HomeMy WebLinkAboutOrange County Transportation Authority - OCTA - 2014-02-18 4PPevVE 70
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City of Huntington Beach
BOUNTY tP~,',
File #: 19-034 MEETING DATE: 2/4/2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subject:
Approve and authorize the execution of Amendment No. 1 to the Cooperative Agreement with
the Orange County Transportation Authority for the Traffic Signal Synchronization Project
along Adams Avenue and Appropriate $30,000 in Matching Funds for the Project (CC-1482)
Statement of Issue:
On February 18, 2014, the City Council approved the execution of a Cooperative Agreement with the
Orange County Transportation Authority (OCTA) for a signal coordination project along Adams
Avenue. The expiration date on this agreement was December 31, 2018. As OCTA has not
completed the project, Amendment No. 1 will extend the term of the agreement until May 31, 2019.
Funding is also requested to meet the City's matching funds obligations.
Financial Impact:
At the time of the execution of the Cooperative Agreement on February 18, 2014, funds in the
amount of $181,495 were available in the Air Quality Management District (AQMD) fund (account
20190011.82700) for the City's share of the project. The City has remitted $142,227 to date to
OCTA, leaving a balance of$39,268. To adequately provide for the remaining $39,268 in matching
funds, an appropriation in the amount of $30,000 is being requested from the AQMD (201)
Undesignated Fund Balance to account 20190011.82700. The balance of$9,268 will be comprised of
in-kind services, including staff time spent on the project.
Recommended Action:
A) Approve and authorize the Mayor and City Clerk to execute "Amendment No. 1 to Cooperative
Agreement No. C-3-2086 Between Orange County Transportation Authority and The Cities of
Huntington Beach and Costa Mesa for The Adams Avenue Regional Traffic Signal Synchronization
Project" funded as part of the Measure M2 Regional Traffic Signal Synchronization; and,
B) Appropriate $30,000 from the AQMD Undesignated Fund Balance to project account
20190011.82700.
City of Huntington Beach Page 1 of 2 Printed on 1/30/2019
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File #: 19-034 MEETING DATE: 2/4/2019
Alternative Action(s):
Do not authorize approval of the Amendment to the Cooperative Agreement and provide direction to
staff to amend the terms of the agreement.
Analysis:
On February 18, 2014, the City Council approved participation by the City of Huntington Beach in the
multi-jurisdictional traffic signal coordination project along Adams Avenue administered by the Orange
County Transportation Authority (OCTA).
This project provides operational and infrastructure improvements at 17 intersections along Adams
Avenue from Lake Street in Huntington Beach to Fairview Road in Costa Mesa. Equipment upgrades
have been installed which have improved the operation and communications along the network,
including the installation of traffic signal conduit and fiber optic communication cable within the City of
Huntington Beach. Included as part of these improvements is a connection from Adams Avenue to
the City's Traffic Management Center located within City Hall.
New coordinated traffic signal timing has also been developed and implemented which has reduced
stops and delays along the corridor. The final stage includes the monitoring and fine tuning of the
signal timing and is the only remaining task to be completed. The work is expected to be completed
by May 2019. The Orange County Transportation Authority is requesting that the contract term be
extended to acknowledge the ongoing efforts and allow OCTA and their consultant to complete the
contractual scope of services.
Public Works Commission Action:
Not required.
Environmental Status:
All remaining work in the City of Huntington Beach is categorically exempt.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Location Map.
2. Cooperative Agreement No. C-3-2086 approved by City Council on February 18, 2014.
3. Amendment No. 1 to Cooperative Agreement No. C-3-2086.
City of Huntington Beach Page 2 of 2 Printed on 1/30/2019
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BOARD OF DIRECTO.R. May 23, 2014
Shawn Nelson
Ctoirman
Alb ey Lallov,a3, William Janusz
Oce Chairman
Principal Civil Engineer
Pat'/era Bates
Dire.ctor City of Huntington Beach
2000 Main Street
LDn Donchak
Director Huntington Beach, CA 92648
Matthew Harper I
Director
Michael Hennessey
Director SUBJECT: OCTA'S COOPERATIVE AGREEMENT NO. C-3-2086
Sleve,Jones
Direr:tor
Dear Mr. Janusz:
Gary A.Miller
attack);
Enclosed please find one copy of the above referenced subject for your
J01717 Moorlach
Direct(); records.
A)Muoay
Director Should you have any contractual related questions, please feel free to contact
Janet Nguyen Venita Anderson at (714) 560-5427 or by e-mail at vanderson@octa.net.
Director
Migttet Putido Sincerely,
Dire.clor
Trti Shaw
Director / . I
recto'SOliZei
or Marla Ewing
Direct
Senior Office Specialist
lorn Tait
Director Contract Administration and Materials Management
Frarik thy
Dirticor Enclosure(s)
Gi eriGey T kliteterbottoin
Director
Rya! Chan lbaldin
Ex-Of ficto Mety)ber
CHIEF EXECUTIVE OFFICE
Darrell Johnson
Chief Executive Officer
Orange County TrEinspodation Auttorfty 155
550 South Main Street PO.Box 7,1184 Orange/California 92863-1534/(112)560-CCTA(6282)
1 COOPERATIVE AGREEMENT NO. C-3-2086
2 BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 THE CITIES OF HUNTINGTON BEACH AND COSTA MESA
6 FOR
7 THE ADAMS AVENUE REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
8 THIS COOPERATIVE AGREEMENT (Agreement), is effective this day of t' ' ,
g 201 between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184,
10 Orange, California 92863-1584, a public corporation of the State of California (hereinafter referred to as
11 "AUTHORITY"), and the Cities of Huntington Beach and Costa Mesa (hereinafter jointly referred to as
12 "PARTICIPATING AGENCIES") each individually known as "Party" and collectively known as the
13 "Parties".
14 RECITALS:
15 WHEREAS, the AUTHORITY, in cooperation with the PARTICIPATING AGENCIES, is working
16 together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the Renewed
17 Measure M (M2) Regional Traffic Signal Synchronization Program (Project P) to enhance countywide
18 traffic flow and reduce congestion; and
19 WHEREAS, the AUTHORITY has completed the competitive 2013 Call for Projects (hereinafter,
20 "2013 CALL") in support of Project P and awarded Project P funds based on the application (hereinafter,
21 "APPLICATION") prepared by the City of Huntington Beach (hereinafter referred to as the "APPLICANT
22 AGENCY") for implementation of signal synchronization of traffic signals along Adams Avenue
23 (hereinafter, "PROJECT"); and
24 WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected to
25 designate the AUTHORITY and the AUTHORITY agrees to act as the implementing agency to carry out
26 the signal synchronization PROJECT; and
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COOPERATIVE AGREEMENT NO. C'3'2OB8
AQAK8S AVENUE RTGSP
1 WHEREAS, the PROJECT will include approximately twenty-three (23) traffic signals as
2 identified in the APPLICATION and illustrated in the PROJECT Scope. ofWork, which is attached and
3 referred to herein aS Attachment A; and
4 WHEREAS. the PROJECT will include a|enneDta identified in the APPLICATION including
b certain hapdvxane, firmware, and/or software upgrades to traffic contnoUena, traffic telecommunications
'
b and intertie ovstenna, central traffic master controllers and associated systems (hereinafter collectively
7 referred to as "TRAFFIC CONTROL ELEMENTS"), which are to be constructed and or installed and
U implemented ao part of the PROJECT oo identified iO Attachment A; and
S VVHEF|EA8, the AUTHORITY aQnae8 to work with PARTICIPATING AGENCIES to coordinate
10 the inclusion of other traffic control elements (OTHER ELEMENTS) that should be installed at the same
11 time aS the construction of the PROJECT and are not opart of this Agreement; and
12 WHEREAS, all costs associated with the inclusion of these OTHER ELEMENTS are the
13 responsibility of the AGENCY owning each and any ofthose OTHER ELEMENTS during the course of
14 the project; aDd
15 WHEREAS, based on Attachment A, the AUTHORITY agrees to implement the PROJECT; and
16 WHEREAS, the PARTICIPATING AGENCIES, per the K42 Ordinance, agree b] provide PROJECT
17 funding in o combined cash nlahoh and in-kind services nlsdoh Of Two HuDd[ed, Sixty ThouGeOd, Five
18 Hundred, Ninety'Fourdo/|G[e ($280.584.00). equivalent to twenty percent (2096) of the PROJECT cost as
18 shown iO Attachment B; and
20 WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
21 Agreement to implement the PROJECT in support of Project PaaportofM2; ond
22 WHEREAS/ this Cooperative Aonaenlant defines the specific teOna, conditions and funding
23 responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation of
24 the PROJECT
25 WHEREAS, the Orange County Transportation Authority Board of Directors approved funding for
25 the PROJECT and authorized the Chief Executive Officer to negotiate and execute this Agreement on
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COOPERATIVE AGREEMENT NO. C-3-2086
ADAMS AVENUE RTSSP
1 April 8, 2013.
2 WHEREAS, the CITY of Huntington Beach's City Council approved this Agreement on the
3 day of 720 .
4 WHEREAS, the CITY-of Costa Mesa's City Council approved this Agreement on the
5 - day of , 20 .
