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PLANNING CONSULTANTS RESEARCH - 1997-03-03
•�, CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: August 16, 2000 TO: Planning Consultants Research, Inc. ATTENTION: Gregory Broughton Name 233 Wilshire Blvd. , #130 DEPARTMENT: Street Santa Monica, CA 90401 REGARDING: City,State,Zip See Attached Action Agenda Item E-18 Date of Approval 8-7-00 Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: Connie Brockway City Clerk Attachments: Action Agenda Page x Agreement x Bonds Insurance x RCA Deed Other CC: H. Zelefsky Planning x x x Name Department RCA Agreement Insurance Other D. Bankey Planning x x x Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other C. Mendoza x x Risk Management Dept. Insurance (Telephone:714-536-5227) / a �sy , v Council/Agency Meeting Held: 7 04 Goo, i o Deferred/Continued to: Ap roved ❑ Conditionally Approve ❑ Denied V&ety Cleo Signature Council Meeting Date: August 7, 2000 Department ID Number: PL00-20 CITY OF HUNTINGTON BEACH REQUEST FOR ACTION ti C� C� SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City Administrator =� PREPARED BY: HOWARD ZELEFSKY, Director of Planning / r..i > SUBJECT: APPROVE AMENDMENT NO. 2 TO THE CONTRACT BETWEEN PLANNING CONSULTANTS RESEARCH, INC. AND THE CITY OF HUNTINGTON BEACH FOR COMPLETION OF ENVIRONMENTAL IMPACT REPORT 97-1 FOR THE CREST VIEW SCHOOL SITE Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Transmitted for City Council consideration is a request for a second Amendment to the existing Contract between the City of Huntington Beach and Planning Consultants Research, Inc. (PCR), for completion of the Crest View School Site Environmental Impact Report (EIR 97-1). PCR has requested an Amendment to the Contract for additional work which could not have been reasonably foreseen at the time of the initial proposal and contract execution. Funding Source: The City will enter into Reimbursement Agreement Amendment No. 2 with Arnel Retail Group to help defray the cost of professional planning services to complete EIR No. 97-1 for the Crest View School Site. Therefore, there will be no fiscal impact. Recommended Action: Motion to: 1. "Approve Amendment No. 2 to the Professional Services Contract between the City of Huntington Beach and Planning Consultants Research, Inc. for additional services in the amount of$20,341.26 to complete Environmental Impact Report 97-1 for the Crest View School Site, and authorize the Mayor and City Clerk to sign." 2. "Approve the waiver, as recommended by the Settlement Committee, to allow a Twenty- five Thousand Dollar ($25,000.00) deductible amount for Professional Liability Insurance Coverage." I G/ REQUEST FOR ACTION MEETING DATE: August 7, 2000 DEPARTMENT ID NUMBER: PL00-20 3. "Approve the expenditure of funds in the amount of$20,341.26." Alternative Action(s): The City Council may make the following motion: 1. "Deny the request for Contract Amendment No. 2 between the City and Planning Consultants Research, Inc." 2. "Deny the waiver, as recommended by the Settlement Committee, allowing a Twenty-five Thousand Dollar ($25,000.00) deductible amount for Professional Liability Insurance Coverage." 3. "Continue the item and direct Staff accordingly." Analysis: A. Background: The focus of this RCA is staff's request for approval of Contract Amendment No. 2 between the City and Planning Consultants Research, Inc. for completion of Environmental Impact Report No. 97-1 for the Crest View School Site. On March 3, 1997, City Council approved the Contract between the City and PCR and the Reimbursement Agreement between the City and Arnel forpreparation of the Crest View School Site EIR as well as preparation of the Rancho View School Site EIR. The original Contract and Reimbursement Agreement covered environmental consulting services for both closed elementary schools; however, applications were submitted and work originally commenced only for the Crest View School Site. This RCA is also being presented to advise the City Council that those sections of the original contract relating to Consultant's preparation of an EIR for the Rancho View School Site are being cancelled because the property owner, Ocean View School District, terminated its contract with Arnel Retail Group to develop the site. A separate contract and reimbursement agreement for the Rancho View School Site will be forwarded for City.Council consideration at a latter date. Subsequent to City Council approval of the Original Contract and Reimbursement.Agreement, PCR incurred an unanticipated level of inter-coordination between the City, Arnel, Arnel's subcontractors and PCR's own subcontractors. To cover PCR's increased costs associated with the preparation of an EIR for the Crest View School Site, the City Council, on June 1, 1998, approved Amendment No. 1 to the Contract between the City and PCR, and the Reimbursement Agreement between the City and Arnel. The City received 65 letters encompassing approximately 500 individual comments regarding the Draft EIR. Because public response was so prolific and technically focused, PCR required additional time and effort not originally anticipated to respond to comments and complete the Final EIR. In addition, the number of public hearings at the Planning Commission and City Council was more than originally anticipated since the project was continued a number of times. On July 17, 1998, PCR requested an additional Contract Amendment to cover associated costs in the amount of $20,341.26 PL00-20 -2- 7/31/00 12:12 PM REQUEST FOR ACTION MEETING DATE: August 7, 2000 DEPARTMENT ID NUMBER: PL00-20 for completion of EIR No. 97-1 for the Crest View School Site (Attachment No. 4, 5, 6, 7 and 8). It should be noted that Arnel Retail Group pre-approved each expenditure necessary to complete the EIR. B.Waiver to Allow Deductible on Professional Liability Insurance: The City requires:that consultants carry professional liability insurance coverage in the amount of $1,000,000 per occurrence with no deductible. PCR carries professional liability coverage of 2,000,000 per claim but has a $25,000 deductible. Staff believes that the $25,000 deductible on a $2,000,000 policy for planning related environmental services will not expose the City to any significant risk and therefore submitted an application to the Settlement Committee for a waiver from the City's restrictions. The Settlement Committee, at its August 1, 2000 meeting, approved the request. C. Staff Recommendation: Planning Consultants Research, Inc., under the guidance of staff, has prepared a supplemental scope of work to address additional costs necessary to complete the EIR 97-1 for the Crest View School Site. A breakdown of the additional services and associated costs is provided in Attachment 2. Planning Consultant,Research, Inc. had an understanding of the City's issues and was responsive to staff's concerns throughout the preparation of EIR 97-1. PCR consistently provided a quality product on schedule and worked well as an extension of staff. Staff recommends the City Council approve Amendment No. 2 to the Contract between the City and PCR, and authorize the Mayor and City Clerk to sign. Environmental Status: Projects over which public agencies exercise ministerial authority, such as an amendment of a contract to prepare environmental review documents, are categorically exempt from the California Environmental Quality Act pursuant to Section 15300.1. PL00-20 -3- 7/24/00 12:33 PM REQUEST FOR ACTION MEETING DATE: August 7, 2000 DEPARTMENT ID NUMBER: PL00-20 Attachment(s): 1. Original Contract between the City of Huntington Beach and Planning Consultants Research, Inc. for preparation of the Crest View School Site and the Rancho View School Site. 2. Amendment No. 2 to the Professional Services Agreement between the City of Huntington Beach and Planning Consultants Research, Inc. for Preparation of the Crest View School Site EIR. 3. Certificates of Insurance 4. Settlement Committee recommendation for waiver allowing an insurance deductible amount of Twenty-five Thousand Dollars ($25,000.00). 5. Letter from PCRdated'July 17, 1998. 6. Letter from City to Arnel dated July 21, 1998. 7. Letter from City to Arnel dated October 26, 1998. 8. Letter from City to Arnel dated December 9, 1998. 9. Letter from City to Arnel dated December 29, 1998. RCA Author: Duane R. Bankey PL00-20 -4- 7/24/00 12:33 PM z e - -7 A-G�.7n . rb coKl-"e-n _ Council/Agency Meeting Held:_ 3 Deferred/Continued to: / Cg%' proved ❑ Conditionally Approved ❑ Denied City Clerk's SigraYure Council Meeting Date: March 3, 1997 Department ID NunGeE CITY OF HUNTINGTON BEACH f Q REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Admini �orC�--- PREPARED BY: MELANIE S. FALLON, Director of Community Development SUBJECT: Contract with Planning Consultants Research for Planning Consulting Services for Preparation of two Environmental Impact Reports (EIR) for the Proposed Development at the Crest View and Rancho View School Sites and the Reimbursement Agreement Between the City of Huntington Beach and Arnel Development Company for EIR Preparation Costs. Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status, Attachment(s) Statement of Issue: Transmitted for your consideration are two contracts. The first is a contract between the City and Planning Consultants Research (PCR), for preparation of two Environmental Impact Reports (EIRs), for proposed commercial development at the Crest View and Rancho View school sites. Consulting costs consist of $106.421.25 for the Crest View EIR and $73,991.25 for the Rancho View School site EIR for a total contract amount not to exceed $180,412.50. This contract includes a request by PCR to waive the City's insurance deductible requirements to allow for a $25,000 deductible on their professional liability insurance. This issue is dicussed in greater detail in the Analysis section of this report. The second agreement is between the-City and Arnel Development Company, the applicant for both projects, to reimburse the City for consulting services for preparation of the two EIRs. Funding Source: The requested action includes approval of a reimbursement agreement with Arnel Development Company. Through this agreement, consulting costs are to be borne by Arnel Development, project applicants, through the deposit of $106.421.25 for the Crest View EIR and $73,991.25 for the Rancho View School site EIR (for a total of $180,412.50) with the L Y r City. The City will then draw from these funds to pay for consulting services specified in the- attached contract. Therefore, there will be no effect on the City's budget. Recommended Action: Motion to: "A. Approve the professional services agreement with the firm of Planning Consultants Research, allowing a $25,000 deductible of the firm's professional liability insurance, for preparation of an EIR for the Crest View school site project and a separate EIR for the Rancho View school site projectat a total fee not to exceed $180,412.50; and B. Approve the reimbursement agreement between the City of Huntington Beach and Arnel Development for consulting costs associated with preparation ..of an Environmental Impact Report for the Crest View school site project and a separate Environmental Impact Report for the Rancho View school site project, at a total fee not to exceed $180,412.50." Alternative Action(s): 1. Deny the request and direct staff to recirculate the Request for Proposal. REQUEST FOR COUNCIL ACTION MEETING DATE: March 3, 1997 DEPARTMENT ID NUMBER: CD97-09 Analysis: Background: Arnel Development is proposing commercial development on two vacated school sites within the City of Huntington Beach. The school sites, Crest View Elementary School and Rancho View Elementary School, are owned by the Ocean View School District. Although both projects are located within the same school district and are proposed by the same developer, they are otherwise unconnected and considered two distinctly separate projects and will be processed as such, through the EIR process. It should be noted that no entitlement applications have been submitted to date. However, based upon discussions with the applicant, applications are in the process of being completed and will be submitted shortly. As a show of good faith, the applicant has submitted an their environmental assessment applications and paid the City's processing fees for initiating the consultant selection process. Due to the submittal of environmental processing fee and the expected submittal of entitlement applications, staff agreed to initiate the consulting contract approval process to facilitate processing once the entitlement applications have been submitted. Therefore, staff is bringing the agreements ahead for City Council action. Based upon preliminary discussions with the applicant, both projects will at minimum require separate, site specific, Zone Change, and Conditional Use Permit applications. The Crest View School Site project will also require a General Plan Land Use Designation amendment. The following is a general description of existing conditons on the site and potential entitlements required to allow for commercial development. A more definitive project description will be available upon submittal of applications by Arnel Development. Crest View School Site The project on the Crest View School site is expected to consists of a request to amend the General Plan Land Use and Zoning Designations on approximately 13.87 acres located at 18052 Lisa Lane (on the south side of Talbert Avenue approximately 200 feet east of Beach Boulevard) to allow for commercial development. Please refer to Attachment No. 7-Project Vicinity Map. The property currently has a General Plan Land Use designation of P(RL-7) (Public with an underlying land use designation of Low Density Residential-maximum 7.0 dwelling units/acre) and a PS (Public-Semipublic) Zoning designation. The site is presently occupied by several elementary school facilities. A portion of these facilities are currently used by a church, preschool and day care uses. CD97-09.DOC -2- 02/19/97 3:26 PM REQUEST FOR COUNCIL ACTION MEETING DATE: March 3, 1997 DEPARTMENT ID NUMBER: CD97-09 The project is anticipated to involve the following entitlement requests: (1) A General Plan Amendment to amend the General Plan Land Use Designation on the property from P(RL-7) (Public with an underlying land use designation of Low Density Residential- maximum 7.0 dwelling units/acre) to one of the City's CG (General Commercial) land use designations; and (2) A Zone Map Amendment to change the zoning designation on the subject propety from PS (Public-Semipublic) to CG (General Commercial); and (3) A Conditional Use Permit for development of the site. Rancho View School Site The project on the Rancho View School site is expected to consists of a request to amend the Zoning Designation on approximately 18 acres located at 16940 B Street (on the north side of Warner Avenue approximately 600 feet east of Beach Boulevard). Please refer to Attachment No. 7-Project Vicinity Map. The property currently has a General Plan Land Use designation of MV-F10-d-a (Mixed Use-Vertically Integrated Housing, at a maximum density of 25 dwelling units/acre, in conjunction with Commercial General, at a cumulative maximum floor area ratio of 1.50. The -d and-a suffixes also allow for special design standards and automobile district on the site) and a PS (Public-Semipublic) Zoning designation. The site is presently occupied by several elementary school facilities consisting of a former bus maintenance and parking yard and classroom buildings. The school operations were discontinued on the site and the facilities are currently occupied by training institute which may be displaced as a result of commercial development of the site. (Note: The bus maintenance/ parking yard is still in use and may be retained or may be eliminated and redeveloped as commercial; this issue is still be considered and will be resolved prior to formal project initiation.) The project will require a Zone Change from PS (Public-Semipublic) to CG (General Commercial) and Conditional Use Permit to allow for commercial development of the site. Processing of the project on the Crest View School site is expected to be initiated, shortly after approval of the consulting contract, pending submittal of entitlement applications. . The application for the Rancho View School project is still in the formative phases and is expected to follow some time afterward. Processing of the environmental documents is anticipated to overlap, with the processing of Rancho View School site project beginning after that of the Crest View site. CD97-09.DOC -3. 02/19/97 3:26 PM REQUEST FOR COUNCIL ACTION MEETING DATE: March 3, 1997 DEPARTMENT ID NUMBER: CD97-09 . Consultant Selection Process The City has held preliminary meetings with Arnel Development to assist them in understanding the application-process for development of the two closed school sites. Through these meetings it was determined that there may be some-processing time savings and consulting cost reduction gained by having both EIRs prepared by-the same consultant. To facilitate the processing of these applications, the City distributed a request for proposal (RFP) for preparation of EIRs for both school sites. Due to the current workloads and staffing constraints and the applicant's need to expedite processing of the project, the applicant has agreed to reimburse the city for the costs of having the EIRs prepared by a consulting firm. The consulting firm is to function as an extension of staff. The selection process followed to select the recommended consulting firm is described below. In order to prepare the EIR, the City of Huntington Beach sent out a Request for Proposal (RFP) to find a consultant team that has demonstrated experience in the preparation of. environmental. impact reports, and public facilitation skills. . Staff distributed a Request for Proposal to six (6) qualified planning consulting firms. The following four (4) firms responded to the request by submitting packages detailing their experience, expertise, fee structure and scope of work for the project. • Jones & Stokes • Michael Brandman &Associates • P & DTechnologies • Planning Consultants Research Based upon the project approach, level of expertise and cost for services contained in their written proposals, staff interviewed two firms- Planning_Consultants Research (PCR) and Michael Brandman.& Associates. Copies of the proposals by PCR and Michael.Brandman' &Associates and have been provided as Attachments 3, and 4, respectively. Firm Cost 1. Planning Consultants Research $180,412.50 2. Michael Brandman & Associates $168,724 After careful consideration, the staff determined that the firm of Planning Consultants Research offers the best combination of experience, expertise, project approach, accessibility, and price to meet the City's needs. C1397-09.130C -4- 02/19/97 3:26 PM l ( , REQUEST FOR COUNCIL ACTION MEETING DATE: March 3, 1997 DEPARTMENT ID NUMBER: CD97-09 Waiver to Allow Deductible on Insurance The City requires that consultants carry professional liability insurance coverage -in the amount of $500,000 per occurrence with no deductible. PCR carries professional liability coverage of 2,000,000 per claim but has a $25,000 deductible. They have submitted information that their insurance carrier does not offer professional liability insurance without a deductible and are requesting a waiver of the City's restrictions.. PCR's request was reviewed by the City's Risk Management Department. The $25,000 deductible for a firm with $2,000,000. in coverage was not considered a risk to the City, but due to timing constraints was not able to be taken before the City's Settlement Committee prior to the City Council meeting. The attached contract includes a waiver of the City's deductible requirements and allows for the $25,000 deductible on the firm's professional liabiity insurance. Staff believes that the $25,000 deductible on a $2,000,000 policy for planning related environmental services will not expose the City to any significant risk and requests the City Council to approve the contract as drafted. In conclusion, PCR's project team has demonstrated experience with similar types of projects and provides the best approach to addressing the projects' issues. They are familiar with the City's concerns and have a working knowledge of both the California . Environmental Quality Act (CEQA) and environmental processing. Staff has met with the project team and believes that they have a clear understanding of the goals for the project and have.proposed a scope of work that best addresses these needs. Environmental Status: The selection of a consultant to prepare planning documents does not constitute a project under the CEQA and therefore is not subject to the provisions of CEQA. However, the development projects will be subject to CEQA and will require preparation of EIRs, for which consulting services are being sought in this RCA. The EIRs shall be prepared and processed in conjunction with the Arnel Development Project and will comply with the provisions of CEQA. . Attachmentfsl• City Clerk's Page Number 1 Contract Between the City of Huntington Beach and Planning Consultants Research for Preparation of the Crest View and Rancho View EIRs 2 Insurance Certificates 461 e& ap" ', 3 Proposal by PCR, Dated Sept. 13, 1996 with November 1996 amendments. 4 Proposal by Michael Brandman &Associates, Dated 10/2/96.63R zUe-) 5 Letter dated 12/19/96 from PCR requesting an insurance waiver CD97-09.130C -5- 02/19/97 :26 PM �.1 REQUEST FOR COUNCIL ACTION MEETING DATE: March 3, 1997 DEPARTMENT ID NUMBER: CD97-09 > 6 Reimbursement Agreement between the City and Arnel Development 7 Crest.View and Rancho View school sites—Project Vicinity Map CD97-09.DOC -6- 02/19/97 3:26 PM PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND PLANNING CONSULTANTS RESEARCH FOR PREPARATION OF TWO SEPARATE ENVIRONMENTAL IMPACT REPORTS FOR THE CREST VIEW SCHOOL SITE AND THE RANCHO VIEW SCHOOL SITE THIS AGREEMENT is made and entered into this 3r d_day of March , 19l 9 7 ,by and between the CITY OF HiJNTINGTON BEACH, a municipal corporation of the State of California,hereinafter referred to as"CITY," and PLANNING CONSULTANTS RESEARCH, a California corporation,hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant for preparation of two separate environmental impact reports for development proposals on the Crest View School Site and the Rancho View School in the City of Huntington Beach; and Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC Chapter 3.03 relating to procurement of professional service contracts has been complied with; and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: A. WORK STATEMENT CONSULTANT shall provide all services as described in the Request for Proposal and CONSULTANT'S,proposal dated November 1996(hereinafter collectively referred to as Exhibit"A'), which is attached hereto and incorporated into this Agreement by this 1 4/s:PCD:Agree:PlnConRe RLS 96-822 2/4/97 reference. Said services shall sometimes hereinafter be referred to as "PROJECT." AV.-t S&-,PAE-Mt6 E4V.sM-4L CONSULTANT hereby designates Greg Vail who shall represent it and be its eole> 3 contactsand agenvin.all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TIME OF PERFORMANCE. Time is of the essence of this Agreement. The services of the CONSULTANT are to commence as soon as practicable after the execution of this Agreement and all tasks specified in Exhibit"A'shall be completed no later than 12 months from the date of this Agreement. These times may be extended with the written permission of the CITY. The time for performance of the tasks identified in Exhibit"A"are generally to be as shown in the Scope of Services on the Work Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by the CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT a fee not to exceed One Hundred Eighty Thousand Four Hundred Twelve Dollars and Fifty Cents($180,412.50): 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit"A", or changes in the scope of services described in Exhibit"A", CONSULTANT will undertake such 2 4/s:PCD:Agree:PI nConRe RLS 96-822 2/4/97 , r work after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF.PAYMENT A. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Exhibit"A." . B. Delivery of work project: A copy of every technical memo and report prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. Any such project which has not been formally accepted or rejected by CITY shall be deemed accepted. C. The CONSULTANT shall submit to the CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of the CONSULTANT'S firm that the work has been performed in accordance with the provisions of this Agreement; and 5) For all payments include an estimate of the percentage of work completed. 3 4/s:PCD:Agree:PI nConRe RLS 96-822 2/4/97 Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement,CITY shall promptly approve the invoice,in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. SUCH approval shall not be unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval, within seven(7)calendar days of receipt of the invoice, and the schedule of performance set forth in Exhibit"A"shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement is terminated as provided herein. ' D. Any billings for extra work or additional services authorized by the CITY shall be invoiced separately to the CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested,and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. . 7. DISPOSITION OF PLANS,ESTIMATES AND OTHER DOCUMENTS. . CONSULTANT agrees that all materials prepared hereunder,including all original drawings, designs,reports,both field and office notes, calculations, maps and other documents, shall be turned over to CITY upon termination of this Agreement or upon PROJECT 4 4/s:PC D:Agree:P I nCon Re RLS 96-822 2/4/97 completion,whichever shall occur first. In the event this Agreement is terminated, said materials may be used by CITY in the completion of PROJECT or as it otherwise sees fit. Title to said materials shall pass to the CITY upon payment of fees determined to be earned by CONSULTANT to the point of termination or completion of the PROJECT,whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder. 8. INDEMNIFICATION, DEFENSE,HOLD HARMLESS CONSULTANT hereby agrees to indemnify, defend,and save and hold harmless CITY,its officers and employees, from any and all liability, including any claim of liability and any and all losses or costs arising out of the negligent performance of this Agreement by.: CONSULTANT, its officers or employees. 9. WORKERS' COMPENSATION CONSULTANT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California,the applicable provisions of the California Labor Code and all amendments thereto; and all similar state or federal acts or laws applicable; and shall indemnify, defend and hold harmless CITY from and against all claims, demands,payments, suits,actions,proceedings and judgments of every nature and description, including attorneys' fees and costs presented, brought or recovered against CITY, for or-on account of any liability under any of said acts which may be incurred by reason of any work to be performed by CONSULTANT under this Agreement. CONSULTANT shall obtain and famish evidence to CITY of maintenance of statutory workers' compensation insurance and employers' liability in an amount of not less than 5 4/s:PCD:Agree:PlnCon Re RLS 96-822 2/4/97 $100,000 bodily injury by disease, each employee,and$250,000 bodily injury by disease,policy limit. 10. INSURANCE In addition to the workers compensation insurance and CONSULTANT'S covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY,a policy of general public liability insurance, including motor vehicle coverage covering the PROJECT. Said policy shall indemnify CONSULTANT, its officers, agents and employees,while acting within the scope of their duties,against any and all claims of arising out of or in connection with the PROJECT, and shall provide coverage in not less than the following amount: combined single limit bodily injury Yand propertydams e, including products/completed operations liability and blanket contractual liability, of$1,000,000 per occurrence. If coverage is provided under a form which includes a designated'general aggregate limit,the aggregate limit must be no less than$1,000,000. Said policy shall name CITY, its officers, and employees as Additional . Insureds,"and shall specifically provide that any other insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONSULTANT'S insurance shall be primary. 11. CERTIFICATES OF INSURANCE; ADDITIONAL INSURED ENDORSEMENTS . Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; said certificates shall: 6 4/s:PCD:Agree:P1nConRe RLS 96-822 2/4/97 r 1. provide the name and policy number of each carrier and policy; 2. shall state that the policy is currently in force; 3. shall promise to provide that such policies will not be canceled or modified without thirty (30) days prior written notice of CITY; and CONSULTANT shall maintain the foregoing insurance coverages in force.until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of CITY by CONSULTANT under the Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONSULTANT shall pay,in a prompt and timely manner,the premiums on all insurance hereinabove required. A separate copy of the additional insured endorsement to each of CONSULTANT'S insurance policies,naming the CITY, its officers and employees as Additional Insureds shall be provided to the City Attorney for approval prior to any payment hereunder. 12. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be,acting at all times in the performance of this Agreement as an independent contractor. CONSULTANT shall secure it its expense, and be responsible for any and all payments of all-taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any,in connection with the 7 4/s:PCD:Agree:PInCo n Re RLS 96-822 2/4/97 i r services to be performed hereunder. 13. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT'S services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing,notice of which shall be delivered to CONSULTANT as provided herein. 14. ASSIGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the supervisory work hereunder ' shall not be delegated by CONSULTANT to any other person or entity without the consent of CITY. 15. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 16. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 17. NOTICES Any notices or special instructions required to be given in writing under this 8 4/s:PCD:Agree:P1nConRe ILLS 96-822 2/4/97 Agreement shall be given either by personal delivery to CONSULTANT'S agent(as designated in Section I herein above) or to CITY'S Director of Planning, as the situation shall warrant, or by enclosing the same in a sealed envelope,postage prepaid,and depositing the same in the United States Postal Services, addressed as follows: TO CITY: TO CONSULTANT: Howard Zelefsky, Planning Director Greg Vail,Vice President City of Huntington Beach Planning Consultants Research 2000 Main Street _ 18881 Von Karmon, Suite 660 Huntington Beach, CA 92648 Irvine, CA 92612 18. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular,comply with the provisions of the United States Code regarding employment.verification. 19. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subconsultant work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter § 309,the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 20. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this Agreement or to secure the performance hereof,each party shall bear its own attorney's fees. 9 4/s:PCD:Agree:PI nConRe RLS 96-822 v4197 20. ENTIRETY The foregoing, and Exhibit"A" attached hereto, set forth the entire Agreement- between the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers the day,month and year first above.written. PLANNING CONSULTANTS RESEARCH, CITY OF HUNTINGTON BEACH, a California corporation a municipal corporation of the State of California By: _ Mayor a3 JJ 97 J 01A --a.� L�printnarne) - Its: (circle one)Chairman, reside ice President ATTEST: 01 00 B -% ;:c -� l'� iiJ City Clerk /� q y. ! 1 ri '7 APPROVFD AS TO FORM: (print name) Its: (circle one)Secretary/Chief Financial Officer/ Asst.Secretary-Treasurer i ttorney 1 i,`1'01'7 VIE AND APPROVED: IN�ATED AND APPROVED: City Administrator Director of Commundy Development 10 4/s:PCD:Agree:P1nConRe RLS 96-822 2/4/97 - _ Pvl AMENDMENT NO. 2 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND PLANNING CONSULTANTS RESEARCH, INC., FOR PREPARATION OF TWO SEPARATE ENVIRONMENTAL IMPACT REPORTS FOR THE CREST VIEW SCHOOL SITE AND THE RANCHO VIEW SCHOOL SITE THIS AMENDMENT is made and entered into the 7thday of August , 2000, by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City", and PLANNING CONSULTANTS RESEARCH, a California corporation, hereinafter referred to as CONSULTANT. WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated March 3, 1997, entitled"Professional Services Contract Between the City of Huntington Beach and Planing Consultants Research for Preparation of Two Separate Environmental Impact Reports for the Crest View School Site and the Rancho View School Site," as amended, which agreeement shall hereinafter be referred to as the "Original Agreement," and Since the execution of the Original Agreeement, and the first amendment thereto, CITY has requested additional work from CONSULTANT and CONSULTANT has performed such work, and CITY has decided not to move forward with the Environmental Impact Report for the Rancho View School Site at this time; and CITY and CONSULTANT wish to further amend the Original Agreement to reflect the additional work performed by CONSULTANT, the additional compensation.to be paid.in- consideration thereof by CITY to CONSULTANT, and the deletion of the tasks related to the preparation of the Environmental Impact Report for the Rancho View School Site, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. ADDITIONAL WORK CONSULTANT has provided to CITY such additional services as required by CITY, including additional meetings and project management, as described in the letter from CONSULTANT to CITY dated July 17, 1998, a copy of which is attached hereto as Exhibit "A," and incorporated by this reference as though fully set forth herein. Tasks related to the Environmental Impact Report for the Rancho View School Site are hereby deleted from the Scope of Work as set forth in the amended Original Agreement. 1 g:4:2000-Agree:Amend 2-PCR rls 00-486 5/24/00 2. ADDITIONAL COMPENSATION In consideration of the additional services performed by CONSULTANT as described in Section 1 above, CITY agrees to pay CONSULTANT, and CONSULTANT agrees to accept from CITY as full payment for services rendered, at the hourly fee schedule as shown on in the Original Agreement, an additional sum not to exceed Twenty Thousand Three Hundred Forty-one and 26/100 Dollars ($20,341.26). The additional sum shall be added to the amended original sum of Two Hundred Five Thousand Eight Hundred Sixty-seven and 501100 Dollars ($205,867.50.), less the Rancho View EIR amount of Seventy-three Thousand Nine Hundred Ninety-one and 25/100 Dollars ($73,991.25), for a new total contract,amount of One Hundred Fifty-two Thousand Two Hundred Seventeen and 51/100 Dollars ($152,217.51). 3. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers on the date first above written. PLANNING CONSULTANTS RESEARCH, CITY OF HUNTINGTON BEACH, a California corporation a municipal corporation of the State of California Mayor Gmqory J. fro (print or type naniq ATTEST _ Its: (circle one)Chai n/Presiden ice President City Clerk By. 7.,�, .rc��� APPROVED AS TO FORM: Grelbru J (�rou� �- print or type e) - Its: (circle o Secretary ief Financial Officer/ ity Attorney retary-Treasurer REV WED AND APPROVED: INITIA ED AND APPROVED: City Administrator 16irector of Planning 9 2 g:4:2000-Agree:Amend 2-PCR rls 00-486 5/24/00 "� ,�- �� g �s... - fir^' � «,# •,x-sr� � d _ �€ ISSUE DATE(MM/DD/YV) CERTIFICATE OF INSURANCE 6/29/00 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS STUART A. WRIGHT & ASSOCIATES NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND, 23801 Calabasas Road #2033 EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW Calabasas , CA .91302 COMPANIES AFFORDING COVERAGE (818)222-5266 COMPAETTERNY A ZURICH REINSURANCE (UK) LTD. CODE SUB-CODE COMPANY B INSURED LETTER . PLANNING CONSULTANTS RESEARCH COMPANY 233 Wilshire Blvd. #130 LETTER C Santa Monica, CA 90401 COMPANY D I LETTER I COMPANY E LETTER COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION ALL LIMITS IN THOUSANDS LTR DATE(MM/DD/VY) DATE(MM/DD/YY) GENERAL LIABILITY GENERAL AGGREGATE $ COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OPS AGGREGATE $ CLAIMS MADE OCCUR. PERSONAL&ADVERTISING INJURY $ OWNER'S&CONTRACTOR'S PROT. EACH OCCURRENCE $ FIRE DAMAGE(Any one tire) $ MEDICAL EXPENSE(Any one person) $ AUTOMOBILE LIABILITY COMBINED SINGLE $ ANY AUTO LIMIT ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accident) GARAGE LIABILITYpP '0'/ PROPERTY DAMAGE $ G.: EXCESS LIABILITY .; EACH AGGREGATE OCCURRENCE s $ OTHER THAN UMBRELLA FORM STATUTORY WORKER'S COMPENSATION $ (EACH ACCIDENT) AND $ (DISEASE—POLICY LIMIT) EMPLOYERS'LIABILITY $ (DISEASE—EACH EMPLOYEE OTHER A PROFESSIONAL $2 ,000 ,000 Per Claim LIABILITY INS. #ZRU960535 4/19/98 4/19/2001$2 ,000 ,000 Aggregate (E & 0) $25 ,000 Deductible DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS OPERATION: ENVIRONMENTAL CONSULTANTS CERTIFICATE HOLDER CANCELLATIONy CITY OF HUNTINGTON BEACH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE 2000 Main Street EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILLS (0Mx([ Huntington Beach, CA 92648 MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,�I���4�FXT� �CJ$��cSCXlX��1�741��7�5<19�1f;<A i Attn: Duane Bankey �Ik7dhR74k+� / � R► 4x i AUTHORIZED REPRESENTATIVE STUART A. WRIGHT ASSOCIATESi & i ACORD 25-S(3/88) _ ©ACORN CORPORATION 1988 ..............._.......... ......... _.._._......_... ......... .................._...... �ACORD,M GERTIF[C�4TE Off: LIABILITY [NSURANG °ATE(MM/D°/YY, PRODUCER THIS CERTIFICATE IS ISSUED AS'A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE STUART A. WRIGHT & ASSOCIATES HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 23801 Calabasas Road #2033 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Calabasas , CA 91302 COMPANIES AFFORDING COVERAGE (818) 222-5266 icoMAPANY HIGHLANDS INSURANCE COMPANY INSURED COMPANY PCR SERVICES CORP . B 233 Wilshire Blvd. #130 COMPANY Santa Monica, CA 90401 Attn: Linda Hart I COMPANY I D > < <[i<':i<>< ':?> `:.>>[>> <> >z': <> ?<s€€'>s't'>'' >< [ '<' ? :>;[' > ><sz[>>>< >€...... z>[> [s>:` € 'i€' ` a> i€ ><>`< :..:...::. ..: :...::..:. ....... :.. .. ..... ..... .. .:... .... THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO POLICY EFFECTIVE POLICY EXPIRATION LTR . TYPE OF INSURANCE POLICY NUMBER I DATE(MM/DDrVY) DATE(MWDD/YY) i LIMITS GENERAL LIABILITY I j GENERAL AGGREGATE s2 ,000 , 000 COMMERCIAL GENERAL LIABILITY i i PRODUCTS-COMP/OPAGG $ ————— CLAIMS MADE '�I OCCUR #E CA 4009282 11/8/9 9 1 1/8/0 0 PERSONAL&ADV INJURY $ 1 O O O ,O O O A OWNER'S&CONTRACTOR'S'PROT EACH OCCURRENCE $ 1 0 0 O 0 0 0 FIRE DAMAGE(Any one fire) $ 50 ,000 MED EXP(Any one person) $ 5 ,000 AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT $1 ,0 0 0 ,0 0 0 ALL OWNED AUTOS I #ECA 4009282 11/8/9 9 1 1/8/0 0 BODILY INJURY I SCHEDULED AUTOS I I (Per person) $ HHHX HIRED AUTOS BODILY INJURY $ X !NON-OWNED AUTOS (Per accident) II---� PROPERTY DAMAGE I $ i GARAGE LIABILITY �= ','J" _ -- -i -I AUTO ONLY-EA ACCIDENT $ ANY AUTO - I A T OT HER THAN AUTO ONLY: "i EACH ACCIDENT $ AGGREGATE $ I EXCESS LIABILITY EACH OCCURRENCE $` _ UMBRELLA FORM I AGGREGATE $ i OTHER THAN UMBRELLA FORM —r WORKERS COMPENSATION AND FIR i WC STATU- 1 OTH- >:i; siiii I EMPLOYERS'LIABILITY Q$Y LIMITS I I EL EACH ACCIDENT $ THE PROPRIETOR/ INCL I EL DISEASE-POLICY LIMIT $ PARTNERSIEXECUTIVE OFFICERS ARE: EXCL I EL DISEASE-EA EMPLOYEE i $ OTHER I I DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS OPERATION: ENVIRONMENTAL CONSULTANTS . THE CITY OF HUNTINGTON BEACH, ITS AGENTS , OFFICERS , AND EMPLOYEES ARE ADDITION L INSUREDS. : :. . E . [;.I:GATE:HOLDEt ; . .... _CANCELLATION .:.....:::.:: ::::::::.... i ::...r.:,::::. G FtT F r::: :.s::.,::; SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE CITY OF HUNTINGTON BEACH j EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL KI10MKXXMAIL 2000 Main Street ! 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Huntington Beach, CA 92648 MR k*�M-R `k RM kKERRM>tXeM XCXW RIA�M)@R MR MR Attn: Duane Bankey 1 XFXXXXfflMX*eKX AUTHORIZED ESENTATIVE RT WRIGHT & ASSOC.' (EW). .ACORp:25 S(1L95) OACORQ CORPOEIATIONI988;.. PCR SERVICES CORP . POLICY # ECA 4009282 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS (FORM B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. SCHEDULE Name of Person or Organization: CITY OF HUNTINGTON BEACH, ITS AGENTS, OFFICERS AND EMPLOYEES 2000 Main Street Huntington Beach, CA 92648 , CA 92648 (If no entry appears above,information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you. CG 20 10 11 85 Copyright. Insurance Services Office, Inc.. 1984 0. CERTIFICATE OF INSURANCE ••Ray, ; j 7i 28 100 cM�n� rTF�T3 �RTiX(�3.TF f'S1�UEtf��lCf'i'�AT.I�[� TT�N '. T I ONLY AND CONFERS NO RIOWS UPON THE GEFT1Ff..AFF A , F i naw_- ; a l HOLPEn. TKS CERTIFICATE DOES NOT AMEND EXTEND o� "C;f" Sk:yDa;< D-j,rE G�,n ALTER THE COVERAGE AFFORDED BY THE POL�CtES BE_OV/ i rI j CCMPANIFS AFFORDINO COVERAGE ' �.'�.APAN• a;ty Schloss Foster A Fremon, Corr. Insuranr_e A Cr)LLPAN` - P i ann'rg Cons;,i :ants Researc; ! e Wiishlre Blvd I Suite #130 - %- Monica . rail �+0401 C l.X~AJ4 0 rti K 7T-EgTVY THAT THE:PMICfSS'DF ;NSLJRA!JGE LISTLE7 BELOW iiAVE BEEN tSSUED TO TH@ INSL'p6D t1AMED ABOVq Fpq THE �.tiT.,ATEG•NOTWIT►ISTAHCIHO Amy FgF_ioj ttlMI!NT. TERM DR CO►IOITION Of ANY CQNTFtACT OR OTISER DOCUMENT WITH RESPECT TC: wH::;H r;;:ATE MAY NE 16S11ED a,"FAr1Y PERTAIN. THE INSURANCE APPOADQO IIY THE POLtr.,1CS DESCRIBED HEREJH lS SUBJEDT TJ A'-? T'-;e- u,_.jSi0NG AAC C:)N01TIC1,'S OC SUCH POL)CIES.LUITS SHOWN UAY HAvE BEEN nED'JCED©Y-'A10 C,LA WS. r+•s 7Y t(twaMCS I •OCICT 4V40cs f •OUCY tM ECTIVE ►JE ti'-r EXPWA TiOM; L.visa - DATEPA&ICIOryT'I I .PATE fUMO (YYY; '.ENE1'r r�UC'+Y � � OCNF.�sAI�OOiiEGA*1T � t 1 w+s iL�At G�WnAt',wlElry i �OOVC•icc"e/1F A0.3 t - !l�-AS 4AO! !.. I a:Ct.r _ I PFt ONAL L A I, r I +..a4r 5►CONi►aO• I I EA4N OCCLpMWCl! I i -- '� c;NE CAAU6F fAwr aw ter, � t i WED FYC 1AIN am nmimn! I . ( CCAAWNEl•SiMO_E_Hi`• s t -r!.r r7J.FD WtgR �• .. _- Ifra17w>Vxy - - t O...Pr T �roatiQ7 n BODILY PUUPY i O_.m Au1 O6 r_�. _-ti .•r•.rT s kiry kLma ONLY.E A ACC MN T i__- OTHER TNw►i AVtO OI•C'I - _... . I I GAZZiACCIaeWT I �.I�nn,tafpYA 1 r � AQppiOATY r�leR i 14AM UWW LLA i v nPr E AS COOLPIKSA TWM kW1 - `_---- ! e ra turTOp`.I c ^---- -_. .yf.`sy tTrtidlr I I wx DMLA3E ..A.,' a-xagr.:tM.11ll(:vlhrt f� I �"•;'�,�►�%" ;)�' ' i _Pp�L_Y.IW.Ir rrE°SAne SE50-010C-14280 2^ 01WASM iA CN�-PtG_rr s....,j .kn''y•.^- ' 1 I � � f �•.-01 7/(aEIIONKOGAt I _—�_.�-_ � -- I - .- _. _�_—._-. �O++bNtWclt6/Ss4W.IrEut - . -onmentai consuitant n"IF1_ATEHOLDER -`-- CANCELLATI.ON ----- ^ "v of Hung i,.r1.' ton Be����1 t IM?LD EM q`if.T Of 1..14 ES o�CAMIM 0-Ok=CS al. �ENr•fir_•-: .cr^�r 7 �;, ; 2�ob vain Street ' ww`t Allam GATE IMEaECf, TV.E ISSUING COMPANY +•' -":' !lu C A o I ent i rgtVn ?leach '„, ^c64� 30 _DAY.wiC tTEN»o TiCt ro TWO Cf q'TYiCA,C iWtoEp,....er. -. ¢ •. to Duane 3anrPY 1 , 25-Sfy91* tiril ��^ •�^:r.^c 0AC^SAD�gavpr.ar,i��t fir')' r CITY OF HL-,v'TII:GTON BEACH APPLICATION FOR INSURANCE REQUIREMENTS WAIVER OR MODIFICATION 1. Name/TitlelDepartment of Requesting Staff Member '¢^�^� G / 7�>u-4NL "/3.4A 114C 7 2. Date of Request _711 3. Name of Contractor/Permittee PC (Z- - .I�� �i�G Co�Sr.�-LT.g�✓Ts Z�S�/li���� 4. Description of A,ork to be performed of ?7-,p.47z.47j of �},✓ �(lZ FoR.�N� Crt,ss� (/�6..� SC,�o•,L S�T�- �r"s ZAt95�3.sT �s To /d�s T, Tft ev,�TtL/LGT 5. Length of Contract 7#,s ?v&c y ,As ,� s���e T lfT i�Va Ti 'L r(�E tJO R UDR-5 („p; L T 6. ype of InsurancIGe Waiver or Modification Requested: Gy/41 u< ft�rv. C1 rYT S d' :Z4Etz-,'> '0 DL,e ,7345-- ,C 14 i(4 7-y 7,s,,xA,icx- (a)Limits:J�a,wv, vav (b)Coverage 441 vr,y, ovy � 7. Reason for Request for Waiver or Reduction of Limits �� t ��Foss e�-+G ,r�,A 31 L 12/ 2oL�c.7 ,V. 5 A 8. Identify the risks to the City' if this request for N-aiver or modifications granted Zvi fL-11J A11- T 7oawrnt T�� C/ZSATQS AA' Plltle- Zrs rL Ta ?,-sti e r�/[•4LTi'O, 5AF&ry D7y uJ�L Fi9/�L A.�D i3�Ci4�d� CrT y /s 4sSA;ZP 7WA7' Fe-Z MaiZV-4,,vS "4314i 5,1X-4 4- n :2lL�S Mr�i..vr�j L ��SlG To C,T.� F�r:?M cX£ /Iz j)vcam�^.r+7T>-Al' a✓(C /TC p�ssdmr�a�1,� Department Head Signature 1 114 W (Thu section to be completed by the Risk Manager) Recommendation: Approve Deny Risk Manager's Signature/Date (Phis section to be completed by the Citp Attorney) Recommendation Approve Deny City Attorneys Signature/Date Settlement Comm itte..e appro [is [is not] required for t,'us-waiver. If Settlement Committee aPDeny- Cityl is required submit form to City Attorney ice to be placed on the agenda. Recommendation: Approve Council approval [is]onotequired for this waiver. If City Council approval is required,attach this form to the RCA after consideration bdement Comrrtitte�. This insurance waiver [is] [is not] on City Council agenda. jmpndresoWon/nsreg19/11197 7 1 a ` IN PLANNING CONSULTANTS RESEARCH ENVIRONMENTAL PLANNING, POLICY fl RESEARCH RECEIVED July 17, 1998 J U L .2 11998 DEPARTMENT OF COMMUNITY DEVELOPMENT Ms. Jane Madera Associate Planner CITY OF HUNTINGTON BEACH Department of Community Development 2000 Main Street Huntington Beach, CA 92648 RE: REQUEST FOR CONTRACT AMENDMENT FOR PREPARATION OF THE CREST VIEW SCHOOL SITE ENVIRONMENTAL IMPACT REPORT Il Dear Ms. Madera: This letter is to request a contract amendment for additional work required to prepare the Crest View Environmental Impact Report (EIR). Specifically, we are requesting a budget augmentation for preparation of the Response to Comments for the Final EIR. As we have discussed, both our original contract (executed March 3, 1997) and subsequent contract amendment(dated December 8, 1997) stipulated that the budget included for preparation of the Final EIR (Task 6.0) was an allowance which might require adjustment dependent upon the volume and nature of the public comments received on the Draft EIR. The City received 65 letters encompassing almost 500 individual comments on the Draft EIR. Additionally, submitted comment letters included focused technical reports prepared by other consultants; response to these comments will require additional effort. Moreover, the Final EIR needs to document the issues identified at the Public Meeting held on June 8, 1998 (43 comment cards and meeting transcript of testimony). This comment level to the project is greater than we anticipated, and therefore, will require an effort which exceeds the original cost estimate for this task. We have coordinated with the City to develop a methodology to efficiently and cost-effectively address the issues included in the public comments. In order to comprehensively address the most sensitive, recurring issues, we will prepare a section in the Final EIR with topical responses. As applicable, we will reference these topical discussions to respond to individual issues. A comment-by- comment response to each individual letter, however, will also be included. 233 WILSHIRE BOULEVARD, SUITE 130 ONE VENTURE, SUITE 150 SANTA MONICA, CALIFORNIA 90401 IRVINE, CALIFORNIA 92618 TEL 310 451-4488 FAX 310 451-5279 TEL 949 753-7001 FAX 949 753-7002 E-MAIL: PCR®IOT.NET E-MAIL: PCR2®IDT.NET PLANNING CONSULTANTS RESEARCH Ms. Jane Madera ENVIRONMENTAL PLANNING, POLICY Et RESEARCH CITY OF HUNTINGTON BEACH July 17, 1998 - Page 2 Based on our review of the comments and technical review letters we have received, we estimate that up to an additional $15,000 beyond our existing budget for the Final EIR will be required to complete this task. Per our discussions, this assumes that PCR will still complete the Mitigation Monitoring Program included under Task 6.0. PCR preparation of the. City staff reports, however, previously included under this task, will not be included. The City.will undertake full responsibility for preparation of the staff reports. In addition to the$15,000 budget augmentation identified above,the City has also indicated a need for our subconsultants, RKJK and Stanley R. Hoffman, to attend the public hearings. An allowance for the estimated public hearing attendance for Bob Kahn and Stanley Hoffman should be estimated based on billing rates of$110 and $130 per hour, respectively. I We are proceeding with the effort as we agreed upon and assigning staff accordingly to meet the proposed schedule. We will not,however,expend effort beyond the existing authorized contract amounts prior to assurance that we will be reimbursed for such efforts. Please also note that we will only invoice the actual hours required to complete the effort, and therefore, the total estimated budget above may not j be invoiced. We appreciate your assistance and understanding with these issues. Sincerely, PLANNING CONSULTANTS RESEARCH Gregory J. Broughton JoAnn C. Ha field President Principal Planner r V1/LLI 00 1J.LY r.%-1 1 I L4 JJI 011 a 1 g[•J Vvl - - City of Huntington Beach 2000 MAIN STREET CALIFORNIA92648 DEPARTMENT OF COMMUNITY DEVELOPMENT BulldkV 536-5241 JIu y 2I, 1998 'S27t �Ak )k3 V4 - 1540 Greg McClelland Arnel Retail Group 949 South Coast Drive, Suite 4600 Costa Mesa, CA 92626 SUBJECT: CREST VIEW SCHOOL SITE-BUDGET Dear Greg: As you know,the City Council approved the contract amendment requested by PCR on June 1, 1998. To date we have not received payment from your office of the$25,455.00 to cover the cost of the additional professional services. Please submit payment of the contract amendment request immediately so that we may maintain the current public hearing schedule. The Contract Scope of Work discussed the fact that public reaction to the project would be unpredictable. In the event that public responses were greater than expected,the contract specified,that PCR and staff would discuss options and adjustments to the Final EIR work program. This letter is also to inform you that the number and complexity of comments received regarding the Draft EIR in combination with the scheduling time necessary to maintain the public hearing schedule results in a request by PCR for additional fiords. PCR anticipates that the Response to Comments effort may generate a need for an additional$15,000.00 to adequately respond to more than 60 letters with approximately 500 individual comments received on the Draft EIR. PCR has assured staff that additional funds will only be billed if in fact the current budget is exceeded during this preparation time for the public hearings. In addition,Planning staff has requested attendance of the traffic engineer and the fiscal impact analyst at the Planning Commission and City Council public hearings. Since time for these subconsultants was not speicified in the original contract,PCR also requests additional funds to cover attendance at the appropriate public hearings. Please assist staff in maintaining the current schedule by signing below in acknowledgement of. the following issues: 07/22/98 15:25 FAX 1 714 557 3129 ARNELDEVELOPKENT Cd1002 I,Greg McClelland, presenting Arnel Retail Group,acknowledge that payment of $25,455.00 shall forwarded to the Planning staff at the City of Huntington Beach immediately that PCR,the City's EIR consultant,requests additional payment(up to $15,000.00 o complete the Response to Comments portion of the Final EIR. The additional funds that may be billed are necessary due to the number and complexity of the public comments received on the project. In addition,supplementary funds will be necessary to s cover the cost certain subconsultants during public hearing meetings.�o 6-aSrc&A wo— Pea✓ '0 �.- _I ., Signature: Date:—A Greg M elland,Arnel Retail Group It should be noted that staff has discussed this latest contract issue with PCR in detail and together we have adjusted workload and responsibilities in an effort to complete the Final EIR tasks within the existing budget. Although we have administratively shifted responsibility for some items PCR has identified the above request for contract amendment. A copy of the signed and executed Contract Amendment No. l as well as PCR's recent contract amendment letter has.been attached for your review. As we arranged yesterday, copies of the comment letters received for the project will be available for pick-up shortly. Please sign and return the above letter by fax as soon as possible so that we may proceed with the current schedule. The funds approved under Contract Amendment No. 1 should be received in our office immediately. Please telephone me at(714)536-5596 if you have any questions on the above issues. Sincerely, Jane Madera Associate Planner cc: Ray Silver,Acting City Administrator Melanie S. Fallon,Community Development Director Howard Zelefsky,Planning Director David Biggs,Economic Development Director HerbFauland,Senior Planner ` JoAnn Hadfield,PCR James Tarwater,OVSD (g:kn:stvie\gpa971nn) ^�� ` � t s. - � 10/26/98 16:07 FAX 1 714 S57 3129 ARNELDEVELOPMENT Q002/003 Oct 26 19 01 :32p Planning Division 714 374-1540 P.2 O 4-j Iff City of Huntington Beach 2000 MAIN STREET CALI FORNIA 92US I?EPARTMENT OF COMMUNITY DEVELOPMENT Building t�6241 Tcnlolsgr 26, 199e3"271 Greg McClelland Arnel Retail Group 949 South Coast Drive,Suite#600 Costa Mesa,CA 92626 S[1B.liECT: CREST VIEW SCHOOL SITE-BUDGET Dear Greg: + The previous budget augmentation requested by PCR was authorized by you on July 17, 1998 with the caveat that you approve attendance of subconsultants at upcoming Planning Commission and City Council meetings on a time and materials basis. Last week,I left you a voice mail message requesting authorization for Stan Hoffman's attendance at the October 27, 1998 Planning Commission meeting,however,I have not heard from you regarding this issue. In addition,since then we have requested Mr.Hoffman review the critique of his report submitted by Crest View United and be prepared to respond,if necessary,at the Planning Commission meeting. Please authorize attendance at the hearing and review of the independent fiscal study by signing and returning the below acknowledgment by fax.. f 1,Greg McClelland,representing Arne] Retail Group,authorize Stanley R.Hoffman to review the independent fiscal study submitted by Crest View United in preparation to respond to questions by the Planning Commission. I also authorize Mr.Hoffman's attendance at the Planning Commission meeting of October 27, 1998. 1 understand that 1 will be billed on a time and materials basis for Mr.Hoffman's cost in reviewing the study and attending t e meeting. L- Signature: ` C�.�--� Date: Greg%cClelland,Amel Retail Group Please note that in an effort to save expenditure of funds we have not requested attendanuc of RK.TK,traffic consultant at the next Planning Commission meeting. Instead,we will have city staff in attendance to respond to 4 traffic questions. + 10/26/98 16:08 FAX 1 714 557 3129 ARNELDEVELOPMENT. 10003/003 Oct 26 19 01 :32P Planning Division 714 374-1540 P. 3 Please sign and return the above letter by fax as soon as possible so that we may proceed with the current schedule. You may telephone meat(714)536-5596 if you have any questions on the above issues. Sincerely, Jane Madera Associate Planner cc: Ray Silver,Acting City Administrator Melanie S. Fallon;Community Development Director Howard Zelefsky,Planning Director David Higgs, Economic Development Director Herb Fauland, Senior Planner ;oAnn Hadfield,PCR James Tarwater,OVSD f (jAxmstvk%&P&971ss) - d : d�»�- ». :z �»�f Z_ - > . : _�__ ��\������\ - � \���y ,,,��� �« ���« �:�x . . .�-?:« «» � �\�� � a. ±` 2� � � � �\\ � \\ / f �\: \ ��/ c. �� �/ \? . ���°3�`� � � ® « % �°.�\��% \ . e �g . .a=» � y ��« . . � . s m � � � : ��y. .:���2:�� � � °�y�� � ! � g - »� ��. ��»v �. «:�����° ���� �» �z ^ «sue<- �- : .�: ��� . 3>\ « . . .^ - ?.. . ����»���y .��y � � z��. ��� �ma.aw�� \� 2�9��. \� �� :..,. �. . ���c��>���_: . � �+��� �_ � 12/10/98 07:20 FAX 1 714 557 S129 APUALDEVELOPME-r QJ002/003 Dee us s8 10: 58a CDD Rdministration 714 374-1648 P-2 r rJ� City of Huntington Beach 2000 MAIN STREET CALIFORNIA92648 C� DEPARTMENT OF COMMUNITY DEVELOPMENT Bundin8 5365241 Pgeaarnt 36 er 9, 1998 I Greg McClelland Atnel Retail Group 949 South Coast Drive, Suite 4600 Costa Mesa,CA 92626 SUBJECT: CREST VIEW SCHOOL SITE—APPLICATION STATUS AND-BUDGET Dear Greg: The EIR,General Plan Amendment,and your appeal of the Zoning Map Amendment have been scheduled for a special City Council meeting on December 14, 1999. Since the Planning Commission denied the land use changes and never acted on the conditional use permit request for new construction,the Council meeting will be limited in scope. .The City Council will only review.the proposed land use amendments and EIR and not the development request for the Wal- Mart and three retail/restaurant pads. The meeting will be a public hearing and the Crest View School is the only item on the agenda. Staff reports will be available through the City Clerk's Office on December 10, 1998. The previous budget augmentation requested by PCR was authorized by you on July 17, 1998 with the caveat that you approve attendance of subconsultunts at upcoming Planning Commission and City Council meetings on a time and materials basis. In late October,you approved Stan Hoffman's attendance at the October 27, 1998 Planning Commission 4neeting, and his review of the critique of his report submitted by Crest View United. Since it is anticipated that the Council will focus on economic issues at the December 14, 1998 meeting, we are again requesting your authorization for Stan Hoffman's preparation work and attendance at the upcoming Council meeting. The City has.requested that Mr.Hoffman respond to additional economic questions and statements submitted by the public at recent Council meetings(see attached)and to provide a written explanation regarding the difference in economic projections between the Westtninster and Huntington Beach Wal-Marts. Mr. Hoffman requests that we allocate up to six hours for the written work requested in addition to the time of his attendance at the meeting. StatTalsu requests that you authorize additional meeting time(approximately 2 hours)for JoAnn Hadfield regarding recent open space issues and to assist staff in coordinating uur Council presentation. Please authorize the above additional expenditures by signing and returning the below acknowledgment by fax. 12/10/98 07:21 FAX l 714 557 3129 ARNELDEVELOPMENT 0 003/003 Dec os 98 10:88a CDD Rdministration 714 374-1648 p.3 1,Greg McClelland,representing Arnel Retail Group,authorize Stanley R.,.Hoffman to review and respond to additional economic issues and questions,to attend the.City Council meeting of December 14, 1998,and I authorize atte ce by JoAnn Hadfield at one ' additional aff meeting. T understand that I will illed on a time and materials basis. Signature: Date: Clreg r.Clelland,Amel Retail Group Please note that staff has been invoiced for the total amount of monies received from Amel, which includes the original contract amount and the first contract amendment. We have also been invoiced for the additional S 15,000 authorized by you to complete the Final E1R and Response to Comments as well as additional invoices for time and materials for preparation and attendance at Planning Commission meetings. It will be necessary to process a second contract amendment through the City Council in order to collect the additional$15,000 plus additional time and materials expenditures authorized by you. Therefore,staff has determined that it will be more time and cost effective to wait until the project nears completion and.then request one contract amandment for the total additional cost of the project, In the meantime,we will continue to request authorization from Arnel for any additional costs Incurred to complete the project through the public hearing stage, Please sign and return the above letter by fax as soon as.possible so that we may proceed with the current schedule. You may telephone me at(714)536-5596 if you have any questions on.the above issues. Sincerely, . f Jane Madera Associate Planner cc: Ray Silver, City Administrator Melanie S.Fallon.Assistant City Administrator Howard Zelefsky,Planning Director David Biggs,Economics Development Director Herb Fauland,Senior Planter JoAnn Hadfield,PCR James Tarwater,OV SD (g:kre�evie�aps�7en) 2 12/09/98 -At Sri G y of Huntington ton Beach ' 2000 MAIN STREET CALIFORNIA92648 DEPARTMENT OF COMMUNITY DEVELOPMENT Building 536-5241 Planning 538-5271 - December 29, 1998 Greg McClelland Arnel Retail Group 949 South Coast Drive, Suite#600 Costa Mesa, CA 92626 SUBJECT: CREST VIEW SCHOOL SITE—APPLICATION STATUS AND BUDGET Dear Greg: The EIR, General Plan Amendment,and your appeal of the Zoning Map Amendment were approved by the.City Council on December 14, 1998. Since.the Planning Commission denied the land use changes and never acted on the conditional use permit request for new construction, the Commission must now review and act on the proposed development. We have scheduled a public hearing before the Planning Commission on January 26, 1999. We also anticipate a brief status update report to the Planning Commission during a study session on January 12, 1999. In order to remain on schedule for the January 26, 1999 public hearing the following items need to be addressed: 1. Although the City Council approved the Statement of Overriding Considerations for EIR No. 97-1 and stated that 10-20%would be a reasonable range for non-taxable sales items, staff continues to recommend that a maximum of 10%of the Wal-Mart's retail floor area be devoted to display of non-taxable sales items. Please contact us as early as possible if you wish to discuss this issue.. Keep in mind that the Planning Commission subcommittee recommends that the business be limited to a maximum of 10%of retail floor area instead.of gross floor area as in staff s recommendation. 2. Staffs position regarding processing of the Sign Code Exception remains the same. Since the Huntington Beach Zoning and Subdivision Ordinance Code prohibits off-site signs,the application can not be processed as currently submitted. The application currently on file is incomplete as an improved ve hicular access to the Der Wienerschnitzel property is not part of the proposed site plan. If you plan on completing the application and proposing vehicular access to the Der Wienerschnitzel site, a revised site plan must be received in our office no later than January 7, 1999. Although the City Attorney's Office has indicated that the long- term lessee,the Galardi Group,may authorize the sign application,it is advisable that you consult with the actual property owners since we have received written communication and testimony at recent public hearings regarding their concerns with the project. In addition; you must decide if you wish the signs to be analyzed as one integrated shopping center or four individual parcels, but not both. .If you choose to pursue the freestanding sign on the adjacent parcel with an improved vehicular access, staff will analyze and process the signs as one integrated parcel. 3. Staff s position regarding all recommended conditions of approval as outlined in the October 27, 1998 Planning Commission staff report remains the same. If you would like to submit any other information for consideration by staff or the Planning Commission please do so by January 7, 1999. 4. Due to the additional entitlement processing time now required by the actions of the Planning Commission and City Council, attendance at additional public hearings by PCR and their subconsultants is not covered by the current contract amendments. We anticipate requesting attendance at the upcoming Planning Commission meeting by Greg Broughton, JoAnn Hadfield,Bob Mantey-Noise Consultant, and RKJK, and we may request attendance by Stan Hoffman. There is also the possibility that the decision of the Planning Commission may be appealed to the City Council requiring an extended processing timeline. The City has now been invoiced for and has paid to PCR all of the money currently submitted by Arnel. In addition, staff has received invoices from PCR for monies over the amount-currently received from Arnel. Although Amel previously agreed to pay approximately$15,000.00 to cover the cost of preparing the Final EIR and Response to Comments as well as authorized attendance at public hearings by certain subconsultants and review of additional fiscal material by Stan Hoffman,that money Vas not yet been requested by the City. In my previous communication to you,I indicated that it would be more time and cost effective to wait until the project nears completion and then request one contract amendment for the total additional cost of the project. However, in light of the new project schedule.and to compensate PCR for work already performed,we would like to request a contract amendment that covers future attendance and tasks required to complete the EIR and project effort. Instead of waiting for the project to be completed,we would like to request a contract amendment as soon as possible if this is acceptable to Amel and the City Attorney's Office. With Arnel's approval, we will request one contract.amendment without a certain dollar figure but will continue to obtain approval from Arnel for additional tasks and attendance at meetings not covered under the current contract. The City's intent is to return to the City Council with only one additional contract amendment,to collect payment from Arnel promptly, and to compensate PCR for work completed in a timely manner. (9:'A=SMc%gpa97 t uu) 2 12/29/98 4 Please telephone me at(714) 536-5596 if you have.any questions on the above issues or if you would like to schedule a meeting to further discuss the status of the project. Sincerely, C�) Jane Madera Associate Planner cc: Ray Silver, City Administrator Melanie S. Fallon,Assistant City Administrator Howard Zelefsky,Planning Director David Biggs,Economic Development Director . Herb Fauland, Senior Planner JoAnn Hadfield,PCR James Tarwater, OVSD r (g:krestvte\gpa97tuu) 3 12/29/98 Y4 RCA ROUTING SHEETO INITIATING DEPARTMENT: PLANNING SUBJECT: APPROVE AMENDMENT NO. 2 TO THE CONTRACT BETWEEN PLANNING CONSULTANTS RESEARCH, INC. AND THE CITY OF HUNTINGTON BEACH FOR COMPLETION OF ENVIRONMENTAL IMPACT REPORT 97-1 FOR THE CREST VIEW SCHOOL SITE COUNCIL MEETING DATE: I August 7, 2000 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attomey) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS . W REVIEWED RETURNED FORWARDED' Administrative Staff 712S 4N-/<L) ( ) ( ) Assistant City Administrator (Initial) ( ) ( ) City Administrator (Initial) ( ) ( ) City Clerk ( ) EXP NATION,FOR RETURN OF ITEM . oPa - 07' (Below SpaceFor • - RCA Author: HZ:SH:HF:JJ:db i REQUEST FOR LATE SUBMITTAL OF RCA Department: `a RCA PV � ND- iervu Title J�tivee.vt � dc.c�,6C lkv�.c�. Council M ---- ......... ... ...... ........ eeting Date:. ....Au ► I;+ 7, z << Date of This Request: ZB, �eo ...... ...................... -XX .......... ...... . .... .......... ...... j REASON (Why is this RCA being submitted late?): EXPLANATION (Why is this RCA necessary to this agenda?): c tx V a a.� c-�— ait of ry a4 k-t rk r.� �'~ pC,2 <'> CONSEQUENCES How shall delay of this RCA adversely impact the City?): �D SALP . /Is M are, OL 044- a- arc. `b'Vtkd(. kll d.ue YO i a r Ap roved O Denied 0 Approved Cl Denied Initials Required D artment Head - Silver Michael Uberua a Council/Agency Meeting Held: 5 jZ P 98 boo.ro Deferred/Continued to: —2rm-A, 44&-4) ❑AD Droved ❑ Conditionally Approved ❑ Denied City erk's Signature /.&`' rwo co 4zXHCOL. Rvt ALe.4.j Council Meeting Date: May 18, 1998 Department ID Number: CD 98-14 sr - 6��q8 APPR°V�n 7 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS Z -<n r*; SUBMITTED BY: RAY SILVER, Acting City AdministratorAW �= n-'' c PREPARED BY: MELANIE S. FALLON, Community Development Direc C� SUBJECT: AMENDMENT TO THE CONTRACT WITH PLANNING CONSULTANTS RESEARCH AND AMENDMENT TO THE REIMBURSEMENT AGREEMENT WITH ARNEL RETAIL GROUP l FOR PREPARATION OF THE CREST VIEW SCHOOL SITE EIR Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Transmitted for your consideration is a request to amend the existing contract between the City of Huntington Beach and Planning Consultants Research (PCR) and the reimbursement. agreement between the City and Arnel Retail Group (Arnel) for preparation of the Crest View School Site Environmental Impact Report (EIR). PCR has requested the contract amendment for additional work for preparation of the EIR, which could not have been reasonably foreseen at the time of the initial proposal and contract execution. Staff has worked with PCR and the applicant in establishing an appropriate scope of work for preparation of the EIR and is submitting the contract amendment reflecting the additional work and associated costs, for City Council approval. The amendment to the contract is for additional services in an amount not to exceed $25,455.00 which when added to the original contract cost of$106,421.25, brings the total contract amount to $131,876.25. Funding Source: Consulting costs are to be- borne by Arnel through approval of the amendment to the reimbursement agreement. Therefore, there will be no effect on the City's budget. *QUEST FOR COUNCIL ACTIN MEETING DATE: May 18, 1998 DEPARTMENT ID NUMBER: CD 98-14 Recommended Action: Motion to: 1. "Approve Amendment No. 1 to the professional services agreement between the City of Huntington Beach and PCR for additional services in the amount of $25,455.00 to prepare the Crest View School Site Environmental Impact Report, for a total contract fee not to exceed $131,876.25. (Attachment No. 1); and; 2. Approve Amendment No. 1 to the reimbursement agreement between the City of Huntington Beach and Arnel Retail Group for additional consulting services in the amount of$25,455.00 to prepare the Crest View School Site Environmental Impact Report, for a total contract fee not to exceed $131,876.25. (Attachment No. 2)" Alternative Action(s): The City Council may make the following motion: "Deny the request for contract amendment and reimbursement agreement amendment and direct staff accordingly." Analysis: Arnel Retail Group submitted an application for approval of a general plan amendment, zoning map amendment, conditional use permit, tentative parcel map, and preparation of an environmental impact report (EIR) for the Crest View School Site. The proposed project consists of a request to amend the land use designations at the closed elementary school site and allow development of a Wal*Mart and three smaller retail pads. The project site is located on the south side of Talbert Avenue approximately 300 feet east of Beach Boulevard. On March 3, 1997, the City Council approved the contract between the City and PCR and the reimbursement agreement between the City and Arnel for preparation of the Crest View School Site EIR as well as preparation of the Rancho View School Site EIR. The original contract and reimbursement agreement covered environmental consulting services for both closed elementary schools, however, applications have been submitted and work commenced only for the Crest View School Site at this time. CD98-14 -2- 05/06/98 5:00 PM *QUEST FOR COUNCIL ACTION MEETING DATE: May 18, 1998 DEPARTMENT ID NUMBER: CD 98-14 Since approval of the original contract and reimbursement agreement, PCR has incurred an unanticipated level of inter-coordination between the City, Arnel, Arnel's subcontractors, and PCR's own subconsultants. The additional coordination effort is primarily due to three reasons. First, the project description and technical studies necessary to supplement the EIR were not prepared and submitted to the City in an approvable form in a timely manner. Second, the original scope of work for the Traffic Study did not include analysis of construction related traffic impacts or a traffic signal progression analysis which were subsequently requested by the City. Finally, because of the unanticipated length of time to receive and process all technical studies, it has been necessary for PCR to perform additional project coordination and administration between the City, applicant, and subconsultants. PCR has prepared a request for contract amendment and detailed breakdown of the additional services and associated costs to address the unanticipated work effort, attendance at additional meetings, and overall project coordination not anticipated in the original contract. (See Attachment No. 4). Environmental Status: The selection of a consultant to prepare planning documents does not constitute a project under the provisions of the California Environmental Quality Act (CEQA) and therefore is not subject to CEQA. However, the request to amend the land use designations and allow commercial development of the Crest View School Site will be subject to CEQA and will require preparation of an Environmental Impact Report. The EIR is in the process of being prepared in conjunction with the general plan amendment, zoning map amendment, conditional use permit, and tentative parcel map and will comply with the provisions of CEQA. CD98-14 -3- 05/06/98 5:00 PM *QUEST FOR COUNCIL ACT41IN MEETING DATE: May 18, 1998 DEPARTMENT ID NUMBER: CD 98-14 Attachment(s): City Clerk's Page Number 1. Amendment No. 1 to the Professional Services Agreement between the City of Huntington Beach and Planning Consultants Research for Preparation of the Crest View School Site EIR. 2 Amendment No. 1 to the Reimbursement Agreement between the City of Huntington Beach and Arnel Retail Group for Preparation of the Crest View School Site EIR. 3. Insurance Certificates 4. Letter from Planning Consultants Research received and dated December 10, 1997 outlining the additional services and associated costs. 