HomeMy WebLinkAboutPERFORMANCE COST SYSTEMS, INC. - 1986-04-21 �.. irl" BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
October 14, 1986
Performance Cost Systems, Inc.
500 Denton Tap, Suite 105
Coppell , Texas 75019
Attn: Donald E. Brewer, President
Enclosed is a copy of an Engineering Service Agreement for
an Initial Cost Allocation Plan which was approved by the
City Council of the City of Huntington Beach, California
on April 21 , 1986.
Alicia th. Wentworth
City Clerk
Aft bt
Enclosure
r
(Te Ie piton o:714535�227)
21 19 � vx�arLr'
R UE 4 F _CITY COUNC� AC N ,J
Date April 2, 1986 "!
Submitted to: Honorable I•elayor and City Council Members
Submitted by: Charles W. Thompson, City Administrate f l
Prepared by: Robert J. Franz,. t:_hief of Administrative Service
�, Contract with Performance Cost Systems, Inc. t�Pe�rfq�m Consulting ices for
Subject: Cost Allocation Plan
Consistent with Council Policy? [X] Yes [ New Policy or Exception
Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachment.;:
Statement of Issue: The City desires to develop yearly cost allocation plans. Performance Cost
Systems, Inc., (PCS) sells cost allocation software which will run on the City's Burroughs B-25
microcomputer. PCS also is offering consulting services to assist the City in developing the first
year plan, thereafter, the City staff will develop the ; :an independently.
Recommendation- Approve the attached contract for consulting services with Performance Cost
SysZeins, Inc.
Analysis: Cost allocation plans are important to state and local governments for the following
reasons:
1. Compliance with Article 13b of Che California Constitution (Gann Initiative) which limits
revenues from proceeds of taxes. If users fees are set above costs (direct and indirect) borne
by the City, these fees will be considered taxes subject to the appropriation limit.
2.. A management tool to set user fees at the proper level to recover all costs (direct and
indirect).
3. To develop a methodology for recovering Redevelopment related costs through tax increment
financing.
4. So the City and its citizens can understand the true cost of specific services such as r ire,
Police, etc.
in the past the City has contracted with consultants to perform this service on a yearly basis. Any
updates to the plan were done at air .kdditional cost. PCS offers software whic". will run on the
Burroughs B-25 microcomputer in the '.-counting Division that will enable the City staff to prepare
its Dwn updates to the cost allocation plan at no additiunal charge as many times as desired. The
City desires that PCS assist the City in preparing the initial cost allocation plan. Thereafter, all
updates and changes will be dii.- by the City's Accounting staff.
The software and consulting services offered by PCS Inc., are unique in todays marketplace. A
memorandum from the City's Information Systems Wnager confirms this uniqueness.. Therefore.
this is the only vendor with this type of software which can be used in-house. The $4,500 cost of this
contract and the one time purchase of the software is less than the annual update amount budgeted
using the current system..
Funding Source: Funds are currently budgeted in account 101419 for annual cost allocation update.
AIternative Actions:
1. Develop in-house software.
2. Utilize vendors who run and update cost allocation plans on their own computers.
3. Do noC develop a cost sliocation plan.
Attachments:
1. Contract with Performance Cost Systems, Inc.
2. Inter-Office Memorandum from Information Systerns Manager
PIO 4184
CITY OF HUNTINGTON BE
INTER-DEPARTMENT COMMUNICATIO
HUNTINGTON BEACH
t
To CITY CLERK From ARTHUR DE LA LOZA
Deputy City Attorney
Subject VERTEX Date October 6, 1986
The insurance Interim Certificate expired 8/11/86. }�✓k:/t�ti
I G j O rL ` trs fhb --Vkk.-,6-r0
The Acord Certificate cancellation clause violates Section 10
of the Agreement. -��_more, it canner be approved''40T"'t'I J-i,4 0L-4Y—
ADL:ns
Attachment
r
i
3
}
t
..r _
��
�. �� �.
Performance
Cost Systems, Inc.
June 24, 1986
7
Ms. Connie A. Brockway
Deputy City Clerk ^,
CITY OF HUNTINGTON BEACH
2000 Main Street
Huntington Beach, CA 92648
Dear Ms. Brockway:
I'm sorry that we continue to have confusion on the
Insurance Certificate. Our agent, Ben3on Insurance, has sent
the certificate to the City several times. It has been returned
to us because the City had requested specific wording. Our
insurance carrier refuses to issue a "non-standard" certificate.
I've asked our agent to send you a copy of the certificate.
The work has already been completed; so there is no chance
of any claims against the City. Please see if you could assist
us with this beaurocratic problem. Thanking you in advance.
sincerely,
Donald E. Brewer
President
DEB:do
500 Denton Tap, Suite 105, Coppell, Texas 75019 • 214/462-1692
I
a
CITY OF HUNTINGTON
BEACH
_
2000 MAIN STREET CALIFORNIA 92E48
OFFICE OF THE CITY CLERK
June 20, 1986
Donald Brewer, President
Performance Cost Systems, Inc.
500 Denton Tap, Suite 105
CooDell , Texas 75019
Dear 1r. Brewer:
'rye have not yet received your insurance in connection with your
engineering services agreement with the City which was approved
by the City Council on Aoril 21, 1986.
As you know the agreement cannot be signed by the '4ayor or City
Clerk until this insurance which -is a Part of your contract is
received.
Please forward your insurance to this office.
ALICIA `1. WENTW02TH, CITY CLE�K
By: --
Connie A. Brockway, Depdty
A,,",IW:cb
attachments: 6
i
Ask
FROM THE DESK OF
DONALD E. BREAfER
ch
PCs
pe(fe mance x
C t Systems,Inc. L)onaid E.Brewer
president
21,4(462-1692
G ell,TeXES 75019
500 Denton Tap,Suite 10 .�oFP
qp
J. CITY OF HUNTINGTON
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CIT'.'".ERK
May 30, 1986
Donald Brewer, President
:1=r=oni1ance Cos-. Systems, Inc.
3U men on Tap,_ air? 1�6
Coppell , Texas -5019
Dear Mr. Brewer:
Thank you for your note regarding your insurance certificate for your
engineering servicas agreement ;iit�h the City; however to-date we
have received only your Wor<er's Compensation certificate.
I have checkedwith the City's insurance deoartment and they have
not received it either'. Please have the insurance certificate
forwarded to the City Clerk's office, 2000 main Street, Huntington
Beach, California 92648 - Attr.: Connie Brockway, Deputy City Clerk.
Thank you.
ALICIA M. WENTWORTH, Cit, Zlerk
By
Connie Brockway
AMW:CB:bt
frolephone•71453"227)
�. CITY OF HUNTINGTON
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
April 22, 1986 r
Performance Cost Systems, Inc.
