ii�ad U►1(4. this ;greet;^nt, `
Contractor shall refer, + Ln'�
ihc. discovery or in .r.:ntion to Subgr•f-:ntee and
OCJP. The CG^tr CtGr' �!u'e;.as Lila% fic?�el'r:iili:ttiOn- of ri n L
inventions or discoveries /made ,d j,
+ ; `s to
' �his t.rlr'elar,�ent sh� 11 be t:,de by
or 1 ;.5 dU1� 3ili �lor'1CnJ !'t?r?r'I ,entati:'e, 1.1h0 shall have the Sole
dnG� D (C,IUS i:'w jle::CT's Or not anra t•t'l�re r
c'.r? Ilcai;Q'1 5t10U1 ^ r`n + _ - a pat-. t
:-+ u` ill - - LO GI?C?: ."7nra lne JrS�vl t]On i -all
r.,•.Ls in sL' fl i;lvc;;Mori, or- disco cries includin; - .r
11 C:: lSL rJ L5 U.M:2T' c:rJ' + i %le t0 c,.0
o ->Jn uL_n�L»PPlicution or �rCC ':iL �liCh fi�Y :1
thereon.. The deter-milla icun or ', or- i '' r
LT , Ls C 11Y �tuzn 17ed rC s tA_
a, rn c, L .. �:'��'�i
Lt :.. , hall b- aL.L.c?L .:s 1 llfal Iflcry. ` ,. agree
Con , rl:,. ;ar L,r__a and o;.r,er;'i se
reco_tiiaes th1 � ,^ ...i: �.�:j'tl GVLI� , un� irJ`J;f'c litr't? SnZ! i .'.r•yllrE' at 1£'.',5i. an
-'Ile, ncn-2;:cl us l: e and I.0y ,i
!� tt rr�-1 o r4cL, c ;Id
h bra �icCJ L;ir �.I•:tiOU . the vxrld ' Vr c.'ovOr;,;:n:- Pu.r' any
'nC3l ... �rc c
invention rade in the- course 01 or under ilis :1c;•ee -ant. JJeJ ten'
Lr7. Ca;l+=ram'.+ .. '•r'li 5
7O,' 8nu, Sa C+v 'ar_dar:45 It tills A-.,-eciment pr'0`. ;Grp$
%.'._:C�nt ill :XCC W ,
dn:: i nt'el':CS FiC n -J, G-• C;ri_ _ :"- , e l con:r::c_s
-� ILA lyn;. o; _ n�nlcs cr la`, i• :•a he Conn.
-s_ L 1116Z Cl r- n-:'13;, ' - it h(: . ' - .. .Cr.
,ic of, IL a�r'�r ::i �_s c0,.,::,.i Cn
vrt, l+07 aj 0; ri -!i hiJJr'S
i5• ., L� _. ��:4e• L i s�::t'C:,r'1 ;:Gr•�: t•:�?�: Gr' '�=l
1 A- C L +, L„C' , I J 4Ci." �:... ' Liles, 1— -- o
•l W l ; �.� _ X `= I n o g
L'�nt'Ir:C ;F?al+ t',il '-.'::: L J,.. s zhe _as i C 1'�C. 0 ':' -QI- all , T'S
.. ill G, C i :1~ wtli'rd irl nv 1
ter? :•:^r'i: 'eel' • _� - - +' _ - aT 7 or
I :t., uri0 l 'cvT -I' ,r. - ,C. I; L a.'i-, I l tti " t� y� ..i
in III ,. �(` y '11' C o .'
VJrI. i r.'_r vl ..�,. -. :':J:'l. l rl� t-c.'. .t •V
or .:... -C S
C."- -' .:c: r. - _ • ire
L t c i Jam; l �:t i G 1 i
Ui r �t: ( _ Cr:, 151 .)) . Ir; �_'� !'�:°Ii1'�. �n S do
to :'L'T'C"f.::'4a Ci 5Lfc 'i l s 0:' ie:'l;ll5 Gr' l?i
• ,V r , Lr 4-1 1 .
iun Qi lei t I if�c:r..C. G' C:., •� r `Oi' `!'. ,.;70T': . JOf; �T' trans-
�• sltiJrf •;tr r..t. I ` his
r'jrr for .pa.",7 nC:?Oe:1:CC ecSs oil Contractor .arrn:s to C'" th all
or'.'�rs or r: gu V„ � ' J »
s
I : - . i 1 _ 70(42 USC 125—,
'
ana tits 3J i.}5L. 1^51 r•,:�:er;:l :,- i'oliu:io:i Ccntrai ;ct
( C'- sfi a.,,.>no_'�;.
and
A. The Ll�r.:r:>.�:'i r' ti.-�r•Anr +'•'7 A^t; 1 l '
., ' tr:c. w , U)':= a:) j T L•�'i Ut' •' r d r l.'t: •'C
4^an Tl CrJrr' -C ?:i::'ul r:Ct Of IP73 (•,L D. .ri . C . Se .ions 3i01 t>`GS T•)
n�.riC Qi 1 LS 0; i i CC:'a Or• n:::11 t,';nr4 c c:;a i 1 r 0 l Or 5 1 -3 e � Y� l . . J UJC> 01 r `':: art}'
L i n'cr' h
4 .. frbf -. •'� Li ii I :i:'i,1 L't .7 :.6 l er-:1Dn _::,id ir�L:t�l �
LU I.riY �` , r.Ci.:' : '? i 1'r01) i l')I' cz:-j .r'ti:•:�l" _it C�r,. I' trja l 4t:n r^:. -;1'Js.`r
:or v::ii h i _ ..:,:in-2d Cn,pies cr; su,h in; - • '0 - � l �` _
•i:"� t i rf s ri.: t be
I C
;r d •14: .h, • ..,-- r Coi ;il;Cr D ILnC purson f: rr• StjCil in C eDr 1sC In C
tllij I:CtSo:. G
fl -t
Salt :n i +�
c:C:ainl;LrJti:'G nt• ]` ,''i:;:5 . ` ' r• „Uu . Ciai Or
r•
. •S
os'.
B. Criminal history infor•ration:
(1 ) The term "criminal history information" includes records anti
related data , compiled by law enforcement agencies for purposes
of identifying criminal offenders and alleged offenders and
maintaining as to such persons suT.maries of arrest, t}ie nature
and disposition of criminal charges , sentencing, confinement ,
rehabilitation and release.
(2) If the Contractor utilizes "criminal history
the Contractor shall comply t•ri th the fol loving:
All criminal history informmation collected, stored, or
d i s s emai nated shall contain, to the maximum extent feasible,
disposition as well as arrest data whc:-f_ arrest data is
includ d ther:?in. The collection , storage, and dissemination
Of such information shall take place under- procedures
reasonably designed to insure that all such i nfon::a t ion is
kept current therein; the Contractor shall assure that the
1 security and privacy of all i nformna ti on is adequa►.e iy
provided ;or and such in;661ation shall only be used for
n._ law enforce.m.ent and criminal justice and other la:::ul purposes .
In addition , an in- id�ual ��:ho believes that cri�:�inal his;.ory
lItTorr, ticn concern4ng. h4:. con-ainel in ari autG,7etnd systnri
is inaccurate, incC:iplete, or r..uinteine in violation of
tie Crit�ie Control Act of 1973 , shill , upon satisFac-.-Ory veri -
fication (Gf his ideritfty, be. entitlec' to )"evict.: such iri or-
cation to obtain a copy of it for the put-pose of challen-e
• or correction.
verson violating the S %. 'it . and t'i .c'_ Dr7:'islOns Oi' this
AgrC_:ent. or 0f thh Cri.,,.e Ccn.troI r-.CZ: 0 1 ,'i:. f-2 U.S .C. Sec:ion
377i (c) or any rule , reculations , or• orrer issued theri2und_r,
sea i i be fined not to exceed S i0 ,000 in addition to any atJ-ier
pen-alty imposed by la r.
Q. The Contractor assures that the :orego;ng provisions of this
Security and ?r i vacv clause shall be i ncorporo ted into all of
its suocontracts .
11 , Ter-urination
A. The p r;or..,ance of t.ork under this r,r:r•e m n t be ter;,.i r. te;. by
the SLb grantee in accordance with this clause in ~•:tole on 30 6ays
Yrri tten notice t0 the -ontrac tor, or i rom 41
tin:? t0 tiG'e in part on
10 days written notice to the Ccntrac`.or:
(1 ) Lhenevc•:• the Con. ractor shi:i l defzu1 t i n porfor.7ance of this
Agree,er.t in accordance ►•:i th its terms and shall fa i 1 to cure
such d_ s r-ul t v:i thi n period of t_n days AL rezei pt from
t,- r . n y r n
the Sabgrantee Oi' a notice specifying the de:aurt; or
(2) Wherever for• any reason the Subgr n tee sha'I 1 deti-ri-ii ne that-
such terr,.i na t i on is in the best i n Le res t of the Subg rantee.
J
y $UC}1 � shall t)n n =
of aj12a iCt? Q. 4e!':tirl' ;:i ;1t1 �;:er' Irt { `� t0 f C C:%:iCt'iCt.tot,
f"Ui L of i ��' ; ;1:7 1(.r' it�rl�lin„�i _
tllU C�^r,�r•,:C Cl., ' of 1 Ur �U Crl i S i or' de-
L 1 COIi:'Ln 1 nllC•� Di i,t1e .C.,l.laGr,: zCO2 ,
the /?}:i�l1C t0 t•;t)1C�) i?'�t'�Gt'u;;2nCe Gi-
riillll?Lt�� , and d3;C U���rl 1:'tllrf2 :i11Cl1 I LGr%iln''1 )Qn f1 CGI ^;t t_��is ti •rt-
b. tir��l' t'tCCl �t 0i r'/0:1 " ' •.n
� �`•�� � � r F t•• ..L. 0 i L 1'.;I l;l l? 4 i C'l l i.ri:� iy:'r r • _
(.it L�'C: 0�.' C'I .1 (' .1.� �)L u ► CLr2: : ::ir,�
L.l J(J..=i'u.._'�til, rn:, L.J!)• I'act!
Ir
Sri: •
S}%:Ci i le{ iil i!it� fiO�iCC Ui- iCt'o11: �lt?(Cl�; L~ t?T)d �o i.t)C ri,:en%
^1 t• - LQ mil -- i
114.S r 1�. L ai t-C:;; ti.. r1 j •t l.. ..:::) L h L (; t.
c? C tn�1 �ii ni , c'.f1C t0 +2� r.� -',.• y�} I.J In C:ri ) vC!' in Sri? T—.;:i2r.C'i',
tip? :';Ci't. iri n1 r yr �` - . ._..IL d 1-2CL�'., ��.' L�� .J:1..� :.�•� ,
CC::':: i i .: i';Qr"i: c'.riC '���Cr rc�l
C •�'' nrjC
c. I' 1 ... C i•r O 1' u C.�.i i f :.i i n• t r-
ti'rot'r. %ti!"ii:l'==`�• '�Jr�C. Oi :{)_ 'r;orl..�no-C
• C:. .r.•..1,._.a .:J 1 Ji,' .. v 41 .... 1.,..r I r,_,....::11 L,1 LL ill.. .. lorl :.t... 1 i yt?
I3•e in: C, , r ~'' i. r' }%t i ... I' 'irl, ~!2�. > ;•". - I i
idi ..:i ...1 _ rr�^r.'•. .J ., 4 '.. ... �ii_ .::� _ i : .. .i,:. ! �� 1:) ..�:.%• .,_.:.''.0
L.. ._ C' - i�+•i:. J,.I:`..�.. 1 1..) _ ?^ C�; i:11' C0 i i wt,. i'r'L
, - ,1 ..'.J.. . .l i ...Il'•7 fl. .. _ `i.. • •• 11-- r l l 1 S
cc-_raC __, • � - L. _ . ,,-, :fi • ._ ui' L�i� iiUi . C?� .:i•f
S Lw ...-'..�i , •. J..�.. 1 .^) ;,,'j .:r) .. l.'1 ...t��' ..�� i J �J ...• •'i.
(��) I. �cie ant•- �r., � •
`. r _1'_ riri:. I S f`•` -" '�l L CC)fl: -'il Of tFl» .`:1-+' i—nt::n
(` r• .-J. ' f' 1 � :1'�.',:�i L C;r.''' �� ll I I r'�r.. r 1
L:i..:1' ` •4 , ^'; ., • :'. . . . :_;i uf: �..,... I : Cli r (: l I i:�r�:
� t,� _ :,, ,�1 _ e:,ai :,i .,.) _ L,-, �• •�T'„er� e:
it C' 1 i i -wt;n ti n
v r !. �.1. �- 1. the
_
e ;. .�
� •li :r _ . C;i:r•iC�;•jt• . ":11 be
L ri r.: 1 • LI Ii 1.. wJ. . iC11 Lrl:.'
L V_t:i is •7�%:. (�/• 1'. r r. ,1 ,� �.. " ::f 4 �.
S,v:. +- r_ �t•- i 1i _r'`_'C i.1 isfi i 'CCt"''' b�
C
LQ rt.''. ltl LC: 1 '' ` r ♦ ♦7
.:ter'., c;_ i ] _d o
D. In the C'ti'C:1 U i L ;3:!'
1.i i1 i L'.'r;.: "a
Ct_ ^`.Cy %0 , ' t' 1
r ° i� ~ i1.%I':'i' Ui �i" .`•G..1 1'(iiCsl
:i'r1jCl ri :•iC;:1' t`ii:? CC.': t•ltl:JC:{ r7C% 'Cn o
C�.'!1�1'.:C l{)r l:i: Lt)�? r '` - • `iJ `••' �,:.:G t�'' , .1.4 '-,nl''1 ...:
Uf t:n u•.Inri!7:�f-ti` l.0 • .r " ``'� -, .l. ) ..�j- �. .;;:'?�t :>rl1'1i i :.':� . i �'r d
F�1
1r� L), 'T:
the J:I�'�;r�? t:t^.C' rc:' 1 , ` sn as
cr ( r 1 'l _C rs 0i L /•r1
$(2,:� 1 1iC'nCl..�r.�l,�• •.,r - Lll^ r �..) - L lis 1�Cr•r�r.;^Llli. , `�nr Cl.•1+.�"uC:Ur
Sh, 4ri .�S i% _ : IC }C'!'i0rm Sll('El ll' C)- reC41Pi i rOt:1
cjL 'c Oi l:r'i _: n cr'�';1 �0 G0 7'0. li ' i' I . CuIEn ;r Gays
1 1 L I l I n ,
U!' rC'CCi ,,. Ui `GC:I Gt'�Uf', �!2�' _ %r'O:Ctoll ti•a,, r ' 'r'i'' :nn
P =w t, `!�1 �- _ 4: ,Ut,,,i a .,
r'C•' S LC L,r,_ mac' ''1'0:; :^n c•-.: r,7,r,
} + }- 'C i r 11• in C'.' _a i I in '. 6 :�a ryt rr-
`(1 fs� �fr4 I'[!: !'L;:..'_!)wS 1'1C.. 4 C%4f_.f7(.•r-: 1 t a.:,y ..ti..r^.{, rr C:
in Cc..rt r' •r:al �. iiir'` _!r.:�'`.. . rti."; rr�� ..�2L `il' C, •nr� ••r-. ' � }. ,,r
r,
c- CO
Oi u P.%L'i%l�l CI•i: 1lt ICd F' • �C;?- r, • �
6. Fa i i -re 1-c �u`_.;ri: .,jCh .,r ,. 4 ` _.
CCt;`�i :r:�e .�. t':..1:'c? 0T � .Iwyr+� . i;.;fin ;lieyl??r'iC� $r?_::;7
r• _' ►• trn. c all riG,li• LQ c?�wrr_ �r-n(li In i crCC'c.nt
C(_I c Cti rs(lr'c'�I,''_ri i; %i'"n rub :G $�:Orl ^ �, -
i CC!• �.{..11 nc 1. L: rti le=j �✓ Ct':r ,, _r •. r
Or tire th-cre-or. For i:n., such t.•C,!•t, r.: l7Ci r - � ti
�5Q`'•_ n ".i l i a i ' 'i %0 ;, nn J Lii�
• �y _!7C r. C ;lr= nr�� , i:Ci1�- -�' C"� ifl ri�.r"= ,..
V: ::C- GI rl :,,. tt L t.i cn $ ' C f «.• �n,r , a i I l
in :pie
C.1' ...1• ,'•„)r^ Y:*. vr
r n _ F.... ...
�7 , ' l+ ��.. . :. - 1Lt'1 i1 - _ , 2' , ''� Ur- -!'
_ ,r .. a:. , ..�C � . i I_' ....'.,. CC1 4.• r I -�' V'r' ;:., •�: i i `�= � I �c %- �t
nC 77.E ..i•w . Z 1 `C 1 _.. ( 2 1 1 i;_ .. • .:.J i- .. ... ..•.:�'^l:'' `. '•' _ . �'... .... .. r U r `,•, _
• „..i• ... C L!t' `a 1; • .. r :. • �•iJ i i+' • `!1 C r^ r 1 n
li l c : rr•yr^v
C
Gi �:1 Tr '..
:r . ...
The i
f: `_.�... .. L. 1 � r. .V ..� .. _� ` '• ..iLr•� Q: ,. � ��•L':i.:iL!i Oi `�1i1 �
. G.•t'�••.•_ ::f: �+t.0 t�.:J� ir(. i(arLir C: t , .:4.. t. w, •. 'i�� i �.' . l�r l'} h .-. 'r L;,•"C:r• 'l• ^.r 1 �:CitI
G.: i i +^ 1
• C r rn a t•_ _ . .
:11 ::r _ ant 5',i: l l ^^.ri.+•.,_ V{ .t._. ,.,n �„ y.
In e a ter' 1 C: a
�:_._. r'
for
iJl ,.u_t•J L!.� � ,:it._ _ hr c: Si..•"' n'' `LO li^:.,Ir ..r..« •«[s` !'7r.r~
iC"=r^
�i� ..,•. Qr;.(�111• _ ..� .~.tiC:I �.;t1 ^.. r,•. _r...�r � 'll111,
+ ...
ff-- ' -) L ;:rC . 11 , is �:_ ii;....;1A
01
1y ;, •.j U 1 1 1, Aj
C • -�''r 1 .a
}... 3 C:n ` 1' i..... .ri Y,
r r _ LG _ i„f' .. ' ::1':,'.r�
t'�1' - •��1 ,=r)'_ •L _ ...'_�1 _:., 1:-,.. 1 iti .•.L:t1i�::� 7': / IC C•if 4•. .,..r
7
ADDENDUM TO OCJP STANDARD CONTRACT PROVISIONS OF 7-76
17. Equal Employment Opportunity. If this agreer.c;:t provides for
payment in excess of S10,000 during the performance of the
agreement, the contractor agrees to comply with the provisions
of Executive Order 11246 entitled, "Equal Employment Opportunity"
as amended by Executive Order 11375 and as supplemented in
Department of Labor regulations (41 CFR Part 60) .
. OF OE OF CRIMINAL JUSTICE PLANNING
• I.XHII31'I' 11('"
15. PROJECT BUDGET
BUDGET CATEGORY AND LINE ITEM DETAIL COST
A. Personal Services - Salaries
Secretary, Clerk at Pay Step #130 $ 9,564 .00
$797 x 12 months = $9,564 .00
I'his Secretary Clerk will be responsible for all
secretarial services For Neighborhood Watch.
Additionally., this person will be a coordinator for the
organization working directly with the Volunteer officers _
of the corporation. The secretary will prepare reports,
forms, statistics and records relating to the Neibhrhood
Watch's activity and effectiveness. Hiring will be
consistent with contract provisions.
TOTAL $ 9,SGI .00
-6-
;r
OFFICE OF CRI14INAL JUSTICE PLANNING
PROJECT BUDGET
BUDGET CATEGORY AND LINE ITEM DETAIL COST
B. Personal Services - Benefits
1 . Retirement-- .10% S 957.00
2. Aledical and Life Insurance 900.00
3. State Compensation Insurance 19.00
4. Unemployment Insurance 9" .00
TOTAL $1 ,969.00
'FOUL $10 969
City will Absorb $533 of lliese Casts (533)
SI r-'I'-.ON B TOfAL $1 ,436
TOTAL �i ,436.00
-7-
OFFICOF CRIMINAL JUSTICE PLANNING
PROJECT BUDGET
BUDGET CATEGORY AND LINE ITEM DETAIL COST
G. Eq ui pnen t " .
CATEGORY TOTAL
16. PROJECT TOTAL I] ,OOU
17. FUND DISTRIBUTION FEDERAL STATE LOCAL
a. Amount of Funds (a) $ n ,�00 (6) s SSO (c) 5 r,50
b• Percentage of Funds 900 S$ S"
-12-
•
PROJECT #:
13. CERTIFICATION
OF
FORMULATION AND AVAILABILITY
OF
EQUAL EMPLOYMENT OPPORTUNITY PROGRAM
a
I , Harle W. Rohi tai l le (Project Director or other autho-
rized official ) certify that the lhvit:int;ton 11enartrrent
(criminal justice agenc-I) 'gas formulated an equal employment
opportunity program in accordance with 28 CFR 42.301 , et seq. , subpart E , and
that it is on file in the office of Cit'• ii:,ntinMnr1 1`1�Iach Wersonnel 11Q, ,;, • �.DC11t)
(name) , I'• '�. I'�c��, `�t1 (�(1(lf) ,lain street } ; 1hint ini;ttm I?�;�c'}i. C-A 9 6.1�
(address) , '��i . 1'u�t, 11,01'10 0lo s},i (title) , for review
or audit by officials of the cognizant state planning agency or the Law
Enforcement Assistance Administration, as required by relevant laws and
regulations.
Sig ed
Chief of Police
(Title)
Agri 1 ?G, 191 9
Date
-3-
REQUEST FOR CITY COUNCIL ACTION
Submitted by harle h'. Robitai lle,, Olief r Departmew Police
Date Prepared April 12 _ , 19 79 Backup Material Attached Q Yes [] No
S(jbjrq-t ALGRI11 ENT BI:IiIEEN T11L• C I'i'1' 01: 1 ILNI'iNUIXE BEACI i AND 1111" ORA.\G1; CC11ti I)' CR i MI NAI.
