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HomeMy WebLinkAboutOrange County Transportation Authority (OCTA) - 2018-03-01 (5) .1 NTiNfT 2000 Main Street, �° °< �e Huntington Beach,CA ^ U� 92648 City of Huntington Beach ii-,, veD o �I 'o o� 4COij Ylt��� File #: 23-080 MEETING DATE: 3/7/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Al Zelinka, City Manager VIA: Sean Crumby, Director of Public Works PREPARED BY: William Janusz, Principal Civil Engineer Subiect: Approve and authorize the execution of Amendment No. 1 to Cooperative Agreement No. C-7- 1828 between Orange County Transportation Authority and Cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Stanton and Westminster for Magnolia Street Regional Traffic Signal Synchronization Project Statement of Issue: On November 17, 2017, the City Council approved the execution of a Cooperative Agreement with the Orange County Transportation Authority (OCTA) for a traffic signal coordination project along Magnolia Street. The expiration date on the agreement is June 30, 2023. OCTA has continuing monitoring efforts to complete as part of the project. Amendment No. 1 will extend the term of the agreement until June 30, 2025 to allow for completion of these efforts at no additional cost to the City. Financial Impact: No further appropriations are requested with this action. With the approval of the Cooperative Agreement on November 17, 2017, the City Council originally appropriated $199,789 to Air Quality Management District (AQMD) fund account 20190013.82700 for the City's share of the project costs. These costs have since been revised to $146,401 and transferred to Prop 42 fund account 21990429.82700. Recommended Action: Approve and authorize the Mayor and City Clerk to execute "Amendment No. 1 to Cooperative Agreement No. C-7-1828 between Orange County Transportation Authority and Cities of Anaheim, Fountain Valley, Fullerton Garden Grove, Huntington Beach, Stanton and Westminster for Magnolia Street Regional Traffic Signal Synchronization Project". Alternative Action(s): Do not authorize approval of the Amendment to the Cooperative Agreement and provide direction to staff to amend the terms of the agreement. Without approval of the amendment, this project will City of Huntington Beach Page 1 of 2 Printed on 3/3/2023 powered by Legistar"' File #: 23-080 MEETING DATE: 3/7/2023 terminate on June 30, 2023, and the City will lose access to OCTA's traffic signal timing support for this corridor. Analysis: On November 6, 2017, the City Council approved a Cooperative Agreement with the Orange County Transportation Authority (OCTA)to participate in the Magnolia Street Regional Traffic Signal Synchronization Project. This project provided operational and infrastructure improvements along Magnolia Street from Fullerton to Huntington Beach. The construction and signal timing activities are complete and the project is currently in the operation and maintenance phase. Normally, the City would be responsible for monitoring the performance of the traffic signal operations and submit periodic reports on the system performance. At OCTA's request, the City has authorized a consultant under OCTA's supervision to deploy electronic monitoring systems along the corridor to test new technology for system performance monitoring. Manual performance monitoring is also being conducted as part of the test for comparison of the results. Due to a delay in the initial deployment of the electronic monitoring, the effort remains on-going and not complete, necessitating the need to extend the term of the agreement. OCTA has submitted to the City for approval, Amendment No. 1 to the Cooperative Agreement, which will extend the existing agreement until June 30, 2025. No additional costs or staff time are needed as part of the requested extension. Environmental Status: Any environmental analysis will be processed by OCTA. Strategic Plan Goal: Infrastructure & Parks Attachment(s): 1. Project Location Map 2. Amendment No. 1 to Cooperative Agreement No. C-7-1828 between Orange County Transportation Authority and Cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Stanton and Westminster for Magnolia Street Regional Traffic Signal Synchronization Project 3. Cooperative Agreement No. C-7-1828 between Orange County Transportation Authority and cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Stanton and Westminster for Magnolia Street Regional Traffic Signal Synchronization Project approved by the City of Huntington Beach City Council on November 6, 2017 4. PowerPoint Summary City of Huntington Beach Page 2 of 2 Printed on 3/3/2023 powered by LegistarTm . r �,�r p aEY1Sj4Y� JJ+1f '''''''''''All." �Ra:::• 1 y srrato h pma"AVE Pincentia Ilcuntrj I� r. j 9 Glom WegiiViiittlr`A a il, Fu' rdsr— •• •• I $t1t111)$t rsngath• ntpeAv+d .r d 4rangs.hcrp�ahve::;ra TA w •i s d • $ •1.; • -'. M gr9. �7j r _ •e. m w I n La Pal r!� PP• '• 1 � • �=w F" &!vr• !_. ! o LaPaltrakla nofi UV L Palm Abe • ,R,, •E La• 7��+{' I''. rlL•• t i F rrr •:•Y1 Gr uenik,• `G Mra: ••51 .rn ; irtnsaaatkv t rt�nid. 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P. fd 1 + C,• ale rt !, Fo7snd .: t y� • fT ,Erxs a 3a vT"•:.' • "d fib.: ` CITY OF HUNTINGTON BEACH * PUBLIC WORKS * TRAFFIC ENGINEERING • in MAGNOLIA STREET SIGNAL SYNCHRONIZATION ATTACHMENT e PROJECT LOCATION 1 7C5 Distributed 5/15/2023 Accounting CAM M FPA PM A Yang, A Tran, R Occhipinti Vendor✓ CA M Le 1 AMENDMENT NO. 1 TO 2 COOPERATIVE AGREEMENT NO. C-7-1828 3 BETWEEN 4 ORANGE COUNTY TRANSPORTATION AUTHORITY 5 AND 6 CITIES OF ANAHEIM, FOUNTAIN VALLEY,FULLERTON,.GARDEN GROVE, 7 HUNTINGTON BEACH, STANTON 8 AND 9 WESTMINSTER 10 FOR 11 MAGNOLIA STREET REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT 12 THIS AMENDMENT NO. 1 is effective this %5 µ'day of M AY 2023, by and between 13 the Orange County Transportation Authority, 550 South Main Street, P.D. Box 14184, Orange, 14 California 92863-1584, a public corporation of the State of California (hereinafter referred to as 15 "AUTHORITY"), and the cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington 16 Beach, Stanton, and Westminster; (hereinafter referred to as "PARTICIPATING AGENCIES") each 17 individually known as"Party" and collectively known as the"Parties". 18 -RECITALS: 19 WHEREAS, AUTHORITY and PARTICIPATING AGENCIES entered into Cooperative 20 Agreement No. C-7-1828, dated March 1, 2018, to work together in coordinating traffic signals.across 21 multiple jurisdictional boundaries as a part of the Renewed Measure M (M2) Regional Traffic Signal 22 Synchronization Program (RTSSP or Project P) to enhance countywide traffic flow and reduce 23 congestion;and 24 WHEREAS, PARTICIPATING AGENCIES and AUTHORITY agree to extend the term of the 25 Agreement for twenty four(24) months through June 30, 2025 to allow for project completion; and 26 WHEREAS,AUTHORITY and City of Fullerton agree to update their contact information; and Page 1 of 11 AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C-7-1828 1 WHEREAS,AUTHORITY and City of Stanton agree to update their contact information; and 2 WHEREAS, the City of Anaheim's City Council approved this Amendment No. 1 on the 3 / $4'day of A P 1 I L , 20 2 3 ; and 4 WHEREAS,the City of Fountain Valley's City Council approved this Amendment No. 1 on the 5 1 24day of FER1zuA2Y , 20 22, ; and 6 WHEREAS, the City of Fullerton's City Council approved this Amendment No. 1 on the 7 215} day of, FE A 2uA at' , 20 23 ; and 8 WHEREAS, the City of Garden Grove's City Council approved this Amendment No. 1 on the 9 day of , 20 10 WHEREAS, the City of Huntington Beach's City Council approved this Amendment No. 1 on 11 the 1411 day of M•4R cN , 20 2S ; and 12 WHEREAS, the City of Stanton's City Council approved this Amendment No. 1 on the 13 /14441 day of P-ER ivAtu 20 _23 ; and 14 WHEREAS, the City of Westminster's City Council approved this Amendment No. 1 on the 15. 25441dayof J An1uA Y , 20 21 . 16 NOW, THEREFORE, it is mutually understood and agreed that Cooperative Agreement 17 No. C-7-1828 is hereby amended in the following particulars only: 18 1. Amend ARTICLE 9.ADDITIONAL PROVISIONS, Page 9 of 19, paragraph A, line 23, 19 to delete"June 30, 2023"as the expiration date of the Agreement and in lieu thereof insert"June 30, 20 2025". 21 2. Amend ARTICLE 9. ADDITIONAL PROVISIONS, Pages 11-12 of 19, paragraph M, 22 to delete in its entirety and lieu thereof insert the following: 23 / 24 / 25 26 Page 2of11 . AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C-7-1828 1 To ANAHEIM: To AUTHORITY: 2 City of Anaheim Orange County Transportation Authority 3 201 S. Anaheim Blvd. 550 South Main Street 4 Suite 502 P. O. Box 14184 5 Anaheim, CA 92805 Orange, CA 92863-1584 6 Attention: John Thai Attention:Michael Le 7 Principal Traffic Engineer Senior Contract Administrator 8 Tel: (714) 765-5294 Tel: (714)560-5314 9 Email: ithait anaheim.net E-mail: mle1na.octa.net 10 To FOUNTAIN VALLEY: To FULLERTON: 1,1 City of Fountain Valley City of Fullerton 12 10200 Slater Avenue 303 West Commonwealth Avenue 13 Fountain Valley, CA 92708 Fullerton, CA 92832 14 Attention: Temo Galvez Attention: Stephen Bise 15 Deputy Director Public Works/City Engineer City Engineer/Assistant Public Works Director 16 Tel: (714) 593-4517 Tel: (714)738-6852 17 Email: temo.oalvezaifountainvallev.ora Email: Stephen.Bise(a citvoffullerton.com 18 To GARDEN GROVE: To HUNTINGTON BEACH: 19 City of Garden Grove City of Huntington Beach 20 11222 Acacia Parkway 2000 Main Street. 21 Garden Grove, CA 92842 Huntington Beach, CA 92648 22 Attention: Dai Vu Attention:William Janusz 23 Traffic Engineer Principal Civil Engineer 24 Tel: (714)741-5189 Tel: (714) 374-1628 25 Email: daivc Garden-orove.orq Email: wjanusz@surfcity-hb.org 26 / Page 3 of 11 AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C-7-1828 1 To STANTON: To WESTMINSTER: 2 City of Stanton City of Westminster 3 7800 Katella Avenue 8200 Westminster Blvd. 4 Stanton, CA 90680 Westminster, CA 92683 5 Attention: Cesar Rangel Attention: Adolfo Ozaeta, P.E. 6 Public Works Director/City Engineer Assistant City Manager 7 Tel: (714) 890-4203 Tel: (714) 548-3462 8 Email: cranael(a.stantonca.aov Email: aozaeta aawestminster-ca.gov 9 / 10 / 11 / 12 / 13 / 14 / 15 / 16 / 17 / 18 / 19 / 20 / 21 / 22 / 23 / 24 / 25 / • 26 / Page 4 of 11 AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C-7-1828 1 The balance of Cooperative Agreement No. C-7-1828 remains unchanged. 