HomeMy WebLinkAboutORANGE COUNTY TRANSPORTATION AUTHORITY (OCTA) TRAVELTIP - 2000-08-21 OCTA
BOARD OF DIRECTORS
Michael Ward Chairman August 27, 2001
Todd Spitzer
Vice-Chairman
Arthur C.Brown
Director
Sarah L.Catz Mr. Jeffrey Hughes, Deputy City Clerk
Director City of Huntington Beach
Laurann Cook 2000 Main Street
Director
Tim Keenan Huntington Beach, CA 92648
Director
M+guelPulido SUBJECT: Amendment No. 1, Agreement No. C-0-0167
Director
James W.Siha Dear Mr. Hughes:
Director
Charles V.Smith Enclosed is one (1) fully executed copy for your files of the subject
Director Amendment for our Agreement related to TraveITIP.
Thomas W.Wilson
Director
If you should have any questions, Mr. Hughes, please contact me at
Susan Withrow Director (714) 560-5633 or e-mail at iderosa@octa.net.
Cynthia P.Coad
Alternate Sincerely,
Shirley McCracken
Alternate
GregoryT.Winterbottom
Alternate Ilona DeRosa, C.P.M.
Cindy Own Associate Procurement Administrator
Govemors
Ex-OficioMember Contracts Administration and Materials Management
Enclosure
Orange County Transportation Authority
550 South Main Street/P.O.Box 14184/Orange/California 92863-1584/(714)560-OCTA(6282)
r,
I
I
I AMENDMENT NO. 1 TO
2 COOPERATIVE AGREEMENT NO. C-0-0167
3 I BETWEEN
a ORANGE COUNTY TRANSPORTATION AUTHORITY
5 AND
6 CITY OF HUNTINGTON BEACH
i
7 THIS AMENDMENT NO. 1 is made and entered into this day of "'� 2001
K ! by and between the Orange County Transportation Authority, a public corporation of the state of
9 California (hereinafter referred to as "AUTHORITY") and the City of Huntington Beach, a municipal I
10 corporation in the State of California (hereinafter referred to as "CITY',)_
11 WITNESSETH:
i
12 WHEREAS, by Cooperative Agreement C-0-0167 dated August 30, 2000, AUTHORITY is the
13 I� lead agency in the development of a county wide multimodal advanced traveler information system
14 �I (ATIS). (hereinafter known as "TraveITIP'); and
15 WHEREAS, AUTHORITY has completed development of the TraveITIP system which
i
16 requires a connection to the city's remote workstation at the city's Traffic Operations Center as a
17 means of collecting incident and planned event information as identified in attachments A and B of
lg original Agreement, and
19 WHEREAS. CITY agrees to continue to provide AUTHORITY access to the city's remote
20 workstation in support of TraveITIP;
21 ; NOW, THEREFORE, it is mutually understood and agreed that the Agreement No C-0-0167
22 between the AUTHORITY and CITY is hereby amended in the following particulars only.
23 . Amend Article 3. MUTUAL AGREEMENTS, Page 2 of 5, paragraph A, to delete paragraph A
s
23 in its entirety and in lieu thereof insert the following-
25 ARTICLE 3_ MUTUAL AGREEMENTS
26 It is mutually understood by the parties hereto that
:D nK I'
L-('a C'�R.CAL%-.'iORDPR:):-AGRn=,A-.!Fr.-D,3-,,O�",-7C.,
Page 1 of 3
• +
AMENDMENT NO. 1 TO
AGREEMENT NO. C-0-0167
i l
1 A This agreement shall commence upon execution by both parties and continue in full
2 i force and effect unless earlier terminated as provided elsewhere in this agreement-
3 '+ The balance of said Agreement remains unchanged-
4 ; Upon execution by both parties, this Amendment No. 1 shall be made effective on
J
5 February 1, 2001
6 I IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
7 Agreement No. C-0-0167 to be executed on the date first above written_
8 CITY OF HUNTINGTON BEACH ORANGE COUNTYTRANSPORTATION
A municipal corporation of the AUTHORITY
9 State of California,
to
y By
11 Mayo Corey-Q y
Section Manager, Procurem nt a 12 I
Date- T u/
B
1a ; ATTEST: APPROVED AS TO FORM-
Is B
By y
16 City Clerk ! Kennard R Smart,
General Counsel
17 REVIEWED AND APPROVED.
By 2
19 City AdnffNiistrator
20
INITI D APPROVED.
21
22 By
Director o Public Works
231
i
2; APPROVED AS TO FORM:
25
B -
26 X City Attorneys//6/0/
I
-"Ca'M'C fR�r_:t•,'0�7'K;i.AGR<<L;•.fE NL''rri t:Ofo'�x
Page 2 of 2
I�
Lj CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: Augusr _22_, 2001
TO: Orange County Transportation Authority ATTENTION- Ilona DeRosa, C.P.M.
Sum
550 South Main Street DEPARTMENT:
Street
Orange, CA 92863-1584 REGARDING: Amendment No. 1
City,state,Zip
Agreement No. C-0-0167
See Attached Action Agenda Item E-5 Date of Approval _ B/6/01
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks- .
(s Please send an executed copy of the agreement -
Connie Brockway
City Clerk Attn: Jeffrey Hughes, Deputy City Clerk - to
the above address. Thank you.
