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HomeMy WebLinkAboutOrange County Fire Authority - 2017-05-18 AUTOMATIC AID AGREEMENT THIS AGREEMENT, made and entered into this ►� day of (y) Y , 2017, by and Between the ORANGE COUNTY FIRE AUTHORITY AND HUNTINGTON BEACH FIRE DEPARTMENT RECITALS Both the Orange County Fire Authority (hereinafter called "OCFA") and the City of Huntington Beach (hereinafter called "City"; City and OCFA are referred to individually herein as the "Party" or the "Agency", and are collectively referred to herein as the "Parties") maintain organized and equipped fire protection functions, charged with the duty of fire protection and rescue within their respective jurisdictions, and they agree it would be to the benefit of each Party that the services of each be, in some circumstances, extended outside of the jurisdictional boundaries; and The Parties both desire that in some circumstances the fire department of the City will respond to emergency fire and emergency medical/rescue incidents outside of the boundaries of the City, and that in some circumstances the OCFA will respond to emergency fire and emergency medical/rescue incidents within the boundaries of the City. NOW, THEREFORE, AND IN CONSIDERATION OF THE MUTUAL PROMISES, COVENANTS AND CONDITIONS HEREINAFTER SET FORTH, THE PARTIES HERETO AGREE AS FOLLOWS: 1. The specific details of the emergency services to be provided under this Agreement shall be determined by the Parties. These emergency services shall be detailed in an Operating Plan (Exhibit "A") which the Parties shall develop and annually review. The Operating Plan may be amended from time to time by written agreement of the Parties and, as amended, shall become part of this Agreement as though fully set forth herein, and shall supersede or amend Exhibit "A" consistent with the terms in such amendment. It is understood that all plans which deal with emergency response shall adhere as closely as practical to the "nearest unit auto-aid" concept which forms the basis for this Agreement. This Agreement AUTOMATIC AID AGREEMENT BETWEEN THE OCFA AND THE CITY OF HUNTINGTON BEACH is a guide for day-to-day operations and is not intended to replace or revise the Orange County Fire Services Operational Area Mutual Aid Plan. 2. Pursuant to the authority granted by Section 55632 of the California Government Code, and in furtherance of the objectives of the California Disaster and Civil Defense Master Mutual Aid Agreement, the Parties agree to respond to emergency alarms outside of their geographical jurisdictions, and into the geographical jurisdiction of the other Party in accordance with the terms set forth in this Agreement. 3. Each Party shall maintain Worker's Compensation Insurance covering its own employees without cost to the other Party, and each Party shall pay its own personnel without cost to the other Party. 4. Each Party hereto shall be fully responsible for all repair and maintenance, including gas, oil, lubrication, parts, replacement and repair, of casualty damage of all of its own apparatus and equipment used pursuant to this Agreement while said equipment is used outside of its geographical boundaries. 5. The Fire Chiefs of the Parties shall have joint authority and responsibility for the administration of this Agreement, which they may delegate to their agents or employees in their respective Fire Departments. 6. The Party receiving aid shall provide (if possible) an officer of its Agency, who will be in charge and direct activities and assume the responsibility for releasing all fire department resources of both Parties from the scene. Until such time as said officer is on scene, the senior officer from the responding Agency shall retain the above responsibilities. 7. Subject to any amendments to the Operating Plan agreed to by the Parties, no payments of any kind shall be made between the Parties as compensation for the following categories of services performed pursuant to this Agreement which is limited to normally staffed fire apparatus and identified overhead. Compensation for other services shall be as set forth in the Operating Plan (Exhibit "A"), as amended, on the date of delivery of such services through the cost apportionment process. The Parties may agree to amend the compensation requirements in the Operating Plan. Automatic Aid shall not be utilized for non-emergency responses or station coverage purposes. This coverage shall be ordered through the master mutual aid request process. 