HomeMy WebLinkAboutRalph Allen and Partners - 1982-07-06 A G R E E M E N T
THIS AGREEMENT, made and entered ;into this � day of
1982, by and between the CITY OF HUNTINGTON
BEACH, a Auni ipal corporation, hereinafter referred to as "CITY",
and RALPH ALLEN and PARTNERS, a California corporation, hereinafter
referred to as "CONSULTANT" .
RECITALS:
WHEREAS, CITY desires to engage the services of CONSULTANT
for the preparation of plans and specifications for the proposed
expansion and: remodeling of the City's Recreation Center for Senior
Citizens; and
CONSULTANT desires to prepare said plans and specifications
for CITY,
NOW, THEREFORE, the parties agree as. follows;
SECTION 1. WORK STATEMENT
(a) CONSULTANT shall provide :all conceptual and construction
rilans for the expansion and remodeling of the City 's Recreation Center
for Senior Cf tizens as described in Exhibit "A" which is attar-led hereto
and ilw orporated by reference herein, including but not limited to
schemat3,c plans and cost estimates, su veys, investigations,consulta-
tions grid advice, preparation of detail design, construction plans,
estimates of quantities, and costs, preparation of the special provi-
sions and any other miscellaneous architectural services required to
permit 01TY t4 ::�vertise for bids for construction project
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(b) CONSULTANT shall attend and assist in all coordination
meetings .
(c) CONSULTANT shall designate a registered architect who
shall represent it and be its sole contact and agent in all consulta-
tions with CITY during fulfillment of the terms of this agreement .
SECTION 2.. DISPOSITION OF PLANS, ES'i' ?SATES AND OTHER
DOCUMENTS
CONSULTANT agrees that all original drawings, reports, both
field and office notes, calculations, maps and other documents
p:» pared by CONSULTANT or under its direction are the sole property
r CITY and will be delivered to CITY upon completion or earlier
termin%tion of this agreement
SECTION 3 . INDEMNIFICATION, DEFENSE, HOLD HARMT,ESa
CONSULTANT hereby agrees to defend, indemnify and hold harm-
less CITY, its officers, agents and employees, from and against anv
and all liability, damages, costs, losses, claims or expenses ,
however caused, resulting directly or indirectly from or connected
with CONSULTANT's performance of this a.greemerlt, except where such
liability, damages, carts, losses,, claims or expenses are caused
solely by the negligent or wrongful act of an officer, agent or
employee, of the CITY
SECTION 4. WORKERS ' COMPENSATION
CONSULTANT shall comply with all of the provisions of the
Workers' Compensation Insurance and Safe u-y Acts, of the State of
California, and shall indemnify, defend and hold. harmless ITY from
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and against all claims, de.nands, payments, suits, actions, proceedings
and judgements of every nature and description, including attorney's
fees and costs, presented, brought or recovered against CITY, for or
on account of any liability under any of said acts which may be
incurred by reason of any work to be performed by CONSULTANT under
this agreement, and shall provide to CITY evidence of Workers'
Compensation Insurance satisfactory to the City Attorney.
SECTION 5 . INSURANCE
CONSULTANT agrees 5 o furnish to CITY evidence of a policy of
insurance satisfactory to the City Attorney and maintain such
insurance in force until the completion { f the work to be performed
hereunder, a general liability insurance policy in which CITY is
named as an additional insured. The policy shall insure CONSULTANT,
its officers, agents and employees and CITY, its officers and
employee, while acting within the scope of their duties,' against
all claims arising out of or in connection with the work performed,
pu.rsua +t; to this agreement The policy shall provide for not less
tnan the following amounts : combined single limit bodily inSury and/
or property damage of $300 ,000 per occurrence Such policy of
insurance s',all specifically provide that any other insurance carried
by CITY which may be applicable shall be deemed excess and CON'SULTANT' s
insurance primary despite any conflicting provisions in CONSULTANT's
policy to the contrary,
SECTION 6. INDEPEND NT CONTRACTOR
It is further understood and agreed that CONSULTANT is, and
shall be, acting at all times in performance of this agreement as
an independent contractor and not as an employee of CITY.
CONSULTANT shall secure at its expense, and be responsible for any
and all payment of income tax, social sec,irity, state disability
insurance for CONSULTANT and its officers, agents and employees, and
all business licenses, if any, in connection with the services to
be performed hereunder.
SECTION 7 . CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to ;;ark directly with
-"ONSULTANT in connection with the work of this agreement .
