HomeMy WebLinkAboutPOPOV ENGINEERS, INC. - 1987-06-15 CITY OF HUNTINGTON BEAC .
2000MAIN STREET CALIFORNIA'92648
OFFICE OF THE CITY CLERK
August 31 , 1987
Popov Engineers, Inc.
3990 Westerly Place
Newport Beach, CA 92660
Enclosed is a duly executed copy of an agreement for the Performance
of a Commercial Off-Peak Cooling Feasibility Study which was approved
by the City Council on June 15, 1987.
If you have any questions , please call our office at 536-5405.
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Alicia M. Wentworth
City Clerk
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LETTE R TRANSMITTAL
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San Diego Ontario
.J 5 .7u1 .1987 _ 'O$too
DATE
ATTEN
.TION
City of Htuitington Beach Donald W. Kiser, Division Engineer.
TO RE t•0C _ 268
2000 Main Street,
H1.rnt jjigt:An Beach! CA, 92648
iENTLEMEN:.
WE ARE SENDING YOU Q Attached ❑ Under separate cover via the fcllowing Items:
O Prints O Specifications O Cost estimates ❑ Tracings ❑ Calculations O Shopdrawings O Change order
O
COPIES DATE NO. DESCRIPTION
THESE ARE TRANSMITTED as checked below:
O For approval ❑ No exception taker, 0 Resubmit copies for approval
Q For your use O Make corrections noted 0 Submit copies for distribution
O As requested O Returned for corrections 0 Return corrected prints
0 For review and comment ❑
0 FORBIDS DUE 19 O PRINTS RETURNED AFTER LOAN TO US
REMARKS
Plea_ze find enclosed the signed contract w,4 certificates of
Insurance for tic above. _
5F t. r •s�� ,.ris �f7���•cc
COPY TO f ile _ SIGNED T. Robert Popov
0 3990 Westerly Place. Suite 205, Newport Beach. CA 92660 (714) 752-0121
0 2251_San Diego Avenue, Suite B112, Son Diego, CA 92110 (619) 295-4363
0 99-940 Iwasna Sheet, Aiee,'Hawail 96701 (808) 487.6767
CJ 2.920 East "G' Street, Ontario, CA 91764 (714) 989-6458
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HUNTINGTON SEACN, CA 920JS joy Faltc#a
ENGINEERING SERVICES. AGREEMENT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
POPOV EN_GINEERS ►. INC . FOR THE PERFORMANCE
OF A COMMER-JAL OFF-PEAR COOLING FEASIBILITY STUDY
�
THIS A EEMENT, made and entered intothis is _ day
of , 19k7 , by and between the CITY OF
HUNTINGTON REACH , a municipal corporation of the State of
California , hereinafter referred to Ls "CITY , " and POPOV
ENGINEERS , INC . , a California corporation , hereinafter referred to
as "CONSULTANT . "
WHER0:AS , CITY desires to engage the services of an engineer-
ing consultant to perform a Commercial Off-Peak Cooling
Feasibility Study for the Huntington Beach Civic Center ; and
CONSULTANT has been selected to perform said services ,
NOW, THEREFORE , it is agreed by CI:Y and CONSULTANT as follows ;
1 . WORK STATEMENT
CONSULTANT shall provide all enaineer ,ng services as
described in the Request for Proposal and Statement of
Qualifications thereinafter referred to as Exhibit "A" ) , which is
attached hereto and incorporated into this Agreement by this
reference and the letter dated March 30 , 1987 , signed by Donald
. Kiser , Division Engineer ( hereinafter referred to as Exhibit "B" )
which is attached hereto and incorporated into this Agreement by
this reference . Said services shall sometimes hereinafter be
referred to as "PROJECT."
CONSULTANT hereby designates T . Robert -tov, who shall
represent it and be its sole contact and agent in all
consultations with CITY during the Qerfor7iance of this Agreement .
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,r
2 . CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly
with CONSULTANT in the prosecution of this Agreement .
3 . TIME OF PERFORMA14CE
Time is of the essence of this Agreement . The services
of the CONSULTANT are to commence as soon as practicable after the
execution of this Agreement and all tasks specified in Exhibit "A"
shall be completed no later than five ( 5 ) calendar months from the
date of this Agreement , with an additional ten ( 10 ) days for all
revisions . These times may be extended with tale written
permission of the CITY . The time for performance of the tasks
identified in Exhibit "A" and Exhibit "B" are generally to be as
shown in the Scope of Services on the Work Program/Project
Schedule . This schedule may be amended to benefit the PROJECT if
mutually agreed by the CITY and CONSULTANT .
A . COMPFNSATION
In consideration of the performance of the engineering
services described in Section 1 above, CITY agrees to pay
CONSULTANT a fee not to exceed eight thousand five hundred dollars
($8 ,500 ) .
5 . EXTRA WORK
In the event of authorization , in writing by the CITY , of
changes from the work described in Exhibit "A" and/or Exhibit "B" ,
or for other written permission authorizing additional work not
contemplated herein, additional compensation shall be allowed for
such Extra Work , so long as the prior written approval of CITY is
obtained .
6 . METHOD Or PAYMENT
A . CONSULTANT shall be entitled to progress payments
toward the fixed fee set forth in Section 4 herein in accordance
with the progress and payment schedules set forth in Exhibit A" .
B . Delivery of work product : A copy of every techni-
cal memo and report prepared by CONSULTANT shall be submitted to
the CITY to demonstrate progress toward completion of tasks . In
the event CITY rejects or has comments on any such product , CITY
shall identify specific requirements for satisfactory comple-
tion . Any such product which has not been formally accepted or
rejected by CITY shall be deemed accepted.
