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Home My WebLink AboutPSOMAS & ASSOCIATES - 1999-12-20 CITY OF HUNTINGTGN BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSINIITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPIVIENT AGENCY OF THE CITY OF HUNTU'GTON BEACH DATE: January 22, 2001 TO: PSOMAS ATTENTION: Gary' Dysart, V.P. Name 3187 Red Hill Avenue, Suite 250 DEPARTNTENT: Street Costa Mesa, CA 92626 REGARDING: Am ndment No. 2 City,State,Zip IPC & I IMP Support Services See Attached Action Agenda Item E-8 Date of Approval 01-16-01 Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: Connie Broc",ay City Clerk Attachments: Action Agenda Page x Agreement x Bonds Insurance X RCA Deed Other CC: R. Beardsley, DPW x x x Name Department RCA Agreement Insurance Other L. Daily, DPW X x x Natnc Department RCA Agncnunt Insurance Othcr Name Department RCA Agreement Insurance Other Name Department RCA Agreememt Insurance Other C. Mendoza X X X Risk Management Dept. Insurance (Telephone: 714-536.5227) ____ IRTY OF HUNTINGTON BEACIP MEETING DATE: January 16, 2001 DEPARTMENT ID NUMBER: PW 01-006 Council/Agency Meeting Held: Deferred/Continued to: �A roved ❑ Conditionally pprove ❑ Deni d 1 Cit Cl Signature Council Meeting Date: January 16, 2001 epartment ID mber: PW 01-006 CITY OF HUNTINGTON BEACH _ REQUEST FOR ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City Administrator o1AI v PREPARED BY: ROBERT F. BEARDSLEY. Director of Public Works SUBJECT: APPROVE AMENDMENT NO. 2 TO THE AGREEMENT WITH PSOMAS & ASSOCIATES FOR IPC AND IIMP SUPPORT SERVICES Statement of issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue; Psomas and Associates, Inc. continues to provide support services for the Infrastructure Planning Committee (IPC) and the Integrated Infrastructure Management Program (IIMP). Should the required amendment to the current contract and additional funding be approved to provide services related to support services for the Infrastructure Planning Committee (IPC) activities and for the IIMP? Funding Source: This is an unbudgeted expense. Funds totaling $39,500 will be appropriated from the General Fund undesignated fund balance, and deposited into Public Works IIMP Program, Professional Services account 10085102.69365. Recommended Action: Motion to: 1. Approve and authorize the Mayor and City Clerk to execute Amendment No. 2 to the Agreement between the City of Huntington Beach and Psomas & Associates, Inc., for Professional Services to Provide Infrastructure Planning Committee (IPC) and IIMP Support Services; and, 2. Authorize the Finance Director to appropriate $39.500 from the General Fund balance to the IIMP Program Account. 'rQ 01-006 Jan 16 Smith & Daily -2- 113/01 2:33 PM *REQUEST FOR ACTION MEETING DATE: January 16, 2001 DEPARTMENT ID NUMBER:PW 01-006 Alternative Action(s): Do not approve Amendment No. 2 and continue the program without outside support services. This action will require existing Public Works and staffs of other Departments to assume the role. Analysis: The Infrastructure Planning Committee (IPC) was appointed by the City Council in August 2000 to consider the Citizen's Infrastructure Advisory Committee (lAC) recommendations and to review and determine the immediate and long-term actions available to the City. Because of the facilitation and support services previously provided by Psomas (particularly Gary P. Dysart) to the IAC and to City staff in preparing the updated Integrated Infrastructure Improvement Program (IIMP), continuation of Psomas' services to support City staff in this large undertaking will expedite this process and will be of great benefit to the City. Details of Psomas' support services are included in their proposal attached along with the proposed contract amendment. The City has been extremely fortunate to obtain the services of Mr. Gary P. Dysart, P.E., for the refinement of the IIMP. His leadership and expertise have been instrumental in this important long-term undertaking. Per Council action, a new appropriation must meet one of the following three criteria: 1) It is an unanticipated emergency, 2) It is required to implement labor negotiations, or 3) It is a new expense that is offset by related new revenues. This new appropriation meets criteria #1, an unanticipated emergency. Environmental Status: Not applicable. Attachm_ent(s): City Clerk's . - Number No. Description 1. Amendment No. 2 to Agreement between the City of Huntington Beach and Psomas & Associates, Inc. for Professional Services to Provide Infrastructure Planning Committee (IPC) Support and IIMP Support Services. 2. 1 Fiscal Impact Statement. RCA Author: D. Smith/L. Daily:jm, Ext. 5599 01-006 Smith/Daily 01-006 Jan 16 smith & Daily -3- 114101 4:17 PM ATTACHMENT # 1 AMENDMENT NO. 2 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND PSOMAS & ASSOCIATES INC., FOR PROFESSIONAL SERVICES TO PROVIDE INFRASTRUCTURE ADVISORY COMMITTEE (IAC) SUPPORT SERVICES AND IIMP FACILITATION 2001 THIS AMENDMENT is made and entered into this 16tiay of JanuarY ,2tt, by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City", and PSOMAS & ASSOCIATES, INC., a California corporation, hereinafter referred to as CONSULTANT. WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated December 20, 1999 entitled "Professional Services Contract Between the City of Huntington Beach and Psomas & Associates, Inc. for Professional Services to Provide Infrastructure Advisory Committee (IAC) Support and IFMP Facilitation;" which agreement shall hereinafter be referred to as the "Original Agreement," and Since the execution of the Original Agreement, CITY has requested additional work from CONSULTANT and CONSULTANT has agreed to perform such work; and CITY and CONSULTANT wish to amend the Original Agreement to reflect the additional work to be performed by CONSULTANT, and the additional compensation to be paid in consideration thereof by CITY to CONSULTANT. NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. ADDITIONAL WORK CONSULTANT shall provide to CITY such additional services as required by CITY, as described in CONSULTANT's Proposal to CITY dated November 27, 2000, a copy of which is attached hereto as Exhibit"A," and incorporated by this reference as though fully set forth herein. 1 00agreeelpsomas amendfl 21MO0 2. ADDITIONAL COMPENSATION In consideration of the additional services to be performed hereunder as described in Section 1 above, CITY agrees to pay CONSULTANT, and CONSULTANT agrees to accept from CITY as full payment for services rendered, an additional sum not to exceed Thirty-Nine Thousand Five Hundred Dollars (539,500). 3. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. PSOMAS & ASSOCIATES, INC. CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California By: Gary ysart, ce President %4M qX4f A;� u� (per corporate resolution) Maya ATTEST: REVIEWED AND APPROVED: G��lrGe• /� _ _ /v Q,,.., City Cierk City Administrator APPROVED AS TO FORM: --City Attorney ITIA D AND APPR VED: Director of Public Works 2 00agree!psamas amend112l7100 • Information and Engineering Solutions November 27, 2000 Robert F. Beardsley, P.E. Director of Public Works j CITY OF HUNTINGTON BEACH 2000 Main Street Huntington Beach, CA 92648 Subject: Infrastructure Planning Committee (IPC) Support & IIMP Consultant Support Services Dear Bob: We are pleased to submit this proposal for additional services in connection with the City's Integrated Infrastructure Improvement Program (IIMP). Now that the City Council has appointed the Infrastructure Planning Committee (IPC) and the IPC has developed a work plan and master meeting schedule, City staff has identified a need for my continuing involvement and additional staff support services for the activities of the Committee. In as much as we are nearing the limit of our current contract and purchase order authorizations, it is necessary to request additional authorization in order to compensate Psomas for the additional work and activities requested to support the IPC and the related activities.- We have estimated the upper limit of the hours and costs for these additional services based on assumed levels of involvement for myself and supporting staff and consultants. Also, it is assumed that these services will extend through March or April 2001, at which time the City Council will likely be presented with the recommendations of the IPC for implementation of specific methods of funding and financing of the improvements identified in the IIMP. It is possible that additional consulting services will need to be authorized at that time depending on the decisions of the City Council. Our services in support of the IPC activities includes performing the following tasks: ❑ Meet with City staff and IPC Chair for the planning and scheduling of IPC meetings and Sub -committee meetings. Also, prepare agendas for meetings and a master calendar of meetings. 