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HomeMy WebLinkAboutPERPETUAL STORAGE, INC. - 1995-04-28 City ®f Huntington Beach 5 2000 Main Street • Huntington Beach, CA 92648 OFFICE OF THE CITY CLERK ® JOAN L. FLYNN CITY CLERK August 18, 2008 Jim Nowa, Sales Perpetual Storage, Inc 6279 E Little Cottonwood Canyon Rd Sandy, UT 84092 Dear Mr. Nowa: Please consider this a formal request to have all our microfilm records returned to us and to terminate our annual agreement. I've enclosed a copy of our inventory for reference. Please mail the records to City of Huntington Beach, 2000 Main St; Huntington Beach, CA 92648; Attention Caren Ferrera, City Clerk's Office. As per contract, please consider this our 30-day notice to cancel as of the end of the contract period in April 2009. Thank you for your help with this. If you have questions, please call me at 714/374- 1559. Sincerely, Caren Ferrera Senior Deputy City Clerk C: Joan Flynn,City Clerk Robin Lugar,Asst City Clerk Linda Suraci,Sr Deputy G.\ferrera,Correspondence\Letters\2003\Perpetual Storage-retriere records.doc Sister Cities: Anjo, Japan • Waitakere, New Zealand (Telephone: 714-536-5227) (goo. •O 4- Cnao. 3 A re�m��s oC, LOoo. o on.2S ar oo. 3 0 rem s 3 yao. is (Q50. O [oS . . a lBS7o. ?o pelk gF S� zlao. Lfn a- o. P rc �n14So. Zor L 9 So Lin oo. cee,*-,e.,\-:s 1 fo0• a c 1 a �!a-•o .S Low� �a EX �•oti-. - !aa•Z�i3oo.to , 3oa• to 3lb•� _ . � � 1454-'� oo- ,3io.3o la. 3�t�• ld � 3t-ia 70 �e a��-S 13 Ltgo.lo �� - tgla3 -g`l lr7�<.3c7 la 20 0 .�o �{o• c7 Y o 900.Ib � -/1?IS�-- �' 19 7 - 89 `� a .l o s 70,Z o zo o `-1�• qqo.Lip,.t4qo.,?o Qiann I l Ci Sl D. L122-30 �O I a U yo. 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Perpetual Storage once Depository TOPIC : COMPLETED ACCESS AUTHORIZATION FORM Enclosed you will find your completed access authorization form. This is the form that shows which of your personnel can deal with out couriers or who can call for your records to be delivered to your site. Please look in the upper right hand corner of the form. You will see your six digit depositor' s code number. THIS NUMBER MUST BE GIVEN WHEN REQUESTING RECORDS ON AN EMERGENCY DELIVERY OR AT OTHER TIMES WHEN DEEMED NECESSARY BY PERPETUAL STORAGE EMPLOYEES. We have included enough access authorization forms for all of your "Level 2 or Level 3" employees that are on your form. PLEASE MAKE SURE THAT EACH OF THESE PEOPLE ARE GIVEN A FORM AND KNOW THAT THEY MUST KEEP THE DEPOSITOR' S CODE NUMBER CONFIDENTIAL AND THEY MUST USE IT WHEN REQUESTING RECORDS TO BE DELIVERED FROM THE VAULT. In the past we have had clients call for records to be delivered who were a Level 2 or 3 person but they did not know the depositor' s code number and we could not comply with their request , These procedures are set up to protect you and need to be followed. Only °Level "311 employees can add or delete names. from the access authorization form. If changes need to be made please let: us know so that we can update the form. If you have any questions then please let us know. We appreciate the chance to assist you in the proper protection of your critical records in our maximum security storage vault . 6279 E. Little Cottonwood Canyon Road o Sandy, Utah 84092 0 (801) 942-1950 u f> > L000 ov:bb rAX [& 0021003 o ACCESS AUTHORIZATI®N FORM PERPETUAL STORAGE.INC. S27S East UtIle Cottommood Carryon Read Sandy,Ulah U092 ExamAlve Offices teal) 942-1960 j �-7 Cjty of in ton Beach - Git Clerk Goo ! / a Depositor '� Depositors o e o. 9nnn Main_St 714/536-5227 Aut prized Ualivery Address Phone untinntgn_BPach. CA 92648 Zity, State; zip code This farm supersedes all Access Authorization Forms of previous date. Complete this form in triplicate and return all three (3) copies to Perpetual Storage for validation and assignment of the Depositor's Code Number. One (1) validation copy will be returned to you via certified mail. THIS FORM ANO ITS SECURITY CODE NUMBERS SHOULD BE KEPT CONFIDENTIAL AT ALL TIMES. The following individuals may have access to information regarding or be entitled to take delivery of the items stored in accordance with the access clearance level specified and subject to the terms and provisians of the Storage Agreement. Security numbers are assigned by the depositor. Perpetual Storage reserves the right to require additional proof of identity of any person attempting to retrieve or gain access to the depositor's property. LEVEL. ONE (1): a uthorization to sign for and accept delivery of items stared from Perpetual Storage, and to submit items for storage. LEVEL TWO (2): Authorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule. LEVEL THREE (3): Authorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule; (c) inspect or authorize inspection of the items stored; and (d) change authorized personnel and delivery address listed on this form. Sianature Title Level { �f n Joan ynn City erk Robin Lugar � Asst ity _ SrDe Cit Clerk TW t ft- Car errera p tY Rebecca Ross e (3 1 Mona �UU��UU3 ACCESS AUi•H®R(ZXnQN FORM PERPEMAL STORAGE,INC. 6279 Esst Utge CoOanwood Canyon Road Sandy,Utah 84092 EX6CUOr6 C)HICes (801) 942.1950 D0 OeDos� o Depas�tar s o e No. 2000 Main St 7141536-5227 Authorized Delivery Address hone ,ty, e, ip Co a a` br u 8. 2008 This form supersedes all Access Authorization Forms of previous date, Complete this Form in triplicate and return all three (3) copies to Perpetual Storage for validation and assignment of the Oepositor's Code Plumber. One (1) validation copy will be returned to you via certified mail. THIS FORM AND ITS SECURITY CODE NUMURS SHOULD BE KEPT CONFIDENTIAL AT ALL TIMES. The following individuals may have access to information regarding or be entitled to take delivery of the items stored in accordance with the access clearance level specified and subject to tha terms and provisions of the Storage Agreement. Security numbers are assigned by the depositor. Perpetual Storage reserves the right to require additional proof of identity of any person attempting to retrieve or gain access to the depositor's property. LEVEL ONE (1)-. Authorization to sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage. LEVEL TWO (2): AutTorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not an a regular rotation schedule. LEVEL THREE (3): Authorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule; (c) inspect or authorize inspection of the items stored; and (d) change authorized personnel and delivery address listed on this form. Sianature Title Level i*P4jt6ty Sparz Sr Deputy Ci tyCl erk r Linda S aci Sr De ty 'ty � lerk Dear Client: As a fail-safe method of assuring the retrieval of your materials after hours, we suggest you include this list of phone numbers in your PSI file, along with your access portm. A second copy should probably be displayed in a conspicuous area of your tape library or computer room If there comes a time when dialing(801)942-1950 that you don't connect with our answering service,please dial them at 263-4030. This is a.direct number to our exchange at the answering service, so it bypasses the lines in Little Cottonwood Canyon. If for some reason it takes longer for our response than is normal,re-call the answering service&request that they re-page our personnel. Or you can dial one of us direct in the order listed below. Ist: 942 I950,after-hours number is connected to an answering service. 2nd: 263-4030, direct line to the answering service. 3rd: Vault Personnel at home: Ron- 255-6032 Cell#s 231-8482 Jeff- 908-0261 558-1863 Mike- 967 7780 560-8233 .Kelly- 965-9326 580-3143 ACCESS AUTHORIZATION FORM PERPETUAL STORAGE,INC. 6279 East Little Cottonwood Canyon Road Sandy,Utah 84092 Executive Offices (801) 942-1950 S t f Huntington Reach Deposi�or� Depositors Code No. 2000 Main St 714/536-5227 Authorized Delivery Address Phone February 8, 2008 City, a e, ip Co a Date This form supersedes all Access Authorization Forms of previous date. Complete this form in triplicate and return all three (3) copies to Perpetual Storage for validation and assignment of the Depositor's Code Humber. One (1) validation copy will be returned to you via certified mail. THIS FORM AND ITS SECURITY CODE NUMBERS SHOULD BE KEPT CONFIDENTIAL AT ALL TIMES. a The following individuals may have access to information regarding or be entitled to take delivery of the items stored in accordance with the access • clearance level specified and subject to the terms and provisions of the Storage Agreement. Security numbers are assigned by the depositor. Perpetual Storage reserves the right to require additional proof of identity of any person attempting to retrieve or gain access to the depositor's property. LEVEL ONE (1 ): Authorization to sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage. LEVEL TWO (2): Authorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule. LEVEL THREE (3): Authorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule; (c) inspect or authorize inspection of the items stored; and (d) change authorized personnel and delivery address listed on this form. Sivnature Title Level P tty Esparza U Sr Deputy Cityy�Clerk Li n d a S raci Sr De ty O ty i'Cll erk City ®f Huntington Beach 2000 Main Street • Huntington Beach, CA 92648 OFFICE OF THE CITY CLERK JOAN L. FLYNN 0 ` CITY CLERK February 4, 2008 Jim Nowa, Sales Perpetual Storage, Inc 6279 E Little cottonwood Canyon Rd Sandy, UT 84092 Dear Mr. Nowa: Please consider this a formal request to update our list of persons authorized to access our files stored in your facility. This list supersedes our 2004 authorization. Joan Flynn, City Clerk Robin Lugar, Assistant City Clerk Caren Ferrera, Sr Deputy Patty Esparza, Sr Deputy Rebecca Ross, Sr Deputy Linda Suraci, Sr Deputy Thank you for your help with this. If you have questions, please call Caren Ferrera at 714/374-1 559. Sincerely, Jo L. Flynn C' y Clerk C: Rubin Lugar Sister Cities: Anjo, Japan • Waitakere, New Zealand (Telephone:714-536-5227) Kelly L. Record f Sales Executive rom ® ; PaF etual Stomp Inc. 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I� �� _1', 11 M, 11 rk- g" Z, ,_5�gg , ".., , ,�', 11, iM�h ��� I 1 M'mm, ,,:1`,,�­..­ , �;11� .riG1_1 !­_ I -,IA2�,,­)�k7­ E l A ® RECORD STORAGE AGREEMENT >; PERPETUAL STORAGE, INC. DATED: ��r,� ` ,1g 9 S" This Agreement is made between Perpetual Storage,W.,a California corporation qualified to do and doing business in the State of Utah with its principal office in Utah at 6279 East Mile Cottonwood Canyon Road,Sandy,Utah 84092 hereinafter"Perpetual Storage•',and C 1lY Of I�k.�}:nq}ova Be.ac.�, ,hereinafter"Depositor." IN CONSIDERATION of the mutual covenants contained herein.;a parties agree as follows: 1. RECORDS STORED: Depositor hereby engages Perpetual Storage to store the records set forth on Schedule "A", which Schedule is attached hereto and made a part hereof,at Perpetual Storage's constant temperature storage facility located in Little Cottonwood Canyon,Salt Lake County,State of Utah,at the storage and handling charges indicated on Schedule"A% 2. WARRANTY BY PERPETUAL STORAGE:Perpetual Storage warrants the following: A. Unless otherwise specified in writing between the parties,all records will be kept in the maximum security area of the storage facility,in the usual storage fixtures supplied by Perpetual Storage. B. Records will be kept under constant temperature and controlled humidity levels while inside the vault-proper. C. Perpetual Storage will provide a 24-hour security system for the vault in which the records are stoned. D. Records stored will be coded and indexed and will not be co-mingled with records of other depositors in storage drawers or rack units. Records will,however,be stored within the same vault structure. E. Strict admission and retrieval procedures will be adhered to concerning access to the storage facility.At no time Will depositor's records be accessible to anyone but the depositor, his authorized agents as set forth on the ACCESS AUTHORIZATION FORM and bonded personnel employed by Perpetual Storage. F. Reasonable precautions will be taken to assure safe handling,filing,retrieval and delivery of all records. 