C . The CONSULTANT shall submit to the CITY an invoice
for each progress payment due . Such invoice shall :
1 ) Reference this Agreement;
2 ) Describe the services performed;
3 ) Show the total amount: of the payment due;
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.+y
4 ) Include a certification by a principal member
of the CONSULTANT ' S firm that the work has open
performed in accordance with the provi- slops
of this Agreement; and
5 ) For all payments include an estimate of the
percentage of work completed .
Upon submission of any such invoice, if CITY is
satisfied that CONSULTANT is making satisfactory progress toward
completion of tasks in accordance with this Agreement , CITY shall
promptly approve the invoice , in which event payment shall be made
within thirty ( 30 ) days ' of receipt of the invoice by CITY . Such
approval shalt not be unreasonable withheld . If the CITY does not
approve an invoice, CITY shall notify CONSULTANT in writing of the
reasons for non-approval , within seven ( 7 ) -alendar days of
receipt of the invoice, and the schedule of performance set forth
in Exhibit "A" shall. be suspended until the parties agree that
past. performance by CONSULTANT is in , or has been brought into
compliance, or until this Agreement is terminated pursuant to
Section 12 hereof .
D . Any Millings for extra work or additional services
authorized by the CITY shall be invoiced separately to the CITY .
Such invoice shall contain all of the information required under
paragraph GC, and in addition shall list the hours expended and
hourly rate charged for such time . Such invoices shall be
approved by CITY if the work performed is in accordance with the
extra work 3r additional services requested , and if CITY is
Satisfied that the statement of hours worked and costs incurred is
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accurate . Such approval shall not be unreasonably withheld . ' Any
dispute between the parties concerning payment of such an invoice
shall be treated as separate and apart from the ongoing
performance of the remainder cf this Agreement .
7 . DISPOSITION OF PLANS , ESTIMATES A14D OTHER DOCUMENTS
CJNSULTANT agrees that all materials prepared here-
under , including all original drawings , designs , reports, both
field and office notes , calculations , maps and other documents ,
Shall be turned over to CITY upon termination of this Agreement or
upon PROJECT completion , whichever shall occur first . In the
event this Agreement is terminated , said materials may be used by
CITY in the completion of PROJECT or as it otherwise sees fit .
Title to said materials shall pass to the CITY upon payment of
fees determined to be earned by CONSULTANT to the point of
termination or completion of the PRCJECT , whichever is
applicable . CONSULTANT shall be entitled to retain copies of all
data prepared hereunder .
8 . INDEMNiFICATI0171 D►FENSE, HOLD Hi,RMLFSS
CONSULTANT hereby agrees to defend , indemnify and hold
harmless CITY , its officers , agents and enployees , from and
against any and all Liability, damages , costs , losses , claims and
expenses , ho��ever caused, resulting directly or indirectly from or
connected with CONSULTANT ' S :erformance of this Agreement
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( including, but not limited to such liab�lity, costs, damage,
loss , claim, or expense arising from the death or injury to an
agent or employee of CONSULTANT, subcontractor , if any, or CITY ,
or damage to the property of CONSULTANT, subcontractor , if any, or
CITY ; or the property of any agent or employee of CONSULTANT,
subcontractor , if any, or CITY ) , regardless of the passive
negligence of CITY, except where such liability, damages, costs,
losses, claims or expense is solely attributable to CITY .
9 . WORKERS ' COMPENSATION
CONSULTANT shall comply with all of the provisions of the
Workers ' Compensation Insurance and Safety Acts of the State o'.
California , the applicable provisions of Division 4 and 5 of the
California Labor Code and all amendments thereto; and all similar
state or federal acts or laws applicable; and shall indemnify,
defend and hole harmless CITY from and against all claims,
demands , payments, suits, actions , proceedings and judgments of
every nature and description, including attorney ' s fees and costs
presented , brought or recovered against CITY , for or on account of
any liability under any of said acts which may be incurred by
reason of any work to be performed by CONSULTANT under this
Agreement .
le . TNSURANCE
in addition to the Workers ' Compensation Insurance and
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. CONSULTANT ' S covenant to indemnify CITY, CONSULTANT shall obtain
.and furnish to CITY the following insurance policies covering the
PROJECT :
A . General Liability Insurance . A policy of general public
liability insurance , including motor vehicle coverage .
Said policy shall indemnify CONSULTANT, its officers,
agents and employees , while acting within the scope of
their duties , against any and all claims of arising out
of or in connection with the PROJECT, and shall provide
coverage in not less than the following amount : combined
single limit bodily injury or property damage of
$1 , 000 , 000 per occurrence . Said policy shall name CITY ,
its officers , agents and employees as Additional
Insureds , and shall specifically provide that any other
insurance coverage which may be applicable to the PROJECT
shall be deemed excess coverage and that CONSULTANT ' S
insurance shall be primary .
F . Errors and Omissions Insurance . CONSULTANT shall acquire
an errors and omissions insurance policy covering the
work performed by it hereunder . Said policy shall
provide coverage for CONSULTANT ' S errors and omissions in
an amount of not less than $250 , 000 .
Certificates of Insurance for said policies shall be approved
in writing by the City Attorney prior to the commence- ment of any
work hereunder . All Certificates of Insurance ( and the policies
of insurance or endorsements thereof) shall provide that any such
Certificates Mnd policies shall not be cancelled or modified
without thirty (30 ) days ' prior written notice to CITY .
