HomeMy WebLinkAboutORANGE COUNTY SANITATION DISTRICT COOPERATIVE PROJECTS PROGRAM - 2000-10-02 =4oJaIN SRN)?,,
ORANGE COUNTY SANITATION DISTRICT
•90
HE
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N
July 8, 2002
phone: i
�'
(714)962-2411 Todd Broussard
fax: City of Huntington Beach
(7141962-0356 P.O. Box 190 t
www.acsd.com
ess: Huntington Beach, CA 92648
mailing addr ;
P.O. Box 6127
Fountain Valley,CA SUBJECT: Cooperative Projects Program
92728-8127 Contract No. 0005 Amendment No. 2
street address:
10844 Ellis Avenue
Fountain Valley,CA
92708-7018 Enclosed is a copy of executed Cooperative Projects Program Contract No.
0005 Amendment No. 2 for your files. The enclosed amendment extends the
Member Agencies completion date from January 2, 2002 to July 2, 2002 and the overall project
completion date including submission of all project deliverables and requests
Cities for reimbursement to July 30, 2002.
Anaheim
Brea Please be advised that any further requests for a contract extension will
Buena Park require Board of Directors approval.
Cypress
Fountain Valley
Fullerton Garden Grave If you have any questions, please contact Pamela Koester at (714) 593-7379.
Huntington Beach
Irvine
La Habra
La Palma �
Los Alamitos
Newport Beach
Orange Corina Chaudhry
Placentia
Santa Ana Management Analyst
Seal Beach
Stanton
Tustin CC:PK:sa
Villa Park EDMS: 003737516
Yorba Linda
Enclosure
County of Orange
l
4 Sanitary Districts
Costa Mesa
Midway City
Water Districts
Irvine Ranch
To maintain world-class leadership in wastewater and water resource management.
AMENDMENT NO. 2 TO COOPERATIVE
PROJECTS PROGRAM CONTRACT NO. 0005
THIS AMENDMENT NO. 2 to COOPERATIVE PROJECTS PROGRAM
CONTRACT NO. 0005, is made and entered into, to be effective this day of
2002, by and between:
ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "DISTRICT';
AND CITY OF HUNTINGTON BEACH, hereinafter
referred to as "AGENCY".
RECITALS
WHEREAS, on October 2, 2000, DISTRICT and AGENCY entered into a
Cooperative Projects Program Contract ("Original Contract"), in connection with
DISTRICT's Cooperative Project Program; and
WHEREAS, on June 18, 2001, DISTRICT and AGENCY executed
Amendment No. 1 to Cooperative Projects Program Contract, for purposes of
extending the completion date in the Original Contract an additional six (6)
months, up to and including January 2, 2002; and
WHEREAS, the terms and conditions of both the Original Contract and
Amendment No. 1 will expire prior to the project completion, due to unforeseen or
unavoidable circumstances; and
WHEREAS, DISTRICT and AGENCY mutually desire to further extend the
term of the Original Contract and Amendment No. 1, in order to allow AGENCY
to complete the project; and
1
WHEREAS, pursuant to the terms of the Original Contract, any extension
beyond six (6) months shall be approved by DISTRlCT's Board of Directors.
NOW, THEREFORE, in consideration of the foregoing, it is agreed
between the Parties hereto as follows.-
Section 1- Paragraph 4 of the Original Contract is hereby amended in
full to read as follows:
"The .term of this Contract is from January 2,_2002, which is the
project completion date in Amendment No. 1, through completion of
the project, or July 2, 2002, whichever occurs first, unless
terminated earlier as provided for in Paragraph 5 of the Original
Contract entitled 'Termination'. All project deliverables and
requests for reimbursement must be received by July 30, 2002."
Section 2: Except as modified herein, all other terms and
conditions of the Original Contract shall remain in full force and effect.
H
H
11
H
2
IN WITNESS WHEREOF, the Parties hereto have caused this
Amendment No. 2 to Cooperative Projects Program Contract to be duly
executed on their behalf by their authorized representatives.
NGE COUNTY SANITATION ISTR
B �..
Chai B d of it ors
By 11;17 -4
Secreta Board of Vi ectors
XB
ED AS TO F RM:
L. WOODRUFF
DISTRICT COUNSEL
CITY OF HUNTINGT71<M
INITIATED ANDP�
APPROVED BY: Director otop6blic Works
CITY OF HUNTINGT N
BEACH BY:
Mayor
ATTESTED BY:
city Clerk
APPROVED AS
TO FORM: City Attorney
REVIEWED AND �� �.-�-
APPROVED BY: City AdiKinistrator
EDMS 003732526
3
! 0
CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648 \
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY-
CITY-CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL[
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: .Tune 10 2002
TO: orange County Sanitation District ATTENTION: Pam Koester
Name _ T
P.O. Box 8127 DEPARTMENT:
Strea
Fountain Valley, CA 92728-8127 REGARDING: Amendments to Cooperative
City,state,Zip
_Agreements re_ Sewer-Rehab Projects
See Attached Action Agenda Item E-4 Date of Approval 6/3/02
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item_
d004� Remarks:
Please return an executed copy of each
amendment to the address above, attn: Jeffrey
_Hughes, Deputy City Clerk. Thank you.
Connie Brockway
City Clerk
Attachments: Action Agenda Page x Agreement 2x/ea Bonds Insurance
RCA Deed Other
CC: R. Beardsley DPW x
Name Departzrtent RCA Agreement izuurancc Other
S. Krieger DPW x
]time Deputment RCA Agecrew Insurance Other
Nuft Departmem RCA Agement Imuranct Other
Name Departtnem RCA AVeeracu Insurance Other
Name Department RCA Insurance
(Telephone:714336-62271
• • °� la 90 A, *10V L lj YV)
CITY OF HUNTINGTON'BEACH 5.kvt I Dpv-
5
MEETING DATE: June 3, 2002 DEPARTMENT ID NUMBER: PW 02-052
Council/Agency Meeting Held:
Deferred/Continued to:
XAjWoved ❑ Conditionally Approved 0 Denied Clerk's ignature
Council Meeting Date: June 3, 2002 Department ID Number: PW 02-052
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION _
C y
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, CITY ADMINISTRATOR alb -
t � REPARED B tounty
BERT F. BEARDSLEY, DIRECTOR OF PUBLIC WORKS-
9
SUBJECT: prove Amendments to Cooperative Agreements with thE�Orctge
Sanitation District for the Huntington Harbour Sewer
Rehabilitation Projects
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue
On October 2, 2000, the City entered into an agreement with the Orange County Sanitation
District for the Cooperative Projects Program for Phase 1 of the Huntington Harbour Sewer
Rehabilitation Project. On September 26, 2001, a similar agreement was made for Phase 2
of the project. Amendments are necessary to provide six-month extensions for each project.
Funding Source : No additional funding is required.
Recommended Action : Motion to:
1. Approve and authorize the Mayor and City Clerk to execute Amendment No. 2 to
Cooperative Agreement No. 0005 between the Orange County Sanitation District and the
City of Huntington Beach; and
2. Approve and authorize the Mayor and City Clerk to execute Amendment No. 1 to
Cooperative Agreement No. 0105 between the Orange County Sanitation District and the
City of Huntington Beach.
Alternative Action(s):
Deny approval of one or both of the amendments. This action would jeopardize the receipt of
approximately $2 million from the Orange County Sanitation District Cooperative Projects
Program grant.
02-052 Jun 3 Krieger(OCSD CPP) 512112002 3:28 PM
•
REQUEST FOR ACTION
MEETING DATE: June 3, 2002 DEPARTMENT ID NUMBER:PW 02-052
Analysis:
Agreement Number CP-0005
The Council authorized the execution of for the first phase of the sewer rehabilitation
program within the Huntington Harbour tributary area on October 2, 2000_ On June 18,
2001, the Council executed Amendment No. 1 extending the project completion date to
February 2, 2002. Although the actual construction work associated with Phase I has been
completed and accepted by the City within the time allotted in Amendment No. 1, a second
amendment is required for final processing for the grant reimbursement. Amendment No. 2
will extend the completion date to July 30, 2002.
Agreement Number CP-0105
On September 26, 2001, Council approved an agreement for the second phase of the sewer
rehabilitation program within the Huntington Harbour tributary area. At the time of grant
application, it was anticipated that the project's construction would commence by February
2002. Delays in design and the contractor selection process have jeopardized the October
30, 2002, completion date. Under the provisions of the agreement, staff requested a time
extension from the Orange County Sanitation District_ The Orange County Sanitation District
concurred and issued Amendment Number 1 that will extend the project completion date of
Phase 2 until May 28, 2003.
Public Works Commission Review:
Not required.
Environmental Status:
Not applicable_
Attachmentfs3:
City Clerk's
P. . - Number No. Description
1 Amendment No_ 2 for CP#0005
2. Amendment No 1 for CP #0105 of
RCA Author: Krieger.1m
G_1R C A12002102-052 Jun 3 Krieger(OCSD CPP).doc
02-052 Jun 3 Krieger(OCSD CPP).doc -3- 5/2312002 315 PM
ATTACHMENT 1
AMENDMENT NO. 2 TO COOPERATIVE
PROJECTS PROGRAM CONTRACT NO. 0005
THIS AMENDMENT NO. 2 to COOPERATIVE PROJECTS PROGRAM
CONTRACT NO. 0005, is made and entered into, to be effective this day of
2002, by and between:
ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "DISTRICT";
AND CITY OF HUNTINGTON BEACH, hereinafter
referred to as "AGENCY".
RECITALS
WHEREAS, on October 2, 2000, DISTRICT and AGENCY entered into a
Cooperative Projects Program Contract ("Original Contract"), in connection with
DISTRICT's Cooperative Project Program; and
WHEREAS, on June 18, 2001, DISTRICT and AGENCY executed
Amendment No. 1 to Cooperative Projects Program Contract, for purposes of
extending the completion date in the Original Contract an additional six (6)
months, up to and including January 2, 2002; and
WHEREAS, the terms and conditions of both the Original Contract and
Amendment No. 1 will expire prior to the project completion, due to unforeseen or
unavoidable circumstances; and
WHEREAS, DISTRICT and AGENCY mutually desire to further extend the
term of the Original Contract and Amendment No. 1, in order to allow AGENCY
to complete the project; and
i i
WHEREAS, pursuant to the terms of the Original Contract, any extension
beyond six (6) months shall be approved by DISTRICT's Board of Directors.
NOW, THEREFORE, in consideration of the foregoing, it is agreed
between the Parties hereto as follows:
Section 1: Paragraph 4 of the Original Contract is hereby amended in
full to read as follows:
"The term of this Contract is from ,January 2, 2002, which is the
project completion date in Amendment No. 1, through completion of
the project, or duly 2, 2002, whichever occurs first, unless
terminated earlier as provided for in Paragraph 5 of the Original
Contract entitled `Termination'. All project deliverables and
requests for reimbursement must be received by .July 30, 2002."
Section 2: Except as modified herein, all other terms and
conditions of the Original Contract shall remain in full force and effect.
11
11
11
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2
IN WITNESS WHEREOF, the Parties hereto have caused this
Amendment No. 2 to Cooperative Projects Program Contract to be duly
executed on their behalf by their authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
By
Chair, Board of Directors
By
Secretary, Board of Directors
APPR,OED AS TO F RM.
B aw
Yf-IOMAS L. VO.rODRUFF
DISTRICT COUNSEL
CITY OF HUNTINGTON BEACH
INITIATED AND
APPROVED BY: Director of lic Works
CITY OF HUNTINGT N
BEACH BY:
Mayor
ATTESTED BY:G
city Clerk
APPROVED AS %�-'-�-
TO FORM: City Attorney
REVIEWED AND
APPROVED BY: City Adrfrinistrator
EDMS 003732526
3
ATTACHMENT 2
6TY OF HUNTIN&ON BEA* T. Byw550 �
MEETING DATE: June 18, 2001 DEPARTMENT ID NUMBER: PW 01-070
Council/Agency Meeting Held: 01
Deferred/Continued to:
Approved ❑ Conditionally Approved 0 Dewd _
?_City Cl Us Signature
Council Meeting Date: June 18, 2001 Department ID Number: PW 01-070
CITY OF HUNTINGTON BEACH U
REQUEST FOR ACTION C_ -
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
r�
CD
fTlrn-1
D��d
SUBMITTED BY: RAY SILVER, CITY ADMINISTRATORWAP Co ci
PREPARED BY: OBERT F. BEARDSLEY, DIRECTOR OF PUB I KS�
SUBJECT: APPROVE AMENDMENTS NO. 1 TO THE CONTRACTS WITH THE
ORANGE COUNTY SANITATION DISTRICT- COOPERATIVE PROJECTS
PROGRAM
Statement of Issue,Funding Source, Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments)
Statement of Issue :
Should the City Council approve Amendments No. 1 to the two existing contracts with the
Orange County Sanitation District pursuant to their Cooperative Projects Program?
Funding Source
No funding is required for this action.
Recommended Action : Motion to:
Approve and authorize the Mayor and City Clerk to execute Amendments No. 1 to
Cooperative Projects Programs Contracts No CP-0005 and No. CP-0006 with the Orange
County Sanitation District.
Alternative Action(s):
Do not approve Amendments No. 1 and discontinue City participation with the Orange
County Sanitation District's Cooperative Projects Program. This action would result in the
loss of $1,900,400 in secured grant funds for sewer infrastructure projects and the potential
loss of$1,000,000 in a pending grant application.
01-070 June 18 Broussard (OCSD Amend) -2- 616101 10:31 AM
REQUEST FOR ACTION
MEETING DATE: June 18, 2001 DEPARTMENT ID NUMBER:PW 01-070
Analysis:
On March 20, 2000, Council authorized staff to apply to the Orange County Sanitation District
for funding through its Cooperative Projects Program. Applications for this funding were
submitted and subsequently approved for a Sewer Master Plan Update, to include an inflow
and infiltration study, and a project to line portions of the sewer infrastructure in the
Huntington Harbour. At the time of application, it was anticipated that the projects would
commence by July 2000. However, the OCSD Cooperative Agreements were not executed
until October 2000. This, coupled with delays in the contractor/consultant selection process,
necessitates that additional time be granted to complete these projects. Amendment No. 1 to
our current contracts will extend the completion time from July 2001 to January 2002.
Public Works Commission Review:
Not applicable for this action
Environmental Status
Not applicable for this action.
Attachment(s):
NumberCity Clerk's
Page Description
1. Amendment No. 1 to Contract No. CP-0005 (2-copies)
2. Amendment No. 1 to Contract No. CP-0006 (2-copies)
RCA Author: T.Broussard,X5247
01-070 June 18 Broussard(OCSD Amend) -3- 616/01 6:39 PM
0
ORANGE COUNTY SANITA N DISTRICT
t
July 5, 2001
Phone-
(714)962-2411
Todd Broussard
mailing eddress: Cityof Huntington Beach
PO box 6127 g
Foy,itain Va:ley. CA 2000 Main Street
92728-6127 Huntington Beach, CA 92648
street address:
1O644 _ills Avenue i .
Fountain Valley. CA SUBJECT: Cooperative Projects Program
92708-7018 7 Contract No. 0005 Amendment No. 1
Enclosed is a copy of executed Cooperative Projects Program Contract
Member Agencies No. 0005 Amendment No.1 for your files. The enclosed amendment extends
• the completion date from July 2, 2001 to January 2, 2002 and the overall
Cities ` project completion date including submission of all project deliverables and
Anaheim
requests for reimbursement to February 2, 2002.
��
Brea
Buera Park Please be advised that any further requests for a contract extension will
CYlrress
Fountain Val:ey ` require Board of Directors approval.
Fullerton 1
Garden G ove
H;:ntrngton Bead; t If you have any questions, please contact Pamela Koester at (714) 593-7379.