Attachments. Action Agenda Page x Agreement x Bonds Insurance
RCA Deed Other
CC. R. Beardsley DPW x
Dune Department RCA .Agreement Insurance Other
B. Hidusky DPW x
Name Department RCA Agreement Insurance Other
Name Depiulmertt RCA Agrecrncra Insurance Other
Nam Department RCA Agreement Insurance Other
Name Department RCA Insurance
(Telephone: 714-536.5227)
7 ,TY OF HUNTINGTON Br. ' 94b4i i o
MEETING DATE: August 6, 2001 DEPARTMENT ID NUMBER:PW -09-6
C
Council/Agency Meeting Held: " 4-o
Deferred/Continued to:
� a
A roved ❑ Cond' ' nally Approved ❑ Denied �1- le Signature
Council Meeting Date: August 6, 2001 Department ID Number: PW 01-090 a
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBZC
SUBMITTED BY: RAY SILVER, City Administrators
PREPARED BY:� OBERT F. BEARDSLEY, Director of Public WorksSUBJECT: Approve Amendment to Cooperative Agreement No.
the Orange County Transportation Authority
1Eem:e:nt:o:f Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: The City has entered into Cooperative Agreement No. C-0-0167 with
the Orange County Transportation Authority (OCTA). Amendment No. 1 is required to
extend the term of the current agreement for the TravelTip system.
Funding Source: No funding is required for the amendment.
Recommended Action: Motion to: Approve and authorize the Mayor and City Clerk to
execute Amendment No. 1 to Cooperative Agreement No. C-0-0167 between Orange County
Transportation Authority and City of Huntington Beach.
Alternative Action(s): Do not approve and authorize the Mayor and City Clerk to execute
Amendment No. 1 to Cooperative Agreement No. C-0-0167 between Orange County
Transportation Authority and City of Huntington Beach. Failure to authorize approval of the
amendment could jeopardize the receipt of future Intelligent Transporataion System (ITS)
grant funding. The City currently has a tentative grant amount of more than $900,000
pending Federal approval and authorization.
Analysis: The Orange County Transportation Authority has developed an Intelligent
Transportation Systems (ITS) Master Plan for Orange County. A major element of that
Master Plan is the TraveITIP system, an Advanced Traveler Information System. The City of
Huntington Beach is a partner agency and will provide local transportation related information
in support of the overall TravelTip system.
01-090 August 6 Hidusky(Amend TraveITIP Agree) -2- 7126101 1:04 PM
&QUEST FOR COUNCIL AC&N
MEETING DATE: August fi, 2001 DEPARTMENT ID NUMBER:PW 01-090
OCTA has received a federal grant to design and deploy this innovative computer system
that will help Orange County residents and visitors plan their trips in and around the County.
This project is one of the first of its Kind in the nation and it will allow travelers to receive
information about:
• Traffic congestion on freeways and selected surface streets throughout Orange
County.
♦ Train or bus schedules and routes.
♦ Other events that may affect traffic conditions such as road construction projects or
special events, including parades, street fairs or major sports events.
♦ Limited transit and auto trip planning capabilities based on existing traffic and road
conditions.
TraveITIP information will be provided to a variety of sources. The primary outlets will be an
Internet website (www.traveltip.net), a highway advisory telephone system and kiosks
strategically placed throughout Orange County. Other outlets may include radio and
television reports. Traffic volume and average speed data from the Huntington Beach Traffic
Signal Master System will be uploaded to the TraveITIP system for viewing by partner
agencies and anyone accessing the TraveITIP system. Huntington Beach will be able to
view similar data from the other agencies.
The City Council approved the original agreement between Orange County Transportation
Authority and the City of Huntington Beach for TravelTip on August 21, 2000. While
completion of the project was anticipated by February 1, 2001, TravelTip has not yet been
fully implemented. Amendment No. 1 extends the term of the original agreement by
removing the February 1, 2001 completion date, thereby leaving the agreement in effect until
terminated by either the City or by OCTA.
Public Works Commission Action: Not required for an agreement, however, the
Commission has supported the ITS project in past actions.
Environmental Status: This project is categorically exempt pursuant to the California
Environmental Quality Act, Section 1503 (c).
Attachment(City Clerk's
Page NumberNo. Description
1 Amendment No 1 to Agreement No. C-0-01 67
RCA Author_ Bob Stache[ski_jm
G.1R C A12001101-090 August 6 Hidusky(Amend TraveITIP Agree)doc
01-090 August 6 Hidusky (Amend TraveITIP Agree) -3- 7126101 1:04 PM
ATTACHMENT 1
AMENDMENT NO. 1 TO
2 COOPERATIVE AGREEMENT NO. C-0-0167
3 BETWEEN
q ORANGE COUNTY TRANSPORTATION AUTHORITY
5 AND
6 CITY OF HUNTINGTON BEACH
7 THIS AMENDMENT NO. 1 is made and entered into this day of . 2001
8 by and between the Orange County Transportation Authority, a public corporation of the state of
9 California (hereinafter referred to as "AUTHORITY") and the City of Huntington Beach, a municipal
10 corporation in the State of California (hereinafter referred to as "CITY").
11 WITNESSETH:
12 WHEREAS, by Cooperative Agreement C-0-0167 dated August 30, 2000, AUTHORITY is the
13 ; lead agency in the development of a county wide multimodal advanced traveler information system
141 (ATIS), (hereinafter known as "TravelTIP"), and
is ! WHEREAS, AUTHORITY has completed development of the TravelTIP system which
16 requires a connection to the city's remote workstation at the city's Traffic Operations Center as a
17 I means of collecting incident and planned event information as identified in attachments A and B of
18 Original Agreement; and
I
19 WHEREAS, CITY agrees to continue to provide AUTHORITY access to the city's remote
20 workstation in support of TravelTlP;
21 ; NOW, THEREFORE, it is mutually understood and agreed that the Agreement No. C-0-0167
22 between the AUTHORITY and CITY is hereby amended in the following particulars only:
i
23 : Amend Article 3_ MUTUAL AGREEMENTS, Page 2 of 5, paragraph A, to delete paragraph A
23 I, in its entirety and in lieu thereof insert the Following:
25 I ARTICLE 3. MUTUAL AGREEMENTS
I I
26 �+ It is mutually understood by the parties hereto that.-
I[)DK I
L-ca•ra:C❑ RICal �313T Co_
llll Page 1 of 3
.I
AMENDMENT NO. 1 TO
AGREEMENT NO. C-0-0167
1 A. This agreement shall commence upon execution by both parties and continue in full
2 force and effect unless earlier terminated as provided elsewhere in this agreement.