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11 . INDEPENDENT CONTRACTOR
CONSULTANT is , and shall be, acting at all times in the
performance of this Agreement as an independent contractor .
CONSULTANT shall secure at its expense, and be responsible for any
and all payments of all taxes , social security, state disability
insurance compensation , unemployment compensation and oth•ar
payroll- deductions for CONSULTANT and its officers , agents and
employees and all business licenses , if any, in connection with
the services to be performed hereunder .
12 . TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good
and workmanlike manner . CITY may terminate CONSULTANT ' S services
hereunder at any time with or without cause , and whether or not
PROJECT is full; complete . Any termination of this Agreement by
CITY shall be made in writing through the City Engineer , notice of
which shall be delivered to CONSULTANT as provided in Section 16
herein .
13 . ASSIGIIMENT Al:D SUBCONTRACTING
This Agreement is a personal service contract and the
supervisory work hereunder shall not be delegated by CONSULTANT to
any other person or entity without the consent of CITY .
_g_
14 . COPYRIGHTS/PATENTS
CONSULTANT shall not apply for a patent or copyright on
any item or material produced as a result of this Agreement , as
set forth in 41 CFR 1-9 . 1 .
15 . CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular
CITY employee in the work, performed pursuant to this Agreement . �
No officer or employee of CITY shall have any "_r.anci.al interest
' in this Agreement in violation of California Government Cade
Sections 1090 et seq . .
16 . NOTICES
Any notices or special instructions required to be given
in writing under this Agreement sha11 be given either by personal
delivery to COUSULTANm ' S agent ( as designated in Section 1
nereinabove ) or to CITY ' S Director of Public Works , as the
situation shall warrant , or by enciosing the same in a sealed
envelope , postage prepaid , and depositing the same in the United
States Postal Services , addressed as follows :
TO CITY : TO CONSULTANT :
Mr . Paul Cook Mr . T . Robert Popov
Director of Pubic Works Popov Engineers Inc .
City of Huntington Beacn 3990 Westerly Place
2000 Main Street Newport Beach, CA
Huntington Beach, CA 92648 92660
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17 . ENTIRETY
Tne foregoing , Exhibit "A" and Exhibit "B" attach.,.-
hereto, set forth the entire Agreement between the parties .
IN WITNESS WHEREOF , the parties hereto have caused this
Agreement to be executed by and through their authorized officers
the day, month and year first above written .
CONSULTANT: CITY OF HUNTINGTON BEACH ,
POPOV ENGINEERS, INC . A municipal corporation
990 Westerly Place o he Stat o California
ewport Beach , CA 92660
name/title \ T. Robert Popov, lfresident t
. name/title /� Diane Marquardt , Sec:/'Treas.
G'
APPROVED AS TO FORM:
City Clerk City Attorney
REVIEWED AND APPROVED: INITIATED A14D APPROVED :
Ci - Adminis atur Director of Public Works
F ,
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4
17 . ENTIRETY
The foregoing , Exhibit "A" and Exhibit "B" . attached
hereto, set forth the entire Agreement between the parties . ..
IN WITNESS WHEREOF , the parties hereto have caused this
Agreement to be executed by and through their authorized officers
the day, month anu year first above written.
CONSULTANT : CITY OF HUNTINGTON BEACH ,
POPOV ENGINEERS, INC . A municipal corporation
990 Wezter.ly Place o he Stat o California
ewport• Beach, CA 92660 1
.name/title T. Robert Popov, President 11
1 name/tit. a Diane Marquardt , Sec/Trews.
APPROVED AS TO FORM:
City Clerk City Attorney.
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RE QUE R CITY CC IN IL CT N
Bate Jane 5, 1987
Submitted to: Honorable Mayor and City Q�uncil
Submitted by: Charles W. Zhoupson, CityNk:linis tra for DM ( L.... CQur;C
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AyPFOvr
Prepared by: Paul E. Cook, Director of Public Work's
S
Sisbject: Cbmmercial Off-Peak Cooling Feasibility Study; :t� -?G8
CLI:1tK
Consistent with Council Policy? [A Yes ( j New Policy or Exception
Statement'of Issue, Recommendation, Analysis, Funding Source, Alternative Actions, Attachments: ✓7
S'I'ATEtitE ;I' OF _r:•;LE:
Propwals for the fus7Lishing of professional engineering services to perform a Commercial
Off-Paa1t Cooling Feasibility Sttr1y for Ole Civic Center •,.'ere rewi.ved on June 2, 1987.
RECM-IM IfINTION:
Accept the proposals, and 7,;ard the contract for furnishing professional engineering
Services to Popov Engineers, Inc. for their propcGal., bwsed on an hourly rate schedule,
having a projected total fee not to axcee,l $8,500.00.
AI'MYS IS:
the -request for proix:sals for this project was nailed to six firms determined to be in
the me-chanical/elect:ri.cal desi.gn imiLr.try. Tiree firne responded by stt=tting pro-
posals. Based on staff revica, the Popov prope,.1 has selected as mast n-sporLsive.
The project is Lie result of an agreement with Southern California Edison Cbnp.any
urr3er one of th it energy conservation rebate proposals. ttixan completion of a
satisfactory s ttr_1,r, Edison wi 11 r eiriburse the ci ty for the cos t o f s turfy tip to a
maximum of S10,000.00. In brief, the sta1r' is to address the economic feasibility
of installing an electrically charged off-peat: gaoling system, such zo ice storage
at the Civic ..enter. 'Mere syteres provide for- energy cost reductions by running
the chillers at night 6fien the energy rages are consi:;erably la,tier than daytim.,
on--peak hours.