8. Each Party may, upon its own initiative, go upon land which is within the boundaries of the other Party to engage in emergency operations work without prior authorization, but such Party shall provide notice to the other Party of such work as soon as practical to do so; provided however, a Party's forces shall not knowingly perform any act of a nature which will reflect to the discredit or which is contrary to the established policy of the other Party. AUTOMATIC AID AGREEMENT BETWEEN THE OCFA AND THE CITY OF HUNTINGTON BEACH 9. When an emergency incident occurs along the border between protection jurisdictions, it is agreed that under no circumstances should there be any delay in response pending determination of the precise location. It is agreed policy that both Agencies shall send forces promptly to start appropriate action on borderline incidents. 10. Each of the Parties hereto shall be fully responsible for the preservation of evidence. Any incident related documentation shall be provided to the agency having jurisdictional responsibility as soon as practical following the close of the incident. 11. Each Party hereto shall defend, indemnify, and hold harmless the other Party and its respective council members, board members, officers, employees, and agents, from and against any and all liabilities, claims, demands, debts, suits, actions, and causes, arising out of any negligent or willful act or omission of such indemnifying Party or its officers, employees or agents, done or performed pursuant to the terms and conditions of this Agreement. 12. Joint training exercises and classes are to be carried out periodically under the direction of the Fire Chief of the location where any exercise or class takes place, or their designees, for the purpose of maintaining efficient interdepartmental coordination. 13. This Agreement shall be effective as of the day and year hereinabove written and continue until terminated by either party by giving 90 (ninety) days written notice. Written notice shall be delivered or mailed to: To OCFA: Attn: Fire Chief Orange County Fire Authority 1 Fire Authority Road Irvine, CA 92602 To CITY: Attn: Fire Chief City of Huntington Beach Fire Department 2000 Main Street Huntington Beach, CA 92648 AUTOMATIC AID AGREEMENT BETWEEN THE OCFA AND THE CITY OF HUNTINGTON BEACH IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have, in their respective capacities, set their hands as of the date first hereinabove written. Dated: CITY OF UNTINGT NCH By: ��� avid A. Segura, I=' e Chief Dated: , i 6 ORANGE COUNTY FIRE AUTHORITY By: �� Jeff,Yo'wman, Fire Chief AUTOMATIC AID AGREEMENT BETWEEN THE OCFA AND THE CITY OF HUNTINGTON BEACH IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have, in their respective capacities set their hands as of the date first hereinabove written. Dated: CITY OF-AUNTIN'-dT CH By: tavid A. Segura', Ve Chief Dated: ORANGE COUNTY FIRE AUTHORITY 1 , By: (A I k & — Jeff Owman, Fire Chief APPROVED MOVED ICHAEL E.GATES CITYrry ATTORNEY 6 OF HUNTIN�GTON BEACH S Or-0 '�k-L'4<n AUTOMATIC AID AGREEMENT BETWEEN THE OCFA AND THE CITY OF HUNTINGTON BEACH EXHIBIT "A" AUTOMATIC AID AGREEMENT BETWEEN ORANGE COUNTY FIRE AUTHORITY AND HUNTINGTON BEACH FIRE DEPARTMENT "OPERATING PLAN" This "Operating Plan" is adopted pursuant to the Automatic Aid Agreement date M�q Y I� , 2017, between the Orange County Fire Authority("OCFA") and the City of Huntington Beach Fire Department ("City'). City and OCFA are referred to individually herein as the "Party" or the "Agency', and are collectively referred to herein as the "Parties". The following "Operating Plan" outlines the Dispatching and Emergency Incident Response elements to implement this Agreement. This Operating Plan can be modified at any time with mutual written agreement by the Parties. DEFINITIONS Battalion Chief: An officer capable of and responsible for commanding incident resources and overall scene management. Dozer: Any bulldozer with a complement of personnel as identified in FIRESCOPE ICS 420-1 as type, staffing, and equipment. Engine: An Engine Company resource as identified in FIRESCOPE ICS 420-1 as type, staffing, and equipment. Assigned personnel must be trained to EMT-Basic level in compliance with Orange County EMSA policy. Hand Crew: A number of individuals that have been organized, trained, and are supervised principally for operational assignments on an incident as identified in FIRESCOPE ICS 420-1 as type, staffing, and equipment. Helicopter: A Fire Department resource identified in FIRESCOPE ICS 420-1 as a Type II, Medium Helicopter with the ability to drop water and perform rescues utilizing an externally mounted hoist. 