HomeMy WebLinkAboutOrange County Transportation Authority - 2012-12-17 Dept. ID PW 16-052 Page 1 of 2
Meeting Date:9/6/2016
CITY OF HUNTINGTON BEACH
�= REQUEST FOR. CITY COUNCIL ACTION
R
MEETING DATE: 9/6/2016
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
SUBJECT: Approve and authorize execution of Amendment No. 1 to Cooperative
Agreement No. C-2-2030 with the Orange County Transportation Authority
(OCTA) for the Traffic Signal Synchronization Project along Edinger Avenue
Statement of Issue:
On December 17, 2012, the City Council approved the execution of a Cooperative Agreement with
the Orange County Transportation Authority (OCTA) for a signal coordination project on Edinger
Avenue. The existing Cooperative Agreement expired on June 30, 2016, and OCTA has not
completed the project. This amendment will extend the term of the agreement until June 30, 2019.
The agreement only addresses time of completion: The budget remains unchanged.
Financial Impact:
No fiscal impact as this amendment addresses time issues only.
Recommended Action.-
Approve and authorize the Mayor and City Clerk to execute "Amendment No. 1 to Cooperative
Agreement No. C-2-2030 Between Orange County Transportation Authority and the Cities of Santa
Ana, Fountain Valley, Huntington Beach, and Westminster and for Edinger Avenue Traffic Signal
Synchronization Project Funded as Part of the Measure M2 Regional Traffic Signal Synchronization
Program (Project P)."
Alternative Action(s):
Do not authorize approval of the Amendment to the Cooperative Agreement and provide direction
to staff to amend the terms of this agreement.
Analysis:
On September 28, 2011, the Orange County Transportation Authority (OCTA) announced a call for
projects for the Comprehensive Transportation Funding Program's (CTFP), Regional Traffic Signal
Synchronization Program. These programs provide for inter-jurisdictional traffic signal coordination
and equipment improvements and are regional and competitive.
A traffic signal synchronization project along Edinger Avenue from Bolsa Chica Street to State
Route 55 was approved for funding by OCTA. This project is managed by OCTA in conjunction
with the Cities of Huntington Beach, Westminster, Fountain Valley, and Santa Ana.
On December 17, 2012, the City Council approved the execution of a Cooperative Agreement with
the Orange County Transportation Authority (OCTA) for this signal coordination project on Edinger
Avenue.
Item 5. - 1 xB -40-
Dept. ID PW 16-052 Page 2 of 2
Meeting Date: 9/6/2016
This project provides operational and infrastructure improvements at 38 intersections along Edinger
Avenue from Bolsa Chica Street to State Route 55. As a first stage, equipment upgrades have
been completed in order to improve the operation and communications along the network, including
the installation and repair of traffic signal conduit within the City of Huntington Beach. New
coordinated traffic signal has also been installed which have reduced stops and delays along the
corridor. The primary task, which remains, is to monitor the corridor and make any necessary
adjustments to the timing.
As the existing Cooperative Agreement expired on June 30, 2016, and OCTA has not completed
the project, this amendment will extend the term of this agreement until June 30, 2019. This
agreement only addresses time and the budget remains unchanged.
Public Works Commission Action:
Not required
Environmental Status:
Not applicable as environmental analysis has been processed by OCTA.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Location Map
2. Cooperative Agreement No. C-2-2030 approved by City Council on December 17, 2012
3. "Amendment No. 1 to Cooperative Agreement No. C-2-2030 Between Orange County
Transportation Authority and the Cities of Santa Ana, Fountain Valley, Huntington Beach,
and Westminster and for Edinger Avenue Traffic Signal Synchronization Project Funded as
Part of the Measure M2 Regional Traffic Signal Synchronization Program (Project P)"
xB -4 1- Item 5. - 2
ATTACHMENT # 1
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EDINGER AVENUE TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
Item 5. - 3 HB -42-
ATTAC H M E N T #2
OCTA
9OAPD OF DfRECTOPS
April 11, 2013
Gregory TWhVerbottom
Chairmari
Shavvn Nelson
Vice Chairman William Janusz
RNlic""76iies Principal Civil Engineer
DIO'cat City of Huntington Beach
Loil Donchak 2000 Main Street
Director Huntington Beach, CA 92648
Gait Eastman
D i�'_"for
.thei'v Ha'Per SUBJECT: OCTA'S COOPERATIVE AGREEMENT NO. C-2-2030
Director
Michae/Hennessoy
Director Dear Mr. Janusz:
Steve Jones
Director Enclosed please find one original of the above referenced subject for your
Jeff,ey Lalioway records.
Ni E;ow
Gan,A Mille( Should you have any contractual related questions, please feel free to contact
Diector Venita Anderson at (714) 560-5427 or by e-mail at vanderson@octa.net,
John Afoorklch
Director Sincerely,
Al Mw rHy
Jan Nauye.o.
Tkovel Pulido Maria Ewing
Dire;:Toi Senior Office Specialist
Tim Shaw Contract Administration and Materials Management
Director
To
dd Spitzer Enclosure(s)
1):rf,ctoi
Frank Ury
Director
Qydr'Charnben'akl
Fx-Officin hlember
CHIEF EXECUTIVE OFFICE
Darren Johnson
Chief Executive Officer
Orange County Transportation Authori(p,
550 South Main Street"P.P.Q.B , range/California 9-2863-1584 (714)560-OCTA(6282�,
HB -4.)_ Item 5. - 4
1 COOPERATIVE AGREEMENT NO. C-2-2030
2 BY AND BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 THE CITIES OF SANTA ANA, FOUNTAIN VALLEY, HUNTINGTON BEACH, AND WESTMINSTER
6 FOR
7 IMPLEMENTATION OF
8 THE EDINGER AVENUE TRAFFIC SIGNAL SYNCHRONIZATION PROJECT FUNDED AS PART
9 OF THE MEASURE M2 REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM
10 (PROJECT P)
11 THIS AGREEMENT, is effective this day of 2013 by and between the
12 Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange, California
13 92863-1584, a public corporation of the State of California (hereinafter referred to as "AUTHORITY"),
14 and the Cities of Santa Ana, Fountain Valley, Huntington Beach, and Westminster(hereinafter referred
15 to as the "PARTICIPATING AGENCIES").
16 WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES are
17 working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the
18 Renewed Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to
19 enhance countywide traffic flow and reduce congestion; and
20 WHEREAS, the AUTHORITY has completed the competitive 2012 Call for Projects (hereinafter,
21 "2012 CALL") in support of Project P and awarded Project P funds based on the application
22 (hereinafter, "APPLICATION") prepared by the City of Santa Ana (hereinafter referred to as the
23 "APPLICANT AGENCY") for implementation of signal synchronization of traffic signals along Edinger
24 Avenue (hereinafter, "PROJECT'); and
25 WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
26 to designate the AUTHORITY and the AUTHORITY agrees to act as the implementing agency to carry
Page 1 of 15
Item 5. - 5 HB -44-
COOPERATIVE AGREEMENT NO. C-2-2030
1 out the signal coordination PROJECT, and
2 WHEREAS, the PROJECT will include approximately thirty-eight (38) traffic signals as
3 identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached
4 and referred to herein as Attachment A; and
5 WHEREAS, the PROJECT will include elements identified in the APPLICATION including
6 certain hardware and software upgrades to traffic controllers, traffic telecommunications and intertie
7 systems, central traffic master controllers and associated systems (hereinafter collectively referred
8 to as "TRAFFIC CONTROL ELEMENTS'), will be constructed and or installed and implemented as
9 part of the PROJECT as identified in Attachment A; and
10 WHEREAS, the AUTHORITY agrees to work with PARTICIPATING AGENCIES to
11 coordinate the inclusion of other traffic control elements that must be installed at the same time as
12 the construction of the PROJECT that are NOT included in Attachment A and will be the
13 responsibility of the AGENCY owning each and any of those traffic control elements during the
14 course of the project; and
15 WHEREAS, the AUTHORITY agrees to implement the PROJECT based on Attachment A; and
16 WHEREAS, the PARTICIPATING AGENCIES agree to a combined cash and in-kind match of
17 one hundred, eighty-five thousand, three hundred, fifty dollars ($185,350.00), equivalent to twenty
18 percent (20%) of the PROJECT cost (see Attachment,B); and
19 WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
20 Agreement to implement the PROJECT in support of Project P as part of M2; and
21 WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding
22 responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation
23 of the PROJECT; and.
24 WHEREAS, the Orange County Transportation Authority Board of Directors approved funding
25 for the PROJECT and authorized the Chief Executive Officer to negotiate and execute this cooperative
26 agreement on October 15, 2012.
Page 2 of 15
xB -45- Item 5. - 6
COOPERATIVE AGREEMENT NO. C-2-2030
I WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the -
2 of 20 /3. 20, day
3 �/-WHEREAS, the CITY'-of Fountain Valley's City Council approved this Agreement on the
4 day of 20
5 W H E VAS, the C4
6 day of of Huntington Beach's City Council approved this Agreement on the
20L IZ- .
7 WHEREAR- the CITY of Westminster's City Council approved this Agreement on the
8 day of t_�i�c — 20 12-
9 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
10 PARTICIPATING AGENCIES as follows:
11 ARTICLE 1. COMPLETE AGREEMENT
12 A. This Agreement, including any attachments incorporated herein and made applicable by
13 reference, constitutes the complete and exclusive statement of the terms and conditions of this
14 Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior
15 representations, understandings and communications between the parties. The invalidity in whole or in
16 part of any term or condition of this Agreement shall not affect the validity of other term(s) or
17 conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
18 incorporated by reference herein.
19 B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES'
20 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
21 relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
22 condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force
23 and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except
24 when specifically confirmed in writing by an authorized representative of AUTHORITY by way of a
25 written amendment to this Agreement and issued in accordance with the provisions of this Agreement.
26
Item 5. - 7 Pal HB -46-5
COOPERATIVE AGREEMENT NO. C-2-2030
1 C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's
2 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
3 relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of
4 such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force
5 and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
6 AGENCIES except when specifically confirmed in writing by an authorized representative of
7 PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
8 accordance with the provisions of this Agreement.
9 ARTICLE 2. SCOPE OF AGREEMENT
10 This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
11 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
12 that each will cooperate and coordinate with the other in all activities covered by this Agreement and
13 any other supplemental agreements that may be required to facilitate purposes thereof,
14 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
15 AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
16 A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared :by
17 the APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP
18 Guidelines.
19 B. AUTHORITY shall provide oversight in order to maintain inter jurisdictional traffic signal
20 operational integrity between PROJECT and other existing and new M2 Project P funded projects.
21 C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation
22 necessary to acquire a Categorical Exemption from CEQA for PROJECT.
23 D. AUTHORITY shall perform web-based public outreach activities for the project to
24 communicate major project milestones and results.
25 E. AUTHORITY shall provide formats, templates, and guidance in reporting requirements
26 as described in CTFP.
PatHB -47-i Item 5. - 8
ICOOPERATIVE AGREEMENT NO. C-2-2030
1 F. AUTHORITY, or agents of AUTHORITY, may upon close-out of PROJECT under this
2 Agreement, perform a technical and or field review to ensure that the CTFP Guidelines policies and
3 procedures were followed. Such a review may be performed one hundred and eighty (180) days after
4 the PROJECT three-year grant period is complete. If the technical and or field review determines that
5 any of the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must
6 return the amount of funding used to perform the ineligible activity to AUTHORITY.
7 G. AUTHORITY will invoice the PARTICIPATING AGENCIES as identified in the
8 PROJECT 2012 CALL APPLICATION and Attachment B for the dollar match at the start of the
9 PROJECT.
10 H. AUTHORITY will request updates on the PROJECT as part of semi-annual review
11 process, including documentation of in-kind match conforming to Attachment B and will include the
12 PROJECT in the list of active projects in OCFundtracker until completion of the three year grant period.
13 Documents to be provided include, but are not limited to, payroll records, contracts, and purchase
14 orders.
15 ARTICLE 4. RESPONSIBILITES OF THE AUTHORITY AS PROJECT LEAD AGENCY
16 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
17 implementation of the PROJECT:
18 A. AUTHORITY will act as the LEAD AGENCY for the work necessary to manage, procure,
19 and complete the PROJECT as identified in Attachment A.
20 B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
21 C. To collect manual intersection movement and automated machine traffic counts.
22 D. To develop new timing plans optimized for signal synchronization,
23 E. To provide updated timing plans and traffic count data to the PARTICIPATING
24 AGENCIES.
25 F. To prepare a "Before and After Study" for the PROJECT. As described in the Measure
26 M2 Eligibility Guidelines adopted by the AUTHORITY, the "Before and After Study" for the project is
Item 5. - 9 Pa HB -48-5
COOPERATIVE AGREEMENT NO. C-2-2030
1 considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
2 B-111.9) for the project. The AUTHORITY shall provide the "Before and After Study" to the
3 PARTICIPATING AGENCIES in draft and final formats for comment and comments shall be noted in
4 the final study.
5 G. To provide Ongoing Monitoring and Maintenance of optimized signal timing after
6 Primary I Implementation of the PROJECT is completed and continue until the end of the three year
7 grant period.
8 ARTICLE 5. RESPONIBILITES OF THE PARTICIPATING AGENCIES
9 The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
10 and funding of the PROJECT:
11 A. Provide a technical representative to meet and participate as a member of the
12 PROJECT's Traffic Forum,
13 B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
14 PROJECT.
15 C. To participate and support the PROJECT implementation within the timeframe
16 outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the
17 AUTHORITY.
18 D. To provide the AUTHORITY all current intersection, local field master, and or central
19 control system timing plans and related data upon request,
20 E. To provide the local match and or documentation for the in-kind services for the
21 PROJECT in accordance with Attachment B. Failure to provide included match and or evidence of
22 in-kind service may result in the loss of future participation for competitive funds.
23 F. PARTICIPATING AGENCIES that have included a dollar match as identified in
24 Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of
25 receipt of an invoice.
26
PacHB -49-5 Item 5. - 10
COOPERATIVE AGREEMENT NO, C-2-2030
1 G. PARTICIPATING AGENCIES that have included an in-kind match as identified in
2 Attachment B shall provide documentation of conformance as part of the semi-annual review process.
3 H. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
4 PROJECT as part of semi-annual review process until completion of the three year PROJECT grant
5 period. Documents to be provided include, but are not limited to, payroll records, contracts, and
6 purchase orders.
7 1. PARTICIPATING AGENCIES shall continue Ongoing Monitoring and Maintenance after
8 the three year grant period is complete and continue until the end of the PROJECT if additional
9 Maintenance of Effort is specified in the APPLICATION.
10 ARTICLE 6. DELEGATED AUTHORITY
11 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
12 Agreement are delegated to its City Managers, or equivalent designee, and the actions required to be
13 taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
14 Executive Officer.
15 ARTICLE 7. AUDIT AND INSPECTION
16 AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
17 accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
18 AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work,
19
materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
20
21 period of four (4) years after final payment, or until any on-going audit is completed. For purposes of
22 audit, the date of completion of this Agreement shall be the date of AUTHORfTY's payment of
23 PARTICIPATING AGENCIES's final billing (so noted on the invoice), if applicable, under this
24 Agreement. AUTHORITY shall have the right to reproduce any such books, records, and accounts. The
25 above provision with respect to audits shall extend to and or be included in contracts with
26 PARTICIPATING AGENCIES' contractor.
Item 5. - 11 Pa9HB -50-
1 1
COOPERATIVE AGREEMENT NO. C-2-2030
1 ARTICLE 8. INDEMNIFICATION
2 A. Each PARTICIPATING AGENCY shall indemnify, defend and hold harmless the
3 AUTHORITY, it's officers, directors, employees and agents from and against any and all claims
4 (including attorney's fees and reasonable expenses for litigation and settlement) for any loss or
5 damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or
6 willful misconduct by the PARTICIPATING AGENCY, its officers, directors, employees or agents in
7 connection with or arising out of the performance of this Agreement.
a B. The PARTICIPATING AGENCIES shall maintain adequate levels of insurance, or self-
9 insurance to assure full indemnification of AUTHORITY.
10 C. AUTHORITY shall indemnify, defend and hold harmless the PARTICIPATING
AGENCIES, its officers, directors, employees or agents, and or its officers, directors, employees or
11
12 agents from and against any and all claims (including attorney's fees and reasonable expenses for
13 litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused
14 by the negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees
15 or agents in connection with or arising out of the performance of this Agreement.
16 D. AUTHORITY shall maintain adequate levels of insurance, or self-insurance to assure full
17 indemnification of the PARTICIPATING AGENCIES.
ARTICLE 9. ADDITIONAL PROVISIONS
18
19 A. Term of Agreement: This Agreement shall continue in full force and effect until June 30,
2016.
20
21 B. This Agreement may be extended or amended in writing at any time by the mutual
22 consent of both parties. No amendment shall have any force or effect unless executed in writing by
both parties.
23
24 C. The AUTHORITY and the PARTICIPATING AGENCIES agree to work together in good
25 faith, using reasonable efforts to resolve any unforeseen issues and disputes arising out of the
26 performance of this Agreement.
Page 8 of 15
HB -51- Item 5. - 12
COOPERATIVE AGREEMENT NO. C-2-2030
1 D. Legal Authority: The AUTHORITY and the PARTICIPATING AGENCIES hereto
2 represent that they are authorized to execute this Agreement on behalf of said parties and that, by so
3 executing this agreement, the parties hereto are formally bound to the provisions of this Agreement.
4 E. Severability: if any term, provision, covenant or condition of this Agreement is held to be
5 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
6 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
7 condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
8 F. Counterparts of Agreement: This Agreement may be executed and delivered in any
9 number of counterparts, each of which, when executed and delivered shall be deemed an original and
10 all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
11 G. In the event that the PROJECT Costs exceed the estimates as submitted in the
12 APPLICATION as prepared by the APPLICANT AGENCY, all parties agree to meet and determine
13 PROJECT revisions to meet the budget or a revised funding proposal by PARTICIPATING AGENCIES
14 which shall be documented and submitted in writing as a revision to the agreement.
15 H. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
16 state and local laws, statutes, ordinances and regulations of any governmental authority having
17 jurisdiction over the PROJECT.
18 1. Force Maieure: Either Party shall be excused from performing its obligations under this
19 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
20 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
21 commandeering of material, products, plants or facilities by the federal, state or local government;
22 national fuel shortage; or a material act or omission by the other party; when satisfactory evidence of
23 such cause is presented to the other Party, and provided further that such nonperformance is
24 unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
25 J. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
26 authority hereunder may be assigned in whole or in part by either Party without the prior written consent
Item 5. - 13 Pq FIB -52-
COOPERATIVE AGREEMENT NO. C-2-2030
1 of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
2 void and of no force and effect. Consent to one assignment shall not be deemed consent to any
3 subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.
4 K. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
5 authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the
6 terms, in amounts, or for purposes other than as authorized by local, state or federal law.
7 L. Governing Law: The laws of the State of California and applicable local and federal
8 laws, regulations and guidelines shall govern this Agreement.
9 M. Litiqation fees: Should litigation arise out of this Agreement for the performance thereof,
10 each party will bear their own costs and attorney's fees.
11 N. Notices: Any notices, requests, or demands made between the parties pursuant to this
12 Agreement are to be directed as follows:
13
14 To CITY OF SANTA ANA: To CITY OF FOUNTAIN VALLEY:
15 City of Santa Ana City of Fountain Valley
To C' OF SANTA AN
A:
!of Santa OF
16 Public Works Agency 10200 Slater Avenue
17 20 Civic Center Plaza, M-43 Fountain Valley, CA 92708
Santa Ana, CA 92701
18
Attention: Vinh Nguyen Attention: Temo Galvez
19 Senior Civil Engineer Deputy City Engineer
20
Tel: 714/647-5612 Tel: 714/593-4517
21 -
22 Email: MnAuven(a)santa-ana.orq Email: temo.gafvez fountainvalle.y.orlq
23
24
25
26
PagHB -53-5 Item 5. - 14
COOPERATIVE AGREEMENT NO. C-2-2030
1 To CITY OF HUNTINGTON BEACH: To CITY OF WESTMINSTER:
2 City of Huntington Beach City of Westminster
3 2000 Main Street 8200 Westminster Boulevard
4 Huntington Beach, CA 92648 Westminster, CA 92683
5
Attention: William Janusz Attention: Adolfo Ozaeta
6 Principal Civil Engineer Traffic Engineer
7
Tel: 714/374-1628 Tel: 714/548-3462
8
wianusz(a),surfcity-hb.= email: aozaeta(c)-westminster-ca.gov
9
10
To AUTHORITY:
11
Orange County Transportation Authority
12
13 550 South Main Street
14 Orange, CA 92863-1584
15 Attention: Venita Todd
16 Senior Contracts Administrator
17 Tel: 714/560-5446
18 Email: vtodd(o-)-octa.net
19
20
21
22
23
24
25
26
Item 5. - 15 PacHB -54- 5
COOPERATIVE AGREEMENT NO. C-2-2030
I IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-2030 to be executed on the date first above written.
3 CITY OF SANTA ANA ORANGE COUNTY TRANSPORTATION AUTHORITY
4
5 By: By:---� eena Kataki
Paul Walters Meena Kataki
6 City Manager Manager, Capital Projects
7
ATTEST: APPR ED AS TO FORM:
/:) A, By:
By:
9 Maria D. Huizar KennardSm R. art, Jr.
City Clerk GeneralCounsel
10
11 APPROVED AS TO FORM:
12 By:
C"
Sonia Carvalho
13
City Attorney
14
15 Dated: /3-
16
17
18
19
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21
22
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Page 12 of 1.5
HB -55- Item 5. - 16
COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-2030 to be executed on the date first above written.
3 CITY OF FOUNTAIN VALLEY
4 By,
Mayor
7 ATTEST:
8 By.
9 City C e
10
APPROVE AS FORM:
11
12 By:
Alan Burns
13 City Attorney
14 Dated:
15
16
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26
Paae 13 of 15
Item 5. - 17 HB -56-
COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-2030 to be executed on the date first above written.
3 CITY OF HUNTINGTON BEACH
4 By.
5
6 Mayor
7
ATTEST:
8 -
9 Jo 61 Flynn
Ci y Clerk
10
11 APP VED AS TO FORM:
12
� c
13tJennifdrMcCrath D tZa h2-
City Attorney
14 Datedi bECG-I,'3RL
15
16
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18
19
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23
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A A �.
HB -57- 15 Item 5. - 18
COOPERATIVE AGREEMENT NO. C-2-2030
I IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-2030 be executed on the date first above written,
3 CITY OF WESTMINSTER
4
By: Z4.! 2A=-
5 Tri !-a'
6 Mayor
7
ATT
8
B
9 Robin Roberts
City Clerk
10
11 APP7 gED FORM:
12 By:
Richard J nes
13
City Atto ney
14 Dated:
15
16
17
18
19
20
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Part= 19 of 15
Item 5. - 19 HB -58-
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
SCOPE OF WORK
Edinger Avenue Corridor
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
The Orange County Transportation Authority (Authority or OCTA) desires to provide the
components necessary to improve and enhance signal timing and synchronization
services and operations for all signalized intersections on the Edinger
dinger Avenue Corridor
Traffic Signal Synchronization Project (PROJECT).
This approximately twelve (12) mile stretch of PROJECT includes thirty-eight (38)
signalized intersections and includes four (4) Orange County agencies (AGENCY or
AGENCIES). The street was proposed for synchronization by the City of Santa Ana as
part of the 2012 Project P corridors from Renewed Measure M (M2). The term
PARTIES shall refer to all participating AGENCIES and OCTA
The PROJECT passes through the cities of Santa Ana, Fountain Valley, Huntington
Beach, and Westminster. Signals along the' corridor are controlled by these
AGENCIES. The AGENCIES along the corridor utilize several different types of
controllers, including Type 170 C8, Type 2070, NEMA TS - 1, 2 by Econolite, and other
manufacturer's each with their own respective firmware or operating systems and
characteristics.
The main goals and objective of this project is to:
• Perform an operations and timing analysis to develop and implement optimized
traffic signal synchronization timing, including the development and
implementation of timing plans at all signalized intersections;
® Determine and make recommendations for all traffic signal equipment and
infrastructure related solely to improve and/or enhance synchronization; and
® Upon approval by the owning AGENCY and OCTA, procure, furnish and install
all approved infrastructure improvements for PROJECT.
The implementation of the new optimized timing and infrastructure improvements will:
• Provide signal synchronization timing for prevailing traffic patterns
® Maximize the number of intersections traversed on a green indication vs. those
stop by a red indication
® Reduce stops, decrease travel times, and reduce overall delay,
® Reduce emissions and Green House Gases (GHG); and
• Provide a continuing foundation for interjurisdictional cooperation in coordination
of interactive but autonomous local AGENCY traffic signal systems.
The following specific tasks are required to be performed in the course of providing
service for the traffic signal coordination project. Tasks are listed in sequential order for
clarity. However, some tasks may run concurrently or commence prior I to the order
listed,
FHB -59- Item 5. - 20
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Task 1: Project Management
Task 1: Project Management is ongoing throughout the duration of the project. This
task includes day-to-day project management, such as meetings, progress reports,
tracking of schedules, invoicing, and overall administration of the project. The project
management team, comprised of Authority personnel, and the On—Call Traffic
Engineering Consultant (CONSULTANT), acts as an extension of the Authority staff and
will act in that capacity at meetings with the respective corridor AGENCIES. The
following list is a minimum of what is required of this task:
1. The selected CONSULTANT for PROJECT shall prepare a detailed Project
Management Plan (PMP) that includes budget and schedule estimates for all of the
tasks described in the Scope of Work, providing specific project milestones for
review and approval by the Authority Project Manager (APM) or designated
representative. These items shall be detailed and include expected meetings,
activities (by work task, whether performed by CONSULTANT team or by others),
start dates, activity durations, product submittal dates, relationships among work
tasks (including critical path items), and a detailed flow chart for the project tasks,
and float time. CONSULTANT shall finalize the report based on comments received
from the project sponsor, other involved AGENCIES, and APM and/or Authority staff.