3 The balance of said Agreement remains unchanged.
4 Upon execution by both parties, this Amendment No. 1 shall be made effective on
5 February 1, 2001.
6 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No_ 1 to
7 Agreement No. C-0-0167 to be executed on the date first above written.
9 CITY OF HUNTINGTON BEACH ORANGE COUNTYTRANSPORTATION
A municipal corporation of the AUTHORITY
9 State of California,
18
Y BY
11 Mayo Corey Creasey
Section Manager, Procurement
12
Date: td� ow
13
14 ATTEST- APPROVED AS TO FORM'
I
15 r_
By By
16 City Clerk Kennard R. Smart,
General Counsel
17 REVIEWED AND APPROVED-
18 Y
B '
CZ
�
19 trator
20
INIT(7-
Directo D APPROVED:
21
22 gyPublic Works
23
24 j APPROVED AS TO FORM:
25 _
B
26 City Attorney. /6�0/
C3' 'C! P AL'.; JFZ73ROCAGRFF'.J_NGa� 167dx
Page 2 of 2
i
OCTA 2001 HAY 16 A1i 9: 17 .
hECEIVEd
-OF ,;_cross April 5, 2001 UNITMIGTON CITY 1,TTOR,'DEP
-iE�'
CGarrrdn
Mr. Robert Beardsley
City of Huntington Beach
2000 Main Street
PO Box 190
Huntington Beach, CA 92648
SUBJECT: Amendment No. 1, Agreement No. C-0-0167
,•,:,- - Dear Mr. Beardsley:
Enclosed is one (1) original copy for signature routing of the subject
Amendment for our Agreement related to TraveITIP.
Please have the document executed in blue ink where indicated and return to
me at your earlies convenience: Upon fina execution, t e Authorit will date
the first page of the document and mail a copy to you.
If you should have any questions, Mr. Beardsley, please contact me at
(714) 560-5633 or e-mail at iderosa@octa.net.
• Sincerely,
Ilona DeRosa, C.P.M. - �J
Associate Procurement Administrator
eal
bw
VIA-
Clang,?Ccu^ty lranspott:iGon.iact� „,
550 South MamStreel/P.C. 6oz ;4t5-:iOrangeiC.,;,l rn.,t 92dc.i '
OCTA
BOARD OF D!Ri CTORS August 30, 2000
Lalrann C:- k
Chair
10'u'aM Ward City of Huntington Beach
vice Char
Sarah L Carr
Attm Mr. Robert Beardsley
D,recbr Director of Public Works
Cyn:^--a P Cosd 2000 Main Street
D,re:!,r Huntington Beach, Ca 92648
t,-r�Dar/
Dire-Ior
Trim Keenan SUBJECT: AGREEMENT NO. C-0-0167
D,r c_!or
rf:guer Avkx
Director
Dear Mr. Beardsley:
Ja.Mf!S L': Sera
D-Rector
Todd Sp;!,er
0:rec!0r Enclosed for your records is a copy of the above-referenced subject. If you have any
rho-mas V. W.'&'n questions, please feel free to call me at (714) 560-5576.
D:rrtro
SUSar:VZ-i?'r�w
D-!OvorSincerely,
hfrke hrcManius -}
Govern:or's
arenoxc &V�L
�harres t' sn;,,. Denise L. Kadlec
Office Specialist
G'yorY' +' ati" ernpr. Contracts Administration and Materials Management
A:!er^arc
Enclosure
SE° 5 "
WT. DF pUII C WORKS
Orange County Transportation Authority
550 South Main Street/P 0 Box 14784/Orange/Caldom;a 92863-1 584/(714)560-OCTA(6282)
I COOPERATIVE AGREEMENT C-0-0167
2 BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 CITY OF HUNTINGTON BEACH
6 THIS AGREEMENT, made and entered into this day of , 2000, by
7 and between the City of Huntington Beach, a California municipal corporation in the State of California,
s (hereinafter referred to as "CITY"), and the Orange County Transportation Authority, a public
9 corporation of the State of California, (hereinafter referred to as "AUTHORITY").
10 WITNESSETH:
11 WHEREAS, AUTHORITY is the lead agency in the development of a county wide multimodal
12 Advanced Traveler Information System (ATIS), (hereinafter known as "TraveITIP"); and
13 WHEREAS, National Engineering Technology, Inc. (hereinafter known as "NET') has been
14 retained by AUTHORITY as the TravelTlP System Integrator Consultant who will assist AUTHORITY
1s in installing a remote workstation at the CITY's Traffic Operations Center as a means of collecting
16 incident and planned event information as identified in Attachments A and B hereinafter referred to as
17 ("PROJECT")_ NET Consultant will be responsible for TravelTlP operations & maintenance for a
18 period of twelve (12) months from date of TravelTlP system acceptance; and
14 I WHEREAS, AUTHORITY agrees to fund the initial TravelTlP installation with CITY as identified
20 in Attachments A and B at no cost to the CITY; and
21 WHEREAS, the TraveITIP installation will be constructed by and in accordance with
22 Attachments A and B and shall be subject to technical direction and approvals by AUTHORITY, its
23 Consultant(s), and CITY ; and
24 WHEREAS, CITY and AUTHORITY desire to herein specify their respective responsibilities for
25 performance of work outlined in Attachments A and B; and
26 WHEREAS, CITY and AUTHORITY each has full authority to enter into this Agreement;
KP k
L•CAM&P-CLE rCAL:%'OROPRCC°.AGREE.nGOO'57 DCC
Page 1 of 5
l •
AGREEMENT NO. C-0-0167
i NOW, THEREFORE, it is mutually understood and agreed by both parties hereto as follows-
2 ARTICLE 1. RESPONSIBILITIES OF CITY
3 CITY agrees to the following responsibilities:
a A. To work with AUTHORITY and its Consultant(s) on coordination and scheduling of
5 equipment installation and scheduling in accordance with Attachments A and B and ongoing system
6 operation and maintenance.