500 Denton Tap, Suite 105
Coppell, Texas 75019
Attn: Donald E. Brewer, President
On April 21. 1986 the City Council approved an Engineering Services
Agreement with your firm for a Cost .allocation Plan.
You have received a blank City Certificate of Insurance Form From the
Chief of Admiristrative Services, and upon receipt of your insurance,
and approval of same by the City Attorney, we rill forward an executed
copy cf the agreement to you.
Alicia M. Wco.tworth
City Clerk
Ai'IW:CB:js
�t�k'��G% �-•iiE'lC•11•GLS:. tGZC1"'� .J,��� ._�Gli, �
r7l
t .
i
(Telephone:714-536-5227)
L1
3�IYePCs
Performance
Cast Systems, Inc.
tJ�
June 24, 1986 T
Ms. Connie A. Brockway
Deputy City Clerk
CITY OF HUNTINGTON BEACH
2000 Main Street
Huntington Beach, CA 92648
Dear Ms. Brockway:
I'm sorry that we continue to have confusion on the
Insurance Certificate. Our agent, Benscn Insurance, has sent
the certificate to the City several times. It has been returned
to us because the City had requested specific wording. Our
insurance carrier refuses to issue a "non-standard" certificate.
I've asked our agent to send you a copy of the certificate.
The work has already been completed; so there is no chance
of any claims against the City. Please see if you could assist
us with triis heaurocratic problem. Thanking you in advance.
Sincerely,
Donald E. Brewer
President
DEB:do
500 Denton Tap,Suite 105,Coppell,Texas 75019 • 2141462-1692
i
�a ITY OF HUNTINGTON
2000 MAIN STREET CALIFORNIA 92648
Benson Insurance Agency, Inc .
OFFICE OF THE CITY CLERK 18 April 1986
- , 1986:'
Post Office Box 153026 -'6 htay�`
Irving, Texas 75015
The enclosed certificate of insurance is returned to you for the following
reason(s):
See postscript.
— / Cancellation clause must be amended as follows: Should any of
the above described policies be cancelled before the expira—
tion date thereof, the issuing company will 6A44dkW U
mail 30 days written notice/to the certificate holder.�idiiid/
asvJ>`��T���/�dtl,Ediidtk/a<6/��;'.1/dddit/dbE�Ed/dK�ZX.i�.s6¢bdd
�i6/b�1���t�6ri!bx`l X�dd�LX;Ck�/bf/d�i�/'�Eirid/�I¢d�4/.EMd/dG�6¢,�ri�l
i>`d/d�6�ia`�16t1�d¢tddEdt�t�tdfi!
No proof of current workers' compensation is provided. No n
certificate of insurance will be approved until evidence of
workers' compensation is furnished.
The policy does not provide at least t300,000 CSL coverage.
a) Certificate is not signed by authorized agent.
b) Agent's signature is illegible; please type name beneath.
a) There is no hold harmless clause.
b) The hold harmless clause must be signed by two officers of
the corporation covered by the certificate, or provide
proof that one officer is authorized to bind the corporation.
c) Signatures on the hold harmless are illegible; names of
officers or persons must be typed beneath.
We have no address for your agent. Please forward enclosures
to him at your earliest convenience for correction and return
to the undersigned.
If you have any questions we are happy to assist in any way we can.
Very truly yours,
ALICIA WENTWORTH
City Clerk
A. H. BRUNSON
Records Coordinator j
Encs.
0297K
(TWn phono:714.536-62Z7)
STATE
P.C.BOX 80',SAN FRANCISCO,CA LIFO RN IA 94101
COMPENSATION
INSURANCE
CERTIFICATE OF WORKERS' COS 9PENSATION INSURANCE
POLICY NUMBER: /4 -Lt;
CERTIFICATE EXPIRES: S11/S'7
_.Li u_ ,:Utltlil.)tU"i dt;}ia.
tf..:,lt:.t J��ciCtrl�'_Ilt
�JCU 81L Jt.L'Lt
. i..:.L'...�i..J!1 !�4��iC ilr (.51114�1i1� .i e.4•: :
L
This is to certify that we have issued a valid Workers'Compensation insurance policy in a form approved by the California
Insurance Commissioner to the employer named below for the policy period indicated.
This policy is not subject to cancellation by the Fund except upon ten days'advance written notice to the employer.
We will also give you TEN days'advance notice should this policy be cancelled prior to its normal expiration.
This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the
policies listed herein. Notwithstanding any requirement, term, or condition of any contract or other document with
respect to which this certificate of insurance may be issued or may pertain, the insurance afforded by the policies
described herein is subject to all the terms,exclusions and conditions of such policies.
�,.- PESI�ENT
I
F
fTROUD u1S '1'U kU41
EMPLOYER
f
�i
_ -• .GC;:i3t'. F ff3 ,% SIi�t�i`.;r .triC• ";
y
4'
L
SCIF 10262(REV.a`•Bq). OLD 262A
F ,x'x sx(ri}a ,}ro , , ..>1 aY x 3 r s�4 ksig
3' G �L., [a.,
3,3'�fi x4 "gar; Y'``C'iit atr•,, �� �'r lY c��+
4I+s'.' i'".,�,t„�`
�5 gm
i t fi S�' �f' '� s t � *•
F vv`'sf'r h ',' ,titr!7'i�£.� p +t2t t) 'F�+Jt1' � � • ,SCR �•�" .,'a h
L
IRA
k
• 1 1 ?%1 x
z:
av t a
a
r�wda{� y
tt3'nYr;SF�y�1
xk �, � `.`.='� s �. .�r,��' s�"-4�'."'d?'�• c.�R"?z*h'�'...ivG.��.�z�t��r r:�?"�`d +•;.`,+rF,'�._�'ni,�,`^p��"yrrv�`z'�'"'?�'i.P��`, :i�'as ti. r�•.r r � 1��':
.arc+. pia.• s - �p'�;•-f?ks
i, ITS OF HUNTINGTON
2000 MAIN STREET CAI.I FOR NIA 92648
OFFICE OF THE CITY CLERK
June 20, 1986
Donald Brewer, President
Performance Cost Systems, Inc.
500 Denton Tap, Suite 105
Coppell , Texas 75019
Dear Mr. Brewer:
We have not yet received your insurance in connection with your
engineering services agreement with the City which ;,qas approved
by the City Council on April 21, 1986.
As you know the agreement cannot be signed by the -'lay,'ir or City
Clerk until this insurance which is a part of your contract is
received.
Please forward your insurance to this office.
ALICIA �1. WENTWORTH, CITY CLERK
By: iG1tcC. l//:L4r �c `z�
Connie A. Brockway, Der>dty
A'-iW:c b
attachments: E
{Tole phone:714.536-5227)
.r
�. CITY OF HUNTINGTON
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
May 30, 1986
Donald Brewer, President
Perfon,iance Cost Systems, Inc.