2. CONSULTANT shall lead a two (2) stage Project Kick-Off Meeting with the APM and
AGENCY representatives.
a. The first stage will be to kick-off the project with the APM; establish
communication channels and protocols discuss the scope of work, schedule,
and budget; gather available information; and obtain a thorough
understanding of the goals for the project. Specific topics to discuss include
data collection needs, specific Synch ro/SimTraffic version 8.0 and Tru —
Traffic version 10.0 modeling needs, specific training needs for
Synch ro/SimTraffic, Tru-Traffic, and other programs or firmware specified
herein, and specific construction items and procurement methodologies, and
PROJECT schedule.
b. The second stage of the meeting will be with the CONSULTANT, APM, and
AGENCY representatives that have signalized intersections along the
PROJECT. Data collection needs and requirements shall be outlined to the
involved AGENCIES. CONSULTANT shall notify each AGENCY of the type
of work, and when the work is to be performed within that AGENCY.
CONSULTANT shall notify each participating AGENCY any and all
documents that need to be produced pertaining to the construction of the
facilities and the coordination,' including but not limited to: as-built drawings,
new Plans, Specifications and Estimates for new construction to be built as
part of this project (PS&E), Intersection Timing Charts, Existing Synchro
Models, Aerial photos, ADT and'TMC data, etc. The APM may assist in this
n
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endeavor to facilitate time constraints.
3. CONSULTANT shall lead project meetings as directed by the Authority to include the
CONSULTANT staff, APM, and other project related' participants. The purpose of
these meetings will be to ensure that proper input is being received by
CONSULTANT and the Authority and that it is included in the work effort.
a. CONSULTANT shall prepare agendas, provide status updates, discuss the
progress and direction of the work, and provide notes of these meetings as
directed by the Authority to all participants. These meetings will also serve to
provide feedback between the project development team and CONSULTANT
regarding specific issues of the effort, including facilitating the development of
measures of effectiveness, construction alternatives and mitigations, and as
specified in later tasks.
4. CONSULTANT shall attend and be an active presenter at the Authority-led Intelligent
Transportation Systems (ITS) Roundtable, updating the group on the effort, its status,
and other items as determined by Authority staff. The ITS Roundtable is a semi —
annual forum envisioned to further communication and information exchange
between the Authority and the local AGENCIES regarding signal coordination and
ITS.
5. CONSULTANT shall attend and present at four (4) Board/Committee meetings to
summarize the findings. CONSULTANT shall attend and present at other AGENCY
committee meetings, and intergovernmental meetings as directed by the Authority.
The purpose of these meetings may be to inform attendees about the project, signal
synchronization in general, the PROJECT potential strategies, and other relevant
information:
a. At a minimum, a total of 10 monthly project team meetings, 2 Board, 2
committee, and 6 project team and other meetings shall be used for
scheduling and budgeting purposes.
Deliverables— Task 1:
1. Lead a 2 Stage Project Kick-off Meeting and prepare agenda and meeting materials.
2. Detailed Project Management Plan —one per participating party.
3. Monthly progress reports (electronic master and two copies) including status of the
work effort and updated schedule. Draft and Final Project Reports.
a. Consultant shall also submit a weekly summary of work performed in rich text
format for OCTA internal usage.
b. Monthly progress reports to AGENCIES upon request.
4. Attend Monthly project team meetings and prepare meeting materials, including
agenda, action items, graphics, presentation aides, and notes.
5. Electronic versions of all data files as directed by Authority.
6. Graphics and presentation aides required for all meetings.
7. All documents provided in electronic form should be of currently used OCTA MS
Word 2007 format.
3 HB -61- Item 5. - 22
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
8. All electronic data produced for this project shall be provided on CD-R.
Task 2: Data Collection
CONSULTANT shall collect the following data necessary to thoroughly understand
existing traffic conditions in the study area and be able to develop optimal time-of-day
traffic signal coordination plans, if applicable.
1. From the involved AGENCIES and or Authority, CONSULTANT shall collect existing
timing charts/sheets, existing coordination plans, traffic as-built drawings, aerial
photos, maps, traffic collision data as available, and collision diagrams for the study
intersections, if available. CONSULTANT shall also collect any off the shelf plans
(PS & E) for construction of any and all traffic signal coordination/synchronization
related plans, specifications and estimates for the corridor. CONSULTANT, if
requested by the involved AGENCY, will provide their own staff to review available
records/plans and request copies of needed records/plans with a minimum of
disruption to the involved AGENCY.
2. From the involved AGENCIES, CONSULTANT shall collect signal timing and signal
priority preferences, including, but not limited to, those related to pedestrian and
bicycle timing, phase sequence modifications, and preferences, and special
operations such as conditional service, coordination preferred phase re — service,
and ring —barrier logic, as well as the timing optimization software preference.
3. CONSULTANT shall conduct seven-day 24-hour machine counts along each I mile
segment of PROJECT. Additionally, CONSULTANT will collect 24-hour vehicle
classification counts using a machine at four (4) locations on PROJECT to determine
heavy vehicle (truck) percentage information. Data obtained from Saturday and
Sunday counts will determine the necessity of weekend signal timing.
4. CONSULTANT shall conduct weekday and Weekend peak period turning movement
counts (TMC) at each and every of the PROJECT signalized intersections, including
pedestrian and bicycle counts. No other types of TMC classification shall be
necessary. Weekday counts shall be conducted for two hours of each peak period
(AM, mid-day, and PM). If needed, after analyzing the seven-day 24-hour machine
counts, weekend counts shall be conducted at each and every of the PROJECT
signalized intersections for a single two hour Saturday mid-day peak period. For
intersections with more than 2 through lanes in any of the approaches, a minimum of
2 people per intersection is required.
a. CONSULTANT, APM, and Local AGENCIES shall determine locations for
special video recording of bicycle and pedestrian activity for specific data
collection in support of upcoming changes to the CA MUTCD. Video
recording and data reduction shall be required at minimum 6 locations.
b. CONSULTANT and designated sub consulting Traffic Counting Firm shall be
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cognizant of the fact that queuing of right turn vehicles or left turn vehicles
that do not pass the limit line for counting purposes during the count time
period shall also be counted as part of the quarter hour period in which they
occur.
c. TMCs, supplied by an alternate viable source, for an intersection that are < 2
years of age may used in lieu of a manual count.
5. All counts shall be summarized in MS Excel 2007 format, Copies of the raw data
count sheets will be provided to each involved AGENCY.
Deliverables —Task 2:
1. Report summarizing data collection effort, including intersection turning counts,
traffic collision analysis, current traffic signal timing patterns, and drawings of
intersection features.
2. Electronic versions of all data files (See CTFP Guidelines for ROADS requirements)
3. Raw video footage of intersections receiving Video Counting to OCTA only.
4. Deliverables of Task 1 and Task 2 to AGENCIES shall be limited to political
boundaries.
Task 3: Field Review, Plans Specifications and Estimates, Design Standards and
Requirements
1. CONSULTANT shall review the geometric layout, existing traffic signal equipment
and signal synchronization related infrastructure, and identify any deficiencies for
each intersection and along the whole corridor. The review shall include an
assessment of the existing intersection geometry, traffic conditions, and traffic signal
cont'rol equipment and telemetry/interconnect facilities along the corridor and of each
intersection. using observation, available as-built plans, consultation with the local
AGENCIES, and AGENCY supplied aerial photos. CONSULTANT will use a
standard field form developed by CONSULTANT for this review that accounts for
each piece of intersection data required. With permission of the local AGENCIES,
CONSULTANT will inspect the interior of each traffic control cabinet, inspect the
telemetry systems and determine their respective condition and make
recommendations for equipment upgrades. CONSULTANT is advised that certain
infrastructure and equipment upgrades have been identified previously by the
AGENCIES and reviewed by the APM and shall be a requirement of this project.
These items are identified subsequently within this document.
2. CONSULTANT shall also include an identification of all planned and programmed
improvements (widening projects, intersection improvements, etc.) on the study
corridor. The identification of these projects should be at minimum a list summarizing
all improvements.
3. Key components of the corridor review shall include, at minimum, the following:'
r
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COOPERATIVE AGREEMENT NO. C-2-2030
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• Corridor lane configurations and lane widths;
• Existing street and lane geometries, curbs, and medians;
• Upcoming improvements to the corridor;
• Traffic signs and pavement markings at all PROJECT intersections,
approaches to cross streets, and along PROJECT corridor;
• Traffic signal control device information, such as type of device, brand and
make, condition of equipment. Intersection Photographic Documentation Log
shall be required;
• Existing signal operation characteristics — signal phasing, cycle lengths, phase
sequence alteration, and protective-permissive, etc.;
• Existing controller and telemetryfinterconnect equipment;
• Existing time-referencing setup;
• Existing Central Master Equipment;
• Existing Field Master Equipment;
• Open each controller cabinet and take digital photos of all equipment inside;
• Note any deficiencies of traffic control equipment at each intersection; and
• Note the maintenance condition or existence of the traffic signal equipment,
controllers and synchronization related infrastructure.
CONSULTANT shall also investigate factors that are expected to affect signal
progression including, but not limited to: intersections with high pedestrian or bicyclist
volumes; over-saturated intersections; uneven lane distribution; high volumes of trucks
and buses; high-Volume un-signalized intersections, including interchanges; parking
maneuvers; presence and location of bus stops; differing signal timing patterns among
AGENCIES; etc.
With the view of assisting, enhancing, and improving the traffic operations along this
corridor, CONSULTANT shall identify any deficiencies of the existing traffic signal
control and telemetry infrastructure, and geometric layout, and provide
recommendations towards simple solutions that may be implemented to correct such
deficiencies.
CONSULTANT shall prepare a report summarizing the findings of the field review.
If deemed necessary by the APM or through request of an AGENCY through the APM,
CONSULTANT shall prepare any design construction documents in the form of
sketches to full-fledged Plans Specifications and Estimates (PS & E). CONSULTANT
shall prepare such plans for use in the construction of the PROJECT per each
respective AGENCY's standards. CONSULTANT shall supply such documentation to
the APM and the AGENCY owning the affected facility for approval prior to commencing
any construction. Construction documents will be used during the course of
construction by AGENCY for inspection services. CONSULTANT shall modify
documents subject to approved construction completion to owning AGENCY as an As —
Built document. Cost for production, reproduction, inspection services, and as — built
services are part of the Full Fixed Price of the Contract and/or CTO and no additional
compensation shall be allowed, therefore.
Item 5. - 25 FHB -64-
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CONSULTANT will be required to design, procure, install, construct, and implement all
desired components of the PROJECT as described in this document. CONSULTANT
shall negotiate with OCTA and AGENCIES at the beginning of PROJECT to determine
what actually shall be installed and implemented to maintain budgetary control.
CONSULTANT, if required to install or replace any traffic signal control equipment
whether local intersection or central systems, shall perform due diligence in the
determination of what types of systems are to be installed. NTCIP compatible systems
shall be installed. Closed Loop Systems shall not be supplied nor installed. Sole
Source systems or systems that are a linked subset or part of a sole source central
system are not to be installed unless verification of need can be demonstrated to OCTA
APM and CAMM Contract Administration per OCTA standards and policies. In the
circumstance where a local intersection system controller is a necessary sole source
and there is no alternate substitute, the CONSULTANT shall procure the sole source
local intersection controller unit. The controller assembly and appurtenances housing
the local intersection system controller may be supplied by others.
Deliverables — Task 3:
1. Report documenting:
a. The field review (including photo logs)
b. Recommended mitigations to perceived problems
2. Electronic versions of the report and all data files
3. Necessary Construction Documentation
Task 4: 'Before' Study
CONSULTANT shall conduct a 'Before' field study report representative of the times
and days for which synchronization plans will be developed. The report shall identify
Measures of Effectiveness (MOE) to evaluate the effects of the synchronization plans.
MOE's will likely include traffic flow, travel time, average speed, number of stops per
mile, number of intersections traversed on green vs. stopped by red (Greens per Red)
(note: Average Speed, Stops per Mile, and Greens per Red are the new OCTA MOE,
Corridor Synchronization Performance Index (CSPI)), fuel consumption reduction,
pollution reduction, and other pertinent items. The CONSULTANT shall include the
CSPI as part of the MOEs as they are easily identifiable by lay persons relevant to
demonstrating corridor improvements. The identified MOE's shall be compiled for the
corridor using the floating car method and from Synchro, 8.0 and from Try-Traffic
Version 10.0. A.minimum of five (5) runs will be completed in each direction for each of
the three weekday timing plans (a.m., midday, and p.m,), and a minimum of five (5) runs
will be completed in each direction during the Saturday midday plan. Number of runs
shall be consistent for both directions and time periods. Based on engineering judgment
and in conjunction with APM approval, CONSULTANT may subdivide the corridor into
7 HB -65- Item 5. - 26
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
segments for the 'Before' and 'After' runs. CONSULTANT shall notify and receive
approval from APM on number of runs and segments to be accomplished.
Project travel-time data will be collected using the floating car method, a laptop
computer, a GPS receiver unit, and Tru-Traffic v 10.0, only.
The report shall address likely optimization strategies for signal synchronization,
specifically focusing on how to consider PROJECT optimization: end — to — end vs.
coordinated zones. Ideally, the analysis should include the floating car data and data
collected as part of Task 2. However draft versions of the report can include previously
collected traffic, travel time, or other data, if considered relevant and available. The
evaluation report shall provide a very good understanding of traffic patterns on
PROJECT throughout the weekdays and throughout the weekend, Tru-Traffic Version
10.0 has the OCTA Corridor Synchronization Performance Index (CSPI) Calculation
formulas available for use as well as the calculations for the latest emissions for GHG
and other MOEs. These functions shall be utilized by the CONSULTANT in the draft
preliminary, draft final,and final reports as specified herein.
The CONSULTANT shall perform due diligence with regard to existing and proposed
timing operations on arterials that intersect with the PROJECT.
CONSULTANT shall prepare a memorandum and present the findings to the Authority
outlining the findings of the 'Before' field study. The Authority may request a
presentation on the traffic patterns on PROJECT Scope and possible synchronization
strategies to address the traffic patterns (optimizing the fill corridor versus optimizing
segments identified with natural traffic breaks) to provide direction on the preferred
signal timing strategy. Any requested presentation shall include as much of the turning
movement, 24-hour machine counts, travel time, earlier city counts, etc. as available.
CONSULTANT shall finalize the memorandum based on comments received from the
Authority Project Manager and other involved AGENCIES and after incorporating the full
set of data collected by CONSULTANT as part of Task 2.
Deliverables —Task 4:
A memorandum documenting the results of the 'Before' study is to be distributed to the
APM and AGENCIES as a discussion item. More detailed analysis of project results
shall be included in Task 8: Project Report.
1. Electronic versions of all data files and memorandum to all PARTIES and
AGENCIES.
Task 5: Signal Timing Optimization and Implementation
CONSULTANT shall work with the APM and AGENCIES to develop a model of the
study area and calibrate the model based on field observations of existing conditions.
Signal synchronization optimization shall be conducted in Synchro 8.0. The corridor
model must be consistent with all aspects and seamlessly interface and interlace with
Item 5. - 27 8 HB -66-
COOPERATIVE AGREEMENT NO. C-2-2030
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the County Wide Synchro Network as administered by the GIS/ROADS database. The
PROJECT Synchro 8.0 model and shall be easily imported and or exported from that
database. Node or intersection numbering scheme must remain consistent with
ROADS. Any modifications, additions, or removal of intersections or roadway segments
(nodes or links) must be approved by Authority Section Manager — Planning/GIS,
Planning and Analysis and the APM. CONSULTANT shall calibrate the model based on
travel time, delay studies, field observations of queue lengths, and saturation flows for
heavy movements at key intersections. Tru-Traffic Software version 10.0 or latest
release should be used, subsequent to initial Synchro optimization, to augment and
enhance green band throughput (offset, splits, phase rotation); and, to incorporate
specific off band coordinated traffic platoons into the corridor operation as required by
data analysis and field observations.
The CONSULTANT may use their own numbering scheme for use in Synchro analysis if
the volume balancing and other factors becomes an issue with node numbering in
regard to OCTA ROADS Database. If the CONSULTANT chooses to use this
methodology, the requirement for submittal of the database in the ROADS format is still
required. The extra node numbering used for volume balancing nodes and other factors
must be removed upon final submitta[of the Synchro document that will be incorporated
into the ROADS database. These operations will be closely monitored and controlled
through the APM and the Section Manager of the GIS department of Planning.
CONSULTANT shall evaluate signal timing and coordination parameters with
consideration for the following:
o Optimize coordination timing using:
• Modified Phase Sequence Rotation
• Overlap or display output phase transfer techniques to reservice
phases with capacity problems (Ring — Barrier Logic)
• Protected/Permissive operations
o Phasing will be lead/lead only; or,
o Flashing Yellow Arrow technique may be employed for lead/lag
if controlling/owner AGENCY permits its use
Harmonic cycling —double, half, third or other harmonic multiple,
• Other innovative techniques
o CONSULTANT will measure the saturation flow rates at key project
intersections during one peak hour where the overall intersection volume-to-
capacity ratio is greater than or equal to 0.8 as a calibration for the Synchro
model
o Timing parameters which provide adequate splits and corresponding offsets
which fully accommodate pedestrians within the split time. CONSULTANT
shall take into consideration the pedestrian timing parameters used by the
local AGENCY on a case by case basis. Pedestrian Intervals shall be
examined and retimed to current adopted standards by each respective
AGENCY. CONSULTANT should note that proposed new pedestrian timing
FHB -67- Item 5. - 28
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
standards have been approved at the Federal level and about to be approved
at the State level. AGENCIES must be contacted and provide policy and
guidance to the CONSULTANT for calculations regarding these timing
intervals.
o Timing parameters which incorporate minimal pedestrian activity to provide
the optimum vehicle split and offset timing and accommodate pedestrians
using various pedestrian timing adjustment techniques for pedestrian splits
during coordination
o Appropriate cycle lengths consistent with the goals of this effort. Additionally,
CONSULTANT shall recommend time-of-day start and stop intervals for the
various timing plans based on the identified peaks from the 24-hour machine
counts, and field observation
o CONSULTANT shall prepare, at minimum, a total of three (3) timing plans for
a typical weekday which consider the following peak periods: AM PEAK, MID-
DAY PEAK, PM PEAK and one (1) timing plan for a typical Saturday for a
MID-DAY PEAK. Timing plans should be in both Synchro format and the
preferred timing chart format of each local AGENCY.
CONSULTANT shall develop an operational model within SimTraffic. The operational
analysis will be used to micro — simulate and analyze specific roadway segments with
queuing, spill back, starvation, storage blocking, and other queuing interactions, and to
analyze and mitigate the conditions discovered by CONSULTANT and/or APM and
AGENCIES in field reviews.
CONSULTANT shall develop optimized signal timings using the results from
Synch ro/S im Traffic 8.0, and Tru-Traffic version 10.0 or latest released version and
recommend any changes to the signal phasing at each signalized intersection that may
improve the efficiency of operations. Output of the modeling software shall not be
utilized without proper QA/QC. Engineering judgment shall be utilized to determine final
operational parameters. The recommended signal timing plans shall be reviewed by
the APM and local AGENCY staff.
Upon approval of the optimized signal timings by the Authority and the cities, the
CONSULTANT shall implement, or assist local AGENCIES staff in the implementation
of new signal timings either through the central traffic signal system (if available) or
direct implementation at the intersection controller units. CONSULTANT shall use
existing traffic signal interconnection systems, where they exist, and, as a result of the
inter jurisdictional nature of the project, shall implement time-based signal coordination
techniques across signals controlled by different AGENCIES.
As the project will be using time-based signal coordination, the CONSULTANT shall
evaluate the current time-referencing of all traffic signal controllers and recommend a
corridor-wide strategy (such as WWV or GPS clocks) to ensure that all traffic signal
controllers are on synchronized time clocks. CONSULTANT shall verify that all Central
Item 5. - 29 HB -68-
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Master or Local Field Master, and/or Local Controller unit clocks are:
0 operating properly and are synchronized;
a that all clocks are referencing a common reset time;
o and that all clocks are referencing a common time of day for start of cycle length
calculation (i.e. 12:OOAM — Midnight)
CONSULTANT shall fine-tune, or assist local AGENCY staff in the fine-tuning of, the
new settings and timings. CONSULTANT shall fine-tune timings in the field and record
all changes. Fine-tuning shall be conducted during times and days that are
representative of the times and days for which coordination plans were developed.
CONSULTANT shall utilize Tru — Traffic Version 10.0 or later software on a laptop with
appropriate GPS device and use the floating car method utilized in the PROJECT
"Before" Study to fine tune the corridor operation and verify integrity of system
intersection clocks. Synchronized Video shall be used to compare actual conditions to
anticipated conditions dictated by the Tru-Traffic time space diagram so that any
anomalies may be corrected prior to "After" Study tasks.
CONSULTANT shall prepare a memorandum detailing the signal timing optimization
and implementation, including detail on the Tru-Traffic CSPI and other MOE's and
Synch ro/SimTraffic MOE results. CONSULTANT shall finalize the memorandum based
on comments received from the PROJECT AGENCY applicant or sponsor, the other
involved AGENCIES, and the APM
Deliverables — Task 5:
1. All optimized and synchronized traffic signal timing plans, including existing corridor
conditions and improved corridor conditions.
2. Field implementation of optimized traffic signal plans for existing corridor conditions,
including all required fine tuning.
3. Evaluation, recommendation, and installation of a time-referencing system,
4. Electronic Synchro 8.0 data files used in analysis.
5. Electronic SimTraffic data files used in analysis.
6. Electronic Tru-Traffic v 10.0 data files with video used in analysis.
7. Electronic versions of all other data files and memorandums.
8. Memorandum documenting the signal timing optimization and implementation.
9. Deliverables of Task I and Task 2 to PARTIES shall be limited to respective political
boundaries.
Task 6: 'After' Study
The CONSULTANT shall conduct an 'After' field study representative of the times and
days for which synchronization plans will be developed. The 'After' study must be
conducted in the same manner and contain the same MOE's as the 'Before' study in
order to evaluate the improvements of the synchronization plans. MOE's should be
compiled for the optimized corridor using the floating car method output in Tru-Traffic
HB -69- Item 5. - 30
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
and then from Synchro/SimTraffic 8.0. A minimum of five (5) runs will be completed in
each direction for each of the three weekday timing plans (a.m., midday, and p.m.), and
a minimum of five (5) runs will be completed in each direction during the Saturday
midday plan.
Project travel-time data will be collected using, the floating car method, a laptop
computer, a GPS receiver unit, and the methodologies and software to match the before
study, exactly.
CONSULTANT shall prepare a memorandum comparing the results of the 'Before' and
'After' field study with reference to the specific MOE's and present the findings to the
Board. CONSULTANT shall also provide at least two public video travel time
presentations (Transportation Commission Meeting and City Council Meeting),
CONSULTANT shall finalize the memorandum based on comments received from the
APM and other involved AGENCIES.
Deliverables —Task 6:
1. Memorandum comparing the results of the 'Before' and 'After' studies, to be
distributed to OCTA Board as an item. More detailed analysis of project results to
be included in Task 6: project report.
2. Presentation to the Board of the,'Before' and 'After' study comparison.
3. Synchronized Video with graphical travel time presentation to at least 2 public
meeting s (Transportation Commission Meeting and City Council Meeting or
equivalent. Maximum number of meetings shall be equal to 2 per participating
AGENCY)
4. Electronic versions of all data files and memorandum.
Task 7: Synchronization System Construction —Agency Specific
General:
CONSULTANT shall coordinate with each AGENCY of the PROJECT to assess special
construction requirements, needs and desires, either known and proposed or previously
unforeseen or unknown but necessary to complete the project. This may include:
1. GPS time clocks at Central, Field Master, and Local Intersection Controller
Assemblies;
2. The replacement and/or modifications to intersection controller assemblies and/or
units;
3. New Central Systems or Modifications or upgrades from closed loop system to
central system hardware, firmware, and software,
4. Modifications, additions; or repair of missing or damaged signal synchronization
infrastructure and other assets to be determined. (See Attachments or Appendices
for the 'matrix for each AGENCY as to what is currently proposed to be constructed.
See Task 3: Field Review, Plans Specifications and Estimates, Design Standards
1�
Item 5. - 31 HB -70-
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and Requirements for allowed systems and sub systems, sole source, and design
requirements for all equipment to be installed.); and
5. Attention is directed to Section 86 — 1.05 WARRANTIES, GUARANTIES, and
INSTRUCTION SHEETS of the State Standard Specifications.
CONSULTANT shall provide the following:
a. I YEAR GUARANTEE on LABOR and MATERIAL for all equipment
furnished, installed, and/or modified
b. 3 YEAR GUARANTEE on Firmware and Software Patches, Fixes, Updates,
and Upgrades for
o Central Systems Control and Communications,
o Field Master, and Local intersection controller units
Maintenance Contracts or extra fees for these specific tasks and deliverables shall not
be allowed nor charged to any PARTY or AGENCY by either'the CONSULTANT,
his/her Sub — Consultants, and/or vendors/suppliers, either jointly or severally, of the
specified systems and related components for this service or task.
