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HomeMy WebLinkAboutPlanNet Consulting, LLC - 2006-05-15 J � 4�j 2,- (61,f R E 0 4 I ki E n • � 2006 MAY —8 AM 9 07 s, IT Y C eiL IGTL Council/Agency Meeting Held Deferred/Continued to Approv d ❑ Conditionally Approved ❑ Denied �Ity I rkls igna Council Meeting Date 5/15/2006 Departme i t I Number IS-06 005 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL AC, TION SUBMITTED TO HONORABLE MAYOR AND CITY CO CIL MEMBERS SUBMITTED BY P E N E PE C�LRETH-GRAFT DPA IITY ADMINISTRATOR PREPARED BY JACK MARSHALL DIRECTOR OF INF RMATION SERVICES /� SUBJECT Approve Professional Services Contracts betwl en the City of Huntington Beach and Atrilogy Solutl ns Group, Inc , The Comdyn Group and PlanNet Consultingg, LLC for Temporary Technical Personnel and Consulting S �rvices Statement of Issue Funding Source Recommended Action Alternative Action(s) Anal sis Environmental Status Attachment(s) Statement of Issue The Information Services departme It would like to enter into agreements with vendors who will provide technical consu ting and temporary technical personnel on an as-needed basis Funding Source Funds for these agreements will be frory approved budgets on an as- needed basis Recommended Action Motion to 1 Approve and authorize the Mayor and City Clerk to execute an agreement with Atrilogy Solutions Group Inc for Temporary Technical Personnel andConsulting Services 2 Approve and authorize the Mayor and City Clerk to ex cute an agreement with The Comdyn Group for Temporary Technical Personnel and Consulting Services 3 Approve and authorize the Mayor and City Clerk to execute an agreement with PlanNet Consulting LLC for Temporary Technical Personnel and Consulting Services / ��[-E S&4,,A no j S &ej ctP SIREQUEST FOR ACTION • MEETING DATE 5/15/2006 DEPARTMENT ID NUMBER IS-06-005 Alternative Action(s) Do not approve the agreements and direct st`aff accordingly Analysis The City s Information Services department perio ically has need to augment Its staff either from a workload or specific technical expertise basis Information Services staff currently supports all of the C try s technology including the hardware software voice and data network infrastructure s technology changes there is an increasing demand from City departments for new and enhanced I business applications to make City operations more efficient or provide enhanced sel rvices to our citizens In order to complete the departments workload in a timely manner the department will need to augment employee staffing on selected protects for example scheduled annual replacement of large numbers of City personal computers I` Additionally some protects will require technical expertise n a limited basis not currently available in the IS staff or specifically required for one aspect of a`protect An example would be the initial configuration of Microsoft Active Directory domains for the Police Department and City Hall A Request for Qualifications for Temporary Technical Se ice Per sons and Consulting Services was issued to six vendors on December 1 2005 and was also posted on the City s website The City received two responses from the list of six and four responses from the website posting The Information Services Directo f the division supervisors and the departments Principal Analyst all reviewed the proposals I While most of the respondents were able to provide the required services t e selection was narrowed to three based on cost and ability to provide services most cl sely matched to the needs of the department The three selected vendors are Atrilogy Solutions Group Inc The Comdyn Group and PlanNet Consulting LLC Each agreement has a 3-year terniination period and a $100 000 cap Having these agreements will allow the Director of Information Services to bring in temporary staff with different skills levels and hourly rates depending on the work that needs to be done G\2006 RCA\IS 06 005 Temporary Staffing Contracts doc 2 5/3/2006 10 13 AM ACTION FOR•REQUEST • MEETING DATE 5/15/2006 DEPARTMENT ID NUMBER IS-06-005 I� I Environmental Status None Attachment(s) City Clerk's Page Number No. Description —� 7w — r-r1 Professional Services Contract betwe n the City of Huntington Beach and Atnlogy Solutions Group Inc and In`suranci Certificate t 2 Professional Services Contract betwe n the City of Huntington Beach W-- and The Comdyn Group Consulting and Insurani a Certificate 3 Professional Services Contract