HomeMy WebLinkAboutPublic Art Management (Ann Thorne) - provide supervision and coordination of project to remove art from Seacliff Shopping Center and reinstall art at Civic Center 8/10/98 - 1998-08-10 6112ti7-z
Cu er'v ;Art A'4S1E:
Council/Agency Meeting Held: & A0
Deferred/Continued to: a-zV
IgApproved ❑ Conditionally Approved ' Denied V Y Pty Clerk's Signature ,
Council Meeting Date: August 10, 1998 Department ID Number: CS 98-026
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, City Administrator 02 tW
PREPARED BY: RON HAGAN, Director, Community Service
SUBJECT: SEACLIFF ART REMOVAL
.01
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: The city has been granted the Seacliff Shopping Center public art
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works. Should the city proceed with the removal and re-installation of the work to the Civic
Center?
Fund n,ci Source: Donation Account RDA 831-00-CS-380. Total cost estimated is
$255,000. Shea Properties has donated $210,000 to the effort, and the community has
donated approximately $15,000. Thirty (30) steel pelicans will be offered for sale, raising the
remaining $30,000. A donation account has been established to receive all funds and to pay
all costs.
Recommended Action:
1. Motion to approve agreement with ConservArt Associates, Inc. for an amount not to
exceed $217,836 for the removal, conservation and re-installation of Seacliff art work to
the Civic Center; and authorize Mayor and City Clerk to execute same;
2. Motion to approve contract with Ann Thorne, Public Art Management, for an amount not
to exceed $30,000 to provide supervision and coordination of the project, and waiver of
insurance pursuant to Settlement Committee action, and authorize Mayor and City Clerk
to execute same; and
3. Motion to authorize the sale of thirty steel pelicans from Seacliff to raise the remaining
funds necessary for the artwork relocation.
Altern.ati.v.e.Action(s): Do not relocate the Seacliff Shopping Center artwork to the civic
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center, and give staff direction as to an alternate location.
Analysis: Shea Properties plans to demolish the Seacliff Shopping Center as part of its
plans for the new commercial center. Shea has offered to donate the public art collection of
outdoor murals, sculptures and dioramas, worth approximately $1,000,000, to the community
REQUEST FOR COUNCIL ACTION
MEETING DATE: August 10, 1998 DEPARTMENT ID NUMBER: CS 98-026
via the city. Shea Properties has deposited $210,000 with the city for the removal,
conservation and relocation of the work. Staff is recommending that thirty steel pelicans be
offered for sale to complete the funding necessary for the artwork relocation. The community
has also demonstrated significant concern regarding the collection and has responded with
donations in the approximate amount of $15,000.
A Council appointed ad hoc committee (Seacliff Public Art Committee) has reviewed the work
with the professional assistance of Dr. Duane Chartier of ConservArt Associates, Inc., and
Ms Ann Thorne, Public Art Management. According to Dr. Chartier, the collection is of the
highest quality and value, and should be viewed as an important cultural legacy to the
community.
The committee and staff have studied various new locations for the murals, metal birds and
dioramas. Staff recommends that the bulk of the murals and one half of the metal birds be
developed as part of a public art element for the civic center. Staff will prepare the specifics
of such a plan while work proceeds to move the pieces from Seacliff Shopping Center. Staff
also recommends, upon removal; the work be relocated immediately to the civic center to
save costs of building crates, inventory, packaging and storage of the collection. According
to Dr. Chartier, the art can be removed, immediately brought to the civic center, and re-
installed. This process would also eliminate the likelihood of future damage or loss of the
work should it be subject to crating and storage.
Staff will work with the Bolsa Chica Conservancy and Amigos de Bolsa Chica to salvage the
materials currently housed within the 18 dioramas. The funds to remove and conserve the
artifacts will be provided by Shea Properties as well as community groups through fund-
raising efforts. Storage will be arranged for the artifacts due to the fact that an interpretive
center is not yet available.
Staff is recommending the hiring of Ms Ann Thorne, Public Art Management, to complete the
civic center art plan and to provide project supervision. Ms Thorne will work with
Dr. Chartier, Shea Properties, Seacliff Management Group, the Council appointed ad hoc
committee, and a volunteer work force that will be arranged to help with conservation,
removal, and re-installation. Ms Thorne will also coordinate with the Public Works
Department with regard to the art plan for the civic center and the inclusion of the murals and
metal birds. It is expected that this process will take approximately 120 days.
Due to the urgency created by the demolition of the shopping center, staff is recommending
an EMERGENCY/SOLE SOURCE REQUISITION to hire both consultants. Staff has met
with James Yoder of Shea Properties to discuss the details of the demolition schedule.