3187 Red Hill Avenue Suite 250 Costa Mesa,CA 92626 714.751.7373 714.545.8883 fax www.psomas.com P S O M A S Mr.Robert F.Beardsley November 27,2000 Page 2 ❑ Coordinate with staff in the distribution of meeting notices, agendas and related material. ❑ Coordinate meeting logistics, attend meetings, assist the IAC Chair in conducting the meetings, and take meeting minutes (as necessary). ❑ Prepare and distribute the final edited meeting minutes. ❑ Prepare reports and make presentations at IPC and Sub-committee meetings as necessary. Subjects may include such items as public financing & funding methods, IIMP and items related to the Infrastructure Advisory Committee (IAC)Final Report. These services may require the assistance of Psomas' Public Financing subconsultant, Fieldman-Rolapp and Associates. ❑ Coordinate with and provide assistance to City staff in preparing reports and presentations for IPC and Sub-committee meetings. ❑ Assist in the preparation of reports of the IPC. ❑ Assist the IPC in preparing reports and making presentations to the City Council. In addition, the Public Works Department has been requested to compile additional information in support of the City's Strategic Planning process and the Five-year Capital Improvement Program (CIP). We have been requested to provide assistance to the Department staff in compiling the requested information. The services may include but not be limited to the following: ❑ Assist staff in developing a 20-year schedule for funding of projects included in the Updated IIMP dated September 2000 and the Immediate Infrastructure Needs (HN) list. Projects will be assigned to one of three time periods over the 20-year period of the IIMP. Assistance will include developing a master meeting schedule, preparing reference materials, and facilitating meetings of Department staff. ❑ Assist staff in preparing reports documenting the 20-year project schedule. ❑ Assist in preparing presentations to the IPC and joint workshops/study sessions with the City Council, Public Works Commission, and other city organizations. The estimated budget amount is $39,500 for providing the requested additional services - consisting of: ❑ providing support to the IPC through the process of finalizing and presenting recommendations to the City Council, which is tentatively scheduled for April 2001. ❑ providing support to the Public Works Department staff in preparing the DMP 20 year funding schedule for projects. FAFubHcWorksl2HUNO10I_061IAC misc\1ACExtraWrkL.trI 1.27.00.doc- MW P S O M A S Mr.Robert F. Beardsley November 27,2000 Page 3 A breakdown of the additional hours and costs are attached herewith as Attachment A. Services will be invoiced monthly with the total compensation not to exceed the amount indicated without prior approval of City staff. I would be pleased to provide you with any additional information you may need in support of this request. Respectfully submitted, PSOMAS Gary 7. 1D:ysart,-P.E. Vice President cc: Dave Webb Daryl Smith Linda Daily _ Pete Grant FAPublicWorksl2HUN0101_0611AC misc\IACExtmWrkLu11.27.00.doc- P S O M A S ATTACHMENT A Fee Estimate Sr. Consultant Support Total IPC Sup2ort 160 Hrs 100 Hrs 16 Hrs 276 Hrs IIMP Support 70 Hrs NA NA 70 Hrs Total Hours 230 Hrs 100 Hrs 16 Hrs 346 Hrs Costs $30,000 $6 000 $3 500 $39 500 * Fieldman-Rolapp & Associates, Public Financing Advisory Services Dec. 27 2000 1 : 42PM PSS CM [714 ] 6623901 10. 2 Ciie 1 ' ESOMAS ACORN.. . CERTIFICATE OF. LIABILITY INSURANCE 10/1 /o0 THIS CERnFICATE 18 IWLIEC.A8 A MATTER OF INFORMATION Dealey, . Renton & Associates l+ ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE �--� P. O. Box 10550 � �}+. . HOLDER. .THIS CERTIFICATE'DOES NOT ANIEND, EXTEND OR F)iE ALTER THE COVERAGE AFFORDED BY THE POLICIES BELLOW. Santa- Ana, CA, ..92711-0550 �'S �00, �U 714 4 2 7-6 810 INSURERS AFFORD INC COYEtACe IN3uRID LNBIJISRA: Hart or -Fire - Ins: .'Co. PsomaJ3 nM unan� Travelers indemnity,Co. of IL_L 11444 West Olympic Blvd. , Ste. 750 114URERC:American .Motorists Ins. Co. West. Los Angeles, CA 90064-1549 fI,famma; Design Professionals Insurance Co. INSURER E COVERAGES ' THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERFA OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE PJSUR&%CE AFFORDED BY THE POLICES-DESCRISED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH ' POLICES. A133E?EOATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. N9R TYPBOF MJEURANCE P'GLaK:YI�iU'A1QE:R. EkPIRA L�flTa. - A CEIeElN1LIMLBu" 57CESCA1444 09/01/00 09/01/01 IZAhAOCCUAFIENCH $ 000 000 X G°MAIFJ+.^MM ryENE1>AI ik9alnr PREVAMAM(Anyarlr�J i300 000 I CLAMS MADE 0OOVR -j M P. CONTRACTORS MEO EXP 0M Mw+) $10 0 0 0 X ONTRACTUAL _,IS. INCLUDED. j PBA.SOhA1 a'A!?V tKluRr Jl 000 000 X FPD, XCU,_OCP GENFRALAGORMAT7 ls2.000,000- E1Ell L AG6REGIA171ACTAPPLIESPER.- - PFmcowcTA.CGMP!°p Aw s2, 000 000 POLICY F-1 PRaJr2cT El L I - - R .lAummobuWARUTV PBIDS02DIS3800 09/01 00 09/01/0.1 1p , �I,iGLeuwI,T =1, COO, 000 XX A-WAUTO (Es r� ri�� - ALLOWNEDAUTOS �a0�i AS FORM:; 'scHEDULEOAUTOG 01IL HUTTOR,, ity Attor ey IP*.Mw.I' I X HIRED AUTOS 337- D02gutv City AttorneydJ!II r X NaNQ41MEEn AMITDS .� 1 `Q 1 so-" IPA«IwalddTq c P •for PrDleesiortal,Lleb lily coverage, t I9 FRURERTYOAIiAOE �J I -e ate 1Wit 4 the 10to insIlrence avallab a (Par weld" GARAGE LJMMJ Y for all covered olalme p esented.w'ithln the AUTO ONLY.EAA=or:wr E ANY AM Policy period. The limp ill bereduced by OTHER TMAN - EA Ace -I. - a mania lar E!Idemnit a d eEI Rnael, ALITOONLr. AGO I EXCEUUAMLRP _ _ SACHOCCURRENCE I OCCUR C CLAIMS MADE ' AOGREOAIt s . DEOUCTMLe RETENTION' 6 C WORKERS COMPENSAMoNAN0 . 7BG08896400 10/15/00 10 15/01 EMPLOYERS•LIABIJM- . E_L'.EAS:H A°CIDENr $1 0 00,000 - EL.DL5EA5E•EA ENFLOYEE $1 ODD O D O E.L,Cll& A E.PdUCYUNIT 1$l 000,000 D '°T"ERProfessional IPL7-0088{ 10/15 00 10/15/01 $1, 000, 000 Per Claim iabilzty* I $1;000, 000 Annt:al Aggr _ _ ExECp1PTIDNOPDPFRAnpNBILOCATIOfiSNEHICLaileTCCLu61OR6ADDLiDerENDOR:EMeNTIaPL:ciaLAgOYIBWND - - Re IAC 6 IIMP Support. Psomas Job #2HUN0106. CERTIFICATE HOLDER.: ADomaaaLlNeuR[D INsuaERLETTER: CANCELLATION !- . IN OULD ANYOFTHEAB.DIE a EMONAED POLICM of C W GM.LED%EFORE THE eMq&MGN City of Huntington Beach DAMT4AECP.TM MUM 111=9E51 WILLmuwa man3.-nAVVWt-TTEN Attn: Linda Daily Nomism NECERIIFICA7ENOLDIRNA EowTNELEFT 2000 -Main Street Runtiagton Beach,. CA 9.264a ACORD 2"(7AM 1 of 1 *M4 8 319 j LL - w ACORD CORPOUTION rasa ATTACHMENT #2 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, City Administrator From: Clay Martin, Acting Director of Administrative Services Subject: FIS 2001-13 Approve Amendment No. 2 to the Agreement with Psomas and Associates for IPC and IIMP Support Services Date: December 12, 2000 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Approve Amendment No. 2 to the Agreement with Psomas and Associates for IPC and IIMP Support Services." If the City Council approves this request (total appropriation $39,500), the estimated unappropriated, undesignated General Fund balance at September 30, 2001 will be reduced to $8,354,313. Clay in, Acting Director of Administrative Services Fund$glance-General Fund Adopted Budget .Current Estimate Begimtin9 Fund Balance 10/1/2000(unaudited) S 9,540,000 $ 9,540,000 plus:Ostimated Revenue 127,313,303 127.313.303 Less:Estimated Expenditures (127,313.303) (127,313,303) Pending`Approved FIS's: (1,14$,187) Less-FIS 2001-13 39,500) Estimated 913012G01 Balance(with econmic reserve) S 9.540,000 $ 8,354,313 ESTIMATED GENERAL FUND BALANCE SEPTEMBER 30, 2001 I $10,000,000 i $9,000,000 i $8,040,000 1 ;B,364,313 $9,840,000 $7,000,000 $6,000,000 i $5,0001000 -- ADOPTED BUDGET CURRENT ESTIMATE l RCA ROUTING SHEET INITIATING DEPARTMENT: PUBLIC WORKS SUBJECT: APPROVE AMENDMENT NO. 2 TO THE AGREEMENT WITH PSOMAS &ASSOCIATES FOR IPC AND IIMP SUPPORT SERVICES COUNCIL MEETING DATE: Januaa 16, 2001 :::. . R-C --- STATUS: A ATTACHMENTS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Ma2 and/or other Exhibits Not Applicable Contract/Agreement (wlexhibits if applicable) (Signed in full by the City Attomeyj Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attome Not Applicable Certificates of Insurance (Approved by the City Attome Not Applicable Financial Impact Statement Unbudget, over $5,000 Attached Bonds if applicable)_ Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable ... ... .. ... ....... REVIEWED::::::::::::::::: ..RETURNED. FORWARDED:,, ............................................. .. . .... .... ... . ...................... ... Administrative Staff Assistant City Administrator (Initial) City Administrator Initial Cit Clerk EXP:LA N ATION.:.F4R RETURN OF ITEM'.:°... : :°°:.. :::.:::::..:::... liae- 3 rw Space ForOnly) RCA Author: Smithlbally jm �, CITY OF HUNTINGTON BEACH Uj2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CRY CLERK LETTER OF TRANSNIITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPIMIENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: 06-2$-00 TO: PSOMAS ATTENTION: Gary Dysart, P.E. Name 3187 Red Hill Avenue, Suite 25.0 _ DEPARTMENT: Street Amendment #1 to Costa Mesa, CA 92626 REGARDING: City,state,Zip L reement for IAC & /IMP Support Services See