Enforcement of Standard Warranties or Guaranties for hardware and software or
firmware specified heretofore shall be the sole responsibility of the AGENCY
receiving the equipment,
Deliverables — Task 7:
1. Procure and install any and all equipment as specified but within budget for the
PROJECT as proposed in the Scope of Work and Attachments or Appendices.
2. Negotiate with APM and AGENCY representatives on alternative procurements or
substitutions as deemed necessary during the course of the PROJECT.
3. AS BUILT Plans and Specifications.
4. All WARRANTIES and GUARANTIES as specified
Task 8: Continuing Signal Timing Support
CONSULTANT will provide "on-call" signal timing support services for a period of two
years or 24 months following the implementation and fine — tuning of the final signal
timing plans, Task 5, to address any future adjustments that may be needed during this
period. Depending on the nature of the adjustment, CONSULTANT may accomplish the
fine-tuning adjustments remotely from the Consultant's office through the traffic
management systems. During this 24-month period CONSULTANT will be prepared to
review any project intersection requested by the PARTIES within (24) hours of written
notice, including observing and fine-tuning the signal timing.
CONSULTANT will drive the length of the project arterial during all designated corridor
synchronization timing plan hours of operation on a monthly basis in order to verify that
Jq HB -71- Item 5. - 32
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
the synchronization timing is working as designed, and complete any necessary
adjustments. Monthly driving times will consist of a full 12-hour weekday and a 4-hour
Saturday. CONSULTANT shall notify APM 24 hours prior to commencement of driving
periods.
Deliverables — Task 8:
1. 24 months of on-call support and revised signal timing plans and memorandum
documenting CONSULTANT recommendations and AGENCY actions
2. Electronic versions of all data files and memorandums.
Task 9: Project Report
At the end of the three (3) year contract period, CONSULTANT shall prepare a Final
Report with an executive summary. The report shall provide complete documentation of
the project, including, but not limited to, project objectives, project locations, project
scope, findings, recommendations, implementation schedule, improvements
accomplished, report on the Continued Signal Timing Support per Task 8, and
procedures for continuing maintenance, surveillance, and evaluation of the coordinated
signal system, work performed, data collected: 'before' and 'after studies and project
benefits achieved in terms of fuel savings, travel time, and other measurable
parameters. The report shall document all planned and programmed improvements on
the study corridor as well as recommendations for further infrastructure improvements
that would likely improve the corridor signal coordination project results. CONSULTANT
shall present the final report and results of the project to the Board and city councils as
required. The report shall be completed in accordance with the current CTFP
Guidelines.
The report shall include for each intersection the lane configurations; signal phasing,
turning movement data, and cycle lengths for existing and proposed timings for all peak
periods. In addition, in a separate binder, all the traffic signal phase sequences, signal
timing plans, and pedestrian timings shall be documented. Finally, the report shall
provide recommendations with cost and benefit estimates for future improvements to
traffic signal infrastructure (signal controllers, vehicle detection, communications, etc.),
intersection capacity (appropriate signal phasing, lane geometrics, and alleviation of
physical bottlenecks that curtail arterial capacity), and traffic management strategies.
These proposed improvements are beyond the scope of this demonstration project but
should be useful in determining future enhancements to the corridor.
Deliverables — Task 9:
1. Draft and Final PROJECT Signal Synchronization Project Report (one electronic
master and 15 hardcopies) and Presentations.
14
Item 5. - 33 FIB -72-
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Task 10: Traffic Signal Modeling Software. Support
CONSULTANT, in addition to specific needs of AGENCIES as listed in the Attachments
to this Scope of Work, shall supply to OCTA or specified AGENCY, any upgrade or new
licenses for the following software and manuals:
L Agency Name Product Name Qua tity U rade New
Westminster Synchro 8.0 1 X
1. Consultant shall provide a four day training session consisting of four(4) modules.
The modules will be on the functions and features of the following programs:
Module I — Highway Capacity Manual 2010 (HCM 2010) and its relationships to the
vendor software supplied on this project and other related items.
a. Shall be the first module in the training session.
b. Oriented'to transportation planning/operations and the interaction of
Synchro/Sim Traffic 8.0
c. Four (4) hours in length
2. Module 2 — Synchro/Sim Traffic 8.0
a. Module 2.1 — 3D Viewer 8 set up and operation (optional)
3. Module 3 — Tru Traffic 9.0
4. Module 4 — Interaction between the programs and usage
The course content and times shall be coordinated with the APM and the Consultant.
The classes will be scheduled to take place in the OCTA IS Training Room.
The programs shall be taught over a 4 day period. The HCM session or module shall
be taught to OCTA personnel and Consultant invited personnel only. The HCM session
shall be taught the first 4 hours of the instructional period, followed by Synchro/Sim
Traffic and Tru Traffic.
As part of the Tru Traffic Training, the Consultant shall provide a 'hands — on' exposure
to floating car studies in real time in a suitably equipped vehicle with laptop/gps on Main
Street in front of OCTA Headquarters. The length of the segment shall be from
Chapman Avenue to the CHOC Hospital Intersection near the SR—22 Freeway. OCTA
shall provide the Synchro Network and Tru Traffic Network for that use.
The APM shall solely make the determination of the scheduling, content, and who will
instruct the training. The Consultant may perform the 'hands —on' exposure to floating
car studies 'requirement after the initial 4 day training session if deemed appropriate by
the APM and the AGENCIES..
Consultant shall be responsible for all expenses related to training, including travel,
lodging and per them plus actual training course. fees, licenses, and document
production required from the program vendor. OCTA shall supply the IS Training Room
HB -73- Item 5. - 34
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
and sufficient numbers of laptops and workstations to train up to maximum 22
individuals associated with the Project. Project participants or their respective
designees shall have priority of attendance over all other persons. OCTA personnel
shall have priority of attendance over all other persons for the HCM training module.
Schedule for this Task 10 Traffic Signal Modeling Software Support shall be determined
by the Project Development Team at the Kick-Off b. or first Project Development Team
Meeting.
Deliverables:
1. Four module training session as specified.
2. Software with licenses, and manuals as specified
Item 5. - 35
HB -74-
THIS PAGE LEFT INTENTIONALLY BLANK
17
HB -75- Item 5. - 36
COOPERATIVE AGREEMENT NO.C-2-2030
ATTACHMENT A
Edinger Avenue -Work by Location
111,
-Huntington Beach Bolsa Chica Street 1 3892
Huntington Beach Graham Street 2 3893
Huntington Beach Springdale Street 3 3895
Huntington Beach Edwards Street 4 3894
Huntington Beach Goldenwest street 5 3896
Huntington Beach Goldenwest College 6 3975
Huntington Beach Gothard Street 7 3897
Huntington Beach Wards Driveway 8 3983
Huntington Beach Sher Lane 9 3855
Huntington Beach Parkside Lane 10 3854 E VC,see wishlist
Caltrans Beach Boulevard 11 237
Huntington Beach Newland Street 12 3898 E I/C,see wishlist
Westminster Magnolia Street 13 6112 ce,see wishlist
Fountain Valley Bushard Street 14 7073 ce,ca,VS,cam,see wishilst
Fountain Valley Brookhurst Street 15 7074
Fountain Valley Ward Street 16 7072 ca,ca,com,see wishlist
Fountain Valley Euclid Street 17 7071
Santa Ana Newhope Street 18 2584 ee,es,see wishlist
Fountain Valley Harbor Boulevard 19 2585 VS,FS,see wishlist
Santa Ana Mohawk Drive 20 2447 ee,see wishlist
Santa Ana Fairview Street 21 2586 SD,BT,FS,see wishlist
Santa Ana Sullivan Avenue 22 2448 ce,ca.L-detection,ee,see wishlist
Santa Ana Greenville Street 23 2449 ee,see wishlist
Santa Ana Center Street 24 2450 es,see wishlist
Santa Ana Raitt Street 25 2587 es,see wishlist
Santa Ana Pacific Avenue 26 2652 ee,see wishlist
Santa Ana Bristol Street 27 2590 BT,FS,see wishlist
Santa Ana Baker Street-Monarch 28 2588 ee,see wishlist
Santa Ana Flower Street 29 2589 VS,WR,es,ee,see wishlist
Santa Ana Broadway 30 2591 N I/C-TP,ee,see wishlist
Santa Ana Main Street 31 2592 N UC-TP,BT,es,ee,see wishlist
Santa Ana Orange Avenue 32 2478 N I/C-TP,es,see wishlist
Santa Ana Maple(Bike Trail) 33 2451 ee,see wishlist
Santa Ana Standard Avenue 34 2593 ce,ca,es,ee,see wishiist
Santa Ana Grand Avenue 35 2594 VS,SD,E I/C-TP,FS,F-splicing,see wishlist
Santa Ana Lon Street 36 2595 es,ee,TP-splicing,see wishlist
Santa Ana Ritchey Street 37 2452 ca,ca,ee,VS,FS,TP&F-splicing,BT,see wishlist
Caltrans SR-55 SB Ram -Auto Mall Drive 38 238 ca,gps
cu=controller unit; ca=controller assembly includes cu+all necessary equipment and appurtenances+es; ce=cabinet equipment; es=
ethernet switch; FS =Fiber Switch;ee=ethernet extender; gps=gps interface and antennae installed; 2070=2070 Com##-2070
Communication Module, 170E-Field Master, CM=Modem-Communications Module; C=CenTracs;TAC=TACTICS; ASCL=ACS Lite;
A=Aries; BB=Battery Backup System; Existing or New I/C=Interconnect Conduit with media; media-F=Fiber Optic, TP=##pair
Twisted; VD=Video Detection; WD-Wireless Detection; SD-System Detection; VS=Video Surveillance System; W=WiFi; WR=
Wirless Radio; BT-Bluetooth; L=Loop Detector; EVP=Emergency veh.pre-empt; T##=Type II or III Electrical Service; a#following
item codes=quantity(i.e. L42=install 42 loop detectors); '=shared ownership; •*following task code=NOT A PART,agency pays 100%
for that task only; m-cu=modify existing controller. New controller may be substituted if functionally equivalent. CONSULTANT is
cautioned to verify interconnect components in field.
All equipment is furnished and installed and/or modify existing installation with 1 year guaranty on labor and material..Firmware and Software
Upgrades for installed specified systems are included in the installed price for a period of 3 years. Excludes new software for new features not
originally installed nor specified to be installed and included. Removal of existing equipment and appurtenances is included in the furnish and
install or modify existing installation price. PS&E may be available at no cost to the Consultant from Project Agencies.
18
Item 5. - 37 HB -76-
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Comments, Wishes, Needs of Huntington Beach
Instructions: Enter any special circumstance such as conduit,communications, central or field master
modifications, new systems,TMC,YIDS, etc. that are not part of the intersection listing on the Main Data
Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priority Description Comments
* Between Newland and Parkside Conduit repair/replacement, interconnect
*part of original application
19
HB -77- Item 5. - 38
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Comments, Wishes, Needs of Fountain Valley
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems,TMC,YIDS,etc. that are not part of the intersection listing on the Main Data
Sheet.
Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priori Description Comments
Bushard St. Cabinet&Controller Upgrade, Communication,
CCTV Camera system
Ward St. Cabinet&Controller upgrade,Communication
Harbor Blvd. CCTV Camera Syste, Communication
*part of original application
20
Item 5. - 39 HB -78-
AGREEMENT NO. C-2-2030
ATTACHMENT A
Comments, Wishes, Needs of Santa Ana
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems,TMC, VIDS, etc. that are not part of the intersection listing on the Main Data
,Sheet Prioritize with I being best and 5 being worst. Add items if you wish.
Priority Description Comments
Newhope Street Communication
Mohawk Drive Communication
Fairview Street System detection, Communication equipment, Bluetooth
Travel Time
Sullivan Avenue Cabinet&controller upgrade, Detection, Communication
Greenville Street Communication
Center Street Communication
Raiff Street Communication
Pacific Avenue Communication
Bristol Street Communication, Bluetooth travel time
Baker St-Monarch Communication
Flower St. CCTV Camera System, Wireless Broadband Antenna,
Communication
Broadway Install conduit and Interconnect,Communication
Main Street Install Interconnect,Communication, Bluetooth Travel Time
Orange Avenue Communication
Maple(Bike Trail) Communication
Standard Avenue Cabinet&controller upgrade, Communication
Grand Avenue CCTV Camera System Detection, Install Interconnect, Fiber
Splicing, Communication
Lyon Street Communication, Interconnect splicing
Ritchey Street CCTV Camera System, Communication, Interconnect&
Fiber Splicing, Bluetooth Travel Time
*part of original application
21
HB -79- Item 5. - 40
AGREEMENT NO:
C-2-2030
ATTACHMENT A
Comments, Wishes, Needs of Westminster
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems,TMC,VIDS, etc.that are not part of the intersection listing on the Main Data Sheet.
Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priori Description Comments
Magnolia St. Cabinet Upgrade
One(1) Synchro license upgrade Upgrade to latest edition
*part of original application
22
Item 5. - 41 HB -80-
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT B
Local Match Commitment
Details of Matching Funds: (must be consistent with PROJECT APPLICATION):
Provide details in tables
Cash Match: Total Cash Match for the Project: $_ 59,617
In-Kind Match: Total In-Kind Match for the Project: $_125,7 33
Total Match for Project: $ 185,350
Cash Match:
Agency Funding Source Amount of Cash Contribution
City of Huntington Beach AQMD $ 6,617
City of Westminster Traffic Impact Fee $ 3,000
City of Fountain Valley Measure M Turnback $ 10,000
City of Santa Ana Measure M Turnback $40,000
TOTAL $ 59,617
In-Kind Match (Improvements or Staffing Support):
Specific Improvements and Services (List items and Cost)
Agency Improvement Date of
Construction Expenditure
TOTAL $
HB -81- Item 5. - 42
COOPERATIVE AGREEMENT O. C-2-2030
ATTACHMENT B
Staffing Commitment:
Fully
Agency Staff Position Type of Service to No. of Burdened .Eotal
Project Hours Hourly
Rate
Cityity of Principal Civil Project Support
of
ton
60 $142 $ 8,520-
[Hun:fington Beach En ineer Im lementation
City of Admin Admin 50 $142
Huntin ton Beach $ 7,100
City of Maintenance.enance Maintenance 249.86 $88
Huntington Beach $21,988*
Principal Civil Project
City of Westminster Engineer Design/Implement 8 $68 $ 544*
/Constr, En
City of Westminster Assistant Civil Project Design
Engineer Implement 10 $48 $480*
Constr. En
City of Westminster Public Works Construction
Inspector Engineering 8 $40 $320*
Sr. - Inspe ion ---
City of Westminster Administrator Project Admin 7.11 $36 $256*
Assistant
City of Deputy City Project Admin
— Fountain Valle En ineer Review 30 $140 $4,200*
, City of Assistant Project Support 46.75 $100 $4,675*
— Fountain Valle Engineer Im lementation
City of Santa Ana Sr. Civil Project AAdmin/
n ineer 150 $118 $ 17,700*
Review
W
Assistant Project
City of Santa Ana Engineer 11 Design/implement 303.03 03 $99 $ 30,000*
/Constr. En
Assistant Project
City of Santa Ana Traffic Oper Design/Implement 227.27 $99 $ 22,500*
Engineer /Constr. Eng.
Engineering Project
City of Santa Ana Intern Design/Implement 338.64 $22 $ 7,450*
Constr. EM.
TOTAL $ 125,733*
*Total amount is the required participation by the identified agency. The number of hours and hourly rate will
be based on each agency's actual fully burdened billing rates,which must collectively equal the same value
of the assigned"Total" dollars, Each agency will be responsible for keeping detailed records of hours
worked and description of work. An accounting record of personnel, hours at fully burdened rate is
expected to be included with the final submittal. Records will be subject to auditing.
Item 5. - 43 HB -82-
COOPERATIVE AGREEMENT NO, C-2-2030
ATTACHMENT C
List of Contacts
OCTA Fountain Valley
Mr. Ronald (Ron) Keith Mr. Temo Galvez
Principal Trafficc Engineer Deputy City Engineer
Project Manager 10200 Slater Avenue
600 S. Main Street Fountain Valley, CA 92708
Orange, CA 92868 Tel: 714.593.4517
Tel: 714.560.5990 Temo..qalveZ(O-)fOLintainvallev.ora
rkeith(a-octa.net
Huntington Beach Santa Ana
Mr. William Janusz Mr. Vinh Nguyen
Principal Civil Engineer Senior Civil Engineer
2000 Main Street Public Works Agency
Huntington Beach, CA 92648 20 Civic Center Plaza, M-43
Tel: 714.374.1628
an.usz Santa Ana, CA 92701
M
.@surfcity-hb.org TeL 714.647.5612
vn.guyen santa-ana.om
Westminster
Mr. Adolfo Ozaeta
Traffic Engineer
8200 Westminster Blvd.
Westminster, CA 92683
Tel: 714.548.3462
aozaeta@westminster-ca.,qov
HB -83- Item 5. - 44
ATTACHMENT #3
C'TA
BOARD OF DIRECTORS May 11 , 2016
Lori Donchak
Chair
Michael Hennessey William Janusz
Vice Chair Principal Civil Engineer
Lisa A.Bartlett City of Huntington Beach
Director 2000 Main Street
Andrew Do Huntington Beach, CA 92648
Director
Steve Jones
Director
SUBJECT: OCTA'S AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT
JimKirector s D NO. C-2-2030
Director
Jeffrey Lalloway
Director Dear William Janusz:
Gary A.Miller
Director Enclosed is one original of the above mentioned subject for your review and
Al Murray signature.
Director
Shawn Nelson Please execute the original where indicated, in blue ink and return.
Director
Miguel Pulido
Directtoror Please send the executed document to:
Tim Shaw
Director Megan Bornman
Todd Spitzer Associate Contract Administrator
Director CAMM Department
Michelle Steel OCTA
Director 550 South Main Street
Tom Tait P.O. Box 14184
Director Orange, CA. 92863-1584
Frank Ury
Director
Should you have any contractual related questions, please feel free to contact
Gregory T.Wint to Director Megan Bornman at (714) 560-5064 or by e-mail at mbornman@octa.net.
Director
Ryan Chamberlain
Ex-Officio Member Sincerely,
CHIEF EXECUTIVE OFFICE
Darrell Johnson Ma rl- wing
Chief Executive Officer
Senior Office Specialist
Contract Administration and Materials Management
Enclosure(s)
Orange County Transportation Authority
550 South Main Street/P.0.Box 14184/Orange/California 92863-1 584/(714)560-OCTA(6282)
Distributed:
Accounting
FPA
CAMM ��` / 1
PMR1�l7`�'�
Vendor
I AMENDMENT NO. 1 TO CA In d1P9�1��
2 COOPERATIVE AGREEMENT NO. C-2-2030
3 BETWEEN
a ORANGE COUNTY TRANSPORTATION AUTHORITY
5 AND
G THE CITIES OF SANTA ANA, FOUNTAIN VALLEY, HUNTINGTON BEACH, AND WESTMINSTER
7 FOR
s IMPLEMENTATION OF
9 THE EDINGER AVENUE TRAFFIC SIGNAL SYNCHRONIZATION PROJECT FUNDED AS PART
10 OF THE MEASURE M2 REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM
11 (PROJECT P)
12 THIS AMENDMENT NO. 1 is made and entered into this (I day of emolVC
13 2016, by and between the Orange County Transportation Authority, ("AUTHORITY"), and the Cities
14 of Santa Ana, Fountain Valley, Huntington Beach, and Westminster (hereinafter referred to as the
is "PARTICIPATING AGENCIES").
16 WITNESSETH:
17 WHEREAS, by Agreement No. C-2-2030 dated March 1, 2013, AUTHORITY and
18 PARTICIPATING AGENCIES entered into a cooperative agreement for the coordination of traffic
19 signals across multiple jurisdictional boundaries as a part of the Renewed Measure M (M2) Regional
20 Traffic Signal Synchronization Program (Project P) to enhance countywide traffic flow and reduce
21 congestion; and
22 WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to extend the term of the
23 agreement for an additional thirty-six (36) months, with no increase to the maximum obligation;
24 NOW, THEREFORE, it is mutually understood and agreed that Agreement No. C-2-2030 is
25 hereby amended in the following particulars only:
26 /
Page 1 of 5
L:1Camm1CLERICAL1wORDPROCWGRMAMENDWM122030.docx
I I �
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-2-2030
I Amend ARTICLE 9. ADDITIONAL PROVISIONS, page 8 of 15, Paragraph A, lines 19 and 20,
2 to delete"June 30, 2016", as the expiration date of the Agreement and in lieu thereof, insert"June 30,
3 20*19".
a The balance of Agreement No. C-2-2030 remains unchanged.
5 This Amendment shall be made effective upon execution by all parties. 1
r, IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to Agreement
7 No. C-2-2030 to be executed on the date first above written.
s CITY OF SANTA ANA ORANGE COUNTY TRANSPORTATION AUTHORITY
10 By. -By.
(f —
11 David Cavazos Meena Katakia r
City Manager Manager, Capital Projects
12
13 ATTEST: APPROVED AS TO FORM:
14
By: lam' - By:
15 Maria D. Huizar J es M. Donich
Clerk of the Council Z, General Counsel
16
APPROVED AS TO FORM:
17
1s B
So is R. Carvalho
19 Ity Attorney
20
21
Date: cTu'VE:_
,
77
23
24
Page 2 of 5
1�
L:Kamm\CLERICALIWORDPROC%AGREE�APi]ENDWN1122d3d.docx
AMENDMENT NO. I TO
COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF,the parties hereto have caused this Amendment No. Ito Agreement
2 No.C-2-2030 to be executed on the date first above written.
3 CITY OF FOUNTAIN VALLEY
4
5 By:
Cheryl B thers
6 Mayor
7
ATTEST:
s
9 By:
Ic I er
10 City Clerk
>1 APPROVED AS TO FORM:
12
By:
13 Colin Burns
Attorney for the City
14
Date: D
16
17
18
19
20
21
22
23
24
25
26
Page 3 of 5
L:\Camm\CLERICAL\WORDPROC\AGREE\AMEND\AM122030.docx
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF,the parties hereto have caused this Amendment No. 1 to Agreement
2 No. C-2-2030 to be executed on the date first above written.
3 CITY OF HUN .INGT EACH
4
By:
' a s Katapo
6 Mayor
7
ATTEST:
8
9 By:
Robin Estanislau, CMC
10 City Clerk
it APPROVED AS TO FOR
12
By:
13 ICtl Gates
14Ci orney PAr
/
is — /k
Date: r.
16
17
18
19
20
21
22
23
24
25
26
Page 4 of 5
L:\Camm\CLERICAL\WORDPROC\AGREE\AMEND\AM122030.docx
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to Agreement
2 No. C-2-2030 to be executed on the date first above written.
3 CITY OF WESTMINSTER
4
By:
5 Tri Ta
G Mayor
ATTEST:
s
9
B :
Amanda Jensen
10 City Clerk
11 APPRO AS O FORM:
i
12
By.
13
14
City Attorney
( (/'
15
Date:
16
17
18
19
20
21
22
23
24
i
25
26
Page 5of5
L:1Camm1CLERICALIWORDPROCIAGREE\AMEND1AM122030.docx
City Of Huntington Beach
=,:-: 2000 Main Street + Huntington Beach, CA 92648
.,
- (714) 536-5227 4 wwv.huntingtonbeachca.gov
' N `FBT�►� . Office of the City Clerk
)l,1999 i
e Robin Estanislau, City Clerk
Megan Bornman
Associate Contract Administrator, CAMM Dept.
Orange County Transportation Authority
550 South Main Street
P. O. Box 14184
Orange, CA 92863-1584
Dear Ms. Bornman:
Enclosed is one original of the "Amendment No. 1 to Cooperative Agreement No. C-2-2030 Between
Orange County Transportation Authority and the Cities of Santa Ana, Fountain Valley, Huntington Beach
and Westminster for Implementation of the Edinger Avenue Traffic Signal Synchronization Project Funded
As Part of the Measure M2 Regional Traffic Signal Synchronization Program (Project P)."
Upon complete execution, please return a fully executed copy of Amendment No. 1 to Cooperative
Agreement No. C-2-2030 to us. Please mail the document to:
Robin Estanislau
City Clerk
2000 Main Street, 2Id Floor
Huntington Beach CA 92648
Your attention to this matter is greatly appreciated.
Sincerely,
7�
Robin Estanislau, CMC
City Clerk
RE:pe
Enclosure
Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand
i
OCT A
BOARD OF DIRECTORS
April 11, 2013
Gregory T Winterbottom
Chairman
Shawn Nelson
Vice Chairman William Janusz
Patricia Bates Principal Civil Engineer
Director City of Huntington Beach
LoriDonchak 2000 Main Street
Director Huntington Beach, CA 92648
Gail Eastman
Director
Matthew Harper SUBJECT: OCTA'S COOPERATIVE AGREEMENT NO. C-2-2030
Director
Michael Hennessey
Director Dear Mr. Janusz:
Steve Jones
Director Enclosed please find one original of the above referenced subject for your
Jeffrey Lalloway records.
Director
Gary A.Miller Should you have any contractual related questions, please feel free to contact
Director Venita Anderson at (714) 560-5427 or by e-mail at vanderson@octa.net.