500 venton Tap, Buie 105
Coppell , Texas 75019
Dear Mr. Brewer:
Thank you for your note regarding your insurance certificate for your
engineering services agreement with the City; however to-date we
have received only your Worker's Compensation certificate.
I have checked with the rity's insurance department and they have
not received it either. Please have the insurance certificate
forwarded to the City Clerk's office, 2000 Main Street, Huntington
Beach, California 92648 - Attn: Connie Brockway, Deputy City Clerk.
Thank you.
ALICIA M. WENTWORTH, City Clerk
oy _
Connie Brockway
AMW:CB:bt
(Telephone:71453"2Z7)
7MMM3�����
All
W 0
Fol.
� '. TINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
April 22, 1986
Performance Cost Systems, Inc.
500 Denton Tap, Suite 105
Coppell, Texas 75019
Attn: Donald E. Brewer, President
On April 21, 1.986 the City Council approved an Engineering Services
Agreement with your firm for a Cost Allocation Plan.
You have received a blank City Certificate of Insurance Form from the
Chief of Administrative Services, and upon receipt of your insurance,
and approval of same by the City Attorney, we will forward an executed
copy of the agreement to yoi:.
Alicia M. Wentworth
City Clerk
AMW:CB:js
Jf ��✓/��f.LZ L7rG�=G207'L l/�e 6
(Telephone.714-536-3227)
2119j
REQUEP FOR CITY COUNCI ACT ION
Bate April 2, 1986
Submitted to: Honorable Mayor and City Council Members /
Submitted by: Charles W. Thompson, City Administra
Prepared by: Robert J. Franz, Chief of Administrative Service
Subject: Contract with Performance Cost Systems, Inc., t Perfo fn Consulting ices for
I Cost Allocation Plan
consistent with Council Policy? [x] Yes [ ] New Policy or Exception
Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments:
I Statement of Issue: The City desires to develop yearly cost allocation plans. Performance Cost
! Systems, Inc., PCS) sells cost allocation software which will run on the City's Burroughs B-25
microcomputer. PCS also is offering consulting services to assist the City in developing the first
year plan, thereafter, the City staff will develop the plan independently.
Recommendation: Approve the attached contract for consulting services with Performance Cost
Systems, Inc.
Analysis: Cost allocation plans are important to state and local governments for the following
reasons:
1. Compliance with Article 13b of the California Constitution (Gann Initiative) which limits
revenues frorn proceeds of taxes. If users fees are set above costs (direct and indirect) borne
by the City, these fees will be considered taxes subject to the approp?iation limit.
2. A :management tool to set user fees at the proper level to recover all costs (direct and
indirect).
3. To develop a methodology for recovering Redevelopment related costs through tax increment
financing.
4. So the City and its citizens can understand the true cost of ;P tcific services such as Fire,
Police, etc.
In the past the City has contracted with consultants to perform this service on a yearly basis. Any
updates to the plan were done at an additional cost. PCa offers software which will run on the
Burroughs B-25 microcomputer in the Accounting Division that will enable the City staff to prepare
its own updates to the cost allocation plan at no additional charge as many times as desired. The
City desires that PCS assist the City in preparing the initial cost allocation plan. Thereafter, all
updates and changes will be done by the City's Accounting staff.
The software and consulting services offered by PCS Inc., are unique in todays marketplace. A
memorandum from the City's Information Systems Manager confirms this uniqueness.. Therefore,
this is the only vendor with this type of software which can be used in-house. The $4,500 cost of this
contract and the one time purchase of the software is less than the annual update amount budgeted
using the current system..
Funding Source: Funds are currently budgeted in account 101419 for annual cost allocation update.
Alternative Actions:
1. Develop in-house software.
2. Utilize vendors who run and update cost allocation plans on their own computers.
3. Do not develop a cost.allocation plan.
Attachments: �,S
1. Contract with Performance Cost Systems, Inc.
2. Inter-Office Memorandum from Information Systems Manager �.
PIO 4/84
7WOMMMIUMM
Ja CITY OF HUNTINGTON BEACH
INTER-DEPARTMENT COMMUNICATION
HUO UINGTON BEACSi
To DAN T. VILLELLA From JERRY BRAMLETT
Director of Finance Information Systems Manager
Subject COST ALLOCATION SOFTWARE Date MARCH 27, 1986
FROM PERFORMANCE COST &
CONSULTING SYSTEMS
The software for cost allocation plans being offered by Performance Cost Systems, Inc. is
not widely available on todays market. It closely meets our needs for the following reasons:
1. It operates on a Burroughs B-25 micro computer with an MS-DOS shell. This
will allow accounting personnel to create our own updates to the plan.
2. It is specifically designed for state and local governments.
3. The software has the capability for mainframe interface meaning that file
transfers could occur for cost allocation plan updates which would drastically
reduce the time spent on updating the plans.*
While it is conceivable that other software could be available on the market, it is doubtful
that it would so closely parallel the City's needs. The other alternatives to obtaining this
software would be to develop it internally which would require substantial effort, or utilize
other consultant's mainframes and software as was done previously with Ernest and Whinney
and GOVCOST. All factors considered, I recommend the City purchase this particular
software and the related consulting services.
va
3�
r f
JC-RRY B LETT
Informa '`on Systems Manager
JB:RS:sd
* Key sole source reason
s
IsSUE
OATE
86 DDIYY�
'GCC(,CER THIS CERTIFICATE IS.ISSUED AS A MATTER OF INFORMATION ONLY AND CCNFERS
NO RIGHTS UPON THE CERTIFICATE HOLDER.THE CERTIFICATE DOES NOT AMEND,
BENSON INSURANCE AGENCY, INC. EXTEND OR ALTER THE COVERAGE AFFORO£D BY TYE POLICIES BELOW.
P.O. Box 15302D —
> Irving, Texas 75015 COMPANIES AFFORDING COVERAGE
cY A American General Fire & Casualty Co.
ETTER
CCMPANY B
N5 EC LETTER
c L
ver es Projects International, P.C. COMALETTER Y O ! /
5CO Demon Tap Office plaza, Suite 105
C.;Dp211, TX. 75019 CCMP4NV
LETTER
COMPANY
de LETTER
'HISS'O CER"1Fr 'HAY DCLIC:ES OF,NSURANCE LISTED BELOW HAVE BEEN ISSUED70 THE:NSURED NAMED.ABOVE FOR THE POLICY PERIOOINOICATED.