Attached Action Agenda Item E-3 Date of Approval 6-19-00 Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: Connie Brockway City Clerk Attachments: Action Agenda Page x Agreement x Bonds Insurance x RCA Deed . Other CC: R. Beardsley DPW x x x Name Department RCA Agreement Insurance Other L. Daily DPW x x x Name' Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other .C. Mendoza x x Risk Management Dept. Insurance QFollowup/L.etters/coverltr (Telephone:714-538.5227� L. Council/Agency Meeting Held: �Ci" I"' an Deferred/Continued to: A proved ❑ Conditional y Approved ❑ D 'ed jt�W — 041-City Clerk's Signature Council Meeting Date: June 19, 2000 Department ID Number: PW 00-52 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION C SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBER C` S : . SUBMITTED BY: RAY SILVER, City Administrator 4W +/PREPARED BY: ROBERT F. BEARDSLEY, Director of Public Works }-� SUBJECT: APPROVE AMENDMENT#1 TO THE AGREEMENT WITH PSbNIAS & ASSOCIATES FOR IAC AND IIMP SUPPORT SERVICES Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments) Statement of Issue: Psomas and Associates. Inc. has provided support services for the Infrastructure Advisory Committee (IAC) and the Integrated Infrastructure Management Program (LIMP) since March 1998. An amendment to the current contract and additional funding is required to continue these services. Funding Source: Funds totaling $99,840 are available in the General Fund (50%), Measure M (25%) and the Sewer Fund (25%) contract services budgets. Recommended Action: Motion to: 1) Approve Amendment No. 1 to the Agreement between the City of Huntington Beach and Psomas & Associates, Inc., for Professional Services to Provide Infrastructure Advisory Committee (IAC) Support Services and IIMP Facilitation. Alternative Actions : 1) Do not approve Amendment #1 and continue the program without outside support services. This action will require existing Public Works and Finance staffs to assume the role of facilitators. RMUEST FOR COUNCIL ACTIN MEETING DATE: June 19, 2000 DEPARTMENT ID NUMBER: PW 00-52 Analysis: The LIMP implementation process began in March 1998 with the appointment of the Infrastructure Advisory Committee (IAC). Originally, it was anticipated that the IAC activity would not extend for more than one year. Although the IAC has made substantial progress, it is clear that more time is required to produce a final product. Psomas and Associates, Inc. has provided facilitation and support services for this immense project. The support demanded by this project has exceeded the scope of services in the December 1999 contract. Details of the effort are included in the proposal. The City has been extremely fortunate to obtain the services of Mr. Gary P. Dysart, P.E., for the IIMP implementation. Mr. Dysart will continue as the facilitator of the project. His leadership and expertise have been instrumental in this undertaking. Environmental Status: Not Applicable Attachments NumberCity Clerk's Page Description 1. Amendment No. 1 to Agreement between the City of Huntington Beach and Psomas & Associates, Inc. for Professional Services to Provide Infrastructure Advisory Committee (IAC) Support Services and IIMP Facilitation. RCA Author: L Daily x 5599 Psomas IAC RCA.doc -2- 06107100 3:06 PM ATTACHMENT # 1 • • AMENDMENT NO. l TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND PSOMAS & ASSOCIATES INC., FOR PROFESSIONAL SERVICES TO PROVIDE INFRASTRUCTURE ADVISORY COMMITTEE (IAC) SUPPORT SERVICES AND IIMP FACILITATION THIS AMENDMENT is made and entered into this 19thday of June , 2000, by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City", and PSOMAS & ASSOCIATES, INC., a California corporation, hereinafter referred to as CONSULTANT. WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated December 20, 1999 entitled "Professional Services Contract Between the City of Huntington Beach and Psomas & Associates, Inc. for Professional Services to Provide Infrastructure Advisory Committee (IAC) Support and IIMP Facilitation;" which agreement shall hereinafter be referred to as the "Original Agreement," and Since the execution of the Original Agreement, CITY has requested additional work from CONSULTANT and CONSULTANT has agreed to perform such work; and CITY and CONSULTANT wish to amend the Original Agreement to reflect the additional work to be performed by CONSULTANT, and the additional compensation to be paid in consideration thereof by CITY to CONSULTANT. NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. ADDITIONAL WORK CONSULTANT shall provide to CITY such additional services as required by CITY, as described in CONSULTANT's Proposal to CITY dated May 25, 2000, a copy of which is attached hereto as Exhibit "A," and incorporated by this reference as though fully set forth herein. 1 agree.jmp"Psomas amen d:'G.;'55i 0 2. ADDITIONAL COMPENSATION In consideration of the additional services to be performed hereunder as described in Section 1 above, CITY agrees to pay CONSULTANT, and CONSULTANT agrees to accept from CITY as full payment for services rendered, an additional sum not to exceed Ninety Dine Thousand Eight Hundred Forty Dollars ($99,840). 3. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. PSOMAS & ASSOCIATES, INC. CITY OF HUNTINGTON BEACH, a municipal corporation of the State of Califo is By: Gary ysart, ice President (per corporate resolution) Mayor Pro4Tem ATTEST: REVIEWED AND APPROVED: Q� c�., � City Clerk 0 r- Ci Administrator APPROVED AS TO FORM: City Attorney I7. 1) AND AP VED: Director of Public Works 2 00agree/psom2s amend/6r9.100 Informntion and Engineering Solutions May 25, 2000 Robert E. Eichblatt, P.E. City Engineer CITY OF HUNTINGTON BEACH 2000 Main Street Huntington Beach, CA 92648 Subject: Infrastructure Advisory Committee(IAC) Support & IIMP Consultant Services Contract Dear Bob: We have reached our contract and purchase order limit for the Citizens' Infrastructure Advisory Committee (IAC) support services and the IIMP Consultant Services. Therefore, additional authorization is requested in order for us to be compensated for the extra work.activities needed to complete the assignment: Our services in support of the IAC activities includes performing the following tasks: • Meet with IAC Chair to develop content and prepare agendas for monthly meetings. •. Coordinate with staff in the mailing of monthly meeting notices, agendas and related information. Coordinate meeting logistics, attend monthly meetings, assist the IAC Chair in conduct of the meetings, and take. meeting minutes. • Prepare the final edited meeting minutes and coordinate with staff for mailing to IAC members. • Prepare and make presentations regarding public financing & funding methods. • Work with City staff in developing their presentations for monthly IAC meetings. • Coordinate with.the IAC Chair in the planning and scheduling of IAC Steering Committee meetings. Also, prepare the meeting agendas and coordinate with city staff in the mailing of meeting notices. 327 Red Hill Avenue Suite 250 Costa Mesa,CA 92626 714.751.7373 V\ j �= P 714.545.9883 Fax vvvvw.psomas.com P S O M A S Robert Eichblatt May 25,2000 Page 2 • Coordinate with the IAC Chair and Public Information Subcommittee Chair in the planning and scheduling of subcommittee meetings. Also, prepare the meeting agendas and coordinate with city staff in the mailing of meeting notices. • Assist in preparation of the IAC Final Report including preparation of the initial drafts and redrafts. • Follow-on support and meetings with the IAC after presentation of the Final Report to the City Council in July 2000. At this point, it appears an additional budget amount of approximately $48,600 is required for providing support to the IAC through the process of finalizing and presenting their recommendations to the City Council in July 2000 and some allowance for yet to be defined follow-on services. A breakdown of the additional hours and costs are attached as Part I in Attachment A, included herewith. Also, we have reached the budget amount for the IIMP Consultant Services portion of our contract. Additional budget is needed in order for us to provide services in support of the following items: Assist city staff in the updating of the project cost estimates for the IIMP and summary of estimated shortfall of funds. • Assist city staff in developing an updated Immediate Critical Needs (ICN) list of projects for the IIMP. • Assist the City's IIMP Department Head Team in developing, its proposed financing/funding recommendations. • Assist in preparing Sewer Rate Study for implementation of a Sanitary Sewer Charge on the monthly municipal services billing. • Assist in the conduct of joint workshops/study sessions with the City Council, Public Works Commission and other city organizations as well as presenting status reports at the City's Department Head meetings. • Assisting with the Public Information and Community Outreach Consultant services. The estimated additional budget amount that will be required