SECTION 8 . COMPENSATION
In consideration of the performance of the above described
architectural services, CITY agrees to pay CONSULTANT compensation
in the fora of a. fee calculated as set forth below:
FEE CALCULATION
CONSULTANT's fee shall be as outlined in Exhibit "B" and
shall not exceed $25,000 .00 and shall be calculated in accordance
with Exhibit "B", which is attached hereto and incorporated by
reference herein as though fully set forth at this part .
SECTION 9 INVOICES AND EXTRA WORK
(a) In the event of authorization, 4n writing py tie City
Engineer of changes from the work as indicated in Exhibit "A" or
for other written permission authorizing additional work not
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contemplated herein, additional compensation shall be allowed for
such extra work, so long as the prior written approval of CITY is
obtained.
(b) For all work performed pursuant to this agreement
CONSULTANT shall submit to City Engineer monthly invoices which
specify the area where work was completed and the associated time
for completion to the City Engineer for approval. Work performed
at the request of CITY, which is in. additioh to that specified in
this agreement shad , be designated as "EXTRA WORK" on such monthly
invoices .
Section 10 . TERMINATION OF CONTRACT
All work shall be done in a good and workmanlike manner.
CITY may terminate CONSULTANT's services hereunder at any time with
or without cause, and whether or not project is fully complete.
Any termination hereof, and any special instructions hereunder from
CITY shall be made through the Director of Public Works, and in
writing, which may be delivered in person to CONSULTANT or through
the United States Postal Service . in the event this agreement is
cancelled, al draw:---ngs, designs, specifications and appurtenant
data may be used by CITY without additional cost to CITY. Should
CITY decide to terminate this agreement for any reason, C3NSULTANT
shall by entitled to payment, on an hourly basis in accordanr.e with
the rate schedule herein, for work completed prior to written
notification. In the event that upon early termination of this
agreement CITY or anyone acting with its pe mission thereafter
uses any drawings, designs specifications or appurtenant data,
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i
CONSULTANT. shall have no responsibility for accuracy, errors, or
omissions in said use .
SECTION 11.. SUBCONTRACTOP3
This agreement is a ,,l service coi,tract and the super-
visory work hereunder sh,, ae delegated to any ;person or entity
without the consent of CITY.
SECTION 12 . NON-UTILIZATION :,2 REGULAR CITY EMPLOYEES
BY CONSULTANT
CONSULTANT agrees that it shall employ no regular employee
of CITY. in the work performed pursuant to this agreement .
SECTION 13 NOTICES
All notices shall be Sent to the parties at the following
addresses :
CONSULTANT CITY
Ralph Allen and Partners City of Huntington Beach
1606 Bush Street 2000 Main Street
Santa Ana, Ca,92701 Huntington Beach, Ca 92648
IN WITNESS WHEREOF, the parties hereto have caused this
agreement to be executed by and through their authorized officers
the day, month and year first shove written.
CONSULTANT
by
R.a ph Al _en President
Mara Pevenburg, Secretary T urer
6.,
CITY OF HUNTINGTON BEACH
ATTEST: by
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Mayor
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City Clerk- APPROVED AS TO FORM:
REVIEWED AND APPROVED: _
Cityy Atto, ey
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City Adniinisti&tor INITIATED AND Y;PROVED:
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FOUNTAIN VALLEY INSURANCE, IN"C.
P. 0. BOX 8446 ir+ 1
ru` a�� .LUMBERMAN'S MUTUAL INS
FOUNTAIN VALLEY, CA 92708
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RALPH ALLEN AND PARTNERS ARCHITECTS
1606 BUSH STREET, " 1"
SANTA ANA, CA 92701
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i a AUGUST 25, 1982.
r CITY OF HUNTI NGTON BEACH
INSURANCE 7FFICE f
P. 0. BOX 711' c
HUNTINGTON BEAC H,, CA 92648 Franklin D. Bryant FDB/jn
Arr)r. I I-fo I r
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RE U►E,* FOR CITE" COUNCI ACT ON �-��Jrmc�C. .
Date May 6, 1982
Submitted to Honorable Mayor and City Council
NCIL
Submitted by: C. W. � P i VE5 B j ' 'Y' COT, ...
T Thompson, City dmi..nistrat6k,
Paul E. Cook, Director of Public Wades
Prepared by-. Vincent G. Maorhouse, Director of Coimamnzity S giros
Subject: Senior Citizen's Recreation Center; 02 611 CITY IF
r.