1 Paramedic: Fire Department resource providing advanced life support services in compliance with Orange County EMSA policy. Patrol Unit: A patrol vehicle is an Engine Company resource (Type 6) as identified in FIRESCOPE ICS 420-1 as type, staffing, and equipment. It is equipped with a Compressed Air Foam System (CAFS) for initial attack and structure protection assignments on wildland and urban interface fires. Truck: A Fire department resource capable of providing a minimum elevated stream and rescue capability of not less than 50 feet. Minimum staffing is three personnel. US&R: The term "US&R" refers to a fire department resource capable of conducting safe and effective search and rescue operations on structural collapse incidents, confined space entry, trench and rope rescues; as found in the US&R Operational System Description, ICS-US&R-120-1 Water Tender: Any ground vehicle capable of transporting specified quantities of water as identified in FIRESCOPE ICS 420-1 as type, staffing, and equipment. EMERGENCY INCIDENT RESPONSE 1. Responses into either Agency Having Jurisdiction (AHJ), shall adhere to the closest, most appropriate resource concept for the call type. The closest identified resource will be based upon Automatic Vehicle Location (AVL), determined at the time of call taking for the incident. 2. Any changes in Automatic Vehicle Location (AVL) dispatch criteria that affect the other agency shall be mutually agreed upon by both Parties prior to any implementation. 3. Both Parties may provide to each other, upon request: any special equipment needed to meet any unusual emergency needs, provided such special equipment is available. This shall include Chief Officer response as well as approved apparatus and equipment upon request. 4. The services to be rendered pursuant to this Agreement shall consist of providing First Alarm Fire Response and Emergency Medical/Rescue Services, and each Party agrees to also provide, where possible, all of its own additional apparatus and equipment necessary in the event of a Second or Third Alarm involvement within its own geographical boundaries. 2 DISPATCH PROCEDURE 1. For all vegetation fires in adjacent unincorporated areas (i.e. Bolsa Chica Wetlands), a full watershed response in accordance with the watershed dispatch level in effect at the time of the alarm will be dispatched if available. 2. For all vegetation fires in adjacent unincorporated areas (i.e. Bolsa Chica Wetlands), City will provide standard response for type of incident, or dispatch level, in addition to the provided OCFA resources. 3. Upon receipt of an alarm involving these areas, the Party receiving the alarm will immediately notify the Party providing the resources. 4. Automatic Aid shall be performed for no compensation on staffed fire apparatus including Engines, Trucks, and Medic units. Unless reciprocal, this does not include identified "Specialty Apparatus" including: Water Tenders Helicopters Hand Crews Heavy Rescue HAZMAT Dozers 5. The Party with jurisdiction over the Automatic Aid area receiving services shall compensate the Party providing the services for all specialized services and equipment listed in Section 4. Such compensation shall be at the approved Assistance-by-Hire (ABH) rate. 6. The OCFA may provide upon request, if available, and with the approval of the Duty Chief, one helicopter into areas of Huntington Beach Fire Department jurisdiction, for a single period of two hours, or one fuel cycle. After the first two- hour fuel cycle period of unreimbursed aid, use of the helicopter will be reimbursed as Assistance for Hire at the OCFA Board approved Forest Agency rate, plus additional expended costs for a required helicopter support vehicle. Helicopter use will be limited to fire suppression, rescue and emergency medical aid missions (on and off shore). 7. Station coverage is not included in Automatic Aid, but may be requested separately, subject to availability and approval by both Agencies. 8. Automatic Aid shall apply only to emergency dispatches, and shall not apply to non-emergency situations such as water vacs, public assistance, etc. 3 INCIDENT REPORTS 1. When both Parties have responded to an incident, the unit of the AHJ will be responsible for preparing the incident report. 2. Emergency Medical Services (EMS): When no unit from the AHJ responds to an incident, the units from the responding jurisdiction shall prepare their own EMS incident report, pursuant to their home agency's protocols. The responding agency shall provide copies of the incident report, or access to the report through OC-MEDS to the AHJ for the incident. 3. Fires: A unit from the AHJ will be responsible for preparing the Fire Incident Report and coordinating any necessary follow-up activities, pursuant to the jurisdictional agency's protocols. When no unit from the AHJ responds, a unit from that agency may be requested Code 2 for report writing and follow- up activities, or the responding unit will provide appropriate information to the AHJ before the end of shift. Reviewed and Approved by: Dated: �l ORANGE COUNTY FIRE AUTHORITY s Jeff Bowman Fire Chiefs' Dated: 117 HUNTINGTON BEACH FIRE DEPARTMENT �y �. vid A. Segura Fire Chief 4