NO^aITtiS'ANCING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE.MAY
4E SSI EO :)R MAY,ERTA,N. THE NSURANCE AFFORDED BY THE POUC:ES DESCRIBED HEREIN;S SUBJECT TO ALL THE TERMS,EXCLUSIONS,AND CONDO
T'CNS .:F SUCH aJL.C:ES-
'- - :F= x, e
, c- O
I LIABILITY LIMITS IN THOUSANDS 7
� r,rii.AAnCc 'CL.C'�NUMBER L.�:: C"�E ° iWC&CPI
:A-E VP,4'CG^rv, :A7E A'E uWCOftYi 'CC�aAE"+C= � AGGRE+iA'E
3ENLRAL!.A81LIT'I i
^_ 19COILY
N:URY �' 500 is
tiI :C :cc Vn<. -pc:p f-NS • I I?gCPcgT-•'
•,Cc:,_ -•,C I 'DAMAGE IS 500, 'J
500,
cGPABINED:s
s" { GL28813232 11-27-35 11-27-86
a
PERSCNAL'N,;LR'! '3 500,
AUTCMC8ILE _.A81L.T'+
�N. Pq szS:VI .�
AL. :W'.E= 1L :J JOII t 3CCtLKAAY
I
1L_ WIED 1L-a I;�y;',y 1 GL28813282 11-27-85 11-27-86 S
X "'REC 1L'-S P4CPvaTY I
Y -.CN-'w`.EC 3UT�5 i i DAMAGE Q
_.ABiL.
CCMBINED S SOO
e EXCESS'_:ABILITY I i
al i'7
• �CGM6IME0I
I
I ( STATUTORY
WORKERS CCMPENSATICN �. S ESCH 1C"y:CE.VTi
AND 1'
EMPLOYERS' L:ABILTY I I ! ,CIScYSE PCL.C7_MI''
s DISE*E 61C}+zMPL.',YEE)
,OTHER
1 I
JESCRIPT•CN OF OPERATICNSILOCATIC INSVEI-IC'_ES;SPECIAL ITEMS
Charles Thompson SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX
PIRATIO ATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
City Administrator MAIL ��DAYS WRITTEN NOTICE TO THE CERTIFICATE HOUaR NAMED TO THE
City of Huntington Beach LEFT,BUT AIL TO MAIL SUCH NOTCESMALL IMPOSE NO OBUGATICN OR LIABILITY
OF ANY, IN U H C MPANY.ITS AGENTS OR REPRESENTATIVES.
200 Main St. AUTHCRI EP E. A.
Huntington 3each, CA. 02648 I GEN C ACY, LNC.
INTERIM CERTI ICAT t0 EVIDENCE OF INSURANCE • ; " `� "� "J'"
Cj
THIS Is P. AN.INSURANCE POLICY.THIS IS ONLY A FICATI F INSURANCE.17 DOES NOT IN ANY MEN .END OR ALTEFTHE
COVERAGE PROVIDED BY THE POLICIES LISTED BELOW.
Named Vertex Projects International, P.C./
Performance Cost Systems Pal—No•Woatimm a
Addressworkers Compeniotton
1 Detamesa East k174::j76 1487-13-26
Irvine, CA 92720 ent Pobcy No•Other Cov
This is to certify that policies for the above named insured are in force as follows:
Thi ntert Certificate As To Evi end of Insurance shall expire thirty days from 12:01 a M.,
(8--11l4$6 , nless cancelled prior to such date by written notice to the named insured.
_ COVERAGE COMBINED LIMITS OF LIABILITY �^
COVERED NOT AUTO
COVERED LIABILITY
r Owned Bodily injury $ ,000 each person
❑ Hired $ ,000 each occurrence
Non-Owned Property Damage S 000 each occurrence
El Employer's Non-Ownership
Contingent Liability
Single Limit liability for Coverages checked [K- above $ 500 000 each occurrence
GENERAL LIABILITY
M&C- OLT Bodily Injury S 000 each person a a
_ Owners & Contractors S .000 each occurrence
LX J Contractual a $ ODO product•.onnuo'aggreoate
Elevators roperty Domoge $ 000 each occurrence
Z.. Products and/or $ annual o9wegote
Completed Operations 000 p,aa
5,nale Limit Licothtl for Coverages checked X above � j1 L �DSt)fJ• 500 ,000 each occurrence
�0 Qt onnuo ogaregoie
G`4 �5 City OZ�e�' .000 oroaun:.••
CARGO I,��Iv;1�` �vy tC�•'GJ
:x ty $ 000 eacn vehicle
�— G� pe4� $ 000 each occurrence
WORKERS
COAMENSATION StOIUIOry
•Includes G000s or Products Warranty, Wetter Lease o` Premises, Easement Agreement, Municipal Ordinance
Agreement. Sidetrack Agreement, Elevator or Escalator Maintenance Agreement only unless accompanied by
specific endorsement previding additional Contractual Coverooe
r--� G..... c Ge.uroro�
lGeio» .ear-ed
OWNED YEAR.MAKE,TYPE OF BODY,LOAD CAPACITY IDENTIFICATION NUMBER
A
UT
O
MOBILES, LAST 3
IF DIGITS
COVERED SHOWN
Umbrella Liability $ ,000 retained limit
POLI-,I NJMBFG
$ each occurrence
$ aggregate
If this Interim Certificate As To Evidence Of Insurance is to be cancelled prior to the expiration dote, we shall
}
provide_ days advance notice in writing to whom this certificate is issued.
Certificate issued to-
The City of Huntington Beach
Adadrress 2000 Afain Street
Huntington Beach, CA 9.2648
Attn: Connie Brockway, Deputy City Clerk
City Clerk's Office Counienigned
a O Not Applicable in Texas. Authorued Re re ntottye
m a is In Texas the oggrepote also applies to ownters oral contractors protective,tontrectual and/or completed operations
55.0514 6-BS 1901 2001ST PFjV=IN USA. -
ENGINEERING SERVICES AGREEMENT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
PERFORMANCE COST SYSTEMS, INC.
FOR AN INITIAL COST ALLOCATION PLAN
3�
THIS AGREEMENT, made and entered into this r,?f day
of ,�p, � 19Y by and between the CITY OF
HUNTINGTON BEACH, a municipal corporation of the State of
California, hereinafter referred to as "CITY, " and Performance
Cost Systems, Inc. , a Texas corporation, hereinafter referred to
as "CONTRACTOR. "
WHEREAS, CITY desires to engage the services of a consultant
to develop a initial microcomputer cost allocation system; and
CONTRACTOR has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONTRACTOR as
follows:
1. WORK STATEMENT
CONTRACTOR shall provide all engineering services as
described in the Request for Proposal and Statement of
Qualificatiuns (hereinafter referred to as Exhibit "A" ) , which
is attached hereto and incorporated into this Agreement by this
reference. Said services shall sometimes hereinafter be
referred to as "PROJECT."
CONTRACTOR hereby designates Mr. Donald Brewer, Randall
Handley and Shirley Sewell, who shall represent it and be its
sole contacts and agents in all consultations with CITY during
the performance of this Agreement.
2. CITY STAFF ASSISTANCE
CITY shall assign two staff coordinators to work
directly with CONTRACTOR in the prosecution of this Agreement.
(1.)
3. TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services
of the CONTRACTOR are to commence as soon as practicable after
the execution of this Agreement and all tasks specified in
Exhibit "A" shall. be completed no later than May 31, 1986. This
time may be extended with the written permission of the CITY.
4. COMPENSATION
In consideration of the performance of the engineering
services described in Section 1 above, CITY agrees to pay
CONTRACTOR a fee of Four-thousand, Five-hundred Dollars
($4,500.00) .
5. EXTRA WORK
In the event of authorizat4on, in writing by the CITY,
of changes from the work described in Exhibit "A" , or for other
written permission authorizing additional work not contemplated
herein, additional compensation shall be allowed for such Extra
Work, so long as the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
A. CONTRACTOR shall be entitled to progress payments
toward the fixed fee set forth in Section 4 herein in accordance
with the progress and payment schr_�d:ules set forth in Exhibit A" .
B. Delivery of work product: A copy of every techni-
cal mento and report prepared by CONTRACTOR shall be submitted to
the CITY to demonstrate progress toward completion of tasks. In
the event CITY rejects or has comments on any such product, CITY
shall identify specific requirements for satisfactory
completion. Any such product which has not been formally
accepted or rejected by CITY shall be deemed accepted.
{
f
s
(2)
4
C. The CONTRACTOR shall submit to the CITY an invoice
for each progress payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member
of the CONTRACTOR'S firm that the work has
been performed in accordance with the provi-
sions of this Agreement; and
5) For all payments include an estimate of the
percentage of work completed.
Upon submission of any such invoice, if CITY is
satisfied that CONTRACTOR is making satisfactory progress toward
completion of tasks in accordance with this Agreemen+- , CITY
shall promptly approve the invoice, in which event payment shall
be made within thirty (30) days ' of receipt of the invoice by
CITY. Such approval shall not be unreasonably withheld. If the
CITY does not approve an invoice, CITY shall notify CONTRACTOR
in writing of the reasons for non-approval, within seven (7)
calendar days of receipt of the invoice, and the schedule of
performance set forth in Exhibit "A" shall be suspended until
the parties agree that past performance by CONTRACTOR is in, or
has been brought into compliance, o: until this Agreement is
terminated pursuant to Section 12 hereof.
D. Any billings for extra work or additional
services authorized by the CITY shall be invoiced separately to
the CITY. Such invoice shall contain all of the information
required under paragraph 6C, and in addition shall list the
hours expended and hourly rate charged for such time. Such
invoices shall be approved by CITY if the work performed is in
accordance with the extra work or additional services requested,
and if CITY is satisfied that the statement of hours worked and
costs incurred is accurate. Such approval shall not be unrea-
sonably withheld. Any dispute between the parties concerning
payment of such an invoice shall be treated as separate and
(3)
apart from the ongoing performance of the remainder of this
Agreement.
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CITY acknowledges that CONTRACTOR'S plans and
specifications are instruments of professional service;
nevertheless CONTRACTOR agrees that all materials prepared
hereunder, including all original drawings, designs, reports,
both field and office notes, calculations, maps and other
documents shall be turned over to CITY and shall become its
property upon PROJECT completion or earlier termination of this
Agreement. In the event this Agreement is terminated, said
materials may be used by CITY in completion of the PROJECT;
however, CITY agrees to hold harmless, indemnify and defend
CONTRACTOR against all damages, claims and losses; including
defense costs, arising out of CITY'S re-use of CONTRACTOR'S
plans and specifications, except in the completion of the
PROJECT in the case of termination hereof, without CONTRACTOR' S
prior written authorization.
8. INDEMNIFICATION, DEFENSE, HOLD HARMLESS
CONTRACTOR hereby agrees to defend, indemnify and hold
harmless CITY, its officers and employees from and against any
and all liability, damages, costs, losses, claims and expenses,
however caused, arising from CONTRACTOR'S negligence or willful
misconduct in the performance of this Agreement. Any concurrent
negligence or willful misconduct of CITY, its officers and
employees shall in no way diminish CONTRACTOR'S obligations
hereunder.
9. WORKERS' COMPENSATION
CONTRACTOR shall comply with all of the provisions of
the Workers ' Compensation Insurance and Safety Acts of the State
of California, the applicable provisions of Division 4 and 5 of
the California Labor Code and all amendments thereto; and all
similar state or federal acts or laws applicable; and shall
indemnify, defend and hold harmless CITY from and against all
(4)
claims, demands, payments, suits, actions, proceedings and
judgments of every nature and description, including attorney' s
fees and costs presented, brought or recovered against CITY, for
or on account of any liability under any of said acts which may
be incurred by reason of any work to be performed by CONTRACTOR
under this Agreement.
10. INSURANCE
In addition to the Workers' Compensation Insurance and
CONTRACTOR'S covenant to indemnify CITY, CONTRACTOR shall obtain
and furnish to CITY an insurance policy covering the PROJECT:
General Liability Insurance. A policy of general public
liability insurance, including motor vehicle coverage. Said
policy shall indemnify CONTRACTOR, its officers, agents and
employees. while acting within the scope of their duties,
against cny and all claims of arising out of or in
connection with the PROJECT, and shall provide coverage in
not less than the following amount: combined single limit
bodily injury or property damage of t500,000 per occurrence
and in the annual aggregate. Said policy shall name CITY,
its officers and employees as Additional Insureds, and shall
specifically provide that any other insurance coverage which
may be applicable to the PROJECT shall be deemed excess
coverage and that CONTRACTOR'S insurance shall be primary.
The Certificates of Insurance for said policy shall be
approved in writing by the City Attorney prior to the commence-
ment of any work hereunder. Prior tc commencement of work
hereunder, CONTRACTOR shall provide CITY its written
certification that it has no claim currently pending under said
policy. The Certificates of Insurance (and the policy of
insurance or endorsements thereof) shall provide that said
Certificate and policy shall not be cancelled or reduced in
coverage or limits other than payments of claims without thirty
(30) days ' prior written notice to CITY. CONTRACTOR shall
notify CITY immediately if and when said policy is reduced in
coverage or limits due to payment of a claim by its insurance
carrier.
(5)
11. INDEPENDENT CONTRACTOR
CONTRACTOR is, and shall be, acting at all times in the
performance of this Agreement as an independent contractor.
CONTRACTOR shall secure at its expense, and be responsible for
any and all payments of all taxes, social security, state
disability insurance compensation, unemployment compensation and
other payroll deductions for CONTRACTOR and its officers, agents
and employees and all business licenses, if any, in connection
with the services to be performed hereunder.
12, TERMINATION OF AGREEMENT
All work required hereunder shall be performed in
accordance with the standards of the profession for similar
professi.onals performing services in this area at this time.
CITY may terminate CONTRACTOR'S services hereunder at any time
with or without cause, and whether or not PROJECT is fully
complete. Any termination of this Agreement by CITY shall be
made in writing through the City Engineer, notice of which shall
be delivered to CONTRACTOR as provided in Section 16 herein.
13. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the
supervisory work hereunder shall not be delegated by CONTRACTOR
to any other person or entity without the consent of CITY.
14. COPYRIGHTS/PATENTS
CONTRACTOR shall not apply for a patent or copyright on
any item or material produced as a result of this Agreement, as
set forth in 41 CFR 1-9.1.
15. CITY EMPLOYErS AND OFFICIALS
CONTRACTOR shall employ no CITY official nor any
regular CITY employee in the work performed pursuant to this
Agreement. No officer or employee of CITY shall have any
financial interest in this Agreement in violation of California
Government Code Sections 1u30 et seq.
(6)
�n '
pil
16. NOTICES
Any notices or special instructions required to be
given in writing under this Agreement shall be given either by
a
personal delivery to CONTRACTOR'S agent (as designated in
Section 1 hereinabove) or to CITY'S Director of , as
the situation shall warrant, or by enclosing the same in a
sealed envelope, postage prepaid, and depositing the same in the
United States Postal Services, addressed as follows:
TO CITY: TO CONTRACTOR:
Mr. Charles Thompson Mr. Donald Brewer, President
City Administrator Performance Cost Systems, Inc.
City of Huntington Beach 500 Denton Tap, Suite 105
2000 Main Street Coppel, Texas 75019
Huntington Beach, CA 92648
--REMAINDER OF PAGE LEFT BLANK--
s
(7)
Is C
17. ENTIRETY
The foregoing, and Exhibit "A" attached hereto, set
forth the entire Agreement between the parties.
j IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed by and through their authorized
officers the day, month and year first above written.
I
CONTRACTOR: PERFORMANCE COST CITY OF HUNTINGTON BEACH,
SYSTEMS, INC. , a Texas A municipal corporation
corporation of the State of California
ald E. Brewer - President
` Mayor
i I
Debbie O Brien - Secretary
ATTEST: APPROVED AS �� O FORM:
City Clerk � City Attor
REVIEWED AND APPROVED: INI TED f PROVED:
'i City Administ ator _ o i • s a• iv=S 'fs
3
u
(8)
7'ICi
Pencrmance
Cost Systems, Inc.
March 18, 1986
Mr. Wayne R. Lee
Accounting Officer
Accounting & Records Division
CITY OF HUNTINGTON BEACH
2000 Main Street
Huntington Beach, CA 92648
Dear Mr. Lee:
I appreciated the opportunity to meet with you and your
staff last Thursday to discuss how Performance Cost Systems,
Inc. can assist the City of Huntington Beach become
self-sufficient with regard to cost allocation.
Per our discussion last week, our approach to assist the
city will be two fold.
SOFTWARE LICENSE
First, we will license PCS Cost Allocation software to the
City. This software has been designed specifically for personal
computers. It will operate on your Burroughs (B-25 with
MS-DOS) , or on an IBM-PC. Per our demonstration, it will
generate a double step down cost allocation plan for a city with
up to 160 departments. This is far beyond the limitations
required by Huntington Beach.
In addition, the software can be used to develop user fee
studies in accordance with the GANN Initiative (or Prop 4) .
The purchase price of PCS Cost Allooation software is
$4,900. This includes our staff coming on site tc install the
software and spend up to eight hours of consultant time training
City staff to operate the software.
500 Denton Tap, Suite 105, Coppeli,Texas 75019 214/462-1692
F
'EXHIBIT; ca-tiAz-n
Also, we provide purchasers of PCS Cost Allocation with the
opportunity to purchase enhancements made to the system on an
annual basis for $500 each year. A client may purchase the
enhancements or pass in any one year.
I have enclosed a partial list of client references which `'
have purchased the software. Feel free to call any of these
clients concerning our software, the documentation provided, and
the support we provide both during and after installation.
CONSULTING SUPPORT
From our discussion, it became apparent that it would be
very beneficial to the City of Huntington Beach to have our
staff develop the initial cost allocation plan that is processed
on PCS Cost Allocation software.
Our staff has developed cost plans for over two hundred
cities and counties across the country in the last eight years.
I've enclosed a client list for vour review.
A. Scope
The steps we will take to develop the initial cost plan will
be as follows:
Step 1. Review previous cost plans to gain an understanding
of the City's needs and desires concerning the final output.
Step 2. Review City's organization chart and develop an
appropriate structure for the cost allocation plan.
Step 3. Classify each department as either a central
service department or a grantee (receiving) department.
Step 4. Determine correct expenditure data for central
service departments. Last years actual financial data (or
current year budgeted financial data) will be utilized.
Step 5. Determine functions within each central service
department to reflect services rendered.
Step 6. Determine best available "allocation units" for
each function of each central service department.
Step 7. Gather statistics identified in Step 6 in the most
expedious, yet complete manner available.
Step 8. Identify any "direct billed" amounts to ensure no
double billings occur as a result of the cost plan.
��- PCS
Step 9. Process plan and present "draft" results to City
Administration for review and analysis.
Step 10. Make all appropriate corrections and adjustments
and process plan in "final" format.
Step 11_ Assist City staff in a presentation of the cost
plan to interested City departments. The purpose of this
meeting is to inform departments of the amount of indirect
costs they are incurring, and to fully explain the
methodology used to generate the numbers.
This completes the steps required to develop the initial
cost plan for the City. Other plans (i.e. , Full Cost, Budget
Year, Departmental, etc. ) can easily be generated using this as
a basic building black.
B. Staff
PCS will staff this engagement with one of three individuals
depending on availability. They would be Donald Brewer, Randall
Handley, or Shirley Sewell. Resume's are enclosed.
The City is expected to provide two qualified individuals
for a period of up to two weeks to assist our staff, learn the
6ystem, and better understand cost allocation procedures and
requirements.
C. Schedule
We are prepared to commence this engagement on April 7th.
We would then expect to spend approximately two weeks on site.
The entire engagement may take as long as six weeks to complete
depending on the availability of data.
D. Fees
Our fee for this consulting service will be a fixed fee of
Forty five hundred dollars ($4500) including all travel and
expenses. our fee will be billable upon presentation of the
draft plan to the City. We would then like to be paid within 30
days.
,-F. Contract 1
F
If this proposal meets with the City's approval, the
appropriate official could just sign at the end of this
proposal. Normally for a service of this size (i.e. , $4900 for
software license, plus $4500 for consulting services) a formal
contract is not required. However, if the City wishes, it could
issue a formal contract which I will review, sign, and return.
-3- .GCS
Wayne, I hope this fully explains our services.. If you have
any questions, please call or write. Under separate cover I am
forwarding copies of a completed cost allocation manual, PCS
Cost Allocation UFer Manual and PCS�s Manual for the Preparation
of Cost Allocation Plans.
I look forward to hearing from you soon.