7 B. - Equipment installed by AUTHORITY may be used by CITY authorized personnel only
g for the intended purposes.
4 C. To advise AUTHORITY in advance of all CITY modifications of hardware andlor
10 software that may impact the TravelTlP System connection_
11 ARTICLE 2. RESPONSIBILITIES OF AUTHORITY
12 AUTHORITY agrees to the following responsibilities:
13 A. To serve as lead agency for the TravelTlP project, including the initial connection as
14 identified herein as PROJECT, and its operations and maintenance.
is B_ To ensure that the PROJECT is constructed in accordance with Attachments A and B.
16 C. To be responsible for review and input regarding preparation and processing of all
17 necessary documentation related to the installation and ongoing operations and maintenance.
18 D. To contact CITY, forty-eight (48) hours prior to gaining access to CITY's Traffic
19 Operations Center.
20 E. To be responsible for the coordination, scheduling and costs associated with the
21 I performance of Work identified in Attachments A and B-
22 ARTICLE 3. MUTUAL AGREEMENTS
23 It is mutually understood by the parties hereto that:
24 A. Unless otherwise agreed upon by CITY and AUTHORITY, all work shall be completed
25 by February 1, 2001. unless earlier terminated as provided for in this Agreement.
26 B. Every notice, demand, request or other document or instrument delivered pursuant to
KLIP arr
Page 2 of 5
• AGREEMENT NO. C-0-0167
1 this Agreement, and shall be in writing and shall be either personally delivered, sent by Federal
2 Express or other reputable overnight courier, sent by facsimile transmission with the original
3 subsequently delivered by other means in accordance with this section, or sent by certified United
4 States Postal Service to the address set forth below or to such other address as a party may
s designate from time to time-
6 TO CITY= TO AUTHORITY:
7 City of Huntington Beach Orange County Transportation Authority
8 2000 Main Street 550 South Main Street
9 P.O. Box 190 P_O. Box 14184
10 Huntington Beach, CA 92648 Orange, CA 92863-1584
#2 Attn. Robert Beardsley Ann: Kathleen Perez
12 Director of Public Works Sr. Procurement Administrator
13 Tel: ( 714 ) 536-5437 Tel: (714) 560-5743
14 kperez@octa.net
is C_ AUTHORITY shall indemnify, defend and hold harmless CITY, its officers, directors,
16 I employees and agents from and against any and ail claims (including attorney's fees and reasonable
17 expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, damage
18 to or loss of use of property caused by the negligent acts, omissions or willful misconduct by
19 AUTHORITY, its officers, directors, employees or agents in connection with or arising out of the
20 performance of this Agreement_
21 D CITY shall indemnify, defend and hold harmless AUTHORITY, its officers, directors,
22 employees and agents from and against any and all claims (includrng attorney's fees and reasonable
23 expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, damage
24 to or loss of use of property caused by the negligent acts, omissions or willful misconduct by CITY, its
25 officers, directors, employees or agents in connection with or arising out of the performance of this
26 Agreement.
,(MP tmp
L SClrrr-'L'!rK .wC1tlp00017�Q'AG.^Clp7
l Page 3 of 5
. ! AGREEMENT NO. C-0-0167
1 E. This Agreement may be terminated only upon mutual agreement by both parties upon
2 giving either party sixty (60) days written notice-
3 F. Upon completion of PROJECT, or upon termination, AUTHORITY, at its own cost and
4 expense, without damage to CITY property, will remove all equipment installed as a direct result of
s PROJECT-
6 G. All equipment produced or installed under this Agreement is the sole property of
7 AUTHORITY.
8
H. This Agreement may be amended at any time only by the mutual consent of the parties.
9 No amendment shall have any force or effect unless executed in writing by the parties.
10 I. The persons executing this Agreement on behalf of the parties hereto warrant that they
11
are duly authorized to execute this Agreement on behalf of said parties and that, by so executing this
12
Agreement, the parties hereto are formally bound to the provisions of this Agreement.
13
14
15 1
16 1
17 1
18 f
19 1
20
1
21 1
22
23 /
24 1
2s 1
26 '
KCtP fmp
L Tjr] %CWC I r-.C1CrrDCeSNr.WGL0167
Page 4 of 5
I.
AGREEMENT NO. C-0-0167
1 This Agreement shall be made effective upon execution by both parties.
2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement C-0-0167 to be
3 executed on the date first above written.
4 I CITY OF HUNTINGTON BEACH ORANGE COUNTY TRANSPORTATION AUTHORITY
A mu icipal corporation of the
5 I State California
6
By By
7 Mayor Pro T m Corey Cre f�ey
Sectian�G�anager, P rement
s �— 23 —co Date:
9
la ATTEST: APPROVED AS TO FORM.
11
By w By
12 City Clerk _,.50 Kennard R. Smart, Jr.
General Counsel
13 REVIEWED AND APPROVED:
14
By �..