6 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
7 PARTICIPATING AGENCIES as follows:
8 ARTICLE I. COMPLETE AGREEMENT
9 A. This Agreement, including any attachments incorporated herein and made applicable by
10 reference, constitutes the complete and exclusive statement of the terms and conditions of this Agreement
11 between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior representations,
12 understandings and communications between the parties. The invalidity in whole or in part of any term or
13 condition of this Agreement shall not affect the validity of other term(s) or conditions(s) of this Agreement.
14 The above referenced Recitals are true and correct and are incorporated by reference herein.
15 B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES'
16 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
17 relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
18 condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force and
19 effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except when
20 specifically confirmed in writing by an authorized representative of AUTHORITY by way of a written
21 amendment to this Agreement and issued in accordance with the provisions of this Agreement.
22 C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's
23 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
24 relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of
25 such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force and
26 effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING AGENCIES
Page 3 of 12
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COOPERATIVE AGREEMENT NO. C-3-2O86
ADA80S AVEN0ERTSSP
1 except when specifically confirmed in writing by an authorized representative of PARTICIPATING
2 AGENCIES by way of o written amendment to this Agreement and issued in accordance with the
3 provisions of this Agreement.
4 ARTICLE 2' SCOPE OF AGREEMENT
5 This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
b subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree that
/ each will cooperate and coordinate with the other in all activities covered by this Agreement and any other
U supplemental agreements that may be required to facilitate purposes thereof.
9 ARTICLE 3' RESPONSIBILITIES OF AUTHORITY
10 AUTHORITY agrees to the following responsibilities for funding' of the PROJECT:
11 A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by the
12 APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP Guidelines.
18 B. AUTHORITY shall provide oversight in order to maintain inter-jurisdictional traffic signal
14 operational integrity between PROJECT and other existing and new M2 Project Pfunded projects.
15 C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation
10 necessary to acquire a Categorical Exemption from {}EQA for PROJECT.
17 O. /\UTH[)F{|TY shall perform web-based public outreach activities for the project to
18 communicate major project milestones and nasU|to.
13 E. AUTHORITY ahoU provide fo[Dlat8, tennp|oteo, and guidance in reporting requirements as
20 described in Comprehensive Transportation Funding Program (CTFP).
21 F. AUTH{}R|lY, or agents of AL)THC)R|TY. under this /\onaerDent and upon closeout of
22 PROJECT, may perform e technical and/or field review to ensure that the CTFP GVidelhnes, policies, and
23 procedures were followed. Such o review may ba performedone hundred and eighty (18O) dovoafterthe
24 PROJECT three-year grant period is complete. If the technical and or field review determines that any of
25 the activities performed are ine/' ib|e_for CTFP funding, PARTICIPATING AGENCIES must return the
26 amount Df funding used tD perform the ineligible activity tOAUTHORITY.
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COOPERATIVE AGREEMENT NO. C-3-2086
ADA08S AVEy00ERTSSP
l G. AUTHORITY shall invoice the PARTICIPATING AGENCIES as identified in the PROJECT
2 2013 CALL APPLICATION and Attachment B for the dollar cash match at the start of the PROJECT or at
3 a mutually agreed upon time to facilitate any respective AGENCY funding timeframes
4 H. AUTHORITY shall request updates on the PROJECT as part of semi-annual review
5 pnoceGS, including d0CUDleOtaUOD of in-kind Dl@toh CoDfO[DlinQ to Attachment B and will include the
0 PROJECT in the list of active projects in {JCfundTnAoker until completion of the three year grant period.
7 Documents to be provided include, but are not limited to, payroll records, contracts, and purchase orders.
O ARTICLE 4' RESPONSIBILITIES OF THE AUTHORITY AS PROJECT LEJ\[] AGENCY
9 The AUTHORITY on the LEAD AGENCY ognaeo to the following responsibilities for the
10 implementation of the PROJECT:
11 A. AUTHORITY shall act as the LEAD AGENCY for the work necessary to manage, procure,
12 and complete the PROJECT aa identified in Attachment A.
13 B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
14 C. To collect manual intersection movement and automated machine traffic counts.
15 D. To develop new timing plans optimized for signal synchronization.
16 E. To provide updated timing plans and traffic count data to the PARTICIPATING
17 AGENCIES.
18 F. To prepare a "Before and After Study" for the PROJECT GO described in the Measure W12
19 Eligibility Guidelines adopted by the AUTHORITY. The "Before and Ate[ Study" for the project in
20 considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
21 B.||ig\ for the PROJECT. The AUTHORITY shall provide the "Before and Ater Study" to the _
22 PARTICIPATING AGENCIES in draft and final formats for review and comment. AGENCY oonn[nendm
23 shall be noted in the final study. If specified in original PROJECT APPLICATION, the AUTHORITY shall
24 provide @"Before and After Study" video of representative portion of PROJECT.
25 G. To provide Ongoing Monitoring and Maintenance of optimized signal timing after Primary
26 Implementation of the PROJECT is completed and continue until the end of the three year grant period.
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COOPERATIVE AGREEMENT NO. C-3'2O8G
ADAK8S AVEhX0ERTSSp
1 ARTICLE 4' RESPONSIBILITIES (]FTHE PARTICIPATING AGENCIES
2 The Participating Agencies agree to the following responsibilities for implementation and funding of
3 the PROJECT:
4 A. Provide a technical representative to meet and participate as o [Oennbe[ of the
5 PRDJECT'o Traffic Forum.
O B. To authorize the AUTHORITY to nlaOage, p0ocu[e, and implement all aspects of the
7 PROJECT.
8 C. To participate and support the PROJECT implementation within the tinoefranne outlined
9 in the APPLICATION and consistent with the CTFP Guidelines adopted by the AUTHORITY.
10 D. To provide the AUTHORITY all oVneDt intersection, local field rOoah*r. and or central
11 control system timing plans and related data upon request.
12 E. To provide the local cash match and or documentation for the in-kind aen/ioeo match for
13 the PROJECT in accordance with Attachment B. Failure to provide included kzoa| cash match and or
14 evidence of in-kind services match may result inthe loss of future participation for competitive funding
15 opportunities
10 F. PARTICIPATING AGENCIES that have included a dollar match as identified in
17 Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of
18 receipt ofen invoice.
19 G. PARTICIPATING AGENCIES that have included an in-kind services match as identified in
20 Attachment B shall provide documentation ofconformance ao part of the semi-annual review process.
21 H. To waive all fees associated with any local agency permits that may be required of the
22 [}CTA Consultant, sub — consultants, 8Dd/D[ service or equipment providers in the performance of this
23 project.
24 i PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the PROJECT
25 as part of semi-annual review process UDtU completion of the three year PROJECT grant period.
26 Documents to be provided include, but are not limited to, payroll records, contracts, and purchase orders.
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COOPERATIVE AGREEMENT NO. C-3-2086
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1 J. PARTICIPATING AGENCIES shall continue Ongoing Monitoring and Maintenance after
2 the three year grant period is complete and continue until the end of the PROJECT per additional
3 Maintenance of Effort as specified in the APPLICATION.
4 ARTICLE 6. DELEGATED AUTHORITY
5 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
6 Agreement are delegated to their respective City Manager/County Executive Officer, or designee and the
7 actions required to be taken by AUTHORITY in the implementation of this Agreement are delegated to
8 AUTHORITY's Chief Executive Officer or designee.
9 ARTICLE 7. AUDIT AND INSPECTION
10 AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
11 accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
12 AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work,
13 materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
14 period of five (5) years after final Closeout of PROJECT, or until any on-going audit is completed. For
15 purposes of audit, the date of completion of this Agreement shall be the date of AUTHORITY's acceptance
16 of Closeout of Project and Final Report into the OCfundTrAcker System. AUTHORITY shall have the right
17 to reproduce any such books, records, and accounts. The above provision with respect to audits shall
18 extend to and or be included in contracts with PARTICIPATING AGENCIES' contractor.
19 ARTICLE 8. INDEMNIFICATION
20 A. To the fullest extent permitted by law, PARTICIPATING AGENCIES' shall defend (at
21 PARTICIPATING AGENCIES' sole cost and expense with legal counsel reasonably acceptable to
22 AUTHORITY), indemnify, protect, and hold harmless AUTHORITY, its officers, directors, employees, and
23 agents (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits,
24 claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders,
25 penalties, and expenses including legal costs and attorney fees (collectively "Claims"), including but not
26 limited to Claims arising from injuries to or death of persons (PARTICIPATING AGENCIES's employees
Page7of12
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COOPERATIVE AGREEMENT NO. C-3-2086
ADAMS AVENUE RTSSP
1 included), for damage to property, including property owned by AUTHORITY, or from any violation of any
2 federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or willful
3 misconduct of PARTICIPATING AGENCIES, its officers, directors, employees or agents in connection
4 with or arising out of the performance of this Agreement.