for the above listed services for the IIMP Consultant Contract is $39,640. A breakdown of the additional hours and costs are attached as Part II in Attachment A, included herewith. The total amount of additional budget amount for both the IAC Support Services and IIMP Consultant Services Contract is $88,240. P S O M A S Robert Eichblatt May 25, 2000 Page 3 T would be pleased to provide you with any additional information you may need in support of ' this request. Very truly yours, PSOMAS 4GaryDysart,4P. . Vice President cc: Robert Beardsley Daryl Smith Linda Daily F'-AhliC—k&UHLN'O101 06'dAC mi.C%[ACExvaWr L'x5.Z500.do P S O M A S Attachment A PART I: SUN MARY OF ESTIMATED HOURS AND COSTS FOR ADDITIONAL IAC SUPPORT SERVICES May 2004 Dysart Landstedt Support . Consultants* Total Staff IAC Steering Committee 80 -- -- -- 80 PI Subcommittee Support 40 20 -- -- 60 IAC Support & Meetings 40 40 -- 24 104 IAC Final Report 100 20 20 -- 140 Total Hours 260 80 20 24 384 Costs $33 800 $8,800 $1,200 $4 800 $48 600 *Tom DeMars and Larry Rolapp of Fieldman, Rolapp&Associates PART II: SUMMARY OF ESTIMATED HOURS AND COSTS FOR ADDITIONAL IIMP CONSULTANT SERVICES Dysart Landstedt I SueEort Staff Consultants* Total Updating of IlIMP & ICN List 180 -- -- -- 180 Developing Financing/Funding Strategy__ 20 20 40 8 88 Worksho s & Status Meetings 20 -- -- 24 44 ! Total Hours 220 20 40 32 312 Costs $28 600 $2,200 $2 400 $6,440 $39 640 *Tom DeMars and Larry Rolapp of Fieldman,Rolapp&Associates TOTAL: PARTS I & YI = $88,240 +L'.wm]Vwlh+saLVMLtY100'UC nKU.-wr,dHax+l:S mic • RESOL>iJTION OF THE BOARD OF DIRECTORS_ OF PSOMAS AND ASSOCIATES (A California Corporation) -July 14,1997 In accordance with the provisions of the Bylaws of this corporation and the California Corporations.Code, the Board of Directors is authorized to take action by unanimous written consent without a meeting. The Board of Directors hereby adopts by unanimous written consent of the undersigned -directors,constituting all of the directors of this corporation, the following resolutions: PROPOSALICONTRACT AUTHORIZATION: WHEREAS, the Board of Directors of this corporation, have been inforrried that from time-to-time individual officers of the corporation in order to propose and enter into contracts for services; WHEREAS, the Board of Directors approves of such activities of the officers of this corporation; NOW, THEREFORE,BE IT RESOLVED,That the Board of Directors a.ff= that the officers of this corporation may propose and enter into contracts for services on behalf of the corporation. Furthermore, such officers-have sole signatory authority for any document requiring approval by the corporation. ELECTION OF OFFICERS: RESOLVED,That the following persons be and hereby are elected as officers of this corporation to serve for the ensuing year or until the election and qualification of their respective successors: Resolution (July 14, 1997)• Page 2 GEORGE R. PSOMAS, Chairman,of the Board -TNOTHY G. PSOMAS, President and Chief Executive Officer RONALD A. VINJE,Executive Vice President, Secretary and Chief Financial Officer Y.THOMAS BA1NE, Vice President ROSS BARKER, Vice President TAMES M. DUFFY,Vice President GARY DYSART, Vice President pAUL ENNEKING,Vice President DOSE GAMA,Vice President CHARLES E. GEIGER,Vice President MD W.HENSTRIDGE, Vice President SHARON KAPLAN, Vice President JACOB LIPA, Vice President RY'AN McLEAN, Vice President JOBL MILLER,Vice President FLAKE N. MUPJ LO,Vice President FREDERICK W. MUELLER, Vice President . MATT ROWE, Vice President WAYNE SMITH, Vice President NffCHAEL G.THALHAMER, Vice President TERRY A.WAGNER,Vice President c-� Timothy G. Psomas, President Ronald A. Vinje, Se etary DEC-13-99 MOB{ 12:24 PM DRA SOUTH 140 1 P. 02/02 Cte : 6184 t+'.A �M. CERTIFICATE OF LIABILITY INSURANCE 12/13'"'°g A�caucejr THIS CERTIFICATE 15 ISSUED AS A MATTER OF INFORMATION Dealey, Renton & Jkssoci,ate4 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE. P., 0. Box 10550 404'14 tea HOLDER. THIS CERTIFICATE DOES NQT A!XND, EXMNa nik Santa Ana, CA 92911-0550 /d ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 600. 714 427-6810 f,f /9� INSURERS AFFORDING COVERAGE Pso[nas "T77" R� ,4A' Reliance Insurance Corr an (P 0 ��'b'x�" 0URHR a: Centre Insurance Con an 11444 West. Olympic Blv , Ste, 750 Irsua6RC. De— s a P,ofessiora Insurance Co. west Los Angeles,' CA 90064-1549 `su+ tza � w5uraR E: COVU AGES THI: POLICIES OF INSURANCE LISTED OF-LOW HAVE SEEN ISSUED TO THE INSUR@D NAMED ABOVE FOR TINE FOUCY PE7100 LNC;CATE . NOTWITHSTANDING ANY Ri:QUIREMS T. TERM OR CCNCITION OF ANY CONTRACC- OR OTHI:.R DOCUMENT WITH ReSPEG7 TO WHICH THIS CERTACATE MAY Se ISSUEO OR MAY PERTAIN, THE INSURANCE AFFOROED BY THE POLICIES OLMORISED HaRSN IS SUBJECT TO ALL 11HE TERMS.EXCLUSIONS AND CCNCITIONS OF SUCH POUCIES. AGGREGATE LIMITS SrOWN MAY KAVE BEEN FtVVCE0 BY PNO CLAIMS. pp��d1TR: TYPEoPINS wce i POLICYNUAAM 11 : 00 CTIv I GATE YP1FA .v`l�� - UwM A M1eeNeRALLU(81vsY IPQ8572873 : 10/15/99 10/15/00 P,AcHocCL1RReNca IsI coo, 000 �X CLUU6RG•ALGIINSPALLAD LRY I i ' RAFpAkA(3Ewrtr��f s __ t � I • E CLA M3 tuOE i�OCCUR I Uzo ew(AA-i a-."gw) 135,0 4 0 - j PeASONAL 9 A.-A _ =GENERAL A.''S.71iE^.A ;s2 0 00, 000. ' — --- ! G"%ACGREGATSL19rrAPPLgS0eA:j S PACLLICTS-MUP.-OPAw.S2 00u00 1 POLICY 1 I PRO. LOC A LAurDMcaLeuAvuTY PQ8572873 10/15/99 ;10/15/00 : u9 aEO�:NGL&rLtrr ;$1,000, 000 X:ANY AUTO ALL OWNEOAUTC9 6CDIYIN LRY SCHEDULFA AusO3 - i :[p^ �rp�n�) I S X.H:Rf a AUTOS ' I SWILY 04URY i S X NON•CWNQDA(rrO3 'For Professional L;ab�h y coverage, t1 a (p�rsc5dcn:)-- -- aggregate limit is the total insurance available PROPERTY CAKA04 $ GARAGELLABIUTY �AUTO ONLY-EAAC,--%Prr rS I : polity period. The limi!Iw1A be reduced by ANYaUTp j FA ACC IS Daymanta to indemnityand ex;,etlse3_ --',i. AUTO ONLY,- AGO3 �- '.EECESSUASILITY r j '00AOcCumn"E Is s OCCUR CLA M3 MADE Accaa,:ATa pS RETEvr.ON s n i at-Orne; '3 5/9910/15/00 vAXAn wDRxIsca► NSnoNAHo W59A20$919 s EUPLOTERT L(AMUr+ Erl I EL EACH ACC:CEN7 I$I 000, 000 i ELo1.56AGE-EAeWLOYE.EIs1 000 000 Or$iASE-PVk rf UMfY i$1,000 i 000 C ;oTMER Professional PL700881 . l0 15/99j10 15/.00l $1,000, 000 Per Claim Liability * i $1,000, 000 Annual Aggr ( :ESCA:PTION OFQP[I(iT[CJ�S�'�OCAT[DNLYP,}17Cw'SlE,XC•'....�iQl'{S ADDED BY el'1GCASE#[-"rw,--C1AL PRO"w" Re: IAC & 1-IMP Support. Psomas Job #2HTX0106. If cancelled for non-payment of premium, 10 days notice given. CgAnFTCATE HOLDER A0OMCNALtN36%V;MVF"6TTMFt: CANCELLATION f SHOULD ANYOFTHX ABOVE 09$4AeaaPOLratsea<cAncst(zOe�°RaTti.sexruunor+ City of Huntington Beach IDArg THEREOF•THE 43UING WSUAIR w[LL=ffl3LNWL)01�0NL30—OAySWMrM [Acl:- - Linda Daily xc-lcexotHECLmuncAYE NOLoroHAr Ffl,r�rNeLsrr 2^Oa vain street ':;sntington Beach, CA 92648 D RgxesE►ITAna ACOAD 2$.S{7,97j 1 of I #$$2 664 S/M21616 T ,T= (P ACORD CORPORATION 1936 CITY OF HUN INGTON BEACH APPLICATION FOR INSURANCE REQUIREMENTS WAVER OR MODMCATION 1. Namefride/Departrnent of Requu sting taff Member „,11%I Z>,19 2. - Date of Request 4? /G ZW 3. Name of Contractor/Permittec. _/l�Sd 42,19-:5 7`' 4. Description of work to be performed, C 042,--az zzn6g 5. Length of Contract / y�f3�tJ _-_•_• -r 6. Type of Insurance Waiver or Modification Requested: f 6.eG/G�i✓1O� n1 U-Z (a) imits (b)Coverage "~ 7. Reason for Request for Waiver or Reduction of Limits .!!!? -s'd� 00 IAL,4S_ezoeNC i✓ 8. Identify the risks to the City if this request for waiver or modification is granted 1✓d i✓�'i 00, Department Head Signature ' (This section to be completed by the Risk Manager) Recommendation: Approve Deny Risk Manager's Signature/Date 1 I I (This section to be completed by City Attorney) Recommendation: Approve Deny City Attorney's Signature/Date Settlement Committee approva [is [is not]required for this waiver. If SettIement Committee approval is td, submit this form to City Attorneys Office to be placed on the agenda. Recommendation:Approve Deny City Council approv®ri! [is not]required for this waiver. If City Council approval is required,attach this form to the RCA after consideration by the Settlement Committee. This insurance waiver[is] [is not] on City Council agenda. t fY i t i RCA ROUTING SHEET INITIATING DEPARTMENT: Public Works SUBJECT: -Approve Amendment #1 to the Agreement with Psomas & Assoc for 1AC and-IIMP Support Services COUNCIL MEETING DATE: June 19, 2000 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (wlexhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (wlexhibits if applicable) (Signed in full by the City Attorney) Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attomey) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION: FOR MISSING ATTACHMENTS. REVIEWED . . .RETURNED .