5. Letter from Arnel Retail Group received and dated January 30, 1998 indicating approval of the contract amendment request. CD98-14 -4- 05/06/98 5:00 PM Page 8 - Council/AgencAenda -06/01/98 • (8) E-6. (City Council) (Deferred From 5/18/98) Amendment To The Contract With Planning Consultants Research Inc. &Amendment To The Reimbursement Agreement With Arnel Retail Group For Preparation Of The Crest View Site Environmental Impact Report - s/s Of Talbert Avenue, e/o Beach Boulevard (600.10) - 1. Approve Amendment No. 1 to Agreement between the City of Huntington Beach and Planning Consultants Research, Inc. for Preparation of Two Separate Environmental Impact Reports For The Crest View School Site And The Rancho View School Site for additional services in the amount of$25,455.00 to prepare the Crest View School Site Environmental Impact Report for a total contract fee not to exceed $131,876.25 (Attachment No. 2). Submitted by the Community Development Director *** Communication from the Community Development Director dated 5/25198 titled Draft EIR for Crest View School Site/RCA for PCR Contract Amendment and Arnel Reimbursement Amendment- includes a report on error discovered in the Draft EIR. *** Communication from the Community Development Director dated 5/29/98 transmitting a letter from PCR, consultant regarding the site plan error in the Draft Environmental Impact Report. [Approved 7-0] E-7. (City Council) Approval Of Final Tract Map No. 14660 Of Tentative Tract Map No. 14660 With Bonds And Agreements (Belmont) PLC Land Company - s/e Corner Of Ellis & Gothard (Holly-Seacliff Specific Plan Area) (420.60) - 1. Approve Final Tract Map No. 14660 and accept the offer of dedication, improvements, and bonds pursuant to findings and requirements (Attachment No. 1 to the Request for Council Action dated 6/1/98), and 2'. Approve Subdivision Agreement between the City and PLC Land Company and authorize execution by the Mayor and City Clerk. Submitted by the Community Development Director (Faithful Performance Bond, Labor& Material Bond No. 3SM91366900, Monument Bond 3SM91367000 -American Motorist Insurance Co.) [Approved 7-0] E-8. (City Council) Approve Final Tract Map No. 15531 Of Tentative Tract Map No. 15531 With Bonds And Agreements (Cape Ann) John Laing Homes—s/e Corner Of Promenade Parkway And Seagate Drive (Holly Seacliff Specific Plan Area) (420.60)— 1. Approve Final Tract Map No. 15531 and accept the offer of dedication, improvements, and bonds pursuant to findings and requirements (Attachment No. 1 to the Request for Council Action dated 6/1/98), and 2. Approve Subdivision Agreement between the City and John Laing Homes and authorize execution by the Mayor and City Clerk. Submitted by the Community Development Director. (Faithful Performance Bond, Labor & Material Bond #361549 and Monument Bond #3351550- Seaboard Surety Co.) [Approved 7-0] (8) i � r i, CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: TO:/ &�S,?Jb" JkATTENTION: Nam ��,o, 3d DEPARTMENT: Sv REGARDING: City,state,zip L��E�I C�J ��f�DOL LSiTf= t�/iQ. See Attached Action Agenda Item Date of Approval Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: Connie Brockway City Clerk Attachments: Action Agenda Page Agreement Bonds Insurance V RCA Deed Other ' cc: np/&4� An/)77 Z4/. Name�L' ;�Depa RCA / Agreem Insuranc Oth'eer i Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Risk Management Dept. Insurance Received by Name-Company Name- Date G:Followup/coverly (Telephone:714-636.5227) AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND PLANNING CONSULTANTS RESEARCH,INC., FOR PREPARATION OF TWO SEPARATE ENVIRONMENTAL IMPACT REPORTS FOR THE CREST VIEW SCHOOL SITE AND THE RANCHO VIEW SCHOOL SITE THIS AMENDMENT is made and entered into the h day of 7,ty7 e.,, , 1998, by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City", and PLANNING CONSULTANTS RESEARCH, a California corporation, hereinafter referred to as CONSULTANT. WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated March 3, 1997, entitled"Professional Services Contract Between the City of Huntington Beach and Planing Consultants Research for Preparation of Two Separate Environmental Impact Reports for the Crest View School Site and the Rancho View School Site,"which agreeement shall hereinafter be referred to as the "Original Agreement," and Since the execution of the Original Agreeement, CITY has requested additional work from CONSULTANT and CONSULTANT has agreed to perform such work; and CITY and CONSULTANT wish to amend the Original Agreement to reflect the additional work already performed by CONSULTANT,the additional work to be performed by CONSULTANT, and the additional compensation to be paid in consideration thereof by CITY to CONSULTANT, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. ADDITIONAL WORK CONSULTANT shall provide to CITY such additional services as required by CITY, including additional meetings and project management, as described in the letter from CONSULTANT to CITY dated December 8, 1997, a copy of which is attached hereto as Exhibit "A," and incorporated by this reference as though fully set forth herein. 2. ADDITIONAL COMPENSATION In consideration of the additional services to be performed hereunder as described in Section 1 above, CITY agrees to pay CONSULTANT, and CONSULTANT agrees to accept from CITY as full payment for services rendered, at the hourly fee schedule as shown on in the Original Agreement, an additional sum not to exceed Twenty-five Thousand Four Hundred Fifty- five Dollars ($25,455.00). The additional sum shall be added to the original sum of One I g*98-Agree:amnd 1 per r1s 98-132 Hundred Eighty Thousand Four Hundred Twelve and 501100 Dollars ($180,412.50) for a new total contract amount of Two Hundred Five Thousand Eight Hundred Sixty-seven and 501100 Dollars ($205,867.50.). 3. REAFFIRMATION Except as specifically modified herein,all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers on the date first above written. PLANNING CONSULTANTS RESEARCH, CITY OF HUNTINGTON BEACH, a California corporation a municipal corporation of the State of California By: � Mayor >,J print or ty e name ATTEST Its: (circle one)Chairm n/Preside Vice President / City Clerk By: �j APPROVED AS TO FORM: _T)Cli Ala:Dobbi no (print or t `¢ Its: (circle one)Secreta ief Financial Officer/ C.ty ttorney Asst. Secretary-Treasurer � �� —� REVIEWED AND APPROVED: INITIATED AND APPROVED: .V• ,ZGGr�� . pi Administrator Director of Comm ity Development 2 g*98-Agree:amnd 1 per rls 98-132 � � - ������������_�m. : - � - « - - - - - - �v : ���:�. 2�y< � . . _. . : : . w «�x����«w» .yam�«, - _ ��?»» y ©- < » 3 m - , ,. � .��y � « ��.�\ . . .. .� ` § ��: . \^ � \ � �: - <2 ��.:/ � ��.a , »> a: - � . , . ��yy.y� �y . ..y v : »y y y. � : \� � . + � 2 > �� . . . . . . . , � w�« : : ¥ . �y� , . . . . } ^ _ . � a. � §> \w� . \� . r> :�y\ q � > ° �� , : y�y > « ���� \��: � /y, ~ . :� \ � : : ^ ` �©- : � ����\� �.� � . ��, . . . ,. . e . . 7 , � y�t. �z ��» �< m� � � y�«. :� >� z� . �» . . » ��< �� �m � > .. ��« � � � »z d���: v ��§ ���: > �m< �- : � � <��2, �m �: .�- � � *. . -�Z ',3/^611998 15:26 61G^_^<6379 P ^ ,.., 2 a � .Py• �''!:'�'•.'11`t` ,y`:`•.{1S.c s'f• kc•.�A+ .s:,jti.. ii��. rt„hM ,PROwima 'THIS CERTIFICATE IS ISSUED AS A MATTER'OF INFORMATION ONLY AND CONFERS STUART A. WRIGHT & .ASSOCIATES NO RIGHTS UPON THE CERTIFICATE HOLDER,THIS CERTIFICATE DOES NOT AMEND. EXTEND OR ALTER.THE COVERAGE AFFORDED BY THE POLICIES BELOW. 23841 Calabasas Road. #'1029 _ . .. . .... ... . . . . __... Calabasas, . CA 91302 i COMPANIES AFFORDING COVERAGE (81.8) 222-5266 _.... ... .. . . ooMPANT A PACIFIC NATIONAL I.NSURANCE CO. 1' LETTER. ;cope SUMi.eoo� _....__._................ ...................... . ,._... . Q LETTER .'PLANNING CONSULTANTS- RESEARCH COMPANY LETTER C 2'33 "Wilshire" Blvd.. #T30 _.._......_.._.__,................T ...,-....... . .....,.....�.. . ...........:. . ;.._. ..... . :..... ......_:..........__...._ :'Santa Monica,• CA 904Q1 ' LETT ER COMPNY D I.COMPANY E i. LETTER THIS 16 TO CERTIFY THAT THE POLIC'IES'OF.INSURANCE LISTEO BELOW HAVE BEEN ISSUED TO THE INSUAED.NAMED ABOVE FOR THE POLICY PERIL INDICATED,NOTWITHSTANDINO ANY REQUIREMENT.TERM OR CONDITION OF.ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT,TO WHICH THIS CERTIFICATE MAY BE ISSUED QA:MAY,PERTAIN.THE INSURANCE AFFORDED BY THE.POUCIES DESCRIBED HEWN IS SUBJECT TO ALL Tm TERMS, EXCLUSIONS AND CONDITH7N8:(wSUQH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAIO CLAIMS. co . POLKI EFFECTIVE� LIC OT EIIPIRATION TYPE OF INBURANCE POLICY MUYBER'" ALL LIMITS IM TgOUSAtWB. LTA' ['DATE'(MMMDIYY) I PAT@ I~DmY) GENERAL LIADILITV i 1_ GENERAL AOGR IGATRi Y. ' GREG-A-TE;3 � � ..COIAMERCIAI,GENERAL LAOM17Y: PRODuCrSCOMPO •�� a CLAIMED MADE% 'OCCUR::+B.CP2 417 0 3 6 11/8./9 7 ! 11/8/9 8 1 PeRawAL a AoveRTl_sING lwuR I S_�Q4 A., OWNER'$i CONTRACTOR'S PROT.j I EACH OCCURRENCE —-- a J., � FQi�DAMAGE(Any one fire) i �— MEDICAL EXPEH9f;(AnTne pet oaon)'t AUT0110BILE UABIWTY 16 I p dote ED,. _., _;ANY AUTO I I Lh1�T�..... I 11000,00 - ALL OWNED AUTOS,.."...7; I BCP2417036 11/8/97 11/8/98 {pboIav seNeouL AUTOS INJURY A ` HIRED AUTO& I• •! u I NON^WED AUTO$ i (Per ecdaem) GARAGE:LIABILITY I �D°AM �" t .....:..............._.,..: .:............_.. .:._....... _ _.. .......... t_ (:iru.fl, _..v_._ rt ._....._._..... _I _. k f;XCE9s LU►BILm _ { _..CJ 1 ..1,0 'OR"+1 �• �; "EAcii"., —AoARC•GATE -� s B L F?U t TOX, C- t YY.)i.OCCURREIJCF�� at 4 ..3T: .>' H pl,ty J OTHER THAN UMBRELLA FORM �t� ... " .. _. -- _....-..._... SY._._�......_... Y 1 ey 14. WORmals COMPENRIATIO11 - ..�`. STATUTORY (EACH ACCIDL ...s 6� fa isE:. —PV Y LnMm emPL.OYI:R9"LAviLwY --..1.:............_._...._......_.._....... _- _..............._. ..,.. -. ..._ ..,.....__.____- (OISEASe—EACH EMPLOYEE •OTIIER. i - 02WIPTION OF'OPERATIOPIGILOCATIONSNEHICLEWMSTRUCTIOkSiSPECIAL ITEMS NVI�ONMENT_AL' CONSU_ LTANTS . Additional Insured �EnJorsement issued 'in. favor of THE CITY OF HUNTINGTON BEACH, ITS (J:F�'Il'FT2•C ,ANfl FMAT CIVFFC• . ':..... .`... :. .M.J -.'i 1 • .1„ •ttr. - Yfi - 1'.Y- F:'.7ii 'C''� .,.1.• .µ.�.:•'!i CERTI, in '�:�+;_ , :u a y 4 r f(( 'u ` t a 7 .:,•; ••� ;f.:.. J a t,:., , ..�,.r .. "9:f.�, W. k SHOULD ANY-CW THE.ABOVE DEscRIBHO POLICIES BE CANCELLED BEFORE THE 9XPIR ATION DATE THEREOF, THE ISSUING COMPANY WILL}lXIQM909X7M CITY OF HUNTIIVGTON 'BEACH 000 Main rJ tx G'C:C= MAIL rt+" 'DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,.1111130011111iMRO[MIQIIC _ 04OROLi" 3MkWk Huntington'_Beach,. CA ' 92648 � � At to: .lane Madera AutwDtutEti PRf39ENTasiVE $TU�i4,RT 7�I WRXGHT �I ASS I IEW p •t�,i ,_�>��;,.�.,If r� ��" r,MF: '' r. .. PLANNING CONSULT RESEARCH • _.. POLICY NUMUER: P2417036 11/8/97 - 98 COMMERCIAL GENERAL. LIAGit PACIFIC NATIONAL INSURANCE CO. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, ADDITIONAL INSURED OWNERS, LESSEES OR CONTRACTORS (FORM s) Tllis endorsemel)t moclilies i,,su(a,ice provided under ilia following: ClQ; COMMERCIAL GENERAL, LIABILITY COVERAGE PART. SCHEDULE lame of Person or 0rganfiaticn: CITY OF HUNTINGTON BEACH, ITS. OFFICERS & EMPLOYEES 2000 Main Street Huntington Beach, CA 92648 _ (it no entry appears tbove.Information required to complete this endorsement will be shown in the Ceclaratio as applicable to tl);s endorsement.) WHO IS Ali 114SURE0 (Section 11) is amended to include as an insured the person or organization shcveji lit I; Schedule, but only wills respect to liability arising out of"your work- for that insured by or for you. APPROVED AS TO FORM GAIL HUTTON, City Attorney BY: Deputy City Attorney STUART A. WRIGHT & ASSOCIATES (E� CG 20 t0 It 35 Ccpys;g1ii. losuiance Se(vices Office. Ii1c.. 193-1 AC HIM). CERTIFICATE OF INSURANCE � �ALr DATE(I�INDIYY) PRODUCER �?�/�,,/ II f ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P,A r I , R,- F i nanc i a 1 HOLDER. THIS CERTIFICATE DOES NOT AMEND EXTEND OR 2790 S kypa r k Drive #200 �� ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Torrance, CA 90505 �oQ v ___^_ COMPANIES AFFORDING COV _ COMPANY PANY Unicare Insurance Amy Schloss Foster � INSURED /_ �� COMPANY Planning Consultants Research 233 Wilshire Blvd. Suite 130 COMPANY'--_ ~— Santa Monica, CA 90401 _ C COMPANY-----•-.-- - -- - D COVERAGES77. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ' CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE_(MM/DDIYY)- DATE(UMMI)MY) GENERALLIA8k V GENERAL AGGREGATE f COMMERCIAL GENERAL LIABILITY PRODUCTS•COMPIOP AGO f CLAIMS MADE [_] OCCUR PERSONAL 8 ADV INJURY f OWNER'S 8 CONT PROT EACH OCCURRENCE f FIRE DAMAGE(Any owns We) f ^---..._.._._. MED EXP(Any one Person) f AUTOMOBILE LIABILITY — COMBINED SINGLE LIMIT f ANY AUTO - ALL OWNED AUTOS BODILY INJURY f SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY NON-OWNED AUTOS (Per eceldenl) f __ -. PROPERTY DAMAGE f GARAGE LIABILITY ` AUTO ONLY-EA ACCIDENT f -- GAIL HUTTOI City Atto may OTHER THAN AUTO ONLY: ANY AUTO By Deputy City Attorn — EACH ACCIDENT f — AGGREGATE f EXCESS LIABILITY �/6 EACH OCCURRENCE f UMBRELLA FORM / AGGREGATE f OTHER THAN UMBRELLA FORM f WORKERS COMPENSATION AND STATUTORY LIMITS EMPLOYERS'LIABILITY A SC50-0198-14280 1/04/98 1/04/99 EACH ACCIDENT POLICY 5����QQ THE PROPRIETOR/ INCL DISEASE•POLICY LIMIT f PARTNERSrEXECUTIVE - �iLiJiQ. OFFICERS ARE: kx1EXCL DISEASE.EACH EMPLOYEE $ 1 ,000 ,000 OTHER ## 10 day ca cellation for non-D yment of premium r , non submissio of payroll . r DESCRIPTION OF OPERATIONSILOCATIONSNEHICLEBISPECIAL ITEMS Environmental Consultant icy^ Certificate Holder is an Additional Insured. CERTIFICATE HOLDER i CANCELLATION C 1.ty o fHunt i n g t o n Beach SHOULD ANY OF THE ABOVE DESCRIBED,,POLICIES BE CANCELLED BEFORE THE C ;y. Z 0 0 0 Main:,Street EXPIRATION DATE THEREOF, THE MSUIW COMP ANY WILL ! Huntington Beach, -C A 92 6 4 8 3 0## DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, AttN :.. Jane Madera OF AUIMMIZZEEDRRE,P,RESE14TATWE ACOgO ZS-$(3193) ACORD CORPORATION 11GO' g vyf= - .- . • P 1.6c , PLANNING CONSULTANTS RESEARCH' ENVIRONMENTAL PLANNING, POLICY EL RESEARCH December 8, 1997 FaEC E � °. Ms. Jane Madera DEC 10 1997 Associate Planner DEPARTMEfVT4F CITY OF HUNTINGTON BEACH COMMUNITY DE:VE i 0P`!:::,NT Department of Community Development 2000 Main Street Huntington Beach, CA 92648 RE: REQUEST FOR CONTRACT AMENDMENT FOR PREPARATION OF THE CREST VIEW SCHOOL SITE ENVIRONMENTAL IMPACT REPORT (EIR) Dear Ms. Madera: This letter is to request a contract amendment for additional work for preparation of the Crest View EIR which could not reasonably have.been foreseen at the time of our initial proposal and contract execution. Per your letter of September 25, 1997, the City has withheld payment of our July 1997 invoice pending resolution of budget issues. In particular, your letter expressed concern that, although the overall contract amount at that time had not been exceeded, a negative balance was indicated for two of the'project tasks (Draft EIR JPCR, Task 5.0] and Draft EIR [RKJK, Task 5.0]) . We have not submitted subsequent invoices pending,the resolution of these issues. We are now requesting a contract amendment in the amount of an additional$25,455. The largest portion of this additional.cost was incurred due to an unanticipated level of inter-coordination.between the City, Arnel, Arnel's subcontractors, and our subconsultants. This increased coordination,level has stemmed from the fact that the project and its key supporting materials really were not ready at the time of kick-off for the EIR. Our original proposal was based on our understanding that a "fast-track" schedule was required, and that a detailed project description and the technical reports would be provided to us within a few weeks of project initiation. Due to several factors, this project was not well-defined at the outset of PCR's involvement, and has been evolving ever since. The following discussion reviews project activities and work effort required beyond the scope of the original contract. Additional cost is specified by task. 233 WILSHIRE BOULEVARD, SUITE 130 ONE VENTURE, SUITE 150 SANTA MONICA, CALIFOR.NIA 90401 IRVINE, CALIFORNIA 92618 TEL 310 451-4488 FAx 310 4.51-5279 TEL 714 753-7001 Fax 714 753-7002 E-MAIL: PCR@IDT.NET E-MAIL: PCR2@IDT.NET Ms. Jane Madera CITY OF HUNTINGTON BEACH December 8, 097 - Page 2 Task 1.0 Project Initiation and Kick-Off Additional cost. $ 0 The Scope of Work completed for this task is consistent with our proposal, and therefore, no amendment is requested. Task 2.0 Data Gathering and Adequacy Assessment Additional cost. $ 0 Within this task description, our proposal (referenced as an Exhibit to the Contract) indicated our understanding that, among others, the following materials/information would be provided: By"Applicant: Geotechnical- Report • Hydrology:Technical Report • Complete project description, including statistical summaries, infrastructure, building configuration, heights, materials, parking landscaping, and operational aspects By City • Park and:Recreation-Plan • Project design parameters • List of,cumulative projects As discussed under subsequent tasks in this amendment request, several of these items were not provided in a timely manner, were incomplete, were revised one or more times during preparation of the EIR, or required extensive follow-up or independent research (such as project operation information)by PCR. The additional.costs incurred due to project delays, and required revisions to EIR text_and graphics, are included in the respective tasks which follow. Task 3.0 Project Description Additional Cost. $1,500 Per our kick-off meeting with the City and Arnel Retail (Arnel) on 4/3/97, Arnel was to provide a detailed project description to PCR by 4/18/97. As documented in letters to the applicant from the City, an adequate project description has not been available for PCR's preparation of the Notice of Preparation (NOP) and EIR. The City's letter to Arnel dated 7/2/97 indicates that at that time,the General Plan Amendment (GPA) and Zoning Map Amendment applications could not be deemed complete,and that inadequate information was available for PCR to adequately Ms. Jane Madera CITY OF HUNTINGTON_BEACH December 8, 1997 - Page 3 describe the project and analyze impacts. Moreover, that letter suggested that submittal of a complete Conditional Use Permit application would facilitate the analysis of the specific proposal in the EIR as opposed to the maximum development which could occur under the GPA. The CUP application was subsequently submitted to the City on 9/8/97. As of 10/7/97, the CUP application had still not been deemed complete by the City, and there are several design and operational aspects of the project to be resolved. The following.items have required an additional work effort by PCR: • There have been three revisions to the site plan and statistical information which have been incorporated into the EIR._(text and figures) dated 5/14/97, 6/19/97, and 9/4/W. • Inadequate and changing project operation information has required follow-up research by PCR, including: Hours of operation. The issue of whether the store is proposed•to be open 24 hours and whether truck deliveries are proposed on a 24-hour basis has been ongoing. This information was ;not confirmed until submittal of the CUP application in September. Number of employees. It was necessary for PCR to follow up with Arnel and Wa1Mart to obtain employee information. Number of deliveries. Since this information was not formally submitted to the City, it'was necessary for PCR to follow up with Arnel and WalMart to obtain typical delivery information. Construction schedule and equipment information. Arnel, via Hall & Foreman, directed PCR to contact Wa1Mart contractors to obtain typical construction information, which remains insufficient and has not been confirmed by Arnel. Task 4.0 'NOP Scoping Additional Cost. $425 Our proposal anticipated that a standard public scoping meeting would be held within the first six weeks (mid-May 1997) after contract execution. After several interim scheduled dates, the meeting was held 9/4/97. Due to the controversy associated with this project, we worked with the City and MIG to review several alternate strategies to effectively obtain community input on the project. This effort included meeting with the City and a conference call with MIG to Ms. Jane Madera CITY OF HUNTINGTON BEACH December 8, 1997 -Page 4 evaluate three alternative methods- (typical public scoping meeting, open house, and hybrid formats), as well as participating in the selection of stakeholders to be interviewed, and review of those interviews. Additional fees for this task include additional coordination specific to scheduling, strategizing, and preparing for the scoping meeting. Time for additional meetings is included under Task 7.0. Task 5.0 Draft EIR There are several reasons we have incurred budget over-runs on tasks associated with preparation of the Screencheck EIR. This section documents past activities, unanticipated work effort required to respond to the City's comments on the Screencheck EIR, and additional work determined to be necessary to complete the Draft EIR based on decisions made at our meeting with the City on 11/25/97. Project Description Additional Cost. $ 0 Discussion regarding our difficulties in obtaining adequate information to complete the project description and associated cost is included under Task 3.0. Technical Studies from Applicant Additional Cost. $2,600 Additional work has been required due to the delayed receipt of technical reports, subsequent revisions to these reports, and insufficient information in the reports. Based on the project kick- off meeting (4/3/97), the technical reports were to be provided to the City within 6 weeks of that meeting (approximately 5/16/97), and to PCR subsequent to an estimated 2-week review period by the City. We received the following reports: Geotechnical Report. Forwarded to PCR on 6/13/97, this report was incorporated into the EIR and was not subsequently revised. This report was minimal in scope and did not provide regional geologic and seismic information typically provided in an EIR-level report. Moreover, it did not provide information with regard to site-specific grading and potential export or import to sufficiently define the project and analyze the impacts of construction activities. This detail for the EIR is still pending and will require follow-up from PCR with Amel and/or Hall and Foreman. - Sanitary Sewer Capacity Study. Two versions of this study, 6/5/97 and 7/10/97, were received by PCR, and consisted of a cover memorandum to the City, calculations, and attached 8'/zxll" maps. A textual description of available system capacity, project Ms. Jane Madera CITY OF HUNTINGTON BEACH December 8, 1997 - Page 5 requirements, and peak flows was not included. To complete the Draft EIR, additional follow-up with the City and/or Hall and Foreman is required.by PCR to interpret and document the findings of this report. Water System Study. Receipt of this study is still pending. Per our proposal, it is our -understanding that in addition to water system requirements-, this_analysis will include-the nature of groundwater supplies and water quality, and.the potential impact of the project on these resources. Drainage Report. PCR has received three versions of the drainage report, dated 6/26/97, 8/20/97, and 10/15/97. Based on correspondence from the Department of Public Works to Hall & Foreman dated 11/7/97, the report is still inadequate for incorporation into the EIR. Also., pursuant to our 11/25/97 meeting with the City, as of that date, the applicant has not sufficiently.demonstrated that the detention basin is feasible. Additional follow- up, therefore, will be required to document the analysis and findings in the EIR. - Hazardous Materials Report. PCR received this report in September 1997, which sufficiently addressed potential hazards related to existing materials at the site. Noise Analysis Additional Cost. $900 PCR completed the noise modeling and.mitigation analysis(e.g., height of noise wall required) for two operational scenarios: truck deliveries limited to between 7:00 a.m. - 10:00 p.m., and deliveries which could occur 24 hours a day. These analyses were based on recommended operational constraints (e.g., maximum ten minutes idling per delivery and no more than one delivery per half hour) which corresponded to permitted decibel levels in the noise ordinance. Based on our 11/25/97 meeting with the City, we have now been requested to determine the wall height required to mitigate a third scenario under which no deliveries will be permitted between 10:00 p.m. and 7:00 a.m.,.and there will be no operation constraints (idling time, deliveries per hour, etc.) which would require enforcement by the City. Our proposal did not anticipate the evaluation of more than one scenario. Traffic Study Additional Cost (RKJK): $ 2,800 Additional Cost (PCR): $ 500 The scope of the traffic study was originally developed in consultation with the City's Traffic Engineer. The scope did not include construction-related traffic impacts or a traffic signal progression analysis which is currently being requested by the City.- 'RKJK will prepare the Ms. Jane Madera CITY OF HUNTINGTON BEACH December 8, 1997 - Page 6 traffic.progression analysis utilizing the PASSER II program to analyze Opening Year 1999 with . and without the project and Year 2020 with and without the project. The purpose of the analysis Will be to determine whether the location of the proposed new.traffic signal at the project entrance will adversely affect traffic progression along Talbert Avenue. A qualitative review of potential construction-related traffic impacts will also be conducted based on additional project information to be obtained from the project applicant (re: schedule, equipment, potential lane closures for infrastructure.improvements, etc.) and incorporated into the EIR with appropriate mitigation measures. Alternatives Additional Cost. $850 Our proposal included the analysis of three (3)project alternatives,in addition to the "No Project" alternative. At our meeting with the City and MIG on 10/21/97, three alternatives were selected for detailed analysis. Additionally, another five (5) alternatives were defined for discussion in the EIR at a lesser detail, providing the rationale for eliminating these from detailed consideration. Although it was expected that the EIR would include a discussion of alternatives "eliminated from detailed consideration," the scope of this discussion,-.number of alternatives in this category, and required graphics to adequately describe these alternatives exceeded our anticipated scope of work for this task. Task 6.0 Final EIR Additional Cost: $0 Per our contract, an allowance of$7,470 has been budgeted for preparation of the Final EIR, a Mitigation Monitoring Program, and up to three (3) staff reports for public hearings. None of these tasks have been initiated, and the scope of work has not been altered for these tasks as proposed. This task could require more or less than this allowance depending upon the volume and nature of public comments on the Draft EIR. Task 7.0 Meetings/Hearings Additional cost: $0 Our scope of work for this task includes attendance at up to four (4) community workshops (inclusive of the scoping meeting) and attendance up to three (3)public hearings. No attendance . has been requested or is anticipated which will be outside of this projected scope of work. Task 8.0 Fiscal Analysis Additional cost: $0 The draft fiscal analysis prepared by Stanley H. Hoffman and Associates was submitted to the City on 6/27/97. A total of $8,280 has been invoiced to this task, for which $8,600 was Ms. Jane Madera CITY OF HUNTINGTON BEACH December 8, 1997 - Page 7 budgeted. A balance of$320 remains for Stanley Hoffman to respond to City comments on this report (which have not been received as of this date). Pending receipt of comments from the City, this task will be completed within the anticipated scope of work, and no additional fees are requested at this time. Task 9.0 Tree Survey Additional cost: $0 This task has been completed within the allocated budget. Task 10.0 Notification/Certification Additional cost: $0 The work completed to date (Public Scoping,Meeting notification assistance) and future work to complete this task is projected to be within the scope identified in our proposal. Task 11.0 Project Management/ Additional.Cost (Project.Management): $12,500 Coordination Additional Cost (Meetings): $3,380 The original budget for this task of$6,250 included five (5)-meetings with City staff and on-going regular telephone and correspondence contacts with the City through the duration of the project. The scope of work was based on the proposed schedule outlined in the City's RFP of approximately seven(7)months from project initiation to City Council approval. Moreover, the budget for this task was estimated based on limited coordination requirements, assuming that project information and technical reports would be available within the first few weeks after contract execution. Due to project delays which were out of PCR's control, based on our most recent schedule, the duration of the project has more than doubled (to approximately 15 months). The extended schedule and evolutionary nature .of the project has resulted in a several-fold increase in required project coordination and administration, including the preparation of numerous project schedules, detailed monthly invoicing, and general coordination with the City, applicant, and subconsultants. The extended schedule has also resulted in costly "stop-and-go" on the project, requiring staff to reacquaint themselves with the project each time work resumes. To date, we have attended seven (7) meetings with the City: • 4/3/97 - Project Kick-off meeting • 5/7/97 - Meeting with City and MIG • 5/12/97 - Meeting with the City and Arnel • 6/23/97 - Meeting with the City and MIG • 9/24/97 - Meeting with the City and MIG Ms. Jane Madera CITY OF HUNTINGTON BEACH December 8, 1997 - Page 8 • 10/21/97 - Meeting with the City • 11/25/97 - Meeting with the City Additionally, we have participated in two conference call meetings: • 8/13/97 - With City and MIG re: results of stakeholder interviews • 8/25/97 - with City and MIG re: scoping meeting preparation Additional meetings can be anticipated to include a preparation meeting for an EIR workshop during public circulation of the document, and potentially, meeting(s) to prepare for the public hearings at the Planning Commission and City Council. Our request for additional budget for this task includes attendance at an additional three (3)-meetings in the future, and the cost incurred for an additional two meetings and two conference calls in which we have already participated. Only the future meetings which are required will be invoiced. In conclusion, we are not requesting Arnel to absorb any costs other than those directly attributable to the factors detailed in this amendment request. We have incurred some unbudgeted costs due to circumstances.for which we were responsible,.and we are not requesting reimbursement for these expenses. We would be happy to provide a cost breakdown of our actual costs to date should you be interested. We appreciate your consideration of this request and look forward to working with you to complete and process the EIR in a timely manner. Since we have not received payment since June 1997, and because our subconsultants are also anxious to be paid, we would appreciate your prompt consideration of this request. Upon approval of this amendment, we will be forwarding our outstanding invoices (August through November) in accordance with the revised fees by'task as requested in this contract amendment. Please call JoA�-in Hadfield at (714) 753-7001 with any questions you have regarding.this request. Sincerely, PLANNING CONSULTANTS RESEARCH ✓ Gregory J. Broughton JoAnn C. Hadfield v President Principal Planner • i r RECEIVED January.28, 1998 J AN 3 U 1998 DEPARTMENT OF ' COMMUNITY DEVELOPINIE` Ms. Jane Madera "�/la Fax #714 j536-5233 Associate Planner Hard copy to follow CITY OF HUNTINGTON BEACH 2000 Main Street Huntington Beach, CA 92648 RE: CREST VIEW SCHOOL SITE ENVIRONMENTAL IMPACT REPORT CONTRACT AMENDMENT Dear Jane: I'm in receipt of your letter dated December 19, 1997 requesting an amendment from Planning Consultants Research ("PCR") in the amount of $25,455. The purpose of this letter is to hereby approve the amendment to increase the contract by the amount referenced above. Please take the necessary action with the City Council to obtain their approval. Also, please forward any additional documentation which may be required by our company to amend the contract. Jane, thank you in advance for notifying us of any future modifications which may have to be made which could have a monetary impact on our budget for the Environmental Impact Report. Sincerely, Gre D McClelland GDM/srb 949 South Coast Drive Suite 600 Costa Mesa,California 92626 714 481-5000 Fax 714 481-5083 • RCA ROUTING SHEET INITIATING COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT: SUBJECT: Amendment to the Contract with Planning Consultants Research and Amendment to the Reimbursement Agreement with Arnel Retail Group for Preparation of the Crest View School Site EIR COUNCIL MEETING DATE: May 18, 1998 RCA.ATTACHMENTS = .STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable . .. EXPLANATION,FOR MISSING ATTACHMENTS REVIEWED RETURNED '' FO DED Administrative Staff ( ) ) Assistant.City Administrator (Initial) ( ) ( ) City Administrator (Initial) ( ) ( ONO ) City Clerk ( ) EXPLANATION FOR-RETURN OF ITEM:. From the ask of.• • �-� Maybrice I. Henry L,57/jo Deputy City Clerk City of Huntington Beach 2-0: P� Af411° Phone: (714) 536-5209 ,fax: (714) 374-1557 Date: P. O. Box 190 - 2000 -Main Street - Huntington Beach, Cal fornia g2648 RECEIVED FROM AND MADE APART OF THE RECORD T THE COUNCIL MEETING OF OFFICE OF THE CITY CLERK CONNIE BROCKWAY,CITY CLERK ■ s4 a`_yy3 • ij ■ ■.' ■ Fire Station 6. - Edwards m Huntington Beach Fire Department City Council Presentation - Agenda Item F-2 ■ rh May 18, 1998 ■ ■ ■ ■ -s s Staff Actions: AZ P ■ Reduced Costs by Minimizing Upgrades ♦ Exterior scaled down ♦ Interior spaces minimized ♦ Equipment and Furnishings reduced ■ Mailed Public Notices ♦ Property owners within 500 feet notified i i � ■ d d. F2 ■ ■ Fire Station 6 - Edwards ' - Design Options R ■ Option 1 ■ Option 2 ■ High Roof Design ■ Low Roof Design ■ ♦ Minimizes ♦ Increased ■ ■ Reservoir View Reservoir Visibility i ♦ Compatible with ♦ Not Compatible with ■ Neighborhood Neighborhood ■ ■ ■ Less Maintenance ■ Increased Required Maintenance Costs ■ Expandable ■ Expandable ■ Contingency Costs ■ Contingency Costs ' � ' Fully Mitigated Within Project ■ • Budget ■ Fire Station 6 - Edwards ■ p - Project Funding ■ ■ Developer's Fees of $96,312 Directly Offsets Funding Request ■ Fire Department Payments: • ♦ Second payment due 5/1/99 delayed to November 1, 1999; subsequent payments due ■ 11/1 of each year ■ ■ Fully recoverable from future budgets ■' based on existing funding mechanism F4 ■ F-2 t n Recommended Action ■ Motion to direct staff to proceed with Option 1. ■ ■ ■ Authorize a General Fund appropriation of $96,312 and redirect $123,949 from the Water Fund. ■ ■ ■ ■4s+h' 8 ■ ■ � 9 ■ Fire Station 6 - Edwards Huntington Beach Fire Department City Council Presentation Agenda Item F-2 ■ May 18, 1998 F-2 PECE1W CITY CLERK FJTYCITY OF HUNTINGTON BEA(4 I TIt!GTt ACH CA INTER-DEPARTMENT COMMUNICATION 1998 MAY 21 P 1: 40 HUNTINGTON BEACH TO: Honorable Mayor and City Council Members FROM: Melanie S. Fallon, Community Development Director� VIA: Ray Silver, City Administrator SUBJECT: DRAFT EIR FOR CREST VIEW SCHOOL SITE/ RCA FOR PCR CONTRACT AMENDMENT AND ARNEL REIMBURSEMENT AMENDMENT.' DATE: May 26, 1998. On May 18, 1998, the City Council voted to continue the Amendment to the Contract with Planning Consultants Research(PCR) and Amendment to the Reimbursement Agreement with Arnel Retail Group for Preparation of the Crest View School Site Environmental Impact Report. The item was continued to the June 1, 1998 City Council meeting to allow staff to address an error discovered in the Draft EIR for the project. The City of Huntington Beach released Draft Environmental Impact Report No. 97-1 (State Clearinghouse# 97081046) for a 45 day public review period commencing May 5, 1998 and ending June 19, 1998. On May 11, 1998 it was discovered that Figure 3 (Site Plan) inadvertently depicted a site plan analyzed as an alternative to the project and did not show the proposed site layout as submitted by the applicant. PCR has submitted a letter describing the events that occurred during the final printing of the document and resulting in the error with Figure 3 (See Attachment No. 1). The California Environmental Quality Act(CEQA) does not specify any requirements to correct errors in the Draft EIR during the public comment period. Rather, CEQA has established the notification, circulation, and review period process for EIR's to discover errors and refine the document. Errors that are discovered during the review of the Draft EIR are usually corrected in the Final EIR and distributed to the appropriate commenting agencies and interested parties. In this case, staff and PCR discussed the error and took action to correct the information as soon as possible to avoid future confusion with the proposed project. An Errata Notice depicting the corrected Figure 3 site plan was mailed to the City's Draft EIR distribution list of Responsible and Trustee Agencies and County and Local Agencies (See Attachment No. 2). The Errata Notice was also attached to documents available for review at City Hall and Huntington Central Library. Staff also extended the comment period by ten days, to June 29, 1998, to allow a full review of the document with the corrected site plan figure. Please refer to the following action chart for a full description of staff s and PCR's efforts to inform the public and interested agencies of the site plan error. l0 In order to rectify the above noted error, staff and PCR took the following actions: DATE ACTION May 5, 1998 45-day public review period starts. May 11, 1998 Error discovered on Figure 3, Site Plan (Figure 3 depicts a site plan analyzed as an alternative to the project and not the site plan proposed by the applicant). May 14, 1998 PCR mailed an Errata Notice depicting the corrected Figure 3 site plan to the City's Draft EIR distribution list of Responsible and Trustee Agencies and County and Local Agencies(See Attachment No. 2). May 15, 1998 Errata Notice depicting the corrected Figure 3 site plan was placed in all copies of the (Fri.)- May 18, Draft EIR available for review at the City Clerk's Office and the Planning and Zoning 1998 (Mon.) Counter and for short-term check-out at the Huntington Central Library. May 20, 1998 Staff decided to extend the 45 day public comment period by nine days to cover the time period between the commencement of the public review(May 5, 1998) and the when the Errata Notice was distributed(May 14, 1998). May 20, 1998 PCR recommended staff revise extension of the public review period to ten days so that the comment period would end on Monday,June 29, 1998 instead of Sunday, June 28, 1998. This recommendation was accepted by staff in order to give the public and interested agencies time to submit comments on a normal business day. May 21, 1998 PCR sent FedEx transmittal of Notification to Extend Public Review Period to State Clearinghouse Office of Planning and Research. Transmittal included Errata Notice for distribution to appropriate State agencies by State Clearinghouse(See Attachment No. 3). May 21, 1998 Staff reproduces additional copies of the Draft EIR and Technical Appendices for distribution to public at no charge. May 21, 1998 PCR sent Notification to Extend Public Review Period as well as a second Errata Notice to City's Draft EIR Distribution List by Registered Return Receipt. June 8, 1998 Staff will continue to hold the Public Comment Meeting on this day as advertised to the public and commenting agencies. June 29, 1998 Written comments on the adequacy of the Draft EIR and the findings and conclusions reached in the document will be accepted until 5:00 PM this day. (598jm2) 2 (gAcrestvie\ccmemo2) RECOMMENDATION: Staff recommends that the City Council approve the request for Amendment to the Contract with Planning Consultants Research(PCR) and Amendment to the Reimbursement Agreement with Arnel Retail Group for Preparation of the Crest View School Site Environmental Impact Report. The requested contract amendment covers additional work and associated costs for preparation of the EIR and does not request reimbursement for the actions described above. PCR is not requesting the contract amendment to cover costs associated with the Errata Notice and Notification to Extend the Public Review Period. Attachments: 1. Letter from PCR dated May 22, 1998 2. Errata Notice dated May 14, 1998 3. Notification to Extend Public Review Period for the Crest View School Site EIR, SCH 4 97081046 (598jm2) 3 (gAcrestvie\ccmemo2) 05/22/98 16:31 0949 753 7002 PCR Irvine 002 r PLANNING CONSULTANTS RESEARCH ENVIRONMENTAL PLANNI NO. POLICY Et RESEARCH May 22, 1998 Ms. Jane Madera Associate Planner CITY OF HUNTINGTON BEACH Department of Community Development 2000 Main Street Huntington Beach, CA 92648 RE: SITE PLAN ERROR IN DRAFT ENVIRONMENTAL IMPACT REPORT (EIR) FOR CREST VIEW SCHOOL SITE PROJECT Dear Ms. Madera: PCR would like to apologize for our error in the Site Plan (Figure 3) included in the Draft EIR for the Crest View project. We realize this figure has resulted in confusion among some residents reviewing the document and has also been problematic for City staff. We take full responsibility for this unfortunate circumstance. As requested by the City, we have notified the State Clearinghouse, and thereby, responsible state agencies, of the 10-day extension in the public review period to enable review of the document in the context of the corrected Site Plan. As you are aware, an Errata Notice with the corrected site plan was forwarded to all entitities on the Draft EIR Distribution List on May 14, 1998. We would also like to briefly explain how the Alternative Site Plan(Alternative)was inadvertently included as the proposed Site Plan. The Alternative plan, which is evaluated in Section 6.0 of the Draft EIR(Alternative "A," Figure 26), represents an east-west reversal of the proposed site plan. As such, the original Site Plan graphic (Figure 3) was used as the basis to prepare the Alternative site plan. Appropriately, this base graphic provided the surrounding land uses which need to be considered in evaluating the Alternative plan. The software used to create both figures utilizes links to import scanned images. Inadvertently, the link to the alternative image (reversed site plan) was not deleted prior to our final printing of the figures. We printed a complete new set of original figures prior to reproducing the document. Since our previous originals had been a composite of the original graphics for all sections except the Alternatives section, and subsequently prepared Alternatives graphics, this error did not occur in Screencheck versions of the document. It was only when Figure 3 was reprinted for the final Draft that the erroneous figure was included. Unfortunately, we did not catch this error prior to publication. 233 WIL5141RE E10uLEVARO, SuIIF 130 ONE VENTURE, SUITE 150 SANTA MONICA, CAIIFORN:A 90401 IRVIHE, CALIFORNIA 92618 TEL 310 451-4486 FAx 310 451-5279 TEL 714 153-7001 FAx 714 753-7002 E-MAIL: PCR®1or.NET E-MAIL: PCR2®IOT.NET ATTACHMENT NO. A 05/22/98 16:32 $`949 753 7002 PCR Irvine Q 003 Ms. Jane Madera PLANNING CONSULTANTS RESEARCH CITY OF HUNTINGTON BEACH ENVIRONMENTAL PLANNING, POLICY Et RESEARCH May 22, 1998 - Page 2 As much as we regret this situation, we hope that the City and the public.will consider this error in the context of the entire Draft EIR. Over the course of the last several months, the document has undergone a diligent review by the City, and PCR and our subconsultants have worked earnestly to address each of the issues identified in this review process. We feel that overall, the document is technically accurate, comprehensive, and legally defensible. Even so, the Final EIR does provide an opportunity to revise the Draft EIR, as appropriate, to correct errors identified as part of the review process. We have enjoyed our working relationship with the City and look forward to completing the environmental review process for the Crest View School Site project. Sincerely, PLANNING CONSULTANTS RESEARCH Gregory Brougton JoAnn Hadfield President Principal Planner cc: Melanie Fallon, City of Huntington Beach Herb Fauland, Ciry of Huntington Beach ATTACHMENT NO. ► ? • City of Huntington Beach * 2000 MAIN STREET CALIFORNIA92648 DEPARTMENT OF COMMUNITY DEVELOPMENT f.Bullding 536-5241 .Planning 636-5271 ERRATA NOTICE May 14,-1998 Responsible and Trustee Agencies County and Local Agencies Interested Public and Groups Surrounding Property Owners CREST VIEW SCHOOL SITE DRAFT ENVIRONMENTAL IMPACT REPORT The Draft Environmental Impact Report (DEIR) for the Crest View School Site Project was released on May 5, 1998. The Site Plan for the proposed project, included as Figure 3 of that document, inaccurately depicts an Alternative Site Plan (Alternative "A" as discussed in Section 6.0, Alternatives), and not the proposed project. Attached please find a copy of the corrected Figure 3, Site Plan. We regret any confusion and/or inconvenience this error may have caused. The correction to the proposed Site Plan will also be included in the Final Environmental Impact Report. We appreciate your continued interest in this project. Sincerely, Jane Madera Associate Planner ATTACHMENT NO. rrr -r .� _7 .\11J\I■ fi .`.�^-..�.,,:........ r. �_� .T:_: .•i.:iL��r� "i'tG:FG`..rY''F�� i ern•�:•ri••rr^ri••ri v �f' -- �. rTf ■■911ii�97■ �� ? ,.:: e r r ■ ■ �/- ::: I% •I? t•.��fIlflliii�r t •- �rl •< .� :� �:;?,,;.:<<';�: � I' A� lle'i?�Fo. Source: Hall and Foreman, Inc., ■ 09/97 OWNA Site Plan _ r r' milli 1�1 PLANNING CONSULTANTS RESEARCH ENVIRONMENTAL PLANNING, POLICY Et RESEARCH May 21, 1998 n E CE I V E ® Ms.-Kathleen Pierce STATE CLEARINGHOUSE MAY 2 21998 OFFICE OF PLANNING AND RESEARCH 1400 Tenth Street, Room 121 DEP OF COt+1{v1l�NITY TY D DE NT EVELOPMENT Sacramento, CA 95814 Re: Notification to Extend Public Review Period for the Crest View School Site Environmental Impact Report (EIR), State Clearinghouse (SCH) # 97081046 Dear Ms. Pierce: The City of Huntington Beach has requested that the Public Review period for the Crest View EIR be extended by 10 days. The previously-noticed,45-day review period was to begin on May 5, 1998 and end on June 19, 1998. With the extension, the Public Review Period will end on June 29, 1998. The reason for this extension is to allow the public and responsible agencies adequate time to review the document in light of the corrected Site Plan (Figure 3) which was forwarded to the Draft EIR distribution list on May 14, 1998. The Public Information Meeting is still scheduled for June 8, 1998 at 6:30 p.m. at the Crest View School multi-purpose room. We appreciate your assistance in forwarding the attached notices with copies of the Errata Notice to the appropriate state agencies. Please call me at (714) 753-7001 if.you have any questions. Sincerely, PLANNING CONSULTANTS RESEARCH JoAnn C. Hadfield Principal Planner cc Melanie Fallon, City of Huntington Beach Herb Fauland, City of Huntington Beach Jane Madera, City of Huntington Beach Greg Broughton, PCR ATTACHMENT NOo 233 WILSHIRE BOULEVARD, SUITE 130 ONE VENTURE, SUITE 150 SANTA MONICA, CALIFORNIA 90401 1RVINE, CALIFORNIA 92618 TEL 310 451-4488 FAX 310 451-5279 TEL 949 753-7001 FAX 949 753-7002 E-MAIL: PCR®IDT.NET E-MAIL: PCR2®I0T.NET ilCity of Huntington Beach 2000 MAIN STREET CALIFORNIA 92648 DEPARTMENT OF COMMUNITY DEVELOPMENT Building 536.5241 Planning 5365271 NOTICE OF EXTENSION OF PUBLIC REVIEW PERIOD May 21, 1998 Responsible and Trustee Agencies County and Local Agencies Interested Public and Groups Surrounding Property Owners RE: CREST VIEW SCHOOL SITE DRAFT ENVIRONMENTAL IMPACT REPORT (EIR) The City of Huntington Beach has extended the Public Review Period for the Draft EIR for the Crest View School Site Project by 10 days. The original 45-day public review and comment period was to begin on May 5, 1998 and end on June 19, 1998. With the extension, the Public Review Period will end on June 29, 1998. The reason for this extension is to allow the public and responsible agencies adequate time to review the document in light of the corrected Site Plan(Figure 3)which was forwarded to the Draft EIR distribution list on May 14, 1998. A copy of the Errata Notice and corrected Site Plan is attached. Copies of the Draft EIR are available for review at the City of Huntington Beach, Department of Community Development, 2000 Main Street, 3rd Floor, and at the following locations: City of Huntington Beach, Office of the City Clerk, 2000 Main Street, 2nd Floor; and, Central Library, 7111 Talbert Avenue, Huntington Beach. The Technical Appendices to the DEIR, which comprise a second volume to the DEIR, are also available for review at these locations. The public meeting regarding the DEIR will still be held by the City of Huntington Beach on June 8, 1998 at 6:30 p.m. at the following address: Crest View School Multi-Purpose Room 18052 Lisa Lane Huntington Beach, California 92647 The public is invited to attend the meeting and provide verbal comments on the DEIR. Written comments on the DEIR will now be accepted through 5:00 p.m. on June 29, 1998 and should be addressed or hand- delivered to: City of Huntington Beach Department of Community Development Attn: Jane Madera 2000 Main Street Huntington Beach, California 92648 We appreciate your interest in this project. Sincerely, Jane Madera ATTACHMENT NOo ,. Associate Planner y • 1-�-�-r-,�n�r�.,.��-zz o J • C,�-r�-ter-�.� ..,-�� CITY OF HUNTINGTON BEACH Inter Office Communication �°�-�� 7 0 Community Development Department TO: Honorable Mayor and City Council FROM: Melanie Fallon, Community Development Director _ VIA: Ray Silver, City Administrator DATE: May 29, 1998 6 SUBJECT: Late Communication for Item E- for the June], 1998 City Council Meeting Attached is a letter from Planning Consultants Research, the City's consultant for the Crestview project site, regarding the site plan error in the Draft Environmental Impact Report. MSF Jr Attachment: Letter dated May 22, 1998 from PCR c y -0 k_ • �r w'1 (598mf15) h N A W k/ Li 7 LNS J�,'s�E Y17 . 3 i/h A,6�tm r, ra eo=n rar Council/Agency Meeting Held: 3 1-:%* 19-7 Deferred/Continued to: l�Approved ❑ Conditionally Approved ❑ Denied City Clerk's Sig ure Council Meeting Date: March 3, 1997 Department ID Number: CD97-09 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Administl or PREPARED BY:BY: MELANIE S. FALLON, Director of Community Development``A�.....�. SUBJECT: Contract with Planning Consultants Research for Planning Consulting Services for Preparation of two Environmental Impact Reports (EIR) for the Proposed Development at the Crest View and Rancho View School Sites and the Reimbursement Agreement Between the City of Huntington Beach and Arnel Development Company for EIR Preparation Costs. Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status, Attachment(s) Statement of Issue:, Transmitted for your consideration are two contracts. The first is a contract between the City and Planning Consultants Research (PCR), for preparation of two Environmental Impact Reports (EIRs), for proposed commercial development at the Crest View and Rancho View school sites. Consulting costs consist of $106.421.25 for the Crest View EIR and $73,991.25 for the Rancho View School site EIR for a total contract amount not to exceed $180,412.50. This contract includes a request by PCR to waive the City's insurance deductible requirements to allow for a $25,000 deductible on their professional liability insurance. This issue is dicussed in greater detail in the Analysis section of this report. The second agreement is between the City and Arnel Development Company, the applicant for both projects, to reimburse the City for consulting services for preparation of the two EIRs. Funding Source: The requested action includes approval of a reimbursement agreement with Arnel Development Company. Through this agreement, consulting costs are to be borne by Arnel Development, project applicants, through the deposit of $106.421.25 for the Crest View EIR and $73,991.25 for the Rancho View School site EIR (for a total of $180,412.50) with the E -- V City. The City will then draw from these funds to pay for consulting services specified in the attached contract. Therefore, there will be,no effect on the City's budget. Recommended Action: Motion to: "A. Approve the professional services agreement with the firm of Planning Consultants Research, allowing a $25,000 deductible of the firm's professional liability insurance, for preparation of an EIR for the Crest View school site project and a separate EIR for the Rancho View school site projectat a total fee not to exceed $180,412.50; and B. Approve the reimbursement agreement between the City of Huntington Beach and Arnel Development for consulting costs associated with preparation of an Environmental Impact Report for the Crest View school site project and a separate Environmental Impact Report for the Rancho View school site project, at a total fee not to exceed $180,412.50." Alternative Action(s): 1. Deny the request and direct staff to recirculate the Request for Proposal. *QUEST FOR COUNCIL ACTRN MEETING DATE: March 3, 1997 DEPARTMENT ID NUMBER: CD97-09 Analysis: Background: Arnel Development is proposing commercial development on two vacated school sites within the City of Huntington Beach. The school sites, Crest View Elementary School and Rancho View Elementary School, are owned by the Ocean View School District. Although both projects are located within the same school district and are proposed by the same developer, they are otherwise unconnected and considered two distinctly separate projects and will be processed as such, through the EIR process. It should be noted that no entitlement applications have been submitted to date. However, based upon discussions with the applicant, applications are in the process of being completed and will be submitted shortly. As a show of good faith, the applicant has submitted an their environmental assessment applications and paid the City's processing fees for initiating the consultant selection process. Due to the submittal of environmental processing fee and the expected submittal of entitlement applications, staff agreed to initiate the consulting contract approval process to facilitate processing once the entitlement applications have been submitted. Therefore, staff is bringing the agreements ahead for City Council action. Based upon preliminary discussions with the applicant, both projects will at minimum require separate, site specific, Zone Change, and Conditional Use Permit applications. The Crest View School Site project will also require a General Plan Land Use Designation amendment. The following is a general description of existing conditons on the site and potential entitlements required to allow for commercial development. A more definitive project description will be available upon submittal of applications by Arnel Development. Crest View School Site The project on the Crest View School site is expected to consists of a request to amend the General Plan Land Use and Zoning Designations on approximately 13.87 acres located at 18052 Lisa Lane (on the south side of Talbert Avenue approximately 200 feet east of Beach Boulevard) to allow for commercial development. Please refer to Attachment No. 7-Project Vicinity Map. The property currently has a General Plan Land Use designation of P(RL-7) (Public with an underlying land use designation of Low Density Residential- maximum 7.0 dwelling units/acre) and a PS (Public-Semipublic) Zoning designation. The site is presently occupied by several elementary school facilities. A portion of these facilities are currently used by a church, preschool and day care uses. CD97-09.DOC -2- 02/19/97 3:26 PM AQUEST FOR COUNCIL ACAN MEETING DATE: ,March 3, 1997 DEPARTMENT ID NUMBER: CD97-09 The project is anticipated to involve the following entitlement requests: (1) A General Plan Amendment to amend the General Plan Land Use Designation on the property from P(RL-7) (Public with an underlying land use. designation of Low Density Residential- maximum 7.0 dwelling units/acre) to one of the City's CG (General Commercial) land use designations; and (2) A Zone Map Amendment to change the zoning designation on the subject propety from PS (Public-Semipublic) to CG (General Commercial); and (3) A Conditional Use Permit for development of the site. Rancho View School Site The project on the Rancho View School site is expected to consists of a request to amend the Zoning Designation on approximately 18 acres located at 16940 B Street (on the north side of Warner Avenue approximately 600 feet east of Beach Boulevard). Please refer to Attachment No. 7-Project Vicinity Map. The property currently has a General Plan Land Use designation of MV-F10-d-a (Mixed Use-Vertically Integrated Housing, at a maximum density of 25 dwelling units/acre, in conjunction with Commercial General, at a cumulative maximum floor area ratio of 1.50. The -d and-a suffixes also allow for special design standards and automobile district on the site) and a PS (Public-Semipublic) Zoning designation. The site is presently occupied by several elementary school facilities consisting of a former bus maintenance and parking yard and classroom buildings. The school operations were discontinued on the site and the facilities are currently occupied by training institute which may be displaced as a result of commercial development of the site. (Note: The bus maintenance/ parking yard is still in use and may be retained or may be eliminated and redeveloped as commercial; this issue is still be considered and will be resolved prior to formal project initiation.) The project will require a Zone Change from PS (Public-Semipublic) to CG (General Commercial) and Conditional Use Permit to allow for commercial development of the site. Processing of the project on the Crest View School site is expected to be initiated, shortly after approval of the consulting contract, pending submittal of entitlement applications. The application for the Rancho View School project is still in the formative phases and is expected to follow some time afterward. Processing of the environmental documents is anticipated to overlap, with the processing of Rancho View School site project beginning after that of the Crest View site. CD97-09.DOC -3- 02/19/97 3:26 PM R QUEST FOR COUNCIL ACAN MEETING DATE: March 3, 1997 DEPARTMENT ID NUMBER: CD97-09 Consultant Selection Process The City has held preliminary meetings with Arne[ Development to assist them in understanding the application process for development of the two closed school sites. Through these meetings it was determined that there may be some processing time savings and consulting cost reduction gained by having both EIRs prepared by the same consultant. To facilitate the processing of these applications, the City distributed a request for proposal (RFP) for preparation of EIRs for both school sites. Due to the current workloads and staffing constraints and the applicant's need to expedite processing of the project, the applicant has agreed to reimburse the city for the costs of having the EIRs prepared by a consulting firm. The consulting firm is to function as an extension of staff. The selection process followed to select the recommended consulting firm is described below. In order to prepare the EIR, the City of Huntington Beach sent out a Request for Proposal (RFP) to find a consultant team that has demonstrated experience in the preparation of environmental impact reports, and public facilitation skills. Staff distributed a Request for Proposal to six (6) qualified planning consulting firms. The following four (4) firms responded to the request by submitting packages detailing their experience, expertise, fee structure and scope of work for the project. • Jones & Stokes • Michael Brandman &Associates • P & DTechnologies • Planning Consultants Research Based upon the project approach, level of expertise and cost for services contained in their written proposals, staff interviewed two firms-- Planning Consultants Research (PCR) and Michael Brandman & Associates. Copies of the proposals by PCR and Michael Brandman & Associates and have been provided as Attachments 3, and 4, respectively. Firm Cos 1. Planning Consultants Research $180,412.50 2. Michael Brandman &Associates $168,724 After careful consideration, the staff determined that the firm of Planning Consultants Research offers the best combination of experience, expertise, project approach, accessibility, and price to meet the City's needs. CD97-09.DOC -4- 02/19/97 3:26 PM N QUEST FOR COUNCIL ACAN MEETING DATE: March 3, 1997 DEPARTMENT ID NUMBER: CD97-09 Waiver to Allow Deductible on Insurance The City requires that consultants carry professional liability insurance coverage in the amount--'of $500,000 per occurrence with no deductible. PCR carries professional liability coverage of 2,000,000 per claim but has a $25,000 deductible. They have submitted information that their insurance carrier does not offer professional liability insurance without a deductible and are requesting a waiver of the City's restrictions. PCR's request was reviewed by the City's Risk Management Department. The $25,000 deductible for a firm with $2,000,000 in coverage was not considered a risk to.the City, but due to timing constraints was not able to be taken before the City's Settlement Committee prior to the City Council meeting. The attached contract includes a waiver of the City's deductible requirements and allows for the $25,000 deductible on the firm's. professional liabiity insurance. Staff believes that the $25,000 deductible on a $2,000,000 policy for planning related environmental services will not expose the City to any significant risk and. requests the City Council to approve the contract as drafted. In conclusion, PCR's project team has demonstrated experience with similar types of projects and provides the best approach to addressing the projects' issues. They are familiar with the City's concerns and have a working knowledge of both the California Environmental Quality Act (CEQA) and environmental processing. Staff has met with the project team and believes that they have a clear understanding of the goals for the project and have proposed a scope of work that best addresses these needs. Environmental Status: The selection of a consultant to prepare planning documents does not constitute a project under the CEQA and therefore is not subject to the provisions of CEQA. However, the development projects will be subject to CEQA and will require preparation of EIRs, for which consulting services are being sought in this RCA. The EIRs shall be prepared and processed in conjunction with the Arnel Development Project and will comply with the provisions of CEQA. Attachment(sl: City Clerk's Page Number ...... . . .............. ................... ....... .. . ........... . .................. .... ................. .............. 1 Contract Between the City of Huntington Beach and Planning Consultants Research for Preparation of the Crest View and Rancho View EIRs 2 Insurance Certificates 3 Proposal by PCR, Dated Sept. 13, 1996 with November 1996 amendments. ac 4 Proposal by Michael Brandman &Associates, Dated 10/2/96., 5 Letter dated 12/19/96 from PCR requesting an insurance waiver C1397-09 DOC -5- 02/19/97 :26 PM NQUEST FOR COUNCIL ACAN MEETING DATE: March 3, 1997 DEPARTMENT ID NUMBER: CD97-09 ... .. ................. .............. ... . ......... ............ . ........ ............ .............. ........... ............... ......... .......... ............. ........... .................. ............. .............. . ................ ............... .......... ................. 6 Reimbursement Agreement between the City and Arnel Development 7 Crest View and Rancho View school sites--Project Vicinity Map CD97-09.130C -6- 02/19/97 3:26 PM PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND PLANNING CONSULTANTS RESEARCH FOR PREPARATION OF TWO SEPARATE ENVIRONMENTAL IMPACT REPORTS FOR THE CREST VIEW SCHOOL SITE AND THE RANCHO VIEW SCHOOL SITE Table of Contents Section Page 1 WORK STATEMENT 1 2 CITY STAFF ASSISTANCE. 2 3 TIME OF PERFORMANCE . 2 4 COMPENSATION 2 5 EXTRA WORK 2 6 METHOD OF PAYMENT 3 7 DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS . 4 8 INDEMNIFICATION, DEFENSE, HOLD HARMLESS 5 9 WORKERS' COMPENSATION 5 10 INSURANCE . . 6 11 CERTIFICATES OF INSURANCE . 6 12 INDEPENDENT CONTRACTOR . 7 13 TERMINATION OF AGREEMENT. 8 14 ASSIGNMENT AND SUBCONTRACTING 8 15 COPYRIGHTS/PATENTS 8 16 CITY EMPLOYEES AND OFFICIALS 8 17 NOTICES 8 18 IMMIGRATION . 9 19 LEGAL SERVICES SUBCONTRACTING PROHIBITED . . 9 20 ATTORNEY FEES 9 21 ENTIRETY . 10 • i PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND PLANNING CONSULTANTS RESEARCH FOR PREPARATION OF TWO SEPARATE ENVIRONMENTAL IMPACT REPORTS FOR THE CREST VIEW SCHOOL SITE AND THE RANCHO VIEW SCHOOL SITE THIS AGREEMENT is made and entered into this 3 3 r d day of March , 1191 ,by and between the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY," and PLANNING CONSULTANTS RESEARCH, a California corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant for preparation of two separate environmental impact reports for development proposals on the Crest View School Site and the Rancho View School in the City of Huntington Beach; and Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC Chapter 3.03 relating to procurement of professional service contracts has been complied with; and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. WORK STATEMENT CONSULTANT shall provide all services as described in the Request for Proposal and CONSULTANT'S proposal dated November 1996 (hereinafter collectively referred to as Exhibit"A"),which is attached hereto and incorporated into this Agreement by this 1 4/s:PCD:Agree:PlnConRe RLS 96-822 2/4/97 reference. Said services shall sometimes hereinafter be referred to as"PROJECT." rV*-ot �;7 X.PAEAS1E EnE.sMW E. CONSULTANT hereby designates Greg Vail.who shall represent it and be its ooiw-, �j 3 contaclSand agenvin all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of the CONSULTANT are to commence as soon as practicable after the execution of this Agreement and all tasks specified in Exhibit"A" shall be completed no later than 12 months from the date of this Agreement. These times may be extended with the written permission of the CITY. The time for performance of the tasks identified in Exhibit"A"are generally to be as shown in the Scope of Services on the Work Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by the CITY and CONSULTANT. " 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT a fee not to exceed One Hundred Eighty Thousand Four Hundred Twelve Dollars and Fifty Cents ($180,412.50). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit"A", or changes in the scope of services described in Exhibit"A", CONSULTANT will undertake such 2 4/s:PCD:Agree:P1nConRe RLS 96-822 2/4/97 work after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT A. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Exhibit"A." B. Delivery of work project: A copy of every technical memo and report prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify"specific requirements for satisfactory completion. Any such project which has not been formally accepted or rejected by CITY shall be deemed accepted. C. The CONSULTANT shall submit to the CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of the . CONSULTANT'S firm that the work has been performed in accordance with the provisions of this Agreement; and 5) For all payments include an estimate of the percentage of work completed. 3 4/s:PCD:Agree:P1nConRe RLS 96-822 2/4/97 Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall promptly approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. SUCH approval shall not be unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval,within seven(7)calendar days of receipt of the invoice, and the schedule of performance set forth in Exhibit"A" shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement is terminated as provided herein. D. Any billings for extra work or additional services authorized by the CITY shall be invoiced separately to the CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 7. DISPOSITION OF PLANS,ESTIMATES AND OTHER DOCUMENTS. CONSULTANT agrees that all materials prepared hereunder, including all original drawings, designs,reports,both field and office notes, calculations,maps and other documents, shall be turned over to CITY upon termination of this Agreement or.upon PROJECT 4 4/s:PCD:Agree:P1nConRe RLS 96-822 2/4/97 completion, whichever shall occur first. In the event this Agreement is terminated, said materials may be used by CITY in the completion of PROJECT or as it otherwise sees fit. Title to said materials shall pass to the CITY upon payment of fees determined to be earned by CONSULTANT to the point of termination or completion of the PROJECT,whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder. 8. INDEMNIFICATION,DEFENSE,HOLD HARMLESS CONSULTANT hereby agrees to indemnify, defend, and save and hold harmless CITY, its officers and employees, from any and all liability, including any claim of liability and any and all losses or costs arising out of the negligent performance of this Agreement by CONSULTANT, its officers or employees. 9. WORKERS' COMPENSATION CONSULTANT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State.of California,the applicable provisions of the California Labor Code and all amendments thereto; and all similar state or federal acts or laws applicable; and shall indemnify, defend and hold harmless CITY from and against all claims, demands,payments, suits, actions,proceedings and judgments of every nature and description, including attorneys' fees and costs presented, brought or recovered against CITY, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by CONSULTANT under this Agreement. CONSULTANT shall obtain and furnish evidence to CITY of maintenance of statutory workers' compensation insurance and employers' liability in an amount of not less than 5 4/s:PCD:Agree:PlnConRe RLS 96-822 2/4/97 i • $100,000 bodily injury by disease, each employee, and$250,000 bodily injury by disease,policy limit. 10. INSURANCE In addition to the workers compensation insurance and CONSULTANT'S covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of general public liability insurance, including motor vehicle coverage covering the PROJECT. Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting within the scope of their duties, against any and all claims of arising out of or in connection with the PROJECT, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of$1,000,000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit,the aggregate limit must be no less than $1,000,000. Said policy shall name CITY, its officers, and employees as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONSULTANT'S insurance shall be primary. 11. CERTIFICATES OF INSURANCE; ADDITIONAL INSURED ENDORSEMENTS Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; said certificates shall: 6 4/s:PCD:Agree:PI nConRe RLS 96-822 2/4/97 s � 1. provide the name and policy number of each carrier and policy; 2. shall state that the policy is currently in force; 3. shall promise to provide that such policies will not be canceled or modified without thirty (30)days prior written notice of CITY; and CONSULTANT shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of CITY by CONSULTANT under the Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner,the premiums on all insurance hereinabove required. A separate copy of the additional insured endorsement to each of CONSULTANT'S insurance policies, naming the CITY, its officers and employees as Additional Insureds shall be provided to the City Attorney for approval prior to any payment hereunder. 12. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor. CONSULTANT shall secure at its expense, and be responsible for any and all payments of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the 7 4/s:PCD:Agree:PlnConRe RLS 96-822 2/4/97 services to be performed hereunder. 13. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT'S services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. 14. ASSIGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the supervisory work hereunder. shall-not be delegated by CONSULTANT to any other person or entity without the consent of CITY. .15. COPYRIGHTS/PATENTS CITY shall own all rights to any patentor copyright on any work, item or material produced as a result of this Agreement: 16. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions.of the California Government Code. 17. NOTICES Any notices or special instructions required to be given in writing under this 8 4/s:PCD:Agree:PlnConRe RLS 96-822 2/4/97 Agreement shall be given either by personal delivery to CONSULTANT'S agent(as designated in Section I herein above) or to CITY'S Director of Planning, as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Services, addressed as follows: TO CITY: TO CONSULTANT: Howard Zelefsky, Planning Director Greg Vail, Vice President City of Huntington Beach Planning Consultants Research 2000 Main Street 18881 Von Karmon, Suite 660 Huntington Beach, CA 92648 Irvine, CA 92612 18. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 19. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subconsultant work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter § 309,the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 20. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees. 9 4/s:PCD:Agree:PI nConRe RLS 96-822 2/4/97 20. ENTIRETY The foregoing, and Exhibit"A"attached hereto, set forth the entire Agreement between the parties. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by and through their authorized officers the day,month and year first above written. PLANNING CONSULTANTS RESEARCH, CITY OF HUNTINGTON BEACH, a California corporation a municipal corporation of the State of California By: Mayor Ql /i V L�print name) ` Its: (circle one)Chairman(reside ice President ATTEST: 00-0 By: City Clerk 0 Q7 40/'g 'ahb/n 7 APPROVED AS TO FORM: (print name) Its: (circle one)Secretary hief Financial Officer/ f�� Asst. Secretary-Treasurer W9. - ttorney y-�1 Iy l q'1 ZVIE AND APPROVED:, INITIATED AND APPROVED: City Administrator Director of Commundy Development 10 4/s:PCD:Agree:PlnConRe RLS 96-822 2/4/97 EXHIBIT A :_�: .; , Contract Scot e o Worker IV p Budget:andSchedule fors . K x r a e City ofHuntingtonBeac�i CommunityDevelop�ment�Department* �a " -" ORAIl�iU14� �.r[7 Vt Af -52 j_ E k �iTY DEAL OPME iT t .,a Paz fz. �:et h -s a -j En-ironmental�Impact Report E F MF 1 h F Crest w hO Co3rnmercial De�e1ornent Pro ect rk zr ww PC _ r act a€ mrk 4 a? PRIM a x"AZ F 010 314 - @'e �Zr kol WMII -k x it xop x PCAMl �x z9F W. sv : x GCVO N S :,U �LT-xA NTS R E <S EAR C. H V Contract Scope of Work, Budget and Schedule for: Environmental Impact Report for the Crest View Commercial Development Project Submitted to: City of Huntington Beach 2000 Main Street Huntington Beach, California 92648 Submitted by: Planning Consultants Research 939 Glenneyre Street, Suite B Laguna Beach, California 92651 In Association with: RKJK, Inc. MIG Communications James Barry Environmental Consulting November 1996 t PLAfVNING CONSgULTA� NTS RESEARLCH s TABLE OF CONTENTS I. .TECHNICAL SCOPE OF WORK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 A. INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 B. ASSUMPTIONS AND DATA NEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 C. DETAILED WORK STATEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Task 1.0 Project Initiation and Kick-off . . . . . . . . . . . . . . . . . . . . . . . . 2 Task 2.0 Preliminary Data Review . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Task 3.0 Project Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Task 4.0 Notice of Preparation and Project Scoping . . . . . . . . . . . . . . . . 5 Task 5.0 Prepare Draft EIR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Task 6.0 Final EIR and Staff Reports . . . . . . . . . . . . . . . . . . . . . . . . . 19 Task 7.0 Community Meetings, Workshops, and Hearings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Task 8.0 Fiscal and Competitive Impact Analyses . . . . . . . . . . . . . . 21 Task 9.0 Tree Survey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Task 10.0 CEQA Notification and Staff-level Certification Documents . 25 Task 11.0 Staff Interaction & Project Management . . . . . . . . . . . . . . 26 II. BUDGET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 III. SCHEDULE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 IV. PROJECT TEAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Crest View Development Project EIR Planning Consultants Research City of Huntington Beach November 20, 1996 Page i I. TECHNICAL APPROACH A. INTRODUCTION Planning Consultants Research (PCR) will contract with the City of Huntington Beach to complete EIRs for both the Crest View and Rancho View school site commercial development projects. This section defines the scope of work, budget and schedule for the Crest View EIR. A similar companion document provides the scope of work, budget and schedule for the Rancho View EIR. For technical work program purposes and budgeting, it is assumed that the processing time frame for these projects will not overlap and that the Crest View project will commence first. Nonetheless, much of the data baseline work for the Crest View project can and will be shared with the Rancho View project, should the latter move forward as discussed in the RFP. This means that the budget for the Crest View project technical tasks that would be shared with Rancho View will be proportionally greater for the former because of front-loaded work that must be done. Front-loaded work attributed to Crest View is most pronounced with respect to the traffic analysis. PCR will be responsible for EIR document preparation, project team management, and City liaison. RKJK (Robert Kahn, John Kain and Associates) will prepare the Transportation Impact Report for the project. RKJK will meet with the City Traffic Engineer and Planning Department staff to discuss the project and determine traffic study parameters. MIG Communications will serve as project community facilitator. James Barry Environmental Consulting will provide the tree survey; and Stanley R. Hoffman Associates will prepare the fiscal and competitive impact analyses. The above consultants will sub-contract to PCR. B. ASSUMPTIONS AND DATA NEEDS PCR assumes the following with regard to the Crest View Commercial Development Project EIR: Site-specific technical studies relating to the geotechnical, soils, hydrology, drainage, hazardous materials, water/sewer infrastructure will be provided by the project applicant, or the applicant's designated engineer. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 1 November 20, 1996 Contract Scope of Work, Budget& Schedule Pertinent project description information, such as site plans, landscape plans, operational characteristics, building materials and design, will be provided by the project applicant and would be available at the time of project Kick-off and Initiation as described in Task 1.0 of the Work Statement. C. DETAILED WORK STATEMENT TASK 1.0 PROJECT INITIATION AND KICK-OFF PCR will meet with City staff (and applicant as appropriate) to discuss the Crest View project and assure a mutual understanding of the project and the scope of the environmental services to be performed. The focus of this meeting will be: (1) to refine the project description, .scope of work and to finalize the issues to be included in the Draft EIR; (2) to confirm the tentative schedule for the environmental review process outlined in the Request for Proposal (RFP), setting specific due dates for deliverables; (3) to receive the list of related projects; (4) to conduct initial discussions with respect to alternatives; and (5) to receive and review other information and documents which are deemed appropriate by the Project Team. . PCR will also identify any additional information requirements which may be necessary for successful completion of Task 1. Once PCR's contract has been initiated, we will initiate our sub-contracts with the sub- consultants. If any modifications to this scope of work will have been made in light of new project or scope information, as discussed above, these modifications will be discussed with City staff. Within the PCR team, the consultant staff will coordinate closely to follow through on the scope of work and to incorporate any expressed needs of the City or of the applicant as relayed through the City. PCR will bring project questions to the kick-off meeting and it is anticipated that most of the necessary project information will be obtained at that time, or in response to those questions. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 2 November 20, 1996 . Contract Scope of Work, Budget& Schedule TASK 2.0 PRELIMINARY DATA REVIEW 2.1 Data Gathering and Adequacy Assessment In order to successfully perform the Earth Conditions and Drainage sections of the EIR, Geotechnical and Hydrology Technical Reports will be required. PCR understands that the applicant will have these reports prepared for the project site. The applicant should also furnish a complete project description including information and statistical summaries regarding site layout, infrastructure, building configuration, heights, materials, parking, landscaping, and operational aspects. The following information will also be required in order to complete the scope of work outlined above. 1. Base maps of the project area. 2. Existing land uses and zoning for each parcel contained within the project area. 3. Park and Recreation Plan 4. Tree Survey 5. Project design parameters. 6. A list of cumulative projects. 7. Previous studies prepared by the applicant and/or its consultants within for both of the project sites. 8. Any other studies applicable to the project site possessed by the project. 2.2 Base Map Preparation The following base maps will be generated by PCR to serve as graphic bases to the EIR document: • Regional Location Map • Vicinity Map • Site Plan - Illustrative Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 3 November 20, 1996 Contract Scope of Work, Budget& Schedule • Site Plan - Base • Existing General Plan Map • Existing Zoning Map • Surrounding Area Base Map It is anticipated that these maps will be necessary to accompany the Notices of Preparation and will serve as the base maps for conveying site-specific information for analysis in the EIR. TASK 3.0 PROJECT DESCRIPTION An EIR-level project description will be provided by PCR as an attachment to the Notice of Preparation (NOP) and will also be incorporated into the EIR. Project information, including proposed height, bulk, floor area ratios and conceptual site layout, etc. should be provided by the applicant. Upon receipt of this information, PCR will draft a written project description for review by both the applicant and City staff for accuracy. Upon confirmation that the project details are accurately represented, PCR will finalize the Project Description and initiate preparation of the NOR The EIR will address each of the environmental issues of concern identified in the Initial Study. The format of the EIR will follow the order of the Initial Study Checklist. In the scope of work below (Task 5.0), PCR has grouped some impact topics for discussion purposes only. Within each impact section, the analysis is currently anticipated to include the following subsections: Setting, Significance Threshold, Project Impact, Cumulative Impact, Mitigation Measures, and Adverse Effects. All project impacts will be measured against a significance threshold, which identifies the point at which an effect on the environment passes from being less than significant to significant. Where significant project impacts are identified, they will individually be matched to"mitigation measures which will be specifically designed to reduce or eliminate those impacts. For the evaluation of impacts after mitigation is applied, PCR will establish whether the mitigations reduce impacts to below the significance threshold mark. The structure of the impact analysis can be refined as necessary to suit City staff. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 4 November 20, 1996 Contract Scope of Work, Budget& Schedule TASK 4.0 NOTICE OF PREPARATION AND PROJECT SCOPING 4.1 Initial Study/Notice of Preparation PCR will prepare an Initial Study providing an explanation for the responses to each environmental question on the City's Initial Study Checklist. This is particularly important for issues which are not to be addressed in the EIR, so that a decision not to address an issue is backed by a thoughtful and reasonable explanation. Based on the EIR sections identified in the RFP, the preliminary Initial Study conclusions have been assumed; however, it is possible that upon more detailed project information and further scrutiny, PCR will identify different or fewer environmental impacts. PCR will also provide any additional documentation necessary for City circulation of the Notice of Preparation (NOP). Upon finalization of the Project Description, a NOP will be prepared by PCR for signature by the City. PCR will then coordinate with the City in developing a list identifying the interested parties, property owners, and proper agencies for distribution of the NOP and prepare up to 50 copies of NOP packages which PCR will mail out. Notification labels and radius maps would be provided by the applicant or by PCR at the applicant's separate expense for all aspects of noticing. 4.2 Scoping Meeting PCR will attend,and participate in one scoping meeting for the Crest View EIR to solicit community and agency input on issues to be addressed in the EIR. TASK 5.0 PREPARE DRAFT EIR The EIR will address each of the environmental issues of concern identified in the Initial Study, and the format of the EIR will follow the order of the Initial Study Checklist. The scope of work below identifies the components of the EIR documentation and process. 5.1 Summary and Introduction The Summary is intended to encapsulate the entire EIR in order to provide a synopsis of the project's predicted impacts. It will identify, in an overview fashion, the project under consideration, its objectives, and design features which will be implemented to obviate potential adverse impacts. The Summary will also identify and briefly discuss, as mandated by CEQA, the impacts (whether beneficial or adverse, significant as well as nonsignificant), and proposed Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 5 November 20,1996 Contract Scope of Work, Budget& Schedule mitigation associated with project implementation and will contain a summary analysis of the alternatives to the proposed plans. The Summary will also include a table identifying all of the issues evaluated, along with conclusions regarding project impacts, the recommended mitigation measures, and a statement of the level of significance after mitigation. Project alternatives, including the environmentally superior option, will be summarized and identified in this section. The Introduction will provide: 1. Relevant background information regarding the conversion of the former Crest View school site to commercial uses and the City's and applicant's goals in this regard; 2. Disclose the public involvement process, including participation in public hearings and workshops and the submittal of comments to the Notice of Preparation and regarding the Draft EIR. 3. Identify areas of public controversy and concern. 5.1.2 Project Description The Project Description will lay the groundwork for the environmental analyses and, as such, PCR will ensure that sufficient project information is provided to support the environmental analyses. Related projects will also be included for the purpose of examining. the possible cumulative impacts of these and similar projects. The focus of the analysis will be to evaluate proposed land use and zoning within, and in the vicinity of, the project areas, and identify any land use constraints that may exist for the project sites. This section shall be composed of three subsections: Location and Boundaries, Statement of Objectives, and Project Characteristics. 5.1.2.1 Location and Boundaries This subsection will provide a description of the size, location, and boundaries of the Crest View project site. The site's location within the southern California region relative to the City of Huntington Beach, the City's business districts, residential districts, communities and surrounding cities will be described and illustrated. This subsection will also contain a description and illustration of general plan land uses and designated zoning. A brief description of the general characteristics of the Crest View project area will be included. This description will utilize maps Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 6 November 20,1996 Contract Scope of Work, Budget& Schedule and other graphics, including regional and neighborhood location maps, and will show the precise location and boundaries of the project on a United States Geological Survey or other suitable base map. The location of the project will also appear on a regional map. 5.1.2.2 Statement of Objectives A Statement of Project.Objectives regarding the manner in which the applicant proposes to develop the Crest View site will be developed in coordination with the applicant and City staff. These objectives will-generally be planning-oriented, environmental and socioeconomic. Based on court decisions regarding alternatives, the Statement of Objectives can be expected to play an important role in the EIR process. This discussion will set the framework for the selection of a range of alternatives to be evaluated within the EIR. 5.1.2.3 Project Characteristics This subsection will commence with an overview of the project components and the history of the site. The general information contained within the overview will be presented and illustrated in computer-generated graphics where appropriate. Included in this subsection will be the following: • General-description of technical, economic, environmental characteristics • Intended uses of EIR, including list of agencies expected to use EIR and list of discretionary approvals • Environmental Setting • Regional Setting, with an emphasis on rare or unique environmental resources 5.2 Impact Analysis 5.2.1 Earth Conditions Utilizing the Geotechnical Analysis to be provided by the project applicant, PCR will summarize the general and site specific grading and seismic information included in the Analysis into this section. Setting information may also be supplemented by information obtained from the City's General Plan and any other relevant studies. A summary of the findings and recommendations of the Geotechnical Analyses will also be provided in this section. Based on information from this study, construction and operational project impacts will be quantified and Crest View Development Project EIR Planning Consultants Research City of Huntington Beach November 20, 1996 Page 7 Contract Scope of Work, Budget& Schedule analyzed for the Crest View site. Mitigation measures will be proposed in response to conclusions of significant project impacts. Potential air quality and noise impacts related to construction activities will be addressed in the Air Quality and Noise sections, respectively. 5.2.2 Air Quality PCR will prepare the Air Quality Technical Analysis for the Crest View project. Setting information may be supplemented by information obtained from the City's General Plan, General Plan EIR, and any other relevant studies. This air quality analysis will consists of the following five components: (1) general information, (2) construction emissions, (3) stationary.emissions, (4) regional mobile source emissions, and (5) local mobile source emissions. All quantitative analyses will be conducted in accordance with procedures set forth by the California Air Resources Board and the SCAQMD. The air quality analysis will consist of the following components: • Regulatory Setting, which will discuss all pertinent air quality statutes and regulations, including national Ambient Air Quality Standards and the Regional Air Quality Management Plan (AQMP); • Existing Air Quality Conditions, including regional meteorology and local conditions as measured by the SCAQMD. • Construction Emissions, including emissions from construction equipment, earthmoving operations, construction worker and delivery trips and the application of architectural coatings and building materials which release volatile organic compounds (VOCs). All emissions will be calculated on a daily and quarterly basis. • Regional Mobile Source Emissions, including quantification of emissions from project- generated traffic, using regional travel characteristic data obtained from SCAG and the SCAQMD and the EMFAC7F1.I emission factor model. • Regional Stationary Source Emissions, consisting of quantification of emissions from electricity production and natural gas consumption. • Local Mobile Source Emissions, consisting of analysis of traffic impact on localized carbon monoxide concentrations in terms of exceeding Federal and State ambient one- hour and eight-hour carbon monoxide (CO) concentrations at up to three receptor locations, with and without the impact of project development, utilizing the CALINE 4 model. Additional locations may be optionally modeled, for a time and materials fee. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 8 November 20, 1996 Contract Scope of Work, Budget& Schedule • Conformity with the Regional Air Quality Management Plan (AQMP), conducted in accordance with the procedures set forth by SCAG. All quantitative analyses will be conducted in accordance to procedures set forth by the California Air Resources Board and the SCAQMD and compared to the significance thresholds established by SCAQMD or, in the case of CO, the 1-hour and 8-hour ambient air quality standards. Mitigation measures will be proposed in response to conclusions of significant project impacts. Mitigation measures for air quality and traffic impacts are closely related. PCR will coordinate mitigation programs with existing and anticipated City policies with respect to trip reduction techniques and guidelines and with other mitigation programs in effect.near the project site, as applicable. 5.2.3 Drainage Utilizing the Hydrology Analysis to be provided by the project applicant, PCR will summarize the general and site specific hydrologic and drainage characteristics of the project sites. Based on calculations from these studies, project impacts related to increased runoff and the reduction of permeable surfaces will be quantified and discussed in the EIR by PCR within the context of the area surrounding the site. Potential impacts with respect to storm drain infrastructure and associated flooding conditions will be discussed in the EIR, based upon the Hydrology Analysis. Drainage problems are anticipated on- and off-site and methods to reduce or eliminate these problems will be included as mitigation in the EIR. 5.2.4 Water/Natural Resource Energy Impacts It is anticipated that the applicant will have a water analysis performed regarding the nature of groundwater supplies and water quality. This information will be analyzed to determine the effect, if any, implementation of the proposed project would have on the groundwater system, including any underground aquifers. Criteria will be developed to determine if the development could potentially affect underground aquifers. Mitigation measures will be proposed in response to conclusions of significant project impacts. 5.2.5 Aesthetics PCR will prepare the Aesthetics section of the EIR; including a synopsis of the tree survey. Aspects of urban design will also be addressed, such as the loss of unpaved open space, the character and role of the public realm, and transitions in scale between uses and properties. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 9 November 20, 1996 Contract Scope of Work, Budget& Schedule Impacts regarding nighttime lighting will be addressed. City codes regarding signage will also be analyzed. Other potential aesthetics impacts include on-street parking and the placement of loading docks and trash bins. Possible mitigation programs include the need for alternative project design standards and replacement requirements for existing trees, if appropriate, will be included yin this section. 5.2.6 Noise Noise may be a significant issue to the community at the Crest View site, as there are residences adjacent to the property. PCR will analyze the potential ambient noise impacts associated with the proposed project by calculating the anticipated noise levels to be encountered within the areas adjacent to the site, in particular the residential areas. These impacts will be compared to the existing ambient noise levels in the vicinity of the project and City noise guidelines to determine the impacts of construction and traffic. In order to establish a baseline for noise analyses, PCR will undertake a noise monitoring program in the surrounding neighborhoods. Temporary noise impacts from construction will be discussed in terms of information on proposed construction schedules and equipment utilization available from the developer and/or construction manager. Potential operational noise sources, such as loading dock areas, fast food drive-through speaker systems, and traffic, will be identified and distance-based attenuation estimates used to project impacts to the surrounding uses. Noise impacts will be evaluated relative to the post-construction occupancy and operation of the proposed project, as well as the noise impacts associated with project-related incremental increase in vehicular traffic. Mitigation measures will be proposed in response to conclusions of significant project impacts. 5.2.7 Light and Glare Light and glare may be a significant community issue at the Crest View site, as there are residences adjacent to the property. PCR will review the existing conditions in the immediate vicinity with regard to reflective light and nighttime illumination. A description of potential light and glare impacts on the surrounding land uses, in particular where residential areas are adjacent or nearby, will be included. Mitigation measures will concentrate on focusing lighting on-site and will be consistent with City policies. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 10 November 20, 1996 Contract Scope of Work, Budget & Schedule Impacts regarding nighttime lighting will be addressed. City codes regarding signage will also be analyzed. Other potential aesthetics impacts include on-street parking and the placement of loading docks and trash bins. Possible mitigation programs include the need for alternative project design standards and replacement requirements for existing trees, if appropriate, will be included in this section. 5.2.6 Noise Noise may be a significant issue to the community at the Crest View site, as there are residences adjacent to the property. PCR will analyze the potential ambient noise impacts associated with the proposed project by calculating the anticipated noise levels to be encountered within the areas adjacent to the site, in particular the residential areas. These impacts will be compared to the existing ambient noise levels in the vicinity of the project and City noise guidelines to determine the impacts of construction and traffic. In order to establish a baseline for noise analyses, PCR will undertake a noise monitoring program in the surrounding neighborhoods. Temporary noise impacts from construction will be discussed in terms of information on proposed construction schedules and equipment utilization available from the developer and/or construction manager. Potential operational noise sources, such as loading dock areas, fast food drive-through speaker systems, and traffic, will be identified and distance-based attenuation estimates used to project impacts to the surrounding uses. Noise impacts will be evaluated relative to the post-construction occupancy and operation of the proposed project, as well as the noise impacts associated with project-related incremental increase in vehicular traffic. Mitigation measures will be proposed in response to conclusions of significant project impacts. 5.2.7 Light and Glare Light and glare may be a significant community issue at the Crest View site, as there are residences adjacent to the property. PCR will review the existing conditions in the immediate vicinity with regard to reflective light and nighttime illumination. A description of potential light and glare impacts on the surrounding land uses, in particular where residential areas are adjacent or nearby, will be included. Mitigation measures will concentrate on focusing lighting on-site and will be consistent with City policies. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 10 November 20, 1996 Contract Scope of Work, Budget & Schedule 5.2.8 Land Use Compatibility A General Plan Land Use amendment as well as Zone Change and Conditional Use Permit will be required for this site and will be analyzed in this section. PCR will provide the analysis for issues related to land use. Setting information may be supplemented by information obtained from the City's General Plan, zoning regulations, and other relevant studies and contact with the City Department of Community Development. The impact of the proposed project in improving circulation and linkages and the quality of life perceptions in the project area will be components of this analysis. The required entitlement for the proposed uses on the two site will be evaluated in order to determine whether the proposed uses for the project site are compatible with existing and projected land uses as well as the goals, objectives and policies of the City of Huntington Beach General Plan. The ability of the project to provide mitigation for any potentially incompatible impacts (e.g., traffic, parking on- and off-site, pedestrian/traffic interface) will be addressed in detail in the issue chapters of the EIR, and summarized in the land use section. Development of mitigation programs, including the need for identification of design guidelines, if appropriate, will be included in this evaluation. Based on PCR's previous experience in preparing environmental documentation and obtaining entitlement for home improvement stores, day laborers can be an issue. PCR will address this issue if it is determined by the City that this would be required. 5.2.9 Population and Housing It is expected that the Crest View development will generate substantially more new employees than the existing uses. PCR will analyze the impacts of these population and employment gains, utilizing background data from numerous sources, including City of Huntington Beach graphic data, the 1990 U.S. Census, and Southern California Association of Governments forecasts. Potential housing demand impacts created by employees working at the developed site will be addressed. Given the residential land use currently designated by the General Plan, the impact on the City's housing goals of a General Plan Amendment to substitute commercial use for residential use will be evaluated. Mitigation measures will be proposed in response to conclusions of significant project impacts. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page I I November 20, 1996 Contract Scope of Work, Budget & Schedule 5.2.10 Traffic/Circulation RKJK will prepare a Transportation/Circulation Technical Report, to be attached as an Appendix to the Draft EIR and summarized within the EIR, as follows: The traffic study will address the proposed project site for the following time frames: • Existing conditions • Existing plus 5 years of growth including other cumulative'projects • Existing plus 5 years of growth plus cumulative projects • Build out conditions without the project • Build out conditions with the Crest View project Traffic signal warrant analysis would be required at three locations as defined below. Additionally, left turn warrant analysis would be required at four locations along Newland Street as identified below. A total of three intersections would have to be reviewed in the study area for both Crest View and Rancho View projects, including the following: Existing Traffic Signal Locations- Slater Avenue (NS) at: • Gothard Street (EW) • Beach Boulevard (EW) • Newland Street (include left turn warrants) (EW) The following Scope of Work is proposed: • Field review existing conditions in the study area, including the number of travel lanes and traffic control at twelve (12) study area intersections. • Obtain A.M./P.M. peak hour traffic counts at the twelve (12) study area intersections. Obtain 24-hour daily traffic counts at up to fifteen (15) highway links. • Determine existing level of service based upon the ICU (Intersection Capacity Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 12 November 20, 1996 Contract Scope of Work, Budget & Schedule Utilization) methodology at the twelve (12) study area intersections. • Determine the project trip generation, trip distribution and traffic assignment to the adjoining roadway system for the approved uses, the proposed project and two alternative projects. • Determine other cumulative project trip generation, trip distribution and traffic assignment for the five-year cumulative analysis. • Establish a five year growth rate estimated to be between 2-3%, based upon preliminary discussions with Jim Otterson, City of Huntington Beach Traffic Engineer. • Determine existing plus five years of growth plus cumulative approved projects' traffic volumes without the project and level of service at the twelve (12) study area intersections. • Determine existing plus five years of growth plus cumulative approved projects with each of the projects separately and together traffic volumes, and level of service at the twelve (12) combined study area intersections. • Identify traffic improvements necessary to meet minimum City level of service standards for existing plus five years of growth plus cumulative approved project plus the project impacts. • Determine left turn traffic signal warrants analysis at up to four study intersections in the study area. • Determine traffic signal warrants analysis at three intersections in the study area. • Determine Build out traffic projections and level of service without the project at the twelve (12) study area intersections in the study area, using RKJK Tranplan Model. • Determine Build out traffic volumes and level of service with each of the projects separately and together at the twelve (12) study area intersections using RKJK Tranplan Model. • Identify Build out traffic improvements necessary at the twelve (12) study area intersections. • Review internal circulation for the conceptual site plan especially with respect to truck access. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 13 November 20, 1996 Contract Scope of Work, Budget & Schedule • Identify traffic recommendations including additional lanes, access control, traffic control, etc. • Summarize the results of the study in a traffic impact report for the project. Separate documents will be prepared for both the Crest View and Rancho View sites, at the appropriate time. Ultimately, the analysis for each project will be linked together. • Respond to comments from the City. . Other potential issues include the pedestrian/traffic interface and on- and off-site parking. All supporting traffic count data and intersection Level of Service calculations will be provided in the Technical Report. For inclusion in the Draft EIR, a summary of the findings and recommendations of the Technical Report (including traffic and parking impact evaluations) will be provided. The report will include appropriate text, tables and graphics to allow critical review by the public. Appropriate mitigation measures will be recommended. A total of twelve (12) intersections will be reviewed in the Crest View study area including the following: Note: Study limit -between Warner and Slater Avenue Talbert Avenue (NS) at: • Gothard Street (EW) • Beach Boulevard (EW) • Newland Street (include left turn warrants) (EW) • Magnolia Street (EW) • Bushard Street (EW) • Brookhurst Street (EW) • I-405 (S) On Ramp (EW) Ellis Avenue (NS) at: • Beach Boulevard (EW) • Newland Street (include left turn warrants) (EW) Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 14 November 20,1996 Contract Scope of Work, Budget & Schedule New Traffic Signal Warrant Study Crest View School site near East Property line ("T" intersection) Beach Boulevard at Taylor Street (local access to Crest View site) 5.2.11 Recreation The proposed project may reduce the_number of potential park sites for the future within the City of Huntington Beach, resulting in an impact on the quality or quantity of existing recreational opportunities. The increase in employee population could create an impact on the parks in the vicinity. PCR.will review the City's Open Space Element to assist in determining whether the City has a deficiency in park space and what impact the proposed projects will have on the City's parks and recreation. The potential impact of the project on youth.sports facilities through the loss of open space field areas will also be evaluated. Mitigation measures will be proposed in response to conclusions of significant project impacts. 5.2.12 Public Services/Utilities The Crest View project site is located within an urbanized setting with developed networks of public services. Based on information provided by the City, other agencies, and the applicant-, PCR will identify the service and utility-providers for the area and in coordination with these service providers, provide an inventory of existing public facilities and services and an assessment of the impacts of both the proposed project and cumulative growth upon the delivery of fire, police, park, school and library services in the project area. This inventory of existing public facilities and services will include an assessment of existing demand, level of service, and the quantity, adequacy and location of facilities serving the proposed project site. Assessments of the adequacy of facilities and levels of service will be based upon the judgment of the service provider. Assessments of the adequacy of existing infrastructure will reflect the judgments of the service providers. PCR will estimate the projected demand for these services and evaluate, in conjunction with the cognizant utility provider, the capacity of existing infrastructure to accommodate future growth within the area. There is a potential for increased police and fire activity due to the increased activity within the proposed development. The need for additional infrastructure will be established, if any. Incorporation of conservation technologies and/or use Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 15 November 20, 1996 Contract Scope of Work, Budget & Schedule restrictions will be discussed. PCR will review policies and programs of the City and other service providers and recommend mitigation measures consistent with these programs. 5.2.13 Sewage/Solid Waste Disposal The project site is located within a fully urbanized setting with extensively developed infrastructure systems. Based on information provided by the City and other relevant agencies, PCR will identify the agencies that provide sewage and solid waste service for the area and, in- coordination with these service providers, provide an inventory of existing public facilities and services, a discussion of the adequacy of the infrastructure systems, and an assessment of the impacts of the project and cumulative growth upon the delivery of sewage and solid waste disposal service in the project area. Mitigation measures will be developed as required consistent with the policies and programs of the City and other public service providers. 5.2.14 Hazardous Materials/Risk of Upset Potential risk of upset issues for both sites include the potential for accidents created by an increased pedestrian/traffic interface, and the potential for annoying odors emanating from trash bins or delivery-service related operations, in particular for those residents located adjacent to the Crest View site. Mitigation measures will be proposed in response to conclusions of significant project impacts. 5.2.15 Cumulative Impacts PCR will work with City staff in creating an appropriate list of related projects that will potentially have cumulative impacts. The cumulative impact of these related projects will then be addressed with regards to each impact category. 5.3 Project Alternatives Analysis CEQA requires the consideration of alternatives to proposed projects. These alternatives will be established in discussions between PCR, the applicant, and/or City staff during the initial coordination meetings. For the purposes of this proposal, a total of three alternatives in addition to the mandatory no-project alternative will be considered in this section of the EIR. Consideration of additional alternatives will require modifications to the project budget. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 16 November 20, 1996 Contract Scope of Work, Budget& Schedule The EIR will include an analysis of these alternatives based on CEQA guidelines and PCR's understanding of current CEQA practice addressing the appropriate approach and level of detail for the analysis of alternatives. For each alternative, a description of the alternative, consideration of the alternative's feasibility in relation to the program's basic objectives, and a comparative analysis of the environmental impacts attributable to the alternative versus those associated with the proposed project for each of the environmental categories discussed above will be provided. Project alternatives will be tested in a somewhat more qualitative manner than the project analysis described above. PCR will work closely with the applicant to establish the relationship of each alternative to the project's basic objectives. 5.4 Other CEQA Mandated Sections PCR will prepare the remaining three CEQA-required analysis sections-within this chapter of the EIR: (1) Relationship between Local Short-Term Uses and Long-Term Productivity, (2) Significant Irreversible Environmental Changes, and (3) Growth-Inducing Impacts. 5.4.1 Impacts Found Not to be Significant The impacts listed on the Initial Study that were found not to be significant will be identified in this section of the EIR. An explanation of why they were not considered significant in the Initial Study process will be included. 5.4.2 Growth Inducing Impacts PCR will prepare a discussion of the Crest View project growth-inducing impacts. The project relationship to area growth will be explored and analyzed. The stimuli for growth will be presented and discussed in terms of the project's capacity for growth-inducement. In addition, the section will contain a broad overview discussion of the projects' consistency with the City of Huntington Beach policies in this regard. 5.4.3 Significant and Unavoidable Impacts PCR's analysis of significant irreversible changes will consider the use of non-renewable resources, commitments of future generations to proposed uses, and irreversible environmental changes associated with the two proposed projects. The analysis may include such topics as: (1) irreversible changes to the visual character; (2) the project's overall relationship to regional air Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 17 November 20, 1996 i • Contract Scope of Work, Budget & Schedule quality; (3) irreversible changes to biological resources; (4) resources consumed by the project; and (5) demand/commitment of public services and infrastructure. 5.4.4 Long-Term/Short-Term Impacts PCR will prepare an analysis which evaluates the short and long-term considerations implied in the committal of resources, both natural and man-made, when a project is implemented versus the short-term and long-term socio-economic benefits derived from that commitment. The analysis will contain discussions on such issues as conversion of natural open space, development of infrastructure, fiscal impacts (See Task 8), construction and operational impacts, and long-term demand for public services. 5.5 Draft Mitigation Monitoring Program PCR will submit the Draft Mitigation Monitoring Program (MMP) to the City as soon as possible after the mitigation measures in the Screencheck Draft EIR have been subjected to City review and comment. The MMP will contain a compilation of mitigation measures presented in the EIR, listed by impact category, with agency responsibility and monitoring phase identified for each measure. These mitigation measures and the established monitoring program will be fully consistent with City policies and programs. The Draft Mitigation Monitoring Program will be included in the DEIR as a Technical Appendix. 5.6 Draft EIR Document Production PCR will submit three (3) screencheck copies of the Crest View EIR Initial Study and Notice of Preparation to the City. Subsequent to the Internal Team review and the City's review of the Draft EIR data base, PCR will incorporate revisions identified by the City's review. In addition, a final camera-ready version of the Draft EIR will be provided to the City for approval prior to printing and public distribution. PCR will complete changes to the Draft EIR following submission of the Draft EIR data base and will publish the Draft EIR. Budgeted time is based on the assumption that staff comments will be primarily editorial and-that no additional analysis will be required. For budgeting purposes, it is assumed that PCR will produce ten (10) screencheck copies of the Draft EIR, one unbound, reproducible original copy, produce and distribute up to 100 bound copies of the Public Draft EIR and 100 bound copies of the Technical Appendices on behalf of the City. In addition, a computer data disk containing the written text and tables, charts, and graphics formatted for Microsoft Word for Windows 6.0 will be provided to the City. It is Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 18 November 20, 1996 Contract Scope of Work, Budget& Schedule assumed that the Crest View Draft EIR will be circulated for public comment for the standard 45- day review period. TASK 6.0 FINAL EIR AND STAFF REPORTS At the conclusion of the public review period, the City will forward all comments received on the Draft EIR to PCR. In consultation with City staff, the PCR team will prepare a draft Response to Comments. The Responses to Comments document is the primary component of the Final EIR. It generally constitutes the bulk of the Final EIR and is reviewed by the City prior to the completion of the Final EIR. This document will respond to all written comments received from the general public, responsible agencies and other interested parties during the public review period, as well as all comments received at any public hearing on the Draft EIR held during the public review period. PCR understands that City practice includes distribution of the Responses To Comments document to commentators prior to completion of the Final EIR as a separate processing task. For budgeting purposes, it is assumed that three (3) copies of the Crest View EIR Draft Responses to Comments will be submitted to the City for review. PCR will also produce and distribute up to 75 copies of the Draft EIR Response To Comments to commentators, per City practice. Based upon the comments received on the Draft EIR, PCR will prepare a Final EIR which incorporates revisions to the Draft designed to address the issues raised from the review of the Draft EIR. It is understood that the Crest View project has received opposition from the surrounding neighborhoods. Depending upon the potential controversy of the project, general economic and social conditions in the area, and other factors which are wholly unpredictable and beyond the control of either the City or PCR at this juncture, public reaction to the Draft EIR could range from moderate to strong opposition. In the event that the public responses to the Draft EIR is greater than expected, PCR would meet with City staff to discuss solutions and develop adjustments to the Final EIR work program and budget as necessary. Upon incorporating the review comments received fromCity staff on the Screencheck Final EIR, PCR will prepare the Public Final EIR. Simultaneously with preparation of the second draft Final EIR, PCR will prepare a Final Mitigation Monitoring Program (MMP), reflecting changes in mitigation measures as a result of comments received on the Screencheck Final EIR. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 19 November 20, 1996 Contract Scope of Work, Budget & Schedule In addition, the revised FEIR will incorporate all revisions to the Responses to Comments, as well as the Revised Summary, and Additions and Corrections to the DEIR. PCR will incorporate all of the revisions to the Draft Responses to Comments which are requested by the 'City into the revised Final Responses to Comments. The Final Responses to Comments shall be included as an appendix to the Final EIR, when that document is completed. 6.1 Final EIR Document Production and Distribution A minimum of three (3) screencheck copies of the Response to Comments will be submitted to the City by PCR. Subsequent to the internal team review and the City's review of the Draft EIR data base, PCR will incorporate requested revisions. PCR will work with the City to provide sufficient copies of the FEIR for distribution to commenting agencies at least 10 days prior to certification of the Final EIR. A minimum of ten screencheck copies of the Final EIR data base shall be submitted to the City. City staff review/approval of the camera-ready FEIR shall be obtained prior to final publication. PCR will complete all changes resulting from City staff review of the Final EIR data base and will publish and distribute the Final EIR. PCR will publish and distribute up to 100 bound copies of the Crest View Final EIR, including Responses to Comments and Corrections and Additions and one unbound, reproducible, original copy for the City, once the document has received final approval. In addition, PCR will submit one computer data disk of the Final EIR to,the City, including the Response to Comments and Corrections and all tables, charts, and graphs, formatted for Microsoft Word for Windows 6.0. It is assumed that revision and/or reproduction of the Draft EIR will not be required at this point. A minimum of three (3) screencheck copies of the Certification Documents and one (1) reproducible final copy of the Certification Documents shall be provided by PCR to the City. 6.2 Staff Reports PCR will produce three (3) staff reports for the Crest View EIR public hearings at the Planning commission and City Council. City staff will provide PCR with format and other necessary guidance to assure that PCR can efficiently produce staff reports in accordance with City practice. PCR will produce a minimum of three (3) screencheck copies and one unbound, reproducible copy of the Planning Commission and City Council Staff Reports to the City. In addition, PCR will submit one computer data disk of the Staff Reports, including all tables, charts, and graphs, formatted for Microsoft Word for Windows 6.0. It is assumed that City staff will produce copies of the Staff Reports for decision-maker and community distribution. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 20 November 20,1996 • i Contract Scope of Work, Budget& Schedule TASK 7.0 COMMUNITY MEETINGS, WORKSHOPS, AND HEARINGS PCR will attend up to four (4) community workshops, inclusive of the scoping meeting and the facilitated community workshops. PCR will attend up to three (3) public hearings with the Planning Commission/City Council for the Crest View EIR. 7.1 Community Meetings MIG Communications will provide specialized community facilitation services for the Crest View project. MIG has budgeted up to three meetings for the Crest View project and has prepared a unit cost proposal for each meeting ($2,980.00/ meeting) as follows: 7.1.1 Pre-Meeting Preparation MIG will confer with project team by telephone on the strategy and objectives for each meeting. The discussions will include the agenda, logistics coordination, and any background materials to be used or presented at the meetings. 7.1.2 Meeting Facilitation and Graphic Recording MIG will provide a facilitator (Daniel Iacofano) and a graphic note taker to support each community meeting. 7.1.3 Preparation of Meeting Summary Report MIG will prepare a written summary of verbal and written comments received during the meetings. MIG will provide one copy to the City and PCR for photocopying and distribution. TASK 8.0 FISCAL AND COMPETITIVE IMPACT ANALYSES Stanley R. Hoffman and Associates (SRHA) will prepare the fiscal and competitive impact analyses for the Crest View EIR. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 21 November 20, 1996 Contract Scope of Work, Budget & Schedule 8.1 Fiscal Impact Analysis 8.1.2 Project Description This task includes the definition of the proposed project and one alternative as for land use, improvement and land valuation, retail orientation or residential product mix (depending on the alternative), taxable sales generation, population/employment generation, and other development information as required. A very important factor will the determination of retail orientation and estimation of potential tenant mix and sales generation by retail category (shopper goods, building materials, eating and drinking, etc.). Sales generation assumptions will also be used in Task 7.3 in the determination of competitive impacts. 8.1.3 Derivation of Revenue and Cost Factors This task consists of budget analysis and interviews with key City staff leading to the formulation of fiscal factors for projecting recurring revenues and.costs. Revenue factors will be developed to estimated incremental property tax, sales and use tax, state subventions (where applicable), fines and forfeitures, utility franchises, business license fees, property transfer tax, one-time building permit fees, and other revenues as identified. Cost factors will be developed for police protection, structural fire protection, road maintenance and other public works costs, community services, and relevant citywide overhead. Revenue and cost factors will be derived using either the multiplier or case study method. 8.1.4 Projection of Fiscal Impacts The consultant's fiscal model will be used to project recurring revenue and costs to the City at build out of the proposed uses and the alternative uses. Sales taxes, a significant component for the retail scenario, will be adjusted to reflect only the net increase, taking into account potential competitive impacts on existing retailers.. If a residential alternative is defined, a purchasing power component from new households will be included as supporting retail sales in the City, and a portion will be credited as incremental sales tax to Huntington Beach. 8.2 Competitive Impact Analysis This task is included to address the City Council's concern regarding competitive impacts of "big box" or high-volume discount retailers on existing retail establishments in Huntington Crest View Development Project E1R Planning Consultants Research City of Huntington Beach Page 22 November 20, 1996 Contract Scope of Work, Budget& Schedule Beach. Since the tenant mix for the proposed retail use is not yet finalized, the specific identification of impacted businesses is premature. Rather, a quantitative approach is proposed to determine the marginal citywide impact. 8.2.1 Definition of Trade Area This task will involve defining the relevant trade area for purposes of analysis. The trade area will encompass a five-mile ring surrounding the site, and will include portions of the Cities of Huntington Beach and Fountain Valley. The trade area will be defined in coordination with the project team and will be based on the location of major arterials, population concentrations and competitive retail centers and establishments. The trade areas will consist of census tracts to facilitate data assembly and to segment the market demand into specific locations for input into the retail gravity model. 8.2.2 Estimation of Retail Demand Demographic information will be quantified to estimate household purchasing power in the primary and secondary trade areas, incorporating household income, retail propensities to spend segmented by income group, and distribution of demand across retail goods and services likely to be offered by tenants in the proposed project. Similarly, SCAG's forecasts of household growth at the census tract level, supplemented with City data, will be used to determine future demand within the trade area. 8.2.3 Estimated Sales Capture In this task, the total sales generated on site will be distributed across the likely market area. The consultant's GIS-based retail gravity model will be employed to estimate this distribution under two alternative tenant mixes--(1) a high-volume discount orientation with a high-profile anchor; (2) a neighborhood shopping center consisting of a supermarket and in-line shops. The model uses a distance-decay function to simulate the inverse relationship between distance from the site and potential capture from a block of households in a particular census tract. Sales capture will also be segmented to show purchases made by households within the City and by households located outside the City limits. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 23 November 20, 1996 Contract Scope of Work, Budget & Schedule 8.2.4 Determination of Marginal Impact The analysis of demand and supply in the previous tasks will be combined for an evaluation of the potential impact of the proposed center on the City of Huntington Beach. The impact analysis will focus on the net benefit to the City taking into account any potential impacts on other retailers. Key issues will include the balance of supply and demand and the likely leakage from existing stores to a proposed center in both the short and long-term. The net benefit, expressed in taxable sales per square foot, will be used as the basis for the estimation of incremental sales tax in the fiscal analysis. 8.3 Management, Documentation and Meetings 8.3.1 Documentation The results of SRHA's analysis and all data assumptions will be documented in report form suitable to the City's needs. An executive summary will also be presented that will be directed toward decision-makers. A draft report will be prepared for review and comment and modified as appropriate. Ten copies of the final report plus a camera ready copy will be provided. 8.3.2 Meetings and Coordination Meetings and coordination are assumed for the preparation and presentation of the draft and final reports. Major public workshops and public hearings will be attended, as authorized on a time and materials basis. TASK 9.0 TREE SURVEY James Barry Environmental Consulting, a certified arborist, will provide site-specific tree surveys for the Crest View project site. The tree survey will be performed entirely in the field. The trees will be individually evaluated and a number assigned to each tree on the map. The survey will involve gathering of limited physical information on the tree, specifically the trunk diameter, estimated height and spread. The focus will be on present condition of each tree. Because the potential for preservation depends on the ability to control a tree's root system, this factor will also be considered. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 24 November 20, 1996 Contract Scope of Work, Budget & Schedule Photographs will be taken of significant tree features, especially potential limb hazards. The report will list the notable information for each tree, with the survey keyed to the project map. If preservation is feasible, a preservation plan will be prepared. The plan will discuss construction protection measures and root mitigation. More specific recommendations would be made in light of subsequently identified site development issues. TASK 10.0 CEQA NOTIFICATION AND STAFF LEVEL CERTIFICATION DOCUMENTS 10.1 CEQA Notification In addition to the NOP discussed in Task 4.1, PCR will prepare and.distribute all other CEQA notification documents on behalf of the City in accordance with CEQA procedures. These include the Notice of Determination, Notice of Completion, and distribution of documents to the State Clearinghouse. 10.2 'Certification Documents Utilizing samples of similar documents to be provided by City staff, PCR will prepare and distribute the relevant certification documents to accompany the public review and decision process. These are anticipated to include: • Scoping meeting related to Task 4.2 • Public meeting notices related to.Task 7.0 • Public meeting agendas related to Task 7.0 • Staff Report on EIR to Planning Commission. • Staff Report on EIR to City Council • Statement of Findings and Fact • Statement of Overriding Considerations • Draft Resolutions • Finalize Mitigation Monitoring Program Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 25 November 20, 1996 Contract Scope of Work, Budget & Schedule TASK 11.0 STAFF INTERACTION AND PROJECT MANAGEMENT PCR will function as an extension of City staff in its preparation and distribution of the EIR and supporting documentation by maintaining an open and continual dialogue with City of Huntington Beach Community Development and other Departments, as appropriate. This will involve an initial kick-off meeting, regular contacts by telephone and meetings as reasonably necessary for the City to relay comments to PCR following staff review of PCR's work (five meetings assumed with City staff for the Crest View project). PCR will send regular (either weekly or bi-weekly) interface/status updates to the City staff. PCR is prepared to adhere to the proposed schedule outlined in the City's RFP. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 26 November 20, 1996 II. BUDGET Major Task PCR* RKJK MIG** SRHA Barry Total Arborist 1.0 Proj. Init. 885 540 0 0 0 1,425.000 2.0 Data Rev. 3235 0 0 0 0 3,235.000 3.0 Proj. Des. 825 0 0 0 0 825.000 4.0 NOP/Scp. 1675 0 0 0 0 1,675.000 5.0 Draft EIR 36500 14285 0 0 0 51,325.000 6.0 Final EIR 7470 2175 0 0 0 9,645.000 7.0 Com. Mtg. 3900 0 8940 0 0 12,840.000 8.0 Fisc.Anayl. 0 0 0 8280 0 8,280.000 9.0 Tree Surv. 0 0 0 0 700 700.000 10.0 Not./Cert. 3190 0 0 0 0 3,190.000 11.0 Proj. Mgt. 6250 0 0 0 0 6,250.000 Labor Subtotal 63,930.000 17,000.000 8,940.000 8,280.000 700.000 99,390.000 Direct Cost 5661.25 Cost +10% 1,050.00 320.00 0 7,031.250 Subtotal Total 1 69,591.250 17,000*** 1 9,990.000 8,600.000 700.000 $106.421.25 Notes: * PCR tasks are given as fired fees except for Task 6 (Final EIR) subject to the specific assumptions in the proposal and the information provided in the RFP itself. Since the actual level of technical analysis and community input and attendant complexity cannot be reliably predicted or controlled by the City or PCR, Task 6 is given as an allowance that would be reviewed for fee adequacy to address actual conditions going forward from the completion of the Draft EIR. ** Not-to-exceed Cost--52,980.00/meeting *** plus costs @ 10% Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 27 November 20, 1996 III. SCHEDULE Given the assumptions included in the Scope of Work, and that information and commentary needed by PCR are provided in a timely fashion and that document circulation periods and timely public hearing schedules are adhered to, PCR expects that it can complete the Crest View EIR in the approximate seven-month period depicted in our proposal dated September 13, 1996. However, the proposal schedule assumed a start date of early October 1996. PCR assumes a project initiation of early January 1997 for this contract. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach page 28 November 20, 1996 Contract Scope of Work, Budget & Schedule Existing Traffic Signal Locations Slater Avenue (NS) at: • Gothard Street (EW) • Beach Boulevard (EW) • Newland Street (include left turn warrants) (EW) The following Scope of Work is proposed: • Field review existing conditions in the study area, including the number of travel lanes and traffic control at ten (10) study area intersections. • Obtain A.M./P.M. peak hour traffic counts at the ten (10) study area intersections. Obtain 24-hour daily traffic counts at up to fifteen (15) highway links. • Determine existing level of service based upon the ICU (Intersection Capacity Utilization) methodology at the ten (10) study area intersections. • Determine the project trip generation, trip distribution and traffic assignment to the adjoining roadway system for the approved uses, the proposed project and two alternative projects. • Determine other cumulative project trip generation, trip distribution and traffic assignment for the five-year cumulative analysis. • Establish a five year growth rate estimated to be between 2-3%, based upon preliminary discussions with Jim Otterson, City of Huntington Beach Traffic Engineer. • Determine existing plus five years of growth plus cumulative approved projects' traffic volumes without the project and level of service at the ten (10) study area intersections. • Determine existing plus five years of growth plus cumulative approved projects with each of the projects separately and together traffic volumes, and level of service at the ten (10) study area intersections. • Identify traffic improvements necessary to meet minimum City level of service standards for existing plus five years of growth plus cumulative approved project plus the project impacts. • Determine left turn traffic signal warrants analysis at up to four study intersections Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach page 12 November 20. 1996 Contract Scope of Work, Budget& Schedule in the study area. • Determine traffic signal warrants analysis at three intersections in the study area. • Determine Build out traffic projections and level of service without the project at the ten (10) study area intersections in the study area, using RKJK Tranplan Model. • Determine Build out traffic volumes and level of service with each of the projects separately and together at the ten (10) study area intersections using RKJK Tranplan Model. • Identify Build out traffic improvements necessary at the ten (10) study area intersections. • Review internal circulation for the conceptual site plan especially with respect to truck access. • Identify traffic recommendations including additional lanes, access control, traffic control, etc. • Summarize the results of the study in a traffic impact report for the project. Separate documents will be prepared for both the Rancho View and Crest View sites, at the appropriate time. Ultimately, the analysis for each project will be linked together. • Respond to comments from the City. Other potential issues include the pedestrian/traffic interface and on- and off-site parking. All supporting traffic count data and intersection Level of Service calculations will be provided in the Technical Report. For inclusion in the Draft EIR, a summary of the findings and recommendations of the Technical Report (including traffic and parking impact evaluations) will be provided. The report will include appropriate text, tables and graphics to allow critical review by the public. Appropriate mitigation measures will be recommended. A total of seven intersections, plus the three Slater Avenue intersections noted above, would have to be reviewed in the Rancho View study area including the following: Note: Study limit - between Slater and Talbert Avenue Heil Avenue (NS-at: Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 13 November 20, 1996 Contract Scope of Work, Budget& Schedule • Beach Boulevard (EW) • Newland Street (EW) Warner Avenue (NS) at: • Gothard Street (EW) • Beach Boulevard (EW) • Newland Street (include left turn warrants) (EW) • Magnolia Street (EW) • I-405 (S) On Ramp (EW) New Traffic Signal Warrant Study Rancho View School site at Rotterdam Lane (Standard 4-way intersection) 5.2.11 Recreation The proposed project may reduce the number of potential park sites for the future within the City of Huntington Beach, resulting in an impact on the quality or quantity of existing recreational opportunities. The increase in employee population could create an impact on the parks in the vicinity. PCR will review the City's Open Space Element to assist in determining whether the City has a deficiency in park space and what impact the proposed projects will have on the City's parks and recreation. The potential impact of the project on youth sports facilities through the loss of open space field areas will also be evaluated. Mitigation measures will be proposed in response to conclusions of significant project impacts. 5.2.12 Public Services/Utilities The Rancho View project site is located within an urbanized setting with developed networks of public services. Based on information provided by the City, other agencies, and the applicant, PCR will identify the service and utility providers for the area and in coordination with these service providers, provide an inventory of existing public facilities and services and an assessment of the impacts of both the proposed project and cumulative growth upon the delivery of fire, police, park, school and library services in the project area. This inventory of existing public facilities and services will include an assessment of existing demand, level of service, and Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 14 November 20, 1996 Contract Scope of Work, Budget& Schedule the quantity, adequacy and location of facilities serving the proposed project site. Assessments of the adequacy of facilities and levels of service will be based upon the judgment of the service provider. Assessments of the adequacy of existing infrastructure will reflect the judgments of the service providers. PCR will estimate the projected demand for these services and evaluate, in conjunction with the cognizant utility provider, the capacity of existing infrastructure to accommodate future growth within the area. There is a potential for increased police and fire activity due to the increased activity within the proposed development. The need for additional infrastructure will be established, if any. Incorporation of conservation technologies and/or use restrictions will be discussed. PCR will review policies and programs of the City and other service providers and. recommend mitigation measures consistent with these programs. 5.2.13 Sewage/Solid Waste Disposal The project site is located within a fully urbanized setting with extensively developed infrastructure systems. Based on information provided by the City and other relevant agencies, PCR will identify the agencies that provide sewage and solid waste service for the area and, in coordination with these service providers, provide an inventory of existing public facilities and services, a discussion of the adequacy of the infrastructure systems, and an assessment of the impacts of the project and cumulative growth upon the delivery of sewage and solid waste disposal service in the project area. Mitigation measures will be developed as required consistent with the policies and programs of the City and other public service providers. 5.2.14 Hazardous Materials/Risk of Upset Potential risk of upset issues for both sites include the potential for accidents created by an increased pedestrian/traffic interface, and the potential for annoying odors emanating from trash bins or delivery-service related operations, in particular for those residents located adjacent to the Rancho View site. In addition, mitigation measures will be proposed in response to conclusions of significant project impacts. Because previous Rancho View site uses include a bus maintenance and parking yard, hazardous materials conditions may exist on the property which have not yet been completely characterized. A site assessment, including a characterization of existing conditions of contamination and any associated health risk assessments is anticipated to be undertaken by the Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 15 November 20, 1996 Contract Scope of Work, Budget& Schedule applicant's sub-consultant. This assessment will be summarized in the Hazardous Materials section. Appropriate mitigation measures will be proposed for any significant impacts. If necessary, future actions with respect to contamination characterization or a remediation program +for the site will be included. It will be necessary to establish that development of the project will not impede or otherwise interfere with planned or ongoing remediation activity, if it is required. ,PCR suggests that the strategy for approaching this issue be developed jointly with the project applicant and city staff with mitigation measures structured to implement the chosen strategy 5.2.15 Cumulative Impacts PCR will work with City staff in creating an appropriate list of related projects that will potentially have cumulative impacts. The cumulative impact of these related projects will then be addressed with regards to each impact category. 5.3 Project Alternatives Analysis CEQA requires the consideration of alternatives to proposed projects. These alternatives will be established in discussions between PCR, the applicant, and/or City staff during the initial coordination meetings. For the purposes of this proposal, a total of three alternatives in addition to the mandatory no-project alternative will be considered in this section of the EIR. Consideration of additional alternatives will require modifications to the project budget. The EIR will include an analysis of these alternatives based on CEQA guidelines and PCR's understanding of current CEQA practice addressing the appropriate approach and level of detail for the analysis of alternatives. For each alternative, a description of the alternative, consideration of the alternative's feasibility in relation to the program's basic objectives, and a comparative analysis of the environmental impacts attributable to the alternative versus those associated with the proposed project for each of the environmental categories discussed above will be provided. Project alternatives will be tested in a somewhat more qualitative manner than the project analysis described above. PCR will work closely with the applicant to establish the relationship of each alternative to the project's basic objectives. 5.4 Other CEQA Mandated Sections PCR will prepare the remaining three CEQA-required analysis sections within this chapter Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 16 November 20, 1996 Contract Scope of Work, Budget& Schedule of the EIR: (1) Relationship between Local Short;-Term Uses and Long-Term Productivity, (2) Significant Irreversible Environmental Changes, and (3) Growth-Inducing Impacts. 