Le Habra
La Pahrua !/
Los 41arn;tcs
Newport Beach
Placentia J
Sarnia Arin r Corina Chaudhry
Sea) Bcach ` Management Analyst
Suonton li
rusUn
V;!Ia Park
Yurba Lrncla _ rr:ptc_,o
G`-+r dla'.enp'.IOBS S CON T RACT5U.73'.(:oorerahve F+;C1eCI5 P,3g am'v0G0 amerdrivq Wjnunglor Bead'r.l lel;er CP Mu!)Ain►'r6 140 -executed
County of Orange 1 7-5.01 doe
f/ Enclosure
Sanitary Districts 1
C�]StH M-Psa
M;de"By G:ty
Water Districts
lrYuiB Panch
-Ma;nta;mmrtq Jllorid 0ass Leader Ship 10 W;1St:LV,?V:r i,r;(!VL:;Lrrr Rrrsnur(:e M;Wdgern#+nr-
AMENDMENT NO. 1 TO COOPERATIVE
PROJECTS PROGRAM CONTRACT NO. 0005
THIS AMENDMENT NO. 1 TO COOPERATIVE PROJECTS PROGRAM
CONTRACT NO. 0005, is made and entered into, to be effective this 18thday of
June , 2001, by and between:
ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "District"
AND CITY OF HUNTINGTON BEACH,
hereinafter referred to as "Agency".
RECITALS
WHEREAS, on October 2, 2000, District entered into a Cooperative
Projects Program Contract ("Original Contract") with Agency, in connection with
District's Cooperative Projects Program; and
WHEREAS, the term of the Contract is from the date of contract execution
by both parties, through completion of the project, or July 2, 2001, whichever
occurs first; and
WHEREAS, the Original Contract with Agency will expire prior to the
project's completion; and
WHEREAS, District and Agency desire to extend the term of the Original
Contract for an additional six (6) months, in order to allow Agency to satisfy all
terms and conditions of the Original Contract, and other unanticipated delays to
its project.
1
NOW, THEREFORE, in consideration of the foregoing, it is agreed
between the Parties hereto as follows:
Section 1: Section 4 of the Original Agreement dated October 2, 2000,
is hereby amended to read as follows:
this Contract shall
The term oft s C t a be extended for a additional six 6
months from the original project completion date, up to and
including January 2, 2002. Requests for reimbursement must be
received by February 2, 2002. Any extension beyond six (6)
months, shall be approved by District's Board of Directors."
Section 2: Except as modified herein, all other terms and
conditions of the Original Agreement shall remain in full force and effect.
2
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to
be duly executed on their behalf by their authorized representatives.
ORANGE IT ION DISTRICT
By 7 S e/
Bt9ke P. Anderson, General Manager
APPROVED AS TO FORM:
THOMAS L. WOODRUFF
GENERAL COUNSEL
By
CI F HUNTINGTON BEACH
APPROVED BY: city ministrator
CITY OF HU NGT N /
BEACH B
ayor
ATTESTED BY: Z�"'
Clerk
APPROVED AS AILIPD1
TO FORM BY: city Attorney ✓
APPROVED BY: Director of Pub is works
G:1wp.dtalengWOBS&CONTRACTSIJ-731Cooperative Projects Program12000 amendments\Huntington Beach\OCSD-
Huntington Beach CP 0005 AMEND.NO. 1 5-3-01.doc
3
G
s a n i
ORANGE COUNTY SANITATIuN DISTRICT
9
rF
r
May 17, 2001
phone:
(714)962-2411
Todd Broussard
mailing address: City of Huntington Beach
Po. Box 6127 2000 Main Street
Fountain Valley,CA
92728-8127 Huntington Beach, CA 92648
street address:
10844 Ellis Avenue SUBJECT: Cooperative Projects Program
Fountain Valley,CA
92708-7018 Contract No. 0005 Amendment No. 1
Enclosed are two copies of the approved Cooperative Projects Program Contract
Member No. 0005 Amendment No. 1. The enclosed amendment extends the completion
Agencies date from July 2, 2001 to January 2, 2002 and the overall project completion date
C including submission of all project deliverables and requests for reimbursement
Cities to February 2, 2002.
Anaheim
Brea Please have the contract amendment reviewed, signed, and returned to the
Buena Park
Cypress District. Once received from your agency, the District's General Manager will
Fountain valley sign the contract amendment. One copy of the contract amendment will be
Fullerton
Garden Grove returned to you for your files.
Huntington Beach
Irvine
La Haabrabs If we may be of further assistance, please call Pam Koester at (714) 593-7379.
La Palma
Los Alamitos
Newport Beach
Orange
Placentia �
Santa Ana
Seal Beach Corina Chaudhry
Stanton
Tustin Management Analyst
Villa Park
Yorba Linda
CC:JDH:PK:jak
County of Orange G:1wp.dtaleng\JOBS&CONTRACTSIJ-731Cooperative Projects Program12000 amendments\Huntington Beachlext
letter CP 0005 Amend No.1-for signature 5-14-01.doc
Sanitary Districts
Enclosure
Costa Mesa
Midway City
Water Districts
Irvine Ranch
"Maintaining World-Gass Leadership in Wastewater and Water Resource Management"
i
AMENDMENT NO. 1 TO COOPERATIVE
PROJECTS PROGRAM CONTRACT NO. 0005
THIS AMENDMENT NO. 1 TO COOPERATIVE PROJECTS PROGRAM
CONTRACT NO. 0005, is made and entered into, to be effective this tsthday of
June , 2001, by and between:
ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "District"
AND CITY OF HUNTINGTON BEACH,
hereinafter referred to as "Agency".
RECITALS
WHEREAS, on October 2, 2000, District entered into a Cooperative
Projects Program Contract ("Original Contract") with Agency, in connection with
District's Cooperative Projects Program; and
WHEREAS, the term of the Contract is from the date of contract execution
by both parties, through completion of the project, or July 2, 2001, whichever
occurs first; and
WHEREAS, the Original Contract with Agency will expire prior to the
project's completion; and
WHEREAS, District and Agency desire to extend the term of the Original
Contract for an additional six (6) months, in order to allow Agency to satisfy all
terms and conditions of the Original Contract, and other unanticipated delays to
its project.
NOW, THEREFORE, in consideration of the foregoing, it is agreed
between the Parties hereto as follows:
Section 1: Section 4 of the Original Agreement dated October 2, 2000,
is hereby amended to read as follows:
"The term of this Contract shall be extended for a additional six (6)
months from the original project completion date, up to and
including January 2, 2002. Requests for reimbursement must be
received by February 2, 2002. Any extension beyond six (6)
months, shall be approved by District's Board of Directors."
Section 2: Except as modified herein, all other terms and
conditions of the Original Agreement shall remain in full force and effect.
2
IN WITNESS WHEREOF, the Parties-hereto have caused this Contract to
be duly executed on their behalf by their authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
By
Blake P. Anderson, General Manager
APPROVED AS TO FORM:
THOMAS L. WOODRUFF
GENERAL COUNSEL
Byre
CI F HUNTINGTON BEACH
APPROVED BY: City Aministrator
CITY OF HUt`�fiNGT N
BEACH B
Mayor
ATTESTED BY:
Clerk
APPROVED AS
TO FORM BY: (x,Oity Attorney
J
r
APPROVED BY: Director of Pub is works
G.[wp dtalengVOBS&CONTRACTStJJICooperative Projects Program%1000 amendmentstHuntington BeachkOCSD-
Huntington Beach CP 0005AMEND_NO- 1 5-3-01-dot
3
ATTACHMENT #2
RCAIZOUTING ?HEET
INITIATING DEPARTMENT: Public Works
SUBJECT: APPROVE AMENDMENTS NO. 1 TO THE CONTRACTS
WITH THE ORANGE COUNTY SANITATION DISTRICT -
COOPERATIVE PROJECTS PROGRAM
COUNCIL MEETING DATE: June 18, 2001
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (wlexhibits if applicable)
(Signed in full by the City Atfome ) Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Atfome Not Applicable
Certificates of Insurance (Approved by the City Attome Not Applicable
Financial Impact Statement (Unbud et, over $5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff
Assistant City Administrator (Initial)
City Administrator initial
rCity Clerk
EXPLANATION FOR RETURN OF ITEM:
(Below Space For City Clerk's Use •
RCA Author: Broussard
4
LAIDCITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
I.ETTER OF TR_A,NStiIITTAL OF ITENI APPROVED BY TFiE CITY COUNCIL/
REDEVELOPNLENT AGE-NCY OF THE CITY OF HL"\'TI\GTON BEACH
DATE: October 20, 2000
TO: Orange County Sanitation District ATTENTION: Board Secretary
Name
P.O. Box 8127 DEPARTN ENT:
sweet
Fountain Valley, CA 92728-8127 REGARD0 G: Cooperative Projects
City,S*a;e,zip Program; Contract Nos.f CP-0005 &
CP-0006
See Attached Action Agenda Item E-6 Date of Approval 10-2-00
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
e Remarks:
Please return an executed copy of each
contract (CP-0005 & CP-0006) to the
Connie Brockway City Clerk's Office at the above
City Clerk
address. Thank you.
Attachments: Action Agenda Page x Agreement ?xJea.Bonds Insurance
RCA Deed Other
CC:
Name Department RCA AFeement Insurance Other
Name Deparm=t RCA Agreement Insurance Other
Name Deparur=t RCA Agccmcnt Insurance Other
Name Department RCA Ageernent Insurance Other
Risk Management Dept_ Insurance
_ (Telephone:71453"257)
s A M i r,,
ORANGE COUNTY SANITATION DISTRICT
p J
= 9
R
9
l
C
N
November 6, 2000
phone:
(7141 962-2411
Todd Broussard (X 52-17�
mailing address: City of Huntington Beach
P.O. Box 6127
Fountain Valley,CA 2000 Main Street
92728-8127 Huntington Beach, CA 92648
street address:
ont Ellis Avenue
CA SUBJECT: Cooperative Projects Program Contract No.'s 0005 and 0006 _
92708-7018 IN F W
Enclosed please find copies of Cooperative Projects Program Contract
No.'s 0005 and 0006 for your files.
Member CX1444
Agencies
e If we may be of further assistance, please call Pam Koester at
Cities (714) 593-7379.
Anaheim
Brea -
Buena Park
Cypress
Fountain Malley:
Fullerton Corina Chaudhry
Garden Grove
Huntington Beach Management Analyst
Irvine
La Habra
Ca Palma CC:PK:jak
Los Alamitos H:1wp.dta\eng\JOBS&CONTRACTSU-731Cooperative Projects Program1FY00-01 Contracts\Hunfington
Newport Beach, Beach\Contract Transmittal Letter 11-06-OO.doc
Orange
Place nda'
Santa Ana Enclosure
Seal Beach
:Stanton
Tustin :
V116 Park
Yorba Linda
County of Orange
Sanitary Districts
Costa Mesa
Midway 0ity
Water Districts
Irvine Ranch
Maintaining World-Class Leadership in Wastewater and Water Resource Management"
• 0
(17) October 2, 2000 —Counch ,gency Agenda - Page 17
E-5. (City Council) Approve Amendment No. 1 to Reimbursement Agreement between
the City and Shea Homes, L.P. In Connection with Professional Planning Services/
Entitlement Processing for Parkside Estates Project (w/o of Graham Street, slo of
Kenilworth Drive) —Authorize Appropriation of Funds (600.10) 1. Approve
Amendment No. f to Reimbursement Agreement between the City of Huntington Beach
and Shea Homes Limited Partnership for Costs Incurred for Professional Planning
Services in Connection with the Parkside Estates Project, and authorize the Mayor and
City Clerk to sign; and 2. Approve the appropriation of funds of$75.000 to the Planning
Department's Contractual Services Account for processing of Developer's entitlements
for the Parkside Estates project_ Submitted by the Planning Director. Funding Source-
Unappropriated General Fund balance to be reimbursed by Shea Homes, L P. not to
exceed S75,000.
[Approved 6-0-1 (Garofalo absent)]
E-6. Award and Execute Two Contracts between the City and the_Oranpe County
Sanitation District for the Cooperative Projects Program: '(1) Contract CP-0005 for
:the Sewer Master Plan U dateiinflow and Infiltration Stud CC-1144 and
(2) Contract CP-0006, for the Huntington Harbour Sewer Slip Lining Project;
CC-1161 (600.25) —Approve and authorize the Mayor and City Clerk to execute two
contracts: (1) for the Sewer Master Plan update and an Inflow and Infiltration Study;
CC-1144, No. CP-0005 titled Orange County Sanitation District Cooperative Projects
Program Contract and (2) for the Huntington Harbour Sewer Lining Project. CC-1161,
No. CP-0006, titled Orange County Sanitation District Cooperative Projects Program
Contract. Submitted by the Public Works Director. Funding Source: Not required.
Matching funds up to S200,000 appropriated in the Sewer Fund Contract Services
Account for project CC-1144. Matching funds from a S950,200 grant from the
Environmental Protection Agency (EPA)for$1,900,400 for project CC-1161.
[Approved 5-0-1-1 (Sullivan abstain; Garofalo absent)]
The Following Agenda Item E-7 Encompasses Action to be Taken by
the City Council-Redevelopment Agency Members and by Council
Members Sitting as Public Financing Authority Members:
E-7. (City Council/Public Financing Authority) Accept Phase I Improvements (MSC 3521
for City Wide Energy Retrofit Project with Sem ra Enerciv Solutions to Provide New
Retrofit Components for 36 Structures at 28 Locations) and Authorize Appropriation
and Transfer of Funds for Phase II Improvements (Second and Final Phase of
Construction) (600.90) —City Council Action: Accept the Phase I improvements and
authorize the City Cleric to file the Notice of Completion with the County Recorder's Office_
Public Financing Authority Action: Approve the appropriation of$2,174,425 in 2000A
PFA (Public Financing Authority) bond proceeds for the completion of Phase II of the City
Wide Energy Retrofit Project, and authorize the transfer of said funds into an expenditure
account. Submitted by the Public Works Director. Funding Source: Per Public Financing
Authority action above.
[Approved 6-0-1 (Garofalo absent)]
Council/Agency Meeting Held
Deferred/Continued to- J
Approved ❑ Conditionally Approved ❑ Denied
Jt_ Cle Signature
Council Meeting Date October 2, 2000 Department 1D Number PW 00-089
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, CITY ADMINISTRATOR 010el r
C
,PREPARED BY: BERT F. BEARDSLEY, DIRECTOR OF PUBLIC WORKS
SUBJECT: AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE
CONTRACTS FOR THE ORANGE COUNTY SANITATION DISTRICT
COOPERATIVE PROJECTS PROGRAM
FStat—e-e-t-f Issue, Funding source,Recommended Action,Altemative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue :
Should the Council authorize the Mayor and City Clerk to execute the contracts for the
Sewer Master Plan update and an Inflow and Infiltration Study, CC-1144 and the Huntington
Harbour Sewer Lining Project, CC-1161, approved through the Orange County Sanitation
District Cooperative Projects Program?
Funding_Source :
Funding is not required for the agreement Matching funds of up to $200,000 for the Sewer
Master Plan update and an Inflow and Infiltration Study are appropriated in the Sewer Fund
Contract Services account 21085201-69365.
A $950,200 grant from the Environmental Protection Agency (EPA) will be used as a match
for a $1,900,400 sewer lining project in the Huntington Harbour.
Recommended Action : Motion to:
Approve and authorize the Mayor and City Clerk to execute the contracts for the Sewer
Master Plan update and an Inflow and Infiltration Study, CC-1144 and the Huntington
Harbour Sewer Lining Project, CC-1161, approved through the Orange County Sanitation
District Cooperative Projects Program.
REQUEST FOR ACTION
MEETING DATE: October 2, 2000 DEPARTMENT ID NUMBER: PW 00-089
Alternative Action(s):
Reject the contracts for the Orange Count Sanitation District Cooperative Projects Program
J 9 Y P J 9
and direct staff as to how to pursue the projects. This action would result in the potential loss
of$1,900,400 in grant funds for sewer infrastructure projects.