15 11Atyvanager !r0
16
1NIT/0 I AND APPROVED-
17 �
18 B
Director of Public Works
19
20 APPROVED AS TO FORM:
21
By
22 City Attorney
23
24
25
26
K?..P tiro
L camm.,cieriz j'..c�exess•^;;nGCti% 57
Page 5 of 5
• OEEMENT C-0-0167
ATTACHMENT A
Attachment A
Project Description
OEEMENT C-0-0167
ATTACHMENT A
A major trend in the transportation field is the use of technology to help solve mobility
and traffic congestion problems_ This field is commonly referred to as Intelligent
Transportation Systems (ITS)_ The Orange County Transportation Authority (OCTA)
has developed an ITS Master Plan for Orange County. A major element of that Master
Plan is the TraveiT1P system. TravelTlP is an Advanced Traveler Information System
currently under development at the direction of OCTA.
OCTA has received a federal grant to design and deploy this innovative computer
system that will help Orange County residents and visitors plan their trips in and around
the county. Since TravelTlP is being developed using the National ITS Architecture as
a guide, this project is one of the first of its kind in the nation. With this grant, Orange
County joins a small network of American urban centers that have made a strong
commitment to providing better traveler information to their residents and visitors.
TravelTlP will allow travelers to receive information about:
• Traffic congestion on freeways and selected surface streets throughout Orange
County
Train or bus schedules and routes
• Other events that may affect traffic conditions such as road construction projects or
special events such as parades, street fairs or major sports events
• Limited transit and auto trip planning capabilities based on existing traffic and road
conditions.
TraveIT1P will receive its data from sources such as:
• Caltrans and other local Transportation Management Centers
• City Traffic Signal Master Controllers
• Law enforcement agencies reporting incidents
• Partner Agencies entering Advisories into the TravelTlP system via the internet or a
dedicated TravelTlP workstation located at their facility
TravelTlP information will be provided to a variety of sources and products. The
primary outlets will be an Internet website (www.traveltip.net), a highway advisory
telephone system and kiosks strategically placed throughout Orange County. Other
outlets may include radio and television reports. OCTA will also be seeking other
private sector participants that can disseminate TravelTlP information through other
products or services such as pagers and other wireless handheld and in-vehicle
devices.
OCTA has contracted with a team of private sector firms to develop, deploy and market
the system. The System Integrator contractor will operate and maintain the system for
the first year of operation, after which OCTA will assume those responsibilities.
TravelTlP is expected to be operational in Summer 2000. The remote workstation
installation is anticipated to be complete by July 2000.
i
ZEEMENT C-0-0167
ATTACHMENT B
i
fAttachment B
Partner Agency:
Floor Plan
System Block Diagram
Contacts (technical/operating)
' TELEPHONE ACCESS
81 TRANS SYSTFN AREA UTFIER CITY ORICES
MEO SHEEN
o•w-eASE-r {fir) �
2rxi s
ELQ-QR PLAN
MCI To scAtE
r+ c Y r s l o N t _ AGIGfI At3V7triC d t. —
"'" llOilcrmrarytl' Aw , CITYOF rrUNT1NGTON OEAClr
xw�nor�r orRurWlanr rJl/.a�rl ,j
Sff"Assockles OCTA
rtoora r"r �W 3
I
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5
•
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N�U Mltjzc42P21------------------------------
ROUTER 10-CASE-�T REUOTE
To Tro.�1TIP �—�- - (N� (SI) NORMSTAl10N
Pubft Natrwk (SO
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L--- —1 L— ---�— '----------�
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SYS Lb ULOGK DIAGRAM
NOT 10 SCALE I
1[pa�ttGC'r 1T7Q�YT2I rN.R
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r
CITY OF ItUNGTINGTON BEACH THIS
90=A
DCTAILS r
. OREEMENT C-0-0167
ATTACHMENT B
Contacts
Primary TravelTlP Staff Contact
Bob Hidusky
Ph 7141536-5518
Secondary TravelTlP Staff Contact
Jim Escutia
Ph 714/536-5525
;,, CITY .OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: August 24, 2000
J
TO: Orange County Transportation Authority ATTENTION: Kathleen Perez
Name
550 South Main Street DEPARTMENT: Contract Administration
Street
Orange, CA 92863-1584 REGARDING: Implementation Agreement
City,State,Zip
TravelTip
See Attached Action Agenda Item E-8 Date of Approval •$-21-00
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
Please send an executed copy of the agreement —
Connie Brockway
City Clerk . Attn: Jeffrey Hughes, Deputy City Clerk:- -.to
' the above address. Thank you.
Attachments: Action Agenda Page x Agreement x Bonds Insurance
RCA Deed Other
CC: R. Beardsley DPW x
Name Department RCA Ageement Insurance Other
B. Hidusky DPW x
Name' Department RCA Ageement Insurance Other
Name Department RCA Ageement Insurance Other
Name Department RCA Ageement Insurance Other
Risk Management Dept. Insurance
(Telephone:714-536-5227)
� ,' 69 - �- NA�-SLR , D�,'
- I r�- rib.
Council/Agency Meeting Held:
Deferred/Continued to:
Approved ❑ Conditionall Approved ❑ Denied l _
DIP.City Clerk's Signature
ourcil Meeting at August 21, 2000 Department ID Number: PW 00-081
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, City Administrator
ovPREPARED BY�WROBERT F. BEARDSLEY, Director of Public Works r'
SUBJECT: Execute Agreement with Orange County Transportation Authoritj for
Implementation of an Advanced Traveler Information System-
(TravelTip)
Estat,-e—,tof
Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments)
Statement of Issue: Should the City of Huntington Beach enter into an agreement with
Orange County Transportation Authority (OCTA) to implement an Advanced Traveler
Information System (TravelTip)?