5.4.1 Impacts Found Not to be Significant The impacts listed on the Initial Study that were found not to be significant will be identified in this section of the EIR. An explanation of why they were not considered significant in the Initial Study process will be included. 5.4.2 Growth Inducing Impacts PCR will prepare a discussion of the Rancho View project growth-inducing impacts. The project relationship to area growth will be explored and analyzed. The stimuli for growth will be presented and discussed in terms of the project's capacity for growth-inducement. In addition, the section will contain a broad overview discussion of the projects' consistency with the City of Huntington Beach policies in this regard. 5.4.3 Significant and Unavoidable Impacts PCR's analysis of significant irreversible changes will consider the use of non-renewable resources, commitments of future generations to proposed uses, and irreversible environmental changes associated with the two proposed projects. The analysis may include such topics as: (1) irreversible changes to the visual character; (2) the project's overall relationship to regional air quality; (3) irreversible changes to biological resources; (4) resources consumed by the project; and (5) demand/commitment of public services and infrastructure. 5.4.4 Long-Term/Short-Term Impacts PCR will prepare an analysis which evaluates the short and long-term considerations implied in the committal of resources, both natural and man-made, when a project is implemented versus the short-term and long-term socio-economic benefits derived from that commitment. The analysis will contain discussions on such issues as conversion of natural open space, development of infrastructure, fiscal impacts (See Task 8), construction and operational impacts, and long-term demand for public services. Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 17 November 20, 1996 Contract Scope of Work, Budget& Schedule 5.5 Draft Mitigation Monitoring Program PCR will submit the Draft Mitigation Monitoring Program (MMP) to the City as soon as • possible after the mitigation measures in the Screencheck Draft EIR have been subjected to City review and comment. The MMP will contain a compilation of mitigation measures presented in the EIR, listed by impact category", with agency responsibility and monitoring phase identified for each measure. These mitigation measures and the established monitoring program will be fully consistent with City policies and programs. The Draft Mitigation Monitoring Program will be included in the DEIR as a Technical Appendix. 5.6 Draft EIR Document Production PCR will submit three (3) screencheck copies of the Rancho View EIR Initial Study and Notice of Preparation to the City. Subsequent to the Internal Team review and the City's review of the Draft EIR data base, PCR will incorporate revisions identified by the City's review. In addition, a final camera-ready version of the Draft EIR will be provided to the City for approval prior to printing and public distribution. PCR will complete changes to the Draft EIR following submission of the Draft EIR data base and will publish the Draft EIR. Budgeted time is based on the assumption that staff comments will be primarily editorial and that no additional analysis will be required. For.budgeting purposes, it is.assumed that PCR will produce ten (10) screencheck copies of the Draft EIR, one unbound, reproducible original copy, produce and distribute up to 100 bound copies of the Public Draft EIR and 100 bound copies of the Technical Appendices on behalf of the City. In addition, a computer data disk containing the written text and tables, charts, and graphics formatted for Microsoft Word for Windows 6.0 will be provided to the City. It is assumed that the Rancho View Draft EIR will be circulated for public comment for the standard 45- day review period. TASK 6.0 FINAL EIR AND STAFF REPORTS At the conclusion of the public review period, the City will forward all comments received on the Draft EIR to PCR. In consultation with City staff, the PCR team will prepare a draft Response to Comments. The Responses to Comments document is the primary component of the Final EIR. It generally constitutes the bulk of the Final EIR and is reviewed by the City prior to the completion of the Final EIR. This document will respond to all written comments received from the general public, responsible agencies and other interested parties during the public review Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 18 November 20, 1996 Contract Scope of Work, Budget& Schedule period, as well as all comments received at any public hearing on the Draft EIR held during the public review period. PCR understands that City practice includes distribution of the Responses To Comments document to commentators prior to completion of the Final EIR as a separate processing task. For budgeting purposes, it is assumed that three (3) copies of the Rancho View EIR Draft Responses to Comments will be submitted to the City for review. PCR will also produce and distribute up to 75 copies of the Draft EIR Response To Comments to commentators, per City practice. Based upon the comments received on the Draft EIR, PCR will prepare a Final EIR which incorporates revisions to the Draft designed to address the issues raised from the review of the Draft EIR. It is understood that the Rancho View project has received opposition from the surrounding neighborhoods. Depending upon the potential controversy of the project, general economic and social conditions in the area, and other factors which are wholly unpredictable and beyond the control of either the City or PCR at this juncture, public reaction to the Draft EIR could range from moderate to strong opposition. In the event that the public responses to the Draft EIR is greater than expected, PCR would meet with City staff to discuss solutions and develop adjustments to the Final EIR work program and budget as necessary. Upon incorporating the review comments received from City staff on the Screencheck Final EIR, PCR.will prepare the Public Final EIR. Simultaneously with preparation of the second draft Final EIR, PCR will prepare a Final Mitigation Monitoring Program (MMP), reflecting changes in mitigation measures as a result of comments received on the Screencheck Final EIR. In addition, the revised FEIR will incorporate all revisions to the Responses to Comments, as well as the Revised Summary, and Additions and Corrections to the DEIR. PCR will incorporate all of the revisions to the Draft Responses to Comments which are requested by the City into the revised Final Responses to Comments. The Final Responses to Comments shall be included as an appendix to the Final EIR, when that document is completed. 6.1 Final EIR Document Production and Distribution A minimum of three (3) screencheck copies of the Response to Comments will be submitted to the City by PCR. Subsequent to the internal team review and the City's review of the Draft EIR data base, PCR will incorporate requested revisions. PCR will work with the City to provide sufficient copies of the FEIR for distribution to commenting agencies at least 10 days prior to certification of the Final EIR. A minimum of ten screencheck copies of the Final EIR Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 19 November 20, 1996 Contract Scope of Work, Budget& Schedule data base shall be submitted to the City. City staff review/approval of the camera-ready FEIR shall be obtained prior to final publication. PCR will complete all changes resulting from City staff review of the Final EIR data base and will publish and distribute the Final EIR. PCR will publish and distribute up to 100 bound copies of the Rancho View Final EIR, including Responses to Comments and Corrections and Additions and one unbound, reproducible, original copy for the City, once the document has received final approval. In addition, PCR will submit one computer data disk of the Final EIR to the City, including the Response to Comments and Corrections and all tables, charts, and graphs, formatted for Microsoft Word for Windows 6.0. It is assumed that revision and/or reproduction of the Draft EIR will not be required at this point. A minimum of three (3) screencheck copies of the Certification Documents and one (1) reproducible final copy of the Certification Documents shall be provided by PCR to the City. 6.2 Staff Reports PCR will produce three (3) staff reports for the Rancho View EIR public hearings at the Planning commission and City Council. City staff will provide PCR with format and other necessary guidance to assure that PCR can efficiently produce staff reports in accordance with City practice. PCR will produce a minimum of three (3) screencheck copies and one unbound, reproducible copy of the Planning Commission.and City Council Staff Reports to.the City. In addition, PCR will submit one computer data disk of the Staff Reports, including all tables, charts, and graphs, formatted for Microsoft Word for Windows 6.0. It is assumed that City staff will produce copies of the Staff Reports for decision-maker and community distribution. TASK 7.0 COMMUNITY MEETINGS, WORKSHOPS, AND HEARINGS PCR will attend up to four (4) community meetings, inclusive of the scoping meeting and the facilitated community workshops. PCR will attend up to three (3) public hearings with the Planning Commission/City Council for the Rancho View EIR. 7.1 Community Meetings MIG Communications will provide specialized community facilitation services for the Rancho View project. MIG has budgeted up to three meetings for the Rancho View project and has prepared a unit cost proposal for each meeting ($2,980.00/ meeting) as follows: Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 20 November 20, 1996 Contract Scope of Work, Budget& Schedule 7.1.1 Pre-Meeting Preparation MIG will confer with project team by telephone on the strategy and objectives for each meeting. The discussions will include the agenda, logistics coordination, and any background materials to be used or presented at the meetings. 7.1.2 Meeting Facilitation and Graphic Recording MIG will provide a facilitator (Daniel Iacofano) and a graphic note taker to support each community meeting. 7.1.3 Preparation of Meeting Summary Report MIG will prepare a written summary of verbal and written comments received during the meetings. MIG will provide one copy to the City and PCR for photocopying and distribution. TASK 8.0 FISCAL AND COMPETITIVE IMPACT ANALYSES .Stanley R. Hoffman and Associates (SRHA) will prepare the fiscal and competitive impact analyses for the Rancho View EIR. 8.1 Fiscal Impact Analysis 8.1.1 Project Description This task includes the definition of the proposed project and one alternative as for land use, improvement and land valuation, retail orientation or residential product mix (depending on the alternative), taxable sales generation, population/employment generation, and other development information as required. A very important factor will be the determination of retail orientation and estimation of potential tenant mix and sales generation by retail category (shopper goods, building materials, eating and drinking, etc.). Sales generation assumptions will also be used in Task 2 in the determination of competitive impacts. 8.1.2 Derivation of Revenue and Cost Factors This task assumes that revenue and cost factors were developed for the Crest View site. Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 21 November 20,1996 Contract Scope of Work, Budget& Schedule This task will consist only of verifying the factors for use in the Rancho View site. This task will incorporate budget analysis and interviews with key City staff conducted for the Crest View site, leading to the formulation of fiscal factors for projecting recurring revenues and costs. Revenue factors will be developed to estimated incremental property tax, sales and use tax, state subventions (where applicable), fines and forfeitures, utility franchises, business license fees, property transfer tax, one-time building permit fees, and other revenues as identified. Cost factors will be developed for police protection, structural fire protection, road maintenance and other public works costs, community services, and relevant citywide overhead. Revenue and cost factors will be derived using either the multiplier or case study method. 8.1.3 Projection of Fiscal Impacts The consultant's fiscal model will be used to project recurring revenue and costs to the City at build out of the proposed uses and the alternative uses. Sales taxes, a significant component for the retail scenario, will be adjusted to reflect only the net increase, taking into account potential competitive impacts on existing retailers. If a residential alternative is defined, a purchasing power component from new households will be included as supporting retail sales in the City, and a portion will be credited as incremental sales tax to Huntington Beach. 8. 2 Competitive Impact Analysis This task is included to address the City Council's concern regarding competitive impacts of "big box" or high-volume discount retailers on existing retail establishments in Huntington Beach. Since the tenant mix for the proposed retail use is not yet finalized, the specific identificatiori of impacted businesses is premature. Rather, a quantitative approach is proposed to determine the marginal citywide impact. It is expected that part of the Crest View competitive impact.analysis will be incorporated into this study, resulting in a cost savings for this portion of the budget. 8.2.1 Definition of Trade Area This task will involve defining the relevant trade area for purposes of analysis. The trade area will encompass a five-mile ring surrounding the site, and will include portions of the Cities of Huntington Beach and Fountain Valley. The trade area will be defined in coordination with the project team and will be based on the location of major arterials, population concentrations and competitive retail centers and establishments. The trade areas will consist of census tracts to Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 22 November 20, 1996 Contract Scope of Work, Budget& Schedule facilitate data assembly and to segment the market demand into specific locations for input into the retail gravity model. 8.2.2 Estimation of Retail Demand Demographic information will be quantified to estimate household purchasing power in the primary and secondary trade areas, incorporating household income, retail propensities to spend segmented by income group, and distribution of demand across retail goods and services likely to be offered by tenants in the proposed project. Similarly, SCAG's forecasts of household growth at the census tract level, supplemented with City data, will be used to determine future demand within the trade area. 8.2.3 Estimated Sales Capture In this task, the total sales generated on site will be distributed across the likely market area. The consultant's GIS-based retail gravity model will be employed to estimate this distribution under two alternative tenant mixes--(1) a high-volume discount orientation with a high-profile anchor. (2) a neighborhood shopping center consisting of a supermarket and in-line shops. The model uses a distance-decay function to simulate the inverse relationship between distance from the site and potential capture from a block of households in a particular census tract. Sales capture will also be segmented to show purchases made by households within the City and by households located outside the City limits. 8.2.4 Determination of Marginal Impact The analysis of demand and supply in the previous tasks will be combined for an evaluation of the potential impact of the proposed center on the City of Huntington Beach. The impact analysis will focus on the net benefit to the City taking into account any potential impacts on other retailers. Key issues will include the balance of supply and demand and the likely leakage from existing stores to a proposed center in both the short and long-term. The net benefit, expressed in taxable sales per square foot, will be used as the basis for the estimation of incremental sales tax in the fiscal analysis. Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 23 November 20, 1996 Contract Scope of Work, Budget& Schedule 8. 3 Management, Documentation and Meetings 8.3.1 Documentation The results of our analysis and all data assumptions will be documented in report form suitable to the City's needs. An executive summary will also be presented that will be directed toward decision-makers. A draft report will be prepared for review and comment and modified as appropriate. Ten copies of the final report plus a camera ready copy will be provided. 8.3.2 Meetings and Coordination Meetings and coordination are assumed for the preparation and presentation of the draft and final reports. Major public workshops and public hearings will be attended, as authorized on a time and materials basis. TASK 9.0 TREE SURVEY James Barry Environmental Consulting, a certified arborist, will provide site-specific tree surveys for the Rancho View project site. The tree survey will be performed entirely in the field. The trees will be-individually evaluated and a number assigned to each tree'on the map., The survey will involve gathering of limited physical information on the tree, specifically the trunk diameter, estimated height and spread. The focus will be on present condition of each tree. Because the potential for preservation depends on the ability to control a tree's root system, this factor will also be considered. Photographs will be taken of significant tree features, especially potential limb hazards. The report will list the notable information for each tree, with the survey keyed to the project map. If preservation is feasible, a preservation plan will be prepared. The plan will discuss construction protection measures and root mitigation. More specific recommendations would be made in light of subsequently identified site development issues. Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 24 November 20, 1996 Contract Scope of Work, Budget& Schedule TASK 10.0 CEQA NOTIFICATION AND STAFF-LEVEL CERTIFICATION DOCUMENTS 10.1 CEQA Notification In addition to the NOP discussed in Task 4.1, PCR will prepare and distribute all other CEQA notification documents on behalf of the City per CEQA. These include the Notice of Determination, Notice of Completion, and distribution of documents to the State Clearinghouse. 10.2 Certification Documents Utilizing samples of similar documents to be provided by City staff, PCR will prepare and distribute the relevant certification documents to accompany the public review and decision process. These are anticipated to include: • Scoping meeting related to Task 4.2 • Public meeting notices related to Task 7.0 • Public meeting agendas related to Task 7.0 • Staff Report on EIR to Planning Commission • Staff Report on EIR to City Council • Statement of Findings and Fact • Statement of Overriding Considerations • Draft Resolutions • Finalize Mitigation Monitoring Program TASK 11.0 STAFF INTERACTION AND PROJECT MANAGEMENT PCR will function as an extension of City staff in its preparation and distribution of the EIR and supporting documentation by maintaining an open and continual dialogue with City of Huntington Beach Community Development and other Departments, as appropriate. This will involve an initial kick-off meeting, regular contacts by telephone and meetings as reasonably necessary for the City to relay comments to PCR following staff review of PCR's work (five Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 25 November 20, 1996 Contract Scope of Work, Budget& Schedule meetings assumed with City staff for the Rancho View project). PCR will send regular (either weekly or bi-weekly) interface/status updates to the City staff. PCR is prepared to adhere to the proposed schedule outlined in the City's RFP. Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 26 November 20, 1996 II. BUDGET Major Task PCR* RKJK MIG** SRHA Barry Total Arborist 1.0 Proj. Init. 885 540 0 0 0 1,425.000 2.0 Data Rev. 1140 0 0 0 0 1,140.000 I 3.0 Proj. Des. 742.50 0 0: 0 0 742.500 4.0 NOP/Scp. 1425 0 0 0 0 1,425.000 5.0 Draft EIR 21550.50 6000 0 0 0 27,550.500 6.0 Final EIR 5097 1460 0 0 0 6,557.000 7.0 Com. Mtg. 3900 0 8940 0 0 12,840.000 8.0 Fisc.Anayl. 0 0 0 5760 0 5,760.000 9.0 Tree Surv. 0 0 0 0 550 550.000 10.0 Not./Cert. 3000 0 0 0 0 3,000.000 11.0 Proj. Mgt. 6150 0 0 0 0 6,150.000 Labor Subtotal 43,890.000 8,000.000 8,940.000 5,760.000 550.000 67,140.000 Direct Cost 5661.25 Cost +10% 1,050.00 140.00 0 6,851.250 Subtotal Total 49,551.250 8,000*** 9,990.000 5,900.000 550.000 173.991.250 Notes: * PCR tasks are given as fixed fees except for Task 6 (Final EIR) subject to the specific assumptions in the proposal and the information provided in the RFP itself. Since the actual level of technical analysis and community input and attendant complexity cannot be reliably predicted or controlled by the City or PCR, Task 6 is given as an allowance that would be reviewed for fee adequacy to address actual conditions going forward from the completion of the Draft EIR. ** Not-to-exceed Cost=$2,980.00/meeting *** plus costs @ 10% Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 27 November 20, 1996 III. SCHEDULE The actual start date of the Rancho View project has not been determined. If project initiation occurs during the time frame of the Crest View EIR work, PCR believes that the time required for completion of tasks for the Rancho View EIR as depicted in our proposal dated September 13, 1996 could be met, subject to all of the relevant assumptions in the proposal and subsequent proposal modifications requested by the City. Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 28 November 20, 1996 IV. PROJECT TEAM The Crest View Project Team will consist of the following key individuals the majority of whose qualifications were presented in PCR's original proposal: • Greg Broughton: Principal-in-Charge--CEQA strategy and public presentations. • Greg Vail: Principal-in-Charge--project management liaison, and local point of contact. • Stephanie Eyestone or Rick Harter: Project Manager--Documentation management and preparation; quality assurance and control. Depending upon actual start date of the Crest View program, either Ms. Eyestone or Mr. Harter will be assigned as project manager. • Robert Hilman: Assistant Project Manager--Technical analysis and synthesis. Mr. Hilman's qualifications were presented in PCR's Ocean View Home Depot EIR proposal and are replicated as follows: Robert Hilman has over five years of experience in private and public sector planning, with expertise in environmental documentation, programmatic development, and land use planning. Mr. Hilman has prepared and processed numerous CEQA and NEPA documents, including Environmental Impact Reports and Statements, Initial Studies, Notices of Preparation, Environmental Assessments, Mitigated Negative Declarations and Findings of No Significant Impact. Mr. Hilman has also undertaken third-party review of environmental, documentation, crafted General Plans and Specific Plans, and has prepared and processed applications for land use entitlement. Mr. Hilman has drafted various sections of the Universal City Specific Plan EIR; including the project description, land use, geology, natural and artificial light, hydrology, and hazardous materials sections; crafted sections of the Westlake/Pico Union No. 2 Recovery Program EIR, including land use and alternatives; formulated responses to comments for the Lincoln Place Redevelopment Project EIR; managed the preparation and processing of the environmental documentation for the Palm Springs General Plan Update, the Palm Springs Classic Specific Plan, and the Shadowrock Planned Development District for the City of Palm Springs. Mr. Hilman holds a B.A. in Geography from Humboldt State University and an M.A. in Planning from CalPoly San Luis Obispo. Crest View Development Project EIR Planning Consultants Research City of Huntington Beach Page 29 November 20, 1996 ContractS`cape of Worker r � Budgetand Schedule for o - �� Hu - muni om rmN ^ r Ow APF a • k � ,fi� Environmental ImpactReport x s 4 bra t, x = 41' ti �- Mf orthe y hex _ F ix`Rancho V iew 777 k� ciS *F,�. ' YF^�'Y'"`�i^ f� } $ Co � ercial Dekyelopme nm� nt�Pro ect 5, � f sm 014 - - S A _; r 3 lax r {' x � A CO- M r h AN wk ZOO "`. we k .�.• ,aka°- -'. ? F w ,. � { *November 1iz,r AOW 996d Or V �c �� PLAINNING CON�SULTEAN-T ,- RESEARC %H s. r x Contract Scope of Work, Budget and Schedule for: Environmental Impact Report for the Rancho View Commercial Development Project Submitted to: City of Huntington Beach 2000 Main Street Huntington Beach, California 92648 Submitted by: Planning Consultants Research 939 Glenneyre Street, Suite B Laguna Beach, California 92651 In Association with: RKJK, Inc. MIG Communications James Barry Environmental Consulting November 1996 PLANNING C 0- N S _UEI T A-N T: S R E S E AFR C H, TABLE OF CONTENTS I. TECHNICAL SCOPE OF WORK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 A. INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 B. ASSUMPTIONS AND DATA NEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 C. DETAILED WORK STATEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Task 1.0 Project Initiation and Kick-off . . . . . . . . . . . . . . . . . . . . . . . . 2 Task 2.0 Preliminary Data Review . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Task 3.0 Project Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Task 4.0 Notice of Preparation and Project Scoping . . . . . . . . . . . . . . . . 4 Task 5.0 Prepare Draft EIR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 . Task 6.0 Final EIR and Staff Reports . . . . . . . . . . . . .. . . . . . . . . . . . . 18 Task 7.0 Community Meetings, Workshops, and Hearings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Task 8.0 Fiscal and Competitive Impact Analyses . . . . . . . . . . . . . . . . . 21 Task 9.0 Tree Survey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Task 10.0 CEQA Notification and Staff-level Certification Documents . . . 25 II. BUDGET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 III. SCHEDULE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . 28 IV. PROJECT TEAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page i November 20, 1996 I. TECHNICAL SCOPE OF WORK A. INTRODUCTION Planning Consultants Research (PCR) will contract with the City of Huntington Beach to complete EIRs for both the Rancho View and Crest View school site commercial development projects. This section defines the scope of work, budget and schedule for the Rancho View EIR. A similar companion document provides the scope of work, budget and schedule for the Crest View EIR. For technical work program purposes and budgeting, it is assumed that the processing time frame for these projects will not overlap and that the Crest View project will commence first. Nonetheless, much of the data baseline work for the Crest View project can and will be shared with the Rancho View project. This means that the budget for the Rancho View project technical tasks that would be shared with Crest View will be proportionally less for the former because of front-loaded work that must be done for Crest View. PCR will be responsible for EIR document preparation, project team management, and City liaison. RKJK (Robert Kahn, John Kain and Associates) will prepare the Transportation Impact Report for the project. RKJK will meet with the City Traffic Engineer and Planning Department staff to discuss the project and determine traffic study parameters. MIG Communications will serve as project community facilitator. James Barry Environmental Consulting will provide the tree survey; and Stanley R. Hoffman Associates will prepare the fiscal and competitive impact analyses. The above consultants will sub-contract to PCR. B. ASSUMPTIONS AND DATA NEEDS PCR assumes the following with regard to the Rancho View Commercial Development Project EIR: Site-specific technical studies relating to the geotechnical, soils, hydrology, drainage, hazardous materials, water/sewer infrastructure will be provided by the project applicant, or the applicant's designated engineer. Pertinent project description information, such as site plans, landscape plans, operational characteristics, building materials and design, will be provided by the project applicant and would Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 1 November 20, 1996 Contract Scope of Work, Budget& Schedule be available at the time of project Kick-off and Initiation as described in Task 1.0 of the Work Statement. C. DETAILED WORK STATEMENT TASK 1.0 PROJECT INITIATION AND KICK-OFF PCR will meet with City staff(and applicant as appropriate) to discuss the Rancho View project and assure a mutual understanding of the project and the scope of the environmental services to be performed. The focus of this meeting will be: (I)-torefine the project description, scope of work and to finalize the issues to be included in the Draft EIR; (2) to confirm the tentative, schedule for the environmental review process outlined in the Request for Proposal (RFP), setting specific due dates for deliverables; (3) to receive the list of related projects; (4) to conduct initial discussions with respect to alternatives; and (5) to receive and review other information and documents which are deemed appropriate by the Project Team. PCR will also identify any additional information requirements which may be necessary for successful completion of Task 1. Once the portion of PCR's contract for the Rancho View project has been initiated, we will initiate our sub-contracts with the sub-consultants. If any modifications to this scope of work will have been made in light of new project or scope information, as discussed above, these modifications will be discussed with City staff. Within the PCR team, the consultant staff will coordinate closely to follow through on the scope of work and to incorporate any expressed needs of the City or of the applicant as relayed through the City. PCR will bring project questions to the kick-off meeting and it is anticipated that most of the necessary project information will be obtained at that time, or in response to those questions. TASK 2.0 PRELIMINARY DATA REVIEW 2.1 Data Gathering and Adequacy Assessment In order to successfully perform the Earth Conditions and Drainage sections of the EIR, Geotechnical and Hydrology Technical Reports will be required. PCR understands that the applicant will have these reports prepared for the project site. The applicant should also furnish a complete project description including information and statistical summaries regarding site layout, infrastructure, building configuration, heights, materials, parking, landscaping, and Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 2 November 20,1996 Contract Scope of Work, Budget& Schedule operational aspects. The following information will also be required in order to complete the scope of work outlined above. 1. Base maps of the project area. 2. Existing land uses and zoning for each parcel contained within the project area. 3. Park and Recreation Plan 4. Tree Survey 5. Project design parameters. 6. A list of cumulative projects. 7. Previous studies prepared by the applicant and/or its consultants within for both of the project sites. 8. Any other studies applicable to the project site possessed by the project. 2.2 Base Map Preparation The following base maps will be generated by PCR to serve as graphic bases to the EIR document: • Regional Location Map • Vicinity Map • Site Plan - Illustrative • Site Plan - Base • Existing General Plan Map • Existing Zoning Map • Surrounding Area Base Map It is anticipated that these maps will be necessary to accompany the Notices of Preparation and will serve as the base maps for conveying site-specific information for analysis in the EIR. Rancho View Development Project EIR Planning Consultants Research City,of Huntington Beach November 20, 1996 Page 3 Contract Scope of Work, Budget& Schedule TASK 3.0 PROJECT DESCRIPTION An EIR-level project description will be provided by PCR as an attachment to the Notice of Preparation (NOP) and will also be incorporated into the EIR. Project information, including proposed height, bulk, floor area ratios and conceptual site layout, etc. should be provided by the applicant. Upon receipt of this information, PCR will draft a written project description for :review by both the applicant and City staff for accuracy. Upon confirmation that the project details are accurately represented, PCR will finalize the Project Description and initiate preparation of the NOP. The EIR will address each of the environmental issues of concern identified in the Initial Study. The format of the EIR will follow the order of the Initial Study Checklist. In the scope of work below (Task 5.0), PCR has grouped some impact topics for discussion purposes only. Within each impact section, the analysis is currently anticipated to include the following subsections: Setting, Significance Threshold, Project Impact, Cumulative Impact, Mitigation Measures, and Adverse Effects. All project impacts will be measured against a significance threshold, which identifies the point at which an effect on the environment passes from being less than significant to significant. Where significant project impacts are identified, they will individually be matched to mitigation measures which will be specifically designed to reduce or eliminate those impacts. For the evaluation of impacts after mitigation is applied, PCR will establish whether the mitigations reduce impacts to below the significance threshold mark. The structure of the impact analysis can be refined as necessary to suit City staff. TASK 4.0 NOTICE OF PREPARATION AND PROJECT SCOPING 4.1 Initial Study/Notice of Preparation PCR will prepare an Initial Study providing an explanation for the responses to each environmental question on the City's Initial Study Checklist. This is particularly important for issues which are not to be addressed in the EIR, so that a decision not to address an issue is backed by a thoughtful and reasonable explanation. Based on the EIR sections identified in the RFP, the preliminary Initial Study conclusions have been assumed; however, it is possible that upon more detailed project information and further scrutiny, PCR will identify different or fewer environmental impacts. PCR will also provide any additional documentation necessary for City circulation of the Notice of Preparation (NOP). Upon finalization of the Project Description, a Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 4 November 20, 1996 Contract Scope of Work, Budget& Schedule NOP will be prepared by PCR for signature by the City. PCR will then coordinate with the City in developing a list identifying the interested parties, property owners, and proper agencies for distribution of the NOP and prepare up to 50 copies of the NOP packages which PCR will mail out. Notification labels and radius maps would be provided by the applicant or by PCR at the applicant's separate expense for all aspects of noticing. 4.2 Scoping Meeting PCR will attend and participate in one scoping meeting for the Rancho View EIR to solicit community and agency input on issues to be addressed in the EIR. TASK 5.0 PREPARE DRAFT EIR The EIR will address each of the environmental issues of concern identified in the Initial Study, and the format of the EIR will follow the order of the Initial Study Checklist. The scope of work below identifies the components of the EIR documentation and process. 5.1. Summary and Introduction The Summary is intended to encapsulate the entire EIR in order to provide a synopsis of the project's predicted impacts. It.will identify, in an overview fashion, the project under consideration, its objectives, and design features which will be implemented to obviate potential adverse impacts. The Summary will also identify and briefly discuss, as mandated by CEQA, the impacts (whether beneficial or adverse, significant as well as nonsignificant), and proposed mitigation associated with project implementation and will contain a summary analysis of the alternatives to the proposed plans. The Summary will also include a table identifying all of the issues evaluated, along with conclusions regarding project impacts, the recommended mitigation measures, and a statement of the level of significance after mitigation. Project alternatives, including the environmentally superior option, will be summarized and identified in this section. The Introduction will provide: 1. Relevant background information regarding the conversion of the former Rancho View school site to commercial uses and the City's and the applicant's goals in this regard; Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 5 November 20, 1996 Contract Scope of Work, Budget& Schedule 2. Disclose the public involvement process, including participation in public hearings and workshops and the submittal of comments to the Notice of Preparation and regarding the Draft EIR. 3. Identify areas of public controversy and concern. 5.1.2 Project Description The Project Description will lay the groundwork for the environmental analyses and, as such, PCR will ensure that sufficient project information is provided to support the environmental analyses. Related projects will also be included for the purpose of examining the possible cumulative impacts of these and similar projects. The focus of the analysis will be to evaluate proposed land use and zoning within, and in the vicinity of, the project areas, and identify any land use constraints that may exist for the project sites. This section shall be composed of three subsections: Location and Boundaries, Statement of Objectives, and Project Characteristics. 5.1.2.1 Location and Boundaries This subsection will provide a description of the size, location, and boundaries of the Rancho View project site. The site's location within the southern California region relative to the City of Huntington Beach, the City's business districts, residential districts, communities and surrounding cities will be described and illustrated. This subsection will also contain a description and illustration of general plan land uses and designated zoning. A brief description of the general characteristics of the Rancho View project area will be included. This description will utilize maps and other graphics, including regional and neighborhood location maps, and will show the precise location and boundaries of the project on a United States Geological Survey or other suitable base map. The location of the project will also appear on a regional map. 5.1.2.2 Statement of Objectives A Statement of Project Objectives regarding the manner in which the applicant proposes to develop the Rancho View site will be developed in coordination with the applicant and City staff. These objectives will generally be planning-oriented, environmental and socioeconomic. Based on court decisions regarding alternatives, the Statement of Objectives can be expected to play an important role in the EIR process. This discussion will set the framework for the selection of a range of alternatives to be evaluated within the EIR. Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 6 November 20, 1996 Contract Scope of Work, Budget& Schedule 5.1.2.3 Project Characteristics This subsection will commence with an overview of the project components and the history :,of the site. The general information contained within the overview will be presented and illustrated in computer-generated graphics where appropriate. Included in this subsection will be the following: • General description of technical, economic, environmental characteristics • Intended uses of EIR, including list of agencies expected to use EIR and list of discretionary approvals • Environmental Setting • Regional Setting, with an emphasis on rare or unique environmental resources 5.2 Impact Analysis 5.2.1 Earth Conditions Utilizing the Geotechnical Analysis to be provided by the project applicant, PCR will summarize the general and site specific grading and seismic information included in the Analysis into this section. Setting information may also be supplemented by information obtained from the City's General Plan and any other relevant studies. A summary of the findings and recommendations of the Geotechnical Analyses will also be provided in this section. Based on information from this study, construction and operational project impacts will be quantified and analyzed for the Rancho View site. There is a potential for soil contamination on this site which is addressed below in the Hazardous Materials section. Mitigation measures will be proposed in response to conclusions of significant project impacts. Potential air quality and noise impacts related to construction activities will be addressed in the Air Quality and Noise sections, respectively. 5.2.2 Air Quality PCR will prepare the Air Quality Technical Analysis for the Rancho View project. Setting information may be supplemented by information obtained from the City's General Plan, General Plan EIR, and any other relevant studies. This air quality analysis will consists of the following five components: (1) general information, (2) construction emissions, (3) stationary emissions, Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 7 November 20, 1996 Contract Scope of Work, Budget & Schedule (4) regional mobile source emissions, and (5) local mobile source emissions. All quantitative analyses will be conducted in accordance with procedures set forth by the California Air Resources Board and the SCAQMD. The air quality analysis will consist of the following components: • - e latory Setting, which will discuss all pertinent air quality statutes and regulations, including national Ambient Air Quality Standards and the Regional Air Quality Management Plan (AQMP); • Existing Air Quality Conditions, including regional meteorology and local conditions as measured by the SCAQMD. • !Construction Emissions, including emissions from construction equipment, earthmoving operations, construction worker and delivery trips and the application of architectural coatings and building materials which release volatile organic compounds (VOCs). All emissions will be calculated on a daily and quarterly basis. • Re ional Mobile Source Emissions, including quantification of emissions from project- generated traffic, using regional travel characteristic data obtained from SCAG and the SCAQMD and the EMFAC7F1.1 emission factor model. • Regional Stationary Source Emissions, consisting of quantification of emissions from electricity production and natural gas consumption. • Local al Mobile Source Emissions, consisting of analysis of traffic impact on localized carbon monoxide concentrations in terms of exceeding Federal and State ambient one- hour and eight-hour carbon monoxide (CO) concentrations at up to three receptor locations, with and without the impact of project development, utilizing the CALINE 4 model. Additional locations may be optionally modeled, for a time and materials fee. • Conformity with the Regional Air Quality Management Plan (AQMP), conducted in accordance with the procedures set forth by SCAG. All quantitative analyses will be conducted in accordance to procedures set forth by the California Air Resources Board and the SCAQMD and compared to the significance thresholds established by SCAQMD or, in the case of CO, the 1-hour and 8-hour ambient air quality standards. Mitigation measures will be proposed in response to conclusions of significant project impacts. Mitigation measures for air quality and traffic impacts are closely related. PCR will coordinate mitigation programs with existing and anticipated City policies with respect to trip reduction techniques and guidelines and with other mitigation programs in effect near the project site, as applicable. Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 8 November 20. 1996 • Contract Scope of Work, Budget& Schedule 5.2.3 Drainage Utilizing the Hydrology Analysis to be provided by the project applicant, PCR will summarize the general and site specific hydrologic and drainage characteristics of the project sites. Based on calculations from these studies, project impacts related to increased runoff and the reduction of permeable-surfaces will be quantified and discussed in the EIR by PCR within the context of the area surrounding the site. Potential impacts with respect to storm drain infrastructure and associated flooding conditions (especially those related to the project proximity to an Orange County flood control channel) will be discussed in the EIR, based upon the Hydrology Analysis. Drainage problems are anticipated on- and off-site and methods to reduce or eliminate these problems will be included as mitigation in the EIR. 5.2.4 Water/Natural Resource Energy Impacts It is anticipated that the applicant will have a water analysis performed regarding the nature of groundwater supplies and water quality. Three is a potential for groundwater contamination which is addressed below in the hazardous materials-section. This information will be analyzed to determine the effect, if any, implementation of the proposed project would have on the groundwater system, including any underground aquifers. Criteria will be developed to determine if the development could potentially affect underground aquifers. Mitigation measures will be proposed in response to conclusions of significant project impacts. 5.2.5 Aesthetics PCR will prepare the Aesthetics section of the EIR, including a synopsis of the tree survey. Aspects of urban design will also be addressed, such as the loss of unpaved open space, the character and role of the public realm, and transitions in scale between uses and properties. Impacts regarding nighttime lighting will be addressed. City codes regarding signage will also be analyzed. Other potential aesthetics impacts include on-street parking and the placement of loading docks and trash bins. Possible mitigation programs include the need for alternative project design standards and replacement requirements for existing trees, if appropriate, will be included in this section. Because this project is surrounded by residential neighborhoods on all sides, potential aesthetic issues may be more intense at this site and will be addressed accordingly. Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 9 November 20, 1996 0 • Contract Scope of Work, Budget& Schedule 5.2.6 Noise Noise may be a significant issue to the community at the Rancho View site, as there are residences adjacent to the property. PCR will analyze the potential ambient noise impacts associated with the proposed project by calculating the anticipated noise levels to be encountered within the areas adjacent to the site, in particular the residential areas. These impacts will be compared to the existing ambient noise levels in the vicinity of the project and City noise guidelines to determine the impacts of construction and traffic. In_order to establish a baseline for noise analyses, PCR will undertake a noise monitoring program in the surrounding neighborhoods. Temporary noise impacts from construction will be discussed in terms of information on proposed construction schedules and equipment utilization available from the developer and/or construction manager. Potential operational noise sources, such as loading dock areas, fast food drive-through speaker systems, and traffic, will be identified and distance-based attenuation estimates used to project impacts to the surrounding uses. Noise impacts will be evaluated relative to the post-construction occupancy and operation of the proposed project, as well as the noise impacts associated with project-related incremental increase in vehicular traffic. Mitigation measures will be proposed in response to conclusions of significant project impacts. 5.2.7 Light and Glare Light and glare may be a significant community issue at the Rancho View site, as there are residences adjacent to the property. PCR will review the existing conditions in the immediate vicinity with regard to reflective light and nighttime illumination. A description of potential light and glare impacts on the surrounding land uses, in particular where residential areas are adjacent or nearby, will be included. Mitigation measures will concentrate on focusing lighting on-site and will be consistent with City policies. 5.2.8 Land Use Compatibility A Zone Change and Conditional Use Permit will be required for the Rancho View Site and will be analyzed in this section. PCR will provide the analysis for issues related to land use. Setting information may be supplemented by information obtained from the City's General Plan, zoning regulations, and other relevant studies and contact with the City Department of Community Development. The impact of the proposed project in improving circulation and linkages and the quality of life perceptions in the project area will be components of this analysis. The required entitlement for the proposed uses on the two site will be evaluated in order to determine whether the proposed uses for the project site are compatible with existing and projected land uses as well as the goals, objectives and policies of the City of Huntington Beach General Plan. The ability of the project to provide mitigation for any potentially incompatible impacts Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 10 November 20,1996 Contract Scope of Work, Budget& Schedule (e.g., traffic, parking on- and off-site, pedestrian/traffic interface) will be addressed in detail in the issue chapters of the EIR, and summarized in the land use section. Development of mitigation programs, including the need for identification of design guidelines, if appropriate, will be included in this evaluation. 5.2.9 Population and Housing It is expected that the Rancho View development will generate substantially more new employees than the existing uses. PCR will analyze the impacts of these population and employment gains, utilizing background data from numerous sources, including City of Huntington Beach graphic data, the 1990 U.S. Census, and Southern California Association-of Governments forecasts. Potential housing demand impacts created by employees working at the developed site will be addressed. Mitigation measures will be proposed in response to conclusions of significant project impacts. 5.2.10 Traffic/Circulation RKJK will prepare a Transportation/Circulation Technical Report, to be attached as an Appendix to the Draft EIR and summarized within the EIR, as follows: The traffic study will address the proposed project site for the following time frames: • Existing conditions • Existing plus 5 years of growth including other cumulative projects • Existing plus 5 years of growth plus cumulative projects • Build out conditions without the project • Build out conditions with the Rancho View project Traffic signal warrant analysis would be required at three locations as defined below. Additionally, left turn warrant analysis would be required at four locations along Newland Street as identified below. A total of three intersections for both the Rancho View and Crest View projects would have to be reviewed in the study area including the following: Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page I I November 20, 1996 IV. PROJECT TEAM The Rancho View Project Team will consist of the following key individuals the majority of whose qualifications were presented in PCR's original proposal: • Greg Broughton: Principal-in-Charge--CEQA strategy and public presentations. • Greg Vail: Principal-in-Charge--project management liaison, and local point of contact. • Stephanie Eyestone or Rick Harter: Project Manager--Documentation management and preparation; quality assurance and control. Depending upon actual start date of the Rancho View program, either Ms. Eyestone or Mr. Harter will be assigned as project manager. • Robert Hilman: Assistant Project Manager--Technical analysis and synthesis. Mr. Hilman's qualifications were presented in PCR's Ocean View Home Depot EIR proposal and are replicated as follows: Robert Hilman has over five years of experience in private and public sector planning, with expertise in environmental documentation, programmatic development, and land use planning. Mr. Hilman has prepared and processed numerous CEQA and NEPA documents, including Environmental Impact Reports and Statements, Initial Studies, Notices of Preparation, Environmental Assessments, Mitigated Negative Declarations and Findings of No Significant Impact. Mr. Hilman has also undertaken third-party review of environmental documentation, crafted General Plans and Specific Plans, and has prepared and processed applications for land use entitlement. Mr. Hilman has drafted various sections of the Universal City Specific Plan EIR, including the project description, land use, geology, natural and artificial light, hydrology, and hazardous materials sections; crafted sections of the Westlake/Pico Union No. 2 Recovery Program EIR, including land use and alternatives; formulated responses to comments for the Lincoln Place Redevelopment Project EIR; managed the preparation and processing of the environmental documentation for the Palm Springs General Plan Update, the Palm Springs Classic Specific Plan, and the Shadowrock Planned Development District for the City of Palm Springs. Mr. Hilman holds a B.A. in Geography from Humboldt State University and an M.A. in Planning from CalPoly San Luis Obispo. Rancho View Development Project EIR Planning Consultants Research City of Huntington Beach Page 29 November 20, 1996 - i, CITY OF. HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK March 11, 1997 Mr. David Ball, President Arnel Retail Group, Inc. 950 South Coast Drive, Suite 200 Costa Mesa, California 92626 The City Council of the City of Huntington Beach at the regular meeting held March 3, 1997, approved execution of the enclosed agreement between the city and Arnel Retail Group for Reimbursement to the City for consulting services for preparation of two EIRS, - Crest View School Site and Rancho View School site. Enclosed is a duly executed copy of the agreement for your records. Sincerely, 21 Connie Brockway City Clerk Enclosure: Agreement G:followvp:agrmtltr/CrView/RanView./jc (Telephone:714-536.5227) REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND ARNEL RETAIL GROUP FOR THE PREPARATION OF TWO ENVIRONMENTAL IMPACT REPORTS Table of Contents Section Page 1 Payment 2 2 Statement of Work to be Performed 2 3 Exclusive Control by City 3 4 Time Is Of the Essence 3 5 Termination of Agreement 3 6 Notices 3 7 Term 4 8 Entirety 4 4/s:PCD:Agree:Amel RLS 96-822 2/14/97 r r`+ .. '. Ss.., -i•. r rz�.Y p ..' r" -�s-�.*•- i.d� � ...F'sx.UE .✓ 6 -•-- ` '+ 4 ' '` ISSUE DATE MM/DD/YY a1:1��:��. GE.RTIFICAT INS�URANC �, ' "1 r.. st'" ' "',d'wr .p°t i •r« r , <l..`l :-R '.�.:,,.'•; rr ;.a., f PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS DOES STUART A. WRIGHT & ASSOCIATES EXTEND OR ALTER THE COVERAGE AFFORDED BY HERTIFICATE POLIICIES BELOW NOT AMEND, 23801 Calabasas Road #1029 - Calabasas, CA 91302 COMPANIES AFFORDING COVERAGE (818.) 222-5266 _. COMPANY A LETTER PACIFIC NATIONAL INSURANCE,,.CO. CODE SUB-CODE _-............... ...__...- --- COMPANY INSURED LETTER B 6 00. i a COMPANY C ; PLANNING CONSULTANTS RESEARCH LETTER 233 Wilshire Blvd. #120 COMPANY D JAN .15199V Santa Monica, CA 90401 3J3 LETTER 9 7 ; . 0.EPAPTME a i OF ,COMPANY E COMMUNIITY DEVELOPMENT KEY % LE ER -- F,i ,=t .,.+--.'. •ts. S't:� V - �COYERAGE �,����" �.� _ .y �' � �- r•��< t �` � t: , ?�j�. � �c� ���y :�-,�£�;�, s,. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE-INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _.. .-. - _.._-.._........- .....-- ...............- -......-...;. __....._......_._.__...._...._;_ .....__..._..-....._----------,...--.... ...._...........-.......--------... -......... -- CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE;POLICY EXPIRATION: ALL LIMITS IN THOUSANDS LTR DATE(MM/DD/YY) DATE(MM/DD/YY) GENERAL LIABILITY GENERAL AGGREGATE $ 2 ,O.O O , A }{ COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OPS AGGREGATE $ -- ----.----- CLAIMS MADE .X OCCUR. #BC P 2 4 17 0 3 6 ' 1 1�8�9 6 : 11�8�9 7 _PERSONAL&ADVERTISING INJURY $ 1 ,000 , ._..._ OWNER'S 6 CONTRACTOR'S PROT. EACH OCCURRENCE $-.l,O O O , FIRE DAMAGE(Any one fire) $ .------ _ . MEDICAL EXPENSE , person) $ 5 a COM AUTOMOBILE LIABILITY S NGBF:ED ; $1,O O O ,O O O ANY AUTO LIMIT ALL OWNED AUTOS BODILY' SCHEDULED AUTOS #BCP2 417 0 3 6 11/8/9 6 11/8/9 7 INRY $ X HIRED AUTOS I BODILY r INJURY - t$ X NON-OWNED AUTOS ! (Per accldenlj GARAGE LIABILITY "T'^ AS TO;FQi{M: ___. _ .___........... . .. .. APPE d. !� _ i PROPERTY $ . r DAMAGE ..,..._._... .- AGGREGATE I EXCESS LIABILITY CITY A T l OR%iL+'Y : , EACH .1 ?OCCURRENCE -' $ $ OTHER THAN UMBRELLA FORM By ( { De u 'y Ci Attorney STATUTORY WORKER'S COMPENSATION _. - $ (EACH ACCIDENT) AND $ (DISEASE—POLICY LIMIT) EMPLOYERS'LIABILITY _..._..--........_._...__.. ... -...... $ (DISEASE—EACH EMPLOYEEI / OTHER ADD'L. INSURED ENDCRSEMCPJT Ai i CHCED DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS OPERATION: ENVIRONMENTAL CONSULTANTS i CERTIFICATE!,OLDER y �� a CANCELLATION t� CITY OF HUNTINGTON BEACH y? SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE 2000 Main -Street EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL �9 Huntington Beach, CA 92648 MAIL 3 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE Attn: Julie Osugi LEFT, AUTHORIZE PRESENTATIVE T A A. WRIGHT & ASSOCIATES: �. (EW) ACORD 25-S(3188) CACORD CORPORATION 1988 • 't t .. .., _� � �.'„- �� ,� 11 jar f •e 1i JAN 31 '97 03:47Phl P. 1 POLICY NUMBER: COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL. INSURED-DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERICAL GENERAL LIABILITY COVERAGE PART, SCHEDULE Name of Person or Organization: CITY OF HUNTINGTON BEACH 2000 Main :Street Huntington Beach, CA 92648 PROJECT: PREPARATION OF EIR (If no entry appears above,information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule as an insured but only with respect to liability arising out of your operations or premises owned by or rented to you. AUTHORIZED AGENT CG 20 26 1185 Copyright, Insurance Services Office. Inc., 19S4 G .t►1:111�11� "GCERTIFICA OFINSURANCE .,as DATE(M M/D D/YY) x PRODUCER R THIS CERTIFICATE ! • ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P. A , I , R. Financial HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 2790 S kypa rk Drive #200 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Torrance, CA 90505 COMPANIES AFFORDING COVERAGE COMPANY __-_—_Amy-_S-c.h_l-as_s_-F o.s-t.e_r_.__.________ _._____._.________._A U n i c a r e Insurance INSURED V I COMPANY Planning Consultants Research a 233 Wilshire Blvd. Suite 130 COMPANY Santa Monica, CA 90401 c -- j COMPANY D ,COVERAGES " THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, i EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. i CID ; _ ! POLICY EFFECTIVE POLICY EXPIRATION' LTR i .,T_ TYPE OF INSURANCE POLICY NUMBER DATE(MM/DD�ATE(MM/DD/YY) LIMITS GENERAL LIABILITY I GENERAL AGGREGATE $ --— COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG $ j CLAIMS MADE C OCCURi PERSONAL&ADV INJURY I $ _ ! —Y i ; OWNER'S 8 CONT PROT EACH OCCURRENCE 1 $ ! i FIRE DAMAGE(Any one fire) $ MED EXP(Any one person) $ j AUTOMOBILE LIABILITY ! COMBINED SINGLE LIMIT $ ANY AUTO ALL OWNED AUTOS ; BODILY INJURY $ I SCHEDULED AUTOS (Per person) -- i HIRED AUTOS DILY NON-OWNED AUTOS t(� ,. POerr accident)RY $ _ TO F013M:, G A I r F"U 1 TO PROPERTY DAMAGE $ CTTY rn rn GARAGE LIABILITY rl" J ; AUTO ONLY-EA ACCIDENT $ ! ANY AUTO L y OTHER THAN AUTO ONLY: _ " 'WlYEACH ACCIDENT $ ' Attorney AGGREGATE! $ EXCESS LIABILITY i EACH OCCURRENCE $ i l —� UMBRELLA FORM j AGGREGATE $ OTHER THAN UMBRELLA FORM $ j WORKERS COMPENSATION AND - STATUTORY LIMITS EMPLOYERS'LIABILITY j EACH ACCIDENT $ 1 SB50019714280 ,600, 0� THE PROPRIETORP INCL DISEASE-POLICY LIMIT $ PARTNERS/EXECUTIVE F— - - 1/4/97 1/4/98 �_10_��j'1�—_00_ OFFICERS ARE: X EXCLI ! DISEASE-EACH EMPLOYEE; $1 OO U,�� I �� OTHER i I DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS Environmental Consultant Certificate Holder is an Additional Insured. 'TCERTIFICATE HOLDER - CANCELLATION LL City of' Huntington Beach SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE 2000• Main Street EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL Huntington Beach, CA 92648 3 l(l DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, i Attn : Julie Osugi - IA6tWTY Director of Community Development • AUTHOR! EPRESENTATIVE ACORD 25 S(3793) , _' O ACORDCORPORATION"1993 l oll � e � noriBecTbC :I � . CommunityDevelopment"Department E ` r 99 aft x CC}�fit U�!!TY DEVkLOWNit ,4-ro- � cis &fi& r wl' EnvironrnentalImpa i-2;Aeports �Aforthe } g ' x Crest View a wg -6nd Rancho view _ �z c' tl�ro'ects M mmeTr� ia1 De�elo�pmen� � gn t }Y .,y. Mshox Q R Nil ol MIA � F ` = W€ w, 1 .. v r= %We N. k [H 434E 1 ?r ".ate' St �` .� ni IF September 13;¢1996 : 1 IV PCA W ft� P L A N; N I N G =-C R E SERA R CH ' Planning Consultants ' Research Environmental,Economic,and Development Research for Land Use and Real Estate Decisions September 13, 1996 Ms. Julie Osugi, Associate Planner CITY OF HUNTINGTON BEACH Community Development Department 2000 Main Street ' Huntington Beach, California 92648 RE: PROPOSAL TO PREPARE EIR FOR THE CREST VIEW AND RANCHO VIEW COMMERCIAL DEVELOPMENT PROJECTS ' Dear Ms. Osugi: Planning Consultants Research (PCR), is pleased to submit this proposal to prepare itwo (2) Environmental Impact Reports (EIRs) and provided support staff services related to the proposed commercial development of two abandoned school sites within residential districts of ' the City of Huntington Beach. We are joined by two fine firms to complete our core team, Malkoff& Associates (M&A) and Robert Kahn, John Kain & Associates (RKJK). Pursuant to the City's Request for Proposal (RFP), dated August 23, 1996, six (6) copies are provided. Our submittal has been crafted to demonstrate our qualifications, our comprehensive and efficient approach to both the management and technical components of the project, our ' demonstration of an aggressive schedule, and sensitivity to cost. ' The PCR Team has superior qualifications to meet the City's staff extension needs and the projects' technical requirements. PCR will lead the Team and prepare the EIRs and related documentation, serving as a direct extension of City staff. RKJK is responsible for the ' preparation of traffic, circulation and access studies, including parking. M&A will be responsible for facilitation at public workshops and community meetings and will provide basic outreach services. Additionally, the Project Team can be supported on an as needed basis by several qualified technical consultants who are on reserve to provide site-specific technical analysis on an optional basis: Fuscoe Engineering (civil engineering and infrastructure analysis); Petra Environmental, Inc. (hazardous materials analysis); Petra Geotechnical, Inc. 1 233 Wilshire Blvd., Suite 130 • Santa Monica • CA 90401 Telephone: (310)451-4488 FAX: (310) 451-5279 �� ' Planning Ms. Julie Osugi, Associate Planner Consultants City of Huntington Beach L September 13, 1996 Research Page 2 (geotechnical and soils analysis); and James Barry Environmental Consulting, Arborist (tree survey). ' PCR is excited about this opportunity to work with the City of Huntington Beach on these very important and challenging projects. We look forward to making a positive contribution toward the City's desire to develop creative solutions to issues created by the interface of residential and commercial uses as these and other surplus school sites are converted ' to economically beneficial uses. Our proposal reflects our best understanding of the City's expectations for this assignment, though we appreciate that the application submittals remain .fluid at this time. Accordingly, we will welcome any opportunity to review our proposed team and budgets with you to insure that we and the City are in concert on the program. ' We encourage you to contact those persons identified in the reference section of our g Y proposal regarding their experience in working with PCR. Thank you for the opportunity to fpresent this proposal for your consideration. Please feel free to contact us for any additional information or clarification you may require. Sincerely, PLANNING CONSULTANTS RESEARCH Gr ory H. Vail Vice President cc: Gregory J. Broughton e•44 Y }; Cres =tView and Ranc1%-oVie07 y Proposal to Prepare.- Environmental Impact Reports P P ' for the Crest View and Rancho View Commercial Projects Development Proj P Submitted to: ' City of Huntington Beach 2000 Main Street ' Huntington Beach, California 92648 ' Submitted by: Planning Consultants Research ' 939 Glenneyre Street, Suite B Laguna Beach, California 92651 In Association with: RKJK, Inc. Malkoff and Associates and Fuscoe Engineering ' Petra Environmental Petra Geotechnical ' James Barry, Arborist September 13, 1996 PCR a PLANNING CONSULTANTS RES'EARACH 1 TABLE OF CONTENTS Page I. APPROACH OVERVIEW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 A. UNDERSTANDING OF PROJECT. . . . . . . . . . . . . . . . . . . . . . . . . 1 B. UNDERSTANDING OF CONSULTANT REQUIREMENTS 2 C. INTERACTION WITH STAFF . . . . . . . . . . . . . . . . . . . . . . . . . . 3 II. TECHNICAL APPROACH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 ' A. HIGHLIGHTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 B. ASSUMPTIONS AND LIST OF DATE NEEDS . . . . . . . . . . . . . . . . 4 C. DETAILED WORK STATEMENT . . . . . . . . . . . . . . . . . . . . . . . . 5 III. MANAGEMENT APPROACH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 ' A. .HIGHLIGHTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 B. PROJECT TEAM AND ORGANIZATION . . . . . . . . . . . . . . . . . . . . 35 ' C. KEY STAFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 IV. PROPOSED PERFORMANCE SCHEDULE . . . . . . . . . . . . . . . . . . . . . . 40 1 V. BUDGET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 ' VI. QUALIFICATIONS AND EXPERIENCE . . . . . . . . . . . . . . . . . . . . . . . . 45 A. FIRM CAPABILITIES AND QUALIFICATIONS . . . . . . . . . . . . . . . 45 ' B. INDIVIDUAL QUALIFICATIONS . . . . . . . . . . . . . . . . . . . . .. . . . 49 C. RELEVANT EXPERIENCE . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 ' D. REFERENCES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 ' VII. CONTRACT CONSIDERATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 A. CONTRACTOR AND TERMS AND CONDITIONS/STANDARD CONTRACT ACCEPTANCE . . . . . . . . . . . . . . . . . . . . . . . . . 64 ' B. INDEMNIFICATION REQUIREMENTS/INSURANCE . . . . . . . . . . . . 64 C. PROPOSAL VALIDITY PERIOD . . . . . . . . . . . . . . . . . . . . . . . . . 64 ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page i September 13, 1996 7 E✓�y E ioza.+,'z"�r `�.�� y �v,.}., Yt M9 xrLtl 'S Mph I WESTSyr Y st On TO'g y rrSOE°, E t # ��Y � '::x '�"" Y, a�� �� �u� E✓3 i�X gyp, � tb � "*4��� • a n 0 I. APPROACH OVERVIEW ' A. UNDERSTANDING OF PROJECT ' Our understanding of the project is based upon a review of the City's Request for Proposal (RFP) dated August 23, 1996, discussions with City staff, our knowledge of the project area, and our experience with similar projects involving similar issues. As identified ' in the RFP, the project essentially consists of the preparation of environmental documentation to disclose potential impacts related to the commercial development of two separate sites, both previously operated as public-schools and now abandoned. Our strategic approach to technical methodologies and team structure are based on the following understanding of the project: • Conversion of the vacant school sites offers the City an opportunity to expand its tax ' base within a community that is predominantly built-out. • Approval and development of neighborhood and community commercial oriented ' uses offer tangible benefit of the community, and offering convenient access of services to a larger sector of the Huntington Beach population. • Creative and well-designed reuse and utilization of school sites offers the City an opportunity to revitalize and energize neighborhood pockets which are affected by a non-utilized parcel of land. ' • Reuse and resale of surplus school sites offers the school district an opportunity to release itself from the expensive burden of carrying non-functional facilities. • The project essentially involves two independent projects operating on a parallel track having an aggressive schedule targeting essentially a ±6 month timeframe to City Council decision. ' • The two projects offer a degree of overlap at the general level -- specifically both involve the conversion of two schools to commercial development uses in the midst of established residential areas, both located in the same general area of the City. • Both projects consider the development of commercial projects which provide the property owner the greatest flexibility of development options, while assuring the ' surrounding neighborhoods and the City of Huntington Beach projects of the highest quality and least adverse impact". ' • The key objective for the City is to develop the project sites with a high quality development that is consistent with the economic goals and all the Elements of the General Plan and is compatible with the surrounding environment. Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 1 September 13, 1996 ' I. Approach Overview While both projects represent some potentially contentious issues, the Rancho View ' site --because of greater proximity to residential and concern for hazardous materials and flooding issues -- appears to be more controversial and complex than the Crest View site. ' • A careful and thorough assessment of potential project impacts, development of sound mitigation measures and outreach to and involvement the community will ' provide the greatest flexibility in development options and at the same time will assure the surrounding neighbors and the City of projects which are the highest quality and least impact. B. UNDERSTANDING OF CONSULTANT REQUIREMENTS The City of Huntington Beach seeks a qualified consultant to prepare environmental documentation for two separate sites, both previously in operation as public schools and both proposed to be developed with commercial uses. The PCR Project Team brings a thorough understanding of the products and process desired. Our strategic approach to technical ' methodologies and team structure are based on the following understanding of the City's consultant needs: ' • The key objective is to produce two legally defensible MRS within an aggressive time frame. ' • To create legally sound, internally consistent environmental documentation which attempts to resolve areas of potential impact through the development and ' incorporation of creative and innovative mitigation measures. • To involve the community in the identification of issues, alternatives and acceptable solutions which support the conversion of the project sites to alternative uses. ' • The City desires a Project Team which can assume a strong leadership role and serve as an extension to the City staff through the conductance of public ' meetings, preparation of CEQA notification documents, community outreach, City staff interface, preparation of City staff reports and presentation at public hearings. ' • There is currently some uncertainty relative to the availability of necessary site- specific technical information, specifically related to soils and site drainage/ ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 2 September 13, 1996 I. Approach Overview hydrology, and potentially the completeness of the project description (i.e., ' landscape plans, building materials, hours of operation). The Project Team and the approach should be flexible to undertake additional technical tasks as necessary. C. INTERACTION WITH STAFF The PCR Project Team views our role for these projects as an extension of City of ' Huntington Beach Planning Department staff for the preparation and completion of tasks related to preparing and processing the CEQA documents. We anticipate initiating a pro-active role to coordinatex and follow-through with staff duties by maintaining a regular interface with the ' City's project planner and ensuring that staff is kept well-informed for each step. ' Our Project Team desires to establish and maintain open communications with City staff. We view this program as a team process and will seek staff input and guidance at appropriate points within the process. Further, while PCR is primarily responsible for the development and completion of all work products, we anticipate extensive staff input and review prior to finalizing any public document. 