JUSTICE COUNCIL FOR BURGI AM' PREVENTI i QN '11 iROIJCJ 1 NE 1011MI KOD lti'N1701.
Cite Administrator's Comments
Approve is reconrnlelldc•d I
........» .....� .__?'� 19D.
lax Cl'!'Y CLBkK
5;atemera of Issue, Recommendation, Aniiiy%,:;, Fl ndinq Source, Alternative Actions:
St•i me l . of ISGu ate rt c .
i
'llle City of 111u1tingtoll Beach, along with l() ()t 1wr cll nm,,e cities, has been ;ipproved
by the Urange Cow tv Crilrlirt.il .lust ice Council to part icimat° ill an I,.F.A.A. grant for
burgiziry suppression. '1110 gr.1Ilt is bcin'� thr01101 the 01-.111ge County Criminal
Justice Cotulci l . The Ci t•y' s I7.l l't i c i l}.lt i nrl has al�pro�c.i i rl .i rch, 11)7L) , for a
S(,,ci-et.ii-t•/Coordiii.itor in Hie ';c•ighborh.aod 1tiatcll Program. '1111, Orarli;e County Criminal
Justice Council requires the attached C011t r:I(:t try its corvlli tment of fllrlds to
the City in the alnuilit of.
Rec:olmi nded Action:
Approve the Contract retitiest to al lov. c,ur part icipat ioll ill thr 1111i-glar\• Stlppression
gr.lnt.
Alta1f's i s
The conditions outlined in tale attached Contract spol l 011t the ::cnpe of work for thc,
Secret. nlCoordin.itor of Neighborhood Watch. It .ilso Gres into Specific job functio�Is
which assist he lrlet in order to satisfy the terns~ of the contr.ict .ind the L.1 .A.A. gnint.
All cities particip.itlnL; In this grant: .ire required i-o h.r.•e :i foiln.il contr.ict .
Funding for the gnint has heen .Ipproved and disbul'seillellt is .11s:lltillp, the sigiling of the
fonnal contr.ict, the beginning of tho proi-Oct period and rlpprov-ll by th City Council .
Alternate action:
Tile Colulci l may choose not to elit-or into the rli;reenlent.. Without the Ci ty's pm-ticipa-
tion in the project , ex will not receive the railjor part of tile finding (95%) needed for
the secret.lry' S posi t iorl ti i Mill the ,Neighborhood Iti.Itch P1-0gram.
Ftmdill Source:
Jlhprcval of tale agrecinerit does IT1111il-e additiol"ll ftillcling by the Comity of Orange
Plo JIM
. n
IRE-PtSI:ST FOR CITY COUNCIL t,CI'TC� -w- 0)1.il 12 , 1979
Subject AGREBMEN'T B EINE.EN 'I11E Ci,11' OF I{ WINGIM BEACH PUM) TIII: 01bVti'GE CC7J\TY CRIMINAL
JUSTICE COUNCIL FOR 1URGUR1' I'RI TIM'ION TIif<CUGII NEIGIBOR1I001) KIVICIL
Fu►, iing Source: (cont. ) :
hi the foIm of a local. hard-snatch in the wriount of $550. In addition to this ,
tin additional amOUnt Of approxhiately S533• will be needed in order to cover in1latxonaly
costs on salary and benefits. 'Total cost to the City will be $ry•)3- wh i ch will he taken
from our Matching Grants ACCOtnit 9326S70.
&V t
EARLI IV. ROB I TA 1
Chief of Police
Ei1'R:TRS:call
Attachments
r
r f
oe
y
City of Huntington Beach
P.O. Box ISO CALIFORNIA 92648
luil'r fJ, 1 97t3
!<. + IJay.i." c.:tli!'1 u: 1'.,l ic.'(' ,
UI}.j' :'i 1:1 t_,1 rt1�.;(_ 1
t:'iv.i+: C'f�,1tt`2 i'l.i:,► 4/SJ
t 41: 1:
,'+,:1C;i;s11t1t-I � 1 'i`.'t`'nl.lt�c►t'. lt>:t tJ1V1.:;1.+!1:
't ll!;' C..1 � `t •_' r'.1;; : 1 } f't L.IIt: i.. 2 t 'r' SJt }}tll)t ! :r it!71t :tt'.1,'ll ,tt : t. :, 1'l'tIU}:71'
::ti't: 1. '.} ;i!' }.. );1!1,1'r .Ii:fi• 5 r } 9 M ,11+ •I `Vt'c1 t he .tt11 ( t lilt Ilt W 1 C}1
j!'�{12 ,:1 t `r' .:,11 •1,} i"'�:, f' "ll .'r' 1 .. ,+.11 t „�Sj'.t t. 1+`fi 1:, t i:! t•.c iEl}�ir!1'f
.1'.id Aj'!`1
}�lt 1O:3•:t: I ' 1 i:'.' + +l'1<,l Il.l l cltj l !!'t.lt I2t.r ,Itil 't +:X, -tit t ll 1); t)111 (,'l t '
t. C':)ll,lt. 1 1 a'+.:!it., 'll :i it' .'t:,'1111 ;it il;c7 I +:t llt'tt
tile: t1i'I tII"A 1 'r U<<�
at' it1 lit'll1 (i 11t.• I t't 111':..' '. ' ' t llt 1 2l't• '?i
t. +. C.11 lit T':. I +ti 1.:1:•tti — t,—j. .'i,,
:!s
i�
li,t r+,'1+: 1
!:li
tilt:
new
AGREEMENT BETWEEN THE
CITY OF HUNTINGTON BEACH AND
THE CITY OF SANTA ANF►
FOR THE ROBBERY SUPPRESSION AND
APPREHENSION PROJECT
S', n
.4 ♦ t
THIS AGREEMENT, made and entered into this dad►, cif
c"-_ 1978 , by and between the City of Huntington
Beach, a Municipal Corporation of the State of California , herein-
after referred to as "HUNTINGTON BEACH , " and the City of Santa Ana ,
a Municipal Corporation of the State of California: , hereinafter
referred to as "SANTA ANA, "
W I T N E S S E T H
RECITALS
1 . HUNTINGTON BEACH, pursuant to resolution No. 4576 of
its City Council , adopted on January 3 , 1978 , submitted an applica-
tion for a Federal Grant Award Project under Section 301 (b) of the
Omnibus Crime Control and Safe Streets Act of 1968 , Public Law 90-
351, as amended by Public Law 91-644 , to be funded in part from
monies made available pursuant to the Crime Control Act of 1973 ,
Public Law 9383 , administered by the Office of Criminal Justice
Planning for the California Council on Criminal Justice, to con-
tinue a certain project designated as the Robbery Suppression and
Apprehension Project.
2. The parties hereto are cooperating with other cities
and agencies within the County of Orange to establish a Robbery
Suppression and Apprehension Project.
3 . A Robbery Suppression and Apprehension Project office
has been established and will be located within the HUNTINGTON
BEACH Police Department facilities to provide for timely , expedi-
tious and continuous support to the Robbery Suppression and Appre-
hension Project members and interface with other law enforcement
,agencies in the area of robbery suppression and apprehension.
WHEREFORE, in consideration of the respective and mutual
covenants and promises hereinafter contained and made , the parties
hereto agree as follows :
I . This contract will become operative if and when the
United States Department of Justice , Law Enforcement Assistance
� 2.0
G
Administration , agrees to provide first-year funding to said
Project.
II . The Director of Finance for HU14TINGTON BEACH , as
Financial Officer , shall , upon award of the grant resulting from
said application , simultaneously establish a special trust fund
designated for Robbery Suppression and Apprehension Project. Said
trust fund shall consist of funds derived from said federal funding
and state buy-ir. , together with local hard cash matchin:- funds in
the amount of five thousand five hundred and fifty-five dollars
($5 , 555) , and shall be disbursed in a wanner consistent with the
grant conditions . The Director of Finance shall provide the
required accountability for the project.
III . The HUNTINGTON BEACH Police Captain , as Project
Director , shall order and pro:►ide direction and make payment on
behalf of SANTA ANA for services provided on the aforesaid grant
and that are required in establishing the Robbery Suppression and
Apprehension Project.
IV. SANTA ANA agrees to deposit with HUNTINGTON BEACH
seven hundred three dollars and thirty-five cents ($703 . 35) within
ninety ( 90) days after execution of this agreement to be SANTA
ANA ' S pro-rata share of the Robbery Suppression and Apprehension
Project local hard cash matching funds. The foregoing funds shall
be immediately returned to SANTA A14A if said grant funding is not
awarded .
V. SANTA ANA agrees to fulfill all duties as specified
in the aforementioned application for grant award , which document
and amendments thereto are hereby incorporated by reference as part
of this contract.
VI . The Project Director and Financial Officer shall
receive and disburse project funds through the above trust account
in accordance with all legal requirements for the accounting of
funds under the Omnibus Crime Control and Safe Streets Act of 1968
and any amendments thereto.
VII . HUNTINGTON BEACH shall cause the Financial Officer to
reimburse SANTA ANA for any portion of its pro-rata contribution
remaining unexpended at the completion of the Project .
-2-
VIII . This Agreement shall terminate either twelve ( 12)
months after the grant is approved by the Office of Criminal
Justice Planning or when any extensions to the Project by the
Office of Criminal Justice Planning have expired or when all funds
are expended by HUNTINGTON BEACH.
IN WITNESS WHEREOF , the parties hereto have executed this
Agreement on the date and year first above written.
ATTEST: CITY OF SANTA ANA, A Municipal
Corporation of the State of
California
� /I )
CITY CLERK t MAYOR
ATTEST : CITY OF HUNTINGTON BEACH , A Municipal
Corporation of the State of
California
10
CITY CLERK MAYOR
APPROVED AS TO_,YORM: APPROVED AS TO FORM:
KEITH L. GOW GA IL;, KJ17101.;
City Attorney City Attorney
REVIEWED AND APPROVED: INITIATED A14D APPROVED:
• R.` �;.0
City Administrator Chief of Poli e
-3-
i
457b
A RESOLUTION 0.7 1 HE CITY Cr. THE CITY Oi'
RANT FL)h LbW Eta F ORWEME1;; PURPOS S AND EXECUTION'
OF A CONTRACT WITH ';'HE COUNTY C011-ICIL Jil
r.: Ii•'If�AL JUSTICE
WHEREAS , the C'it;: of Huntir,t-.ton Beach desires to
c,rtain project designated as Rc&bery Suppress ion and Al ,r:--
hen::ion Grant to be funded in part from fund. made avallal. 1c.
throuf;'h the Omnibus Crime Control and Safe Streets Act. of 196'? ,
PL ''0-?55 , as amended , FL 91 -644 , ( hereafter referred to as t h,-
Sat'•:• St root: Act ) admi.,0 :itered t:y the Cali forma CounvI 1 c-n
CrIminal Justice (CCCJ ) , the Orange County Council on CrIii.ir,al
Justice and the County of Orange ,
NOW , THEREFORE, BE IT RESOLVED by the City Council of the
City of }iuntinFton 5each that the Mayor of said city ' s hereby
authuI•ized to sign a contract with the Orange County Council on
Criminal Justice for lay enforcement purposes including any
exten-- ions or amendments thereof.
BE IT FURTHER RESOLVED ti:3L Elie applicant agrees to provide
all matchint-, funds required for said project , including any
ex..,�tr: ion or amendment thereto , under the Safer Street:. Act and
the rulea and regulations of CCCJ and the Law Enforcement Assist-
arice Administration and that cash will be appropriated as required
thereby .
BE IT FURTHER RESOLVED that grant funds received hereunder
*hall not supplant on-going law enforcement expenditures .
PASSED AND ADOPTED by the City Council of the City of
Huntington Beach at a regular mee thereof held on the 3rd
day of January , 1978 . ] //Jl�w• ti
ATTEST : 1^'a:•. ..r.�• �•r `-' �;,:,.:.''y_�
Mayor
/:::• C ty Clerk
1 .
• � •. '�.ry • '4 • •M�••.••..yI. • V•y� �r�M .,•tiw a tit.� • M•
��i•; .. • .^r .. ., �. ,i'�. . sue•.. "•r••v,.. « � •. .� .. • - - ..�r r+_r.r
: E:17EWE i AND APPROVED : APPROVED AS TO VOFT-
• rr
Ci Administrator _ {k{ C,i ty At:tor :e, �
If-IT" IATEF) AND APPROVE;,
AS TO, CONTENT:
L `
Chic. r or ice
L •
• `• Re S . Tr.�, ,. 11
S1ATE OF CALIFORNIA )
COUNTY OF OW NGE ) d s : ,
t CITY OF H117471.NGT0:: BEACH S
I , ALIC1A X. WENTWORTH, the duly elected, qualified City
Clerk of the City of Huntington Beach , and ex-officio Clerk of t.hu
City Council of said City, do hereby certify that the whale number of
members of the City Council of the City of Huntington Brach it~ eeveti;
that the fore-going resolution was passed and adopted by the M-fitnntive
vote of mot . than a majority of all the members of said City Couticcil
at a regular meeting thereof held on the 3rcl day
of January 19 1b by the following vote:
AWES: Councilmen:
dart Lett Miledcr . Coen , u-00, • , Siebert. , Shen�11an, Pat t it1-;oji
NOES : Councilmen:
APSENI : Councilmen:
;:,tile
t�2
City Clerk and ex-offici.o Clerk
of the City Council of the City
of Huntington Beach, Californ&a
REQUEST FOR CITY COUNCIL ACTION
Earle W. Robitai lle
Submitted by Chief of Police � Department 110 1 i cc
Date Prepared May 19, , 1975 Backup Material Attached M Yes ❑ No
Subject Agreement between the City of Huntington Beach and the City of
Santa Ana for the Robbery Suppression and Appr•ehertsion Grant .
City Administrator's Comments
Approve as reconinictided .
f
qq
Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions: z
STATEMENT 01' ISSUE
The City of Santa Ana , along; kith ?5 other Orange County agencies , has been invited to
participate in a regional I.1:A.A Grant being coordinated by the Huntington Beach Police
Department. Participation was approved by Council action on January 3, 1978, Resolution
No. 4576. The Cite of Santa Ana has required the attached contract prior to collunttting
its share of matching funds , ($703. 3S) .
R11-CM1+1M NDE?D ACTION
Approve the contract request to allow Santa Ana 's participation .
ANALYSIS
The conditions outlined in the attached contract Cover basic procedural areas which wi I 1
be followed with or without the formal contract . Santa Ana is the only city requiring; a
contract of all the Orange County cities participating;.
Funding for the grant has been approved and invitations for hills are being; mailed. In
order to asstrre Santa Ana ' s par•ticipatiorl , approval of the agreement is needed.
ALTERNATIVE
Council may choose not to enter into the agreement , Without. Santa Ana ' s participation,
Iluntington Beach and the other participating agencies will have to make up Santa Ana's
percentage of matching; funds.
FUNDING SOURCE
Approval of agreement does not require any additional funding by the City of Huntington
Beach.
J
P10 3no
t
.t T
C TY OF SANTA Ali
„.�,...t OFFICE OF Tf-I[ CHIEF OF POLICE
24 CIVIC CENT
PLAZASr1�11�1 .1Nr1 o CALIFORNIA 9?%l�)
IMay 8, 1978
Earle W. Robitaille
Chief of Police
Huntington Beach Police Department
P. O. Box 70
2000 Main Street
Huntington Beach, CA. 92648
Attention: Captain Bert T. Ekstrom
Subject: Robbery Suppression and Apprehension Grant
Dear Sir:
Enclosed is the agreement approved as to form by our City Attorney.
Will you please have your City Attorney review it and if it meets with his
approval, request that your Mayor sign it and return it to me for our Mayor's
signature.
Very truly yours,
R. C. Davis
Chief of Police/
C. R. Miller, Captain
Commander, Investigation Division
CRhi/JDDhnpk
Enc. (1)
1rce J
POLICE DEPARTMENT
.:. City of untingto�n B eaX�X�a.�
P.A.BOX 76 2000 MAIN STREET,HUNTINGTON [!EACH,CA.92648 TELi (714) 336-5311
EARLE HORITAILLE
Cbief of Police
December 9 , 1977 I�
L� 5
Honorable Mayor S
and City Council
C I'rY OF tuN INGTON BEACH
Attention: Mr. Floyd G. Be.lsito
City Administrator
Subject: A resolution of the City Council of the City of Huntington Beach
authorizing; application for a grant for law enforcement purposes
and the execution of a contract with the California Office of
Criminal Justice Planning; - Robbery Target Hardening; Project .
Attached you will find a resolution by the City of Huntington Beach , authorizing our
participation in the countywide Robbery Target Hardening; Project . 'rhis project is
being; funded in part through the Omnibus Crime Control and Safe Streets Act of 1968,
PL 90-355 , as amended, N. 91-64•1 . L
It provides for a regional grant in the sum of $135,000 to develop a portable robbery
detection system to be atilized by all agencies within the County of Orange. The
system is desperately needed in our efforts to reduce commercial robbery. The financial
impact on the City of Huntington Beach will be 5594 .00, which is our share of the
matching; funds.
Respectfully submitted ,
EARLE W. ROB I TA I 1.1.E
Chief" of Police
Vi r. EKS rROM, Capta l n
Special Operations Division Commander
BTE:skd
Attachment
—Address all co»linunications to for Chief of Police -- /'
• M
RESOLUTION 140. 4576
A RESOLUTION OF THE CITY COUtICIL OF THE CITY OF
HUNTINGTON BEACH AUTHORIZING APPLICATION POR A
GRANT FOR LAW ENFORCEMENT PURPOSES AND EXECU`I'IO14
OF A CONTRACT WITH THE ORANGE COU;?TY COUNCIL ON
CRIMINAL JUSTICE
WHEREAS , the City of Huntington Beach desires to undertake
a certain project designated )as Robbery Suppression and Appre-
hension Grant to be funded in part from funds made available
through the Omnibus Crime Control and Safe Streets Act of 1968 ,
PL 90-355 , as amended , PL 91--6114 , (hereafter referred to as the
Safe Streets Act ) administered by the Califcrnia Council on
Criminal Justice (CCCJ ) , the Orange Cc;unty COurrc i l on Criminal
Justice and the County of Orange ,
1J0"'1 , THEREFORE , BE IT RESOLVED by tht:- (' i t ;r Counci 1 cif the
C it; of Hu:-rtington Beach that th#> M- i; ar of ::�Ii ? city i,,: her ei}v
authorized to sign a contract with i,Il,.? Oranr count-.v Council on
Criminal ,Tu3t ice far law enforce:nent purpos�,:= i ncludi.ni- any
extensions or amendments therc-of ..
1: . . i , , s c* 1 , ,
BE I'I' �r,,i�iHE:? RESOLVED t}iut; ti �� �pi�li �•.•t_t. aE;t �_ `. ..o r�r c� �' c.ie
all matching- funds required for :.-:yid proje.:t any
extension Or amendment thereto , under the Saf't- Street:; Act and
the end ret?ul�tions of ("CCJ ,.inJ the Lav f-:nfarcerrrent i :_r.--
ance Administration and t.liat cash will be A:3 required
thereby .
BE IT FURTHER RESOLVED that r,ra,nt funds received hereunder
3hal l not ;t, ppl.ant on-roing, 1:1w cnfcr:�c:r7ent t x�,t rrt; i t:trrt::; .
PASSED A,JD AMPTED by the City C:wnc.i 1 of the City of
Huntington Reach at; a regular mee - therc-of held on the 3rd
day of j anuz:.-ly , 197" ti
ATTEST
/c3 City Clerk
1 .
rORt�1 :
REVIEWED AND APPROVED : APPROVED AS TO
1
Ci Administrator ,.( &q C ty Attor ie,
INJTIATED AND APPROVED
AS TO CONTENT :
Chief of ice
2 .
i
», No, 4576
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ae:
CITY OF HUNTINGTON BEACH )
I, ALICIA M. WENTFJORTH, the duly elected, qualified City
Clerk of the City of Huntington Beach, and ex-officlo Clerk of the
City Council of said City, do hereby certify that the whole number of
members of the City Council of the City of Huntington Beach is seven;
that the foregoing rieolution was passed and adopted by the affirmative
vote of more than a majority of all the members of said City Council
at a regular meeting thereof held on the 3rd day
of January 19 78 by the following vote:
AYES: Councilmen:
Bartlett , Wieder, Coen, Gibbs , Siehert , Shonkman. Pattinson__
NOES: Councilmen:
None
ABSENT: Councilmen:
None
City Clerk and ex-•officio Clerk
of the City Council of the City
of Huntington Beach, California
1
• • . OREGION: 1'
'1 1
{PROJECT n
13, CERTIFICATION
OF
FORMULATION AND AVAILA31i.ITY
OF
EQUAL EMPLOYMENT QPPORTUNITY PROGRAM
i
I , Earle W. ;.obitai.11e (Project Director or o.r►er autho-
rized official ) certify that the Huntington Boach Police 5ep:rt;'aent
(criminal justice agency) has for;aulated ar, equa i er,;► Ic ,r;.�rlt
opportunity program in accordance with 28 CFR 42.301 , et sea. , subpart E, Gr;d
i that it is on file in the office of Personnel _
(name) , Edward Thompson , P 0. Box 190, Huntington 'Pc-ich , (:;:� i t„r"►: z J: t '.
(address) , Director of Personnel (titI , for ::, i _;:
or audit by officials of the cognizant state planning agency or the
r Enforcement Assistance Administration, as requires: by Iati;s ar,o
regulations.
'gned
F Chief of Police
7 Title
December 2U, 1977
Date
�r
-3- L3
• � r
14 . NEGATIVE DECLARATID-1
GENTLEMEN:
In accordance with the procedures for the preparation o env•:ronmeni:al impact
statements , ari environmental assessment has been perfcrmed on the prc .osec
agency action below:
Robbery Suppression and Apprehension Pro;e,:
(Title of Project
The assessment process did not indicate a significant environmental irrpact from
the proposed action , and the project will not involve any of the fclloaing:
a. New construction projects .
b. The renovation or modification of a facility which 1cac:s to ar.
increased occupancy of more than 25 persons .
c. The implementation of programs involving the use of pesticides and
other harmful chemicals .
• d. The implementation of programs involving microaavc:a cr radia`ioi..
e. Research and technology , the anticipated or intended future applic�.-
tion of which could be expected to have a potential c;fect on tee
environment.