3. TERM: This Agreement shall be for a term of one year from the date hereof and shall be automatically renewed for successive terms of one year each until either party shall cancel this Agreement by giving the other written notice of its elec- tion to cancel,at least thirty (30)days prior to the expiration of the then existing term of one(1)year. 4. STORAGE CHARGES: Storage charges become applicable on the date that Perpetual Storage accepts care of records regardless of the unloading date or the date of issue of any warehouse receipt.All storage changes shall be billed yearly and shall be due and payable within ten (10) days after the date of the yearly billing statement.Storage charges for the first year shall be paid upon receipt of records by Perpetual Storage. 5. HANDLING: A. Regular Services: The storage rates set forth on Schedule "A"cover the otdinary labor involved in receiving re- cords at the warehouse door,placing records in storage,and returning records to the warehouse door. B. Additional Services: Unless otherwise agreed the following services shall be subject to an additional charge: (1) Loading or retrieval of records. (2) Receipt and handling of damaged records. (3) Delivery of records to or receipt of records from a point other than at the warehouse door. (4) Labor and materials for special packaging or unpackaging. (5) File referencing and inventories. (6) Inter-filing. (7) Special indexing. (8) Other services as agreed. C. Rate: Charges for the above additional services and all other requested additional services shall be at the rate of $ JIpr0 per hour and$.17 per mile traveled or at such other rates as agreed between the parties.Charges for additional services shalt be billed monthly and shall be due and payable within ten(10)days after the date of the monthly billing state- ment. 6. IhTEREST: Interest at the rate of eighteen (IS) percent per annum will be charged on all overdue amounts. 7. AMENDED RATE SCHEDULE: The storage charges and handling charges set forth herein may be amended from time to time by written agreement of the parties. 8. TITLE TO RECORDS: Depositor warrants that he has dear title to the records to be stored and the right to store the same and that the records are free from all liens and encumbrances.If Perpetual Storage be made a party to any litigation in connection with the records stored then depositor shall pay all necessary costs and expenses including a reasonable attorneys fee and costs of court in connection with such litigation.Further,depositor shall indemnify Perpetual Storage against any and all claims for unpaid transportation charges, including under charges,demurage,detention charges, or charges of any other nature in connection with records shipped to Perpetual Storage.In the event records are shipped to Perpetual Storage having any charges of any kind unpaid in connection therewith, Perpetual Storage shall have the right to refuse such records and shall not be liable or responsible for any loss,injury or damage to such records. Depositor further warrants that no articles or records tendered for storage consist of illegally held narcotics, explosives, radio active material, nitrate film, or other articles inherently hazardous or of a character to injure the storage facility or pro- perty stored therein and that it will not use the storage facilities for illegal purposes. Perpetual Storage reserves the right to inspect any and all records at any time if it has reason to believe any hazardous or illegal material is about to be stored by depositor. 9. INSPECTION: Depositor acknowledges that it has selected Perpetual Storage facilities and that it has had ample op- portunity to inspect the same. Depositor takes full responsibility for determining that the facilities of Perpetual Storage are satisfactory and suitable for the records to be stored therein by depositor,and Perpetual Storage has no liability for such selection. Perpetual Storage has not examined the records to be stored and expressly makes no representation or agreement that the material or information stored on or in the records is of the type or content represented by depositor. 10. REFUSAL OF RECORDS: Perpetual Storage may refuse to accept records tendered for storage for any reason what- soever without liability for such refusal. 11. MOVING RECORDS:Perpetual Storage reserves the right to move,at Perpetual Storage's expense,on thirty (30)days notice to depositor, any records in storage from the storage facility in which they may be stored to any other storage facility. If,however,depositor takes delivery of such records in lieu of transfer,no storage charge shall be made for the current storage month.Perpetual Storage may,without notice,move records within the storage facility in which they are stored. 12. TERMINATION: On thirty (30) days written notice to depositor, Perpetual Storage may terminate this Agreement and may require the removal of any records stored. If the records are not removed before the end of the thirty-day period, Perpetual Storage may sell them in accordance with applicable law. In the event Perpetual Storage, in good faith, believes that records are about to deteriorate or decline in value to less than the amount of its lien before the end of the thirty-day period,Perpetual Storage may specify in the notification any reason- able shorter time for removal of the records. If records are not so removed,Perpetual Storage may sell records at public sale held at least ten (10)days after notification. In the event the stored records are hazardous to other property,to the storage facility in which records are stored,or to any person, Perpetual Storage may immediately remove the records from the storage facility without liability and may sell said records at public or private sale without advertisement after reasonable notification to all persons known to claim an interest in the records. If Perpetual Storage,after a reasonable effort,is unable to sell records,Perpetual Storage may dispose of the records in any lawful manner and shall incur no liability by reason of such disposition. In the event Perpetual Storage determines that there is no reasonable market for the sale of the records stored,and after reasonable written notice to depositor of termination of this agreement,Perpetual Storage may dispose of any unclaimed re- cords in any manner or time it sees fit. 13. DELIVERY OF RECORDS: Records shall be delivered or transferred only on receipt by Perpetual Storage of com- plete instructions properly signed by depositor or his authorized agent as specified on the ACCESS AUTHORIZATION FORM. Perpetual Storage shall have the right to refuse delivery of any records to any person when in doubt as to his authority and such refusal shall be without liability on the part of Perpetual Storage. In the event that a negotiable warehouse receipt has been issued, no records covered by that receipt shall be delivered or transferred on the books of Perpetual Storage,unless the receipt, properly endorsed, is surrendered for cancellation or for endorsement of partial delivery thereon. If a negotiable receipt is lost or destroyed,delivery of records may be made only on order of a court of competent jurisdiction or upon post• ing of security approved by Perpetual Storage. In the event Perpetual Storage is unable to carry out instructions for delivery because of acts of God,war,public enemies, seizure under legal process, strikes, lockouts, riots or any other reason beyond Perpetual Storage's control or because of any other excuse provided by law,Perpetual Storage shall not be liable for failure to carry out such instructions or to deliver such records and records remaining in storage shall continue to be subject to regular storage changes. 14. LIABILITY: A. PERPETUAL STORAGE SHALL NOT BE LIABLE FOR ANY LOSS OR INJURY TO RECORDS HOWEVER CAUSED UNLESS SUCH LOSS OR INJURY RESULTS FROM FAILURE BY PERPETUAL STORAGE TO EXERCISE SUCH CARE IN REGARD TO RECORDS AS A REASONABLY CAREFUL MAN WOULD EXER- CISE UNDER LIKE CIRCUMSTANCES, AND PERPETUAL STORAGE IS NOT LIABLE FOR DAMAGES THAT COULD NOT HAVE BEEN AVOIDED BY THE EXERCISE OF SUCH CARE. t � B. RECORDS ARE NOT INSURED BY PERPETUAL STORAGE FOR THE BENEFIT OF DEPOSITOR AGAINST FIRE OR OTHER CASUALTY. DEPOSITOR MAY AND IS ENCOURAGED TO, AT ITS OWN EXPENSE, PROVIDE ITS OWN FIRE,THEFT OR OTHER CASUALTY INSURANCE. 15. WAREHOUSE RECEIPTS: All warehouse receipts shall be non-negotiable and will be of the form prescribed by Per- petual Storage. Failure to return any warehouse receipt for correction within five (5)days after receipt thereof by depositor shall be evidence that such receipt is correct and that delivery will be made only in accordance therewith. 16. LIEN: Perpetual Storage shall have a lien on any and all property or records deposited with it at any time by deposi- tor for any and all unpaid storage,handling or additional charges and any and all costs and attorneys'fees incurred.Depositor further grants Perpetual Storage a security interest in all of the items deposited to secure the payment of all storage and other charges incurred. The parties agree that Perpetual Storage shall have all of the rights and be subject to all of the duties of a secured party under Article 9 of the Utah Uniform Commercial Code. 17. CLAIMS: No action may be maintained by depositor or others against Perpetual Storage for loss or injury to records unless timely written claim has been given not later than ten (10) days after delivery of records by Perpetual Storage to de- positor or sixty (60) days after depositor is notified by Perpetual Storage that loss or injury to all or any part of the records has occurred,whichever first occurs. 18. INDEMNIFICATION: Depositor hereby agrees to indemnify and hold Perpetual Storage harmless from any loss or damage to depositor's own property or records or any other property stored in Perpetual Storage's facility,caused by deposi- tor's own negligence in preparing,packaging or disclosing the nature of its stored articles. 19. INTEGRATED AGREEMENT: This,Agreement constitutes the entire Agreement of-the parties hereto. Perpetual Storage shall not be bound by any promise" representation made at any time, unless made in writing and signed by both parties and made a part of this Agreement. This Agreement shall be binding upon the heirs,personal representatives,succes- sors and assigns of the parties. 20. ATTORNEYS' FEES: In the event it becomes necessary to enforce any of the terms or provisions of this Agreement, the prevailing party shall be entitled to recover its reasonable attorneys'fees and costs of suit incurred. 21. GOVERNING LAW: This Agreement and the rights,duties and obligations of the parties hereto shall be construed according to and governed by the laws of the State of Utah,United States of America. 