FUNDING SOURCE:
General Fund cont:ractural service`s furlds in Acca rot 420-39�J will be utilized to
initially fiend the s ttrly, with the rxJ)a to coming after corq)le tion.
ALTE-RM7I VE ACTI Ot LS:
Do not accept the proposals.
Copies of the proposal and of the Edison Agreement.
P10 BIAS
c0l4[f3cln/INDM-MR L 6rr-pw ODOURG PROGRAM'TEkSIHILITY STMY AGRi`f7M
This Agreemat Is entered into between the Swtb4to California Edison Company ("Edison") end
CITY OF HUNTINGTON `BEACH Custawrl 2O00 MAIN STREET
(Street) .
HUNTINGTON BEACH California '92648
(City) (Zip Code)
."a Agroo"nt provides an incentive to the Customer for conducting a feasibility Study sr part. of Edison Is
Comimetrial/Intiu�trial Off-Ptak Cooling Program pursuant to the following terms and conditions.
1. BISON AGREES Th:
1.1 iieimburse customer for the cost, up to a oaxistm of $10,000 per off-peak o�.oling system, of an 0ff-Peak
Cooling Feasibility Study ("Study"). Such payment shall be made pursuant to Pait 3 of this Agreement.
2. CUSTOM AGREES TO:
2.1 Commission a Professional Engineer, limased in the State of California, to perform a Stu'ay 'vhich
will analyse the cost effectiveness of off-peak cooling at Customer's facility located at: '
CIVIC CENTER, 2000 MAIN STREET,
HUNTINGTON BEACH, CALIFORNIA 92648
2.2 Assure that the Study shall bear the signature and seal of the Professional Engineer responsible for .the
Study dnd the nape, and address, and telephone number of the consultinn, .im producing the Study.
2.3 Require the Study to rake a thorough economic and operetional carparison of at least two types of
electrically charged off-peak cooling systems (chilled water, ire storage, phase change materiel, etc.) ,
r
considering both partial and full storage strategies, to a conventional cooling system.
2.4 Assure that the Study will be a conplete report with an executive summary, a data sbeet, and pages
numbered s*quentially. Two legible, bound copies of the Study shall be delivered to Edison within six
months from the date of this Agreement. The data sheet shall specify the facility name and address,
building owner's cane and address, the account mmber, the building use or type of process to be
cooled, conditioned square footage, estimated start-up date, type of storage oystam reooamended by the
Study, proposed storage tank site, and storage capacity (ton-bours) , number of chillers and their
sizes (tors) , and the kilowatt demand deferred frog summer on-peak periods.
3. lS MOD OF PAYmnm-
3.1 Payment shall be mad: in a single Installment after two copies of the Study and Professional rhginecr's
invoice are delivered to Edison.
3.2 The tustoser acknovle%1ges that in the event an off-peak cooling systea is luntalled, the use of any
electricity not purchascl from Edison {other than standby generation used during an Fdiaon parer
cutr,;a) `to cbarge the off-peak cooling system shall disqualif! the system for any incentive pays+ents
payable under Edison's Cocnereial/Industrial Off-Peak Cooling Program.
SCE 16-237-1 kv 2/W7
4.2 For the`�,urpose'of this Agra.,aent, Edison`s Bummer Season oa=peak time period a2sa11 be that perli�!!
6eflu�d in the ciistoaer`s curxirmtp 'or ,in tLA Of facilities und+ir`cnastiiieLion,, proposed Here-of-
use tariff. ., If bo ties-of-uae tariff is airreatly in ase'or ooctwp
lated, tha sia■�rr on-peak tine
period stall be noo:t'to 6 p.it., lioaday 'tbxougti IYidmr, except holid#ys.,;r The suaser so as shall
comreoce at 12:01 a.m. im 'the first Sunday in June and continue until1210 a.a. of the first Sunday
in 'October`of each year.
5. CALTFOWIA PUBLIC UTILITIES C01WSSION:
5.2 The off-peak cooling program has bten authorized by the Public Utilities Comission of the State of
California.
5.2 This, lgressant shall at all timas be subject to such changes or modifications by the Public Utilities
Cawission of the State of California as said Cownission may, frost time to time, direct in the
exercise of its jurisdiction.
5.3 Notvithst"Lnq nay other provisions of this Agreement, Edison has the right to unilaterally file
with the Public Utilities Co=ission, pursuant to the Comission`s rules and regulations, an
application for a change in rates, charges, clhssification, or service, or any rule, zegulation, or
A IreerAmt relating thereto.
IN,WIT m TNEREor, Edison and Customer have executed this Agrement this 31ST day of
MARCH 19 87
CUS;QtiI:R S01MMN CALIT MIJk MISON COKPANY
Hy � a DIVISION ENGINEER
(Representative of Customer Company)
CITY OF HUNTINGTON BEACH
(Cgs teat r)
( 714) 848-0600
(Telephone No.)
17371 GOTHARD STREET
HUNTINGTON BEACH ,
CALIFORNIA 92647
3990 WESTERLY PLACE • NEWPORT BEACH, CALIFORNIA 92660 • 714-752.0121
5AN t51EG0 • HONOLULU + •ONTARIO
June 1, 1987
City .of Huntington Beach
.2000 Maim Street
Huntington Beach, California
92648
Attention: Mr. Paul E. Cook
Director
Reference: R gUest for Proposal
to Furnish Professional Engineering
Services to Perform a Commercial Off-Peak
Cooling Feasibility Study
Dear Mr. Cook:
Popov Engineers, Inc. is pleased to submit the enclosed Request for Proposal
to furnish Professional Engineering services to perform a commrcial off--peak
cooling feasibility study for the Huntington Beach Civic Center. a,
Our firm has been in continuous operation for over ten years. During this
period of time we have gained a full range of experience in the fields of
Mechanical and Electrical Engineering for comn rcial buildings. We have
acc mplished specific achieveimts in thermal storage systems analysis and
design, pursuing energy and operating cost savings.