Consequently, an environmental impact statement will not by prepared .
An environmental impact appraisal , which sumimari zes the asse,- a",G the
reasons why a statement is not required , is on file at the aLL-1,Dve office and
will be available for public, scrutiny upon request.
Sincerely,
l;ignature
C}11Cf 0� ��OI11.0
S of Prod ct Director or '
other authorized official )
1 • 0
RE-SOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL 01. '1111: t fTy Gi: 11UNTI IGT:Jti
BEACH AUTHORIZING AI'I'LICATION FOR A (A,-A\'1' FOR LAW NF01tC1iI11iN'C
PURPOSES AND EXECUTION OF A CON11U1CT WITH 'rill: ORANGE. COUNT
COUNCIL ON CRIMINAL JUSTICE
%MEREAS the City of Huntington Beach desir.:.. to unc:ei--, akc a cer-,ain -):•oject
designated Robbery Suppression to be funded in par:. from ::Linens r,.:de a-/aili:blc thr-pugh
the Omnibus Crime Control and Safe Streets Act of i968 , Pt. 9G-351 , as amended ,
(hereafter referred to as the Crime Control Act) a drninistei-ed by th., Office o.'
Criminal Justice Planning (hereafter referred to cgs Mill) .
,NOW, THEREFORE, BE IT RESOLVED that the Mayor o; the City of Huntington B.:.ach
is authorized, on its behalf to submit the attached Application For Grant for Law
Enforcement Purposes to OCJP and it authorized to execute on behalf of Oran-c
,ounty Criminal Justice Council the attached Grant Award for l..w enforce.,.ernt
purposes including any extensions or amendments thereof.
BE IT FURTHER RESOLVED that the applicant agrees to pr0%-i(le all rP a-c-ini;1M fumes
required for said project (including any extension or r,iure:lf) under the
Crime Control Act and the rifles and regulations of OC1:1' and the Lair Enforcu,-rernt
i Assistance Administration and that cash will be appropria;:ec as required thereby.
BE IT FURTHER RESOLVED that grant funds recr.ivvc herc:undcr re r._. `
to supplant law enforcement expenditures controlled: by 00., r�ody.
I hereby certify that the foregoing is a true
copy of the resolution adopted by the City
Council of the City of Huntington Beach in a
greeting thereon" held on
by the following vote :
Ayes:
Noes :
Absent:
Date .:cl.� �'cc>~til,:.oin ,`;cry;;.,._._.. _ _. .._...._
laity of i;ontnneto-) I-WaJi, �.:iiiror..: ;►
. 7
.E OF CRIMINAL JUST .CF PLARN10
15. PROJECT 13ULIGCT
BUDGET CATEGORY AiI'D LINE I T EIM DETAIL COST-
A. Personal Services - Salaries
I
1
l
x
TOTAL
f -6-
` 1
• ICE OF CRIHINAL JUS'. ICE i'L M+ ,
PROJECT BUDGET
3 _
BUDGET CATEGORY AND LINE ITEM DETAIL cCS7
B. Personal Services - Benefits
i
a
I
i
c
i
1
I
TOTAL {� !
x,, q
N�
04DE 1
wPROJEC T BUDGET
BUDGET CATEGORY AND LINE ITEM DETAIL
COST
tA
C. Travel
` .
A
.I 1
.. I
A
6,.
+
r�
' F
. + R
o
ti
7 �
q .
r A
• h
^a
TOTAL 7
•
E � '
1
. y
• CE OF CRIMINAL JUSTICE PLA1;;iO
PROJECT BUDGET
'BUDGET CATEGORY 'AND LINE ITEM DETAIL COST
,D. ConsUlt6ut Services
Training
`Rcquested' to eornpensate for the personal services of ran S1 ,000.00
expert ,consultant .in training police officers in the proper ,
use of equipment purchased under this grant.
{
i
j
1
t
TOTAL S 1 ,o00.oc1
1 _
z
• ' 1 i 1 Y "
5 ,
t�
■
r
R
a
t
!
i
' r
■
1
,♦ r
k
R
' 1
l �
l
J
� w1
I f
ICE OF CRIMINAL.°JUSTICE .I'i.;v%
PRNECT. BUDGET
BUDGET CATEGORY.'AND LINE ITEM DETAIL COST
F. Operating Expenses
Supplies and Administration $3,500.00
Primariiy .the 'major cost in this category is F.Im and
processing. Since the particular equipment design has
yet to be selected, an estimate is offered based upon
current*_Kodak list price of film purchase and processing.
This estimate represents 10- or $3,500.00 of the total
grant .in Phase I.
l
1 '
t
i I
!i
I
4
i
c .
I '
TOTAL �3;50�7.00
I ( :E OF. CRI f 1INAL 0US11 CE PLAl 15i`!�
PROJECT BUDGET
BUDGET CATEGORY ADD LIPlE ITEMDETAIL COST
G; 'Equipment: I
This `project' involves the purchase of photo-audio monitor- $50,500.00
ing alarm systems as evaluated and selected by the project
committee. Presently, there are many "of- the-shelf"
photo` surveillance units available on the mar att , rangi.n�-
in price from $465 .00 - $7,10.00. Also , there are many
"off-the-shelf" audio recording units available on the
market ranging from $20.00 - $100.00, however, a combination
photo-audio system compatible with the portable radio
alarm transmitters and sensing equipment does nut exist .
Estimates have been made' that a single unit will cost
approximately $700.00 - $1 ,000.00. To obtain enough
of these units for regional use, $30,500.00 gas been
projected for the purchase under this grant.
fi {
1
I� r
CATEGORY .TOTAL _ i ►� ,::rry. ';�;
1 G. PROJECT TOTAL s 35 ,000.c;U
17. FUND 'DISTRIBUTION FEDEML STATE LorAL
a. Amount of Funds (a) $31 ,400.00 (b) $1 ,745.00 WS! ,;as.00 ----{
b.M Percentage of Funds 90% 5a 5101
18. PROBLEM STATEMENT
: As Orange County makes- a transition froia a scattering of ruiec. rural.
communities to a compressed collection of urban cities , we ar•: experieP.ci,n
an alarming increase in criminal activity. This :teti.'ity t} r,�a•cens our
.;'citizens and taxes our criminal justice systems beyond their capabilities.
One of the more threatening crimes is that of armed robbery.
An analysis of the criminal that preoccupies himsclf in the cor.r;is.s.on
of-armed robbery shows that he is the career orientated offender with
' a high recidivism rate. Official studies have established that a minimum
of 77% of the robbery suspects apprehended have hrd previous arrests for
robbery. Because of the felonious nature of the crim , and t:n.: penalties
yattached, a high percentage of the prosecutions rosuit in extended jury
trials consuming days of the police officer's , prosecutor's and court's
time.
Improving our ability in rapidly identifying and :.pprehending suspects
and our efficiency in effective prosecution will result in a significant
reduction in armed robberies , deterring the recidivist and relic:ing
court backlogs.
Armed robberies present a difficult • robien to law enforcement agencies ,
because in the majority of incidents , the erir,.e if: no: reported ur,zi 1
after it has occurred and after the suspects hove left, the scene.
major obstacle to successful apprehension and prosecution of a rcF-.c-ry
suspect is the inability of the victim to rake po_�.itivv identizicucion
Of a person observed for a very Short period of tiI •:!'.— ,h victi:L
is under high emotional stress. Also, s:r:ce any .operty t:i,en is
generally cash money, it is unidentifiable if there is ar, up7-reciablo
time lapse between the com.•�ission of the :rime ;�nc. apprehension of
a suspect.
_ Robbery comprised 4510 of the crimes of violence in tnc
' Crime Reports in 1975. Between 1970/1975 , trcn6s in rcbber;; by t} ;e :;'hov
bank robbery has increased 79%. During this s=e perioa, gas or scr.,..zv
• station hold-ups have increased 7"; chair, stores incr::aset; Il2o ;
- residential robberies 35b; and hold-ups o: other car:mercial or �Gsiness
establishments rose 27%.
It should also be' emphasized that robbery of the victir, ca- pro;: be
completely measured in terms of the numberof rohl, :ies ::nd/or dwlar loss
alone. while the: object of the ..stack is money or propor;.y, i:.any v:ctir:s
.of the robbery Suffer serious •personal ini��:•y.
mmitted during a f� lonlou,. :.cti•:ity reveal!' 4`:.::t
An analysis of murder co
54% of these killings are robbery related.
Studies have shown that many related criwv.s ),arsons :rise Gut c,t
robberies. The criminal does rot hesitate using a weapon to prcvci t ,irrest
'. or subdue 'a ,victim. He has been known to torture, assault c:., shua`
intended victims. Numerous law enforcement officers have excnangeo
gunfire and have been wounded or killed by the robuer.
A successful attack on robbarv. then, could be expected to effect a
significant reduction in ,other related crimes of violence, i.C'. , murder
and-aggravated assault. � !
1
19. ORGANIZATIONAL QUr1LIFIGAI'IUP15
The Huntington Beach Police Department ..i.: ;► munic..p.11 police dep:trtment
One of the major. problems facingthisIra; ice depa:•t►gent and others in
Orange .County is the unsuccessful apprehv:►5ion of persons comsmitting
robbery.. When the police agency is unable to provide adequate
protection, the criminal is stimulated into increasing has efforts
knowing that the -probability of the police department 's apprehension
is negligible. The Orange County Chiefs of Police and Sheriff's
Association, having addressed this problem, sclec..ed r.he Huntington
Beach Police Department to coordinate this project in an eff..rt to
diminish the impact of this crime upon the public as well 4s the
judiciary.
Last; the Huntington Beach Police Department under are LEAAJOCJP Grant
i 'developed. portable alarm radio transmitters and alarm sensing equipment
for use to all police agencies in this region. This project will
provide additional increased capabilities of the existing portable
§ alarm "radio transmitters and alarn• sensinr! equipmunt.
20. PROJECT OBJECTIVES
1
The ultimate objective of this Grant w`il be zo rcluce ;.he increa:se in
commercial robbery and test the feasibility, of f:c�c:,c}• ::rt of z ect.•:cness c_
the portable, police-owned acidio-visual surveillance syst4n by the
-ion of this Grant.
impler.,2nta
Impact
This project should reduce the i:icrease in t':c inc idvnt
within the City of }luntington Beach by .u� lea;, LU . Cia:•:n,,
after implementation.
Acquisition
Phase I of this project will identify, n:•o~�::c , c . ._ss:.,e t�,c r.e�; :alc�.��.:
and scientific systeris to improve the qual ; .v or c. icicncc
the comonission of contnercial robberies. M, e st.cci.fic.�lly, t:�o54 o;;;ec.s
are as follows: .
To select a portable audio-visual surveillance system cap, 'Ae a:ovidin,>
an immediate and permanent record through phototra,;,is a►►ci ►oi•_e reca:4inbs.
c
Both Phase I and II of this l�rUjct will i l `;L prov iti:• for thu Bur,:' r,I'
portable. audio-visual Surveillance equip:nc,.t cc,,,l... .. r L :rltti z}1L P3I':..uli:
radio alarm transmitters and sensing; de,.' .1op-od under the
Suppression and Apprehension Project.
Training
Both Phase I and II of this grant will prr,% isle ac cvuatc rruining far personnel
from all agencies within the region on the installation and use of the
portable audio-visual surveillance equiprx.i,: .
21. METHODOLOGY
In Phase I, the task will require first t h;i t a i epresentnti e c i ttec be
formed to (1) t�•aluate portablo audio-visa, survc illarccr 4c1.ail;rent.
! available commercially; and (2) select those systc.ns necessary to tt:, et all
major surveillance requirements for the: various cur,ditio;ls :end applications
for which they will be used.
The rep2•eserltative commit-cc will be comnri _•cc; of po: ice c `7cers sv!uctel
by the Orange County Chiefs of Police and 3herif fs ' Association and the !:range
County Robbery Investigators Association; District Attorneys ; and judges.
1
The next important task will be that of Rri' preparation Witr, general syste:1
design specifications and the evaluation 7f the con::racc3r bids . T';cre:0:•: ,
this project will be .placed for open bid to a consi;ltant/:,cndor(s) , who i;A I
' provide the necessary audio-visual equipment cojtp�oiable ith the Burglary
,Suppression and Apprehension Project equipment .
The general criteria for arquisition o1 •-ortal,le �ltiuiC-V: sil:l L12':'C: llilneC
, equipment may include, but not be limited to:
- A. Photo System
1 . Automatic electric eye;
4 2. Film pack: cartridge or cassette;
5. Full frame exposure;
1 a . Remote activation;
S. Lens f2-8 or better;
I 6. Warning light to indicate camera activatio;, ;
i . 7. Sixty degree ,minimum field of vie.:
8 . Camera noise level zero at 10 feet :
5. Camera case inconspicuous ; box size: max i�7,t1,:. 12" x 12, % 10 ;
10. Camera case not stlbj ect to w:lrpi ns• in c:.:
11 . Camera case to provide protectiony in ti:e;tt'r:c�r;
12. System compaLl ."'blc with de� eloped icEu:I:a� r.,
and Apprehension project.
B. Audia Monitoring System
1 . Microphone should be a maximum of r, incheL :o �; ;,:�d L"ne te, :ho :nc:l^,
in diameter.
Consist of amplifier Lind recording .lee ice.
S. Ovcrall size maximon 6" x w" x 6" .
4. Case to provide protection in inclo-mot:t w, -.t%er.
5. System compatible with developed c.;uil r:e;,: .lnde. Du.-glary t.upprc:t.;sion
and Apprehension project. .
In Phase II additional equipment will be .l, qui ,-ed dependent upon the :,cccl to
�_.. equipment under Phase I .
An' int ►gral part of this project will be trai,ing of police. officers fro., ..11
agencies desiring. to use this equipment. Thi;; traininl; shall incLad wtix;
'operation of the equipment, as well as t►tf, pro,)c.r use and placement r�: audio
visual monitoring equipment. The trair,i•if; facilities of the Hunt.:itl;ton
Beach Police Department will be made availlablc for this purpose:
i:`:.i i::a; l ott n�, cu.'rt•tiL 12U 1't:r13 1
Selberion of des i rid, necessary
CO t.•tiu iit:at ttr ( 1 t,�,rk) • +
.fit:thiL
10adl Q— for prorosals wvvks)
Proposal evaluation (2 weeks) ;XV �
Cis
Administer contract (2
73
C*)Jor rtlitipment protitict ion and
Test equipment (4 weeks)
.-accept equipment (1 week)
r 36
WEEKS IN PROJECT �
M
" LON :pia Him 11.1, �
.;isC
1�1•t.P l 1,C till1,01.Se order
•r i«�
?•^yr„ -r,cr�,. �Fe•• - e---•-r- ;:�„'" 7
� J�••M t
srA-+�r•cyw��•,'�'�•`��'"`�Mr-ti.. ',y'"+-.iyyl{ a••.,t,�;t-�,•�..Y,••L.'.'s-�^t+•,��c,.t. •�•. .
. , : �}•.'$v�"Y�t'— s�r.w�a'L..i ..►sir T�'ya=—"uw.�� =�'..y.'wi.� -,. �� ....ri�w .. -
(J weeks)
- Tra in ing (6 weeks) �;•�-�
Test and accept . .:
rouiprlent (2 tucks)
: . Evaluation (4 l:ccJ s)
0 S2
WEEKS IN PROJECT .
,- = - _ �. .. ter► •
23. AiANAGEMENT `RECORDS
„ The management records maintained for thi:; }>roj c.t v.•i 11 uccorC,tlip,
to those requirements of the :project. Tho-C records maintained wi 11
be those of. project management itself. Such records will include,
but rnot .limited to, staff evaluations of equipment ar7d propos-is,
monthly project reports from the selector/vendor, purchase ordcrs ,
minutes `of coordinating committee, and minutos of ;&ny meetings
between the. sub-grantee and the selected vendor,
24. INTERNAL ASSESSMENT DHS1GN
r
The ,methods of `evaluation of this project: :ri11 va •i;I pertipectiv��
of the, various `data ' components of the pro oct itsei f.
In record to the overall objective 'of reducing; the increase or
commercial . robbery by at least 10 in the twelve month period
following . implementation of this project from the twelve month
period 'perc'eding implementation, statistics reported in the
department's monthly "Return A - Monthly It�.tu:n of Offenses Known
to Police," aitd yearly Uniform Crime Report .rill b, utilized. This
data gathered here is taken directly from the official police
reports filed on all known criminal incidences within the
-jurisdiction of this department.
The evaluation of the equipment procured tinder thi project in bo-;h
Phase I and 11 will be performed by. the project s t,.f - at the
'Huntington Beach Police Department. This evaluation will rclat,:!
directly to the questions :
A. Does the equipment perform the function for which it was intendv:i'?
B. Is the equipment easily adaptable for use by t.ie various poll. _
'departments within this region?
C. Is the operation of the equipment designed in such aanner as :o
allow simple and easy installation and operation by the policL:
officer?
- �s
MINUTES OF THE BOARD'OF SUPERVISORS
OF oRaNGE COUNYY, .CALIFOR,41A
August . 10 , 1976
f,
IN ItE :AGREEMENTS BURGLARY PREVENTION PROGRAM CITIES OF
GARDEN . GROVE , SA."JTA Ai`1A, 111INTINGTON BEACH , CYPRESS , STt1r2TON ,
-BUENA PARK, LA PALI-Ilk AND LOS ALI': OS
A:•I
On motion- of Supervisor Clark , duly seconded and unanimously .
carried, the Chairmanand the Clerk are authorized to sign the agreements
7dated 'August 10, '1976 , between the County of Orange and the of
Garden' Grove , Santa Ana and Huntington Beach providing services for an
Ar►ti-Burglary Target Hardening Program and t"ze agreement dated August 10 ,
'1976, Uetweeh the County of Orange and the of Garden Grove ,
°Cypress , Stanton , Buena Park., La Palma and Los Alamitos providing for
''activation 'df the program, as recommended by the Executive Officer c,f the
:Orange . County Criminal Justice Council in his letter dated August 3 , 1976
ti
(*rror45 , POLICE Del ,�kTMENT
cit3� ofMintf.,
gton Read
• _
* • , P.O.BOX 10 2000 AIN STULE:T,IIUNTINGTON HEACN,CA,9164N TU,(1 4) '16*"I1
ARI.Ii EtoltlT��1LLE
1
4rr - ..
�1 �y�"�► '��1� Ei ;`
1 J ,
July .26,
Honorable Mayor +�
and City Council � -
CITY. OF 'HUNTINGTON BEACH
Attention: Mr. Floyd ;G. :Belsito
City Administrator
Subject: . A. resolution of the City Council of the City of Huntington Beach
authorizing application for a grant for law enforcement purposes
and the . execution of a contract with the California office of
Criminal Justice Planning - Burglary Target Hardening Project
.Attached you will find a resolution by the City of Huntington Beach, authorizing
our participation in the countywide- Burglary Target Hardening Project. This
project is being funded in part through the Omnibus Crime Control and Safe Streets
Act of 1.968, PL' 90-355, as amended PI, 91-644•
It provides for regional grant in the sum of $81 ,343 to develop a portable
burglary detection system tv be uti-lized by all agencies within the County of
Orange, as well as dedicated Command and Control interfaces from the City of
",-itington Beach. The system is desperately needed in our efforts to reduce both
r<!F:idential and commercial burglaries. The financial impact oil the City of
11witington Beach wi.l1 be $1 ,721 , which is our share of the matching funds.
Respectfully submitted,
�ti I EL C. BURKCh'fIEl.p, Captain
Acting Chief of Police
MCB•:skd
Attachment
ccr Aililress Ail coniniunicatlons to the Chief of l'oli =-
1
c+ �
RESOLUTION No, :4293
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HUNTINGTON BEACH AUTHORIZING APPLICATION FOR
A GRAI4T FOR LAW ENFORCEI4EIlT PURPOSES AND EXECUTION
OF A CONTRACT WITH THE ORANGE COUNTY COUNCIL 014
CRIMINAL. JUSTICE -
WHEREAS, the City of Huntington Beach desires to undertake
a certain project designated as Burglary Suppression and Appre-
. hension to be funded in part from funds made available through
the Omnibus Crime Control and Safe Streets Act of 1968,9.07355s as amended , PL 91-644 , (hereafter referred to as the
Safe Streets Act ) administered by the California Council on
r
. . Criminal Justice (hereafter referred to as CCCJ ) . the Orange
County Council on Criminal Justice and the County of Orange ,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
. / City of Huntington Beach that the Mayor of the City of Huntington
Beach is authorized , on its behalf, to 4'_ ;n a contract with the
Orange County Council on Criminal Justice for law enforcement
purposes including any extensions or amendments thereof .
BE IT FURTHER RESOLVED that the applicant agrees to provide
all. matching funds required for said project (including any
ex-ension or amendment thereof) under the Safe Streets Act and
L•he rules . and regulations of CCCJ and the Law Enforcement
Assistance Administration and that cash will be appropriated
as required thereby , the financial Impact on the City of Huntington
Beach oeizir, $1 , 721 . 00 .
BE IT FURTHER. RESOLVED that grant funds received hereunder•
shall not supplant on--going law enforcement expenditures .
PASSED AND ADOPTED by the City Council of the City of
uuntingtcn Beach at a 'regular meeting th n the 2nd
days of August , 1976•
ATTEST: Maya
hltd: er l . .. ., .
Pro Tempore
A PPR VEV? AS . TO CONTENT: FO
.q :Cit Administrator Ci Attor Y
APP OVED INITIATING DEPARTMENT:
NO FISCAL IMPACT
FISCAL IMPACT -• BUDGETEII
FISCAL IMPACT -- NOT BUDGETED
REQUIRES FINANCIAL IMPACT REQORT
3 .