Attachment 1 is a letter from Shea Properties providing requested removal, deadline and a
schedule of the center's demolition. With Council approval, staff will direct both consultants
to begin work immediately.
artwork.doc -2- 08/05/98 10:20 AM
REQUEST FOR COUNCIL ACTION
MEETING DATE: August 10, 1998 DEPARTMENT ID NUMBER: CS 98-026
Summary of Donations and Costs
Donations Costs
Shea Properties $210,000 ConservArt Assoc. $217,836 i
Community 15,000 Public Art Mgmt. 30,000
Sale of Steel Pelicans 30,000 Contingency 7,164
TOTAL DONATIONS $255,000 TOTAL COSTS $255,000
Environmental Status: Staff will review and obtain Design Review Board approval for the
relocation of both the murals and pelicans.
Attachment(s):
1 Shea Properties letter
2 Conditions of Approval
p
G 3 Public Art at S eacliff Goals s
4 ConservArt Associates Inc. Agreement
a 5 Public Art M na ement Agreement
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RCA Author: RH:bs
artwork.doc -3- 07/28/98 3:29 PM
SheaProverties
Exceptional Living and Working Environments
July 8, 1998
Ms. Mary Beth Broeren
Associate Planner
Community Development Department
City of Huntington Beach
2000 Main St./P.O. Box 190
Huntington Beach, CA 92648
Mr. Michael Mudd
Community Services
City of Huntington Beach
2000 Main St./P.O. Box 190
Huntington Beach, CA 92648
RE: SEACLIFF VILLAGE SHOPPING CENTER ART REMOVAL
Dear Mary Beth and Mike:
Please accept this letter as notice that Shea Vickers needs to coordinate the removal of the art in
the existing Seacliff Village Shopping Center in accordance with our relevant Condition of
Approval. We will cooperate with the City's efforts to remove the art, and request that all
artwork be removed over the next sixty three (63) days and completed by September 9, 1998.
I would like to meet with Mike early next week to confirm which items are scheduled to be
removed and which may not be removed by the City. Please contact me if a time on Monday,
July 13 would be convenient.
Thank you for your time and consideration. We appreciate all of your efforts to expedite this
matter.
Sincerely,
She roperties
T
J es D. Yo er
etail Devel me Manager
JDY/js
667 Brea Canyon Road,Suite 30,P.O. Box 1536,WaRut,CA 91789 909598.904 Fax:909.869.0868
ATTACHMENT #2............
CONDITIONS OF APPROVAL
Prior to demolition of the existing shopping center, the applicant shall permit the
City of Huntington Beach to remove from the shopping center such items of
public art owned by the applicant as the City deems appropriate. Upon removal,
title to the public art shall be vested in the City of Huntington Beach. The
applicant shall provide the City a reasonable period of time to remove the public
art, not to exceed 60 days with reasonable extension provided as long as
removal is occurring in an expeditious manner. The applicant shall pay the City
the sum of $210,000 to reimburse the City for the cost of such art removal, such
payment to be made within 30 days after applicant obtains all entitlements and
executes anchor tenant leases. Such payments shall discharge in full any duty of
the applicant to safeguard, remove or store the public art. The City shall at its
expense employ a project superintendent to supervise and coordinate the
removal of the public art. The project Superintendent shall have full authority to
determine the manner, method and time that the artwork shall be removed and
delivered. If the project superintendent and the applicant disagree on the
method of removal and delivery, such disagreement shall be submitted to the
Seacliff Public Art Committee for resolution of the disagreement. The location of
the final installation of the public artwork shall be determined by the Seacliff
Public Art Committee and the City Council. If the Committee and City Council
determine that some of the existing art should be incorporated into the shopping
center project, the applicant shall retain an artist or consultant to ensure
appropriate integration of the art into the project, subject to review by the City.
ATTACHMENT #3
PUBLIC ART AT SEACLIFF
Goals for the City of Huntington Beach
In 1976 Seacliff Shopping Center was developed near the Civic Center in Huntington
Beach. With encouragement by the then Mayor Shipley and the work of many civic
leaders, an 'outdoor museum" was integrated architecturally into the Center. The
themes of California Shorebirds and the brown Pelican were interpreted in murals,
dioramas, ceramic wall panels and steel pelican sculptures. With the building of a new
shopping center, the artwork will be removed and adaptively reused and reinstalled.
The Seacliff Public Art Committee recognizes the value of this cultural legacy and
wishes to reiterate the following goals to preserve and protect this unique civic
resource.
1. Keep the collection of artwork together to maintain the original intent and integrity of
the architect and artists as much as possible.