between the City of Huntington Beach and PlanNet Consulting LLC and Insurance Certificate G\2006 RCA\IS 06 005 Temporary Staffing Contracts doc 3 5/3/2006 10 41 AM ATTACHMENT #3 • • PROFESSIONAL SERVICES CONTRAC BETWEEN THE CITY OF HUNTINGTON BEA H AND PLAN NET CONSULTING, LLC --jOR TEMPORARY TECHNICAL PERSON741EL AND CONSULTING SERVICES THIS AGREEMENT ( 'Agreement ) is made and en fired into by and between the City of Huntington Beach a municipal corporation of the State of California, hereinafter referred to as CITY and PLAN NET CONSULTING aI California limited liability company hereinafter referred to as CONSULTANT WHEREAS CITY desires to engage the services of a consultant to provide temporary technical personnel and consulting services for tt e City of Huntington Beach and Pursuant to documentation on file in the office of the City Clerk the provisions of the Huntington Beach Municipal Code, Chapter 3 03 relating to procurement of professional service contracts have been complied with and CONSULTANT has been selected to perform these se-vices NOW THEREFORE it is agreed by CITY and CON ULTANT as follows 1 SCOPE OF SERVICES CONSULTANT shall provide technically ski lled personnel to augment CITY staff in the operations and support of the CITY s Information Systems Division and its related hardware software and network operations For each persc I provided by CONSULTANT and in advance of any work done by such person under this Igreement, the CITY s Director of Information Services and CONSULTANT shall execute an Addendum setting forth the name of that person the general services to be provided by that person and the hourly and overtime hourly rates for that person The Addendum shall tate that it is being entered into 06a_rce/phn nit 1 pursuant to the terms of this Agreement The Addendum must be executed by the CITY's Director of Information Services and CONSULTANT before that person undertakes any work pursuant to this Agreement CONSULTANT shall not havc I the authority to act as an officer or director of CITY or to represent or obligate CITY in any manner CITY agrees to provide at its own cost and expense reasonable working space and materials which may be necessary in connection with the performance by CONSULTANT of the services required pursuant to this Agreement In the event there are any conflicts or incons stencies between the language in any Addendum and this Agreement the language in the Agre i ent shaill govern These services described in Section 1 and in any Addendum shall sometimes hereinafter be referred to as the PROJECT CONSULTANT hereby designates Diana So 1 who s}i all represent it and be its sole contact and agent in all consultations with CITY during the,performance of this Agreement 2 CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work irectly with CONSULTANT in the performance of this Agreement 3 TERM TIME OF PERFORMANCE Time is of the essence of this Agreement The services of CONSULTANT are to commence as soon as practicable after the execution of his Agree ment by CITY (the Commencement Date ) This Agreement shall expire on September 30 2008 unless sooner terminated as provided herein 06-i-rCUPI-111 nc[ 2 • • 4 COMPENSATION In consideration of the performance of the se ices described herein CITY agrees to pay CONSULTANT according to an agreed upon hourly rate as set forth in Exhibit A The total amount of fees paid to CONSULTAT under this agreement shall not exceed One Hundred Thousand Dollars ($100 000 00) 5 EXTRA WORK In the event CITY requires additional service not included in the Scope of Services or changes in the Scope of Services, CONSULTA IT will undertake such work only after receiving written authorization from CITY Add tional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained 6 METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the leIrms of EIxhibit "A " 7 DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all ma terials prepared hereunder including without limitation all original drawings designs reports Moth field and office notices calculations computer code language, data or programs Ima s memoranda PI p letters and other documents shall belong to CITY and CO1,JSULTANT shall turn these materials over to CITY upon expiration or termination f this Agreement or upon PROJECT completion whichever shall occur first These materials may be used by CITY as it sees fit 8 HOLD HARMLESS CONSULTANT hereby agrees to protect cefend inldemnify and hold harmless