Re o. 4293
8'W11.,.OF CALIFORNIA )
(:(1(INi Y uR'URANCis ) AS:
IV
C 1117.. OF 11 UN'T I WrON B EACH )
I , "ALICIA M. WRNTWORTH, 'the diily elected, qualified Citq
Clerk of the City of Huntington Beach, and ex-officio Clerk of the
City Council of said City, do hereby certify that the dhole number of
members of the City `Council 'of the City of Huntington Beach is seven;
that the foregoing resolution was panned and adopted 'by the affirmative
vote of more' than a majority of all -.he members of said City Council
at a regular meeting thereof held on the 2 day
of August 1976 , by the following vote: _
'AYES: Councilmen:
Bartlett Pattinson• Coen, Gibbs Siebert, Shenkman
NOES: Councilmen:
None
ABSENT: Councilmen:
Wieder
City Clerk and ex-officio Clerk
of the City Council of the City
of Huntington Beach, California
't 'C 1 cot. COP
_ j�l� f C,",0:'1; ti'.i�l;a'sll'.• .. .
t?1 �
•:^"��01
-
�r
• -;' • .+ EKIiIBIT A
ICr
N)A C UNICIL"" CRIVINAL JUST C
AL'
nda : .
Gr
's ,.`T-W ).. •o :-te a a' a o n
1I `sGeneral.
A..>Subgrantee agrees that the funds awarded pursuant to this grant award will be used in accordance with all
the terms and conditions set forth in or incorporated by reference in: (1) this grant award (which includes
the title page; the application for the grant which is attached hereto as Attachment A and made a part
'hereof, and these Standard Grant Award Conditions which are attached hereto as Attachment 9 and made a
'part hereof); (2) the CCCJ Fiscal Affairs Alanual, as amended from time to time, which is hereby
incorporatad in these:Grant Conditions;and (3) the Safe Streets Act.
tl
B. "Subgrantee a;;reas that funds awarded pursuant to this grant award will be used to supplement and not to
supplant funds otherwise made available for law enforcement purposes, and to the extent possible, will be
used to increase such funds. ,
C. Subgrantee agrees to make available and to expend from non-federal sources adequate resources to meet the
matching requirements specified in the Safe Streets Act in accordance with the applicable regulations and
requirements of the Law Enforcement Atsistance Administration, hereinafter designated "LEAA",
D. Subgrantee understands that the award of this grant in no way assures or implies continuation of funding
beyond the grant period indicated in this grant award.
2: Delay in Initiating Project. If the project has not been initiated and operated in accordance with this grant
award within 60 days after the commencement date of this grant award, the Subgrantee shall submit a written
report,`no later than 10 days after the expiration of said 60•day period. to CCCJ indicating the steps taken to
initiate the project,the reasons for the delay and the expected starting date.
If the project is not fully operating in accordance with the terms of this grant award within 90 days after the
commencement date of the grant period, the Subgrantee shall submit a further written report, within 10 days
after .the expiration of said 90-day period, to CCCJ dascribinq the (1 lay in project implementation, at which
time CCCJ may cancel the project and redistribute the grant award funds to other p•oject •-reas. The CCCJ,
where'%varranted by extenuating circumstances, may request approval from the LEAA Regional Office to extend
the implementation d'ate of the project past the 90-day period.
If any such report is not filed with CCCJ by the Subgrantee when due, this grant award shall be terminated upon
10 days written notice to the project director. No extensions of these periods will be granted and ra reports will
be permitted to be filed after the period has expired.
3. Evaluation of Prior Year Funding, If thA project to be conducted under this tyrant ,i-riard or any portion thereof
has been conducted with funds granted by CCCJ or. LEAA during any period prier to the date of this grant ,
award, a formal evaluation of the.project or.the applicable portion thereof for any such prior period must be
prepared and filedwith CCCJ no lat=r taan 90 days after the date of this grant award.This evaluation must be
'Wri;ten, complete, accurate and must be satisfactory to CCCJ in.its sole discretion. If no written evaluation for
said'prior period is filed with CCCJ within 90 days after the data of this grant award, this grant award shall be
terminated upon 10 days written notice to the project director. No extensions of said 90-day pet iod will be
granted and no evaluations will be permitted to be filed after said period has expired. If a written evaluation for
said prior period is filed with CCCJ no later than 90 diys after the date of this grant award. the evaluation will
be reviewed by CCCJ..CCCJ shall d?terrnine in its sole discretion whether or not the evaluation is satisfactory.
µThis'determination shall he made no later than 180 days of ter the date of this grant award, If CCCJ determines
that tint evaluation is not satisfactory, this grant aw,rrd shall he terminated ui' n 10 days written notice to the
project director.
Rev. 8/15l73.
•
l`.Operation' R-purts. This grant award is made upon the eipress•conditiun, in ad;:;tion:to all other terms and
Conditions corutained herein, that the Subgr3ntee.will submit promptly when due to Cf J the following reports'
(a) A quarterly report"of the operation of the ;project for each three months of the project, including any
extznsion of this a. ird, beginning with the first month designated in the "Gran; p:riod Each such quarterly
report will ba filed on or before the tenth day after the erd of each three•non.1%. �3,icd. If the period covered . r
by thu final quarterly report is loos than three months, thit final quarterly re-or, wig tr: filed by the Subgrantea
on or before the 'tenth day attar th�i end of said final reriad. (b) A final report on cr before the 90tti day after
the completion of the project, including any extsnsi*n of this rrant award, covering the entire period of the
project. (c) uch additional reports in such form and containing such infortnation as either CCCJ or LEAA may
re,-tsonably require.
Each quarterly report and the final report will describe activities and accomplishments during the period covered
by'the report. Spacial attention will t:z given to project ph3:es or stages which have been completed (e.g.,initial
planning state, completion`-of preliminary survey effort, purchases of required equiprrtent, staging of pilot
training programs, etc.). Any special reports, evaluation studies, publications cr articles prepared as a result of
the•operation of the. project during the quarter will be attached, and major administrative developments will t>.
covered (changes in personnel, project design, etc.). Problem areas and critical observations, as well as project
success,will be mentioned and frankly discussed in all of the reports.
It is expressly understood and agreed that a.iy funds otherwise due or payable to the Subgrantee under this
grant award will riot be due or payable and this grant award may be terminated if any of the reports which the
Subgrantee is required to submit to CCCJ under the terms and conditions of this grant a%.ard are not submitted
to CCCJ promptly.when due, provided that any p.)vrnent by CCCJ to the Subgrantee after the Subgrantee has
failed to file with.CCCJ any such required report when due shall not be considered as grounds for any waiver or
estoppel against CCCJ.
5, Obligation of Grant Funds. Grant funds may not,without prior written approval by CCCJ, be obligated prior to
the effective date or subsequent to the termination date of the Grant r•}riod. Obligations outstanding as of the
termination date shall be liquidated within 90 days,
6. Vidtten Approval of Changes. Subgrantees must obtain prior written aplxoval from CCCJ for major project
chances. These include: (a) Changes of substance in the project activities, designs or re:.-.-arch plans set forth in
this grant award; (b) Ch3nges of key professional personnel id?ntified in this grant a►•+erd; (c) Changes in the
approved project budget as required by the CCCJ Fiscal Affairs Gfanual.
7. Fiscal Ro'gulations. The fiscal administration of grants is subject to all rules, regulations and policies concerning
accounting and records, payment of funds, cost allowability, submission of financial reports, and the like,
presenW-d by CCCJ or LEAA, anti as amended from time to time, including those set forth in the CCCJ Fiscal .
Affairs M.inual.
8. Performance Bond, All Subgrantees who are not units of city, county, or state governments are required to
bond within 30 days after final execution of this grant a.vard all individuals who will receive or disburse grant ,
funds.The amour►t of the bond will be at least SM of the total grant award.
rJ. Utilization and Payment of Funds. Subgrantee agrees to establish fiscal ccntml and fund accounting procedures
which assure proper distwrsemsnt of, and accounting for. the grant h,nds and the required non-federal
expenditures; such disbursnrnent and accounting procedures shall meet ;fie requirernents of the State of .
California to the le-diral government as specified in the Safe Streets Act :and the CCCJ Fiscal Affairs Manua/.
Funds awarded are to be expended only for purposes and acr.iviti-z covered this grant award.
Project funds will tit matte available by CCCJ on the basis of periodic r--quests and estimates of fund nsuds
submitted by the Subgrantee. Grant funds.which have teen disallowed as a result of audit.wil) be recovered
throur h direct contact -with the Subgrantee, right of oll sat with the State Cnrtttoller's Office, or through other
approp4ate.lnA means.
r.
10. A)Iav,abiH Costs. The atlowability of costs incurred tinder this grant shall ix. determined in accordance with the
general principles of allowability and standards for nleeted cost items set fc:.h in the Office of Management and
Budget Circular No, A•f3?, or Office of Management and Budget Cir=13r t:o, P•21 if Subgrantee. is an
educational institution, as interpreted and amplified in them Standard Gran-.Award Conditions and in the CCCJ
Fis,:al Affairs Manual. Costs will t-- allowed only for goods and services inravided and utilized no later than the
end of the period for HgUidating obligations as provided in paragraph 5 e ve, including any written extrusions
th!rrat t,y CCCJ.
r -
Anyexpenditure of, funds by me Sutxjrantce which exceeds the total cost estimate for any major budget
t . categoryin`this grant await! by .15 or more of said total cost estimate, or by an arnourtt of a5,000,whichever
is less, will be permitted only after written approval of CCC1,
11. Project. IncrcmP. All interest earned 'on grant funds .must 1>� accounted ' for and paid to CCCJ unless the
Subyrantedis the State of California or an agency thereof. All Su63rantees must.account for all other project
ir"come derived at any time, in whole or in part, from the use of grant funds or from the conduct of the grant
project,including but not limited to sale of publications, royalties, registration teas,or service charges.
A. 'Such other project income received by the Subgrantee prior to the termination of the grant period of this
grant award, including any,extensions thereof, shall:
1). be added to funds committed to the project by CCCJ and the Subgrantee and be used to further eligible
program objectives;or .
2) be deducted from the total project costs for thrr purpose of determining the net casts on which the
federal share of costs vvill be based,
B. Such other income received by the Subgrantee after the end of the grant period of this craht award,
4. including any extensions thereof, shall:
1) be used to further eligible project objectives if possible,even though federal funding for the project has
terminated, er
2) to the extent such other income is not used to further eligible project objectives, and the federal share
thereof exceeds a200, be applied in such manner as r- ,y he agreed upon by the State of California and
the Subgrantee, and in such event cn appropriate representative of the State -%f California and of the
Subgrantee shall meet and confer for the purpose of reaching such an agreement. In the absence of any
other spscitic agreement between the State of California and the Subgrantee, any such amounts of
project income shall b-e paid to the State of California, The federal share of all project incorne shall be
computed on the same ratio as the federal share of the total hroj-�ct cost during the grant period of this
;. . grant award.
12. Income from Other Sources. All income from other sources received during the grant period, such as
contributions, donations or funds from other grant programs, must tv accounted for and reported to CCCJ. No
other federal funds will ba received or used for the portions of the project funded by CCCJ and the Subgrantee
must so certify. +�
i 13. Maintenance and Retention of Records,
A. - Re cords shall be maintained in an orderly manner send sh31! 1 available for audit purposes to CCCJ, LEAA,
or. the Comptroller General of the United States or their authorized representatives. Subgrantees shAl
protect records adequately against fire or other damage.
B. The Subgrantee ;hall retain such records as CCCJ shall reasonably require, in accordance with the CCt,,I
Fiscal Affairs 4" nual and such.regulations as may be issued f(on; time to time by CCCJ. Records must be
retained for a period of at least three years. The retention period starts from the date of the submission of
thi:1,final expenditure report. This three-year retention period is qualified as follows: 1) records for
no expendable property acquired with grant f-inds shall be retained for three years after its final
disposition; 2) when records are transferred to CCCJ, the three-year retention requirement is not applicable
Ao the Subgrantee; 3) records must be retained beyond the three-year period if an audit is in progress or the
' Iindings of a completed audit have not been resolved satisfactorily;if an audit is campl held and the findings
are resolved prior to the three-year v. iiod, records will he retained until the end of the three•vear prriorl. If
the three-year period has passed and no audit. has b en. initiated, the records will �: retained in accordance
with local law. If local law r•egtriws a longer period of record retention, access to the records will.l e allowed
as set forth in subparagraph 13.A. above; d) CCCJ or LEAA may request transfer of certain Subgrantee
records to CCCJ or LEAA custody from the Subgrantee when it is determined that the records possess
long-term retention value.
-- 3 -- Rev t3/)5/73 ,
,1
14. inspection and'Audit. The CCU. th•: LEAA, the Cum; tn3ller General of the Ut)i:ed S:3:as; or any of their duly
auttl0 1—d iEt)'e�S!tnt:ltlVt 1, Shall nave arecess for ptcrpnsie of audit and vat.-imin3tion t0 any baa'kS, doeurmmts,
,papers and rernrds of th Subgrantt;N, and to the rele-iant hu:r%s and records of the Su„•;ranteg:'s contrar.tnrs, as
pr:.girded in Section 521 of the Sift: Stret t: Act. A provision to this a fi>et will Gs inc .4ad in all agreements or
other arrartiyarre'nts for implument3tion of this project.
15,' Title'to l'rup�nty. Title.to property acquirers in whole or in part with grant fund; sh311 ve t in the Subgrantee,
subject to divestment at the opt►un of CCCJ.Said option shall tie exercised within 123 days after the end of the
gratlt pt-riad or N-rtnination of this grant by giving written notice to the Subgrantee and in accordance :iith the
p•ovisions of tn.,- CCCJ Fisral Affairs 41anual and other regulations of CCCJ. Sub grantyes shall exercise due cart:
in th�'u'.e, maintenance, protection and preservation of all such property during the period of project use. `
16. Copyrights arid Flights in Data. there activities support•2d by this grant produce or;c;nat computer programs.
writing, sound recording;, pictorial reproductions, thawing-, or other graphical rut:.cnt,? i0r)s and works of any
similar nature (the term computer programs includes er.ecutable computer pro�rrarns a-,d supportinq data in any
form), the CCCJ and the LEAA shall have the right to use, duplicate and disclose, in w: ,olj or in part, in any
- 'mann:er for any purpose svhaisaev^►, and to authorize others to do so. if the mate►ial is sub?sct to copyright, the
Subgrantee rrray copyright such, but the CCCJ and the LEAA shall have a royalty tree, non- tclusive, and
irrevocable license to reproduce, publish, and usp such m3teri3is, in whole or in part. and to authorize others to
condition in all contracts of employment, corsultant's agreetrrents, and do so. "foe Subgrantea,shall include this
contracts, which will tr,paid for in whale or in pail Out of grant funds made available by this grant award.
17. Publications. CCCJ and LEAA shall have the right to require the Subgrantee or its contractors not to publish,
and the Subgrantee or its contractors thereupon shall retrain frr,rn publishing original books. manuals, films or
other capyrightabla material produced by activities supported by tties grant awwd, whether cc+pyrighted or not,
that ,may be designated by either that CCCJ or the LEAA. Such right shall 1_*r e:xerces�d by addrt'ssing v+ritten
notice to that effect to the project dereetor and the Subgrantee• and to the contractor in the case of a
publieatiO.1 notice from the contractor. Hefl.ae publishing any raterials produrtmd by activities supported by this
chant wward, the Subgrantee or its contrisctor, shall ;�t3tiiy LEAA and CCCJ 6t) dais in advent►: of any such
publication. If CCCJ and LEAA fail to exerci;•e the right to prohibit publication as •pt forth above %nithin 60
days of 'the receipt of the notice of intent to publish, the Subgrantee or the contractor may publish said
material. The Subgrantee or its contractor shall furnish to CCCJ 20 copies of the materials so published. Any
publication by the Subgrantee or its contractor shall includa on the title page ;he 'rJtlo:nng standarU drsctaimer:
"The preparation of then? materials was financially aided through a federal Grant from the Law Enforcement
Assistant? Administration and :he California Council an Crirn;nal Justice under the Orrtnebus Crime Control and
Safe Streets Act a( 106t3, as amended. The opinions, findings, and conclusions in this Gublication are those of
the author.and are no' necessarily those of CCCJ or LEAN. CCCJ reserves a royalty•frep, nonexclusive, and
irrevocable license to reproduce, publish anti use these materia!s,and to authorize others to do so."
lE. Patents. If any discovery or invention arises or is developed in the tour;:: of or as a result of work performed
under this grant the Subgrantee shall refer the discovery or invention to CCCJ. The Su`ugrar.te•3 hereby agrees
that d.tertninations of rights to inventions made oozier this grant shall be made by LEAA, or it:duly authorised
reprev!ntative, whet Shall have the Sole and exclusive poti•Iers to dCteffnrne wheth?r or nLrt and where a patent
application should be filed and to determine the disposition of all tights in such inventions, including title to arid
license rights under any patent appli�.•ation or patent which rely issue there'nn. The de:erminatipn of the LEAA,
or its duly authorized reprerontative, shall be accepted as final. In addition. the Subgrantee agrees and otherwise
recognises that the CCCJ atld t1w LEAA shall acquire at least :an irrevocwbl•,, none-vxlusive, and toyalty•free
license to practice and h.tse practic^d throughout the world for governmental purposes any invention made in
ttie course of or under this grant. the Subgrantee shall include this condition in all contracts of employment.
consultant's agreements. and contracts, which-will be paid for in :+hole or in par; o-jt o` t,?nnt funds cttade
available by this print award. The Subtlrant•-N in hi; linal report shall identify any such ;fiscovuc r or invention or .
shall certify' that there :area no such it)vpntions or.tliscoveries.
10. Assuranm of Compliance with Civil Flights taws.
The Set}Trantee hereby assorts that ii will complyand 'It insure rompliwice by its contractors with Ttle
VI of tar-. Civil Flights Act of 1964 and all requirements imposed by or pursuant try i^gulatians of the
C1epirlrneni.at Juaice (28 CFFI 411 .and the LEAA.thertunder issued ptirsu3nt to trial ti.tl,r to the entf that
no irerrnn .hall; on th4 t;touncfs of race, crered,t;olni; senor national origin be a tct•.:ded from pirticipatian
rJenit d the helot fits ut. or b. oth.rwise subj ct_d to di%rriminatidn uod r this grant aware) or under
p ,. �. t.e
any'prr3j!ct. pt•ayrarn, or activity Supported by this grant. The Subgrante•: further will cotnply wish and
irasisrc cnmuli:rnce ;by its contractors with JuWce hepartrn-fit E.tit:al Employment lir'tJulation in
trtf.•rafl'1 .titsistrd {rro ratrls (2'I CFH Part 42, Subpart U) to the rand that ernployrrent dtscrirnination in steal
t
prorratns on:.the. grounds.ol race, color, creed, sex, or national origin shall trt rlinlinated. As required by
Section 518(b) of the Sife Street$'P%ct, this grant condition. shall not t,: .in;erorezed to. require the
1 ImppSitlpll on grarlt.SutrpoI t�t.l juri ects of a't'/ percentage ratio, (junta sy suirn or other prC jram to achieve
racial bal;lrice or elirtilnate racial imbalimce in a law entevektnent agv:ncy. The S;.l.,runtve recognizes the
right of the United.States to seek judicial enforcement of the foregoing covenants :,gain;: discrimination and
sri11.include a similar covenan►, in its contracts assuring the right of the United Sta::s to ::x•'r, such judicial
enforcement.
13. if this' grant award ]roved.:: for payrnrnt to'the Subgrantee in excess of S 10,000, the Subgrantew shall
comply with Executive Cr,.�;:r No. 112.16, entitled "Equa; Employment Opportunity as supplemented.
The'Subt3rantee shall try r-iquir+:d to stave an affirrttstive action plan which dec!3r�s that it .do?s not.
`discriminate on the basis of r,lce, color, religion, creed, national origin, sex, and c,e and :vhich specifies
goals and target dates to assure the implementation of equal employment. .
20, Government Not Obligated to Third Parties Other Than Subgranteds. The Subgrantee n;ay procure frorn third
parties materials, supplies, services, or equipment for the conduct of the grant protect, Provide&that such
procurement complies with the minimum procurement standards sit forth in the CCCJ Fr:rol Alines 4 anual..
anc; applicable War at regulations :•vht:n such procurement contracts are not contrar•; to la.v and do not violate
any of the outer conditions.of this grant award. Neither LEAA nor CCCJ shall obl•;a;ed nr liable to any
party other than the Subgrantee and only in accordance with the terms and conditions of this grant award.
21. Third Party Contr,7cts, '
A. If the Subgrantee'procures goods, services, or materials to perform any portion of this grant award, the
Subgrantee'shall'enter into a written contract for such procurement (hereafter designated as a "third party
contract"). Any contract entered into by the Subgrantee in connection with performance of this ;trant
award shall provide that the Subgrantee will retain ultimate control and responsibility for the grant project
and that the contractor shalt be bound by these grant rcirtditions and all other requirarnpnts applicable to
the Subgrantee in the conduct of the project.
B. All third {tarty contracts in an amount in excess of S 100,000 will not be considered an allowable cost Item
unless nrior written approval is ohtain•:d horn CCCJ for cacti of the following:
1) The request for propos.31 or other similar document constituting an Invitation to bid, the bid conference
and the bidder's oral presentation;or
2) Negotiated bids or w-liver of com{wtitive bidding; and
-3) The written proposal submitted by the successful bidder;and
4) . The cuntract executed h:•tween the Subgrantee and the contractor. '
C. CCCJ will elect, in a manner it shall determine, approximately 10'a of the total nur..ir.rt of all third party
contracts in an.arnount in excess of S10,000 but less than S',00.000, and the contracts so s?lncted shall be
subject to prior written approval of CCCJ ,is required in subparagraph B. of this paragraph for third•p.irty
contracts in an atnount over S1t10,000. A Subgrantee whose contract is selected as one of this group of "
contracts will be promptly..not ified in writing by CCCJ.
D. All third patty contracts to be executed by Subgrantees who are private ag,eneies and which require
l .. payment in excess of S10,000, must first obtain Written approval from CCCJ of th? propmat or other bid
submitted by the .successful bidder and of the contract executed b-tween the Subgrantee and the
contractor..
t .
E. Approval in advance by CCCJ of.ony third party contract is licit intended to b•!, and will not constitute, a ,
1 waiver aJ any (,thee provicinn or ri jilt of C%CJ {;Irvided in this 9r,, tit ativard.
2.2.'Termination of funds.