John Moorlach
Director
Sincerely,
At Murray
Director
Janet Nguyen
Director
Marla Ewing
Miguel Pulido
Director Senior Office Specialist
Tim Shaw Contract Administration and Materials Management
Director
Todd Spitzer Enclosure(s)
Director
Frank Ury
Director
Ryan Chamberlain
Ex-Officio Member
CHIEF EXECUTIVE OFFICE
Darrell Johnson
Chief Executive Officer
Orange County Transportation Authority
550 South Main Street/P.O.Box 14184/Orange/California 92863-1584/(714)560-OCTA(6282)
1 COOPERATIVE AGREEMENT NO. C-2-2030
2 BY AND BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 THE CITIES OF SANTA ANA, FOUNTAIN VALLEY, HUNTINGTON BEACH, AND WESTMINSTER
6 FOR
7 IMPLEMENTATION OF
8 THE EDINGER AVENUE TRAFFIC SIGNAL SYNCHRONIZATION PROJECT FUNDED AS PART
9 OF THE MEASURE M2 REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM
10 (PROJECT P)
11 THIS AGREEMENT, is effective this _ day of 2013 by and between the
12 Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange, California
13 92863-1584, a public corporation of the State of California (hereinafter referred to as "AUTHORITY"),
14 and the Cities of Santa Ana, Fountain Valley, Huntington Beach, and Westminster (hereinafter referred
15 to as the "PARTICIPATING AGENCIES").
16 WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES are
17 working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the
18 Renewed Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to
19 enhance countywide traffic flow and reduce congestion; and
20 WHEREAS, the AUTHORITY has completed the competitive 2012 Call for Projects (hereinafter,
21 "2012 CALL") in support of Project P and awarded Project P funds based on the application
22 (hereinafter, "APPLICATION") prepared by the City of Santa Ana (hereinafter referred to as the
23 "APPLICANT AGENCY') for implementation of signal synchronization of traffic signals along Edinger
24 Avenue (hereinafter, "PROJECT'); and
25 WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
26 to designate the AUTHORITY and the AUTHORITY agrees to act as the implementing agency to carry
Page 1 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 out the signal coordination PROJECT; and
2 WHEREAS, the PROJECT will include approximately thirty-eight (38) traffic signals as
3 identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached
4 and referred to herein as Attachment A; and
5 WHEREAS, the PROJECT will include elements identified in the APPLICATION including
6 certain hardware and software upgrades to traffic controllers, traffic telecommunications and intertie
7 systems, central traffic master controllers and associated systems (hereinafter collectively referred
8 to as `TRAFFIC CONTROL ELEMENTS"), will be constructed and or installed and implemented as
9 part of the PROJECT as identified in Attachment A; and
10 WHEREAS, the AUTHORITY agrees to work with PARTICIPATING AGENCIES to
11 coordinate the inclusion of other traffic control elements that must be installed at the same time as
12 the construction of the PROJECT that are NOT included in Attachment A and will be the
13 responsibility of the AGENCY owning each and any of those traffic control elements during the
14 course of the project; and
15 WHEREAS, the AUTHORITY agrees to implement the PROJECT based on Attachment A; and
16 WHEREAS, the PARTICIPATING AGENCIES agree to a combined cash and in-kind match of
17 one hundred, eighty-five thousand, three hundred, fifty dollars ($185,350.00), equivalent to twenty
18 percent (20%) of the PROJECT cost (see Attachment B); and
19 WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
20 Agreement to implement the PROJECT in support of Project P as part of M2; and
21 WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding
22 responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation
23 of the PROJECT; and.
24 WHEREAS, the Orange County Transportation Authority Board of Directors approved funding
25 for the PROJECT and authorized the Chief Executive Officer to negotiate and execute this cooperative
26 agreement on October 15, 2012.
Page 2 of 15
11
COOPERATIVE AGREEMENT NO. C-2-2030
1 WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the ZZ day
2 of ,. ' 20
3 WHEREAS, the CITY of Fountain Valley's City Council approved this Agreement on the
4 / day of e 7 , 20 /2--:-
5 WHE EAS, the CITY of Huntington Beach's City Council approved this Agreement on the
6 day of 20 /Z- .
7 WHERE the CITY of Westminster's City Council approved this Agreement on the
8 �' —day of ,,the
�C , 20 /z
9 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
10 PARTICIPATING AGENCIES as follows:
11 . ARTICLE 1. COMPLETE AGREEMENT
12 A. This Agreement, including any attachments incorporated herein and made applicable by
13 reference, constitutes the complete and exclusive statement of the terms and conditions of this
14 Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior
15 representations, understandings and communications between the parties. The invalidity in whole or in
16 part of any term or condition of this Agreement shall not affect the validity of other term(s) or
17 conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
18 incorporated by reference herein.
19 B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES'
20 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
21 relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
22 condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force
23 and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except
24 when specifically confirmed in writing by an authorized representative of AUTHORITY by way of a
25 written amendment to this Agreement and issued in accordance with the provisions of this Agreement.
26 /
Page 3 of 15
11
COOPERATIVE AGREEMENT NO. C-2-2030
1 C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's
2 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
3 relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of
4 such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force
5 and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
6 AGENCIES except when specifically confirmed in writing by an authorized representative of
7 PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
8 accordance with the provisions of this Agreement.
9 ARTICLE 2. SCOPE OF AGREEMENT
10 This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
11 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
12 that each will cooperate and coordinate with the other in all activities covered by this Agreement and
13 any other supplemental agreements that may be required to facilitate purposes thereof.
14 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
15 AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
16 A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by
17 the APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP
18 Guidelines.
19 B. AUTHORITY shall provide oversight in order to maintain inter jurisdictional traffic signal
20 operational integrity between PROJECT and other existing and new M2 Project P funded projects.
21 C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation
22 necessary to acquire a Categorical Exemption from CEQA for PROJECT.
23 D. AUTHORITY shall perform web-based public outreach activities for the project to
24 communicate major project milestones and results.
25 E. AUTHORITY shall provide formats, templates, and guidance in reporting requirements
26 as described in CTFP.
Page 4 of 15
11 COOPERATIVE AGREEMENT NO. C-2-2030
1 F. AUTHORITY, or agents of AUTHORITY, may upon close-out of PROJECT under this
2 Agreement, perform a technical and or field review to ensure that the CTFP Guidelines policies and
3 procedures were followed. Such a review may be performed one hundred and eighty (180) days after
4 the PROJECT three-year grant period is complete. If the technical and or field review determines that
5 any of the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must
6 return the amount of funding used to perform the ineligible activity to AUTHORITY.
7 G. AUTHORITY will invoice the PARTICIPATING AGENCIES as identified in the
8 PROJECT 2012 CALL APPLICATION and Attachment B for the dollar match at the start of the
9 PROJECT.
10 H. AUTHORITY will request updates on the PROJECT as part of semi-annual review
11 process, including documentation of in-kind match conforming to Attachment B and will include the
12 PROJECT in the list of active projects in OCFundtracker until completion of the three year grant period.
13 Documents to be provided include, but are not limited to, payroll records, contracts, and purchase
14 orders.
15 ARTICLE 4. RESPONSIBILITES OF THE AUTHORITY AS PROJECT LEAD AGENCY
16 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
17 implementation of the PROJECT:
18 A. AUTHORITY will act as the LEAD AGENCY for the work necessary to manage, procure,
19 and complete the PROJECT as identified in Attachment A.
20 B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
21 C. To collect manual intersection movement and automated machine traffic counts.
22 D. To develop new timing plans optimized for signal synchronization.
23 E. To provide updated timing plans and traffic count data to the PARTICIPATING
24 AGENCIES.
25 F. To prepare a "Before and After Study" for the PROJECT. As described in the Measure
26 M2 Eligibility Guidelines adopted by the AUTHORITY, the "Before and After Study" for the project is
Page 5 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
2 B.111.9) for the project. The AUTHORITY shall provide the "Before and After Study" to the
3 PARTICIPATING AGENCIES in draft and final formats for comment and comments shall be noted in
4 the final study.
5 G. To provide Ongoing Monitoring and Maintenance of optimized signal timing after
6 Primary Implementation of the PROJECT is completed and continue until the end of the three year
7 grant period.
8 ARTICLE 5. RESPONIBILITES OF THE PARTICIPATING AGENCIES
9 The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
10 and funding of the PROJECT:
11 A. Provide a technical representative to meet and participate as a member of the
12 PROJECT's Traffic Forum.
13 B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
14 PROJECT.
15 C. To participate and support the PROJECT implementation within the timeframe
16 outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the
17 AUTHORITY.
18 D. To provide the AUTHORITY all current intersection, local field master, and or central
19 control system timing plans and related data upon request.
20 E. To provide the local match and or documentation for the in-kind services for the
21 PROJECT in accordance with Attachment B. Failure to provide included match and or evidence of
22 in-kind service may result in the loss of future participation for competitive funds.
23 F. PARTICIPATING AGENCIES that have included a dollar match as identified in
24 Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of
25 receipt of an invoice.
26 /
Page 6 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 G. PARTICIPATING AGENCIES that have included an in-kind match as identified in
2 Attachment 6 shall provide documentation of conformance as part of the semi-annual review process.
3 H. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
4 PROJECT as part of semi-annual review process until completion of the three year PROJECT grant
5 period. Documents to be provided include, but are not limited to, payroll records, contracts, and
6 purchase orders.
7 I. PARTICIPATING AGENCIES shall continue Ongoing Monitoring and Maintenance after
8 the three year grant period is complete and continue until the end of the PROJECT if additional
9 Maintenance of Effort is specified in the APPLICATION.
10 ARTICLE 6. DELEGATED AUTHORITY
11 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
12 Agreement are delegated to its City Managers, or equivalent designee, and the actions required to be
13 taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
14 Executive Officer.
15 ARTICLE 7. AUDIT AND INSPECTION
16 AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
17 accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
18 AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work,
19 materials payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
20
period of four (4) years after final payment, or until any on-going audit is completed. For purposes of
21
22 audit, the date of completion of this Agreement shall be the date of AUTHORITY's payment of
23 PARTICIPATING AGENCIES's final billing (so noted on the invoice), if applicable, under this
24 Agreement. AUTHORITY shall have the right to reproduce any such books, records, and accounts. The
25 above provision with respect to audits shall extend to and or be included in contracts with
26 PARTICIPATING AGENCIES' contractor.
Page 7 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 ARTICLE 8. INDEMNIFICATION
2 A. Each PARTICIPATING AGENCY shall indemnify, defend and hold harmless the
3 AUTHORITY, it's officers, directors, employees and agents from and against any and all claims
4 (including attorney's fees and reasonable expenses for litigation and settlement) for any loss or
5 damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or
6 willful misconduct by the PARTICIPATING AGENCY, its officers, directors, employees or agents in
7 connection with or arising out of the performance of this Agreement.
8
B. The PARTICIPATING AGENCIES shall maintain adequate levels of insurance, or self-
insurance to assure full indemnification of AUTHORITY.
9
10 C. AUTHORITY shall indemnify, defend and hold harmless the PARTICIPATING
11 AGENCIES, its officers, directors, employees or agents, and or its officers, directors, employees or
12 agents from and against any and all claims (including attorney's fees and reasonable expenses for
13 litigation and settlement)for any loss or damages, bodily injuries, damage to, or loss of property caused
14 by the negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees
15 or agents in connection with or arising out of the performance of this Agreement.
16 D. AUTHORITY shall maintain adequate levels of insurance, or self-insurance to assure full
indemnification of the PARTICIPATING AGENCIES.
17
ARTICLE 9. ADDITIONAL PROVISIONS
18
19 A. Term of Agreement: This Agreement shall continue in full force and effect until June 30,
2016.
20
21 B. This Agreement may be extended or amended in writing at any time by the mutual
22 consent of both parties. No amendment shall have any force or effect unless executed in writing by
both parties.
23
24 C. The AUTHORITY and the PARTICIPATING AGENCIES agree to work together in good
25 faith, using reasonable efforts to resolve any unforeseen issues and disputes arising out of the
performance of this Agreement.
26
Page 8 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 D. Legal Authority: The AUTHORITY and the PARTICIPATING AGENCIES hereto
2 represent that they are authorized to execute this Agreement on behalf of said parties and that, by so
3 executing this agreement, the parties hereto are formally bound to the provisions of this Agreement.
4 E. Severability: If any term, provision, covenant or condition of this Agreement is held to be
5 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
6 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
7 condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
8 F. Counterparts of Agreement: This Agreement may be executed and delivered in any
9 number of counterparts, each of which, when executed and delivered shall be deemed an original and
10 all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
11 G. In the event that the PROJECT Costs exceed the estimates as submitted in the
12 APPLICATION as prepared by the APPLICANT AGENCY, all parties agree to meet and determine
13 PROJECT revisions to meet the budget or a revised funding proposal by PARTICIPATING AGENCIES
14 which shall be documented and submitted in writing as a revision to the agreement.
15 H. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
16 state and local laws, statutes, ordinances and regulations of any governmental authority having
17 jurisdiction over the PROJECT.
18 1. Force Majeure: Either Party shall be excused from performing its obligations under this
19 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
20 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
21 commandeering of material, products, plants or facilities by the federal, state or local government;
22 national fuel shortage; or a material act or omission by the other party; when satisfactory evidence of
23 such cause is presented to the other Party, and provided further that such nonperformance is
24 unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
25 J. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
26 authority hereunder may be assigned in whole or in part by either Party without the prior written consent
Page 9 of 15
11
COOPERATIVE AGREEMENT NO. C-2-2030
1 of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
2 void and of no force and effect. Consent to one assignment shall not be deemed consent to any
3 subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.
4 K. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
5 authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the
6 terms, in amounts, or for purposes other than as authorized by local, state or federal law.
7 L. Governing Law: The laws of the State of California and applicable local and federal
8 laws, regulations and guidelines shall govern this Agreement.
9 M. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
10 each party will bear their own costs and attorney's fees.
11 N. Notices: Any notices, requests, or demands made between the parties pursuant to this
12 Agreement are to be directed as follows:
13
14 To CITY OF SANTA ANA: To CITY OF FOUNTAIN VALLEY:
15 City of Santa Ana City of Fountain Valley
16 Public Works Agency 10200 Slater Avenue
20 Civic Center Plaza, M-43 Fountain Valley, CA 92708
17 Santa Ana, CA 92701
18
Attention: Vinh Nguyen Attention: Temo Galvez
19 Senior Civil Engineer Deputy City Engineer
20 Tel: 714/647-5612 Tel: 714/593-4517
21
Email: vnguyen(Qsanta-ana.org Email: temo.galvez(c.)fountainvalle .org
22
23
24
25
26
Page 10 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 To CITY OF HUNTINGTON BEACH: To CITY OF WESTMINSTER:
2 City of Huntington Beach City of Westminster
3 2000 Main Street 8200 Westminster Boulevard
4 Huntington Beach, CA 92648 Westminster, CA 92683
5
Attention: William Janusz Attention: Adolfo Ozaeta
6 Principal Civil Engineer Traffic Engineer
7
Tel: 714/374-1628 Tel: 714/548-3462
8
9 wianusz(cD-surfcity-hb.org email: aozaeta(a.westminster-ca.gov
10
To AUTHORITY:
11
12 Orange County Transportation Authority
13 550 South Main Street
14 Orange, CA 92863-1584
15 Attention: Venita Todd
16 Senior Contracts Administrator
17 Tel: 714/560-5446
18 Email: vtodd@octa.net
19 /
20 /
21 /
22 /
23 /
24 /
25 /
26 /
Page 11 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-2030 to be executed on the date first above written.
3 CITY OF SANTA ANA ORANGE COUNTY TRANSPORTATION AUTHORITY
4 ---__
5 By: By:
Paul Walters Meena Kataki
6 City Manager Manager, Capital Projects
7
ATTEST: APPR ED AS TO FORM:
8
By: (--)`),7Gy,-L-%i /-J ,Al.,,,,�,"- By:
9 Maria D. Huizar Kennard R. Smart, Jr.
10 City Clerk General Counsel
11 APPROVED AS TO FORM:
12 .�
By: OL
Sonia Carvalho
13 City Attorney
14
15 Dated:
16
17
18
19
20
21
22
23
24
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- Page 12 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-2030 to be executed on the date first above written.
3 CITY OF FOUNTAIN VALLEY
4 By:
5 Mayor
6
7 ATTEST:
/i
8 By. CIL
9 City C e <
10
APPROVE AS FORM:
11
12 By:
Alan Burns
13 City Attorney
14 Dated:
15
16
17
18
19
20
21
22
23
24
25
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Page 13 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-2030 to be executed on the date first above written.
3 CITY OF HUNTINGTO BEACH
4 By.
5
6 Mayor
7
ATTEST:
8 r�
By.
9 Jo , L. Flynn
Ci,�yGerk
10 0y
11 FJenni
VED AS TO FOOR/M-
12
I ► iL
f r Mc rava13ty Attorney
14 Datedi
15
16
17
18
19
20
21
22
23
24
25
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Page 14 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-2030 be executed on the date first above written.
3 CITY OF WESTMINSTER
4
By: 7z ez;4=
5 Tri Ta
6 Mayor
7 ATTT�
8
By:
9 Robin Roberts
City Clerk
10
11 APP7 gED $FFORM:
12 By:
Richard J nes
13 Cityy Atto ney
s
14 Dated:
15
16
17
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Page 15 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
SCOPE OF WORK
Edinger Avenue Corridor
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
The Orange County Transportation Authority (Authority or OCTA) desires to provide the
components necessary to improve and enhance signal timing and synchronization
services and operations for all signalized intersections on the Edinger Avenue Corridor
Traffic Signal Synchronization Project (PROJECT).
This approximately twelve (12) mile stretch of PROJECT includes thirty-eight (38)
signalized intersections and includes four (4) Orange County agencies (AGENCY or
AGENCIES). The street was proposed for synchronization by the City of Santa Ana as
part of the 2012 Project P corridors from Renewed Measure M (M2). The term
PARTIES shall refer to all participating AGENCIES and OCTA
The PROJECT passes through the cities of Santa Ana, Fountain Valley, Huntington
Beach, and Westminster. Signals along the corridor are controlled by these
AGENCIES. The AGENCIES along the corridor utilize several different types of
controllers, including Type 170 C8, Type 2070, NEMA TS - 1, 2 by Econolite, and other
manufacturer's each with their own respective firmware or operating systems and
characteristics.
The main goals and objective of this project is to:
• Perform an operations and timing analysis to develop and implement optimized
traffic signal synchronization timing, including the development and
implementation of timing plans at all signalized intersections;
• Determine and make recommendations for all traffic signal equipment and
infrastructure related solely to improve and/or enhance synchronization; and
• Upon approval by the owning AGENCY and OCTA, procure, furnish and install
all approved infrastructure improvements for PROJECT.
The implementation of the new optimized timing and infrastructure improvements will:
• Provide signal synchronization timing for prevailing traffic patterns
• Maximize the number of intersections traversed on a green indication vs. those
stop by a red indication
• Reduce stops, decrease travel times, and reduce overall delay,
• Reduce emissions and Green House Gases (GHG); and
• Provide a continuing foundation for interjurisdictional cooperation in coordination
of interactive but autonomous local AGENCY traffic signal systems.
The following specific tasks are required to be performed in the course of providing
service for the traffic signal coordination project. Tasks are listed in sequential order for
clarity. However, some tasks may run concurrently or commence prior to the order
listed.
9
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Task 1: Project Management
Task 1: Project Management is ongoing throughout the duration of the project. This
task includes day-to-day project management, such as meetings, progress reports,
tracking of schedules, invoicing, and overall administration of the project. The project
management team, comprised of Authority personnel, and the On—Call Traffic
Engineering Consultant (CONSULTANT), acts as an extension of the Authority staff and
will act in that capacity at meetings with the respective corridor AGENCIES. The
following list is a minimum of what is required of this task:
1. The selected CONSULTANT for PROJECT shall prepare a detailed Project
Management Plan (PMP) that includes budget and schedule estimates for all of the
tasks described in the Scope of Work, providing specific project milestones for
review and approval by the Authority Project Manager (APM) or designated
representative. These items shall be detailed and include expected meetings,
activities (by work task, whether performed by CONSULTANT team or by others),
start dates, activity durations, product submittal dates, relationships among work
tasks (including critical path items), and a detailed flow chart for the project tasks,
and float time. CONSULTANT shall finalize the report based on comments received
from the project sponsor, other involved AGENCIES, and APM and/or Authority staff.
2. CONSULTANT shall lead a two (2) stage Project Kick-Off Meeting with the APM and
AGENCY representatives.
a. The first stage will be to kick-off the project with the APM; establish
communication channels and protocols discuss the scope of work, schedule,
and budget; gather available information; and obtain a thorough
understanding of the goals for the project. Specific topics to discuss include
data collection needs, specific Synch ro/S imTraffic version 8.0 and Tru —
Traffic version 10.0 modeling needs, specific training needs for
Synchro/SimTraffic, Tru-Traffic, and other programs or firmware specified
herein, and specific construction items and procurement methodologies, and
PROJECT schedule.
b. The second stage of the meeting will be with the CONSULTANT, APM, and
AGENCY representatives that have signalized intersections along the
PROJECT. Data collection needs and requirements shall be outlined to the
involved AGENCIES. CONSULTANT shall notify each AGENCY of the type
of work, and when the work is to be performed within that AGENCY.
CONSULTANT shall notify each participating AGENCY any and all
documents that need to be produced pertaining to the construction of the
facilities and the coordination, including but not limited to: as-built drawings,
new Plans, Specifications and Estimates for new construction to be built as
part of this project (PS&E), Intersection Timing Charts, Existing Synchro
Models, Aerial photos, ADT and TMC data, etc. The APM may assist in this
2
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
endeavor to facilitate time constraints.
3. CONSULTANT shall lead project meetings as directed by the Authority to include the
CONSULTANT staff, APM, and other project related participants. The purpose of
these meetings will be to ensure that proper input is being received by
CONSULTANT and the Authority and that it is included in the work effort.
a. CONSULTANT shall prepare agendas, provide status updates, discuss the
progress and direction of the work, and provide notes of these meetings as
directed by the Authority to all participants. These meetings will also serve to
provide feedback between the project development team and CONSULTANT
regarding specific issues of the effort, including facilitating the development of
measures of effectiveness, construction alternatives and mitigations, and as
specified in later tasks.
4. CONSULTANT shall attend and be an active presenter at the Authority-led Intelligent
Transportation Systems (ITS) Roundtable, updating the group on the effort, its status,
and other items as determined by Authority staff. The ITS Roundtable is a semi —
annual forum envisioned to further communication and information exchange
between the Authority and the local AGENCIES regarding signal coordination and
ITS.
5. CONSULTANT shall attend and present at four (4) Board/Committee meetings to
summarize the findings. CONSULTANT shall attend and present at other AGENCY
committee meetings, and intergovernmental meetings as directed by the Authority.
The purpose of these meetings may be to inform attendees about the project, signal
synchronization in general, the PROJECT potential strategies, and other relevant
information.
a. At a minimum, a total of 10 monthly project team meetings, 2 Board, 2
committee, and 6 project team and other meetings shall be used for
scheduling and budgeting purposes.
Deliverables—Task 1:
1. Lead a 2 Stage Project Kick-off Meeting and prepare agenda and meeting materials.
2. Detailed Project Management Plan — one per participating party.
3. Monthly progress reports (electronic master and two copies) including status of the
work effort and updated schedule. Draft and Final Project Reports.
a. Consultant shall also submit a weekly summary of work performed in rich text
format for OCTA internal usage.
b. Monthly progress reports to AGENCIES upon request.
4. Attend Monthly project team meetings and prepare meeting materials, including
agenda, action items, graphics, presentation aides, and notes.
5. Electronic versions of all data files as directed by Authority.
6. Graphics and presentation aides required for all meetings.
7. All documents provided in electronic form should be of currently used OCTA MS
Word 2007 format.
3
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
8. All electronic data produced for this project shall be provided on CD-R.
Task 2: Data Collection
CONSULTANT shall collect the following data necessary to thoroughly understand
existing traffic conditions in the study area and be able to develop optimal time-of-day
traffic signal coordination plans, if applicable.
1. From the involved AGENCIES and or Authority, CONSULTANT shall collect existing
timing charts/sheets, existing coordination plans, traffic as-built drawings, aerial
photos, maps, traffic collision data as available, and collision diagrams for the study
intersections, if available. CONSULTANT shall also collect any off the shelf plans
(PS & E) for construction of any and all traffic signal coordination/synchronization
related plans, specifications and estimates for the corridor. CONSULTANT, if
requested by the involved AGENCY, will provide their own staff to review available
records/plans and request copies of needed records/plans with a minimum of
disruption to the involved AGENCY.
2. From the involved AGENCIES, CONSULTANT shall collect signal timing and signal
priority preferences, including, but not limited to, those related to pedestrian and
bicycle timing, phase sequence modifications and preferences, and special
operations such as conditional service, coordination preferred phase re — service,
and ring — barrier logic, as well as the timing optimization software preference.
3. CONSULTANT shall conduct seven-day 24-hour machine counts along each 1 mile
segment of PROJECT. Additionally, CONSULTANT will collect 24-hour vehicle
classification counts using a machine at four (4) locations on PROJECT to determine
heavy vehicle (truck) percentage information. Data obtained from Saturday and
Sunday counts will determine the necessity of weekend signal timing.