22. NOTICE: All notices and claims to be given under this Agreement shall be given in writing either personally or by re- gistered or by certified mail, postage pre-paid,with the address being that set forth below the signature on this Agreement of the party to whom the notice or claim is to be given,or at such other place as either of the parties may form time to time designate in writing.The date of service of notice shall be the date of actual personal service or the postmark on the registered or certified mail,as the case may be. PERPETUAL STORAGE, 1 . Title: ` Address: 6279 East Little Cottonwood Canyon Road Sandy,Utah 84092 DEPOSITOR: 't By (authorized signature). ' Address: C,):-� C_\e,-k'5 6 iVi c-e 100 o Mo.:h NLr, Io -N ez,tL, , i_IA 97-4Lig SCHEDULE"A" VALUE OPTIONS Form No. Date: A. Minimum Value Option Depositor, in consideration of the basic or lowest rate of storage to be charged by Perpetual Storage,as set forth below, declares that the value of each of the following records stored in this lot,or later received for the account of the deposi- tor, is set forth in the following schedule and that Perpetual Storage's liability in case of loss or damage from any cause while such records are in its possession,shall not exceed the.total value so declared: ITEM LIMITED VALUE NO.OF ITEMS STORAGE RATE PER YEAR ROLL MICROFILM: silver 16mm x 100' $6.00 each .50 silver 35mm x 100' $8.25 each diazo 16mm x 100' $4.00 each diazo 35mm x 100' $4.50 each MICROFICHE: silver 4"x 6"sheet $0.40 each diazo 4"x 6"sheet $0.15 each APERTURE CARDS: silver film $0.40 each diazo film $0.25 each HARDCOPY: 8'/2"x 11"— price per pound $ 1.50 8'!6"x 11"— price per pound $1.75 MAGNETIC COMPUTER TAPE price per 2600'reel $20.00 misc. TOTAL DECLARED VALUE AND LIMITATION OF LIABILITY: TOTAL ANNUAL BASIC STORAGE RATE: Additional records to be stored will be evidenced by warehouse receipts and will be stored at the rates and declared limit- ed values set forth herein. B. Excess Value Option Depositor, in consideration of the storage charges by Perpetual Storage of its basic or lowest rates as set forth above plus the additional sum as described below for excess valuation above that named in paragraph "A"of this schedule,declares that the values of the following records stored in this lot, or later received for the account of depositor,do not exceed the value stated below and that Perpetual Storage's liability in case of loss or damage from any cause while such records are in its possession shall not exceed the total value so declared: ITEM LIMITED VALUE NO.OF ITEMS STORAGE RATE PER YEAR TOTAL DECLARED VALUE AND LIMITATION OF LIABILITY: TOTAL ANNUAL BASIC STORAGE RATE: DEPOSITOR HEREBY ELECTS TO STORE ITS RECORDS AT THE RATES LIMITATION OF LIABILITY DESCRIBED IN PARAGRAPH (insert "A only"or"A and B"). PERPETUAL STORAGE, INC.: By Title: DEPOSITOR: By Title: Perpetual Storage Inc® Depository Topic: ACCESS AUTHORIZATION FORM Enclosed you will find your Access Authorization Form. In the upper right hand corner is your organizations private "Depositor' s Code Number". PLEASE REMEMBER THAT ONLY A "LEVEL TWO OR THREE" PERSON SHOULD KNOW THE NUMBER. It is to be used by those individuals when they need to--call records to be delivered from our vault to your site. It is your responsibility to keep the form current. If you need to add or delete names from the form, let us know as quickly as you can so that we can send you new forms. Remember, only a "Level Three" person can add or delete names from the fora. Thank you for making the sound business decision to store your crucial records in our maximum security vault. If you have further questions , please let us know. Perpetual Storage, Inc. 6279 E. Little Cottonwood Canyon Road . Sandy, Utah 84092 . (801) 942-1950 Dear Client, After reviewing hardware to ensure you have immediate contact with PSI in the event of an emergency, we determined to set up a network of Cellular Phones, should land-lines between a central station and the canyon location of the vault be down.There are four numbers to access for 2-way communications, and a fifth for fax information. These are not typical numbers and should not be used for day to day communications between you and PSI. Nor are they intended for contacting vault personnel after hours.They are simply a backup to our existing phone system. In addition to backing up your vital records, we intend to backup every aspect of our operation to be certain your needs are met in the event of a major disaster. In reference to a severe earthquake along the Wasatch Front, an expert proclaimed its"not if, but when!"Please let us know if there is anything further we can do in the way of expediting our service to you under emergency circumstances. As with the previous"after hours"procedure and phone list,these numbers should be posted in a conspicuous place for use by your data processing personnel. Emergency Cellular Vs 580-3143 580-3144 560-7688 3 573-1058 Emergency Cellular Fax# 560-7687 Thank You, Dean Willden General Manager Perpetual Storage Inc. Depository Dear Client : As a fail-safe method cf assuring the retrieval of your materials after hours, we suggest you include this list of phone numbers in your PSI file, along with your Access Form. A second copy should probably be displayed in a conspicuous area of your tape library or computer room. If there comes a time when dialing 942-1950 that you don't connect with the answering service, please dial 328-5865 . This is a direct number to our exchange at the answering service, so it bypasses the lines up the canyon. If for some reason it takes a longer period for our response than is normal, recall the answering service and request either a re- page or a call to one of our personnel on their list . Or you can dial one of us direct , in the order listed below. 1st : 942-1950 , PSI after-hours number corrected to the answering service . 2nd: 328-5865 , direct to answering service. 3rd: Vault Personnel at home : Ron - Librarian 255-6032 Kelly - Librarian 561-8089 As our business grows , so does our responsibility to our, customers . We fee'_ this Leasure wi 1- al PV dte any future problems, whe_-'.ie_ they be caused by human error or Mother Nature . 6279 E. Little Cottonwood Canyon Road a Sandy, Utah 84092 0 (801) 942-1950 ACCESS AUTNCRIZATICN FORM • PERPETUAL STORAGE, INC. 6279 East Little Cottonwood Canyon Road Sandy, Utah 84092 Executive offices (801) 942-1950 City of Huntington Beach Xgo& Depositor Depositor's Code No. 2000 Main Street 536-5227 Authorized Delivery Address Phone Huntington Beach, CA 92648 April 27, 1995 City, State, Zip Code Date This form supersedes all Access Authorization Forms of previous date. Complete this form in triplicate and return all three (3) copies to Perpetual Storage for validation and assignment of the Depositor's Code Number. One (1 ) validation copy will be returned to you via certified mail . PHIS FORM AND ITS SECURITY CODE NUMBERS SHOULD BE KEPT CONFIDENTIAL AT ALL TIMES. The following individuals may have access to information regarding or be entitled to take delivery of the items stored in accordance with the access clearance level specified and subject to the terms and provisions of the Storage Agreement. Security numbers are assigned by the depositor. Perpetual Storage, reserves the right to require additional proof of identity of any person attempting to retrieve or gain access to the depositor's property. LEVEL ONE (1 ): Authorization to sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage. LEVEL TWO (2) : Authorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule. LEVEL THREE (3): Authorization to (a) sign for and accept delivery of items stared from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule; (c) inspect or authorize inspection of the items stored; and (d) change authorized personnel and delivery address listed on this form. Sianature Title Level City Clerk Level #3 Name typed below line-si n above Security Number Connie Brockway Deputy City Clerk II Level #3 To ell Le Office Specialist Level #2 ura Nelson Deputy City Clerk II Level #2 velyn chubert *Security Number is ptiona Signature Title Level Deputy City Clerk I Level #1 Maybz4ce Joh on ::� ::v.+:•c�a__. -/hr::-.�..:•.: .'.. _.r.:': --ii''�k_rr•�C•?�a.s'r:,•-.•s i3a:tvf.�!:acty.::. L'.fi�::^- •. r•:w.r-:;r`�.:.%c:r•:r:yg�$•�:i:."4,�r:�`:f9Y:.'.=. +:`4•:�:-n:z5�z,4;'s:,:�`).i >..'•��/�R.'1•?-� � +"•F'Y�.�h`"'i°Tl5jnT.C?a Sif.�^ � • Pi-r•..• •`aa:�`_ Y}T4• . ............. . . . pa. •O 4- U011. 3 A re e-w.ell�s off.. oo. O OD.ZS d- (a by . 3 3 yao. Li CLAO ~s La�iD. O &5 . . 7a OroeI F S y�o• •�- 410. P ,rc YYA So. 2-04"11 12C. op. ce�•4.e,.,.�5 Cl (p pp• o c `^^ �5 � U �a-D •S �o�� � tea. tao•ts�,3oo.to , 30o• l0 3tb•� l ' 1554 oo• 3to.36 3`ta7o l • 1 s -8S /op.,30 12 o,'V5 13 IRUS--$l Icb.30Pta��n�a F`te �tKo.t0 3 e.t6 �� tgts3 -8q lob,3� 10 zo 400.1o� 92,0-50 930.10 J.- 1o,2o.10, zc.o .tD t 2-0.50 ,� lq 7 - 89 `1 D .Ib s7o•ZO o o '-12.0,1 Lo IRSLt - �g Z. 5 Lto t4o ,lj3 . qqo.qp pp 14 t� `f o. CQ oa. L/o• it, J p o OD IO.1D o O ya,p.t�b Trac.E- t%�leS .S"$o.ID iq 10, L410, q!o. y/o.70 f4Se 0_0 kst'. Al .580.30 � 61-o,L o 44oJo , S3n.I b, 53c.3p 3 z f�l;cy Pr a e��.re-, t��;t�,-r& t{X5 a zo. o a 14ss- 8� �aa. a bao. o I 4zo.0 3 1q5,-- $q 3`fo. O Li 20• �o �o. . 2t> oo. 00.40 (moo o4a g:Ton=Nnm crolog ..._...... mg WO ...... - .. - ::.-. �S ....... ..s Yam_ 4'-t.>isp�-J 'F•r• p '7 -- ry ->r}.s 4X h*,r-rii ���,'•.-rirr-:Y:in••- - vs `c:'•'• s't'!' - F . . �'e�^L:•.''. i '•.!•'nyuwn j.+rv.{ .,1![. .:•.nrS•.r. :.. �`� I � - o• a, a. a P1ar. -�- �A� . I10 ,10, yoo.lo) 140,too 19t. 3�0.� o. o.lo 0.10 (�yo,1D .2s' Cxrt• .r.; < ILe lgtZ_ 32o.Zo 9L e 02 go,, 3?- - o Q �.� 19 81-817 g:\fonmsMicrolog JA CITY OF HUNTINGTON BEACH C 2000 MAIN STREET CALIFORNIA 92648 103 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK April28, 1995 Mr. Kelly L. Record Sales Executive 'Perpetual Storage Inc., Depository 6279 E. Little Cottonwood Canyon Road Sandy, Utah 84092 Dear Mr. Record: Enclosed is the agreement for the storage of the city's microfilm rolls. If you have any questions please telephone me at(714) 536-5209. Sincerely, Tony Russell Deputy City Clerk/Records Manager (Telephone:714-536-5227) a e _ OD I TY.U' t0 �4!97 ® Z 738 853 551 MAY 22.-95 V T UNITE® HMOUNT -� GOSIAL SEflVItE2•52 ® CO Emu= 92698 00018869-06 o City of Huntington Beach 2000 Main St. ® ci Huntington Beach , CA 92648 y, o Attn : Connie Brockway � 3 U N to - 11lliilFlFlF1�iF!liF��!i�!Fi�ll�FiFlF114Ft31lt�lf?tIIEkFll�1F1 77 i 3 t TiCe Wotes Office of the City CCerk Huntington Beach, CaCifornia , f AV 1A 4 us -7 VuuW-, �2 �nm X C�,,4 d<&A7 0,0,2,/0/ u rwmo� enil ow% /,pay 6i//, Ila Vo z N do -Aq) Z22 a dVaz LIO o�W i� 40T ��A d 0 o g 711,Wo) L-70 440 W- 01 M uv yfo? QfOp),�, --7,-r,,4- nIV17r, fl v � U �9T O HU TINGTON EACFq AM IN $ERUICES, , From Carolyn Baker Accounting-Tech IV For your s_ignature our.inforrnation, 1 For your approval And return tmme w Per your request a Comments; ��QSe"All wall "M Mot S - feyWIN Q A00011, saws � dfi=`cst.h� f c. �: 05/11/98 10 : 51 M A T E R I A L R E Q U I S I T I O N F O R M __:Q NBR 40127 ACCOUNT E-AA 1K-142-2-22-00 APPROVALS Requested by CONNIE BROCKWAY Accounting C_U5!5 �yl '-7 Approved by / �A,(� '44W'4e4 Info System � 0 For additional information call EVELYN SCHUBERT Real Property Phone 5405 Administration DATE 05/11/1998 VENDOR # REQUIRED 00/00/2000 Contact PO # INVOICE NBR Phone Number SUGGESTED VENDOR: SHIP TO: PERPETUAL STORAGE, INC. 6729 E. LITTLE COTTONWOOD CANYON RD SANDY UT 84092-0000 FOB? Delivery days Confirm? Freight? Terms QNTY UNIT DESCRIPTION UNIT PRICE UNIT TOTAL ----- ---- ---------------------------------------- ------------ ------------- OFF-SITE MICROFILM STORAGE INVOICE 4814 67 . 73 \ r �j ses of non-budgeted ems will require h TAX 2 Purchases Ludg it q the approval as noted in the resolution which adopted the budget . Information Systems approval is re- TOTAL 67 . 73 quired for all purchases of Data Processing hard- ware. Equipment replacement requisitions are to be accompanied by equipment report form. REQ NBR AMOUNT REQ NBR AMOUNT REQ NBR AMOUNT 1 2 3 4 5 6 7 PERPETUAL STORAGE, INC. STATEMENT 6279 E. LITTLE COTTONWOOD( fON ROAD SANDY, LIT*i 8409� 42-1950 CHARGES OR PAYMENTS AFTER BILLING DATE 04-30-98 WILL APPEAR ON NEXT STATEMENT ............ 