Analysis:
On March 20, 2000, Council authorized staff to apply to the Orange County Sanitation District
for funding through their Cooperative Projects Program. Applications for this funding were
submitted and subsequently approved for a Sewer Master Plan, to include an inflow and
infiltration study, and a project to line portions of the sewer infrastructure in the Huntington
Harbour. Contracts, which will provide funding for these projects, have been reviewed by
staff and are ready for execution.
Public Works Commission Review:
Not Applicable at this time.
Environmental Status
Not Applicable at this time.
Attachment(s):
City Clerk's
Page Number No. Description
1. Location Map
2. Contract No. CP-0005 (2-copies)
3. Contract No. CP-0006 (2-copies)
RCA Author: T.Broussard,X5247
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HUNTINGTON HARBOUR LOCATION MAP
CITY OF HUNTINGTON BEACH
DEPARTMENT OF PUBLIC WORKS
ATTACHMENT #2
Contract No. CP-0005
ORANGE COUNTY SANITATION DISTRICT
COOPERATIVE PROJECTS PROGRAM CONTRACT
WHEREAS, this Contract is entered into on October 2 2000 by and between the Orange County
Sanitation District (hereinafter referred to as"DISTRICT")whose address is P.O. Box 8127. Fountain
Valley, California 92728, and the City of I-luntington Beach (hereinafter referred to as"AGENCY"), and
WHEREAS, DISTRICT is the regional agency with primary responsibility for collecting, treating and
disposing of wastewater in Orange County, California and DISTRICT is authorized under State law to
implement the California Porter—Cologne Water Quality Control Act, and
WHEREAS, DISTRICT Board of Directors created a Regional Review Committee to develop a work
Program to fund projects from the separate account and pursuant to approval of the work program by
DISTRICT Board of Directors. DISTRICT Board of Directors has authorized a contract with AGENCY
for the project described in Exhibit"A"(Project Description/Statement of Work)attached hereto and
incorporated herein by reference, more particularly, and
WHEREAS, ,AGENCY has met the requirements for receipt of Cooperative Projects Program Funds as
set forth in AGENCY'S Cooperative Projects Program Application.
NOW THEREFORE, the Parties agree as fellows:
I. AUDIT- AGENCY shall, at least once every year or within two years of the termination of the
contact if the term is less than two years, be subject to an audit by DISTRICT or its authorized
representative to determine if the revenues received by AGENCY were spent for the program
outlined in the Cooperative Projects Program Application. DISTRICT shall coordinate such audit
through AGENCY'S audit staff. If an amount is found to be inappropriately expended.
DISTRICT may withhold revenue from AGENCY in the amount equal to the amount that was
inappropriately expended. Such withholding shall not be construed as DISTRICT'S sole remedy
and shall not relieve AGENCY of its obligation to perform under the terms of this Contract.
In the event AGENCY participates in other funding programs or funding programs with a
matching fund requirement for the project described in Exhibit "A", AGENCY agrees to
refund DISTRICT for any extraordinary costs, including financial audit(s), etc., to meet
the funding agency's program requirements.
2. GREASE ORDINANCE—AGENCY agrees to adopt, by its Ordinance, the Uniform Plumbing
Code, 1997 Edition, as amended, including specifically but not limited to. Chapter 10 and Appendix
H. as a waste pretreatment/grease trap regulation.
In the event AGENCY has not or elects not to adopt the Uniform Plumbing Code as an Ordinance of
AGENCY, it shall adopt an Ordinance specifically including,the same provisions as are set forth in the
Uniform Plumbing Code, Chapter 10 and Appendix H.
1
Said Ordinance shall be in effect prior to completion of the Project and final payment by DISTRICT-
3. WATER CONSERVATION BMP-The AGENCY agrees to adopt the Best 1Ylanagement
Practices (BMP) for water conservation. more particularly described in Exhibit "D" (Water
Conservation— Best Management Practices) attached hereto and incorporated herein by
reference.
4. TERM -The term of this Contract is from date of contact execution by both parties through
completion of the project or July 2, 2001, whichever occurs first unless terminated earlier as
provided for in Paragraph 5 below entitled Termination. All project deliverables and requests for
reimbursement must be received by July 30, 2001. Failure to meet this deadline will result in
forfeiture of Cooperative Projects Program funding, provided, however, that in the event
AGENCY is unable to complete the project within the term required herein due to unforeseen or
unavoidable circumstances, or by mutual agreement by both AGENCY and DISTRICT,
DISTRICT may extend the term of this contract for an additional period of six (6) months subject
to approval by the DISTRICT'S General Manager. Any extensions beyond six (6) shall be
approved by the DISTRICT'S Board of Directors.
5- TER_MJNATION - In the event any parry fails to comply with any term or conditions of this
Contract, or fails to provide the services in the manner agreed upon by the parties, including, but
not limited to, the requirements as set forth in Exhibit"A", and Exhibit"C" (Project Milestone
Schedule)attached hereto and incorporated herein by reference, it shall constitute a material
breach of the Contract. The non-breaching party shall have the sole and exclusive option either to
notify the breaching parry that it must cure this breach within fifteen(15) days' or provide written
notification of its intention to terminate this Contract with thirty(30) days' written notice.
Notification shall be provided in the manner set forth in Paragraph 22 below, entitled—"Notices."
Termination shall not be the exclusive remedy of the non-breaching party. The non-breaching
party reserves the right to seek any and all remedies provided by law. DISTRICT reserves the
right to terminate this Contract for non-breach and shall reimburse AGENCY for actual costs
incurred in performance of this Contract through the effective date of termination for non-breach.
6. INSURANCE - Prior to the start of this Contract, AGENCY shall furnish evidence of standard
form of commercial or comprehensive general liability insurance with a combined single limit
(general and automotive) of One Million Dollars(S 1,000,000)- AGENCY shall require any
Contractor performing services funded by this Contract to also provide evidence of standard form
commercial or comprehensive general liability insurance for any project requiring work to be
performed in a public right-of-way. The policy shall have a combined single limit of$2.0 million
per occurrence for bodily injury•, including death, personal injury, property damage, and products
liability,with S5.0 million general policy aggregate; or, alternatively$2.0 million aggregate
separate for this Contract. AGENCY shall maintain such coverage dunng the term of this
Contract and any extensions thereof DISTRICT shall be named as an additional insured on such
liability policy and thirty- (30) days' written notice of modification of any such insurance shall be
given by AGENCY to DISTRICT. Such modification is subject to pre-approval by DISTRICT-
If AGENCY fails to maintain the required insurance coverage, DISTRICT reserves the right to
terminate the Contract or purchase such additional insurance and bill AGENCY or deduct the cost
thereof from any payments owed to AGENCY.
7. INDEMNIFICATION - AGENCY agrees to hold harmless, defend, and indemnify DISTRICT,
its officers, employees, agents, representatives and successors-in-interest against any and all loss,
damage, cost or expenses which DISTRICT, its officers, employees, agents, representatives and
2
successors-in-interest may incur or be required to pay by reason of any injury or property damage
caused or incurred by AGENCY, its employees, sub-agency's contractors, or agents in the
performance of this Contract, including but not limited to, any contract between Agency and any
third parry for the performance of work as part of the Project. '
8. PAYMENT -
A. DISTRICT shall pay AGENCY a Firm Fixed Price of Nine Hundred Fifty Thousand Two
Hundred Dollars (S950,200-00) upon completion of the project on a reimbursement basis.
Any funds not expended upon early contract termination or contract completion shall
revert back to the Cooperative Projects Program. Payment of charges shall be made by
DISTRICT to AGENCY within sixty (60) days after approval by DISTRICT of an
itemized invoice prepared and furnished by AGENCY.
B. An invoice submitted to DISTRICT for payment must be prepared in duplicate, on
AGENCY letterhead, and list DISTRICT contract number, period covered by invoice,
and AGENCY'S Employer Identification Number and submitted to- Orange County
Sanitation District. P_O_ Box 8127, Fountain Valley, CA 92728. Attn- Accounts Pav_able
Department.
C. No funds shall be paid out to AGENCY pursuant to this Contract, until the project, as scat
forth in Exhibit"A" is completed and proof of completion is provided to DISTRICT. If
the project as described in Exhibit"A" is not completed and satisfactory proof of
condition is not provided to DISTRICT, no monies shall be due and payable to
AGENCY. Proof of completion shall include a Final Report detailing the work that was
done.
D. Additional Cooperative Projects Program Funds will not be available to fund project cost
overruns. Any project cost overruns must be funded from other than the Cooperative
Projects Program.
E. The Firm Fixed Price amount shall not exceed 50% of the total Cooperative Projects
Program funds applied to the project as set forth in Exhibits "A"(Project
Description/Statement of Work), "B"(Project Cost Breakdo-wri),and "C"(Project
Milestone Schedule) of this Contract, attached hereto and incorporated herein by
reference.
F. If, at the completion of the Project described in Exhibit "A", the actual amount of
Cooperative Projects Program Funds utilized in performance of the project is less than
the amount described in Exhibit 'B", the Firm Fixed Price amount reimbursed to
AGENCY by DISTRICT shall not exceed 50%of the actual Cooperative Projects
Program Fund amount applied to the project.
9. COMPLIANCE WITH APPLICABLE LAWS — AGENCY agrees to comply with all federal,
state, and local laws, ordinances, codes and regulations and orders of public authorities in the
performance of this Contract and to ensure that the provisions of this clause are included in all
subcontracts_
3
10. EMPLOYEES OF AGENCY
A. AGENCY shall be responsible for the cost of regular pay to its employees, as well as cost
of vacation, vacation replacement, sick leave, severance pay and pay for legal holidays.
B. AGENCY shall also pay.all federal and state payroll taxes for its employees and shall
maintain worker's compensation and liability insurance for each of its employees.
C. AGENCY, its officers, employees, agents, or representatives shall in no sense be
considered employees or-agents of DISTRICT nor shall AGENCY, its officers.
employees, agents or representatives be entitled to or eligible to participate in any
benefits,privileges, or plans, given or extended by DISTRICT to its employees.
1 L OWNERSHIP—Title and full ownership rights to any products purchased or developed under
this Contract shall at all times remain with AGENCY_
12. NON-DISCRIMINATION —In the performance of this Contract, AGENCY shall not
discriminate in recruiting, hiring,promotion, demotion,-or termination practices on the basis of
race,religious creed,color,natural origin, ancestry, sex, age,or physical handicap and shall
comply with the provisions of the California Fair Employment& Housing Act(Government
Code Section 12900, et seq.), the Federal Civil Rights Act of 1964 (P.L. 88-352) and all
amendments thereto, Executive Order No. 11246 (30 Federal Register I2319), and all
administrative rules and regulations issued pursuant to said Acts and Order- AGENCY shall
likewise require each sub-AGENCY to comply with this paragraph and shall include in each such
subcontract language similar to this paragraph.
13. ASSIGNMENT—The rights granted hereby may not be assigned,sold, licensed,or otherwise
transferred by either party without the written consent of the other, and any attempt by either
party to do so shall be void upon inception.
I4. NON-EFFECT OF WAIVER—AGENCY or DISTRICT failure to insist upon the performance of
any or all of the terms covenants or conditions of this Contract, or failure to exercise any rights or
remedies hereunder. shall not be construed as a waiver or relinquishment of the future
performance of any such terms,covenants or conditions or of the future exercise of such rights or
remedies, unless otherwise provided for herein.
15. ATTORNEY'S FEES — In the event any legal proceeding or action (including arbitration) is filed
in connection with the enforcement or interpretation of this Contract, each party shall bear its own
Attorney's fees and costs.
16. FORCE MAJEURE —Neither DISTRICT nor AGENCY shall be liable or deemed to be in
default for any delay or failure in performance under this Contract or interruption of services
resulting, directly or indirectly, from acts of God, civil or military authority, acts of public enemy.
war, strikes, labor disputes, shortages of suitable parts, materials, labor or transportation, or any
similar cause beyond the reasonable control of DISTRICT or AGENCY_
!'. SEVE PABILITY— In the event that any one or more of the provisions contained in this Contract
shall for any reason be held to be unenforceable in any respect by a court of competent
jurisdiction, such holding shall not affect any other provisions of this Contract. and the Contract
shall then be construed as if such unenforceable provisions are not a part hereof
4
18. HEADINGS - Headings on the paragraphs of this Contract are for convenience and reference
only, and the words contained therein shall in no way be held to explain, modify,amplify,or aid
in the interpretation, construction, or meaning of the provisions of this Contract.
19. DUPLICATE EXECUTION -This Contract is executed in duplicate. Each signed copy shall
have the force and effect of an original.
20. GOVERN NG LAW-This Contract shall be construed and interpreted and the legal relations
created thereby shall be determined in accordance with the laws of the State of California. Venue
or resolution of any dispute shall be Orange County, California_
21. PRE-CONTRACT COSTS - Any costs incurred by AGENCY prior to DISTRICT receipt of a
fully executed Contract shall be incurred solely at the risk of the AGENCY. In the event that a
formal Contract is not executed, the DISTRICT shall not be liable for any amounts expended in
anticipation of formal Contract. If a formal Contract does result, pre-contract cost expenditures
authorized by the Contract may be reimbursed in accordance with the cost schedule and payment
provision of the Contract.
22. NOTICES - Any notices from either party to the other shall be given in wrinng to the attention of
the persons listed below, or to other such addresses or addressees as may hereafter be designated
in writing for notices by either party to the other. A notice shall be deemed received when
delivered,or three days after deposit in the U-S. Mail, postage prepaid, whichever is earlier.
DISTRICT.
Orange County Sanitation Distnct
P.O. Box 8127
Fountain Valley, CA 92728-8127
Attn: Board Secretary
AGENCY:
City of Huntington Beach
P.O. Box 190
Huntington Beach, CA 92648
Attn: Douglas Stack, Principal Ci-vil Engineer
23. ENTIRE CONTRACT-This Contract represents the entire agreement between the parties hereto
with respect to the Cooperative Projects Program Contract between AGENCY and DISTRICT,
and there are no understandings,representations,or warranties of any kind except as expressly set
forth herein. No waiver, alteration or modification of any of the provisions herein shall be
binding on any party unless in writing and signed by the parry against whom enforcement of such
waiver, alteration or modification is sought-
5
d this Contract t e duly x IN WITNESS WHEREOF the parties of this Contract have cause t s Co o b executed on
P Y
their behalf b there authorized representatives on the date hereinabove.
Y P
RECOMMENDED FOR APPROVAL:
E COUNTY SANIT DIS
5�
C it oard o irectors
BY:
Secretary, oard of Doltors
APPROVED AS TO FORM:
Of
L. W DRUFF,
D TRICT COUNSEL
CITY OF HUNTINGTON BEACH
ATTESTED BY: /
Cler ,INITIATED AND
APPROVED BY: Director of Public Wor s
CITY OF HUNTINGTO
BEACH BY: APMAA
Mayor Pro T
APPROVED AS 0
TO FORM: j� City Attorney&�tv�
REVIEWED AND
APPROVED BY: City k6ministrator
H:\wp.dta\engUOBS&CONTRACTSU-731Cooperative Projects Program\FY00-01 Contracts\Huntington Beach\2000 CPP Contract Huntington
Beach Ldoc
6
Exhibit A
Project Description/Statement of Work
s
EXHIBIT A: PROJECT DESCRIPTION
1 STATEMENT OF WORK
Project Goals
The Huntington Harbour area within the City of Huntington Beach is currently
served by 30 to 40 year old clay pipe sewers, which in most instances are below sea
level. The City's goal is to slip-line these sewer mains to eliminate seawater infiltration
through the many joints and the calcium buildup, which is a direct result of seawater
infiltration through the joints. At the present time the city does not provide the required
maintenance to the sewer mains to remove the calcium deposits because the calcium
deposit built up at the joints limits the amount of infiltration, however the same calcium
deposits act as dams which interfere with flows and cause blockage in the pipes. The
City desires to remove these deposits in order to prevent potential backup of sewage
into the adjacent bodies of water, but is fearful that the added infiltration flow may cause
problems at the numerous City lift stations serving the area. From a construction stand
point, slip-lining the sewer mains will be the best approach for this area because the
Harbour is comprised of a cluster of man-made islands making typical construction
methods a difficult task. The islands are also linked by narrow bridges making access
for over-sized vehicles like excavators a challenge. The City will utilize the resin
impregnated sock slip-lining method to insure the highest possible reduction of
infiltration. Utilizing the slip-lining process for the aging pipes will be a cost effective,
speedy process that will benefit both the DISTRICT and CITY.