CITY its officers elected or appointed official s employees agents and 06-i_ree/plan net J • • volunteers from and against any and all claims, damages, losses, expenses, judgments demands and defense costs (including without limitation, osts and fees of litigation of every nature or liability of any kind or nature) arising cut of or in connection with CONSULTANT s (or CONSULTANT s subcontractors if y) negligent performance of this Agreement or its failure to comply with any of its Dbligations contained in this Agreement by CONSULTANT its officers, agents or en �loyees except such loss or l damage which was caused by the sole negligence or illful misconduct of CITY CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT s counsel This inde shall) apply to all claims and liability regardless of whether any insurance policies are applicable The policy limits 1 do not act as limitation upon the amount of indemnification to be provided by CONSULTANT 9 PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to I a pIrofessional liability insurance policy covering the work performed by it heieund r This policy shall provide coverage for CONSULTANT s professional liability in ar amount not less than One Million Dollars ($1 000 000 00) per occurrence and in die aggregate The above mentioned insurance shall not contain a self insured retentionn deductible' or any other similar form of limitation on the required coverage except with the express written consent of CITY A claims made policy shall be acceptable if the policy further provides that A The policy retroactive date coincides ilth or precedes the initiation of the scope of work (including subsc quent policies purchased as renewals or replacements) 06ajee/plan net 4 0 0 B CONSULTANT shall notify CITY f circumstances or incidents that might give rise to future claims CONSULTANT will make every effort to ma Itam smlllar insurance during the required extended period of coverage following PROJECT completion If insurance is terminated for any reason CONSULTANT agrees to pur chase an extended reporting II provision of at least two (_) years to report clams ar>smg from work performed in connection with this Agreement 10 CERTIFICATE OF INSURANCE Prior to commencing performance of the wor hereunder CONSULTANT shall furnish to CITY a certificate of insurance subject to Iproval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement the certificate shall A provide the name and policy number o I each carrier and policy B state that the policy is currently in force and C promise that such policy shall not be s spended voided or canceled by either party reduced in coverage or in limits except after thirty (30) days prior written notice, however ten (10)I days prior written notice in the event of cancellation for n n a men l t of premium p Y CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and ac epted by CITY The requirement for carrying the foregoing > I surance Icovera e shall not q Y g g g g derogate from CONSULTANT s defense hold harmless and indemnification obligations as set forth in this Agreement CITY or its representative shall at all times have the rig lit to 06,ijree/plan net 5 demand the original or a copy of the policy of insurance CUI NSUL I ANT shall pay in a prompt and timely manner the prermums on the insurance h reinabove required I 1 INDEPENDENT CONTRACTOR CONSULTANT is and shall be acting at al times in the performance of this Agreement as an independent contractor herein and n It as an Imployee of CITY CONSULTANT shall secure at its own cost and expense, a i be responsible for any and all payment of all taxes social security, state disabil ty insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers agents and employees and all business licenses, i 'any in connection with the PROJECT and/or the services to be performed hereunder 12 TERMINATION OF AGREEMENT All work required hereunder shall be perform e in a good and workmanlike manner CITY may terminate CONSULTANT s services h ieundei at any time with or without cause and whether or not the PROJECT is fully complete Any termination of this Agreement by CITY shall be made in writing notice of Iwhich shall be delivered to CONSULTANT as provided herein In the event oft Imination all finished and unfinished documents exhibits report and evidence shall at the option of CITY become its property and shall be promptly delivered to it by CONSUL I ANT l 3 ASSIGNMENT AND DELEGATION This Agreement