We are prepared to provide the highest corporate priority to this project.
We will be able to begin work as soon as it is needed.
We would be pleased to further discuss or answer any questions you may have
in regard to our qualifications, experience and proposed services. We are
looking forward to working with you and providing you with capable and
conscientious assistance. You cry rest assured that any work entrusted to
us will merit careful and diligent attention with full cooperation.
Sincerely,
PW &%nz. ps INC.
OWPW
T.; Robin Popov ,l Oil
Presidalt �trvid
TRP:t3m
Enclosures
TABLE OF CONTENTS
PAGE
I INTRODUCTION
GENERAL. 1
EXPERIENCE IN COMMERCIAL BUILDINGS 1
EXPERIENCE IN ENERGY CONSERVATIO14
EXPERIENCE IN THERMAL ENERGY STORAGE SYSTEMS 3
II PROJECT ADMINISTRATIO14
BASIC PRINCIPALS 7
PROJECT TEAM 7
-- QUALITY CONTROL 8
DESIGN TIME CONTROL 8
III PROJECT ENGINEERING PROFILE
EXISTING FACILITY 10
PROJECT TARGETS 10
ANALYSIS METHODOLOGY 12
DESIGN APPROACH 14
IV ENGINEERING SERVICES
SCOPE OF WORK 15
TIME SCHEDULE 15
ENGINEERING FEES 16
tr APPENDIX
COMPANY BROCHURE A
THERMAL ENERGY STORAGE STUDIES - SAMPLES B
LIST OF REFERENCES C
AWARDS AND COMMENDATIONS D
SECT?ON I
INTRODUCTION .
1. GENERAL
Popov Engineers, Inc. has been engaged in
professional engineering since 1976 . During this
period of time the organization has served more than
140 clients in the private and governmental
sectors . The company' s expertise is based on the
specialized training, Lkills and experience of its
staff . members, combined with the in-house
availability of word and data processing , and
computerized design and 'drafting.
The achievements of Popov Engineers , Inc. in the
profession of mechanical and electrical consulting
engineering have been acknowledged through various
awards, commendations and invitations to speak at
technical seminars at local and national levels (see
Section D of the Appendix) .
2 . EXPERIENCE I14 COMMERCIAL BUILDING
The professional engineering services for commercial
buildings are approximately 60% of the total volume
of work performed by the technical staff . This wor};
encompasses a broad range of types and sizes of
buildings, as well as a large variety of engin-aring
tasks from analysis and concept design to
construction drawings, specifications and cost
estimates . These diversified services have been
provided and applied to new facilities as well as
for retrofit of existing facilities .
In addition to the partial list of commercial
projects in Section A of the Appendix, the following
is a partial list of projects similar to the type of
buildings included in your scope -)f proposed work:
Municipal Projects
El Toro Library - County of orange
Communication center - County of Orange
Villa Par}: Fire Station - City of Villa Park
School Maintenance Facility -City of Tustin
Animal Control Facility - City ;,f Corona
Fire Station - City of Glendale
Senior `Center - City of Thousand Oaks
Teen Center - City of Thousand oaks
Council ChainbersZDevelopment/Administration Buildings
Irvine City ball -- City of Irvine
County Court House -- County of Orange
kdministration Building - 'VA Medical Center, Long Beach
Administration Building - Naval Research
Laboratory - Pasadena
Poli^e Facilities
Police and,'Fire Headquarters - City of Ventura
Probation/Juvenile Hall -- County of Orange
3 . EXPERIENCE IN ENERGY CONSERVATION
Popov Engineers, Inc. covers a wide spectrum of
areas in . the energy conservation industry. The
services offered by our organization can be
categorized as follr.ws :
Field Survey and Energy Audit
Energy Study, Economic Analysis
:a Concept Design
Computerized Real-Time Data Gathering,
Remote Monitoring and Management Control
Complete Engineering Design - Construction
Drawings, Specifications and Construction
Support Services
The key to our success in the field of energy
conservation is our ability and experience in
offering integrated engineering service for energy
surveys, economic analyses, concept designs, and
final construction documents . This integration of
service assures the quality of the engineering
report based on practical design experience and
quality engineering design, and the analytical
accura . of the report. Thus, our studies become
not only more thorough and meaningful , but practical
and effective; and our designs become not only more
feasible and accurate, but reliable and predictable.
-2-
•
Our Energy Group has produced more than 65 energy
analyses . and „ reports, covering more than 2400 '
various buildings. The technical strength of our
staff is built on a sound base of education .and
knowledge 'of mechanical and electrical engineering,
as well as 'detailed familiarity with various utility
company policies, rate schedules and initiative
programs .
Throuyjhout. our years of design experience we have
employed numerous energy conservation techniques ,
which can be 'defined in three categories :
Alternative Sources of Energy
Wasted Energy Recovery
Improved Efficiency - system Design
Alterations ; Automation.. ; 'Thermal
Energy 'Storage; Energy Management Control , etc .
A partial list of project successfully using energy
conservation techniques can be found in Sectiin A of
the Appendix.