__ FORWARDED Administrative Staff 7 ( ) ( ►�) Assistant City Administrator (Initial) { ) ( ) City Administrator (Initial) City Clerk { } EXPLANATION'FOR`RETURN OF ITEM: (Belowa2 'Yl • . For Only) RCA Author: CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CRY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL! REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATEJdAV -TO: ��/J7/¢'S �cSOC' �-f�s �YI� .ATTENTION:ne �C • �' YlYll/�, f� o� DEPARTMENT: r REGARDING: dAa� QXlg�1it"2� City,state,zip p QJccviees T See Attached Action Agenda Item _ Date of Approval Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: ,(, t Connie Brockway City Clerk Attachments: Action Agenda Page Agreement Bonds_ Insurance RCA Deed Other CC: 7- -z ,/ Department RCA Agreement Insurance Other N �ea ''�vV/s --L , Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Name — Department RCA Agreement InsuranceOther Risk Management Dept. Insurance Received by Name-Company Name- Date G:Fo[Iowup1Letterslcoverltr (Telephone.714-536-5227) nd ,G x)rlu 2&,, �Jb h o•eks Council/Agency Meeting Held: Zppr&2c�_�o rred/Continued to: ditional Approve ❑ Denied i Clerk's Signature Council Meeting Date: 12/20/99 Department ID Number: PW 99-130 CITY OF HUNTINGTON BEACH REQUEST FOR ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City Administratorci'd PREPARED BY: ' ROBERT F. BEARDSLEY, Public Works Directorry, r: SUBJECT: APPROVE THE CONTRACT BETWEEN THE CITY AND PSOMAS'3c 3 r ASSOCIATES FOR SUPPORT SERVICES FOR THE IAC AN1kMP"-"'•' :_.-- Statement of issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Steals,Vchment(s) Statement of Issue: Psomas and Associates, Inc., has provided support services for the Infrastructure Advisory Committee (IAC) and the Integrated Infrastructure Management Program (IIMP) since March 1998. A new contract and additional funding are required to continue these services. Fur ding Source: Funds totaling $69,900 are budgeted in the General Fund (50°k), Measure M (25%) and Sewer Fund (25%). Recommend d Action: Motion to: 1) Approve the contract between Psomas and Associates and the City of Huntington Beach, and authorize the Mayor and City Clerk to execute the contract; and, 2) Approve the Insurance Settlement Committee recommendation to modify the insurance requirements as contained in the contract. Alternative&Uon{s): Do not approve the contract and request current Public Works staff to facilitate the program. This action would require staff to significantly alter project priorities to focus on the IIMP implementation. REQUEST FOR ACTION 0 MEETING DATE: 12/20/99 DEPARTMENT ID NUMBER: PW 99-130 Analysis: The IIMP implementation process began in March 199E with the appointment of the Infrastructure Advisory Committee (IAC). Originally, it was anticipated that the IAC activities would not extend for more than one year. Now, it is clear that the program will take several more months of effort. Facilitation and support services for this enormous project have been provided by Psomas and Associates, Inc. The scope of support activities required by the IAC has been more extensive than originally anticipated. Details of the additional effort are included in the August 23, 1999 proposal. The City has been extremely fortunate to retain the ongoing services of Mr. Gary Dysart, P.E., dedicated to the IIMP implementation. Mr. Dysart will continue as the facilitator of the project. With his leadership and expertise, the IAC continues to progress. In addition to Mr. Dysart, the support staff at Psomas and Associates, Inc., contribute immeasurably to the success of the IAC. Environmental Status: NIA Attachment(s): City Clerk's Page Number No. Description .. . . . ... ............ ........ 1 Professional Services Contract between the City of Huntington Beach and Psomas & Associates to provide IAC support services and IIMP . Facilitation. .....-,...........................:: : RCA Author. L. Daily.jm x 5599 36846 RCA-Psomas-lAC -2- 12/09/99 8.50 AM ATTACHMENT # 1 Page 10 - CouncillAgencogenda — 12120/99 E. CONSENT CALENDAR All matters listed on the Consent Calendar are considered by the City Council and Redevelopment Agency to be routine and will be enacted by one motion in the form listed. Recommended Action: Approve all items on the Consent Calendar by affirmative roll call vote. E-1. (City Council/Redevelopment Agency) Minutes - Approve and adopt the minutes of the City Council/Redevelopment Agency of November 15, 1999 and adjourned meeting of November 22? 19, 1999 as written and on file in the Office of the City Clerk. Submitted by the City Clerk. [Approved as amended to correct date from November 22, 1999 to November 19, 1999; 6-0 (Julien absent)] E-2. (City Council Approve Maddly Local Ap2ointive List Act Terms on Boards Committees, and Commissions Which Expire in 2000) (110.50) —Approve the Maddy Local Appointive List showing vacancies which will occur on city boards and commissions in the year 2000 and direct the City Clerk to post the list at the official posting locations (Huntington Central Library, Civic Center, Main Street Library). Submitted by the City Clerk. (List is also available at library branches and City Clerk's office) [Approved 5-0 (Julien absent; Dettloff absent)] E-3. (City Council) Adopt_Resolution No. 99-109-Approve Amendment to the City Classification Plan to Add Job Classification of Quality Assurance Coordinator& Revised Job Classification of Audio Visual Media Specialist (700.10) —Adopt Resolution No. 99-109— 'A Resolution of the City Council of the City of Huntington Beach to Amend the City Classification Plan by Revising the Classification of Audio Visual Media Specialist and by Adding the New Classification Entitled Quality Assurance Coordinator." Submitted the Administrative Services Director. Funding Source: FY 99100 Fire Med Enterprise Fund/Central Net Operations JPA 99100 Fund. [Approved 6-0 (Julien absent)] E-4. (City, Council) Approve the Contract Between the City and PSOMAS & Associates for Support Services for the Infrastructure Advisory Committee and Integrated Infrastructure Management Program —Approve Insurance Modification (600.10) — Approve the Professional Services Contract Between the City of Huntington Beach and PSOMAS & Associates, Inc. for Professional Services to Provide Infrastructure Advisory Committee (1AC) Support Services and LIMP Facilitation, authorize execution by the Mayor and City Clerk and approve the Insurance Settlement Committee recommendation to modify the insurance requirements as contained in the contract. Submitted by the Director of Public Works. Contract cost$69,000. Funding Source: General Fund (50%), Measure M (25%) and Sewer Fund (25%). [Approved 6-0 (Julien absent)] 0 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND PSOMAS & ASSOCIATES. INC. FOR PROFESSIONAL SERVICES TO PROVIDE INFRASTRUCTURE ADVISORY COMMITTEE (IAC) SUPPORT SERVICES AND IIMP FACILITATION THIS AGREEMENT ("Agreement") is made and entered into this _&M ay of Jieeffl6eA— _ 1999, by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and PSOMAS & ASSOCIATES, INC. a California corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide infrastructure advisory committee (IAC) support services and IIMP facilitation in connection with the City's Infrastructure Improvement Program in the City of Huntington Beach; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. WORK STATEMENT CONSULTANT shall provide all services as described in the CONSi;LTANT's Proposal dated August 23, 1999 (both of which are hereinafter referred to as Exhibit "A"), which are attached hereto and incorporated into this AGREEMENT by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Gary Dysart who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this AGREEMENT. 1 j mUsamples/i i mp/1 1/24/99 i • 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this AGREEMENT. 3. TIME OF PERFORMANCE Time is of the essence of this AGREEMENT. The services of CONSULTANT are to commence as soon as practicable after the execution of this AGREEMENT and all tasks specified in Exhibit "A" shall be completed no Iater than one year from the date of this AGREEMENT. These times may be extended with the written permission of CITY. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in the Scope of Services on the Work Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT a fee not to exceed Sixty Nine Thousand Nine Hundred Dollars (S69,900). 5. PRIORITIES In the event there are any conflicts or inconsistencies between this AGREEMENT, or the CONSULTANT's Proposal, the following order of precedence shall govern: 1) AGREEMENT, 2) the CONSULTANT's Proposal. 6. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A," or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such 2 jmfisampleViimp 11i24,99 work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 7. METHOD OF PAYMENT A. CONSULTANT shalt be entitled to progress payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Exhibit "A." B. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. Any such product which has not been formally accepted or rejected by CITY shall be deemed accepted. C. CONSULTANT shall submit to CITY an invoice for each progress payment due. Such invoice shall: I) Reference this AGREEMENT; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this AGREEMENT; and 5) For all payments include an estimate of the percentage of work completed. 3 jmf.