2. Place the artwork in sites accessible to the public.
3. Identify places which create a strong sense of civic pride.
4. Identify sites to establish linkages, arrival nodes, and entrances.
5. Reinforce the themes of nature by placing the artwork in compatible sites and
arrangements.
ATTACHMENT #5
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND PUBLIC ART MANAGEMENT
TO MANAGE ORDERLY TRANSFER OF ARTWORKS TO THE CIVIC CENTER
Table of Contents
1 Work Statement....................................................................................................1
2 City Staff Assistance.............................................................................................2
3 Time of Performance............................................................................................2
4 Compensation ......................................................................................................2
5 Extra Work............................................................................................................2
6 Method of Payment...................:...........................................................................2
7 Disposition of Plans, Estimates and Other Documents.........................................4
8 Hold Harmless......................................................................................................4
9 Workers' Compensation........................................................................................4
10 General Liability Insurance ...................................................................................5
11 Professional Liability Insurance.............................................................................5
12 Certificates of Insurance......................................................................................7
13 Independent Contractor.......................................................................................7
14 Termination of Agreement...................................................................................8
15 Assignment and Subcontracting ..........................................................................8
16 Copyrights/Patents ..............................................................................................8
17 City Employees and Officials ...............................................................................8
18 Notices..................................................................................................................8
19 Immigration..........................................................................................................9
20 Legal Services Subcontracting Prohibited............................................................9
21 Attorney Fees......................................................................................................9
22 Entirety ................................................................................................................10
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND PUBLIC ART MANAGEMENT
TO MANAGE ORDERLY TRANSFER OF ARTWORKS TO THE CIVIC CENTER
THIS AGREEMENT, made and entered into this day of
1t IL&y-ST , 1998, by and between the City of Huntington Beach, a
municipal corporation of the State of California, hereinafter referred to as "CITY", and PUBLIC
ART MANAGEMENT a sole proprietorship, hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to manage the orderly
transfer of artworks to the Civic Center in the City of Huntington Beach; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC
Chapter 3.03 relating to procurement of professional service contracts has been complied with;
and
CONSULTANT has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. WORK STATEMENT
CONSULTANT shall provide all services as described in the Request for
Proposal, and CONSULTANT's proposal dated July 20, 1998 (hereinafter referred to as Exhibit
"A"), which is attached hereto and incorporated into this Agreement by this reference. Said
services shall sometimes hereinafter be referred to as "PROJECT."
CONSULTANT hereby designates Ann Thorne who shall represent it and be its sole
contact and agent in all consultations with CITY during the performance of this Agreement.
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
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3. TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of the CONSULTANT
are to commence as soon as practicable after the execution of this Agreement and all tasks
specified in Exhibit "A" shall be completed no later than six months from the date of this
Agreement. These times may be extended with the written permission of the CITY. The time
for performance of the tasks identified in Exhibit "A" are generally to be shown in the Scope of
Services on the Work Program/Project Schedule. This schedule may be amended to benefit
the PROJECT if mutually agreed by the CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT a fee not to exceed Thirty Thousand Dollars ($30,000).
5. PRIORITIES
In the event there are any conflicts or inconsistency between this Agreement, the
CITY's RFP, or the CONSULTANT's proposal, the following order of precedence shall govern:
1) Agreement, 2) the CONSULTANT's proposal, and 3) the CITY's RFP.
6. EXTRA WORK
In the event CITY requires additional services not included in Exhibit"A," or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work after receiving written authorization from CITY. Additional compensation for such extra
work shall be allowed only if the prior written approval of CITY is obtained.
7 METHOD OF PAYMENT
A. CONSULTANT shall be entitled to progress payments toward the fixed
fee set forth herein in accordance with the progress and payment schedules set forth in
0
Exhibit "A".
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B. Delivery of work product: A copy of every technical memo and report
prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward
completion of tasks. In the event CITY rejects or has comments on any such product, CITY
shall identify specific requirements for satisfactory completion. Any such product which has not
been formally accepted or rejected by CITY shall be deemed accepted.
C. The CONSULTANT shall submit to the CITY an invoice for each progress
payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include a certification by a principal member of the
CONSULTANT's firm that the work has been performed in accordance with the
provisions of this Agreement; and
5) For all payments include an estimate of the percentage of work
completed.
Upon submission of any such invoice, if CITY is satisfied that
CONSULTANT is making satisfactory progress toward completion of tasks in accordance with
this Agreement, CITY shall promptly approve the invoice, in which event payment shall be
made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be
unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non-approval, within seven (7) calendar days of
receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be
suspended until the parties agree that past performance by CONSULTANT is in, or has been
brought into compliance, or until this Agreement is terminated as provided herein.