Our efforts, knowledge and experience in the field
of energy conservation warranted recognition in the
farm of a nomination for excellence in engineering
by the Consulting Engineers Association of
California in 1980 and once again in 198: ; also an
award by the Department of the Navy and a
commendation by Silicon General , Inc .
4 . EXPERIENCE IN THERMAL ENERGY STORAGE SYSTEMS
Thermal Energy storage systems analysis and design
is a significant portion of the work by the Energy
Croup of Popov Engineers, Inc. Our extensive
experience in this area of energy conservation was
founded not only on the solid support of large
project numbers, but on the broad base of
-diversified engineering tasks - from utility audits
to construction observation. our engineering team
has had many opportunities to use their "hands-on"
experience to collect "real" field data for energy
consumption and building thermal load profiles,
utilizing our own :Metering and recording equipment:.
This , in conjunction with our detailed familiarity
and understanding of the Utility Company rate
schedules and rebate programs, has , enabled us to
develop a computer program for sys`em analyses
i
r•
This, program incorporates the accuracy of collected
field 'data ; the details of current utility rates;
the precision uf. available 24-h6ur building thermal
load computer simulation, and the practicality of
our experienced engineers.
Needless to say, a deep understanding of the project
through the analytical process of the study, becomes
an indispensible asset in the design process.
consequently, we successfully complete our
engineering design. Through the construction
support services , we secure the quality of the
project., meeting the client ' s expectations .
In striving for continued excellence in the
professic,n of engineering, we developed computerized
remote monitoring and management control . The
system presently is installed and in operation at
one of our thermal energy storage projects . By
monitoring, recording and analyzing the system ' :
operation, and taking any corrective actions
indicated, we are able to significantli decrease
operating costs . It must be noted that these
savings are above and beyond those achieved by the
thermal energy storage system.
As a result of this accomplishment, our organization
has been retained to provide a new type of service -
continuous monitoring of the entire air conditioning
system operation with monthly reports on
consumption, savings, control stragedy, maintenance
recommendations, etc. In addition to the above, we
have the benefit of observing the operation and
performance of the systen we proposed and designed.
This will further en;:ich our understanding,
knowledge and experience in the engineering of
thermal energy storage systems . The following is a
partial list of projects involving Thermal Energy
Storage Systems Economic Analyses and Concept
Designs :
-4--
LOCATION. CLIENT
'The Desert Sun" Newspaper Gannett Company, Inc.
Palm springs, CA Washington, D. C.
Contact: Osa Bouchard (619) 320--7008
Office Building Joseph Mueller
Laauna Niguel , CA Santa Ana , CA
Contact: Joseph Mueller (714) 543-1144
Probation/Juvenile Half. County of orange
Orange, CA Santa Ana , CA
Contact: Evan Krewson (714 ) 567-5080
Enlisted Personnel Mess Hall Department of the Navy
Naval Station Western Division
Long Beach, CA Haval Facilities
Engineering Command
San Bruno, CA
Contact : Harry Hintlian (415) 877-7057
Main Street Library City of Huntington Beach
Huntington Beach, CA Huntington Beach, CA
Contact: Don Kiser (714 ) 536-5227 i
Offw.ce Building 14300 Department of the Navy
Long Beach Naval Shipyard Western Division
Long Beach , CA Naval Facilities
Engineering Command
San Bruno, CA
Contact: Harry Hintlian (415) 877-7057
t .
Sierra Park Plaza Sierra Pacific Capital
San Diego, CA ompany, . Inc .
Newport Beach, CA
Contact: Gene Christenson (714 ) 640-8960
Hospital Administration Bldg. 4 Veterans Administration
Long Beach, CA Medical Center
Long Beach, CA
Contact: Sam Verna (213 ) 494--5469
Medical office Building Desert Hospital
Palm Springs , CA Palm Springs, CA
Contact: Michael Fontana (619) 323-6364
24 Buildings at Marine Public Works Center
Corps Air Station Marine Corps Air Station
El Toro , CA El Toro , CA
Contact : Andy Hedjazi (714 ) 651--2270
5 Buildings at Marine Public Works Center
Corps Air Station Marine Corps Air Station
Camp Pendleton, CA El Toro, CA
Contact: Andy Hedja:i (714 ) 651--2270
10 Buildings at Marine Public Works Center
Corps Air Station Marine Corps Air Station
Tustin, CA E1 toro, CA
SECTION II
PROJECT `ADMINISTRATION
1 . BASIC PRINCIPALS
The success of project completion has two ingredients
technical and administrative capabilities . An abundance
of one does not compensate for lack of the other.
The philosophy of our project administration is based on
two principals - distributed responsibility and
centralized communication. In other words , the place
where the responsibility starts is the place where the
communication finishes - that is with the Project
Coordinator. Our other basic principal is to maintain a
very close relationship between technical and
administrative accountability. This brings together the
"manager" and the "engineer" , merging them into the
Project Cocidinator. (One of the advantages of a small
firm. )
2 . PROJECT TEAM
Following is a schematic diagram of the proposed team.
OTY OF HUHtIN:M': SEADI
PUBLIC WORKS M;Z:IOR
PAUL E. COCK
I
DNIS:ON D—%r 3
DONALD w, CA-Zi
CUS RUCTION ED:SCW CO.
t'DNTRACTOR Tr(OuAS HOBSK
PRI146=PAL IN CNI=,E
PROJECt COCRONOCR
T. IL POPOV
JOB CAP TAW JC9 CJApT" JD CAPTA�H
MERCY UECHAJ4CAL ELECTRICAL
&'LL )a on( DACE KAJRT ENR:CUE SMJW
TECr4�1CAL E3�'fRi1S:
SUPPORT STrl-r
U.t"'c 11iC
CAI CS f A.144YTS
COST ESTUA,E.--
D£SIG4/'i?RAP;
-7-
All communication will., follow the pattern shown on the
diagram All individual data for the team members is
presented in Section A of the Appendix. The proposed
Project Team complies with 'our basic principal for
'distributed technical , responsibility while maintaining
centralized communication between the Client and our
organization.