Funding Source: Funded by OCTA
Recommended : Motion to:
Authorize the Mayor and City Clerk to execute the agreement with OCTA to implement an
Advanced Traveler Information System (TravelTip) in the City of Huntington Beach.
Alternative Action(s):
Do not authorize the Mayor and City Clerk to execute the agreement with OCTA to
implement an Advanced Traveler Information System (TravelTip) in the City of Huntington
Beach and do not participate in this phase of the Intelligent Transportation System project.
/
V/
*QUEST FOR COUNCIL ACT49N
MEETING DATE: August 21, 2000 DEPARTMENT ID NUMBER: PW 00-081
Analysis: A major trend in the transportation field is the use of technology to help solve
mobility and traffic congestion problems. This field is commonly referred to as Intelligent
Transportation Systems (ITS). The Orange County Transportation Authority has developed
an ITS Master Plan for Orange County. A major element of that Master Plan is the TraveITIP
system. TraveITIP is an Advanced Traveler Information System currently under development
at the direction of OCTA_ The City of Huntington Beach is a partner agency and is
participating in the deployment of ITS components.
OCTA has received a federal grant to design and deploy this innovative computer system
that will help Orange County residents and visitors plan their trips in and around the county.
This project is one of the first of its kind in the nation and it will allow travelers to receive
information about:
• Traffic congestion on freeways and selected surface streets throughout Orange County.
• Train or bus schedules and routes.
• Other events that may affect traffic conditions such as road construction projects or
special events such as parades, street fairs or major sports events.
• Limited transit and auto trip planning capabilities based on existing traffic and road
conditions.
TraveITIP will receive its data from sources such as:
• Caltrans and other local Transportation Management Centers_
• City Traffic Signal Master Controllers.
• Law enforcement agencies reporting incidents_
• Partner Agencies entering advisories into the TraveITIP system via the internet or a
dedicated TraveITIP workstation located at their facility.
TraveITIP information will be provided to a variety of sources. The primary outlets will be an
Internet website (www.t_r_aveltip.net), a highway advisory telephone system and kiosks
strategically placed throughout Orange County. Other outlets may include radio and
television reports. Traffic volume and average speed data from the Huntington Beach Traffic
Signal Master System will be uploaded to the TraveITIP system for viewing by partner
agencies and anyone accessing the TraveITIP system Huntington Beach will be able to
view the same data from the other agencies.
Environmental Status: This project is categorically exempt pursuant to the California
Environmental Quality Act, Section 1503 (c)
RCA Coop Agreement oCTA TravelTip.doc -2- 08110100 3:24 PM
*QUEST FOR COUNCIL ACAN
MEETING DATE: August 21, 2000 DEPARTMENT ID NUMBER: PW 00-081
Attachments}:
City C(erk's
Page Number No. Description
1 Cooperative Agreement C-0-0167 Between OCTA and City of
aa Huntington Beach
RCA Author Bob Hidusky Y+ 4 O
G 1Eng\HiduskylBH batalWorMRCA
RCA Coop Agreement OCTA TravelTip.doc -3- 08110100 3:25 PM
ATTACHMENT # 1
i •
OCTA
BOARD OF D!Rf=CTORS
Laurann Cock
Char August 2, 2000
'r:cnae!war:
ti:•co-Cr'a:,
Sarah L Cau
0"eclor Mr. Robert Beardsley
Cy,:h;a P Coaa Director of Public Works
D:rec�zr
City of Huntington Beach
r fi°a!r L'vec:or 2000 Main Street
T,:r xee^an Huntington Beach, California 92648
D;recror
htgue!Pahoo
Subject: Agreement C-0-0167
James Vdr S,!+a
fhreC;x
TO S-.:IM Dear Mr. Beardsley:
D:rovor
Trc�as`: w„s,n Enclosed please find a copy of the Agreement for your review and signature.
C"e::Jr
5`` '`'xfo
D;recror National Engineering Technology (NET) Inc., acting as a consultant to OCTA is
Ken Ne•'son required under their contract to maintain specific levels of insurance coverage
Governors for the duration of the Agreement. The insurance provisions are reviewed and
Ex-O".10 nre.Tper
approved by OCTA's Risk Manager. Should you wish to review Net' s existing
A Ur &C, coverage, please contact me.
cra:'' V=.—� Please execute the document(s) in blue ink where indicated and return to the
,.:rera:e
_ undersigned at your earliest convenience. The Authority upon final execution
will complete the first page of the document.
Should you have questions, please contact me at 714/560-5743, or by e-mail at
kperez@octa.net.
Sincerely,
Kathl en E. Perez
Sen' r Procurement Administrator
C tract Administration and Materials Management
Orange County Transportation Authonty
550 South Mam Street/P.O. Box 14184/Orange/Catdomta 92863-1584!(714)560-OCTA(6282)
1 COOPERATIVE AGREEMENT C-0-0167
2 BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
a AND
5 CITY OF HUNTINGTON BEACH
6 THIS AGREEMENT, made and entered into this day of , 2000, by
7 and between the City of Huntington Beach, a California municipal corporation in the State of California,
s (hereinafter referred to as "CITY"), and the Orange County Transportation Authority, a public
9 corporation of the State of California, (hereinafter referred to as "AUTHORITY").