The City's benefits would be-
1. Slip-lining will prolong the life of the sewer mains and become more resistant
to failure related to settlement or earthquakes.
2 Routine maintenance will be allowed to continue.
3. Increased capacity in sewer mains will result due to a reduction in infiltration.
4. Operation & Maintenance (O&M) costs will be reduced due to a reduction in
flow.
The DISTRICT'S benefits would be:
1. Increased capacity in the trunk sewers may result in the postponement or
elimination of the Warner trunk replacement.
2. Reduced O&M costs at the DISTRICT'S Slater lift station.
3. Reduction in infiltration in this area would reduce the amount of seawater
treated at their treatment plant.
Both agencies would save future replacement and rehabilitation cost.
Ob'ectives
In 1989 the City retained Ott Engineering to identify the causes of capacity and
water quality problems being experienced at five sewer lift stations located within the
Huntington Harbour area. It was concluded that one of the main reasons for the
problems of the stations was seawater infiltrating through the then 25-year-old sewers.
In 1998 the DISTRICT retained Camp Dresser& McKee Inc. (CDM) to conduct an
infiltration investigation for their trunk sewer systems within District 11, where the
Huntington Harbour area is located. One of the conclusions of this study was that there
is a substantial amount of seawater coming through the then 34-year-old City sewers.
Given these two published Studies, both the City and DISTRICT have identified the
same problem within the Huntington Harbour area and both would receive benefits if the
City sewers were to be slip-lined. The infiltration of seawater in the sewer mains is the
primary contributor to the build-up of calcium deposits, which helps in the prevention of
infiltration, but will cause blockages that create a dam like feature trapping floating
debris and interfering with the flow characteristic in the main. The City has determined
that the sewers need to be cleaned as part of routine maintenance, however this will
remove the calcium deposits which would in turn increase the amount of infiltration.
The DISTRICT has also stated that it is receiving "clean"water in its treatment facility
from mains upstream of their trunk mains, which increase its operational costs for
treatment purposes. The rehabilitation of the infiltration problems by slip-ling the mains
in the Huntington Harbour area could significantly reduce the output of"clean" water to
the treatment facility.
i r
Scope of Work, Including all Project Tasks
City scope of work will be at a minimum the following:
I. Prepare plans and specifications
2. Award Contract to:
a. Clean obstructions in the city sewer mains.
b. Closed Circuit Television (CCTV) video all sewer mains, in order to identify
service lateral locations and any repairs if needed.
c. Slip-line the sewer mains with an approved method to provide a new pipe with an
extended life of at least 30 years.
d. Re-open all the service laterals.
e. CCTV upon completion of slip-lining for quality control and note any laterals that
show signs of infiltration, which could be addressed at a future date.
Project End Products and Deliverables
1. Pipes will no longer be susceptible to leaks and calcium deposits after slip-lining by
elimination of breaks and joints.
2. A system of clean, maintainable sewer mains
Exhibit B
Project Cost Breakdown
0 •
EXHIBIT B: PROJECT COST BREAKDOWN
A. Please provide the following information regarding project funding:
What is your funding contribution $ 950,200
When will the funding become available? 3-6 mo.
B. Please provide the following Project Cost by Category Information:
PROJECT COST BY FUNDING CATEGORY AMOUNT
1. AGENCY funds available in FY 00-01 $ 950,200
2. Cooperative funds requested $ 950,000
3_ Additional Project Co-funding $ 0
4. Total Project Cost $ 1,900.400
YES NO
Is the Cooperative Projects Program Funds request less Q ❑
than or equal to 50% of the Total Proposed Project Cost?
Is the Cooperative Projects Program Funds request less ❑ Q
than or equal to 25% of the Total Proposed Project Cost?
Is the applicant will to accept a low interest loan less than ❑ Q
or equal to 50% of the Total Proposed Project Cost?
Is the applicant willing to accept a combination of a low ❑ ❑✓
interest loan and matching funds totaling less than or equal
to 50% of the Total Proposed Project Cost?
Does the applicant have sufficient funds available to cover Q ❑
the total project cost, considering that the Cooperative Projects
Program Funds are available on a reimbursement-basis only?
Does the applicant have sufficient funds available to cover Q ❑
ANY costs increases, considering that increases in the
Cooperative Projects Program Fund
will not be available?
C. Please list all funding sources other than the Cooperative Projects Program:
NON-COOPERATIVE PROGRAM FUNDING SOURCE AMOUNT
1. City 50%match is from an EPA Grant awarded for $ 950,200
maintenance of wastewater system
2. $ 0
3. $ 0
4. $ 0
TOTAL OTHER PROJECT CO-FUNDING: $ 0
D. As applicable, please list all project costs by cost element. Please provide as
much detail as practicable when detailing project costs. For example, please
provide labor categories, hourly rates, number of hours, etc. when defining labor
costs. Please return this page as part of your Project Application:
CAPITAL EQUIPMENT COSTS (PIPE, MAN-HOLE
FRAME AND COVER, ETC.) AMOUNT
1. Slip-line 8"-1O".piPe................. 63 300 LF a� �301LF ........ $ 1,638,600
....._....A..._................
2. 10% Contingency .. $ 163,900
3. $ 0
4. $ 0
TOTAL CAPITAL EQUIPMENT COSTS: $ D
" Includes cleaning, video taping, traffic control, Mobilization of equipment, and
re-opening of service laterals.
DIRECT LABOR COST: AMOUNT
1. Projject EngineorFng 300 labor hours I.x.50.78 $/hour-- $ 15,250
2. Project.Management...fi80 labor.hours x 53.33 (hour= $ 36,260
3. Project.Inspection 1000 labor hours x 46.39 _$/hour $ 46,390
4. labor hours x $/hour= $ 0
TOTAL DIRECT LABOR COSTS: $ 97,900
0 •
OTHER DIRECT COSTS, INCLUDING SUBAGENCYS: AMOUNT
1. __...................................._................�.._.........._... ......._......_......�....._._...�.._. ............. $ 0
2. $ 0
3_ $ 0
a. $ 0
TOTAL OTHER DIRECT COSTS: $ 0
ADMINISTRATIVE COSTS: $ 0
TOTAL PROJECT COSTS: $ 0
Please note that the Total Project Cost reflected in subsections B and D, above,
should be consistent.
0
COST SAVINGS CALCULATION:
Trinadad Island— 11,600 11. @ $30.001 l.f.=$348,000 (District share=$174,000)
(Infiltration per Ott Study = 350,000 gpd — 80% of flow)
350,000 gpd x $0.113/gpd = $39,550/yr. (4.4 year payback)
Humbolt Island — 10,700 I-f. @ $30.00 / 114321,000 (District share=$160,500)
(Infiltration per Ott Study = 66,700 gpd — 77% of flow)
66,700 gpd x$0.113/gpd = $7.537 (21.3 year payback)
Davenport Island — 8,800 IT @ $30.001 I.f.=$264,000 (District share=$132,000)
(Infiltration per Calculation' = 32,880 gpd — 55% of flow)
32,880 gpd x$0.113/gpd=$3,715 (35.5 year payback)
Saybrook Area — 13,200 I.f. @ $30.00 / I.f.=$396,600 (District share=$198,300)
(Infiltration per Ott Study = 121,500 gpd)
121,500 gpd x$0.1131gpd = $13.7301 yr. (14.4 year payback)
PCH North — 10,300 l.f. @ $30.00 / I.f.=$309,000 (District share=$154,500)
(Infiltration per CDM Study and Calculation = 163,750 gpd — 77% of flow)
163,750 gpd x$0.113/gpd = $18,503 (8.4 year payback)
FACTORS TO CONSIDER WHEN EVALUATING COST SAVINGS
1. Lack of maintenance of these sewers has increased the risk of blockages
and therefore potential for overflow into the adjacent bodies of water.
2. Once City clears calcium deposits as part of overdue maintenance, the
infiltration amounts will increase, therefore increase in DISTRICT'S cost.
3. The 35 to 40-year-old clay pipes with a high number of joints are
susceptible to further deterioration and therefore increased infiltration as
this area lies directly above the Newport/ Inglewood Fault.
4. Infiltration in this area is primarily seawater, which is costlier to treat than
storm or ground water.
5. The DISTRICT'S uses $0.113/gpd for treatment cost over their entire
service area. The DISTRICT'S cost to treat infiltration form the Harbour
area should be much higher per gallon as it must pass through the Slater
lift station and may cause the DISTRICT to enlarge their Warner trunk
main which has a documented capacity deficiency.
' Davenport Island (120 dwelling units) Qavg=42 gpm = 60.480 gpd = 504 gpd/d u
Should be 230 gpold.u. therefore. 274 gpold.u.= 32,880 gpd excess
2 PCH North Qavg=533,000 gpd (per CDM), City contributes 40% =213.200 gpd
Should be 230 gpd/d.u_ @ 215 dwelling units=49,450 gpd = 163,750 gpd excess.
Exhibit C
Project Milestone Schedule
EXHIBIT C: PROJECT MILESTONE SCHEDULE
MILESTONE COMPLETION DATE
Task 4. —Agency Acceptance July 1, 2001
J A S O N D J F MA MJ J A S
PROJECT TASK u u e c o e a e a p a u u u e
I g p t v c n b r r y n I g p
Task 1- DISTRICT Award grant
Task 2- Contractor Selection
Task 3- Slip-line Sewers
Task 4- AGENCY Acceptance
Exhibit D
Water Conservation - Best Management Practices
EXHIBIT 1 OF THE MOU
Adopted September 30, 1997
California Urban Water Conservation Council
455 Capitol Mail, Suite 705
Sacramento, CA 95814
Phone: 916-552-5885
Fax: 916-552-2931
September 30, 1997
BMP 1 •
WATER SURVE10PROGRAMS FOR SINGLE-FAMILY RESIDENTIAL
AND MULTI-FAMILY RESIDENTIAL CUSTOMERS
Implementation
Implementation shall consist of at least the following actions:
a) Develop and implement a strategy targeting and marketing water use surveys to
single-family residential and multi-family residential customers.
b) Directly contact via letter or telephone not less than 20% of single-family
residential customers and 20% of multi-family residential customers each
reporting period.
c) Surveys shall include indoor and outdoor components, and at minimum shall have
the following elements:
Indoor
i) Check for leaks, including toilets, faucets, and meter check
ii) Check showerhead flow rates, aerator flow rates, and offer to replace or
recommend replacement, as necessary
iii) Check toilet flow rates and offer to install or recommend installation of
displacement device or direct customer to ULFT replacement program, as
necessary; replace leaking toilet flapper, as necessary
Outdoor
iv) Check irrigation system and timers
v) Review or develop customer irrigation schedule
Recommended but not required
vi) Measure currently landscaped area
vii)Measure total irrigable area
d) Provide customer with evaluation results and water saving recommendations;
leave information packet with customer.
e) Track surveys offered. surveys completed. survey results, and survey costs.
BMP 1
WATER SURVEY PROGRAMS FOR SINGLE-FAMILY RESIDENTIAL
AND MULTI-FAMILY RESIDENTIAL CUSTOMERS
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31.
1997, implementation shall commence no later than July 1 of the year following the
year the agency signed or became subject to the MOU.
c) Agencies shall develop and implement a strategy targeting and marketing water use
surveys to single-family residential and multi-family residential customers by the end
of the first reporting period following the date implementation was to commence.
d) The coverage requirement for this BMP, as specified in Section C of this Exhibit,
shall be realized within 10 years of the date implementation was to commence.
Coverage Requirements
a) Not less than 15%of single-family residential accounts to receive water use surveys
within 10 years of the date implementation was to commence.
b) Not less than 15%of multi-family residential units to receive water use surveys
within 10 years of the date implementation was to commence.
Requirements for Documenting BMP Implementation
a) Number of single-family residential accounts in service area.
b) Number of multi-family residential accounts in service area.
c) Number of single-family residential surveys offered during reporting period.
d) Number of single-family residential surveys completed during reporting period.
e) Number of multi-family residential surveys offered during reporting period.
f) Number of multi-family residential surveys completed during reporting period.
-2-
0 BMP1 •
WATER SURVEY PROGRAMS FOR SINGLE-FAMILY RESIDENTIAL
AND MULTI-FAMILY RESIDENTIAL CUSTOMERS
Criteria to Determine BMP Implementation Status
a) Agency has developed and implemented a strategy targeting and marketing water use
surveys to single-famiiv residential and multi-family residential customers by the end
of the first reponing period following the date implementation was to commence.
b) Agency has directly contacted not less than 20% of single-family residential accounts
and 20%of multi-family- residential units during period being reported.
c) Agency is on schedule to complete surveys for 15% of single-family residential
accounts and 15% of multi-family units within 10 years of the date implementation
was to commence. Agencies will receive credit against the coverage requirement for
previously completed residential water use surveys according to the following
schedule:'
% Credit
Before 1990 0.00/0
1990 12.5%
1991 25.0%
1992 37.5%
1993 50.0%
1994 62.5%
I993 75.00,10
1996 87.5%
1997 100.0%
d) Agencies will be considered on track if the percent of single-family accounts and the
percent of multi-family accounts receiving water use surveys equals or exceeds the
following: 1.5% by end of first reporting period following date implementation to
commence: 3.6% by end of second reporting period: 6.3% by end of third reporting
period. 9.6% by end of fourth reporting penod: and 13.5% by end of fifth reporting
period.
In its stud, "What is the Reliable Yield from Residential Home Water Survey Programs: The Experience of
LADWP" (A W WA Conf. Proceedings. 1995), A &. N Technical Services. Inc-. found that the average level of
sav,nes from home water survevs decreased over time. reaching about 50% of initial yield by the fourth year
followm_ the survey. on average- The above decay schedule Used for crediting past surveys utilizes these
findings to recognize and account for the limited persistence of water savings over time from home water use
- 3
BMP 1
WATER SURVEY PROGRAMS FOR SINGLE-FAMILY RESIDENTIAL
AND MULTI-FAMILY RESIDENTIAL CUSTOMERS
Water Savings Assumptions
Pre-1980 Post-1980
Construction Construction
Low-flow showerhead retrofit 7.2 gcd 2.9 gcd
Toilet retrofit(five year life) 1.3 gcd 0.0 gcd
Leak repair 0.5 gcd 0.5 gcd
Landscape survey(outdoor use reduction) 10% 10%
surveys.
-4-
• BMP 2 •
RESIDENTIAL PLUMBING RETROFIT
Implementation
Implementation shall consist of at least the following actions:
a) ldentify single-family and multi-family residences constructed prior to 1992.
Develop a targeting and marketing strategy to distribute or directly install high-
quality, low-floe: showerheads(rated 2.5 gpm or less). toilet displacement devices Eas
needed). toilet flappers (as needed) and faucet aerators (rated 2.2 gpm or less) as
practical to residences requiring them.
b) Maintain distribution and/or direct installation programs so that devices are
distributed to not less than 10% of single-family connections and multi-family- units
each reporting period, or require through enforceable ordinance the replacement of
high-flow showerheads and other water using fixtures with their low-flow
counterparts, until it can be demonstrated in accordance wiith Section E of this Exhibit
that 75% of single-family residences and 75% of multi-family units are fitted with
high-quality, low-flow showerheads.
c) Track the type and number of retrofits completed. devices distributed. and program
costs.
Implementation Schedule
a) Agencies signing the MOU prior to December 31. 1997, implementation shall
commence no later than July 1. 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31.