3 . QUALITY CONTROL
Quality control is a function of the individual ' s
gualificationo and level of communication. since our
staff is our most valuable commodity, the individual
qualifications are our primary concern from the day of
hire. To improve the quality control further, we
carefully. select the design team using one principle --
minimum number of people with maximum level of
graalification. In effect the use of computers has been
greatly helpful in maintaining this principle.
Reducing the number of people on the team is the first
step in communication improvement. once again the
computer makes its contribution in this respect to
implement centralized communication.
All internal communication is directed to the Project
Coordinator and all communication with the Client is
directed to or from one point - the Project Coordinator,
or the Principal-in-Charge . The exchange of technical
information between the various disciplines is one more
issue of communication and is frequently referred to as :
Coordinator. To improve its quality, our organization
has adopted the principle of "fractionalizing"
information. The theory is to relay any "piece" of
information, which may hold up the design progress of any
other. discipline, even if such information may not be
"final" (such as giving equipment location before sszing ;
giving diffuser location before ducts ; -giving voltage
before equipment selection, etc. ) .
Popov Engineers, Inc. identified two more areas of
concern in conjunction with quality control . One area is
the quality of information collected during field
investigation of existing conditions . The other is the
quality of construction support services (contractor 's
t
_g_
submittal review) . In the case of field investigation, the
most frequent pitfall isinaccurate, . available records or
inadequate field work. Our organization adopted the policy of
not assuming any existing record data is reliable, and the
field work should be performed by people with higher technical
skills.
To improve the quality of construction support se.-vices ,
we have assigned the responsibility of the contractor ' s
submittal review to the Job captain in charge of the
engineering 'design.
4 . DESIGN TIME 'CONTROL
Design time control is part of the project management
task. However., not only the impact on the project
design, but also on the Client ' s financir ' commitments,
requires special attention and close contro: '. 'sere are
two separate tasks in the time scheduii.. they are
planning and enforcing.
Very often these two tasks are quietly substituted by two
defensive tactics - accepting and imposing .
Popov Engineers , Inc. has established a criteria for the
design time control .
The planning of the time schedule must begin not only
before , the start of the project, but before its
acceptance from the client. The negotiation of the
engineering fee must consider the mutual understanding
and acceptance of the proposed time schedule. The next
step of planning is the time scheduling of all phases of
work for all disciplines involved . In this step we
follow one principle - a good time schedule is not one
im osed by 'the Project Coordinator, but one created by
the Project Team. This is accomplished through a
pre-design meeting between the Project Coordinator and
all Job Captains.
If the first task is done properly, the second one,
enforcement, is easier to achieve. In this process of
enforcement, one concern remains and that is the
frequency of time schedule review. The frequency is
determined by the Project Coordinator, but in no case is
less than once a week. The purpose for this is to allow .
adequate time for corrective action without altering the
final 'dates.
-9-
•
SECTION III
PROJECT ENGINEERING PROFILE
1 . EXISTING FACILITY
The existing facility is a four-building complex over a
'common basement. The total square footage is .
approximately 189 , 000 square feet of floor area. The
police facility occupies the two-story building which has
about 80 , 000 square feet of floor area . one five-story
building is the Administration Facility and two one-story
buildings are housing the Council Chambers and the
Development Department respectively. The entire complex
is served by a central air conditioning system consisting
of:
Two water-cooled centrifugal chillers , each with
capacity of 212 tons
Gne chiller with remote air-cooled condensers with
capacity of 29 tons .
One cooling tower with capacity of 1550 GPM
One gas-fired heating hot water boiler with an
output capacity of 5021 MBH
Ten air-handling units with various capacities
(Five multi-zone , one double duct , three single zone
and one heating and ventilating only)
There are several packaged-air conditioning units of
various sizes . Also, there is an elctric resistance
heater serving a portion of the first floor of the
police building .
2 . PROJECT TARGETS
.In our extensive experience of preparing economic
analyses, concept designs and construction drawings, we
have concluded that establishing pro. ect targets prior
commencing work is a very effective method of improving
the quality of our services.
--10-
Each project is identified by the projected end result
and by the scope' of Work. The projected end result is
the driving , force, as well as the final destination,
while the scope of work is the route to this distination.
The project targets are the milestones along that route.
Their purpose is to secure all of the required steps
toward the final destination and to give us an early
warning for eventual departure from the right direction
to successful project completion.
The project targets are based on the scope of work,
filtered through the experience of the engineer. '
The following are the proposed project targets :
o 'Building Thermal Load Profiles - including HVAC
power consumption; load calculations ; actual
metering and operational schedules .
o Electrical Power Consumption - including review of
historical data ; Edison Company rate schedule and
available alternatives.
o Existing HVAC System Evaluation - including
available capacities ; operating conditions ; salvage
values ; operating and maintenance costs ; repair
and/or replacement costs ; automatic monitoring and
control system - conditions and interfacing.
o Existing Building Evaluation - including
architectural , structural , landscape and
environmental impact from probable alterations
caused by the proposed project.
o Proposed Thermal Energy Storage Systems - including
alternative solutions with life cycle economic
analysis ; concept designs and recommended
alternative.
o Basis for Design of the prcposed system - including
scope of work; schematic diagrams ; major points of
interfacing with existing systems .