4. CONSULTANT shall conduct weekday and Weekend peak period turning movement
counts (TMC) at each and every of the PROJECT signalized intersections, including
pedestrian and bicycle counts. No other types of TMC classification shall be
necessary. Weekday counts shall be conducted for two hours of each peak period
(AM, mid-day, and PM). If needed, after analyzing the seven-day 24=hour machine
counts, weekend counts shall be conducted at each and every of the PROJECT
signalized intersections for a single two hour Saturday mid-day peak period. For
intersections with more than 2 through lanes in any of the approaches, a minimum of
2 people per intersection is required.
a. CONSULTANT, APM, and Local AGENCIES shall determine locations ,for
special video recording of bicycle and pedestrian activity for specific data
collection in support of upcoming changes to the CA MUTCD. Video
recording and data reduction shall be required at minimum 6 locations.
b. CONSULTANT and designated sub consulting Traffic Counting Firm shall be
4
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
cognizant of the fact that queuing of right turn vehicles or left turn vehicles
that do not pass the limit line for counting purposes during the count time
period shall also be counted as part of the quarter hour period in which they
occur.
c. TMCs, supplied by an alternate viable source, for an intersection that are < 2
years of age may used in lieu of a manual count.
5. All counts shall be summarized in MS Excel 2007 format. Copies of the raw data
count sheets will be provided to each involved AGENCY.
Deliverables —Task 2:
1. Report summarizing data collection effort, including intersection turning counts,
traffic collision analysis, current traffic signal timing patterns, and drawings of
intersection features.
2. Electronic versions of all data files (See CTFP Guidelines for ROADS requirements)
3. Raw video footage of intersections receiving Video Counting to OCTA only.
4. Deliverables of Task 1 and Task 2 to AGENCIES shall be limited to political
boundaries.
Task 3: Field Review, Plans Specifications and Estimates, Design Standards and
Requirements
1. CONSULTANT shall review the geometric layout, existing traffic signal equipment
and signal synchronization related infrastructure, and identify any deficiencies for
each intersection and along the whole corridor. The review shall include an
assessment of the existing intersection geometry, traffic conditions, and traffic signal
control equipment and telemetry/interconnect facilities along the corridor and of each
intersection. using observation, available as-built plans, consultation with the local
AGENCIES, and AGENCY supplied aerial photos. CONSULTANT will use a
standard field form developed by CONSULTANT for this review that accounts for
each piece of intersection data required. With permission of the local AGENCIES,
CONSULTANT will inspect the interior of each traffic control cabinet, inspect the
telemetry systems and determine their respective condition and make
recommendations for equipment upgrades. CONSULTANT is advised that certain
infrastructure and equipment upgrades have been identified previously by the
AGENCIES and reviewed by the APM and shall be a requirement of this project.
These items are identified subsequently within this document.
2. CONSULTANT shall also include an identification of all planned and programmed
improvements (widening projects, intersection improvements, etc.) on the study
corridor. The identification of these projects should be at minimum a list summarizing
all improvements.
3. Key components of the corridor review shall include, at minimum, the following:
5
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
• Corridor lane configurations and lane widths;
• Existing street and lane geometries, curbs, and medians;
• Upcoming improvements to the corridor;
• Traffic signs and pavement markings at . all PROJECT intersections,
approaches to cross streets, and along PROJECT corridor;
• Traffic signal control device information, such as type of device, brand and
make, condition of equipment. Intersection Photographic Documentation Log
shall be required;
• Existing signal operation characteristics — signal phasing, cycle lengths, phase
sequence alteration, and protective-permissive, etc.;
• Existing controller and telemetry/interconnect equipment;
• Existing time-referencing setup;
• Existing Central Master Equipment;
• Existing Field Master Equipment;
• Open each controller cabinet and take digital photos of all equipment inside;
• Note any deficiencies of traffic control equipment at each intersection; and
• Note the maintenance condition or existence of the traffic signal equipment,
controllers and synchronization related infrastructure.
CONSULTANT shall also investigate factors that are expected to affect signal
progression including, but not limited to: intersections with high pedestrian or bicyclist
volumes; over-saturated intersections; uneven lane distribution; high volumes of trucks
and buses; high-volume un-signalized intersections, including interchanges; parking
maneuvers; presence and location of bus stops; differing signal timing patterns among
AGENCIES; etc.
With the view of assisting, enhancing, and improving the traffic operations along this
corridor, CONSULTANT shall identify any deficiencies of the existing traffic signal
control and telemetry infrastructure, and geometric layout, and provide
recommendations towards simple solutions that may be implemented to correct such
deficiencies.
CONSULTANT shall prepare a report summarizing the findings of the field review.
If deemed necessary by the APM or through request of an AGENCY through the APM,
CONSULTANT shall prepare any design construction documents in the form of
sketches to full-fledged Plans Specifications and Estimates (PS & E). CONSULTANT
shall prepare such plans for use in the construction of the PROJECT per each
respective AGENCY's standards. CONSULTANT shall supply such documentation to
the APM and the AGENCY owning the affected facility for approval prior to commencing
any construction. Construction documents will be used during the course of
construction by AGENCY for inspection services. CONSULTANT shall modify
documents subject to approved construction completion to owning AGENCY as an As —
Built document. Cost for production, reproduction, inspection services, and as — built
services are part of the Full Fixed Price of the Contract and/or CTO and no additional
compensation shall be allowed, therefore.
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COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
CONSULTANT will be required to design, procure, install, construct, and implement all
desired components of the PROJECT as described in this document. CONSULTANT
shall negotiate with OCTA and AGENCIES at the beginning of PROJECT to determine
what actually shall be installed and implemented to maintain budgetary control.
CONSULTANT, if required to install or replace any traffic signal control equipment
whether local intersection or central systems, shall perform due diligence in the
determination of what types of systems are to be installed. NTCIP compatible systems
shall be installed. Closed Loop Systems shall not be supplied nor installed. Sole
Source systems or systems that are a linked subset or part of a sole source central
system are not to be installed unless verification of need can be demonstrated to OCTA
APM and CAMM Contract Administration per OCTA standards and policies. In the
circumstance where a local intersection system controller is a necessary sole source
and there is no alternate substitute, the CONSULTANT shall procure the sole source
local intersection controller unit. The controller assembly and appurtenances housing
the local intersection system controller may be supplied by others.
Deliverables —Task 3:
1. Report documenting:
a. The field review (including photo logs)
b. Recommended mitigations to perceived problems
2. Electronic versions of the report and all data files
3. Necessary Construction Documentation
Task 4: `Before' Study
CONSULTANT shall conduct a 'Before' field study report representative of the times
and days for which synchronization plans will be developed. The report shall identify
Measures of Effectiveness (MOE) to evaluate the effects of the synchronization plans.
MOE's will likely include traffic flow, travel time, average speed, number of stops per
mile, number of intersections traversed on green vs. stopped by red (Greens per Red)
(note: Average Speed, Stops per Mile, and Greens per Red are the new OCTA MOE,
Corridor Synchronization Performance Index (CSPI)), fuel consumption reduction,
pollution reduction, and other pertinent items. The CONSULTANT shall include the
CSPI as part of the MOEs as they are easily identifiable by lay persons relevant to
demonstrating corridor improvements. The identified MOE's shall be compiled for the
corridor using the floating car method and from Synchro 8.0 and from Try-Traffic
Version 10.0. A minimum of five (5) runs will be completed in each direction for each of
the three weekday timing plans (a.m., midday, and p.m.), and a minimum of five (5) runs
will be completed in each direction during the Saturday midday plan. Number of runs
shall be consistent for both directions and time periods. Based on engineering judgment
and in conjunction with APM approval, CONSULTANT may subdivide the corridor into
7
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
segments for the 'Before' and 'After' runs. CONSULTANT shall notify and receive
approval from APM on number of runs and segments to be accomplished.
Project travel-time data will be collected using the floating car method, a laptop
computer, a GPS receiver unit, and Tru-Traffic v 10.0, only.
The report shall address likely optimization strategies for signal synchronization,
specifically focusing on how to consider PROJECT optimization: end — to — end vs.
coordinated zones. Ideally, the analysis should include the floating car data and data
collected as part of Task 2. However draft versions of the report can include previously
collected traffic, travel time, or other data, if considered relevant and available. The
evaluation report shall provide a very good understanding of traffic patterns on
PROJECT throughout the weekdays and throughout the weekend. Tru-Traffic Version
10.0 has the OCTA Corridor Synchronization Performance Index (CSPI) Calculation
formulas available for use as well as the calculations for the latest emissions for GHG
and other MOEs. These functions shall be utilized by the CONSULTANT in the draft
preliminary, draft final and final reports as specified herein.
The CONSULTANT shall perform due diligence with regard to existing and proposed
timing operations on arterials that intersect with the PROJECT.
CONSULTANT shall prepare a memorandum and present the findings to the Authority
outlining the findings of the 'Before' field study. The Authority may request a
presentation on the traffic patterns on PROJECT Scope and possible synchronization
strategies to address the traffic patterns (optimizing the fill corridor versus optimizing
segments identified with natural traffic breaks) to provide direction on the preferred
signal timing strategy. Any requested presentation shall include as much of the turning
movement, 24-hour machine counts, travel time, earlier city counts, etc. as available.
CONSULTANT shall finalize the memorandum based on comments received from the
Authority Project Manager and other involved AGENCIES and after incorporating the full
set of data collected by CONSULTANT as part of Task 2.
Deliverables —Task 4:
A memorandum documenting the results of the 'Before' study is to be distributed to the
APM and AGENCIES as a discussion item. More detailed analysis of Proiect results
shall be included in Task 8: Project Report. +
1. Electronic versions of all data files and memorandum to all PARTIES and
AGENCIES.
Task 5: Signal Timing Optimization and Implementation
CONSULTANT shall work with the APM and AGENCIES to develop a model of the
study area and calibrate the model based on field observations of existing conditions.
Signal synchronization optimization shall be conducted in Synchro 8.0. The corridor
model must be consistent with all aspects and seamlessly interface and interlace with
8
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
the County Wide Synchro Network as administered by the GIS/ROADS database. The
PROJECT Synchro 8.0 model and shall be easily imported and or exported from that
database. Node or intersection numbering scheme must remain consistent with
ROADS. Any modifications, additions, or removal of intersections or roadway segments
(nodes or links) must be approved by Authority Section Manager — Planning/GIS,
Planning and Analysis and the APM. CONSULTANT shall calibrate the model based on
travel time, delay studies, field observations of queue lengths, and saturation flows for
heavy movements at key intersections. Tru-Traffic Software version 10.0 or latest
release should be used, subsequent to initial Synchro optimization, to augment and
enhance green band throughput (offset, splits, phase rotation); and, to incorporate
specific off band coordinated traffic platoons into the .corridor operation as required by
data analysis and field observations.
The CONSULTANT may use their own numbering scheme for use in Synchro analysis if
the volume balancing and other factors becomes an issue with node numbering in
regard to OCTA ROADS Database. If the CONSULTANT chooses to use this
methodology, the requirement for submittal of the database in the ROADS format is still
required. The extra node numbering used for volume balancing nodes and other factors
must be removed upon final submittal of the Synchro document that will be incorporated
into the ROADS database. These operations will be closely monitored and controlled
through the APM and the Section Manager of the GIS department of Planning.
CONSULTANT shall evaluate signal timing and coordination parameters with
consideration for the following:
o Optimize coordination timing using:
• Modified Phase Sequence Rotation
• Overlap or display output phase transfer techniques to reservice
phases with capacity problems (Ring — Barrier Logic)
• Protected/Permissive operations
o Phasing will be lead/lead only; or,
o Flashing Yellow Arrow technique may be employed for lead/lag
if controlling/owner AGENCY permits its use
• Harmonic cycling — double, half, third or other harmonic multiple,
• Other innovative techniques
o CONSULTANT will measure the saturation flow rates at key project
intersections during one peak hour where the overall intersection volume-to-
capacity ratio is greater than or equal to 0.8 as a calibration for the Synchro
model
o Timing parameters which provide adequate splits and corresponding offsets
which fully accommodate pedestrians within the split time. CONSULTANT
shall take into consideration the pedestrian timing parameters used by the
local AGENCY on a case by case basis. Pedestrian Intervals shall be
examined and retimed to current adopted standards by each respective
AGENCY. CONSULTANT should note that proposed new pedestrian timing
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COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
standards have been approved at the Federal level and about to be approved
at the State level. AGENCIES must be contacted and provide policy and
guidance to the CONSULTANT for calculations regarding these timing
intervals.
o Timing parameters which incorporate minimal pedestrian activity to provide
the optimum vehicle split and offset timing and accommodate pedestrians
using various pedestrian timing adjustment techniques for pedestrian splits
during coordination
o Appropriate cycle lengths consistent with the goals of this effort. Additionally,
CONSULTANT shall recommend time-of-day start and stop intervals for the
various timing plans based on the identified peaks from the 24-hour machine
counts, and field observation
o CONSULTANT shall prepare, at minimum, a total of three (3) timing plans for
a typical weekday which consider the following peak periods: AM PEAK, MID-
DAY PEAK, PM PEAK and one (1) timing plan for a typical Saturday for a
MID-DAY PEAK. Timing plans should be in both Synchro format and the
preferred timing chart format of each local AGENCY.
CONSULTANT shall develop an operational model within SimTraffic. The operational
analysis will be used to micro — simulate and analyze specific roadway segments with
queuing, spill back, starvation, storage blocking, and other queuing interactions, and to
analyze and mitigate the conditions discovered by CONSULTANT and/or APM and
AGENCIES in field reviews.
CONSULTANT shall develop optimized signal timings using the results from
Synchro/SimTraffic 8.0, and Tru-Traffic version 10.0 or latest released version and
recommend any changes to the signal phasing at each signalized intersection that may
improve the efficiency of operations. Output of the modeling software shall not be
utilized without proper QA/QC. Engineering judgment shall be utilized to determine final
operational parameters. The recommended signal timing plans shall be reviewed by
the APM and local AGENCY staff.
Upon approval of the optimized signal timings by the Authority and the cities, the
CONSULTANT shall implement, or assist local AGENCIES staff in the implementation
of new signal timings either through the central traffic signal system (if available) or
direct implementation at the intersection controller units. CONSULTANT shall use
existing traffic signal interconnection systems, where they exist, and, as a result of the
inter-jurisdictional nature of the project, shall implement time-based signal coordination
techniques across signals controlled by different AGENCIES.
As the project will be using time-based signal coordination, the CONSULTANT shall
evaluate the current time-referencing of all traffic signal controllers and recommend a
corridor-wide strategy (such as WWV or GPS clocks) to ensure that all traffic signal
controllers are on synchronized time clocks. CONSULTANT shall verify that all Central
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COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Master or Local Field Master, and/or Local Controller unit clocks are:
0 operating properly and are synchronized;
o that all clocks are referencing a common reset time;
o and that all clocks are referencing a common time of day for start of cycle length
calculation (i.e. 12:OOAM — Midnight)
CONSULTANT shall fine-tune, or assist local AGENCY staff in the fine-tuning of, the
new settings and timings. CONSULTANT shall fine-tune timings in the field and record
all changes. Fine-tuning shall be conducted during times and days that are
representative of the times and days for which coordination plans were developed.
CONSULTANT shall utilize Tru — Traffic Version 10.0 or later software on a laptop with
appropriate GPS device and use the floating car method utilized in the PROJECT
"Before" Study to fine tune the corridor operation and verify integrity of system
intersection clocks. Synchronized Video shall be used to compare actual conditions to
anticipated conditions dictated by the Tru-Traffic time space diagram so that any
anomalies may be corrected prior to "After" Study tasks.
CONSULTANT shall prepare a memorandum detailing the signal timing optimization
and implementation, including detail on the Tru-Traffic CSPI and other MOE's and
Synchro/SimTraffic MOE results. CONSULTANT shall finalize the memorandum based
on comments received from the PROJECT AGENCY applicant or sponsor, the other
involved AGENCIES, and the APM
Deliverables — Task 5:
1. All optimized and synchronized traffic signal timing plans, including existing corridor
conditions and improved corridor conditions.
2. Field implementation of optimized traffic signal plans for existing corridor conditions,
including all required fine tuning.
3. Evaluation, recommendation, and installation of a time-referencing system.
4. Electronic Synchro 8.0 data files used in analysis.
5. Electronic SimTraffic data files used in analysis.
6. Electronic Tru-Traffic v 10.0 data files with video used in analysis.
7. Electronic versions of all other data files and memorandums.
8. Memorandum documenting the signal timing optimization and implementation.
9. Deliverables of Task 1 and Task 2 to PARTIES shall be limited to respective political
boundaries.
Task 6: `After' Study
The CONSULTANT shall conduct an 'After' field study representative of the times and
days for which synchronization plans will be developed. The 'After' study must be
conducted in the same manner and contain the same MOE's as the 'Before' study in
order to evaluate the improvements of the synchronization plans. MOE's should be
compiled for the optimized corridor using the floating car method output in Tru-Traffic
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COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
and then from Synchro/SimTraffic 8.0. A minimum of five (5) runs will be completed in
each direction for each of the three weekday timing plans (a.m., midday, and p.m.), and
a minimum of five (5) runs will be completed in each direction during the Saturday
midday plan.
Project travel-time data will be collected using the floating car method, a laptop
computer, a GPS receiver unit, and the methodologies and software to match the before
study, exactly.
CONSULTANT shall prepare a memorandum comparing the results of the 'Before' and
'After' field study with reference to the specific MOE's and present the findings to the
Board. CONSULTANT shall also provide at least two public video travel time
presentations (Transportation Commission Meeting and City Council Meeting).
CONSULTANT shall finalize the memorandum based on comments received from the
APM and other involved AGENCIES.
Deliverables —Task 6:
1. Memorandum comparing the results of the 'Before' and 'After' studies, to be
distributed to OCTA Board as an item. More detailed analysis of project results to
be included in Task 6: project report.
2. Presentation to the Board of the 'Before' and 'After' study comparison.
3. Synchronized Video with graphical travel time presentation to at least 2 public
meetings (Transportation Commission Meeting and City Council Meeting or
equivalent. Maximum number of meetings shall be equal to 2 per participating
AGENCY)
4. Electronic versions of all data files and memorandum.
Task 7: Synchronization System Construction —Agency Specific
General:
CONSULTANT shall coordinate with each AGENCY of the PROJECT to assess special
construction requirements, needs and desires, either known and proposed or previously
unforeseen or unknown but necessary to complete the project. This may include:
1. GPS time clocks at Central, Field Master, and Local Intersection Controller
Assemblies;
2. The replacement and/or modifications to intersection controller assemblies and/or
units;
3. New Central Systems or Modifications or upgrades from closed loop system to
central system hardware, firmware, and software,
4. Modifications, additions; or repair of missing or damaged signal synchronization
infrastructure and other assets to be determined. (See Attachments or Appendices
for the matrix for each AGENCY as to what is currently proposed to be constructed.
See Task 3: Field Review, Plans Specifications and Estimates, Design Standards
12
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
and Requirements for allowed systems and sub systems, sole source, and design
requirements for all equipment to be installed.); and
5. Attention is directed to Section 86 — 1.05 WARRANTIES, GUARANTIES, and
INSTRUCTION SHEETS of the State Standard Specifications.
CONSULTANT shall provide the following:
a. 1 YEAR GUARANTEE on LABOR and MATERIAL for all equipment
furnished, installed, and/or modified
b. 3 YEAR GUARANTEE on Firmware and Software Patches, Fixes, Updates,
and Upgrades for
o Central Systems Control and Communications,
o Field Master, and Local intersection controller units
Maintenance Contracts or extra fees for these specific tasks and deliverables shall not
be allowed nor charged to any PARTY or AGENCY by either the CONSULTANT,
his/her Sub — Consultants, and/or vendors/suppliers, either jointly or severally, of the
specified systems and related components for this service or task.
Enforcement of Standard Warranties or Guaranties for hardware and software or
firmware specified heretofore shall be the sole responsibility of the AGENCY
receiving the equipment.
Deliverables — Task 7:
1. Procure and install any and all equipment as specified but within budget for the
PROJECT as proposed in the Scope of Work and Attachments or Appendices.
2. Negotiate with APM and AGENCY representatives on alternative procurements or
substitutions as deemed necessary during the course of the PROJECT.
3. AS BUILT Plans and Specifications.
4. All WARRANTIES and GUARANTIES as specified
Task 8: Continuing Signal Tinning Support
CONSULTANT will provide "on-call" signal timing support services for a period of two
years or 24 months following the implementation and fine — tuning of the final signal
timing plans, Task 5, to address any future adjustments that may be needed during this
period. Depending on the nature of the adjustment, CONSULTANT may accomplish the
fine-tuning adjustments remotely from the Consultant's office through the traffic
management systems. During this 24-month period CONSULTANT will be prepared to
review any project intersection requested by the PARTIES within (24) hours of written
notice, including observing and fine-tuning the signal timing.
CONSULTANT will drive the length of the project arterial during all designated corridor
synchronization timing plan hours of operation on a monthly basis in order to verify that
13
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
the synchronization timing is working as designed, and complete any necessary
adjustments. Monthly driving times will consist of a full 12-hour weekday and a 4-hour
Saturday. CONSULTANT shall notify APM 24 hours prior to commencement of driving
periods.
Deliverables— Task 8:
1. 24 months of on-call support and revised signal timing plans and memorandum
documenting CONSULTANT recommendations and AGENCY actions
2. Electronic versions of all data files and memorandums.
Task 9: Project Report
At the end of the three (3) year contract period, CONSULTANT shall prepare a Final
Report with an executive summary. The report shall provide complete documentation of
the project, including, but not limited to, project objectives, project locations, project
scope, findings, recommendations, implementation schedule, improvements
accomplished, report on the Continued Signal Timing Support per Task 8, and
procedures for continuing maintenance, surveillance, and evaluation of the coordinated
signal system, work performed, data collected: 'before' and 'after' studies and project
benefits achieved in terms of fuel savings, travel time, and other measurable
parameters. The report shall document all planned and programmed improvements on
the study corridor as well as recommendations for further infrastructure improvements
that would likely improve the corridor signal coordination project results. CONSULTANT
shall present the final report and results of the project to the Board and city councils as
required. The report shall be completed in accordance with the current CTFP
Guidelines.
The report shall include for each intersection the lane configurations; signal phasing,
turning movement data, and cycle lengths for existing and proposed timings for all peak
periods. In addition, in a separate binder, all the traffic signal phase sequences, signal
timing plans, and pedestrian timings shall be documented. Finally, the report shall
provide recommendations with cost and benefit estimates for future improvements to
traffic signal infrastructure (signal controllers, vehicle detection, communications, etc.),
intersection capacity (appropriate signal phasing, lane geometrics, and alleviation of
physical bottlenecks that curtail arterial capacity), and traffic management strategies.
These proposed improvements are beyond the scope of this demonstration project but
should be useful in determining future enhancements to the corridor.
Deliverables—Task 9:
1. Draft and Final PROJECT Signal Synchronization Project Report (one electronic
master and 15 hardcopies) and Presentations.
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COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Task 10: Traffic Signal Modeling Software Support
CONSULTANT, in addition to specific needs of AGENCIES as listed in the Attachments
to this Scope of Work, shall supply to OCTA or specified AGENCY, any upgrade or new
licenses for the following software and manuals:
A enc Name Product Name Quantity Upgrade New
Westminster S nchro 8.0 1 X
1. Consultant shall provide a four day training session consisting of four(4) modules.
The modules will be on the functions and features of the following programs:
Module 1 — Highway Capacity Manual 2010 (HCM 2010) and its relationships to the
vendor software supplied on this project and other related items.
a. Shall be the first module in the training session.
b. Oriented'to transportation planning/operations and the interaction of
Synchro/Sim Traffic 8.0
c. Four(4) hours in length
2. Module 2 — Synchro/Sim Traffic 8.0
a. Module 2.1 — 3D Viewer 8 set up and operation (optional)
3. Module 3 —Tru Traffic 9.0
4. Module 4 — Interaction between the programs and usage
The course content and times shall be coordinated with the APM and the Consultant.
The classes will be scheduled to take place in the OCTA IS Training Room.
The programs shall be taught over a 4 day period. The HCM session or module shall
be taught to OCTA personnel and Consultant invited personnel only. The HCM session
shall be taught the first 4 hours of the instructional period, followed by Synchro/Sim
Traffic and Tru Traffic.
As part of the Tru Traffic Training, the Consultant shall provide a 'hands — on' exposure
to floating car studies in real time in a suitably equipped vehicle with laptop/gps on Main
Street in front of OCTA Headquarters. The length of the segment shall be from
Chapman Avenue to the CHOC Hospital Intersection near the SR—22 Freeway. OCTA
shall provide the Synchro Network and Tru Traffic Network for that use.
The APM shall solely make the determination of the scheduling, content, and who will
instruct the training. The Consultant may perform the 'hands — on' exposure to floating
car studies requirement after the initial 4 day training session if deemed appropriate by
the APM and the AGENCIES.
Consultant shall be responsible for all expenses related to training, including travel,
lodging and per diem plus actual training course fees, licenses, and document
production required from the program. vendor. OCTA shall supply the IS Training Room
15
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
and sufficient numbers of laptops and workstations to train up to maximum 22
individuals associated with the Project. Project participants or their respective
designees shall have priority of attendance over all other persons. OCTA personnel
shall have priority of attendance over all other persons for the HCM training module.
Schedule for this Task 10 Traffic Signal Modeling Software Support shall be determined
by the Project Development Team at the Kick-Off b. or first Project Development Team
Meeting.
Deliverables:
1. Four module training session as specified.
2. Software with licenses, and manuals as specified
16
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17
COOPERATIVE AGREEMENT NO.C-2-2030
ATTACHMENT A
Edinger Avenue -Work by Location
rr t.on.0#. ttrk:" .t:1.4G�.a..,.,.,.........,.,.,.,.