A "`.This grant.rrlay li; terminated,or hind:. recovered,or fund payments discantinue(1 by.CCC.I or LEAA where
either finds a substantial folio►e to cantply with the+ terms:vld conditio I s of this grant award.'.'or of tie Sale
Streets Act and the regulations prornuig,lt•'d thrrreunder. Any such wrmrnation shall tfconle of fective after
written notice .to the Sulk goatee and shall l),t subject to ihN applicable reviMvv proc•:du►es put wnt to
5rr.liont 303(7), 500,,510,ar 'i1 1 of the .Witte Streets Act.
Rev.8115M7
,r
r
g. If or any.reason`the Federal government terminates its grant to CCCJ or fails t� pay the full arr;ount of the
grant award it has made.toCCCJ,'this grant award may bN t!rminat_d or reduced in.the discretion of CCCJ,
provided,'however. that no such reduction or termination shall atrply.io alto:v'3b1_ costs already incurred by
the.Subgrantee`to the extent that Federal grant funds are availab!e to CCCJ for payment of such costs. No
liabi{ity shall, in any event,'ba incurred by CCCJ or by the. State of California under this grant award
beyond monies available for the purposes thereof.: ,
C. If, as a,result of the conduct of the project pursuant to this chant avrard, CCCJ has madea:final audit
recovery'demand for the ru:urnto it from.the Subgrantee of.any funds awarded by this grant,CM1 may, in
its sole discretion, refuse to execute subsequent grant awards to the Subgrantee, cr terminate or discontinue
fund payments under this ar any other grant award from CCft1 to the Sub,ran;:e until the demand is
satisfied.
23. Conflict-of Interest. No official or employee of a state or unit of local government or of non-government
subgrantees shall participate per, through decision, approval, disapproval, reco r►r, endation, the rendering
of advice, i"Vestigation, br otherwise in any proceeding, application, request fcr ruling or other determination,
contract, grant, c13irn, controversy, or other particular matter in which LEAA fu,.-d3 are used, where to his
xnowledge he or his {mmediate family, partners, organization other than a public a °ncy in which he is serving
as an'officer,director, trustee, partner, or employee or any person or organization with whom he is negotiating
or has any arrangement concerning prospective employment, has a financial interest. Officials or employees of
state or local units of government and non-government subgrantees shall avoid any actin. :•ihich might result in,
,or create the appearanee;pf: .Ii using his official position for private gain; 2) giving pr-fet7ntiat treatment to any
person; 3) losing complate independence or impartiality;1) making an official decision outs;de official channels;
or`5) affecting adversely the confidence of the public in the integrity of the government or of t`t^ pronrarn.
24. Wminal'Penaltie:..' The Safe Streets Act provides,in part, as follows: "Ohoever emh- zzles,:,illfully misapplies,
steals or obtains by fraud any funds, assets, or property which are the subject of a grant or contract or other
form of assistance pursuant to this title, wh-ther received directly or indirectly from the Administration, shall
be fined'not more than S10.000 or imprisoned for not more than five years, or bosh.:'/hoev r knowingly and
willfully falsifies, conceals or covers up by trick, scheme or device, any material :act in any application for
assistance submitted pursuant to this title or in any records required to be maintained pursuant to this title shall
be subject to prosecution under the provisions of Section 1001, of Title 18. United States Code. Any law
e6forcernent prograrn,or project underwrimm. in whole or in part, by any grant, or contract or other form of
assistance pwsuant to this title, iwhziher iecaived directly or indirectly from rn the r ainisira;ion, steal: be subject
`to the provisions of Section 371 of Title 18. United States Cod`."
25. Public Availability of Information. The Subgrantee and its contractors shall comply with the requirements of
Sections 62E!1•6260 of the Government Code of the State of California and LEAA Guideline Manual M4100.1A
relating to the availability to the public of identifiable r--.irds or other documents that are pertinent to the
receipt or expenditure of grant funds and the availability c : records of the votes of planning councils,including
'dissenting member's votes.The Subgrantee shall comply with the public accessibility to meetings requirement of
LEAA Guideline fAantial f�14100.1A. The Subgrantee will include in any contract involving grant funds a
condition requiring the contractor to comply with the requirements of this paragraph.
26. Communications Equiprent or Systems. If the grant project involves communications equipment or systems
and there is a need for use of.additional radio frequencies beyond those currently zvailable to the Subgrantee, .
the Subgrantee assures CCCJ that such radio frequency support is feasib,� end the SuL rantee understands that
the grant for acquisition of such equipment is conditic:ied on the Subgr mere actually securing or showing the
availability of the needed frequency support.
27. College and University Spacial Condition. No part of the funds appropriated under this grant award shall be
used to provide a loan, a. grant, the salary of, or any remuneration whatever to any individual applying for .
adrnis%ion, attending, employed by. teaching at or doing reset:ch at an institution of higher education who has
engaged in conduct on or after August 1, 1969, which involves the use of (or the assistance of others in the use
of) force or the threat of force of the :eizur_ of`propetiy under the control of an institution of higher
education, to require or prevent the availability of certain curriculum, ur to prevent the faculty, administrative
ollicials or.students in such institution from engaging in their duties or pursuing theit studies at such institution.
28. Technician.and Equipment Pool%. If this grant sward deals with any equinment or technicians similar in nature
and function to those availah!;4 is any pools of such equipment or technicians exi%ling in the Department of
Justice if xh~: state of California, the Subgrantee agrees whenever possible to fully utilize any such pools.
-
29 Conditions Applicable'.to Port`E Grants. If .iny"portion of the grant project is
funded with-Part E funds, the .
follotwing conditions apply:
A;;The title and control of Part E funds .and title to property may not be'transferred to private agencies,
profit-making or oihznvisc, even though these play be utilized in the .irnplem►entation:of fart E efforts
• including the' purchase of services and Part E funds and property will not lk- diverted to other than
correctional uses.
B. Subbrantees of Part E funds assure that pet sonnel`standards and programs of the in.titutionsand facilities
will reflect advanced practices.
C. .To,insure that Subgrantees are engaging in projects andprorrams to improve the recruiting, organization,
'training, and education of personnel employed in correctional activities, including those of probation,
parole and rehabilitation, the following minimum requirement shall be met in Part grants- (1) At least 80
hours recruit training, at entry into duty or during the first year of tenure, for both guards. correctional
officers, probation and pr , "t officers, and (2) At least 20 hours of in-service or refresher training per year
for all such correctional per. -,nel with more than one year of tenure.
30. Grants for'Computerized Systems .If any portion of this grant involves the establishment, maintenance or
upgrading of a computerized system, the Subgrantee agrees:
A. To ensure that adequate provisions are made for system security, the protection of individual privacy and
' the insurance -of' integrity, and accuracy of data collection. Within 90 days of receipt of award. the
'Subgrantee shall submit to CCCJ its plan for insuring the security of information maintained in the system
and assurances providing for consideration of the rights of privacy. The Project Search Technical Report No.
2 (Security and Privacy Considerations in Criminal History Information Systems) shall be used as a guide.
B. To coordinate development of the program with any compatible multistate effort to secure the benefits of
exchange of data and the use of standard reporting formats and definition, to enhance the t>inefits and
potentials of its information systems facilities and provide needed interface with National Criminal Justine
Informtion Systems.
C. That .:ll co.�.;.iitir salvv.are przluced under this grant VA11 60 Iliad! dvdil,1ulC to LCN.� fUr transfer to
authorized users in the criminal justice community without cost other than that directly associated with the
transfer. Systems-will be documented in sufficient detail to enable a competent data processing staff to
adapt the system, or portions thereof, to usage on a computer of similar size and configuration, of any
manufacturer.
D. To, provide a complete copy of documentation to the applicable Regional Office (unless the Regional
Administrator'af that office has waived this requirement) and a complete copy to the Systems Development
Division, Office of Criminal Justice Assistancc, Law Enforcement Assistance Administration,
Documentation will include but not be limited to System Description, operating Instructions, User
Instructions, Program Maintenance Instructions, input forms, file descriptions. report formats, program
listings and'tlow charts for the system and programs.
E. That'wheneeer possible, all application programs will la: written in ANS CO3OL in order that they may E+e
transferred readily to another authorized user. Where the nature of the task requires a scientific
programming language, ANS FORTRAN may t),! used.
F. To avail itself, to the maximum extent practicable, of computer software already produced and available
without charge and to insure that reasonable effort is extended in this area. LEAA'publications and
Regional Systems Specialist should be consulted.
31. Clean Air Act Vitalations. In accordance with the provisions of the Clean Air Act, 42 U.S.C, 18 7,et, seq., as
amended by P.L. 91 C04; and Executive Order 11602, the Subgrantce agreps.contracts will not be inacle with
parties convicted of :sny offense under the Clean Air Act.
32. Up: of Airplanes and Helicopters. Airplanes and helicopters Fxudixed in whole or in part with grant funds must
be.used for thel purposes stated in this grant award and may not be used for non-13w enforcement purposes by
A.
,state or fowl Officials.
33. Educotiorial Suppu•rt. Tile Sub-jrantee' a.stues that nn ;person shall, on the basis of y�.�, bu excluded from
participation in, !,_., denied the tr?nef+is of, or he s:.bjpetad to c'4;trimin3:iun und?r 2n/. :•c'icatian program or
activity funded in s•ihola or in par; in accordance with this grant ;r:rard .-jith the excaptian of tht qualifications
set forth in Title IX, Sxticn 901(a) of P.L.92.31S. ti
311..1dentification 61.Soutce of Material. All published'mt3ierial and tivritien reports s-,,brr-;ttad under This grant
award or in conjunction with contracts under this grant award must. t-: originally developed material unless
oth:nvise sp:cificallY provided in .t;ti• gr;+nt aviard agreement. Nthan material rot ,�ricin3liy developed is
included in `a report or other lru'ali;iied material, the sour.a of such material must � identified, This
identification may be in the body of the report footnote.This provision is appGc33.e when the material is
in a verbatim or extensive paraphrase format,
35. , Notices; All written notices pursuant to this grant a•r:ard shall Le given by addressing the same as follows and
depositing the same in the U.S.mail; postage prepaid:
Douglas R. Cunningham, Exec. Director
Office of Criminal Justice Planning
7171 Bowling Drive.
'Sacramento, California 95823
Subgrantee: To the Subgrantee named on the face sheet hereof at the address stated .herein.
Project
Director: To the project director named an the face sheet hereof at the address stated therein unless
written notice of any ch3nr,e therein has been received from the aul:grantpe prior to the ;ime
said.puttee is to tr given, in which event. said notice shall h.- s?nt in accordance with said
written changes.
Nothing herein contained shall t,rerlud!! the giving of any notice by personal s,-rvice. The address to which
notice shall be mailed as set forth above to either party rn"f be chang-M by written notice given by such party in
( the manner ;et h rth above.
36. Amendments, No 2iter. or% or variation ,,f the terms of this grant award shall ba valid unless made in vvri:iny
and signed by.CCCJ and the Sibgrantee. and no oral understanding or zgreement riot incarporated herein 511all
Ix- binding on either CCCJ or Cle Subgrantee.
- 13_ Re
i
ADE)CH W1 NO. l 04-vision No. 1)
1. Purcur.ni. tr, Lhcc r'!vir,inn of i'#tnal Code Sec.. 1310 et :.e_q. on Octcbcrr 1 ,
l(i'e3, the Office of Criminal .lu•:tic.: l•?anning COC.Jr) W'm; Cstabli nh•_d.
fell raCrrcrcc.na h%•rcln:,buvcr to the. Cslifamic Council on Criminal
Owiticu (('('CJ) eo:10e1:•A in ALtr.clur.^nr •: to Grnnt A trdo, i.e.
Awl caLions, Contr.:ctual- Proviuiow., F:c•Solutlonn, ace. , nha11 bu
considored as refaroticcs to CCJP n:; of Jmsuary 1, .1974.
2. 1'r.ragreph A, of the Standard GrAnt Award Conditions it lierebl•. rmended
to read ns lollme!.:.
"4. 0-7 1
erat-ion Rexi-t:. :his grant avard is mace upon tho enpre za
condition, in uddiL!on to all o;hcr tarns r.ci condit.ior•r,
contain i! herein, ;-'rant t1m St:bgr.•r.:oo will cttbrrit; pros?:ly
when duo Lo GC.JV thu following rcports t
(a) „,.A cluarthrly report of the o,:cration of the nxoacct far
trench thron con:s of tho project, including any extension
of ttcis a:r.:z3r beginning With the fir:: r..onth riusignated.
in. the "Gran`: Pceriad" Each such quarterly retpart will
1 filed on or boron the Lcnth flay refter tho en-1 or- each
three-tenth I•_ricd. If the Ir_•riod covered by thtj ffn:U
quarterly report is leas than th:ec r.,anthn, tic± final
quarterly rc;,,:)rt will be filed by tho Sttbgrt,ntee on or
bofo:o t-ha tenth day after the: end of ve-id final po=ivd.
(b) .. i:var; quaxtarly report wi23 discs so, in itbeparatu s:�etion,
tho St..tun O: ti.9 pZOCddU':C9 ireti���tt:;: ��i d'itii::t C•�'.p1:r:tCC
t.`ith tho •,e:Ct;L'%ty and t?xi:•ac;` cla;:ac of mho Criers: C-ntrol
(c2 U.S.C. , Section 3771) wh.-arc appL'cabtc.
(c} Ench quarterly report will r.leo act forth, in w cepa ate
section, thu --tattsc V Uin e;ual c nplo-,%n :t prmq==. in
tares of comp? iar:•i wi:lt L•hc LEAA Gt;iclallntn (23
5cctio:.n 42,30) at sue.) 4lcern .epelie.:a;e. ,
fli,al report on or before tho 90t1t e:.ty After the
comple"on of the project, incl•.dint,, r.ny e;;tennion of
this grant award, covering tl:e entire pc!riad of the.
Project. -
(e) Such nddition,�l reports in such io^s and containi.nq such
inforest:on A3 either CC.JV or ISAA ttiy re:�,con=a51y ccquire.
Each quarterly rcpor-' ind t.h•' final report Will descritce aet:i�itiaa creel
aceonpllshzCnti .during thu period c:,vareed by ttte report. . Spacial Attention
will be ;i�rn •o projcct,phaseu or staren witich t,•z:o heart
will
��'• _- .rrninq c_rte, cvrir:e:ion of preliclrmry :;--,-vey et�fort,
lettre)ecoa.ti ot'3'r,�tlil�ed cq-Avzant, staging of pilot t rAnie••.j p rvgrar--n,
titre.) . try oA-)c.icl reporto, ev.'Iu:tion utt:3in:t, publications, or ttrticlos
prcpbr:r.d ns rr. vent 1tr-o" "':a oaurntion a: t;cu p.oj�ct a.:zlr:7 thL ctuaxtrr.
�:i11 Uc nttc�hnd, tnd na-ar aclntc:lstr.:t:va e'.c+.ult,p:.:.ent: w.tll hc) csvorcd
(then.-Ion in persunriol, I,rojrct cee:,ign, r,c.) . 1`rohlt.-t zrrnc :i,d critical
otinervnLlenn nn we ll wt. prole:rt ruccua:i, uIll Litt rcri ionod Ift-nd frankly
dinctta.eel in all c: the repoetr..
Yt i« erpreuxly t:nlorntool nnl ngrced th.Yt any fundo othnrrine duo or
i�ryr'bla to the S"tt rzunLoo under thl!i gr..n.l. w.,ard it' I! not h:: dutt or
paynttl4e ar►ei thin ;zr_•:t A�-itttd n.ty bu turminatcd if any of the teporto
which Lho .ul)4rint#cA is rcquir�xl to .r,ul:slit ttr J:11' tutd�mr` the tr.ri�u ratd
car ULluccn tit. thin grant.. r.ceirel .trti fur_ r.%:hrtiltcd 'ta (k:JP-3:rn•:.;,tly v)iort '
clue, i--ovitled that ::+y .ay:c•rrtt ley OCJ,^ to Utu ffml.grantac after the
Sltllelr.attee:.han faIIC . to. filc ►►it-1r (LJI` any. eons r,eq•,ii.r4d 'rrY-3rt: vhnn
duk .rhalt t►at bn con:tiAr•led tea Around, ioe .,sty aaiuor oro
s�;,Lurl:t`1 agAl,�estr
5 _
r
3. : The following pruvinionu are ercr y added to the Cram: Awaccl Condit io'ns t
Sec:nrIty and rriv.isl•. .
1►. 7'hc,Stil►7ranr.%ci .z7rnes .that t:xc�:;tt .as provided key I-Lderai l.tw
oth►,r .ih•u, late L'ritnt- C:ont•rul Act or 1973 (42 U.S.C. , Sections
a'%Ol rt ricci.) , nono of itt; rit_ticcrs or cmr1.V1'�:.�:, shall use• or
s.ay.,allnrsy rusnnich c.x ntatit:Hcal. itsfunmlr.inn fw-niMied by
r,ny l%%tr:;un nn3 Id•z-nti tlahle to .any nTio-c:1fic `priV iLo (,,,rso!: for
any ter as other. ,thnn. the �turp-j!te for which S L wan nbt st i ttu.l.
`Cosies of nuch inforrition ,;h;tll'be im:nssna "fro:.► 1s:ga1 p ocom-1,
and sha1L.'not, w thoul. the ro: sent of the: parson 'furnl:.l:ing ::uch
information, be ae-mittu3 as evidence or uzed for arty n:•x=oso in
any action,. suit, or other judicial or adnini trat.ivo prccardings.
.Criilinbl hit:t:or'f information: .
(1) :'ho tears criminal hictoif Info=tlots incluwox records
viha isolated data, c0146iled by law cr,fo:;c^:tent r:7en riwi
for pu poro3 of identifying cria;fnal offenders and alleged
of i'ana�rs ant] rai:-tt:aining its to such par icsno su:rra :!as of
arrest, the nature and disposition of crL^Snal
sentencing, confine ant, rchabilitatirn and
(�) If the Subgrantao utilizts "cr)rdnal history- infarttattion",
' the St:bgrus_oo shall conply with Use follow-ng:
All cris�lnal hi:ttaxy in:aeration colltcctfd, stored, or
dicze;tiitsatad shell conuiin, to the tr.*.t 1r:'st crtanL fuauiblu
disposf.t.ion an- well as "rust data ut-.ara azxest d-za is
inclwod tnc+rt,in, ?ho colluct:ian, t:t:o_::ra, sus•? c::as lunation
of ::uzh inra�attion shell take place under p=cdc•ares rwn3onbbly
r?css;nr.1 rn insusts that All such infor:.3tion is ;..,Dt Currant
theroint the Su:,grantc` and any contracts r or nub-contractor
shall assure that: the cerurity and privacy of all intorwti_n
`ia e:dyguat,cl.y pro:•idr_d for and that such infor..atlot: shr.1). only
be used for law enforce lent n d criminrl just•iin znd other
]a:+ful purpusss. addition, zn individuwi who
bolinves th..: critsinal history inforration carcerning
hits contained in to automated synten i.a inaccurate,
incar2lcte, or maintained its violation of tho rri!.sa
Contzvl Act of 1973. nhall ur-an satisfcctory ver'ficstton
• of his id.ntity, be antic:-d to roviow uaclu infor.:ation
` and. to obtain a copy of it for the purposa of
challenge or corract.ion.
C. Any•l+erson violating tho 5ccur!ty`nna 1'riv provl.;, ns
contained herein or of thn Crint Control :ct of 1973 (42,
U.S.C., Section 3771 . (c) , or: of my r-le, vegulation, or
w-&- Sassed thurcund•sr, shall ba fined not to excee:l $10,000
in additinn to any ot:har peisalty imtosca by lbs.
t D. 1'ha cubyrantoe„ %stsuroa Lhat the foregoing Pra7.isions of tho
Fr_cttrit1 red Pr�.v:r x claw«o lineal ba inc:+r!:o:atrd,' as -ppropriate,
itsto all contrcrta, ,uhgrunt: or sub-contract::). ,
ADDEPiDUiI No. 2 July 10, 1975
Pa;arraah' 17. o the Standard Grant At� at-d Conditions , entitled "Publications"
is deleted and the following "Publications" clause is substituLed
17. Publ i cati Otis. Before publishing any materials produced by activities
supported by this Agreement, the Subgrantee or its contractor (the
contractor) steal l notify 'OCJP 90 days in advance of any such intended:.
publication and shall. submit 20 copies of the materials to be published.
`Within 50 days ,after.-any such materials have been received by OCJP,
OCJP shall submit to" the Subgrant�e its cc,iments with respect to the
in intended to be `publishea. The Subgrantee or its contractor
shall 'determine, within 10 days after receipt of any such car,ments ,
whether."or riot to revise the materials to incorporate the cot .- ants 'of
OCJP and shall advise OCJP of its determination within 15 days after such
Corrinents have been ~eceived by the Subgrantee or its contractor. If the
5ubgrant�e 'or ias cuntractor determines not to incorporate any of the
comments of OCJP into the text of the materials , it may publish the
materials provided that the initial preface or introduction to these
:materials 'as published contain the following:
-A. `A credit reference reading as follows : "The preparation of these
materials was financially assisted through a federal grant from the
Law Enforcement Assistance Administration and the California Office
- of Criminal Justice Planning and under Title I of the Crime Control
Act "of 1973.
B. A "disclaimer statement reading as follows: "The opinions , findings ,
sand ,concl us i ons in this publication are those of the author and not
necessarily those of OCJP or LEAA• OCJP and LEAA reserve a royalty-
free,, non-exclusive, and irrevocable license to reproduce , publish
and `use these materials , and to authorize others to do so. A copy
of these materials may be obtained from OCJP or LEAA upon payment
of the cost for reproducing the materials ."
C. The -comments of OCJP in full , unabridged , and unedited .
If the 'Sub*grantee or its contractor wishes to incorporate some or any of
the corments of. 00JP in the text of the materials , it shall revise the
materials ' to be published and .resubmit them to OCJP which shall prepare
comments an the resubmitted data within 30 days after receipt thereof.
Within 10 days after receipt of these comments , the Subgrantee or its
contractor shall determine whether or not to accept or adopt any of the
comments :on the revised materials :as resub.-nitted to OCJP and shall advise
'OCJP `of this determination w! thin 15 days after receipt of the comments
of OCJP. Thereafter, the" materiels may be published or revised in accordance. . '
with the procedures set forth above for the publication of.. rraterialS . on
which OCJP has submi tted its conr;ments to the Subgrantee or its contractor.