-'samples.'iimpi I I12 '99 Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this AGREEMENT, CITY shall promptly approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval within seven (7) calendar days of receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this AGREEMENT is terminated as provided herein. D. Any billings for extra work or additional services authorized by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this AGREEMENT. 8. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that all materials prepared hereunder, including all original drawings, designs, reports, both field and office notices, calculations, maps, memoranda, letters and other documents, shall be turned over to CITY upon termination of this AGREEMENT or upon PROJECT completion, whichever shall occur first. In the event this AGREEMENT is terminated, said materials may be used by CITY in the completion of the 4 j mf/sampleshimp.'1 11241199 • i PROJECT or as it othenvise sees 5t. Title to said materials shall pass to CITY upon payment of fees determined to be earned by CONSULTANT to the point of termination or completion of the PROJECT, whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder. 9. HOLD HARMLESS CONSULTANT shall protect, defend, indemnify and save and hold harmless CITY, its officers, officials, and employees, and agents from and against any and all liability, loss, damage, expenses, costs (including without limitation, costs and fees of litigation of every nature) arising out of or in connection with CONSULTANT's negligent performance of this AGREEMENT or its failure to comply with any of its obligations contained in this AGREEMENT by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. 10. WORKERS' COMPENSATION INSURANCE Pursuant to California Labor Code Section 1861, CONSULTANT acknowledges awareness of Section 3700 et seq. of said Code, which requires every employer to be insured against liability for workers' compensation; CONSULTANT covenants that it will comply with such provisions prior to commencing performance of the work hereunder. CONSULTANT shall maintain workers' compensation insurance in an amount of not less than One Hundred Thousand Dollars (S100,000) bodily injury by accident, each occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee, Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit. CONSULTANT shall require all subcontractors to provide such workers' compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish ` 5 j m fsamples!i i mp/1 l r'24 99 to CITY a certificate of waiver of subrogation under the terms of the workers' compensation insurance and CONSULTANT shall similarly require all subcontractors to waive subrogation. 11. GENERAL LIABILITY INSURANCE In addition to the workers' compensation insurance and CONSULTANT's covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of general public liability insurance, including motor vehicle coverage covering the PROJECT. Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting within the scope of their duties, against any and all claims arising out of or in connection with the PROJECT, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of S1,000,000 per occurrence. If coverage is provided under a farm which includes a designated general aggregate limit, the aggregate limit must be no less than $1,000,000 for this PROJECT. Said policy shall name CITY, its agents, its officers, employees and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONSULTANT's insurance shall be primary. Under no circumstances shall the above-mentioned insurance contain a self- insured retention, or a"deductible" or any other similar form-of limitation on the required coverage. 12. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall furnish a professional liability insurance policy covering the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's 6 jmf`samples:iimp/l U24. 9 professional liability in an amount not less than $1,000,000 per occurrence and in the aggregate. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the professional services contractor's start of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. C. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this AGREEMENT. D. The reporting of circumstances or incidents that might give rise to future claims. 13. CERTIFICATES OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this AGREEMENT; said certificates shall: A. provide the name and policy number of each carrier and policy; B. shall state that the policy is currently in force; and C. shall promise that such policies shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty(30) 7 jmPsamplesiiimp%l V24i99 days prior written notice; however, ten (10) days prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverages in force until the work under this AGREEMENT is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of CITY by CONSULTANT under the AGREEMENT. CITY or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. 14. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this AGREEMENT as an independent contractor. CONSULTANT shall secure at its expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder. 15. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this AGREEMENT by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. 8 jml samples iimp.'t U24.99 0 0 16. ASSIGNMENT AND SUBCONTRACTING This AGREEMENT is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any other person or entity without the consent of CITY. 17. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this AGREEMENT. 18. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this AGREEMENT. No officer or employee of CITY shall have any financial interest in this AGREEMENT in violation of the applicable provisions of the California Government Code. 19. NOTICES Any notice or special instructions required to be given in writing under this AGREEMENT shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, addressed as follows: TO CITY: TO CONSULTANT: Director of Public Works Gary Dysart P.E. City of Huntington Beach Psomas & Associates, Inc. 2000 Main Street 3187 Red Hill Avenue, Ste. 250 Huntington Beach. CA 92648 Costa Mesa, CA 92626 9 jmf samplesmflmp:11;24;99 20. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 21. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this AGREEMENT or to secure the performance hereof, each party shall bear its own attorney's fees. 22. ENTIRETY The foregoing, and Exhibit "A" attached hereto, set forth the entire AGREEMENT between the parties. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed by and through their authorized offices the day, month and year first above written. PSOMAS & ASSOCIATES, INC. CITY OF HUtiTINGTON BEACH, a municipal corporation of the State of California By: � C�"- G06 Dysa , Vice President (see attached corporate resolution) Mayor REVIEWED AND APPROVED: ATTEST: Ci Administrator City Clerk r-_ APPROVED AS TO FORM: 2 3ty i or ey y D AND APPRO ED: 1 z/ /3 f5� Director of Public Works 10 imf/samplesliimp/10!l 2/99 • s PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND PSOMAS & ASSOCIATES. INC. FOR PROFESSIONAL SERVICES TO PROVIDE INFRASTRUCTURE ADVISORY COMMITTEE (IAC) SUPPORT SERVICES AND IIMP FACILITATION Table of Contents 1 Work Statement .......................................................................................................1 2 City Staff Assistance................................................................................................2 3 Time of Performance ...............................................................................................2 4 Compensation ..........................................................................................................2 5 Priorities........................................................................................2 6 Extra Work...............................................................................................................2 7 Method of Payment..................................................................................................3 8 Disposition of Plans, Estimates and Other Documents ...........................................4 9 Hold HarmIess ..................................................................................... ....5 ................ 10 Workers' Compensation Insurance ..........................................................................5 11 General Liability Insurance......................................................................................6 12 Professional Liability Insurance..............................................................................6 13 Certificates of Insurance..........................................................................................7 14 Independent Contractor............................................................................................8 15 Termination of Agreement.......................................................................................8 16 Assignment and Subcontracting ..............................................................................9 17 Copyrights/Patents...................................................................................................9 18 City Employees and Officials..................................................................................9 19 Notices .................................................................................. .......9 ............................ 