Huntington Beach Bolsa Chica Street 1 3892
Huntington Beach Graham Street 2 3893
Huntington Beach Springdale Street 3 3895
Huntington Beach Edwards Street 4 3894
Huntington Beach Goldenwest Street 5 3896
Huntington Beach Goldenwest College 6 3975
Huntington Beach Gothard Street 7 3897
Huntington Beach Wards Driveway 8 3983
Huntington Beach Sher Lane 9 3855
Huntington Beach Parkside Lane 10 3854 E I/C,see wishlist
Caltrans Beach Boulevard 11 237
Huntington Beach Newland Street 12 3898 E I/C,see wishlist
Westminster Magnolia Street 13 6112 ce,see wishlist
Fountain Valley Bushard Street 14 7073 ce,ca,VS,corn,see wishilst
Fountain Valley Brookhurst Street 15 7074
Fountain Valley Ward Street 16 7072 ice,ca,com,see wishlist
Fountain Valley Euclid Street 17 7071
Santa Ana Newhope Street 18 2584 ee,es,see wishlist
Fountain Valley Harbor Boulevard 19 2585 VS,FS,see wishlist
Santa Ana Mohawk Drive 20 2447 ee,see wishlist
Santa Ana Fairview Street 21 2586 SD,BT,FS,see wishlist
Santa Ana Sullivan Avenue 22 2448 ce,ca,L-detection,ee,see wishlist
Santa Ana Greenville Street 23 2449 ee,see wishlist
Santa Ana Center Street 24 2450 es,see wishlist
Santa Ana Raitt Street 25 2587 es,see wishlist
Santa Ana Pacific Avenue 26 2652 ee,see wishlist
Santa Ana Bristol Street 27 2590 BT,FS,see wishlist
Santa Ana Baker Street-Monarch 28 2588 ee,see wishlist
Santa Ana Flower Street 29 2589 VS,WR,es,ee,see wishlist
Santa Ana Broadway 30 2591 N I/C-TP,ee,see wishlist
Santa Ana Main Street 31 2592 N t/C-TP,BT,es,ee,see wishlist
Santa Ana Orange Avenue 32 2478 N I/C-TP,es,see wishlist
Santa Ana Maple(Bike Trail) 33 2451 ee,see wishlist
Santa Ana Standard Avenue 34 2593 ce,ca,es,ee,see wishlist
Santa Ana Grand Avenue 35 2594 VS,SD,E t/C-TP,FS,F-splicing,see wishilst
Santa Ana Lon Street 36 2595 es,ee,TP-splicing,see wishlist
Santa Ana Ritchey Street 37 2452 ce,ca,ee,VS,FS,TP&F-splicing,BT,see wishlist
Caltrans SR-55 SB Ram -Auto Mail Drive 1 38 238 ca,gps
cu=controller unit; ca=controller assembly includes cu+all necessary equipment and appurtenances+es; ce=cabinet equipment; es=
ethernet switch; FS =Fiber Switch; ee=ethernet extender; gps=gps interface and antennae installed; 2070=2070 Com##-2070
Communication Module, 170E-Field Master; CM=Modem-Communications Module; C=CenTracs;TAC=TACTICS; ASCL=ACS Lite;
A=Aries; BB=Battery Backup System; Existing or New I/C=Interconnect Conduit with media; media-F=Fiber Optic, TP=##pair
Twisted; VD=Video Detection; WD-Wireless Detection; SD-System Detection; VS=Video Surveillance System; W=WiFi; WR=
Wirless Radio; BT-Bluetooth; L=Loop Detector; EVP=Emergency veh.pre-empt; T##=Type II or III Electrical Service; a#following
item codes=quantity(i.e. L42=install 42 loop detectors); *=shared ownership; **following task code=NOT A PART,agency pays 100%
for that task only; m-cu=modify existing controller. New controller may be substituted if functionally equivalent. CONSULTANT is
cautioned to verify interconnect components in field.
All equipment is furnished and installed and/or modify existing installation with 1 year guaranty on labor and material.Firmware and Software
Upgrades for installed specified systems are included in the installed price for a period of 3 years. Excludes new software for new features not
originally installed nor specified to be installed and included. Removal of existing equipment and appurtenances is included in the furnish and
install or modify existing installation price. PS& E may be available at no cost to the Consultant from Project Agencies.
18
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Comments, Wishes, Needs of Huntington Beach
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems,TMC,YIDS, etc. that are not part of the intersection listing on the Main Data
Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priori Description Comments
* Between Newland and Parkside Conduit repair/replacement, interconnect
*part of original application
19
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Comments, Wishes, Needs of Fountain Valley
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC,YIDS,etc. that are not part of the intersection listing on the Main Data
Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priori Description Comments
* Bushard St. Cabinet&Controller Upgrade, Communication,
CCTV Camera system
* Ward St. Cabinet&Controller upgrade, Communication
* Harbor Blvd. CCTV Camera Syste, Communication
*part of original application
20
AGREEMENT NO. C-2-2030
ATTACHMENT A
Comments,Wishes, Needs of Santa Ana
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems,TMC, YIDS, etc. that are not part of the intersection listing on the Main Data
Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priori Description Comments
* Newhope Street Communication
* Mohawk Drive Communication
* Fairview Street System detection,Communication equipment, Bluetooth
Travel Time
* Sullivan Avenue Cabinet&controller upgrade, Detection, Communication
* Greenville Street Communication
* Center Street Communication
* Raitt Street Communication
* Pacific Avenue Communication
* Bristol Street Communication, Bluetooth travel time
Baker St-Monarch Communication
* Flower St. CCTV Camera System,Wireless Broadband Antenna,
Communication
* Broadway Install conduit and Interconnect, Communication
Main Street Install Interconnect,Communication, Bluetooth Travel Time
* Orange Avenue Communication
* Maple(Bike Trail) Communication
* Standard Avenue Cabinet&controller upgrade, Communication
* Grand Avenue CCTV Camera System Detection, Install Interconnect, Fiber
Splicing, Communication
* Lyon Street Communication, Interconnect splicing
* Ritchey Street CCTV Camera System, Communication, Interconnect&
Fiber Splicing, Bluetooth Travel Time
*part of original application
21
AGREEMENT NO. C-2-2030
ATTACHMENT A
Comments, Wishes, Needs of Westminster
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems,TMC,YIDS,etc. that are not part of the intersection listing on the Main Data Sheet.
Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priority Description Comments
Magnolia St. Cabinet Upgrade
1 One(1) Synchro license upgrade Upgrade to latest edition
*part of original application
22
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT B
Local Match Commitment
Details of Matching Funds: (must be consistent with PROJECT APPLICATION):
Provide details in tables
Cash Match: Total Cash Match for the Project: $ 59,617
In-Kind Match: Total In-Kind Match for the Project: $ 125,733
Total Match for Project: $ 185,350
Cash Match:
Agency Funding Source Amount of Cash Contribution
City of Huntington Beach AQMD $ 6,617
City of Westminster Traffic Impact Fee $ 3,000
City of Fountain Valley Measure M Tumback $ 10,000
City of Santa Ana Measure M Turnback $40,000
TOTAL $ 59,617
In-Kind Match (Improvements or Staffing Support):
Specific Improvements and Services (List items and Cost)
Agency Improvement Date of
Construction Expenditure
$
$
TOTAL $
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT B
Staffing Commitment:
Fully
Agency Staff Position Type of Service to No. of Burdened Total
Project Hours Hourly
Rate
City of Principal Civil Project Support/ 60 $142 $8,520*
Huntin ton Beach Engineer Implementation
City of Admin Admin 50 $142 $ 7,100*
Huntington Beach
City of Maintenance Maintenance 249.86 $88 $21,988*
Huntington Beach
Principal Civil Project
City of Westminster Design/Implement 8 $68 $ 544*
Engineer /Constr. Eng.
Project Design
Assistant Civil /
City of Westminster Engineer Implement/ 10 $48 $480*
Constr. Eng.
City of Westminster Public Works Construction
Engineering/ 8 $40 $320*
Inspector Inspection
Sr.
City of Westminster Administrator Project Admin 7.11 $36 $256*
Assistant
City of Deputy City Project Admin/ 30 $140 $4,200*
Fountain Valle Engineer Review
City of Assistant Project Support/ 46.75 $100 $4,675*
Fountain Valley Engineer Implementation
City of Santa Ana Sr. Civil Project Admin/ 150 $118 $ 17,700*
Engineer Review
Assistant Project
City of Santa Ana Engineer II Design/Implement 303.03 $99 $ 30,000*
/Constr. Eng.
Assistant Project
City of Santa Ana Traffic Oper Design/Implement 227.27 $99 $ 22,500*
Engineer /Constr. Eng.
Engineering Project
City of Santa Ana Intern Design/Implement 338.64
T$22 $
/
*
Constr. En . 3 3*
*Total amount is the required participation by the identified agency. The number of hours and hourly rate will
be based on each agency's actual fully burdened billing rates,which must collectively equal the same value
of the assigned"Total" dollars. Each agency will be responsible for keeping detailed records of hours
worked and description of work. An accounting record of personnel, hours at fully burdened rate is
expected to be included with the final submittal. Records will be subject to auditing.
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT C
List of Contacts
OCTA Fountain Valley
Mr. Ronald (Ron) Keith Mr. Temo Galvez
Principal Traffic Engineer Deputy City Engineer
Project Manager 10200 Slater Avenue
600 S. Main Street Fountain Valley, CA 92708
Orange, CA 92868 Tel: 714.593.4517
Tel: 714.560.5990 Temo.galvez(@fountainvalley orq
rkeith(a)-octa.net
Huntington Beach Santa Ana
Mr. William Janusz Mr. Vinh Nguyen
Principal Civil Engineer Senior Civil Engineer
2000 Main Street Public Works Agency
Huntington Beach, CA 92648 20 Civic Center Plaza, M-43
TeL 714.374.1628 Santa Ana, CA 92701
wianusz@surfcity-hb orq Tel: 714.647.5612
vnquyen(aD-santa-ana.om
Westminster
Mr. Adolfo Ozaeta
Traffic Engineer
8200 Westminster Blvd.
Westminster, CA 92683
Tel: 714.548.3462
aozaeta(a-)westminster--ca qov
Council/Agency Meeting Held: /L
Deferred/Continued to:
�L Appr ve ❑ Conditionally Approved ❑ Denied Cit ler ' igna e
Council Meeting Date: December 17, 2012 Department ID Number: PW 12-069
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
SUBJECT: Approve and authorize execution of a Cooperative Agreement with the
Orange County Transportation Authority (OCTA) and the cities of
Santa Ana, Fountain Valley and Westminster for a Traffic Signal
Synchronization Project along Edinger Avenue
Statement of Issue: The Orange County Transportation Authority (OCTA) has submitted a
Cooperative Agreement to the City of Huntington Beach for a signal synchronization project
along Edinger Avenue. This agreement clarifies the roles and responsibilities of the OCTA
and the City with respect to execution and delivery of this project funded by the
Comprehensive Transportation Funding Program (CTFP), Regional Traffic Signal
Synchronization Program.
Financial Impact: Funds in the amount of $221,125 are appropriated for engineering and
_signal timing implementation along Edinger Avenue with $176,900 from Fiscal Year
2012/2013 Regional Traffic Signal Synchronization Program funds from OCTA's CTFP
(87390012.82700) and the City's local match of $44,225 from Air Quality Management
District (AQMD) funds (20185201.82700).
Recommended Action: Motion to:
Approve and authorize the Mayor and City Clerk to execute "Cooperative Agreement No. C-
2-2030 By and Between Orange County Transportation Authority and the Cities of Santa
Ana, Fountain Valley, Huntington Beach and Westminster for Implementation of the Edinger
Avenue Traffic Signal Synchronization Project Funded as Part of the Measure M2 Regional
Traffic Signal Synchronization Program (Project P)."
Alternative Action(s):
Deny approval of the project and forego eligibility to receive grant funds through the CTFP.
Item 31. - 1 HB -222-
• REQUEST FOR COUNCIL ACTION
MEETING DATE: 12/17/2012 DEPARTMENT ID NUMBER: PW 12-069
Analysis: On September 28, 2011, the Orange County Transportation Authority (OCTA)
announced a call for projects for the Comprehensive Transportation Funding Program's
(CTFP), Regional Traffic Signal Synchronization Program. These programs, which are
regional and competitive, provide for interjurisdictional traffic signal coordination and
equipment improvements.
A traffic signal synchronization project along Edinger Avenue from Bolsa Chica Street to
State Route 55 was approved for funding by OCTA. This project will be managed by OCTA
in conjunction with Caltrans and the cities of Huntington Beach, Westminster, Fountain
Valley, and Santa Ana.
The grant amount and the corresponding local matching funds are summarized below:
Project Cost OCTA Grant Local Match City of Huntington Beach only)
$926,750 $741,400 $44,225
The local matching funds, which will be contributed by the other agencies, are not included in
the above figures.
This project will provide operational and infrastructure improvements at 38 intersections
along Edinger Avenue from Bolsa Chica Street to State Route 55. The City of Santa Ana is
the lead agency on this project with participation by the City of Huntington Beach, the City of
Westminster, the City of Fountain Valley, and the State of California Department of
Transportation. As a first stage, equipment upgrades will be installed in order to improve the
operation and communications along the network, including the installation and repair of
traffic signal conduit within the City of Huntington Beach. This improvement is identified in
the City's ongoing Traffic Signal System Master Plan and will allow for faster and improved
communications with the system master at City Hall. The second stage of the project will be
the development of new coordinated traffic signal timing which will reduce stops and delays
along the corridor.
Public Works Commission Action: Not required.
Environmental Status: Any environmental analysis will be processed by OCTA.
Strategic Plan Goal: Improve the City's infrastructure
Attachment(s):
72.
1. Location Map
"Cooperative Agreement No. C-2-2030 By and Between Orange County
Transportation Authority and the Cities of Santa Ana, Fountain Valley, Huntington
Beach and Westminster for Implementation of the Edinger Avenue Traffic Signal
Synchronization Project Funded as Part of the Measure M2 Regional Traffic Signal
Synchronization Program Project P ."
HB -223- Item 31. - 2
ATTACHMENT # 1
NOT TO SCALE
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EDINGER AV
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TRAFFIC SIGNAL SYNCHRONIZATION PROJECT CORRIDOR
ATTACHMENT
PROJECT LOCATION MAP 1
EDINGER AVENUE TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
HB -225- Item 31. - 4
ATTAC H M E N T #2
1 COOPERATIVE AGREEMENT NO. C-2-2030
2 BY AND BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 THE CITIES OF SANTA ANA, FOUNTAIN VALLEY, HUNTINGTON BEACH, AND WESTMINSTER
6 FOR
7 IMPLEMENTATION OF
8 THE EDINGER AVENUE TRAFFIC SIGNAL SYNCHRONIZATION PROJECT FUNDED AS PART
9 OF THE MEASURE M2 REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM
10 (PROJECT P)
11 THIS AGREEMENT, is effective this _ day of , 2012 by and between the
12 Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange, California
13 92863-1584, a public corporation of the State of California (hereinafter referred to as "AUTHORITY"),
14 and the Cities of Santa Ana, Fountain Valley, Huntington Beach, and Westminster(hereinafter referred
15 to as the "PARTICIPATING AGENCIES").
16 WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES are
17 working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the
18 Renewed Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to
19 enhance countywide traffic flow and reduce congestion; and
20 WHEREAS, the AUTHORITY has completed the competitive 2012 Call for Projects (hereinafter,
21 "2012 CALL") in support of Project P and awarded Project P funds based on the application
22 (hereinafter, "APPLICATION') prepared by the City of Santa Ana (hereinafter referred to as the
23 "APPLICANT AGENCY") for implementation of signal synchronization of traffic signals along Edinger
24 Avenue (hereinafter, "PROJECT"); and
25 WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
26 to designate the AUTHORITY and the AUTHORITY agrees to act as the implementing agency to carry
Page 1 of 15
t
COOPERATIVE AGREEMENT NO, C-2-2030
1 out the signal coordination PROJECT; and
2 WHEREAS, the PROJECT will include approximately thirty-eight (38) traffic signals as
3 identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached
4 and referred to herein as Attachment A; and
5 WHEREAS, the PROJECT will include elements identified in the APPLICATION including
6 certain hardware and software upgrades to traffic controllers, traffic telecommunications and intertie
7 systems, central traffic master controllers and associated systems (hereinafter collectively referred
8 to as "TRAFFIC CONTROL ELEMENTS"), will be constructed and or installed and implemented as
9 part of the PROJECT as identified in Attachment A; and
10 WHEREAS, the AUTHORITY agrees to work with PARTICIPATING AGENCIES to
11 coordinate the inclusion of other traffic control elements that must be installed at the same time as
12 the construction of the PROJECT that are NOT included in Attachment A and will be the
13 responsibility of the AGENCY owning each and any of those traffic control elements during the
14 course of the project; and
15 WHEREAS, the AUTHORITY agrees to implement the PROJECT based on Attachment A; and
16 WHEREAS, the PARTICIPATING AGENCIES agree to a combined cash and in-kind match of
17 one hundred, eighty-five thousand, three hundred, fifty dollars ($185,350.00), equivalent to twenty
18 percent (20%) of the PROJECT cost (see Attachment B); and
19 WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
20 Agreement to implement the PROJECT in support of Project P as part of M2; and
21 WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding
22 responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation
23 of the PROJECT; and.
24 WHEREAS, the Orange County Transportation Authority Board of Directors approved funding
25 for the PROJECT and authorized the Chief Executive Officer to negotiate and execute this cooperative
26 agreement on October 15, 2012.
Page 2 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the day
2 of 20
3 WHEREAS, the CITY of Fountain Valley's City Council approved this Agreement on the
4 day of , 20
5 WHEREAS, the CITY of Huntington Beach's City Council approved this Agreement on the
6 1�day of
7 WHEREAS, the CITY of Westminster's City Council approved this Agreement on the
8 day of , 20
9 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
10 PARTICIPATING AGENCIES as follows:
11 ARTICLE 1. COMPLETE AGREEMENT
12 A. This Agreement, including any attachments incorporated herein and made applicable by
13 reference, constitutes the complete and exclusive statement of the terms and conditions of this
14 Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior
15 representations, understandings and communications between the parties. The invalidity in whole or in
16 part of any term or condition of this Agreement shall not affect the validity of other term(s) or
17 conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
18 incorporated by reference herein.
19 B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES'
20 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
21 relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
22 condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force
23 and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except
24 when specifically confirmed in writing by an authorized representative of AUTHORITY by way of a
25 written amendment to this Agreement and issued in accordance with the provisions of this Agreement.
26 /
Page 3 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's
2 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
3 relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of
4 such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force
5 and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
6 AGENCIES except when specifically confirmed in writing by an authorized representative of
7 PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
8 accordance with the provisions of this Agreement.
9 ARTICLE 2. SCOPE OF AGREEMENT
10 This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
11 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
12 that each will cooperate and coordinate with the other in all activities covered by this Agreement and
13 any other supplemental agreements that may be required to facilitate purposes thereof.
14 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
15 AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
16 A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by
17 the APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP
18 Guidelines.
19 B. AUTHORITY shall provide oversight in order to maintain inter jurisdictional traffic signal
20 operational integrity between PROJECT and other existing and new M2 Project P funded projects.
21 C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation
22 necessary to acquire a Categorical Exemption from CEQA for PROJECT.
23 D. AUTHORITY shall perform web-based public outreach activities for the project to
24 communicate major project milestones and results.
25 E. AUTHORITY shall provide formats, templates, and guidance in reporting requirements
26 as described in CTFP.
Page 4 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 F. AUTHORITY, or agents of AUTHORITY, may upon close-out of PROJECT under this
2 Agreement, perform a technical and or field review to ensure that the CTFP Guidelines policies and
3 procedures were followed. Such a review may be performed one hundred and eighty (180) days after
4 the PROJECT three-year grant period is complete. If the technical and or field review determines that
5 any of the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must
6 return the amount of funding used to perform the ineligible activity to AUTHORITY.
7 G. AUTHORITY will invoice the PARTICIPATING AGENCIES as identified in the
8 PROJECT 2012 CALL APPLICATION and Attachment B for the dollar match at the start of the
9 PROJECT.
10 H. AUTHORITY will request updates on the PROJECT as part of semi-annual review
11 process, including documentation of in-kind match conforming to Attachment B and will include the
12 PROJECT in the list of active projects in OCFundtracker until completion of the three year grant period.
13 Documents to be provided include, but are not limited to, payroll records, contracts, and purchase
14 orders.
15 ARTICLE 4. RESPONSIBILITES OF THE AUTHORITY AS PROJECT LEAD AGENCY
16 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
17 implementation of the PROJECT:
18 A. AUTHORITY will act as the LEAD AGENCY for the work necessary to manage, procure,
19 and complete the PROJECT as identified in Attachment A.
20 B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
21 C. To collect manual intersection movement and automated machine traffic counts.
22 D. To develop new timing plans optimized for signal synchronization.
23 E. To provide updated timing plans and traffic count data to the PARTICIPATING
24 AGENCIES.
25 F. To prepare a "Before and After Study" for the PROJECT. As described in the Measure
26 M2 Eligibility Guidelines adopted by the AUTHORITY, the 'Before and After Study" for the project is
Page 5 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
2 B.111.9) for the project. The AUTHORITY shall provide the "Before and After Study' to the
3 PARTICIPATING AGENCIES in draft and final formats for comment and comments shall be noted in
4 the final study.
5 G. To provide Ongoing Monitoring and Maintenance of optimized signal timing after
6 Primary Implementation of the PROJECT is completed and continue until the end of the three year
7 grant period.
8 ARTICLE 5. RESPONIBILITES OF THE PARTICIPATING AGENCIES
9 The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
10 and funding of the PROJECT:
11 A. Provide a technical representative to meet and participate as a member of the
12 PROJECT's Traffic Foram.
13 B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
14 PROJECT.
15 C. To participate and support the PROJECT implementation within the timeframe
16 outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the
17 AUTHORITY.
18 D. To provide the AUTHORITY all current intersection, local field master, and or central
19 control system timing plans and related data upon request.
20 E. To provide the local match and or documentation for the in-kind services for the
21 PROJECT in accordance with Attachment B. Failure to provide included match and or evidence of
22 in-kind service may result in the loss of future participation for competitive funds.
23 F. PARTICIPATING AGENCIES that have included a dollar match as identified in
24 Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of
25 receipt of an invoice.
26 /
Page 6 of 15
E
COOPERATIVE AGREEMENT NO. C-2-2030
1 G. PARTICIPATING AGENCIES that have included an in-kind match as identified in
2 Attachment B shall provide documentation of conformance as part of the semi-annual review process.
3 H. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
4 PROJECT as part of semi-annual review process until completion of the three year PROJECT grant
5 period. Documents to be provided include, but are not limited to, payroll records, contracts, and
6 purchase orders.
7 1. PARTICIPATING AGENCIES shall continue Ongoing Monitoring and Maintenance after
8 the three year grant period is complete and continue until the end of the PROJECT if additional
9 Maintenance of Effort is specified in the APPLICATION.
10 ARTICLE 6. DELEGATED AUTHORITY
11 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
12 Agreement are delegated to its City Managers, or equivalent designee, and the actions required to be
13 taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
14 Executive Officer.
15 ARTICLE 7. AUDIT AND INSPECTION
16 AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
17 accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
18 AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work,
19 materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
20
period of four (4) years after final payment, or until any on-going audit is completed. For purposes of
21
audit, the date of completion of this Agreement shall be the date of AUTHORITY's payment of
22
PARTICIPATING AGENCIES's final billing (so noted on the invoice), if applicable, under this
23
Agreement. AUTHORITY shall have the right to reproduce any such books, records, and accounts. The
24
25 above provision with respect to audits shall extend to and or be included in contracts with
PARTICIPATING AGENCIES' contractor.
26
Page 7 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
ARTICLE B. INDEMNIFICATION
1
A. Each PARTICIPATING AGENCY shall indemnify, defend and hold harmless the
2
AUTHORITY, its officers, directors, employees and agents from and against any and all claims
3
(including attorney's fees and reasonable expenses for litigation and settlement) for any loss or
4
damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or
5
willful misconduct by the PARTICIPATING AGENCY, its officers, directors, employees or agents in
6
connection with or arising out of the performance of this Agreement.
7
B. The PARTICIPATING AGENCIES shall maintain adequate levels of insurance, or self-
8
insurance to assure full indemnification of AUTHORITY.
9
C. AUTHORITY shall indemnify, defend and hold harmless the PARTICIPATING
10
AGENCIES, its officers, directors, employees or agents, and or its officers, directors, employees or
11
agents from and against any and all claims (including attorney's fees and reasonable expenses for
12
litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused
13
by the negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees
14
or agents in connection with or arising out of the performance of this Agreement.
15
D. AUTHORITY shall maintain adequate levels of insurance, or self-insurance to assure full
16
indemnification of the PARTICIPATING AGENCIES.
17
ARTICLE 9. ADDITIONAL PROVISIONS
18
A. Term of Agreement: This Agreement shall continue in full force and effect until
19
December 31, 2015,
20
B. This Agreement may be extended or amended in writing at any time by the mutual
21
consent of both parties. No amendment shall have any force or effect unless executed in writing by
22
both parties.
23
C. The AUTHORITY and the PARTICIPATING AGENCIES agree to work together in good
24
faith, using reasonable efforts to resolve any unforeseen issues and disputes arising out of the
25
performance of this Agreement.
26
Page 8 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 D. Legal Authority: The AUTHORITY and the PARTICIPATING AGENCIES hereto
2 represent that they are authorized to execute this Agreement on behalf of said parties and that, by so
3 executing this agreement, the parties hereto are formally bound to the provisions of this Agreement.