3?k CITY OF HUNTINGT N BEACH ATTEN: TONY RUSSELL 2000 MAIN STREET HUNTINGTON BEACH, CA 92648 ALL CHARGES ON THIS STATEMENT DUE ON PRESENTATION PLEASE RETURN THIS PORTION OF STATEMENT WITH PAYMENT PLEASE RETAIN S PORTION OF STATEMENT FOR YO RECORDS 04-15-98 Invoice .4 8 L4, 67- 73, v-2: PERPETUAL STORAGE, INC. • J v �+ TlA� p,J�r BEACH 4ITI ®L' V1VTI1♦IYT®�OEA�d� INTERDEPARTMENTAL COMMUNICATION HUNTINGTON BEACH TO: Richard Amadril Central Services Manager FROM: Evelyn Schubert Deputy City Clerk/Records Manager DATE: May 20, 1998 SUBJECT: CONTRACT WITH PERPETUAL STORAGE FOR STORAGE OF CITY VITAL RECORDS The Office of the City Clerk of Huntington Beach has a contract with Perpetual Storage in Sandy, Utah for the storage of city vital records. The agreement was executed on April 28, 1995. The material requisition referenced Account E-AA-CK-142-2-22-00 which is the City Clerk's microfilm account. Actually, all along we should have been using Account E-AA-CK-142-3-90- 00 which is the City Clerk's contractual services account. Please inform me if there is a better way to set up payment of this account rather than using material requisitions. &s\storage J. CITY OF HUNTINGTON BEACH Inter-Departmental Communication Huntington Beach TO: � FROM: RICHARD AMADRIL, Central.Service Manager 0�__ SUBJECT: EX"POST FACTO DATE: j The City considers;the attached an unauthorized purchase, The type of buying active#y<does not comply with the Huntington each Municipah Code Chapter 102 or Administrative-Regulation No. 205. _ A number of implications are caused when a unauthorized person commits City funds, in which administrative cost and purchase price are drastically, _effected. You may, feel"that _your purchase is justified: However, purchasing is willing to work with you in-'order' for proper compliance of the City's policy and procedures. Any questions in regards to purchasing policies please call me at extension 5221. /mg xpstfcto 04120/9811:17 AM PURCHASE ORDER City of Huntington Beach 2000 MAIN STREET PURCHASE ORDER This number must HUNTINGTON BEACH, CALIFORNIA 92648 (714)536-5221 appear on 11 Billing Inquiries:(714)536-5448/374-1568 Packages and Invoices. (�5/13/1�998 Please send invoices Attn:Accounts Payable L227iS31 DATE 7111975191 PERPETUAL STORAGE CITY ea=-K 6279 E LITTLE CO1'TOW, 00 CRYN 2000 MAIN S'6. jl ® SANDY UT 84092-00W 6{UMTI GTOW BEACH, CA 92648-ODW ATT. CVE�.Y! SCH�9.9i ERT ® I� F.O.B.DESTINATION DELIVERY WITHIN CONFIRM PLUS FRT.PREPAY&ADD: TERMS: YES III 0 DAYS N it -QUANTITYDESCRIPTION UNITVRICE, • I( STORAGE FROM 5/119/98 't HRU 5/18/99 67.73 MICROFILM DRAHERS INVOICE 0481E4, DATED 4/15/98 Eli POST FACTO it it I c i�l u i i I a # # 3 � .AIM a A 1 I r r III 44 Richard madril,Purchasing Manager-City of Huntington Beach 's l it REQ.NBR. AMOUNT REQ.NBR. AMOUNT REQ.NBR. AMOUNT 4G�.24/EAAft11422220O/ 67.73 III + ,i PURCH. ASE ORDER ft tin tBeach 2000.MAIN STREET PURCHASE ORDER This number must = °g HUNTINGTON BEACH, CALIFORNIA 92648 PP II 4_ (714)536-5221 appear on Packages and Invoices. Billing Inquiries:(714)536-54481374-1568 A U DATE ��I g�l���� Please send invoices Attn:Accounts Payable 227631 711975191 II j PERPETUAL STORAGE CITY WMIL 6279 E LITTLE COTTOMMD CVAY I 20M MAIM ST. it SANDY UT 84092—amp HkDNTINGTON REACH, CA 92154�� a ATT_ Elf ELYN SCHUBERT, ff F.O.B.DESTINATION DELIVERY WITHIN CONFIRM PLUS FRT.PREPAY&ADD: TERMS: VtFS O k"00 �I DAYS + • • • • I STORAGE FROM 5/19/98 TaRU 5/18/99 a n73— MI ROIFIILN DRWERS INVOICE 06814, BATED 4115198. EN POST FACTO II g. �I iI �I i I; Is 1 'i I I �F Richar madril,Purchasiig Manager-City of HuntingtoriBeac If II it li REO.NBR. AMOUNT REO.NBR. AMOUNT REO.NBR. AMOUNT 40�.24/E,l°ACN14222200/ 67.73 + i DEPARTMENT PURCHASE ORDER I City of HuifflngtonBeach 2000 MAIN STREET PURCHASE ORDER HUNTINGTON BEACH, CALIFORNIA 92648 This number must (714)536-5221 appear on Packages and Invoices. Billing Inquiries:(714)536-5448/374-1568 DATE Please send invoices Attn:Accounts Payable �i PERPETUAL STORAGE J,=! E LITTLE COTT AMMO D cCC��'G� 200 MAIM ST. [ 6279 SAM UT 84092-CMD HDnI<CAsTow BEACH, CA 92648-= F.O.B.DESTINATION DELIVERY WITHIN CONFIRM PLUS FRT.PREPAY&ADD: TERMS: YES 0 DAYS DIM M i RECROFILN ftDRaUERS INVORCE 04814, DATED 4/15196 (EI POST FACTO I' I WHEN ORDER IS COMPLETE RETURN TO ACCOUNTS PAYABLE Richard adril,'Purchas g afvl nager=City of Huntington�eacli I� e RECEIVED BY DATE II REQ.NBR. AMOUNT REQ.NBR. AMOUNT REQ.NBR. AMOUNT 40124/ AQCKI-M2200/ 67.73 III RECEIVING )4/34--/98 11 : 13 M A T E A L R E Q U I S I T I O N F O R M REQ NBR 40124 ACCOUNT E-AA-CK-142-2-22-00 APPROVALS Ze sted by CONNIE BROCKWAY Accounting %pproved by r, " ,�' Info System For additional information call EVELYN SCHUBERT Real Property Phone 5405 Administration DATE 04/24/1998 VENDOR # REQUIRED 00/00/2000 Contact PO # INVOICE NBR Phone Number SUGGESTED VENDOR: SHIP TO: PERPETUAL STORAGE 6279 E LITTLE COTTONWOOD CANYON SANDY UT 84092-0000 801-842-1950 FOB? Delivery days Confirm? Freight? Terms QNTY UNIT DESCRIPTION UNIT PRICE UNIT TOTAL ----- ---- ---------------------------------------- ------------ ------------- STORAGE FROM 5/19/98 THRU 5/18/99 67 . 73 MICROFILM DRAWERS Purchases of non-budgeted items will require the TAX approval as noted in the resolution which adopted the budget . Information Systems approval is re- TOTAL 67 . 73 quired for all purchases of Data Processing hard- ware. Equipment replacement requisitions are to be accompanied by equipment report form. REQ NBR AMOUNT REQ NBR AMOUNT REQ NBR AMOUNT 1 2 3 5 6 , -PERPETUAL STORAGE 6279 E . LITTLE COTTONWOOD CANY Pliny INVOICE NUMBER 4 814 SANDY, UT 84092 INVOICE DATE 04-15-98 ( 801 ) 942-1950 CUSTOMER NO. 22170 P .O . ;QUANTITY :. ITEM NUMBER DESCRIPTION UNIT.PRICE NET AMOUNT,. 1 200 STORAGE FROM 05-19-98 THRU 0`:00 @ .00� 1 200 05-18-99 0 .00 0 .00_ 1 102 MICROFILM DRAWERS 6 7 .`73 67 .73- " RETRIEVAL : $18 PLUS POSTAGE @ .00 SUB TOTALke - - - 67 TERMS NET �3 @ TAXES _ CITY `.OF HUNT I NGTON °BEACH TOTAL ` ATTENc TONY;_RUSSELL: _. 67 7 3,` _ 20.00 Ib[AIN:-STREET PAID HUNT I-NGTON BEACH, CAS_"'9 2 6 4 8 :_0 .0.0'm -�- BALANCE 6 7 .7 3 05/11/98 10 : 51 - M A T E IAL REQUISITI - N FORM + REQ NBR 40127 ACCOUNT E-AA-CK-142-2-22-00 APPROVALS Requested by CONNIE BROCKWAY Accounting Approved by Info System c For additional information call EVELYN SCHUBERT Real Property Phone 5405 Administration DATE 05/11/1998 VENDOR # REQUIRED 00/00/2000 Contact PO ## INVOICE NBR Phone Number SUGGESTED VENDOR: SHIP TO: PERPETUAL STORAGE, INC. 6729 E. LITTLE COTTONWOOD CANYON RD SANDY UT 84092-0000 FOB? Delivery days Confirm? Freight? Terms QNTY UNIT DESCRIPTION UNIT PRICE UNIT TOTAL ----- ---- ---------------------------------------- ------------ ------------- OFF-SITE MICROFILM STORAGE INVOICE 4814 7. 73 t s Purchases of non-budgeted items will require the TAX approval as noted in the resolution which adopted the budget . Information Systems approval is re- TOTAL 67 . 73 quired for all purchases of Data Processing hard- ware. Equipment replacement requisitions are to be accompanied by equipment report form. REQ NBR AMOUNT REQ NBR AMOUNT REQ NBR AMOUNT 1 2 3 4 5 6 7 PERPETUAL STGRAGL, INC. STATEMENT 6279 E. LITTLE COTTONWOOD CANYON ROAD SANDY, UTAH 84092 ACCOUNT NUMBER = PAGE:.- 942-1950 210,. l r CHARGES OR PAYMENTS AFTER BILLING DATE 04-30-98 WILL APPEAR ON NEXT STATEMENT CITY OF HUNTINGTON BEACH ATTEN: TONY RUSSELL 2000 MAIN STREET `A>aouHTErICLosEp. HUNTINGTON BEACH, CA 92648 ALL.CHARGES ON THIS STATEMENT DUE ON PRESENTATION PLEASE RETURN THIS PORTION OF STATEMENT WITH PAYMENT. PLEASE RETAIN THIS PORTION OF STATEMENT FOR YOUR RECORDS DESCRIPTION REFERENCE< CHARGES _ CREDITS ; 04-15-98 Invoice 4814 67 . 73 PLANE IUE Current Past; Due, Past Due Past Due 67 ,'73, 0. 00 0 00: 0.00 67 73 PERPETUAL.STORAGE, INC. s 4 p�� iliiill�® A Perpetual Storage Inc® Depository TOPIC: COMPLETED ACCESS AUTHORIZATION FORM Enclosed you will find your completed access authorization form. This is the form that shows which of your personnel can deal with our couriers or who can call for your records to be delivered to your site. Please look in the upper right hand corner of the form. You will see your six digit depositor' s code number. THIS NUMBER MUST BE GIVEN WHEN REQUESTING RECORDS ON AN EMERGENCY DELIVERY OR AT OTHER TIMES WHEN DEEMED NECESSARY BY PERPETUAL STORAGE EMPLOYEES. We have included enough access authorization forms for all of your "Level 2 or Level 3" employees that are on your form. PLEASE MAKE SURE THAT EACH OF THESE PEOPLE ARE GIVEN A FORM AND KNOW THAT THEY MUST KEEP THE DEPOSITOR' S CODE NUMBER CONFIDENTIAL AND THEY MUST USE IT WHEN REQUESTING RECORDS TO BE DELIVERED FROM THE VAULT. In the past we have had clients call for records to be delivered who were a Level 2 or 3 person but they did not know the depositor' s code number and we could not comply with their request . These procedures are set up to protect you and need to be followed. Only "Level 3" employees can add or delete names from the access authorization form. If changes need to be made please let us know so that we can update the form. If you have any questions then please let us know. - We appreciate the chance to assist you in the proper protection of your critical records in our maximum security storage vault. 6279 E. Little Cottonwood Canyon Road Sandy, Utah 84092 (801) 942-1950 ACCESS AUTHORIZATION FORM 9 "_01 PERPETUAL UAL STORAGE, INC. 6279 East UtUe Cottonwood Canyon Road Sandy, Utah 84092 Executive Offices (801) 942-19506eci/' ,C) City of Huntington Beach z Depositor Depositor's Code No. 2000 Main Street (714) 536-5227 Authorized De ivery Address Phone Huntington Beach, CA 92648 01/31/2001 City, State, Zip Code , Date This form supersedes all Access Authorization Forms of previous date. Complete this form in triplicate and return all three (3) copies to Perpetual Storage for validation and assignment of the Depositor's Code Number. One (1 ) validation copy will be returned to you via certified mail . THIS FORM AND ITS SECURITY CODE NUMBERS SHOULD BE KEPT CONFIDENTIAL AT ALL TIMES. The following individuals may have access to information regarding or be entitled to take delivery of the items stored in accordance with the access clearance level specified and subject to the terms and provisions of the Storage Agreement. Security numbers are assigned by the depositor. Perpetual Storage reserves the right to require additional proof of identity of any person attempting to retrieve or gain access to the depositor's property. LEVEL ONE (1 ): Authorization to sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage. LEVEL TWO (2) : Authorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule. LEVEL THREE (3): Authorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule; (c) inspect or authorize inspection > of the items stored; and (d) change authorized personnel and delivery address listed on this form. Sianature Title Level City Clerk Level #3 Name typed below line ign above Security, Number Connie Brockway Assistant City Clerk Level #3 velyn chubert Deputy City Clerk Level #2 Chris Cleary Deputy City Clerk Level #2 Virg' is Meltoja *Security Number is ptiona Perpetual Storage Inc® Depository Dear Client: As a fail-safe method of assuring the retrieval of your materials after hours, we suggest you include this list of phone numbers in your PSI file, along with your Access Form. A second copy should probably be displayed in a conspicuous area of your tape library or computer room. If there comes a time when dialing (801) 942-1950 that you don't connect with our answering service, please dial them at 263-4030. This is a direct number to our exchange at the answering service, so it bypasses the lines in Little Cottonwood Canyon. If for some reason it takes longer for our response than is normal, re-call the answering service & request that they re-page our personnel. Or you can dial one of us direct in the order listed below. lst: 942-1950, after-hours number is connected to an answering service. 2nde 263-4030, direct line to the answering service. 3rd: Vault personnel at home: Ron - 255-6032 Cell #s 231-8482 Jeff- 908-0261 558-1863 Mike - 571-7727 560-8233 Kelly - 965-9326 580-3143 6279 E. Little Cottonwood Canyon Road - Sandy, Utah 84092 0 (801) 942-1950 C\j 0) O U.S POSTAGE C0 Pqio z sq SALT LAKE CITY.UT 4tnq oo D FEB—Q1'5---01 111911111111 vNiTrOSTATES AMOUNT C _ 7000 0600 0028 7518 1351 $3,71 9264 926-18 0.0 0 49325-01 ca 0 Connie Brockway Elm a: 0 0 C: City of Huntington Beach 4.0 0 >1 2000 Main St . 0 C: acu Huntington Beach , CA 92648 ID MR6 0 0 o RETURN RECEIPT &M REQUESTED Uj ACCESS AUTHORIZATION FORM PERPETUAL STORAGE. INC. 6279 East Little Cottonwood Canyon Road Sandy, Utah 84092 Executive Offices (801) 942-1950 City of Huntington Beach 600165 Depositor Depositors Code No. 2000 Main Street (714) 536-5227 Authorized Delivery Address Phone Huntington Beach, CA 92648 01/31/2001 City, State, Zip Code Date This form supersedes all Access Authorization Forms of previous date. Complete this form in triplicate and return all three (3) copies to Perpetual Storage for validation and assignment of the Depositor's Code Number. One (1 ) validation copy will be returned to you via certified mail . THIS FORM AND ITS SECURITY CODE NUMBERS SHOULD BE KEPT CONFIDENTIAL AT ALL TIMES. The following individuals may have access to information regarding or be entitled to take delivery of the items stared in accordance with the access clearance level specified and subject to the terms and provisions of the Storage Agreement. Security numbers are assigned by the depositor. Perpetual Storage reserves the right to require additional proof of identity of any person attempting to retrieve or gain access to the depositor's property_ LEVEL ONE (1 ): � Authorization to sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage. i LEVEL TWO (2): Authorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule. LEVEL THREE (3): Authorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule; (c) inspect or authorize inspection > of the items stored; and (d) change authorized personnel and delivery address listed on this form. Sionature Title Level a,- City Clerk Level #3 Name typed below line ign above Security Number Connie Brockway Assistant City Clerk Level #3 velyn chubert 7 Deputy City Clerk Level #2 Chris Cleary Deputy City Clerk Level #2 Virg' is Meltop 'Security Number is Optional _ __. . ;T". Narrated Stima a Iliac. Depository Topic : ACCESS AU7HORIZATION FORM Enclosed you will find three copies of your organizations Access Authorization Form. Please fill out all three of the forms with orig-inal signatures of those you desire to be able to accept delivery o= recoras or be able to request records from our vault. If you need more people to be an each form than the four lines provided, you can use the back of the form for additional names or attach a sheet of paper to each form with these names and signatures . Assign each person the proper "Level" and include this on the line marked "Level" . See the form or the description of what each "Level" can do . Remember , Only a "Level Three" person would be able to add or delete names from t ne corm. Returm all three of the completed forms to Perpetual Storage , Inc . We will zne-n assign your own private "Deoosi:ar ' s Code N=Ser" (see the upper right, hand corder Of t� e =) anc se na a copy O_ tie for"" back to a "Level Three" person via Certified hail . if yOL' Nal'_t to assign each individual a Secu=i t v up"b e= , you =w, do so . You can use any number(s) that you want. 