1997. implementation shall commence no later than July 1 of the year following the
year the agency signed or became subject to the MOU.
c) Agencies shall develop and implement a strategy targeting the distribution and/or
installation of high-quality, low-flow plumbing devices to single-family residential
and multi-family residential customers by the end of the first reporting period
following the date implementation was to commence.
d) An agency may elect to discontinue its device distribution programs without filing a
formal budget or cost-effectiveness exemption when it can demonstrate that 75% of
its single-family residences and 75% of its multi-family units constructed prior to
1992 are fitted with high-quality. law-flow showerheads.
- 1 -
BMP 2
RESIDENTIAL PLUMBING RETROFIT
Coverage Requirements
a) Plumbing device distribution and installation programs to be maintained at a level
sufficient to distribute high-quality, low-flow showerheads to not less than 10%of
single-family residences and 10% of multi-family units constructed prior to 1992
each reporting period; or the enactment of an enforceable ordinance requiring the
replacement of high-flow showerheads and other water use fixtures with their low-
flow counterparts.
b) Plumbing device distribution and installation programs to be operated until it can be
demonstrated in accordance with Section E of this Exhibit that 75%of single-family
residences and 75% of multi-family units are fitted with high-quality, low-flow
showerheads.
Requirements for Documenting BMP Implementation
a) The target population of pre-1992 single-family residences and multi-family units to
be provided showerheads and other water saving devices.
b) The number of showerhead retrofit kits distributed during previous reporting period.
c) The number of device retrofits completed during the previous reporting period.
d) The estimated percentage of pre-1992 single-family residences and multi-family units
in service area fitted with low-flow showerheads.
Criteria to Determine BMP Implementation Status
a) Agency has developed and implemented a strategy targeting and marketing water use
surveys to single-family residential and multi-family residential customers by the end
of the first reporting period following the date implementation was to commence.
b) Agency has tracked the type and number of retrofits completed, devices distributed,
and program costs.
- 2-
BMP 2
RESIDENTIAL PLUMBING RETROFIT
c) Agency EITHER
i) has distributed or directly installed high-quality. low-flow showerheads and other
low-flow plumbing devices to not less than 10% of single-family residences and
10% of multi-family units constructed prior to 1992 daring the reporting period:
andfor has enacted an ordinance requiring the replacement of high-flow
showerheads and other water use fixtures 'With their low-floe- counterparts.
OR
ii) can demonstrate through customer surveys with 95% statistical confidence and a
110% error that 75% of single-family residences and 75% of multi-family units
constructed prior to 1992 are fitted with low-flow showerheads.
Water Savings Assumptions
Pre-1980 Post-1980
Construction Construction
Loy:-flow showerhead retrofit 7.2 ecd 2.9 gcd
Toilet retrofit (five year life) 1.3 gcd 0.0 gcd
0 BMP 3 0
SYSTEM WATER AUDITS, LEAK DETECTION AND REPAIR
Implementation
Implementation shall consist of at least the following actions.
a) Annually complete a prescreening system audit to determine the need for a full-scale
system audit. The prescreening system audit shall calculated as follows-
0 Determine metered sales;
ii) Determine other system verifiable uses;
iii) Determine total supply into the system;
iv) Divide metered sales plus other verifiable uses by total supply into the s),stem. If
this quantity is less than 0.9, a full-scale system audit is indicated.
b) When indicated. agencies shall complete water audits of their distribution systems
using methodology consistent with that described in AWWA's "Water Audit and
Leak Detection Guidebook."
c) Agencies shall advise customers whenever it appears possible that leaks exist on the
customer's side of the meter; perform distribution system leak detection when
warranted and cost-effective; and repair leaks when found.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997. implementation shall
commence no later than July 1. 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 311,
1997. implementation shall commence no later than July 1 of the year following the
year the agency signed or became subject to the MOU.
Coverage Requirements
a) Agency shall maintain an active distribution system auditing program.
b) Agency- shall repair identified leaks whenever cost-effective.
- I -
BMP 3
SYSTEM WATER AUDITS, LEAK DETECTION AND REPAIR
Requirements for Documenting BMP Implementation
a) Prescreening audit results and supporting documentation;
b) Maintain in-house records of audit results or the completed AWWA.Audit
Worksheets for each completed audit period.
Criteria to Determine BMP Implementation Status
a) Agency has annually completed a pre-screening distribution system audit.
b) Agency has conducted a full system audit consistent with methods described by
AWWA's"Manual of Water Supply Practices, Water Audits and Leak Detection"
whenever indicated by a pre-screening audit.
Water Savings Assumptions
Unaccounted water losses assumed to be no more than 10% of total water into the water
supplier's system.
I'
. BMP 4 !
METERING WITH COMMODITY RATES FOR ALL NEW CONNECTIONS
AND RETROFIT OF EXISTING CONNECTIONS
Implementation
Implementation shall consist of at least the following actions:
a) Requiring meters for all new connections and billing by volume of use
b) Establishing a program for retrofitting existing unmetered connections and billing by
volume of use_
c) Identifying intra-and inter-agency disincentives or barriers to retrofitting mixed use
commercial accounts with dedicated landscape meters, and conducting a feasibility
study to assess the merits of a program to provide incentives to switch mixed use
accounts to dedicated landscape meters.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999_
b) Agencies signing the MOU or becoming subject to the MOU after December 31.
1997. implementation shall commence no later than July 1 of the second year
following the year the agency signed or became subject to the MOU.
c) A plan to retrofit and bill by volume of use existing unmetered connections to be
completed by end of the first reporting period following the date implementation was
to commence.
d) A feasibility study examining incentive programs to move landscape water uses on
mixed-use meters to dedicated landscape meters to be completed by end of the first
reporting period following the date implementation was to commence_
Coverage Requirements
100% of existing unmetered accounts to be metered and billed by volume of use within
10 years of date implementation was to commence.
- 1 -
BMP 4
METERING WITH COMMODITY RATES FOR ALL NEW CONNECTIONS
AND RETROFIT OF EXISTING CONNECTIONS
Reguirements for Documenting BMP Implementation
a) Confirmation that all new connections are metered and are being billed by volume of
use.
b) Number of unmetered accounts in the service area. For the purposes of evaluation.
this shall be defined as the baseline meter retrofit target, and shall be used to calculate
the agencies minimum annual retrofit requirement.
c) Number of unmetered connections retrofitted during the reporting period.
d) Number of CII accounts with mixed-use meters.
e) Number of CII accounts with mixed-use meters retrofitted with dedicated irrigation
meters during reporting period.
Criteria to Determine BMP Implementation Status
a) Agency with existing unmetered connections has completed a meter.retrofit plan by
end of first reporting period following the date implementation was to commence.
b) Agency has completed a feasibility study examining incentive programs to move
landscape water uses on mixed-use meters to dedicated landscape meters by end of
first reporting period following the date implementation was to commence.
c) Agency with existing unmetered connections is on track to meter these connections
within 10 years of the date implementation was to commence. An agency will be
considered on track if the percent of unmetered accounts retrofitted with meters
equals or exceeds the following: 10%by end of first reporting period following date
implementation to commence; 24%by end of second reporting period;42%by end of
third reporting period; 64%by end of fourth reporting period; and 90%by end of fifth
reporting period.
Water Savings Assumptions
Assume meter retrofits will result in a 20% reduction in demand by retrofitted accounts.
- 2 -
BMP 5 !
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
Irn Iementation
Implementation shall consist of at least the following actions:
Customer Support, Education and Assistance
a) Agencies shall provide non-residential customers with support and incentives to
improve their landscape water use efficiency. This support shall include. but not be
limited to. the following:
Accounts with Dedicated Irrigation Meters
a) Identify accounts with dedicated irrigation meters and assign ETo-based water use
budgets equal to no more than 100% of reference evapotranspiration per square foot
of landscape area in accordance with the schedule given in Section B of this Exhibit.
b) Provide notices each billing cycle to accounts with water use budgets showing the
relationship between the budget and actual consumption in accordance with the
schedule given in Section B of this Exhibit; agencies may choose not to notify
customers whose use is less than their water use budget.
Commercial/IndustriaVInstitutional Accounts with Mixed-Use Meters or Not Metered
a) Develop and implement a strategy targeting and marketing large landscape water use
surveys to commercial/indusu-ial institutional (CII) accounts with mixed-use meters.
Each reporting period, directly contact via letter or telephone not less than 201/0 of CII
accounts with mixed-use meters and offer water use surveys. (Note: CII surveys that
include both indoor and outdoor components can be credited against coverage
requirements for both BMP 5 and BMP 9.)
b) Unmetered service areas will actively market landscape surveys to existing accounts
with large landscapes. or accounts with landscapes which have been determined by
the purveyor not to be water efficient.
c) Offer the following measures when cost-effective:
i) Landscape water use anaiysislsutveys
ii) Voluntary water use budgets
iii) Installation of dedicated landscape meters
- t -
BMP 5
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
iv) Training (multi-lingual where appropriate) in landscape maintenance. irrigation
system maintenance, and irrigation system design.
v) Financial incentives to improve irrigation system efficiency such as loans, rebates.
and grants for the purchase and/or installation of water efficient irrigation
systems.
vi) Follow-up water use analyses/surveys consisting of a letter, phone call, or site
visit where appropriate
d) Survey elements will include: measurement of landscape area; measurement of total
irrigable area; irrigation system check, and distribution uniformity analysis;review or
develop irrigation schedules, as appropriate; provision of a customer survey report
and information packet.
e) Track survey offers, acceptance, findings,devices installed, savings potential, and
survey cost.
New or Change of Service Accounts
Provide information on climate-appropriate landscape design, efficient irrigation
equipment/management to new customers and change-of-service customer accounts.
Recommended
a) Install climate appropriate water efficient landscaping at water agency facilities, and
dual metering where appropriate.
b) Provide customer notices prior to the start of the irrigation season alerting them to
check their irrigation systems and make repairs as necessary. Provide customer
notices at the end of the irrigation season advising them to adjust their irrigation
system timers and irrigation schedules.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997. implementation shall commence no later than July 1 of the second year
following the year the agency signed or became subject to the MOU.
- 2 -
BMP 5
LARGE LANDSGA�Ir CONSERVATI P RANf N ON RAG S AND INCENTIVES
c) Develop ETo-based water use budgets for all accounts with dedicated irrigation
meters by the end of the second reporting period from the date implementation was to
commence.
d) Develop and implement a plan to target and market landscape water use surveys to
CII accounts with mixed-use meters by the end of the first reporting period from the
date implementation was to commence.
e) Develop and implement a customer incentive program by the end of the first
reporting period from the date implementation was to commence.
Covera a Requirements
a) ETo-based water use budgets developed for 90% of CII accounts with dedicated
irrigation meters by the end of the second reporting period from the date
implementation was to commence.
b) Not less than 2011/6 of CII accounts with mixed-use meters contacted and offered
landscape water use surveys each reporting period.
c) Irrigation water use surveys completed for not less than 15%of CII accounts with
mixed-use meters within 10 years of the date implementation was to commence.
(Note: CII surveys that include both indoor and outdoor components can be credited
against coverage requirements for both BMP 5 and BMP 9.)
Requirements for Documenting BMP Implementation
Dedicated Landscape Irrigation Accounts
Agencies shall preserve water use records and budgets for customers with dedicated
landscape irrigation accounts for a period of not less than two reporting periods. This
information may be used by the CUWCC to verify the agency's reporting on this BMP .
a) Number of dedicated irrigation meter accounts.
b) Number of dedicated irrigation meter accounts with water budgets.
c) Aggregate water use for dedicated landscape accounts with budgets.
d) Aggregate budgeted water use for dedicated landscape accounts with budgets.
- 3 -
BMP 5
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
Mixed Use Accounts
a) Number of mixed use accounts
b) Number, type, and dollar value of incentives, rebates, and no, or low interest loans
offered to, and received by. customers.
c) Number of surveys offered
d) Number of surveys accepted
e) Estimated annual water savings by customers receiving surveys and implementing
recommendations.
Criteria to Determine BMP Implementation Status
a) Agency has developed water use budgets for 90%of accounts with dedicated'irrigation
meters by end of second reporting period from date implementation was to commence.
b) Agency has implemented irrigation water use survey program for CII accounts with
mixed-use meters, and directly contacts and offers surveys to not less than 20%of
accounts each reporting period. (A program to retrofit mixed-use accounts with dedicated
landscape meters and assigning water use budgets. or a program giving mixed-use
accounts ETo-based budgets for irrigation uses satisfies this criterion.)
c) Agency is on track to provide water use surveys to not less than 15%of CII accounts
with mixed-use meters within 10 years of the date implementation was to commence.
Agency may credit 100%of the number of landscape water use surveys for CII accounts
with mixed-use meters.completed prior to July,1, 1996,that have received a follow-up
inspection against'the coverage requirement;and 50% of surveys that have not received
follow-up inspections. Agency may credit 100% of the number of landscape water use
surveys completed for CII accounts with mixed-use meters after July 1, 1996 against the
coverage requirement. (A program to retrofit mixed-use accounts with dedicated
landscape accounts. or a program giving mixed-use accounts ETo-based budgets for
irrigation uses satisfy this criterion.)
d) An agency will be considered on track if the percent of CII accounts with mixed-use
meters receiving a landscape water use survey equals or exceeds the following: 1.5%by
end of first reporting period following date implementation to commence; 3.6%by end of
second reporting period; 6.3%by end of third reporting period; 9.6%by end of fourth
reporting period; and 13.5% by end of fifth reporting period. (A program to retrofit
mixed-use accounts with dedicated landscape accounts, or a program giving mixed-use
accounts ETo-based budgets for irrigation uses satisfy this criterion.)
-4-
• BINP 5 •
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
e) Agency has implemented and is maintaining customer incentive prograan(s) for irrigation
equipment retrofits.
Water Sayings Assumptions
Assume landscape surveys will result in a 15% reduction in demand for landscape uses
by surveyed accounts.
BMP6 •
HIGH-EFFICIENCY WASHING MACHINE REBATE PROGRAMS
Imelementation
Implementation shall consist of at least the following actions:
CUWCC Actions and Responsibilities
a) Within 6 months from the adoption of this BNIP, the Council will develop interim
estimates of reliable water savings attributable to the use of high-efficiency washing
machines based on the results of the THELMA Study and other available data. Water
purvevors may defer implementing this BMP until the Council has adopted these
interim estimates.
b) Within two years from the adoption of this BMP. the Council will complete studies
quantifying reliable savings attributable to the use of high-efficiency washing
machines.
c) At the end of two years following the adoption of this BMP,the Council will appoint
a committee to evaluate the effectiveness of triggering high-efficiency washing
machine financial incentive programs operated by MOU signatories with programs
operated by energy service providers. This committee will consist of 2 group 1
representatives. '? group 2 representatives, and the CUWCC Administrator or
Executive Director or his/her designee. This BMP will be modified by the appointed
committee to require agencies to implement financial incentive programs for high-
efficiency washing machines whenever cost-effective and regardless of the absence of
a program operated by an energy service provider if the committee concludes from
available evidence the following:
• the CUWCC has verified that significant water savings are available from high-
efficiency washing machines:
• there is widespread product availability; and
• financial incentive programs offered by energy service providers in California
have either not materialized, been largely discontinued or significantly scaled
back.
Water Purveyor Responsibilities
a) In conjunction with the CUWCC. support local. state. and federal legislation to
improve efficiency standards for washing machines.
- l -
BMP 6 "
HIGH-EFFICIENCY WASHING MACHINE REBATE PROGRAMS
b) If an energy service provider or waste water utility within the service territory is
offering a financial incentive for the purchase of high-efficiency washing machines.
then the water agency shall also offer a cost-effective financial incentive based on the
marginal benefits of the water savings. Incentive levels shall be calculated by using
methods found in A Guide to Customer Incentives for Water Conservation prepared
by Barakat and Chamberlain for the CUWA, CUWCC, and US EPA, February 1994.