2 IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to 3 Cooperative Agreement No. C-7-1828 to be executed as of the date of the last signature below. 4 CITY OF ANAHEIM ORANGE COUNTY TRANSPORTATION AUTHORITY 5 6 By: By: Ashleigh Aitl e Meena Kataki 7 Mayor Manager, Capital Projects 8 9 Dated: 1B rr Dated: 1 I 10 ATTEST: ���eJM APPROVED AS TO FORM: 11 04r �� t��.� 12 — \� ' y: lames Dom, i,Jan 1G,LC23 31.11 PST) Theresa Bass, CMC ii b3 I`:.,. -� . James M. Donich , 13 City Clerk �i` .� General Counsel 14 I Ln'DED - Dated: (/ Z°/202) Dated: 15 16 APPROVED AS TO FORM: 17 18 By: 19 . 20 ity .tto ney 21 Da ed: V( 7/3 Iwo\, 2 24 ._.__ 25 26 Page 5 of 11 AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C-7-1828 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to 3 Cooperative Agreement No.C-7-1828 to be executed as of the date of the last signature below. 4 CITY OF FOUNTAIN VALLEY 5 6 By: Kim Constantine 7 Mayor 8 • 9 Dated: a- 2 3 -2 02-3 10 ATTEST: 11 12 By; AAA-LL Ric Miller 13 City Clerk 14 15 Dated: 2 - 2-3 -2-0 Z 3 16 APPROVED AS TO FORM: 17 1s By: 19 20 City Attorney 21 Dated: 3/7 I Z,9 z3 22 23 24 25 26 Page 6 of 11 AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C-7-1828 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to 3 Cooperative Agreement No. C-7-1828 to be executed as of the date of the last signature below. 4 CITY OF FULLERT N 5 6 By: Eric Le 7 City M ger /`� 8 �V / 3 Dated: 9 10 By: v 11 Me c ade 12 Public arks Director 13 Dated: 1-19-2 /2 14 ATTEST: 15 f 16 By: 1 L i iams Ci lerk 18 19 Dated: I 'ds C J 20 21 AP7ED S TO FORM: 22 . 23 By: *hard D.Jones 24 Ci Attorney 25 26 Dated: Page 7 of 11 DocuSign Envelope ID:6E697DDB-BOA4-40EA-8F56-DD15F916C873 AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C-7-1828 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to 3 Cooperative Agreement No. C-7-1828 to be executed as of the date of the last signature below. 4 CITY OF GARDEN GROVE 5 DocuSigned by: 6 By:[ c-/, E6r4Di itruarn5e:.. Scott Stiles, ICMA-CM 7 City Manager 8 9 Dated: 1/17/2023 10 ATTEST: 11 DocuSigned by: 12r� B [ sPovo • By' 03CDrzDEDAD44C7... Teresa Pomeroy 13 City Clerk 14 1/18/2023 15 Dated: 16 17 18 19 20 21 22 23 24 25 26 Page 8 of 11 AMENDMENT NO. 1 TO • COOPERATIVE AGREEMENT NO. C-7-1828 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to 3 Cooperative Agreement No. C-7-1828 to be executed as of the date of the last signature below. 4 CITY OF HUNTINGTON BEACH 5 6 By: f Tony Strickland 7 Mayor 8 9 Dated: ' 13 .2 3 • 10 ATTEST: 11 '97 �� 0-4444— Lam. -.144-+7 l� 12 By: Robin Estanislau 13 City Clerk 14 15 Dated: 3/242' 16 APPROVED AS TO FORM: 17 18 B 19 Mic el E.Gates , 20 yitttorne yy 21 Dated: 22 23 24 CO TE T 25 26 Page 9 of 11 AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C-7-1828 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to 3 Cooperative Agreement No. C-7-1828 to be executed as of the date of the last signature below. 4 CITY OF STANTON 5 6 By: :`'�` U t Ha nah Shin-`eydom 7 City Manager 8 9 Dated: ruar y hS: 10si .�'11 ` \ 1.2( By • Arpo 13 City Cle 14 �`'�Rlyi > 15 Dated: ✓'r"'"U ./S .2 .23 16 APPROVED AS TO FORM: 17 18 By: 19 20 41- City Attorney 21 Dated: Alrany / ,2.3 22 23 24 25 26 Page 10 of 11 AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT NO. C-7-1828 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to 3 Cooperative Agreement No. C-7-1828 to be executed as of the date of the last signature below. 4 CITY OF WESTMINSTER ---- 5 B e-/Z416 Y• (2Je Y Chi Charlie Nguyen 7 Mayor 8 9 Dated: //‘/262_3 10 ATTEST: 11 B :. 12 Y Lucie Colombo 13 Interim City Clerk 14 /�17i 15 Dated: 10 l - 16 ll APPROVED AS TO FORM: 17 18 I � • 19 Christian L. Bettenhausen 20 City Attorney 21 1 Dated: 1 % ) 22 • ' 23 24 25 26 Page 11 of 11 ''• \ City of Huntington Beach ; 2000 Main Street ♦ Huntington Beach, CA 92648 • (714) 536-5227 ♦ www.huntingtonbeachca.gov C%ANT?•Os io Office of the City Clerk ......... Robin Estanislau, City Clerk March 13, 2023 Orange County Transportation Authority Attn: Michael Le Senior Contract Administrator 550 South Main Street PO Box 14184 Orange, CA 92863-1584 Dear Michael Le: Enclosed is a partially executed original of Amendment No. 1 to Cooperative Agreement No. C-7-1828 between Orange County Transportation Authority and Cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Stanton, and Westminster for Magnolia Street Traffic Signal Synchronization Project, approved by City Council on March 7, 2023. Sincerely, 94.4414.4Ad Robin Estanislau, CMC City Clerk RE:ds Enclosure OCTA BOARD OF DIRECTORS Lisa A.Bartlett March 2, 2018 Chair Tim Shaw Vice Chairman William Janusz Laurie Davies Principal Civil Engineer Director City of Huntington Beach Barbara Delgleize 2000 Main Street Director Huntington Beach, CA 92648 Andrew Do Director Lon Donchak Director SUBJECT: OCTA'S COOPERATIVE AGREEMENT NO. C-7-1828 Michael Hennessey Director Dear William Janusz: Steve Jones Director Enclosed please find a hard copy of the executed subject agreement. Mark A.Murphy Director Should you have any contractual related questions, please feel free to contact Richard Murphy Michael Le at (714) 560-5314 or by e-mail at mlel@octa.net. Director AI Murray Director Sincerely,-_, Shawn Nelson Director Miguel Pulido = r" Director aria Evying Todd Spitzer Senior 0 S cialist Director Contract Administration and Materials Management Michelle Steel Director Enclosure(s) Tom Tail Director Gregory T Winterbottom Director Ryan Chamberlain Ex-Officio Member CHIEF EXECUTIVE OFFICE Darrell Johnson Chief Executive Officer 737 Orange County Transportation Authority 550 South Main Street I P.D.Box 14184/Orange/California 92863-1584/(714)560-OCTA(6282) 1 COOPERATIVE AGREEMENT NO. C-7-1828 2 BETWEEN 3 ORANGE COUNTY TRANSPORTATION AUTHORITY 4 AND 5 CITIES OF ANAHEIM, FOUNTAIN VALLEY, FULLERTON,GARDEN GROVE, 6 HUNTINGTON BEACH,STANTON 7 AND 8 WESTMINSTER 9 FOR 10 MAGNOLIA STREET REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT 11 THIS COOPERATIVE AGREEMENT(Agreement), is effective this lst day of March, 2018, by 12 and between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, 13 Orange California 92863-1584, a public corporation of the State of California (herein referred to as 14 "AUTHORITY")and the cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, 15 Stanton, and Westminster; (hereinafter referred to as "PARTICIPATING AGENCIES") each individually 16 known as"Party"and collectively known as the"Parties". 17 RECITALS: 18 WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES is working 19 together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the Renewed 20 Measure M (M2) Regional Traffic Signal Synchronization Program (RTSSP or Project P) to enhance 21 countywide traffic flow and reduce congestion; and 22 WHEREAS,the AUTHORITY has completed the competitive 2016 Call for Projects(hereinafter, 23 "2016 CALL")in support of Project P and awarded Project P funds based on the application(hereinafter, 24 "APPLICATION") prepared by the City of Anaheim (hereinafter referred to as the"APPLICANT 25 / 26 / Page 1 of 19 738 L\Camm\CLERICAUWORDPROCWGREEWG71828.daac COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 AGENCY") for implementation of signal synchronization of traffic signals along Magnolia Street 2 (hereinafter,"PROJECT');and 3 WHEREAS,the PARTICIPATING AGENCIES in their approved APPLICATION have elected to 4 designate the AUTHORITY and the AUTHORITY has agreed to act as the implementing agency to carry 5 out PROJECT; and 6 WHEREAS, the PROJECT will include approximately fifty (50)traffic signalized intersections 7 as identified in the APPLICATION; and 8 WHEREAS, the PROJECT will include Intelligent Transportation System (ITS) elements 9 identified in the APPLICATION including certain hardware and software upgrades to intersection and 10 central control systems including Advanced Transportation Controller units (ATC), traffic telematics 11 and interconnect systems, Advanced Transportation Management Systems (ATMS), Roadside Units 12 (RSU), and other associated systems (hereinafter collectively referred to as "ITS ELEMENTS"), will 13 be constructed and/or installed and implemented as part of the PROJECT as identified in the 14 APPLICATION; and 15 WHEREAS,the AUTHORITY agrees to work with PARTICIPATING AGENCIES to coordinate 16 the inclusion of other ITS elements (hereinafter OTHER ELEMENTS) that should be installed at the 17 same time as the construction of the PROJECT and are not part of this Agreement; and 18 WHEREAS, all costs associated with the inclusion of these OTHER ELEMENTS are the sole 19 responsibility of the AGENCY owning each and any of those OTHER ELEMENTS during the course 20 of the project; and 21 WHEREAS,AUTHORITY and each respective Party acknowledge and understand that in-house 22 resources(staff)from Party will provide various services for PROJECT;and 23 WHEREAS, AUTHORITY and each respective Party acknowledge and understand that 24 PROJECT costs for various types of additional work required by each respective Party, by its staff, or by 25 policy,may not have been included in the original application and therefore costs to contractors to comply 26 with additional work are not included in the PROJECT allocation;and Page 2 of 19 L•1Camm1CLERICAUWORDPROC\AGREE1AG71828.docx 739 COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 WHEREAS,AUTHORITY and Parties agree that these costs will be paid by PROJECT; and 2 WHEREAS, Parties and each respective Party acknowledge and understand that the costs for 3 the additional work may be reversed by AUTHORITY's Audit;and 4 WHEREAS,based on AUTHORITY Board of Directors'approved PROJECT ALLOCATION and 5 Application,the AUTHORITY agrees to implement the PROJECT; and 6 WHEREAS, the PARTICIPATING AGENCIES per the M2 Ordinance, agree to provide 7 PROJECT funding in a combined cash and in-kind services match of at Six Hundred Seventy Seven 8 Thousand Nine Hundred Twenty Three Dollars($677,923.00), as shown in Attachment A, or equivalent 9 to at least twenty percent(20%)of PROJECT cost;and 10 WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this 11 Agreement to implement the PROJECT in support of Project P; and 12 WHEREAS, this Agreement defines the specific terms, conditions, and funding responsibilities 13 between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation of the 14 PROJECT; and 15 WHEREAS, the AUTHORITY's Board of Directors authorized funding for the PROJECT on 16 April 11,2016;and 17 WHEREAS,the AUTHORITY's Board of Directors authorized this Cooperative Agreement on the 18 01 day of SC PTEMt3e rL , 20 11 , 19 WHEREAS, the City of Anaheim's City Council approved this Agreement on the -7 4" day of 20 Nove 1w6E12- ,20 . 