'tau can have as many "Level One' s , T:v'o ' s Or Three' s as you need .c meec your needs . If you have further questions , please let us know. Thank you for letting us assist you in the proper protection Of your _;c=ncial records in Our maimun securic y storage vault. J P=RPETJA1 S=OR_;_CL, _-NC . 6279 E. Little Cottonwood Canyon Road • Sandy, Utah 84092 a (801) 942-1950 PERPETUAL STORAGEINVOI6279 E., LITTLE COTTONWOOD CAN ' C'409t� INVOICE NUMBER 1.1416 SANDY, UT 84092 INVOICEDATE 04--18-0@ (801 ) 9 4 2 n 19 55 0 CUSTOMER NO. 2 21 7 0 P. ' ' `�. �` �b iq -� - •�� � t f £ " ass _45. - x 16` s.SALA _ r— r: 'A Me S PU,Rlq-, 'J40REnTH WOT',VALTUIZF, bell D ww"M_ Noncoms, M'd of Rio WIV 6 t�4� B, OR 91'-"-�i:%"�M T, UM 0- Ma ".'M- "MP 4 =Mop "I IS gems me no -g MOM yam Ala wal --- -1-4.1-Mvw",040007 MM ..................... 2B NP g"" !Mh- 'rt Q IBM MINE W MINE M ME vv I------------- Of ft g- Fl, Sy ........... � F _ 6 -7 gs � ----------' `°--^-'---^--~--' --- ------'`---------- -----'------�---v��^-�- -' -------'----' ~ " . - _- -- --'-- -- N�~_ - a d � a CITY OF HUNTINGTON BEACH S PURCHASE ORDER EXPRESS V VALIALID FOR MORE THAN$200.00 MAIL INVOICE IN DUPLICATE TO: THIS NUMBER MUST APPEAR' 5 7 6 5 9 : ATTN: Accounts Payable ON ALL INVOICES—� 4' City of Huntington Beach 1 +aWr011CIO,Slat" P.O. Box 190,Huntington Beach,CA 92648 DATE Supplier Ve r•12 al .S�ra g e , Inc nq ,ACCOUNT NO. � '"�K 3— Jw Address -7g �• -�� "�e (���Lt1D94A..0"/1jEND0RN0. -�Z Packing Slip/ Invoice No. Ix 0 ,� pri+da_ Arrecrurstk rat 0 1 c I� C I`f1 I Yeco rj 64 So 2 F—uj Z t i' r� tXu Z a IL Ca ja i w 2Z w O} I JUSTIFICATION FOR EXPRESS PURCHASE: jr v U J i V R Z y �t a Q h I hereby certify that the goods or services specified $ hereon have been received and the quantities and RICHARD AMAORIL DISCOUnt S Purchasing Officer qualities are properly stated. (714)536-52 Sales Tax e\ w Signed By TOTALOP' 3 E Authorized user Department approval - � o ; VENDOR'S COPY U. r V VX m tW PERPETUAL STORAGE, INC. STATEMENT 6279 E.LITTLE COTTONWOOD CANYON ROAD SANDY,UTAH 84092 942-1950 CHARGES OR PAYMENTS AFTER BILLING DATE 05-31-96 WILL APPEAR ON NEXT STATEMENT la, CITY OF HUNTI14GTON BEACH ATTENs TONY RUSSELL 2000 MAIN STREET HUNTINGTON BEACH, CA 92648 ALL CHARGES ON THIS STATEMENT DUE ON PRESENTATION PLEASE RETURN THIS PORTION OF STATEMENT WITH PAYMENT. PLEASE RETAIN THIS PORTION OF STATEMENT FOR YOUR RECORDS 10 A* dd Z -.10, LUlV0jQtt -4i V. STORAGE ,'FROM 19�!�-96 04 -�'T Hioj k 04'-' i2' 96 -":-V'- 5';�-1 57 9939, 77' q "a Q t t2 9 , 30 59 60 -90, -w SO- PERPETUAL STORAGE,INC. PERPETUAL STORAGE, INC. STATEMENT 6279 E. LITTLE COTTONWOOD CANYON ROAD SANDY, UTAH 84092 942-1950 s CHARGES OR PAYMENTS AFTER a BILLING DATE 06-30-96 J ,Ij j ?r WILL APPEAR ON NEXT STATEMENT t CITY OF HUNTINGTON BEACH V' P '; ATTEN: TONY RUSSELL ' 8 2000 MAIN STREETa��, HUNTINGTON BEACH, CA 92648 ,t _ - ALL CHARGES ON THIS STATEMENT DUE ON PRESENTATION PLEASE RETURN THIS PORTION OF STATEMENT WITH PAYMENT. PLEASE RETAIN THIS PORTION OF STATEME T FOR YOUR RECORDS DIaT 5 11 1t3 Fib £ - KW m 04y-22=96 env©ice g939 ga 64 5� 22.-96 05-vI.8-"97 9939 z5 4T ts", ?'°" -� " `z;°.4°,� ° x F PERPETUAL STORAGE, INC. le , ®. CITY ' 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK October 26, 1995 Mr. Kelly L. Record Sales Executive Perpetual Storage Inc., Depository 6279 E. Little Cottonwood Canyon Road Sandy, Utah 84092 Dear Mr. Record: Enclosed are rolls 30 through 39 for storage. Please notify me upon receipt of this package. If you have any questions please telephone me at (714) 536-5209. Sincerely, Tony Russell Deputy City Clerk II/Records Manager (Telephone:714-536-5227 106 r r i:..ry:,.•;:..;..?;y:•?v::v:;:is:...;.;..:..n...v:.?ix;•. :•:::.i?w:::r{:¢•:?:•:i.{x0:::•{{::?::fv:4::r::!4i::?•:ii:•iii}::4:i:•iii:??4:•id::4::.is?vii.... � �``•{{_=����::;;:yy??.. �� :::?•':•l;"�'"•iii:::{•:}jti5:�:•'':�:•�::;�'��:;::sti'�:•::•::'.:it.••••}{'\�ji`:i�~"}iiiti?:::jri'•:�: .:.:.:is S:......::.:..:....::::.•:::.:::.:.:::•.:.;;•:i:•i:^:?4::?4:4;::?.:{i4::ii:•:{i•;::;y:.;w::r:..............::.....,,. 3o l��lS1995 S o�c teevv�e.%As 194Io �® 31 111L (*Ob- ZD �eewe*%A3 3a 198,5 �o (®oa-30 1g4to }Q 1�t2. I q3u :I,* UM 40 zra,,V4 pov-\grs (000.SS cool eh.,4r®(,-�s 35 1943 400-sib C,49l,\ Cov%k( . s+ree3 t9ll }o f000.S'S- cdst% COV4ends- 5-teals Wo.cos® coo ca- a - POrkS 34 t000. feo Cov% fc tAs - pro. - ,k a 'D t4gti L" f4c4a- ohe 37 iq�s �® c�°°-1® easy Co,����{�- wat�le.l�,►r�jc�.des /��+Q.s �Ob-I fC c c. s to' ea v% C.,-}rkcuv ML �o tsoa.�® �sb. eor+��a�1s- C�tweral �v►lst;c, c�®��s l�•9a i�65G 39 c® or' .&rS 39 tom.3a teee.35' Cao®-ado [�oa �o�-7g d FAE RECORD STORAGE AGREEMENT PERPETUAL STORAGE, INC. DATED: ,19 This Agreement is made between Perpetual Storage,Inc.,a California corporation qualified to do and doing business in the State of Utah with its principal office in Utah at 6279 East Little Cottonwood Canyon Road,Sandy,Utah 84092 hereinafter"Perpetual Storage",and ,hereinafter"Depositor." IN CONSIDERATION of the mutual covenants contained herein,the parties agree as follows: 1. RECORDS STORED: Depositor hereby engages Perpetual Storage to store the records set forth on Schedule "A", which Schedule is attached hereto and made a part hereof,at Perpetual Storage's constant temperature storage facility located in Little Cottonwood Canyon,Salt Lake County,State of Utah,at the storage and handling charges indicated on Schedule"A". 2. WARRANTY BY PERPETUAL STORAGE:Perpetual Storage warrants the following: A. Unless otherwise specified in writing between the parties,all records will be kept in the maximum security area of the storage facility,in the usual storage fixtures supplied by Perpetual Storage. B. Records will be kept under constant temperature and controlled humidity levels while inside the vault-proper. C. Perpetual Storage will provide a 24-hour security system for the vault in which the records are stored. D. Records stored will be coded and indexed and will not be co-mingled with records of other depositors in storage drawers or rack units. Records will,however,be stored within the same vault structure. E. Strict admission and retrieval procedures will be adhered to concerning access to the storage facility.At no time will depositor's records be accessible to anyone but the depositor, his authorized agents as set forth on the ACCESS AUTHORIZATION FORM and bonded personnel employed by Perpetual Storage. F. Reasonable precautions will be taken to assure safe handling,filing,retrieval and delivery of all records. 3. TERM: This Agreement shall be for a term of one year from the date hereof and shall be automatically renewed for successive terms of one year each until either party shall cancel this Agreement by giving the other written notice of its elec- tion to cancel,at least thirty (30)days prior to the expiration of the then existing term of one(1)year. 4. STORAGE CHARGES: Storage charges become applicable on the date that Perpetual Storage accepts pre of records regardless of the unloading date or the date of issue of any warehouse receipt.All storage charges shall be billed yearly and shall be due and payable within ten (10) days after the date of the yearly billing statement.Storage charges for the first'year shall be paid upon receipt of records by Perpetual Storage. S. HANDLING: A. Regular Services: The storage rates set forth on Schedule "A"cover the ordinary labor involved in receiving re- cords at the warehouse door,placing records in storage,and returning records to the warehouse door. B. Additional Services:Unless otherwise agreed the following services shall be subject to an additional charge: (1) Loading or retrieval of records. (2) Receipt and handling of damaged records. (3) Delivery of records to or receipt of records from a point other than at the warehouse door. (4) tabor and materials for special packaging or unpackaging. (5) File referencing and inventories. (6) Interfiling. (7) Special indexing. (8) Other services as agreed. C. Rate: Charges for the above additional services and all other requested additional services shall be at the rate of $ per hour and$.17 per mile traveled or at such other rates as agreed between the parties.Charges for additional services shall be billed monthly and shall be due and payable within ten(10)days after the date of the monthly billing state- ment. 6. 014TEREST: Interest at the rate of eighteen(18)percent per annum will be charged on all overdue amounts. 7. AMENDED RATE SCHEDULE: The storage charges and handling charges set forth herein may be amended from time to time by written agreement of the parties. S. TITLE TO RECORDS: Depositor warrants that he has dear title to the records to be stored and the right to store the same and that the records are free from all liens and encumbrances.If Perpetual Storage be made a party to any litigation in connection with the records stored then depositor shall pay all necessary costs and expenses including a reasonable attorneys fee and costs of court in connection with such litigation. Further,depositor shall indemnify Perpetual Storage against any and all claims for unpaid transportation charges, including under charges,demurage,detention charges, or charges of any other nature in connection with records shipped to Perpetual Storage.In the event records are shipped to Perpetual Storage having any charges of any kind unpaid in connection therewith, Perpetual Storage shall have the right to refuse such records and shall not be liable or responsible for any loss,injury or damage to such records. Depositor further warrants that no articles or records tendered for storage consist of illegally held narcotics, explosives, radio active material, nitrate film,or other articles inherently hazardous or of a character to injure the storage facility or pro- perty stored therein and that it will not use the storage facilities for illegal purposes. Perpetual Storage reserves the right to inspect any and all records at any time if it has reason to believe any hazardous or illegal material is about to be stored by depositor. 9. INSPECTION: Depositor acknowledges that it has selected Perpetual Storage facilities and that it has had ample op- portunity to inspect the same. Depositor takes full responsibility for determining that the facilities of Perpetual Storage are satisfactory and suitable for the records to be stored therein by depositor, and Perpetual Storage has no liability for such selection. Perpetual Storage has not examined the records to be stored and expressly makes no representation or agreement that the material or information stored on or in the records is of the type or content represented by depositor. 10. REFUSAL OF RECORDS: Perpetual Storage may refuse to accept records tendered for storage for any reason what- soever without liability for such refusal. 