1 Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 3 September 13, 1996 :3 S i ° —proIRMA ' �2 r f""� �c T F SS I II. TECHNICAL APPROACH II. TECHNICAL APPROACH A. HIGHLIGHTS Our Technical Approach seeks to capitalize on the potential overlap of certain technical tasks, especially in the areas of data gathering, regional and city-wide settings, and general compatibility issues of the proposed commercial projects with existing residential uses. The projects will share a consistent "technical level" task manager who will be responsible for developing the common components of each issue section. This base information will then be disseminated to the Project Managers for development of analyses which reflect the unique ' issues of each independent site. It is anticipated that recognizing and integrating this overlap of technical effort will assist in achieving the overall performance schedule and will reduce ' consultant costs. This technical approach is outlined as follows below: • Base Scope -- A team of technical staff will prepare the base scope analysis for ' those areas where significant overlap in the analysis is likely to occur. • Site-specific Issues -- Next, a team of staff will focus on the unique features of each project and will from the base analysis and tailor the EIR discussions to reflect site- specific features and issues. • This possible "split" of the approach to technical staff utilization will maximize our ' cost effectiveness on the proposal, ensure a high level of consistency, and allow for flexibility in assignments to address the schedule demands. ' B. ASSUMPTIONS AND LIST OF DATE NEEDS ' Our Project Team has made the following assumptions with respect to this proposal for the Crest View and Rancho View Commercial Development Projects: ' Site-specific technical studies relating to the geotechnical, soils, hydrology, drainage, hazardous materials, water/sewer infrastructure and the tree survey will be provided by the ' project applicant, or the project applicant's designated engineer. Note that, if desired, PCR has arranged for the preparation of these technical studies by a team of capable consultants on reserve for this project. The potential scopes for these studies are described in Task 10.0 of ' the Work Statement. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 4 September 13, 1996 ' II. Technical Approach Pertinent project description information, such as site plans, landscape plans, operational characteristics, building materials and design, will be provided by the project applicant and would be available at the time of project Kick-off and Initiation as described in Task 1.0 of the ' Work Statement. We anticipate that upon consultant team selection, that the City would authorize the Project Team to initiate work effective approximately October 1, 1996, via a written Notice to Proceed which will serve as an interim contract prior to Council approval of the Contract. PCR assumes. that funds will have been deposited by the applicant with the City within this ' timeframe. C. DETAILED WORK STATEMENT ' The following work scope reflects the Technical Approach Strategy discussed above, as well as our Management Approach outlined in Section III of this proposal. The specific task delineations have been developed to be cognizant of reasonable shared responsibilities between projects, desired milestones, and for ease of streamlining and tracking project progress and budget concerns. TASK 1.0 PROJECT INITIATION AND KICK-OFF ' Upon initiation of the contract to begin work, PCR will meet with City staff to discuss the project and assure a mutual understanding of the project and the scope of the environmental ' services to be performed. The focus of this meeting will be: (1) to refine the project description, scope of work and finalizing the issues to be included in the Draft EIR; (2) to ' confirm the tentative schedule for the environmental review process outlined in the Request for Proposal (RFP), setting specific due dates for deliverables; (3) to receive the list of related projects; (4) to conduct initial discussions with respect to alternatives; and (5) to receive and ' reviewing other information and documents which are deemed appropriate by the Project Team. PCR will also identify to the team any additional information requirements which may be necessary for successful completion of Task 1. Once PCR's contract has been initiated, we will ' initiate our sub-contracts with the subconsultants. If any modifications to this proposal have been made in light of new project or scope information, as discussed above, these modifications ' will be discussed with City staff. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 5 September 13, 1996 � i • II. Technical Approach 1 RKJK (Robert Kahn, John Kain and Associates) will prepare the Transportation Impact Report for the project. RKJK will meet with the City Traffic Engineer and Planning Department staff to discuss the project and determine traffic study parameters. Malkoff and Associates is sub-contracted to be the facilitator at the public hearings. Within the PCR team, the consultant staff will coordinate closely to follow through on ' the scope of work and to incorporate any expressed needs of the City or of the applicant as relayed through the City. PCR will bring project questions to the kick-off meeting and it is anticipated that most of the necessary project information will be obtained at that time, or in ' response to those questions. For example, specific data required for air quality analysis will be obtained from PCR's library including the SCAQMD Air Quality Handbook, traffic information from the project traffic study. Additional information is anticipated to be needed from the project applicant regarding on-site land uses which might generate stationary emissions and construction schedule and requirements. TASK 2.0 PRELIMINARY DATA REVIEW ' 2.1 Data Gathering Adequacy and Ade uac Assessment ' For.the sake of efficiency.and to avoid duplication, PCR will obtain information from City staff and public documents where available. PCR will coordinate closely to follow through ' on the scope of work and to incorporate any expressed needs of the City or of the applicant as relayed through the City. PCR will bring project questions to the kick-off meeting and it is anticipated that most of the necessary project information will be obtained at that time, or in response to those questions. ' In order to successfully perform the Earth Conditions and Drainage sections of the EIR, it is anticipated that Geotechnical and Hydrology Technical Reports will be required. PCR is Anticipating that the Applicant will have these reports prepared for both sites in order to for t PCR to successfully complete these sections of the document. If data is not available from the applicant, PCR's geotechnical sub-consultant will be available to perform the necessary studies. PCR will require a complete project description including information regarding building materials, building heights, and the any assumptions regarding the operation and schedule of the proposed retail and restaurant uses. The following information will also be required from the project development team in order to complete the scope of work outlined above. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 6 September 13, 1996 1 ' II. Technical Approach 1. Base maps of the project area. 2. Existing land uses and zoning for each parcel contained within the project area. 3. Park and Recreation Plan ' 4. Tree Survey 5. Project design parameters. 6. A list of cumulative projects. 7. Previous studies prepared by the applicant and/or its consultants within for both ' of the project sites. ' 8. Any other studies applicable to the project site possessed by the project. 2.2 Base Map Preparation ' The following base maps will be generated by PCR to serve as graphic bases to the EIR document: ' • Regional Location Map (one to serve both projects) • Vicinity Map (one to serve both projects) 1 • Site Plan - Illustrative (one for each project) ' • Site Plan - Base (one for each project) • Existing General Plan Map (one for each project) ' • Existing Zoning Map (one for each project) • Surrounding Area Base Map (one for each project) ' It is anticipated that these maps will be necessary to accompany the Notices of Preparation and will serve as the base maps for conveying site-specific information for analysis tin each EIR. TASK 3.0 PROJECT DESCRIPTION An EIR level project description will be provided by PCR as an attachment to the Notice ' of Preparation (NOP) and shall also be incorporated into the EIR. Some project information has not yet been provided including proposed height, bulk, and floor area ratios or in general Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach page 7 September 13, 1996 ' II. Technical Approach terms such as conceptual layout. Upon receipt of this information, PCR will draft a written project description for review by both the applicant and City staff for accuracy. Upon confirmation that the project details are accurately represented, PCR will finalize the Project ' Description and initiate preparation of the NOP. The EIR will address each of the environmental issues of concern identified in the Initial Study. The format of the EIR will follow the order of the Initial Study Checklist. In the scope of work below (Task 5.0), PCR has grouped some impact topics for discussion purposes only. Within each impact section, the analysis is currently anticipated to include the following ' subsections: Setting, Significance Threshold, Project Impact, Cumulative Impact, Mitigation Measures, and Adverse Effects. All project impacts will be measured against a significance ' threshold, which identifies the point at which an effect on the environment passes from being less than significant to significant. Where significant project impacts are identified, they will individually be matched to mitigation measures which will be specifically designed to reduce ' or eliminate those impacts. For the evaluation of impacts after mitigation is applied, PCR will establish whether the mitigations reduce impacts to below the significance threshold mark. The structure of the impact analysis can be refined as necessary to suit City staff. ' TASK 4.0 NOTICE OF PREPARATION AND PROJECT SCOPING 4.1 Initial Study/Notice of Preparation PCR will prepare an Initial Study providing an explanation for the responses to each environmental question on the City's Initial Study Checklist. This is particularly important for issues which are not to be addressed in the EIR, so that the decision is backed by a thoughtful and reasonable explanation. Based on the EIR sections identified in the RFP, the preliminary Initial Study conclusions have been assumed; however, it is possible that upon more detailed ' project information and further scrutiny, PCR will identify different or fewer environmental impacts. PCR will also provide any additional documentation necessary for City circulation of ' the Notice of Preparation (NOP). Upon finalization of the Project Description, a NOP will be prepared by PCR for signature by the City. PCR will then coordinate with the City in developing a list identifying the interested parties, property owners, and proper agencies for ' distribution of the NOP and prepare the NOP packages for the City to mail out. 1 ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 8 September 13, 1996 II. Technical Approach 4.2 Public and Agency Scoping Meetings ' PCR will attend the scoping meetings identified in the RFP, including meetings with City ' staff and workshops with the Public, as well as Public Hearings, and will assist and coordinate with the City in the preparation of the agenda for the workshops. PCR recommends that the agency and public scoping meetings be conducted independently, but be coordinated for the ' same day. For example, the agency meeting could be scheduled for late afternoon (e.g., 3:00 P.M.) and the public workshops scheduled for early evening (e.g., 6:30 P.M.). In addition, if feasible, given the status of the project description/NOP processing, PCR suggests combining ' the agency meeting for both projects into one meeting to be held at City offices. tTASK 5.0 PREPARE DRAFT EIR ' The EIR will address each of the environmental issues of concern identified in the Initial Study, and the format of the EIR will follow the order of the Initial Study Checklist. In the scope of work below, PCR has grouped some impact topics for discussion purposes only. 5.1 Summary and Introduction The Summary is intended to encapsulate the entire EIR in order to provide a quick understanding of both of the project's predicted impacts. It will identify, in an overview 1 fashion, the proposed projects under consideration and their objectives including any design features which will be implemented. The Summary will also identify and briefly discuss, as mandated by CEQA, the impacts (whether beneficial or adverse, significant as well as ' nonsignificant), and proposed mitigation associated with project implementation and will contain a summary analysis of the alternatives to the proposed plans. The Summary will also include ' a table identifying all of the issues evaluated, along with conclusions regarding project impacts, the recommended mitigation measures, and a statement of the level of significance after mitigation. Project alternatives, including the environmentally superior option, will be summarized and identified in this section. The Introduction will provide: 1 1. Relevant background information regarding the conversion of these two former ' school sites to commercial uses and the City's goals in this regard; ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 9 September 13, 1996 ' II. Technical Approach 2. Disclose the public involvement process, including participation in public ' hearings and workshops and the submittal of comments to the Notice of Preparation and regarding the Draft EIR. 3. Identify areas of public controversy and concern. ' 5.1.2 Project Description The project description will lay the groundwork for the environmental analyses and, as ' such, PCR will ensure that sufficient project information is provided to support the environmental analyses. Related projects will also be included for the purpose of examining the possible cumulative impacts of these and similar projects. The focus of the analysis will be to evaluate proposed land use and zoning within, and in the vicinity of, the project areas, and identify any land use constraints that may exist for the project sites. This section shall be composed of three subsections: Location and Boundaries, Statement.of Objectives, and Project Characteristics. ' 5.1.2.1 Location and Boundaries t This subsection will provide a description of the size, location, and boundaries of the proposed project sites. The site's location within the southern California region relative to the City of Huntington Beach, the City's business districts, residential districts, communities and surrounding cities will be described and illustrated. This subsection will also contain a description and illustration of general plan land uses and designated zoning. A brief description of the characteristics of the general proposed project areas will be included. This description will utilize maps and other graphics, including regional and neighborhood location maps, and will show the precise location and boundaries of the two project sites on a United States ' Geological Survey base map. The location of the projects shall also appear on a regional map. 5.1.2.2 Statement of Objectives A Statement of Project Objectives regarding the manner in which the applicant proposes to develop the project sites will be developed in coordination with the applicant and City staff. ' These objectives will generally be planning-oriented, environmental and socioeconomic. Based on court decisions regarding alternatives, the Statement of Objectives can be expected to play ' an important role in the EIR process. This discussion will set the framework for the selection of a range of alternatives to be evaluated within the EIR. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research 1 City of Huntington Beach Page 10 September 13, 1996 I �1 II. Technical Approach 5.1.2.3 Project Characteristics ' This subsection will commence with an overview of the components onents and the P P history of the two project sites. The general information contained within the overview will be ' presented and illustrated in computer generated graphics where appropriate. Included in this subsection will be the following: ' 1 • General description of technical, econo environmental characteristics • Intended uses of EIR, including list of agencies expected to use EIR and list of ' discretionary approvals • Environmental Setting • Regional Setting, with an emphasis on rare or unique environmental resources 5.2 Impact Analysis 5.2.1 Earth Conditions ' Base Scope - Utilizing the Geotechnical Analysis to be provided by the project applicant, PCR will summarize the general and site specific grading and seismic information included in the Analysis into this section. Setting information may also be supplemented by information obtained from the City's General Plan and any other relevant studies. A summary of the findings and recommendations of the Geotechnical Analyses will also be provided in this Isection. Based on information from this study, construction and operational project impacts will be quantified and analyzed for each site. Mitigation measures will be proposed in response to conclusions of significant project impacts. Potential air quality and noise impacts related to construction activities will be addressed in the Air Quality and Noise sections, respectively. Crest View - Additional site specific issues, beyond the level identified for the base scope, are not anticipated. ' Rancho View - There is a potential for soil contamination which is addressed below in the Hazardous Materials subsection. Otherwise, additional site specific issues, beyond the level ' identified for the base scope, are not anticipated. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 11 September 13, 1996 ' II. Technical Approach 5.2.2 Air Quality ' Base Scope - The Air Quality Technical Analysis will be prepared b PCR. Setting n Q Y Y P P Y g ' information may be supplemented by information obtained from the City's General Plan, General Plan EIR, and any other relevant studies. This air quality analysis will consists of the following five components: (1) general information, (2) construction emissions, (3) stationary ' emissions, (4) regional mobile source emissions, and (5) local mobile source emissions. All quantitative analyses will be conducted in accordance with procedures set forth by the California Air Resources Board and the SCAQMD. PCR will prepare an air quality analysis for the proposed projects consisting of the following components: • Re u�ry Setting, which will discuss all pertinent air quality statutes and regulations, including national Ambient Air Quality Standards and the Regional Air Quality Management Plan (AQMP); ' • Existing Air Quality Conditions, including regional meteorology and local conditions as measured by the SCAQMD. ' • Construction Emissions, including emissions from construction equipment, earthmoving operations, construction worker and delivery trips and the application of architectural coatings and building materials which release volatile organic compounds (VOCs). All emissions will be calculated on a daily and quarterly basis. • Regional Mobile Source Emissions, including quantification of emissions from g g project-generated traffic, using regional travel characteristic data obtained from SCAG and the SCAQMD and the EMFAC7F1.1 emission factor model. • Regional Stationary Source Emissions, consisting of quantification of emissions from ' electricity production and natural gas consumption. • Local Mobile Source Emissions, consisting of analysis of traffic impact on localized ' carbon monoxide concentrations in terms of exceeding Federal and State ambient one-hour and eight-hour carbon monoxide (CO) concentrations at up to three receptor locations, with and without the impact of project development, utilizing the CALINE ' 4 model. Additional locations may be optionally modeled, for a time and materials fee. • Conformity with the Regional Air Quality Management Plan (AOMP), conducted in accordance with the procedures'set forth by SCAG. All quantitative analyses will be conducted in accordance to procedures set forth by the ' California Air Resources Board and the SCAQMD and compared to the significance thresholds established by SCAQMD or, in the case of CO, the 1-hour and 8-hour ambient air quality ' Crest View and Rancho View Commercial Development Projects . Planning Consultants Research City of Huntington Beach Page 12 September 13, 1996 ' II. Technical Approach standards. Mitigation measures will be proposed in response to conclusions of significant ' project impacts. Mitigation measures for air quality and traffic impacts are closely related. PCR will coordinate mitigation programs with existing and anticipated City policies with respect to trip reduction techniques and guidelines and with other mitigation programs in effect near the project site, as applicable. ' Crest View - Additional site specific issues, beyond the level identified for the base scope, are not anticipated. ' Rancho View - Additional site specific issues, beyond the level identified for the base scope, are not anticipated. 5.2.3 Drainage Base Scope - Utilizing the Hydrology Analysis to be provided by the project applicant, PCR will summarize the general and site specific hydrologic and drainage characteristics of the project sites. Based on calculations from these studies, project impacts related to increased ' runoff and the reduction of permeable surfaces will be quantified and discussed in the EIR by PCR within the context of the area surrounding each site. Potential impacts with respect to storm drain infrastructure and associated flooding conditions will be discussed in the EIR, based upon the Hydrology Analysis. Drainage problems are anticipated on- and off-site and methods to reduce or eliminate these problems shall be included as mitigation in the EIR. ' Crest View - Additional site specific issues, beyond the level identified for the base scope, are not anticipated. ' Rancho View - Potential flood issues related to the site's proximity to the Orange Count P tY g Y ' Flood Control Channel will be addressed. 5.2.4 Water/Natural Resource Energy Impacts Base Scope - It is anticipated that the applicant will have a Water Analysis performed regarding the nature of groundwater supplies and water quality. This information will be ' analyzed to determine the effect, if any, implementation of the proposed projects would have on the groundwater system, including any underground aquifers. Criteria will be developed to ' determine if the proposed developments could potentially affect underground aquifers. Mitigation measures will be proposed in response to conclusions of significant project impacts. 1 ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 13 September 13, 1996 ' II. Technical Approach Crest View - Additional site specific issues, beyond the level identified for the base ' scope, are not anticipated. t Rancho View.- There is a potential for groundwater contamination which is addressed below in the Hazardous Materials subsection. Otherwise, additional site specific issues, beyond the level identified for the base scope, are not anticipated. ' 5.2.5 Aesthetics ' Base Scove- The applicant or optionally James Barry Environmental Consulting/Arborist will perform an analysis of the existing trees with an emphasis on City tree guidelines. PCR will prepare the Aesthetics section of the EIR, including a synopsis of the tree assessment. Aspects of urban design will be addressed, such as the character and role of the public realm, and transitions in scale between uses and properties. Impacts regarding nighttime lighting will be addressed. Any City Codes regarding signage will also be analyzed. Other potential aesthetics impacts include on-street parking and the placement of loading docks and trash bins. Possible mitigation programs include 1.) the need for identification of design standards and 2.) ' replacement of existing trees, and will be included, if appropriate, in this section. Crest View - Additional site specific issues, beyond the level identified for the base scope, are not anticipated. ' Rancho View - As this site is surrounded by residences, potential aesthetic issues may be more intense at this location and will be addressed accordingly. 5.2.6 Noise t Base Scoye - PCR will analyze the potential ambient noise impacts associated with each of the proposed projects by calculating the anticipated noise levels to be encountered within the areas adjacent to the sites, in particular the residential areas. These impacts will be compared ' to the existing ambient noise levels in the vicinity of the project sites and City noise guidelines to determine the impacts of construction and traffic. In order to establish a baseline for noise analyses, PCR will undertake a noise monitoring program in the surrounding neighborhoods. Temporary noise impacts from construction will be discussed in terms of information on proposed construction schedules and equipment utilization available from the developer and/or ' construction manager. Potential operational noise sources, such as loading dock areas, fast food drive-through speaker systems, and traffic, will be identified and distance-based attenuation estimates used to project impacts to the surrounding uses. Noise impacts will be evaluated Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 14 September 13, 1996 1 • • 1 II. Technical Approach relative to the post-construction occupancy and operation of the proposed projects, as well as 1 the noise impacts associated with project-related incremental increase in vehicular traffic. Mitigation measures will be proposed in response to conclusions of significant project impacts. 1 Crest View - Noise may be a slightly bigger issue at this location, as there are residences adjacent to the property. ' Rancho View - Additional site specific issues, beyond the level identified for the base scope, are not anticipated. 5. g 2 7 Light and Glare 1 Base Scone - PCR will review the existing conditions in the immediate vicinity with regard to reflective light and nighttime illumination. A description of potential light and glare 1 impacts on the surrounding land uses, in particular where. residential areas are adjacent or nearby, will be included. Mitigation measures will concentrate on focusing lighting on-site and will be consistent with City policies. 1 rest View - Light and glare may be a bigger issue at this location as compared to C g g Y gg P ' Rancho View, as there are residences adjacent to the property. Additional site specific issues, beyond the level identified for the base scope, are not anticipated. Rancho View - Additional site specific issues, beyond the level identified for the base scope, are not anticipated. 1 5.2.8 Land Use Compatibility 1 Base Scone - PCR will provide the analysis for issues related to land use. Setting information may be supplemented by information obtained from the City's General Plan, zoning regulations, and other relevant studies and contact with the City Department of Community 1 Development. The impact of the proposed projects in improving circulation and linkages and the quality of life perceptions of the project areas will be components of this analysis. The required entitlements for the proposed uses on the two sites will be evaluated in order to 1 determine whether the proposed uses for the project sites, including retail and restaurant uses, are compatible with the existing and projected land uses and the goals, objectives and policies of the City of Huntington Beach General Plan. Any City Codes regarding signage will also be analyzed. 1 . 1 Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 15 September 13, 1996 1 ' • ' II. Technical Approach The ability of the projects to provide mitigation for any potentially incompatible impacts ' (i.e., traffic, parking on and off-site, pedestrian/traffic interface) will be addressed in detail in the issue chapters of the EIR, and addressed in summary in the land use section. Development ' of mitigation programs, including the need for identification of design guidelines, if appropriate, will be included in this evaluation. ' Based on PCR's previous experience in preparing environmental documentation and obtaining entitlements for home improvement stores, day laborers can be an issue. PCR will address this issue if it is determined by the City that this would be required. Crest View - A General Plan Land Use Designation amendment as well as Zone Change ' and Conditional Use Permit applications will be required for this site and will be analyzed in this section. Rancho View - A Zone Change and a Conditional Use Permit applications will be required for this site and will be analyzed in this section. 5.2.9 Population and Housing Base Scone - It is estimated that the 378,212 square feet of non-residential development will generate substantially more new employees than the existing uses. PCR will analyze the impacts of these population and employment gains, utilizing background data from numerous ' sources, including City of Huntington Beach graphic data, the 1990 U.S. Census, and Southern California Association of Governments forecasts. Potential housing demand impacts created by employees working at the two developed sites will be addressed. Mitigation measures will be proposed in response to conclusions of significant project impacts. ' Crest View - Additional site specific issues, beyond the level identified for the base scope, are not anticipated. Rancho View - Additional site specific issues, beyond the level identified for the base scope, are not anticipated. ' 5.2.10 Traffic/Circulation ' Base Scone - RKJK will prepare a Transportation/Circulation Technical Report, to be attached as an Appendix to the Draft EIR and summarized within the EIR. The following scope of work is recommended by RKJK: Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 16 September 13, 1996 II. Technical Approach The traffic study should address each of the proposed project sites separately and ' combined for the following time frames: • Existing conditions ' • Existing plus 5 years of growth including other cumulative projects • Existing plus 5 years of growth plus cumulative projects plus each project separately and combined • Buildout conditions without the project ' • Buildout conditions with the projects separately and the projects combined The proposed projects would have to be evaluated with respect to the buildout conditions with and without the projects. The traffic signal warrant analysis would be required at three locations as defined below. Additionally, left turn warrant analysis would be required at four locations along Newland Street as identified below. A total of three intersections would have to be reviewed in the combined study area including the following: Existing Traffic Signal Locations ' Both Locations Slater Avenue (NS) at: • Gothard Street (EW) ' • Beach Boulevard (EW) • Newland Street (include left turn warrants) (EW) ' The following Scope of Work is proposed: • Field review existing conditions in the study area, including the number of travel ' lanes and traffic control at the nineteen (19) combined study area intersections. • Obtain A.M./P.M. peak hour traffic counts at the nineteen (19) combined study ' area intersections. Obtain 24-hour daily traffic counts at up to fifteen (15) highway links. ' 0 Determine existing level of service based upon the ICU (Intersection Capacity Utilization) methodology at the nineteen (19) combined study area intersections. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 17 September 13, 1996 ' II. Technical Approach • Determine the two projects' trip generation, trip distribution and traffic ' assignment to the adjoining roadway system for the approved uses, the proposed projects and two alternative projects. ' • Determine other cumulative project's trip generation, trip distribution and traffic assignment for the five year cumulative analysis. • Establish a five year growth rate 1 estimated to be between 2-3%, based upon preliminary discussions with Jim Otterson, City of Huntington Beach Traffic Engineer. • Determine existing plus five years of growth plus cumulative approved projects' traffic volumes without the project and level of service at the nineteen (19) combined study area intersections. t • Determine existing plus five years of growth plus cumulative approved projects with each of the projects separately and together traffic volumes, and level of ' service at the nineteen (19) combined study area intersections. • Identify traffic improvements necessary to meet minimum City level of service standards for existing plus five years of growth plus cumulative approved project plus the projects' impacts. • Determine left turn traffic signal warrants analysis at four study intersections in ' the combined study area. • Determine traffic signal warrants analysis at three intersections in the combined ' study area. • Determine buildout traffic projections and level of service without the project at ' the nineteen (19) study area intersections in the combined study area, using RKJK Tranplan Model. • Determine buildout traffic volumes and level of service with each of the projects ' separately and together at the nineteen (19) study area intersections using RKJK Tranplan Model. ' • Identify buildout traffic improvements necessary at the nineteen (19) study area intersections. ' • Review internal circulation for the conceptual site plan especially with respect to truck access. • Identify traffic recommendations including additional lanes, access control, traffic ' control, etc. Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 18 September 13, 1996 II. Technical Approach • Summarize the results of the study in a traffic impact report for each of the two ' projects. Separate documents will be prepared for both the Crest View and Rancho View sites. However, the analysis will be linked together as noted above. ' • Respond to comments from the City. ' Other potential issues include the pedestrian/traffic interface and on- and off-site parking. All supporting traffic count data and intersection Level of Service calculations will be provided in the Technical Report. For inclusion in the Draft EIR, a summary of the findings and 1 recommendations of the Technical Report (including traffic and parking impact evaluations) will be provided. The report will include appropriate text, tables and graphics to allow critical ' review by the public. Appropriate mitigation measures will be recommended. Crest View: A total of nine intersections would have to be reviewed in the combined ' study area including the following: Note: Study limit - between Warner and Slater Avenue ' Talbert Avenue NS at: • Gothard Street (EW) • Beach Boulevard (EW) • Newland Street (include left turn warrants) (EW) • Magnolia Street (EW) ' • Bushard Street (EW) ' • Brookhurst Street (EW) • I-405 (S) On Ramp (EW) Ellis Avenue (NS) at: • Beach Boulevard (EW) ' • Newland Street (include left turn warrants) (EW) 1 Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 19 September 13. 1996 II. Technical Approach New Traffic Signal Warrant Study Crest View School site near East Property T intersection P Y line (" " ) Beach Boulevard at Taylor Street (local access to Crest View site) Rancho View: A total of seven intersections would have to be reviewed in the combined ' study area including the following: Note: Study limit - between Slater and Talbert Avenue Heil Avenue NS at: ' • Beach Boulevard (EW) • Newland Street (EW) Warner Avenue (NS) at: • Gothard Street (EW) • Beach Boulevard (EW) ' • Newland Street (include left turn warrants) (EW) • Magnolia Street (EW) ' I-405 (S) On Ramp (EW) New Traffic Signal Warrant Study Rancho School site at Rotterdam Lane (Standard 4-way intersection) t5.2.11 Recreation Base Scone - It is possible that the proposed projects may reduce the number of potential park sites for the future within the City of Huntington Beach, resulting in an impact on the quality or quantity of existing recreational opportunities. The increase in employee population ' could create an impact on the parks in the vicinity. PCR will discuss the City's Open Space Element in helping to determine whether the City has a deficiency in park space and what impact the proposed projects will have on the City's parks and recreation. Mitigation measures will be proposed in response to conclusions of significant project impacts. Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 20 September 13, 1996 II. Technical Approach r Crest View - Additional site specific issues, beyond the level identified for the base scope, are not anticipated. Rancho View - Additional site specific issues, beyond the level identified for the base scope, are not anticipated. 5.2.12 Public Services/Utilities Base Scone - The project sites are located within an urbanized setting with developed networks of public services. Based on information provided by the City and other relevant agencies, PCR will identify the service and utility providers for the area and in coordination ' with these service providers, provide an inventory of existing public facilities and services and an assessment of the impacts of both the proposed projects and cumulative growth upon the delivery of fire, police, park, school and library services in the project areas of the City of ' Huntington Beach. This inventory of existing public facilities and services .will include an assessment of existing demand, level of service, and the quantity, adequacy and location of facilities serving the proposed project sites. Assessments of the adequacy of facilities and levels of service will be based upon the judgment of the service provider. ' Assessments of the adequacy of existing infrastructure will reflect the judgments of the service providers. PCR will estimate the projected demand for these services and evaluate, in ,conjunction with the cognizant utility provider, the capacity of existing infrastructure to ' accommodate future growth within the area. There is a potential for increased police and fire activity due to the increased activity within the proposed development. The need for additional infrastructure will be established, if any. Incorporation of conservation technologies and/or use ' restrictions will be discussed. PCR will review policies and programs of the City and other service providers and recommend mitigation measures consistent with these programs. Crest View - Additional site specific issues, beyond the level identified for the base scope, are not anticipated. ' Rancho View - Additional site specific issues, beyond the level identified for the base scope, are not anticipated. 5.2.13 Sewage/Solid Waste Disposal ' Base Scone - The project sites are located within fully urbanized settings with extensively developed infrastructure systems. Based on information provided by the City and other relevant ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 21 September 13, 1996 ' II. Technical Approach agencies, PCR will identify the agencies that provide sewage and solid waste service for the ' area and, in coordination with these service providers, provide an inventory of existing public facilities and services, a discussion of the adequacy of the infrastructure systems, and an ' assessment of the impacts of both the proposed projects and cumulative growth upon the delivery of sewage and solid waste disposal service in the project areas. Mitigation measures will be developed as required consistent with the policies and programs of the City and other ' public service providers. Crest View - Additional site specific issues, beyond the level identified for the base ' scope, are not anticipated. Rancho View - Additional site specific issues, beyond the level identified for the base scope, are not anticipated. ' 5.2.14 Hazardous Materials/Risk of Upset Base Scone - Potential risk of upset issues for both sites include the potential for ' accidents created by an increased pedestrian/traffic interface, and the potential for annoying odors emanating from the proposed fast food restaurants and trash bins, in particular for those ' residents located adjacent to the site 'at the Crest View site. Mitigation measures will be proposed in response to conclusions of significant project impacts. Crest View - N/A. Rancho View - Because previous Rancho View Site uses included a former bus ' maintenance and parking yard, hazardous materials conditions may exist on the property which have not yet been completely characterized. A site assessment, including a characterization of ' existing conditions of contamination and any associated health risk assessments is anticipated to be undertaken by the applicant's sub-consultant. This assessment will be summarized in the Hazardous Materials section. Appropriate mitigation measures will be proposed for any significant impacts. If necessary, future actions with respect to contamination characterization or a remediation program for the site will be included. It will be necessary to establish that development of the projects as proposed will not impede or otherwise interfere with planned or ' ongoing remediation activity, if it is required. PCR suggests that the strategy for approaching this issue be developed within the project development team and mitigation measures structured ' to implement the chosen strategy. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 22 September 13, 1996 1 ' II. Technical Approach 5.2.15 Cumulative Impacts ' Base Sco e - PCR will work with City staff in creating an appropriate list of related n Y g P ' projects that will potentially have cumulative impacts. The cumulative impact of these related projects will then be addressed with regards to each impact category. ' 5.3 Project Alternatives Analysis CEQA requires the consideration of alternatives to proposed projects. These alternatives ' will be established in discussions between PCR, the project development team and/or City staff during the initial coordination meetings. For the purposes of this proposal, a total of three alternatives in addition to the mandatory no-project alternative will be considered in this section of the EIR. Consideration of any further alternatives which may be required will require modifications to the project budget. The EIR will include an analysis of these alternatives based on CEQA guidelines and PCR's understanding of current CEQA practice addressing the appropriate approach and level ' of detail for the analysis of alternatives. For each alternative, a description of the alternative, consideration of the alternative's feasibility in relation to the program's basic objectives, and ' a comparative analysis of the environmental impacts attributable to the alternative versus those associated with the proposed project for each of the environmental categories discussed above will be provided. Project alternatives will be tested in a somewhat more qualitative manner than the project analysis described above. The PCR team will work closely with the project development team to establish the relationship of each alternative to the project's basic objectives. ' M n Sections 5.4 Other CEQA Mandated ions S t ' PCR will prepare the remaining three CEQA-required analysis sections within this chapter of the EIR: (1) Relationship between Local Short-Term Uses and Long-Term ' Productivity, (2) Significant Irreversible Environmental Changes, and (3) Growth-Inducing Impacts. ' 5.4.1 Impacts Found Not to be Significant The impacts listed on the Initial Study that were found not to be significant will be identified in this section of the EIR. An explanation of why they were not considered significant in the Initial Study process will be included. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 23 September 13, 1996 ' II. Technical Approach 5.4.2 Growth Inducing Impacts ' PCR will prepare a discussion of the two projects' growth-inducing impacts. The projects' relationship to area growth will be explored and analyzed. The stimuli for growth will be presented and discussed in terms of the projects' capacity for growth-inducement. In addition, the section will contain a broad overview discussion of the projects' consistency with ' the City of Huntington Beach policies in this regard. 5.4.3 Significant and Unavoidable Impacts ' PCR's analysis of significant irreversible changes will consider the use of non-renewable Y g g resources, commitments of future generations to proposed uses, and irreversible environmental ' changes associated with the two proposed projects. The analysis may include such topics as: (1) irreversible changes to the visual character; (2) the project's overall relationship to regional ' air quality; (3) irreversible changes to biological resources; (4) resources consumed by the project; and (5) demand/commitment of public services and infrastructure. ' 5.4.4 Long-Term/Short-Term PCR will prepare an analysis which evaluates the short and long-term considerations ' implied in the committal of resources, both natural and man-made, when a project is implemented versus the short-term and.long-term socio-economic benefits derived from that ' commitment. The analysis will contain discussions on such issues as conversion of natural open space, development of infrastructure, fiscal impacts, construction and operational impacts, and long-term demand for public services. 5.5 Draft Mitigation Monitoring Program g g g PCR will work with City staff to submit the Draft Mitigation Monitoring Program (MMP) to the City as soon as possible after the mitigation measures in the Screencheck Draft ' EIR have been subjected to City review and comment. The MMP will contain a compilation of mitigation measures presented in the EIR, listed by impact category, with agency responsibility and monitoring phase identified for each measure. These mitigation measures and ' the established monitoring program will be fully consistent with City policies and programs. The Draft Mitigation Monitoring Program will be included in the DEIR as a Technical tAppendix. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 24 September 13, 1996 tII. Technical Approach 5.6 Draft EIR Document Production PCR will submit three (3) screencheck copies of the Initial Study and Notice of Preparation to the City. Subsequent to the Internal Team review and the City's review of the DEIR data base, PCR will incorporate revisions identified by the City's review. In addition, a final camera-ready version of the DEIR will be provided to the City for final approval prior ' to printing and public distribution. PCR will complete changes to the DEIR following submission of the DEIR data base and to publish the Draft EIR. Budgeted time is based on the assumption that staff comments will be primarily editorial and that no additional analysis will be required. For budgeting purposes, it is assumed that PCR will provide ten (10) screencheck copies of the Draft EIR, one unbound, reproducible original copy, sixty-five (65) bound copies ' of the Public Draft EIR and sixty-five (65) bound copies of the Technical Appendices to the City for distribution. In addition, a computer data disk containing the written text and tables, charts, and graphics formatted for Microsoft Word for Windows 6.0 shall be included. The ' Draft EIR will be circulated by the City for public comment for a minimum of 45 days. ' TASK 6.0 FINAL EIR ' At the conclusion of the public review period, the City shall .forward all .comments received on the Draft EIR to PCR. After .consultation with City staff, the PCR .team will prepare a draft Response to Comments. 'The Responses to Comments document is the primary component of the Final EIR. It generally constitutes the bulk of the FEIR and is reviewed by the City prior to the completion of the FEIR. This document will respond to all written comments received from the general public, responsible agencies and other interested parties during the public review period, as well as all comments received at any public hearing on e DEIR held during the public review period. For budgeting purposes, it is assumed that fiv (5) copies of the Draft Responses to Comments will be submitted to the City for review. Based upon the comments received on the Draft EIR, PCR will prepare a Final EIR ' which incorporates revisions to the Draft designed to address the issues raised from the review of the Draft EIR. It is understood that both projects have received strong opposition from the surrounding neighborhoods. Depending upon the potential controversy of the project, general economic and social conditions in the area, and other factors which are wholly unpredictable and beyond the control of either the City or PCR at this juncture, public reaction to the Draft ' EIR could range from moderate to strong opposition. In the event that the public responses to the Draft EIR is greater than expected, PCR would propose to meet with City staff at the Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 25 September 13. 1996 1 � F 3 h 40 � a 2 fi •i ^' VI. QUALIFICATIONS AND ' EXPERIENCE 1 1 VI. QUALIFICATIONS AND EXPERIENCE 1 ' A. FIRM CAPABILITIES AND QUALIFICATIONS ' Summary . The PCR Team brings especially relevant qualifications to the City of Huntington Beach ' for the Crest View and Rancho View EIR's in a number of respects. The PCR Team has been involved with environmental documentation and related planning virtually.every type of.land use in urban environments. As the project experience list clearly demonstrates, PCR has ' particular expertise in environmental documentation for commercial projects flanked by residential districts. Recent projects have focused on major,employment (commercial, office, ' R&D, industrial), media/entertainment/technology and retail land- uses that are .particularly germane to the expertise required for the Crest View and Rancho View development projects. ' Highlights of the PCR team experience include: • Over two decades of experience in the preparation of premium CEQA documentation ' for some of the region's most significant projects, municipalities and private entities. • Involvement in design-of environmental documentation that,provides .entitlement ' flexibility in development programs. • Extensive experience with development major commercial facilities and organizations ' such as Home Depot and WalMart. • In-depth experience with community facilitation conflict resolution strategies. ' • Comprehensive knowledge and.application of the City's Traffic planning programs and conditions. • Broad and deep capability in civil engineering, local soils and geology issues, ' hazardous materials assessment and arboriculture. • Consistent, dependable, and personalized client service and comprehensive ' understanding of public and private sector programs and mandates. Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 45 September 13, 1996 ' II. Technical Approach earliest possible time to discuss solutions and develop adjustments to the work program as ' necessary to maintain the proposed budget levels. ' Upon incorporating the review comments received from City staff on the Screencheck Final EIR, PCR will prepare the Public Final EIR. Simultaneously with preparation of the second draft Final EIR, PCR will prepare a Final Mitigation Monitoring Program (MMP), ' reflecting changes in mitigation measures as a result of comments received on the Screencheck Final EIR. In addition, the revised FEIR will incorporate all revisions to the Responses to Comments, as well as the Revised Summary, and Additions and Corrections to the DEIR. PCR ' will incorporate all of the revisions to the Draft Responses to Comments which are requested by the City into the revised Final Responses to Comments. The Final Responses to Comments shall be included as an appendix to the Final EIR, when that document is completed. 6.1 Final EIR Document Production ' A minimum of three (3) screencheck copies of the Response to Comments shall be submitted to the City by PCR. Subsequent to the Internal Team review and the City's review ' of the DEIR data base, PCR will incorporate revisions identified by the City's review. Copies of the Response to Comments shall be distributed to commenting parties, per CEQA. PCR will work with the City to provide sufficient copies of the FEIR for distribution to commenting ' agencies at least 10 days prior to certification of the Final EIR. A minimum of ten screencheck copies of the Final EIR data base shall be submitted to the City. City staff review/approval of the camera-ready FEIR shall be obtained prior to its publication. PCR will complete all changes resulting from City staff review of the FEIR data base and to publish the Final EIR. PCR will 35 bound copies of the FEIR, including Responses to Comments and Corrections and Additions and one unbound, reproducible, original copy for distribution by the City, once the ' document has received final approval. In addition, PCR shall submit one computer data disk of the FEIR, including the Response to Comments and Corrections and all tables, charts, and ' graphs, formatted for Microsoft Word for Windows 6.0. It is assumed that revision And/or reproduction of the Draft EIR will not be required at this point. ' A minimum of three (3) screencheck copies of the Certification Documents and one (1) reproducible final copy of the Certification Documents shall be provided by PCR to the City. Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 26 September 13, 1996 Ii. Technical Approach 6.2 Staff Report Document Reproduction ' A minimum of three (3) screencheck copies and one unbound, reproducible copy of the Planning Commission Staff Report shall be submitted by PCR to the City. In addition, PCR shall submit one computer data disk of the Planning Commission Staff report, including all tables, charts, and graphs, formatted for Microsoft Word for Windows 6.0. A minimum of three (3) screencheck copies and one unbound, reproducible copy of the City Council Staff Report shall be submitted by PCR to the City. In addition, PCR shall submit one computer data disk of the Planning Commission Staff report, including all tables, charts, and graphs, formatted for Microsoft Word for Windows 6.0. TASK 7.0 COMMUNITY MEETINGS, WORKSHOPS, AND HEARINGS Base Scope - In addition to the scoping meetings discussed in Task 4.2, attend ancillary public workshops and attend up to four (4) public hearings with the Planning Commission/City ' Council. The need for a Facilitator/Consensus Builder is apparent in the City's RFP. The purpose of using a facilitator is to have a neutral party present at each meeting. The facilitator's goal is to .assure that ideas and individuals are heard, made to feel heard, and assure that their comments will be -- and later are -- responded to. This facilitator's role is to listen to, and hear, people's comments, document them in a way that the commentor agrees that the substance of their comment is correct, and keep the meeting/discussions on point and within a set agenda. To accomplish this goal, it may be necessary to first ensure that the right "community" P g � Y rY g Y ' is reached. This community may well extend beyond the immediate neighborhood. The extent of concern needs to be identified at the earliest point in the project, and the full stakeholder constituency brought into the process. The public involvement and facilitation process is as much an educational one as it is P logistical. Agendas will be available in advance of meetings, as will sufficient legal and effective notice to the public. Effective notice means reaching all of those individuals and groups that are likely to become involved, whether or not their involvement seems reasonable. Explanations of the process, when and where things will happen, and the commentor's remarks will be documented, given standing, and addressed. Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach page 27 September 13, 1996 ' II. Technical Approach Name tags, sign-up sheets, comment sheets, and time for comments about/review of the agenda at the outset will be available at all meetings. Time for items not on the agenda will be scheduled and considered at future meetings. While each meeting will be closely managed, ' the process must remain open and accessible to all interested parties. In addition to the scheduled public workshops and public hearings, it is imperative that ' early, but selective, one-on-one consultations be conducted with key community leaders, decision-makers, business organizations, special and other adverse interest groups and spokespersons. The objective is to avoid subsequent surprise issues after the process has moved forward. • Crest View - To facilitate public input and to diffuse anticipated public 'o controversy, one (1) additional public workshop will be conducted. We would P' suggest that this workshop be scheduled at the time of release of the Public Draft EIR and thereby serve as a means of presenting the EIR conclusions and P responding to general questions on the project so that the public can be more focused on their review/comment of the document at the public hearings. ' • Rancho View - To facilitate public input and to diffuse anticipated public ' controversy, up to four (4) public workshops will be conducted at key points during the EIR preparation and review process. Because the Rancho View project is anticipated to be potentially more contentious than the Crest View project, we suggest that these meetings be supported by the facilitator. Initially, we suggest that a workshop be held mid-way through the EIR analysis process once baseline data is compiled so that this information can be shared in response to questions. A second workshop could be held just prior to finalization of the Draft EIR as an opportunity to expand upon potential issues and nuances before releasing the document. As with Crest View, a third workshop could be scheduled at the time of release of the Public Draft EIR where the conclusions and assumptions can be summarized. Finally, if necessary, a fourth workshop ' to receive comments on the Draft EIR could be scheduled just prior to the close of the Public Review period.to begin to accept verbal comments on the Draft EIR. While this proposal offers suggestions for public workshops, PCR anticipates that • P P gg P P , P ' a public outreach/workshop strategy will be finalized at the time of Task 1.0, in conjunction with input from City staff and the public facilitator. Further, the Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 28 September 13, 1996 II. Technical Approach strategy may be periodically refined (expanded or scaled down) to reflect the ' actual level of public concern expressed throughout the project. ' TASK 8.0 CEQA NOTIFICATION AND STAFF LEVEL CERTIFICATION DOCUMENTS 8.1 CEQA Notification In addition to the NOP discussed in Task 4.1, PCR will prepare and distribute all other CEQA notification documents in accordance with CEQA procedures. These include the Notice of Determination, Notice of Completion, and distribution of documents to the State Clearinghouse. 8.2 Certification Documents Utilizing samples of similar documents to be provided by City staff, PCR will prepare the relevant certification documents to accompany the public review and decision process. These are anticipated to include: • Scoping meeting related to Task 4.2 • Public meeting notices related to Task 7.0 ' • Public meeting agendas related to Task 7.0 • Staff Report on EIR to Planning Commission • Staff Report on EIR to City Council • Statement of Findings and Fact • Statement of Overriding Considerations • Draft Resolutions • Finalize Mitigation Monitoring Program ' 9.0 STAFF INTERACTION AND PROJECT MANAGEMENT PCR will function as an extension of City staff in its preparation of the EIRs by maintaining an open and continual dialogue with City of Huntington Beach Community 1 Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 29 September 13, 1996 II. Technical Approach Development and other Departments, as appropriate. This will involve an initial kick-off meeting, several subsequent contacts by telephone in person, and meetings as necessary for the City to relay comments to PCR following staff review of PCR's work (a minimum of five meetings with City staff for each project). PCR will send regular (either weekly or bi-weekly) interface/status updates to the City staff. PCR is prepared to adhere to the_proposed schedule outlined in the City's RFP. The key personnel identified for assignments are seasoned professionals and experienced task managers with a.keen understanding of the overall documentation and procedural context within which individual topic areas fit. This assures the City of Huntington Beach real efficiency in accomplishing project assignments. ' Key personnel at PCR will be responsible for dealing with specific task orders involving subconsultants. These assigned individuals are highly familiar with particular technical subjects and how associated information integrates within overall CEQA/NEPA documentation. TASK 10.0 OPTIONAL TECHNICAL STUDIES ' It is anticipated, and strongly encouraged, that the project applicant provide the site specific technical studies that will support the development of final design, engineering and construction plans. Such technical studies include an Infrastructure Analysis, a Hydrology/ ' Drainage Analysis, a Geotechnical and Soils Report, a Phase I-Hazardous Materials Assessment, and a Tree Survey and Report. It is recommended that the project applicant initiate these studies independently as a level of continuity can be established as the projects proceed toward construction. ' In the event that sufficient technical studies are not available, PCR has a number of highly qualified consultants on reserve that could be drawn upon to complete such studies. The potential scope of work is described below and are considered optional studies not included in our base proposal price. 10.1 Infrastructure Analysis Fuscoe Engineering, Inc. FE is prepared to provide site-specific infrastructure g g� ( n P P P P ' analyses of the water and sewer facilities serving each project site. A summary of their potential scope of services follows: Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 30 September 13, 1996 II. Technical Approach • Research and acquire all technical data; ' • Identify proposed project demands and quantify impacts on public utilities, drainage and property edge conditions (note: includes preliminary hydrology preparation); ' • Suggest mitigation measures or identify overriding considerations for impacts; • Draft text and prepare supporting graphics for inclusion in Draft EIR; • Assist in responses to comments and edit documents for Final EIR; • Attend public workshops, team meetings and agency hearings as directed and ' outlined in the RFP. 10.2 Hydrology/Drainage Analysis Fuscoe Engineering, Inc. (FEI) could provide site-specific hydrology and drainage ' analyses for each project site. A summary of their potential scope of services follows: • Research and acquire all technical data; • Identify proposed project demands and quantify impacts on public utilities, drainage and property edge conditions (note: includes preliminary hydrology preparation); • Suggest mitigation measures or identify overriding considerations for impacts; • Draft.text and prepare supporting graphics for inclusion in Draft EIR; Assist in responses to comments and edit documents for Final EIR; • Attend public workshops, team meetings and agency hearings as directed and ' outlined in the RFP. 10.3 Geotechnical and Soils Analysis Petra Geotechnical, Inc. could provide site-specific geotechnical analyses and soils reports for each project site. A summary of their potential scope of services follows: ' The purposes of this stud are to obtain preliminary information concerning subsurface P rP Y P rY g ' conditions within the project site and the near vicinity pertaining to site development. Petra Geotechnical has extensive experience within the area of the subject site. Geotechnical elements likely to be examined include: fault systems, liquefaction potential, peat layers, compressible clay zones, and possible oil field-related soil and groundwater contamination problems. The following services would be performed, as required: Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 31 September 13, 1996 � • i II. Technical Approach • A site reconnaissance and initial inspection and mapping to identify obvious geotechnical concerns and limitations. • Collection and review of readily available reports and literature concerning soil and geologic conditions within and adjacent to the site. • Obtaining information such as site seismicity characteristics, proximity to mapped liquefiable zones, location of areas with peat layers. • Preparation of a report presenting the results of our investigation and providing preliminary recommendations for the proposed development. ' 10.4 Hazardous Materials.Analysis rPetra Environmental, Inc. could provide a site-specific, Phase I level hazardous materials assessment for the Rancho View school site. Such a report may be necessary to assess soil contamination concerns generated by the .bus maintenance facility located at that site. A summary of their potential scope of services follows: Petra Environmental would conduct an environmental site assessment in accordance with the American Society for Testing and Materials (ASTM) standards, which includes, but is not limited to, performing the following services: • Perform a thorough site reconnaissance to identify the current conditions.and land use of the site and vicinity. • Investigate the past 30 to 50 years of historical land use of the site and vicinity. ' • Obtain and review aerial photographs. • Contact and interview knowledgeable persons regarding historical site use, if possible. • Perform a literature study and contact relevant persons and agencies to identify local and regional geological and hydrological conditions. ' • Review current records of pertinent regulatory agencies concerning historical environmental conditions within and in the vicinity of the site. ' • Discuss the previous presence of underground or above-ground storage tanks, if any, in, under or upon the property. • Examine the presence of liquid or solid wastes in, under or upon the property. • Examine the presence of any environmental hazard in, under or upon the property. 1 ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 32 September 13, 1996 ' II. Technical Approach • Prepare a report presenting the results of our investigation. The Phase I report would contain, but not be limited to, the following information: 1. Site location, regional setting, and a vicinity map identifying the subject site. 2. A description of current site physical conditions and land use of adjacent sites. 3. Color photographs of the site and the vicinity. ' 4. A reference to any available literature concerning the site and vicinity. 5. A description of regional and local geology, local soil type, hydrology, and groundwater conditions. 6. A discussion of the interpretation of aerial photographs reviewed. 7. A list of all sites identified in various agency records. 8. Identification of all sites that may have a potential adverse impact on the site under study. 9. A discussion of the previous presence of underground or above-ground storage tanks, if any, in, under or upon the property. 10. A discussion of the presence of liquid or solid wastes in, under or upon the property. 11. A conclusive statement with regard to the likelihood of site soil and groundwater contamination, if any, as a result of previous on-site activities or off-site sources. 12. Recommendations concerning additional investigations or mitigating ' measures, if deemed necessary. 10.5 Tree Survey ' James Barry, a certified arborist, could provide site-specific tree surveys for each project site. A summary of his potential scope of services follows: ' Thetree survey would be performed entire) in the field. The trees will be individual)Y P Y Y evaluated and a number assigned to each tree on the map. The survey would gather limited physical information on the tree, specifically the trunk diameter, estimated height and spread. The focus would be on their current condition. Because the potential for preservation depends on the ability to control the root systems of these trees, the underground parts of the tree will be considered. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 33 September 13, 1996 1 � � II. Technical Approach Pictures will be taken of significant tree features, especially potential limb hazards. The ' report will list the notable information for each tree, with the survey keyed to the project map. If preservation is feasible, a preservation plan would be prepared. The plan will discuss ' construction protection measures and root mitigation. More specific recommendations would be made in light of subsequently identified site development issues. 1 1 i 1 1 1 1 1 1 . 1 1 1 Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 34 September 13, 1996 1 r r r ,*bra 5. �3MOO d v pit, f � -Ail u . = � ? r k c Mums E,to WN r r t yea Sly i �1- ,0 7 irg Ak- i J k � l r III. MANAGEMENT APPROACH r i 1 r III. MANAGEMENT APPROACH 1 ' A. HIGHLIGHTS ' A single "Project Director" should be designated to oversee the completion of both projects. The Project Director's main functions are to: 1) offer the City a single point of contact (if they desire); 2) ensure document quality and adequacy; 3) maintain consistency ' between work products in both level of detail and base assumptions, as well as format; 4) administer contract/monitor budget; 5) manage subconsultants; and 6) direct the individual project managers. 1 At the project level, the Project Director will coordinate the development of assumptions, and direct those aspects of the two programs which overlap or need to be consistent between the two programs -- for example: identification of cumulative projects; preparation of regional location and vicinity maps; identification/definition of Threshold Criteria; identification of ' project objectives; key assumptions; document format. Two separate "Project Managers" will be designated -- one to each project. This is ' suggested mainly because of the parallel programs, the need to offer an objective assessment of each site based on its own merits and unique surroundings, the need to address variations in public concern/controversy between the two sites, and internal staffing capabilities. Further, the RFP requests significant involvement at the "staff" level for the preparation of CEQA notification documents, organization and conductance of public meetings, preparation of staff reports, etc., which in and of itself will require a significant commitment of Project Manager time per project. The function of the Project Managers are envisioned to focus on independent responsibility for the execution of each project EIR and coordination of staff issues. r PCR technical support staff and principal sub-consultants will play a major role in ' analysis and documentation preparation. Base scopes and other analytical work that overlap both projects will be prepared together whenever possible for cost effectiveness. ' B. PROJECT TEAM AND ORGANIZATION Planning Consultants Research (PCR) has assembled a project team with the requisite expertise and experience to play the roles and carry out the tasks as delineated in the Request r Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 35 September 13, 1996 1 III. Management Approach For Proposal. The Organization Chart on the following page graphically depicts the team ' structure. ' Principal team members have previously worked together successfully and are acquainted with each other's communications and work processes. Team members have extensive experience working as adjunct to municipal staff and have experience with community facilitation. Several team members have had extensive experience working in the City of Huntington Beach both for the municipal government as well as for prominent private sector entities. All consultants have offices in Orange County and are in convenient proximity to Huntington Beach. The PCR Project Director and Project Managers are available to commit the requisite level of effort to the EIRs for the duration of the project in the manner delineated in the Request for Proposal. Team members, and in particular, the project managers, have been 1 chosen based upon in-depth experience with CEQA and with specific familiarity with the kinds of commercial uses and operators contemplated for the Crest View and Rancho View properties. ' Overall, we believe the combination of past collaboration, technical expertise and logistical capability are a superior mix of resources that will facilitate successful and efficient ' completion of this project. The PCR Project Team is comprised of the following firms: 1. Principal Consultants: • Planning Consultants Research--Environmental Analysis • Malkoff & Associates-Facilitation • RKJK-Traffic and Circulation Analysis 2. Optional Studies Consultants • Fuscoe Engineering, Inc. -- Civil Engineering/Infrastructure Analysis/ Facilities ' • Petra Environmental, Inc. -- Hazardous Materials Analysis • Petra Geotechnical, Inc. -- Geology and Soils ' James Barry Environmental Consulting -- Arborist Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 36 September 13, 1996 • " • • • • • CrestUle�v and Rancho ute��= Projects as � CITY OF HUNTINGTON BEACH DEPARTMENT OF COMMUNITY DEVELOPMENT FACILITATOR MALKOFF & ASSOCIATES Mel iMalkoff PRINCIPAL-IN-CHARGE President P C R Greg Vail Vice President PROJECT MANAGER PROJECT MANAGER PCR P C R Rick Harter Stephanie Eyestone Senior'Associate Senior Associate �TRAPFIC ENVIRONMENTAL t � ANALYSIS IMPACT REPORT- t h z RKJK, I;nc B`ob .? Joe Power �. t Laura Kaufmao - U ' Robert Hilman r. Paola Fcll t a tx :The CitYo�f Huntxrigton� Beach • 1 • • - 1 �. • III. Management Approach Organization ' The PCR team will provide a combination of single-point project leadership and strong ' individualized management of each EIR. The management team will be backed up by PCR technical staff with the requisite expertise, the facilitation and management expertise of Malkoff and Associates and the locally knowledgeable traffic planning expertise of RKJK. As noted in ' the Scope of Work, civil engineering, geology/soils, hazardous materials and arboriculture capability expertise has been optionally provided as a reserve capability to prepare studies in hydrology, infrastructure and utilities, geology and soils, hazardous materials, and tree surveys. 