20 Immigration..............................................................................................................10 21 Attorney's Fees.........................................................................................................10 22 Entirety.....................................................................................................................10 i 11 jml-samples iimp;-'1012`99 Infunratior.and Engi,eering Solutions August 23, 1999 Robert E. Eichblatt, P.E. City Engineer CITY OF HUNTINGTON BEACH 2000 Main Street Huntington Beach, CA 92648 Subject: Infrastructure Advisory Committee (IAC) Support Services & IIMP Consultant Contract Dear Bob: In December 1998, I advised you and Bob Beardsley that our support services required for the IAC activities would very likely exceed the contract budget amount. The support activities being requested of us are far more extensive than could be anticipated at the time of estimating the budget amount for the overall assignment. Also, the Committee's activities are extending over a much longer time period than the original estimate of one year. We have now reached our initial budget amount and contract limit, which will require authorization from the City Council in order for us to be compensated for the extra work activities needed to complete the assignment. As you know, Psomas has been providing support services for the IAC since March 1998. During that 17-month period our services have included performing the following tasks: • Meet with IAC Chair to develop content and prepare agendas for monthly meetings. • Coordinate with staff in the mailing of monthly meeting notices, agendas and related information. • Coordinate meeting logistics, attend monthly meetings, assist the IAC Chair in conduct of the meetings, and take meeting minutes. • Prepare the final edited meeting minutes and coordinate with staff for mailing to IAC members. • Work with city staff in developing the approach and content for monthly field trips/tours. • Prepare and make presentations regarding public financing & funding methods. • Work with City staff in developing their presentations for monthly IAC meetings. 31378eohil� ven e S�to 2;C Costa Mesa.CA 92626 714.751.7373 714 545 B883 fax wmv ps-vas cur P S O M A S Robert Eichblatt August 23, 1999 Page 2 • Facilitate the IAC in developing a prioritized rating of the infrastructure components included in the IIMP. • Coordinate with the IAC Chair in the planning and scheduling of IAC Steering Committee meetings. Also,prepare the meeting agendas and coordinate with city staff in the mailing of meeting notices. • Coordinate with the IAC Chair and Public Information Subcommittee Chair in the planning and scheduling of subcommittee meetings. Also,prepare the meeting agendas and coordinate with city staff in the mailing of meeting notices. Basically, the IAC has completed the education and information gathering phase of their work plan and they are beginning the critical phase of formulating their recommendations for the City Council. Also, they are working on a public outreach plan and process to educate the citizens about the City's infrastructure needs and projected funding shortfalls. They are hopeful that their final report will be finalized by the end of the calendar year and presented in to the City Council in January 2000. There are various areas where additional effort has been required. They include: I. .Work with City staff in coordinating and assisting in their preparation of staff presentations for the monthly IAC meetings has been required. 2. Frequent meetings have been required with the IAC Chair to plan and coordinate the monthly meeting agendas and prepare correspondence for the Chair. 3. Significantly more effort has been required for recording of monthly meeting minutes and then in the edit and preparation of the final minutes for distribution to the IAC members. Also, it required eight meetings to get through Stagel, Infrastructure Education, while we estimated it would take only five meetings. 4. Support of an IAC Steering Committee was not anticipated, nor were hours budgeted for that activity. Similarly, it was not known that a Public Information Subcommittee would be formed which has required support services. At this point, it appears an additional budget amount of approximately $39,300 will be needed to support the IAC through the process of finalizing and presenting their recommendations to the City Council in January 2000. A breakdown of the additional hours and costs are attached for your information. It is difficult to estimate the support services, if any, that may be needed after the IAC report is presented to the City Council. It is suggested that a new budget amount and contract limit be authorized at that point, if needed. P S O M A S Robert Eichbiatt August 23, 1999 Page 3 Also,we are approaching the original Contract Budget amount for,the IIMP.Consultant contract. Additional funding will be needed in order for us to provide services in support of the following items: • Assist city staff in the updating of the project cost estimates for the IIMP and summary of estimated shortfall of funds. • Assist city staff in developing an updated Immediate Critical Needs (ICN) list of projects for the IIMP. • Assist the city's IIMP Management Team in developing its proposed financing/funding strategy and report for presentation to the IAC and City Council. • Assist in the conduct of joint workshops/study sessions with the City Council, Public Works Commission and other city organizations as well as presenting status reports at the City's Department Head meetings. The estimated additional budget amount that will be required for the above listed services for the IIMP Consultant Contract is $30,600. The total amount of additional funds to cover both the basic IIMP Consultant Contract and the IAC Support Services is $69,900. I would be pleased to provide you with any additional information you may need in support of the request for additional contract amount. Very truly yours, PSOMAS Gary P. Dysart, P. . Vice President cc: Robert Beardsley Daryl Smith FrA bOcwmks%1HUNO101 K%1Ac miwTACExt WfkL T.9.99 do[ 0 Attachment SUMMARY OF ESTIMATED HOURS AND COSTS FOR ADDITIONAL IAC SUPPORT SERVICES JULY 1999 Dysart Landstedt Support Consultants* Total Staff IAC Steering Committee 32 -- -- -- 32 PI Subcommittee Support 32 -- -- -- 32 IAC Meetings 80 80. 30 48 138 Total Hours 144 80 30 48 302 Costs $18,720 $8,800 $1,800 $10,000 $39,320 *Warren Diven of Brown,Diven,Hessel&Brewer and Tom DeMars and Larry Rolapp of Fieldman,Rolapp SUMMARY OF ESTIMATED HOURS AND COSTS FOR ADDITIONAL IIMP SUPPORT SERVICES Dysart Landstedt Support Staff Consultants* Total Updating of IIMP Projects & 48 -- -- -- 48 Costs Developing Financing/Funding 70 36 30 16 152 Strategy Workshops & Status Meetings 20 8 16 44 Total Hours 138 36 38 32 244 Costs $17,940 $3,960 $2,280 $6,440 $30,620 *Warren Diven of Brown,Diven,Hessel&Brewer and Tom DeMars and Lary Rolapp of Fieldman,Rolapp ras...�rrr...w.ma-Heio nwcr.nw.rin...�, l RESOLUTION OF THE BOARD OF DIRECTORS OF PSOMAS AND ASSOCIATES (A California Corporation) 'July 14, 1997 In accordance with the provisions of the Bylaws of this corporation and the California Corporations Code, the Board of Directors is authorized to take action by unanimous written consent without a meeting. The Board of Directors hereby adopts by unanimous written consent of the undersigned directors, constituting all of the directors of this corporation, the following resolutions: PROPOSAL/CONTRACT AUTHORIZATION: WHEREAS, the Board of Directors of this corporation, have been informed that from time-to-time individual officers of the corporation in order to propose and enter into contracts for services; WHEREAS, the Board of Directors approves of such activities of the officers of this corporation; NOW,THEREFORE, BE IT RESOLVED,That the Board of Directors affirms that the officers of this corporation may propose and enter into contracts for services on behalf of the corporation. Furthermore, such officers have sole signatory authority for any document requiring approval by the corporation. ELECTION OF OFFICERS: RESOLVED,That the following persons be and hereby are elected as officers of this corporation to serve for the ensuing year or until the election and qualification of their respective successors: Resolution (July 14, 19970 Page 2 GEORGE-R. PSOMAS, Chairman.of the.Board TIMOTHY Ci. PSOMAS, President and Chief Executive Officer RONALD A. VINJE, Executive Vice President, Secretary and Chief Financial Officer J. THOMAS BAINE, Vice President ROSS BARKER, Vice President JAMES M. DUFFY, Vice President GARY DYSART, Vice President PAUL ENNEKING, Vice President JOSE GAMA,Vice President CHARLES E. GEIGER, Vice President FRED W. HENSTRIDGE, Vice President SHARON KAPLAN, Vice President JACOB LIPA, Vice President RYAN McLEAN,Vice President JOEL MILLER, Vice President BLAKE N. MURILLO, Vice President FREDERICK W. MUELLER, Vice President . - MATT ROWS, Vice President WAYNE SMITH, Vice President MICHAEL G.THALHAMER,Vice President JERRY A. WAGNER, Vice President 2 Timothy G. Psomas, President Ronald A. Vinje, Secfetary DEC-13-99 NON 12:24 PM DRA SOUTH �� ,y` P. 02/02 • Q P$ MA ACORM CERTIFICATE OF LIABILITY INSURANCE712/13/PAM*TY9 PRODUCER CIMA, T'kIS CERTIFICATE IS ISSUED AS A MATTER OR INFORMATION Dealey, Renton & AsaocLatea ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P. 0. BOX 10550 �1G17�`�' �� HOLDER. THIS CHiiTIFICATE DOGS NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Santa Ana, CA 9 2 711-0 5 5 0 &V./d 1 INSURERS AFFORDING COVERAGE 714- 427-6810 INsuQED INS.