Statement of Issue, Recommendation,lan"lYsis, Funding Source,Afternative Actions,Attachments:
STATEMM of ISSUE:
On Feb.. 23, 1982.and March 25, 1982, the City sent out requests £err a qualified architectural'
firm to prepare preliminary plans and final drawings for the exp ns.iori and rem ling of
the C-Lty's Recreation Center for Senior Citizens. Proposals were received and reviewed by
the City staff on April 28, 1982. Staff is recommending the selection of Ralph Allen and
Partners.
RECOMMENDATION:
Approve the selection of Ralph Allen and Partners to prepare &.e preliminary plans and fina:i
drawings for the c--,-.nsion and ra-Lodeling cf the City's Recreation Center for Senior Citizens
and authori.,�,, the preparation of a contract.
ANALYSIS:
Tne'existing recreation center for senior citizens is not adequate in terms of size or
facilities and, therefore, the City desires to expand and remodel the Center.
Requests wExe solicited from eight firms with architectural and rewdel4rig -design experience.
The following responses were received;
Eth ua • 223, 1982 Mailing
Firm Fee Cost. not ,to Exceed
Anthony&& Langford 12% to 15% of Construction Cost.
Boyle Architectural Associates No proposal sthnitted
Grace and Associates It 11
Harr .sor•./.Loren,zini n it 11
William C. Wonacott to u
March 25, 1982 Mailing
Firm, Res se frost
Joseph L. Alfano No proposal Submitted
Ralph Allen & Partners 8% of estimates costs (fee not to es,,reed $25,000)
The Architects Group Fee net to exceed r19,355
Ralg', Allen and Partners submitted a contietent and complete proposal at the lowest cost.
FUNDING Sf UFr-E z
It ism io eviousiv;approved project list in the Community Development Block Grant.
AlMIMTM ACTIONS:
1.eny approval. of Ralph Alin and Partners and select. The Architect's Group or Anthony
and Langford.
2• Deny approval of all firms and .rea:dvertxse.
3. Deny approval. ,of selecting any architectural firm and instruct, ataff on how to proceed
with project.
Ai , CITY OF H N INGT N BEACH
'� 2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
Jury 7, 1982
Ralph Allen & Associates
1606 Bush Street
Santa Ana, CA. 92701
The City Council of the City of Huntington Beach at its July 6, 1982
meeting approved an architectural services agreement with your firm
for the expansion and remodeling of the Senior's Recreation Center.
Enclosed is an executed copy of said agreement for your records to-
gether with a copy of the insurance certificate which you submiyt.�I.
Alicia M. Wentworth
City Clerk
AMW:CB:bt
CC: Don Noble, Public Works Dept.
Judy John, Finance
17.I�pi�+e 794�'f52271
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REQUESOFOR CITY CO CIOACTION'
Date June 24, 1982
tea..
Submitted to; :Honorable M.,ayor and City Council APPROVED BY CJIJO�/ COCTNIFIL
. ,� �
Submitted by: Charles W. T-i son, City Aru.nistrator.
Paul E. Cook, Director of Public Works
Prepared by: Vincent G. MDorhouse, Director of. Conamani tk S ITT cL SI
Subject: SENIORS' RECREATION CENTER; CC 611
Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments:.
STATEMENT OF ISSUE
On May 17, 1982, the City Council selected the firm of Ralph Allen and Partners to prepare:
preliminary plans and final drawings for the expansion and remodeling of the Seniors'
R&--creation Center.
R 021VEZOATION:
Authorize the Mayor and City Clerk to e�,ecute the attached architectural services agreement
with the firm of Ralph .Allen and Partners.
ANALYSIS:
Pursuant to Chapter 3.03 ",Professional. Services" of the H.B. Municipal Cade, request for
proposals regarding the. expansion and remodeling of the Seniors' Recreation Center were
distributed to architectural fil:ms lasted on the City's professional roster.
Based on the contents of the proposals received, the f xnt of Ralph Allen and Partners was
.reccmiiesded to the City Council.
On May 17, 19820 the City Council approved staff's recamiendati.on and authorized the.:
predation of an appropriate contractual, document.
.A cr�)ntract, prepared.; by the City AttacneyIs office, formally approved by the Consultant and
C4ty staff is now ready for Council review and endorsement.
'ECTItK 1W Ste:
1^ tiraznE&, Develogient Block Grant Funds (Account. 1#894773) .
.ALTERATIVE ACTIONS
The preparation of plans and specifications for the expansion .;.nd remodeling of the Seniors'
R--*-eation. Center cannot .be initiated: until: this contract is approved.
t,I`I AC.H,'.�'d�tT
Agrent.