is a personal service contract i d the work hereunder shall not be assigned delegated or subcontracted by CONSULT i T to any other person or entity without the prior express written consent of CITY If in assignment delegation or 06ajee/plan nit 6 • i subcontract is approved, all approved assignees delegates ajid I subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 reinabove 14 COPYRIGHTS/PATENTS CITY shall own all rights to any patent or cc Ipyright on any work, item or material produced as a result of this Agreement 15 CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY of icial nor any regular CITY employee in the work performed pursuant to this Agreementl No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code 16 NOTICES Any notices certificates or other communicat ons hereunder shall be given either by personal delivery to CONSULTANT s agent (a s designated in Section 1 hereinabove) or to CITY as the situation shall warrant or by c nclosing the same in a sealed envelope postage prepaid and depositing the same in the U ited State s Postal Service, to the addresses specified below CITY and CONSULTA 1T may (designate different addresses to which subsequent notices certificates or other co municatl ons will be sent by notifying the other party via personal delivery, a reputabl overnight carrier or U S certified mail-return receipt requested TO CITY TO CON ULTANT City of Huntington Beach Diana Sobol ATTN Director of Information Services Plan Net Consul ing 2000 Main Street 3040 Saturn Str et Suite 100 Huntington Beach CA 92648 Brea CA 92821 06a_r'L/plan net 7 0 • 17 CONSENT When CITY s consent/approval is required under this Agreement its consent/approval for one transaction or event shall not be de med to be a consent/approval to any subsequent occurrence of the same or any other transa tion or event 18 MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties 19 SECTION HEADINGS The titles, captions section paragraph and su i ct headiings and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only ind are not representative of matters included or excluded from such provisions and do not ante ret, define, limit or describe or construe the intent of the parties or affect the co istruction or interpretation of any provision of this Agreement 20 INTERPRETATION OF THIS AGREEMEN The language of all parts of this Agreements all in all cases be construed as a whole according to its fair meaning and not strictly for I r against any of the parties If any provision of this Agreement is held by an arbitr for or court of competent jurisdiction to be unenforceable void illegal or invalid sucl holding shall not invalidate or affect the remaining covenants and provisions of this P greementl No covenant or provision shall be deemed dependent upon any other unless so expressly provided here As used in this Agreement the masculine or neuter gender ai d singular or plural number shall be deemed to include the other whenever the contey t so inlates or requires 06,ijeL/Plan na 8 Nothing contained herein shall be construed so as to require the commission of any act contrary to law and wherever there is any conflict between di y provisIion contained herein and any present or future statute law ordinance or regulation contrary to which the parties have no right to contract then the latter shall prevail and th provisi In of this Agreement which is hereby affected shall be curtailed and limited only t the extent necessary to bring it within the requirements of the law 21 DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals each of which so executed shall irrespective of the date of its execution and delivery be deemed an original Each duplicate original shall be deemed an original instrument as against any party who has signed it 22 IMMIGRATION CONSULTANT shall be responsible for full co i prance with the immigration and naturalization laws of the United States an shall in particular comply with the provisions of the United States Code regarding empl yment vel ification 23 LEGAL SERVICES SUBCONTRACTING P OHIBIT i D CONSULTANT and CITY agree that CITY is not fable for payment of any subcontractor work involving legal services and that such legal services are expressly outside the scope of services contemplated hereunder CUN SULTANT understands that pursuant to Huntington Beach City Charter Section 309 the City Attorney is the exclusive legal counsel for CITY and CITY shall not be liable for p yment of any