5 B. To the fullest extent permitted by law, AUTHORITY shall defend (at AUTHORITY's sole
6 cost and expense with legal counsel reasonably acceptable to PARTICIPATING AGENCIES), indemnify,
7 protect, and hold harmless PARTICIPATING AGENCIES, its officers, directors, employees, and agents
8 (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits, claims,
9 demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders,
10 penalties, and expenses including legal costs and attorney fees (collectively "Claims"), including but not
11 limited to Claims arising from injuries to or death of persons (AUTHORITY's employees included), for
12 damage to property, including property owned by PARTICIPATING AGENCIES, or from any violation of
13 any federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or
14 willful misconduct of AUTHORITY, its officers, directors, employees or agents in connection with or
15 arising out of the performance of this Agreement.
16 C. The indemnification and defense obligations of this Agreement shall survive its expiration or
17 termination.
18 ARTICLE 9. ADDITIONAL PROVISIONS
19 A. Term of Agreement: This Agreement shall be effective on /fig- Y 200 , and shall be in
20 full force and effect through December 31, 2018.
21 B. Termination: In the event either Party defaults in the performance of their obligations under
22 this Agreement or breaches any of the provisions of this Agreement, the non-defaulting Party shall have
23 the option to terminate this Agreement upon thirty (30) days' prior written notice to the other party.
24 C. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
25 state, and local laws, statues, ordinances and regulations of any governmental authority having jurisdiction
26 over the PROJECT.
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1 D. Legal Authority: AUTHORITY and PARTICIPATING AGENCIES hereto consent that they
2 are authorized to execute this Agreement on behalf of said parties and that, by so executing this
3 agreement, the parties hereto are formally bound to the provisions of this Agreement.
4 E. Severability: If any term, provision, covenant or condition of this Agreement is held to be
5 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
6 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or condition
7 of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
8 F. Counterparts of Agreement: This Agreement may be executed and delivered in any
9 number of counterparts, each of which, when executed and delivered shall be deemed an original and all
10 of which together shall constitute the same agreement. Facsimile signatures will be permitted.
11 G. Force Majeure: Either Party shall be excused from performing its obligations under this
12 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
13 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
14 commandeering of material, products, plants or facilities by the federal, state or local government; national
15 fuel shortage; or a material act or omission by the other party; when satisfactory evidence of such cause is
16 presented to the other Party, and provided further that such nonperformance is unforeseeable, beyond the
17 control and is not due to the fault or negligence of the Party not performing.
18 H. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
19 authority hereunder may be assigned in whole or in part by either Party without the prior written consent of
20 the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed void
21 and of no force and effect. Consent to one assignment shall not be deemed consent to any subsequent
22 assignment, nor the waiver of any right to consent to such subsequent assignment.
23 I. Governing Law: The laws of the State of California and applicable local and federal laws,
24 regulations and guidelines shall govern this Agreement.
25 J. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
26 the court shall award costs and expenses, including attorney's fees, to the prevailing party.
Page 9 of 12
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1 K. Notices: Any notices, requests, or demands made between the parties pursuant to this
2 Agreement are to be directed as follows:
3
To HUNTINGTON BEACH: To COSTA MESA:
4
City of Huntington Beach City of Costa Mesa
5
77 Fair Drive
2000 Main Street
6 P.O. Box 1200
Huntington Beach, CA 92648
7 Costa Mesa, CA 92686
8 Attention: William Janusz Attention: Raja Sethuraman
Principal Civil Engineer Transportation Services Manager
9
Tel: 714/374-1628 Tel: 714/754-5032
10
Email: wianuszsurfcitv-hb.orq Email: raja.sethuramancostamesaca.00v
11
12
To AUTHORITY:
13
14 Orange County Transportation Authority
15 550 South Main Street
Orange, CA 92863-1584
16
17 Attention: Venita Anderson
18 Senior Contracts Administrator
19 Tel: 714/560-5427
20 Email: vandersonocta.net
21 /
22 /
23 /
24
25
26
Page 10 of 12
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COOPERATIVE AGREEMENT NO. C-3-2086
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1 This Agreement shall be made effective upon execution by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2
No. C-3-2086 to be executed on the date first above written.
3
CITY HUNTINGTON BEACH ORANGE CO(61TYTRAN PORTATION AUTHORITY
4
:1
5 By:
a By: A
ll J
6 Matthew M. Harper Darre o son
Mayor Chief ExeiVe Officer
7
8 ATTEST: APPROV D AS TO FORM:
9 B By:
Jo L. Fly n Kennard R. Sma, .
10 y Clerk General Coun$l
11
•APPROVED AS TO FORM: APPROVAL R C
12 -
B • By.
13 Jennifer cGrath Ki ortazavi
City Attorney 1) t'i[VDILI Executive Director(Planning
14 VIS"
15
Dated: 4//8// Dated:
16
17
18
19
20
21
22
23
24
Page 11 of 12
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COOPERATIVE AGREEMENT NO. C-3-2086
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1 This Agreement shall be made effective upon execution by both parties.
2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
3 No. C-3-2086 to be executed on the date first above written.
4 CITY OF COSTA M
5
6 By:
J /. . Righeimer
7 i ayor „® n toi -,-.
s,�,
4 Cy:
ATTEST:
4,0•- ,V;
By: papaRgT -
10 Brenda Green "`
City Clerk
11
12 APPROVE T .•
13 BY: 'f��
/
14 Toryi C5i.arte,/
City Attorney
15
16 Dated: Ia1\c/1-
17
18
19
20
21
22
23
24
25
26
Page 12 of 12 167
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
ADAMS AVENUE— RTSSP
SCOPE OF WORK
Adams Avenue Corridor
TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
The Orange County Transportation Authority (Authority or OCTA) desires to provide the
components necessary to improve and enhance signal timing and synchronization services and
operations for all signalized intersections on the Adams Avenue Corridor Traffic Signal
Synchronization Project (PROJECT). This Scope of Work (SOW), as Attachment A to the
Cooperative Agreement C-3-2086, includes all written text plus tables and maps showing locations
for construction, inclusive.
PROJECT DESCRIPTION —GENERAL PROVISIONS
The PROJECT shall be completed in two distinct phases: Primary Implementation and On-
going Monitoring and Maintenance, respectively.
The On — Call Traffic Engineering Consultant (CONSULTANT) assigned the Contract Task
Order (CTO) for this PROJECT shall complete Primary Implementation phase within one
year of Notice to Proceed. Upon acceptance of the Primary Implementation phase by the
PARTIES, CONSULTANT shall then commence the Ongoing Monitoring and Maintenance
phase. Ongoing Monitoring and Maintenance will have a duration of 24 months. PROJECT
Closeout of the total three year PROJECT length shall occur upon receipt of Final Report
and acceptance by all PARTIES.
The PROJECT length is five (5) miles and includes twenty-three (23) signalized intersections.
The two (2) Orange County participating agencies are the City of Huntington Beach (applicant
agency) and the City of Costa Mesa (AGENCIES). The street was proposed for synchronization
by the City of Huntington Beach as part of the 2013 Call for Projects for Project P corridors from
Renewed Measure M (M2). The term PARTIES shall refer to all participating AGENCIES and
OCTA. Caltrans is not a participating agency, but owns intersections on the corridor. All work
performed on the PROJECT at Caltrans locations will be considered a PROJECT Contract Line
Item. The AGENCIES have designated OCTA to act as LEAD AGENCY for this PROJECT.
Traffic Signals to be synchronized along the corridor are controlled by these AGENCIES. The
AGENCIES along the corridor utilize several different types of controllers, including Type 170E,
Type 2070, and NEMA TS - 1 or 2, and Advanced Transportation Controller (ATC) each with
their own respective firmware or operating systems and characteristics. The respective
agencies also interface with these controllers utilizing unique Central Systems and are planning
on expanding/extending those systems onto this corridor.
The main goals and objective of this project is to:
O Perform an operations and timing analysis to develop and implement optimized traffic
signal synchronization timing, including the development and implementation of timing
plans at all signalized intersections;
O Determine and make recommendations for all traffic signal equipment and infrastructure
related solely to improve and/or enhance synchronization and overall corridor
operational efficiencies; and
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• Upon approval by the owning AGENCY and OCTA, procure, furnish and install all
approved infrastructure improvements for PROJECT.
The implementation of the new optimized timing and infrastructure improvements will:
a Provide signal synchronization timing for prevailing traffic patterns;
O Maximize the number of intersections traversed on a green indication vs. those stopped
by a red indication;
® Reduce stops, decrease travel times, and reduce overall delay;
® Reduce emissions and Green House Gases (GHG); and
• Provide a continuing foundation for interjurisdictional cooperation in coordination of
interactive but autonomous local AGENCY traffic signal systems.
The following specific tasks are required to be performed in the course of providing service for
the traffic signal coordination project. Tasks are listed in sequential order for clarity. However,
some tasks may run concurrently or commence prior to the order listed.
Task 1: Project Management
Task 1: Project Management is ongoing throughout the duration of the PROJECT. This task
includes day-to-day project management, such as meetings, progress reports, tracking of
schedules, invoicing, and overall administration of the PROJECT. The project management
team, comprised of Authority personnel including internal on —call consulting support firms, and
the On—Call Traffic Engineering Consultant (CONSULTANT), acts as an extension of the
Authority staff and will act in that capacity at meetings with the respective corridor AGENCIES.
