Loading...
HomeMy WebLinkAboutPLAN B SOLUTIONS - 2006-08-16 CONTRACTS SUBMITTAL TO CITY CLERK'S OFFICE To: JOAN FLYNN, City Clerk Name of Contractor: Plan B Solutions Purpose of Contract: For Example:Audit Services or Water Quality Testing Huntington Lake—Huntington Central Park User needs assessment for utility billing and cashering systems replacement Amount of Contract: Not to exceed $49,200.00 Copy of contract distributed to: The original insurance certificate/waiver distributed ❑ Initiating Dept. ❑ to Risk Management City Treasurer ❑ ORIGINAL bonds sent to Treasurer ❑ Date: Name/Extension City Attorney's Office // /aco,6 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND PLAN B SOLUTIONS TO CONDUCT A USER NEEDS ASSESSMENT FOR UTILITY BILLING AND CASHIERING SYSTEMS REPLACEMENT THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY, and PLAN B SOLUTIONS, a California corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to conduct a user needs assessment for utility billing and cashiering systems replacement; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Cyndy Cservenyak who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 06-477/3964 1 7 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence as soon as practicable after the execution of this Agreement (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than 180 days from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Forty-Nine Thousand Two Hundred Dollars ($49,200.00). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 06-477/3964 2 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or. CONSULTANT's subcontractors, if any)negligent performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 06-477/3964 3 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of CITY. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; 06477/3964 4 B. state that the policy is currently in force; and C. promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without 06-477/3964 5 cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage 06477/3964 6 prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach Plan B. Solutions ATTN: Information Services Director Attn: Cyndy Cservenyak 2000 Main Street 5015 Birch Street, Suite 139 Huntington Beach, CA 92648 Newport Beach, CA 92660 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 06-477/3964 7 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 06477/3964 8 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or 06-477/3964 9 warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on 20 O( PLAN B. SOLUTIONS, INC. CITY OF HUNTINGTON BEACH, By: a municipal corporation of the State of California 2�0kez10 N iL�1&2-0 print name02C . ITS: (circle one)Chairma resident ice President Director of Information Services (Pursuant To HBMC§3.03.100) AND By: APPROVED AS TO FORM: s A,,{-�.�,r,� City Att ey ITS: { Mcer/Asst. �! Secretar. (SY�,�1 u� 5.z C REVIEWED AND APPROVED: Ci A inistrator (only for c ntracts$ ,000.00 and over) 06-477/3964 10 WRITTEN CONSENT OF BOARD OF DIRECTORS OF PLAN b SOLUTIONS, INC. Pursuant to the authority granted in the California Corporations Code and the By-laws of this corporation, the undersigned constituting all of the directors of this corporation take the following action by unanimous written consent. Approval of Signing Authority WHEREAS, Doreen Wakefield is responsible for management of the day to day business of Plan b Solutions and is empowered to execute all contractual arrangements, and is acting in both the President and Secretary capacities. NOW THEREFORE, BE IT RESOLVED that effective as of this date Doreen Wakefield has sole approval and contractual engagement authority and responsibility. This written consent is directed to be filed with the corporation's Board of Director Minutes. Dated. July 17, 2006 JX/X- Doreen Wakefield Arthur Dorf PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND PLAN B SOLUTIONS TO CONDUCT A USER NEEDS ASSESSMENT FOR UTILITY BILLING AND CASHIERING SYSTEMS REPLACEMENT Table of Contents 1 Scope of Services.....................................................................................................1 2 City Staff Assistance................................................................................................2 3 Term; Time of Performance.....................................................................................2 4 Compensation ..........................................................................................................2 5 Extra Work...............................................................................................................2 6 Method of Payment..................................................................................................3 7 Disposition of Plans, Estimates and Other Documents ...........................................3 8 Hold Harmless .........................................................................................................3 9 Professional Liability Insurance.............................................................................4 10 Certificate of Insurance............................................................................................5 11 Independent Contractor............................................................................................6 12 Termination of Agreement.......................................................................................6 13 Assignment and Delegation......................................................................................6 14 