21 WHEREAS, the City of Fountain Valley's City Council approved this Agreement on the 1141 22 day of o c.T ot31 i2- ,20 11 . 23 WHEREAS, the City of Fullerton's City Council approved this Agreement on the .7 4' day of 24 No M13tR ,20 11 . 25 WHEREAS,the City of Garden Grove's City Council approved this Agreement on the to}'day 26 of c--'off 1z ,20 . Page 3 of 19 L:\Camm1CLERICALIWORDPROCIAGREBAG71828.docX 740 COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 WHEREAS,the City of Huntington Beach's City Council approved this Agreement on the 6 ' 2 day of NoValu11 �12- ,20 11 . 3 WHEREAS, the City of Stanton's City Council approved this Agreement on the 9.644, day of 4 SL P T&MB R ,20 11 . 5 WHEREAS, the City of Westminster's City Council approved this Agreement on the 31 day 6 of JANoA 22-`• , 20 1$ . 7 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the 8 PARTICIPATING AGENCIES as follows: 9 ARTICLE 1. COMPLETE AGREEMENT 10 A. This Agreement, including any attachments incorporated herein and made applicable by 11 reference, constitutes the complete and exclusive statement of the term(s) and conditions(s) of this 12 Agreement between AUTHORITY and PARTICIPATING AGENCIES and it supersedes all prior 13 representations, understandings, and communications. The invalidity in whole or in part of any term or 14 condition of this Agreement shall not affect the validity of other term(s)or conditions(s)of this Agreement. 15 The above referenced Recitals are true and correct and are incorporated by reference herein. 16 B. AUTHORITY'S failure to insist on any instance(s) of PARTICIPATING AGENCIES' 17 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or 18 relinquishment of AUTHORITY'S right to such performance or to future performance of such term(s)or 19 condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force 20 and effect.Changes to any portion of this Agreement shall not be binding upon AUTHORITY except when 21 specifically confirmed in writing by an authorized representative of AUTHORITY by way of a written 22 amendment to this Agreement and issued in accordance with the provisions of this Agreement. 23 C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's 24 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or 25 relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of 26 such term(s)or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force Page 4 of 19 L:1Camm1CLERICAL WORDPROCIAGREEWG71828.ducat 741 COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING 2 AGENCIES except when specifically confirmed in writing by an authorized representative of 3 PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in 4 accordance with the provisions of this Agreement. 5 ARTICLE 2. SCOPE OF AGREEMENT 6 This Agreement specifies the roles and responsibilities of the Parties as they pertain to the 7 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree 8 that each will cooperate and coordinate with the other in all activities covered by this Agreement and any 9 other supplemental agreements that may be required to facilitate purposes thereof. 10 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY 11 AUTHORITY agrees to the following responsibilities for funding of the PROJECT: 12 A. AUTHORITY shall implement the PROJECT based on the intent of the usage in the 13 APPLICATION prepared by the APPLICANT AGENCY in accordance with the policies and procedures 14 contained in the Comprehensive Transportation Funding Program(CTFP)guidelines. 15 B. AUTHORITY shall provide oversight in order to maintain inter jurisdictional traffic signal 16 operational integrity between PROJECT and other similar type projects not older than three(3)years. 17 C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation 18 necessary to comply with California Environmental Quality Act(CEQA)regulations for PROJECT. 19 D. AUTHORITY shall perform web-based public outreach activities for the project to 20 communicate major project milestones and results. 21 E. AUTHORITY shall provide formats,templates,and guidance in reporting requirements as 22 described in CTFP. 23 F. AUTHORITY, or agents of AUTHORITY, under this Agreement and upon closeout of 24 PROJECT, may perform a technical and/or field review to ensure that the CTFP guidelines,policies,and 25 procedures were followed.Such a review may be performed one hundred and eighty(180)days after the 26 PROJECT three-year grant period is complete. If the technical and or field review determines that any of Page 5 of 19 L\Camm\CLERICALIWORDPROCIAGREE\AG71828.docc 742 COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must reimburse 2 and return the amount of funding used to perform the ineligible activity to AUTHORITY. 3 G. AUTHORITY shall invoice the PARTICIPATING AGENCIES as identified in 4 APPLICATION and Attachment A for the dollar cash match at the end of each phase or at a mutually 5 agreed upon time to facilitate any respective AGENCY funding timeframes. 6 H. AUTHORITY shall request updates on the PROJECT as part of semi-annual review 7 process, including documentation of in-kind match conforming to Attachment A and will include the 8 PROJECT in the list of active projects in OC Fund Tracker until completion of the three-year grant period. 9 Documents to be provided include,but are not limited to,payroll records,contracts,and purchase orders. 10 ARTICLE 4. RESPONSIBILITIES OF THE AUTHORITY AS PROJECT LEAD AGENCY 11 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the 12 implementation of the PROJECT: 13 A. AUTHORITY shall act as the LEAD AGENCY for the work necessary to manage,procure, 14 and complete the PROJECT as identified in APPLICATION. 15 B. To coordinate outreach with PARTICIPATING AGENCIES for PROJECT. 16 C. To collect all data necessary to provide new optimized timing plans including, but not 17 limited to, manual or video intersection all movement counts, and a mutually agreed upon number and 18 location of twenty four (24) hour / seven (7) day automated machine traffic counts with vehicle 19 classification. 20 D. To develop and implement new timing plans optimized for signal synchronization. 21 E. To provide updated timing plans for all control systems and all relevant data used to 22 develop said plans to PARTICIPATING AGENCIES. 23 F. To prepare a "Before and After Study" for PROJECT as described in the Measure M2 24 Eligibility Guidelines adopted by the AUTHORITY. The "Before and After Study" for the project is 25 considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section 26 B.111.9) for PROJECT. The AUTHORITY shall provide the "Before and After Study" to the Page 6 of 19 L\Camm\CLERICAL\WORDPROOAGREE1AG71828.do©c 743 COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 PARTICIPATING AGENCIES in draft and final formats for review and comment. AGENCY comments 2 shall be noted in the final study. If specified in APPLICATION,AUTHORITY shall provide a"Before and 3 After Study"video of a representative portion of PROJECT at up to two(2)public meetings. 4 ARTICLE 5. RESPONSIBILITIES OF THE PARTICIPATING AGENCIES 5 PARTICIPATING AGENCIES agree to the following responsibilities for implementation and 6 funding of PROJECT: 7 A. Provide a technical representative to meet and participate as a member of the 8 PROJECT's Traffic Forum. 9 B. To authorize the AUTHORITY to manage, procure, and implement all aspects of 10 PROJECT. 11 C. To participate and support PROJECT implementation within the timeframe outlined in 12 APPLICATION and consistent with the CTFP Guidelines adopted by AUTHORITY. 13 D. To provide AUTHORITY all current intersection, local field master, and/or ATMS timing 14 plans and related data upon request. 15 E. To provide the local cash match and/or documentation for the in-kind services match 16 for PROJECT in accordance with Attachment A. Failure to provide included local cash match and or 17 evidence of in-kind services match may result in the loss of future participation for competitive funding 18 opportunities. 19 F. PARTICIPATING AGENCIES that have included a dollar match as identified in 20 Attachment A shall provide payment for the dollar match to AUTHORITY within thirty (30) calendar 21 days of receipt of an invoice. 22 G. PARTICIPATING AGENCIES that have included an in-kind services match as identified 23 in Attachment A shall provide documentation of conformance as part of the semi-annual review process. 24 H. To waive all fees associated with any local agency permits and/or services that may be 25 required of the AUTHORITY, or its contracted consultant, sub consultants, electrical contractors, and/or 26 service or equipment providers utilized in the performance of the PROJECT. Page 7 of 19 L:\Carton\CLERICAL\WORDPROCV GREElAG71828.docc 744 COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 I. PARTICIPATING AGENCIES shall provide updates on PROJECT to AUTHORITY as 2 part of semi-annual review process until completion of the three-year PROJECT grant period.Documents 3 to be provided include, but are not limited to, payroll records,contracts,and purchase orders. 4 J. PARTICIPATING AGENCIES shall, if specified in APPLICATION, continue ongoing 5 monitoring and maintenance after the three-year grant period is complete and continue until the end of 6 the PROJECT per additional maintenance of effort in APPLICATION. 7 ARTICLE 6. DELEGATED AUTHORITY 8 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this 9 Agreement are delegated to their respective City Manager, or designee, and the actions required to be 10 taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief 11 Executive Officer,or designee. 12 ARTICLE 7. AUDIT AND INSPECTION 13 AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in 14 accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING 15 AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work, 16 materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a 17 period of five (5) years after final payment, or until any on-going audit is completed. For purposes of 18 audit,the date of completion of this Agreement shall be the date of AUTHORITY's payment of consultant's 19 final billing(so noted on the invoice)under this Agreement. AUTHORITY shall have the right to reproduce 20 any such books,records,and accounts.The above provision with respect to audits shall extend to and/or 21 be included in contracts with PARTICIPATING AGENCIES'contractor. 