4 E. Severability: If any term, provision, covenant or condition of this Agreement is held to be
5 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
6 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
7 condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
8 F. Counterparts of Agreement: This Agreement may be executed and delivered in any
9 number of counterparts, each of which, when executed and delivered shall be deemed an original and
10 all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
11 G. In the event that the PROJECT Costs exceed the estimates as submitted in the
12 APPLICATION as prepared by the APPLICANT AGENCY, all parties agree to meet and determine
13 PROJECT revisions to meet the budget or a revised funding proposal by PARTICIPATING AGENCIES
14 which shall be documented and submitted in writing as a revision to the agreement.
15 H. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
16 state and local laws, statutes, ordinances and regulations of any governmental authority having
17 jurisdiction over the PROJECT.
18 I. Force Maieure: Either Party shall be excused from performing its obligations under this
19 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
20 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
21 commandeering of material, products, plants or facilities by the federal, state or local government;
22 national fuel shortage; or a material act or omission by the other party; when satisfactory evidence of
23 such cause is presented to the other Party, and provided further that such nonperformance is
24 unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
25 J. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
26 authority hereunder may be assigned in whole or in part by either Party without the prior written consent
Page 9 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
2 void and of no force and effect. Consent to one assignment shall not be deemed consent to any
3 subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.
4 K. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
5 authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the
6 terms, in amounts, or for purposes other than as authorized by local, state or federal law.
7 L. Governing Law: The laws of the State of California and applicable local and federal
8 laws, regulations and guidelines shall govern this Agreement.
9 M. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
10 each party will bear their own costs and attorney's fees.
11 N. Notices: Any notices, requests, or demands made between the parties pursuant to this
12 Agreement are to be directed as follows:
13
To CITY OF SANTA ANA: To CITY OF FOUNTAIN VALLEY:
14
15 City of Santa Ana City of Fountain Valley
16 Public Works Agency 10200 Slater Avenue
20 Civic Center Plaza, M-43 Fountain Valley, CA 92708
17 Santa Ana, CA 92701
18
Attention: Vinh Nguyen Attention: Temo Galvez
19 Senior Civil Engineer Deputy City Engineer
20 Tel: 714/647-5612 Tel: 714/593-4517
21
Email: vnquyenna.santa-ana.org Email: temo.galvez(a.fountainvalley.orq
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COOPERATIVE AGREEMENT NO. C-2-2030
1 To CITY OF HUNTINGTON BEACH: To CITY OF WESTMINSTER:
2 City of Huntington Beach City of Westminster
3 2000 Main Street 8200 Westminster Boulevard
4 Huntington Beach, CA 92648 Westminster, CA 92683
5
Attention: William Janusz Attention: Adolfo Ozaeta
6 Principal Civil Engineer Traffic Engineer
7
Tel: 714/374-1628 Tel: 714/548-3462
8
wianusz(a-)surfcity-hb.org email: aozaetana westminster-ca.qov
9
10
To AUTHORITY:
11
12 Orange County Transportation Authority
13 550 South Main Street
14 Orange, CA 92863-1584
15 Attention: Venita Todd
16 Senior Contracts Administrator
17 Tel: 714/560-5446
18 Email: vtodda-octa.net
19 /
20 /
21 /
22 /
23 /
24 /
25 /
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COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF, the parties hereto have caused this Agree e ,I
2 No. C-2-2030 to be executed on the date first above written.
3
CITY OF SANTA ANA ORANGE COUNTY TRANSPORTATION AUTHORITY
4
By: By:5 Paul Walters Meena Katakia
6 City Manager Manager, Capital Projects
7 ATTEST: APPR ED AS TO FORM:
8
By: By: (L-�S�;
9 Maria D. Huizar Kennard R. Smart, Jr.
City Clerk General Counsel
10
11 APPROVED AS TO FORM:
12 By:
Sonia Carvalho
13 City Attorney
14
15 Dated:
16
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COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-2030 to be executed on the date first above written.
3 r
CITY OF FOUNTAIN VALLEY
4 By:
5 John J. Collins
Mayor
j
6
7 ATTEST:
8 By:
Kathy Bailor
9 City Clerk
10
11 APPROVED AS TO FORM:
12 By:
Alan Burns
13 City Attorney
14
Dated:
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Page 13 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-2030 to be executed on the date first above written.
3 CITY OF HUNTINGTO BEACH
4 By.
5
6 Mayor
7
ATTEST:
8
l
By.
9 -,.___ Jo n C Flynn
10 off
Ci(y Clerk
11 APP VED AS TO FORM:
12
rath D 12a Itiz.
13City Attorney14 Dated
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COOPERATIVE AGREEMENT NO. C-2-2030
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-2-2030 be executed on the date first above written.
3 CITY OF WESTMINSTER
4
By:
Margie L. Rice
6 Mayor
7 ATTEST:
8
By:
. . . . . . . . . .
9 Robin Roberts
City Clerk
10
.r
11 APPROVED AS TO FORM:
12 By.
Richard Jones
13 City Attorney
14 Dated:
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Page 15 of 15
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
SCOPE OF WORK
Edinger Avenue Corridor
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
The Orange County Transportation Authority (Authority or OCTA) desires to provide the
components necessary to improve and enhance signal timing and synchronization
services and operations for all signalized intersections on the Edinger Avenue Corridor
Traffic Signal Synchronization Project (PROJECT).
This approximately twelve (12) mile stretch of PROJECT includes thirty-eight (38)
signalized intersections and includes four (4) Orange County agencies (AGENCY or
AGENCIES). The street was proposed for synchronization by the City of Santa Ana as
part of the 2012 Project P corridors from Renewed Measure M (M2). The term
PARTIES shall refer to all participating AGENCIES and OCTA
The PROJECT passes through the cities of Santa Ana, Fountain Valley, Huntington
Beach, and Westminster. Signals along the corridor are controlled by these
AGENCIES. The AGENCIES along the corridor utilize several different types of
controllers, including Type 170 C8, Type 2070, NEMA TS - 1, 2 by Econolite, and other
manufacturer's each with their own respective firmware or operating systems and
characteristics.
The main goals and objective of this project is to:
• Perform an operations and timing analysis to develop and implement optimized
traffic signal synchronization timing, including the development and
implementation of timing plans at all signalized intersections;
• Determine and make recommendations for all traffic signal equipment and
infrastructure related solely to improve and/or enhance synchronization; and
• Upon approval by the owning AGENCY and OCTA, procure, furnish and install
all approved infrastructure improvements for PROJECT.
The implementation of the new optimized timing and infrastructure improvements will:
• Provide signal synchronization timing for prevailing traffic patterns
• Maximize the number of intersections traversed on a green indication vs. those
stop by a red indication
• Reduce stops, decrease travel times, and reduce overall delay,
• Reduce emissions and Green House Gases (GHG); and
• Provide a continuing foundation for interjurisdictional cooperation in coordination
of interactive but autonomous local AGENCY traffic signal systems.
The following specific tasks are required to be performed in the course of providing
service for the traffic signal coordination project. Tasks are listed in sequential order for
clarity. However, some tasks may run concurrently or commence prior to the order
listed.
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COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Task 1: Project Management
Task 1: Project Management is ongoing throughout the duration of the project. This
task includes day-to-day project management, such as meetings, progress reports,
tracking of schedules, invoicing, and overall administration of the project. The project
management team, comprised of Authority personnel, and the On—Call Traffic
Engineering Consultant (CONSULTANT), acts as an extension of the Authority staff and
will act in that capacity at meetings with the respective corridor AGENCIES. The
following list is a minimum of what is required of this task:
1. The selected CONSULTANT for PROJECT shall prepare a detailed Project
Management Plan (PMP) that includes budget and schedule estimates for all of the
tasks described in the Scope of Work, providing specific project milestones for
review and approval by the Authority Project Manager (APM) or designated
representative. These items shall be detailed and include expected meetings,
activities (by work task, whether performed by CONSULTANT team or by others),
start dates, activity durations, product submittal dates, relationships among work
tasks (including critical path items), and a detailed flow chart for the project tasks,
and float time. CONSULTANT shall finalize the report based on comments received
from the project sponsor, other involved AGENCIES, and APM and/or Authority staff.
2. CONSULTANT shall lead a two (2) stage Project Kick-Off Meeting with the APM and
AGENCY representatives.
a. The first stage will be to kick-off the project with the APM; establish
communication channels and protocols discuss the scope of work, schedule,
and budget; gather available information; and obtain a thorough
understanding of the goals for the project. Specific topics to discuss include
data collection needs, specific Synchro/SimTraffic version 8.0 and Tru —
Traffic version 10.0 modeling needs, specific training needs for
Synch ro/S imTraffic, Tru-Traffic, and other programs or firmware specified
herein, and specific construction items and procurement methodologies, and
PROJECT schedule.
b. The second stage of the meeting will be with the CONSULTANT, APM, and
AGENCY representatives that have signalized . intersections along the
PROJECT. Data collection needs and requirements shall be outlined to the
involved AGENCIES. CONSULTANT shall notify each AGENCY of the type
of work, and when the work is to be performed within that AGENCY.
CONSULTANT shall notify each participating AGENCY any and all
documents that need to be produced pertaining to the construction of the
facilities and the coordination, including but not limited to: as-built drawings,
new Plans, Specifications and Estimates for new construction to be built as
part of this project (PS&E), Intersection Timing Charts, Existing Synchro
Models, Aerial photos, ADT and TMC data, etc. The APM may assist in this
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COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
endeavor to facilitate time constraints.
3. CONSULTANT shall lead project meetings as directed by the Authority to include the
CONSULTANT staff, APM, and other project related participants. The purpose of
these meetings will be to ensure that proper input is being received by
CONSULTANT and the Authority and that it is included in the work effort.
a. CONSULTANT shall prepare agendas, provide status updates, discuss the
progress and direction of the work, and provide notes of these meetings as
directed by the Authority to all participants. These meetings will also serve to
provide feedback between the project development team and CONSULTANT
regarding specific issues of the effort, including facilitating the development of
measures of effectiveness, construction alternatives and mitigations, and as
specified in later tasks.
4. CONSULTANT shall attend and be an active presenter at the Authority-led Intelligent
Transportation Systems (ITS) Roundtable, updating the group on the effort, its status,
and other items as determined by Authority staff. The ITS Roundtable is a semi —
annual forum envisioned to further communication and information exchange
between the Authority and the local AGENCIES regarding signal coordination and
ITS.
5. CONSULTANT shall attend and present at four (4) Board/Committee meetings to
summarize the findings. CONSULTANT shall attend and present at other AGENCY
committee meetings, and intergovernmental meetings as directed by the Authority.
The purpose of these meetings may be to inform attendees about the project, signal
synchronization in general, the PROJECT potential strategies, and other relevant
information.
a. At a minimum, a total of 10 monthly project team meetings, 2 Board, 2
committee, and 6 project team and other meetings shall be used for
scheduling and budgeting purposes.
Deliverables —Task 1:
1. Lead a 2 Stage Project Kick-off Meeting and prepare agenda and meeting materials.
2. Detailed Project Management Plan — one per participating party.
3. Monthly progress reports (electronic master and two copies) including status of the
work effort and updated schedule. Draft and Final Project Reports.
a. Consultant shall also submit a weekly summary of work performed in rich text
format for OCTA internal usage.
b. Monthly progress reports to AGENCIES upon request.
4. Attend Monthly project team meetings and prepare meeting materials, including
agenda, action items, graphics, presentation aides, and notes.
5. Electronic versions of all data files as directed by Authority.
6. Graphics and presentation aides required for all meetings.
7. All documents provided in electronic form should be of currently used OCTA MS
Word 2007 format.
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COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
8. All electronic data produced for this project shall be provided on CD-R.
Task 2: Data Collection
CONSULTANT shall collect the following data necessary to thoroughly understand
existing traffic conditions in the study area and be able to develop optimal time-of-day
traffic signal coordination plans, if applicable.
1. From the involved AGENCIES and or Authority, CONSULTANT shall collect existing
timing charts/sheets, existing coordination plans, traffic as-built drawings, aerial
photos, maps, traffic collision data as available, and collision diagrams for the study
intersections, if available. CONSULTANT shall also collect any off the shelf plans
(PS & E) for construction of any and all traffic signal coordination/synchronization
related plans, specifications and estimates for the corridor. CONSULTANT, if
requested by the involved AGENCY, will provide their own staff to review available
records/plans and request copies of needed records/plans with a minimum of
disruption to the involved AGENCY.
2. From the involved AGENCIES, CONSULTANT shall collect signal timing and signal
priority preferences, including, but not limited to, those related to pedestrian and
bicycle timing, phase sequence modifications and preferences, and special
operations such as conditional service, coordination preferred phase re — service,
and ring — barrier logic, as well as the timing optimization software preference.
3. CONSULTANT shall conduct seven-day 24-hour machine counts along each 1 mile
segment of PROJECT. Additionally, CONSULTANT will collect 24-hour vehicle
classification counts using a machine at four (4) locations on PROJECT to determine
heavy vehicle (truck) percentage information. Data obtained from Saturday and
Sunday counts will determine the necessity of weekend signal timing.
4. CONSULTANT shall conduct weekday and weekend peak period turning movement
counts (TMC) at each and every of the PROJECT signalized intersections, including
pedestrian and bicycle counts. No other types of TMC classification shall be
necessary. Weekday counts shall be conducted for two hours of each peak period
(AM, mid-day, and PM). If needed, after analyzing the seven-day 24-hour machine
counts, weekend counts shall be conducted at each and every of the PROJECT
signalized intersections for a single two hour Saturday mid-day peak period. For
intersections with more than 2 through lanes in any of the approaches, a minimum of
2 people per intersection is required.
a. CONSULTANT, APM, and Local AGENCIES shall determine locations for
special video recording of bicycle and pedestrian activity for specific data
collection in support of upcoming changes to the CA MUTCD. Video
recording and data reduction shall be required at minimum 6 locations.
b. CONSULTANT and designated sub consulting Traffic Counting Firm shall be
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COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
cognizant of the fact that queuing of right turn vehicles or left turn vehicles
that do not pass the limit line for counting purposes during the count time
period shall also be counted as part of the quarter hour period in which they
occur.
c. TMCs, supplied by an alternate viable source, for an intersection that are 5 2
years of age may used in lieu of a manual count.
5. All counts shall be summarized in MS Excel 2007 format. Copies of the raw data
count sheets will be provided to each involved AGENCY.
Deliverables —Task 2:
1. Report summarizing data collection effort, including intersection turning counts,
traffic collision analysis, current traffic signal timing patterns, and drawings of
intersection features.
2. Electronic versions of all data files (See CTFP Guidelines for ROADS requirements)
3. Raw video footage of intersections receiving Video Counting to OCTA only.
4. Deliverables of Task 1 and Task 2 to AGENCIES shall be limited to political
boundaries.
Task 3: Field Review, Plans Specifications and Estimates, Design Standards and
Requirements
1. CONSULTANT shall review the geometric layout, existing traffic signal equipment
and signal synchronization related infrastructure, and identify any deficiencies for
each intersection and along the whole corridor. The review shall include an
assessment of the existing intersection geometry, traffic conditions, and traffic signal
control equipment and telemetry/interconnect facilities along the corridor and of each
intersection using observation, available as-built plans, consultation with the local
AGENCIES, and AGENCY supplied aerial photos. CONSULTANT will use a
standard field form developed by CONSULTANT for this review that accounts for
each piece of intersection data required. With permission of the local AGENCIES,
CONSULTANT will inspect the interior of each traffic control cabinet, inspect the
telemetry systems and determine their respective condition and make
recommendations for equipment upgrades. CONSULTANT is advised that certain
infrastructure and equipment upgrades have been identified previously by the
AGENCIES and reviewed by the APM and shall be a requirement of this project.
These items are identified subsequently within this document.
2. CONSULTANT shall also include an identification of all planned and programmed
improvements (widening projects, intersection improvements, etc.) on the study
corridor. The identification of these projects should be at minimum a list summarizing
all improvements.
3. Key components of the corridor review shall include, at minimum, the following:
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COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
• Corridor lane configurations and lane widths;
• Existing street and lane geometries, curbs, and medians;
• Upcoming improvements to the corridor;
• Traffic signs and pavement markings at all PROJECT intersections,
approaches to cross streets, and along PROJECT corridor;
• Traffic signal control device information, such as type of device, brand and
make, condition of equipment. Intersection Photographic Documentation Log
shall be required;
• Existing signal operation characteristics — signal phasing, cycle lengths, phase
sequence alteration, and protective-permissive, etc.;
• Existing controller and telemetry/interconnect equipment;
• Existing time-referencing setup;
• Existing Central Master Equipment;
• Existing Field Master Equipment;
• Open each controller cabinet and take digital photos of all equipment inside;
• Note any deficiencies of traffic control equipment at each intersection; and
• Note the maintenance condition or existence of the traffic signal equipment,
controllers and synchronization related infrastructure.
CONSULTANT shall also investigate factors that are expected to affect signal
progression including,, but not limited to: intersections with high pedestrian or bicyclist
volumes; over-saturated intersections; uneven lane distribution; high volumes of trucks
and buses; high-volume un-signalized intersections, including interchanges; parking
maneuvers; presence and location of bus stops; differing signal timing patterns among
AGENCIES; etc.
With the view of assisting, enhancing, and improving the traffic operations along this
corridor, CONSULTANT shall identify any deficiencies of the existing traffic signal
control and telemetry infrastructure, and geometric layout, and provide
recommendations towards simple solutions that may be implemented to correct such
deficiencies.
CONSULTANT shall prepare a report summarizing the findings of the field review.
If deemed necessary by the APM or through request of an AGENCY through the APM,
CONSULTANT shall prepare any design construction documents in the form of
sketches to full-fledged Plans Specifications and Estimates (PS & E). CONSULTANT
shall prepare such plans for use in the construction of the PROJECT per each
respective AGENCY's standards. CONSULTANT shall supply such documentation to
the APM and the AGENCY owning the affected facility for approval prior to commencing
any construction. Construction documents will be used during the course of
construction by AGENCY for inspection services. CONSULTANT shall modify
documents subject to approved construction completion to owning AGENCY as an As —
Built document. Cost for production, reproduction, inspection services, and as — built
services are part of the Full Fixed Price of the Contract and/or CTO and no additional
compensation shall be allowed, therefore.
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COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
CONSULTANT will be required to design, procure, install, construct, and implement all
desired components of the PROJECT as described in this document. CONSULTANT
shall negotiate with OCTA and AGENCIES at the beginning of PROJECT to determine
what actually shall be installed and implemented to maintain budgetary control.
CONSULTANT, if required to install or replace any traffic signal control equipment
whether local intersection or central systems, shall perform due diligence in the
determination of what types of systems are to be installed. NTCIP compatible systems
shall be installed. Closed Loop Systems shall not be supplied nor installed. Sole
Source systems or systems that are a linked subset or part of a sole source central
system are not to be installed unless verification of need can be demonstrated to OCTA
APM and CAMM Contract Administration per OCTA standards and policies. In the
circumstance where a local intersection system controller is a necessary sole source
and there is no alternate substitute, the CONSULTANT shall procure the sole source
local intersection controller unit. The controller assembly and appurtenances housing
the local intersection system controller may be supplied by others.
Deliverables—Task 3:
1. Report documenting:
a. The field review (including photo logs)
b. Recommended mitigations to perceived problems
2. Electronic versions of the report and all data files
3. Necessary Construction Documentation
Task 4: `Before' Study
CONSULTANT shall conduct a 'Before' field study report representative of the times
and days for which synchronization plans will be developed. The report shall identify
Measures of Effectiveness (MOE) to evaluate the effects of the synchronization plans.
MOE's will likely include traffic flow, travel time, average speed, number of stops per
mile, number of intersections traversed on green vs. stopped by red (Greens per Red)
(note: Average Speed, Stops per Mile, and Greens per Red are the new OCTA MOE,
Corridor Synchronization Performance Index (CSPI)), fuel consumption reduction,
pollution reduction, and other pertinent items. The CONSULTANT shall include the
CSPI as part of the MOEs as they are easily identifiable by lay persons relevant to
demonstrating corridor improvements. The identified MOE's shall be compiled for the
corridor using the floating car method and from Synchro 8.0 and from Tru-Traffic
Version 10.0. A minimum of five (5) runs will be completed in each direction for each of
the three weekday timing plans (a.m., midday, and p.m.), and a minimum of five (5) runs
will be completed in each direction during the Saturday midday plan. Number of runs
shall be consistent for both directions and time periods. Based on engineering judgment
and in conjunction with APM approval, CONSULTANT may subdivide the corridor into
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COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
segments for the 'Before' and 'After' runs. CONSULTANT shall notify and receive
approval from APM on number of runs and segments to be accomplished.
Project travel-time data will be collected using the floating car method, a laptop
computer, a GPS receiver unit, and Tru-Traffic v 10.0, only.
The report shall address likely optimization strategies for signal synchronization,
specifically focusing on how to consider PROJECT optimization: end — to — end vs.
coordinated zones. Ideally, the analysis should include the floating car data and data
collected as part of Task 2. However draft versions of the report can include previously
collected traffic, travel time, or other data, if considered relevant and available. The
evaluation report shall provide a very good understanding of traffic patterns on
PROJECT throughout the weekdays and throughout the weekend. Tru-Traffic Version
10.0 has the OCTA Corridor Synchronization Performance Index (CSPI) Calculation
formulas available for use as well as the calculations for the latest emissions for GHG
and other MOEs. These functions shall be utilized by the CONSULTANT in the draft
preliminary, draft final and final reports as specified herein.
The CONSULTANT shall perform due diligence with regard to existing and proposed
timing operations on arterials that intersect with the PROJECT.
CONSULTANT shall prepare a memorandum and present the findings to the Authority
outlining the findings of the 'Before' field study. The Authority may request a
presentation on the traffic patterns on PROJECT Scope and possible synchronization
strategies to address the traffic patterns (optimizing the fill corridor versus optimizing
segments identified with natural traffic breaks) to provide direction on the preferred
signal timing strategy. Any requested presentation shall include as much of the turning
movement, 24-hour machine counts, travel time, earlier city counts, etc. as available.
CONSULTANT shall finalize the memorandum based on comments received from the
Authority Project Manager and other involved AGENCIES and after incorporating the full
set of data collected by CONSULTANT as part of Task 2.
Deliverables —Task 4:
A memorandum documenting the results of the 'Before' study is to be distributed to the
APM and AGENCIES as a discussion item. More detailed analysis of project results
shall be included in Task 8: Project Report.
1. Electronic versions of all data files and memorandum to all PARTIES and
AGENCIES.
Task 5: Signal Timing Optimization and Implementation
CONSULTANT shall work with the APM and AGENCIES to develop a model of the
study area and calibrate the model based on field observations of existing conditions.
Signal synchronization optimization shall be conducted in Synchro 8.0. The corridor
model must be consistent with all aspects and seamlessly interface and interlace with
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COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
the County Wide Synchro Network as administered by the GIS/ROADS database. The
PROJECT Synchro 8.0 model and shall be easily imported and or exported from that
database. Node or intersection numbering scheme must remain consistent with
ROADS. Any modifications, additions, or removal of intersections or roadway segments
(nodes or links) must be approved by Authority Section Manager — Planning/GIS,
Planning and Analysis and the APM. CONSULTANT shall calibrate the model based on
travel time, delay studies, field observations of queue lengths, and saturation flows for
heavy movements at key intersections. Tru-Traffic Software version 10.0 or latest
release should be used, subsequent to initial Synchro optimization, to augment and
enhance green band throughput (offset, splits, phase rotation); and, to incorporate
specific off band coordinated traffic platoons into the corridor operation as required by
data analysis and field observations.
The CONSULTANT may use their own numbering scheme for use in Synchro analysis if
the volume balancing and other factors becomes an issue with node numbering in
regard to OCTA ROADS Database. if the CONSULTANT chooses to use this
methodology, the requirement for submittal of the database in the ROADS format is still
required. The extra node numbering used for volume balancing nodes and other factors
must be removed upon final submittal of the Synchro document that will be incorporated
into the ROADS database. These operations will be closely monitored and controlled
through the APM and the Section Manager of the GIS department of Planning.
CONSULTANT shall evaluate signal timing and coordination parameters with
consideration for the following:
o Optimize coordination timing using:
• Modified Phase Sequence Rotation
• Overlap or display output phase transfer techniques to reservice
phases with capacity problems (Ring — Barrier Logic)
• Protected/Permissive operations
o Phasing will be lead/lead only; or,
o Flashing Yellow Arrow technique may be employed for lead/lag
if controlling/owner AGENCY permits its use
• Harmonic cycling — double, half, third or other harmonic multiple,
• Other innovative techniques
o CONSULTANT will measure the saturation flow rates at key project
intersections during one peak hour where the overall intersection volume-to-
capacity ratio is greater than or equal to 0.8 as a calibration for the Synchro
model
o Timing parameters which provide adequate splits and corresponding offsets
which fully accommodate pedestrians within the split time. CONSULTANT
shall take into consideration the pedestrian timing parameters used by the
local AGENCY on a case by case basis. Pedestrian Intervals shall be
examined and retimed to current adopted standards by each respective
AGENCY. CONSULTANT should note that proposed new pedestrian timing
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COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
standards have been approved at the Federal level and about to be approved
at the State level. AGENCIES must be contacted and provide policy and
guidance to the CONSULTANT for calculations regarding these timing
intervals.
o Timing parameters which incorporate minimal pedestrian activity to provide
the optimum vehicle split and offset timing and accommodate pedestrians
using various pedestrian timing adjustment techniques for pedestrian splits
during coordination
o Appropriate cycle lengths consistent with the goals of this effort. Additionally,
CONSULTANT shall recommend time-of-day start and stop intervals for the
various timing plans based on the identified peaks from the 24-hour machine
counts, and field observation
o CONSULTANT shall prepare, at minimum, a total of three (3) timing plans for
a typical weekday which consider the following peak periods: AM PEAK, MID-
DAY PEAK, PM PEAK and one (1) timing plan for a typical Saturday for a
MID-DAY PEAK. Timing plans should be in both Synchro format and the
preferred timing chart format of each local AGENCY.
