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HomeMy WebLinkAboutPECKHAM AND MCKENNEY - 2007-09-20 CONTRACTS SUBMITTAL T6��r"" 417 CITY CLERK'S OFFICE 2001 SEP 21 Ali 10 56 C"I UP To: JOAN FLYNN, City Clerk Name of Contractor: Peckham and McKenney Purpose of Contract: For Example:Audit Services or Water Quality Testing Huntington Lake—Huntington Central Park Executive Recruiternent Services Amount of Contract: $25,000.00 Copy of contract distributed to: The original insurance certificate/waiver distributed Initiating Dept. R to Risk Management E] Finance Dept. F-1 ORIGINAL bonds sent to Treasurer ❑ Date: �'/?�1��� Namb/Extens(on City Attorney's Office X- G:AttyMisc/Contract Forms/City Clerk Transmittal PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND PECKHAM AND MCKENNEY FOR EXECUTIVE RECRUITMENT SERVICES THIS AGREEMENT ("Agreement") is made and entered into this 2 o day of 20n, by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY, and Peckham and McKenney a partnership hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to assist in the recruitment of the new Library Services Director ; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with;and CONSULTANT has been selected to perform these services, NOW,THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Bobbi C.Peckham who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. agree/forms/profservl0/15/01-A I 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM;TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence as soon as practicable after the execution of this Agreement by CITY (the one year from the "Commencement Date"). This Agreement shall expire on Commencement Date , unless sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than one year from the Commencement Date of this Agreement. These times may be extended with the written permission of CITY. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B,rr which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Twenty Five Thousand Dollars($ 25,000.00 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional agree/forms/profsery 10/15/01-A 2 compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall agree/forms/profserv10/15/01-A 3 approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above- mentioned insurance shall not contain a self-insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of CITY. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. agree/forms/profsery 10/15/01-A 4 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. shall state that the policy is currently in force;and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense,hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner,the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and agree/forms/profsery 1 0/1 510 1-A 5 ` all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13, ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. agree/forms/profsery 10/15/01-A 6 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove)or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices,certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach Peckham&McKenney ATTN: Robert Hall Attn:Bobbi C. Peckham or Phil McKenney 2000 Main Street Huntington Beach, CA 92648 6700 Freeport Blvd., Suite 203 Sacramento, CA 95822 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. agree/forms/profserv10/15/01-A 7 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings,and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement agree/forms/profsery 10/15/01-A 8 which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, agree/forms/profserv10/15/01-A 9 i i each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non-prevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that parry's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supercede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. agree/forms/profsery 10/15/01-A 10 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. CONSULTANT, Peckham&McKenney CITY OF HUNTING B , a municipal cor tion o e Stat PoIrnia or of _g .eGGs By (Pursuant To HBMC§ . .100) �AIQ-i►� E�- print name ITS: (circle one)Chairman/President/Vice President APPROVED AS TO FORM: AND .