Sincerely,
Donald E. Brewer
President
DEB:do
Accepted:
City Official Date
-4- PCs
January, 1986
CLIENTS OF
Donald E. Brewer
The following clients had one or more cost allocation plans
and/or user fee studies developed under the supervision of
Donald E. Brewer during the period of 1978 through 1985.
Specific client references (i.e. , names, addresses, and
telephone numbers) will be provided upon request.
Utilities
Kansas Gas & Electric Company
Arizona Public Service Company
Houston Lighting & Power Company
Pacific Gas & Electric Company
California
San Diego County
Kings County
City of Compton
City of Santa Monica
Kansas
Douglas County
Johnson County
Kansas City
Missouri
Greene County City of St. Louis
Cass County Jefferson County
Clay County Green County
Kansas City Cols County
Jackson County City of Independence r
Pennsylvania
City of Erie Armstrong County
Butler County Center County
Erie County Lawrence County
Mercer County Venango County f.
Texas
Collin County Galveston County
Cameron County Harris County
Dallas County San Patricio County
El Paso County Tarrant County nCs
T
L==
IZ
Texas (continued)
Travis Ccunty City of El Paso
City of Abilene City of Grand Prairie
City of Amarillilo City of Houston
City of Austin City of Hurst
City of Arlington City of Lubbock.
City of Bedford City of Midland
City of Corpus Christi State of Texas
City of Dallas City of Austin Electric Dept.
City of Denton
Georgia Alaska
City of Columbus City of Juneau
Chatham County
Ohio
City of Columbus Jefferson County
City of Portsmith Knox County
Putnam County -ake County
Delaware County wrence County
Ashland County Licking County
Astabula County Logan County
Athens County Lorain County
Auglaize County Medina County
Belmont County Meigs county
Brown County Mercer County
Butler County Miami County
Carroll County Muskingum County
Champaign County Ottawa County
Clark County Paulding County
Clermont County Perry County
Columbiana County Pickaway County
Coshocton County Pike County
Crawford County Preble County
Delaware County Portage County
Erie County Richland County
Fairfield County Ross County
Fayette County Sandusky County
Franklin County Scioto County
Gallia County Seneca County
Greene County Stark County
Guernsey County Summit County
Hancock County Tuscarawas County
Hardin County Union County
Highland County Van Wert County
Hocking County Vinton County
Holmes County Washington County
Jackson County Wayne County
Wyandot County
i
I
Idaho Hawaii.
City of Boise Kaui County
Hawaii County
Colorado Florida
Pitkin County Palm Beach County
Louisiana
City of Alexandria St. Bernard Parish
City of Shreveport St. Landry Parish
City of Baton Rouge St. Tammary Parish
City of Lake Charles Tangepahoa Parish
Jefferson Parish Lafayett Parish
Calcasieu Parish Ouachita Parish
Rapides Parish
Arkansas Utah
City of Fort Smith City of Provo i
Pulaski County Salt Lake County
Wisconsin
Ashland County Outaganie County
Chippew County Mock County
Dane County Trempealeau County
Green Lake County St. Croix County
Iron County Vernon County
Kenosha County Waukesha County
Oconto County Waupaca County
Oneida County
K
ij
Y
J
January, 1986
PCS COST ALLOCATION SOFTWARE
Client Listings
Installations on various Types of P.C. 's
IBM-PC
Mr. John Dixon
County Auditor
(913) 841-7700 ext. 112
Douglas County, Kansas
Hewlett Packard - 150
Mr. Mike Dennis or Mr. Bill Ramsey
Finance Director Assistant Finance Director
(213) 458-8281 (213) 458-8274
City of Santa Monica, California
Burrouq_hs 20
Mr. Tim Brown
City Controller
(213) 537-8000 ext. 283
City of Compton, California
Sp erry-Univac
Mr. Eldred Prothro or Mr. Jerry McKensie
Controller MIS
(316) 261-6528 (316) 261-6522
Kansas Gas & Electric Company
Wancf P.C.
Mr. Robert Leland
Finance Director
(707) 426-5500
City of Fairfield, California
Note: other reference: for the same or different
models ?gill be provided upon request. PCs
INMAN
.53
DONALD E. BREWER
Mr. Brewer is the President and Founder of Performance Cost
Systems, Inc. Prior to his current position, Mr. Brewer was
Vice President in charge of the South Central office for a
national cost accounting consulting firm. As such, he was
responsible for the development and application of indirect cost
allocation plans for clients in Texas, Oklahoma, Mississippi,
Missouri, New Mexico, Louisiana, Arizona, and Arkansas.
Mr. Brewer's knowledge and experience enable him to assist
many clients in expanding the areas of recoveries from cost
allocation plans. For many clients, Mr. Brewer initiated
"charge back" systems to recoup administrative costs provided to
enterprise as well as Federal and State supported funds. As an
outgrowth of the above, Mr. Brewer identified and developed the
private sector cost allocation practice for the firm.
AREAS OF WORK EXPERIENCE
Utilities. Mr. Brewer was directly responsible for
identifying a need for our specialized cost accounting services
for utilities that manage joint projects, that operate in
multiple states, or need to establish A&G load factors for their
direct charged labor costs. Mr. Brewer has managed several
highly successful cost allocation engagements for utilities.
Cost Allocation Plans. He has been responsible for the
development and application of indirect cost allocation plans
for clients throughout the Southwest. Mr. Brewer's knowledge
and experience enable him to assist many clients in expanding
the areas of recoveries. He was a pioneer in the development of
"Full Cost" cost allocation plans which allowed cities and
counties to recover all costs incurred for an outside user. Mr.
Brewer has participated in or managed the development of cost
allocation plans in over one hundred cities and counties in
twelve states. He has applied his in-depth knowledge of OMB
Circular A-87 in maximizing the level of recoveries in every
engagement on which he has worked.
Special Reimbursement Programs. Mr. Brewer has been a guest
speaker at numerous municipal and utility seminars and
meetings. He has, in conjunction with the Federal Department of
Housing and Urban Development, the Edison Electrical Institute,
and the American Gas Association, conducted workshops on the
theory and application of indirect cost rates and plans. Mr.
Brewer, as a member of a select team of accountants,
participated in a study of the indirect rate proposal developed
by the University of Washington. This engagement required
sensitive probing into fiscal matters. The ne* result was added
Donald E. Brewer
Page 2
revenues of approximately eight million dolla=--: _,"; the State of
Washington.
Mr. Brewer has also assisted certain counties in identifying
the total direct and indirect costs of operating their jails.
These engagements have resulted in thousands of additional
dollars being recovered. The total operating cost was converted
to a cost-per-prisoner-day basis. This rate was then charged to
the U.S. Marshals Service and municipalities which house their
prisoners in county jails.