1 OPTIONAL STUDIES CONSULTANTS The optional studies consultant team possesses the requite technical expertise and relevant commercial project experience to meet the City's requirements. Individuals who may be involved with the project (subject to optional study scope finalization after project initiation) include, but are not necessarily limited to Pat Fuscoe of Fuscoe Engineering; Kathleen Dallaire of Petra Environmental; Dave Albus of Petra Geotechnical; and James Barry, certified arborist. ' C. KEY STAFF ' Greg Vail, PCR's Vice President for Environmental Planning and Design will serve as Project Director to oversee both EIRs. Mr. Vail will work closely with Community Development Department staff to develop work program strategies, handle contract ' considerations, monitor quality control, and to work with and make presentations, as appropriate, with decision-makers, applicant representatives as required throughout the course ' of the project. Mr. Vail's direct past experience working for the City of Huntington Beach as well as major landowners in the jurisdiction make his proposed role appropriate to the tasks. In addition, Mr. Vail's some 20 years of land planning background and facilitation experience will afford the City a capability to suggest creative and community and applicant-sensitive solutions to site planning and urban design issues that may arise during the course of the environmental analysis. Mr. Vail has developed special expertise in combining complex environmental factors ' and land development requirements into practical, award-winning master strategies and plans. Mr. Vail has extensive experience working as adjunct staff to municipal agencies, including the County of Orange EMA and City of Huntington Beach. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 38 September 13, 1996 1 ' III. Management Approach The PCR Project Director and Project Managers will be supported principally by Joe ' Power, Laura Kaufman, Paula Fell and Robert Hilman, as well as by other professional and support staff. Qualifications and experience of the noted individuals may be found in Section ' VI of this proposal. PCR proposes to assign two Senior Associates--Mr. Rick Harter and Ms. Stephanie ' Eyestone as Project Managers for the Crest View and Rancho View EIR's, respectively. Ms. Eyestone will also serve as Assistant Project Director, as required. This arrangement will assure that each EIR receives full management commitment by highly experienced and capable senior professionals with deep and broad experience with CEQA and the type of land uses proposed for each property. ' Rick Harter's experience with projects involving extensive community input and controversy makes him the appropriate choice to manage the Crest View EIR. Mr. Harter has ' also worked closely on projects with Wa1Mart stores and is thus familiar with that organization's program requirements. ' Stephanie Eyestone's extensive entitlement and documentation work on commercial projects for clients such as Home Depot is well matched to the requirements for management ' of the Rancho View EIR. Mel Malkoff, President of Malkoff and Associates, will act as project facilitator on ' community issues and to recommend appropriate EIR response to concerns and issues raised in public meetings. Mel Malkoff will lead the community outreach/facilitation program. Mr. Malkoff is also highly knowledgeable of CEQA, having overseen and facilitated the preparation ' of a number of EIRs for complex and controversial projects. Mr. Malkoff also has had extensive professional experience in the City of Huntington Beach ' Robert Kahn, principal of RKJK, Inc., will lead the traffic analysis component of the project. Mr. Kahn, with some 25 years of transportation planning practice, and his staff have extensive experience in the City of Huntington Beach. He has completed numerous traffic studies in the City for both public and private sector clients. He has been involved with the development of the City's latest TRANPLAN model and will make it directly available for this project. ' Details about the firms and individual qualifications of the PCR team are located in Section VI. of this proposal. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 39 September 13, 1996 ' VI. Qualifications and Experience Mr. Vail manages PCR's Orange County operations. Mr. Vail is also an experienced ' decision-maker as a member of the Laguna Beach Planning Commission and past Vice chairman of the Laguna Beach Design Review Board. He holds a B.A. from Stanford University and a ' Master of Landscape Architecture from Cal Poly Pomona. Rick Harter -- Senior Associate ' Rick Harter is a Senior Associate at PCR and coordinator of the firm's business development activities. Mr. Harter specializes in land use, transportation and noise issues as ' well as in the formulation of CEQA-mandated alternatives analyses. Additionally, he has processed environmental documentation extensively in the City of Los Angeles. His recent project experience includes environmental documentation for both the Playa Vista EMT District t and the Universal City Specific Plan EIR. Mr. Harter has over 14 years experience as a planner and analyst on a variety of environmental and transportation projects in the northeast and southwest United States. His technical expertise includes land use, population/housing, employment, traffic/transportation, hydrology, noise, utilities, and infrastructure. He has worked extensively with both public agencies and private sector clients. Mr. Harter has been particularly involved .in complex projects, often large-scale developments, that require specialized methodologies and/or intensive coordination among numerous and sometimes ' contending parties. Relevant Project experience includes Manager for the EIR on a 620,000 square foot ' "power center" open-air mall (including a WalMart) at the junction of the Pomona Freeway (SR-60) and the Corona Expressway (SR-71). Mr. Harter was also project manager for the FEIR on a 2.7 million square foot mixed use development near Little Tokyo in downtown Los ' Angeles. Land uses included a 600-room hotel, 1200 condominium units, 0.5 million sq.ft. of office space, and 0.25 million sq.ft. of retail uses. Primary issues were traffic, schools, parks, ' sewer's, and subsurface hazardous substances. Comments were received from over 50 agencies and individuals. ' He was Project Manager for the DEIR on a 2.2 million square foot mixed use development by Transamerica in the South Park area of downtown Los Angeles. Mr. Harter holds an M.A. in Urban and Regional Planning from the University of Hawaii. Stephanie Eyestone -- Senior Associate ' Stephanie Eyestone is a PCR Senior Associate with over 10 years of experience and is primarily involved in the application of CEQA and entitlement processing for the firm. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach page 50 September 13, 1996 � • i VI. Qualifications and Experience Currently Ms. Eyestone is preparing environmental documentation and entitlement processing ' for a number of projects sponsored by Home Depot. She has also been Assistant Project Manager for the J. Paul Getty Trust's Getty Villa Master Plan and the Pepperdine University ' Lower Campus Development projects. She has extensive experience in both the public and private sectors and affords a valuable perspective in processing environmental documentation in urban settings. She maintains specialties in land use, transportation and economic feasibility. ' Ms. Eyestone holds a B.A. in Sociology/Social Ecology from University of California Irvine and an M.A. in Urban Planning from UCLA. ' Joe Power -- Associate Joe Power has more than seven years of experience in the planning field and more than four years of experience managing the preparation of CEQA and NEPA environmental documents. He has managed or assisted in the management of environmental impact reports, ' environmental impact statements, mitigated negative declarations, and environmental assessments on projects ranging from housing developments to federal office buildings to waste management facilities. Mr. Power has a broad understanding of a range of planning and environmental ' issues. His particular areas of expertise include mobile and stationary source noise, socio- economics, transportation, and land use. ' Mr. Power has Managed the AMGEN Specific Plan EIR for the City of Thousand Oaks, the Municipal Parking Structure No. 1 EIR for the City of West Hollywood, the Glendale Marketplace EIR for the Glendale Redevelopment Agency, the Northwest El Monte Redevelopment Project for the City of El Monte, the Ventura County Medical Center EIR for the Ventura County Public Works Agency, and the San Luis Obispo Area Plan EIR for the ' County of San Luis Obispo; served as assistant project manager for the Sony Picture Studios EIR and Corporate Pointe SEIR for the City of Culver City, the Bicycle Master Plan EIR for ' the City of Santa Monica, and the Rivergate-Roemer Specific Plan EIR for the City of Santa Maria. ' He has also prepared analyses of both transportation and stationary noise sources for a variety of projects, including housing developments, commercial office buildings, mixed retail developments, waste management facilities, and parking structures; expert in interpreting and ' applying state and federal regulatory requirements and standards; familiar with a range of computer noise models, including Caltrans' LegV2 and SOUND32, and a modification of the ' Federal Highway Noise Prediction Model (STAMINA 2.0). 1 ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 51 September 13, 1996 ' VI. Qualifications and Experience Laura Kaufman, AICP -- Senior Associate ' Ms. Kaufman is a PCR Senior Associate and has more than 15 years of experience in the field of urban planning, including six years of experience in CEQA compliance and environmental impact analysis. This experience spans a diversity of projects in both the public and private sector. Diversified experience in CEQA analysis includes the following issues: Land Use, Public Services and Utilities, Soils and Geology, Drainage and Hydrology, Biologic Resources, Air Quality, Noise, Cultural Resources, and Aesthetics. Additional CEQA documentation in state mandated elements includes Alternatives, and Growth Inducing Impact. Ms. Kaufman works with all phases of CEQA documentation including Initial Study/ Notice of Preparation, Draft EIR, Response to Comments/Final EIR and Findings of Fact and Statements of Overriding Considerations. She also has coordination and management experience with technical consultants in the areas of Noise, Air Quality, Biotic Resources, Soils and Geology, Traffic, Drainage and Hydrology, and Cultural Resources. ' Projects completed during Ms. Kaufman's tenure with Los Angeles Count Planning J P g g Y g Department encompassed: periodic regional general plan updates, a major community plan ' update for the 500-square mile Santa Clarita Valley area, a County-initiated zone change effort to modify zoning which was inconsistent with the general plan, evaluation of an extensive list of zone change, local plan amendment and conditional use permit cases, and presentations at numerous public meetings and public hearings. Ms. Kaufman holds a B.S. degree in Planning from Michigan State University. Robert Hilman -- Associate Robert Hilman has over five years of experience in private and public sector planning, with expertise in environmental documentation, programmatic development, and land use planning. Mr. Hilman has prepared and processed numerous CEQA and NEPA documents, including Environmental Impact Reports and Statements, Initial Studies, Notices of Preparation, ' Environmental Assessments, Mitigated Negative Declarations and Findings of No Significant Impact. Mr. Hilman has also undertaken third-party review of environmental documentation, crafted General Plans and Specific Plans, and has prepared and processed applications for land use entitlements. Crest View and Rancho View Commercial Development Projects Planning Consultants Research t City of Huntington Beach Page 52 September 13. 1996 VI. Qualifications and Experience Mr. Hilman has drafted various sections of the Universal City Specific Plan EIR, ' including the project description, land use, geology, natural and artificial light, hydrology, and hazardous materials sections; crafted sections of the Westlake/Pico Union No. 2 Recovery Program EIR, including land use and alternatives; formulated responses to comments for the Lincoln Place Redevelopment Project EIR; managed the preparation and processing of the environmental documentation for the Palm Springs General Plan Update, the Palm Springs ' Classic Specific Plan, and the Shadowrock Planned Development District for the City of Palm Springs. ' Mr. Hilman holds a B.A. in Geography from Humboldt State University and an M.A. in Planning from CalPoly San Luis Obispo. Paula Fell -- Associate Planner Paula Fell has over six years experience in environmental analysis and land use planning. She has prepared environmental documentation under the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA), including Initial ' Studies, Environmental Impact Reports, Environmental Assessments, and Environmental Impact Studies. Ms. Fell has expertise in the analysis of several resource issues, including biology, ' socio-economics, public services and utilities, schools, aesthetics and views, and recreational services. ' Ms. Fell is currently assisting with the preparation of an EIR for an office complex development in Century City, performing impact analyses for aesthetics and views, public services, and public utilities; served as Project Manager for the Villa Park Tentative Tract No. ' 14369 Focused EIR, coordinated document preparation and document consistency, drafted biological resource, land use, project summary, and mandatory CEQA sections, and responsible for the mitigation monitoring plan; as Project Manager for the San Clemente Reservoir No. 3 Replacement Initial Study/Mitigated Negative Declaration, drafted document sections and coordinated document preparation and consistency. ' Ms. Fell has B.A. in biologyfrom Kansas State University and an M.S. in Y Environmental Studies from California State University, Fullerton, California Mel Malkoff -- Facilitator Mel Malkoff (Malkoff and Associates) has over twenty-five years' experience in environmental studies and planning, program development, project management, permit Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 53 September 13, 1996 VI. Qualifications and Experience processing and conflict resolution. He works extensively with community/special interest groups and agencies on environmental and land planning conflicts. He has managed a wide array of projects, involving at least some of the following issue areas: governmental agency and community liaison, land use and coastal zone planning, program development, mitigation strategies, water quality studies, wetlands restoration planning, and mediation/negotiation strategies.. Mr. Malkoff's project work in the Huntington Beach area includes a broad suite of P g technical and managerial responsibilities for Bolsa Chica panning, commencing in the late 1970's. Work included management of the Bolsa Chica documentation in the early 1980's, coordination of scientific team research, and facilitation of community and interest group concerns on behalf of the landowner. More recently, he has facilitated controversial projects ' connected with proposed correctional facilities in Orange and Riverside Counties. He also represents major church organizations in the processing and entitlement of major new facilities. He has taught a course in facilitation and consensus building to Orange county Harbors Beaches and Parks staff. Mr. Malkoff holds a B.S. in Zoology from UCLA and an M.A. in Oceanography from the University of Washington. ' Robert Kahn, P.E. (RKJK) --.Principal/Traffic Engineer ' Robert Kahn has worked professionally in traffic engineering, transportation planning and acoustical engineering since 1968. He received the master of science degree in civil engi- neering from the University of California, Berkeley, where he attended the Institute of Trans- portation and Traffic Engineering. Mr. Kahn has worked in both the public (Caltrans) and private sectors. Mr. Kahn established the firm of Robert Kahn and Associates in 1988 to provide traffic engineering, transportation planning and environmental engineering services. His professional ' activities have included writing transportation articles and giving presentations to various professional organizations, including the California Public Works and Transportation Conference and transportation seminars at UCI (University of California, Irvine). ' Mr. Kahn's work experience includes 11 ears as Vice President of Engineering P Y g g ' Planning for the Jack G. Raub Company, four years as a program engineer at the Irvine Company, and four years with Caltrans as an assistant engineer. Mr. Kahn is a registered civil ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 54 September 13, 1996 ' VI. Qualifications and Experience engineer and a registered traffic engineer in California and several other states and is a certified ' acoustical engineer. ' Resumes for consultants who would perform the optional studies will be provided upon finalization of specific scopes of work by the City at project initiation. ' C. RELEVANT EXPERIENCE PLANNING CONSULTANTS RESEARCH PCR has prepared environmental documents for some of the most complex and challenging projects in southern California. Our current clients, including Home Depot, U.S.A., Maguire Thomas Partners-Playa Vista, Disney, MCA/Universal City, City of Los ' Angeles Department of Airports (for the Los Angeles International Airport Master Plan Expansion), the J. Paul Getty Trust (regarding the Getty Center and the Getty Villa), Lockheed Martin Corp., McDonnell Douglas/Torrance Facility, Los Angeles Community Redevelopment ' Agency/Metropolitan Transit Authority, Tejon Ranch Company, Ca1Mat Company, and Newhall Land and Farming, as well as the Cities of Carson and Montebello and the South Coast Air Quality Management District, are sponsoring some of the largest, most sophisticated and prestigious projects underway in the region and nationally. In addition, PCR principal Greg Vail has in-depth experience working in the City of Huntington Beach on behalf of both the City and the largest landowners and developers in the jurisdiction and sphere of influence. developments and master-planned mixed use develo PCR has extensive experience in mayor p p commercial projects. Several high-profile projects with surrounding residential neighborhoods include: Playa Vista Master Plan and First Phase Project. PCR prepared a Program EIR for Master Plan project and a Project EIR for First Phase project. Also assisted the City of Los Angeles in public hearings for this large-scale, mixed-use development on a 1,087 acre parcel in the City and County of Los Angeles. The full project includes 13,085 residential units, 5 million square feet of office space, 595,000 square feet of retail space, 1,050 hotel rooms, 840 slip marina, and 579,000 square feet of civic and community uses. In addition, the project includes restoration of 261-acre saltwater wetland, and siting of wastewater reclamation facility, organic composting facility, and materials recycling facility. Project is adjacent to existing ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 55 September 13, 1996 VI. Qualifications and Experience residential areas whose residents have raised major controversy about the project during its planning. Playa Vista Second Phase Project. PCR is preparing an EIS/EIR for the build out of the remainder of the Playa Vista property which was not proposed for development as part of the approved Playa Vista First Phase project. The site would be developed as an integrated, mixed-use community on a total of 806.5 acres to include 9,838 residential.units (including 1,475 affordable units); 3,775,000 square feet of new or replacement office, light industrial or similar uses; 560,000 square feet of retail space; 750 hotel rooms; 400,000 square feet of community-serving space; the completion of the remaining 11.83 acres of the 25-acre riparian corridor; and restoration of the salt water marsh. In addition, a 49-acre marina with 700 boat slips is proposed. Universal City Specific Plan. PCR is currently preparing an EIR for the 20 to 30 year ' Specific Plan for the 400-acre Universal City property, to guide development-activity into the 21st Century. The plan will be a general blueprint that will establish the broad parameters within which future development on this site will take place, allowing flexibility with regard to ' what actually gets built over time. Development of several major resort and commercial hotels with a total of over 4,000 rooms is included within the development envelope for this project. Project is adjacent to a well-informed, active residential community, resulting in significant controversy. ' PCR's experience with additional projects specifically analogous to the Crest View and Rancho View projects involving mixed residential/commercial land uses include the following listing: • Environmental documentation addressing the environmental impact analysis and discretionary actions required for consideration of Home Depot Stores in Marina del Rey, Sun Valley, and Hollywood. • EIR regarding Zone Change and General Plan Amendment to permit development ' of Samoan Church in a single-family residential neighborhood. • EIR for a mixed-use development of 1,385 condominium and apartment units and 300,000 square feet of commercial space proposed for development in Marina del Rey. • EIR regarding the Riviera Project, a major mixed use development in the City of ' Anaheim incorporating an 850 room high-rise hotel complex, 900,000 square feet of high-rise office, 360 high-rise residential condominiums. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 56 September 13, 1996 VI. Qualifications and Experience • EIR regarding Golden Cove Residential and Commercial Expansion in the City of ' Rancho Palos Verdes for redevelopment of a 17 acre site with a commercial center and 120 residential condominiums. 0 EIR regarding Gateway Development in the City of Pico Riviera for a 6.7 acre redevelopment project involving construction of 34 single-family units and a neighborhood shopping center. • EIR regarding the 20th and Wilshire Office Building, a controversial 12-story office building in Santa Monica. • EIR regarding Hermosa Beach Shopping Center, a 96,000 square foot neighborhood shopping center. • EIR regarding a major mixed-use development for the City of Manhattan Beach including a 375,000 square foot sub-regional shopping center, a 674,000 square foot business park, 515 residences, a tennis club, public park, and a lake. Total area 186 ' acres,.or 7.5%.of entire city. • EIR regarding a specialty shopping center in the City of Brea. ' • EIR for the City of El Segundo regarding a major 400 Suite Hotel Facility adjoining the Los Angeles International Airport and a single family residential neighborhood. • Environmental Assessment for the City of Manhattan Beach for a controversial residential development in a unique neighborhood setting. ' • EIR regarding a sensitive community shopping center in the City of Hermosa Beach. • EIR regarding the mixed-use expansion of the Golden Cove Shopping Center, Palos Verdes Peninsula. ' • Initial Study/Negative Declaration for the.Santa Monica Medical Office Building. • EIR for the 925 Wilshire Building in a mixed commercial-residential area in Santa Monica. • EIR for the First Federal Square, a 12-story office building in Santa Monica. ' * EIR for Manhattan Grande in City of Manhattan Beach. 50,000 square foot two- story shopping center adjacent to R-1 development. Project generated major controversy. • EIR for Beach Hillview Plaza, a commercial project adjacent to R-1 and R-2 ' development in Manhattan Beach. • EIR for Simi Valley Shopping Center, a 1.5 million square foot mixed commercial regional shopping center adjacent to single and multi-family.residential tracts. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 57 September 13, 1996 VI. Qualifications and Experience The following are relevant projects were completed by PCR Vice President Greg Vail ' through Vail Speck Associates, Inc. (VSA): ' Bolsa Chica Local Coastal Program Land Use Plan. VSA was in-house consultant and principal-in-charge for comprehensive policy planning, processing, design review, and agency and landowner liaison services to Orange County Environmental Management Agency ' and landowner for seven years on planning of 1600-acre Bolsa Chica coastal parcel. Co-author of 1985 Local Coastal Program Land Use Plan, certified by California Coastal Commission. Agency liaison responsibilities included negotiation of Memoranda of Agreement and feasibility plans of study with the U.S. Army Corps of Engineers; negotiations with the California Coastal Commission; technical work sessions with U.S. Fish and Wildlife Service, California Department of Fish and Game, the California Coastal Conservancy; and Huntington Beach citizens advisory committees, et al. Bolsa Chica Land Planning. Several VSA principals served as Project Manager to develop land use alternatives and conceptual site plans for 1,600-acre environmentally sensitive coastal parcel on southern California coast. Planning issues involved wetlands, geologic hazards, shoreline wave dynamics, water quality/hydraulics, flood control, regional transportation, public access and recreation, boating facilities and public access. Developed a preferred plan to functionally and financially integrate a 900+ acre wetlands restoration project with a major boating facility and navigable harbor entrance, visitor-serving commercial and a 5,700 unit water-oriented residential community. Prepared presentation materials, coordinated ' team, and developed environmental impact documentation. Pacific Coast Highway Coalition. Provided facilitation services to City of Huntington Beach, California for Pacific Coast Highway Coalition, a-committee of landowners, Southern California Edison, Resource agencies and environmental interests appointed by Huntington ' Beach City Council. Objective was to develop a consensus plan for Huntington Beach wetlands, a coastal area whose future use has long been in dispute. Developed a planning process, conducted Coalition meetings and interviewed individual committee members. ' Waterfront Redevelopment Project Wetlands Mitigation. Conducted a successful region-wide search for off-site wetlands mitigation required in connection with a new roadway proposed for the Waterfront redevelopment project in Huntington Beach. Worked closely with City staff and key decision-makers to facilitate agreement for fresh water marsh enhancement to occur at the Shipley Nature Center in Huntington Central Park. Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 58 September 13, 1996 1 ' VI. Qualifications and Experience Brookhurst Street Widening. Provided planning and permitted services to City of Huntington Beach in connection with state Coastal Development and Army Corps of Engineers permits to allow for the widening of the Brookhurst Street bridge adjacent to Pacific Coast Highway in an environmentally sensitive habitat area. Monarch Beach Resort Specific Plan. VSA prepared General Plan land use designations, Specific Plan design guidelines and development standards, and Resource Management plan for Monarch Beach Resort, 225-acre world-class integrated resort community in Dana Point, California. Coordinated multi-disciplinary project team to prepare and successfully process six (6) site development plans, and Coastal Development Permits, and a Mitigated Negative Declaration. Plans and approval completed within 18 months of project ' initiation. Project Received 1992 Gold Nugget Award from Pacific Coast Builders Conference for excellence in community site planning. MALKOFF AND ASSOCIATES 1 Gypsum Canyon Jail, Orange County, California. Team Leader/Coordinator for environmental analyses, document preparation and agency interface on environmental matters ' for the Gypsum Canyon Jail Project, a 400-acre facility in Orange County, California. Community Correctional Facility, Perris, California. Facilitator for future ' Community Correctional Facility proposed in concept for the City of Perris. Participated in site inspections of existing similar facility in Taft, California, and in planning discussions, and agency/community strategy meetings for the local CCF. Mission Statement and Goals Setting, Y Cit of Perris California. MA was facilitator 1 for the City of Perris, responsible for the City's Mission Statement and Goals Setting Workshop with City Council, Planning Commission, staff and citizens; prepared Mission Statement, and Goals and Objectives documents and provided guidance for implementation of city-wide ' programs. U.S. Fitness Academy, Laguna Niguel/Aliso Viejo, California. Facilitated negotiations between County and private sector co-applicant to develop Olympic coach training facilities; and provided the interface between county and other public agencies with regulatory or advisory interest. Initiated community discussions. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 59 September 13, 1996 VI. Qualifications and Experience Instructor/Facilitator on "Processing Public Projects", County of Orange. ' Developed and taught "Processing Public Projects" course to Orange County Harbors, Beaches, and Parks personnel. Classes dealt with working with community and special interest groups, conducting meetings, dealing with conflict, managing the media, and consensus building techniques; and role playing in adversarial meetings. Bolsa Chica Planning, Signal Landmark/Koll Real Estate Group. MA was principal author of the Bolsa Chica Wetlands Restoration Plan and Implementation Program, the Bolsa Chica Specific Plan, and the Local Coastal Program. Coordinator for and served as a technical ' expert and manager of a multi-disciplinary consultant team involved in the planning, processing, and development of this major 1700-acre mixed-use project. Facilitated community workshops, agency negotiations, environmental compliance and permitting activities. RKJK, INC. The following is a listing of RKJK experience in technical categories, analogous project types, and nearby locales relevant to the Crest View and Rancho View project requirements. ' Transportation Modeling • Santa Ana River Crossings Cooperative Study Traffic Model • Talega Traffic Model • Huntington Beach General Plan Update Traffic Model ' Traffic Impact Analysis ' • WalMart Center, Fontana - Traffic Study • McGaw Business Center Traffic Study ' • Bolsa Chica Traffic Impact Analysis Circulation Planning • Bolsa Chica Area Traffic Improvement Program • Dana Point Headlands Specific Plan Traffic Study • Foothill Ranch Marketplace Traffic Study Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 60 September 13, 1996 VI. Qualifications and Experience Traffic Engineering • Irvine Commercial Centers Access ' • Bolsa Chica Roadway Design • John Wayne Airport Roadway Operation and Signage Transportation Demand Management • Bolsa Chica Trip Reduction Strategic Plan • Talega - TSM Plan • Foothill Ranch TSM Plan PETRA ENVIRONMENTAL, INC. • Prepared Phase I Environmental Assessments for Federal Deposit Insurance corporation, California Financial Housing authority, various municipalities, Banks, Asset Managers, property managers, and real estate builders and developers • Managed numerous underground tank removals and associated site characterization, ' remediation and restoration activities for various clients. Negotiated with state and local agency representatives on investigative and remedial alternatives. Designed and implemented remedial plans in compliance with the State Water Resources Control board Underground Storage Tank Cleanup Fund. • Project Manager for a comprehensive site investigation of a two-square block ' commercial/light industrial facility in Southern California. Provided overall project management and technical supervision of multi-faceted site investigation. Prepared comprehensive report of investigation results, and remedial investigation study for site cleanup. Identified off-site source of contaminants affecting site. • Principal reviewer of technical documents, providing litigation support for attorneys involved in disputes over contaminated commercial properties. Sites included a non- operating oil lease, former pesticide manufacturing facility, retail gasoline service stations, and other commercial properties affected by hydrocarbon contamination. Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 61 September 13, 1996 ' • • VI. Qualifications and Experience Documents reviewed included Phase I environmental assessments, surface and sub- surface sampling reports, remediation feasibility studies, and closure documentation. ' • Investigation and ongoing remediation project for an old oil production field and tank farm contaminated with crude oil in the City of Huntington Beach. PETRA GEOTECHNICAL, INC. Petra has been involved in the following geotechnical studies in the City of Huntington Beach: ' • Gill and Bushard school site conversions to residential development. • Geotechnical work connected with Halifax Street storm drain project. r • Geotechnical studies for the Huntington Beach Pier Colony and Pier Pavilion on Pacific Coast Highway. ' Other project experience includes: ' • Geotechnical Analysis for the New Aquarium and Ocean Science Center, UCSD/ Scripps Institution of Oceanography Environmental Impact Report, San Diego, California for Michael Brandman & Associates, 1985. • Geotechnical Constraints, Opportunities Map and Report, for Town Center Site in Santee, California, for Mooney-Lettieri. D. REFERENCES Planning Consultants Research Ms. Barbara Whitney, Associate Director for Administration and Public Affairs Dr. David Davenport, President The J. Paul Getty Museum Pepperdine University 17985 Pacific Coast Highway 24255 Pacific Coast Highway Malibu, California 90265-5799 Malibu, California 90263 (310) 459-7611 (310) 456-4226 ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 62 September 13, 1996, ' • • VI. Qualifications and Experience Ms. Helen McCann, Vice President Mr. Robert G. Fisher, Director MCA Recreation Services Harbors, Beaches and Parks 100 Universal City Plaza, Building 488-07 Department Universal City, California 91608 Orange County Environmental ' (818) 777-9141 Management Agency P.O. Box 4048 Mr. Doug Gardner, Vice President Santa Ana, California 92702-4048 Maguire Thomas Partners/Playa Vista_ (714) 834-6666 13250 Jefferson Boulevard ' Los Angeles, California 90094 Mr. Denton Turner, HBP-Design (310) 822-0074 Harbors, Beaches and Parks Division ' Orange County Environmental Mr. Greg George Management Agency Real Estate Manager - Western Region P.O. Box 4048 Home Depot Santa Ana, California 92702-4048 601 South Placentia (714) 834-5297 Fullerton, California 92631 (714) 526-8530 RKJK, Inc. ' Mr. Ron Tippets Mr. Jim Otterson, Traffic Engineer Chief, Coastal Planning City of Huntington Beach Orange County EMA/Planning (714) 536-5523 P.O. Box 4048 Santa Ana, California 92702-4048 Mr. Bob Peterson (714) 834-5394 Orange County Environmental Management Agency Malkoff & Associates P.O. Box 4048 ' Santa Ana, California 92702-4048 Ms. Olivia Gutierrez, Director of Planning (714) 834-5377 (ext. 225) or Chris Buydos, Senior Planner Messrs. Steve Delson or Bob Bunyan City of Perris Mission Viejo Company 170 Wilerson Avenue Mission Viejo, California Perris, California (714) 837-6050 (909) 943-5003 References for the other sub-contractors are available upon request. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 63 September 13, 1996 1 1 1 #m k V 1 �Jol br t � 3:F 4 i y S 6! S s a .q s 1 VII. CONTRACT CONSIDERATIONS 1 1 VII. CONTRACT CONSIDERATIONS A. CONTRACTOR AND TERMS AND CONDITIONS/STANDARD CONTRACT ACCEPTANCE Gregory J. Broughton, Inc., DBA Planning Consultants Research ("PCR") will be the entity with whom the City would contract for services connected with this project. PCR will administer the sub-contracts of all of the other participating firms. PCR's standard terms and conditions of service have been utilized to develop this ' proposal. In addition, PCR has reviewed the City's sample standard contract form furnished with the RFP. Based on PCR's current understanding of the contract's provisions, PCR ' believes that it can comply with the requirements and provisions set forth therein. Mutually agreed-upon modifications can be made at the time of contract award, should they be required. B. INDEMNIFICATION REQUIREMENTS/INSURANCE iPCR maintains the following insurance in conformance with the City's requirements: • Workers' Compensation Insurance with UniCare Insurance Company, $1,000,000 bodily injury by accident, each occurrence, $1,000,000 bodily injury by disease, each employee and $1,000,000 bodily injury by disease, policy limit. ' • General Liability Insurance with Pacific National Insurance Company, Including motor vehicle coverage, of $1,000,000 each occurrence with a general aggregate limit of $2,000,000. e • Professional Liability Insurance with Lloyd's, London, $2,000,000 per claim. ' • Certificates of insurance will be provided at any time necessary for the City. C. PROPOSAL VALIDITY PERIOD ' This proposal shall remain valid until December 13, 1996. 1 ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 64 September 13, 1996 t 77 105 m y �:; � -0 1 x MW IV. PROPOSED PERFORMANCE 1 . SCHEDULE 1 1 IV. PROPOSED PERFORMANCE SCHEDULE ' The attached schedule illustrates how the PCR Project Team proposes to complete both EIR projects within a desired approximate six-month timeframe. The schedule was based upon ' Attachment E of the City's RFP but reflects minor modifications based on our assessment of the project needs and understanding of the project. Nonetheless, the schedule targets a potential April, 1997 and June, 1997 decision dates for the Crest View and Rancho View sites, respectively. The schedule will be refined in conjunction with input from Task 1.0 of the Work Statement. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 40 September 13, 1996 Crest View and Rancho View Commercial Development Sites EIRS Proposed Performance Schedule 1996 1997 October November December January February March I April May June 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21122 23 24 25 26 27 28 291301 31 32 33 34 135 1 36 Notice to Proceed :... - ... ........ .::... TaskKick-off :. .....: :::•x�#:::.::�::�� :�:. .... ...... :::...:. ...............x. .,.. � ''•`�'':� ` - - 1.0 Protect Initiation and .. .... .x......x.......x. ..x .... ... fix.......... ......_.... ...... .- -� .::�.... ..�4... ..a 1.0 Project Initiation and Kick-off ... :..x..,.:. - .Task2.0 PreliminaryDa a Review : ;. 2.1 Data Gathering and Adequacy Assessment 2.2 Base Map Preparation Task 3.0 Protect Description .. .:.::::::...: 3.0 Project Description .:. ::......:::x... .:. ....... ... Task4.0 Notice of Preparation and Project SrnPmg ......... ... '. m _.-_...... - �.. ........ �......,.,....... �. . _ . , ..... .. - :.,_, .... ;x::,,.: ..:..�:.:;,.'•,• .............. 4.1 Notice of Preparation S 4.2 Public and Agency Scoping Meetings st� ,M Task 5.0 Prepare Draft EIR =. x 5.1 Summary and Introduction 5.2 Impact Analysis 5.2.1 Earth Conditions 5.2.2 Air Quality 5.2.3 Drainage 5.2.4 Water/Natural Resources Energy Impacts 5.2.5 Aesthetics 5.2.6 Noise 5.2.7 Li ht and Glare KEY:S Scoping Meeting Community Workshop P Planning Commission Meeting C City Council Meeting Crest View Rancho View Public Review Period ® Staff Review Revisions • Assumes a written Notice to Proceed up to an authorized fee would be provided by October 1st. Crest View and Rancho View Commercial Development Sites EIRS Proposed Performance Schedule 1996 1997 October November December January February March April May June 1 2 3 4 5 6 7 8 9 10111 12 131141151 16 17118 19 120121122 23 24 25 1 26 127 128 29 130 131132 33 1 34l 35 136 5.2.8 land Use Compatibility 5.2.9 Population and Housing 5.2.10 Traffic/Access 5.2.11 Recreation BE EM 5.2.12 Public Services/Utilities 5.2.13 Sewage/Solid Waste Disposal na 5.2.14 Hazardous Materials UM Sim I 5.3 Project Alternatives Analysis 5.4 Other CEQA Mandated Sections 5.5 Draft Mitigation Monitoring Program .......................... .......... ...... .... ......................... .......................... .......... ...... .............................. .......................... .... ..... ...... .......... ..................................... 5.6 Document Production ...... . .........::: .. x. Task 6.0 Prepare Final EIR :::•.::. .. ;,:. ._.3'.,.:-::;:. .„ :x.. ,':f � :�".%•..�':;'.-_'...;. - 6.0 Prepare Final EIR Task 7.0 Community Meetings,Workshops and Hearings � ��������� ������� IWI P I I P I I C C 7.0 Community Meetings,Workshops and Hearings I IW I I IWIW I I I I I W I I I P I I P I I I C I I C .......................... ... ... ._ Task 8.0 CEQA Notification&Staff-Level Certification Documents ,..: —. ..: .:,.. , _. ,.�<. ..,. ......._�.....,�.x.=.:.,,•.:.t..,..::.:4�W.�s....��_..xx._. ..... �;;:�.::� _ • 8.1 CEQA Notification 8.2 Certification Documents ..x........ .. xx:':• :".':: .......:. ..... y Task 9.0 Staff Interacttoo and Protect Management � '�•��'�`��� ON GOING 9.0 Staff Interaction and Project Mane ement ON GOING KEY:S Scoping Meeting Community Workshop P Planning Commission Meeting C City Council Meeting IM Crest View En Rancho View = Public Review Period ® Staff Review Revisions • Assumes a written Notice to Proceed up to an authorized fee would be provided by October 1st. d g i N j � 4 WOW MP Ac O r 6 V. BUDGET r V. BUDGET ' PCR's fee to complete the proposed scope of work for both projects is not to exceed $150,800.00. This generally relates individual project costs of $73,166 and $77,634 for the ' Crest View and Rancho View projects, respectively. Table 1, below, presents a summary of project costs by major task. Table 2 provides a detailed breakdown. of both projected manhours, rate schedules and estimated costs. PCR and Malkoff and Associates meeting costs ' have been estimated in accordance with RFP requirements. However, the budget excludes attendance at public meetings by the traffic consultant. ' While the PCR Project Team proposes this cost estimates on a task-by-task basis, we reserve the right to adjust budgets between categories within a single project budget. However, ' the total not-to-exceed cost will not be extended without advanced written authorization by the City in response to a change in the proposed scope. Cost Table 1 ' CREST VIEW AND RANCHO VIEW .COMMERCIAL DEVELOPMENT SUMMARY OF COST PROPOSAL ' Major Task PCR RJKJ M&A Subtotal 1.0 1,770 800 480 3,050 ' 2.0 4,375 0 0 4,375 3.0 1,610 0 0 1,610 ' 4.0 2,650 800 1,920 5,370 5.0 59,270 19,000 0 78,270 6.0 11,900 3,200 0 15,100 7.0 6,525 0 6,480 13,005 8.0 4,830 0 0 4,830 9.0 13,900 1,200 1,200 16,300 Labor Subtotal 106,830 25,000 10,080 141,910 Direct Cost Subtotal 8,890 0 0 8,890 ' Total 1 115,720 25,000 1 10,080 1 150,800 ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 43 September 13, 1996 r � r r it �r �.■� ■� � �r i■r r r .� r� �r r � � Atl 'O b{ m O {Y�i1l O<QS1tl W u W N iJ IJ IJ N N N N All iyJ Al iJ IyJ IJ iv Gy OO�yO•, 1 O9 + m ;u FS 0 g a $ I g o s' --I (m/) 9 IN g $ �' m v R. 4 ¢! h Z Z � 0 O G �NN N g o m 011-00, � d N W O W NWaNNN 9 � � Z U $$ tNa OSYa Wa NNN r = m' + Wm ! to m , (n jj( ry a N 'Y`i ax a s r G m .0 Obm' W O. O! 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' '' :ol o W o$ pi o 's 1 O.O a:V 0 tl 81 b PS 0 0 0 0 0 0 0 0 0 0 0 0 0 1 8 2$O ro�0 fl pee + oa �o �' o000000000000 ry �� *� $mg D O O Oii11 O b O c 4 lA Gx 9 rv. 91 i5 CIo o �$bo 000000o O oo O op o0000 0 0o R52i o !Oa o'tlo p �$ b b a a C, tl a NK p p r rME Y; O p0 O O O O OOo O O O O O O O O O O O O O O O O O O o o O ' O .10 O.O O O F ;O +j$ �x �$ 0 0 0 0 0 0 0 0 0 S� 8.000 '2S O O O O�S O O O O�O O �O O O O O ,O O 0 W b 110 2S S o 0 0 o S o e e o 0 0 0 25 0 0 0 0 0 0 0o e W W u 10 0:0 o S a wax� y g �k7 Nom W oIS S' dLi GYn'mea ............ "I m v�u N' m `r.. a,y1 apt gg �.} m a+ a '!Aid ' ' VI. Qualifications and Experience PLANNING CONSULTANTS RESEARCH Planning Consultants Research (PCR) has provided specialized environmental analysis and planning consulting services to the public and private sectors since 1974. PCR is comprised of almost 30 certified urban and regional planners, environmental planners, transportation and air quality analysts, landscape ecologists, biologists, and support staff. With offices in Orange ' and Los Angeles Counties, PCR offers a comprehensive range of environmental research, analytical and planning capabilities, supported by full technical and computer graphics and production support. PCR can effectively provide superior environmental planning services and ' products. Originally founded to implement CEQA and NEPA legislation, PCR's scope of services now includes land planning, entitlement planning, natural resource management, ' biological sciences, air quality, and noise studies. ' MALKOFF AND ASSOCIATES Malkoff and Associates (MA) has over 25 years' experience in environmental studies ' and planning, program development, project management, permit processing and conflict resolution. MA represents both public and private sector clients and works extensively with community/special interest groups and agencies on environmental and land planning conflicts. ' MA has managed a wide array of projects, involving at least some of the following issue areas: governmental (agency) and community liaison, land use and coastal zone planning, program development, mitigation strategies, water quality studies, wetlands restoration planning, and mediation/negotiation strategies. ' Malkoff and Associates provides special expertise in the area of consensus building. Significant Experience has been gained by MA through over two decades of working on ' technical matters with various agency personnel and members of the public and private stakeholder entities. MA has the capability to find the commonalities of interest, expectations, and goals that form the essential basis for the consensus building process. Malkoff and Associates has worked extensively in the City of Huntington Beach on projects such as Bolsa Chica. MA has facilitated a variety of other projects in the region tincluding correctional facilities, community vision planning, and churches. Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 46 September 13, 1996 � • i ' VI. Qualifications and Experience RKJK, INC. ' Robert Kahn, John Kain & Associates, Inc. (RKJK) is a professional transportation engineering firm providing consulting services to both public and private clients. From major tprogram assignments to small technical studies, client satisfaction is a key objective of the firm. RKJK staff have a combination of professional experience in the fields of transportation ' modeling, traffic impact analysis, circulation planning, transportation demand management, traffic engineering, transit planning, acoustical engineering and parking studies. ' The firm also provides a broad range of professional services in spatial information technologies, including applications for computer aided design and geographic information systems. RKJK personnel.are experienced in land use and network database management using ' ArcCAD software, GIS applications, regional model interface (window/focus techniques), interactive graphics, land use and trip generation assessments, validation procedures, traffic assignment options, and refinement of traffic forecasts. The firm can provide "hands on" training in computer applications for TRANPLAN and many other software packages. RKJK staff have prepared several hundred traffic impact studies throughout Southern and Central California, as well as Southern Nevada. Work products provided by the firm can include conceptual planning/feasibility studies or detailed design recommendations. The firm ' can evaluate both existing conditions and the effects of future development upon infrastructure requirements. OPTIONAL CONSULTANT CAPABILITY ' FUSCOE ENGINEERING, INC. ' Fuscoe Engineering, Inc. (FEI) is a 35-person civil engineering and land surveying firm headquartered in Irvine. Since 1981 FEI has completed hundreds of design projects in the southern California region. F specializes in site development projects for residential retail and commercial FEI spec p p � , ' industrial construction, as well as highway and flood control work for public agencies. These projects have ranged in construction values up to $150 million and have involved top-flight clientele such as the Irvine Company, The University of California, Price-Costco and the ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 47 September 13, 1996 VI. Qualifications and Experience Federal General Services Administration. FEI has been named in 14 awards by the Building Industry Association and has been recognized by a national organization as being one of the top 25 best managed engineering firms in the United States. ' Fuscoe Engineering has participated in the preparation of over 30 Environmental impact Reports with a focus on storm water management and runoff water quality. FEI has also ' worked with premier developers and general contractors in completing over 50 retail projects. The firm has worked directly with nationally recognized retailers such as WalMart, Price-Costco and Home Depot. ' FEI has worked in and for the City g of Huntington Beach. The firm's efforts on the Waterfront Hilton, Walnut Avenue Extension and Main Street (Jack's Surf Shop) rehabilitation ' have familiarized the firm with City procedures and criteria. ' PETRA GEOTECHNICAL Petra Geotechnical is a full-service geotechnical consulting firm providing service in the area of applied earth sciences. The firm's 28 staff in offices in Costa Mesa and Rancho Bernardo have participated in the successful completion of land development projects ranging ' from single residences to planned communities covering thousands of acres. Petra Geotechnical has rendered recent geotechnical services for Huntington Beach ' school site and other projects similar to Crest View and Rancho View. Particular professional focus has been given to liquefaction and peat deposit issues. ' PETRA ENVIRONMENTAL ' Petra Environmental specializes in the assessment of properties during various phases of development. Petra has advised clients which include commercial and residential real estate developers, financial institutions, redevelopment agencies, as well as various private industrial ' and commercial concerns. Petra Environmental's service capability relevant to the Crest View and Rancho View projects includes site evaluation, including Phase I Environmental Site Assessments, asbestos surveys, site investigations; remediation management services including ' Underground Storage Tank services, remedial design services and regulatory compliance and agency liaison. A partial listing of Petra's clients includes Chevron USA, Inc., Knott's Berry Farm, Federal Deposit Insurance Corporation, Resolution Trust Corporation; Cities of Fullerton, Mission Viejo, Orange and Pico Rivera; Rockwell International, El Rancho Unified Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 48 September 13, 1996 VI. Qualifications and Experience School District, Birtcher Homes, Centex Homes and JMB Retail Properties Company, and Presley of Southern California. ' JAMES BARRY ENVIRONMENTAL CONSULTING/ARBORIST James Barry Environmental Consulting (JBEC) has 20 years of experience in ' arboriculture, soil science, horticulture and land rehabilitation. JBEC provides services in tree inventories and construction protection as well as post-project care and maintenance. JBEC also has capability in the development of site-appropriate plant palettes and planting plans and ' specifications for planting and maintenance. James Barry is a certified arborist and a member of the International Society of Arboriculture. 1 B. INDIVIDUAL QUALIFICATIONS ' The PCR Team Project Director and Project Managers have extensive experience in working closely with municipal staff and decision-makers, including the Project Director's and ' Facilitator's individual experience working with the Huntington Beach Community Development Department and City Council members. ' Gregory Vail--Vice President, Environmental Planning and Design ' Greg Vail's work encompasses a broad range of land planning skills from project conception to land development construction oversight. Mr. Vail has 20 years of extensive experience in matching the requirements of CEQA and project and municipal objectives into ' coherent and effective environmental analysis strategies, mitigation, and project design solutions. Relevant individual project experience includes seven years of work on various aspects of planning for Bolsa Chica. His consulting duties involved work as adjunct staff to the Orange County EMA Director of Planning and occasional similar work for the 2nd District County ' Supervisor. Mr. Vail also was principal-in-charge of strategic environmental planning and agency liaison for the certified Raiders Stadium Irwindale EIS/EIR. He provided facilitation services to the City of Huntington Breach for the City Council-appointed Pacific Coast Highway ' Coalition. He was chosen for that role in part because of the level of trust he engendered among the diverse interests represented on the Coalition. He has assisted City Public Works ' staff in obtaining Coastal development and Corps of Engineers permits for the Brookhurst Street Bridge widening program near the Huntington Beach Wetlands. ' Crest View and Rancho View Commercial Development Projects Planning Consultants Research City of Huntington Beach Page 49 September 13, 1996 i 0 ,rs.--e �v NONEOCT v 2 1996 �LV LvP.b ENT Michael Brandman Associates ENVIRONMENTAL SERVICES • PLANNING • NATURAL RESOURCES MANAGEMENT October 2, 1996 Julie Osugi e Associate Planner City of Huntington Beach Community Development Department 20M Main Street ' Huntington Beach, California 92648 Dear Ms. Osugi ' We are truly excited to submit this Addendum Proposal To Prepare Two Environmental Impact Reports for the Crest View and Rancho View School Sites. ' We have assembled a qualified team which consists of MBA's key senior management staff,the public facilitating firm of Government Solutions, the traffic engineering firm of Robert Kahn-John Kain Associates and the economic and fiscal analysis firm of Stanley R. Hoffman Associates. Because Stanley R. Hoffman Associates is a new addition to our team, we have included their firm qualifications and experience in this Appendix A for your review. We appreciate the opportunity to provide environmental consulting services to the City of Huntington Beach and we look forward to working with the City on these two projects. We are confident that together we will be able to meet the challenging demands of these two projects. Should you desire additional information or have questions about our proposal, please contact Dr. Brandman or Mr. Bott at (714) 250-5555. Respectively submitted, MICHAE NDMA A7CIATES � ' Michael Brandman Ph.D Dani el l Bott President/CEO Senior Project Manager 17310 Red Hill Avenue, Suite 250, Irvine,California 92614 714 . 250 . 5555 FAX 714 . 250 . 5556 IRVINE . Los ANGELES SACRAMENTO . SAN JOSE CAMARILLO mbairvo@ix.netcom.com r r i r Crest View School Site Scope of Work CREST VIEW SCHOOL SITE TASK 1: INITIAL RESEARCH AND PROJECT DEFINITION The MBA Principal-in-Charge and Project Manager will meet with City staff for purposes of finalizing the project description and project alternatives, establishing timelines for receipt of technical studies from the project applicant, to collect other relevant research information for the project (general plan, zoning documents, City Ordinances etc.),to finalize project schedules and to establish dates and times of project coordination meetings. TASK 2: INITIAL STUDY AND SCOPING PROCESS i� TASK 2a: Preparation Initial Study/Notice of Preparation MBA will prepare an Initial Study/Notice of Preparation (IS/NOP) for the Crest View School Site project. The IS/NOP will identify potential impacts that would be associated with the development of a commercial center on the school site property. Explanations will be provided for issues that are anticipated to not result in potential significant*impacts. The IS/NOP will be prepared in conformance with CEQA and City requirements and standards. Three (3) copies of the draft IS/NOP will be forwarded to the City for review and approval. MBA will revises the IS/NOP based upon City staff comments. MBA will reproduce and distribute fifty (50) copies of the NOP via certified mail to agencies and the public, after approval is provided by the City. The distribution list will be developed by MBA from input received from the City. TASK 2b: Scopjna ProcaLl ` The MBA Principal-in-Charge and Project Manager will hold a public scoping meeting for the Crest View Screencheck EIR. The puipose of the meeting will be to present the proposed project and gain an understanding of the public's comments and concerns, and to be available to answer questions on environmental issues. A memorandum will be submitted to the City that summarizes issues identified in the scoping meeting. Comments and concerns from the scoping meeting will be addressed in the Screencheck EIR. MBA will prepare a written public notice of the scoping meeting and prepare handouts for the public that addresses environmental issues and processes. TASK 3: PREPARATION OF SCREENCHECK DRAFT EIR MBA will prepare a comprehensive and legally defensible Draft EIR for the Crest View School Site that is consistent with CEQA and the City. The Draft EIR will describe and evaluate potential impacts associated with the development of the proposed commercial center. Ten 0 0) copies of the Screencheck Draft EIR ' will be forwarded to the City for review. The Screencheck Draft EIR will consist of the following sections: project Description One of the first key actions will be the formulation of a working description of the project and project alternatives. MBA will work cl-.sely with the City to prepare a description that effectively articulates the overall objectives of the project. The project description section of the Screencheck Draft EIR will be based on information provided during the Task 1- Initial Research/Project Definition phase, comments received WPR/0079P009.add IV-1 Project Team Philosophy and Approach from the scoping meeting, and facilitator meetings, and comments received on the NOP. The project description will include the following. • Regional and Local Setting. • Project History. • Project Objectives of the City and the Applicant. • Project Characteristics, including discretionary actions required by the City. • Intended Uses of the EIR(as required by Section 15124 (d) of the State CEQA Guidelines), including a list of responsible and other agencies expected to use the EIR in decision making, and a list of approvals for which the EIR will be used (Le, general plan amendment, zone change etc.). Establishment of Thresholds of Significance MBA will work with the City to establish thresholds of significance for each environmental issue addressed in the Draft EIR. In addition to the general standards of significance identified in the CEQA Guidelines, other established thresholds applicable to the project (South Coast Air Quality Management District (SCAQMD), City of Huntington Beach General Plan Policies) will be addressed. The thresholds will be stated for each environmental issue addressed in the EIR, in order that the reader can clearly understand the analytical process used to identify potential project effects. Effects Found To Not Be Significant MBA will describe effects found to be not significant, in accordance with Section 15128 of the State CEQA Guidelines, by listing them with brief explanations of why they are not significant, or by referral to the IS. Effects Identified as Potentially Significant MBA will conduct an environmental analysis for the proposed project. MBA will document existing baseline conditions, conduct project and cumulative impact evaluations,and formulate mitigation measures for each environmental issue. It is our understanding that the project applicant will be providing a geotechnical report and drainage report to the consultant to review and summarize in the Draft EIR. MBA will review each of these studies for CEQA adequacy. The technical studies will need to be submitted to MBA prior to preparation of the Screencheck Draft EIR. Anticipated issues to be addressed, the general approach to be used, and anticipated issues of concern from our preliminary review of the proposed project and project site are described below: Land Use Bettina/Issues: The proposed project site is located near the intersection of Talbert Avenue and Beach Boulevard. The site is surrounded by existing residential uses to the south and east, public open space to the north (Cemetery), and existing commercial uses to the west. The site is currently occupied by several vacant elementary school buildings and facilities and open school fields which are to be demolished as part of the proposed project. The project site is currently designated by the General Plan for public land uses with an underlying land use designation for low density residential. A general plan amendment to General Commercial will be required. WPR/0079P009.add IV-2 Project Team Philosophy and Approach Additionally, the site is zoned Public-Semipublic. .A zone change to General Commercial will also be required. 1 The presence of a commercial shopping center in this location raises the issue of land use compatibility. Surrounding residents could be potentially effected by short-term construction -elated impacts and long- term operational impacts associated with the project. The proposed project would displace the existing open space playing fields on the project site. It is anticipated that nearby residents will be concerned with the loss of open space. Approach: MBA will evaluate potential land use impacts associated with the construction and use of the proposed project, in terms of consistency of the project with the plans and policies of the City, project compatibility with existing land uses in the project area and the impact of the loss of public open space. Issues anticipated to be addressed in the EIR include: • Plans and Policies: The EIR will evaluate the proposed project in relation to surrounding existing and planned land uses, as set fourth in the City of Huntington Beach General Plan. The compatibility of the proposed development with respect to existing and planned development will be assessed. Regulations, site development standards, and intent of the general plan and zoning designations will be evaluated. ' • Land Use Compatibility Existing land uses in the immediate vicinity of the proposed project site will be identified from existing information, available aerial photography and -.>-Psito :;pits. An existing land use map will be presented in the EIR. The project site's potential impacts on existing and potential future land uses in the project site vicinity will be assessed for both the construction (short term) and operations (long-term) phases of the project. The proposed site plan will be analyzed to identify potential design solutions which may help lessen potential environmental effects. Such solutions may include;the orientation of buildings, loading/unloading areas, parking lot configurations, location of curb cuts, and landscape screening. Mitigation measures will recommended to reduce or eliminate adverse land use impacts. • Loss of Open Space: MBA will evaluate the impacts associated with the loss of open space. The City's General Plan will be used to identify the current amount of open space in the City and policies regarding the provision of open space. General Plan Policies regarding the conversion of closed school sites will be addressed. Earth Conditions Setting/Issues: The City lies astride of the Newport-Inglewood Fault zone. Additionally, a number of inactive or non-existent faults have been identified in the City. Even though Crest View School Site is not located within any in a Special Study Zone, the site could be subject to groundshaking in the event an earthquake. The City also has a high water table and expansive soils, liquefaction and seismically induced settlement may occur during strong earthquakes. oroach: MBA will be responsible for reviewing summarizing the geotechnical report (which should include existing conditions, impacts, and mitigation measures) prepared for the project site by the project applicant. Issues anticipated to be addressed in the EIR include: • The identification of soil and geologic characteristics of the project site. • An evaluation of the potential of persons and property being exposed to geologic hazards. WPR/0079P009.add IV-3 Project Team Philosophy and Approach '1 0 An evaluation of required grading activities and potential erosion and sedimentation impacts. • Determination on the suitability of the project site to support the proposed project. Air Quality etting/Issues: The proposed project site is presently occupied by a vacant elementary school. Implementation of the proposed project would result in significant increases in air emissions. Demolishing and grading activities associated with the project would result in short-term air quality impacts. Surrounding residential uses could be adversely effected by decreased air quality. Approach: MBA will prepare the air quality assessment for the proposed project. The overall objective of the air quality analysis will be to address potential impacts on sensitive land uses within the immediate vicinity of the project site. The site is located within the South Coast Air Basin and is administered by the SCAQMD. The proposed project will result in the generation of both short-term and long-term air quality 1 impacts. Short-term impacts include vehicle exhaust emissions and fugitive dust from construction. Long- term impacts will result from the increased vehicular traffic associated with the proposed project. The air quality analysis conducted by MBA will specify which pollutants the project will contribute that are 1 identified as non-attainment, and discuss Regional Air Quality Management Plans, as they relate to the project. Data developed through the Air Resources Board and the SCAQMD will be used for the description of existing ambient air quality. The existing air quality discussion will include recent air quality data from ' local monitoring stations for the past five years to help characterize existing air quality in the project area. Issues to be address in the EIR include: • Document Existing Conditions: Review existing information based on regulatory documents, professional publications and other MBA experience and prepare description of existing air quality conditions. Recent air quality data from the Costa Mesa monitoring station for the past five years will be included. • Provide Quantitative and Qualitative Assessment of Air Quality ImUacts: Apply quantitative analysis methods and assumptions where possible to assess project's relationship to ambient air quality standards. Provide qualitative analysis when quantitative analysis is not possible. MBA will calculate the mobile source emissions associated with the project, with emission factors developed through the US EPA, Air Resources Board, and the SCAQMD. MBA will provide a quantitative assessment of potential impacts to nearby sensitive receptors. Additionally, air quality impacts from construction will be analyzed based on available construction activity, equipment power type, equipment emission factors approved by EPA, horsepower, load factor and percent of time in use. • Identify Definitive Mitigation Measures: MBA will work closely with the City to identify feasible mitigation measures that will help reduce short-term and long-term air quality impacts. Consistency of the proposed project with the SCAQMD's Air Quality Management Plan will be assessed. WPR/0079P009.add IV-4 Project Team Philosophy and Approach Drainage Settina/Issues: The proposed project would result in the introduction of additional impervious surfaces into the project site. Surface water runoff flows are expected to increase. The project site is characterized by a shallow underground water table. Construction operations associated with the project could impact underground water supplies. Approach: MBA will review and summarize the drainage study that will be prepared for the project site by the project applicant..The construction and operational impacts of the proposed project on surface runoff,flooding potential,the increased impermeable surface area, groundwater recharge and other aspects of the local drainage area will be evaluated. Water quality issues will be analyzed to the extent that they are affected by the proposed project and related-projects, conformity of the proposed project to water quality regulations will be addressed. Mitigation measures for hydrology and water quality impacts.will be recommended. Issues anticipated to be addressed in the EIR include: • Current drainage patterns and water flows within and adjacent to the project site. • Existing flow of water from the site compared to projected flows, and potential impacts that could result. • Ability of onsite and adjacent channels to accommodate additional flow. • Evaluation of changes to surface water, including rate and amount of runoff and changes to quality due to discharges. • Potential flood impacts associated with the site. • The project's consistency with the County of Orange, City of Huntington Beach Master Drainage Plans. Aesthetics Settina/Issues: The proposed project site is currently occupied by a closed elementary school. Several buildings on the site are littered with graffiti. Portions of the paved playground area are cracked with weeds growing. A portion of the site is being used for the storage of old school equipment. However, the open space fields on the project site are maintained. It is anticipated that surrounding residents will be concerned with the aesthetic appearance of the proposed project and its compatibility with existing residents and the nearby cemetery, and the loss of open space. Aaoroach: Potential impacts from construction and use of the project site will be assessed in terms of visual compatibility of the proposed project with existing land uses and policies from the City's Urban Design Element of the General Plan. Potential impacts associated with the project will be evaluated through the use of ground-level site photographs from sensitive viewpoints and land uses near the project site. Such land uses would include surrounding residential uses to the south and east and the existing cemetery to the north. Existing aesthetic resources such as trees and other significant types of landscaping will be inventoried. Potential impacts to onsite resources will be evaluated. Visual changes associated with the proposed project will be addressed in terms of the physical appearance and project's conformity with existing City goals and policies. ' Mitigation measures, such as the landscape buffers or architecture features, will be addressed and evaluated for their effectiveness of reducing potential aesthetic impacts. WPR/0079P009.add IV-5 Project Team Philosophy and Approach ' Light and Glare Bettina/Issues: The proposed project would introduce additional lighting into the project site. Surrounding residents could be adversely effected by light and glare impacts. Approach: Due to the visibility of the project site, the affects of day time light and glare and night lighting will be addressed in the EIR. Assumptions regarding building materials, building configurations, lighting requirements, particularly with respect to parking lot lighting will be made based on the City requirements and input. Mitigation measures will be recommended, if necessary,to reduce any significant light and glare impacts associated with the proposed project. Noise Setting/Issues: The proposed project would result in increases in short- and long-term noise impacts in the project area. Surrounding residential uses in the project area could be adversely effected. Approach: Evaluation of the noise impacts associated with the proposed project would involve the following analyses: ' • Identify All Applicable Codes: MBA will review and discuss all applicable State of California requirements and guidelines and the City of Huntington Beach's General Plan Noise Element and Noise Ordinance. The City's exterior noise standard as well as the States applicable noise standards for residential and commercial land uses will be used to determine the mitigation measures for the proposed project. • Identify Noise-Sensitive Land Uses: Potential for existing and/or future noise im::_macs will be identified for the project site and its vicinity using City. of Huntington Beach General Plan Designations, preliminary design information and field reconnaissances. • Document Existing Conditions: Ambient noise measurements within and in proximity of the project site will be conducted, to establish the baseline conditions for the noise study and supplement computer model projections. Existing noise levels will be measured for peak and off peak hours. Selection of noise monitoring locations will be approved by the ' city. • Determine Short Term Impacts: Impacts to adjacent noise-sensitive land uses from project-related construction activities, such as grading, and from stationary and mobile construction equipment will be assessed. U.S. EPA and U.S. HUD resource documents on construction noise-emissions, supplemented by field measurements data, will be used for construction noise impact assessment. Noise standards in the City's Noise Ordinance will be used for noise compliance of the project construction. • Determine Lona-Term Impacts: Impacts from existing, project related and future growth- related traffic volume increases along affected roadways in the project vicinity will be assessed in CNEL, using the Federal Highway Administration IFHWA) Highway Traffic Noise Prediction Model. The traffic noise impact assessment will include both site-specific projects and long term cumulative projects. The areas that will exposed to noise levels exceeding noise criteria in the City Noise Element and Noise Ordinance will be identified. • Determine Mitigation Measures: All feasible mitigation measures designed to reduce short- term and long-term impacts to acceptable noise levels for noise-sensitive existing land uses will be determined where necessary. Both an evaluation of the potential mitigation measures and a discussion of their effectiveness will be provided. r WPR/0079P009.add IV-6 Project Team Philosophy and Approach Traffic/Circulation ' Setting/Issues: A limited amount of traffic is currently generated from the project site. The proposed project is anticipated to increase traffic volumes in the project area vicinity. Intersections in the project area could be adversely effected. Ash: MBA will summarize the traffic study being prepared by RKJK. MBA's primary responsibilities with respect to the traffic analysis will be to ensure technical accuracy and assist in the determination of traffic mitigation requirements for the project and cumulative development. The following is the scope of work of the traffic report: Pursuant to a telephone conversation with Jim Otterson (City of Huntington Beach Traffic Engineer), the basic scope of work for the project has been obtained. This conversation was helpful in defining the City's expectations for the traffic study. The traffic study will address the proposed project site within the following timeframes: • Existing conditions. • Existing plus 5 years of growth including other cumulative projects. • Existing plus 5 years of growth plus cumulative projects plus each project separately and combined. • Buildout conditions without the project. • Buildout conditions with the projects separately and the projects combined. The proposed project would have to be evaluated with respect to the buildout conditions with and without the project. The traffic signal warrant analysis would be required at three locations as defined below. Additionally, left-turn warrant analysis would be required at four locations along Newland Street as identified below. A total of twelve (12) would have to be reviewed in the study area including the following: ' Existing Traffic Signal Locations Slater Avenue INS) at: • Gothard Street (EW) • Beach Boulevard (EW) • Newland Street (include left-turn warrants) (EW) Talbert Avenue NS) at: • Gothard Street (EW) • Beach Boulevard (EW) • Newland Street (include left-turn warrants) (EW) • Magnolia Street (EW) • Bushard Street (EW) • Brookhurst Street (EW) • 1-405 (S) Onramp (EW) Ellis Avenue INS) at: • Beach Boulevard (EW) • Newland Street (include left-turn warrants) (EW) WPR/0079P009.add IV-7 Project Team Philosophy and Approach New Traffic Signal Warrant Study Crest View School Site near East Property line Beach Boulevard at Taylor Street ' The following scope of work is proposed by RKJK for this study effort: 1. Field review existing conditions in the study area, including the number of travel lanes and traffic control at the ten 0 0) study area intersections. 