�- Q 2-6 D 7 City Attorney By: REVIEWED AN APPR UED: print name ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary—Treasurer City A inistrator (only for contra is 07 000.00 and over) agree/forms/profsery 1 0/1 510 1-A I I EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Assist the City of Huntington Beach Human Resources Department in the recruitment of the new Director of Library Services. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: 1. Organization and Position Analysis • Provide for the development of a detailed candidate profile. • Interview the appropriate individuals to determine views of the position and expectations regarding desirable training, experience and personal characteristics of candidates. Gather/review relevant updated information about the City, such as budgets, organization charts, etc. • Submit a Recruitment Profile with desired qualifications and characteristics for City approval. • Send Recruitment Profile to potential candidates that will include information about the City,the Planning Department, the job and the criteria established by the City • Discuss expected parameters of the search, the search timeline, and schedule future meeting dates. 2. Recruitment • Actively seek out individuals with superior qualifications. • Place job announcements on-line and in professional journals. • Market the organization and position to potential candidates. 3. Preliminary Screening • Acknowledge and evaluate all resumes received. • Conduct preliminary interviews with individuals that most closely match the candidate profile. • Conduct preliminary reference checks. • Assemble and submit a progress report of the leading candidates to the City that will include summary resumes, supplemental information, and the original resumes of those candidates. 4. Candidate Evaluation • Assist the City in its final interview process. • Provide advice and facilitation assistance during the final interview process. • Provide interview materials, including suggested interview questions, evaluation and ranking sheets. 5. Qualification • Once the final candidate has been selected, verify at City's discretion the candidate's professional work experience, educational histories, criminal record, civil, credit, and motor vehicle records. Ensure that only the most thoroughly screened candidate is hired. jmp/contracts group/exA/7/23/07 I of 3 EXHIBIT "A" • Provide negotiation assistance. C. CITY'S DUTIES AND RESPONSIBILITIES: 1. Inform Consultant about matters relevant to the search that the city wishes to keep confidential. 2. Supply names of people the city has previously interviewed or considered for this position. 3. Forward copies of the resumes to avoid duplication of effort. 4. Provide feedback to Consultant regarding the information and recommendations provided. 5. Follow up in scheduling interviews with the most promising candidates. 6. Assist in providing information to candidates that will enable them to make their career decisions. 7. Verify employee's eligibility to work in the United States. D. WORK PROGRAM/PROJECT SCHEDULE: ACTIVITY/TIME FRAME 1. Project Organization (Two Weeks) • Kick-Off Meeting to discuss Candidate Profile and formalize project schedule • Finalize Candidate Profile with City • Develop advertising and recruiting plan • Prepare marketing brochure II. Recruitment(Six Weeks) • Identify/recruit individuals within the parameters of the Candidate Profile • Advertise, network, and electronically post in appropriate venues • Respond to all inquiries and acknowledge all resumes received III. Preliminary Interviews/Recommendation (Three Weeks) • Review candidates'resumes and supplemental questionnaires • Conduct preliminary interviews with leading candidates • Conduct first-tier reference checks • Present written recommendation of finalists to the City • Notify all candidates of search status jmp/contracts group/exA/7/23/07 2 of 3 EXHIBIT "A" IV. Final Interviews/Selection(Two Weeks) • Design process and facilitate finalist interviews with the City • City selects candidate V. Qualification (One Week) • Conduct background