22 ARTICLE 8. INDEMNIFICATION 23 A. To the fullest extent permitted by law,PARTICIPATING AGENCIES shall defend (at 24 PARTICIPATING AGENCIES' sole cost and expense with legal counsel reasonably acceptable to 25 AUTHORITY),indemnify,protect,and hold harmless AUTHORITY,its officers,directors,employees,and 26 agents (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits, Page 8 of 19 L:\Camm\CLERICAUWORDPROt AGREE1AG71828.do= 745 COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 claims,demands, losses,costs,judgments,arbitration awards,settlements,damages,demands,orders, 2 penalties, and expenses including legal costs and attorney fees(collectively"Claims"), including but not 3 limited to Claims arising from injuries to or death of persons(PARTICIPATING AGENCIES'employees 4 included),for damage to property,including property owned by AUTHORITY,or from any violation of any 5 federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or willful 6 misconduct of PARTICIPATING AGENCIES, and their officers, directors, employees or agents in 7 connection with or arising out of the performance of this Agreement. 8 B. To the fullest extent permitted by law, AUTHORITY shall defend (at AUTHORITY's sole 9 cost and expense with legal counsel reasonably acceptable to PARTICIPATING AGENCIES),indemnify, 10 protect, and hold harmless PARTICIPATING AGENCIES, and their boards, committees, and 11 commissions,officers,directors,employees,and agents(collectively the"Indemnified Parties"),from and 12 against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration 13 awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and 14 attorney fees(collectively"Claims"), including but not limited to Claims arising from injuries to or death of 15 persons (AUTHORITY's employees included), for damage to property, including property owned by 16 PARTICIPATING AGENCIES, or from any violation of any federal, state, or local law or ordinance, 17 alleged to be caused by the negligent acts, omissions or willful misconduct of AUTHORITY, its officers, 18 directors,employees or agents in connection with or arising out of the performance of this Agreement. 19 C. The indemnification and defense obligations of this Agreement shall survive its expiration 20 or termination. 21 ARTICLE 9. ADDITIONAL PROVISIONS 22 A. Term of Agreement: This Agreement shall be in full force and effect through 23 June 30, 2023. 24 B. Amendment:This Agreement may be extended or amended in writing at any time by the 25 mutual consent of all Parties and AUTHORITY. No amendment shall have any force or effect unless 26 executed in writing by all Parties and AUTHORITY. Page 9 of 19 L1Camm\CLERICAL\WORDPROCIAGREE\AG71828.doac 746 COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 C. Termination: In the event any Party defaults in the performance of their respective 2 obligations under this Agreement or breaches any of the provisions of this Agreement, a non-defaulting 3 Party(s) shall have the option to terminate this Agreement upon thirty (30) calendar days prior written 4 notice to the Party in default. 5 D. Termination for Convenience: Either Party may terminate this Agreement for its 6 convenience by providing thirty (30) calendar days prior written notice of its intent to terminate for 7 convenience to the other Party. 8 E. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal, 9 state, and local laws, statues, ordinances and regulations of any governmental authority having 10 jurisdiction over the PROJECT. 11 F. Legal Authority: AUTHORITY and PARTICIPATING AGENCIES hereto consent that they 12 are authorized to execute this Agreement on behalf of said Parties and that, by so executing this 13 Agreement,the Parties hereto are formally bound to the provisions of this Agreement. 14 G. Severability: If any term, provision, covenant or condition of this Agreement is held to be 15 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the 16 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or 17 condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 18 H. Counterparts of Agreement: This Agreement may be executed and delivered in any 19 number of counterparts,each of which,when executed and delivered shall be deemed an original and all 20 of which together shall constitute the same agreement Facsimile signatures shall be permitted. 21 I. Force Majeure: Either Party shall be excused from performing its obligations under this 22 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable 23 cause beyond its control, including but not limited to: any incidence of fire, flood; acts of God; 24 commandeering of material,products,plants or facilities by the federal,state or local government;national 25 fuel shortage;or a material act or omission by the other Party,when satisfactory evidence of such cause 26 / Page 10 of 19 L•wCammICLERICALIWORDPROCIAGREE'AG71828.docx 747 COOPERATIVE AGREEMENT NO.C-7-1828 MAGNOLIA STREET-RTSSP 1 is presented to the other Party,and provided further that such nonperformance is unforeseeable, beyond 2 the control and is not due to the fault or negligence of the Party not performing. 3 J. Assignment: Neither this Agreement, nor any of the Parties' rights, obligations, duties, or 4 authority hereunder may be assigned in whole or in part by either Party without the prior written consent 5 of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed 6 void and of no force and effect. Consent to one assignment shall not be deemed consent to any 7 subsequent assignment, nor the waiver of any right to consent to such subsequent assignment. 8 K. Goveminq Law:The laws of the State of California and applicable local and federal laws, 9 regulations and guidelines shall govern this Agreement. 10 L. Litigation fees: Should litigation arise out of this Agreement for the performance thereof, 11 the court shall award costs and expenses, including attomey's fees,to the prevailing Party. 12 M. Notices: Any notices, requests,or demands made between the Parties pursuant to this 13 Agreement are to be directed as follows: 14 To ANAHEIM: To AUTHORITY: 15 City of Anaheim Orange County Transportation Authority 16 201 S.Anaheim Blvd. 550 South Main Street 17 Suite 502 P. O. Box 14184 Anaheim,CA 92805 Orange, CA 92863-1584 18 19 Attention: John Thai Attention: Michael Le Principal Traffic Engineer Contract Administrator 20 Tel: (714)765-5294 Tel: (714)560-5314 21 Email: jthai(a�anaheim.net E-mail: mle1@octa.net 22 23 24 25 / 26 Page 11 of 19 L:\Camm\CLERICAL\wORDPROCIAGREE1AG71828.docx 748 COOPERATIVE AGREEMENT NO.C-7-1828 MAGNOLIA STREET-RTSSP 1 To FOUNTAIN VALLEY: To FULLERTON: 2 City of Fountain Valley City of Fullerton 3 10200 Slater Avenue 303 West Commonwealth Avenue 4 Fountain Valley, CA 92708 Fullerton,CA 92832 5 Attention: Temo Galvez Attention: Don Hoppe Deputy Director Public Works/ 6 Public Works Director City Engineer Tel: (714)738-6864 7 Tel: (714)593-4517 Email: dhoppecitvoffullerton.com 8 Email: temo.galvez(cr7fountainvalley.orq 9 To GARDEN GROVE: To HUNTINGTON BEACH: 10 City of Garden Grove City of Huntington Beach 11 11222 Acacia Parkway 2000 Main Street 12 Garden Grove, CA 92842 Huntington Beach, CA 92648 13 14 Attention: Dai Vu Attention:William Janusz Traffic Engineer Principal Civil Engineer 15 Tel: (714)741-5189 Tel: (714)374-1628 16 Email: daivAgarden-grove.orq Email: wjanusz@surfcity-hb.orq 17 18 To STANTON: To WESTMINSTER: 19 City of Stanton City of Westminster 20 21 7800 Katella Avenue 8200 Westminster Blvd. 22 Stanton, CA 90680 Westminster, CA 92683 23 Attention: Allan Rigg Attention: Adolfo Ozaeta, P.E. 24 Public Works Director/City Engineer Traffic Engineer 25 Tel: (714)890-4203 Tel: (714)548-3462 26 Email: arigg(a�ci.stanton.ca.us Email: aozaeta@ci.westminster.ca.us Page 12 of 19 L:\Camm\CLERICAL\WORDPROC\AGREE\AG71828.docx 749 COOPERATIVE AGREEMENT NO.C-7-1828 MAGNOLIA STREET-RTSSP 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-7-1828 to be 3 executed on the date first written above. 4 CITY OF ANAHEIM ORANGE T SPORTATION AUTHORITY 5 6 By: om Tait Darrell Jo n 7 Mayor Chief Exe tive Officer James Vanderbilt, Mayor Pro Tern 8 9 ATTEST: APPROVED AS TO FORM: 10 r By: l�� Jl. 1 .- 11 Theresa. t •s; James M. Donich Ate' r c3 C i(y Cier(< General Counsel 12 13 APPROVED AS TO FORM: APPROVAL REC so) • D. 14 1.t� 116 ti 15 By: By: 1Arr C r ey Kia 7rtazavi 16 Executive Director, ' arming 17 Dated: (ON -- Dated: .2 )Z Z 18 19 20 21 22 23 24 25 26 Page 13 of 19 L:\Camm\CLERICAL\WORDPROCIAGREE1AG71828.docx 750 COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET -RTSSP 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-7-1828 to be 3 executed on the date first written above. 4 CITY OF FOUNTAIN VALLEY 5 By: i •+ 6 John ollins Kayo 7 8 ATTEST: 9 10 By: --�. Ick filler 11 City Clerk 12 13 APPROVED AS TO FORM: 14 By: 15 City Attorney 16 Dated: 10 - . 11- 17 18 19 20 21 22 23 24 25 26 Page 14 of 19 L:1Camm1CLERICAL\WORDPROCIAGREE\AG71828.docx 751 COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET- RTSSP 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-7-1828 to be 3 executed on the date first written above. 4 CITY OF FULLERTON 5 By: /Lvts.c� 6 Bruce Whitaker Mayor 7 8 ATTEST 9 10 B c a s 11 ity Clerk 12 13 AP' ;OVED A/O FORM: 14 By: 4Aek 15 City Attor - 16 Dated. 17 18 19 20 21 22 23 24 25 26 Page 15 of 19 L:\Camm\CLERICAL\WORDPROC\AGREE\AG71828.docx 752 COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-7-1828 to be 3 executed on the date first written above. 4 CITY OF GARDEN GROVE 5 6 By: Steven R. Jones 7 Mayor 8 9 ATTEST: 10 11 By: eita4A- 4 db Teresa Pomeroy 12 City Clerk 13 14 APPROVED AS TO FORM 15 By: 16 mar San o City Attorney 17 18 Dated: 19 20 21 22 23 24 25 26 Page 16 of 19 L\Camm1CLERICALIWORDPROCIAGREE1AG71828.do rx 753 • COOPERATIVE AGREEMENT NO.C-7-1828 MAGNOLIA STREET-RTSSP 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-7-1828 to be 3 executed on the date first written above. 4 CI HUNTINGTON BEACH 5 By: 6 Barbara Delgleize Mayor 7 8 ATTEST: • By: 10 Robt Estanislau City Clerk 11 12 APPROVED AS TO FO 13 :(//i/..? • 14 By: ,. rre.. ael E.Gates T- ravis Hopkins, 15 Ay Attorney ItAN Director of Public Works . 