A water purveyor is not required to implement a financial incentive program if the
maximum cost-effective rebate is less than$50.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July I of the second year
following the year the agency signed or became subject to the MOU.
Coverage Requirements
Cost-effective customer incentive for the purchase of high-efficiency washing machine
offered if incentives are being offered by local energy service providers or waste water
utility.
Requirements for Documenting BMP Implementation
a) Customer incentives to purchase high-efficiency washing machines being offered by
local energy service providers, if any.
b) Customer incentives to purchase high-efficiency washing machines being offered by
agency, if any.
- 2 -
0 BMP 6 0
HIGH-EFFICIENCY WASHING MACHINE REBATE PROGRAMS
Criteria to Determine BMP implementation Status
a) Agency has determined if energy service providers or waste water utilities operating
,within service territonv offer financial incentives for the purchase of high-efficiency
washint* machines.
b) if energy smice provider or waste water utility operating within agency's service
territory is offering financial incentives, agency has calculated cost-effective
customer incentive using methods found in A Guide to Customer Incentives for
Water Conservation prepared by Barakat and Chamberlain for the CUWA. CC.WCC.
and US EPA. Februan- I994. and is offering this incentive to customers in service
territory.
Water Savings Assumptions
Not quantified at this time
0 BMP 7 •
PUBLIC INFORMATION PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
a) Implement a public information program to promote water conservation and water
conservation related benefits_
b) Program should include,but is not limited to, providing speakers to employees.
community groups and the media: using paid and public service advertising; using
bill inserts; providing information on customers' bills showing use in gallons per day
for the last billing period compared to the same period the year before; providing
public information to promote eater conservation practices; and coordinating with
other government agencies. industry groups, public interest groups, and the media.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July I of the first year following
the year the agency signed or became subject to the MOU.
Coverage Re uirements
Agencies shall maintain an active public information program to promote and educate
customers about water conservation.
Reguirements for Documenting BMP Implementation
a) Number of public speaking events relating to conservation during reporting period
b) Number of media events relating to conservation during reporting period.
c) Number of paid or public service announcements relating to conservation produced or
sponsored during reporting period.
d) Types of information relating to conservation provided to customers.
e) Annual budget for public information programs directly related to conservation.
- t -
BMP 7
PUBLIC INFORMATION PROGRAMS
Criteria to Determine BMP Implementation Status
Agency has implemented and is maintaining a public information program consistent
with BMP Ts definition.
Water Savings Assumptions
Not quantified.
-2-
i BMP 8 0
SCHOOL EDUCATION PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
a) Implement a school education program to promote water conservation and rater
conservation related benefits.
b) Programs shall include working with school districts and private schools in the water
suppliers' service area to provide instructional assistance. educational materials. and
class-room presentations that identify urban. agricultural, and environmental issues
and conditions in the local watershed. Education materials shall meet the state
education framework requirements.and grade appropriate materials shall be
distributed to grade levels K-3, 4-6. 7-8, and high school.
Implementation Schedule
a) Agencies sighting the MOU prior to December 31. 1997, implementation shall
commence no later than July 1. 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31.
1997. implementation shall commence no later than July 1 of the first ,year following
the year the agency signed or became subject to the MOU.
Coverage Reguirements
Agencies shall maintain an active school education program to educate students in
agencies' service areas about water conservation and efficient water uses.
Requirements for Documenting BMP Implementation
a) Number of school presentations made during reporting period.
b) Number and type of curriculum materials developed and/or provided by water
supplier. including confirmation that curriculum materials meet state education
framework requirements and are grade-level appropriate.
- I -
BMP 8
SCHOOL EDUCATION PROGRAMS
c) Number of students reached.
d) Number of in-service presentations or teacher's workshops conducted during
reporting period.
e) Annual budget for school education programs related to conservation.
Criteria to Determine BMP implementation Status
Agency has implemented and is maintaining a school education program consistent with
BMP 8's definition.
Water Savings Assumptions
Not quantified.
- 2 -
BMP 9
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
Implementation
Implementation shall consist of at least the following actions:
a) Identify and rank commercial_ industrial, and institutional customers according to use.
For purposes of this BMP. commercial, industrial. and institutional customers are
defined as follows:
Commercial Customers: anv water use that provides or distributes a product or
service, such as hotels,restaurants, office buildings. commercial businesses or other
places of commerce. These do not include multi-family residences, agricultural users.
or customers that fall within the industrial or institutional classifications.
Institutional Customers: any water-using establishment dedicated to public service.
This includes schools, courts. churches, hospitals, and government facilities. All
facilities serving these functions are to be considered institutions regardless of
ownership.
Industrial Customers: anv water users that are primarily manufacturers or processors
of materials as defined by the Standard Industrial Classifications (SIC) Code numbers
2000 through 3999.
b) Within one year of the adoption of this BMP, the CUWCC shall establish long-term
implementation targets for the replacement of high-water-using toilets with ULFTs in
the CI1 sector. Implementation targets will be based on the findings of the CUWCC
CII ULFT Water Savings Study.
EITHER
c) Implement a CII water-use survey and customer incentives program in accordance
with the description below.
OR
d) Achieve water use reductions in the C11 equaling or exceeding the targets described
below.
CII Water Use Survey and Customer Incentives Program
Develop a customer targeting and marketing strategy to provide water use surveys and
customer incentives to commercial. industrial. and institutional accounts. Directiv
contact (via letter, telephone_ or personal visit) and offer water use survevs and customer
incentives to at least 10%of commercial, industrial. and institutional accounts on a
repeating basis Water use survevs must include a site visit. an evaluation of all water-
- 1 -
BMP 9
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
using apparatus and processes. and a customer report identifying recommended
efficiency measures.their expected payback, and available agency incentives. Within
one year of a completed survey, follow-up via phone or site visit with customer regarding
facility water use and water saving improvements. Track customer contacts, customers
receiving surveys, follow-ups, and measures implemented. The method for crediting
water use surveys completed prior to the revision of this BMP is described in Section E
of this Exhibit.
CII Conservation Performance Targets
Implement programs to reduce water use by commercial, industrial, and institutional
accounts,by an amount equal to 10% of baseline use of commercial, industrial. and
institutional accounts in the agency's service area over a ten year period. The method for
calculating water savings is described in Section E of this exhibit. Baseline use is defined
as the use by commercial, industrial, and institutional accounts in 1989. Water purveyors
may justify to the CUWCC the use of an alternative baseline year.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July I of the second year
following the year the agency signed or became subject to the MOU.
c) The coverage requirement for this BMP,as specified in Section C of this Exhibit,
shall be realized within 10 years of the date implementation was to commence.
Coverage Requirements
CII Water Use Survey and Customer Incentives Program
10% of commercial, industrial,and institutional customers to accept a water use survey
within 10 years of the date implementation is to commence.
-2 -
0 BMP 9 •
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
CH Conservation Performance Targets
Reduce water use by commercial, industrial, and institutional customers by an amount
equal to 10% of the use of baseline commercial, industrial. and institutional water use
within 10 years of the date implementation is to continence.
Re uirements for Documenting BMP Implementation
The number of customers and amount of water use within the commercial, industrial. and
institutional customer classes.
CII Water Use Survey and Customer Incentives Program
a) The number of commercial, industrial, and institutional customers offered water use
surveys during the reporting period.
b) The number of new water use surveys completed during the reporting period.
c) The number of follow-ups completed during the reporting period.
d) The rype and number of water saving recommendations implemented.
e) Incentive program budget and customer outlays.
CIz Conservation Performance Targets
The estimated reduction in water use by commercial, industrial, and institutional accounts
due to agency programs, interventions, and actions. Agencies must document how
savings were realized and the method and calculations for estimating savings.
Criteria to Determine BMP implementation Status
Agency has identified and ranked by water use its commercial, industrial, and
institutional accounts.
3
BMP 9
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
CII Water Use Survey and Customer Incentives Program
a) Agency has developed and implemented a strategy targeting and marketing water use
surveys to commercial.industrial, and institutional accounts by the end of the first
reporting period following the date implementation is to commence.
b) Agency is on schedule to complete surveys for 10% of commercial accounts. 10%of
industrial accounts, and 10%of institutional accounts within 10 years of the date
implementation is to commence. Agencies may credit 50%of the number of surveys
completed prior to July 1, 1996 that have not received follow-up verification of
implementation, and 100%of the number of surveys completed prior to July 1, 1996
that have received a follow-up survey. Agencies may credit 100% of the number of
surveys completed after July 1, 1996 against the coverage requirement.
c) Agencies will be considered on track if the percent of commercial, industrial,and
institutional accounts receiving a water use survey equals or exceeds the following:
0.5%by end of first reporting period following date implementation is to commence;
2.4% by end of second reporting period;4.2%by end of third reporting period: 6.4%
by end of fourth reporting period; and 9.09/6 by end of fifth reporting period.
CII Conservation Performance Targets
a) Agency is on schedule to reduce water use by commercial, industrial, and institutional
accounts by an amount equal to 10% of baseline use (as defined in Section A of this
Exhibit) for commercial, industrial, and institutional accounts within 10 years of the
date implementation is to commence.
b) Agencies will be considered on track if estimated savings as a percent of baseline
water use equals or exceeds the following: 0.5%by end of first reporting period
following date implementation is to commence; 2.4%by end of second reporting
period; 4.2% by end of third reporting period; 6.4%by end of fourth reporting period;
and 9.0%by end of fifth reporting period.
c) Credited water savings must be realized through agency actions performed to increase
water use efficiency within the CII sector. Agencies may credit 100%of estimated
annual savings of interventions since 1991 that have been site verified, and 25%of
estimated annual savings of interventions that have not been site verified.
d) Agencies may claim the estimated savings for regulations, ordinances, or Iaws
intended to increase water use efficiency by the CII sector, subject to the review and
approval of the savings estimates by the CUWCC. To avoid double counting,
agencies justifying savings on the basis of rate structure changes may not claim
savings from any other actions undertaken by CII customers,third parties,or the
agency.
-4-
0 BMP 9 0
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL.
AND INSTITUTIONAL ACCOUNTS
Combined Ta bets
Agencies may choose different tracks for different CII customer classes. and will be
considered in compliance with this BMP if they are on track to meet each applicable
coverage requirement for each class. In addition, agencies may implement both tracks
for a given CII customer class. and will be considered in compliance with this BMP if the
percent of surveys completed and the percent of water savings realized. when added
together. equals or exceeds the applicable compliance requirement. For example. at the
end of the second reporting cycle an agency would be considered on track to meet the
coverage requirement if the percent of surveys completed and the percent of water
savings achieved, when added together, equaled or exceeded 2.4%. Agencies may
combine tracks only if they make a convincing demonstration that savings attributable to
counted surveys are not also included in their estimate of water savings for meeting the
water savings performance track.
Water Savings Assumptions
Commercial water reduction results from Best Management Practices such as Interior and
Landscape Water Surveys. Plumbing Codes, and Other Factors but exclude Ultra Low
Flush Toilet Replacement. (Includes savings accounted for in other BMPs) Estimated
reduction in gallons per employee per day in year 2000 use occurring over the period
1980-2000: 12%.
Industrial water reduction results from Best Management Practices. Waste Discharge Fee_
?yew Technology, Water Surveys. Plumbing Codes and Other Factors, but exclude Ultra
Low Flush Toilet Replacement. (Includes savings accounted for in other BMPs)
Estimated reduction in gallons per employee per day in year 2000 use occurring over the
period 1980-2000: 15%.
- s -
0 BMP 10 0
WHOLESALE AGENCY ASSISTANCE PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
Financial Support
a) Wholesale water suppliers will provide financial incentives. or equivalent resources.
as appropriate and beneficial. to their retail water agency customers to advance eater
conservation efforts and effectiveness.
b) All BMPs implemented by retail water agency customers which can be shown to be
cost-effective in terms of avoided cost of water from the wholesaler's perspective,
using CUWCC cost-effectiveness analysis procedures, will be supported.
Technical Support
'Wholesale water agencies shall provide conservation-related technical support and
information to all retail agencies for whom they serve as a wholesale supplier. At a
minimum this requires:
c) Conducting or funding workshops addressing the following topics:
i) CUWCC procedures for calculating program savings, costs and cost-
effectiveness.
ii) Retail agencies BMP implementation reporting requirements.
iii) The technical, programmatic, strategic or other pertinent issues and developments
associated with water conservation activities in each of the following areas:
ULFT replacement: residential retrofits. commercial, industrial and institutional
surveys: residential and large turf irrigation; and conservation-related rates and
pricing.
d) Having the necessary staff or equivalent resources available to respond to retail
agencies technical and programmatic questions involving CUWCC's BMPs and their
associated reporting requirements.
BMP 10
WHOLESALE AGENCY ASSISTANCE PROGRAMS
Program Management
e) When mutually agreeable and beneficial, the wholesaler may operate all or any part
of the conservation-related activities which a given retail supplier is obligated to
implement under the BMP's cost-effectiveness test. The inability or unwillingness of
the wholesaler to perform this function, however, in no way relieves or reduces the
retailer's obligation to fully satisfy the requirements of all BMPs which are judged
cost-effective from the retailer's perspective.
Water Shortage Allocations
Wholesale agencies shall work in cooperation with their customers to identify and
remove potential disincentives to long-term conservation created by water shortage
allocation policies; and to identify opportunities to encourage and reward cost-effective
investments in long-term conservation shown to advance regional water supply reliability
and sufficiency.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the second year
following the year the agency signed or became subject to the MOU.
Coverage Requirements
a) Cost-effectiveness assessments completed for each BMP the agency is potentially
obligated to support. The methodology used will conform to CUWCC standards and
procedures, and the information reported will be sufficient to permit independent
verification of the cost-effectiveness calculations and of any exemptions claimed on
cost-effectiveness grounds.
b) Agency avoided cost per acre-foot of new water supplies. The methodology used will
conform to CUWCC standards and procedures, and the information reported will be
sufficient to permit independent verification of the avoided cost calculations.
- 2 -
0 BMP 10 •
WHOLESALE AGENCY ASSISTANCE PROGRAMS
c) The total monetary amount of financial incentives and equivalent resources provided
to retail members to assist, or to otherwise support. the implementation of B%Ws.
d) The total amount of verified water savings achieved bv_ each wholesaler-assisted
BMP.
Requirements for Documenting BMP Implementation
a) The total monetan- amount of financial incentives and equivalent resources provided
to retail members to assist. or to otherwise support, the implementation of BN- Vs.
subtotaled b-,• BMP.
b) The total amount of verified water savings achieved by each wholesaler-assisted
BMP_
Criteria to Determine BMP Implementation Status
a) Timely and complete reporting of all information as provided for above under
"Reporting and Record Keeping Requirements."
b) Offering workshops covering all topics listed above under "Technical Support."
c) Timely reconciliation of wholesaler and retailer BMP reports as provided for above
under--BMP Reporting."
Water Savings Assumptions
Not quantified.
BMP 11 .
CONSERVATION PRICING
Implementation
Implementation methods shall be at least as effective as eliminating nonconseninn
pricing and adopting conserving pricing. For signatories supplying both water and sewer
service. this BMP applies to pncing of both water and sewer service. Signatories that
supply Water but not sewer service shall make good faith efforts to wort: with sewer
agencies so that those sewer agencies adopt conservation pricing for sewer service_
a) Nonconservine Lcing provides no incentives to customers to reduce use. Such
pricing is characterized by one or more of the following components: rates in which
the unit price decreases as the quantity used increases (declining block rates):rates
that involve charging customers a fixed amount per billing cycle regardless of the
quantity used;pricing in which the typical bill is determined by high fixed charges
and low commodity charges. ,
b) Conservation pricing provides incentives to customers to reduce average or peak use.
or both. Such pricing includes: rates designed to recover the cost of providing
service. and billing for water and sewer service based on metered water use.