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D. Any billings for extra work or additional services authorized by CITY shall
be invoiced separately to the CITY. Such invoice shall contain all of the information required
above, and in addition shall list the hours expended and hourly rate charged for such time.
Such invoices shall be approved by CITY if the work performed is in accordance with the extra
work or additional services requested, and if CITY is satisfied that the statement of hours
worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice shall be treated as
separate and apart from the ongoing performance of the remainder of this Agreement.
B. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that all materials prepared hereunder, including all
original drawings, designs, reports, both field and office notices, calculations, maps and other
documents, shall be turned over to CITY upon termination of this Agreement or upon PROJECT
completion, whichever shall occur first. In the event this Agreement is terminated, said
materials may be used by CITY in the completion of PROJECT or as it otherwise sees fit. Title
to said materials shall pass to the CITY upon payment of fees determined to be earned by
CONSULTANT to the point of termination or completion of the PROJECT, whichever is
applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder.
9. HOLD HARMLESS
CONSULTANT shall protect, defend, indemnify and hold harmless CITY, its
officers, officials, employees and agents from and against any and all liability, loss, damage,
expenses, costs (including without limitation, costs and fees of litigation of every nature) arising
out of or in connection with CONSULTANT's performance of its services under this Agreement,
or its failure to comply with any of its obligations contained in this Agreement by
CONSULTANT, its officers, agents or employees, except such loss or damage which was
caused by the sole negligence or willful misconduct of the CITY.
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•
10. WORKERS COMPENSATION INSURANCE
CONSULTANT shall comply with all of the provisions of the Workers
Compensation Insurance and Safety Acts of the State of California, the applicable provisions
of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar
state or federal acts or laws applicable; and shall indemnity, defend and hold harmless CITY
from and against all claims, demands, payments, suits, action, proceedings and judgments of
every nature and description, including attorney fees and costs presented, brought or
recovered against CITY, for r on account of any liability under any of said acts which may be
incurred by reason of any work to be performed by CONSULTANT under this Agreement.
11. GENERAL LIABILITY INSURANCE
In addition to the workers compensation insurance and CONSULTANT's
covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of
general public liability insurance, including motor vehicle coverage covering the PROJECT.
Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting
within the scope of their duties, against any and all claims of arising out of or in connection
with the PROJECT, and shall provide coverage in not less than the following amount:
combined single limit bodily injury and property damage, including products/completed
operations liability and blanket contractual liability, of$100,000 per occurrence. If coverage is
provided under a form which includes a designated general aggregate limit, the aggregate limit
must be no less than $100,000. Said policy shall name CITY, its officers, and employees as
Additional Insureds, and shall specifically provide that any other insurance coverage which
may be applicable to the PROJECT shall be deemed excess coverage and that
CONSULTANT's insurance shall be primary.
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0 •
12. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall furnish a professional liability insurance policy covering the
work performed by it hereunder. Said policy shall provide coverage for CONSULTANT'S
professional liability in an amount not less than $100,000 per occurrence and in the aggregate.
A claims made policy shall be acceptable if the policy further provides that:
1. The policy retroactive date coincides with or precedes the professional services
contractor's start of work (including subsequent policies purchased as renewals
or replacements).
2. CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following project completion, including the
requirement of adding all additional insureds.
3. If insurance is terminated for any reason, CONSULTANT agrees to purchase an
extended reporting provision of at least two (2) years to report claims arising
from work performed in connection with this Agreement.
4. The reporting of circumstances or incidents that might give rise to future claims.
13. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverages as required by this Agreement; said certificates shall:
a. provide the name and policy number of each carrier and policy;
b. shall state that the policy is currently in force; and
C. shall promise that such policies shall not be suspended, voided or
canceled by either party, reduced in coverage or in limits except after thirty days
prior written notice; however, ten days prior written notice in the event of
cancellation for nonpayment of premium.
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CONSULTANT shall maintain the foregoing insurance coverages in force until
the work under this Agreement is fully completed and accepted by City.
The requirement for carrying the foregoing insurance coverages shall not
derogate from the provisions for indemnification of City by CONSULTANT under the
Agreement. City or its representative shall at all times have the right to demand the original or
a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely
manner, the premiums on all insurance hereinabove required.
14. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor. CONSULTANT shall secure at its expense, and be
responsible for any and all payment of all taxes, social security, state disability insurance
compensation, unemployment compensation and other payroll deductions for CONSULTANT
and its officers, agents and employees and all business licenses, if any, in connection with the
services to be performed hereunder.
15. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by
CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided
herein.
16. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the supervisory work
hereunder shall not be delegated by CONSULTANT to any other person or entity without the
consent of CITY.
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17. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
18. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee in
the work performed pursuant to this Agreement. No officer or employee of CITY shall have any
financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
19. NOTICES
Any notice or special instructions required to be given in writing under this
Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated
in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or
by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the
United States Postal Service, addressed as follows:
TO CITY: TO CONSULTANT:
Ron Hagan Ann Thorne
Director of Community Services Public Art Management
City of Huntington Beach 19842 Shorecliff Lane
2000 Main Street Huntington Beach, CA 92648
Huntington Beach, CA 92647
20. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions of the
United States Code regarding employment verification.
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21. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
22. ATTORNEY'S FEES
In the event suit is brought by either party to enforce the terms and provisions of
this agreement or to secure the performance hereof, each party shall bear its own attorney's
fees.
REST OF PAGE NOT USED
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23. ENTIRETY
The foregoing, and Exhibit "A": attached hereto, set forth the entire Agreement
between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized offices the day, month and year first above written.
PUBIC ART MANAGEMENT CITY OF HUNTINGTON BEACH, A
municipal corporation of the State of
California
By:
Ann Thorne, sole proprietor
REVIEWED AND APPROVED: Mayor
ATTEST:
City ministrator
City Clerk
APPROVED AS TO FORM:,
ity Attorney I
� I I98
INI ATED D APPROVED:
Dir ct& of Co unity Services
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SEACLIFF Public Art DEACCESSION
Ann Thorne
Public Art Management Services
Removal of the artworks at Seacliff Village Shopping Center requires planning,
coordination and implementation strategies with a number of individuals and
agencies. Clear direction and guidance must be must be provided from the
beginning to ensure a successful community project and professional removal,
transfer and reinstallation into new sites within the city Planning strategies that
are comprehensive and management construction oversight are required for
success in all deaccession projects.
PHASE 1 -
Planning Objectives: Communications with all relevant public agencies; staff,
and the community. Development of an art plan, community education strategies
and involvement, public information
Scope of services identifies planning objectives: organizing, communications,
facilitation and art plan objectives. This will take the form of meetings,
presentations and developing strategies with Shea Properties, the
conservator, Seacliff Public Committee, Cultural Services/ Public Works,
additional public agencies interested in receiving artworks and volunteers
required to assist in removal and conservation efforts.
Meetings with professional conservator to conduct a specific art inventory, list
and a final budget for removal costs as well as recommended reinstallation
procedures.
Develop a plan for art to locate sites within civic center which promotes the
theme of eco-tourism Develop the plan using photo images, site maps and
present plan to appropriate staff and committees
Identify staff in public works to examine requirements for civic center and define
issues related to maintenance and liability.
Identify representatives from the interpretive center to finalize their interest and
ability to receive the educational items in the collection, draft a document for
transferal of ownership, establish time-lines for storage, conservation and
removal to appropriate location.
Proposal/Services/Ann Thorne
Art Plan/Management/Construction Oversight
Seacliff Deaccession
(cont. ).
Identify storage facility and its size limitations, time limitations, indoor-outdoor
location, schedule delivery/unloading schedules.
Identify outside public agency representatives who wish to own art not taken to
civic center. Identify strategies for removal of artwork, timelines, cost estimates .
Develop a community based level of support for conservation efforts at the civic
center to restore 72 steel pelicans in need of restoration. Organize work efforts
until conservation effort is finalized. Create an educational profile for
Community Services as conservators of city's cultural legacy.
Identify list of participants to assist in removal of artwork from Shea Property site
for art not planned for civic center. Organize work efforts in cooperation with
Conservator and with Shea's permission.
Pre-plan for press and video taping of the removal, restoration, and relocation of
the artwork.
Meetings with Shea to transfer funds, determine their requirements for
participants working at their site, time-lines for removal according to their
demolition schedules.
Working with Cultural Services, Identify, hire, and negotiate contracts for a
conservator to remove and reinstall artworks.
Identify conservator requirements for drop-off, transfer, and removal, as well
as installation locations, and requirements for reinstallation.
Work with cultural services to monitor fund-raising activities, arrange to build a
wall to hold the "Cormorant" mural, identify Civic Center strategies for
conservation efforts, as well as all reinstallation efforts.
Develop a plaque and/or signage for donors from both corporate and
community givers.
Monitor all progress/obstacles with Cultural Services Manager.