-11- .
'r
M
Y
At this point the proposed Phase I of the project will be
completed. The information "generated will be sufficient
to:
Submit. to Edison company in accordance with their
requirements
Proceed . with preparation of construction drawings
and specifications in accordance with the Basis for
Design
3 . ANALYSIS METHODOLOGY
Two 'elements �play an important role in our analysis -
`data input accuracy and computer data processing.
The quality of the first element is maintained by careful
selection 'of the .initial data and actual metering for the
field information.
The computer data processing enables us to obtain more
realistic results by implementing hourly load analysis ;
equipment schedule optimization and peak and average load
profile separation.
On the following page is a block diagram for the
methodology of our thermal energy load analysis :
-12--
rat. . BLOCK DIkORAMA
:COMPUTERIZED .ANALYSIS, FOR
THERMAL ENERGY STORAGE SYSTEMS
OF pfism mr-awc WATru
FA M CPEAAnCM DESMPn,7V DATA
tlLt[1Ic LOAD
SUU AnCN
PEAX LOAD AVD.UX LW
FROM PROIILE
Nt1A1 EUSc1! RATE
CGST S:}tEDIA.E.'L
tD+tLEx STIOUCE Sa+[tKtE c
StII s![ [O��-t a•�u►ra
pff cm
=Y. sm COW. SYi
wt, C;T AEG COST
T. smm Purr. STCK
NL cm REr-
Ca5'r
' EiiLt STOR. ilil roe
NL Cost arc crsT
ECCWkc
ANALYSS
�gitcTE�
urcar+A��
LEGEND
�Ec - �t rtic MT:ATA
�+rr. - ca�tvrcxAt
hT- Baru NG:`SEEA XVT WMATION
PART: PARM41
M- S1Tl�
4 . DESIGN APPROACH
The project is divided into ' two separate phases . The
first phase will provide the economic analysis and the
proposed alternative with its basis for design. The
second phase will provide construction drawings and
specifications.
These drawings and specifications will be in accordance
with the proposed and approved alternative design. In
addition to this, the fallowing considerations will be
given and will become part of the design criteria :
0 System with ability to maintain satisfactory
environmental working conditions for the occupants .
o System, adaptable to the restraints imposed by the
structural , architectural and environmental existing
conditions .
o Maximum utilization of the existing equipment and
system components .
o System employing the best available technology to
assure maximum energy efficiency .
o Interface with the remaining components of the
monitoring system.
o System components suitable for use in corrosive
environment .
o System offering simplicity in operation and
maintenance.
o Sequence of demolition and --onstruction for minimum
interruption to the building ' s function during
construction .
All engineering calculations, specifications , cost
estimating and drafting will utilize computer technology
in order to . assure accuracy and clarity. After completion
of . the construction, all drawings will be updated on the
computer, to reflect "as-built" conditions .
-14-
•f
SECTIO14 IV
ENGINEERING SERVICES
1 SCOPE OF WORK
The Scope of Work for Phase I will be as defined in
paragraphs, B, C. and D of the City of Huntington Beach
lett.er 'dated March 30, 1987 , signed by Mr. Donald W.
Kiser, Division Er.gineer. In addition to this, a Basis
for Design will ' be 'developed for the selected alternative
design. This will provide the City with adequate
information for developing a Scope of Work for Phase II ,
as well as for properly budgeting the proposed
construction .
The Scope of Work for Phase II is expected to be defined
by the City after the review anu approval of Phase I .
2 . TIME `SCHEDULE
The following proposed time schedule for completion of the
project, as defined by the Scope of Work, is based on
comMencing work within five working days after notice to
proceed.
PHASE I
PROPOSED TIME SCHEDULE
I 20` I 7
nELD WORK Ec METERING
1
EDISON CO. MEETINGS k DISCUSSIONS
15 1 1 15
CALCULATIONS k ANALYSIS
1 1
CLIENT WEVINGS &'DISCUSSIONS a
` 70
CONCEPT DESIGN k COST ESTIMATE
25
ECONOMIC ANALYSIS k REPORT
TOTAL CALENDAR DAYS 70
• --15-
a
PHASE II
The time schedule for Phase II is a "difficult task at this
time `due to the absence of a detailed Scope of Work.
However, the work is anticipated to be accomplished within
three to five months time.
3 . ENGINEERING FEES
Popov Engineers , Inc . uses the following hourly rates for
the various categories of qualifications :
Principal - $120 . 00 Project Engineer- $60 . 00
Associates -- $ 85 . 00 Design/Drafting - $45 . 00
Project Manager - $ 65 . 00 Administration -$30 . 00
The above .rates include overhead and profit and are in
effect through 31 March 1988 . The following additional
costs will be reimbursed as follows :
o Building Permits
o Fees , etc. - at direct cyst
o Printing - at direct cost + 10%
The estimated effort for completion of Phase I is a total
of approximately 150 manhours . The total projected fee
for the services is not to exceed $8 , 500 . 00 .
The estimated effort for completion of Phase II is
difficult to establish at this time , since it is closely
related to the selected alternative design and the scope
of work can vary substantially.
However, the total engineering fee for Phase II will be
limited to a maximum of 10% of the estimated construction
cost for the approved alternative . In addition to this
40% of the engineering fee for Phase I will be credited
toward the engineering fee for Phase II .
-16-