2. Obtain a.m./p.m. peak hour traffic counts at the ten (10) study area intersections. Obtain 24-hour daily traffic counts. 3. Determine existing level of service based upon the ICU (Intersection Capacity Utilization) methodology at the ten (10) study area intersections. 4. Determine the project's trip generation, trip distribution, and traffic assignment to the adjoining roadway system for the approved uses,the proposed project, and two alternative projects. 5. Determine other cumulative project's trip generation, trip distribution, and traffic assignment for the 5-year cumulative analysis. ' 6. Establish a 5-year growth rate estimated to be between 2 to 3 percent, based upon preliminary discussions with Jim Otterson. 7. Determine existing plus 5 years of growth plus cumulative approved projects traffic volumes without the project and level of service at the ten (10) study area intersections. 8. Determine existing plus 5 years of growth plus cumulative approved projects with each of the projects separately and together traffic volumes, and level of service at ten (10) study area intersections. ' 9. Identify traffic improvements necessary to meet minimum City level of service standards for existing plus 5 year of growth plus cumulative approved project plus the project impacts. 10. Determine left-turn traffic signal warrants analysis at four study intersections. 11. Determine traffic signal warrants analysis at three intersections. 12. Determine builtout traffic projections at level of service without the project at ten (10) study area intersections using RKJK Tranplan Model. 13. Determine buildout traffic volumes and level of service with each of the projects separately and together at the ten (10) study area intersections using RKJK Tranplan Model. 14. Identify buildout traffic improvements necessary at the ten 110) study area intersections. 15. Review internal circulation for the conceptual site plan especially with respect to truck access. 16. Identify traffic recommendations including additional lanes, access control, traffic control, etc. 17. Respond to comments from the City. WPR/0079P009.add IV-8 Project Team Philosophy and Approach Population and Housing Setting/Issues: The proposed project may reduce the future housing stock of the City, by converting the site from designated residential uses to a commercial center. The project will also generate additional jobs ' in the project area. Approach: MBA will address potential adverse short-term and long-term population and housing impacts, ' including the potential loss of housing stock in the City. MBA will also address the affects of the proposed project on the City's ability to achieve a better balance of jobs to housing on a local level. In addition, MBA will review the ability of the project to implement General Plan objectives established by the City. Recreation Setting/Issues: A portion of the project site currently consists of open playing fields that are used by ' nearby residents. It is anticipated that residents will be concerned with the loss of recreational open space in the area. fib: MBA will analyze potential recreation impacts associated with the displacement of the existing playing fields. An inventory of other open space areas in the vicinity and their availability will be discussed. Mitigation measures will be recommended, where feasible. Public Services/Utilities Settina/Issues: The proposed project would result in demand increases for public services and v-`.Jes. ' Aooroach: MBA staff will coordinate with the City and affected public service and utility purveyors to assess potential impacts of the proposed project. The following services, facilities and utility.systems will be analyzed: • Sewer/Wastewater, Orange County Sanitation District, Huntington Beach Public Works Department ' • Solid Waste Disposal, Rainbow Disposal • Water Supply, Huntington Beach Water Department, MWD • Electricity, Southern California Edison • Natural Gas, Southern California Gas • Telecommunications, General Telephone and Electric • Fire Protection, Huntington Beach Fire Department • Police Protection, Huntington Beach Police Department Letters describing the proposed project will be sent to all service and utility purvevors. Answers will be requested to document existing and planned facilities current and planned usages and excess capacities. The additional capacity required to meet projected needs will be described. Anticipated impacts will be assessed, and appropriate mitigations measures will be recommended. WPR/0079P009.add IV-9 Project Team Philosophy and Approach i Energy Consumption and Conservation Settin Issues: The proposed project would result in increased energy requirements. A&RIQach: Pursuant to Appendix F of the State CEQA Guidelines, the EIR will address potentially ' significant energy implications of the proposed project. Based on available information, the existing energy setting will be briefly summarized in terms of available supplies, existing consumption and energy standards, as applicable. To the extent practical, based on data provided by the applicant, the energy consumption of the proposed project will be estimated. Construction and operational energy impacts of the proposed project will be discussed. Energy conservation features included in the project, and other recommended mitigation measures, if needed, will be described. This discussion is proposed to be incorporated into the Public Services and Utilities section of the EIR. Property Value Impacts Setting/Issues: It is anticipated that residents in the immediate might be concerned with how their property values might be effected by the presence of the proposed project. This issue is not required by CEQA, but it is typically asked by residents during the environmental review process. 8p,l2roach: MBA will assess the potential changes in the value of residential properties adjacent to the Crest View School Site that might result due to its conversion. The approach to determining the potential property value impact on surrounding housing is as follows: i0 The proposed commercial site and the surrounding area will be evaluated. A sample of three to five comparable residentir' .,eas in the City which are near existing commercial centers will be chosen and ar..Iyzed. • Residential resale data for the existing housing stock surrounding the project site and all comparable sample areas will be compiled. Information regarding resale price, home size, layout, year built, lot size, etc. will be evaluated. • Compiled resale data will be sanitized and normalized by removing anomalous records. ' Then a value ratio is derived for each comparable area examined. The value ratio is derived by comparing average resale values for recent residential resales within view of, or adjacent to, existing commercial centers with average resale values of non-impacted resales in the same area. ' • The resultant value ratio for each area examined is applied to average resale values of the existing housing stock surrounding the proposed commercial center. The result is a predicted range of impact which the planned commercial center is expected to effect on nearby housing values. All statistics and results are compiled in a summary report which outlines the methodology employed and the predicted fiscal impact. ' Sjgnifi ant Unavoidable Adverse Impacts MBA will discuss all significant unavoidable adverse impacts, in conformance with the State CEQA Guidelines, Sectiun 15126(b). Included in the discussion will be any impacts that can be partially mitigated, but not to a level that is less than significant. Any mitigation measures considered, but eliminated from suggestion because of new impacts that would be associated with implementation, will also be discussed. WPR/0079P009.add IV-10 Project Team Philosophy and Approach Cumulative Projects Evaluation The cumulative project impact analysis will address known projects, either approved or proposed (applications on file), within a defined areas around the Crest View School Site. The cumulative project area boundary will be proposed by MBA for City staff approval. The cumulative impact assessment will be based on reasonably anticipated potential development projects that may, in combination with the proposed project, create adverse environmental impacts. Projects will be identified in the initial work task and will be verified with staff. Findings of recent court cases regarding the scope of cumulative impacts discussions in EIRs will be used to address all pertinent issues and integrated into each technical section of the EIR. Growth-Inducing Impacts ' Pursuant to Section 15126(g) of the State CEQA Guidelines, MBA will discuss in the EIR any potential growth-inducing impacts associated with the proposed project. Potential sources of growth inducement ' and their corresponding impacts, such as obstacles to growth (i.e. extension of infrastructure), major new employment generation, or major economic influences, will be qualitatively,analyzed, to the extent that they are applicable. ' Alternatives to the Project Analysis MBA will prepare the alternative section of the EIR and work closely with staff to develop a reasonable ' range of alternatives. MBA will address up to four alternatives to the proposed project, which could include: (1) a less intensive alternative, (2)one alternative use, (3) an alternative site, and (4) the no-project alternative. The alternatives will be provided in sufficient detail for.comp,-;.,.,n with the proposed project. Each alternative will be evaluated with respect to each key impact .ategory reviewed for the proposed project. With respect to the alternative site analysis, MBA proposes to discuss, in general, how specific environmental issues might be affected should a similar level of development be proposed elsewhere in or near the City. However, MBA does not propose, nor recommend, that a specific alternative site be considered for the project EIR in light of recent CEQA case law regarding project alternatives (Goleta II). ' The alternative analysis will discuss, as required by the State CEQA Guidelines, the advantages and disadvantages of each alternative will be identified. A summary of the alternatives and their associated impacts will be provided in the EIR summary. ' Project Summary MBA will prepare a summary that presents the significant conclusions of the EIR for the Crest View School ' Site project. The summary will be a reader-friendly document that can be distributed to the public at or before public hearings and meetings. The summary table format will be used to identify the significant impacts and the effectiveness of the recommended mitigation measures. A discussion of issues to be resolved and issues subject to potential controversy, as required by CEQA will be provided. A sample of ' a Project Summary is included in Appendix B of this proposal. Other CEQA-Mandated Sections ' MBA will be responsible for preparation of the CEQA-mandated sections, listed below; • Table of Contents. • Irreversible and Irretrievable Commitment of Resources. 1 WPR/0079P009.add IV-11 Project Team Philosophy and Approach • Relationship Between Short-Term Uses of Mans Environment and Maintenance and Enhancement of Long-Term Productivity. • List of Organizations and Persons Consulted. • Preparers of the Environment Document. • References. • Appendices. TASK 4: PREPARATION OF DRAFT EIR ' MBA will respond to the City's comments on the Screencheck Draft EIR, complete necessary revisions, and publish the Draft EIR for public review. Once the document is deemed acceptable for public ' distribution, MBA will take responsibility for distribution of the Draft EIR. To facilitate this process, the following steps will be taken. ' • Coordinate with the City's project manager who will assemble comments on, and suggested revisions to,the Screencheck Draft EIR. One set of unified City staff comments will be provided to MBA. The City will reconcile conflicting review comments, if needed, between City staff before giving comments to MBA. • :; Complev- :,a set of revisions to the Screencheck Draft EIR, pursuant to review comments. Revis.;ms will be prepared in conformance with the scope of work. If additional revisions ' are required based on factors such as changes to the project or changes in report format, additional funds may be requested. • Prepare and reproduce the Draft EIR for submittal to the City for a final proof-check review for distribution to the public. • Reproduce sixty-five (65)copies of the Draft EIR and Technical Appendices. Based on the distribution list prepared during the NOP process, MBA will distribute the Draft EIR. A notice of completion of the Draft EIR will be submitted to the State Clearinghouse. One unbound reproducible original copy and a computer data disk containing written text, tables and graphs will be forward to the City. The computer disk will be formatted for Microsoft Word for Windows 6.0 version and Microsoft Excel 5.0. ' TASK 5: DRAFT AND FINAL RESPONSES TO DRAFT EIR COMMENTS MBA will prepare written responses to comments received on the Draft EIR that raise significant environmental issues. The responses to comments will be prepared based on the requirements of the State and City CEQA requirements. ' To implemer+this, the following steps are proposed: • The City's project manager will compile and transmit to MBA all written comments on the Draft EIR. • Confer with staff to review written comments on the Draft EIR and comments from public meetings and hearings to develop a general framework and strategies for preparation of WPR/0079P009.add IV-12 Project Team Philosophy and Approach r • • r . responses. The format of the Final EIR will be as an attachment of responses to comments to the text of the Draft EIR. r • Submit three 13) copies of the draft response to comments for staff review. Responses that are within this proposal's scope of work and budget consist of explanations, elaborations, or clarifications of the data contained in the draft EIR, with a budgeted effort of up to 40 hours. The project applicant's consultants will be responsible for responding to comments on technical reports that are not prepared by MBA. These comments will ' be incorporated into. the Final EIR. TASK 6: FINAL RESPONSE TO.COMMENTS (FINAL EIR) MBA will revise the draft response to comments based on comments received by City staff. The City's project manager will assemble comments and suggested revisions to the final response to comments (Final EIR). MBA will reproduce thirty-five copies of the final responses to comments and distribute a copy to each public agency that commented on the Draft EIR in accordance with Section 21092.5(a) of the CEQA statutes. An unbound, reproducible original copy and computer disk containing response to comments will provided to the City. TASK 7: WRITTEN FINDINGS OF FACT AND STATEMENT OF OVERRIDING CONSIDERATIONS AS REQUIRED BY SECTION 15091 AND 15093 OF THE STATE CEQA GUIDELINES, AND PROJECT RESOLUTIONS ' MBA will prepare draft findings for each significant identified in the EIR, and prepare a Statement of Overriding Considerations, if unavoidable sigr;"..ant impacts occur. As required by the State CEQA Guidelines'' one of three findings must be m.,ade for each significant effect and must be supported by substantial evidence in record. The Statement of Overriding Considerations will rely on input from the City regarding potential benefits of the project. MBA will also prepare draft resolutions in the City format, for discretionary actions for the project. Three (3) screencheck copies of the certification documents and resolutions will be submitted to the City for review and comment. Based on final comments from the City, one (1) reproducible final copy will provided to the City. TASK 8: PREPARE MITIGATION MONITORING PROGRAM rMBA will prepare a draft mitigation monitoring program (MMP), for inclusion in the EIR, in accordance with the State and City CEQA requirements. The MMP will be designed to ensure compliance with adopted mitigation requirements during project implementation. In coordination with City staff, MBA will prepare the MMP for mitigation measures that address significant impacts. The MMP will be designed to fit into the City's existing entitlement and project review process. MBA will coordinate with staff to refine the MMP content and format, prior to preparing the draft MMP. Three (3) copies of the draft MMP will be submitted to the City for review and comment. Based upon City comments, one (1) reproducible final copy of the MMP will submitted to the City. ' TASK 9: ATTENDANCE AT PUBLIC MEETINGS AND HEARINGS MBA will be p-esent at public meetings and hearings, to develop an understanding of the public's comments and concerns, to be available to answer questions on environmental issues and to make presentations on the EIR. Below is a listing of the meetings and the staff who will be committed to attend them: ' • MBA's Project Manager will attend five (5) meetings with City staff. MBA's Principal-in- Charge will attend the initial kick off meeting with City staff then attend City staff meetings when necessary. WPR/0079P009.add IV-13 Project Team Philosophy and Approach 1 MBAs Principal-in-Charge and Project Manager will attend two (2) public workshops. • MBA's Principal-in-Charge and Project Manager will attend four (4) public hearings. TASK 10: PROJECT MANAGEMENT, GENERAL COORDINATION, AND MEETINGS MBA's Project Manager will maintain close communication between City staff and project team members. ' This task is to ensure that the project is running on time and within budget, and is technically correct and legally defensible. This a key element of the project due to the necessity to maintain clear lines of communication between the environmental consultant and the City. ' In addition to the meetings identified in Task 9, the MBA Project Manager will be available for weekly or biweekly teleconference project meetings to help with the coordination of tasks and facilitate communication between the City and the Consultant. TASK 11: PREPARATION OF PUBLIC HEARING STAFF REPORTS MBA will prepare two (2) Planning Commission and one (1) City Council staff report for the proposed ' project. MBA will work closely with the City ensure that the reports are adequate and are completed by the necessary public hearing agenda deadlines. ' TASK 12: FISCAL IMPACT ANALYSIS T', fiscal impact component of this project will be conducted by Stanley R. Hoffman Associates to supplement the environmental review approach described above and will include both a fiscal impact analysis and a competitive impact analysis. Stanley R. Hoffman Associates has prepared fiscal and retail impacts studies throughout California. Presently, they are preparing the retail impact analysis for the Westminster Gateway Center located on the former Highway 39 Drive-In site, at Beach Boulevard and the ' Garden Grove Freeway. This study provides an economic evaluation of the short term and long term competitive impacts of a proposed Wal-Mart Store on existing retailers in the City of Westminster. A similar study was prepared for a proposed Wal-Mart Store in the Panorama City Mall. In addition, Stanley R. Hoffman Associates has prepared economic evaluation studies for Smith Food & Drug, Home Depot and other types of specialty retail centers. A complete listing of their relevant experience is included in Appendix A of this proposal. ' The fiscal impact analysis and competitive impact analysis would be prepared in conjunction with the EFR and would include the analysis of both the proposed project and development alternative. Based on the results of the competitive impact analysis, appropriate adjustments will be made to the net fiscal impact, taking into account potential losses from other retailers. The net sales increase will also recognize the potential cumulative impacts from the parallel development of the Crest View School site. The following tasks will be completed by Stanley R. Hoffman Associates. TASK 12.1: Project Description This task includes the definition of the proposed project and one alternative in terms of land use, ' improvement and land valuation, retail orientation or residential product mix (depending on the alternative), taxable sales generation, population/employment generation, and other development information as required. Of particular importance will the determination of retail orientation and estimation of potential tenant mix and sales generation by retail category (shopper goods, building materials, eating and drinking, etc.). Sales generation assumptions will also be used in Task 12.4 in the determination of competitive impacts. WPR/0079P009.add IV-14 Project Team Philosophy and Approach TASK 12.2: Derivation of Revenue and Cost Factors This task consists of budget analysis and interviews with key City staff leading to the formulation of fiscal factors for projecting recurring revenues and costs. Revenue factors will be developed to estimated incremental property tax, sales and use tax, state subventions (where applicable), fines and forfeitures, ' utility franchises, business license fees, property transfer tax, one-time building permit fees, and other revenues as identified. Cost factors will be developed for police protection, structural fire protection, road maintenance and other public works costs, community services, and relevant citywide overhead. Revenue and cost factors will be derived using either the multiplier or case study method. TASK 12.3: ProeeNon of Fiscal Impacts ' The consultant's fiscal model will be used to project recurring revenue and costs to the City at build out of the proposed uses and the alternative uses. Sales taxes, a significant component for the retail scenario, will be adjusted to reflect only the net increase, taking into account potential competitive impacts on existing retailers. If a residential alternative is defined, a purchasing power component from new households will be included as supporting retail sales in the City, and a portion will be credited as incremental sales tax to Huntington Beach. TASK 12A: Competitive Imnact Analysis This task is included to address the City Council's concern regarding competitive impacts of "big box" or ' high-volume discount retailers on existing retail establishments in Huntington Beach. Since the tenant mix for the proposed retail use is not yet finalized, the specific identification of impacted businesses is premature. Rather. ,.,antitative approach is proposed to determine the marginal citywide impact. TASK 12.5: Definition of Trade Area This task will involve defining the relevant trade area for purposes of analysis. The trade area will ' encompass a five mile ring surrounding the site, and will include portions of the cities of Huntington Beach and Fountain Valley. The trade area will be defined in coordination with the project team and will be based on the location of major arterials, population concentrations and competitive retail centers and establishments. The trade areas will be comprised of census tracts to facilitate data assembly and to segment the market demand into specific locations for input into the retail gravity model. TASK 12.6: Estimation of Retail Demand ' Demographic information will be quantified to estimate household purchasing power in the primary and secondary trade areas, incorporating household income, retail propensity to spend segmented by income group, and distribution of demand across retail goods and services likely to be offered by tenants in the proposed project. SCAG forecasts of household growth at the census tract level, supplemented with City data, will be used to determine future demand within the trade area in a similar fashion. ' TASK 12.7: Estimated of Sales Capture In this task, the total sales generated on site will be distributed across the likely market area. The consultant's GIS-based retail gravity model will be employed to estimate this distribution under two alternat;••e tenant mixes--0) a high-volume discount orientation with a high-profile anchor; and (2) a neighborhood shopping center consisting of a supermarket and in-line shops. The model uses a distance- decay function to simulate the inverse relationship between distance from the site and potential capture from a block of households in a particular census tract. Sales capture will also be segmented to show purchases made by households within the City and by households located outside the City limits. WPR/0079P009.add IV-15 Project Team Philosophy and Approach 1 TASK 12.8: Determination of Marginal Impact ' The analysis of demand and supply in the previous tasks will be combined for an evaluation of the potential impact of the proposed center on the City of Huntington Beach. The impact analysis will focus on the net benefit to the City taking into account any potential impacts on other retailers. Key issues will include the ' balance of supply and demand and the likely leakage from existing stores to proposed center in both the short and long-term. The net benefit, expressed in taxable sales per square foot, will be used as the basis for the estimation of incremental sales tax in the fiscal analysis. TASK 12.9: Manaaament. Documentation and Meetings Documentation ' The results of our analysis and all data assumptions will be documented in report form suitable to the City's needs. An executive summary will also be presented that will be directed toward decision-makers. A draft report will be prepared for review and comment and modified as appropriate. Ten copies of the final report plus a camera ready copy will be provided. Meetings and Coordination ' Meetings and coordination are assumed for the preparation and presentation of the draft and final reports. Major public workshops and public hearings will be attended, as authorized on a time and materials basis. WPR/0079P009.add IV-16 Project Team Philosophy and Approach 1 i 1 1 1 1 1 1 1 1 1 Rancho View School Site Scope of Work RANCHO VIEW SCHOOL SITE TASK 1: INITIAL RESEARCH AND PROJECT DEFINITION The MBA Principal-in-Charge and Project Manager will meet with City staff for purposes of finalizing the project description and project alternatives, establishing timelines for receipt of technical studies from the project applicant, to collect other relevant research information for the project (general plan, zoning documents, City Ordinances etc.),to finalize project schedules and'to establish dates and times of project coordination meetings. TASK 2: INITIAL STUDY AND SCOPING PROCESS ' TASK 2a: Preparation IS/NOP MBA will prepare an IS/NOP for the Rancho View School Site project. The IS/NOP will identify potential impacts that would be associated with the development of a commercial center on the school site property. Explanations will be provided for issues that are anticipated to not result in potential significant impacts. The IS/NOP will be prepared in conformance with CEQA and City requirements and standards. ' Three (3) copies of the draft IS/NOP will be forwarded to the City for review and approval. MBA will revises the IS/NOP based upon City staff comments. MBA will reproduce and distribute fifty (50) copies of the NOP via certified mail to agencies and the public, after approval is provided by the City. The distribution list will be developed by MBA from input received from the City. TASK 2b: Scopina Process The MBA Principal-in-Charge and Project Manager will hold a public scoping meeting for the Rancho View Screencheck EIR. The purpose of the meeting will be to present the proposed project and gain an understanding of the public's comments and concerns, and to be available to answer questions on ' environmental issues. A memorandum will be submitted to the City that summarizes issues identified in the scoping meeting. Comments and concerns from the scoping meeting will be addressed in the Screencheck EIR. MBA will prepare a written public notice of the scoping meeting and prepare handouts for the public that addresses environmental issues and processes. TASK 3: PREPARATION OF SCREENCHECK DRAFT EIR MBA will prepare a comprehensive and legally defensible Draft EIR for the Rancho View School Site that is consistent with CEQA and the City of Huntington Beach. The Draft EIR will describe and evaluate potential impacts associated with the development of the proposed commercial center. Ten (10) copies of the Screencheck Draft EIR will be forwarded to the City for review. The Screencheck Draft EIR will consist of the following sections: Project Descripsion One of the first key actions will be the formulation of a working description of the project and project alternatives. MBA will work closely with the City to prepare a description that effectively articulates the overall objectives of the project. The project description section of the Screencheck Draft EIR -gill be based on information provided during the Task 1- Initial Research/Project Definition phase, comments received from the scoping meeting, and facilitator meetings, and comments received on the NOP. The project description will include the following. WPR/0079P009.add IV-17 Project Team Philosophy and Approach • Regional and Local Setting. \� • Project History. • Project Objectives of the City and the Applicant. • Project Characteristics, including discretionary actions required by the City. • Intended Uses of the EIR(as required by Section 15124 (d) of the State CEQA Guidelines), including a list of responsible and other agencies expected to use the EIR in decision making, and a list of approvals for which the EIR will be used (Le, general plan amendment, zone change etc.). Establishment of Thresholds of Significance MBA will work with the City to establish thresholds of significance for each environmental issue addressed in the Draft EIR. In addition to the general standards of significance identified in the CEQA Guidelines, other established thresholds applicable to the project (SCAQMD, City of Huntington Beach General Plan Policies) will be addressed. The thresholds will be stated for each environmental issue addressed in the EIR, in order that the reader can clearly understand the analytical process used to identify potential project effects. Effects Found To Not Be Significant I MBA will describe effects found to be not significant, in accordance with Section 15128 of the State CEQA Guidelines, by listing them with brief explanations of why they are not significant, or by referral to the Initial Study. Effects Identified as Potentially Sianificant ' MBA will conduct an environmental analysis for the proposed project. MBA will document existing baseline conditions, conduct project and cumulative impact evaluations, and formulate mitigation measures for each environmental issue. It is our understanding that the project applicant will be providing a geotechnical report,drainage report, and a hazardous material investigation technical report to the consultant to review and summarize in the Draft EIR. MBA will review each of these studies for CEQA adequacy. The technical studies will need to be submitted to MBA prior to preparation of the Screencheck Draft EIR. Anticipated issues to be addressed, the general approach to be used, and anticipated issues of concern from our preliminary review of the proposed project and project site are described below: Land Use etting/Issues: The proposed project site is located near the intersection of Warner Avenue and Beach Boulevard. The site is presently surrounded by residential uses to the north, south, and east. Commercial land uses and a non-conforming residential uses are located west of the site. The site is currently occupied by several vacant elementary school buildings, little league ball fields, and a bus maintenance and parking yard facility which are to be demolished as part of the proposed project. The project site is currently designated by the General Plan for Mixed Use-Vertically Integrated Housing in conjunction with General Commercial uses. The site is currently zoned Public-Semipublic. The current General Plan designation allows for commercial uses, therefore, a general plan amendment is not required. However, the project will require approval of a zone change to General Commercial. WPR/0079P009.add IV-18 Project Team Philosophy and Approach The presence of a commercial center in this location raises the issue of land use compatibility. Surrounding residents could potentially be impacted by short-term construction impacts and long-term operational impacts associated with the proposed project. The proposed project will result in the displacement of the little league baseball fields. These fields presently provide open space and recreational opportunities to residents within the project area. The loss of open space could have an adverse effect on nearby residents. ARRIoac1]: MBA will evaluate potential land use impacts associated with the construction and use of the proposed project, in terms of consistency_ of the project with the plans and policies of the City, project compatibility with existing land uses in the project area, and the impact of the loss of public open space. Issues anticipated to be addressed in the EIR include: • Plans and Policies: The EIR will evaluate the proposed project in relation to surrounding existing and planned land uses, as set fourth in the City of Huntington Beach General Plan. The compatibility of the proposed development with respect to existing and planned development will be assessed. Regulations, site development standards and intent of the general plan and zoning designations will be evaluated. • Land Use Compatibility: Existing land uses in the immediate vicinity of the proposed project site will be identified from existing information, available aerial photography, and site visits. An existing land use map will be presented in the EIR. The project site's potential impacts on existing and potential future land uses in the project site vicinity will be assessed for both the construction (short term) and operations (long-term) phases of the project. The proposed site plan will be analyzed to identifv -=;;ential design solutions which may help lessen potential environmental effects. SL.0 solutions may include; the orientation of buildings, loading/unloading areas, parking lot configurations, location of curb cuts, and landscape screening. Mitigation measures will recommended to reduce or eliminate adverse land use impacts. • Loss of Open space: MBA will-evaluate the impacts associated with the loss of open space. The City's General Plan will be used to identify the current amount of open space in the City and policies regarding the provisions of open space. General Plan Policies regarding the conversion of closed school sites will be addressed. Earth Conditions Setting/Issues: The City lies astride of the Newport-Inglewood Fault zone. Additionally, a number of inactive or non-existent faults have been identified in the City. Even though Rancho View School Site is not located within any in a Special Study Zone, the site could be subject to groundshaking in the event of an earthquake. The City also has a high water table and expansive soils, liquefaction and seismically induced settlement may occur during strong earthquakes. I A op road,: MBA will be responsible for reviewing and summarizing the geotechnical report (which should include existing conditions, impacts, and mitigation measures) prepared for the project site by the project applicant. Issues anticipated to be addressed in the EIR include: • The identification of soil and geologic characteristi^s of the project site. • An evaluation of the potential of persons and property being exposed to geologic hazards. '' • An evaluation of required grading activities and potential erosion and sedimentation impacts. WPR/0079P009.add IV-19 Project Team Philosophy and Approach 1 • Determination on the suitability of the project site to support the proposed project. Air Quality Setting/Issues: The proposed project site is presently occupied by a closed elementary school. Implementation of the proposed project would result in significant increases in air emissions. Demolishing and grading activities associated with the project would result in short-term air quality impacts. Surrounding residential uses could be adversely effected by decreased air quality. Approach: MBA will prepare the air quality assessment for the proposed project. The overall objective of the air quality analysis will be to address potential impacts on sensitive land uses within the immediate vicinity of the project site. The site is located within the South Coast Air Basin and is administered by the SCAQMD. The proposed project will result in the generation of both short-term and long-term air quality impacts. Short-term impacts include vehicle exhaust emissions and fugitive dust from construction. Long- term impacts will result from the increased vehicular traffic associated with the proposed project. The air quality analysis conducted by MBA will specify which pollutants the project will contribute that are identified as non-attainment, and discuss Regional Air Quality Management Plans, as they relate to the project. Data developed through the Air Resources Board and the SCAQMD will be used for the description of existing ambient air quality. The existing air quality discussion will include recent air quality data from local monitoring stations for the past five years to help characterize existing air quality in the project area. Issues to be address in the EIR include: • Document _Existing Conditions: Review existing information based on regulatory documents, professional publications and other MBA experience and prepare description of existing air quality conditions. Recent air quality data from the Costa Mesa'moni+.:%;Ig station for the past 5 years will be included. • Provide Quantitative and Qualitative Assessment of Air Quality Impacts: Apply quantitative analysis methods and assumptions where possible to assess project's relationship to ambient air quality standards. Provide qualitative analysis when quantitative analysis is not possible. MBA will calculate the mobile source emissions ti associated with the project, with emission factors developed through the US EPA, Air Resources Board, and.the SCAQMD. MBA will provide a quantitative assessment of potential impacts to nearby sensitive receptors. Additionally, air quality impacts from construction will be analyzed based on available construction activity, equipment power type;equipment emission factors approved by EPA, horsepower, load factor and percent of time in use. • Identify Definitive Mitigation Measures: MBA will work closely with the City to identify feasible mitigation measures that will help reduce short-term and long-term air quality impacts. Consistency of the proposed project with the SCAQMD's Air Quality Management Plan will be assessed. Drainage Setting Issues: The proposed project would result in the introduction of additional impervious surfaces into the project site. Surface water runoff flows are expected to increase. Surface water runoff is expected to be captured in the Orange County Flood Control Channel located immediately north of the project site. Potential impacts to the channel will need to be addressed. The project site is characterized by a shallow underground water table, some 10 to 30 feet below the surface. Construction operations associated with the project could impact underground water supplies. Approach: MBA will review and summarize the drainage study that will be prepared for the project site by the project applicant. The construction and operational impacts of the proposed project on surface WPR/0079P009.add IV-20 Project Team Philosophy and Approach runoff,flooding potential,the increased impermeable surface area, groundwater recharge and other aspects of the local drainage area will be evaluated. Water quality issues will be analyzed to the extent that they are affected by the proposed project and related projects, conformity of the proposed project to water quality regulations will be addressed. Mitigation measures for hydrology and water quality impacts will be recommended. Issues anticipated to be addressed in the EIR include: • Current drainage patterns and water flows within and adjacent to the project site. • Existing flow of water from the site compared to projected flows, and potential impacts that could result. • Ability of onsite and adjacent channels, such as the Orange County Flood Control District Channel to accommodate additional flow. • Evaluation of changes to surface water, including rate and amount of runoff and changes 1 to quality due to discharges. • Potential flood impacts associated with the site. • The project's consistency with the County of Orange, City of Huntington Beach Master t Drainage Plan. Aesthetics Satfina/Issues: The project site is current) occupied d closed elementary school. The rounds of the N l t Y N Y ! school are overgrown with weeds and bushes. Se oral buildings on the site have broken windows. Many of the walls of buildings are littered with graffiti. The northwest corner of the site is used for the storing of discarded dirt and concrete. The existing bus maintenance facility'has the appearance of an industrial use. These two uses on the site are considered to have little aesthetic value. However, the existing ball fields are well maintained and provide open space relief to this area. It is anticipated that surrounding residents will be concerned with the aesthetic appearance of the proposed project and its compatibility with existing land uses. Approach: Potential impacts from construction and use of the project site will be assessed.in terms of visual compatibility of the proposed project with existing land uses and policies from the City's Urban Design Element of the General Plan. Potential impacts associated with the project will be evaluated through the use of ground-level site photographs from sensitive viewpoints and land uses near the project site. Such land uses would include surrounding residential uses to the north, south and east and commercial uses to the west, near Beach Boulevard. Existing aesthetic resources such as trees and other significant types of landscaping will be inventoried. Potential impacts to onsite resources will be evaluated. Visual changes associated with the proposed project will be addressed in terms of the physical appearance and project's conformity with existing City goals and policies. Mitigation measures, such as the landscape buffers or architecture features, will be addressed and evaluated for their effectiveness of reducing potential aesthetic impacts. Light and Glare Settina/Issues: The proposed project would introduce additional lighting into the project site. Surrounding residents could be adversely effected by light and glare impacts. WPR/0079P009.add IV-21 Project Team Philosophy and Approach h ARRL4�h� Due to the visibility of the protect site, the affects of day time light and glare and night ting will be addressed in the EIR. Assumptions regarding building materials, building configurations, lighting requirements, particularly with respect to parking lot lighting will be made based on the City requirements and input. Mitigation measures will be recommended, if necessary,to reduce any significant light and glare impacts associated with the proposed project. Noise Setting/Issues: The proposed project would result in increases in short-and long-term noise impacts in the project area. Surrounding residential uses in the project area could be adversely effected. eh: Evaluation of the noise impacts associated with the proposed project would involve the following analyses: • Identify All Applicable Codes: MBA will review and discuss all applicable State of California requirements and guidelines and the City of Huntington Beach's General Plan Noise Element and Noise Ordinance. The City's exterior noise standard as well as the States applicable noise standards for residential and commercial land uses will be used to determine the mitigation measures for the proposed project. • Identify Noise-Sensitive Land Uses: Potential for existing and/or future noise impacts will be identified for the project site and its vicinity using City of Huntington Beach's General Plan Designations, preliminary design information and field reconnaissances. • : Ambient noise measurements .:chin and in proximity of e Y 1._ the project site will be conducted, to establish the baseli• - conditions for the noise study and supplement computer model projections. Existing noise levels will be measured for peak-and off-peak hours. Selection of noise monitoring locations will be approved by the City. • Determine Short Term Impacts: Impacts to adjacent noise-sensitive land uses from project-related construction activities, such as grading, and from stationary and mobile construction equipment,will be assessed. U.S. EPA and U.S. HUD resource documents on construction noise-emissions, supplemented by field measurements data, will be used for construction noise impact assessment. Noise standards in the City's Noise Ordinance will be used for noise compliance of the project construction. • Determine Lona-Term Impacts: Impacts from existing, project related and future growth- related traffic volume increases along affected roadways in the project vicinity will be assessed in CNEL, using the FHWA Highway Traffic Noise Prediction Model. The traffic noise impact assessment will include both site-specific projects and longterm cumulative projects. The areas that will exposed to noise levels exceeding noise criteria in the City Noise Element and Noise Ordinance will be identified. • Determine Mitigation Measures: All feasible mitigation measures designed to reduce short- term and long-term impacts to acceptable noise levels for noise-sensitive existing land uses will be determined where necessary. Both an evaluation of the potential mitigation measures and a discussion of their effectiveness will be provided. Traffic/Circulation Setting/Issues: A limited amount of traffic is currently generated from the project site. The proposed project is anticipated to increase traffic volumes in the project area vicinity. Intersections in the project area could be adversely effected. WPR/0079P009.add IV-22 Project Team Philosophy and Approach ebb: MBA will summarize the traffic study being prepared by RKJK. MBA's primary responsibilities with respect to the traffic analysis will be to ensure technical accuracy and assist in the determination of traffic mitigation requirements for the project and cumulative development. The following is the scope of work of the traffic report: Pursuant to a telephone conversation with Jim Otterson, the basic scope of work for the project has been obtained. This conversation was helpful in defining the City's expectations for the traffic study. The traffic study will address the proposed project site within the following timeframes: • Existing conditions. • Existing plus 5 years of growth including other cumulative projects. • Existing plus 5 years of growth plus cumulative projects plus each project separately and combined. • Buildout conditions without the project. • Buildout conditions with the projects separately and the projects combined. The proposed project would have to be evaluated with respect to the buildout conditions with and without the project. The traffic signal warrant analysis would be required at three locations as defined below. Additionally, left-turn warrant analysis would be required at four locations along Newland Street as identified below. A total of ter .%j) would have to be reviewed in the study area including the following: Existing Traffic Signal Locations Heil Avenue (NS) at: • Beach Boulevard (EW) • Newland Street (EW) Slater Avenue INS) at: • Gothard Street (EW) • Beach Boulevard (EW) • Newland Street (include left-turn warrants) (EW) Warner Avenue (NS) at: • Gothard Street (EW) • Beach Boulevard (EW) • Newland Street (include left-turn warrants) (EW) • Magnolia Street (EW) • 1-405 (S) onramp (EW) New Traffic Signal Warrant Study Rancho View School site at Rotterdam Lane (standard 4-way intersection). The following is proposed by RKJK for this study effort: 1. Field review existing conditions in the study area, including the number of travel lanes and traffic control at the ten (10) study area intersections. WPR/0079P009.add IV-23 Project Team Philosophy and Approach 2. Obtain a.m./p.m. peak hour traffic counts at the ten (10) study area intersections. Obtain 24-hour daily traffic counts. . 3. Determine existing level of service based upon the ICU (Intersection Capacity Utilization) methodology at the ten (10) study area intersections. 4. Determine the project's trip generation, trip distribution, and traffic assignment to the adjoining roadway system for the approved uses, the proposed project, and two alternative projects. 5. Determine other cumulative project's trip generation, trip distribution, and traffic assignment for the 5-year cumulative analysis. 6. Establish a 5-year growth rate estimated to be between 2 to 3 percent, based upon preliminary discussions with Jim Otterson. 7. Determine existing plus 5 years of growth plus cumulative approved projects traffic volumes without the project and level of service at the ten 0 0) study area intersections. 8. Determine existing plus 5 years of growth plus cumulative approved projects with each of the projects separately and together traffic volumes, and level of service at ten 0 0) study area intersections. 9. Identify traffic improvements necessary to meet minimum City level of service standards for existing plus 5 year of grow*' pius cumulative approved project plus the project impacts. 10. Determine left-turn traffic signal warrants analysis at four study intersections. 11. Determine traffic signal warrants analysis at three intersections. 12. Determine builtout traffic projections at level of service without the project at ten (10) P 1 P 1 study area intersections using RKJK Tranplan Model. 13. Determine buildout traffic volumes and level of service with each of the projects separately and together at the ten (10) study area intersections using RKJK Tranplan Model. 14. Identify buildout traffic improvements necessary at the ten (10) study area intersections. 15. Review internal circulation for the conceptual site plan especially with respect to truck access. 16. Identify traffic recommendations including additional lanes, access control, traffic control, etc. 17. Respond to comments from the City. I WPR/007912009.add IV-24 Project Team Philosophy and Approach Population and Housing Settina/Issues: The proposed project may reduce the future housing stock of the City, by converting the site from designated residential uses to a commercial center. The project will also generate additional jobs in the project area. Approach: MBA will address potential adverse short-term and long-term population and housing impacts, including the potential loss of housing stock in the City. MBA will also address the affects of the proposed project on the City's ability to achieve a better balance of jobs to housing on a local level. In addition, MBA will review the ability of the project to implement General Plan objectives established by the City. Recreation Setting/Issues: A portion of the project site is occupied by Little League baseball fields that are currently being used by Ocean View Little League. The ball fields are used heavily on the weekends by Little Leaguers. The ball fields are designed for Pee Wee teams. It is anticipated that residents in the area will be concerned with the displacement of these fields and the loss of recreational open space in the area. The relocation of these Pee Wee ball fields may be difficult. Approach: MBA will analyze potential recreation impacts associated with the displacement of the Little League baseball fields. MBA will coordinate with Ocean View Little League on the level of activity these fields are being used and the potential for impacts on the community with the loss of the ball fields. An inventory of Little League fields in the area and their availability will be discussed. Mitigation measures will be recommended, where feasible. eublic Services/Utilities Setting/Issues:. The proposed project would result in demand increases for public services arid utilities. Approach: MBA staff will coordinate with the City and affected public service and utility purveyors to assess potential impacts of the proposed project. The following services, facilities and utility systems will be analyzed: • Sewer/Wastewater, Orange County Sanitation District, Huntington Beach Public Works Department ,� • Solid Waste Disposal, Rainbow Disposal • Water Supply, Huntington Beach Water Department, MWD • Electricity, Southern California Edison • Natural Gas, Southern California Gas • Telecommunications, General Telephone and Electric • Fire Protection, Huntington Beach Fire Department • Police Protection, Huntington Beach Police Department Letters describing the proposed project will be sent to all service and utility purveyors. Answers will be requested to document existing and planned facilities current and planned usages and excess capacities. The additional capacity required to meet projected needs will be described. Anticipated impacts will be assessed, and appropriate mitigations measures will be recommended. WPR/0079P009.add IV-25 Project Team Philosophy and Approach Energy Consumption and Conservation Settina/Issues: The proposed project would result in increased energy requirements. Al2 roach: Pursuant to Appendix F of the State CEQA Guideline--, the EIR will address potentially significant energy implications of the proposed project. Based on available information, the existing energy setting will be briefly summarized in terms of available supplies, existing consumption.and energy standards, as applicable. To the extent practical, based on data provided by the applicant, the energy consumption of the proposed project will be estimated. Construction and operational energy impacts of the proposed project will be discussed. Energy conservation features included in the project, and other recommended mitigation measures, if needed, will be described. This discussion is proposed to be incorporated into the Public Services and Utilities section of the EIR. Hazardous Materials Setting/Issues: A portion of the project site is currently occupied by a bus maintenance facility. These facilities involve the handling of oils, solvents and others types of hazardous materials and wastes. Such facilities, typically have underground diesel storage tanks. Any known spills or sources of hazardous wastes will have to be cleaned up prior to implementation of the proposed project. The project site is characterized with a shallow water table, the potential for ground water contamination is a concern. Aggroac]: MBA will review and summarize the hazardous materials investigation prepared for the project site by the project applicant. The hazardous materials report should discuss past uses of the project site and the current handling and storage of hazardous wastes or materials at the bus maintenance facility and school site. Additionally. %ction 21092.6 of CEQA requires that the project site and all alternatives be reviewed to determi ,, if they are on any of the specific lists of known hazardous waste sites. It is assumed herein that hazardous materials report will include such a list. If this task has not been performed, it can be provided by MBA; but is not currently assumed in this scope of work. MBA will provide a summary of existing federal, state, and local regulations pertaining to the storage, handling,transport and disposal of hazardous materials and wastes, as they are applicable to the proposed project. MBA will provide a quantitative description of potential impacts and mitigation measures. Property Value Impacts Setting/Issues: It is anticipated that residents in the immediate area might be concerned with how their property values might be effected by the presence of the proposed project. This issue is not required by CEQA, but it is typically asked by residents during the environmental review process. Anproach: MBA will assess the potential changes in the value of residential properties adjacent to the Rancho View School Site that might result due to its conversion. The approach to determining the potential property value impact on surrounding housing is as follows: • The proposed commercial site and the surrounding area will be evaluated. A sample of three to five comparable residential areas in the City which are near existing commercial centers will be chosen and analyzed. L • Residential resale data for the existing housing stock surrounding the project site and all comparable sample areas will be compiled. Information regarding resale price, home size, layout, year built, lot size, etc. will be evaluated. • Compiled resale data will be sanitized and normalized by removing anomalous records. Then a value ratio is derived for each comparable area examined. The value ratio is derived by comparing average resale values for recent residential resales within view of, WPR/0079P009.add IV-26 Project Team Philosophy and Approach or adjacent to, existing commercial centers with average resale values of non-impacted 1 9 9 resales in the same area. • The resultant value ratio for each area examined is applied to average resale values of the existing housing stock surrounding the proposed commercial center. The result is a predicted range of impact which the planned commercial center is expected to effect on nearby housing values. All statistics and results are compiled in a summary report which outlines the methodology employed and the predicted fiscal impact. Significant Unavoidable Adverse Impacts MBA will discuss all significant unavoidable adverse impacts, in conformance with the State CEQA Guidelines, Section 15126(b). Included in the discussion will be any impacts that can be partially mitigated, but not to a level that is less than significant. Any mitigation measures considered, but eliminated from suggestion because of new impacts that would be associated with implementation, will also be discussed. Cumulative Projects Evaluation The cumulative project impact analysis will address known projects, either approved or proposed (applications on file), within a defined area around the Rancho View School Site. The cumulative project area boundary will be proposed by MBA for City staff approval. The cumulative impact assessment will be based on reasonably anticipated potential development projects that may, in combination with the proposed project, create adverse environmental impacts. Projects will be identified in the initial work task and will be verified with staff. Findings of recent court cases regarding the scope of cumulative impacts discussions in EIRs will be used to address all pertinent issues and integrated into each tdchnical section of the EIR. Growth-Inducing Impacts Pursuant to Section 15126(g) of the State CEQA Guidelines, MBA will discuss in the EIR any potential �- growth-inducing impacts associated with the proposed project. Potential sources of growth inducement and their corresponding impacts, such as obstacles to growth (i.e. extension of infrastructure), major new employment generation, or major economic influences, will be qualitatively analyzed, to the extent that they are applicable. Alternatives to the Proi ct Analysis MBA will prepare the alternative section of the EIR and work closely with staff to develop a reasonable range of alternatives. MBA will address up to four alternatives to the proposed project, which could I� include: (1) a less intensive alternative, (2) one alternative use, (3) an alternative site, and (4) the no-project alternative. The alternatives will be provided in sufficient detail for comparison with the proposed project. Each alternative will be evaluated with respect to each key impact category reviewed for the proposed project. With respect to the alternative site analysis, MBA proposes to discuss, in general, how specific environmental issues might be affected should a similar level of development be proposed elsewhere in or near the City. However, MBA does not propose, nor recommend, that a specific alternative site be considered for the project EIR in light of recent CEQA case law regarding project alternatives (Goleta II). The alternative analysis will discuss, as required by the State CEQA Guidelines, the advantages and disadvantages of each alternative will be identified. A summary of the alternatives and their associated impacts will be provided in the EIR summary. WPR/0079P009.add IV-27 Project Team Philosophy and Approach • Project Summary MBA will prepare a summary that presents the significant conclusions of the EIR for the Rancho View School Site project. The summary will be a reader-friendly document that can be distributed to the public at or before public hearings and meetings. The summary table format will be used to identify the significant 5 impacts and the effectiveness of the recommended mitigation measures. A discussion of issues to be resolved and issues subject to potential controversy, as required by CEQA will be provided. A sample of a Project Summary is included in Appendix B of this proposal. Other CEOA-Mandated Sections MBA will be responsible for preparation of the CEQA-mandated sections, listed below; • Table of Contents. • Irreversible and Irretrievable Commitment of Resources. • Relationship Between Short-Term Uses of Mans Environment and Maintenance and Enhancement of Long-Term Productivity. • List of Organizations and Persons Consulted. • Preparers of the Environment Document. ��' • References. • Appendices. TASK 4: PREPARATION OF DRAFT EIR MBA will respond to the City's comments on the Screencheck Draft EIR, complete necessary revisions, and publish the Draft EIR for public review. Once the document is deemed acceptable for public distribution, MBA will take responsibility for distribution of the Draft EIR. To facilitate this process, the following steps will be taken. • Coordinate with the City's project manager who will assemble comments on, and suggested revisions to, the Screencheck Draft EIR. One set of unified City staff comments will be provided to MBA. The City will reconcile conflicting review comments, if needed, between City staff before giving comments to MBA. ' • Complete one set of revisions to the Screencheck Draft EIR, pursuant to review comments. Revisions will be prepared in conformance with the scope of work. If additional revisions are required based on factors such as changes to the project or changes in report format, additional funds may be requested. • Prepare and reproduce the Draft EIR for submittal to the City for a final proof-check review for distribution to the public. • Reproduce sixty-five (65) copies of the Draft EIR and Technical Appendices. Based on the distribution list prepared during the NOP process, MBA will distribute the Draft EIR. A �. notice of completion of the Draft EIR will be submitted to the State Clearinghouse. WPR/0079P009.add IV-28 Project Team Philosophy and Approach One unbound reproducible original copy and a computer data disk containing written text, tables and graphs will be forward to the City. The computer disk will be formatted for Microsoft Word for Windows 6.0 version and Microsoft Excel 5.0. TASK 5: DRAFT AND FINAL RESPONSES TO DRAFT EIR COMMENTS MBA will prepare written responses to comments received on the Draft EIR that raise significant environmental issues. The responses to comments will be prepared based on the requirements of the State and City CEQA requirements. To implement this, the following steps are proposed: • The City's project manager will compile and transmit to MBA all written comments on the 1 Draft EIR. • Confer with staff to review written comments on the Draft EIR and comments from public meetings and hearings to develop a general framework and strategies for preparation of responses. The format of the Final EIR will be as an attachment of responses to comments to the text of the Draft EIR. • Submit three (3) copies of the draft response to comments for staff review. Responses that are within this proposal's scope of work and budget consist of explanations, elaborations, or clarifications of the data contained in the draft EIR, with a budgeted effort of up to 40 hours. The project applicant's consultants will be responsible for responding to comments on technical reports that are not prepared by MBA. These comments will be incorporated into the Final EIR. TASK 6: FINAL RESPONSE TO COMMENTS (FINAL EIR) MBA will revise the draft response to comments based on comments received by City staff. The City of Huntington Beach's project manager will assemble comments and suggested revisions to the final response to comments (Final EIR). MBA will reproduce thirty-five (35) copies of the final responses to comments and distribute a copy to each public agency that commented on the Draft EIR in accordance with Section 21092.5(a)of the CEQA statutes. An unbound, reproducible original copy and computer disk containing response to comments will provided to the City of Huntington Beach. TASK 7: WRITTEN FINDINGS OF FACT AND STATEMENT OF OVERRIDING CONSIDERATIONS AS REQUIRED BY SECTION 15091 AND 15093 OF THE STATE CEQA GUIDELINES, AND PROJECT RESOLUTIONS MBA will prepare draft findings for each significant identified in the EIR, and prepare a Statement of Overriding Considerations, if unavoidable significant impacts occur. As required by the State CEQA Guidelines, one of three findings must be made for each significant effect and must be supported by substantial evidence in record. The Statement of Overriding Considerations will rely on input from the City regarding potential benefits of the project. MBA will also prepare draft resolutions in the City format, for discretionary actions for the project. Three (3) screencheck copies of the certification documents and resolutions will be submitted to the City for review and comment. Based on final comments from the City, one (1) reproducible final copy will provided to the City. i� WPR/0079P009.add IV-29 Project Team Philosophy and Approach 8TAS K : PREPARE MITIGATION MONITORING PROGRAM MBA will prepare a draft MMP, for inclusion in the EIR, in accordance with the State and City CEQA requirements. The MMP will be designed to ensure compliance with adopted mitigation requirements during project implementation. In coordination with City staff, MBA will prepare the MMP for mitigation measures that address significant impacts. The MMP will be designed to fit into the City's existing entitlement and project review process. MBA will coordinate with staff to refine the MMP content and format, prior to preparing the draft MMP. Three (3) copies of the draft MMP will be submitted to the City for review and comment. Based upon City comments, one (1) reproducible final copy of the MMP will submitted to the City. TASK 9: ATTENDANCE AT PUBLIC MEETINGS AND HEARINGS MBA will be present at public meetings and hearings, to develop an understanding of the public's comments and concerns, to be available to answer questions on environmental issues and to make presentations on the EIR. Below is a listing of the meetings and the staff who will be committed to attend them: • MBA's Project Manager will attend five (5) meetings with City staff.MBA's Principal-in- Charge will attend the initial kick off meeting with City staff then attend City staff meetings when necessary. • MBA's Principal-in-Charge and Project Manager will attend two (2) public workshops. • MBA's Principal-in-Charge and Project Manager will attend four (4) public hearings. TASK 10: PROJECT MANAGEMENT, GENERAL COORDINATION, AND MEETINGS MBA's Project Manager will maintain close communication between City staff and project team members. This task is to ensure that the project is running on time and within budget, and is technically correct and legally defensible. This a key element of the project due to the necessity to maintain clear lines of communication between the environmental consultant and the City. In addition to the meetings identified in Task 9, the MBA Project Manager will be available for weekly or biweekly teleconference project meetings to help with the coordination of tasks and facilitate communication between the City and the Consultant. TASK 11: PREPARATION OF PUBLIC HEARING STAFF REPORTS MBA will prepare two (2) Planning Commission and one (1) City Council staff report for the proposed project. MBA will work closely with the City ensure that the reports are adequate and are completed by the necessary public hearing agenda deadlines. TASK 12: PUBLIC FACILITATION The public facilitation component of this project will conducted by Governmental Solutions to supplement the environmental review approach described above. The intent of the public facilitation component is to insure the legal adequacy of the EIR by involving the community in identifying potential concerns and impacts, recommending mitigation measures for identified impacts, and suggesting alternatives that might reduce the potential impacts of the proposed project. In the course of these efforts, community residents will receive information about the proposed project and WPR/0079P009.add IV-30 Project Team Philosophy and Approach potential issues that will need to be addressed during the environmental review process. This information p 9 will provide the community with background to participate meaningfully in the EIR review and public review process. The following tasks will be completed the MBA project team. • Determine key issues regarding development of Rancho View School Site. Identification of community issues will be completed by: -- Interviews of key City staff -- Interview of City officials Interview with developer Interview with school district staff -- Interview(s) with community leader(s) concerned about development of Rancho View • Summarize Community Issues Overview and Analysis and provide to City in a written report. • Based on issues, facilitate small group meetings with community leaders, developer, and City staff to determine what issues can be resolved and what options