16 Dated: Dated: Cli244.11r) 17 18 19 20 21 22 23 24 25 26 Page 17of19 LuCamm\CLERtCAUWOROPROc1AGREE.AG71825.3bx 754 ORIGINAL COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-7-1828 to be 3 executed on the date first written above, 4 CITY OF STANTON 5 c� By: j--�7 • 6 a o arren Mayor 7 `�Y� G a� 8 - ST: / 4., PP, _ -27- 10 E3Y.;' - #114 City Cler . C' 11 {7RWiA 12 APPROVED AS TO FORM 13 By: 14 Ma ew Richardson C Attorney 15 16 Dated: e9/ /j /'F- 17 18 19 20 21 22 23 24 25 26 d st, Page 18 of 19 � °7 L:1Camm1CLERICALLWORDPROCIAGREElAG71828.docx 755 ^^ OA,1g1ra COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-7-1828 to be 3 executed on the date first written above. 4 CITY OF WESTMINSTER 5 By: >7Car(-1-'&97t- 6 Tri Ta Mayor 7 8 ATTEST: 9 10 By: 44 CNRt5-rtNQ Conn 11 City Clerk 12 API)" : v D A' ' FORM 13 14 By: I lr. City Attorn: 15 16 Dated: • 17 18 19 20 21 22 23 24 25 26 Page 19 of 19 L\Camm\CLERICAL\WORDPROC\AGREE\AG7i82 >: 756 COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP ATTACHMENT A DETAILED LOCAL MATCH COMMITMENT SECTION 1: AGENCY TOTAL MATCH SUMMARY CASH MATCH IN-KIND MATCH* ' TOTAL MATCH. AGENCY PI OMM PI OMM PI OMM' $179,141 $4,320 $179,141 $4,320 City of Anaheim $ 183,461 $0 $ 183,461 $37,870 $2,880 $37,870 $2,880 City of Fountain Valley $40,754 $0 $40,750 $39,906 $3,360 $50,225 $0 $90,131 $3,360 City of Fullerton $43,266 $50,225 $93,491 $117,450 $4,320 $117,450 $4,320 City of Garden Grove $ 121,770 $0 $ 121,770 $140,773 $4,320 $140,773 $4,320 City of Huntington Beach $145,093 $0 $ 145,093 $47,194 $1,920 $47,194 $1,920 City of Stanton $49,114 $0 $49,114 $41,364 $2,880 $41,364 $2,880 City of Westminster $44 244 $0 $44,244 $603,698 $24,000 $50,225! $0 $653,923 $24,000 TOTAL j $627,698 $50,225 $677,923 *In-kind match may be converted to cash match if agency does not satisfy in-kind match commitment by the end of the respective phase. However,Cash Match is NOT allowed to be converted to in-kind match. Page A- 1 757 COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP ATTACHMENT A SECTION 2: MATCH BREAKDOWN (CASH VS IN-KIND SERVICES) A. Cash Match AGENCY FUNDING SOURCE AMOUNT OF CASH CONTRIBUTION City of Anaheim Gas Tax $ 183,461 City of Fountain Valley Measure M Tumback $40,750 City of Fullerton 50% Gas Tax $43,266 50% Mitigation Fees City of Garden Grove M2 Fairshare $ 121,770 City of Huntington Beach AQMD $ 145,093 City of Stanton Gas Tax $49,114 City of Westminster Gas Tax $44,244 TOTAL $627,698 B. In-Kind Services i. Specific Improvements(List items and Cost): Agency Improvement Date of Expenditure Construction N/A $ TOTAL $ ii. Staffing Commitment: TYPE OF SERVICE NO.OF FULLY AGENCY STAFF POSITION BURDENED TOTAL'" TO PROJECT HOURS HOURLY RATE Fullerton TBD TBD TBD TBD $50,225 Total: $50,225 TOTAL IN-KIND MATCH'"`: $ 50,225 **Total amount is the required participation by the identified agency. The number of hours and hourly rate will be based on each agency's actual fully burdened billing rates,which must collectively equal the same value of the assigned'Total"dollars. Each agency will be responsible for keeping detailed records of hours worked and description of work. An accounting record of personnel,hours at fully burdened rate is expected to be included with the final submittal R Page A-2 758 _ CZ 'AIM+ P. C 0 4) • •�7 D) 0 , : 4. ,, 4. i a) L. 4) N a_ > Lo , P 2 441 in L. Ce • tS x a) t 'tt., A'a 0. t'0 m'•- (.1) : •_ „1„, Li) . ,.,f: *----11 cu _ „ma cl ...........m.....•• 1,_ as co N 0 +- as .— C o a) . ..._ cn 0 o w .- 0•) 44— c c •_ c) ag) a) SIM ea 2 >, E) 2 i- tO Q Q ,, ' .• r l .. 9/3 o ,' jratii r/ GN� y/ 0 :•• , '/ M a) — 0) -1ICC r CO et O m O C� }, 0-) c o . U LL C 4p . U U o ›- o }4- .„-- E ,-(1) .c)_ E x co Ce �,, C.) ti 73 O OnU 0 0 0 O a)iN CO Q CDZ LO > CO — CO -s_ CO O N O O c N C O co O I O w Dco ..-• O . ca CO � MoU Q "U Co > CE - o o o 0 > >W H � - UZOWQo OZ( , al C 0 O (/) 2 _ Et 0. 9 *.4.. tt • I . 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CITY COUNCIL ACTION MEETING DATE: 11/6/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve and authorize execution of Cooperative Agreement C-7-1828 with the Orange County Transportation Authority (OCTA) and the Cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Stanton, and Westminster for a traffic signal synchronization project along Magnolia Street; and, approve appropriation of funds Statement of Issue: The Orange County Transportation Authority (OCTA) has submitted a Cooperative Agreement to the City of Huntington Beach for a traffic signal synchronization project along Magnolia Street. This agreement clarifies the roles and responsibilities of the OCTA and the City with respect to execution and delivery of this project funded by the Comprehensive Transportation Funding Program (CTFP), Regional Traffic Signal Synchronization Program. Financial Impact: The total project cost is $3,389,617. An appropriation of $199,789 to Air Quality Management District (AQMD) fund account 20190013.82700 is requested for the City's share comprised of the local match of$145,093 plus $54,696 for contingencies and construction administration. The Orange County Transportation Authority will manage the project and is responsible for the balance of the project costs. This project was included in the FY 16-17 revised Capital Improvement Program (CIP). Recommended Action: A) Appropriate $199,789 from the undesignated Air Quality Management District (201) fund balance to account 201900013.82700; and, B) Approve and authorize the Mayor and City Clerk to execute "Cooperative Agreement No. C-7- 1828 Between Orange County Transportation Authority and Cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Stanton and Westminster for Magnolia Street Regional Traffic Signal Synchronization Project." Alternative Action(s): Deny approval of the project and forego eligibility to receive grant funds through the CTFP. Analysis: In 2015, the Orange County Transportation Authority (OCTA) announced a call for projects for the Comprehensive Transportation Funding Program (CTFP), Regional Traffic Signal Synchronization program. These programs provide for roadway improvements to meet existing needs and address future demand along with inter-jurisdictional traffic signal coordination. These projects are regional and competitive. HB -175- Item 15. - 1 Dept. ID PW 17-061 Page 2 of 2 Meeting Date: 11/6/2017 A traffic signal synchronization project along Magnolia Street from Commonwealth Avenue in Fullerton to Banning Avenue in Huntington Beach was approved for funding by OCTA. This project will be managed by OCTA in conjunction with the cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Stanton, and Westminster. The grant amount and the corresponding local matching funds are summarized below: Project Cost (Entire Project Cost (within OCTA Grant (Entire Local Match project) Huntington Beach) Project) (City of HuntingtonBeach only) $3,389,617 $725,465 $2,589,970 $145,093 The total cost of this project to the City of Huntington Beach is estimated at $185,000 including the local match payable to OCTA, construction administration by the City and construction contingencies. This project will provide operational and infrastructure improvements at 50 intersections along Magnolia Street from Commonwealth Avenue in Fullerton to Banning Avenue in Huntington Beach. The City of Anaheim is the lead agency on the project with participation by the cities of Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Stanton, and Westminster. As a first stage, equipment upgrades will be installed in order to improve the operation and communications along the network, including the installation of fiber optic communication cable and conduit along with communication upgrades within the City of Huntington Beach. These improvements are identified in the City's ongoing Traffic Signal System Master Plan and will allow for faster and improved communications with the system master at City Hall. The second stage of the project will be the development of new coordinated traffic signal timing which will reduce stops and delays along the corridor. Public Works Commission Action: Not required. Environmental Status: Any environmental analysis will be processed by OCTA. Strategic Plan Goal: Enhance and maintain infrastructure Attachment(s): 1. Project Location Map 2. Cooperative Agreement No. C-7-1828 Between Orange County Transportation Authority and Cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Stanton and Westminster for Magnolia Street Regional Traffic Signal Synchronization Project Item 15. - 2 ;tB -I 76_ --Anwla BMa — E fF pm� n.i PIKanMa •ou,nv C . . P. a r. C.mmernv aatri-A w Fullerton Z,��•.r- Amass aaatlst anBrM rr +• k Y:q•ann•thuipv A,. p z La Pal n P 9Ad j� �€$� I � � La P.Ies A'vFJ>Ir_ � WLa Pains Ave a ! * r.� .alla fl ' Ciive.nl Ar• r •m wer e..nt Gr.' - 6iw�gn W We itncdnA"--- ._ AnahNmz • - p Haw an Gar s or+mVeAvr ryprass W Granga-c^ m as ' a• , "e 3 r clq i ® E6d1 Rd. W Be i x z Bra Re r.Rd E r.R C w 9 M"laR Ava {vf Z q inq 5[ C.[rlbff A•r Los wa �ANm11as 1"" Stanton �^ ► m v, eabea.Ava'<' 1M Ita Wlaara f KaM• - = E CA x•m assmoor fol[es lranaq i IN A� J Cnubr rp f x �' C Cha[man A.n I - urnvm Aw Orange�• ,,,,>•• Garden « d��� Grove o s — Nar,l Wv,poro o I a Ssl B.ab Z 'Xvlmmki &ro Wesfm star PRO' `TA� [Ir-,7, c, nS vlq,f, 0• d g3 LOCATION Santa a EJM 51 r "� cF aad.ri{•. W YcFadtl er Avv •' t$ L Mc Fadc.n Av• ' Pa Ed Mpa Ave Eergfr Avu m � Ir Eainpai p.:N C F Edw 9.r{. a SUM[[ _ a _� - - Wynr Ava r? ri Wtln,a Ara, Brach � w Fountadn p �• .a � uI 4 N SAgvh•.n• ..e i Q m i tP 7po sear tAvl: .�l - BOlea r.Ara ra,fa•.N a r r:❑ I d•' Arm'. - �.'-�. Pry Huntin on Beach e 4damr{ � i � f6 Mlcn4 JF j I Costa y td F.IrrL Pao Mesa P � O AUrnr ta. •, 'S 4a '1 f • VicMl.ar �r Ulyaer pm �ti PJv Ragb n[I PaL p A � F S R° py i 13 Cali E '' .Fran d CITY OF HUNTINGTON BEACH ; PUBLIC WORKS • TRAFFIC ENGINEERING a d MAGNOLIA STREET SIGNAL SYNCHRONIZATION ATTACHMENT PROJECT LOCATION 1 HB -177- Item 15. - 3 1 COOPERATIVE AGREEMENT NO. C-7-1828 2 BETWEEN 3 ORANGE COUNTY TRANSPORTATION AUTHORITY 4 AND 5 CITIES OF ANAHEIM, FOUNTAIN VALLEY, FULLERTON, GARDEN GROVE, 6 HUNTINGTON BEACH, STANTON 7 AND 8 WESTMINSTER 9 FOR 10 MAGNOLIA STREET REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT 11 THIS COOPERATIVE AGREEMENT (Agreement), is effective this 114 day of March, 2018, by 12 and between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, 13 Orange California 92863-1584, a public corporation of the State of California (herein referred to as 14 "AUTHORITY") and the cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, 15 Stanton, and Westminster; (hereinafter referred to as "PARTICIPATING AGENCIES') each individually 16 known as "Party" and collectively known as the"Parties". 