10 WITNESSETH:
11 WHEREAS, AUTHORITY is the lead agency in the development of a county wide multimodal
12 Advanced Traveler Information System (ATIS), (hereinafter known as "TraveITIP"); and
13 WHEREAS, National Engineering Technology, Inc. (hereinafter known as "NET") has been
14 retained by AUTHORITY as the TravelTIP System Integrator Consultant who will assist AUTHORITY
1s in installing a remote workstation at the CITY's Traffic Operations Center as a means of collecting
16 incident and planned event information as identified in Attachments A and B hereinafter referred to as
17 ("PROJECT"). NET Consultant will be responsible for TraveITIP operations & maintenance for a
18 period of twelve (12) months from date of TraveITIP system acceptance; and
19 WHEREAS, AUTHORITY agrees to fund the initial TraveITIP installation with CITY as identified
20 in Attachments A and B at no cost to the CITY; and
21 WHEREAS, the TraveITIP installation will be constructed by and in accordance with
22 Attachments A and B and shall be subject to technical direction and approvals by AUTHORITY, its
23 Consultant(s), and CITY ; and
24 WHEREAS, CITY and AUTHORITY desire to herein specify their respective responsibilities for
25 performance of work outlined in Attachments A and B; and
26 WHEREAS, CITY and AUTHORITY each has full authority to enter into this Agreement;
4P k'J
_%CAr.1hnCLE 'ChL'%.rOROPROCAGREE'AG--0167 DOC
Page 1 of 5
• AGREEMENT NO. C-0-0167
1 NOW, THEREFORE, it is mutually understood and agreed by both parties hereto as follows-
2 ARTICLE 1. RESPONSIBILITIES OF CITY
3 CITY agrees to the following responsibilities:
4 A. To work with AUTHORITY and its Consultant(s) on coordination and scheduling of
s equipment installation and scheduling in accordance with Attachments A and B and ongoing system
6 operation and maintenance.
7 B. Equipment installed by AUTHORITY may be used by CITY authorized personnel only
g for the intended purposes.
9 C. To advise AUTHORITY in advance of all CITY modifications of hardware and/or
10 software that may impact the TraveITIP System connection.
11 ARTICLE 2. RESPONSIBILITIES OF AUTHORITY
12 AUTHORITY agrees to the following responsibilities:
13 A. To serve as lead agency for the TraveITIP project, including the initial connection as
14 identified herein as PROJECT, and its operations and maintenance.
is B. To ensure that the PROJECT is constructed in accordance with Attachments A and B.
16 C To be responsible for review and input regarding preparation and processing of all
17 necessary documentation related to the installation and ongoing operations and maintenance.
is D. To contact CITY, forty-eight (48) hours prior to gaining access to CITY's Traffic
19 Operations Center_
20 E. To be responsible for the coordination, scheduling and costs associated with the
21 performance of Work identified in Attachments A and B.
22 ARTICLE 3.MUTUAL AGREEMENTS
23 It is mutually understood by the parties hereto that:
24 A. Unless otherwise agreed upon by CITY and AUTHORITY, all work shall be completed
25 by February 1, 2001, unless earlier terminated as provided for in this Agreement.
26 B_ Every notice, demand, request or other document or instrument delivered pursuant to
KWP'r 4)
L.'r l'*rt'Ltern '...�•7pr000SS^g-AG 00157
Page 2 of 5
• AGREEMENT NO. C-0-0167
1 this Agreement, and shall be in writing and shall be either personally delivered, sent by Federal
2 Express or other reputable overnight courier, sent by facsimile transmission with the original
3 subsequently delivered by other means in accordance with this section, or sent by certified United
4 States Postal Service to the address set forth below or to such other address as a party may
5 designate from time to time.
6 TO CITY: TO AUTHORITY:
7 City of Huntington Beach Orange County Transportation Authority
a 2000 Main Street 550 South Main Street
9 P.O. Box 190 P.O. Box 14184
10 Huntington Beach, CA 92648 Orange, CA 92863-1584
11 Attn: Robert Beardsley Attn: Kathleen Perez
12 Director of Public Works Sr. Procurement Administrator
13 Tel: ( 714 ) 536-5437 Tel- (714) 560-5743
14 kperez@octa.net
15 C. AUTHORITY shall indemnify, defend and hold harmless CITY, its officers, directors,
16 employees and agents from and against any and all claims (including attorney's fees and reasonable
17 expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, damage
is to or loss of use of property caused by the negligent acts, omissions or willful misconduct by
19 AUTHORITY, its officers, directors, employees or agents in connection with or arising out of the
20 performance of this Agreement.
21 D. CITY shall indemnify, defend and hold harmless AUTHORITY, its officers, directors,
22 employees and agents from and against any and all claims (including attorney's fees and reasonable
23 expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, damage
24 to or loss of use of property caused by the negligent acts, omissions or willful misconduct by CITY, its
25 officers, directors, employees or agents in connection with or arising out of the performance of this
26 Agreement.
..a:.n't e -:+yC•axxesvng AG:Y�167
Page 3 of 5
• • AGREEMENT NO. C-0-0167
1 E. This Agreement may be terminated only upon mutual agreement by both parties upon
2 giving either party sixty (60) days written notice.
3 F. Upon completion of PROJECT, or upon termination, AUTHORITY, at its own cost and
4 expense, without damage to CITY property, will remove all equipment installed as a direct result of
5 PROJECT.
6 G. All equipment produced or installed under this Agreement is the sole property of
7 AUTHORITY.
8
H. This Agreement may be amended at any time only by the mutual consent of the parties.
9 No amendment shall have any force or effect unless executed in writing by the parties.
10 I. The persons executing this Agreement on behalf of the parties hereto warrant that they
11 are duly authorized to execute this Agreement on behalf of said parties and that, by so executing this
12
Agreement, the parties hereto are formally bound to the provisions of this Agreement.
13 '
14
1
15 I
16 '
17 '
18 '
19 I
20 '
21 '
22
23
24 '
25
26
<►•p Imp
..'amm"ilerK _r_['«essng;A000:6T
Page 4 of 5
• AGREEMENT NO. C-0-0167
1 This Agreement shall be made effective upon execution by both parties.
2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement C-0-0167 to be
3 executed on the date first above written.