The following list is a minimum of what is required of this task:
1. The selected CONSULTANT for PROJECT shall prepare a detailed Project
Management Plan (PMP) that includes budget and schedule estimates for all of the
tasks described in the SOW, providing specific project milestones for review and
approval by the Authority Project Manager (APM), Project Manager III — Regional
Modeling/Traffic Operations, or designated representative. These items shall be
detailed and include expected meetings, activities (by work task, whether performed by
CONSULTANT team or by others), start dates, activity durations, product submittal
dates, relationships among work tasks (including critical path items), and a detailed
GANT flow chart for the project tasks, and float time. The PMP shall also define the
roles of the Project Manager, Project Assistant, and Project Manager's Reporting
Contact Person, as well as their corresponding contact information. CONSULTANT
shall finalize the report based on comments received from the project sponsor, other
involved AGENCIES, and APM and/or Authority staff.
2. CONSULTANT shall lead a two (2) stage Project Kick-Off Meeting with the APM and
AGENCY representatives.
a. The first stage will be to kick-off. the project with the APM; establish communication
channels and protocols; discuss the SOW, schedule, and budget; gather available
information; and obtain a thorough understanding of the goals for the project.
Specific topics to discuss include data collection needs, specific Traffic Signal
Timing Optimization software programs specified herein, and specific construction
items and procurement methodologies, and PROJECT schedule.
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b. The second stage of the meeting will be the PROJECT Traffic Forum with the
CONSULTANT, APM, and AGENCY representatives that have signalized
intersections along the PROJECT. Data collection needs and requirements shall be
outlined to the involved AGENCIES. CONSULTANT shall notify each AGENCY of
the type of work, and when the work is to be performed within that AGENCY.
CONSULTANT shall notify each participating AGENCY any and all documents that
need to be produced pertaining to the construction of the facilities and the
coordination, including but not limited to: as-built drawings, new Plans, Specifications
and Estimates for new construction to be built as part of this project (PS&E),
Intersection Timing Charts, Existing Synchro Models, Aerial photos, ADT and TMC
data, etc. The APM may assist in this endeavor to facilitate time constraints.
3. CONSULTANT shall lead project meetings as directed by the Authority to include the
CONSULTANT staff, APM, and other project related participants. The purpose of these
meetings will be to ensure that proper input is being received and included in the work
effort by CONSULTANT and the Authority.
a. CONSULTANT shall prepare agendas, provide status updates, discuss the progress
and direction of the work, and provide notes of these meetings as directed by the
Authority to all participants. These meetings will also serve to provide feedback
between the project development team and CONSULTANT regarding specific issues
of the effort, including facilitating the development of measures of effectiveness,
construction alternatives and mitigations, and as specified in later tasks.
4. CONSULTANT shall attend and be an active presenter at the Authority-led Traffic Forum
(formerly ITS Roundtable), updating the group on the effort, its status, and other items
as determined by Authority staff. The Traffic Forum is a semi —annual forum envisioned
to further communication and information exchange between the Authority and the local
AGENCIES regarding signal coordination and ITS.
5. CONSULTANT shall attend and present at four (4) Board/Committee meetings to
summarize the findings. CONSULTANT shall attend and present at other AGENCY
committee meetings, and intergovernmental meetings as directed by the Authority. The
purpose of these meetings may be to inform attendees about the project, signal
synchronization in general, the PROJECT potential strategies, and other relevant
information.
a. At a minimum, a total of 10 meetings (this may be adjusted upon agreement of the
PARTIES), 2 Board, 2 Committee, and 6 project team and other meetings shall be used
for scheduling and budgeting purposes.
Deliverables —Task 1:
1. Lead a 2 Stage Project Kick-off Meeting and prepare agenda and meeting materials.
2. Detailed Project Management Plan.—one per participating party.
3. Monthly progress reports (electronic master and two copies) including status of the work
effort and updated schedule. Draft and Final Project Reports.
a. Consultant shall also submit an informal weekly summary of work performed in text,
rich text, or MS Word formats for OCTA.internal usage.
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b. Monthly progress reports to AGENCIES upon request.
4. Attend Monthly project team meetings and prepare meeting materials, including agenda,
action items, graphics, presentation aides, and notes.
5. Electronic versions of all data files as directed by Authority.
6. Graphics and presentation aides required for all meetings.
7. All documents provided in electronic form should be those currently used by OCTA: MS
Office 2010 format, and Adobe Acrobat pdf files.
8. All electronic data produced for this project shall be provided on CD-R, Flash Media,
DVD-R or similar hardware non-volatile memory device.
9. All correspondence shall include as a recipient the project mailbox at OCTA;
AdamsAve.TSSPocta.net
10. In addition, during the course of the project, SharePoint and FileZilla systems managed
by OCTA, may be employed for file transfer, etc.
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Task 2: Data Collection
CONSULTANT shall collect the following data necessary to thoroughly understand existing
traffic conditions in the study area and be able to develop optimal time-of-day traffic signal
coordination plans, if applicable.
1. From the involved AGENCIES and or Authority, CONSULTANT shall collect existing
timing charts/sheets, existing coordination plans, traffic as-built drawings, aerial photos,
maps, traffic collision data as available, and collision diagrams for the study
intersections, if available. CONSULTANT shall also collect any of the shelf plans for
construction and all traffic signal coordination/synchronization related Plans,
Specifications and Estimates (PS & E) for the corridor. CONSULTANT, if requested by
the involved AGENCY, will provide their own staff to review available records/plans and
request copies of needed records/plans with minimal disruption to the involved
AGENCY.
2. From the involved AGENCIES, CONSULTANT shall collect signal timing and signal
priority preferences, including, but not limited to, those related to pedestrian and bicycle
timing, phase sequence modifications and preferences, and special operations such as
conditional service, coordination preferred phase re —service, and ring — barrier logic, as
well as the timing optimization software preference.
3. CONSULTANT shall conduct seven-day 24-hour machine counts along each 1 mile
segment of PROJECT. Additionally, CONSULTANT will collect 24-hour vehicle
classification counts using a machine at five (5) locations on PROJECT to determine
heavy vehicle (truck) percentage information. Data obtained from Saturday and Sunday
counts will determine the necessity of weekend signal timing. All count locations will be
approved by the PARTIES prior to collection.
4. CONSULTANT shall conduct weekday and weekend peak period turning movement
counts (TMC) at each and every one of the PROJECT signalized intersections (see
Page A-20, Node Map with Construction Notes), including pedestrian and bicycle
counts. No other types of TMC classification shall be necessary. Weekday counts shall
be conducted for two hours of each peak period (AM, mid-day, and PM). If a need is
determined, after analyzing the seven-day 24-hour machine counts, weekend TMC
counts shall be conducted at each and every one of the PROJECT signalized
intersections for a single two hour Saturday mid-day peak period. For intersections with
more than 2 through lanes in any of the approaches, a minimum of 2 people per
intersection is required. Video data collection may be utilized for this function and will
negate the personnel requirements.
a. CONSULTANT, APM, and Local AGENCIES shall determine locations for special
video recording of bicycle and pedestrian activity for specific data collection in
support of upcoming changes to the CA MUTCD. Video recording and data
reduction shall be required at a minimum of 6 locations. Traffic Forum will approve
the locations.
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b. CONSULTANT and designated sub consulting Traffic Counting Firm shall be
cognizant of the fact that queuing of right turn vehicles or left turn vehicles that do not
pass the limit line for counting purposes during the count time period shall also be
counted as part of the quarter hour period in which they occur. (This means that if a
queue develops that is not served in one cycle and the counting period is ending, the
number of un served cars in the queue shall be included in that 15 minute period. It
shall not be included in the succeeding 15 minute period),
c. TMCs that are 5_ 2 years of age, and supplied by an alternate viable source, for an
intersection, may be used in lieu of a manual count. Per the CTFP Guidelines and
the precepts of the Measure M2 Ordinance, TMC's supplied by a PARTY cannot be
used as a credit against match funding requirements.
4. All counts shall be summarized in MS Excel 2010 format. Copies of the raw data count
sheets will be provided to each involved AGENCY and APM. (See CTFP Guidelines, page
8— 14, for ROADS requirements)
Deliverables —Task 2:
1. Report summarizing data collection effort, including intersection turning counts, traffic
collision analysis, current traffic signal timing patterns, and drawings of intersection features.
2. Electronic versions of all data files (See CTFP Guidelines, page 8 — 14, for ROADS
requirements)
3. Raw video footage of intersections receiving Video Counting to OCTA only.
4. Deliverables of Task 1 and Task 2 to AGENCIES shall be limited to political boundaries.
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Task 3: Field Review, Plans Specifications and Estimates, Design Standards and
Requirements
1. CONSULTANT shall review the geometric layout, existing traffic signal equipment and signal
synchronization related infrastructure, and identify any deficiencies for each intersection and
along the whole corridor. The review shall include an assessment of the existing
intersection geometry, traffic conditions, and traffic signal control equipment and
telemetry/interconnect facilities along the corridor and of each intersection using
observation, available as-built plans, consultation with the local AGENCIES, and AGENCY
supplied aerial photos. CONSULTANT shall use a standard field form developed by
CONSULTANT for this review that accounts for each piece of intersection data required.