are available for resolution of issues. In order to facilitate these small group meetings, the following actions will be completed: -- Coordinate meeting, time, place, attendees Provide agenda for each meeting -- Provide background materials, as required, on each i. ,ue -- Summarized findings/results of each meeting in writing and provide to City. • Serve as a liaison between community leaders, City, and developer. • Prepare correspondence as required between City and Community. • Facilitate large Public Meeting in October. • Facilitate Public Meeting in November. • Public Hearings—Prior to public hearings at the Planning Commission and City Council, provide to the City a summary of Community Issues, how they have been addressed and/or resolved, and what issues remain. Continue to serve as a liaison with the community through the public hearing process. TASK 13: PREPARE FISCAL IMPACT EVALUATION The fiscal impact evaluation component of this project will be conducted by Stanley R. Hoffman Associates to supplement the environmental review approach described above and will include both a fiscal impact analysis and a competitive impact analysis. The fiscal impact analysis and competitive impact analysis would be prepared in conjunction with the EFR and would include the analysis of both the proposed project and development alternative. Based on the results of the competitive impact analysis, appropriate adjustments will be made to the net fiscal impact, taking into account potential losses from other retailers. The net sales increase will also recognize the potential cumulative impacts from the parallel development of the Rancho View School site. The following tasks will be completed by Stanley R. Hoffman Associates. WPR/0079P009.add IV-31 Project Team Philosophy and Approach 1 TASK 13.1: Prj;pct Description This task includes the definition of the proposed project and one alternative in terms of land use, improvement and land valuation, retail orientation or residential product mix (depending on the alternative), taxable sales generation, population/employment generation, and other development information as 1� required. Of particular importance will the determination of retail orientation and estimation of potential tenant mix and sales generation by retail category (shopper goods, building materials, eating and drinking, etc.). Sales generation assumptions will also be used in Task 2 in the determination of competitive impacts. TASK 13.2: Derivation of Revenue and Cost Factors Assuming that revenue and cost factors were developed for the Crest View site. This task will consist only of verifying the factors for use in the Rancho View site. This task will incorporate budget analysis and interviews with key City staff conducted for the Crest View site, leading to the formulation of fiscal factors for projecting recurring revenues and costs. Revenue factors will be developed to estimated incremental property tax, sales and use tax, state subventions (where applicable), fines and forfeitures, utility franchises, business license fees, property transfer tax, one-time building permit fees, and other revenues as identified. Cost factors will be developed for police protection, structural fire protection, road maintenance and other public works costs, community services, and relevant citywide overhead. Revenue and cost factors will be derived using either the multiplier or case study method. TASK 13.3: Protection of Fiscal Impacts The consultant's fiscal model will be used to project recurring revenue and costs to the City at buildou* P 1 g Y of the proposed uses and the alternative uses. Sales taxes, a significant component for the retail scer . jo, will be adjusted to reflect only the net increase, taking into account potential competitive impacts on existing retailers. If a residential alternative is defined, a purchasing power component from new households will be included as supporting retail sales in the City, and a portion will be credited as incremental sales tax to Huntington Beach. TASK 13.4: Competitive Impact Analysis • This task is included to address the City Council's concern regarding competitive impacts of "big box" or high-volume discount retailers on existing retail establishments in Huntington Beach. Since the tenant mix for the proposed retail use is not yet finalized, the specific identification of impacted businesses is premature. Rather, a quantitative approach is proposed to determine the marginal citywide impact. It is expected that a portion of the Crest View competitive impact analysis will be incorporated into this study, resulting in a cost savings for this portion of the budget. TASK 13.5: Definition of Trade Area This task will involve defining the relevant trade area for purposes of analysis. The trade area will encompass a five mile ring surrounding the site, and will include portions of the cities of Huntington Beach and Fountain Valley. The trade area will be defined in coordination with the project team and will be based on the location of major arterials, population concentrations and competitive retail centers and establishments. The trade areas will be comprised of census tracts to facilitate data assembly and to segment the market demand into specific locations for input into the retail gravity model. TASK 13.6: Estimation of Retail Demand Demographic information will be quantified to estimate household purchasing power in the primary and secondary trade areas, incorporating household income, retail propensity to spend segmented by income group, and distribution of demand across retail goods and services likely to be offered by tenants in the WPR/0079P009.add IV-32 Project Team Philosophy and Approach proposed project. SCAG forecasts of household growth at the census tract level, supplemented with Cit y data, will be used to determine future demand within the trade area in a similar fashion. TASK 13.7: Estimated of Sales Capture In this task, the total sales generated on site will be distributed across the likely market area. The consultant's GIS-based retail gravity model will be employed to estimate this distribution under two alternative tenant mixes--(1) a high-volume discount orientation with a high-profile anchor; and (2) a neighborhood shopping center consisting of a supermarket and in-line shops. The model uses a distance- decay function to simulate the inverse relationship between distance from the site and potential capture from a block of households in a particular census tract. Sales capture will also be segmented to show purchases made by households within the City and by households located outside the City limits. TASK 13.8: Determination of Marginal Impact The analysis of demand and supply in the previous tasks will be combined for an evaluation of the potential impact of the proposed center on the City of Huntington Beach. The impact analysis will focus on the net benefit to the City taking into account any potential impacts on other retailers. Key issues will include the balance of supply and demand and the likely leakage from existing stores to proposed center in both the short and long-term. The net benefit, expressed in taxable sales per square foot, will be used as the basis for.the estimation of incremental sales tax in the fiscal analysis. TASK 13.9: Management. Documentation and Meetings Documentation The results of our analysis and all data assumptions will be documented in report form suitable to the City's needs. An executive summary will also be presented that will be directed toward decision-makers. A draft report will be prepared for review and comment and modified as appropriate. Ten copies of the final report plus a camera ready copy will be provided. Meetings and Coordination Meetings and coordination are assumed for the preparation and presentation of the draft and final reports. Major public workshops and public hearings will be attended, as authorized on a time and materials basis. L S. WPR/0079P009.add IV-33 Project Team Philosophy and Approach SECTION V. PROJECT SCHEDULE CREST VIEW SCHOOL SITE EIR 1Nork ProductiMi estone Dates Project Initiation Meeting Se tember 24, 1996 Submit Draft ISMOP to City October 2, 1996 Receive City Comments on Draft IS/NOP October 9, 1996 Distribute NOP for 30-dayPublic Review Period October 15, 1996 Public Scoping Meeting October 21-25, 1996 Close 30-dayNOP Public Review Period November 15, 1996 Submit Screencheck Draft EIR to City December 6, 1996 Receive City Comments on Screencheck Draft EIR December 13, 1996 Distribute Draft EIR for 45-dayPublic Review Period December 20, 1996 Public Meeting To Receive Comments on Draft EIR Janv- 14, 1997 Submit Fiscal Impact Analysis to City February 3, 1997 Close 45-dayPublic Review Period on Draft EIR February 3, 1997 Submit Screencheck Final EIR to City February 17, 1997 Receive City Comments on Final EIR February 18, 1997 Final EIR Ready for Public Hearings February 21, 1997 First Planning Commission Hearing March 25, 1997 WPR/0079P009I V-1 Project Schedule RANCHO VIEW SCHOOL SITE EIR Work Product/Milestone Dates Project Initiation Meeting October 9, 1996 Public Facilitator Meeting October 17, 1996 Public Facilitator Meeting November 13, 1996 Submit Draft IS/NOP to City November 20, 1996 Receive City Comments on Draft IS/NOP November 25, 1996 Distribute NOP for 30-day Public Review Period November 29, 1996 Public Scoping Meeting December 9-13, 1996 Close 30-day NOP Public Review Period December 29, 1996 Submit Screencheck Draft EIR to City January 31, 1997 1 Receive City Comments on Screencheck Draft EIR February 10, 1997 Distribute Draft EIR.for 45-dayPublic Review Period February 26, 1997 Public Meeting To Receive Comments on Draft EIR March 5, 1997 Submit Fiscal-impact An sis to City Aril 11, 1997 Close 45-dayPublic Review Period on Draft EIR Aril 11, 1997 Submit Screencheck Final EIR to City Aril 25, 1997 Receive City Comments on Final EIR May 6, 1997 Final EIR Ready for Public Hearings May 13, 1997 First Planning Commission Hearing Early June 1997 WPR/0079P0091 V-2 Project Schedule - SECTION VI. COST PROPOSAL CREST VIEW SCHOOL SITE The following is the price for the proposed Crest View School Site EIR. The total price incudes all tasks discussed in Section IV and is based on the assumptions following the price proposal. Changes to these assumptions could necessitate an adjustment to the total price. MBA Professional Labor Fees Total Task 1: Project Initiation and Organization $ 850 Task 2a: Initial Study/Notice of Preparation 2,400 Task 2b: Scoping Process 1,600 Task 3: Screencheck EIR 26,342 Task 4: Draft EIR - 2,850 Task 5: Draft Responses to Comments 4,600 Task 6: Final Responses to Comments (Final EIR) 1,100 Task 7: Findings, Overriding Considerations and Project Resolutions 1,250 Task 8: Mitigation Monitoring Program 1,050 Task 9: Public Meetings and Hearings 2,200 Task 10: Project Management and Project Team Meetings 3,800 Task 11: Prepare Staff Reports 1,400 Total MBA Professional Fees $50,192 Subc nsultants Robert Kahn, John Kahn & Associates $13,500 Stanley R. Hoffman Associates 8,600 Subtotal Consultants $22,100 10% Administrative Cost 2.210 Total Subconsultant Costs 24,310 Other Direct Costs �. Printing: EIR Document $5,000 Other reproduction 150 $5,150 Other: Fax, telephone, mileage, binders, delivery, Other direct costs $2.800 Subtotal Other Direct Costs 7,950 10%Administrative Costs 795 Total Other Direct Costs 8.745 TOTAL PROPOSED PRICE $82,247 WPR/0079P009 VI-1 Cost Proposal ! RANCHO VIEW SCHOOL SITE The following is the price for the proposed Rancho View School Site EIR. The total price incudes all tasks discussed in Section IV and is based on the assumptions following the price proposal. Changes to these assumptions could necessitate an adjustment to the total price. MBA Professional Labor Fees Total Task 1: Project Initiation and Organization $ 850 Task 2a: Initial Study/Notice of Preparation 2,400 Task 2b: Scoping Process 1,600 Task 3: Screencheck EIR 25,842 Task 4: Draft EIR 2,850 Task 5: Draft Responses to Comments 4,600 Task 6: . Final Responses to Comments (Final EIR) 1,100 Task 7: Findings, Overriding Considerations and Project Resolutions 1,250 Task 8: Mitigation Monitoring Program 1,050 Task 9: Public Meetings and Hearings 2,200 Task 10: Project Management and Project Team Meetings 3,800 Task 11: Prepare Staff Reports 1.400 Total MBA Professional Fees $49,692 Subconsultants R_Jert Kahn, John Kahn & Associates $11,500 Stanley R. Hoffman Associates 5,900 Government Solutions 8.500 Subtotal Consultants $25,900 10% Administrative Cost 2.590 Total Subconsultant Costs 28,490 Other Direct Costs Printing: EIR Document $5,000 Other reproduction 150 $5,150 Other: Fax, telephone, mileage, binders, delivery, Other direct costs $2.800 Subtotal Other Direct Costs 7,950 10%Administrative Costs 795 Total Other Direct Costs 8.745 TOTAL PROPOSED PRICE $86,927 WPR/0079Poo9 VI-2 Cost Proposal f • r iCREST VIEW SCHOOL SITE AND RANCHO VIEW SCHOOL SITE COMBINED The following is the combined price for the proposed Crest View School Site EIR and Rancho View School Site EIR. The total price incudes all tasks discussed in both scopes of work and is based on the assumptions following the price proposal. Changes to these assumptions could necessitate an adjustment to the total price. MBA Professional Labor Fees Total Task 1: Project Initiation and Organization $ 1,700 Task 2a: Initial Study/Notice of Preparation 4,800 Task 2b: Scoping Process 3,200 Task 3: Screencheck EIR 52,184 Task 4: Draft EIR 5,700 Task 5: Draft Responses to Comments 9,200 Task 6: Final Responses to Comments (Final EIR) 2,200 Task 7: Findings, Overriding Considerations and Project Resolutions 2,500 Task 8: Mitigation Monitoring Program 2,100 Task 9: Public Meetings and Hearings 4,400 Task 10: Project Management and Project Team Meetings 7,600 Task 11: Prepare Staff Reports 2.800 Total MBA Professional Fees $99,884 Subconsultants Robert Kahn, John Kahn & Associates $25,000 Stanley R. Hoffman Associates .. 14,000 Government Solutions 8.500 Subtotal Consultants $48,000 10% Administrative Cost 4.800 Total Subconsultant Costs 52,800 Other Direct Costs Printing: EIR Document $10,000 Other reproduction 300 $10,300 Other: Fax, telephone, mileage, binders, delivery, Other direct costs $ 5.600 Subtotal Other Direct Costs $15,900 10%Administrative Costs 1.590 Total Other Direct Costs 17,490 TOTAL PROPOSED PRICE $170,174 WPR/0079P009 VI-3 Cost Proposal The assumptions used in calculating the above fees are: P 9 1. The price is valid for up to 60 days from the date of the proposal, after which it may be subject to revision. 2.. The SEIR will be prepared to comply with CEQA. 3. The price is based on completion of the work within the proposed schedule. If delays occur, an amendment of the price would be warranted to accommodate additional project management and other costs, and to reflect adjustments for updated billing rates. 4. Costs have been allocated to tasks based on MBA's proposed approach. During the work, MBA may, on its sole authority, re-allocate costs among tasks, as circumstances warrant, so long as the adjustments maintain the total price within its authorized amount. 1 WPRI0079POo9 VI-4 Cost Proposal 1 1 APPENDIX A STANLEY R. HOFFMAN ASSOCIATES QUALIFICATIONS i 1 1 1 1 STANLEY R. HOFFMAN ASSOCIATES QUALIFICRTIONS Stanley R.Hoffman Associates is a professional consulting corporation ' and established in 1981 and provides fiscal and financial analysis,planning policy analysis, economic studies and real estate market research for EXPERIENCE public agencies and private firms. Services are designed to meet a variety of client needs,ranging from overall market assessments to the details of site-specific development staging. Stanley R Hoffinan Associates seeks innovative solutions to satisfy the client's specific requirements. Services Provided Services are provided individually and in cooperation with project teams in a variety of planning situations including: preparation of specific plans,redevelopment plans,general plans and amendments,annexation and incorporation studies,development agreements and fee analyses and environmental impact reports. There currently are three offices in California:Los Angeles,Hayward and Tustin. Fiscal and Financial Analysis. Information is provided on cost and ' revenue consequences of land use change to cities and counties. Means are determined for funding public infrastructure improvements required for develor-:..,it. Areas of concentration are as follows: ■ Computer-based fiscal impact models ■ Public costs and revenues ■ Fiscal impacts of alternative land use plans ■ Development impact fee studies ■ Financing strategies for capital and operating costs ■ Annexation studies Economic and Policy Analysis. Services are provided in the formulation of economic policies and strategies. Specific areas of ' emphasis include: ■ General Plan and Specific Plan programs ■ Economic development agreements and strategies ■ Project phasing strategies ■ Public/private coordination Real Estate Market Research. Decision-relevant information on development opportunities is provided for overall market evaluations and site-specific assessments. Techniques include: ■ Land use market absorption studies Highest and best use analysis ■ Developers'financial pro forma ■ Market feasibility assessments ■ Comprehensive and growth management phasing plans SR"A Stanley R Hoffman Associates FISCAL,ECONOMIC AND FINANCIAL SERVICES ! F . KEY STAFF RESUMES Stanley R Hoffman,AICP Stanley R Hoffman has over twenty-five years experience in the fields Principal of real estate market research; fiscal and financial analysis; economic studies; demographic, economic and land use projections; and computer-based modeling. He has managed major programs in both the public and private sectors, involving numerous presentations before political bodies and professional audiences. Since establishing Stanley R Hoffinan Associates in January 1981,Mr. Hoffman has specialized in Fiscal and Economic Impact Studies and on Market Feasibility Studies for residential,office,major retail shopping centers and office/hotel projects. These studies have been prepared for many clients including cities,counties,redevelopment agencies,other public agencies and developers. Major fiscal and financial analyses have included large-scale mixed use land developments in many jurisdictions throughout California. Mr. Hoffman is experienced in preparing development fee impact programs and nexus studies. He has also worked on establishing Mello- Roos Community Facilities Districts and special assessment districts. ' These programs cover a wide range of land development and phasing patterns,facilities including transportation,sewerage,fire equipment and stations and other infrastructure. Mr. Hoffman has managed a number of housing analyses, several Regional Comprehensive Plans providing detailed economic, housing and demographic analyses and economic development strategies. ' Education and Affiliations: Mr. Hoffman holds a master's degree in urban planning from UCLA, 1972; a master's degree in electrical engineering from the University of Michigan, 1967; and a bachelor's in engineering from UCLA, 1966. He maintains affiliations and leadership roles with several professional planning organizations including the ' California Planning Roundtable,California Planning Foundation,ULI, the American Planning Association and the American Institute of Certified Planners. He is past co-president of the UCLA Graduate School of Architecture and Urban Planning Alumni Association. Teaching/Speaking Assignments: Mr. Hoffman taught a graduate course entitled Urban Public Finance at UCLA in the Public Policy Department during Spring Quarter 1996. He is often a guest speaker on professional panels, conferences, seminars and graduate courses at various universities in California in the fields of planning and economic ' development. He has also taught courses at the University of Southern California and the University of California,Irvine,extension program in Land Use and Development Planning. SRHA_ Stanley R Hoffman Assodates FISCAL,ECONOMIC AND FINANCIAL SERVICES Martine Osborn Marcine Osborn has eighteen years experience in the fields of Senior Project Manager demography,geography,consumer and small business market research, project management, urban and regional planning and environmental impact studies. She has extensive knowledge of demographic data sources,ranging from the U.S. Census to available local information. She has prepared long range population and housing projections, implemented a computer-based demographic information system, and prepared demographic reports for public and regulatory agencies. She also has experience with survey panels and statistical analysis of data. Since joining Stanley R Hoffinan Associates in February 1989, Ms. Osborn has managed the company's operations in Northern California. She has worked on a variety of disciplines in the company's planning projects including fiscal analyses, general plan programs, economic impact evaluations and development fee studies. Prior to her association with Stanley R. Hoffman Associates, Ms. Osborn was the demographer on the.corporate staff for Pacific Bell. She was responsible for the Company's population and household projections for small areas throughout California and Nevada. Education: Ms. Osborn holds bachelor's and masters' degrees in geography from UCLA. While at UCLA,she was a research assistant ' and participated in several research projects on urban systems and locational analysis. Scott Jackson, Scott Jackson has ovei ten years of experience with an emphasis in fiscal r Senior Project Manager land use.planning, economic impact analysis and real estate market research. Since joining Stanley R. Hoffman Associates in February ' 1990, Mr. Jackson has specialized in preparing fiscal and economic analyses for various cities and counties throughout Southern and Central California. Several fiscal analyses he completed include projects in the communities of the County and City of Orange, La Quinta, Oxnard, Indio, Palm Springs,Fullerton and Coachella,El Dorado,San Bernardino,Redlands, ' Irvine and Bakersfield. His analyses have involved multiple land uses such as office, retail, business parks, industrial, hotel and residential projects. He has also assisted in developing economic studies,retail analyses and redevelopment strategies throughout Southern California for such communities as Diamond Bar, Indio, Newport Beach, Inglewood, Compton and Redlands. Education and Affiliations: Mr. Jackson holds a bachelor's degree in Social Ecology with an emphasis in environmental analysis and ' planning,from the University of California,Irvine, 1985.Mr. Jackson is a member of the American Planning Association and the Urban Land Institute. SRHA Stanley R Hoffman Associates FISCAL,ECONOMIC AND FINANCIAL SERVICES Brian M. Geis Brian Geis has six years experience in the fields of land use planning, Senior Project Manager fiscal analysis,and real estate analysis.Since joining Stanley R. Hoffinan Associates in 1990,Mr. Geis has been involved in a variety of projects for both public and private clients. In many assignments, he has emphasized the integration of economic and financial analysis with land planning efforts. Mr. Geis has prepared numerous fiscal and financial analyses for counties and cities throughout California including Upland, Laguna Niguel,Fullerton,Rialto,Temecula and Indian Wells.When working on the development of fiscal models for cities, Mr. Geis also set up and trained City employees in the use of the company's copyrighted fiscal model designed for each City's ongoing planning uses. W. Geis has also been involved with regional economic analysis for several city consortiums as part of the Los Angeles County Regional ' Comprehensive Plan;economic impact studies for proposed air quality regulations; cash flow analysis for various real estate projects; fee studies for infrastructure improvements; and General Plan economic development elements. ' Education: Mr. Geis holds a master's degree in Urban Planning, 1990 and a bachelor's degree in Anthropology in 1988, both from UCLA. ' While completing his graduate training, he was part of the team that produced the 1990 American Institute of Certified Planners (AICP) national student project award. OFFICE LOCATIONS Los Angeles Office i 11661 San Vicente Blvd.Suite 505 Los Angeles,California 90049 (310)920-2680- Fax(310)820-8341 Tustin Office 18031 Irvine Blvd.Suite 202 ' Tustin,California 92680 (714)573-22811 Fax(714)573-1446 Hayward Office 3922 Picea Court Hayward,California 94542 (510)537-4594-(510)537-5107 FEE SViEDULE Principal: $120 per hour Senior Staff: $80 per hour Support Staff: $40 per hour SRIIA. FISCAL,ECONOMIC AND FINANCIAL SERVICES Stanley R.Hoffman Assodates REPRESENTATIVE PROJECT EXPERIENCE ' FISCAL and FINANCIAL STUDIES ' County of Riverside Fiscal We are currently working with the County of Riverside in Model and Program preparing a fiscal and market analysis for the Southwest Area ' Plan in the Western region. The project will implement a fiscal impact.model to be used in conjunction with the County's existing GIS system and will project County revenues and costs associated with future development under specific assumptions about land use, phasing and infrastructure requirements. Infrastructure capital costs will be projected and compared ' against funding requirements. Flexible in its application, the model will allow for detailed land use inputs and recognize the unique fiscal characteristics of each County fund. ' City of Indian Wells Market In May 1195, we prepared a fiscal impact model for the City of Evaluation and Fiscal In .wi Wells to perform a fiscal evaluation of General Plan Model alternatives. The model was applied to test the fiscal implications of the existing and proposed General Plans to determine the balance of projected annual revenues versus operations and ' maintenance costs based alternative land use development scenarios and market assumptions. City of Temecula Fiscal In October 1995, we prepared a fiscal impact model for the City Model and Analysis of Temecula. The model analyzed the fiscal impacts of ' development at buildout of the General Plan, including the sphere of influence areas. The study addressed the fiscal implications of land use policy and phasing assumptions. The copyrighted model ' was licensed to the City for their ongoing use. We also reviewed and updated several fiscal analyses of other City projects by phasing revenues and costs for each to determine the composite ' fiscal impact to the City over time. Upland Fiscal Model and As lead consultant assisted the City of Upland in updating its General Plan Evaluation General Plan, we prepared an innovative approach in evaluating and Fiscal Analysis retail and employment opportunities with a fiscal analysis of alternative land use patterns. The approach included identification of development opportunity areas in this largely built-out City; estimation of overall growth in revenues; and the r SR11.A. Stu*y K Hoffman Auodates FISCAL,ECONOMIC AND FINANCIAL SERVICES linkage of the fiscal model to the City's parcel database through a geographic information system(GIS). Fiscal Analysis and Fiscal In September 1992 we prepared a fiscal analysis of the General Model Development for the Plan for the City of Fontana. After the development of a fiscal Fontana General Plan model, we projected the City's general fund revenues and costs ' and redevelopment tax increments distinguishing between subareas, including North Fontana and the remainder of the ' existing corporate,city and large future annexations. In 1995, we updated the fiscal model to current budget conditions for the City's ongoing use. ' City of Santee Fiscal and In May 1991, we implemented a fiscal model for the City of Financing Plan Santee. In association with a project team, we also assisted the City in preparing a financing plan to identify public facility needs and appropriate financing mechanisms to meet those needs. This study covered the Santee Town Center Specific Plan, future ' development contemplated for the Fanita Ranch and development within the remainder of the City. Our work focused on the fiscal impacts of development to the City and appropriate special districts over a twenty-year period. (';Knty of Orange We are currently working with the County of Orange to review Evaluation and Revision of the County's existing operating and capital funds and trends Fiscal Impact Report based on actual and proposed budget amounts. With respect to Guidelines recent policy and financial assumptions, we will review and ' prepare updated fiscal guidelines and procedures. These updated fiscal guidelines will be based on two case study developments currently being proposed in the County. Fiscal Analysis of the Hofer In July 1996,we prepared a fiscal analysis on the development of ' Ranch Business Center the Hofer Ranch to the City of Ontario. The study included all Specific Plan in the City of operations and maintenance revenues and costs. The land uses Ontario included warehousing/distribution and business park/R&D and support retail. Relevant market information on estimated finished valuations of the various development types and sales tax generation of the proposed retail development. City of La Quinta Tourism In June 1996, we completed a study for KSL Recreation and Visitor Service Activities Corporation to analyze the fiscal and economic impacts of their proposed properties within the City of La Quinta. Located in the Coachella Valley,the representative properties include retirement resorts and second homes,commercial, hotel, second homes, golf course and other related facilities. Besides analyzing the net recurring costs and revenues impacts to the City, the study SRIJA. ' Stanley R.Hoffman Auodates FISCAL,ECONOMIC AND FINANCIAL SERVICES ' analyzed potential job creation, wage and salary estimates and visitor impacts for the area. ' City of Diamond Bar Fiscal We prepared a fiscal impact analysis of the proposed GPAC Analysis of the Proposed General Plan ballot initiative which focused on testing the fiscal GPAC General Plan and economic implications of the GPAC version versus the ' Initiative adopted City's General Plan. Scenarios were developed in coordination with the City's Community Development staff, which identified the land use mix and phasing under key assumptions regarding the influence of the initiative on the economy of Diamond Bar and its ability to generate sufficient public revenues to pay for required public service costs. The fiscal impacts of the Proposed General Plan Initiative were then compared to the adopted General Plan conditions. ' City of Redlands Fiscal A fiscal impact analysis of a proposed ballot initiative entitled Analysis of the "The "The Redlands Growth Management Act of 1995"was prepared Redlands Growth in July 1995 to test various land use scenarios that best reflected Management Act of 1995" the before and after conditions of the initiative. The influence of the initiative on the City's economy, specifically,the fiscal impacts as generated by various levels of residential and commercial dev,0 ,pment was tested. A computerized fiscal model of the ,,drious land use scenarios was developed. In addition, the analysis projected the level of development impact fees that might be generated by each scenario based on fee programs already in place by the City. ' Bixbyanch Specific Plan We are currently working with the Bixby.Ranch Company on Y Y g Y P Y several fiscal and financing analyses for the Bixby Old Ranch in Seal Beach. Our effort began in 1989 and continued with a fiscal analysis in January 1996 and Site Study A in July 1996. The Bixby Ranch Company is considering a variety of uses for the existing Old Ranch Golf Course. Development alternatives include residential, retail, office, hotel, park, recreation facility ' and a reconfigured 18-hole golf course. The fiscal analyses include all categories of Seal Beach revenues and costs and one- time City and school district fees. The financing analysis determined sources of funding for major infrastructure. City of Pasadena Playhouse On a project team with The Arroyo Group we prepared a District Streetscape Concept preliminary financing plan for the City of Pasadena Playhouse Flan District Streetscape Concept Plan. It contained an Operations and Maintenance Plan and Statement of Probable Costs for the entire project area as well as strategies for financing, phasing and implementation based upon community input and consensus, the 1 SR111A Slanley R.Hoffman Assodates FISCAL,ECONOMIC AND FINANCIAL SERVICES ' design plans and the prior definition of potential funding sources. The Villages at Lytle Creek This fiscal analysis was completed in March 1995 for a proposed ' Specific Plan 3,500 acre master planned community in the City of Rialto. The project included county lands to be annexed to the City upon final approval. The project had 8,000 dwelling units and more than ' 300 acres of commercial/industrial development. The study focused on marginal cost effects associated with an extension of City services to new areas. A range of commercial development ' options based on residential purchasing power and potential outside sources was also examined. ' Bolsa Chica Specific Plan A fiscal analysis was prepared for The Koll Company of Newport Fiscal Analysis Beach under the Orange County CAO fiscal impact guidelines in November 1994. The project is proposed for 1,900 acres of residential, open space, roads and public facilities uses. Part of the property is located within the city of Huntington Beach and ' the balance is in unincorporated Orange County. Oak Summit Planned A fiscal analysis under San Bernardino County guidelines was Development completed for Landmark Land Co.'s Oak Summit development in April 1994. The proposed development included large lot housing units, a golf course and public parkland. The study presented the fiscal impacts to the County general fund, road fund, fire protection and flood control over a 12-year development period. The project property is being purchased for ' open space purposes and highway mitigation purposes by the County of San Bernardino Association of Governments. County of San Diego 4S A fiscal analysis was prepared for the Kelwood Development Ranch Project Fiscal Company's 4S Ranch project in the unincorporated portion of Analysis San Diego County just west of Rancho Bernardo in January 1995. The proposed project included up to 7,500 residential units and 750,000 square feet of commercial properties. We analyzed all recurring revenue/cost ratios to San Diego County and all relevant impacted special districts. 1 Fullerton General Plan As part of a General Plan Update team, a fiscal analysis of Fiscal Analysis General Plan alternatives was prepared in August 1993. An issue paper regarding fiscal viability was also provided. The issue paper discussed relationships between land use mix and revenue and cost generation; local revenue generation effort; alternative means of funding ongoing public services; and local and state fiscal relationships. SRHA Stanley R.Hoffman Assodates FISCAL,ECONOMIC AND FINANCIAL SERVICES Oxnard Northeast A fiscal and financial analysis for an 856-acre project located in Community Specific Plan the northeast area of Oxnard. Boulevard and Colonial was prepared for the City of Oxnard in March 1993, The project • included a range of housing types, commercial and business park uses and a variety of school, park and open space uses. The ' analysis projected revenues and costs to the City of Oxnard and Ventura County over a 15-year buildout period, and included an analysis of infrastructure and school financing issues. The plan was approved by the City of Oxnard in 1994. Laguna Niguel Economic In April 1992, we prepared an analysis of the.economic growth and Fiscal Analysis General and development trends for the City of Laguna Niguel. It Plan and EIR included economic and demographic projections in 5-year increments for a 20-year projection period. In addition, a jobs/housing balance analysis was prepared to identify future jobs/housing relationships in the City's labor market. We also analyzed the revenue implications of alternative economic development assumptions associated with the General Plan. Disney Resorts Fiscal During 1991 to 1994, we prepared several public cost analyses ' Analyses for proposed Walt Disney resorts. The analyses included city and r- -.ity public service costs for municipal and regional services for the Cities of Long Beach and Anaheim and Prince William County, Virginia. ' Annexadons/Fee Studies In October 1995, we analyzed the revenue and cost implications to the City of Indio's General Fund and special districts assuming City of Indio Fiscal Analysis municipal service responsibility for an annexation area which of Annexation #70 included an auto mall and retail development. The Gateway North Marketplace study projected a net surplus to the City to the City of Indio and the County of Riverside which are under negotiations for a shared revenue agreement to be included as part of a pre-annexation agreement. Rancho Las Flores, City of A financial plan and fiscal analysis was prepared for the proposed Hesperia Annexation Rancho Las Flores planned community development as an annexation to the City of Hesperia in May 1990. The study recommended a range of financing techniques including Mello- Roos special taxes and Landscaping and Lighting Assessments to pay for necessary infrastructure. In May 1995 we updated the ' fiscal analysis for the City which is revising the fiscal factors for this 9,865 acre development including housing units, retail, recreational and employment land uses. City of Orange Drainage A fee study was completed in February 1995 to finance upgrading SRHA Stanley R.Hoffman Associates FISCAL,ECONOMIC AND FINANCIAL SERVICES ' Fee Study and expanding the existing flood drainage system for the City of Orange. The study spread the required capital costs on the basis of runoff flow characteristics of different land uses and densities.' ' In addition to drainage fees on new development, other funding sources would have to be examined to fund existing deficiencies. including special assessments, local public contributions and external funding sources. Calabasas Fee Study of the In May 1996, we completed a transportation impact fee analysis Lost Hills Bridge and for the Lost Hills Bridge and Thoroughfare District for the City Thoroughfare District of Calabasas. This district covers portions of the City and the ' County of Los Angeles. A detailed land use analysis of future development was preformed. Trip generation factors were used to allocate estimated improvement costs to residential and non- residential land uses. Chula Vista Sphere of As subconsultant to Letterri-McIntyre&Associates, we analyzed Influence Study the fiscal and financial consequences of expanding the City of Chula Vista's sphere of influence to include the Otay Ranch and adjacent properties. The Otay Ranch is a major development area t to the east of Chula Vista which will be a mix of residential, commercial, resort and industrial land uses. This work was prepared in December 1994 as part of an EIR evaluation of the ' proposed expansion of the City's sphere. Chino Hills This study completed in December 1989, assisted the County of Annewdon/Incorporation San Bernardino, the City of Chino and the residents of Study unincorporated Chino Hulls in evaluating the fiscal implications of either annexing to the existing City of Chino or forming a new city through incorporation. The study examined future costs related to these new forms of governance, including an analysis of special districts serving Chino Hills. Chino Hills was incorporated in November 1991. Coachella Transportation In association with Valley Research and Planning Associates, ' Uniform Mitigation Fee Stanley R. Hoffman Associates completed in May 1993 for the (TUMF) Study City of Coachella a study to evaluate the economic and fiscal ' impacts of participation in the TUNE program. The TLJW program was implemented by the Coachella Valley Association of Governments (CVAG) as a regional arterial road fee on all ' new development in the Coachella Valley. The study balanced potential increases in revenues for the City of Coachella against potential adverse impacts from higher development costs. ' Tulare County Regional As lead consultant with Meyer, Mohaddes Associates, a WW SEC"A. Stanley R Hoffman Assodates FISCAL,ECONOMIC AND FINANCIAL SERVICES 1 • analysis examined the capital facility funding and phasing requirements. tEast Pasadena Specific Plan As part of a project team with The Arroyo Group, we prepared in February 1994 market absorption and pro forma analyses for the East Pasadena.Specific Plan. Mixed land use development and ' the influence of a Light Rail Station are key components of the analysis. Specific aspects of the scope of work include the assessment of the market potential for technology-oriented industries; evaluation of retail potential; and detailed pro forma analysis of development types, including mixed-use commercial and residential. El Dorado County General In October 1995 for the El Dorado County Builders Exchange, Plan Program Economic we evaluated the economic implications of the low growth Evaluation of Low Growth alternative and contrasted it with the General Plan Project Alternative Description. The study included a jobs/housing balance, retail ' potential, fiscal and financial viability, transportation/land use economics, land development economics and fire suppression efficiency/inefficiency of low density development. The question was addressed of whether the land development market could xntinue to operate efficiently under the Low Growth Alternative and how it would affect the small builders. City of Laguna Niguel As part of a project team we evaluated the economic feasibility Market/Economic Analysis of a range of land use options for the Cabot Road/Camino ' of the Cabot Road/Camino Capistrano Corridor in the City of Laguna Niguel, in November Capistrano Corridor 1994. Issues discussed included transportation and accessibility ' improvement costs, market potentials and fiscal return to the City. Pacific Pipeline EISISEIR Prepared in July 1995 for Aspen Environmental Group, we ' Review reviewed specific sections of the Administrative Draft Environmental Impact Statement and Subsequent Environmental Impact Report for the Pacific Pipeline. Sections on Socioeconomics and Public Services were evaluated the newly proposed segments of the proposed Pipeline project in Kern t County. In addition, we examined the impacts on minority and low income populations which included net economic benefits and recommended mitigation measures. South Bay Cities Regional As part of a project team, an economic and demographic analysis Comprehensive Plan was prepared in June 1993 for the South Bay Cities Regional SRwxXwA Stanley R.Ho FISCAL,ECONOMIC AND FINANCIAL SERVICES ' ffman Assodates Transportation Fee Study transportation fee feasibility study for Tulare County was prepared in July 1993. The study evaluated the feasibility of funding for regional road facilities throughout the County ' through a uniform fee to be adopted and levied by all eight cities and the County. In addition to analyzing appropriate fee levels, the study examined possible economic impacts potential fees ' would have on the development competitiveness in the County versus other locations in the San Joaquin Valley. ' Cathedral City Assessment From 1989 through 1991, Stanley R. Hofl'inan Associates and Districts 88-2 and 88-3 Don Owen & .Associates provided assessment engineering services to the City of Cathedral City, California. Two assessment districts were successfully completed encompassing approximately 3,000 homes and neighborhood commercial land ' uses. The districts were established for the purpose of providing roads, water & sewer systems, street lights and other related facilities. The engineering design work was prepared by The ' Keith Companies. ECONOMIC/POLICY ' ANALYSIS ' Lower Peters Canyon In May 1995,a fiscal analysis and a growth management phasing plan were prepared for The Irvine Company for their proposed master planned community in the Lower Peters Canyon area 1 between Irvine and Tustin,north of the Interstate 5 freeway. The analysis examined a range of alternative plans covering 8,000 to 10,000 dwelling units and about 600,000 to 1.5 million square feet of retail and business park developments. The fiscal analysis was prepared under the County of Orange fiscal impact guidelines. 1 Bonita Canyon In November 1995 for the City of Irvine, we designed a Comprehensive Phasing comprehensive phasing plan to meet the Growth Management Analysis Element and Public Facilities Element policies as set by City's General Plan. The analysis outlined the necessary public infrastructure and associated timing conditions commensurate with demand generated by the Bonita Canyon development. The Plan is phased in a manner which quantitatively links development and infrastructure improvements that would not create financial ' burdens on the City. t Shady Canyon Growth A growth management phasing plan was prepared for The Irvine Management Phasing Plan Company for their 700-unit proposed gated community within the southeastern portion of the City of Irvine in January 1995. The SR HA. ' Stanley R Hoffman Assodates FISCAL,ECONOMIC AND FINANCIAL SERVICES analysis examined the capital facility funding and phasing requirements. East Pasadena Specific Plan As part of a project team with The Arroyo Group, we prepared in February 1994 market absorption and pro forma analyses for the East Pasadena Specific Plan.Mixed land use development and the influence of a Light Rail Station are key components of the analysis. Specific aspects of the scope of work include the assessment of the market potential for technology-oriented industries; evaluation of retail potential; and detailed pro forma analysis of development types, including mixed-use commercial and residential. El Dorado County General In October 1995 for the El Dorado County Builders Exchange, ' Plan Program Economic we evaluated the economic implications of the low growth Evaluation of Low Growth alternative and contrasted it with the General Plan Project Alternative Description. The study included a jobs/housing balance, retail ' potential, fiscal and financial viability, transportation/land use economics, land development economics and fire suppression efficiency/inefficiency of low density development. The question �. was addressed of whether the land development market could continue to operate efficiently under the Low Growth Alternative ' and how it would affect the small builders. City of Laguna Niguel' As part of a project team we evaluated the economic feasibility ' Market/Economic Analysis of a range of land use options for the Cabot Road/Camino of the Cabot Road/Camino Capistrano Corridor in the City of Laguna Niguel, in November Capistrano Corridor 1994. Issues discussed included transportation and accessibility improvement costs, market potentials and fiscal return to the City. i Pacific Pipeline EISISEIR Prepared in July 1995 for Aspen Environmental Group, we Review reviewed specific sections of the Administrative Draft Environmental Impact Statement and Subsequent Environmental ' Impact Report for the Pacific Pipeline. Sections on Socioeconomics and Public Services were evaluated the newly proposed segments of the proposed Pipeline project in Kern County. In addition, we examined the impacts on minority and low income populations which included net economic benefits and recommended mitigation measures. South Bay Cities Regional As part of a project team, an economic and demographic analysis Comprehensive Plan was prepared in June 1993 for the South Bay Cities Regional S R IF,I A. Stznley R Hoffman Associates FISCAL,ECONOMIC AND FINANCIAL SERVICES r • Comprehensive Plan (RCP). This subregion in Los Angeles County includes a great diversity of economic activities and a substantial portion of the regions defense and aerospace industry. The analysis defined economic transitions for the region and South Bay and identified target industries for future economic development. Southeast Los Angeles As art of a project team a subre tonal component of the g P P J � � P County Cities Regional Regional Comprehensive Plan was completed in August 1993. ' Comprehensive Plan The project for the Southeast Los Angeles County cities included detailed economic and demographic analysis and projections, an economic development strategy identifying target industries and a marketing plan. ' North Los Angeles County As part of a project team, a subregional component of the Regional Comprehensive Regional Comprehensive Plan was completed in February 1994. Plan The study included an analysis of the economic and demographic trends for the North Los Angeles County Subregion, including the high desert communities of Palmdale and Lancaster, and adjacent county areas within the Antelope Valley. The study also " prepared economic policy recommendations related to long term growth and transportation issues. Northwood Point Growth A growth management phasing program for the Northwood Point Management Phasing Plan Planned Community was prepared for the County of Orange and the Irvine Company in April 1993. This plan allowed the Irvine Company to insure that necessary public infrastructure would be provided commensurate with the phasing of the development. The project included residential, neighborhood commercial land uses, open space and school facilities. The study analyzed the relationship of growth management areas to population, housing, employment growth, transportation, phasing needs and other public facilities and services. ' County of Orange Growth Completed in May 1991, we prepared a growth management Management Phasing Plan phasing program for the Environmental Management Agency of the County of Orange of the Irvine Spectrum Planned community, a non-residential development consisting of industrial, R&D and support retail uses. Major infrastructure such as anticipated facility needs and phasing and transportation needs were presented as well as its relationship to projected population, housing and employment statistics. Newport Coast Revenue We prepared in August 1995 for The Irvine Company and the Analysis City of Newport Beach a revenue analysis of the unincorporated SRH'A Stanley R Hoffman Associates FISCAL,ECONOMIC AND FINANCIAL SERVICES • 0 ' Economic Development and opportunities analysis was prepared in September 1993 in Fiscal Analysis coordination with the City's Downtown Revitalization Task Part I Force. Potential development opportunities were provided as ' input for preparation of the land use element in context of the larger regional growth pattern by regional growth-pattern. In addition, an economic evaluation of plan alternatives and an economic and fiscal evaluation of the preferred plan was prepared which included a Light Rail Station. Part 2 The second part of this economic study was completed in December 1995 and looked at eight commercial and industrial focus areas within the City to identify development potential under the proposed General Plan land uses. Existing buildings, parcels and streets were coded into computer maps, along with ' economic and historic development constraints. These maps were used to generate projections of potential development based on design guidelines specified by a General Plan Advisory Committee. Town of Truckee General As part of the General Plan team, we prepared a demographic .' Plan Program and economic database and projections for the Town of Truckee General Plan Program in November 1995. The database included population,housing,household, and labor force characteristics as well as employment by industry and taxable sales information for Truckee, the area surrounding Truckee and Nevada County. The economic analysis identified the strengths and weaknesses of ' the Town's economy, potential key economic activities, the potential role of redevelopment in the Town's economic development and a balance of land uses. A fiscal analysis of the General Plan was also prepared. El Toro WAS Reuse Study As part of a project team led by Sedway Kotin Mouchly Group, we prepared an economic assessment of the reuse potential of the ' El Toro Marine Corps Air Station (MCAS) was completed in October 1994. Prepared for a consortium of South Orange County Cities to assess a range of impacts, including gross output, value added, employment, income and State and local taxes generated under selected land use alternatives. Alternatives included development of an international airport, an industrial/warehousing complex, continuation of typical Orange County residential and commercial development and a cultural/educational center. SRH'A Stanley R Ho FISCAL ECONOMIC AND FINANCIAL SERVICES ffman Associates ' Newport Coast development which includes existing and future residential and commercial development. The analysis presented all detailed public revenues for both existing and future ' development under the assumptions of annexation into the City of Newport Beach. Los Angeles Community A historic growth profile of the Central Business District and Redevelopment Agency Bunker I-Ell area was prepared in July 1996 to evaluate residential Bunker Hill Economic and non-residential performance over time. Key land uses Analysis included office, retail and residential development. This study examined the competitive relationships between the central business district and other major employment centers within the region. A range of marketable development scenarios to the year 2010 and their economic and fiscal implications was projected. Inglewood Specific Plan As part of a project team, we are working with the City of Economic and Inglewood to perform an economic analysis of the Darby-Dixon Redevelopment/Revitalizatio Neighborhood Specific Plan. The scope of work includes a n Analysis market evaluation of alternative land uses of this industrialized area which the City is looking to improve for long term viability. Financing mechanisms will be evaluated and recommended with an implementation strategy provided based on the market evaluation. Public infrastructure and social costs of upgrading the neighborhood and programs will also be identified. Town of Truckee Downtown In April' 1995, we prepared an economic analysis for the Specific Plan Economic Downtown Specific Plan in the Town of Truckee including the Analysis feasibility of redevelopment. The study included a parcel database of existing land uses, pro forma analyses for different development types, development opportunities, financing issues regarding infrastructure and public facility improvements. A downtown merchant focus group provided retail demand source estimates and the sales performance of retail establishments. ' Rialto Airport Specific Plan On a project team with Robert Bein, William Frost& Assoc., we are developing an economic strategy and fiscal analysis for an area adjacent to the Rialto Municipal Airport. The City of Rialto faces many opportunities and constraints in planning the future of this area so the study will address viable land uses, market feasibility, economic development,infrastructure needs, costs and financing issues. An evaluation of infrastructure costs in the context of anticipated development values and alternative financing techniques was prepared in April 1996. ' City of South Pasadena In association with a project team, an economic development r SRHA Stanley R Hoffman Associates FISCAL,ECONOMIC AND FINANCIAL SERVICES r ! 0 ' Indio Economic Study As part of a General Plan team, Stanley R. Hoffman Associates prepared an economic profile and economic strategy for the City of Indio was completed in June 1993. Key issues included Indio's ability to capture future economic growth in the Coachella Valley,and locational issues within the City related to downtown and Highway I I I revitalization versus newer development along the Interstate 10 corridor. Also, a fiscal impact analysis of the General Plan at buildout has been prepared which reflects these economic growth assumptions. r REAL ESTATE MARKET RESEARCH Perris Downtown Specific In February 1993 we prepared an economic analysis in support of ' Plan Economic and Fiscal a specific plan for downtown Perris. The analysis examined the Analysis potential . for retail, local office, lodging and residential development. This assignment included the integration. of ' economic evaluation with historic preservation, circulation and transit development issues and the consideration of a variety of mixed-use development types. A fiscal assessment for operation and maintenance, a review of capital facilities cost information and a discussion of capital facilities finance issues was included. The Specific Plan was adopted in March 1993. 1 City of Roseville Economic In July of 1992, we reviewed and analyzed economic and Study demographic projections for the City of Roseville and Placer ' County by Recht Hausrath and Associates. The purpose of this study was to ensure that the projections were placed in their ' proper regional and economic context as well as to show how the project benefitted the future job/housing balance of the area. ' Burbank Media District As subcontractor to The Planning Center, we prepared in July 1991 an analysis of financing options to provide infrastructure, streetscape and public art improvements in the proposed Burbank ' Media District. A matrix format was used to describe each financing technique, their respective advantages and disadvantages and implementation requirements. The City of Bishop General In October 1991 we identified the economic opportunities and Plan Economic Strategy constraints, and identified a number of issues, including short and ' long range economic strategies, increased tourism, improvement of community facilities, industrial development and financing for the City of Bishop's General Plan Program. We provided data and analysis related to retail sales, lodging, regional employment trends and local capture. W'%-1 S W!W A ' Stanley R.Hoffman Associates FISCAL,ECONOMIC AND FINANCIAL SERVICES r � � ' Indio Reuse Study In coordination with Topping Jaquess Consultants, we provided market research and economic expertise in determining the highest and best use for automobile reuse sites in the City of ' Indio in June 1996. Our market evaluation was used in combination with the lead consultant's findings to determine the overall recommended reuse strategy. A regional market analysis was developed based on our prior work related the City's General Plan update which looked at Coachella Valley ' employment, housing and population trends in relation to the potential long term demand for office;industrial, retail and other commercial land uses. Recommendations were made as to the highest and best uses for these sites. Panorama City Wal-Mart A retail study was prepared in October 1995 analyzing the Retail Analysis economic impacts of the proposed Wal-Mart store on the Panorama City Mall and other commercial businesses in the area, particularly small businesses. Relevant trade areas were defined, ' and estimated existing and future retail demand was presented. City of Clovis Retail In March 1995, we completed a retail analysis for a proposed r Analysis Smith's Food&Drug Center and Wal-Mart stores in the City of Clovis. The study quantified existing and projected retail demand and supply for a trade area with a radius of 3 miles. We focused ' on the potential for the combined development to cause adverse impacts on retail in existing -shopping centers and downtown Clovis. The potential effect of the project causing retail vacancy ' and blight was evaluated under a proviso of the California Environmental Quality Act (CEQA). Newport Beach Speciality In August 1995 we prepared a retail study of a proposed 100,000 Retail Center square foot speciality retail center for the City of Newport Beach. r The proposed center is located near the intersection of MacArthur Blvd. and Pacific Coast Highway. A major issue is the potential impact of the center on businesses within the City. The study also evaluated alternative uses for the site. Fullerton Transportation The Fullerton Transportation Center is a multi-modal center Center encompassing bus, MetroLink rail and a future light-rail line. In 1995,as part of a project team, we prepared a market absorption and pro forma analysis. The mixed use area, adjacent to ' Downtown Fullerton, is within a redevelopment area. The financial strategy examined various innovative approaches to facilitate development, including property tax increment, Federal ' and State transportation funds,business improvement district and other assessments and local funds. S R IF]I r A. ' Stanley K Hoffman Associates FISCAL,ECONOMIC AND FINANCIAL SERVICES 1 , i ' Fiscal Analysis of Smith's Along with a project team, we prepared a fiscal impact analysis Food and Drug Center of a proposed 64,000 square foot Smith's Food and Drug Center Project, City of Gardena for the City of Gardena-in July 1994. The analysis included ' projected annual public revenues and net of annual public costs. The study included a review of the market performance measures ' for the proposed center plus an analysis of a potential sales tax sharing and infrastructure financing agreement. The project was approved by the City. ' City of Santa Clarita Home In March 1993,we prepared a market and fiscal impact analysis Depot Study of a proposed regional Home Depot shopping center in the City 1 of Santa Clarita. The major objectives were to assist the City in evaluating the market demand for a Home Depot and in developing a negotiating strategy regarding a fiscally sound ' allocation of future sales tax revenues to fund a portion of the capital infrastructure. The Santa Clarita City Council passed the Reimbursement Agreement'for Home Depot in April 1993. 1 S 1 1 1 Rwnw.A. ' Stanley K Hoffman Associates FISCAL,ECONOMIC AND FINANCIAL SERVICES ' CLIENT LIST PUBLIC PRIVATE 1992 - 1996 County of Riverside The Irvine Company City of Orange Robert Bein,William Frost&Assoc. ' County of Orange Terry A. Hayes Associates City of Oxnard Thomas Reid Associates City of Fontana Topping Jacquess Consultants ' City of Laguna Niguel Valley Research and Planning Assoc. City of Upland Metropolitan Development City of Indian Wells 4S Kelwood General Partners ' City of Cathedral City Lytle Creek Land and Resources City of Calabasas The Arroyo Group City of Hesperia Lettieri-McIntyre and Associates County of Sonoma The Russell Company Tulare County Public Works Landmark Land Company County of Merced Hughes Aircraft Corporation ' City of Temecula The Walt Disney Company City of Fullerton Faith Community Church County of San Bernardino Lowe Enterprises City of Indio Crowder&Watt ' City of South Pasadena Sutter Bay Associates City of Pasadena The Planning Network City of Perris Hightower Associates City of Clovis Michael Brandman Associates City of Redlands The Planning Center County of Sacramento The Koll Company ' County of Los Angeles Public Chambers Group Works Department Irvine Community Builders City of Coachella Coastal Community Builders ' City of Santa Clarita Irvine Retail Properties Company Town of Yucca Valley Rasnick and Sons Town of Truckee LSA ' City of Diamond Bar Inland Planning Group City of Chula Vista Bixby Ranch Company City of Palm Springs Aspen Environmental Group ' City of Dublin Sedway Kotin Mouchly Group City of Calistoga Impact Sciences Los Angeles Community KSL Properties ' Redevelopment Agency Ford Motor Land Development Corp. City of Compton County of El Dorado Builders Exc. City of Santa Ana ' City of Newport Beach City of Inglewood Redevelopment Agency 1 ' SRH-A ' Stanley K Hoffman Associates FISCAL,ECONOMIC AND FINANCIAL SERVICES Planning Ms. Julie Osugi Consultants City of Huntington Beach Research December 16, 1996 Page 2 Please let me know if you require additional information or.explanation regardign this waiver request. Sincerely, PTry CONSULTANTS RESEARCH G Principal/Director of Environmental Planning and Design attachment cc: Greg Broughton Paula Dobbins ;i Crump Group Crump E&S of California Insurance Services, Inc. 100 West Broadway.Suite 750.Glendale.California 91210 Telephone(818)637-3500. Facsimile(818)637-3551. FACSIMILE DOCUMENT DATE: December 12, 1996 TO: Stuart A. Wright & Associates ATTENTION: Evelyn Wang FROM: Maria D. Yomjinda SUBJECT: Planning Consultants Research ( #F964086026 Dear Evelyn: Confirming my. phone conversation with the underwriter, a NO DEDUCTIBLE OPTION is not available. The minimum deductible they can do is $10,000. However, in order to consider, they want to see a copy of the contract that requires the Insured to carry a lower deductible. a If you should need anything else, please don't hesitate to call. Best regards! PAGE 1 OF 1. a 11/10/1996 15:42 8102 79 11GE 03 JIJ if�jti.-. n- -•vy,��';!•'•_ •i .i.:7; ii�: -y:- n --r i•Y,W.`"Ji 1. 'y, :7 i�'U� a- 1 r -'r ! r��' Yr .al N xr_Tea` z�),�+•, tr a+` 4 `r +'.�1'1 ISGUE DATE-IMMMDIYY) �•,s j•S'r. } ' �- s nl r w-�� S. , . . .... 11/18./96.1 . !NQbNCEA THIS'CERTIF.ICATE IS ISSUED AS A NATTER OF 04FFOHMATIOH ONLY AND CONFERS ' NO RIGHTS UPON T11E CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND, EXTEND.OA ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW STUART' A. WRIGHT- &_ ASSOCIATES,.::- ,. _. Z3.691 Calabasas' Road .#1029.; COMPANIES AFFORDING COVERAGE, ialasas, CA' 91302 $ $4222-5266 col+>'ANY.A RA&MCO INSURANCE SERVICE THROUGH. :.. Lerrah .. . ..:.:::.:. COM VtAih4ING''CONSULTANTS. 'RESEKRCH<''' co>r AN CY' '. �. R $:33 Wilshire". .Blvd:. :#r120 LET rQ 5anaa.'Monica, 'C:A . 90401 gip p C.OLIPANY.'' ._',tiQ ..,,X-.•.��. t:c..n� r S,��'.i.'1�°V.,rJ,..lf:�ri1.'! �1{• Sc4 i1�:X 'y`rJ.9 "•.<A�7s"an1Y�f':r. .�.ns kilxt ,.r• '�• +{r•f.i t .4 K rF>SB .r't f.. a �' =THIS.IS TO.CERTIFY THAT-THE POLICIES OF INSUFIANCE'LISTED SELOW HAVE SEEN.ISSUED TO.THE INSURED NAMED ABOVE FOR THE POLICYPERIOD" l ,4` '1[NDI ATED,,NOTWITHSTANDING":ANY-REQUIREMENT,.TERN OR QONDITION dF ANY.CONTRACT OR OTHER DOCUMENT W(TH RESRECT TO.WHICH THIS � ::... CER: IFICATE:MAYBE:165UEQ QR MAY PERTARJ;THE tJVSURANCE AFFORDED:BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TQ ALL THE TERMS. fOkU91ON$AND.bOND.ITION8 OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ,..-.. rYae oP INsliaawcp, i rCWCY:EFPEGTIt!e. POLICY EXPIRATION! 1."DATElMAd7QO/YYy DATA(MI.UDDIYY) ALLLI POLICY 11 MBER IN nl'.•.r OEHQAALLIABILITY:' .:- .:;� .. . ' GENERALA00FIMATEs THOUSANDS ... .. is "';COLINERCIAL GENERAL LIOILITY.I PROOUCTS.COMP/OPS AGGREGATE' $ j CLA.IM$MAD2 GbCUH.' PERSONAL A ADVER71SING INJURY: i 0WNER'9 8 CONTRACTOA'.S PROT, EACH OCCUR PENCE S. :. FIRE DAMAGE LAM!ape lire) "t.'-`�VT6MO91LE.LIABIUTY MEDICAL EN i.•:`.:i:ANY AUTO LIMB D raltowrvEDAu7as A :: '. :..". ...',. '. •_.',. D v:... ):%SCHEDULED AUT06 r.:. .. (Per perwn) =WSED'AUTOS. . BODILY INJURY F .- s; W"WNEO,AUTOS. ! .. IF+er aeeideml. !;: ;I?`: 'GAP;AGE l LABILITY: .".t ,• .. - PROPERTY`' . DA4AG6 s �EXCESS"LIABILKY ,ATE t F:S.. OCCURRENCE. OTHER THAN UMBREL►.A:KOAfA:;; __. .. .. ... .. .. .._ ..'...... ..... `�.•`.:ri. :''.:WOR1tEA'S'cOMPEwsAT10N� . .: y. . � STATUTORY - -�. •(Pa,:H ACCIDENT) 4.". AND '�F :: •. lDl9 EMPLOYeRS'LIAEIUT'Y .'` EASE POLICY LIMIT) •� (DISEASE--EACH EMPLOYEE 4 • $2 ,000,00.0 Each ,Claim '.. PROFESS #F§.5/AG35 02.0""1 ..4/19J.96: .4119/97 $25 ,:000 Deductible Each LTP�BIi;ITY 'COVERAGE .. Claim DE$ORIPTIOH OF OPERATIONWLOCAT{OHS/VF-HIC< iiiE61RtCTIQN978PECiAI 9PERATION:. Enviibnw'ntal .Coxisultants., �y 'y /j i '�'`�`v�_.i'�wC•ri�7�_f��:V' •{ ... k�'nkTyP l.: /( •:rl:n:i:. �.T- ,�.. �.��(yyrryy(p' .. ram•`!' w- �.:i �.,.. .Itf _ .:LAN •'^ ,'�;. `,� '•.%!�'j,%N''4�'.�- .�,!^7,!.. .;1''.�•'�•1 r•,�-_— :wv,.'F;}•1:.4`y a�•,•}.:..�r,• ..M:;l .d,;•S ti:�;�. ., '[°:+ .. „•'Sg,.�" •f 14... ,. -14�:t,..4 •L s".. - Fti SHW60 ANY:QF THE ABQVE DESCRIBED POLICIES 6E CANCELLED SEPOFlE THE X OF HUNTINGTON BEACH '•.'gxPIRAT70N DATE THEREOF. THE ISSU1Nh 'COMPANY WILL SiT=&W XW 2.00.0' Main Street MAIL ��n� DAYS WRITTEN NOTICE TO The CERTIFICATE HOLDER NAMED'TO THE gin.. . .. . .,.. Huntington Beach,. CA926_g8 Lr~FT::lI 'y �Cy�§till +ytO�� ��t+gll� if�T�jpl�1X r' ttn. Melanie S_ "FaTZori 1- Au THO E7'RESEN TrvE' `T�LJRIGHT & ASSOCIATE: �(Cta1 Q 25,S(3%88)'.' .: v.`,..'• ,.., r i.L°',=.,'- .. IZACORO.CORPORATION 1988 REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND ARNEL RETAIL GROUP FOR THE PREPARATION OF TWO ENVIRONMENTAL IMPACT REPORTS Table of Contents Section Page 1 Payment 2 2 Statement of Work to be Performed 2 3 Exclusive Control by City 3 4 Time Is Of the Essence 3 5 Termination of Agreement 3 6 Notices 3 7 Term 4 8 Entirety 4 4/sTCD:Agree:Ame1 RLS 96-822 2/14/97 REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND ARNEL RETAIL GROUP FOR THE PREPARATION OF TWO ENVIRONMENTAL IMPACT REPORTS This Agreement is made and entered into this 3 r d day of March , 1997, by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "City," and Arnel Retail Group, Inc., a California corporation, hereinafter referred to as "Developer." WHEREAS, Developer is developing an area within the City of Huntington Beach; and Developer requires the City to process and submit for approval various entitlements, zone changes, land use approvals and environmental assessments; and Developer desires that all entitlements, zone changes, land use approvals and environmental assessments be processed soon as.possible; and Developer desires to have the City commit sufficient resources to enable the expeditious processing of applications and other necessary documentation; and Pursuant to California Government Code Section 87103.6, Developer is allowed to defray the cost of processing development applications and entitlements by reimbursing the City for such costs; and NOW, THEREFORE, in consideration of the promises and agreements hereinafter made and exchanged, the parties agree as follows: 1. PAYMENT Developer agrees to reimburse the City for its professional planning services as follows: 1 4/s:PCD:Agree:Ame1 RLS 96-822 2/14/97 A. Within ten (10) days following the adoption of this Agreement by the City Council, Developer shall pay the amount of One Hundred Six Thousand Four Hundred Twenty-one and 25/100 Dollars ($106,421.25) which represents the.estimated cost for the preparation of the EIR for the Crest View Commercial Development Project. B. Upon application for entitlement processing for the Rancho View Commercial Development Project, Developer shall pay to City the amount of Seventy-three Thousand Nine Hundred Ninety-one and 25/100 ($73,991.25), which represents the estimated cost of the EIR for the Rancho View Commercial Development Project. C. The amounts paid to City by Developer pursuant to this Agreement are non- refundable. Developer acknowledges that the amounts referenced in this Agreement are City's best estimate of the cost for the Reimbursement Services described herein, and that the actual cost of said services may be higher. In the event that the actual cost of the Reimbursement Services exceeds the estimated costs, Developer agrees to pay the actual cost within ten(10) days after receiving City's invoice for same. 2. STATEMENT OF WORK TO BE PERFORMED The amounts reimbursed to the City pursuant to this agreement will help defray the cost of the professional planning services required to prepare the EIR for the Crest View and Rancho View commercial projects. 3. EXCLUSIVE CONTROL BY CITY City will maintain exclusive control over the work described herein. Nothing in this Agreement: 2 4/s:PCD:Agree:Arnel RLS 96-822 2/14/97 A. Shall be deemed to require the City to approve any plan, proposal, suggestion, application or request submitted by Developer. B. Shall be deemed to limit, in any respect whatsoever, City's sole authority to direct and control the planner assigned to the Developer's various development projects. C. Shall be deemed to impose any liability on the City different from any liability as may otherwise be established by law. 4. TIME IS OF THE ESSENCE City and Developer agree that time is of the essence for the professional planning services to be funded pursuant to this Agreement. 5. TERMINATION OF AGREEMENT Either party may terminate this Agreement at any time with or without cause,upon ten(10) days prior written notice to the other party. Developer shall be responsible for all costs incurred prior to termination, including any and all costs incurred after notice of termination has been given. 6. NOTICES Any notices or special instructions required to be given in writing under this Agreement shall be given either by personal delivery to Developer's agent(as designated herein) or to City's Director of Community Development,as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Services, addressed as follows: To City: To Developer: Ms. Melanie Fallon Arnel Retail Group, Inc. Director of Community Development 950 South Coast Drive, Suite 200 City of Huntington Beach Costa Mesa, CA 92626 3 4/s:PCD:Agree:Ame1 RLS 96-822 2/14/97 2000 Main Street Attn: Tom Love Huntington Beach, CA 92648 7. TERM The term of this Agreement is one year, beginning on the date of the adoption of this Agreement by the City Council of City. 8. ENTIRETY This document sets forth the entire Agreement between the parties concerning the subject matter hereof. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by and through their authorized officers the day, month and year first above written. ARNEL RETAIL GROUP, INC. CITY OF HUNTINGTON BEACH, a Cali orporation a California municipal corporation By: `��"�h �`�zLt�.rP�✓ vid Ball, President Mayor By: 4 ,< ATTEST: APPROVE AS TO FORM: City Clerk 6ity Attorney VI ,7 VED: INIITTIATED AND APPROVED: rty Administrator Director of CommunVy Development 4 4/s:PCD:Agree:Arnel RLS 96-822 2/14/97