17 RECITALS: 18 WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES is working 19 together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the Renewed 20 Measure M (M2) Regional Traffic Signal Synchronization Program (RTSSP or Project P) to enhance 21 countywide traffic flow and reduce congestion; and 22 WHEREAS, the AUTHORITY has completed the competitive 2016 Call for Projects (hereinafter, 23 "2016 CALL") in support of Project P and awarded Project P funds based on the application (hereinafter, 24 "APPLICATION') prepared by the City of Anaheim (hereinafter referred to as the "APPLICANT 25 / 26 / Page 1 of 19 L:\Camm\CLERICAL\WORDPROC\AGREE\AG71828.docx COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 AGENCY') for implementation of signal synchronization of traffic signals along Magnolia Street 2 (hereinafter, "PROJECT); and 3 WHEREAS,the PARTICIPATING AGENCIES in their approved APPLICATION have elected to 4 designate the AUTHORITY and the AUTHORITY has agreed to act as the implementing agency to carry 5 out PROJECT; and 6 WHEREAS, the PROJECT will include approximately fifty (50) traffic signalized intersections 7 as identified in the APPLICATION; and 8 WHEREAS, the PROJECT will include Intelligent Transportation System (ITS) elements 9 identified in the APPLICATION including certain hardware and software upgrades to intersection and 10 central control systems including Advanced Transportation Controller units (ATC), traffic telematics 11 and interconnect systems, Advanced Transportation Management Systems (ATMS), Roadside Units 12 (RSU), and other associated systems (hereinafter collectively referred to as "ITS ELEMENTS"), will 13 be constructed and/or installed and implemented as part of the PROJECT as identified in the 14 APPLICATION; and 15 WHEREAS,the AUTHORITY agrees to work with PARTICIPATING AGENCIES to coordinate 16 the inclusion of other ITS elements (hereinafter OTHER ELEMENTS) that should be installed at the 17 same time as the construction of the PROJECT and are not part of this Agreement; and 18 WHEREAS, all costs associated with the inclusion of these OTHER ELEMENTS are the sole 19 responsibility of the AGENCY owning each and any of those OTHER ELEMENTS during the course 20 of the project; and 21 WHEREAS,AUTHORITY and each respective Party acknowledge and understand that in-house 22 resources(staff)from Party will provide various services for PROJECT; and 23 WHEREAS, AUTHORITY and each respective Party acknowledge and understand that 24 PROJECT costs for various types of additional work required by each respective Party, by its staff, or by 25 policy, may not have been included in the original application and therefore costs to contractors to comply 26 with additional work are not included in the PROJECT allocation; and Page 2 of 19 L:\Camm\CLERICAL\WORDPROC\AGREEWG71828.docx COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 WHEREAS,AUTHORITY and Parties agree that these costs will be paid by PROJECT; and 2 WHEREAS, Parties and each respective Party acknowledge and understand that the costs for 3 the additional work may be reversed by AUTHORITY's Audit; and 4 WHEREAS, based on AUTHORITY Board of Directors'approved PROJECT ALLOCATION and 5 Application,the AUTHORITY agrees to implement the PROJECT; and 6 WHEREAS, the PARTICIPATING AGENCIES per the M2 Ordinance, agree to provide 7 PROJECT funding in a combined cash and in-kind services match of at Six Hundred Seventy Seven 8 Thousand Nine Hundred Twenty Three Dollars($677,923.00), as shown in Attachment A, or equivalent 9 to at least twenty percent(20%) of PROJECT cost; and 10 WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this 11 Agreement to implement the PROJECT in support of Project P; and 12 WHEREAS, this Agreement defines the specific terms, conditions, and funding responsibilities 13 between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation of the 14 PROJECT; and 15 WHEREAS, the AUTHORITY's Board of Directors authorized funding for the PROJECT on 16 April 11, 2016; and 17 WHEREAS, the AUTHORITY's Board of Directors authorized this Cooperative Agreement on the 18 ll day of 5L PTEMP)G IZ , 20_L�J_. 19 WHEREAS, the City of Anaheim's City Council approved this Agreement on the -1+�A day of 20 NovE 1\4 GO 12 _, 20 1- 21 WHEREAS, the City of Fountain Valley's City Council approved this Agreement on the 11 22 day of o C.T o13t V- 20 I-f . 23 WHEREAS, the City of Fullerton's City Council approved this Agreement on the .� day of 24 No V t M i3 L iZ- ,20 1 I . 25 WHEREAS,the City of Garden Grove's City Council approved this Agreement on the ld-",day 26 of o c.-rc)� V- , 20 0 . Page 3 of 19 L:1Camm1CLERICALIWORDPROCWGREE\AG71828.docx COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 WHEREAS, the City of Huntington Beach's City Council approved this Agreement on the 6+k' 2 day of N oyt 1\,A \S( 12 20_7 . 3 WHEREAS, the City of Stanton's City Council approved this Agreement on the 2GAI�\ day of 4 Se-P(t7,1 i3t IZ , 20 1-1 5 WHEREAS, the City of Westminster's City Council approved this Agreement on the '31 sv day 6 of JAmoA r-� , 20_IY5 . 7 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the 8 PARTICIPATING AGENCIES as follows: 9 ARTICLE 1. COMPLETE AGREEMENT 10 A. This Agreement, including any attachments incorporated herein and made applicable by 11 reference, constitutes the complete and exclusive statement of the term(s) and conditions(s) of this 12 Agreement between AUTHORITY and PARTICIPATING AGENCIES and it supersedes all prior 13 representations, understandings, and communications. The invalidity in whole or in part of any term or 14 condition of this Agreement shall not affect the validity of other term(s)or conditions(s)of this Agreement. 15 The above referenced Recitals are true and correct and are incorporated by reference herein. 16 B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES' 17 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or 18 relinquishment of AUTHORITY's right to such performance or to future performance of such term(s)or 19 condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force 20 and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except when 21 specifically confirmed in writing by an authorized representative of AUTHORITY by way of a written 22 amendment to this Agreement and issued in accordance with the provisions of this Agreement. 23 C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's 24 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or 25 relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of 26 such term(s)or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force Page 4 of 19 L.\Camm\CLERICAL\WORDPROC\AGREE1AG71828.docx COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING 2 AGENCIES except when specifically confirmed in writing by an authorized representative of 3 PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in 4 accordance with the provisions of this Agreement. 5 ARTICLE 2. SCOPE OF AGREEMENT 6 This Agreement specifies the roles and responsibilities of the Parties as they pertain to the 7 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree 8 that each will cooperate and coordinate with the other in all activities covered by this Agreement and any 9 other supplemental agreements that may be required to facilitate purposes thereof. 10 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY 11 AUTHORITY agrees to the following responsibilities for funding of the PROJECT: 12 A. AUTHORITY shall implement the PROJECT based on the intent of the usage in the 13 APPLICATION prepared by the APPLICANT AGENCY in accordance with the policies and procedures 14 contained in the Comprehensive Transportation Funding Program(CTFP)guidelines. 15 B. AUTHORITY shall provide oversight in order to maintain inter jurisdictional traffic signal 16 operational integrity between PROJECT and other similar type projects not older than three(3)years. 17 C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation 18 necessary to comply with California Environmental Quality Act(CEQA) regulations for PROJECT. 19 D. AUTHORITY shall perform web-based public outreach activities for the project to 20 communicate major project milestones and results. 21 E. AUTHORITY shall provide formats,templates, and guidance in reporting requirements as 22 described in CTFP. 23 F. AUTHORITY, or agents of AUTHORITY, under this Agreement and upon closeout of 24 PROJECT, may perform a technical and/or field review to ensure that the CTFP guidelines, policies, and 25 procedures were followed.Such a review may be performed one hundred and eighty(180)days after the 26 PROJECT three-year grant period is complete. If the technical and or field review determines that any of Page 5 of 19 L:\Camm\CLERICAL\WORDPROC\AGREEWG71828.docx COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must reimburse 2 and return the amount of funding used to perform the ineligible activity to AUTHORITY. 3 G. AUTHORITY shall invoice the PARTICIPATING AGENCIES as identified in 4 APPLICATION and Attachment A for the dollar cash match at the end of each phase or at a mutually 5 agreed upon time to facilitate any respective AGENCY funding timeframes. 6 H. AUTHORITY shall request updates on the PROJECT as part of semi-annual review 7 process, including documentation of in-kind match conforming to Attachment A and will include the 8 PROJECT in the list of active projects in OC Fund Tracker until completion of the three-year grant period. 9 Documents to be provided include, but are not limited to, payroll records, contracts, and purchase orders. 10 ARTICLE 4. RESPONSIBILITIES OF THE AUTHORITY AS PROJECT LEAD AGENCY 11 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the 12 implementation of the PROJECT: 13 A. AUTHORITY shall act as the LEAD AGENCY for the work necessary to manage, procure, 14 and complete the PROJECT as identified in APPLICATION. 15 B. To coordinate outreach with PARTICIPATING AGENCIES for PROJECT. 16 C. To collect all data necessary to provide new optimized timing plans including, but not 17 limited to, manual or video intersection all movement counts, and a mutually agreed upon number and 18 location of twenty four (24) hour / seven (7) day automated machine traffic counts with vehicle 19 classification. 