- A. Ra is censuxanc Ie Cam are Psomas 6-D �Ai d"elat. �._. 7 144� west Olympic Blv . , Ste, 7g„ .INaURERa; Centre insurance Company west Los Angeles, CA 90064-1549 NSUAERo: D_esion Prof-i-s- a_Insura_nce Co. INSVRFA P. INSURER E: COVERAGES Tk$POLICIES OP INSURkNCE LISTED BELOW HAVE BEEN :88LIED TQ THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITH57ANDINQ ANY AEQUIRFMW, TERM OR CONDITION OF ANY CONTRAC" OR O'HER OOCUk4ENr WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTASN, T HE INSURANCE AFFORDED 9Y THE POLICIES DESCRIBED -HEREIN IS $UBJECT TO AF„L THE TE RMS.EXCLUSIONS?%ND CCNOITIONg OR SUCH POII rl@S. AGGREQATE LIMITS SHOWN MAY HAV@ SEEN REDUCED BY PAID CLAIMS. ILTR: TYPE OF INfURANCE POLICY NUU10Ep~ D '�Y ; A YMRAR5FT- L}IAIni A 'GENERALLuEluTv iPQ8572873 ; w0115J99 10!15j04 ,eACHWCURReNCE iS1 DO C00. X C'OAl1,kGRG1AL6iZHERALLIA9ILRY; - - :FlREDAMAOEMmyen•><10) 01 O_ Q(} ."OLAIM3 MA" L.LR.OCCUR' u60 EXP tMy a+•P•ma11 _- __ PERSONAL S APV IN,wRY ,''s i 0 0 0, 0 0 0 GENEAAL A00REGATE i S , 0 O 0 °G6,N'L ACGREGATE LIMITAPPLIES PER:j i ;PROOUCT3•GO�AP/pP A�,52 L� 5. POLICY I QT LOC A wAUTOMOSILCuASRITY ;PQ8572873 1OJ15/99 1-1 0 15/00 OmMNEDi1N44UMR sl,000,004 X�ANY AUTO I 'ALL OWNED AUTOS i :BODILYIWlaAY 4S SCHEDULED AUT08 :{PM p•,roA) X. ,RFD AUTOS I BODILY NJURY I s X NONcwNEDAcrros 'For Professional i.iab%lily evverage, flee Ir•raerldern> --� aigmgate!hail is the total insurance available :PROPERTY DA►uae 3 GARAGE LJAUIUW AUTO ONLY-EA ACCIDENT �9 poilCy period. The limi!;wlll be reduced by �-,---•---•-•--- ,LVY AUTO payments for indemnity and excer►ses- :VTHF!R'TMAX EAACC I$ -r+- A C T Rtjl: I AUrOONLY: AGO 13 EXCESS U&MUryEACH ocov+Rervce '�, OCCUR CLAIMS MADE i is - •AGGREGATE i 9 -S OfPuorLe BY. i s AeTENTION f ' + --rl it IF Aj.torneY s $ wDaKERscomovsAnONAND W99A208919 I 5/99 '10/15/00 xi O vjAq�u >rrpaLDTER9 LLAEIU�I 4 j 1EL EACH ACCIVENT s.'_.r_000, 000 000 I I H.LDIGEASg•EAEMPLOY6E1S1r �0�00 I I 'E•-L DISEASE•POLICY LIMIT ]., 0 0 0 '0 0 0 C :OTMER Professional 7PL700881 l0 1S/99 10 15/00 ! $1, 000, 000 Per Claim :Liability * i $1, 000,000 Annual Aggr I DESCRIPTION OF OPERAnoHsrioCArrONU EM06 5MXCLM*Ns ADDED eY fXDQRSENaNTaPECIAL PRnMM3 Re: YAC & 1IMP Support. Psomas Job #2HUN0106. If cancelled for nor.-payment: of premium, 10 days notice given. CIUMPICATE HOLDER ' ADPRIONAL ura EP: RS L TITR: CANCEL;A ON SHOULD ANYGPTNEASM DESOROBE0 POLICIESEECMQ9LLE0 SEFORE THE SYMPATWN City of Huntington Beach DAT'f THEREoF.THE 16svma WSUAffR WILL3=XXA=WA0.3.Q,_DAYS WWI Attn: Linea' Daily NMOII TOTHE CERTITTCATI HOLOfRNAMFD TOTNH LER ZOoQ Pain Street Huntington Beach, CA 92648 A 0 REPREEENTATIV ACVRD xl•s nJ9n I 01 1 #$2 6 64 8/M21616 JLL O ACORD CORPORATION 1983 CITY OF HUNTINGTON BEACH APPLICATION FOR RsISURANCE REQUIREMENTS WAIVER OR MODIFICATION r 1. Name/Title/Department of Req sting taff Member /n/D // 141 2. Date of Request _ 3. Name of Contractor/Pernuttee_ 4. Description of work to be performed C�ii1SCJ.CTiie/6 5. Length of Contract / .y��i✓ _ 6. Type of Insurance Waiver or Modification Requested:_ nJ U-C i✓ -� (a)Limits: (b)Coverage r i 7. Reason for Request for Waiver or Reduction of Limits �d lJl �11 .d 5� �Sdji'�f ic,JS ic./C �J 8. Identify the risks to the City if this request for waiver or modification is granted /✓��]c/ Department Head Signature (This section to be completed by the Risk Manager) Recommendation: Approve Deny Risk Manager's Signature/Date (This section to be completer)by City Attorney) Recommendation: Approve Deny City Attorney's Signature/Date 1 1 I Settlement Committee approva [is [is not] required for this waiver. If Settlement Committee approval is iced, submit this form to City Attorneys Office to be placed on the agenda. Recommendation:Approve Deny City Council approv oli [is not]required for this waiver. If City Council approval is required,attach this form to the RCA after consideration by the Settlement Committee. This insurance waiver[is] [is not] on City Council agenda. CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION TO: Connie Brockway, City Clerk 1 FROM: Linda Daily, Principal Analyst DATE: December 15, 1999 SUBJECT: CONTRACT BETWEEN THE CITY AND PSOMAS & ASSOCIATES FOR SUPPORT SERVICES FOR THE IAC AND [IMP CITY COUNCIL MEETING DATE: DECEMBER 20, 1999 The Public Works Department did not send RFP's for the IIMP Support Services because Psomas has been working on the project for two years. The original contract was under the scope of GIS work. The entire scope has changed from the original contract. Therefore, the City Attorney's office agreed to create a new contract with Psomas rather than amend their 1991 contract. If you have any further questions, please call me at X5599. LD:gc QocumenQ RCA ROUTING SHEET INITIATING DEPARTMENT: PUBLIC WORKS SUBJECT: APPROVE THE CONTRACT BETWEEN THE CITY AND PSOMAS &ASSOCIATES FOR SUPPORT SERVICES FOR THE IAC AND [IMP COUNCIL MEETING DATE: December 20, 1999 .................................... . ....... ........................ ...................................... S -T . ....m....... . ........... ................... T-A --.0. .... ...... .................... ...... "ATTACHMENTS............................... ....... . ............................. .. .... . ...........................-...................... ...... Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (qiluned in full by the City Attomey) Attached Subleases, Third Party Agreements, etc. Op2roved as to form by City Affomey) Not Applicable Certificates of Insurance (Approved by the City Attomey) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for AeEroval and/or Denial Not Applicable ........................... .................... . ................. .................. m—.......... ......... ... .......... ........... ................................ "MISSINGATTACHMENTS.. ....................................... ............... EXPLANATTIORFOR .......... ............... ..................... . . .............................. ................. ................................. ......................... .......................................... .......... .. . . . ................... V i�'.-�-.,.IEWED........... -..-.RETURNED:.." ..' .FORWARDED'.. ............... .................... . . .......... 1...............14........... Administrative Staff l q L4 a.- ( lafe ( Assistant City Administrator (Ififfial) (/I EL- O'K City Administrator (initial) City Clerk ........... .................... .................... ................ ........... ........ . . ........................... ................. N-: RETURROFITEK" ........................ ........... :EXPLANAT10 FOR. ......... .................................... ... ....................... ....... . ........ ate (Below Space For City Clerk's Use Only) RCA Author: ��. ... A I. [' CITY OF HIINTINGTON BEACH INTER-DEPARTMENT COMMUNICATION Hur,nNcroN eeacH Connie Brockway, City Clerk ' Office of the C—ity Clerk },, r To: Date: 0— Meeting Date: 19 —a'kd rj Agenda Item: Proposed City Council Agenda Items: The City Clerk's Office/City Administrator's Office must return your agenda item.due.to the following requirements that have not been met. When your Agenda Item is ready to resubmit,please return to Pat Dapkus, Management Assistant, City Administrator's Office. 1. Signature(s)Needed A' On RCA B On.Agreement C Other 2. Attachments A Missing B Not identified C .'Other 3. Exhibits A Missing B Not identified C Other 1; 4. Insurance Certificate(Proof Of Insurance) A Not attached B Not approved by City Attorney's Office C. Signed form notifying;City Clerk that department will be responsible for obtaining insurance certificate on this iteni'(See form attached) 5. Wording On Request For Council Action(RCA)Unclear A Recommended Action on RCA not complete B Clarification needed on RCA . C Other 6.' City Attorney Approval Required T. Agreement Needs To Be Changed A Page No. 78. Other AMA, AIS VS7A MeS Cldv7` eAV SPA /?#V h. 5 / G:agenda/misdreaform Pelh