11. MOVING RECORDS:Perpetual Storage reserves the right to move,at Perpetual Storage's expense,on thirty (30)days notice to depositor,any records in storage from the storage facility in which they may be stored to any other storage facility. If,however,depositor takes delivery of such records in lieu of transfer,no storage charge shall be made for the currentstorage month.Perpetual Storage may,without notice,move records within the storage facility in which they are stored. 12. TERMINATION: On thirty (30) days written notice to depositor, Perpetual Storage may terminate this Agreement and may require the removal of any records stored. If the records are not removed before the end of the thirty-day period, Perpetual Storage may sell them in accordance with applicable law. In the event Perpetual Storage, in good faith, believes that records are about to deteriorate or decline in value to less than the amount of its lien before the end of the thirty-day period,Perpetual Storage may specify in the notification any reason- able shorter time for removal of the records. If records are not so removed,Perpetual Storage may sell records at public sale held at least ten (10)days after notification. In the event the stored records are hazardous to other property,to the storage facility in which records are stored,or to any person, Perpetual Storage may immediately remove the records from the storage facility without liability and may sell said records at public or private sale without advertisement after reasonable notification to all persons known to claim an interest in the records. If Perpetual Storage,after a reasonable effort,is unable to sell records,Perpetual Storage may dispose of the records in any lawful manner and shall incur no liability by reason of such disposition. In the event Perpetual Storage determines that there is no reasonable market for the sale of the records stored,and after reasonable written notice to depositor of termination of this agreement,Perpetual Storage may dispose of any unclaimed re- cords in any manner or time it sees fit. 13. DELIVERY OF RECORDS: Records shall be delivered or transferred only on receipt by Perpetual Storage of com- plete instructions properly signed by depositor or his authorized agent as specified on the ACCESS AUTHORIZATION FORM. Perpetual Storage shall have the right to refuse delivery of any records to any person when in doubt as to his authority and such refusal shall be without liability on the part of Perpetual Storage. In the event that a negotiable warehouse receipt has been issued,no records covered by that receipt shall be delivered or transferred on the books of Perpetual Storage,unless the receipt, properly endorsed, is surrendered for cancellation or for endorsement of partial delivery thereon. If a negotiable receipt is lost or destroyed,delivery of records may be made only on order of a court of competent jurisdiction or upon post- ing of security approved by Perpetual Storage. In the event Perpetual Storage is unable to carry out instructions for delivery because of acts of God,war,public enemies, seizure under legal process, strikes, lockouts, riots or any other reason beyond Perpetual Storage's control or because of any other excuse provided by law,Perpetual Storage shall not be liable for failure to carry out such instructions or to deliver such records and records remaining in storage shall continue to be subject to regular storage charges. 14. LIABILITY: A. PERPETUAL STORAGE SHALL NOT BE LIABLE FOR ANY LOSS OR INJURY TO RECORDS HOWEVER CAUSED UNLESS SUCH LOSS OR INJURY RESULTS FROM FAILURE BY PERPETUAL STORAGE TO EXERCISE SUCH CARE IN REGARD TO RECORDS AS A REASONABLY CAREFUL MAN WOULD EXER- CISE UNDER LIKE CIRCUMSTANCES, AND PERPETUAL STORAGE IS NOT LIABLE FOR DAMAGES THAT COULD NOT HAVE BEEN AVOIDED BY THE EXERCISE OF SUCH CARE. B. RECORDS ARE NOT INSURED BY PERPETUAL STORAGE FOR THE BENEFIT OF DEPOSITOR AGAINST FIRE OR OTHER CASUALTY. DEPOSITOR MAY AND IS ENCOURAGED TO, AT ITS OWN EXPENSE, PROVIDE ITS OWN FIRE,THEFT OR OTHER CASUALTY INSURANCE. 15. WAREHOUSE RECEIPTS: All warehouse receipts shall be non-negotiable and will be of the form prescribed by Per- petual Storage. Failure to return any warehouse receipt for correction within five(5)days after receipt thereof by depositor shall be evidence that such receipt is correct and that delivery will be made only in accordance therewith. 16. LIEN: Perpetual Storage shall have a lien on any and all property or records deposited with it at any time by deposi- tor for any and all unpaid storage,handling or additional charges and any and all costs and attorneys'fees incurred.Depositor further grants Perpetual Storage a security interest in all of the items deposited to secure the payment of all storage and other charges incurred. The parties agree that Perpetual Storage shall have all of the rights and be subject to all of the duties of a secured party under Article 9 of the Utah Uniform Commercial Code. 17. CLAIMS: No action may be maintained by depositor or others against Perpetual Storage for loss or injury to records unless timely written claim has been given not later than ten (10) days after delivery of records by Perpetual Storage to de- positor or sixty (60) days after depositor is notified by Perpetual Storage that loss or injury to all or any part of the records has occurred,whichever first occurs. 18. INDEMNIFICATION: Depositor hereby agrees to indemnify and hold Perpetual Storage harmless from any loss or damage to depositor's own property or records or any other property stored in Perpetual Storage's facility,caused by deposi- tor's own negligence in preparing,packaging or disclosing the nature of its stored articles. 19. INTEGRATED AGREEMENT: This,Agreement constitutes the entire Agreement of the parties hereto. Perpetual Storage shall not be bound by any promise or representation made at any time, unless made in writing and signed by both parties and made a part of this Agreement. This Agreement shall be binding upon the heirs,personal representatives,succes- sors and assigns of the parties. 20. ATTORNEYS' FEES: In the event it becomes necessary to enforce any of the terms or provisions of this Agreement, the prevailing party shall be entitled to recover its reasonable attorneys'fees and costs of suit incurred. 21. GOVERNING LAW: This Agreement and the rights,duties and obligations of the parties hereto shall be construed according to and governed by the laws of the State of Utah,United States of America. 22. NOTICE: All notices and claims to be given under this Agreement shall be given in writing either personally or by re- gistered or by certified mail, postage pre-paid,with the address being that set forth below the signature on this Agreement of the party to whom the notice or claim is to be given,or at such other place as either of the parties may form time to time designate in writing.The date of service of notice shall be the date of actual personal service or the postmark on the registered or certified mail,as the case may be. PERPETUAL STORAGE,INC.: Address: 6279 East Little Cottonwood Canyon Road Sandy, Utah 84092 DEPOSITOR: By (authorized signature) Address: SCHEDULE "A" VALUE OPTIONS Form No. Date: A. Minimum Value Option Depositor, in consideration of the basic or lowest rate of storage to be charged by Perpetual Storage,as set forth below, declares that the value of each of the following records stored in this lot,or later received for the account of the deposi- tor, is set forth in the following schedule and that Perpetual Storage's liability in case of loss or damage from any cause while such records are in its possession,shall not exceed the total value so declared: ITEM LIMITED VALUE NO.OF ITEMS STORAGE RATE PER YEAR ROLL MICROFILM: silver 16mm x 100' $6.00 each silver 35mm x 100' $8.25 each diazo 16mm x 100' $4.00 each diazo 35mm x 100' $4.50 each MICROFICHE: silver 4"x 6"sheet $0.40 each diazo 4"x 6"sheet $0.15 each APERTURE CARDS: silver film $0.40 each diazo film $0.25 each HARDCOPY: 8'/2" x 11 - price per pound $ 1.50 8%2"x 11"— price per pound $ 1.75 MAGNETIC COMPUTER TAPE price per 2600'reel $20.00 MISC. TOTAL DECLARED VALUE AND LIMITATION OF LIABILITY: TOTAL ANNUAL BASIC STORAGE RATE: Additional records to be stored will be evidenced by warehouse receipts and will be stored at the rates and declared limit- ed values set forth herein. B. Excess Value Option Depositor, in consideration of the storage charges by Perpetual Storage of its basic or lowest rates as set forth above plus the additional sum as described below for excess valuation above that named in paragraph "A"of this schedule,declares that the values of the following records stored in this lot,or later received for the account of depositor,do not exceed the value stated below and that Perpetual Storage's liability in case of loss or damage from any cause while such records are in its possession shall not exceed the total value so declared: ITEM LIMITED VALUE NO.OF ITEMS STORAGE RATE PER YEAR TOTAL DECLARED VALUE AND LIMITATION OF LIABILITY: TOTAL ANNUAL BASIC STORAGE RATE: DEPOSITOR HEREBY ELECTS TO STORE ITS RECORDS AT THE RATES LIMITATION OF LIABILITY DESCRIBED IN PARAGRAPH (insert"A only"or"A and B"). PERPETUAL STORAGE, INC.: By Title: DEPOSITOR: By Title: ACCESS AUTHORIZATION FORM PERPETUAL STORAGE, INC. 6279 East Little Cottonwood Canyon Road Sandy, Utah 84092 Executive Offices (801) 942-1950 Depositor Depositor's Code No. Authorized Delivery Address Phone City, State, Zip Code Date This form supersedes all Access Authorization Forms of previous date. Complete this form in triplicate and return all three (3) copies to Perpetual Storage for validation and assignment of the Depositor's Code Number. One (1 ) validation copy will be returned to you via certified mail . THIS FORM AND ITS SECURITY CODE NUMBERS SHOULD BE KEPT CONFIDENTIAL AT ALL TIMES. The following individuals may have access to information regarding or be entitled to take delivery of the items stored in accordance with the access clearance level specified and subject to the terms and provisions of the Storage Agreement. Security numbers are assigned by the depositor. Perpetual Storage reserves the right to require additional proof of identity of any person attempting to retrieve or gain access to the depositor's property. LEVEL ONE (1 ): Authorization to sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage. LEVEL TWO (2): Authorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule. LEVEL THREE (3): Authorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule; (c) inspect or authorize inspection. of the items stored; and (d). change authorized personnel and delivery address listed on this form. Sionature Title Level Name typed below line-sign above Security Number *Security Num er is ptiona ACCESS AUTHORIZATION PORE,! PERPETUAL STORAGE, INC. 6279 East Little Cottonwood Canyon Road Sandy, Utah W92 Executive Offices (801) 942-ISSO Depositor Depositor's Code No. Authorized Delivery Address Phone City, State, Zip Code Date This form supersedes all Access Authorization Forms of previous date. Complete this form in triplicate and return all three (3) copies to Perpetual Storage for validation and assignment of the Depositor's Code Number. One (1 ) validation copy will be returned to you via certified mail . THIS FORM AND ITS SECURITY CODE NUMBERS SHOULD BE KEPT CONFIDENTIAL AT ALL TIMES. The following individuals may have access to information regarding or be entitled to take delivery of the items stored in accordance with the access clearance level specified and subject to the terms and provisions of the Storage Agreement. Security numbers are assigned by the depositor. Perpetual Storage reserves the right to require additional proof of identity of any person attempting to retrieve or gain access to the depositor's property. LEVEL ONE (1 ): Authorization to sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage. LEVEL TWO (2): Authorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule. LEVEL THREE (3): Authorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule; (c) inspect or authorize inspection of the items stored; and (d) change authorized personnel and delivery address listed on this form. Signature Title Level Name typed below line-sign above Security Number *Security Number is uptiona 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK October 26, 1995 Mr. Kelly L. Record Sales Executive Perpetual Storage Inc., Depository 6279 E. Little Cottonwood Canyon Road Sandy, Utah 84092 Dear Mr. Record: Enclosed are rolls 30 through 39 for storage. Please notify me upon receipt of this package. If you have any questions please telephone me at (714) 536-5209. Sincerely, L400 Tony Russell Deputy City Clerk II/Records Manager (Telephone:714-536-5227) r y �.: .' :.::;:',�j'�•:::::::>:»`.