legal services expenses incurred by CONSULTANT 06a,rLL/plan nct 9 i 0 24 ATTORNEY S FEES In the event suit is brought by either party to construe interpret and/or enforce the terms and/or provisions of this Agreement or to Se cure the,performance hereof each party shall bear its own attorney s fees, such that the prevailing party shall not be entitled to recover its attorney s fees from the non-prevailing 'arty 25 SURVIVAL Terms and conditions of this Agreement whi Ih by their sense and context survive the expiration or termination of this Agreement shall so survive 26 GOVERNING LAW This Agreement shall be governed and cons rued in accordance with the laws of the State of California 27 ENTIRETY The parties acknowledge and agree that i hey are entering into this Agreement freely and voluntarily following extensive arm's 'length negotiation and that each has had the opportunity to consult with legal coui sel prior to executing this Agreement The parties also acknowledge and agree that no i presentations inducements promises agreements or warranties oral or otherwise have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on an representation inducement, promise agreement warranty fact or circumstance not expressly set forth in this Agreement This Agreement and the attached exhibits contain the entire agreement between the parties respecting the subject matter of this Agreernent and supersede all prior 06a_ree/phn net 10 understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof IN WITNESS WHEREOF the parties hereto have caused tits Agreement to be executed by and through their authorized officers___ DDT PLAN NET CONSULTING LLC CITY OF HtJNTINGTION BEACH a municipal corporation c f the State of California By �1cyc M ia-,qo print n-ime or ITS (uicle o1 President/Viet President/ May M1n�cino�sr Principal AND W09J lty Mei . By APPROVED AS TO FORM - print name ITS (circle one) Sccrctirti/Chid Fin-inLial 011icei/Asst City orney I 8-a8-c& Secret3n -Treasur Managing Principal ----------------------- INITIATED ND APPROVED REVIEWED AND APPROVEDod u1j. b4 Dire c r orinformationl Services C Administrator 06a_ree/phn net I I i EXHIBIT "A" Payment Schedule (Hourly Paym nt) A Hourly CONSULTANTS fees for such services shall be based upon the hourly rates and cost schedules set forth in the schedules attached to this Exhibit f B Travel 1 Charges for time during travel are not reimbursable 2 Automobile expenses are not reimbursable All other travel expenses must be approved in advance by CITY in writing Request `for approval shall be submitted at least fourteen (14) days in advance to allow f6r reduced transportation fares Meals are not billable to CITY without prior writtei consent of CITY C Billing 1 All billing shall be done bi-monthly in one tenth h it (0 10) increments Minimum billing charges aie unacceptable CONSULTANT shall only charge for actual time spent 2 Each month s bill should include a total to date That total should provide, at a glance the total fees and costs incurred to date fort ile Project) 3 CONSULTANT shall submit to CITY an invoice f r each bid monthly payment due based upon timesheets approved by CONSUL I A T and CITY Approval of the timesheets by CITY shall constitute CITY s ap roval that the wort. has been adequately performed in accordance with this Agre ment Sueh invoice shall (A) Reference this Agreement (B) Describe the services performed (C) Show the total amount of the payment due Upon submission of any such invoice, CITY shall approve the invoice in which event payment shall be made within thirty (30) d ys of receipt of the invoice by CITY Such approval shall not be unreasonably wit iheld EXHIBIT A i Keith, Colleen E From Keith Colleen E Sent Tuesday May 02 2006 2 01 PM To Bazant Denise Cc Rehwinkel Gwen Subject Respondants to RFQ for Technical Staffing The following companies bid on the Technical Staffing proposal Atrilogy Solutions Group Inc Contact Kathy Tenty (949) 754 0500 x309 Ballantyne Contact Jennifer Huffman (949)885 3000 x190 The Comdyn Group Contact Marianne Ross (949)852 0442 HTC Global Services Contact Sutbir Randhawa (248) 786 2500 x123 MTM Technologies Contact Mark McRae (949) 852 6660 x 3740 PlanNet Consulting Contact Diana Sobol (714)982 5868 (Offe"77 1 i 1 su ' INSURANCE AND INDEMNIF CATION WAIVER „w Beaffi MODIFICATION RE, QUEST � e 7 0 'A F--- 1 Requested by Christi Mendoza, Risk Management 12 206 2 Date April 12, 2006 4"Y o 9`,t" Eeach 3 Name of contractor/permittee