20 D. To develop and implement new timing plans optimized for signal synchronization. 21 E. To provide updated timing plans for all control systems and all relevant data used to 22 develop said plans to PARTICIPATING AGENCIES. 23 F. To prepare a "Before and After Study" for PROJECT as described in the Measure M2 24 Eligibility Guidelines adopted by the AUTHORITY. The "Before and After Study" for the project is 25 considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section 26 B.111.9) for PROJECT. The AUTHORITY shall provide the "Before and After Study" to the Page 6 of 19 L:\Camm\CLERICAL\WORDPROCWGREE\AG71828.docx COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 PARTICIPATING AGENCIES in draft and final formats for review and comment. AGENCY comments 2 shall be noted in the final study. If specified in APPLICATION, AUTHORITY shall provide a"Before and 3 After Study"video of a representative portion of PROJECT at up to two (2)public meetings. 4 ARTICLE 5. RESPONSIBILITIES OF THE PARTICIPATING AGENCIES 5 PARTICIPATING AGENCIES agree to the following responsibilities for implementation and 6 funding of PROJECT: 7 A. Provide a technical representative to meet and participate as a member of the 8 PROJECT's Traffic Forum. 9 B. To authorize the AUTHORITY to manage, procure, and implement all aspects of 10 PROJECT. 11 C. To participate and support PROJECT implementation within the timeframe outlined in 12 APPLICATION and consistent with the CTFP Guidelines adopted by AUTHORITY. 13 D. To provide AUTHORITY all current intersection, local field master, and/or ATMS timing 14 plans and related data upon request. 15 E. To provide the local cash match and/or documentation for the in-kind services match 16 for PROJECT in accordance with Attachment A. Failure to provide included local cash match and or 17 evidence of in-kind services match may result in the loss of future participation for competitive funding 18 opportunities. 19 F. PARTICIPATING AGENCIES that have included a dollar match as identified in 20 Attachment A shall provide payment for the dollar match to AUTHORITY within thirty (30) calendar 21 days of receipt of an invoice. 22 G. PARTICIPATING AGENCIES that have included an in-kind services match as identified 23 in Attachment A shall provide documentation of conformance as part of the semi-annual review process. 24 H. To waive all fees associated with any local agency permits and/or services that may be 25 required of the AUTHORITY, or its contracted consultant, sub consultants, electrical contractors, and/or 26 service or equipment providers utilized in the performance of the PROJECT. Page 7 of 19 L:\Camm\CLERICAL\WORDPROC\AGREE1AG71828.docx COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 I. PARTICIPATING AGENCIES shall provide updates on PROJECT to AUTHORITY as 2 part of semi-annual review process until completion of the three-year PROJECT grant period. Documents 3 to be provided include, but are not limited to, payroll records, contracts, and purchase orders. 4 J. PARTICIPATING AGENCIES shall, if specified in APPLICATION, continue ongoing 5 monitoring and maintenance after the three-year grant period is complete and continue until the end of 6 the PROJECT per additional maintenance of effort in APPLICATION. 7 ARTICLE 6. DELEGATED AUTHORITY 8 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this 9 Agreement are delegated to their respective City Manager, or designee, and the actions required to be 10 taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief 11 Executive Officer, or designee. 12 ARTICLE 7. AUDIT AND INSPECTION 13 AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in 14 accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING 15 AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work, 16 materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a 17 period of five (5) years after final payment, or until any on-going audit is completed. For purposes of 18 audit,the date of completion of this Agreement shall be the date of AUTHORITY's payment of consultant's 19 final billing(so noted on the invoice)under this Agreement. AUTHORITY shall have the right to reproduce 20 any such books, records,and accounts.The above provision with respect to audits shall extend to and/or 21 be included in contracts with PARTICIPATING AGENCIES'contractor. 22 ARTICLE 8. INDEMNIFICATION 23 A. To the fullest extent permitted by law, PARTICIPATING AGENCIES shall defend (at 24 PARTICIPATING AGENCIES' sole cost and expense with legal counsel reasonably acceptable to 25 AUTHORITY),indemnify, protect,and hold harmless AUTHORITY, its officers,directors,employees,and 26 agents (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits, Page 8 of 19 L:\Camm\CLERICAL\WORDPROCWGREE\AG71828.docx COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 claims, demands, losses, costs,judgments, arbitration awards,settlements, damages, demands, orders, 2 penalties, and expenses including legal costs and attorney fees(collectively"Claims"), including but not 3 limited to Claims arising from injuries to or death of persons (PARTICIPATING AGENCIES' employees 4 included),for damage to property, including property owned by AUTHORITY, or from any violation of any 5 federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or willful 6 misconduct of PARTICIPATING AGENCIES, and their officers, directors, employees or agents in 7 connection with or arising out of the performance of this Agreement. 8 B. To the fullest extent permitted by law, AUTHORITY shall defend (at AUTHORITY's sole 9 cost and expense with legal counsel reasonably acceptable to PARTICIPATING AGENCIES), indemnify, 10 protect, and hold harmless PARTICIPATING AGENCIES, and their boards, committees, and 11 commissions, officers, directors, employees, and agents(collectively the"Indemnified Parties"),from and 12 against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration 13 awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and 14 attorney fees(collectively"Claims"), including but not limited to Claims arising from injuries to or death of 15 persons (AUTHORITY's employees included), for damage to property, including property owned by 16 PARTICIPATING AGENCIES, or from any violation of any federal; state, or local law or ordinance, 17 alleged to be caused by the negligent acts, omissions or willful misconduct of AUTHORITY, its officers, 18 directors, employees or agents in connection with or arising out of the performance of this Agreement. 19 C. The indemnification and defense obligations of this Agreement shall survive its expiration 20 or termination. 21 ARTICLE 9. ADDITIONAL PROVISIONS 22 A. Term of Agreement: This Agreement shall be in full force and effect through 23 June 30, 2023. 24 B. Amendment: This Agreement may be extended or amended in writing at any time by the 25 mutual consent of all Parties and AUTHORITY. No amendment shall have any force or effect unless 26 executed in writing by all Parties and AUTHORITY. Page 9 of 19 L:\Camm\CLERICAL\WORDPROC\AGREENAG71828.docx COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 C. Termination: In the event any Party defaults in the performance of their respective 2 obligations under this Agreement or breaches any of the provisions of this Agreement, a non-defaulting 3 Party(s) shall have the option to terminate this Agreement upon thirty (30) calendar days prior written 4 notice to the Party in default. 5 D. Termination for Convenience: Either Party may terminate this Agreement for its 6 convenience by providing thirty (30) calendar days prior written notice of its intent to terminate for 7 convenience to the other Party. 8 E. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal, 9 state, and local laws, statues, ordinances and regulations of any governmental authority having 10 jurisdiction over the PROJECT. 11 F. Legal Authority: AUTHORITY and PARTICIPATING AGENCIES hereto consent that they 12 are authorized to execute this Agreement on behalf of said Parties and that, by so executing this 13 Agreement,the Parties hereto are formally bound to the provisions of this Agreement. 14 G. Severability: If any term, provision, covenant or condition of this Agreement is held to be 15 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the 16 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or 17 condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 18 H. Counterparts of Agreement: This Agreement may be executed and delivered in any 19 number of counterparts,each of which,when executed and delivered shall be deemed an original and all 20 of which together shall constitute the same agreement. Facsimile signatures shall be permitted. 21 I. Force Maieure: Either Party shall be excused from performing its obligations under this 22 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable 23 cause beyond its control, including but not limited to: any incidence of fire, flood; acts of God; 24 commandeering of material,products,plants orfacilities bythe federal,state or local government; national 25 fuel shortage; or a material act or omission by the other Party,when satisfactory evidence of such cause 26 / Page 10 of 19 L:\Camm\CLERICAL\WORDPROC\AGREE\AG71828.docx COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET- RTSSP 1 is presented to the other Party,and provided further that such nonperformance is unforeseeable, beyond 2 the control and is not due to the fault or negligence of the Party not performing. 3 J. Assignment: Neither this Agreement, nor any of the Parties' rights, obligations, duties, or 4 authority hereunder may be assigned in whole or in part by either Party without the prior written consent 5 of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed 6 void and of no force and effect. Consent to one assignment shall not be deemed consent to any 7 subsequent assignment, nor the waiver of any right to consent to such subsequent assignment. 8 K. Governing Law: The laws of the State of California and applicable local and federal laws, 9 regulations and guidelines shall govern this Agreement. 10 L. Litigation fees: Should litigation arise out of this Agreement for the performance thereof, 11 the court shall award costs and expenses, including attorney's fees, to the prevailing Party. 