�: �."•:'..:�'} ...::.::::. ;.::.::::::.::•r>:::.::>.:.:>:.::.:::!;:: :�:: >::::•.;•.::::i::j;:: ;SiS;';::;::;::::r: .�..`::;;:.;..:::....•,:;�.:.:':..:"."":�"'�::5:::::::%;:i`$'r<:;:::::'r::F:::;:`.::::::r:: :�::::;,;; :%`•;;;.':::%: y:::: '•::wi�: i>``��** :::;:: [:...... ....i2;':ti%:...?......:......Ci::1s:7::isi;:.>i5tiaf :.:.:.:.::.....::.:.:..........................:................:.............:::.:.:.............................:............:.....................................................:.....................",......... 19 S�a�e tee,�e�-�s 19y� �4 400.2,5 C..ov.dt-�y �gre�•wte.w.-�s 31 I��L (Sob• 3o i�ede� b w�er.� vecea•�t 3*. 33 L (004. 1�1�2 � cm�.3�' C-o+rtCEgS�®v. �4're�+r��d•-�$ 314 PbWas t 43e� ko u co.4o Poems R�raerKen s (moo.St Cd3h Cap+ ao�4 ��r�v+af S 35 tM t000.sa C,asba ConAmA +reel All to (000.55' CaSb% Cov\�raLTS- gighalS wo-wr e-w\ Cava A06— Pavks 3� + r�no. loo C4 � t®� aa�S - Ora��w a sewers �y(aoo.?a Gasti Can�ra�},�- Wt+e 31 1 �o G&b-lf Cal Cost\ C.,.}m4 _ 1412- it, foob.�® ta5►a eaoa�ravls- Gewe.al P�bt;c c,as.ar�s Gooa•9a CSC, 3 39 tst2a.Lt? iroa . 2�,' L®en.38 toeo.3� Com®•4a tona.�o �000.7� ®V ✓ "2 W i @NM ®:i RECORD STORAGE AGREEMENT s PERPETUAL STORAGE, INC. DATED: ��r�l �� ."19 CIS This Agreement is made between Perpetual Storage,lnc.,a California corporation qualified to do and doing business in the State of Utah with its principal office in Utah at 6279 East Little Cottonwood Canyon Road,Sandy,Utah 84092 hereinafter"Perpetual Storage",and of 4Lt,%k*-%A6h 62-ot,11% ,hereinafter"Depositor." IN CONSIDERATION of the mutual covenants contained herein,the parties agree as follows: 1. RECORDS STORED: Depositor hereby engages Perpetual Storage to store the records set forth on Schedule "A", which Schedule is attached hereto and made a part hereof,at Perpetual Storage's constant temperature storage facility located in Little Cottonwood Canyon,Salt Lake County,State of Utah,at the storage and handling charges indicated on Schedule"A". 2. WARRANTY BY PERPETUAL STORAGE:Perpetual Storage warrants the following: A. Unless otherwise specified in writing between the parties,all records will be kept in the maximum security area of the storage facility,in the usual storage fixtures supplied by Perpetual Storage. B. Records will be kept under constant temperature and controlled humidity levels while inside the vault-proper. C. Perpetual Storage will provide a 24-hour security system for the vault in which the records are stored. D. Records stored will be coded and indexed and will not be co-mingled with records of other depositors in storage drawers or rack units. Records will,however,be stored within the same vault structure. E. Strict admission and retrieval procedures will be adhered to concerning access to the storage facility.At no time will depositor's records be accessible to anyone but the depositor, his authorized agents as set forth on the ACCESS AUTHORIZATION FORM and bonded personnel employed by Perpetual Storage. F. Reasonable precautions will be taken to assure safe handling,filing,retrieval and delivery of all records. 3. TERRA: This Agreement shall be for a term of one year from the date hereof and shall be automatically renewed for successive terms of one year each until either party shall cancel this Agreement by giving the other written notice of its elec- tion to cancel,at least thirty (30)days prior to the expiration of the then existing term of one(1)year. 4. STORAGE CHARGES: Storage charges become applicable on the date that Perpetual Storage accepts care of records regardless of the unloading date or the date of issue of any warehouse receipt. All storage charges shall be billed yearly and shall be due and payable.within ten (10) days after the date of the yearly billing statement.Storage charges for the first year shall be paid upon receipt of records by Perpetual Storage. S. HANDLING: A. Regular Services: The storage rates set forth on Schedule "A"cover the ordinary labor involved in receiving re- cords at the warehouse door,placing records in storage,and returning records to the warehouse door. B. Additional Services: Unless otherwise agreed the following services shall be subject to an additional charge: (1) Loading or retrieval of records. (2) Receipt and handling of damaged records. (3) Delivery of records to or receipt of records from a point other than at the warehouse door. (4) Labor and materials for special packaging or unpackaging. (5) File referencing and inventories. (6) Interfiling. (7) Special indexing. (8) Other services as agreed. C. Rate: Charges for the above additional services and all other requested additional services shall be at the.rate of $�per hour and$.17 per mile traveled or at such other rates as agreed between the parties.Charges for additional services shall be billed monthly and shall be due and payable within ten(10)days after the date of the monthly billing state- ment. 6. INTEREST: Interest at the rate of eighteen (18)percent per annum will be charged on all overdue amounts. 7. AMENDED RATE SCHEDULE: The storage charges and handling charges set forth herein may be amended from time to time by written agreement of the parties. . 8. TITLE TO RECORDS: Depositor warrants that he has dear title to the records to be stored and the right to store the same and that the records are free from all liens and encumbrances.If Perpetual Storage be made a party to any litigation in c¢ y connection with the records stored then depositor shall pay all necessary costs and expenses including a reasonable attorneys fee and costs of court in connection with such litigation.Further,depositor shall indemnify Perpetual Storage against any and all claims for unpaid transportation charges, including under charges,demurage, detention charges, or charges of any other nature in connection with records shipped to Perpetual Storage. In the event records are shipped to Perpetual Storage having any charges of any kind unpaid in connection therewith, Perpetual Storage shall have the right to refuse such records and shall not be liable or responsible for any loss,injury or damage to such records. Depositor further warrants that no articles or records tendered for storage consist of illegally held narcotics, explosives, radio active material, nitrate film,or other articles inherently hazardous or of a character to injure the storage facility or pro- perty stored therein and that it will not use the storage facilities for illegal purposes. Perpetual Storage reserves the right to inspect any and all records at any time if it has reason to believe any hazardous or illegal material is about to be stored by depositor. 9. INSPECTION: Depositor acknowledges that it has selected Perpetual Storage facilities and that it has had ample op- portunity to inspect the same. Depositor takes full responsibility for determining that the facilities of Perpetual Storage are satisfactory and suitable for the records to be stored therein by depositor,and Perpetual Storage has no liability for such selection. Perpetual Storage has not examined the records to be stored and expressly makes no representation or agreement that the material or information stored on or in the records is of the type or content represented by depositor. 10. REFUSAL OF RECORDS: Perpetual Storage may refuse to accept records tendered for storage for any reason what- soever without liability for such refusal. 11. MOVING RECORDS: Perpetual Storage reserves the right to move,at Perpetual Storage's expense,on thirty (30)days notice to depositor,any records in storage from the storage facility in which they may be stored to any other storage facility. If,however,depositor takes delivery of such records in lieu of transfer,no storage charge shall be made for the current storage month.Perpetual Storage may,without notice,move records within the storage facility in which they are stored. 12. TERMINATION: On thirty (30) days written notice to depositor,Perpetual Storage may terminate this Agreement and may require the removal of any records stored. If the records are not removed before the end of the thirty-day period, Perpetual Storage may sell them in accordance with applicable law. In the event Perpetual Storage, in good faith, believes that records are about to deteriorate or decline in value to less than the amount of its lien before the end of the thirty-day period,Perpetual Storage may specify in the notification any reason- able shorter time for removal of the records. If records are not so removed,Perpetual Storage may sell records at public sale held at least ten (10)days after notification. In the event the stored records are hazardous to other property,to the storage facility in which records are stored,or to any person, Perpetual Storage may immediately remove the records from the storage facility without liability and may sell said records at public or private sale without advertisement after reasonable notification to all persons known to claim an interest in the records. If Perpetual Storage,after a reasonable effort,is unable to sell records,Perpetual Storage may dispose of the records in any lawful manner and shall incur no liability by reason of such disposition. In the event Perpetual Storage determines that there is no reasonable market for the sale of the records stored,and after reasonable written notice to depositor of termination of this agreement,Perpetual Storage may dispose of any unclaimed re- cords in any manner or time it sees fit. 13. DELIVERY OF RECORDS: Records shall be delivered or transferred only on receipt by Perpetual Storage of com- plete instructions properly signed by depositor or his authorized agent as specified on the ACCESS AUTHORIZATION FORM. Perpetual Storage shall have the right to refuse delivery of any records to any person when in doubt as to his authority and such refusal shall be without liability on the part of Perpetual Storage. In the event that a negotiable warehouse receipt has been issued, no records covered by that receipt shall be delivered or transferred on the books of Perpetual Storage,unless the receipt, properly endorsed, is surrendered for cancellation or for endorsement of partial delivery thereon. If a negotiable receipt is lost or destroyed,delivery of records may be made only on order of a court of competent jurisdiction or upon post- ing of security approved by Perpetual Storage. In the event Perpetual Storage is unable to carry out instructions for delivery because of acts of God,war,public enemies, seizure under legal process, strikes,lockouts, riots or any other reason beyond Perpetual Storage's control or because of any other excuse provided by law,Perpetual Storage shall not be liable for failure to carry out such instructions or to deliver such records and records remaining in storage shall continue to be subject to regular storage charges. 14. LIABILITY: A. PERPETUAL STORAGE SHALL NOT BE LIABLE FOR ANY LOSS OR INJURY TO RECORDS HOWEVER CAUSED UNLESS SUCH LOSS OR INJURY RESULTS FROM FAILURE BY PERPETUAL STORAGE TO EXERCISE SUCH CARE IN REGARD TO RECORDS AS A REASONABLY CAREFUL MAN WOULD EXER- CISE UNDER LIKE CIRCUMSTANCES, AND PERPETUAL STORAGE IS NOT LIABLE FOR DAMAGES THAT COULD NOT HAVE BEEN AVOIDED BY THE EXERCISE OF SUCH CARE. J B. RECORDS ARE NOT INSURED BY PERPETUAL STORAGE FOR THE BENEFIT OF DEPOSITOR AGAINST FIRE OR OTHER CASUALTY. DEPOSITOR MAY AND IS ENCOURAGED TO, AT ITS OWN EXPENSE, PROVIDE ITS OWN FIRE,THEFT OR OTHER CASUALTY INSURANCE. 15. WAREHOUSE RECEIPTS: All warehouse receipts shall be non-negotiable and will be of the form prescribed by Per- petual Storage. Failure to return any warehouse receipt for correction within five(5)days after receipt thereof by depositor shall be evidence that such receipt is correct and that delivery will be made only in accordance therewith. 