checks and second "tier" references • City conducts site visit to community of selected candidate • Negotiation assistance, as necessary. jmp/contracts group/exA/7/23/07 3 of 3 EXHIBIT "B" Payment Schedule 1. Charges for time during travel are normally not reimbursable and will only be paid if such time is actually used in performing services for CITY or as otherwise arranged with CITY. 2. CONSULTANT shall be entitled to a full payment towards the fixed fee set forth herein in accordance with the following: The professional fee for the recruitment of the Library Services Director is $17,500. One-third of this fee is due as a retainer upon execution of the agreement. The remainder of the fee will be divided and billed in two separate monthly invoices. The proposed project and professional fee includes three meetings with the City of Huntington Beach; the first to develop the Candidate Profile, the second to recommend finalists, and the third to facilitate finalist interviews. Requested additional meetings will be negotiated and billed accordingly. The City of Huntington Beach will also be responsible for reimbursement of expenses not to exceed $7,500. Expenses will be pre-approved and will be billed back at cost. Expenses include out-of- pocket costs associated with advertising, printing, consultant travel, clerical, background checks, telephone, supplies and postage. Total fees shall not exceed Twenty Five Thousand Dollars ($25,000.00). CONSUTANT agrees to inform the CITY when CONSULTANT is at the point of reaching the maximum limit. CONSULTANT shall not continue with any work effort over the amount of the maximum limit unless first authorized in writing by City authorized representative(s). 3. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and 5) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an jmp/contracts group/exB-1/7/23/07 I invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. jmp/contracts group/exB-in/23/07 2 sur w INSURANCE AND INDEMNIFICATION WAIVER Hun MODIFICATION REQUEST E 1. Requested by: Janet Lockhart for Human Resources SEP Q 6 2007 2. Date: September 6, 2007 3. Name of contractor/permittee: Peckham & McKenney City do"`eys office 4. Description of work to be performed: Executive Recruitment Svcs for Library Svcs Director 5. Value and length of contract: $25,000/one-year term 6. Waiver/modification request: Requesting a $2,500 deductible on Errors & Omissions coverage 7. Reason for request and why it should be granted: Consulting firm is unable to comply with zero deductible requirement. 8, dentify the risks a Cit g this waiver/modification: Low ?�zz-/� Department HdacTTighature ate: APPROVALS Approvals must be obtained in the order listed on this form. Two approvals are required for a request to be granted. Approval fro the City Administrator's Office is only required if Risk Management and t1pCity Aftorn y's,Office disagree. 1. isIX Management Approved ❑ Denie 1 l�, , / /',% Signature Date 2. City Attorney's Office Approved ❑ Den' d ignature Date 3. City Administrator's Office ❑ Approved ❑ Denied Signature Date If approved, the completed waiver/modification request is to be submitted to the City Attorney's Office along with the contract for approval. Once the contract has been approved, this form is to be filed with the Risk Management Division of Administrative Services Peckham&McKenney Ins Waiver 9/6/2007 9:23:00 AM Client#: 81429 PECKHMCKE ACORD. CERTIFICATE OF LIABILITY INSURANCE oai9/o° "' PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Tahoe City Comm'I Lines Unit ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE ABD Insurance&Financial Services HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O.Box 7679 Tahoe City,CA 96145 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURERA: Zurich Insurance Company Peckham&McKenney INSURERS: Markel America Insurance Company PO Box 7757 INSURER c: Tahoe Ctiy,CA 96145 INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE POLICY NUMBER DATEYMM 1YY1 P DAA E EXPIRATION LIMITS A GENERAL LIABILITY PAS43455097 06/23/07 06/23/08 EACH OCCURRENCE $1 000 000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED $1 OOO OOO CLAIMS MADE I OCCUR MED EXP(Any one person) s10 OQO X PC Ded:1l PREMISES(Ea occurrence) ,000 PERSONAL&ADV INJURY $ GENERALAGGREGATE s2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG s2,000,000 POLICY JECT MLOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO (Ea accident) $ ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS iP1FEVMUc—GR4, =w<`�= v 1 i'l 1a' 1 (Per person) $ HIRED AUTOS NON-OWNED AUTOS T City4)mey BODILYP id"enq RY $ PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO EA ACC $ OTHER THAN AUTO ONLY; AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE S a DEDUCTIBLE $ RETENTION s $ WORKERS COMPENSATION AND WC STYLIATU OTH- EMPLOYERS'LIABILITY ANY PROPRIETORIPARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? E.L.DISEASE-EA EMPLOYE $ If yes,describe under SPECIAL PROVISIONS below E.L.DISEASE-POLICY LIMIT I s B OTHER Errors&Omi MG825051 03/04/07 03/04/08 $1,000,000 1$2,500 ded DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS The City of Huntington Beach, Its agents,officers and employees are named as additional Insured as respects to employment placement located in Huntington Beach attached endorsement CG20100704. (See Attached Descriptions) CERTIFICATE HOLDER _ CANCELLATION Ten Day Notice for Non-Payment of Itim SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION City of Huntington Beach DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL I_ DAYS WRITTEN 2000 Main Street, PO Box 190 NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL Huntington Beach,CA 92648 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. /{LQiqRIZED R' E ACORD 25(2001108) 1 of 3 #1022234 PECKHMCKE WO ©ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer,and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25S(2001/08) 2 of 3 #1022234 DESCRIPTIONS (Continued from Page 1) AMS 25.3(2001108) 3 of 3 #1022234 POLICY NUMBER: PAS43455097 COMMERCIAL GENERAL LIABILITY CG 2010 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organziation(s): Locations) Of Covered Operations City of Huntington Beach The City of Huntington Beach, itsi, 2000 Main Street, PO Box 190 agents, officers and employees Huntington Beach, CA 92648 are named as additional insured as respects to employment placement located in Huntington Beach attached endorsement Information required to complete this Schedule, if not shown above,will be shown in the Declarations. A. Section 11-Who Is An Insured is amended to This insurance does not apply to"bodily injury"or include as an additional insured the person(s)or "property damage"occurring after: organization(s)shown in the Schedule, but only 1. All work, including materials, parts or equip- with respect to liability for"bodily injury", "property ment furnished in connection with such work, damage"or"personal and advertising injury" on the project(other than service, mainte- caused, in whole or in part, by: nance or repairs)to be performed by or on 1. Your acts or omissions; or behalf of the additional insured(s)at the loca- 2. The acts or omissions of those acting on your tion of the covered operations has been com- behalf; pleted; or in the performance of your ongoing operations for 2. That portion of"your work"out of which the the additional insured(s)at the location(s)desig- injury or damage arises has been put to its nated above. intended use by any person or organization B. With respect to the insurance afforded to these other than another contractor or subcontrator additional insureds, the following additional exclu- engaged in performing operations for a sions apply: principal as a part of the same project. CG20100704 CG 20 10 07 04 Copyright, ISO Properties, Inc., 2004 Page 1 of 1 UNIFORM WORKERS' COMPENSATION WAIVER IF CONSULTANT/CONTRACTOR DOES NOT HAVE ANY EMPLOYEES AND DOES NOT WISH TO COVER THEMSELVES FOR WORKERS' COMPENSATION, THE CONSULTANT/CONTRACTOR SHALL SIGN THE FOLLOWING STATEMENT, AS WELL AS THE CONTRACT ITSELF, TO EFFECT A FULLY INITIATED CONTRACT: I, AS DESIGNATED CONSULTANT/CONTRACTOR, DO NOT HAVE, NOR INTEND TO HAVE, FOR THE FULL TERM OF THIS CONTRACT ANY EMPLOYEES, FURTHERMORE, I DO NOT WISH TO OBTAIN OR BE COVERED UNDER ANY WORKERS' COMPENSATION INSURANCE COVERAGE; AND, THEREFORE,AM SIGNING THIS WAIVER IN LIEU OF PROVIDING WORKERS' COMPENSATION, AS OUTLINED IN THE INSURANCE REQUIREMENTS OF THE CONTRACT. Signature: Date: O/ /010 7 7 BUSINESS NAME: �c.