With permission of the local AGENCIES, CONSULTANT shall inspect the interior of each
traffic control cabinet, inspect the telemetry systems and determine their respective
condition and make recommendations for equipment upgrades. CONSULTANT is advised
that certain infrastructure and equipment upgrades have been identified previously by the
AGENCIES and reviewed by the APM and shall be a requirement of this project. These
items are identified subsequently within this document.
2. CONSULTANT shall also include an identification of all planned and programmed
improvements (widening projects, intersection improvements, etc.) on the study corridor.
The identification of these projects should be at minimum a list summarizing all
improvements.
3. Key components of the corridor review shall include, at minimum, the following:
a. Corridor lane configurations and lane widths;
b. Existing street and lane geometries, curbs, bus turnouts, and medians;
c. Upcoming improvements to the corridor;
d. All Traffic Control Devices related to traffic signal operations at all PROJECT
intersections, approaches to cross streets, and along PROJECT corridor;
e. Traffic signal control device information, such as type of device, brand and make,
condition of equipment. Intersection Photographic Documentation Log shall be
required;
f. Existing signal operation characteristics — signal phasing, cycle lengths, phase
sequence alteration, and protective-permissive, etc.;
g. Existing controller and telemetry/interconnect equipment, if any;
h. Existing time-referencing setup, if any;
i. Existing Central Master Equipment, if any;
j. Existing Field Master Equipment, if any;
k. Open each controller cabinet and take digital photos of all equipment inside;
I. Note any deficiencies of traffic control equipment at each intersection; and
m. Note the maintenance condition or existence of the traffic signal equipment,
controllers and synchronization related infrastructure:
CONSULTANT shall also investigate factors that are expected to affect signal progression
including, but not limited to: intersections with high pedestrian or bicyclist volumes; over-
saturated intersections; uneven lane distribution; high volumes of trucks and buses; high-
volume un-signalized intersections, including interchanges; parking maneuvers; presence and
location of bus stops; differing signal timing patterns among AGENCIES; etc.
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With the view of assisting, enhancing, and improving the traffic operations along this corridor,
CONSULTANT shall identify any deficiencies of the existing traffic signal control and telemetry
infrastructure and geometric layout, and provide recommendations towards simple solutions that
may be implemented to correct such deficiencies. CONSULTANT shall prepare a report
summarizing the findings of the field review.
If deemed necessary by the APM or through request of an AGENCY through the APM,
CONSULTANT shall prepare any design construction documents in the form of sketches to full-
fledged Plans Specifications and Estimates (PS & E). CONSULTANT shall prepare such plans
for use in the construction of the PROJECT per each respective AGENCY's standards.
CONSULTANT shall supply such documentation to the APM and the.AGENCY owning the
affected facility for approval prior to commencing any construction. Construction documents will
be used during the course of construction by AGENCY for inspection services. CONSULTANT
shall modify documents subject to approved construction completion to owning AGENCY as an
As — Built document. Cost for production, reproduction, inspection services, and as — built
services are part of the Full Fixed Price of the Contract and/or CTO and no additional
compensation shall be allowed, therefore.
CONSULTANT will be required to design, procure, install, construct, and implement all desired
components of the PROJECT as described in this document. CONSULTANT shall negotiate
with OCTA and AGENCIES at the beginning of PROJECT to determine what actually shall be
installed and implemented to maintain budgetary control.
CONSULTANT, if required to install or replace any traffic signal control equipment whether local
intersection or central systems, shall perform due diligence in the determination of what types of
systems are to be installed. NTCIP compatible systems with Center to Center (C2C)
communications ready capability shall be installed. System Telemetry C2C or to intersections
from Central or peer to peer shall be Internet Protocol (I.P.) based Ethernet over Copper,
Ethernet over Fiber, or hybrid of those two. Serial Communications shall not be allowed.
Closed Loop Systems shall not be continued, supplied nor installed without special
consideration and approval by OCTA and APM. Sole Source systems or systems that are a
linked subset or part of a sole source central system shall not to be installed unless verification
of need can be demonstrated to OCTA APM and CAMM Contract Administration per OCTA
standards and policies. in the circumstance where a local intersection system controller is a
necessary sole source and there is no alternate substitute, the CONSULTANT shall procure the
sole source local intersection controller unit. The controller assembly and appurtenances
housing the local intersection system controller may be supplied by others.
Deliverables —Task 3:
1. Report documenting:
a. The field review (including photo logs)
b. Recommended mitigations to perceived problems
2. Electronic versions of the report and all data files
3. Necessary Construction Documentation
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Task 4: `Before' Study
CONSULTANT shall conduct a 'Before' field study report representative of the times and days
for which synchronization plans will be developed. The report shall identify Measures of
Effectiveness (MOE) to evaluate the effects of the synchronization plans. MOE's will likely
include traffic flow, travel time, average speed, number of stops per mile, number of
intersections traversed on green vs. stopped by red (Greens per Red) (note: Average Speed,
Stops per Mile, and Greens per Red are the new OCTA MOE, Corridor Synchronization
Performance.Index (CSPI)), fuel consumption reduction, pollution reduction, and other pertinent
items. The CONSULTANT shall include the CSPI as part of the MOEs as they are easily
identifiable by lay persons relevant to demonstrating corridor improvements. The identified
MOE's shall be compiled for the corridor using the floating car method and from either PTV
Vistro 2 or Synchro 8.0 and from Tru-Traffic Version 10.0. At least five (5) runs will be
completed in each direction for each of the three weekday timing plans (a.m., midday, and
p.m.), and at least five (5) runs will be completed in each direction during the Saturday midday
plan. Number of runs shall be consistent for both directions and time periods. Based on
engineering judgment and in conjunction with APM approval, CONSULTANT should subdivide
the corridor into contiguous segments for the 'Before' and 'After' runs. CONSULTANT shall
notify and receive approval from PARTIES on number of runs and contiguous segments to be
accomplished.
Project travel-time data shall be collected using the floating car method, a laptop computer, a GPS
receiver unit, and Tru-Traffic v 10.0, only.
The report shall address likely optimization strategies for signal synchronization, specifically
focusing on how to consider PROJECT optimization: end — to — end vs. coordinated zones.
Ideally, the analysis should include the floating car data and data collected as part of Task 2.
However draft versions of the report can include previously collected traffic, travel time, or other
data, if considered relevant and available. The evaluation report shall provide a very good
understanding of traffic patterns on PROJECT throughout the weekdays and throughout the
weekend. Tru-Traffic Version 10.0 has the OCTA Corridor Synchronization Performance Index
(CSPI) Calculation formulas available for use as well as the calculations for the latest emissions
for. GHG and other Measures of Effectiveness (MOE). These functions shall be utilized by the
CONSULTANT in the draft preliminary, draft final and final reports as specified herein.
It is highly recommended that the following modules be downloaded and installed as part of Tru
Traffic prior to the start of the 'Before' Runs:
• OCTA CSPI.urc,
• Emissions using CMEM for Vehicle Category 4 rev2.urc
• FuelConsumption&Emissions_mph.urc,
• CumulativeAvgSpeedLOS_mph.urc
The CONSULTANT shall perform due diligence with regard to existing and proposed timing
operations on arterials that intersect with the PROJECT.
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CONSULTANT shall prepare a memorandum and present the findings to the Authority outlining
the findings of the 'Before' field study. The Authority may request a presentation on the traffic
patterns on PROJECT Scope and possible synchronization strategies to address the traffic
patterns (optimizing the fill corridor versus optimizing segments identified with natural traffic
breaks) to provide direction on the preferred signal timing strategy. Any requested presentation
shall include as much of the turning movement, 24-hour machine counts, travel time, earlier city
counts, etc. as available. CONSULTANT shall finalize the memorandum based on comments
received from the Authority Project Manager and other involved AGENCIES and after
incorporating the full set of data collected by CONSULTANT as part of Task 2.
Deliverables —Task 4:
1. A memorandum documenting the results of the 'Before' study is to be distributed to the
APM and AGENCIES as a discussion item. More detailed analysis of project results shall
be included in Task 8: Project Report.
2. Electronic versions of all data files and memorandum to all PARTIES and AGENCIES.
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Task 5: Signal Timing Optimization and Implementation
CONSULTANT shall work with the APM and AGENCIES to develop a model of the study area
and calibrate the model based on field observations of existing conditions. Signal
synchronization optimization shall be conducted in PTV Vistro 2 and/or Synchro 8.0. The
corridor model must be consistent with all aspects and seamlessly interface and interlace with
the County Wide Synchro Network as administered by the GIS/ROADS database. The
PROJECT shall be developed with PTV Vistro 2 and/or Synchro 8.0 and shall be easily
imported and/or exported to and from those programs' respective database. Node or
intersection numbering scheme must remain consistent with ROADS. Any modifications,
additions, or removal of intersections or roadway segments (nodes or links) must be approved
by the Section Manager III — Planning/GIS, Planning and Analysis for OCTA. CONSULTANT
shall calibrate the model based on travel time, delay studies, field observations of queue
lengths, and saturation flows for heavy movements at key intersections. It is recommended that
the CONSULTANT utilize the Bing TM Map feature from PTV Vistro 2 or Synchro 8 in the
development of the base layout files. Tru-Traffic Software version 10.0 or latest release should
be used, subsequent to initial optimization, to augment and enhance green band throughput
(offset, splits, phase rotation); and, to incorporate specific off band coordinated traffic platoons
into the corridor operation as required by data analysis and field observations.