Copyrights/Patents...................................................................................................7 15 City Employees and Officials..................................................................................7 16 Notices.........................................................................................7 17 Consent ....................................................................................................................8 18 Modification.............................................................................................................8 19 Section Headings .....................................................................................................8 20 Interpretation of this Agreement..............................................................................8 21 Duplicate Original....................................................................................................9 22 Immigration...............................................................................................................9 23 Legal Services Subcontracting Prohibited................................................................9 24 Attorney's Fees..........................................................................................................10 25 Survival.....................................................................................................................10 26 Governing Law.........................................................................................................10 27 Entirety......................................................................................................................10 06-477/3964 EXHIBIT A • An evaluation of existing process automation • An identification of additional processes that could be automated • An identification of special needs and issues Our approach is very straightforward. We will approach this assignment in three basic steps; ■ Validate the As-Is documentation that has been developed ■ Develop and Document an optimized set of To-Be processes and create a Requirements Specification Report • Create a high level project plan for subsequent phase Protect Plan The following defines the project activities and tasks, key deliverables and our manpower for the Needs Assessment and Business Requirements project. Activity Deliverable Estimate of Effort(days) 11 Validate As-Is Review Billing and Cashiering processes As-Is Process 7 days High level existing billing and cashiering system and Definition processes review. Validate the documentation of the processes and the applications currently used to manage and measure these activities. Review Application Interface Requirements Process flows, 3 days Review current and identify additional system systems flows, interface requirements between department processes interview notes and other functions such as financials and customer care. Validate information.Document future high level business objectives,strategic goals and executive vision. 1.2 Develop To-Be applying techno/agy to ----- Page 2 of 3 improve business performance Activity Deliverable Estimate of Effort(days) Create a set of process recommendations that define Proposed TO-Be 20 days the To-Be billing and cashiering process.Included is Process and system architecture showing the potential system Requirements interfaces,key data elements and potential software Matrix and technology platforms. Identify functional requirements and gaps, issues and items for consideration.Define required and"nice to have" features of new systems and processes. 1.3 Develop Report Identify alternative solutions; create a high level Requirements 10 days business plan, and preliminary identification of Specification vendors matching requirements. Document Develop report of detailed business and system requirements that supports the rapid development of a vendor RhP.Includes As-is, and To-be flows and specification of function and features.High level project plan for subsequent phases. 1.4 Present Recommendations Prepare and present our findings to management and Presentation I days discuss possible additional phases. applying technology to Page 3 of 3 improve business performance EXHIBIT B plan b solutions applying technology to improve business performance Exhibit B — Payment Schedule The following Payment Schedule is provided to the City of Huntington Beach by Plan b Solutions for the Needs Assessment for the Utility Billing System Project. We will invoice upon the receipt of our deliverables detailed below by The City: Milestone Deliverable Amount 1.1 Validate As-Is Review Billing and Cashiering processes As-Is Process $12,300. High level existing billing and cashiering system and Definition processes review. Validate the documentation of the processes and the applications currently used to manage and measure these activities. Review Application Interface Requirements Process flows, $12,300. Review current and identify additional system systems flows, interface requirements between department processes interview notes and other functions such as financials and customer care. Validate information. Document future high level business objectives, strategic goals and executive vision. 1.2 Develop To-Be Create a set of process recommendations that define Proposed To-Be 12,300. the To-Be billing and cashiering process. Included is Process and system architecture showing the potential system Requirements interfaces,key data elements and potential software Matrix and technology platforms_ Identify functional requirements and gaps, issues and items for consideration. Define required and"nice to have" features of new systems and processes. 