Time-Line Two months start-up
One month wrap-up
Costs for Phase 1 Services $12,000.00
Fee includes insurance costs to consultant ( e. & o., general liability), & transportation. Fee does not
include computer, phone, printing, signage, desk,film processing, video taping, mailing.
Proposal/Seacliff/Ann Thorne
Art Plan/Management/Construction Oversight
Seacliff Deaccession
(Cont.)
PHASE 2
Management Oversight For Removal and Relocation
With an art plan for deaccession of artworks, community education and volunteer
efforts, and re-installation sites, budgets, and time-lines to guide the process,
the City will proceed to manage the $210,000 donation from Shea Properties and
the funds required to reinstall the artworks at the Civic Center. The following
services will be provided by the project manager:
Provide construction observation.during all phases of removal, fumigation,
inventory, crating and placing art into trucks for removal to storage sites.
Provide construction observation during transfer of artworks to storage at City
yard.
Provide construction observation during removal from trucks and installation at
each of the appropriate walls.
Facilitate coordination with volunteers for removal of additional works not slated
for installation at the Civic Center. Establish removal schedules and provide on-
site oversight to volunteer efforts. Represent'the city in answering questions
about the conservation and deaccession process to the general public.
Facilitate volunteer efforts aimed at conservation. Speak with various
groups'and organize schedules for work with conservator. Provide on site
representation for the city in answering questions about the conservation and
deaccession process to the general public.
Provide construction observation for conservator and subs during all phases of
installation at Civic Center and additional sites city-wide.
Mon itor'conservator's invoices, delivery schedules, time-lines for completion of
tasks.
Provide oversight of conservator's work at Civic Center and/or additional public
sites.
Serve as liaison with conservator, City, Shea Properties to resolve any issues
relating to removal and reinstallation.
Costs for Construction Management/Oversight $18,000.00
Time-Line (two to three months)
Total Costs for Planning, Oversight, & Management $30,000.00
FRSA FAX NO 714 847 4298 AUG 5, 195 12f1
N 1808 39 43
ACDM. CERTIFICATE OF LIABILITY INSURANCE %28/ 0
PrAnxae IOd2AY BROMIM AmucY INS CERTIFICATE IS ISOM AS A MATTM OF INFORMATION
16541 Gothard St., ate. 202 ONLY AND CONFERS NO MITS UPON THE CERTIFICATE
I=tington Beach, CA 92647 HOLDER. TWO CERTIFICAIE DOES NOT AAIENII, EXTEND OR
(7i4)e42-0949
��ccer ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
_.._ . ..07-5.0_305 456 P21 60 -10 IIIKURERBAFFORO�UC�CQTIIERA(il:
IMAl1�A OMIRR11W AA 1 INrW Ci i)OC11N1�i
AM THo1g1>d p INRIIRER a
19942 mowmabrry O �D Q INBUREA U -
"u"Ti"sTow ffiACH, CA 92G40 IHaunrn u
INWRER 6
THE POUCIES OF INSLWLNCE LISTED BELOW HAVE BEEN ISSUED TO tFE INSURED NAMED AMA&FOR THE FOLICY PE1ilOD NpIG►TE D.N1>TYMTT-ISTAN7ING
ANY REI]UIRENIM TWI M OR CCI TUTION OF ANY CONTRACT OR OTHER OOaAAENT VUTH Ft>ESPECT TO VWCrH THIS cmnFICATE MPkY BE ISSUED OR
MAY PERTAN•THIE NSURANM AFY-ORLIED BY THE POLICES DESCRIBED I MEIN 18 SUBJECT TO ALL THE TERMS,E7Q LUSION5 AND CMN1TICM OF S=I
POLIGELT.AGI3MQAtE,LIM 13 3HCIINN MAY HAVE BEEN REDUCED 9Y PAICI CLAIMS.
IRIF TVRcpsm [ POLLYNA"m Llfli
a f
a1MRNL1llY 6i(NOCC{/TPTENCE !1100,000
6% COWERCIftLosNWALUABWTY 1 1502 13 43 11/29/1997 11/29/1990 RR6 DAMAGE(AltyonlIlre) :100,000 _
1 QAiM MAPE E]OCCLA I MM W(Any a"P&WIV) s 5,000
1 MR110NAL A ADV INJURY '1100,000
_ NtNERALAGGI1mATL '1200,000
OEN'L fiGaR GATELIMITAPPLIMPER. PRODUCT"-COMMOPAGO 1
rry Irr M IN 17 1 Cr. - _..* -.....
wuTC"Qw"LAmLJIr
... ANY AUTO _ ( • )INGLE LIMI"
Bl R I i
-_ ALL OWNED AUFOe (ndLY INJUN• ..