�i(Q rri � A7 we,, w y Z'd 2W-Tt7Z2bT2-Z:01 SS22-TGZ (9Z6) A3NN3NOW 2 WdHNO3d:W0dA 0t:2Z L002-62-olio Amica Mutual Insurance Company A Lincoln.Rhods island Page 1 of 3 DECLARATIONS PERSONAL AUTO POLICY NO. 980104-21PC NAMED INSURED AND ADDRESS POLICY PERIOD: 12:01 A.M., STANDARD TIME ROBERTA C. PECKHAM AND From: JANUARY 1, 2007 DEAN J. PECKHAM To: JANUARY 1, 2008 6521 CHETWOOD WAY SAURMENTO CA 95831 Wit PA tf IWO "A' $)15 JR 'Z.0 ._1�7 2003 ACURA HDX TOURING GOLDEN ME CREDIT UNION 1326 BROADWAY 2HNYD18783H503204 ANNUAL MILEAGE; 15,000 SACRAMENTO, CA 95818 USE: BUSINESS 1995 NISSAN PATHFINDER XE 02 2 JNBHD17SSSWO83529 ANNUAL MILEAGE: 15,000 USE; COMMUTE OS MILES, 5 DAYS PER WEEK 1991 ALVA ROMEO SPIDER VELOCE 3 SPT CPE ZARBA5417111012462 ANNUAL MILEAGE. 2,000 , USE: PLEASURE the Autc(s)or Trailer($)described In this policy is principally garaged at the above address union othervAse stated. RATES ARE BASED ON THE FOLLOWING HOUSEHOLD DRIVERS AND THEIR USE OF THE INSURED AUTOS tgWAd AUMILEPA 5 . At It NIAMVI I ROBERTA C. PECKHAM A3551364 90 201 80 1 2 DEAN J. PECKHAM A4620248 20 801 20 3 4 S Tow 100 00 100 'At KA 4'ii ud"A L nwilt""ia'Th LAO 1 11 25 59 F M 11 79 0 1 YES 210 07 57 M 9 :10 73 0 0 YES 3 4 S 6 2'd 2t7)-T t7,L2t71,LT:01 SS22-T62 C9T6) ),3NN3)10W '8 W13H)03d:W0z1A Ot7:2T L002-62-9nu Amica Mutual Insurance Company Uncoln,Rhode Island Page 2 of 3 CONTINUATION OF DECLARATIONS FOR PERSONAL AUTO POLICY NO. 980104-21PC NAMED INSURED AND ADDRESS ROBERTA C. PECKHAM AND DEAN J. PECKHAM 6521 CHETWOOD WAY SACRAMENTO CA 95831 IT, -0 t6 6 h6lb dfif -0 PRAV PUT,M(MM' v V,y 4 L AUTO 1 AUTO 2 AUTO 3 2003 ACUR 1995 HISS 1981 ALFA A. LIABILITY S 500-000 each accident S 789.65 S 518.61 S 343.72 B. MEDICAL PAYMENTS S 10,000 each person S 69.20 60.54 1 40.08 C. UNINSURED MOTORISTS S .300,000 each accident _14,03 59.70 S 38.92 D. DAMAGE TO YOUR AUTO (ACV means Actual Cash Value) 1. Collision Loss AUTO I AUTO 2 AUTO 3 ACV minus deductible of $ 500 $ Soo ------ 687.20 S 419.78 NOT COVERED 2. Other Than Collision Loss AUTO 1 AUTO 2 AUTO 3 ACV minus deductible of S 250 - $ 250 S 199.71 S 155.20 NOT COVERED TOWING AND LABOR COSTS S each disablement WAIVER OF COLLISION DEDUCTIBLE 10.40 10.40 NOT COVERED PARKING ARRANGEMENTS AUTO 1 IN GARAGE AUTO 2 IN GARAGE AUTO 3 IN GARAGE TOTAL PREMIUM FOR EACH AUTO 1,850.19 1,223.23 $ 422.72 TOTAL PREMIUM $ 3,496.14 t7 cl EhL T t7,LZV T L T:01 SS22-TGE (9%) A3NN3)13W T WUH)133d:WOdj TV:ET LO02-62-gnu CITY OF HUNTINGTON BEACH Professional Service Contracts Purchasing Certification 1. Date: 9/6/2007 2. Department: Human Resources 3. Requested by: Michele Carr/kr 4. Name of consultant: Peckham & McKenny 5. Attach the written statement of the specification, conditions, and other requirements for the requested services provided to solicited consultants. Director of Library Services 6. Amount of the contract: $25,000 7. Are sufficient funds available to fund this contract?' ❑ Yes 0 No 8. Is this contract generally described on the list of professional service contracts approved by the City Council?' �i3 Yes 0No 9. Company numb'@r and object code where funds are budgeted: /o43a/-/0,3 (9J3(0 5- 10. Is this contract less than $50,000? ® Yes ❑ No 11. Does this contract fall within $50,000 and $100,000? ❑ Yes ® No 12. Is this contract over$100,000? ❑ Yes ® No (Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to contract.) 13. Were formal written proposals requested from at least three available qualified consultants? ❑ Yes 0 No C(,cAk ,` JD d 0 W/14. Attach list of consultants from whom proposalswere requested (including a contact telephone number). n/a 15. Attach proposed scope of work. see exhibit A 16. Attach propo a I . see exhi , z 1, DeparFm—en'rHead Signature R ARD AMADRIL Purchasing and Central Services Manager 1. If the answer to this question is"No," the contract will require approval from the City Council.