If OCJP has not submitted; its comments on any materials submitted to it
within .90 days after OCJP .has recei tied any` such `nia teri al s , the Subgrantee
or its contractor may proceed to publish the taterials in the form in which
they have ,been submitted to nCJP. but- shall include the credit statemment
and•.the,"disclaimer statement set forth ,bo`Je, but wi thout, any further comments.
17�
- "Qu,.;:l ary Prevention Program E X H I B I T E3
Rev. 775
OFFICE OF CRIMINAL JUSTICE PLANNING
STANDARD CONTRACT PROVISIONS
1 Grant Award . The County of Orange hereinafter re`. rred to as Sub-
grantee, ar;d the .Ofrice o�� Cy�m�na1 JLsti.ce Planning, nerainaftar
referred tu :as . 00 'P,' entered into a -grant award, NO.2640-1 da-ced
`6-30-76 hereinafter referred to as "grant atirare Funds for
this Tgreement are made available , in whale or in part, by the grant
award and thegrant award is incorporated in this Agreement. The
Subgt•antoe will retain ultimate control and responsibility for per--
formance under the grant award. The Contractor shall only be bound
- by . those provisions of the grant award that are pertinent to per-
fomance -by. the Contractor . under this Agreement.
2 Assignment or Subcontracting. i,o performance of this t'l.greement or
any portion t ereof may be assigned or subcontracted by the Contractor
without the .express written consent of Subgrantee and any attempt by
the Contractor ,to assign or subcontract any performance of this
Agreement without the express written consent of Subgrantee shall be
`null and Void and shall constitute a breach of this Agreement. When-
ever the Contractor is authorized to subcontract or assign , he will
include all . the terns of this Agreement in each such subcontract or
assignment,
3. Assurance of Cattp1iance frith Civil Rights Laws. The Contractor will
comply with Title VI of the Civil Rig is Act of 1964 , as amended, and
all requirements imposed by or pursuant tr, regulations of the Department
`of Justice and the Law Enforcement Assistance Administration (hereinafter
referred to _as LEAA) issued pursuant to that title, to the end that
no person shall , on the grounds of race , creed, color, sex, or national
origin be excluded from participation,in , be denied the benefits of,
or be otherwise subjected to discrimination under this Agreement or
under "any project, program, or activity supported by this Agreement.
The contractor will comply with Justice Department Equal employment
Regulations in federally-assisted programs (28 CFR Part 42, Subpart U)
to 'the :end that employment discrimination in such programs on the
grounds of race, color, creed , sex, or national origin shall be
eliminated. The :Contractor recognizes the right of the United States
to seek judicial enforcement of the foregoing canvenants against
discrimination.
hlaintenancr: and Ins ec'-ion of ContractUaa Records . The Comptroller
Genera Of the United States , or any of nis duly au-horized representatives
shall. have access to and the right to examine , audit, excerpt. and trans-
cribe any books , documents papers and records of the Contractor which
in the opinion of the Comptroller General may be related or pertinent
to this Agreement Such material must be kept and maintained for a
period of three years after. termination of, the grant award or until an
audit is completed by OCJP and .LEAA' and all questions arising therefrom
- are resolved, whichever .is sooner:
. y
LEAA:and. QCJP or any of their duly authorized representatives shall
have access for the purpose of audit and examination to any books ,
;'documents , papers -and records. of'.the Contractor which are related or
'Pertinent to this Agreement. The books , documents, papers and records
of the Contractor to �rhich LEAA and QCJP or any of their duly authorized
:,,representatives shall have . access to under the provisions of this
paragraph shall . not include any such materials which set forth the
cost 'of the goods sold or leased under a fixed-price contract for off
' the-shelf ite�ms� resulting from a formally advertised procurement as
"defined in the LEAA financial guidelines .
5'. Ca ri hts "and Ri hts in Data, ti�here activities supported by this
greerrent produce original computer programs , writing, sound recordings,
pictorial reproductions , drawings or other graphical representation
and ►:orks of 'any similar nature (the term computer programs includes
executable computer programs and supporting data in any form) , the
'OCJP, the LEAA, and Subgrantee reserve the right to use, duplicate and
'disclose, `in who"te or in part, in any manner for any purpose whatso-
ever, and to authorize others to -do so. If any material described in
the previous sentence is subject to copyright, the Subgrantee reserves
the 'right to copyright such and the Contractor agrees not to copyright
such material . If the material is copyrighted, the OCJP and the LEAA
reserve a royalty-free, non-exclusive, and irrevocable license to
reproduce, publish , and use such materials , in the whole or in part,
and to authorize others to do so.
•y
6. Publications, Before publishing any materials produced by activities
supported by this Agreement, the Subgrantee .or, its contractor (the
contractor) shall ,notify OCJP 90 days in advance of any such intended
publication and -shall submit 20 espies of the materials to be published.
"'Within .60 days .af ter, any such materials have been received by G''JP,
OCJP shall submit to the Subgrantee its co„ ients with respect to the
materials intended to be published, The Subgrantee or its contractor
shall determine, within 10 days after receipt of any such cowents ,
whether or not to revise.. the materials -to incorporate the comments of
OCJP and shall advise OCJP of its determination within 15 days after sucn
comments have been received by the Subgrantee or its contractor, if the
' Subgrantee `or its contractor determines not to incorporate any of the
comments of OCJP into the text of the materials , it may publish the
Ma provided that the initial preface or introduction to these
matdrials as published contain the following:
A. A`credit reference reading as follows : "The preparation o these
materials was financially assisted through a federal grant from the
Law .Enforcement Assistance Administration and the California Office
of Criminal Justice Planning and under Title I of the Crime Control
,act of 1973. "
B.' A disclaimer statement reading as follows : "The opinions , findings,
and, conclusions in this publication are those of the author and not
necessarily those of OCJP or LEM OCJP and LEAA reserve a royalty--
free, non-exclusive, and irrevocable license to reproduce,' publish
and use these materials, and to authorize others to do so. A copy
of these materials may be obtained from OCJP or LEAA upon payment
of the cost for reproducing the materials. "
C. The comments of OCJP in full , unabridged, and unedited.
If the 'Subgrantee or its contractor wishes to incorporate some or any of
the, comments of OCJP in the text of the materials , it shall revise the
materials to be published and resubmit them to OCJP which shall prepare
comments on the resubmitted data within 30 days after receipt thereo;'.
�Vlithin °iQ days alter receipt of these comments, the Subgrantee or its
contractor shall determine whether or not to accept or adopt any of the
comments on the revised materials as resubmitted to OCJP and shall advise
OCJP `'of this 'deteriination within 15 days after receipt of the comments
Of CUP. Thereafter, the materials may be published or revised in accordance
with the procedures set forth above for the publication of materials on
which OCJP.' has submitted its comments to the Subgrantee or its contractor.
If OCJP has not submitted its comments on any materials submitted to it
within ,90 days "after OCJP has received any such materials, the Subgrantee'
or its contractor may proceed to publish the materials in the form in which
they have beer submitted to OCJP but shall include the credit statement
and the disclaimer statement set forth above, but without any further .comments:
7: "Patents . If any discovery or invention arises or is developed in the
course of or as ,a resul t` of arork, performed under~ this Agreement, the
Contractor shall refer the discovery or invention to Subgrantee and
OCJP. The Contractor hereby agrees that determinations of rights to
inventions or discoveries node `under this Agreement shall be made by
LLAA, or• its duly authorized representative, who shall have the sole
and exclusive powers to determine ►rhether or not and .There a patent
ali�l i ca ti on ' shoal a be f i i ed and to de tei•:r:i ne the disposition of all
ri hts in such : i nvanti ores or discoveries , including, tide to ui d
1 i cense rights under any patent application or patent which gray issue
thereon. ' The determination of LFAA, or its duly authorized representa-
tive, shall be accepted as final . The Contractor agrees and otherwise
recognizes that LFAA, OCJP, and Subgrantee shall acquire at least an
irrevocable, nori-exclusive, and royalty-free license to practice and
have practiced throughout the world for governmental purposes any
invention made in the course of or under- this Agreement
8. 'Contractor Work Hours and Safety Standards . If this Agreement provides
for paym?nt in excess of $2,500 S2,000 for construction contracts )
and involves the employment of mechanics or laborers , the Contractor
agrees : a) That each mechanic or laborer will have wages computed on
the basis of a standard work day of eight hours and a standard work
creek of forty hours. Work in excess of the standard work week or day
is permissibleprovided that the worker is compensated at th rate of not
less than one and one-half times the basic rat` of pay for all hours
worked in excess of eight hours in any calendar day or forty hours in
the work week; b) That no laborer or mechanic shall be required to work
in surroundings or under working conditions which are unsanitary,
hazardous or dangerous to his health and safety as determined under
construction safety a,.d health standards promulgated by the Secretary
of Labor by regulation (29 CFR 1518) . These requirements do not apply
to the purchases of supplies or materials or articles ordinarily
available on the open market, or contracts for transportation or trans-
mission of intelligence.
'9. Clean Air Act. If this Agreement provides for payment in excess of
00,000, the Contractor agrees to coinply with all applicable standards ,
orders. or regulations issued pursuant to the Clean Air Act of 1970
(42 USC 18579 et seq. ) and the Federal Water Pollution Control Act
(33 USC 1251) et seq. , as amended.
10. Security and Privacy
A. The Contractor agrees that, ex as provided by federal law other
than the Crime Control Act of 1973 (42 U.S .C. Sections 3701 et
none of . its. officers or employees shall use or reveal any research
or statistical information furnished by any person and identifiable
to any specific private person for any purpose other than the purpose
for which it was obtained. Copies of such information shall be
iminiune from legal process , and shall rto t, t�ri tfiout the consent of '
the person furnishing such i nforn Li or , b4 admitted as evidence
or used for. any purpose in any, action , suit, or other j udi ci al or
administrative proceedings
• r
B.. Criminal history information:
(l ) The term "crimi nal hi s tory -information" i tic 1 udes records and
related data , compiled by law enforcement agencies for purposes
of identifying criminal offenders and alleged offenders and
inaintaining as to such persons surmaries of arrest, the nature
and disposition of criminal charges , sentencing, confinement,
rehabilitation and release.
(2) If the Contractor utilizes "criminal history information",
the Contractor shall comply with the following:
"Al I ; criminal history information collected, stored, or
disseminated shall contain, to the maximum extent feasible,
disposition as well as arrest dita where arrest data is
included therein. The collection, storage, and dissemination
of such information shall take place under procedures
reasonably designed to insure that all such infornation is
kept current therein; the Contractor shall assure that the
security and privacy of all information is adequately
provided for and such information shall only be used for
law enforcement and criminal justice and other lawful purposes.
In addition, an individual who believes that criminal history
information concerning him contained in an automated system
is inaccurate, incomplete, or maintained in violation of
the - Crime Control Act of 1973, shall , upon satisfactory veri-
�f ., fication of his identity, be entitled to review such infor-
mation to ::Main a copy of it for the purpose of challenge
or correction.
C. Any, person violating the . Security and Privacy provisions of this
Agreement or of the Crime Control Act of 1973 [42 U.S.C. Section
3771 (c)] or any rule, regulations , or order issued thereunder,
shail . be fined not to exceed $10,000 in addition to any other
penalty imposed by law.
Q. The Contractor assures that the foregoing provisions of this
...Security and Privacy clause shall be incorporated into all of
its.s�ontracts .
11 . Terrlination
A. The performance of work under this Agreement may be terminated by
the Subgrantee in accordance with this clause in whole on 30 days
written notice to the Contractor, or from time to time in part on
10 'days .vrritten, notice to the Contractor:
(1 ) Whenever, the Contractor -shalI default in performance of this
Agreement in accordance with its terms and shall fail to cure
such` default within a period of ten days after receipt from `
the Subgrantee of a notice specifying the default; or
. i
(2) Whenever for any reason the Subgrantee shall determine that
such termination is in the: pest interest of the Subgrantee..
s•
d:
Any such ter mi na ti on shal 1 be . effected by delivery to the Contractor
of. a notice of ter�ni na ti o►i specifying ti�rhe Cher termination is for de-
fault of .the Contractor or for the convenience of the Subgrantee,
the extent to which performance of wor' under the Agreement is ter-
mi nated, and the da to upon which such Lerrni nati on becomes effective.
E3. After receipt of a nra ti ce of ter-riii na ti on and except as otherwise
se
directed by the Subgrantee, the Contractor shall :
(1 ) Stop work under the Agreement on the date and to Lire extent
specified in the notice of termination;
(2) Transfer title to the Subgrantee ( to the exteni that title
has not already bcci� transferred) and deliver in the manner,
at the times , and to the extent directed by the Subgrantee,
the work in process , compl etcd work and other material produced
as a part of, or acquired in respect of the performance, the
work terminated.
C. The amount due the Contractor by reason of termination shall be
determined as follows :
(1 ) If this Agreement specifies payment on the basis of reimburse-
ment of costs , without any fee or profit margin, there shall
be included all costs and expenses reimbursable in accordance
with this Agreement not previously paid the Contractor for the
satisfactory performance of this Agreement prior to the effective
date of the notice of termination, whether the termination is
for the convenience of the Subgrantee or the default of the
Contractor.
(2) If this Agreement specifics payment on any basis other than
stated . in paragraph ll .C. ( 1) above, and
(a) If the termination is for the convenience of the Subgrantee,
there shall be paid a percentage of all sums to which the
Contractor would be entitled on completion of all work
under the Agreement equivalent to the percentage of the
completion of all the work contemplated by the Agreement;
(b) If the termination of this Agreement is for the default of
the Contractor, the total sum payable shall be such propor�
tionate part of all sums to which the Contractor would be
entitled on completion of all work under the Agreement as
the total amount a` work d�:l ivered to and accepted by the
Subgrantee bears to the total work called for by this
Agreement.
D. In the event of a partial termination, the portion of the surn.which .
is payable with respect to the work under the continued portion of
the Agreement shall be equitably adjusted by agreement between the
Contractor. ar.d the 'Subgrantee , .and such adjustment shall be evidenced
by an amendment to this Agreement..
l
,12. Disputes
A. lJlicn the Contractcr and the .Subgrantee nail .L0 agree its to 'whether
or, tint any arorE; is %;ithin the scope of tr;is Fiyreettitcnit, the Contractor ,
shall ' nevertheless im.n.lediately rjerform such wo. % upon receipt frcm
the Subgrantee of written order to -do so. Hi thi n 15 r.al"endar days
.after I ceipt of such order, the: Cor)tractar• Tray stabmi t a written.
p-
rotest to the Suhcrraiitee, spc'ci fyi r:c; in detail in %;h::t pat•ti cal ars
the Acrreer•,;ent requirements were exccrt{ed , and . the approximate chance
iti cost re!7u1ti11, 'therefrom so that th;� Suhgrantee c:ii1 have notice
of 'a potential claim which may be filed by the Contractor.
R. Failure to .submi L such protest within the period spec-i fi ed shall
constitute a . waiver• of any and all right to adjustmar;t in Agreement
price and Agreement time due to such �:ar{., and the Contractor there-
after shall not be entitled to any adjustment of Anjraemerit price
- or time therefor. For any such �ror� tirhici} is fcund to exceed the
Agreement requi rerrents, there shall be an adjustiTcrit in Agreement
price and. Agreement' time on the same basis as for any other change
in the itork.
13. Covenant Anainst Contingent Fees .
The Contractor warrants that no person or selling agency has been
' employed or ret4in�,d to solicit oilsocure this Agreement upon an agree--
Went or, understanding for a ccrrmissian , percentage , brokerage, or con- '
tirlgr:nt fee, excepting torla fide criploy�ns or bona fide established
carmercial or selling agencies mmintained by the Contractor f or the
purpose -of secriri na husi noss • Fnr bri- rcn ar- vinl a t inn of this warranty
the Sebgt•antee shall have the right to terminato this Agreement in accord-
ance with the termination clause and, in its sole discre4ion , to deduct
from the °Agt•ccment price or consideration , or other.•ri se recover, the full
amount of such commission , percentage , brokerage , or contingent fee.
14. .� Val idi ty. The invalidity in whole or in part of any provision of this :
Agreement shall 'not . void or affect the validity of any other provision
of this Agreement.
15.1 California Law. This Agreement shall be governed according to the 1 at-is
of the State of California.
16. , Exclusion from Compe Ation. Requests for proposal or invitations. for
MR, issued by the at or a subcrrantee to irarpieiment the grant or
sub rant project are to provide notice to prospective bidders that
the L.EAA organizational conflict of interest provision is applicable
in that cantr•actors . that develop or draft specifications , requirements ,
:`statements , of ►•►or{: 'anc:Jor RFPs for- a proposed procurer, en4 shall be
excluded frun bidding or .submi tti ng a proposal to compete for the award
of Such procurement. Soe LEAA Guideline Manual ti 7100.1A, Chapter 3 ,'
paragraph 49e.
•
- � ��.� :� ;�1�,� 1 r� t.t1U��C I i l�N ( k�N,I'���1 :1��••,i.) �.i -
JI TA i IA D NF{UJE CI E U01.1 .�
E:XFEIB13 C
17,
FEDERAL FlAkO IAIt:N
tl�lt)t,� i c'Ai f:Gur{Y TOM FUNDS : ' SThT . . . l Ot,AI. •� OTNE R
BUY— Ill HARD- H. j
��) . t�t,�r;t�+t�� t t:•r'v Ic.t'S
1
i
1
r
F
i
TOTA
Y.
:1i4 10 PkOJI,Cl MICE i (lU-N' 1
x.
PATCH
F1.DI.RA; _
00061 .1 CRTk1PfJElY ' 3 TOTAL FUNDS � `iTA'�E �1.YOCAL
IfUY- Iti HARP MATCH OT}REF
►. _ . _ . ._... -.. - - _. ._�... t �. ._
T
i
TOTAL
23. Coils tant Services
Training 800 720 40 40
Automatic Alarm 'bispatching Software 15,o0o 13,500 750 750
TUT ill. 15 ,800 14 ,220 790 � 79�..___L..
S)in en L
�. Portable Radio Alarm 1'ran sin itters 115 ,72-1 _ 41 , 152 1 2,286 N 2 ,286
I
Alarm 'Sensing Devices 15 ,000 13,500 750 750
Automatic AIarm Mspatc:hing Equipment 9, 100 8, 190 455 455
1
i
t ..
�_ T0rAL �.__ G�J,f3?4 G2 ,8�12 t +� 3,j191 1 3,491
�p
I)E1AILED PROJECT `BUDGLT (CON' T)
CEDERAL HARD tkAT�► CH
BUDGET CATEGORY TOTAL FUNDS STATE LOCAI.� OTHV
BUY III HARU MATCN
25. Supl)l ies and Operating Lxpenses
Administration and Evaluation I ,96-1 1,964 1
I
f.
TOTAL 19364 1 ,964
26. TOTAL 'PilOJECT COST .S7,588 77,062 4,281 6,245
N
27. Perrent of'Tot�l Prajert Cost 100: i 87.98 4.89 7.13
Y.
1
Budget Narrative: Begin below and acid as many continuation pages
(numbered S-A, S -B, 'etc. ) as may be necessary to relate the items budgeted
to project activities and complete the required justification and explana-
tion of the project budget . iixplain the sources tilt: grantee will utilize
for its matching; contribution. Enumerate those proposed expenditure kems
that require prior apllroval , as specified in Bureau of the Budget Circular
A-87, and in CCCJ Fiscal Affairs ldanual , so prior approval may be considered �
at the time application is made.
Portable Alarm Radio Transmitters
This project involves the purchase of two types of equipment. The Portable
Alarm Radio Transmitters will be placed for open bid via RFP and a contract
awarded for the development -ind production. Since this piece of equipment
does not exist at this time, estimates have been made that a single unit
will cost approximately $2,000. To obtain enough of these units for
regional use, $45,724 has been projected for the purchase under tvis grant.
The Alarm Sensing Equipment will be purchased after full evaulation of all
existing; devices available has been made, a total of $15 ,000 has been
estimated as required to obtain sufficient quantity and variety of such
devices.
A budget of $800 has been requested in the area of consultant services to
compensate: for the personal services of an expert consultant in training
police officers in the proper use of equipment purchased under this grant.
Automatic Alarm Dispatching;
Performance of this portion of the grant project will require that contract
be let to a single vendor/consultant who will provide the personal services
in the way of software/interface design and installation and equipment
procurement. The sum total of $21 , 100 will be the maximum contract price
for this portion of the grant project. Of this sum, $15,000 is budgeted
for consultant services, and $9, 100 for equipment.
The matching funds for this project will be shared by the County of Orange
and the Huntington Beach Police Department shall pay the matching funds for
that share of the equipment which will be maintained solely at the Huntington
Beach Police Department facility.
CE CF CRIMUNAL .1S T ICE PI_AN'r'� '
e� �so '*I �
GRANT a�'.�,RD DEC B 1977
The Office of Criminal Justice Planning , he.':..inaf4er desig~�..:u '':;;,,��'' , ':e.•cay -��.�: .,
a grant award of .funds to 1 . ilwntill%'toll
hereinafter designated "Suugr•artee" , under tt:� previsicons o -' c1iec::
Part Omnibus Crime Control and Safe Streets Act of 15:.3 (FL aG-30:1 ) , �.5 a.-nc ldt2d ,
her•einaMt r desicriated "Crime Control Act" (or} ❑ Juver.'le Lus.-:ce and
Prevention Act of 1974 (PL 93-415} , hereino.Iter cesigrt,:tcd "Jt:ve►!ile
the arrount and for the purpose and duration set f ort,h in tnis Sra,l-t : cry
4
Program Category obbery i _
2. Project Title t{.::arc IN' .•-��
Robbery 'Ruppress ion u Apprehension P ro j ec 4
4••�I I r 1 �.1• 1 b� 1
3. Project Director Na-we , Adaress , Telephone)
Earle, Il. Robitaille i '��1 ;'-_. '
Chief of I'ol i-ce tE. B,Uy—.1i
HUNTINGTON BEACH POLICE: DI:Pr1h"IE:.\"I E, --I-. r10
P. 0. Box ;0 f ,;p icart. rd '''. trh
• ?I11T1`'1 i)t'i qTl I'CC•�IL.}t C1I 1 f0:T:i .l `i..:f�ti;1 _ I ,��� '- �' _� �1
4. Financial. Officer Name , Adi re,is , Telep -,,:Fe�_ Gn ;'/
E:rant: Argue I I o
Director of Finance i� 1: e:'_, :.:. : Cr_..'l��
City of Huntington llc:Ich
t � . 1s"71
1' G. Box 1Jt1, Ilunt)ni,:tln Etetach , i;il :I `i2t. )
This grant award consists cif this title p-;_t , tn:! 4*cati3n .;Z11. gr::rz�
attached hereto as Attach:~ent A a; d imi�?.de a p:;rt`- FiLr-?�':' , '... ! ".C::r; ::ra:,: .-,...�G
Conditions t.rhich are attached hereto as Attach:~a,t E and t' 14c _ per: r.�l• c .