The CONSULTANT may use their own numbering scheme for use in Synchro analysis if the
volume balancing and other factors becomes an issue with node numbering in regard to OCTA
ROADS Database. If the CONSULTANT chooses to use this methodology, the requirement for
submittal of the database in the ROADS format is still required. The extra node numbering used
for volume balancing nodes and other factors must be removed upon final submittal of the
Synchro document that will be incorporated into the ROADS database. These operations will
be closely monitored and controlled through the APM and the Section Manager of the GIS
department of Planning.
CONSULTANT shall evaluate signal timing and coordination parameters with consideration for
the following:
o Optimize coordination timing using:
® Modified Phase Sequence Rotation
• Lead/Lead
O Lead/Lag
® Lag/Lead
o Lag/Lag
* Leading and Lagging the same phase within a given cycle
® Protected/Permissive operations
• Phasing will be lead/lead only; or,
O Flashing Yellow Arrow technique may be employed for lead/lag if
controlling/owner AGENCY permits its use
O Harmonic cycling —double, half, third or other harmonic multiple,
® Other innovative techniques upon approval of the owning agency and the APM
CONSULTANT will measure the saturation flow rates at key project intersections during one
peak hour where the overall intersection volume-to-capacity ratio is greater than or equal to 0.8
as a calibration for the Synchro model.
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o Timing parameters which provide adequate splits and corresponding offsets which fully
accommodate pedestrians within the split time. CONSULTANT shall take into
consideration the pedestrian timing parameters used by the local AGENCY on a case by
case basis. Pedestrian Intervals shall be examined and retimed to current adopted
standards by each respective AGENCY. CONSULTANT should note that proposed new
pedestrian timing standards have been approved at the Federal and State level.
AGENCIES must be contacted and provide policy and guidance to the CONSULTANT
for calculations regarding these timing intervals.
o Timing parameters which incorporate minimal pedestrian activity to provide the optimum
vehicle split and offset timing and accommodate pedestrians using various pedestrian
timing adjustment techniques for pedestrian splits during coordination.
o Appropriate cycle lengths consistent with the goals of this effort. Additionally,
CONSULTANT shall recommend time-of-day start and stop intervals for the various
timing plans based on the identified peaks from the 24-hour machine counts, and field
observation.
o CONSULTANT shall prepare, at minimum, a total of three (3) timing plans for a typical
weekday which consider the following peak periods: AM PEAK, MID-DAY PEAK, PM
PEAK and one (1) timing plan for a typical Saturday for a MID-DAY PEAK. Timing plans
should be in both Synchro format and the preferred timing chart format of each local
AGENCY.
CONSULTANT shall develop an operational model within SimTraffic. The operational analysis
will be used to micro — simulate and analyze specific roadway segments with queuing, spill
back, starvation, storage blocking, and other queuing interactions, and to analyze and mitigate
the conditions discovered by CONSULTANT and/or APM and AGENCIES in field reviews.
CONSULTANT shall develop optimized signal timings using the results from PTV Vistro 2
and/or Synchro/SimTraffic 8.0, in conjunction with Tru-Traffic version 10.0 or latest released
version and recommend any changes to the signal phasing at each signalized intersection that
may improve the efficiency of operations. Output of the modeling software shall not be utilized
without proper QA/QC. Engineering judgment shall be utilized to determine final operational
parameters. The recommended signal timing plans shall be reviewed by the APM and local
AGENCY staff.
Time of Day/Day of Week (TOD/DOW) Timing Plan selection schedules shall be developed that
reflect actual traffic conditions within contiguous segments or down to the individual intersection
as necessary. The CONSULTANT, in cooperation with the APM, and upon concurrence of the
Traffic Forum, shall develop a real time traffic responsive operations (TRO) program to facilitate
timing plan selection based on data obtained from the project. The program shall select the
timing plans relative to volume, occupancy, speed, if available, and directional flows on a
24hour/7 days per week schedule. All forms of detection for all modes of travel may be
employed in this endeavor. A library of timing plans shall be developed to facilitate this
requirement. A static TOD/DOW schedule shall be developed and set ready as backup in case
of detection failures within the TRO program.
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Upon approval of the optimized signal timings by the Authority and the cities, the
CONSULTANT shall implement, or assist local AGENCIES staff in the implementation of new
signal timings either through the central traffic signal system (if available) or direct
implementation at the intersection controller units. CONSULTANT shall use existing traffic
signal interconnection systems, where they exist, and, as a result of the inter-jurisdictional
nature of the project, shall implement time-based signal coordination techniques across signals
controlled by different AGENCIES.
As the project will be using time-based signal coordination, the CONSULTANT shall evaluate
the current time-referencing of all traffic signal controllers and recommend a corridor-wide
strategy to ensure that all traffic signal controllers are on synchronized time clocks linked to a
master time source. CONSULTANT shall verify that all Central Master or Local Field Master,
and/or Local Controller unit clocks are:
o operating properly and are synchronized;
o and that all clocks are referencing a Coordinated Universal Time (UTC) and the start for
all cycle length calculation shall be 12:00AM —Midnight.
CONSULTANT shall fine-tune, or assist local AGENCY staff in the fine-tuning of, the new
settings and timings. CONSULTANT shall fine-tune timings in the field and record all changes.
Fine-tuning shall be conducted during times and days that are representative of the times and
days for which coordination plans were developed.
CONSULTANT shall utilize Tru — Traffic Version 10.0 or later software on a laptop with
appropriate GPS device and use the floating car method utilized in the PROJECT 'Before' Study
to fine tune the corridor operation and verify integrity of system intersection clocks.
Synchronized Video shall be used, to compare actual conditions to anticipated conditions
dictated by the Tru-Traffic time space diagram so that any anomalies may be corrected prior to
'After' Study tasks. (Note: Synchronized video may be done in defined segments as determined
by the Traffic Forum. See Task 6 below.)
Synchronized Video of 'Before' and 'After' runs shall be utilized in the development of
presentations to City Council or Committee meetings.
CONSULTANT shall prepare a memorandum detailing the signal timing optimization and
implementation, including detail on the Tru-Traffic/OCTA CSPI and other MOE's and PTV Vistro
or Synchro/SimTraffic MOE results. CONSULTANT shall finalize the memorandum based on
comments received from the PROJECT AGENCY applicant or sponsor, the other involved
AGENCIES, and the APM.
Deliverables —Task 5:
1. All optimized and synchronized traffic signal timing plans, including existing corridor
conditions and improved corridor conditions.
2. Field implementation of optimized traffic signal plans for existing corridor conditions,
including all required fine tuning and Traffic Responsive Operations parameters.
3. Evaluation, recommendation, and installation of a master synchronized time-referencing
system.
4. Electronic versions of Files from all Traffic Signal Modeling Software programs used in
PROJECT
5. Electronic versions of all other data files and memorandums.
Page A- 13
180
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
ADAMS AVENUE—RTSSP
6. Memorandum documenting the signal timing optimization and implementation.
7. Deliverables to PARTIES shall be limited to one to three signalized intersections on each
side of respective political boundaries.
Task 6: `After' Study
The CONSULTANT shall conduct an 'After' field study representative of the times and days for
which synchronization plans will be developed. The 'After' study must be conducted in the same
manner and contain the same MOE's as the 'Before' study in order to evaluate the improvements
of the synchronization plans. MOE's should be compiled for the optimized corridor using the
floating car method output in Tru-Traffic and then from Synchro/SimTraf is 8.0 or from PTV Vistro
2. At least five (5) runs will be completed in each direction for each of the three weekday timing
plans (am., midday, and p.m.), and at least five (5) runs will be completed in each direction during
the Saturday midday plan.
Project travel-time data shall be collected using the floating car method, a laptop computer, a GPS
receiver unit, and the methodologies and software to match the 'Before'study, exactly.
CONSULTANT shall prepare a memorandum comparing the results of the 'Before' and 'After'
field study with reference to the specific MOE's and present the findings to the Board.
CONSULTANT shall finalize the memorandum based on comments received from the APM and
other involved AGENCIES.
Deliverables —Task 6:
1. Memorandum comparing the results of the 'Before' and 'After' studies, to be distributed to
OCTA Board as an item. More detailed analysis of project results to be included in Task 8:
project report.