Plan Net Consultln LL Attorneys �Jff'cs 4 Description of work to be performed Provide techrnca Iv-skilledl personnel to augment city staff in operations/support of the ci 's Information S stems Department and its related hardware/software and network operations 5 Value and length of contract $100,000, Three 3 ea s 1 6 Waiver/modification request $10,000 deductible/professional liabilitv & cancellation 7 Reason for request and why it should be granted Una:)+le to comply with the cI 's zero deductible and cancellation clause wordinq insurance r b uirements 8 Identify the risks to the City in approving this waiver/moJ ification None Qj,-� tQu,�,- Z- epartment Head Signature Date APPROVALS Approvals must be obtained in the order listed on this form T o approvals are required for a request to be granted Approval fro the City Admmistrat �s Office is only required if Risk Manageme rid a City Attorney s Offic idisagree 1 ;Approved k Management❑ Derne llt Signature Date 2 City Attorney's Office zpproved ❑ Denied �8iqnatu-re Date 3 City Administrator's Office ❑ Approved ❑ Denied Signature Date If approved the completed waiver/modfcation request is `be submitted to the City Attorneys Offi along with the contract for approval Once th Icecontract has been approved this form is to be filed with the Risk Management Division of Administrative Services 1C ACORD CERTIFICAOP ID F LIABILITY INSU N P D/YYYY) LAM DATE(MM/03D 06 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE MIMS INTERNATIONAL LTD HOLDER THIS CERTIFICATE DOES NOT AMEND EXTEND OR 901 DULANEY VALLEY RD # 610 ALTER THE CO ERAGE AFFORDED BY THE POLICIES BELOW TOWSON MD 21204 I Phone 410-296-1500 Fax 410-296-1741 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURER PHIIADELPHIA INSURANCE CO 18058 � { PLAN NET CONSULTING LLC INSURER B Michael Weller INSURER 2850 Saturn Street #100 INSURER Brea CA 92821 INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PE RIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCI ISIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS POLICY NUMBER POLICY EF ECTIVE POLIC EXPIRATION I LIMITS LTR NSR TYPE OF INSURANCE DATE MM/DD/YY DATE MM/DD/YY GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurence) $ CLAIMS MADE OCCUR MED EXP(Any one person) $ PERSONAL 8 ADV INJURY $ J GENERAL AGGREGATE $ GEN L AGGREGATE LIMIT APPLIES PER PRODUCTS COMP/OP AGG $ POLICY ECT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO (Ea accident) ALL OWNED AUTOS AFER vFi5 AR V3 FoFugJ, BODILY INJURY $ SCHEDULED AUTOS _ (Pe person) HIRED AUTOS Nzafi 'a BODILY INJURY $ NON OWNED AUTOS 4; f( (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ A I UTO ONLY AGG $ i EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR LJ CLAIMS MADE I AGGREGATE $ $ DEDUCTIBLE I $ RETENTION $ I $ WORKERS COMPENSATION AND I I LIMITS ER EMPLOYERS LIABILITY EACH ANY PROPRIETOR/PARTNER/EXECUTIVE EIL EACH ACCIDENT $ OFFICERIMEMBEREXCLUDED? EIL DISEASE EA EMPLOYEE $ If yes descrb and SPECIAL PROVISIONS below EIL DISEASE POLICY LIMIT $ OTHER A PROFESSIONAL PHSD135516 05/10/05 05 10/06 LIMIT DEDUCTIBLE ERRORS & OMISSIONS I 1,000,000 10,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS CERTIFICATE HOLDER CANCELLATION f CITYHU3 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF THE ISS ING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN THE CITY OF HUNTINGTON BEACH NOTICE TO THE CERTIFI TE HOLDER NAMED TO THE LEFT BUT FAILURE TO DO SO SHALL ATTN RISK MANAGEMENT 1 1 2000 MAIN STREET IMPOSE NO OBLIGATION DR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OR HUNTINGTON BEACH CA 92648 REPRESENTATIVES AU H IZED P EN TIVE I ACORD 25(2001108) ©ACORD CORPORATION 1988 ACOR® CERTIFI WIMOF LIABILITY INSUPUI OP ID P DATE(MM/DD/YYYY) PLANN-1 03/15/06 PRODUCER THIS CERTIFICATE I SUED AS A MATTER OF INFORMATION ONLY AND COI FERS NO RIGHTS UPON THE CERTIFICATE WILLIAMS INSURANCE BROKERS HOLDER THIS ERTIFICATE DOES NOT AMEND EXTEND OR 609 N Harbor Boulevard ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW Fullerton CA 92832-1596 Phone 714-526-5588 Fax 714-526-4487 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURER Gre 6t Amerx1can Insurance INSURER B PlanNet Consulting LLC INSURER 2850 Saturn Ste 100 INSURER Brea CA 92821 INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY P ERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS LTR NSR TYPE OF INSURANCE POLICY NUMBER DATE(MMIDD/YY)CY EFFECTE POLICY MM EXPI DD/YY N I LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY I PREMISES(Ea occurence) $ CLAIMS MADE OCCUR I MED EXP(Any one person) $ PERSONAL&ADV INJURY $ IGENERAL AGGREGATE $ GEN L AGGREGATE LIMIT APPLIES PER (PRODUCTS COMP/OP AGG $ POLICY PE O LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO (Ea acc dent) ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS (BODILY INJURY NON OWNED AUTOS (Per acc dent) $ I PROPERTY DAMAGE $ (Per acc dent) , GARAGE LIABILITY AUTO ONLY EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY AGG $ EXCESS/UMBRELLA LIABILITY I EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ 1 $ DEDUCTIBLE I $ RETENTION $ I $ WORKERS COMPENSATION AND I X TORY LIMITS ER A EMPLOYERS LIABILITY WC5926074 05 07 ANY PROPRIETOR/PARTNER/EXECUTIVE / /05 0 /07/06 EL EACH ACCIDENT $ lOOOOOO OFFICER/MEMBER EXCLUDED? E L DISEASE EA EMPLOYEE $ 1000000 It yes desc,be under SPECIAL PROVISIONS below E L DISEASE POLICY LIMIT $ 1000000 OTHER I I _F DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISION I *10 days notice for non-payment of premium pw xxx AHROVED Aq1A0 FORM I NTFER M C s r} 11� C it A to r_ r � Ssr�ev CERTIFICATE HOLDER CANCELLATION CITY013 SHOULD ANY OF THE A OVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF THE I UING INSURER WILL f_�MAIL *30 DAYS WRITTEN City of Huntington Beach NOTICE TO THE CERTIFI ATE HOLDER NAMED TO THE LEFT L Attn Risk Management I 2000 Main Street Huntington Beach CA 92648 AUTHORIZED REPRESEN ATI E / Pat White V ACORD 25(2001/08) ©ACORD CORPORATION 1988 _ I IMPORTANT If the certificate holder is an ADDITIONAL INSURED the policy(ie ) must be endorsed A statement on this certificate does not confer rights to the certificate holder in I ieu of such endorsement(s) If SUBROGATION IS WAIVED subject to the terms and condition lof the policy certain policies may require an endorsement A statement on this certificate does not c nfer rights to the certificate holder in lieu of such endorsement(s) DISCLAIMER The Certificate of Insurance on the reverse side of this form does r Ot constitute a contract between the issuing insurer(s) authorized representative or producer and t e certificate holder nor does it affirmatively or negatively amend extend or alter the coverage aff �rded by the policies listed thereon ACORD 25(2001/08) • • Page 1 of 1 Mendoza, Christi From Chris Weller[cweller@plannet net] Sent Wednesday April 12 2006 12 41 PM To cmendoza@surfcity-hb org Subject PlanNet Consulting s Financials Dear Chris Per our conversation of this morning please find attached PI Net Consulting s 2005 Income Statement and Balance Sheet as prepared by our CPA Please note this information is confidential and strictly for the purposes of satisfying the City of Huntington Beach s regulatory requirements in regards to PlanINet Consulting Lastly please confirm you received this a mail and its attachment and if you require anything further please advise Thanks for all of your prompt assistance with fflis matter you ve been most helpful Best Regards Chris Weller Controller PlanNet Consulting Direct 714 982 5830 Fax 714 982 5831 Main 714 982 5800 Email cweller@plannet net 2850 Saturn Street Suite 100 Brea CA 92821 www plannet net Disclaimer 4/12/2006 This email and any files transmitted with it are confidential and intended solely for cmendoza@surfcity hb org If you are not the named addressee you should not disseminate distribute copy or alter this email Any views or opinions presented in this email are solely those of the author and might not reptesent those Iof PlanNet Consulting Warning Although PlanNet Consulting has taken reasonable precautions to ensureIno viruses are present in this email the company cannot accept responsibility for any loss or damage arising fron the use of this email or attachments 4/12/2006 Apr 12 06 11 07a 71�4 25800 p 1 40 KIRK A SIMONS Certified Public Account tit 1764 Rancho Hills Drive Chino Hills California 91709 Telephone (909)597 San Facsimile (909)393.0827 ksimonscpa®adelphia net I have, compiled the accompanying balance beet of P1anNet Consulting LLC as of December 31 2005 and the related statement of income and partners equity or the lyear then ended in accordance with Statements on St ndards for Accounting and Review Services issued by he American Institute of Certified Public Accountants I 1 A compilation is limited to presenting in the form of financial statements information that is the representation of management I have not audited