16. LIEN: Perpetual Storage shall have a lien on any and all property or records deposited with it at any time by deposi- tor for any and all unpaid storage,handling or additional charges and any and all costs and attorneys'fees incurred. Depositor further grants Perpetual Storage a security interest in all of the items deposited to secure the payment of all storage and other charges incurred. The parties agree that Perpetual Storage shall have all of the rights and be subject to all of the duties of a secured party under Article 9 of the Utah Uniform Commercial Code. 17. CLAIMS: No action may be maintained by depositor or others against Perpetual Storage for loss or injury to records unless timely written claim has been given not later than ten (10) days after delivery of records by Perpetual Storage to de- positor or sixty (60) days after depositor is notified by Perpetual Storage that loss or injury to all or any part of the records has occurred,whichever first occurs. 18. INDEMNIFICATION: Depositor hereby agrees to indemnify and hold Perpetual Storage harmless from any loss or damage to depositor's own property or records or any other property stored in Perpetual Storage's facility,caused by deposi- tor's own negligence in preparing,packaging or disclosing the nature of its stored articles. 19. INTEGRATED AGREEMENT: This,Agreement constitutes the entire Agreement of the parties hereto. Perpetual Storage shall not be bound by any promise or representation made at any time, unless made in writing and signed by both parties and made a part of this Agreement.This Agreement shall be.binding upon the heirs,personal representatives,succes- sors and assigns of the parties. 20. ATTORNEYS' FEES: In the event it becomes necessary to enforce any of the terns or provisions of this Agreement, the prevailing party shall be entitled to recover its reasonable attorneys'fees and costs of suit incurred. 21. GOVERNING LAW: This Agreement and the rights,duties and obligations of the parties hereto shall be construed according to and governed by the laws of the State of Utah,United States of America. 22. NOTICE: All notices and claims to be given under this Agreement shall be given in writing either personally or by re- gistered or by certified mail, postage pre-paid,with the address being that set forth below the signature on this Agreement of the party to whom the notice or claim is to be given,or at such other place as either of the panties may form time to time designate in writing.The date of service of notice shall be the date of actual personal service or the postmark on the registered or certified mail,as the case may be. PERPETUAL STORAGE,1 . By �fr CC�flC Title: ��<g 5 Address: 6279 East Little Cottonwood Canyon Road Sandy,Utah 84092 DEPOSITOR: By i � ll�i 2 - -rJcct (authorized signature) Address: 6)r,� CAt--k'S a"ice 100 0 11rtoi h S•�<�.�.f CA 9z-!kqg SCHEDULE"A" !VALUE OPTIONS Form No. Date A. Minimum Value Option Depositor, in consideration of the basic or lowest rate of storage to be charged by Perpetual Storage,as set forth below, declares that the value of each of the following records stored in this lot,or later received for the account of the deposi- tor, is set forth in the following schedule and that Perpetual Storage's liability in case of loss or damage from any cause while such records are in its possession,shall not exceed the.total value so declared: ITEM LIMITED VALUE NO.OF ITEMS STORAGE RATE PER YEAR ROLL MICROFILM: silver 16mm x 100' $6.00 each J (aLi•50 silver 35mm x 100' $8.25 each diazo 16mm x 100' $4.00 each diazo 35mm x 100' $4.50 each MICROFICHE: silver 4"x 6"sheet $0.40 each diazo 4"x 6"sheet $0.15 each APERTURE CARDS: silver film $0.40 each diazo film $0.25 each HARDCOPY: 8'/2" x 11"— price per pound $ 1.50 8%"x 11"— price per pound $ 1.75 MAGNETIC COMPUTER TAPE price per 2600'reel $20.00 misc. TOTAL DECLARED VALUE AND LIMITATION OF LIABILITY: TOTAL ANNUAL BASIC STORAGE RATE: Additional records to be stored will be evidenced by warehouse receipts and will be stored at the rates and declared limit- ed values set forth herein. B. Excess Value Option Depositor, in consideration of the storage charges by Perpetual Storage of its basic or lowest rates as set forth above plus the additional sum as described below for excess valuation above that named in paragraph "A"of this schedule,declares that the values of the following records stored in this lot, or later received for the account of depositor,do not exceed the value stated below and that Perpetual Storage's liability in case of loss or damage from any cause_while such records are in its possession shall not exceed the total value so declared: ITEM LIMITED VALUE NO.OF ITEMS STORAGE RATE PER YEAR TOTAL DECLARED VALUE AND LIMITATION OF LIABILITY: TOTAL ANNUAL BASIC STORAGE RATE: DEPOSITOR HEREBY ELECTS TO STORE ITS RECORDS AT THE RATES LIMITATION OF LIABILITY DESCRIBED IN PARAGRAPH (insert "A only"or"A and B"). PERPETUAL STORAGE, INC.: By Title: DEPOSITOR: By Title: ® 1 Perpetual Storage Inc® Depository Topic: ACCESS AUTHORIZATION FORM Enclosed you will find your Access Authorization Form. In the upper right hand corner is your organizations private "Depositor' s Code Number". PLEASE REMEMBER THAT ONLY A "LEVEL TWO OR THREE" PERSON SHOULD KNOW THE NUMBER. It is to be used by those individuals when they need to call records to be delivered from our vault to your site. It is your responsibility to keep the form current. If you need to add or delete names from the form, let us know as quickly as you can so that we can send you new forms . Remember, only a "Level Three" person can add or delete navies from the form. Thank you for making the sound business decision to store your crucial records in our maximum security vault. If you have further questions , please let us know. Perpetual Storage, Inc. 6279 E. Little Cottonwood Canyon Road Sandy, Utah 84092 (801) 942-1950 Dear Client, After reviewing hardware to ensure you have immediate contact with PSI in the event of an emergency, we determined to set up a network of Cellular Phones, should land-lines between a central station and the canyon location of the vault be down. There are four numbers to access for 2-way communications, and a fifth for fax information. These are not typical numbers and should not be used for day to day communications between you and PSI. Nor are they intended for contacting vault personnel after hours.They are simply a backup to our existing phone system. In addition to backing up your vital records, we intend to backup every aspect of our operation to be certain your needs are met in the event of a major disaster. In reference to a severe earthquake along the Wasatch Front, an expert proclaimed its"not if, but when!"Please let us know if there is anything further we can do in the way of expediting our service to you under emergency circumstances. As with the previous"after hours" procedure and phone list,these numbers should be posted in a conspicuous place for use by your data processing personnel. Emergency Cellular Vs 580-3143 580-3144 560-7688 573-1056 Emergency Cellular Fax# 580-7687 Thank You, Dean Willden General Manager MAN Perpetual St®rage Inc® Depository Dear Client As a fail-safe method cf assuring the retrieval of your natarals after hours , we suggest you include this list of phone numbers in your PSI file, along with your Access Form. A second copy should probably be displayed in a conspicuous area of your tape library or computer room. If there comes a time when dialing 942-1950 that you don't connect with the answering service, please dial 328-5865 . This is a direct number to our exchange at the answering service, so it bypasses the lines up the canyon . If for some reason it takes a longer period for our response than is normal , recall the answering service and request either a re- page or a call to one of our personnel on their 'List . Or you can dial one of us direct , in the order listed below. 1st : 942-1950 , PSI after-hours number connected to the answering service . 2nd: 328-5865 , direct to answering service . 3rd: Vault Personnel at home : Ron - Librarian 255-6032 Kelly - 1.ibrarian 561-8089 As our business grows , so does our responsibil-t y to our customers . We fee' t} lS ?1eaSLirn ?Ni-- al-etJ,_ate any f t' re problems, whet''__- they be caused by human error or Moti.er Nature . 6279 E. Little Cottonwood Canyon Road o Sandy, Utah 84092 ® (801) 942-1950 ACCESS AUTHCRIZA71CN FORM PERPETUAL STORAGE, INC. 6279 East Little Cattonwood Canyon Road Sandy, Utah W92 Executive Offices (801) 942-1950 City of Huntington Beach Oepositor xwoDepositor s code No. 2000 Main Street 536-5227 Authorized Delivery Address Phone Huntington Beach, CA 92648 April 27, 1995 City, State, Zip Cade Date This form supersedes all Access Authorization Forms of previous date. Complete this form in triplicate and return all three (3) copies to Perpetual Storage for validation and assignment of the Depositor's Code Number. One (1 ) validation copy will be returned to you vial certified mail . THIS FORM AND ITS SECURITY CODE NUMBERS SHOULD BE KEPT CONFIDENTIAL AT ALL TIMES. The following individuals may have access to information regarding or be entitled to take delivery of the items stored in accordance with the access clearance level specified and subject to the terms and provisions of the Storage Agreement. Security numbers are assigned dy the depositor. Perpetual Storage reserves the right to require additional proof of identity of any person attempting to retrieve or gain access to the depositor's property. LEVEL ONE (1 ): Authorization to sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage. LEVEL TWO (2) : Authorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule. LEVEL THREE (3): Authorization to (a) sign for and accept delivery of items stored from Perpetual Storage, and to submit items for storage; (b) request information about items in storage and request and authorize retrieval of any items stored not on a regular rotation schedule; (c) inspect or authorize inspection of the items stored; and (d) change authorized personnel and delivery address listed on this form. Sianature Title Level vw/"/'e 2L��%c�� City Clerk Level #3 Name typed below line-s"An above Security Number Connie Brockway �3 Deputy City Clerk II Level #3 Tony RU84ell Office Specialist Level #2 aura Nelson ; ��� �'v - Deputy City Clerk II Level #2 Evelyn/ chubert *Security Number �s ptiona _. Signature Title Level Deputy City Clerk I Level #1 Mayb ce Joh on A ' _ - ...-... _.. .. -"fi' �. •: �;�xa;.';s•{•rr ::..::ter .:s`•::::.", � �?y.�y-•z,:::':..�., -.�'".'9t�`'``,�.:.uh.wHI'•. 1 :-. - •+•. - _ •:•.�•::• �:C;..s..: ..z-'Yp.}Y- ..::l-•t=-:.-�-.�: ;p zY.r':sj=.: :a` S#:•-t... ri:,:� 'Lp .•.'- .v '- j•: :• .. �.- y;- .,i.'�yv3£:: -:+{-i:h:t `r.".Jr;?,air <�zr��rtifs.`�'�•'.:v: g::f;P:aF.Fi:?is}: ��M.�T`� ..aa.G,.h.. h v 4-• U 00. 3 A re2rle/��s off., �U. p OD.2S '�" �o 00 • 3 0 � ree.,...� s 3 Liao. Lio `s �.o SD. o Co5 Co So. a lm . ?o �� e/ F • S I1a,o. P C� so. Zor C, 4 So. t (poo• So , �5 D �a-O • S �ov � �Q �X �'o". l�o.ts�,3oo.1.p , 300• oo• 310. 30 Io. 3�to• lD -V 3lia?o 13 YYD . Pla��n�a9 F`(eg !o 1`/ ous -89 tna 3 l0 20 0 .�O �Io. c� 400.1 9 tD i.- !c>a2o.tU Ztao.lD y2o.� /Y11S�• �2o.tp d , 2o-So 430� � a �' 1q 7 - 89 yyD .tb S7o.Zo 20 o `��•" �' 10 ug o•l446 ,1D40.4 P lanrl+n U. L/D.Iq l.,,d Trat�4- }'�1e5 S$o•la 1973- 2 yao.nd. 0D. o /0. to �IlD. y/o. 7c� '�Zede D -SI S80•3o 5-ra v - �-• ` aljqn-ge tao.l o u A ,; r�1: r e n 4- -r--��� /� If DJO , 5,3c.1 t>, s3o•3o, 32c Lo Ntff-y tro�2cwG �O�;t�,TC�JI�� vtO. D l LI ZO- 3 �i4v.so P1ahr.,�n0, .4• fA 34t.so Li 20. gb �o. . 2v oo• oo.yo (moo 040.tc gAfomms\avcrolog r -- :::�'-"$:; -�• - •E..r•% k-r n��_ cam• y=a�''=•"�h•`�':�:: �:_o:; j !�'�`:3.: ..as..-.;:�2�^•:Y�.r���,-.;. ,.«•, . � 5: :.� ... �t:;,?7.. t max}.-v.r: �'`''-�-�-f-•-- - ;•:�r`Y:�..,•r•s.. � i�•s•.- .r.�'•`.' . Ito .1�� yoo.lo� 14atoo gaa✓�s �- c�.�•-'�--:zs�a'�-s 15- ILI 3a o. o oZ, 1gtZ_ 32o.Zo $tea ek gjqj Li320, o a.9 lq 9 -8 Zo• Za ��.� e� gAfotmsVnicrolog CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERIC CONNIE BROCKWAY CITY CLERK April28, 1995 Mr. Kelly L. Record Sales Executive Perpetual Storage Inc., Depository 6279 E. Little Cottonwood Canyon Road Sandy, Utah 84092 Dear Mr. Record: Enclosed is the agreement for the storage of the city's microfilm rolls. If you have any questions please telephone me at (714) 536-5209. Sincerely, n Tony Russell Deputy City Clerk/Records Manager (Telephone:714-536-5227)