Conservation pricing is also characterized by one or more of the following
components: rates in which the unit rate is constant regardless of the quantity used
(uniform rates)or increases as the quantity used increases (increasing block rates);
seasonal rates or excess-use surcharges to reduce peak demands during summer
months; rates based upon the long-run marginal cost or the cost of adding the next
unit of capacity to the system.
c) Adoption of lifeline rates for low income customers will neither qualify nor disqualify
a rate structure as meeting the requirements of this BMP.
CUWCC Rate Impact Study
Within one year of the adoption of this BMP revision. the CUWCC shall undertake a
study to determine the relative effect of conservation rate structure influence on
landscape and indoor water use. The study shall develop sample areas that incorporate
varying. rate structure environments (e.n., low. uniform commodity rates.: high uniform
commodity rates; increasing block rates. etc.). As practical, the study shall utilize direct
metering of customer end uses. and shall control for weather, climate. land use patterns.
income. and other factors affecting water use patterns. If the study shows significant
potential savings. as determined by a balanced committee of voting Council
representatives. a revised pricing BMP containing numeric targets or other appropriate
standards shall be developed for a CUWCC vote.
lo--
BMP 11
CONSERVATION PRICING
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1. 1998.
b Agencies signing the MOU or becoming subject to the MOU after December 31.
g g g g J
1997. implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agency shall maintain rate structure consistent with BMP 11's definition of conservation
pricing
Requirements for Documenting BMP Implementation
a) Report annual revenue requirement by customer class for the reporting period.
b) Report annual revenue derived from commodity charges by customer class for the
reporting period.
c) Report rate structure by customer class for water service and sewer service if
provided.
Criteria to Determine BMP Implementation Status
Agency rate design shall be consistent with the BMP 11's definition of conservation
pricing.
Water Savings Assumptions
Not quantified.
- 2 -
0 BMP 12 0
CONSERVATION COORDINATOR
Implementation
Implementation shall consist of at least the following actions:
a) Designation of a water conservation coordinator and support staff(if necessary).
whose duties shall include the following:
0 Coordination and oversight of conservation programs and BMP implementation:
ii) Preparation and submittal of the CUWCC BMIP implementation Report;
Communication and promotion of water conservation issues to agency senior
management: coordination of agency conservation programs with operations and
planning staff; preparation of annual conservation budget: participation in the
CUWCC. including regular attendance at CUWCC meetings, and preparation of
the conservation elements of the agency*s Urban Water Management Plan.
b) Agencies jointly operating regional conservation programs are not expected to staff
duplicative and redundant conservation coordinator positions.
Implementation Schedule
a) Agencies signing the MOLT prior to December 31. 1997, implementation shall
commence no later than July I, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31.
1997. implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Cov_erage_Requirements
Agency shall staff and maintain the position of conservation coordinator and provide
support staff as necessary
�"- BMP 12 --
CONSERVATION COORDINATOR
Requirements for Documenting BMP Implementation
a) Conservation Coordinator name, staff position, and years on job;
b) Date Conservation Coordinator position created by agency;
c) Number of Conservation Coordinator staff,
d) Duties of Conservation Coordinator and staff.
Criteria to Determine BMP Implementation Status
a) Creating and staffing a Conservation Coordinator position within the agency
organization.
b) Providing the Conservation Coordinator with the necessary resources to implement
cost-effective BMPs and prepare and submit CUWCC BMP Implementation Reports.
Water Savings Assumptions
Not quantified.
-2-
BMP 13
WATER WASTE PROHIBITION
Implementation
Implementation methods shall be enacting and enforcing measures prohibiting Rutter
flooding, single pass cooling systems in new connections, nonrecirculating systetns in all
new conveyer car wash and commercial laundry systems. and nonrecycling decorative water
fountains.
Signatories shall also support efforts to develop state law regarding exchange-type water
softeners that would: (1) allow the sale of only more efficient, demand-initiated regeneratinz
(DIR) models, (2) develop minimum appliance efficiency standards that (a) increase the
regeneration efficiency standard to at least 3.350 grains of hardness removed per pound of
common salt used; and (b) implement an identified maximum number of gallons discharged
per gallon of soft water produced: (3) allow local agencies. including municipalities and
special districts, to set more stringent standards andior to ban on-site regeneration of water
softeners if it is demonstrated and found by the agency governing board that there is an
adverse effect on the reclaimed water or groundwater supply.
Signatories shall also include water softener checks in home water audit programs and
include information about DIR and exchange-type water softeners in their educational efforts
to encourage replacement of less efficient timer models.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997. implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31.
1997. implementation shall commence no later than July- I of the first vear following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agencv small adopt water waste prohibitions consistent with the provisions for this BMP
specified in Section A of this Exhibit.
ea-
BMP 13
WATER WASTE PROHIBITION
Requirements for Documenting BMP Implementation
Description of water waste prohibition ordinances enacted in service area.
Criteria to Determine BMP ImQlementation Status
Agency's water waste prohibition ordinances meet the requirements of the BMP
definition.
Water Savings Assumptions
Not quantified.
BMP 14
RESIDAIAL ULFT REPLACEMENT OGRAMS
Implementation
Implementation shall consist of at least the following actions:
a) Implementation of programs for replacing existing high-water-using toilets with ultra-
low-flush (1.6 gallons or less) toilets in single-family and multi-family residences.
b) Programs shall be at least as effective as requiring toilet replacement at time of resale;
program effectiveness shall be determined using the methodology for calculating
water savings in Exhibit 6 of this MOU.
After extensive review, on July 30 1992, the Council adopted EXHIBIT 6,
"ASSUMPTIONS AND METHODOLOGY FOR DETERMINING ESTIMATES OF
RELIABLE SAVINGS FROM THE INSTALLATION OF ULF TOILETS." EXHIBIT 6
provides a methodology for calculating the level of effort required to satisfy BMP 13.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997,implementation shall
commence no later than July 1. 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997. implementation shall commence no later than July I of the first year following
the year the agencv signed or became subject to the MOU.
c) The coverage requirement for this BMP, as specified in Section C of this Exhibit.
shall be realized within 10 years ofthe date implementation was to commence.
Coverage Requirements
Water savings from residential ULFT replacement programs to equal or exceed water
savings achievable through an ordinance requiring the replacement high-water-using
toilets with ultra-low-flow toilets upon resale, and taking effect on the date
implementation of this BMP was to commence and lasting ten years.
BMP 14
RESIDENTIAL ULFT REPLACEMENT PROGRAMS
Requirements for Documenting BMP Implementation
a) The number of single-family residences and multi-family units in service area
constructed prior to 1992.
b) The average number of toilets per single-family residence; the average number of
toilets per multi-family unit.
c) The average persons per household for single-family residences; the average persons
per household for multi-family residences.
d) The housing resale rate for single-family residences in service area; the housing resale
rate for multi-family residences in service area.
e) The number of ULFT installations credited to the agency's replacement program, by
year.
f) Description of ULFT replacement program
g) Estimated cost per ULFT replacement
h) Estimated water savings per ULFT replacement
NOTE: The following,strike-out information now appears as Section G.
Criteria to Determine BMP Implementation Status
Calculated ULFT replacement program water savings at the end of each reporting period
are within 10% of calculated retrofit-on-resale water savings, using Exhibit 6
methodology and water savings estimates.
Water Savings Assumptions
See Exhibit 6.
-2-
Contract No. CI'-0005
ORANGE COUNTY SANITATION DISTRICT
COOPERATIVE PROJECTS PROGRAM CONTRACT
WHEREAS. this Contract is entered into on October 2 2000 by and bet-.%een the Orange County
Sanitation District (hereinafter referred to as `"DISTRICT") whose address is P.O. Box 8127, Fountain
Valley, California 92728, and the City of Huntington Beach (hereinafter referred to as"AGENCY"), and
WHEREAS, DISTRICT is the regional agency with primary responsibility for collecting, treating and
disposing of wastewater in Orange County, California and DISTRICT is authorized under State law to
implement the California Porter—Cologne Water Quality Control Act, and
WHEREAS, DISTRICT Board of Directors created a Regional Review Committee to develop a wort:
program to fund projects from the separate account and pursuant to approval of the work program by
DISTRICT Board of Directors. DISTRICT Board of Directors has authorized a contract with AGENCY
for the project described in Exhibit "A" (Project Description/Statement of Work) attached hereto and
incorporated herein by reference, more particularly, and
WHEREAS, AGENCY has met the requirements for receipt of Cooperative Projects Program Funds as
set forth in AGENCY'S Cooperative Projects Program Application.
NOW THEREFORE, the Parties agree as follows:
I. AUDIT- AGENCY shall, at least once every year or within two years of the termination of the
contact if the tern is less than two years, be subject to an audit by DISTRICT or its authorized
representative to determine if the revenues received by AGENCY were spent for the program
outlined in the Cooperative Projects Program Application_ DISTRICT shall coordinate such audit
through AGENCY'S audit staff. if an amount is found to be inappropriately expended,
DISTRICT may withhold revenue from AGENCY in the amount equal to the amount that was
inappropriately expended. Such withholding shall not be construed as DISTRICT'S sole remedy
and shall not relieve AGENCY of its obligation to perform under the terms of this Contract.
In the event AGENCY participates in other funding programs or funding programs with a
matching fund requirement for the project described in Exhibit "A", AGENCY agrees to
refund DISTRICT for any extraordinary costs, including financial audit(s), etc., to meet
the funding agency's program requirements.
2. GREASE ORDINANCE—AGENCY agrees to adopt, by its Ordinance,the Uniform Plumbing
Code, 1997 Edition, as amended, including specifically but not limited to, Chapter 10 and Appendix
H, as a waste pretreatment/grease trap regulation.
In the event AGENCY has not or elects not to adopt the Uniform Plumbing Code as an Ordinance of
AGENCY, it shall adopt an Ordinance specifically including the same provisions as are set forth in the
Uniform Plumbing Code,Chapter 10 and Appendix H.
Said Ordinance shall be in effect prior to completion of the Project and final payment by DISTRICT.
3. WATER CONSERVATION BLIP-The AGENCY agrees to adopt the Best Management
Practices (BMP) for water conservation, more particularly described in Exhibit "D" (Water
Conservation — Best Management Practices) attached hereto and incorporated herein by
reference.
4- TERM -The term of this Contract is from date of contact execution by both parties through
completion of the project or July ?, 2001, whichever occurs first unless terminated earlier as
provided for in Paragraph 5 below entitled Termination. All project deliverables and requests for
reimbursement must be received by July 30, 2001. Failure to meet this deadline will result in
forfeiture of Cooperative Projects Program funding, provided, however, that in the event
AGENCY is unable to complete the project within the term required herein due to unforeseen or
unavoidable circumstances, or by mutual agreement by both AGENCY and DISTRICT,
DISTRICT may extend the term of this contract for an additional period of six (6) months subject
to approval by the DISTRICT'S General Manager. Any extensions beyond six (6) shall be
approved by the DISTRICT'S Board of Directors.
5- TER-MD4ATION - In the event any party fails to comply with any term or conditions of this
Contract, or fails to provide the services in the manner agreed upon by the parties, including, but
not limited to, the requirements as set forth in Exhibit"A", and Exhibit"C"(Project Milestone
Schedule) attached hereto and incorporated herein by reference, it shall constitute a matenal
breach of the Contract. The non-breaching party shall have the sole and exclusive option either to
notify the breaching party that it must cure tlus breach within fifteen(15)days' or provide written
notification of its intention to terminate this Contract with thirty(30)days' written notice.
Notification shall be provided in the manner set forth in Paragraph 22 below, entitled—"Notices."
Termination shall not be the exclusive remedy of the non-breaching party. The non-breaching
party reserves the right to seek any and all remedies provided by law. DISTRICT reserves the
right to terminate this Contract for non-breach and shall reimburse AGENCY for actual costs
incurred in performance of this Contract through the effective date of termination for non-breach.
6. iNSUR.ANCE - Prior to the start of this Contract, AGENCY shall furnish evidence of standard
form of commercial or comprehensive general liability insurance with a combined single limit
(general and automotive) of One Million Dollars (S 1,000,000)- AGENCY shall require any
Contractor performing services funded by this Contract to also provide evidence of standard form
commercial or comprehensive general liability insurance for any project requiring work to be
performed in a public right-of-way. The policy shall have a combined single limit of S2.0 million
per occurrence for bodily injury, including death, personal injury, property damage, and products
liability, with$5.0 million general policy aggregate; or, alternatively S2.0 million aggregate
separate for this Contract. AGENCY shall maintain such coverage during the term of this
Contract and any extensions thereof. DISTRICT shall be named as an additional insured on such
liability policy and thirty-(30) days' written notice of modification of any such insurance shall be
given by AGENCY to DISTRICT. Such modification is subject to pre-approval by DISTRICT.
If AGENCY fails to maintain the required insurance coverage, DISTRICT reserves the right to
terminate the Contract or purchase such additional insurance and bill AGENCY or deduct the cost
thereof from any payments owed to AGENCY_
7. fNDE.MNIFICATiON - AGENCY agrees to hold harmless, defend, and indemnify DISTRICT,
its officers, employees, agents, representatives and successors-in-interest against any and all loss,
damage, cost or expenses which DISTRICT, its officers, employees, agents, representatives and
2
• i
successors-in-interest may incur or be required to pay by reason of any injury or property damage
caused or incurred by AGENCY, its employees, sub-agency's contractors, or agents in the
performance of this Contract, including but not limited to, any contract between Agency and any
third party for the performance of work as part of the Project.
8. PAYMENT -
A- DISTRICT shall pay AGENCY a Firm Fixed Price of Nine Hundred Fifty Thousand Two
Hundred Dollars (S950.200.00) upon completion of the project on a reimbursement basis-
Any funds not expended upon early-contract termination or contract completion shall
revert back to the Cooperative Projects Program. Payment of charges shall be made by
DISTRICT to AGENCY within sixty (60)days after approval by DISTRICT of an
itemized invoice prepared and furnished by AGENCY.
B. An invoice submitted to DISTRICT for payment must be prepared in duplicate, on
AGENCY letterhead, and list DISTRICT contract number, period covered by invoice,
and AGENCY'S Employer Identification Number and submitted to: Orange County
Sanitation District, P.O. Box 8127, Fountain Valley, CA 92728. Attn= Accounts Payable
Department.
C. No funds shall be paid out to AGENCY pursuant to this Contract, until the project, as set
forth in Exhibit "A" is completed and proof of completion is provided to DISTRICT_ If
the project as described in Exhibit"A" is not completed and satisfactory proof of
condition is not provided to DISTRICT, no monies shall be due and payable to
AGENCY. Proof of completion shall include a Final Report detailing the work that was
done.
D. Additional Cooperative Projects Program Funds will not be available to fund project cost
overruns. Any project cost overruns must be funded from other than the Cooperative
Projects Program.
E. The Firm Fixed Price amount shall not exceed 50% of the total Cooperative Projects
Program funds applied to the project as set forth in Exhibits"A"(Project
Description/Statement of Work), "B"(Project Cost Breakdown), and"C"(Project
Milestone Schedule) of this Contract, attached hereto and incorporated herein by
reference.
F_ If, at the completion of the Project described in Exhibit"A", the actual amount of
Cooperative Projects Program Funds utilized in performance of the project is less than
the amount described in Exhibit"B", the Firm Fixed Price amount reimbursed to
AGENCY by DISTRICT shall not exceed 50%of the actual Cooperative Projects
Program Fund amount applied to the project.
9_ COMPLIANCE WITH APPLICABLF LAWS — AGENCY agrees to comply with all federal,
state, and local laws, ordinances, codes and regulations and orders of public authorities in the
performance of this Contract and to ensure that the provisions of this clause are included in all
subcontracts.
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10. EiMPLOYEES OF AGENCY
A AGENCY shall be responsible for the cost of regular pay to its employees, as well as cost
of vacation, vacation replacement, sick leave, severance pay and pay for legal holidays_
B. AGENCY shall also pay all federal and state payroll taxes for its employees and shall
maintain worker's compensation and liability insurance for each of its employees.