2. Presentation to the Board of the 'Before' and 'After' study comparison.
3. Electronic versions of all data files and memorandum.
Page A- 14
181
COOPERATIVE AGREEMENT NO. C-3-2080
ATTACHMENT
ADAMS AVENUE— RTSSP
Tamk7: Synchronization SyatammCoomtructimn—AgencySpmcific
{Sanmme|:
All work and equipment supplied for PROJECT shall comply and be done in accordance with all
provisions of 2010 Section 86 of the State of California Standard Specifications as amended
herein and the State of California Standard Plans as amended herein or on Construction Plans
for PROJECT,
CONSULTANT shall coordinate with each AGENCY of the PROJECT to assess special
construction [equinenlents. needs and d8oinea, either known and proposed or previously
unforeseen or unknown but necessary to complete the project iOc|uding:
1. (3PG time clocks at Central, Field W1este[' and Local Intersection Controller Assemblies;
2. The replacement and/or modifications to intersection controller assemblies and/or units;
3. New Central 8yntenna or Modifications or upgrades from closed loop system to central
oyaharn haPdvve[o. firnlvv8na, and software,
4. ModifioaUono, additions; or repair of missing or damaged signal synchronization
infrastructure and other assets to be determined. (See Exhibit B or Appendices for the
matrix for each AGENCY as to what is currently proposed to be constructed. See Task
3: Field Reviovv, Plans Specifications and Eadnnatea. Design Standards and
Requirements for allowed ayatenna and sub eyatenoe, sole eou[ce, and design
requirements for ail equipment to be installed.); and
Attention is directed to Section 86- 1.O5 CERTIFICATE (]FCOMPLIANCE.
Section 86 — 1.05 CERTIFICATE OF COMPLIANCE is removed in entirety and replaced with
Section 86— 1.05 WARRANTIES, GUARANTIES and INSTRUCTION SHEETS as follows:
Manufacturers' warranties and guaranties furnished for materials used in the work and
instruction sheets and parts lists supplied with materials shall be delivered to the owning
AGENCY prior to acceptance of the project. .C(]NOUL77\NT. sub — conau|tant, and
vendors' of equipment and material on PROJECT shall provide to the owning AGENCY the
following Warranties and Guaranties:
G. ONE (1) YEAR GUARANTEE on LABOR and MATERIAL for all equipment
furnished, installed, and/or modified
b. THREE (3) YEAR GUARANTEE on Firmware and Software Patches, Fixes,
Updates and Upgrades for,
o Central Systems Control and Conl[nuDicaUoOa.
o Field Master, and Local intersection coptro||erunits
Maintenance Contracts or extra fees for these specific tasks and de|iVo[ob|8o shall not be
allowed Dn[ charged to any PARTY or AGENCY by either the CONSULTANT, his/her Sub
— Conau|tanto, and/or vendors/suppliers, either jointly or oeveraUy, of the specified systems
and related components for this service o[task.
Enforcement of Standard VVamsntiaa or Guaranties for hardware and software or firmware
specified heretofore aho\| be the sole responsibility of the AGENCY receiving the
equipment.
Page A- 15
182
COOPERATIVE AGREEMENT NO. C-3-2OB8
ATTACHMENT
AC)AK8S AVENDE— RTSSP
Attention iu directed b} Section 8O - 8PAYMENT. Section 88 - 8.O1 PAYMENT ia included herein
in entirety with the following additions:
Add: Al/ work and equipment supplied and/or necessary for PROJECT, including all labor
and insurances, to make PROJECT operate as designed and intended shall be included in
the lump sum price for PROJECT. No additional compensation for same ohm|| be o||ovVed.
therefore. All work and equipment including labor and insurances for maintaining and
operating existing electrical facilities including communications equipment shall beincluded
in the lump ourn price for PROJECT. No additional compensation for same shall be
a||ovvad. therefore. Electrical energy service costs and regular maintenance costs for
PROJECT facilities under construction aho|| be borne by the owning
AGENCY. Maintenance costs for PROJECT facilities caused bydamage from public shall
be borne by the owning AGENCY. Maintenance costs caused by damage from
CONSULTANT or sub — coDmultonts, and/or vendors shall be borne solely by
CONSULTANT.
Deliverables —Task 7:
1. Procure and install any and all equipment as specified but within budget for the PROJECT
oa proposed iU the Scope of Work and Attachments orAppendices.
2. Negotiate with APM and AGENCY representatives on alternative procurements or
substitutions ao deemed necessary during the course of the PROJECT.
3. A8 BUILT Plans and Specifications.
4. All WARRANTIES and GUARANTIES aaspecified
' Page A- 1O
183
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
ADAMS AVENUE—RTSSP
Task 8: Continuing Signal Timing Support
CONSULTANT will provide "on-call" signal timing support services for a period of two years or 24
months following the implementation and fine — tuning of the final signal timing plans, Task 5, to
address any future adjustments that may be needed during this period. Depending on the nature
of the adjustment, CONSULTANT may accomplish the fine-tuning adjustments remotely from the
CONSULTANT's office through the traffic management systems. During this 24-month period
CONSULTANT will be prepared to review any project intersection requested by the PARTIES
within (24) hours of written notice, including observing and fine-tuning the signal timing.
CONSULTANT will drive the length of the project arterial during all designated corridor
synchronization timing plan hours of operation on a monthly basis in order to verify that the
synchronization timing is working as designed, and complete any necessary adjustments. Monthly
driving times will consist of a full 12-hour weekday and a 4-hour Saturday. CONSULTANT shall
notify APM 24 hours prior to commencement of driving periods.
Deliverables —Task 8:
1. 24 months of on-call support and revised signal timing plans and memorandum
documenting CONSULTANT recommendations and AGENCY actions
2. Electronic versions of all data files and memorandums.
Page A- 17
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COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
ADAMS AVENUE— RTSSP
Task 9: Project Report
At the end of the one (1) year implementation phase of the three (3) year contract period,
CONSULTANT shall prepare a Final Report with an executive summary. The report shall
provide complete documentation of the project, including, but not limited to, project objectives,
project locations, project scope, findings, recommendations, implementation schedule,
improvements accomplished, report on the Continued Signal Timing Support per Task 8, and
procedures for continuing maintenance, surveillance, and evaluation of the coordinated signal
system, work performed, data collected: `before' and 'after' studies and project benefits
achieved in terms of fuel savings, travel time, and other measurable parameters. The report
shall document all planned and programmed improvements on the study corridor as well as
recommendations for further infrastructure improvements that would likely improve the corridor
signal coordination project results. CONSULTANT shall present the final report and results of
the project to the Board and city councils as required. The report shall be completed in
accordance with the current CTFP Guidelines.
The report shall include for each intersection the lane configurations; signal phasing, turning
movement data, and cycle lengths for existing and proposed timings for all peak periods. In
addition, in a separate binder, all the traffic signal phase sequences, signal timing plans, and
pedestrian timings shall be documented. Finally, the report shall provide recommendations with
cost and benefit estimates for future improvements to traffic signal infrastructure (signal
controllers, vehicle detection, communications, etc.), intersection capacity (appropriate signal
phasing, lane geometrics, and alleviation of physical bottlenecks that curtail arterial capacity),
and traffic management strategies. These proposed improvements are beyond the scope of
this project but should be useful in determining future enhancements to the corridor.
At the end of the three (3) year contract period, the Consultant shall prepare for OCTA the
FINAL REPORT as required by the M2 Ordinance and Chapter 10 of the FY2013 CTFP
Guidelines for Fiscal Year 2013. This report is a fill in the form type of report.
Deliverables —Task 9:
1. Draft and Final PROJECT Signal Synchronization Project Report (one electronic master, two
hardcopies to Authority, and one hardcopy per AGENCY) and Presentations at the end of
the one (1) year Implementation Phase.
2. Final Project Report per Chapter 10 of the FY2013 CTFP Guidelines.
Page A- 18
185
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
ADAMS AVENUE— RTSSP
Task 10: Traffic Signal Modeling Software Support
This Section is an optional line item depending on PROJECT costs and savings during the
implementation phase.