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rry OF HUNTINGTON BEACH
2000 MAIN STREET P. O. BOX 190 CALKFORNIA 92648
Paul E. Cook Public Works Department
Director (714) 536-5431
March 25, 1982
Duaine H. Duff
Ralph Allen and Partners
1606 Bush
Santa Ana, California 92701
Dear Mr. Duff:
The City of Huntington Beach is requesting proposals from qualified architectural firms
for the preparation of preliminary plans and construction drawings for the expansion and
remodeling of the City's Recreation Center for Senior Citizens. The existi-g .building,
located at the northwest corner of 17th'Street and Orange Avenue is not adequate in
terms of size and therefore, the City desires to expand and remodel the facility.
The scope of +he work, for wl"lch proposals are being sought, includes the following tasks:
1. Preparing preliminary plans and cost estimates for the proposer) expansion and
remodeling improvements. The expansion and remodeling improvements shall
include the specific items as identified by the Seniors' Recreation Center,
Remodeling Advisory Committee, see Exhibit "I", and any necessary
modifications to the buildings structural, electrical, plumbing, heating/air
conditioning and sanitation systems. Specific evaluations and recommendations
should be made relative to HV'AC and roof drainage systems.
2. Preparing detailed recommendations and courses of action based on a review
and evaluation of the following:
(a) Preliminary plans and cost estimates.
(b) Visual surveys of the site and existing facility including building
appurtenances and study, infrastructures.
3. Performing all necessary investigations and measurements required to prepare
the preliminary plans and construction drawings. Such tasks shall include, but
not be limited to, obtaining topographic and soil report data as necessary for
the buildingg oddition, parking lot expansion, and iandscaping improvement, etc.
4. Attending periodic meetings with City staff during the preparation of
preliminary and construction drawings and obtain all applicable building permits.
5. Based on an approval of the preliminary plans and cost estimates, the architect
shall prepare 40 sets of the necesscryconstruction drawings and specifications '
as required to advertise the project for bids., Construction drawings shall
contain any work required to bring existing facility up to current building codes
including acceptable standards for the handicapped.
`act page please . . . .
1
0
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The advertising for bids and awarding of a contract for this federally funded (H.C.D.
Block Grant Program) project will be administered by City staff. In addition, City
personnel will control contract administration and perform the required
building/remodeling inspections.
Proposals for this project are to be submitted to this office by April 23, 1982 with the
notation"Senior Citizens Center Expansion" on the envelope, Each proposal should
include the following informations
1. A list of similar projects.
2. A statement of your understanding of the scope of work and the steps necessary
to complete the project.
3. A list of personnel, including the proposed pi`oject manager, who will be
assigned to work on this i coject and a brief resume for each.
4. A brief outline of huvi you propose to handle this project, if awarded to your
firm and a time-line for completing the project.
5. Any suggestions or unique approaches to accomplish this project.
a. Your fee based can an hourly rate or percentage of the final cost estimate. A
maximum not to exceed tee should also be specified.
7. An affirmation of your willingness to comply with H.U.D. guidelines for this
H.C.D.Block Grant Project.
After-the receipt of proposals, opplicants will be screened relevant to:
I. Expertise and experience.
2. The approach to be used as outlined in the proposal,
3. Abut,�y to complete the project in a timely and consistent manner.
4. Fees.
The most qualified consultants may be interviewed prior to the final selection. Enclosed
for your information is a copy of the rn.ity's Standard Consultant Contract and a
Certificate of Insurance forms Hopefully this sample contact and insurance form will
prove use ul in e��eloping your proposals. Should you have any questions or concerns
regarding this project, please contact Mir.Don Noble of this office at(714)536-5431.
Sincerely,IV /I
�
Paul E. Cook
Director of Public Works
PEC sD N;de
Enclosure
cc Vincent Moorhouse, Dit actor Community Services
Vivian Boors, Recreaticm and Human Services Superintendent
Jim Palin, Director of Development Services
Tom Tincherr, Director of Business and Industrial Enterprise
Don Noble,C'ublic Works Engineering Planner
FA
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CITY OF HUNTINCTON BEACH RECREATION CENTER •<
FOR ;f
SENIOR CITIZENSr
Fee and Schedule of Payments Proposal
A. Professional services shall include;
Refer to enclosed Section title "Work Plan" . ^ .a
E. Due to the difficulty in determining the ecise construction
cost for remodel worst, a higher than norr, _fl time involvement
is to be expected, With this experience, our fee ,rill be
basert on 8u of the estimated cost for the wor:w as outlined in
the request for proposal. A maximum not to exceed fee will
T
be $25,000,
C. Schedule of Payments; "g
Percentage of f.-Y for service, at completion of each phase: >J
Schematic. Phase 159
Design Phase 25
Construction Documents 40
Construction Administration 20
Total 100n10
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PlIF" �z30' 'WLE- C IT MRVAE 1CA IEDULM
HUNTINGTON BEACH RECREATION CENTER ? CITIZENS
WEE'- 1 2 3 4 6 7 8 9 10 11 12 13 14
TASKS
SCHEMATIC DESIGN
DESIGN DEVELOPMENT
CITY REVIEW �h
CONSTRUCTIOt-4 1
DOCUMENTS
BIDDING ,.