C_ AGENCY, its officers, employees, agents, or representatives shall in no sense be
considered employees or agents of DISTRICT nor shall AGENCY, its officers,
employees, agents or representatives be entitled to or eligible to participate in any
benefits, privileges, or plans, given or extended by DISTRICT to its employees.
1 l. OWNERSHIP —Title and full ownership rights to any products purchased or developed under
this Contract shall at all times remain with AGENCY_
12. NON-DISCREMINATION— In the performance of this Contract, AGENCY shall not
discriminate in recruiting, hiring, promotion, demotion, or termination practices on the basis of
race, religious creed,color, natural origin, ancestry, sex, age, or physical handicap and shall
comply with the provisions of the California Fair Employment& Housing Act(Government
Code Section 12900, et seq_), the Federal Civil Rights Act of 1964 (P.L_ 88-352) and all-
amendments thereto, Executive Order No. 11246(30 Federal Register 12319), and all
administrative rules and regulations issued pursuant to said Acts and Order_ AGENCY shall
likewise require each sub-AGENCY to comply with this paragraph and shall include in each such
subcontract language similar to this paragraph.
13. ASSIGNMENT—The rights granted hereby may not be assigned, sold, licensed, or otherwise
transferred by either party without the written consent of the other, and any attempt by either
party to do so shall be void upon inception.
14. NON-EFFECT OF WAIVER—AGENCY or DISTRICT failure to insist upon the performance of
any or all of the terms covenants or conditions of this Contract, or failure to exercise any rights or
remedies hereunder, shall not be construed as a waiver or relinquishment of the future
performance of any such terms, covenants or conditions or of the future exercise of such rights or
remedies, unless otherwise provided for herein.
15_ ATTORNEY'S FEES—In the event any legal proceeding or action (including arbitration) is filed
in connection with the enforcement or interpretation of this Contract, each party shall bear its own
Attorney's fees and costs.
16. FORCE MA]EURE —Neither DISTRICT nor AGENCY shall be liable or deemed to be in
default for any delay or failure in performance under this Contract or interruption of services
resulting, directly or indirectly, from acts of God, civil or military authority, acts of public enemy,
war, strikes, labor disputes, shortages of suitable parts, materials, labor or transportation, or any
similar cause beyond the reasonable control of DISTRICT or AGENCY.
IT SEVERABILITY — In the event that any one or more of the provisions contained in this Contract
shall for any reason be held to be unenforceable in any respect by a court of competent
jurisdiction, such holding shall not affect any other provisions of this Contract, and the Contract
shall then be construed as if such unenforceable provisions are not a part hereof.
18 HEADr.NGS - Headings on the paragraphs of this Contract are for convenience and reference
only, and the words contained therein shall in no way be held to explain, modify, amplify, or aid
in the interpretation, construction, or meaning of the provisions of this Contract.
19_ DUPLICATE EXECUTION -This Contract is executed in duplicate. Each signed copy shall
have the force and effect of an original.
20. GO`ERMING LAW -This Contract shall be construed and interpreted and the legal relations
created thereby shall be determined in accordance with the laws of the State of California. Venue
or resolution of any dispute shall be Orange County, California. 1'
21. PRE-CONTRACT COSTS -Any costs incurred by AGENCY prior to DISTRICT receipt of a
fully executed Contract shall be incurred solely at the risk of the ,AGENCY. In the event that a
formal Contract is not executed, the DISTRICT shall not be liable for any amounts expended in
anticipation of a formal Contract. If a formal Contract does result, pre-contract cost expenditures
authorized by the Contract may be reimbursed in accordance with the cost schedule and payment
provision of the Contract.
22. NOTICES - Any notices from either party to the other shall be given in xTiting to the attention of
the persons listed below, or to other such addresses or addressees as may hereafter be designated
in writing for notices by either party to the other. A notice shall be deemed received when
delivered, or three days after deposit in the U.S. Mail, postage prepaid, whichever is earlier.
DISTRICT:
Orange County Sanitation District
P.O. Box 8127
Fountain Valley, CA 92728-8127
Attu: Board Secretary
AGENCY:
City of Huntington Beach
P.O. Box 190
Huntington Beach, CA 92648
Attn: Douglas Stack, Principal Civil Engineer
23. EN17rRE CONTRACT-This Contract represents the entire agreement between the parties hereto
with respect to the Cooperative Projects Program Contract between AGENCY and DISTRICT,
and there are no understandings, representations, or warranties of any kind except as expressly set
forth herein. No waiver, alteration or modification of any of the provisions herein shall be
binding on any party unless in writing and signed by the party against whom enforcement of such
waiver, alteration or modification is sought.
5
IN WFINLSS WHEREOF, the parties of this Contract ha%e caused this Contract to be duly executed on
their behalf by there authorized representatives on the date hereinabove.
RECOMMENDED FOR APPROVAL:
ORANGE, COUNTY SANITATION DISTRICT
BY-
Chair, Board of Directors
BY: _
Secretary, Board of Directors
APPROVED AS TO FORM:
— cc- pl_ydnvug�
0TRI
S L. W DRUFF,
CT COUNSEL
CITY OF HUNTINGTON BEACH
ATTESTED BY: _
Cie
INITIATED AND
APPROVED BY: Director of Public Wor s
CITY OF HUNTINGTO
BEACH BY: PmAl
Mayor Pro T
APPROVED AS
TO FORM: City Attorney
REVIEWED AND
APPROVED BY: City fdministrator
H,wp dta`%cngUOBS R CON FRACFSV-731Cooperative Projects ProgramTY00-01 Contracts\Huntin;ton Beach%2000 CPP Contract Huntington
Beach I.doc
6
EXHIBIT A: PROJECT DESCRIPTION
1 STATEMENT OF WORK
Project Goals
The Huntington Harbour area within the City of Huntington Beach is currently
served by 30 to 40 year old clay pipe sewers, which in most instances are below sea
level. The City's goal is to slip-line these sewer mains to eliminate seawater infiltration
through the many joints and the calcium buildup, which is a direct result of seawater
infiltration through the joints. At the present time the city does not provide the required
maintenance to the sewer mains to remove the calcium deposits because the calcium
deposit built up at the joints limits the amount of infiltration, however the same calcium
deposits act as dams which interfere with flows and cause blockage in the pipes. The
City desires to remove these deposits in order to prevent potential backup of sewage
into the adjacent bodies of water, but is fearful that the added infiltration flow may cause
problems at the numerous City lift stations serving the area. From a construction stand
point, slip-lining the sewer mains will be the best approach for this area because the
Harbour is comprised of a cluster of man-made islands making typical construction
methods a difficult task. The islands are also linked by narrow bridges making access
for over-sized vehicles like excavators a challenge. The City will utilize the resin
impregnated sock slip-lining method to insure the highest possible reduction of
infiltration. Utilizing the slip-lining process for the aging pipes will be a cost effective,
speedy process that will benefit both the DISTRICT and CITY.
The City's benefits would be:
1. Slip-lining will prolong the life of the sewer mains and become more resistant
to failure related to settlement or earthquakes.
2. Routine maintenance will be allowed to continue.
3. Increased capacity in sewer mains will result due to a reduction in infiltration.
4. Operation & Maintenance (O&M) costs will be reduced due to a reduction in
flow.
The DISTRICT'S benefits would be:
1. Increased capacity in the trunk sewers may result in the postponement or
elimination of the Warner trunk replacement.
2. Reduced O&M costs at the DISTRICTS Slater lift station.
3. Reduction in infiltration in this area would reduce the amount of seawater
treated at their treatment plant.
Both agencies would save future replacement and rehabilitation cost.
Objectives
In 1989 the City retained Ott Engineering to identify the causes of capacity and
water quality problems being experienced at five sewer lift stations located within the
Huntington Harbour area_ It was concluded that one of the main reasons for the
problems of the stations was seawater infiltrating through the then 25-year-old sewers.
In 1998 the DISTRICT retained Camp Dresser & McKee Inc. (CDM) to conduct an
infiltration investigation for their trunk sewer systems within District 11, where the
Huntington Harbour area is located. One of the conclusions of this study was that there
is a substantial amount of seawater coming through the then 34-year-old City sewers.
Given these two published Studies, both the City and DISTRICT have identified the
same problem within the Huntington Harbour area and both would receive benefits if the
City sewers were to be slip-lined. The infiltration of seawater in the sewer mains is the
primary contributor to the build-up of calcium deposits, which helps in the prevention of
infiltration, but will cause blockages that create a dam like feature trapping floating
debris and interfering with the flow characteristic in the main. The City has determined
that the sewers need to be cleaned as part of routine maintenance, however this will
remove the calcium deposits which would in turn increase the amount of infiltration.
The DISTRICT has also stated that it is receiving "clean" water in its treatment facility
from mains upstream of their trunk mains, which increase its operational costs for
treatment purposes. The rehabilitation of the infiltration problems by slip-ling the mains
in the Huntington Harbour area could significantly reduce the output of "clean" water to
the treatment facility.
Scope of Work, Including all Project Tasks
City scope of work will be at a minimum the following:
1. Prepare plans and specifications
2. Award Contract to:
a. Clean obstructions in the city sewer mains.
b. Closed Circuit Television (CCTV) video all sewer mains, in order to identify
service lateral locations and any repairs if needed.
c. Slip-line the sewer mains with an approved method to provide a new pipe with an
extended life of at least 30 years.
d. Re-open all the service laterals.
e. CCTV upon completion of slip-lining for quality control and note any laterals that
show signs of infiltration, which could be addressed at a future date.
Project End Products and Deliverables
1. Pipes will no longer be susceptible to leaks and calcium deposits after slip-lining by
elimination of breaks and joints.
2. A system of clean, maintainable sewer mains
EXHIBIT B: PROJECT COST BREAKDOWN
A. Please provide the following information regarding project funding:
What is your funding contribution $ 950,200
When will the funding become available? 3-6 mo.
B. Please provide the following Project Cost by Category Information:
PROJECT COST BY FUNDING CATEGORY AMOUNT
1. AGENCY funds available in FY 00-01 $ 950,200
2. Cooperative funds requested $ 950,000
3. Additional Project Co-funding $ 0
4. Total Project Cost $ 1,900,400
YES NO
Is the Cooperative Projects Program Funds request less Q ❑
than or equal to 50% of the Total Proposed Project Cost?
Is the Cooperative Projects Program Funds request less ❑ Q
than or equal to 25% of the Total Proposed Project Cost?
Is the applicant will to accept a low interest loan less than ❑ Q
or equal to 50% of the Total Proposed Project Cost?
Is the applicant willing to accept a combination of a low ❑ Q
interest loan and matching funds totaling less than or equal
to 50% of the Total Proposed Project Cost?
Does the applicant have sufficient funds available to cover Q ❑
the total project cost, considering that the Cooperative Projects
Program Funds are available on a reimbursement-basis only?
Does the applicant have sufficient funds available to cover Q ❑
ANY costs increases, considering that increases in the
Cooperative Projects Program Fund
will not be available?
C. Please list all funding sources other than the Cooperative Projects Program:
NON-COOPERATIVE PROGRAM FUNDING SOURCE AMOUNT
1. City 50% match is from an EPA Grant awarded for $ 950,200
maintenance of wastewater system
2. $ 0
3. $ 0
4. $ 0
TOTAL OTHER PROJECT CO-FUNDING: $ 0
D. As applicable, please list all project costs by cost element. Please provide as
much detail as practicable when detailing project costs. For example, please
provide labor categories, hourly rates, number of hours, etc. when defining labor
costs. Please return this page as part of your Project Application:
CAPITAL EQUIPMENT COSTS (PIPE, MAN-HOLE
FRAME AND COVER, ETC.) AMOUNT
1. ..Slip-Line $„-10° Pipe................. .63,300. F....@ $301LF $ 1,638,600
2. 10% Contingency $ 163,900
3_ $ 0
4. $ 0
TOTAL CAPITAL EQUIPMENT COSTS: $ 0
" Includes cleaning, video taping, traffic control, Mobilization of equipment, and
re-opening of service laterals.
DIRECT LABOR COST: AMOUNT
1. Project..Engineering _300 labor hours x 50.78 $/hour= $ 15,250
2. Project Management..680 labor hours x 53.33 $/hour= S 36,260
3. Proiect..lnspection 1000 labor hours x46.39_.. /hour= $ 46,390
4. labor hours x $/hour-- $ 0
TOTAL DIRECT LABOR COSTS: $ 97,900
i
OTHER DIRECT COSTS, INCLUDING SUBAGENCY& AMOUNT
1. $ 0
2. $ 0
3. $ 0
4. $ 0
TOTAL OTHER DIRECT COSTS: $ 0
ADMINISTRATIVE COSTS: $ 0
TOTAL PROJECT COSTS: $ 0
Please note that the Total Project Cost reflected in subsections B and D, above,
should be consistent.
COST SAVINGS CALCULATION:
Trinadad Island — 11,600 I.f. @ $30.001 I.f.=$348,000 (District share=$174,000)
(infiltration per Ott Study = 350.000 gpd — 80% of flow)
350,000 gpd x $0.113/gpd = $39,550/yr. (4.4 year payback)
Humbolt Island — 10,700 I.f. @ $30.00 / I.f.=$321,000 (District share=$160,500)
(Infiltration per Ott Study = 66.700 gpd — 77% of flow)
66,700 gpd x SO.113/gpd = $7,537 (21.3 year payback)
Davenport Island — 8,800 I.f. @ $30.00 / I.f.=$264,000 (District share=$132,000)
(Infiltration per Calculation' = 32,880 gpd — 55% of flow)
32,880 gpd x SO.113/gpd = $3.715 (35.5 year payback)
Saybrook Area — 13,200 I.f. @ $30.00 / I.f.=$396,600 (District share=$198,300)
(Infiltration per Ott Study = 121,500 gpd)
121,500 gpd x $0.113/gpd = $13,7301 yr (14.4 year payback)
PCH North — 10,300 I.f. @ $30.001 l.f.=$309,000 (District share=$154,500)
(Infiltration per CDM Study and Calculation = 163,750 gpd —77% of flow).
163,750 gpd x SO.113/gpd = $18,503 (8.4 year payback)
FACTORS TO CONSIDER WHEN EVALUATING COST SAVINGS
1. Lack of maintenance of these sewers has increased the risk of blockages
and therefore potential for overflow into the adjacent bodies of water.
2. Once City clears calcium deposits as part of overdue maintenance, the
infiltration amounts will increase, therefore increase in DISTRICT'S cost.
3. The 35 to 40-year-old clay pipes with a high number of joints are
susceptible to further deterioration and therefore increased infiltration as
this area lies directly above the Newport / Inglewood Fault.
4. Infiltration in this area is primarily seawater, which is costlier to treat than
storm or ground water.
5. The DISTRICT'S uses $0.1131gpd for treatment cost over their entire
service area. The DISTRICTS cost to treat infiltration form the Harbour
area should be much higher per gallon as it must pass through the Slater
lift station and may cause the DISTRICT to enlarge their Warner trunk
main which has a documented capacity deficiency.
' Davenport Island (120 dwelling units) Qavg=42 gpm = 60.480 gpd = 504 gpd/d.u.
Should be 230 gpd/d.0 therefore, 274 gpd/d.u.= 32,880 gpd excess.
Z PCH North Qavg=533,000 gpd (per CDM), City contributes 40% = 213,200 gpd
Should be 230 gpd/d-u. @ 215 dwelling units=49,450 gpd = 163,750 gpd excess.
EXHIBIT C: PROJECT MILESTONE SCHEDULE
MILESTONE COMPLETION DATE
Task 4. =Agency Acceptance TJuly 1, 2001
J A S O N D J F M A M J J A S
PROJECT TASK u u e c o e a e a p a u u u e
I g p t v c n b r r y n l g p
Task 1- DISTRICT Award grant
Task 2- Contractor Selection
Task 3- Slip-line Sewers
Task 4- AGENCY Acceptance
ATTACHMENT #3