The Subgran tee hereby si cni 7 i es : is acceptanc-2 o t" -Lh Is ��'.-cr.'. �C.
administer the grant project in -accardarrce ;'+1 6 the for , Urc r. .'; r�rr.rl
in or incorporated by reference in this grant a.rr::rd ant ie azJ: ica'ble pros —i :: :s 3T
the Crime Control Act identified above.
The Subgrantee certifies that federal and 5ej.:e :ands t•ect•i �e t;` „ rot
place local funds that tt'oclld , in the c3b5EnLo 0; S;1GFI rrderai Lr,d Sort? b.*- f
a ilable a `ivity being supported under ;ni s a;rGf:+: ,L.
. _ I�Bato .� 31� � ��= i c 0, C? i .t Jli� �.. i✓�. . „�:�C ,
Or ficia {tenor ized to sign for-'.wbor ante, i I 0: L tL : '�, 'r ;
9 y �
Ilan.e: Ron I',.•tt illson
Title: May()r
Telephone: (71.1) 536-S.53 x( ut W . J.`rt �`^�•�. n1- D,.;;.
Address : I'U Box 1` 0, Hunt i ni.,t on Vo.1ch , � _t
i , a t•
California .)..64% rs
SPECIAL DEPOSIT FUND LEAA, Fis:al Year
I hereby c��r•ti1"J tcj?n�: ,.y c"t facrcor:.:l ITEhS . ._1 - •.� f L
liio�Z ci -;;at bt�trg ?tcd funds arc avaiZc� Z3 r C %c• of C-rnina lu-s-t;-c-o- Pl-
an nirg.7 )I/ pn0for the P , icd`7a c- 1 :Mperd� Sr,: m^rto, Cniicrria 9"323twic .dated abDvt M- 0
r .
"1�. it.�.l u., .-� 1 h...t.� .�,•;, 1hrrf ell
. •r,�•i- 6,.,. brsn ..-
0CJP Fiscal Or t i6r t•a i,G �ur►pf l.trn �t{arlmCnt
t of �.,orul S.rricct of+Frcral,
OCJP Form ' 502 ReviGed 7-1-76 -2-
CONTRACT AMENDMENT
I
1 t Q.".1-1 i'�'i?IS COJJTRI�CT I!� r?JdG,�1Fi•J'1', enterer; into � � , �77 ,
i
2
which date is enumerated for Purpose of referent �7onlgjl, -etweer: the
3 COUNTY OF ORM U., a body corporate and Politic , c rr��r�i.z�: {3 anc� �:::ist::.r:r
�i under the laws of the State of California , h,oreirafte. r rr!fc rre.0 to .-,
"COUNTY" and the City of Huntington Peach , a munici.nal corpor t..o.n �:-•�-
6 inafter referred to as "CONTRACTOR" .
7 14TTNESSETI: :
8 !•'IIrRF.AS , COUNTY and the California r'frjA r(, of ri.rli nal Ju,t..ce
g Planning , entered into c?rant: a�:'arr3 C(?ntl-act i'f). n-:?6 �i0- .." Iti t '?':.1 I ,
10 "Burglary Prevention. Through Citizen Particin;it-ion" he_oinafter cal. ed
11 grant award ; and
12 WHEREAS . on Aucrust 11) , 1976 COUNTY and C,7) '..'Q7v7':r'R car _ -gyred ini-.n
13 I a third party agreement entitled , "I�11T?( T,r�T��' 4'T:�..iT.}'� `'.'t C.. '+1't'�'t'f•.` •tr ( �,'�"
14 If making COIITU.CTOR responsible for the adm inis;::F,fi � ;,. an.
15 f ability of a program to reduce burglary by coorci r.�,tinc; the ir►)l, mC.c:t-
16 ation of a portable robbery & silent alarm system anu
17 jIIIERFAS , COUNTY has chosen a board cif. r -ec ors i-not.!, ,-Is
18 Management Consortium, to set policy and , oversee: t!:,ry or t: e
19 grant award which this Tdreemerlt .is pare thore-of ; an==
20 WHEREAS , CONTPACTOR has rcquested an extension of t!~e nerind
21 of performance from the /1anagement CronsorL_ in orcic:r that e .;uipner.t
i
22 purchased under this agreement he receive( t-�i thll n the T')C I:it)ci th1 :.
23 ngreemt:nt; And
24 WHEREAS , on ...Jj,yc 1977 the Management Consortium apnrover,
t
25 CONTRACTOR' S request to operate thta program for approximately four. .,nd
26 one--half additional months , or until n cr_mh r 15 , 1.977 .
'27 NOW, THEREFORE in consideration of Cie, IT11 tual of the
_ 28 � t
parties hereto, it is agreed:
i
t
1 (1) PERIOD OF PEP,FOI?r•tANCI
2 This Agreement dated Auqust 10 , 1976 , lines 19 through 23 f ;�
3 on page 4 pertaining to Article 7I "Period of Performance" shall hr
4 modified as follows :
i
5 "The effective date of this Agreement shall he ur,u:st 1 , 11)76 .
6 Services rendered and the CONTRACTOR ' S right to incur obligations here- . `
7 'under shall continue through December 15 , ln77 , unless previously ter-- i .
{
8 minated in accordance with Article IX of this 7�rireem. ent . "
9 IN WITNESS t ITEREOF , the parties hereto have nxccutr�d this
1.0 CONTRACT AMENDMENT, on the day and year specified help:: , ::y their. duly
11 authorized offi:er.s .
12
13
14
15
16
17
r
18 .
19
20
21
22 -
23
24
25
26 ;
27
t _.
E'
1 .
t .
t
i
1 CITY OF THE COUNTY OF OR%MGE
ti
3
4konald noon ,
.,`ype "dame ) (TypeZI hire
5 CHAIRMAN, HARD Of
SUPERVISORS a
6 (Title) 1 t-Ttle
7
9 I
na to
S ATTEST: Alicia M. Wentworth_
9 City Clerk
BY: Deputy ,
10 APPROVED AS TO FOFL�1 APPROVED AS TO vO?2.1
ADRTAN KUYPER, Count%, c'c�t:•: :C� '
11
12
ity nG orney "'penutt:, —
13
14
15 *":TEST :
16
17
J U N F 0 IX XAIIr)F R
18 ci,FRIC or noA.Rn nr i r BOARD OF
SUPERVISORS
19
E
21
22
23
24
25
26 +
27
2s
�I
l
ii
I I .
3 RESOLUTION OF THE BOARD OF SUPERVISORS 01'
I ORANGE COUNTY , CALIFORNIA
5 July 26 , 10077
6 On motion of Supervisor Clark , duly seconded and carried , the fol-
7
lowing Resolution was adopted:
BE IT RESOLVED that the Chairman of this Board be and is authorized t
� toto execute on behalf of the County of Orange the five separate "Burglary
+ j
10 'IPrevention Through Citizen Participation" contracts with the Cities of
i
11 �jHuntington Beach , Garden Grove , Placentia , Santa Ana and Laguna Beach
12 � for the terms and purposes as set forth in the Executive Officer , Orange
liCounty Criminal Justice Council , letter of July 18 , 1977 . The funds
' t
1.1 r+ to be utilized will be taken from •17und Budget Unit 0213 .
L " 7 js t`
v 0 O + i
v u
`-' , W 16
r0. V
oZ
y d
00 17 t`
v ,
lA 11AYES: SUPEPVISORS RALPH B. CLARK , PHILIP L. ANTHONY , LAURENCE J . SCH14IT , � •
RALPII A. DIEDRICH AND THO',-M F . RILEY
19
NOES: SUPEPVISOPS N014E
20
iABSEEIT: SUPEPV I SOBS NONE
2l
I .STATE OF CAL I FORtI I A !
22. ' ss.
COUNTY OF ORPIIGE
23
I , JUtIE ALEXA'IOER, Clerk of the Board of Supe►-visors of nranae County, W iforr, in
24 thereby certify that the above and foregoing ResolutiGn v,a5 du.11 1-and 'r eclularly adr.c,*ed by
the said Board at a regular meeting thereof held on the 2bIi .. �:r.Y of
2-5 '�1c3 and passed b� a ?�
�� 77 P i animous vote of said E �� .
26 .IN WITIIESS 1•I1iEREOF , I have hereunto set my hand, :i) Seel 21;is 26th : day of
Julv 19 77
27 , 01
28 Resolution No 7 7-12 147 �---- -----rr--.-- �::
X A
Contract- ' Contract Amendments--Office fi {{ [ ,� k
of Criminal Justice Planning Grant Clerk of, t13c:••Ir. ard ,+�i• .:u,+nrvi ns•s
"Burglary -evention TlYroufn Citizen of Orr;nre t?��rfnt.> t i!:ai i to r•ni��
'I35 : sc ParticiDanon"-,.Cities of Huntington Bench ,
!. Garden Grove , . Placentia Sant-a .A"►�� Fc Lrr.I*,una Beach
j
ORANGE �CO#NTY CRIMI �lAL JUSTIC `COUNCIL.
BURGLARY PREVENTION MANAGEMENT CONSORTIUM
July 19 , 1977
HARRY YAMAMOTO,CHAIRMAN 623 NO. BROADWAY
VICE MAYOR,SANTA ANA
P.O. BOX 1435
SANTA ANA,CALIF-JRNIA 9..1702
KEITH L.CONCANNON
EXECUTIVE OFFICER TELEPHONE: 171.1I 834.7131
ORIN C. CHURCH
PROGRAM A01.11NISTRATOR
Honorable Board of. Supervisors
COUNCIL MEMBERS County of Orange
515 Vorth Sycamore '
F41CK ERICKSON Santa Ana , CA 927nl
cauNcr ►r.>toL,a• ac- ovc
JAME_S T.JARRrLL SUBJECT: APPPOVE AND EXFCITTE FOUR THIPD PARTY
CONTRACT At ENDMENTS AnD ONE NEW TITTRI)
JUDGE JAMES SMITH
MUfIICI•AL COURT PARTY COINTRACT , FUNDED THROUGH TI4E
PHYLLIS 5tYECNEy OFFICE OF CRIMINAI, JUSTICE. PLA"JNTNfG
MAYOR.LAGUNA 9r.AT- GRANT ENTITLED "BURrL�1'RY PPEVENTIOT•1
THROUGH CITIZEN PARTICIPPTION. 11
SUMMIARY: SAVINGS REALIZED DURING GRATIT ' S FIRST
YEAR OF OPERATION WILII BF TITTLTZFn TO
EXTEND FOUR SUR-RF.GTONTAL BURGLARY
TARGET IIARDE'NING CONTRACTS AND TO
INITII'►`T'E ANOTHER SUCH CONTRACT . WITH
DTMI`ITSHED SFCn*ID YE?1R GRANT FUNDTNG
THE EFFECT OF THIS ACTTOT1 1,7ILL BE TO
ENSITRE THAT ADEQUATE RESOURCES WILL
BE AVAILABLE TO THE PRn,7ECTS OVER THE
NEXT T11FI.VF. MnNTITS .
Gentlemen :
On April 20 , 1976 , you Honorable Board agreed to
sponsor the grant designated as the "Burglary Pre-
vention Through Citizen Participation" Project (Board
Resolution No. 76--528) . The grant is administered by
the Orange County Criminal Justice Council .
In August , 1976 , your Honorable Board approved and
executed contracts with the cities of Santa Ana , San
Clemente , Placentia , Huntington Leach and Garden Grove .
Each city was to manage a grant funded "Burglary Pre-
vention Program. " Three of the cities have agreements
with neighboring cities and the county thus extending
the grant to fifteen law enforcement agencies . The
contracts are for the period August 1. , 1976 through
July 31, 1977 .
During fiscal year 1976-77 certain grant savings were
experienced . The Burglary .Management Consortium ;at
its June 27 , 1977 meeting approved using these: funds
AUTHORIZED UNDER TOE"OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 19681, IN COOPERATION
WITH THE CALIFORNIA COUNCIL ON CRIMINAL JUSTICE AND THE UNITED STATCS DEPARTMENT OF JUSTICE.
;:+w.ir«1ti:tiii n�+S:«.4 rt'i�w2twrs.`t::�l:afic :i.' .t'i '�; '. ►w::iit � •c! 'rl3i"ii:2'{ i 'Vr4b}C1riLL.sti:llt'»`"w',.><ic.�`..
. 7
Honorable Board of Supervisors
.July 18 , 1977
Page 2
to extend and auament the contracts with the cities of
Huntington Beach , Garden Grove , Placentia and Santa Ana and
to enter into a new contr&it with the City of Laguna Beach .
Specifically the Consortium took the following action :
1. Extend the contract with the. City of Huntington Reach to
December 15 , 1977 in order that equipment ordered will arrive
and be tested during the period of the contract.
2 . Extend the contract with the City of Garden Grove to
December 1 , 1977 and augment the contract as follows :
Revised Proposed Current
Allocation Change Allocation
Federal Funds $146 , 510 . 00 $ 35 , 104 . 00 S11114n6 . 00
State Buy-In 8 , 140 . 0n 1 , 951 . 00 6 , 189 . 00
Local City Match 8 , 140 . On � �1. , 951 . 00 6 , 189 . nn
Total $162 , 790 . 00 $ 39 , 006 . 00 $123 ,784 . 00
Local city match , as well as an overmatch of S2723 is provided
by the cities of Garden Grove , Cypress , Ruena Park , La Palma ,
Los Alamitos and the County.
3 . Extend the contract with the City of Placentia to December 1 ,
1977 and augment the contract as follows :
Revised Proposed Current
Allocation Change Allocation
Federal Funds $132 , 603 . 00 $ 33 ,gOG . 00 S 98 ,697 . 00
State Buy-In 7 , 366 . 00 1 , 884 . 00 50482 . 00
Local City Match 7 , 366 . 00 1 , 884 . 00 5 ,482 . 00
Total S1471335 . 00 $ 37 , 674 . 00 $109 ,661 . 00
Local city match , as well as an overmatch of. $2 , 493 , is provided
by the cities of Placentia , Brea , Yorha Linda and La Ilabra .
4 . Extend the contract with the City of Santa Ana and augment
the contract as follows :
Revised Proposed Current
Allocation Change Allocation
Federal Funds $ 61 , 742 . 00 $ 10 , 728 . 00 $ 51 ,014 . 00
State Buy- In 3 , 430 . 00 5S6 . 0O 2 , 834 .00
Local City Match 3 , 43n . 00 596 . 00 2 ,834 . 00
Total $ 68 , 602 .00 $ 11 ,920 . 00 $ 56 ,682 .00
VAIriiL-'3 '!1". :�C�L+:.L:'al.Gt �,.►.`.1''j;:::i;.. . "",4.w':� .... a ,. ..:9: • .n:ird•.;'!t:.•;•..�'. ' ..l'r, ...',i lry y :,,
tT i,•.!'6 i.4 :i.i.+' .,..a.,.r it:,..n4ti. rl�u�au 4.ai�"4�1.
Honora' le Board of Supervisors
July 18 , 1977
Page .3
Local city` match , as well as an overmatch of $1300 , is pro-
vided by the City of Santa Ana .
5 . The fifth sub-regional Project includes the cities of San
Clemente , Laguna Beach and Orange County Sheriff . Effective
August 1, 1977 the Sheriff will terminate participation in the
project , Laguna Beach will. replace San Clemente as the lead
city and 'Trvine will be added to the project. For these
reasons it is necessary to enter into a contract with the
City of Laguna Beach . The duration of the contract is three
months - August 11 1977 to November 1 , 1977 . The amount of
the contract is $18 , 400 and sources of funding are as follows :
Federal Funds S1E , 560 . On
Stave Buy-In 920 . 00
Local City Match 920 . 00
Total $18 , 4nn . 00
The city match will be Provided by the cities of Laguna Beach ,
San Clemente and Irvine .
The Burglary ►•tanagement Consortium recommends that your
Honorable Board approve items 1 through 5 above and authorize
the Chairman to sign the new contract and the four contract
amendments (Attached) .
This request is consistent with established Board policy .
Funds used to augment the above referenced contracts are bud-
geted in Fund Budget unit 023.3 .
Please contact William M. DeLuca at 834--5044 for further inform-
ation concerning this letter.
RECONIMFNRATIONS :
1. Approve the following contract amendments :
a. Extend the contract with the City of. Huntington Beach
to December 15 , 1977 .
b. Extend the contract with the City of Garden Grove
four months to December 1 , 1977 and aucnnent the `project
as follows :
V.i�a.w�M-r'�5:.'"'tXk�.,rr..y.r..•Lii.�.i'.Yst+�lp�ii�ic.,sir...:.".�5t'o•w'rs'414'�.*s�'�3.���'C!',`i�i:..�X';...,..'+, .. •rt�..:;y+f,,.... > r . . +
• Honorable Board cleSuoervisors
July 18 , 1917
Page 4
Current Proposed Revised
Allocation Change Allocation
Federal Funds S111 , 406 . 00 S 35 , 104 . 00 S145 ,510 . 00
State Auy-In 6 , 189 . 00 1 , 951 . 00 8 ,140 , 00
Local City Match 6 , 189 . nn 1 ,g51. . 00 8 ,140 . on
Total $123 , 784 . 00 $ 39 , 006 . 00 S162 ,790 . 00
c. Extend the contract with the City of Placentia four
months to December 1 , 1977 and augment the project
as follows :
ti
Current Proposed Revised
Allocation Chanqp Allocation
Federal Funds S 9S , 697 . n0 S 33 , 906 . 00 $132 , 603 . 00
State Puy-In 5 , 482 . On 1 , 884 . 00 7 , 366 . 00
Local City Match 5 , 482 . 00 1 , 884 . n0 7 , 366 . n0
Total S1091661 . 00 S 37 , 674 . 00 S147 , 335 . 00
d. Extend tY : contract with the City of Santa Ana four
months to December 1 , 1977 and augment the project
as follows : r
Current Proposed Pevispd
Allocnti nn C'hancrn Allocation
Federal Funds S 51 , 014 . 00 S 10 , 728 . 00 S 61 ,742 . 00
State Buv-In 2 , 834 . 00 596 . 00 3 , 430 . 00
Local City 1•1tatch 2 , 834 . 00 596 . 00 3 , 430 . 00
Total S 56 ,6^? . n0 S 11 , 920 . 00 S 68 , 60? . 00
2 . Approve the three month contract with the City of Laguna
Beach in the following amount:
Federal Funds $ 16 , 560 . 00
State Buy-In 920 . 00
Local City Match 920 . 00
Total $ 18 , 400 . 00
444�-'s,«. ,,. e:ii«s' .,rtiixn�t`•,...•.r..`.«r+....•a....,i•.,....+,..e-....:t..:i:t.i: ♦ .rv. .:+r+.��YAiiwl/tLLrWw__ "'•t.M'rC141"MRN'iNI�r,Y.h r ,. . .,
Hbno' r ble :Board of Supervisors
July 18 , 1977
Page 5
3 . Authorize the Chairman to sign the contract and contract
amendments .
Re_ ectfully submitted ,
/ I certify that Section 29 of the
Board Rules of Procedure has
been complied with .
Kr7TH L. ' CONCANNON
EX 'CUMIF OFFICER
KLC:11MD : i rock
cc: C' ties of Huntington Beach , Santa Ana , Carden Grove ,
Placentia and Laguna Reach .
Auditor/Controller
Attachment.
.i!'.7..'.Yj:.'l.,yA rk l.dll�ii'w'�i.'i11:; "ti. ,.`r.a".. ...,.l.. i..♦ :....... .r-•. !l'..1f:`.`.ir rrt:....... .r.....r...... .w: ..:C-. r.«r......w•..... .Y.r'a..r
t•..l.:YI
.! M.awr.►r..y..wr..u:�.s.n, M f'lCT."X',lNM,WaY'Y '
b
POLICE .]DEPARTMENT
City Q ar�fingtoh Bo' h
• , - � �:
11.0.BOX 70 2000 MAIN S7•RE1:T•HUNTINGTON IIEACII,C.A.92(48 Tlil.s (71.1) 536.5311
yl J
„<'," CARLE I10111TA16,E
W. 4.r s x::,.� CGiejof Nlice
June 28, 1977
O UN(M
Honorable Mayor ���` '`�--- S`r1�►?�
and City ,Council �
City of Huntington Beach
Attention: Floyd G. Belsito - 4-
City Administrator
Subject : CONTRACT AMENDMEN'r AGREEMENT FOR BURGLARY
PREVENTION GRANT PROGRAM - EXTENDING
EXISTING CONTRACT FOR APPROXINIATELY FOUR
AND ONE-HALF MONTHS Olt UNTIL DECEMBER 15, 1977
The Contract Amendment approved by the Management Consortium of the
Orange County Criminal .Justice Council provides for the above four
and one-half months extension.
Resolution No. 4293 of the City of Huntington [Teach passed and
adopted by the City Council on August 2 , 1976 gi'illlts authorization
for the original contract to include any extensions or modifications
thereof.
Ilie Police Department is requesting the Mayor and City Council approve
the'Contract Amendment, thereby continuing the Burglary Prevention
Program with no financial impact to the City of Huntington Beach.
L�
C PTAIN MT'. BURKENFIELD
Acting Chief of Police
NICB:fl
Attachuents
--A:.'�lress till colnnutnications to the Chir.f of 11nlice -- 1�/
city 6f Huntington Be— ach
:O ``*' P.O. BOX Igo GALIFORMIA ON48
OFFICE OF THE CITY CLERK
July 7, 1977
Mr. Orin C. Church
Program Administrator
Burglary Prevention Program
O. C. Criminal Justice Council
P.O. Box 1405
Santa Ana , CA 92702
Dear Mr. Church:
The City Council of the City of Huntington Beach at its regular
meeting held Tuesday, July 5, 1977, approved and Authorized exe-
cution of an amendment which provides an extension to December 15 ,
1977 of the contract between the City and the County for the Bur-
glary Prevention Program.