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CONSTRUCTION
TF'UCTI OIa O N a �
PHASE - 4 MONTHS
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cafrls tr; gPctlrtficateto: CERTIFICATE OF INSURANCE Approved as toFol•�1
"Crty f Huh(mgtotr pockk ,.0 Gail Hutton,City Attorney
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P 'ir IPO r
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Nuntry�gton Beach„CA k648 13y-
l` zt opY to'@1rikMariegarzafttarsppiuuol ,,� 1UNICI PAL t~ORPORATION
Tl�tr As o it;anllf9r that thehpolicies of insurance,u�`described beloWfih)ve been issued to the insured by the undersigt.id and are in force
i� w mt t r„zr�tl s,yi `ti3sa®.;[acrlrciea arareanc6Sf�isd or ctr'�?nged In,;such;a manner that will affect thit,cartifiicate,the insurance company agrees
19D.-AEPRES
ajrs,pr!grw.rrtteI ,ncl�l 1. by mail,to)City of H intington Beach P O.Box 711,Huntington Beach,California5�548ALL
S. T,B COMPLETED ANY DE'I ETION OH CHANGE`IN THIS FO,11M SHALL. IBE.SIGNII D AND DATED 9Y A:.,
ENT>71?IVE ,� THE INSiJRANCE COMPANY AND MUST BE APPROVED IN WRITING BY THE CITY
ATTO,FtN�Y,
Na�lne ofyinspred p RA!P`FfiALLE - + SC?QFS
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Adilress`iaf lnsureri 1606 8US ,1 STREETS SANTA A ` CALIFORNIA, 927C1
Location of Viiork or O'perations to be performed
Description of&rk or Operations r
POLICY DATES "'! LIMITS OF L[Af31LlTY NAME OF COMPANY
POLICIES PQLICYNO. (INS.)
Effective Expiration In Thousands(000)
GENERAL LIABILITY
IXI CQ."PREHENSIVE FORM SMP 126 01 91 2/1 /82 2/1/83 1$ 500. CSL INSURANCE COMPANY OF
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EXPLOS30N AND
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UMBRELLA FORM, CU 599 i36 63 4/22/$2 2/1/83INSURANCE COMPANY OF s
THE PACIFIC COAST
WORKERS'COMPENSATION
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EMPLOYERS'LIABILITY
Additional Insured Endorsement:
The insurer agrees that the City of Huntington Beachand its City Council,andfk;r all City Council appointed groups, committees,
commissiorw, boardt and any other City Council appointed body,and/or elective ant,(appointive officers,servants or employees of the
City of Huntington Beach, when acting as such are additional insureds hereunder,for the acts the insured,arlid 3uch insurance shall
be primary to any insurance of the City of Huntington Beach,as their interest may appeIle /
Date AUTHORIZED R J6��GF•i UR CECOMPANY
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INSURANCE COMPANY t' By
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,Name, Address _3700 CAMPUS DRIVE, SUITE 106
Address City NEWPORT BEACH? CA 92660
city 11
Telephone (714) 557-5234
HOLD HARM LESS`AGRF_EMENT
(to be executed by insured)
The insured agrees to protect, defend, indemnify, save, and hold harmless the City of Humington Beach its
officers, agents, and employees against any liability, loss,damage, cost, or expense by reason of any and all liability, suits,claims,
demands, judgments and causes of action caused by insured,his employees,;agents or arty so,bcontractor or by any third party arising,
out of or in consequence of the performance of ali or any operations or activity for wrhich this certificate of insurance is-furnished.
(1)Sole Proprietorship (2)Partnership (3 o do tl r(state)
HOLD HARMLESS SIGNED: By Insured: _ Title r(_1„
(Ai[names shall be printed or typed Bylnsured: QSI .TitrN
below each slgnature.)
If Corporation,Tyo`9 Officers must sign,or present evidence of authorization 3o bind Corporation.