CONSULTANT shall develop an operational model within SimTraffic. The operational
analysis will be used to micro — simulate and analyze specific roadway segments with
queuing, spill back, starvation, storage blocking, and other queuing interactions, and to
analyze and mitigate the conditions discovered by CONSULTANT and/or APM and
AGENCIES in field reviews.
CONSULTANT shall develop optimized signal timings using the results from
Synchro/SimTraffic 8.0, and Tru-Traffic version 10.0 or latest released version and
recommend any changes to the signal phasing at each signalized intersection that may
improve the efficiency of operations. Output of the modeling software shall not be
utilized without proper QA/QC. Engineering judgment shall be utilized to determine final
operational parameters. The recommended signal timing plans shall be reviewed by
the APM and local AGENCY staff.
Upon approval of the optimized signal timings by the Authority and the cities, the
CONSULTANT shall implement, or assist local AGENCIES staff in the implementation
of new signal timings either through the central traffic signal system (if available) or
direct implementation at the intersection controller units. CONSULTANT shall use
existing traffic signal interconnection systems, where they exist, and, as a result of the
inter jurisdictional nature of the project, shall implement time-based signal coordination
techniques across signals controlled by different AGENCIES.
As the project will be using time-based signal coordination, the CONSULTANT shall
evaluate the current time-referencing of all traffic signal controllers and recommend a
corridor-wide strategy (such as WWV or GPS clocks) to ensure that all traffic signal
controllers are on synchronized time clocks. CONSULTANT shall verify that all Central
10
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Master or Local Field Master, and/or Local Controller unit clocks are:
o operating properly and are synchronized;
o that all clocks are referencing a common reset time;
o and that all clocks are referencing a common time of day for start of cycle length
calculation (i.e. 12:OOAM — Midnight)
CONSULTANT shall fine-tune, or assist local AGENCY staff in the fine-tuning of, the
new settings and timings. CONSULTANT shall fine-tune timings in the field and record
all changes. Fine-tuning shall be conducted during times and . days that are
representative of the times and days for which coordination plans were developed.
CONSULTANT shall utilize Tru — Traffic Version 10.0 or later software on a laptop with
appropriate GPS device and use the floating car method utilized in the PROJECT
"Before" Study to fine tune the corridor operation and verify integrity of system
intersection clocks. Synchronized Video shall be used to compare actual conditions to
anticipated conditions dictated by the Tru-Traffic time space diagram so that any
anomalies may be corrected prior to "After" Study tasks.
CONSULTANT shall prepare a memorandum detailing the signal timing optimization
and implementation, including detail on the Tru-Traffic CSPI and other MOE's and
Synchro/SimTraffic MOE results. CONSULTANT shall finalize the memorandum based
on comments received from the PROJECT AGENCY applicant or sponsor, the other
involved AGENCIES, and the APM
Deliverables—Task 5:
1. All optimized and synchronized traffic signal timing plans, including existing corridor
conditions and improved corridor conditions.
2. Field implementation of optimized traffic signal plans for existing corridor conditions,
including all required fine tuning.
3. Evaluation, recommendation, and installation of a time-referencing system.
4. Electronic Synchro 8.0 data files used in analysis.
5. Electronic SimTraffic data files used in analysis.
6. Electronic Tru-Traffic v 10.0 data files with video used in analysis.
7. Electronic versions of all other data files and memorandums.
8. Memorandum documenting the signal timing optimization and implementation.
9. Deliverables of Task 1 and Task 2 to PARTIES shall be limited to respective political
boundaries.
Task 6: `After' Steady
The CONSULTANT shall conduct an 'After' field study representative of the times and
days for which synchronization plans will be developed. The 'After' study must be
conducted in the same manner and contain the same MOE's as the 'Before' study in
order to evaluate the improvements of the synchronization plans. MOE's should be
compiled for the optimized corridor using the floating car method output in Tru-Traffic
11
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
and then from Synchro/SimTraffic 8.0. A minimum of five (5) runs will be completed in
each direction for each of the three weekday timing plans (a.m., midday, and p.m.), and
a minimum of five (5) runs will be completed in each direction during the Saturday
midday plan.
Project travel-time data will be collected using the floating car method, a laptop
computer, a GPS receiver unit, and the methodologies and software to match the before
study, exactly.
CONSULTANT shall prepare a memorandum comparing the results of the 'Before' and
'After' field study with reference to the specific MOE's and present the findings to the
Board. CONSULTANT shall also provide at least two public video travel time
presentations (Transportation Commission Meeting and City Council Meeting).
CONSULTANT shall finalize the memorandum based on comments received from the
APM and other involved AGENCIES.
Deliverables — Task 6:
1. Memorandum comparing the results of the 'Before' and. 'After' studies, to be
distributed to OCTA Board as an item. More detailed analysis of project results to
be included in Task 6: project report.
2. Presentation to the Board of the 'Before' and 'After' study comparison.
3. Synchronized Video with graphical travel time presentation to at least 2 public
meetings (Transportation Commission Meeting and City Council Meeting or
equivalent. Maximum number of meetings shall be equal to 2 per participating
AGENCY)
4. Electronic versions of all data files and memorandum.
Task 7: Synchronization System Construction —Agency Specific
General:
CONSULTANT shall coordinate with each AGENCY of the PROJECT to assess special
construction requirements, needs and desires, either known and proposed or previously
unforeseen or unknown but necessary to complete the project. This may include:
1. GPS time clocks at Central, Field Master, and Local Intersection Controller
Assemblies;
2. The replacement and/or modifications to intersection controller assemblies and/or
units;
3. New Central Systems or Modifications or upgrades from closed loop system to
central system hardware, firmware, and software,
4. Modifications, additions; or repair of missing or damaged signal synchronization
infrastructure and other assets to be determined. (See Attachments or Appendices
for the matrix for each AGENCY as to what is currently proposed to be constructed.
See Task 3: Field Review, Plans Specifications and Estimates, Design ,Standards
12
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
and Requirements for allowed systems and sub systems, sole source, and design
requirements for all equipment to be installed.); and
5. Attention is directed to Section 86 — 1.05 WARRANTIES, GUARANTIES, and
INSTRUCTION SHEETS of the State Standard Specifications.
CONSULTANT shall provide the following:
a. 1 YEAR GUARANTEE on LABOR and MATERIAL for all equipment
furnished, installed, and/or modified
b. 3 YEAR GUARANTEE on Firmware and Software Patches, Fixes, Updates,
and Upgrades for
o Central Systems Control and Communications,
o Field Master, and Local intersection controller units
Maintenance Contracts or extra fees for these specific tasks and deliverables shall not
be allowed nor charged to any PARTY or AGENCY by either the CONSULTANT,
his/her Sub — Consultants, and/or vendors/suppliers, either jointly or severally, of the
specified systems and related components for this service or task.
Enforcement of Standard Warranties or Guaranties for hardware and software or
firmware specified heretofore shall be the sole responsibility of the AGENCY
receiving the equipment.
Deliverables —Task 7:
1. Procure and install any and all equipment as specified but within budget for the
PROJECT as proposed in the Scope of Work and Attachments or Appendices.
2. Negotiate with APM and AGENCY representatives on alternative procurements or
substitutions as deemed necessary during the course of the PROJECT.
3. AS BUILT Plans and Specifications.
4. All WARRANTIES and GUARANTIES as specified
Task 8: Continuing Signal Timing Support
CONSULTANT will provide "on-call" signal timing support services for a period of two
years or 24 months following the implementation and fine — tuning of the final signal
timing plans, Task 5, to address any future adjustments that may be needed during this
period. Depending on the nature of the adjustment, CONSULTANT may accomplish the
fine-tuning adjustments remotely from the Consultant's office through the traffic
management systems. During this 24-month period CONSULTANT will be prepared to
review any project intersection requested by the PARTIES within (24) hours of written
notice, including observing and fine-tuning the signal timing.
CONSULTANT will drive the length of the project arterial during all designated corridor
synchronization timing plan hours of operation on a monthly basis in order to verify that
13
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
the synchronization timing is working as designed, and complete any necessary
adjustments. Monthly driving times will consist of a full 12-hour weekday and a 4-hour
Saturday. CONSULTANT shall notify APM 24 hours prior to commencement of driving
periods.
Deliverables — Task 8:
1. 24 months of on-call support and revised signal timing plans and memorandum
documenting CONSULTANT recommendations and AGENCY actions
2. Electronic versions of all data files and memorandums.
Task 9: Project Report
At the end of the three (3) year contract period, CONSULTANT shall prepare a Final
Report with an executive summary. The report shall provide complete documentation of
the project, including, but not limited to, project objectives, project locations, project
scope, findings, recommendations, implementation schedule, improvements
accomplished, report on the Continued Signal Timing Support per Task 8, and
procedures for continuing maintenance, surveillance, and evaluation of the coordinated
signal system, work performed, data collected: `before' and 'after' studies and project
benefits achieved in terms of fuel savings, travel time, and other measurable
parameters. The report shall document all planned and programmed improvements on
the study corridor as well as recommendations for further infrastructure improvements
that would likely improve the corridor signal coordination project results. CONSULTANT
shall present the final report and results of the project to the Board and city councils as
required. The report shall be completed in accordance with the current CTFP
Guidelines.
The report shall include for each intersection the lane configurations; signal phasing,
turning movement data, and cycle lengths for existing and proposed timings for all peak
periods. In addition, in a separate binder,. all the traffic signal phase sequences, signal
timing plans, and pedestrian timings shall be documented. Finally, the report shall
provide recommendations with cost and benefit estimates for future improvements to
traffic signal infrastructure (signal controllers, vehicle detection, communications, etc.),
intersection capacity (appropriate signal phasing, lane geometrics, and alleviation of
physical bottlenecks that curtail arterial capacity), and traffic management strategies.
These proposed improvements are beyond the scope of this demonstration project but
should be useful in determining future enhancements to the corridor.
Deliverables —Task 9:
1. Draft and Final PROJECT Signal Synchronization Project Report (one electronic
master and 15 hardcopies) and Presentations.
14
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Task 10: Traffic Signal Modeling Software Support
CONSULTANT, in addition to specific needs of AGENCIES as listed in the Attachments
to this Scope of Work, shall supply to OCTA or specified AGENCY, any upgrade or new
licenses for the following software and manuals:
Agency dame Product Name Quantity Upgrade New
Westminster S nchro 8.0 1 X
1. Consultant shall provide a four day training session consisting of four (4) modules.
The modules will be on the functions and features of the following programs:
Module 1 — Highway Capacity Manual 2010 (HCM 2010) and its relationships to the
vendor software supplied on this project and other related items.
a. Shall be the first module in the training session.
b. Oriented to transportation planning/operations and the interaction of
Synchro/Sim Traffic 8.0
c. Four (4) hours in length
2. Module 2 — Synchro/Sim Traffic 8.0
a. Module 2.1 — 3D Viewer 8 set up and operation (optional)
3. Module 3 — Tru Traffic 9.0
4. Module 4 — Interaction between the programs and usage
The course content and times shall be coordinated with the APM and the Consultant.
The classes will be scheduled to take place in the OCTA IS Training Room.
The programs shall be taught over a 4 day period. The HCM session or module shall
be taught to OCTA personnel and Consultant invited personnel only. The HCM session
shall be taught the first 4 hours of the instructional period, followed by Synchro/Sim
Traffic and Tru Traffic.
As part of the Tru Traffic Training, the Consultant shall provide a 'hands —on' exposure
to floating car studies in real time in a suitably equipped vehicle with laptop/gps on Main
Street in front of OCTA Headquarters. The length of the segment shall be from
Chapman Avenue to the CHOC Hospital Intersection near the SR —22 Freeway. OCTA
shall provide the Synchro Network and Tru Traffic Network for that use.
The APM shall solely make the determination of the scheduling, content, and who will
instruct the training. The Consultant may perform the 'hands — on' exposure to floating
car studies requirement after the initial 4 day training session if deemed appropriate by
the APM and the AGENCIES.
Consultant shall be responsible for all expenses related to training, including travel,
lodging and per diem plus actual training course fees, licenses, and document
production required from the program vendor. OCTA shall supply the IS Training Room
15
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
and sufficient numbers of laptops and workstations to train up to maximum 22
individuals associated with the Project. Project participants or their respective
designees shall have priority of attendance over all other persons. OCTA personnel
shall have priority of attendance over all other persons for the HCM training module,
Schedule for this Task 10 Traffic Signal Modeling Software Support shall be determined
by the Project Development Team at the Kick-Off b. or first Project Development Team
Meeting.
Deliverables:
1. Four module training session as specified.
2. Software with licenses, and manuals as specified
16
COOPERATIVE AGREEMENT NO.C-2-2030
ATTACHMENT A
Edinger Avenue -Work by Location
at
id.n. a
Huntington Beach Bolsa Chica Street 1 3892
Huntington Beach Graham Street 2 3893
Huntington Beach Springdale Street 3 3895
Huntington Beach Edwards Street 4 3894
Huntington Beach Goldenwest Street 5 3896
Huntington Beach Goldenwest College 6 3975
Huntington Beach Gothard Street 7 3897
Huntington Beach Wards Driveway 8 3983
Huntington Beach I Sher Lane 9 3855
Huntington Beach Parkside Lane 10 3854 E I/C,see wishlist
Caltrans Beach Boulevard 11 237
Huntington Beach Newland Street 12 3898 E I/C,see wishlist
Westminster Magnolia Street 13 6112 ce,see wishlist
Fountain Valley Bushard Street 14 7073 ce,ca,VS,com,see wishlist
Fountain Valley Brookhurst Street 15 7074
Fountain Valle X Ward Street 16 7072 ce,ca,com,see wishlist
Fountain Valley Euclid Street 17 7071
Santa Ana Newhope Street 18 2584 ee,es,see wishlist
Fountain Valley Harbor Boulevard 19 2585 VS,FS,see wishlist
Santa Ana Mohawk Drive 20 2447 ee,see wishlist
Santa Ana Fairview Street 21 2586 SD,BT,FS,see wishlist
Santa Ana Sullivan Avenue 22 2448 ce,ca,L-detection,ee,see wishlist
Santa Ana Greenville Street 23 2449 ee,see wishlist
Santa Ana Center Street 24 2450 es,see wishlist
Santa Ana Raitt Street 25 2587 es,see wishlist
Santa Ana Pacific Avenue 26 2652 ee,see wishlist
Santa Ana Bristol Street 27 2590 BT,FS,see wishlist
Santa Ana Baker Street-Monarch 28 2588 ee,see wishlist
Santa Ana Flower Street 29 2589 VS,WR,es,ee,see wishlist
Santa Ana Broadway 30 2591 N I/C-TP,ee,see wishlist
Santa Ana Main Street 31 2592 N I/C-TP, BT,es,ee,see wishlist
Santa Ana Orange Avenue 32 2478 N I/C-TP,es,see wishlist
Santa Ana Maple(Bike Trail) 33 2451 ee,see wishlist
Santa Ana Standard Avenue 34 2593 ce,ca,es,ee,see wishlist
Santa Ana Grand Avenue 35 2594 VS,SD,E I/C-TP,FS,F-splicing,see wishlist
Santa Ana Lyon Street 36 2595 es,ee,TP-splicing,see wishlist
Santa Ana Ritchey Street 37 2452 ce,ca,ee,VS, FS,TP&F-splicing, BT,see wishlist
Caltrans SR-55 SB Ramp-Auto Mail Drive 38 �ff ca,gps
cu=controller unit; ca=controller assembly includes cu +all necessary equipment and appurtenances+es; ce=cabinet equipment; es
ethernet switch; FS = Fiber Switch; ee=ethernet extender; gps =gps interface and antennae installed; 2070=2070 Com##-2070
Communication Module, 170E- Field Master; CM= Modem -Communications Module; C=CenTracs;TAC=TACTICS; ASCL=ACS Lite;
A=Aries; BB=Battery Backup System; Existing or New I/C= Interconnect Conduit with media; media-F= Fiber Optic, TP =##pair
Twisted; VD=Video Detection; WD-Wireless Detection; SD-System Detection; VS=Video Surveillance System; W=WiFi; WR
All LWirless Radio; BT-Bluetooth; L= Loop Detector; EVP= Emergency veh. pre-empt; T Type 11 or III Electrical Service; a#following
irle ss I,
item codes =quantity(i.e. L42=install 42 loop detectors); shared ownership; **following task code=NOT A PART, agency pays 100%
for that task only; m-cu= modify existing controller. New controller may be substituted if functionally equivalent. CONSULTANT is
cautioned to verify interconnect components in field.
equipment is furnished and installed and/or modify existing installation with 1 year guaranty on labor and material. Firmware and Software
Upgrades for installed specified systems are included in the installed price for a period of 3 years. Excludes new software for new features not
originally
y
riginall installed nor specified to be installed and included. Removal of existing equipment and appurtenances is included in the furnish and
install
I 1 0 r
nstall or modify existing installation price. PS& E may be available at no cost to the Consultant from Project Agencies.
17
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Comments, Wishes, Needs of Huntington Beach
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC, VIDS, etc. that are not part of the intersection listing on the Main Data
Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priority Description Comments
* Between Newland and Parkside Conduit repair/replacement, interconnect
*part of original application
18
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT A
Comments, Wishes, Needs of Fountain Valley
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC, VIDS, etc. that are not part of the intersection listing on the Main Data
Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priorit Description Comments
* Bushard St. Cabinet&Controller Upgrade, Communication,
CCTV Cameras stem
* Ward St. Cabinet& Controller upgrade, Communication
* Harbor Blvd. CCTV Camera Syste, Communication
*part of original application
19
AGREEMENT NO. C-2-2030
ATTACHMENT A
Comments, Wishes, Needs of Santa Area
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC, VIDS, etc. that are not part of the intersection listing on the Main Data
Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priori Description Comments
* Newhope Street Communication
* Mohawk Drive Communication
* Fairview Street System detection, Communication equipment, Bluetooth
Travel Time
* Sullivan Avenue Cabinet& controller upgrade, Detection, Communication
* Greenville Street Communication
* Center Street Communication
* Raitt Street Communication
* Pacific Avenue Communication
* Bristol Street Communication, Bluetooth travel time
* Baker St-Monarch Communication
* Flower St. CCTV Camera System, Wireless Broadband Antenna,
Communication
* Broadway Install conduit and Interconnect, Communication
* Main Street Install Interconnect, Communication, Bluetooth Travel Time
* Orange Avenue Communication
* Maple (Bike Trail) Communication
* Standard Avenue Cabinet& controller upgrade, Communication
* Grand Avenue CCTV Camera System Detection, Install Interconnect, Fiber
Splicing, Communication
* Lyon Street Communication, Interconnect splicing
* Ritchey Street CCTV Camera System, Communication, Interconnect&
Fiber Splicing, Bluetooth Travel Time
*part of original application
20
AGREEMENT NO. C-2-2030
ATTACHMENT A
Comments, Wishes, Needs of Westminster
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC, YIDS, etc. that are not part of the intersection listing on the Main Data Sheet.
Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priority Description Comments
* Magnolia St. Cabinet Upgrade
1 One(1) Synchro license upgrade Upgrade to latest edition
*part of original application
21
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT B
Local Match Commitment
Details of Matching Funds: (must be consistent with PROJECT APPLICATION):
Provide details in tables
Cash Match: Total Cash Match for the Project: $ 59,617
In-Kind Match: Total In-Kind Match for the Project: $ 125,733
Total Match for Project: $ 185,350
Cash Match:
Agency Funding Source Amount of Cash Contribution
City of Huntington Beach AQMD $ 6,617
City of Westminster Traffic Impact Fee $ 3,000
City of Fountain Valley Measure M Turnback $ 10,000
City of Santa Ana Measure M Turnback $40,000
TOTAL $ 59,617
In-Kind Match (Improvements or Staffing Support):
Specific Improvements and Services (List items and Cost)
Agency Improvement Date of
Construction Expenditure
$
TOTAL $
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT B
Staffing Commitment:
Fully
Agency Staff Position Type of Service to No. of Burdened Total
Project Hours Hourly
Rate
City of Principal Civil Project Support/ 60 $142 $8,520*
Huntington Beach Engineer Implementation
City of Admin Admin 50 $142 $7,100*
Huntington Beach
City of Maintenance Maintenance 249.86 $88 $21,988*
Huntington Beach
Principal Civil Project
City of Westminster Engineer Design/Implement 8 $68 $544*
/Constr. Eng.
Project Design
Assistant Civil /
City of Westminster Engineer Implement/ 10 $48 $480*
Constr. Eng.
Construction
Public Works
City of Westminster Engineering / 8 $40 $320*
Inspector Ins ection
Sr.
City of Westminster Administrator Project Admin 7.11 $36 $256*
Assistant
City of Deputy City Project Admin/ 30 $140 $4,200*
Fountain Valley Engineer Review
City of Assistant Project Support/ 46.75 $100 $4,675*
Fountain Valley Engineer Implementation
City of Santa Ana Sr. Civil Project Admin/ 150 $118 $ 17,700*
Engineer Review
Assistant Project
City of Santa Ana Engineer II Design/Implement 303.03 $99 $30,000*
/Constr. Eng.
Assistant Project
City of Santa Ana Traffic Oper Design/Implement 227.27 $99 $22,500*
Engineer /Constr. Eng.
Engineering Project
City of Santa Ana Intern Design/Implement 338.64 $22 $7,450*
/ Constr. Eng.
TOTAL $ 125,733*
*Total amount is the required participation by the identified agency. The number of hours and hourly rate will
be based on each agency's actual fully burdened billing rates, which must collectively equal the same value
of the assigned "Total"dollars. Each agency will be responsible for keeping detailed records of hours
worked and description of work. An accounting record of personnel, hours at fully burdened rate is
expected to be included with the final submittal. Records will be subject to auditing.
COOPERATIVE AGREEMENT NO. C-2-2030
ATTACHMENT C
List of Contacts
OCTA Fountain Valley
Mr. Ronald (Ron) Keith Mr. Temo Galvez
Principal Traffic Engineer Deputy City_ Engineer
Project Manager 10200 Slater Avenue
600 S. Main Street Fountain Valley, CA 92708
Orange, CA 92868 Tel: 714.593.4517
Tel: 714.560.5990 Temo.galvez _fountainvalley.org
rkeith(aD-octa.net
Huntington Beach Santa Ana
Mr. William Janusz Mr. Vinh Nguyen
Principal Civil Engineer Senior Civil Engineer
2000 Main Street Public Works Agency
Huntington Beach, CA 92648 20 Civic Center Plaza, M-43
Tel: 714.374.1628 Santa Ana, CA 92701
wjanusz(�surfcity-hb.orq Tel: 714.647.5612
vng uyen(a),santa-ana.org
Westminster
Mr. Adolfo Ozaeta
Traffic Engineer
8200 Westminster Blvd.
Westminster, CA 92683
Tel: 714.548.3462
aozaeta _westminster-ca.gov
City Of Huntington Beach
2000 Main Street ® Huntington Beach, CA 92648
(714) 536-5227 ® www.huntingtonbeachea.gov
Office of the City Clerk
t Joan L. Flynn, City Clerk
December 20, 2012
Orange County Transportation Authority
Attn: Venita Todd, Senior Contract Administrator
550 South Main Street
P. O. Box 14184
Orange, CA 92863-1584
Dear Ms. Todd:
Enclosed for your records are two originals of the "Cooperative Agreement No. C-2-1641
Between Orange County Transportation Authority and City of Huntington Beach for Federal
Transit Administration Section 5307 Project, Edinger Avenue Bicycle Path."
Upon complete execution, please return an original to us. Please mail the documents to:
Joan L. Flynn
City Clerk
2000 Main Street
Huntington Beach CA 92648
Feel free to contact me if there are any questions or concerns at (714) 536-5404.
Thank you very much for your assistance.
Sincerely,
Jan L. Flynn, CIVIC
City Clerk
JF:pe
Enclosure
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Sister Cities: Anjo,Japan 4 Waitakere,New Zealand
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AFFILIATED AGENCIES November 14, 2012
Orange County
Transit District
Local Transportation Mr. William Janusz
Authority Principal Engineer
Service Authority for City of Huntington Beach
Freeway Emergencies
2000 Main Street
Consolidated TransportationHuntington Beach, CA 92648
Service Agency
Congestion Management
Agency SUBJECT: OCTA'S COOPERATIVE AGREEMENT NO. C-2-2030
Service Authority for
Abandoned Vehicles Dear Mr. Janusz:
Enclosed are two originals of OCTA's Cooperative Agreement No. C-2-2030 for
review and signature.
Please execute the Coop where indicated, in blue ink and return the original to
Venita Todd as soon as possible to:
Venita Todd
Senior Contract Administrator - Capital Projects
OCTA
550 South Main Street
P.O. Box 14184
Orange, CA. 92863-1584
Should you have any contractual related questions, please feel free to contact
Venita Todd at (714) 560-5427 or by e-mail at vtodd@octa.net.
P
el ,mith
Specialist
Contract Administration and Materials Management
Enclosure(s)
Sent Via Federal Express
Orange County Transportation Authority
550 South Main Street/P.O.Box 14184/Orange/California 92863-1584/(714)560-OCTA(6282)