12 M. Notices: Any notices, requests, or demands made between the Parties pursuant to this 13 Agreement are to be directed as follows: 14 To ANAHEIM: To AUTHORITY: 15 City of Anaheim Orange County Transportation Authority 16 201 S. Anaheim Blvd. 550 South Main Street 17 Suite 502 P. O. Box 14184 Anaheim, CA 92805 Orange, CA 92863-1584 18 19 Attention: John Thai Attention: Michael Le Principal Traffic Engineer Contract Administrator 20 Tel: (714) 765-5294 Tel: (714)560-5314 21 Email: jthai anaheim.net E-mail: mle1(abocta.net 22 23 24 25 26 Page 11 of 19 L:\Camm\CLERICAL\WORDPROC\AGREE\AG71828.docx COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET-RTSSP 1 To FOUNTAIN VALLEY: To FULLERTON: 2 City of Fountain Valley City of Fullerton 3 10200 Slater Avenue 303 West Commonwealth Avenue 4 Fountain Valley, CA 92708 Fullerton, CA 92832 5 Attention: Temo Galvez Attention: Don Hoppe Deputy Director Public Works/ 6 Public Works Director City Engineer Tel: (714)738-6864 7 Tel: (714) 593-4517 Email: dhoppe _cityoffullerton.com 8 Email: temo.galvez(a�fountainvalley.org 9 To GARDEN GROVE: To HUNTINGTON BEACH: 10 City of Garden Grove City of Huntington Beach 11 11222 Acacia Parkway 2000 Main Street 12 Garden Grove, CA 92842 Huntington Beach, CA 92648 13 14 Attention: Dai Vu Attention: William Janusz Traffic Engineer Principal Civil Engineer 15 Tel: (714)741-5189 Tel: (714) 374-1628 16 Email: daiv(aDgarden-g rove.org Email: wjanusz(a-surfcity-hb.orq 17 18 To STANTON: To WESTMINSTER: 19 20 City of Stanton City of Westminster 21 7800 Katella Avenue 8200 Westminster Blvd. 22 Stanton, CA 90680 Westminster, CA 92683 23 Attention: Allan Rigg Attention: Adolfo Ozaeta, P.E. 24 Public Works Director/City Engineer Traffic Engineer 25 Tel: (714)890-4203 Tel: (714)548-3462 26 Email: arigg(a ei.stanton.ca.us Email: aozaeta ci.westminster.ca.us Page 12 of 19 L:\Camm\CLERICAL\WORDPROC\AGREE\AG71828.docx COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET - RTSSP 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-7-1828 to be 3 executed on the date first written above. 4 CITY OF ANAHEIM ORANGE TR SPORTATION AUTHORITY 5 t7 6 ya'14�_ By: om Tait Darrell Jo n n 7 Mayor Chief Exe tive Officer 8 James Vanderbilt, Mayor Pro Tem 9 ATTEST: APPROVED AS TO FORM: 10 By: By: 11 Ti'%eresat f3,ro,•t James M. Donich Actii acj C i t.y Cieric General Counsel 12 13 APPROVED AS TO FORM: APPROVAL REC D: 14 15 By: By: �+ CI r ey Kia ortazavi 16 Executive Director, �anning 17 Dated: E b Z Dated: 2 ' 18 19 20 21 22 23 24 25 26 Page 13 of 19 L:\Camm\CLERICAL\WORDPROC\AGREE\AG71828.docx COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET - RTSSP 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-7-1828 to be 3 executed on the date first written above. 4 CITY OF FOUNTAIN VALLEY 5 B4hn 6 llins 7 8 ATTEST: 9 kQz 10 By: Ick Miller 11 City Clerk 12 13 APPROVED AS TO FORM: 14 By: 15 City Attorney 16 Dated: 1' -- 17 18 19 20 21 22 23 24 25 26 Page 14 of 19 L:\Camm\CLERICAL\WORDPROCWGREEWG71828.docx COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET - RTSSP 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-7-1828 to be 3 executed on the date first written above. 4 CITY OF FULLERTON 5 �13 By: r-- 6 Bruce Whitaker Mayor 7 8 ATTEST 9 10 B c a s 11 ity Clerk 12 13 AP COVED A O FORM: 14 \ X By: 15 City Attorney 16 (� Dated: 17 18 19 20 21 22 23 24 25 26 Page 15 of 19 L:\Camm\CLERICAL\WORDPROC\AGREEWG71828.do,-x COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET - RTSSP 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-7-1828 to be 3 executed on the date first written above. 4 CITY OF GARDEN GROVE 5 6 By. Steven R. Jones 7 Mayor 8 9 ATTEST: 10 11 By: _ Teresa Pomeroy 12 City Clerk 13 14 APPROVED AS TO FORM 15 By:filllIA9141 WAV, 1 16 mar San o I City Attorney 17 18 Dated: 19 20 21 22 23 24 25 26 Page 16 of 19 L:1Camm1CLERICAL1WORDPROCIAGREE1AG718--8 do-x COOPERATIVE AGREEMENT NO.C-7-1828 MAGNOLIA STREET- RTSSP 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-7-1828 to be 3 executed on the date first written above. 4 CI HUNTINGTON BEACH ` 5 By:b*4MX-- 6 Barbara Delgleize Mayor 7 8 ATTEST:By: 9 at ,r 10 RobP Estanislau City Clerk 11 12 APPROVED AS TO FOR 13 14 By: ael E.Gates Travis Hopkins, 157Dated: Attorney ��+.�; Director of Public Works 16 1'' } 17 Dated: 1i fit,t I 18 19 20 21 22 23 24 25 26 Page 17 of 19 L•1Caaiim\CLERICALIWORDPROC\AGREEAAG71�23.3ncx ORIGINAL i COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET- RTSSP 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-7-1828 to be 3 executed on the date first written above. 4 CITY OF STANTON 5 By: 6 o arren Mayor ---`_ 7 `��' `fir 8 ST: t 10 rIc e City Cler �q 41 11 \ORNiA 12 APPROVED AS TO FORM 13 By: 14 ZyAtto ew Richardson rney 15 16 Dated: 2 f, ! 17 I I 18 i I 19 20 ! 21 22 23 24 25 26 Page 'IB of 19 I_:1Camm1CLERICAL1wORDPROCIAGREE\AG71828.docx v COOPERATIVE AGREEMENT NO. C-7-1828 MAGNOLIA STREET - RTSSP 1 This Agreement shall be made effective upon execution by all Parties. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-7-1828 to be 3 executed on the date first written above. 4 CITY OF WESTMINSTER 5 ` By: 6 Tri Ta Mayor 7 8 ATTEST: 9 10 By: Oiqwa�:) 11 City Clerk 12 APP D A T FORM 13 14 By: City Attorn 15 16 Dated: 17 18 19 20 21 22 23 24 25 26 19 L:\Camm\CLERICAL\WORDPROC\AGP.EE\AG7Ic " COOPERATIVE AGREEMENT NO.C-7-1828 MAGNOLIA STREET- RTSSP ATTACHMENT A SECTION 2: MATCH BREAKDOWN(CASH VS IN-KIND SERVICES) A. Cash Match R6t'-�,�I'.'1fir r AG�N�C,. , ` '���UNDING��SOURC� �� �AMOUNTTC}1=CAS�F{�C NTRIBU�T[OC�I'���t City of Anaheim Gas Tax $ 183,461 City of Fountain Valley Measure M Tumback $40,750 City of Fullerton 50%Gas Tax $43,266 50% Mitigation Fees City of Garden Grove M2 Fairshare $ 121,770 City of Huntington Beach AQMD $ 145,093 City of Stanton Gas Tax $49,114 City of Westminster Gas Tax $44,244 TOTAL $627,698 B. In-Kind Services i. Specific Improvements List items and Cost £ Age cy e � It�provement � Date op�ditt)re IN&C011stl UCttQ11 N/A $ TOTAL $ ii. Staffing Commitment: ? �' ,: .:. TO PROJECT H®URS IOUI2LY'ITEF? = Fullerton TBD TBD TBD TBD $50,225 Total: $50,225 TOTAL IN-KIND MATCH**: $ 50,225 '"Total amount is the required participation by the identified agency. The number of hours and hourly rate will be based on each agency's actual fully burdened bilfing rates,which must collectively equal the same value of the assigned`Total"dollars. Each agency will be responsible for keeping detailed records of hours worked and description of work. An accounting record of personnel,hours at fully burdened rate is expected to be included with the final submittal. R Page A-2 C ' OCTA BOARD OFDIRECTORS I September 14, 2017 Michael Hennessey Chairman Lisa A.Bartlett Vice Chair William Janusz Laurie Davies Principal Civil Engineer Director City of Huntington Beach Barbara Drector Director 2000 Main Street Ar1rewDo Huntington Beach, CA 92648 Director Lori Donchak Director SUBJECT: OCTA'S COOPERATIVE AGREEMENT NO. C-7-1828 Steve Janes Director Dear William Janusz: Mark A.Murphy Direclor Enclosed is one original of the above mentioned subject for your review and Richard Murphy signature, Director At Murray Director Please execute the original where indicated, in blue ink and return. Shawn Nelson Director Please send the executed document to: Miguet Pulido Director Michael Le Tim Shaw Contract Administrator Director OCTA Todd Spitzer 550 South Main Street Director P.O. Box 14184 MlcheeS} Diractor Orange, CA. 92863-1584 Director Tom Tait Director Should you have any contractual related questions, please feel free to contact Gregory T..Winterbottorn Michael Le at (714) 560-5314 or by e-mail at mlel@octa.net. Director Ryan Chamberlain Sincerely, Ex-Officio Member_ CHIEF EXECUTIVE OFF1 OarretlJohnson r a ing Chief Executive Officer Senior t'ce S cialfist Contracts Administration and Materials Management Orange County Transportation Authority 550 South Main Street/P.O.Box 14184/Orange/California 92863-1584/(714)560.00TA(6282) Item 15. - 4 HB -1 7s- OCTA BOARD OF DIRECTORS Lisa A.Bartlett March 2, 2018 Chair Tim Shaw Vice Chairman William Janusz Laurie Davies Principal Civil Engineer Director City of Huntington Beach Barbara Delgleize 2000 Main Street Director Andrew Do Huntington Beach, CA 92648 Director Lori Donchak Director SUBJECT: OCTA'S COOPERATIVE AGREEMENT NO. C-7-1828 Michael Hennessey Director Dear William Janusz: Steve Jones Director Enclosed please find a hard copy of the executed subject agreement. Mark A.Murphy Director Should you have any contractual related questions, please feel free to contact Richard Murphy Director Michael Le at (714) 560-5314 or by e-mail at mie1@octa.riet. Al Murray Director Sincerely,-,, 1 j Shawn Nelson Director s Miguel Pulido Director Marla Ealing Todd Spitzer Senior 0fficeS cialist Director Contract Administration and Materials Management Michelle Steel Director Enclosure(s) Tom Tait Director Gregory Winterbottom Director Ryan Chamberlain Ex-Officio Member CHIEF EXECUTIVE OFFICE Darrell Johnson Chief Executive Officer Orange County Transportation Authority 550 South Main Street/P.0.Box 14184/Orange/California 92863-1584/(714)560-OCTA(6282) Janusz, Bill From: Janusz, Bill Sent: Thursday, March 08, 2018 9:11 AM To: Esparza, Patty Subject: Executed Cooperative Agreements from OCTA-Approved by Council on November 6, 2017 Attachments: COOP_Brookhurst EXECUTED 03 02 18.pdf; COOP_Magnolia EXECUTED 03 02 18.pdf Patty: Attached are copies of the executed Cooperative Agreements from OCTA for projects on Brookhurst Street (PW 17-062) and Magnolia Street (PW 17-061) approved by the City Council on November 6, 2017. I will deliver the originals to your office. ( Please let me know if you have any questions. Bill r William F.Janusz, P.E., PTOE Principal Civil Engineer City of Huntington Beach 2000 Main Street, P.O. Box 190 Huntington Beach, CA 92648 (714) 536-5431 FAX (714) 374-1.573. 1 City of Huntington Beach 2000 Main Street ® Huntington Beach, CA 92648 (714) 536-5227 ® www.huntingtonbeachca.gov !7,1999 Office of the City Clerk Robin Estanislau, City Clerk November 8, 2017 Michael Le Contract Administrator OCTA 550 South Main Street P.O. Box 14184 Orange, CA 92863-1584 Dear Mr. Le: Enclosed is an original of the fully executed "Cooperative Agreement No. C-7-1828 Between Orange County Transportation Authority and Cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach and Westminster for Magnolia Street Regional Traffic Signal Synchronization Project ." Sincerely, 4�� t&4W4,&J Robin Estanislau, CMC City Clerk RE:ds Enclosure Sister Cities. Anjo, Japan ♦ Waitakere, New Zealand