5015 Birch St.,Suite 139 0 Newport Beach,CA 92660 0 Phone: 949.221.9301 • Fax: 949.221.8227 www.planb-solutons.com Milestone Deliverable Amount 1.3 Develop Report Identify alternative solutions; create a high level Requirements $12,300. business plan, and preliminary identification of Specification vendors matching requirements. Document Develop report of detailed business and system requirements that supports the rapid development of a vendor RFP.Includes As-is, and To-be flows and specification of function and features.High level project plan for subsequent phases. 1.4 Present Recommendations Prepare and present our findings to management and Presentation Total $49,200. discuss possible additional phases. applying technology to Page 2 of 2 improve business performance V( A 1 ► i i 08/16/2006 09:29 3106471975 PAIS PAGE 02/03 ACORD. CERTIFICATE OF LIABILITY INSURANCE 08/16/2006 PRODU= (310) 647-1963 THIS CERTIFICATE IS ISSUED AS A HATTER OF INFORMATION Pacific A mt�e IaswtatLCa SetCVXCes Lic_ #068t16S0 ONLY AND COWERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMENA, EXTEND OR 136 Xmin Street Slane S ALTER THE C_01 ►ffi AFFQ9DW BY THE POLICIES Snow. El Sagunclo CA 90245- NrSURtERS AFFOMWZ OVERAGSNAIC 6 MKIR fD A:»artford 1=urauce Co Plan B Solut1*43 MUFMR& 5015 Birch St Suite 139 ttc o; ftwo rt Beach, G 92660- 14SURER I- GE THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUH?TQ THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWItHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TM CERTIFICATE MAY HE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OP SUCH POUCISS. AGGRE+3ATE LIMITS SHOWN MAY HAVE BEEN REOUCxtD BY PAID CLAIMS. LTR 7YP[CFf10UFUUM POLACYNUIl6R DATg p11TE Irt" a GENWALUAMN rY 72 sett► A6I861 04/13/2006 04/13/2007 H S x,000.000 LD 084MAL 4u0RrtY �ID $ 300,000 *AMMADE ® ! ! ! 1 a„� s 2.01000 R y 1,000,000 X Professional Liab / / / ! S 21000,000 X rCX-VL^ IGAM Lalff APP es A©G s 21000,000 • x POLICY r 1 m LOG ANY MOD At1 O1" AP ROVED AS TO F / / ! GookyvaAm Sc�Du.w Autos m0r+<W/TOS NNI ER McGRATI 1, rty knon ey yt,7l 6 PRopmw opmm E _ (peraQa�) G>tiRA6EltAptiY MA02M. -EftACGXXW ;. Am omY: A6G f EXCESSRIMORWW►I.0 UrY OCC1R CLAM taupe TE S t nEOuCrtaLe ! / / I s s � W*ftK tBC0NPQWTI0mNW / t / / vYCs Alm oTi� tMPI.OYERs'MOW" ANY PROFOW70"ARTNOMMU-Me e,6 EACH A4PMKr S gyes tl--, vwr SPIMM Peovelow bebw E DISEAE-POLICY LIMIT s DESCttIPMOa oP OP9tAT10109AACA AUM EY 6f> IENTriPEWL PROW01010 %%=Do usual to the M29>7 6d•s ovezatsons. City of Mmtingtm Bench its agents. olticers A ee•pJ,oseee are and additional. Znwomd 9" the Msiaess Liability Coverage Fom 88,00080409, attached to the policy. EWxtfozd CaAmalty 3x=u mmce '!.y raved A+" vex the SwMost CamlaLy. CERTIFICATE FICATE HOWER CANCELLATION SMOY1.4i ANY OF TNG AMW 0E8046ED POUCH SE CANCEI.IFA BIB•ORE THIN City of 3=tiagton Beach gerM7M DATE TTERSOR, THE 183=0 •l9URMt VALL a*NAIL 30 DAY6 t+os+a8 Ta TY18 C78tlHF1CATE Ma bBR NR1rED To T+le L1�T.M arras_ Ri>tx>S 39WI=genMat �MMIi lrM► �twlMrl N1��M 2000 Main St Alrrr'+awv� IrAttVE mmt on now0l Cl 92648- ACORD 25 0011081 a ACORD COIW0RATIGN lN$ INso28 pwla ft 9J47110MIC t.AM FORM.Mr.-(tlr>O}327.W4S Po"I of 2 t i CiT9 OF HUNTINGTON BE CH Professional Service Contracts Purchasing Certification 1. Date: July 17, 2006 2. Department: Information Services 3. Requested by: Colleen Keith 4. Name of consultant: Plan b Solutions 5. Attach the written statement of the specification, conditions and other requirements for the requested services that was provided to solicited consultants in your answer to 11 of this form. 6. Amount of the contract: $49,200 7. Are sufficient funds available to fund this contract?' Yes, ❑ No 8. Company number and object code where funds are budgeted: 50643002.86100 9. Is this contract generally described on the list of professional service contracts approved by the City Council'? M Yes, ❑ No 10. is this contract within $25,000 or 25% (whichever is less) of the amount stated on the list of professional service contracts approved by the City Council?' Yes, ❑ No 11. Were (at least) informal written proposals requested of three consultants? M Yes, ❑ No Explanation: 12. Attach list of consultants from whom proposals were requested (including a contact telephone number). 13: Attach proposed scope of work. 14. Attach proposed payment schedule. A ✓ 1 s� Depa nt Head Signa ure IG ARD AMADRIL, Mana er Purchasing/Central Services ' If the answer to any these questions is "No,"the contract will require approval from the City Council. /' (1 .41 Gartner GFOA TMG Plan B Solutions Tatum Vendor Location San Diego Chicago, Illinois Austin, Texas Newport Beach, CA Texas Size of Team for HB Project 7 6 3 2 Unknown Phase 1: Current Analysis& Gap Analysis $75,000 $50,720 $25,000 $49,200 $90_,000 to$115,000 Fixed Price? Yes Yes . If within timeframe Yes Not Yet Timeframe 5 weeks 12 weeks 4 we 8-10 weeks Not determined Phase 2: Technical & Functional Requirements $49,000 $30,190 Included in above + Included in Above Included in Above Fixed Price? Yes Yes Timeframe 2 weeks Included in above Included in above Included in Above Phase 3: Market Scan, Business Case $49,000 Not quoted Not quoted Not quoted Not quoted Fixed Price? Yes Timeframe 3 weeks Phase 4: RFP &Vendor Selection Not quoted $57,230 $102,000 Not quoted Included in Above Fixed Price? Combination If within timeframe - ---- - -- - - - _ --_ -- - -- _ Total cost quoted $173,000 $138,140 $127,000 $49,200 ; $90,000 to$115,000 Total Time 10 weeks 9 months 7 months 8-10 weeks Not determined