or reviewed the accompanying financial statements and ac oiding11y do not express an opinion or any other form of a surance on them A statement of cash flows for the year ended December 31 2005 has not been presented Generally ducepted accounting principles require that such a statement be presented when financial statements purpo t to present financial position and results of operat1 s Management has elected to omit substantially all of the disclosures required by generally accepte accounting principles If the omitted disclosures we le included in the financial statements they might influence the user s conclusions about the company s financial position and results of operations Accordingly, these xnancial statements are not designed for those who ire not informed about such matters February 10 2006 Apr 12 UG 11 07a 7I44jJ5800 p 2 0 PLANNET CONSULTING LLC STATEMENT OF INCOME AND PARTNERS EQUITY DECEMBER 31 2005 Income 4 813 694 Expenses Professional labor and benefits 2 264 168 Subcontract Labor 865 139 Administrative labor and benefits 722 840 Agency Placement Fees 11 955 Bank Service Charges 577 Board of Advisors 16 619 Computer 20 251 Contributions 14 345 Depreciation and amortization 35 192 Dues and Subscriptions 2 893 Insurance 32 248 Licenses and Permits 866 Interest 2 830 Marketing 53 707 Miscellaneous 1 802 Office Supplies 22 097 Outside Services 308 Payroll Service Expenses 2 705 Postage and Delivery 12 908 Printing and Reproduction 6 952 Professional Fees 8 300 Project Materials (Rebelled) 130 Rent 81 917 Repairs 1 568 Retirement Plan 180 Staff Relocation Expenses 5 291 Property Taxes 3 734 Telephone 53 747 Training 12 600 Travel & Entertainment 258 161 Utilities 9 258 Total Expense 4 525 288 Income from operations 288 406 Other Expense CA Franchise Tax 6 800 Net Income 281 606 Partners Equity Beginning 693 000 Less Distributions 99 724 Partners' Equity - Ending 874 882 Apr 12 06 11 07a 0 714�5800 p 3 PLANNET CONSULTING LLC BALANCE SHEET DECEMBER 31 2005 ASSETS Current Assets Cash 321 707 Accounts Receivable 754 234 Employee advances 2000 1 077 941 Property and Equipment Fixed Assets Accumulated Depreciation/Amor Computers 141 591 Office Furniture 90 675 Organization Costs 30 263 Software 10 462 272 991 Less Accumulated Depreciation and Amortization (176 936) 96 055 Other Assets Rent Deposit 28 638 TOTAL ASSETS 1 202 634 LIABILITIES & PARTNERS EQUITY Liabilities Current Liabilities Accounts Payable 196 292 Payroll withholdings payable 11 280 Credit Line -American Security 98 211 Capitalized Lease Obligation Steelcase 7 497 Loan Payable - Union Bank 14 472 Total Liabilities 327 752 Partners Equity 874 882 TOTAL LIABILITIES & PARTNERS EQUITY 1 202 634 CITY OF HUNTING ON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY LERK JOAN L FLYNN CITY CLERK May 22 2006 Diana Sobol Plan Net Consulting 3040 Saturn St , Ste 100 Brea CA 92821-1714 Dear Ms Sobol Enclosed for your records is a copy of the Professional Set V,ices Contract between City of Huntington Beach and Plan Net Colsulting LLC for temporary technical personnel and consulting services Sincerely, toanL Flynn City Clerk JF pe Enclosure Agreement G followup agrmtitr (Telephone 714 536 5227) R A ROUTING SH&T INITIATING DEPARTMENT Info matron Services SUBJECT Agreements1for Temporary Staffing COUNCIL MEETING DATE M6y 15, 2006 r RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) I Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) I Attached ❑ Not Applicable Tract Map Location Map and/or other Exhibits I I Attached ❑ Not Applicable Contract/Agreement w/exhibits if applicable) Attached El � pp ) Not Applicable ❑ (SIgned In full by the Clty Attorney) Attached ❑ Subleases Third Party Agreements etc Not Applicable (Approved as to form by Clty Attorney) Attached (Approved y the y Attorney) Certificates of Insurance A roved b Clty { Not Applicable ❑ ❑ Fiscal Impact Statement (Unbudget over $5 000) AttachedNot Applicable Bonds (If applicable) Attached ElNot Applicable Staff Report (If applicable) Attached ElNot Applicable �Commission Board or Committee Report (If applicable) Attached ❑Not Applicable Attached ❑ Findings/Conditions for Approval and/or Denial Not Applicable M� EXPLANATION FOR MISSING ATTA HMENTS REVIEWED RE URNED FORWARDED Administrative Staff Assistant City Administrator (initial) City Administrator (Initial) ( ) ( ) City Clerk ( ) EXPL NATION FOR RETURN OF ITEM C 1 Only)(Below Space For City Clerk's Use I RCA Author Keith