4 CITY OF HUNTINGTON BEACH ORANGE COUNTY TRANSPORTATION AUTHORITY
A m utlicipal corporation of the
s State California
6
By
By
7 May m or Pro T Corey Creasey
Section Manager, Procurement
8 co
Date:
9
10 ATTEST: APPROVED AS TO FORM:
11
By -- � By
12 City Clerk .3 Kennard R. Smart, Jr.
General Counsel
13 REVIEWED AND APPROVED:
14
By
1s Aelh
�4,A
ger
16
I7, p
ND APPROVED:
z7 1s B
Director of Public Works
19
20 APPROVED AS TO FORM:
1I - /)
Ely
11 City Attorney g l 04
23
24
25
26
•'�rirv�'CM +-wx=:w�[lSLrq:AGGJE7
Page 5 of 5
OREEMENT C-0-0167
ATTACHMENT A
Attachment A
Project Description
• &EEMENT C-0-0167
ATTACHMENT A
A major trend in the transportation field is the use of technology to help solve mobility
and traffic congestion problems. This field is commonly referred to as Intelligent
Transportation Systems (ITS). The Orange County Transportation Authority (OCTA)
has developed an ITS Master Plan for Orange County. A major element of that Master
Plan is the TraveITIP system. TraveITIP is an Advanced Traveler Information System
currently under development at the direction of OCTA.
OCTA has received a federal grant to design and deploy this innovative computer
system that will help Orange County residents and visitors plan their trips in and around
the county. Since TraveITIP is being developed using the National ITS Architecture as
a guide, this project is one of the first of its kind in the nation. With this grant, Orange
County joins a small network of American urban centers that have made a strong
commitment to providing better traveler information to their residents and visitors.
TraveITIP will allow travelers to receive information about:
• Traffic congestion on freeways and selected surface streets throughout Orange
County
Train or bus schedules and routes
• Other events that may affect traffic conditions such as road construction projects or
special events such as parades, street fairs or major sports events
• Limited transit and auto trip planning capabilities based on existing traffic and road
conditions.
TraveITIP will receive its data from sources such as:
• Caltrans and other local Transportation Management Centers
• City Traffic Signal Master Controllers
• Law enforcement agencies reporting incidents
• Partner Agencies entering Advisories into the TraveITIP system via the internet or a
dedicated TraveITIP workstation located at their facility
TraveITIP information will be provided to a variety of sources and products. The
primary outlets will be an Internet website (www.traveltip.net), a highway advisory
telephone system and kiosks strategically placed throughout Orange County. Other
,outlets may include radio and television reports. OCTA will also be seeking other
private sector participants that can disseminate TraveITIP information through other
products or services such as pagers and other wireless handheld and in-vehicle
devices.
OCTA has contracted with a team of private sector firms to develop, deploy and market
the system. The System Integrator contractor will operate and maintain the system for
the first year of operation, after which OCTA will assume those responsibilities.
TraveITIP is expected to be operational in Summer 2000. The remote workstation
installation is anticipated to be complete by July 2000.
SEEMENT C-0-0167
ATTACHMENT B
Attachment B
Partner Agency:
Floor Plan
System Block Diagram
Contacts (tech nicalloperating)
TELEPHONE ACCESS
BI TRANS SYSMM AREA OmER CJTY OfncfS
MDEO SCREEN
10-BASE-T ( ? 2P24 51
FLa9R_PLAN
NOT 10 SCALE
f� ! Y 1 t 1 0 M a 2 KATItT1GL A[7KI�VC
RT)M xr tT1+TMmy CITY OF HUNTWGTON BEAGI
wnrsor ew arr�w u r�w�a�+u (�rraw
SaGEElA5�7G10fGt morolk sent A"axm oVmp.w OOTA FLOORI'WN
3
r-------7 f -----------------------------^I
I 1 I I
I TELCO f 1 f
I m 1 I 0J-. 5 2P24 ROUTER 10-BASE-7 REMOTE 1
To Traw ITIP +e-----� (H� JACif 5V (4} MARKSTARON
00 Publk Nslwarlt
I ! I f
L-----J L-------------------- -- -----i
TdscommunkalIons Trallk Canter
Roam
SY0FM .LbQK DIAGRAM
NOT TO SCALE
fimKA lX1rIL"[T101C
$OJIULGJ'GT79°p8l1ICJ5'
rra�r as as er"—Coo" N XP AW
R s Y I s I 0 M s R t Y Is Ions
CITY OF NUNGTINGfON BEACH TMS
o�rA DETAILS A' w
AREEMENT C-0-0167
ATTACHMENT B
Contacts
Primary TravelTIP Staff Contact
Bob Hidusky
Ph 714/536-5518
Secondary TravelTlP Staff Contact
Jim Escutia
Ph 714/536-5525
RCA ROUTING SHEET
INITIATING DEPARTMENT: PUBLIC WORKS
SUBJECT: Execute Agreement with Orange County Transportation _
Authtority'for implementation of an Advanced Traveler
; Information System (TravelTip)
COUNCIL MEETING DATE: August 21, 2000- -
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (wlexhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in f Ll bX the City Attomey) Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attomey) Not Applicable
Certificates of Insurance (Approved by the City Attomey) Not Applicable
Financial Impact Statement (Unbudget, over $5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED < _FORWARDED-
Administrative Staff /o ( } ( IL )
Assistant City Administrator (Initial) ( }
City Administrator (Initial) { ) ( )
City Clerk { )
EXPLANATION FOR RETURN OF ITEM:
Space Only)
RCA Author_ Bob Hidusky