We are enclosing two executed copies of said agreement. Please re-
turn one copy, when signed by the County, to the Office of the City
Clerk, P.O. Box 190, Huntington Beach, California, 92648.
Sincerely yours ,
Alicia M. Wentworth
City Clerk
AMW:cb
enc. 2
c � ,
t
t
�1
I Ifi AGREEI-IF.NT FOR SERVICES FOR All ANTI.-Nt111GLARY
t
TARi;I•;'i HAPMENING PROGRAM ENTI'l LFI),
V
3 "Bur�rlary Supressian and At��rehe�nsion"
.3 THIS AGREMMENT made and entered into 1976 , which date is
( f/
:a enumerated for purposes of reference only, by and between the County of Orange , a body
6 corporate and politic, organized and existing under the laws of the State of California ,
.7 hereinafter referred to as "COUNTY" and the City of Huntington Beach, a municipal.
3 corporation hereinafter referred to as "CONTRACTOR".
tI H'IIEREAS, the COU14TY and the California Office of Criminal Justice Planning,
10 hereinafter referred to as "OCJP" entered into a grant award contract dated 6/30/76
11 entitled, "Burglary Prevention Through Citizen Participation" hereinafter called "grant
12 award contract,"
13 WHEREAS, it is expressly understood and agreed that the COUNTY will maintain
14 ultimate control and responsibility for said grant award Contract and the CONTRACTOR
15 hereby agrees to be bound by the "Standard Grant Award Conditions" of the grant award ,
16 a copy of which is attached hereto as Exhibit A, which is applicable to the COUNTY in
17 the conduct of the grant award; and
18 1d11EREAS, COUNTY participation in the first year project: was approved by the
19 Board of Supervisors on April 20, 1976; and
20 WHEREAS, reference is hereby made to the Fiscal Affairs Manual. of OCJP as
21 revised March 1975. The provisions of said Fiscal Affairs Manual are incorporated
22 ia. the agreement by reference. The CONTRACTOR agrees to pet-form under this Agreement
h3 in accordance with all the terms and conditions contained in said Ftscal Affairs
24 Manual ; and
25 WHEREAS, COUNTY as "SubgranLee" and CO%"JR;%CTOR as "Contractor" further agree
26 to be bound by all the terms and conditions of the California Office of Criminal
27 Justice Planning Standard Contract Provisions. Said Contract Provisions are tncor-
28 porated within the agreemeitt. by reference , a copy of which is attached hereto as
29 Exhibit B; and
30 WHERE.AS, it is the purposes of said grant award contract to reduce burg Lary
31 throughout Orange County by involving the cities in promoting re:aidentiral target
32 hardening, and an operation identification program; and
-.1-
] WHEREAS, CONTRACTOR will pay $1 ,964 on it pro arts basis , over and abt)vp the.
minimum required local hard match, its overmatch. For said additional consideration
N
3 the COUNTY will provide a staff for the overcall administration of the project , a
.] project evaluation, media stimulation services and supplies, and property marking;
instruments needed for operation identification.
6 WHEREAS, the COUNTY has established a board of directors , appointed by the
7 Orange County Criminal Justice Council, hereinafter known as "Management Consortium"
8 to whom CONTRACTOR shall be responsible. Management Consortium shall set policy and
9 oversee the operation of the grant award , which this Agreement is a part thereof.
1(j NOW THEREFORE, in consideration of mutual promises of the parties hereto,
11 it is agreed :
1� I. SCOPE OF WORK
13 The overall objectives of the: CONTRACTOR are to strive to:
l.f (1) Reduce by 50% the burglary rate increase in areas specifically
15 impacted by this program by 7/l/77 , fiscal year 1977 as compared
16 with fiscal. year 1975.
17 (2) Increase by 25% the clearance rate for burglaries in areas
1.8 specifically impacted by this program by 7/l/77 , fiscal year
19 1977 as compared with fiscal year 1975.
20 In carder to attain these objectives CONTRACTOR shall perform the following
21 tasks:
22 1 . Prepare RFP - Conduct project staff meetings to develop the concept and approaches
23 to be considered, draft the RFP, obtain approval of the RFP from regional council and
24 send RFP to perspective vendors.
25 2. Deadline for Proposals - The deadlines for receiving proposals will. be one month
26 from the date of Issuance of the RFP .
27 3. Proposal Evaluation - Project staff meetings will be held to evaluate the various
28 proposals submitted and select tits.- vendor to which the contract should be let .
29 G. Administer Contract - The Purchasing Department of the City of Huntington Beach
30 shall be utilized for the administration of the contract with the selected vendor.
31 Approval of ,all contrnr.ts will be obtcained from the City's legal department and the
.32 regional council.
}� 1
( i S. Vendor Equipment _Production - The contrctc.t shall specify a specific: It-rig,th of time
2 for which they May have for the production of the equipment. specified in the contract .
:1 Monthly reports will be required from the vendor.
.( 6. Receive Equipment - Equipment will be received find accounted for by stuff personnel
of the Huntington Beach Police Department and verification made to the project fiscal
6 officer.
1 7. Test Equi_ pmetit - The staff personnel shall. perform field and in-house testing of
9 the equipment received its to performance specified in the contract .
9 8. Accept Equipment - A final acceptance will be given by the staff personnel. after
11) complete testing has been accomplished. Such acceptance will be given to the project
11 fiscal officer for final payment to the vendor.
12 Alarm Sensing; Equipment:
13 1. Evaluate Systems - The project staff will conduct a full evaluation of all alarm
11 sensing equipment available , along with an assessment of the needs of each department.
1,5 2. Prepare Purchase Order - Conduct project staff meetings to develop the concept and
16 approaches tv be considered , draft purchase order, obtain approval of the purchase
17 order from regional council and send purchase order to perspective vendors.
18 3. Receive Equipment - Equipment will be received and accounted for by staff personnel
lea of the Huntington Beach Police Department and verification made to the project fiscal
20 officer.
21 4. Test Equipment - The staff personnel shall perform field and in-house testing of
22 the equipment received as to performance specified in the purchase order.
2.3 5. Accept Equipment - A final acceptance will be riven by the staff personnel after
24 complete tasting has been accomplished. Such acceptance, will be given to the project
25 fiscal officer for final payment to the »candor.
26 6. Trainin g- A qualified alarm expert will be contracted for the purpose of training
27 selected officers from each agency in the entire region in the use and installation of
28 the equipment purchased.
29 Automatic Alarm Dispatching:
30 1. Prepare RFP - Conduct project staff meetings to develop Old concept and approaches
31 to be considered, draft the RFP, obtain approval of the RFP from regional council and
;32 send RFP to perspective vendors.
-3-
Utz:►dl.ic►�t far Fro_pcisals - The deadline for receiving prr�F�aRu1s. will hcf one tac�nth
z from they date of issuance of the RF11.
3. Proposal livaluation - Project staff meetings will be held to evalcIiitc the various
.1 proposals submitted and select the vendor to which the contract should be leL .
4. Administer Contract - The Purchasing Department of tilt: City of Huntington Beach
(� sliall be utilized for the administration of the contract with the selected vendor .
i .Approval of all contracts will be ohtained from the City's legal department and the
8 regional council.
9 5. Vendor Contract Performance - The contract shall specify a specific length of
10 time for the performance of the contract . Monthly reports will. he required from the
11 vendor.
. 12 6. Svstem Installation - The vendor shall install all necessary hardware and soft-
13 ware purchased under the contract .
. 14 7. System Debugging and Testier - The vendor shall be responsible for providing a
115 turn-key system which shall include all debugging and testing.
16 8. System Acceptance - A final acceptance will be given by the staff personnel after
17 complete testing has been accomplished. Such acceptance will be given to the project
18 fiscal officer for final payment to the vendor.
19 II . PERIOD OF PERFORMANCE
20 The effective date of this Agreement shall be Aug. 1 , 1976. Services rendered
21 and the CONTRACTOR'S right to incur obligations hereunder shall continue through
22 July 31, 1977, unless previously terminated in accordance with Article IX of this
23 Agreement .
24 III . BURGLARY PREVENTION PROJECT ADMLNISTRATOR
25 The Management Consortium shall linve full authority to act for COUNTY in
26 the operation and administration of this Agleemeat , not Inconsistent with the pro-
27 visions contained herein. Such authority shall extend to Articles VI , VII , IX, X1
28 and XV. The Management Consortium shell appoint a Burglary Prevention Project A3minis-
29 trator, hereinafter known ns Project Administrator , to supervise and oversee the dally
30 operation and administration of the contract , not inconsistent with the provisions
31 contained herein.
32 1V. QUARTERLY PROGRES REPORTS
-4-
Z. Deadline for Proposals - 'rhe: tiefadl ine, for receiving proposals will be one month
;! from the date of issuance of the RFP.
3 3. Proposal Evaluation - Project stc,ff meetings will be held r.a cWalunte tilt- various
.1 proposals submitted and select the vendor to which the contract should be let .
4. Administer Contract. - The. Purchasing Department of the City of Huntington Beach
6 shall be utilized for the administration of the contract with the selected vendor.
. 7 Approval of all contracts will be obtained from the City's legal department and the
g regional council.
S. Vendor Contract Performance - The contract shall specify a specific length of
10 time for the performance of the. contract . Monthly reports will be required from the
11 vendor.
12 6. System Installation - The vendor shall install all necessary hardware and soft-
1.3 ware purchased under the contract .
14 7. System Debugging and Testing - The vendor shall be responsible for providing a
15 turn-key system which shall include all debugging and testing.
16 8. System Acceptance - A final acceptance will be given by the staff personnel after
17 complete testing has been accomplished. Such acceptance will be given to the project
18 fiscal officer for final payment to the vendor .
19 11. PERIOD OF PERFOR-MCE
20 The effective date of this Agreement shal.1 be Aug. 1 , 1976. Services rendered
21 and the CONTRACTOR'S right to incur obligations hereunder shall continue through
22 July 31, 1977, unless previously terminated in accordance with Article IX of this
23 Agreement .
24 III . BURGLARY PREVENTION PROJECT ADMINISTRATOR
25 The Management Consortium shall have full authority to Tact for COUNTY in
26 the operation and administration of this Agreement , not inconsistent with the pro-
27 visions contained herein. Such authority shall extend to Articles VI. , VII , IX, XI
28 and XV. The ;Management Consortium shall appoint a Burglary Prevention Project Admints-
29 tr,-ator, hereinafter known as Project Administrator , to supervise and oversee the daily
30 operation and administration of the contract , not inconsistent with the previsions
31 contained herein.
32 IV. QUARTERLY PROGRESS REPORT'S
-4-
i 1
1
i
1 1
i
The coN'rRACTOR shall submit timely quarterly progress r. eportri to the Manage-
meat Consortium in accordance with Standard Grant Condition No. 4 , entitled "Operation
3 Reports". A final report , in addition to the Fourth Quarterly Progress Report , shf:11
he submitted sixty (60) days after the completion of thu program, .including any
extensions thereof.
6 V. COMPENSATION
7 The COUNTY shall pay CONTRACTOR for services rendered hereunder a sum not to
g exceed Eighty one Thousand three hundred forty-three dollars ($81,343) payable on a
. 9 cost reimbursement basis upon submission of monthly requests in accordance with pay-
1.0 ment procedures as detailed in Article VI, Section B below. Disbursement of funds
11 by the COUNTY to CONTRACTOR under this agreement shall be contingent upon receipt of
12 $77,062 to the COUNTY from OCJP and $4,281 from the State of California. The COUNTY
13 shall pay that portion of the local hard cash match which represents the project cost
14 less that portion of the cost dedicated directly to the CONTRACTOR. The COUNTY por-
15 tion shall not exceed $4,524 . The COUNTY' s portion shall be negotiated upon the
16 purchase of the equipment. Should funds be substantially reduced or withdrawn by
17 OCJP, after the .contract is executed , the COUNTY may terminate this Agreement .
18 VI . FINANCIAL ACCOUNTABILITY
19 CONTRACTOR agrees to provide fiscal procedures adequate to assure accounting
20 for the disbursement of funds paid the CONTRACTOR under the agreement in accordance
21 with the COUNTY'S fiscal obligation under the Office of Criminal Justice Planning
22 Fiscal Affairs Manual . The CONTRACTOR agrees to reimburse the COUNTY for any expendi-
23 tures determined to be in violation of the terms and conditions of this Agreement .
24 A. Allowable Costs
25 All items of cost , actually incurred , which are provided for
26 in the appended budget , attached hereto as Exhibit C, shall
27 be allowable for payment to the extent any such item is
28 allowable under applicable Law Enforcement Assistance Admini-
29 stration (hereinafter referred to as LEAA) and OCJP regula-
30 tions. No item shall be allowed as a cost under Article VI ,
31 Section A "Allowable Costs" which is not allowed as a reimburs-
32 able cost under applicable LEAA and OCJP regulations governing
-5-
r
I 1
the same. Allowable costs shall be paid to the CONTRACTOR in
2 accordance with the cost categories and maximum amounts as
3 provided for in the appended contract budget . The maximum
amount allowable for each of the five cost categories within
the contract budget may be adjusted upward or downward as long,
6 as the total project cost does not change. Such adjustment
7 shall be made upon prior written request by the CONTRACTOR to
3 the Management Consortium, which shall consider and determine action
9 to be taken on all budget revision requests. The Project
10 Administrator shall provide written notice to the County Auditor--
11 Controller of all approved revisions. Payments shall be made to
12 the CONTRACTOR based on the following maximum billing rates :
1 Ar
13 Personal Services (Salaries and Benefits)
14 Monthly Rates as provided for in Exhibit C
15 Travel
16 Classification Rate
17 Mileage In accordance with CONTRACTOR'S
established travel policy.
18
Airfare On an actual cost basis.
19
Consultant Services
20
As provided for in Exhibit C
21
Equipment
22
To be reimbursed by COUNTY tin an actual cost basis from
23 authorized grant award funds.
24 Supplies and Operating Expense
25 To be reimbursed by COUNTY on an actual cost basis from
26 authorized grant award funds.
27 B. Utilization and Payment of funds
29 Funds provided under this Agreement are to be expended only for purposes
29 and activities covered by this Agreement . The CONTRACTOR shall be
30 reimbursed monthly in arrears for the personal services provided here-
tinder and for actual costs incurred for travel , consultant services,
32 equipment and supplies and operating expenses upon the submission of
-6-
1 i detailed invoices prepared in triplicate and submitted to 010 Project 4
r� Administrator. The monthly invoices , accompanied by supporting ►lucts-
mc�ntatiun, shall be submitted in such form and detail as required by
.� the County Auditor-Controller. All Personal Services (salaries and
benefits) shall be billed by the CONTRACTOR showing the hours of
6 services And appropriate hourly/monthly rates provided on the invoice.
7 Mileage costs shall be billed showing, the actual number of miles
8 driven, as well as the appropriate rate of. reimbursement .
�) C. Accounting
10 The criteria for record keeping detailed in the OCJP Fiscal Affairs
11 Manual must be applied to accounting, both for contract funds and
14) matching contributions.
13 VII . MODIFICAITON OF WORK PLAN
1.1 Both parties agree that the CONTRACTOR or the Management Consortium shall
15 be authorized to modify the work elan as may be desirable to achieve overall program
16. objectives subject to the provisions of paragraphs A and B below:
17 A. Upon the request of the CONTRACTOR or the Management Consortium
18 the Project Administrator shall analyze the impact of a proposed
19 change in the work plan in terms of project schedule or cost .
20 If the Project Administrator determines that such changes will
21 not affect the project schedule and/or have a cost impact , the
22 CONTRACTOR will incorporate the requested change and document
23 same in the quarterly progress report .
2 ' ' B. In the evert that the Project Administrator determines that
25 the proposed change will affect the project schedule or have a
26 cost impact , he will report said findings of the Management
27 Consortium for final resolution. The Management Consortium
28 will resolve any disputes between the CONTRACTOR and the Project
29 Administrator.
30 VIM . FORCE MAJEURF
31 The CONTRACTOR shall not be in default by reason of any failure in perfor-
32 manse of this Agreement in accordance with its terms if such failure arises out of
-7-
1 causes be-,ond they control and without the fault ►7r vegiig;ence of tilt! C0,11PLACTOR. Sucl►
causes May includ:!, but .are not restricted to Actei of God or of it public enemy , acts
3 ot the government in either its sovereign or contractual capacity, riots, fires ,
' floods, epidemics, quarantine restrictions , strikes, freight embargoes, but in every
5 cilsse the failure to perform must be: beyond tlae control and without tile: fault or
6 negligence of the CONTRACTOR.
7 IX. TERMINATION
3 Provisions for termination will be in accordance with Paragraph 11 of the
9 Standitrd Contract Provisions , Exhibit B.
10 X. HOLD li:1RML.ESS
11 CONTRACTOR agrees to indemnify and hold COUNTY harmless from any loss, liability,
12 claim, suit or judgment resulting from work or acts clone or omitted by CONTRACTOR in
13 the performance of this Agreement . COUNTY agrees to indemnify and hold CONTRACTOR
14 harmless from any loci, liability, claim, suit or Judgment resulting from work or
15 acts done or omitted by the COUNTY in carrying out this Agreement.
16 XI , CONTRACT MODIFICATIONS
�CHANCES, OR A,"iFa"JD:IEtITS
17 This contract constitutes the entire Agreement between the COUNTY and
18 CONTRACTOR and may be modified only by f,.rther written Agreement between the CONTRACTOR
19 and the Management Consortium.
20 XII. CONTROL
21 It is expressly understood and agreed that ►. M" through Lite Management
22 Consortium and the Project Adit:inistrat.or will .retain ulti. ' ,, control ar►d responsi-
23 b.ility for the said grant award project and CONTRACTOR hereb os to be bound by
24 the terms and conditions of said g;r.a;►t award contract applicable t,.. 'N'N'I'Y" in the
25 cunduct Of the project .
26 XIII. PROGRAM INSPECTION
27 Project Administrator may review and inspect the CONTRACTOR'S activities
28 and accounting; records during; the progress of the program.
29 XIV. ACOUNTING RECORDS
30 CONTRACTOR must maintain accounting; records , time ccardii, and other evidence
31 pertaining to costs incurred, such records and documents shall be kept available at
32 the CONTRACTOR'S Office during; the contract period and thereafter for three years
b
f ro:n t he date of f final payrient of Federal Fund. rounder.
2 XV. PROGRAM EVALUATION
The Orange County Criminal Justice Council inte9.;1% to evaluate the: Target.
•� Hardening; Program. Each CONTRACTOR shall be required to ,:.aintain residential and
�i cummerei.al burglary information to include but not be limiter to the :fume and address
6 of the victim, a�;e, sex, socto-economic status, the date the burglary occurred, the
7 date of phone contact for the target hardening inspection appoints:-ont, the 4ss ,- of
8 the target. hardening inspection, victim compliance with the target hardening r om-
mendatior.s, incidence of repeat burglaries and the dates on which they occurrec :3
1.0 well as other data au required to evaluate the Program.
11 The data elements to be included and the instruments with which to coL•
12 the data are! to lie developed by the Project Administrator and Consultant Evalue;t,,,
13 in coordination with the Orange County Criminal Justice Council Program Evaluation
1`! Coordinator.
15 The CONTRACTOR agrees to participate in the evaluation and to provide all
16 necessary information to evaluate the Program.
17 Xsl. MANAGEIMENI' RECORDS
18 The CONTRACTOR shall be required to maintain management records concerning
19 those activities undertaken in order to perform the tasks delineated undcr Article I,
20 as well as previously mentioned data in Article XV In order to evaluate the program.
21 XVII . TITLE TO PROPERTY
22 The parties hereto agree than tit]e to property shall remain in the COUNTY ,
23 subject to conditions imposed by "If.JP. The Minaget,ient. Consurtium shell make re.com-
24 mendations to OCJP, concerning thc: -.sILLxite: disposition of the property.
25 VIII. ASSURANCE OF COMPLIANCE wini CIVIL RI.t;HTS LAWS
26 The CONTRACTOR or his assign, agrees, to comply with Title: VI of the Civil
27 Rights Act of 1964, as amended , and all requireizients imposed by cr pursuant to regula-
2`' Lions of the Department of Justice and the I.aw Enforcement Assistance Administration.
29 The CONTRACTOR or his assign certifies that he will execute. a "Certif Irate of Full
30 Compliance with Equal I:tt.ploymetit Opportunity Guidelines ." or a "Special Conditiou
31 Certificate" or 11Certi.ficate of Exeimption", whichever may be required in accordance
32 with 28 C.F.R. 42.301 Est seq. , Subpart E.
9
f
1 Xlx• NOTICES .
2 Notices and payments shall. be sent to CONTRACTOR addressed as follows:
3 City of Huntington Beach
•4 P.O. Box 190
5. Huntington Beach, CA 92648
G Notices shall be sent to the Management Consortium addressed •ts follows:
7 Burglary Prevention Management
sConsortium
9` P.O. Box 1405
10 Santa Ana, California 92702
11 IN WITNESS WILEREOP, the parties hereto have executed this contract on the
12 day and year specified below, by their duly authorized officers.
13 CITY }iU ► INGTON BEACH THE COUNTY OF ORANGE
1
15 B BY:
�C.LLB G • C .�I_•� c t�--r�
L
16 Ronald R Pattinson �g �,gh A•_�:j'c�dri c��
(Typed. Name) - (Typed Name)
17 —May-Qr_Rr-Q Te mparn _ __Chairman -..Board-v -,St�pe�trY ^rc
(Title) (Title)
18
(Date) (Date)
20
City Clerk
21 APPROVE') AS TO FORM APPROVED AS TO FORM
22 Adrian kuyper, County Counsel
23 _
(C n ity Attorey rti (Deputy)
25
26
27 ATTEST:
•?.8 William E. St John
County Cleric and Ex-Officio
29 Clerk of tl:e Board of Supervisors
ao
Ca
(Deputy)
32 ,
s
10