Ar.HenuuoAuro� (hI pawnl I
hihtoAUT00 IVIxrIwuRY I
N44-mNe V AYYIJO
aLGwIHT7 AUTO ONLY-PAACCN)bNT
ANY AUTO nl LA AL9J i —
JED AS TO FO OTMMT►AN
AUTO ONLY: ArM I
u i 1 V t
R>14MI1•NIIbITr_ Gt.TT. � tAL;+�c.�.IIRaFNce � _
1 1 OCCUR I 1 CLNM6MADE (., a'"'•�; �1EY ACONWTE s ..._. ..
II
DEDUCIILLL _— r+a.�1 �
RETENTION II
r11O111[�IX >{IIO111110 LaTRa, 9Z ..
Mgrwf NlgouITr
E L UCH ACCI DENT _ I
E.L.D46ASE-EA MPLOY I
EL.geEA6E-MOLICY t1MIT i
AT199
OEeCltf�llOy 00PeLAT1dWDfJ1 AOLLD fTfNDOIo�MI10IR1AL NM7MMDI!
hAT CCgNVUTAW
CERTIFICATE►iol p@R AODITR7MIIL IMMR�MOLRERLETYd1:1\ A:ANCELLATION
CITY OF HTINTIIQGT(T BEACH a,wAwuA.,vr�.eAerreaeac�oroucseee�.wraueslraunlef�wrnw�
2000 )&IF QTi nT tam Tweua.TTE MU110 MUSA VAL MIIL;IQ,,,,_, CATS v1AM M
M mm T'O TIE CMTF CM Maim MMMU TO Im Lor.oximumm K
K=T=QTQT BRACH CA 9254U AN/I><�7iU 1Mf111m"wo glimm
#AllH0rAM WPPAlIAIIATM
ACORp u•S PIgn ®ACORD CC 4RP6UTION I991
FROM FAX NO 714 847 4298 11 U 5, 199 13: 4 AM
4R i34 F JUL. 2c; * PaGF . 0
POLIGY NYMINER: 01502 13 43 COMMERCIAL GENERAL LIABILITY
TNIi ENOORGEMBNT CHANGES THE POLICY, PLEA96 READ IT CARAFULL.Y- U44A, "k
440./d
ADDITIONAL INSURED - OWNERS, LE88EES OR
CONTRACTORS (FORM S)
Thlt}endorsement modifies insurance provided under the Ibllowing:
COMMERCIAL OEMERAL LIABILITY COVERAGE PANT,
WHOM
Nana of Fame or Qryeaknden:
CITY OF HUTINGTON BEACH
ITS AGENTb, OFFICERS AND CWLOYFES
(if no entry appears above, inrormation required to Complete this endorsement will be shown In the Declara-
tions as applUjAs 119 this endwvemeriLl
WHO 13 AN INBUREO (Becow 11) Is amended W Include as on Insured,the person or orponizeition shown In
the OChedule, but only with respect to Ilabllity arising out of your ongolng. operations perfbrtred Ibr that In-
euf�d.
ce 90 10 10 0 Copyright, Insurance Services Ofnce, InC., 1992
�:a: Tr1TGi 00,C n., . .,.
FROM FAX NO 714 847 4298 AUG 5, 1998 : 0:04 AM P 0
040o e'e S�nau 11,10 0 A& 647�I 3�C OMMERCIA�JO CALIFOUTA 0 NO,?23 P.?ip 1
CERTIFICATE OF INSURANCE''`
01
TW oartlflate is issued as a matter or information only end corners no now upon the certifloshl h r.
This caftaats dose not amend,vWd or Nerths covorecis afforded bit tho policy Iced below.The Insurer
aaoapte no reaponaltillty for any additions or changes made hereon that ore not on record with the Insurer,
Name and Addree of Insured:
ANN THORNR
19M$HOR111101.IFF LANE
HUNTINGTON BEACH.CA ewe
a aeRlfy shot the poiloy or insurance noted below has en asusd to the Wwred named stove and
la in form at thle Ume.
T'P8 OF INSURANCE: e*rviWTUM1081 Professional usbillty Intarones
NAME OF INSURM RHANGTON WGUAMOR COMPANY
$hafol Momh4a PIAYA,wiwwdan, IL 65201
PQGIGY NuMew Mo•600877
POLICY FFRIOC: FWA, Male 17, Epps To: March 1T. 1e9e
I.IM"OF LIABILITY
AND PROUCT1e1.1. $100,000 aeon GAIM area m00,000 In the a»oregato;
auglaot to 6 aedw blo of$2,600 each dWM-
AddlNonal InevP60 vAU net be efrorded coverage without prior nedles to the Company end without en
*PproFOste pplby endorsement.
should the dowAbod policy be cancelled Ware Its expltetion dote,the underspned will endeavor to give
written notice to the o 0coie twirler if speclflosAy required by statute and the policy Is e0 endorsed. Fallure
19 JIYip such nodes a0 Impose no obligation or liability of any kind upon the undersigned or upon the
In4wrer.