CONSULTANT, in addition to specific needs of AGENCIES as listed on Pages A-19 to A-21
shall supply to OCTA or specified AGENCY, if funding is available, any upgrade or new licenses
for the following software and manuals:
Add
Agency Name Product Name Quantity License Upgrade New
Costa Mesa PTV Vistro 2 1 No No Yes
Huntington Beach PTV Vistro 2 1 No No Yes
Deliverables Task 10:
Software with licenses and manuals as specified
Page A- 19
186
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT A
ADAMS AVENUE—RTSSP
Adams Avenue - List of Intersections
Location Adams @ Node # Agency
1 Fairview Street 4514 Costa Mesa
2 Pinecreek Drive 4515 Costa Mesa
3 Harbor Boulevard 4517 Costa Mesa
4 Royal Palm Drive 4516 Costa Mesa
5 Mesa Verde East Drive 4518 Costa Mesa
6 Mesa Verde West Drive/Placentia Avenue 4519 Costa Mesa
7 Albatross Drive.Shantar Drive 4520 Costa Mesa
8 Ranger Lane 4111 Huntington Beach
9 Brookhurst Street 3947 Huntington Beach
10 Target 4112 Huntington Beach
11 Bushard Street 3948 Huntington Beach
12 Magnolia Street 3946 _ Huntington Beach
13 Newland Street 3945 Huntington Beach
14 Coldwater Lane 3868 Huntington Beach
15 Beach Boulevard 274 Huntington Beach
16 Delaware Street 3943 Huntington Beach
17 Lake Street 3944 Huntington Beach
Location Yorktown @ - Node # ' Agency
18 Main Street 3940 Huntington Beach _
19 Lake Street 3939 Huntington Beach
20 Delaware Street 3934 Huntington Beach
21 Florida Street 3871 Huntington Beach
22 Beach Boulevard 264 Huntington Beach
23 Newland Street 3935 Huntington Beach
Page A-20
187
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191
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT B
ADAMS AVENUE—TSSP
DETAILED LOCAL MATCH COMMITMENT
SECTION 1: AGENCY TOTAL MATCH SUMMARY
Agency Cash In-Kind Total Match
City of Huntington Beach $ 142,226.52 $39,268.48 $181,495.00
City of Cost Mesa $ 36,504.25 $42,594.75 $79,099.00
TOTAL $178,730.77 $81,863.23 $260,594.00
SECTION 2: MATCH BREAKDOWN (CASH VS IN-KIND SERVICES)
A. Cash Match
Agency Funding Source Amount of Cash Contribution
City of Huntington Beach $ 142,226.52
City of Costa Mesa $ 36,504.25
TOTAL $ 178,730.77
B. In-Kind Services
i. Specific Improvements (List items and Cost):
Date of
Agency Improvement Construction Expenditure
N/A
TOTAL $
Page B - 1
192
COOPERATIVE AGREEMENT NO. C-3-2086
ATTACHMENT B
ADAMS AVENUE-TSSP
ii. Staffing Commitment:
Type of Service to No. of Fully
Burdened
Agency Staff Position Total*
Project Hours
Hourly Rate
City of
Principal Civil Project
Huntington 100 $141.79 $ 14,179.00
Engineer Administration
Beach
City of
Crewleader- Signal
Huntington 36 $85.73 $ 3,086.28
Electrical Maintenance
Beach
City of
Crewleader- Construction
Huntington 80 $85.73 $ 6,858.40
Electrical Mgmt/Inspection
Beach
City of
Construction Construction
Huntington 40 $128.99 $ 5,159.60
Beach Mgmt Mgmt/Inspection
City of
Public Works Construction
Huntington 120 $83.21 $ 9,985.20
Inspector Mgmt/Inspection
Beach
Total for City of Huntington Beach: $39,268.48
City of Costa
Project Manager Project Admin 100 $150 $15,000.00
Mesa
City of Costa Construction
a 74.5 $151 $11,249.50
Senior Enineer
Mesa - Mgmt/lnspection
City of Costa Assistant Construction
80 $104.50 $ 8,360.00
Mesa Engineer Mgmt/Inspection
City of Costa Public Works Construction
84.5 $94.50 $ 7,985.25
Mesa Inspector Mgmt/Inspection
Total for City of Costa Mesa: $42,594.75
• TOTAL IN-KIND MATCH*: $81,863.23
*Total amount is the required participation by the identified agency. The number of hours and hourly rate will be based on
each agency's actual fully burdened billing rates, which must collectively equal the same value of the assigned'Total"
dollars. Each agency will be responsible for keeping detailed records of hours worked and description of work. An
accounting record of personnel, hours at fully burdened rate is expected to be included with the final submittal. Records
will be subject to auditing.
Page B-2
ILIB -251- Iteiti310. - 44
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CA Orn 1 rn/rla(J
1 AMENDMENT NO. 1 TO
2 COOPERATIVE AGREEMENT NO. C-3-2086
3 BETWEEN
4 ORANGE COUNTY TRANSPORTATION AUTHORITY
5 AND
6 THE CITIES OF HUNTINGTON BEACH AND COSTA MESA
7 FOR
8 THE ADAMS AVENUE REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
9 THIS AMENDMENT NO. 1 is made and entered into this lei' day of IQjiiJh
to 2019, by and between the Orange County Transportation Authority, ("AUTHORITY"), and the Cities
tt of Huntington Beach and Costa Mesa (hereinafter referred to as the "PARTICIPATING
12 AGENCIES").
13 WITNESSETH:
14 WHEREAS, by Agreement No. C-3-2086 dated May 8, 2014, AUTHORITY and
is PARTICIPATING AGENCIES entered into a cooperative agreement for the coordination of traffic
16 signals across multiple jurisdictional boundaries as a part of the Renewed Measure M (M2) Regional
17 Traffic Signal Synchronization Program Project P (Project P) to enhance countywide traffic flow and
is reduce congestion; and
19 WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to extend the term of the
20 agreement for an additional five (5) months to May 31, 2019;
21 NOW, THEREFORE, it is mutually understood and agreed that Agreement No. C-3-2086 is
22 hereby amended in the following particulars only:
23 1. Amend ARTICLE 9. ADDITIONAL PROVISIONS, page 8 of 12, Paragraph A, line 20,
24 to delete "December 31, 2018", as the expiration date of the Agreement and in lieu thereof, insert
25 "May 31, 2019".
26 /
Page 1 of 3
L:\Camm1CLERICAL\WORDPROC\AGREE\AMEND\AM 132086.docx
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-3-2086
ADAMS AVENUE -RTSSP
1 The balance of Agreement No.C-3-2086 remains unchanged.
• 2 This Amendment shall be made effective upon execution by all parties.
3 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
4 Agreement No.C-3-2086 to be executed on the date first above written.
5 CITY OF HUNTINGTON BEACH ORANGE COUNTY TRANSPORTATION AUTHORITY
6 .
8 . 'Erik Peterson Meena Katakia Mayor Manager, Capital Projects
9
10 ATTEST: APPROVED AS TO F M:
By: By: _
12 Robin Estanislau Jam M. Donich
City Clerk eral Counsel
13
APPROVED AST RM:
14
15 B •
chael E. Gates
16 City Attorney 1.1
17
18 Date:
19
20
21
22
23
20
25
26
Page 2 of 3
L:\Camm\CLERICAL\WORDPROCIAGREEIAMENDYAM132Q86.docx
•
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-3-2086
ADAMS AVENUE - RTSSP
t IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
2 Agreement No. C-3-2086 to be executed on the date first above written.
3 CITY OF COSTA MESA
a ��
5 By:\ i SeffelYZ5)-4/t—k—OLLA�/
Tamara Latourneau
6 Acting City Manager
7 ATTEST: ti
-04 IW
8 .< 'P
o yt
By:tC-0VAL ,a/t& ‘‘14.-
Brenda Gree co
to City Clerk
it
APPROVAL RECOMMENDED
12
13
By:
&AAA-
14 Raja Sethuraman
is Public Services Director
16 APPROVED AS TO FORM:
17
18 By. ,..�
19 'mberly Ha Barlow
City Attorney
20
21 Date: Joj ) 9
22
23
24
25
26
Page 3 of 3
L:1Camm1CLERICALIWORDPROCWGREEWMENDWM 132086.docx
®sA®ess—®®
m00 ��NTP G.<53 4, City of Huntington Beach
U• z ; 2000 Main Street ♦ Huntington Beach, CA 92648
% (714) 536-5227 • www.huntingtonbeachca.gov
. = e
r
C.,•"... ...90 .... � Office of the City Clerk
�0UNTY jpe� Robin Estanislau, City Clerk
February 26, 2019
Orange County Transportation Authority
Attn: Michael Le, Contract Administrator
550 South Main Street
P.O. Box 14184
Orange, CA 92863-1584
Dear Mr. Le:
Enclosed is the executed original of"Amendment No. 1 to Cooperative Agreement No. C-3-
2086 between Orange County Transportation Authority and the Cities of Huntington Beach
and Costa Mesa for the Adams Avenue Regional Traffic Signal Synchronization Project"
approved by the Huntington Beach City Council on February 4, 2019.
Sincerely,
aV40.1., e07614-10-41)
Robin Estanislau, CMC
City Clerk
RE:ds
Enclosure
Sister Cities: Anjo, Japan • Waitakere, New Zealand
OCTA
BOARD OF DIRECTORS November 8, 2018
Lisa A.Bartlett
Chairwoman William Janusz
Tim Shaw Principal Civil Engineer
Vice Chairman City of Huntington Beach
Laurie Davies 2000 Main Street
Director Huntington Beach, CA 92648
Barbara Delgleize
Director
Andrew DO SUBJECT: OCTA'S AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT
Director
Loh Donchak NO. C-3-2086
Director
Michael Hennessey Dear William Janusz:
Director
Steve Jones Attached is one original of the above-mentioned subject for your review and
Dire"°` signature.
Mark A.Murphy
Director Please execute the original where indicated, in blue ink and return.
Richard Murphy
Director
Please send the executed document to:
AI Murray
Director
Shawn Nelson
Michael Le
Director Contract Administrator
Miguel Pu•xio OCTA
Director 550 South Main Street
Todd Spitzer P.O. Box 14184
Director Orange, CA 92863-1584
Michelle Steel
Director
Should you have any contractual related questions, please feel free to contact
ToDire Tatoit Michael Le at (714) 560-5314 ore-mail at mle1@
octa.net.
by @oeta.net.
Gregory T.Winterbottom
Director Sincerely,
Ryan Chamberlain
Ex•Ofcio Membe
CHIEF EXECUTIVE OFFICE Marla Ewing
Senior Office Specialist
Darrell J
Chief Executive Officer Contracts Administration and Materials Management
Orange County Transportation Authority
550 South Main Street/P.O.Box 14184/Orange/California 92863-1584/(714)560-OCTA(6282)