Revenue Maximization. Mr. Brewer has pioneered ef�ur-
maximize revenues to his clients through the full costing
process. He has conducted engagements which determined the full
cost of service to outside users (e.g. , recreation fees, parking
fires, court bailiff fees, etc. ) . In addition, he has reviewed
billing algorithms of internal service funds (or clearing
accounts) , to determine if the full cost of service was being
charged out. Finally, efforts to modify cash flow resulted in
increased investment income.
EDUCATION AND OTHER EXPERIENCE
Mr. Brewer was previously with the United States Navy for
six years. For two years he was Chairman of the Audit and
Inventory Commission at the Naval Air Station, Corpus Christi,
Texas. In addition, he was a Search and Rescue Helicopter
Aircraft Commander. As such, he conducted numerous S.A.R. and
V.I.P. missions.
He received his Bachelor of Science degree in Accounting
from Northern Illinois University in 1972 and his Master of Arts
(Business Administration and Human Relations) from Webster
College in St. Louis, Missouri, in 1977.
t
3
RANDALL R. HANDLEY
Mr. Handley is a vice president and founder of Performance.
Cost Systems, Inc. Prior to joining PCs on a full time basis,
Mr. Handley was a manager with David M. Griffith and Associates,
Ltd. , (DMG) and was assigned to the South Central Regional
Office where he was responsible for the preparation of cost
allocation plans and indirect cast rate proposals.
Mr. Handley has managed the annual preparation of plans for
over thirty clients in the last four years. He also possesses
substantial experience in the audit and negotiation of cost
allocation plans and indirect cosy rates, deriving from his
former employment with the U.S. Department of Health and Human
Services. In total, he possesses over 10 year's experience in
the specialized field of indirect costs.
AREAS OF WORK EXPERIENCE
Preparation of Cost Allocation Plans. While employed with
the firm of DMG, Mr. Handley was responsible for the annual
management of cost plan development for over 30 state, county
and city clients. Responsibilities also included the
negotiation of completed plans on behalf of the clients and
providing assistance to ensure the most effective implementation
of cost plan results. In this capacity, Mr. Handley obtained
extensive experience in the use and development of A-87, full
cost, budget year, and special use cost plans.
Negotiation and Audit of Cost Allocation Plans. For nearly
five years prior to joining the DMG staff, Mr. Handley served in
the position of Senior Negotiator with DHHS's Divisions of Cost
Allocation in Kansas City, Missouri and Seattle, Washington.
His most recent assignment in that capacity, in DHHS's Region X,
involved full responsibility for review and negotiation of all
cost allocation plans for which the Department was cognizant in
the states of Oregon and Idaho. That experience provided Mr.
Handley with a wealth of knowledge of the cost principles and
procedures of OMB Circular A- 87.
Audit; of Federal Grant Programs. Mr. Handley's initial
employment with the Federal government was in the position of
Auditor with the U.S. Department of Health, Education and
Welfare. That experience provided him with a wide exposure to
Federal grant programs and included numerous audit' utilizing
the cost principles of A-87.
• I
PUBLICATIONS
Mr. Handley is the author of the PCS publication "A Manual
For The Preparation Of Local Government Agency Cost Allocation
Plans." This Manual combines his experience and insight in a
valuable procedures oriented document addressed specifically to
the unique circumstances and needs of local governments. The
publication is intended as a crucial link in the process of
developing in-house expertise and self-reliance for cost
allocation.
EDUCATION AND OTHER EXPERIENCE
Mr. Handley served honorably with the U.S. Army during the
Viet Nam era. He received the B.S. degree in Business
Management (with highest honors) from Northwest Missouri State
University in 1972. He also received the Master of Business
Administration degree from NWMSU in 1981.
j
1
1
i
Y
1
.... .. a..,cam,if,', 5.•swu,. 'u:...Uc+ ,._ wv ..+:. N.xu;,..{• ...s+n:..o .a . ....._..
SHIRLEY WALKER SEWELL
Mrs. Sewell is a manager of Performance Cost Systems, Inc.
Prior to joining PCs, Mrs. Sewell was an Associate of David Mr.
Griffith and Associate, Ltd. She came to the firm from a local
governmental entity whereby she utilized cost allocation plans
to maximize indirect cost recoveries from state and federal
grant programs, as well as recovering indirect costs through
fees for governmental services. Mrs. Sewell worked directly on
Vertex's utility engagements and has acquired an intimate
knowledge of Nuclear Project budgets and procedures.
AREAS Or WORK EXPERIENCE
Utility Practice. Mrs. Sewell served as a consultant on a
recent overhead study for a medium size electric utility. Her
knowledge and application of cost accounting principles
increased the client's A & G claims on a joint owned project by
by almost two million dollars. As a result of the initial
engagement Vertex was engaged to assist in the classification of
costs to either the A & G or O & M Nuclear budget. The results
of the second engagement was a reduction in the cost per Kwh due
to proper classification of costs.
! Cost Allocation Plans. Mrs. Sewell participated in the
development, review, implementation, and, audit of cost
allocation plans for Dallas County, Texas. She has a
comprehensive understanding of the cost allocation process, as
well as the cost principles involved in the preparation of a
s cost alloation plan and indirect cost proposals. In addition,
Mrs. Sewell participated in the development, review and
implementation of proposals for reimbursement of direct and
indirect costs with the U.S. Marshal's Service for the housing
oZ federal prisoners.
Revenue Maximization. While with the County, Mrs. Sewell
was directly responsible for County efforts to maximize fee
reimbursement revenue by fully allocating direct and indirect
program costs. She served a;z a primary staff member to a
special Revenue Investigation Committee, appointed by the
Commissioner's Court, to determine the full cost of services to
users and to identify potential revenue increases. The final
result from the recommendations of this task force was an
immediate increase in revenue of $1.9 million dollars annnually
for the County.
1
4
,.. PCs
Shirley W. Sewell
Page 2
EDUCATION
Mrs. Sewell earned her Bachelor of Arts degree in Political
Science with honors from the University of Texas at Austin, in
1976. She earned her Masters of Public Affairs degree from the
Lyndon B. Johnson School of Public Affairs at the University of
Texas at Austin, in 1978.
3
a
age
-
PCs
x
� �'�Ct2'iY•f tw �.'..., Mimi
e.... .s:irn.,,.wat+klYnxl+'�e 4,�
i.
RNMENNINI
PCs
Performance
Cost Systems, Inc.
April 14, 1986
Mr. Charles Thompson
City Administrator
CITY OF HUNTINGTON BEACH
2000 Main Street
Huntington Beach, CA 92648
Dear Mr. Thompson:
In accordance with paragraph 10 (i.e. ,Insurance) of the
April contract between the City of Huntington Reach and
Performance Cost Systems, Inc. , this certifies that there are no
claims currently pending under, or against, our General
Liability Insurance policy.
Sincerely,
onald E. Brewer
President
DEB:do
Certified:
by Donald E. Brewer
5
i
�� 500 Denton Tap, Suite 105, Coppell,Texas 75019• 214/462-1692