Iftme and Address of Canlflcgto Nelgw..
City of Huntington Soon, its Aponte.Of bare and Employaee as 1lddltbrwl Insured.
agog Main sweet
Hun0p rl,wean.CA WAS '
PFR VED AS TO FORM:, N E
GAILrAT�TO (NE
vW1 . no sCITY
Cate: lmill 11
��
eM 10?�10111i1 De4ttorney6�
..�
FA City of Huntington Beach S
HUNTINOTON BEACH 2O00 Main Street California 92648
600.1b
DECLARATION of NON-EMPLOYER STATUS e�4 'ool?�
In order to comply with City Council Resolution No. 6277, you are required to provide proof of
Workers' Compensation insurance. If you have no employees, this form must be.signed and returned
to:
City of Huntington Beach
Risk Management Division
2000 Main Street
Huntington Beach, CA 92648
I certify that in the performance of the activity or work for which this permit is issued, I shall not employ
any person in any manner so as to become subject to California Workers' Compensation insurance
requirements.
I authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit
issued under this declaration if I hire any employee(s) or become subject to the provisions of the laws
requiring Workers' Compensation Insurance.
Applicant/Company Name: l
Address:
Applicant's Signature: /dtro Date: 7��9 F
Title:
Location Signed:
Telephone Number:
G:\RiskMgmt\Cert-Ins\WC-Wve.-Doc (Rev. 5/14/97)
i •
CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: /7 V C,2L 5 T / c7 , / Cl q O
TO: PL)b//L )4i9.T MhnM�GeMe4 ATTENTION: A/7e- 7 6k q P,)
Name I/ / J
�qy 't� C�46Y�C /GiC 11Cd )72,/ DEPARTMENT:
St
DA/G 76l'1 ��G1C'�f, (/} . REGARDING:.,,�U,ple,"P-J//LV di✓. /i' ?Q
City,State,Zip
9a&vs
See Attached Action Agenda Item Date of Approval
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
Connie Brockway
City Clerk
Attachments: Action Agenda Page Agreement Bonds Insurance
RCA Deed Other
f '
e Department RCA Agreemen Insuranc Other
Name Department RCA Agreement Insurance Other
Name Department RCA Agreement Insurance Other
Name ` _ A oZ Department RCA Agreement In sur ce Other. m
Risk Management Dept. Insurance
Received by Name- Company Name- Date
Glollowup/coverltr
(Telephone:714-536.5227)
� — a
(2) 08/10/98 -Council/A ncY g -Agenda Page 2
9
(City Council) Study Session -Approve Two Contracts - Removal Of Seacliff Art From
Seacliff Village Shopping Center And Reinstallation At Civic Center- (ConservArt
Associates Inc., & Public Art Management And Approve Sale Of 30 Steel Pelicans/Approve
Insurance Waiver
Communication from the Community Services Director informing Council that the city has been
granted the Seacliff Shopping Center public art works.
Recommended Action:
1. Approve Professional Services Contract with ConservArt Associates, Inc. for an amount
not to exceed $217,836 for the removal, conservation and re-installation of Seacliff art
work to the Civic Center; and authorize Mayor and City Clerk to execute same;
and
2. Approve Professional Services Contract With Ann Thorne, Public Art Management to
manage orderly transfer of art works to the Civic Center, for an amount not to exceed
$30,000 to provide supervision and coordination of the project, and authorize Mayor and
City Clerk to execute same and approve waiver of insurance pursuant to Settlement
Committee action.
and
3. Authorize the sale of thirty steel pelicans from`Seacliff to raise the remaining funds for the
artwork relocation.
[Approved 5-0-2 (Harman:Absent, Sullivan: Absent)]
COUNCIL/AGENCY ADJOURNMENT: To Tuesday,August 11, 1998 at 5:00 p.m., in Room
B-8, Civic Center, 2000 Main Street, Huntington Beach,.California.
CONNIE BROCKWAY,CITY CLERK
City of Huntington Beach
2000 Main Street-Second Floor
Huntington Beach,California 92648
Telephone: 714/536-5227
Internet: http://www.ci.huntington-beach.ca.us
(2)